Loading...
06/21/2023 Regular MeetingSOLID WASTE ADVISORY BOARD SPECIAL MEETING MINUTES June 21", 2023 at 5:15pm Kodiak Island Borough Conference Room Call to Order Kerry Irons called the special meeting to order at 5:18 pm. Roll Call Brian Price conducted a roll call, a quorum was established. Board members present were Terri Pruitt, Vice Chair Kerry Irons, Lawrence Van Daele, Robert Williams, and Chair Andie Wall who arrived shortly after the call to order. Other members present were KIB Engineering and Facilities Director David Conrad and KIB Solid Waste Manager Jena Hassinger. Visitor Comments: John Parker — Hi, my name is John Parker, I'm not here for Bayside but I am with the Bayside fire district. I was inspired from the bear meeting last Saturday and had looked for an opening on the board in the past, but things change and come up and I guess it got away from me. I will be putting in my letter in for application, and, hopefully, I'll be joining you at some time. Aimee Williams — Hey, I just wanted to thank everyone for participating in the bear aware meeting this past Saturday. It was great to see the people come out and give their opinions on the matter. Masumi Palhof — I talked to Andie a little about it before, but I wanted to mention that I know myself and others want to see the fishing gear salvage back available for the public. If the landfill is getting as full as we hear, I think it would be worth figuring out ways to do that without it costing too much. Discussion Items: a. STRATEGIC PLANNING I. Review Strategic Plan from Aprill 2022 — Brief Review The board reviewed the strategic plan created in April 2022. Kerry Irons noted that the priority of the strategic plan was to create a survey. Events of the past year shifted the priority away from the survey, and was later refocused on after feedback from Comfish. ii. Survey The survey gathered 42 opinions from the public. Chair Andie Wall shared the topics that were most prominent in the responses. Key priorities brought up were comments or questions on transfer sites, salvage or lack thereof, increased recycling (glass specifically), and lack of background knowledge on the landfill. David Conrad brought up board education as a concern. The board discussed possibilities to educate themselves on the topics and gauged issues that could arise from surveying the public with a lack of SOLID WASTE ADVISORY BOARD, SPECIAL MEETING MINUTES, JUNE 211T, 2023 — 5:15PM Page 1 of 4 information. Aimee Williams gave her personal opinions on potential outcomes that should be considered when administering a survey. Terri Pruitt and Andie Wall reiterated the purpose of the survey. Andie clarified that the survey was not intended to generate community backing on any one solid waste management topic, but instead to give the board an idea of what the topics the public is thinking about. The board continued to discuss critiques to the survey. Eliminating "leading" questions and cross - culture availability were noted as important for improving the survey. Aimee Williams advised the board on the benefit of informing the KIB Assembly of the board's plans and outlook. Dave Conrad agreed with Aimee Williams and felt that it can save time and effort to have a yes or no from the assembly regarding feasibility of solid waste management solutions desired by the public. Lawrence Van Daele strongly agreed and suggested regularly appearing before the KIB Assembly as a board, not just the chair and vice chair. The KIB website was discussed as an option as well to dispense information to the public more readily. Dave Conrad suggested linking external resources that allow the public to educate themselves on the data and reasonings behind solid waste management choices in Kodiak. WALL MOVED to use the survey and feedback received at events through the past year to input the data into the next strategic plan. VAN DAELE Seconded. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY. iii. Clarifying Roles and Responsibilities of the Board Kerry Irons differentiated this section from the outlined roles and responsibilities expressed in the SWAB bylaws. Andie Wall explained this outline is for the finer details like making requests with staff, knowing when and what to use motions for in a meeting, and other subtle topics not expressed in the bylaws. This would be something even board members in the future could use. A site visit to the landfill was brought up as an option to further educate the board members about the facility. The board discussed scheduling and decided to wait until August to do so when all members can be present. iv. Outreach The outreach topics were compiled from the various discussions over the course of the past year's meetings and comments gathered from the public. The board structured each topic to have a date and a "lead" person to move forward on the idea. Annual events were discussed first. The availability of the board members was noted as a factor. Partnerships with different entities involved in solid waste management for such events were brought up as a possibility and discussed by the board. Experiences of the past year's events were shared to gauge the value of attending them. Of the events discussed, the board decided to attend the Community Cleanup HHW (lead: KIB Staff), Crabfest (lead: Kerry Irons), The Downtown Block Party (lead: Kerry Irons), the Fall Commercial Hazardous Waste Event (lead: KIB Staff), and America Recycles Day. SOLID WASTE ADVISORY BOARD, SPECIAL MEETING MINUTES, JUNE 215T, 2023 - SASPM Page 2 of 4 The board continued and moved the focus from events to other outreach topics. Andie Wall offered herself to lead social media posting and would like to lead in holiday events. Pamphlets and trifolds were brought up as a helpful outreach option to consider. The coloring books were mentioned, and ideas for improving it were explored. Stickers and tote bags were mentioned shortly after. Staff Brian Price was directed to compile an inventory of remaining SWAB goods. A lecture series was discussed as an outreach option. The board collaborated ideas for hosting informational meetings regularly. Lawrence Van Daele suggested the regular SWAB newspaper articles through Kodiak Daily Mirror could catenate such informational meetings. For clarifying recycling programs of the schools, Kerry Irons offered to lead. She had participated in outreach with the schools the past year and felt confident and familiar to lead this outreach topic. Andie Wall mentioned the village schools should be included in any art contests conducted. Ideas for presenting to the Assembly for support of outreach to village schools were shared. Lawrence Van Daele suggested partnering with Koniag. v. Other Topics for Consideration on Strategic Plan Due to time constraints, the board agreed to postpone discussion of Other Topics for Consideration on the Strategic Plan. Staff Brian Price was directed to include the discussion item in the next meeting agenda. Board Member Comments None - Meeting Schedule Next Meeting was scheduled on July 26, 2023. Adjournment VAN DAELE MOVED to adjourn. IRONS seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 7:17pm. SOLID WASTE ADVISORY BOARD, SPECIAL MEETING MINUTES, JUNE 215T, 2023—SASPM Page 3 of 4 SU MITTED BY: Jaya Brian Price, Board Secretary �J KIB Engineering/Facilities Department APPROVED BY: Andie Wall, Chair Solid Waste Advisory Board SOLID WASTE ADVISORY BOARD, SPECIAL MEETING MINUTES, JUNE 215T, 2023 — 5:15PM Page 4 of 4 Date: �v() I NZ� Date: 6, /3o%20Zj SEP 1 2 2023 BOROUGH CLERICS OFFICE KODIAK ALASKA