FY2023-42 Purchase Agreement With Swickard Auto Group For Two (2) 2023 GMC Sierra'sKODIAK ISLAND BOROUGH
EQUIPMENT PURCHASE AGREEMENT'
Light Truck Procurement
Contract No. 2023-42
THIS AGREEMENT made this by March 24, 2023, between the Kodiak Island Borough, acting by and
through its Borough Manager, party of the first part, and Swickard Auto Group, hereinafter called the
Distributor.
WITNESSETH: That the Distributor, for and in consideration of the payment or payments herein
specified and agreed to by the party of the first part, hereby covenants and agrees to furnish a TWO (2)
LIGHT TRUCKS for the Kodiak Island Borough per the Specifications [part of the Contract Documents]
for same and for the sum of Eighty -Five Thousand, Thirty -Eight & 00/100 ($85,038.00) Dollars.
The Distributor further covenants and agrees that the manufacturing or furnishing of said TWO LIGHT
TRUCKS shall be done to the complete satisfaction of the Kodiak Island Borough, subject to inspection
at all times and approval by any participating agency of the Government of the United States of America,
and in accordance with the laws of the State of Alaska and rules and regulations of said Federal Agency.
The Distributor further covenants and agrees that the manufacturing or furnishing of said TWO LIGHT
TRUCKS shall be done and performed in the best and most workmanlike manner and that all and every
of said materials and labor shall be in strict and entire conformity in every respect with the Specifications.
Distributor will abide by and perform all stipulations, covenants, and agreements specified in the Contract
Documents, all of which are by reference hereby made a part of this Contract, as to all premises therein.
In the case of any said materials or labor shall be rejected by the Borough Manager or authorized
representative, as defective or unsuitable, then the said materials shall be removed or replaced with
other approved materials and the said labor shall be done anew to the satisfaction and the approval of
the Borough Manager or his representatives, at the cost and expense of the Distributor.
The agreement entered into by the acceptance of the Distributor's bid and the signing of this Agreement
consists of the following documents all of which are component parts of said Agreement and if not
attached, are to be treated as attached.
1. Agreement
2. Invitation to Bid
3. Contractor's Bid Package as accepted
In the event of any conflict or inconsistency between any of the foregoing documents, the conflict or
inconsistency shall be resolved upon the basis of the numerical order. The document or documents
assigned the small number or numbers being controlling over any documents having a larger number in
the numerical order set forth above.
The Distributor further covenants and agrees that said TWO LIGHT TRUCKS shall be furnished and
delivered FOB Kodiak to the satisfaction of the herein aforementioned Borough Manager, on or before
90 days from the final signature date on this agreement. It is expressly understood and agreed that if
delays arise due to unforeseen events the Distributor will notify the Borough as soon as possible. The
Distributor and the Borough Manager will discuss options to resolve any issues that arise and come to a
mutual agreed solution. The solution to any issues will be documented in writing for both parties to
reference.
Kodiak Island Borough Light Truck Procurement
Page 1 of 5 Agreement
The Distributor hereby agrees to receive the prices set forth in the bid as full compensation for delivering
the TWO LIGHT TRUCKS to complete said Agreement to the satisfaction of the Borough Manager.
It is further distinctly agreed that the Distributor shall not assign this contract, or any part thereof or any
right to any of the monies to be paid to a third party.
Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough within
thirty [30] days of delivery, acceptance by the Kodiak Island Borough and invoicing by Distributor.
IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him/her vested, has
executed this contract on behalf of the Kodiak Island Borough, and the Swickard Auto Group have
hereunto set their hands and seals, the day and year first above written.
The terms of this agreement shall begin MARCH 24, 2023.
Kodiak Island Borough Light Truck Procurement
Page 2 of 5 Agreement
ACKNOWLEDGMENTS
Wherefore the parties have entered into this Agreement the date and year first above written.
Date: 2v'Z
Date:
K DIAK ISLAND BOROUGH:
By:
David Conrad
Acting Borough Manager
ATTEST:
By: II V U U Uk,
Nova M. Javier
Borough Clerk
APPROVED AS TO FOR
By:
Scott A. Brandt -Erichsen
Borough Attorney
CONTRACTOR:
By:
P
T
Kodiak Island Borough Light Truck Procurement
Page 3 of 5 Agreement
EXHIBIT A
INVITATION TO BID
Kodiak Island Borough Light Truck Procurement
Page 4 of 5 Agreement
RELEASE DATE: February 6, 2023
INVITATION TO BID
Light Truck Procurement
THIS IS NOT AN OFFER
The Kodiak Island Borough is accepting sealed bids for the purchase of two (2) light trucks.
Sealed bids must be submitted to the Borough Finance Office by 2:00 PM (local time) February 27,
2023. Bids must be in a sealed envelope with "Kodiak Island Borough — Light Truck Procurement"
clearly indicated on the outside of the envelope. Postmarks will not be controlling.
Complete bidding documents are available in electronic form and may be viewed and downloaded
without charge and without deposit from the Kodiak Island Borough website, www.kodiakak.us. Bidders
are responsible for their own printing.
Contact Person:
David Conrad, Director or Patricia Valerio,
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615
Phone: (907) 486-9343
Fax: (907) 486-9394
Email: dconrad@kodiakak.us or pvalerio@kodiakak.us
David Conrad, Interim Borough Manager
Kodiak Island Borough
Publish: Kodiak Daily Mirror & Anchorage Daily News: February 10, 17, & 24, 2023
Kodiak Island Borough Invitation to Bid
Page 1 of 17 Light Truck Procurement
INVITATION TO BID (ITB)
The Kodiak Island Borough is concerned that all bids be submitted in a manner that ensures the
bidding process is fair and equitable to all Bidders in compliance with the requirements of the bid
documents.
Particular attention of all Bidders is drawn to the provisions of this solicitation and the resulting
contract dealing with pre-bid inquiries and the duty of the Bidders to disclose any significant fact
or question which will adversely affect the cost or time of completion of this purchase.
Bidders are cautioned that they disregard these provisions at their own risk. Bidders are directed
to study and follow these instructions as to the method and form for submitting bids so there will
be no reason to reject a bid.
Bidders will find all required forms and documents contained within this packet. Please take notice
of the accompanying "Bidders Checklist", which identifies which forms and documents are to be
included with a compete bid submittal.
SECTION 1: INTENT
Purpose of the Invitation to Bid: This Invitation to Bid (ITB) is intended to purchase two (2)
light trucks for Borough use. The light trucks must meet the criteria set out in the
specifications attached as Exhibit A and incorporated herein by reference.
2. Term. The light trucks must be delivered to Kodiak within 90 days of the award of the bid.
SECTION 2: SOLICITATION INSTRUCTIONS
Registration of Bidders. All Bidders are encouraged to register with the Borough by
completing the registration form included in this packet. Only registered Bidders will be
notified of addendum or other modifications to the bid requirements.
2. Inquiries. Bidders should direct any pre-bid inquiries labelled Kodiak Island Borough Light
Truck Procurement Bid Inquiry and e-mailed to pvalerio@kodiakak.us with a copy to
dconrad@kodiakak.us.
3. Resection of Bids. The Borough reserves the right to reject any or all bids. The Borough also
reserves the right to reject any bid which is non-responsive, incomplete, obscure, or irregular;
any bid which omits any one or more items on which the bids are required; any bid in which
unit prices are unbalanced in the opinion of the Borough; any Bidder who previously failed to
perform properly or to complete on time contracts of any nature; and the criteria listed in KIB
Code 3.30.080.
4. Bidder Certifies. The Bidder certifies that any and all prices which may be charged under
the terms of this bid request do not and will not violate any existing federal, state, or
municipal laws or regulations concerning price discrimination and/or price fixing. The Bidder
agrees to indemnify, exonerate, and hold harmless the Borough from liability for such
violation now and throughout the term of the contract.
5. Addenda. The Borough reserves the right to amend the ITB prior to the date of bid opening.
Each bid shall include specific acknowledgment of receipt of all addenda issued during the
Kodiak Island Borough Invitation to Bid
Page 2 of 17 Light Truck Procurement
bidding period. Failure to so acknowledge may result in the bid being rejected as not
responsive.
6. Irregularities. Any irregularities or lack of clarity in any of the bid documents should be
brought to the attention of the Contact Person as soon as possible, so that corrective
addenda may be furnished to all Bidders. Alterations or erasures must be crossed out and
corrections thereof printed in ink or typewritten adjacent thereto. Any correction must be
initialed in ink by each person signing the bid.
7. Responsibility of Bidder. It is the responsibility of the Bidder to investigate and acquaint
themselves with the conditions relating to the work and labor to be able to fulfil the contract.
8. Written words. In the case of a difference between written words and figures, the amount
stated in written words shall govern. In the case of a difference between a unit price and the
extended price, the unit price shall govern.
9. Signatures. All attachments, including corporate certificate and acknowledgments, must be
signed by the Bidder.
10. Preparation of bid forms. All bids and addenda thereto shall be intact and enclosed in a
sealed envelope, addressed to: Borough Finance Office, Kodiak Island Borough, 710 Mill
Bay Road, Kodiak, Alaska 99615. Sealed bids must be submitted on the forms and
enclosed in an envelope which is clearly marked "Kodiak Island Borough — Light
Truck Procurement". The Borough will not be responsible for the premature opening of a
bid not properly addressed or identified.
11. Postponement of Opening. The Borough reserves the right to postpone the date and time
for opening of bids at any time prior to the time announced for opening of bids in the
advertisement.
12. Resection of Bids. All bids received after the date and time set for receipt will be REJECTED.
Bidders are warned that weather and travel are unpredictable and overnight delivery does
not always arrive in a timely fashion. Bidders are responsible for ensuring that their Bid is
delivered in a timely manner.
13. Modifications. Bids may be modified by written or emailed notice, provided such notice is
received at least two (2) hours prior to the date and time set for receipt of bids, and, provided
further, a written confirmation of the modification is mailed or shipped via overnight
mail/delivery service prior to the bid closing time. The modification should not reveal the bid
price but should provide the addition or subtraction (or other modification) so that the final
price or terms will not be known to the Borough until the sealed bid is opened.
14. Withdrawal of Bids. Bids may be withdrawn only by written or emailed notice, provided such
notice is received two (2) hours prior to the date and time set for receipt of bids, and provided
further, a written confirmation of the withdrawal is mailed or shipped via overnight
mail/delivery service prior to the bid closing time. Notice of withdrawals received after the
bid opening will not be considered.
15. Determination of Low Bidder. The Borough intends to award to the lowest responsible
responsive Bidder. The Low bid shall be the lowest price bid for the light trucks and shall
include shipping costs to Kodiak.
Kodiak Island Borough Invitation to Bid
Page 3 of 17 Light Truck Procurement
16. Award of Contract. The Borough reserves the right to withhold award for a period of forty-
five (45) calendar days from the date of bid closing.
17. Protest of Bid Award. The Borough will issue a Notice of Intent to Award to the successful
Bidder. An aggrieved Bidder may file a bid protest within ten (10) calendar days after Notice
of Intent to Award the contract is issued. A protest may be made by delivery of a letter of
protest to the Borough Manager's Office. Protests will only be accepted based on error in
process. If/when a protest is received, an administrative review process will begin. The
protestor can expect a final administrative decision by the Kodiak Island Borough Manager
within 30 working days of the receipt of protest.
18. Bid Cancellation. The Borough reserves the right to cancel the procurement, ITB, or award
without liability to the Bidder at any time before the Agreement has been fully signed by all
parties, including the Borough.
19. Non -Collusion Affidavit. The Bidder shall submit with the bid a signed non -collusion affidavit
to the Borough covering the Bidder and all subcontractors.
20. Minimum Standards. The required work and/or specifications attached herein shall be
considered as the minimum standards acceptable to the Borough. Any deviations,
modifications, or alternatives proposed shall be specified and clarified by the Bidder in
writing and be identified as EXCEPTION SUMMARY. Insufficient information pertaining to
exceptions shall be at the Bidders risk and may result in rejection of the bid.
21. Equipment furnished. All equipment furnished under these specifications must be complete
with all necessary operating accessories and manuals customarily furnished, whether
stipulated herein or not. Prior to final acceptance by the Borough, the Borough reserves the
right to examine the equipment/structures and test it accordingly, to assure compliance with
bid and contract requirements and specifications. Should the Borough conduct such
evaluations and the results indicate that the equipment/structures does not conform, the
successful Bidder shall be responsible to promptly correct such problems and/or replace
said equipment in a timely manner at no cost to the Borough. After correction of any
deficiencies the equipment/structures shall be subject to a re-evaluation.
22. Scope of work. The following description of the work/specifications are attached hereto
designated as Exhibit A and hereby incorporated herein by this reference.
23. Delivery. The successful bidder shall be required to provide delivery F.O.B. Kodiak, Alaska. The
light trucks shall be delivered no more than ninety (90) days from the date the agreement is
signed.
24. Inspection. The successful bidder shall be required to perform all customary pre -delivery service
checks and inspections. Such service shall include but is not limited to checking and adjusting
of all equipment and accessories to insure the proper operation thereof.
25. Manuals. The successful bidder shall furnish one (1) set of service manuals that are
complete in every respect and shall illustrate clearly the construction/engineering of related
components. The manuals shall clearly describe the service procedures, intervals, and
include any and all warranty requirements.
Kodiak Island Borough Invitation to Bid
Page 4 of 17 Light Truck Procurement
26. Laws. The Bidder will comply with all federal, state, and local laws including the Laborers'
and Mechanics' Minimum Rates of Pay applicable for municipal contracts as determined by
the State of Alaska.
SECTION 3: INSURANCE REQUIREMENTS
1. Bidder shall be responsible for insurance and risk of loss until the Borough takes delivery.
SECTION 4: SCOPE OF WORK
1. Description of Services:
Provide two (2) 2022 or newer light trucks that meet the specifications attached as Exhibit A.
2. General: Bidders should note that contracts exceeding $25,000 must be approved by the KIB
Assembly. Staff will propose such contracts to the Assembly as needed. Bidders should be
aware of the Borough's discretion to award a contract based on Local Preference in KIB
Code 3.30.060.
SECTION 5: BID CHECKLIST
Minimum Requirements: Your bid will be considered nonresponsive and rejected if not properly
executed. For your convenience and assistance in preparation of your bid, the following
checklist is offered for informational purposes.
1. Bidder Registration — Completed, signed, and submitted.
2. Bid Schedule - Completed, signed, dated, addenda acknowledged.
3. Corporate Acknowledgement - Completed and notarized. (When bid is by
corporation)
4. Non- Collusion Affidavit - Completed and signed.
5. Alaska Business License - Copy of Original.
Bids not including ALL of the above documents may be REJECTED as nonresponsive. Bids will
be rejected which contain material alterations or erasures not initialed by the signer of the bid. No
Qualified or otherwise Conditioned Bids will be accepted.
Kodiak Island Borough Invitation to Bid
Page 5 of 17 Light Truck Procurement
SECTION 6: BID SCHEDULE
Bidders must submit their bids on Attachment 2: Bid Schedule.
The Price entered on the Bid Schedule must include all incidental costs such as, but not limited
to, office support, insurance, tools, equipment, transportation, overhead, and profit. There shall
be no additional charges for basic tools, equipment, and shop supplies.
SECTION 7: AGREEMENT
Successful Bidder will be required to execute the contract purchase agreement included as
Attachment 5: Agreement. Bidders are encouraged to review the terms and conditions of the
Agreement and if there are any questions to submit them during the bid period. Requests for
modifications to the agreement will not be allowed once bids are submitted.
SECTION 8: ATTACHMENTS
1. Attachment 1: Bidder Registration Form
2. Attachment 2: Bid Schedule (Addenda Acknowledgment Included)
3. Attachment 3: Corporate Acknowledgement
4. Attachment 4: Non -Collusion Affidavit
5. Attachment 5: Agreement
Kodiak Island Borough Invitation to Bid
Page 6 of 17 Light Truck Procurement
EXHIBIT A
SPECIFICATIONS
These specifications are guidelines and are meant to describe in a general form the requirements of the
equipment and options desired. Equipment and options of equal performance and capability but differing
in detail from the specification may be considered providing it meets the intent of the specifications. When
specifications for a particular item(s) are not defined, the manufacturer's standards are satisfactory.
Differences or alterations shall be described in detail by the bidder.
Light Trucks must include the following options:
• Light trucks must be new with model year 2022 or newer
• Kodiak Island Borough does not have preference on color but would like to specify that they want
to have basic/standard color, no color that would require additional cost.
• Manufacturers maximum standard warranty (Not less than 12 months and 12,000 miles
whichever occurs first)
• Quarter Ton (5001b) or Half Ton (1,OOOIb) Rating
• Automatic Transmission
• 4 Wheel Drive Capable
• 3 sets of Keys/Fobs for each truck
Vehicle Undercoating
• Include one full size spare tire on a rim for each truck
• Set of 4 all -season radial tires, to come installed on the light trucks before delivery.
• Dealer shall make all the necessary arrangements to transfer title and apply for exempt license.
Please attach a separate sheet listing all options both OEM and the specifications listed above.
Note: KIB is exempt from sales tax and possibly from Federal Excise Taxes and will provide vendor with
tax exemption certification upon request.
Kodiak Island Borough Invitation to Bid
Page 7 of 17 Light Truck Procurement
ATTACHMENT 1
BIDDER REGISTRATION FORM
Upon receipt of these bid documents, the Bidder shall fill out the information below and return to
the Kodiak Island Borough in order to provide contact information to receive notification about
additional information, addendum and any other information which may impact bid time or
quantities. Only registered bidders will receive notifications.
Name of Company:
Contact Name:
Address:
Phone Number:
Fax Number:
Email:
NOTE: If Bidder is a corporation, the legal name of the corporation shall be set forth above
together with the signatures of the officer or officers authorized to sign contracts on behalf of the
corporation; if Bidder is a partnership, the true name of the firm shall be set forth above together
with a signature of the partner or partners authorized to sign contracts in behalf of the partnership,
and if Bidder is an individual, the appropriate signature shall be placed above.
Return this form via fax, email, regular mail, or hand delivered to the following location:
Patricia Valerio, Projects Assistant
Engineering/Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615-6398
Phone: (907) 486-9343
Fax: (907) 486-9394
Email: pvalerio@kodiakak.us
Kodiak Island Borough Light Truck Procurement
Page 8 of 17 Attachment 1: Bidder Registration Form
ATTACHMENT 2
BID SCHEDULE
TO: The Kodiak Island Borough, Alaska, herein called the Borough:
Bidder Please Note: Before preparing this Bid Proposal for the Kodiak Island Borough Light Truck
Procurement, carefully read the Contract Requirements and know that the bid is based on basic
specifications as set forth in the Scope of Work (Exhibit A) of the Invitation to Bid.
The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may
result in your bid being declared non-responsive.
Pursuant to and in compliance with the Invitation to Bid, the undersigned Bidder, being fully
familiarized with all the terms of the bid specifications hereby proposes and agrees to deliver,
within the time and in the manner stipulated, the following services:
Light Truck Procurement
Description
Quantity
Evaluated Price
Proposed Make & Model
Cost Per Light Truck
2
$
Total for Light Trucks
$
Shipping Cost Per Light Truck
FOB Kodiak
2
$
Total Shipping Cost for Light
Trucks FOB Kodiak
$
TOTAL BASE BID
$
(Cost of light trucks and shipping combined)
Award of Contract. The Borough shall have the right to reject this bid proposal and such bid
proposal shall remain open and may not be withdrawn for a period of forty-five (45) days
after the date prescribed for submission of bids.
2. Execution of Contract and Performance Security. It is understood and agreed that if notice
of the acceptance of this proposal and award of the Contract is made within forty-five (45)
days after the opening of the bids, or at any time thereafter before it is withdrawn in writing,
the undersigned Bidder will execute and deliver the Agreement in the form set forth in the
Contract Documents to the Borough in accordance with the proposal as accepted within ten
(10) days after notice of acceptance and award of the Contract is given.
Kodiak Island Borough Light Truck Procurement
Page 9 of 17 Attachment 2: Bid Schedule
3. Notice of Acceptance. Notice of acceptance and award of the contract or requests for
additional information may be addressed to the undersigned Bidder at the business address
set forth in the Bidder Registration form submitted by Bidder.
4. Receipt of Addenda. Receipt of the following Addenda to the Contract Documents is hereby
acknowledged.
Addendum Number
Date
(Note: Failure to acknowledge receipt of any addenda may be considered an irregularity in the
proposal and grounds for rejection of the bid.)
-11919]11110
M
Title:
Alaska Business License No.
Kodiak Island Borough Light Truck Procurement
Page 10 of 17 Attachment 2: Bid Schedule
ATTACHMENT 3
CORPORATE ACKNOWLEDGEMENT
(To be filled in when Documents are executed in behalf of a Corporation)
UNITED STATES OF AMERICA )
)ss
STATE OF ALASKA )
The foregoing instrument was acknowledged before me this day of
.2023
by
(Name of Officer)
(Title of Officer)
of , Corporation, on behalf of said Corporation.
(Name of Corporation)
Notary Public
My Commission Expires:
Kodiak Island Borough Light Truck Procurement
Page 11 of 17 Attachment 3: Corporate Acknowledgement
ATTACHMENT 4
NON -COLLUSION AFFIDAVIT
(To be executed prior to award)
UNITED STATES OF AMERICA )
)ss
STATE OF ALASKA )
of
(Printed Name)
(Firm Name)
being duly sworn, do depose and state: I, or the firm, association or corporation of which I am a
member, a bidder, on the contract to be awarded, by the Kodiak Island Borough, for the:
Kodiak Island Borough Light Truck Procurement
located at Kodiak, in the State of Alaska, have not, either directly or indirectly, entered into any
agreement, participated in any collusion, or otherwise taken any action in restraint of free
competitive bidding a connection with such contract.
Contractor
Subscribed and sworn to this
day of 20
otary Public
My Commission Expires:
Kodiak Island Borough Light Truck Procurement
Page 12 of 17 Attachment 4: Non -Collusion Affidavit
ATTACHMENT 5
KODIAK ISLAND BOROUGH
EQUIPMENT PURCHASE AGREEMENT'
Contract No. 20XX- XX
THIS AGREEMENT made this by a date to be determined, between the Kodiak Island Borough, acting
by and through its Borough Manager, party of the first part, and vendor to be named, hereinafter called
the Distributor.
WITNESSETH: That the Distributor, for and in consideration of the payment or payments herein
specified and agreed to by the party of the first part, hereby covenants and agrees to furnish TWO (2)
LIGHT TRUCKS for the Kodiak Island Borough per the Specifications [part of the Contract Documents]
for same and for the sum of [written total price] & 00/100 (numeric price) Dollars.
The Distributor further covenants and agrees that the manufacturing or furnishing of said Light Trucks
shall be done to the complete satisfaction of the Kodiak Island Borough, subject to inspection at all times
and approval by any participating agency of the Government of the United States of America, and in
accordance with the laws of the State of Alaska and rules and regulations of said Federal Agency.
The Distributor further covenants and agrees that the manufacturing or furnishing of said Light Trucks
shall be done and performed in the best and most workmanlike manner and that all and every of said
materials and labor shall be in strict and entire conformity in every respect with the Specifications.
Distributor will abide by and perform all stipulations, covenants, and agreements specified in the Contract
Documents, all of which are by reference hereby made a part of this Contract, as to all premises therein.
In the case of any said materials or labor shall be rejected by the Borough Manager or authorized
representative, as defective or unsuitable, then the said materials shall be removed or replaced with
other approved materials and the said labor shall be done anew to the satisfaction and the approval of
the Borough Manager or his representatives, at the cost and expense of the Distributor.
The agreement entered into by the acceptance of the Distributor's bid and the signing of this Agreement
consists of the following documents all of which are component parts of said Agreement and if not
attached, are to be treated as attached.
1. Agreement
2. Invitation to Bid
3. Contractor's Bid Package as accepted
In the event of any conflict or inconsistency between any of the foregoing documents, the conflict or
inconsistency shall be resolved upon the basis of the numerical order. The document or documents
assigned the small number or numbers being controlling over any documents having a larger number in
the numerical order set forth above.
The Distributor further covenants and agrees that said Light Trucks shall be furnished and delivered FOB
Kodiak to the satisfaction of the herein aforementioned Borough Manager, on or before 90 days from
the final signature date on this agreement. It is expressly understood and agreed that if delays arise
due to unforeseen events the Distributor will notify the Borough as soon as possible. The Distributor and
the Borough Manager will discuss options to resolve any issues that arise and come to a mutual agreed
solution. The solution to any issues will be documented in writing for both parties to reference.
The Distributor hereby agrees to receive the prices set forth in the bid as full compensation for delivering
Kodiak Island Borough Light Truck Procurement
Page 13 of 17 Attachment 5: Agreement
the Light Trucks to complete said Agreement to the satisfaction of the Borough Manager.
It is further distinctly agreed that the Distributor shall not assign this contract, or any part thereof or any
right to any of the monies to be paid to a third party.
Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough within
thirty [30] days of delivery, acceptance by the Kodiak Island Borough and invoicing by Distributor.
IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him/her vested, has
executed this contract on behalf of the Kodiak Island Borough, and the vendor to be named have
hereunto set their hands and seals, the day and year first above written.
The terms of this agreement shall be from DATES TO BE DETERMINED.
Kodiak Island Borough Light Truck Procurement
Page 14 of 17 Attachment 5: Agreement
ACKNOWLEDGMENTS
Wherefore the parties have entered into this Agreement the date and year first above written.
KODIAK ISLAND BOROUGH:
Date: By:
David Conrad
Acting Borough Manager
Date:
Kodiak Island Borough
Page 15 of 17
ATTEST:
By:
Nova M. Javier
Borough Clerk
APPROVED AS TO FORM:
By:
Scott A. Brandt -Erichsen
Borough Attorney
CONTRACTOR:
By:
Printed Name:
Title:
Light Truck Procurement
Attachment 5: Agreement
EXHIBIT A
INVITATION TO BID
Kodiak Island Borough Light Truck Procurement
Page 16 of 17 Attachment 5: Agreement
EXHIBIT B
CONTRACTOR'S BID PACKAGE AS SUBMITTED
Kodiak Island Borough Light Truck Procurement
Page 17 of 17 Attachment 5: Agreement
EXHIBIT B
CONTRACTOR'S BID PACKAGE AS SUBMITTED
Kodiak Island Borough Light Truck Procurement
Page 5 of 5 Agreement
ATTACHMENT
BIDDER REGISTRATION FORM
Upon receipt of these bid documents, the Bidder shall fill out the information below and return to
the Kodiak Island Borough in order to provide contact information to receive notification about
additional information, addendum and any other information which may impact bid time or
quantities. Only registered bidders will receive notifications
Name of Company: J W `C Lae { 4 of o 7-f0 0 rJ
Contact Name: of u I'Llq
Address:
Phone Number: F 0 7 S 75
Fax Number: f
Email:_ iC"-Vg IUac_f�t �! SJtc o� v Cr312
NOTE: If Bidder is a corporation, the legal name of the corporation shall be set forth above
together with the signatures of the officer or officers authorized to sign contracts on behalf of the
corporation; if Bidder is a partnership, the true name of the firm shall be set forth above together
with a signature of the partner or partners authorized to sign contracts in behalf of the partnership,
and if Bidder is an individual, the appropriate signature shall be placed above.
Return this form via fax, email, regular mail, or hand delivered to the following location:
Patricia Valerio, Projects Assistant
Engineering/Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615-6398
Phone: (907) 486-9343
Fax: (907) 486-9394
Email: pvalerio@kodiakak.us
Kodiak Island Borough Light Truck Procurement
Page 8 of 17 Attachment 1: Bidder Registration Form
ATTACHMENT
BID SCHEDULE
TO: The Kodiak Island Borough, Alaska, herein called the Borough:
Bidder Please Note: Before preparing this Bid Proposal for the Kodiak Island Borough Light Truck
Procurement, carefully read the Contract Requirements and know that the bid is based on basic
specifications as set forth in the Scope of Work (Exhibit A) of the Invitation to Bid.
The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may
result in your bid being declared non-responsive.
Pursuant to and in compliance with the Invitation to Bid, the undersigned Bidder, being fully
familiarized with all the terms of the bid specifications hereby proposes and agrees to deliver,
within the time and in the manner stipulated, the following services:
Description
Quantity
Evaluated Price
Proposed Make & Model
G Yrs Ste , r� �� •y�,, �T
Cost Per Light Truck
2 $ t4 I 3 a. Ci
Total for Light Trucks
Is c
Shipping Cost Per Light Truck 2 $
FOB Kodiak �) 4
Total Shipping Cost for Light $ 3
Trucks FOB Kodiak a 1
TOTAL BASE BID $ Sir O 8
(Cost of light trucks and shiaping combined)
Award of Contract. The Borough shall have the right to reject this bid proposal and such bid
proposal shall remain open and may not be withdrawn for a period of forty-five (45) days
after the date prescribed for submission of bids.
2. Execution of Contract and Performance Security. It is understood and agreed that if notice
of the acceptance of this proposal and award of the Contract is made within forty-five (45)
days after the opening of the bids, or at any time thereafter before it is withdrawn in writing,
the undersigned Bidder will execute and deliver the Agreement in the form set forth in the
Contract Documents to the Borough in accordance with the proposal as accepted within ten
(10) days after notice of acceptance and award of the Contract is given.
X- Va�L 1.921 L�_-I;, I'S A-*Fkt k-I,e
Kodiak Island Borough Light Truck Procurement
Page 9 of 17 Attachment 2: Bid Schedule
3. Notice of Acceptance. Notice of acceptance and award of the contract or requests for
additional information may be addressed to the undersigned Bidder at the business address
set forth in the Bidder Registration form submitted by Bidder.
4. Receipt of Addenda. Receipt of the following Addenda to the Contract Documents is hereby
acknowledged.
Addendum Number
Date
a aa� 3
(Note: Failure to acknowledge receipt of any addenda may be considered an irregularity in the
proposal and grounds for rejection of the bid.)
BIDDER:
By: = w
Title:
4�
Alaska Business License No.
Kodiak Island Borough Light Truck Procurement
Page 10 of 17 Attachment 2: Bid Schedule
SWICKARD CHEVROLET BUICK GMC OF ANCHORAGE
1300 E FIFTH AVE, ANCHORAGE, AK, 99501
907-279-9641
Customer/Company: Sales Consultant: Daniel Bacon
Address: 7
Body Style:
TK10743-Crew Cab Standard Box, 4WD
PEG:
ISA -PRO
Primary Color:
GAZ-Summit White
Trim:
H1T-ISA-Cloth, Jet Black, Interior Trim
Engine:
L3B-Engine: 2.7L, Turbo High Output
Transmission:
MQE-8-Speed Automatic
Options: 1 SA -PRO
1 SZ -PRO VALUE PACKAGE DISCOUNT & 2.7L
TURBO HIGH -OUTPUT ENGINE CREDIT
AKO-Deep Tinted Glass
AU3-Power Door Locks
AZ3-Seats: Front 40/20/40 Split -Bench, Full Feature
BG9-Floor Covering: Rubberized Vinyl, Black
C49 -Defogger, Rear Window Electric
C5W-GVW Rating 7000 Lbs
DLF-Mirrors, O/S: Power, Heated
E63 -Body: Pick -Up Bed
FE9-50-STATE EMISSIONS
G80 -Auto Locking Differential, Rear
GAZ-Summit White
GU6-Rear Axle: 3.42 Ratio
HIT -ISA -Cloth, Jet Black, Interior Trim
IOR-GMC Infotainment System
K05 -Engine Block Heater
K34 -Cruise Control
KW5-Alternator, 220 AMP
L38 -Engine: 2.7L, Turbo High Output
MQE-8-Speed Automatic
NPO -Transfer Case: Active, Single Speed, Rotary
Dial Ctrl
PCI -Convenience Package
PDI -GMC Pro Safety
PEB-PRO Value Package
QBN-Tires: 255/70 R17 All Season, Blackwall
QBR-Tire, Spare: 255/70 R17 All Season, Blackwall
QK1-Standard Tailgate
QT5-Tailgate Function --Manual w/ Assist, Pwr
Release
R7N-CREDIT - NOT EQUIPPED WITH STEERING
COLUMN LOCK
RD6-Wheels: 17 Steel - Painted Silver
RFQ-Focused Ordering Configuration
SAF -Lock, Spare Tire
TQ5-Headlamps, Intellibeam
UE4-Following Distance Indicator
UEU-Sensor, Forward Collision Alert
UF2-Lighting, Cargo Box, LED
UHX-Lane Keep AssisUDeparture Warning
UHY-Automatic Emergency Braking
UVB -Rear Vision Camera, HD
V46 -Bumper, Front, Chrome
VJH-Bumper, Rear, Chrome Step
VK3-Front License Plate Mounting Provisions
Z82-Trailering Package
isclaimer:
M has tried to make the pricing information provided in this summary accurate. Please refer to atual�einvoice, how -eve for complete LL
icing information. GM will not make any sales or policy adjustments in the case of inaccurate pricing information in this summary.
SWICKARD CHEVROLET BUICK GMC OF ANCHORAGE
1300 E FIFTH AVE, ANCHORAGE, AK, 99501
907-279-9641
Customer/Company: Sales Consultant: Daniel Bacon
Address:
Body Style: TK10743-Crew Cab Standard Box, 4WD
PEG: ISA -PRO
Primary Color: GAZ-Summit White
Trim: HIT -ISA -Cloth, Jet Black, Interior Trim
Engine: 1_313 -Engine: 2.7L, Turbo High Output
Transmission: MQE-8-Speed Automatic
Options: ISA -PRO
AKO-Deep Tinted Glass
AU3-Power Door Locks
AZ3-Seats: Front 40/20/40 Split -Bench, Full Feature
BG9-Floor Covering: Rubberized Vinyl, Black
C49 -Defogger, Rear Window Electric
C5W-GVW Rating 7000 Lbs
DLF-Mirrors, O/S: Power, Heated
E63 -Body: Pick -Up Bed
G80 -Auto Locking Differential, Rear
GAZ-Summit White
GU6-Rear Axle: 3.42 Ratio
H 1 T-1 SA -Cloth, Jet Black, Interior Trim
IOR-GMC Infotainment System
K05 -Engine Block Heater
K34 -Cruise Control
KW5-Alternator, 220 AMP
L3B-Engine: 2.7L, Turbo High Output
MQE-8-Speed Automatic
NPO -Transfer Case: Active, Single Speed, Rotary
Dial Ctrl
PCI -Convenience Package
PDI -GMC Pro Safety
PEB-PRO Value Package
QBN-Tires: 255/70 R17 All Season, Blackwall
QBR-Tire, Spare: 255/70 R17 All Season, Blackwall
QK1-Standard Tailgate
QT5-Tailgate Function --Manual w/ Assist, Pwr
Release
RD6-Wheels: 17" Steel - Painted Silver
RFQ-Focused Ordering Configuration
SAF -Lock, Spare Tire
TQ5-Headlamps, Intellibeam
UE4-Following Distance Indicator
UEU-Sensor, Forward Collision Alert
U172 -Lighting, Cargo Box, LED
UHX-Lane Keep Assist/Departure Warning
UHY-Automatic Emergency Braking
UVB -Rear Vision Camera, HD
V46 -Bumper, Front, Chrome
VJH-Bumper, Rear, Chrome Step
VK3-Front License Plate Mounting Provisions
Z82-Trailering Package
Disclaimer:
GM has tried to make the pricing information provided in this summary accurate. Please refer to actual vehicle invoice, however, for complete
pricing information. GM will not make any sales or policy adjustments in the case of inaccurate pricing information in this summary. __
ATTACHMENT
CORPORATE ACKNOWLEDGEMENT
(To be filled in when Documents are executed in behalf of a Corporation)
UNITED STATES OF AMERICA )
)ss
STATE OF ALASKA )
The foregoing instrument was acknowledged before me this � 3 day of
i • 2023
by rA K 0
Officer)
(Title of Officer)
of eA T�'Q - Corporation, on behalf of said Corporation.
(Name of Corporation)
State aJAlaska No ry Public
NOTARY PUBLIC 2
Edward Landes My Commission Expires: 2- b .
My Camnlasicrr F;Ires Dec 16, 2024 y
Kodiak Island Borough Light Truck Procurement
Page 11 of 17 Attachment 3: Corporate Acknowledgement
ATTACHMENT
NON -COLLUSION AFFIDAVIT
(To be executed prior to award)
UNITED STATES OF AMERICA )
)ss
STATE OF ALASKA )
'J'�j I
(Firm Name)
being duly sworn, do depose and state: I, or the firm, association or corporation of which I am a
member, a bidder, on the contract to be awarded, by the Kodiak Island Borough, for the:
Kodiak Island Borough Light Truck Procurement
located at Kodiak, in the State of Alaska, have not, either directly or indirectly, entered into any
agreement, participated in any collusion, or otherwise taken any action in restraint of free
competitive bidding a connection with such contract.
aractor
/
Subscribed and sworn to this (i day ofT� �, 20 2z
State of Alaska
NOTARY PUBLIC
Edward Landes
cawntsso E01":OM DqC 16, 2024
Kodiak Island Borough
Page 12 of 17
My Commission Expires:
Light Truck Procurement
Attachment 4: Non -Collusion Affidavit
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:I
l�°-;a� Kodiak Island Borough
Assembly Newsletter
Vol. FY2023, No. 30 March 17, 2023
At Its Regular Meeting Of March 16, 2023, The Kodiak Island Borough Assembly Took The Following
Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On April 6, 2023, At 6:30
p.m. In The Borough Assembly Chambers.
AUTHORIZED The Borough Manager To Award The Bid To Swickard Auto Group And Proceed With
Purchasing Two (2) 2023 GMC Sierra's For Borough Use In The Amount Of $85,038
APPROVED Contract No. FY2023-43 Employment Contract Between the Kodiak Island Borough
Assembly And Aimee Williams As Borough Manager
ADOPTED Resolution No. FY2023-26 Agreeing To Accept Additional Opioid Settlement Revenues
Negotiated By The State Of Alaska
ADVANCED Ordinance No. FY2023-13 Amending Kodiak Island Borough Title 17 Zoning, Chapter 180
Signs, Section 17.180.010 Signs, Description And Intent To Require Zoning Compliance Permits For
Certain Signs To Public Hearing At The Next Regular Meeting Of The Assembly
ADVANCED Ordinance No. FY2023-15 Amending Title 7 Elections, Chapter 7.40 Canvasing and
Certification of Election Returns, Section 7.40.010 Cavass of Returns To Public Hearing At The Next
Regular Meeting Of The Assembly
POSTPONED Contract No. FY2019-10S Change Order #19 To Jensen, Yorba Wall Inc. In For The
Providence Kodiak Island Medical Center And Kodiak Community Health Center To Provide Space
Analysis And Planning To Understand The Current And Future State Of The Facilities To The Regular
Meeting Of May 18, 2023
APPROVED The Transportation Agreement To Reimburse Relocation Expenses For The Proposed
Candidate For The PC Tech 1 For An Amount Not To Exceed $4800 Or The Equivalent Of One Month's
Salary
View our website: Visit our Facebook page: � Follow us on
www.kodiakak.us www.facebook.com/KodiakisIandBorough Twitter:
@KodiakBorough