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FY2023-38 Vehicle Procurement with Anchorage Chrysler Center Purchasing Four (4) 2022 Jeep Compass Latitudes For Borough UseKODIAK ISLAND BOROUGH EQUIPMENT PURCHASE AGREEMENT' Vehicle Procurement Contract No. 2023-38 THIS AGREEMENT made this by February 17, 2023, between the Kodiak Island Borough, acting by and through its Borough Manager, party of the first part, and Anchorage Chrysler Center, hereinafter called the Distributor. WITNESSETH: That the Distributor, for and in consideration of the payment or payments herein specified and agreed to by the party of the first part, hereby covenants and agrees to furnish a FOUR (4) VEHICLES, FOUR (4) SETS OF STUDDED TIRES, AND NO SHIPPING for the Kodiak Island Borough per the Specifications [part of the Contract Documents] for same and for the sum of One Hundred Forty -Two Thousand, Four Hundred Forty & 00/100 ($142,440.00) Dollars. The Distributor further covenants and agrees that the manufacturing or furnishing of said Four Vehicles shall be done to the complete satisfaction of the Kodiak Island Borough, subject to inspection at all times and approval by any participating agency of the Government of the United States of America, and in accordance with the laws of the State of Alaska and rules and regulations of said Federal Agency. The Distributor further covenants and agrees that the manufacturing or furnishing of said Four Vehicles shall be done and performed in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect with the Specifications. Distributor will abide by and perform all stipulations, covenants, and agreements specified in the Contract Documents, all of which are by reference hereby made a part of this Contract, as to all premises therein. In the case of any said materials or labor shall be rejected by the Borough Manager or authorized representative, as defective or unsuitable, then the said materials shall be removed or replaced with other approved materials and the said labor shall be done anew to the satisfaction and the approval of the Borough Manager or his representatives, at the cost and expense of the Distributor. The agreement entered into by the acceptance of the Distributor's bid and the signing of this Agreement consists of the following documents all of which are component parts of said Agreement and if not attached, are to be treated as attached. 1. Agreement 2. Invitation to Bid 3. Contractor's Bid Package as accepted In the event of any conflict or inconsistency between any of the foregoing documents, the conflict or inconsistency shall be resolved upon the basis of the numerical order. The document or documents assigned the small number or numbers being controlling over any documents having a larger number in the numerical order set forth above. The Distributor further covenants and agrees that said Four Vehicles and sets of studded tires shall be made available for pick-up in Anchorage on dates agreed upon with the Borough. It is expressly understood and agreed that if delays arise due to unforeseen events the Distributor will notify the Borough as soon as possible. The Distributor and the Borough Manager will discuss options to resolve any issues that arise and come to a mutual agreed solution. The solution to any issues will be documented in writing for both parties to reference. Kodiak Island Borough Vehicle Procurement Page 1 of 5 Agreement The Distributor hereby agrees to receive the prices set forth in the bid as full compensation for delivering the Four Vehicles to complete said Agreement to the satisfaction of the Borough Manager. It is further distinctly agreed that the Distributor shall not assign this contract, or any part thereof or any right to any of the monies to be paid to a third party. Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough within thirty [30] days of delivery, acceptance by the Kodiak Island Borough and invoicing by Distributor. IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him/her vested, has executed this contract on behalf of the Kodiak Island Borough, and the Anchorage Chrysler Center have hereunto set their hands and seals, the day and year first above written. The terms of this agreement shall be from February 17, 2023. Kodiak Island Borough Vehicle Procurement Page 2 of 5 Agreement ACKNOWLEDGMENTS Wherefore the parties have entered into this Agreement the date and year first above written. K DIAK ISLAND BOROUGH: Date: Z. 2 By: David Conrad Interim Borough Manager ATTEST: IV By: 4. N vo a M. Ja ier Vt. Borough Clerk zo APPROVED AS TO FORM: '9*7963 By :� t4wll Scott A Brandt -Erichsen Borough Attorney CONTRACTOR: NO 1116 Zat s Kodiak Island Borough Vehicle Procurement Page 3 of 5 Agreement EXHIBIT A INVITATION TO BID Kodiak Island Borough Page 4 of 5 Vehicle Procurement Agreement RELEASE DATE: January 6, 2023 INVITATION TO BID Vehicle Procurement THIS IS NOT AN OFFER The Kodiak Island Borough is accepting sealed bids for the purchase of four (4) vehicles. Sealed bids must be submitted to the Borough Finance Office by 2:00 PM (local time) January 30, 2023. Bids must be in a sealed envelope with "Kodiak Island Borough — Vehicle Procurement" clearly indicated on the outside of the envelope. Postmarks will not be controlling. Complete bidding documents are available in electronic form and may be viewed and downloaded without charge and without deposit from the Kodiak Island Borough website, www.kodiakak.us. Bidders are responsible for their own printing. Contact Person: David Conrad, Director or Patricia Valerio, Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615 Phone: (907) 486-9343 Fax: (907) 486-9394 Email: dconrad@kodiakak.us or pvalerio@kodiakak.us David Conrad, Interim Borough Manager Kodiak Island Borough Publish: Kodiak Daily Mirror & Anchorage Daily News: January 9, 17, & 23, 2023 Kodiak Island Borough Invitation to Bid Page 1 of 17 Vehicle Procurement INVITATION TO BID (ITB) The Kodiak Island Borough is concerned that all bids be submitted in a manner that ensures the bidding process is fair and equitable to all Bidders in compliance with the requirements of the bid documents. Particular attention of all Bidders is drawn to the provisions of this solicitation and the resulting contract dealing with pre-bid inquiries and the duty of the Bidders to disclose any significant fact or question which will adversely affect the cost or time of completion of this purchase. Bidders are cautioned that they disregard these provisions at their own risk. Bidders are directed to study and follow these instructions as to the method and form for submitting bids so there will be no reason to reject a bid. Bidders will find all required forms and documents contained within this packet. Please take notice of the accompanying "Bidders Checklist", which identifies which forms and documents are to be included with a compete bid submittal. SECTION 1: INTENT Purpose of the Invitation to Bid: This Invitation to Bid (ITB) is intended to purchase four (4) vehicles for Borough use. The vehicles must meet the criteria set out in the specifications attached as Exhibit A and incorporated herein by reference. 2. Term. The vehicles must be delivered to Kodiak within 90 days of the award of the bid. SECTION 2: SOLICITATION INSTRUCTIONS Registration of Bidders. All Bidders are encouraged to register with the Borough by completing the registration form included in this packet. Only registered Bidders will be notified of addendum or other modifications to the bid requirements. 2. Inquiries. Bidders should direct any pre-bid inquiries labelled Kodiak Island Borough Vehicle Procurement Bid Inquiry and e-mailed to pvalerio@kodiakak.us with a copy to dconrad@kodiakak.us. 3. Resection of Bids. The Borough reserves the right to reject any or all bids. The Borough also reserves the right to reject any bid which is non-responsive, incomplete, obscure, or irregular; any bid which omits any one or more items on which the bids are required; any bid in which unit prices are unbalanced in the opinion of the Borough; any Bidder who previously failed to perform properly or to complete on time contracts of any nature; and the criteria listed in KIB Code 3.30.080. 4. Bidder Certifies. The Bidder certifies that any and all prices which may be charged under the terms of this bid request do not and will not violate any existing federal, state, or municipal laws or regulations concerning price discrimination and/or price fixing. The Bidder agrees to indemnify, exonerate, and hold harmless the Borough from liability for such violation now and throughout the term of the contract. 5. Addenda. The Borough reserves the right to amend the ITB prior to the date of bid opening. Each bid shall include specific acknowledgment of receipt of all addenda issued during the Kodiak Island Borough Invitation to Bid Page 2 of 17 Vehicle Procurement bidding period. Failure to so acknowledge may result in the bid being rejected as not responsive. 6. Irregularities. Any irregularities or lack of clarity in any of the bid documents should be brought to the attention of the Contact Person as soon as possible, so that corrective addenda may be furnished to all Bidders. Alterations or erasures must be crossed out and corrections thereof printed in ink or typewritten adjacent thereto. Any correction must be initialed in ink by each person signing the bid. 7. Responsibility of Bidder. It is the responsibility of the Bidder to investigate and acquaint themselves with the conditions relating to the work and labor to be able to fulfil the contract. 8. Written words. In the case of a difference between written words and figures, the amount stated in written words shall govern. In the case of a difference between a unit price and the extended price, the unit price shall govern. 9. Signatures. All attachments, including corporate certificate and acknowledgments, must be signed by the Bidder. 10. Preparation of bid forms. All bids and addenda thereto shall be intact and enclosed in a sealed envelope, addressed to: Borough Finance Office, Kodiak Island Borough, 710 Mill Bay Road, Kodiak, Alaska 99615. Sealed bids must be submitted on the forms and enclosed in an envelope which is clearly marked "Kodiak Island Borough — Vehicle Procurement". The Borough will not be responsible for the premature opening of a bid not properly addressed or identified. 11. Postponement of Opening. The Borough reserves the right to postpone the date and time for opening of bids at any time prior to the time announced for opening of bids in the advertisement. 12. Resection of Bids. All bids received after the date and time set for receipt will be REJECTED. Bidders are warned that weather and travel are unpredictable and overnight delivery does not always arrive in a timely fashion. Bidders are responsible for ensuring that their Bid is delivered in a timely manner. 13. Modifications. Bids may be modified by written or emailed notice, provided such notice is received at least two (2) hours prior to the date and time set for receipt of bids, and, provided further, a written confirmation of the modification is mailed or shipped via overnight mail/delivery service prior to the bid closing time. The modification should not reveal the bid price but should provide the addition or subtraction (or other modification) so that the final price or terms will not be known to the Borough until the sealed bid is opened. 14. Withdrawal of Bids. Bids may be withdrawn only by written or emailed notice, provided such notice is received two (2) hours prior to the date and time set for receipt of bids, and provided further, a written confirmation of the withdrawal is mailed or shipped via overnight mail/delivery service prior to the bid closing time. Notice of withdrawals received after the bid opening will not be considered. 15. Determination of Low Bidder. The Borough intends to award to the lowest responsible responsive Bidder. The Low bid shall be the lowest price bid for the four vehicles and shall include shipping costs to Kodiak. Kodiak Island Borough Invitation to Bid Page 3 of 17 Vehicle Procurement 16. Award of Contract. The Borough reserves the right to withhold award for a period of forty- five (45) calendar days from the date of bid closing. 17. Protest of Bid Award. The Borough will issue a Notice of Intent to Award to the successful Bidder. An aggrieved Bidder may file a bid protest within ten (10) calendar days after Notice of Intent to Award the contract is issued. A protest may be made by delivery of a letter of protest to the Borough Manager's Office. Protests will only be accepted based on error in process. If/when a protest is received, an administrative review process will begin. The protestor can expect a final administrative decision by the Kodiak Island Borough Manager within 30 working days of the receipt of protest. 18. Bid Cancellation. The Borough reserves the right to cancel the procurement, ITB, or award without liability to the Bidder at any time before the Agreement has been fully signed by all parties, including the Borough. 19. Non -Collusion Affidavit. The Bidder shall submit with the bid a signed non -collusion affidavit to the Borough covering the Bidder and all subcontractors. 20. Minimum Standards. The required work and/or specifications attached herein shall be considered as the minimum standards acceptable to the Borough. Any deviations, modifications, or alternatives proposed shall be specified and clarified by the Bidder in writing and be identified as EXCEPTION SUMMARY. Insufficient information pertaining to exceptions shall be at the Bidders risk and may result in rejection of the bid. 21. Equipment furnished. All equipment furnished under these specifications must be complete with all necessary operating accessories and manuals customarily furnished, whether stipulated herein or not. Prior to final acceptance by the Borough, the Borough reserves the right to examine the equipment/structures and test it accordingly, to assure compliance with bid and contract requirements and specifications. Should the Borough conduct such evaluations and the results indicate that the equipment/structures does not conform, the successful Bidder shall be responsible to promptly correct such problems and/or replace said equipment in a timely manner at no cost to the Borough. After correction of any deficiencies the equipment/structures shall be subject to a re-evaluation. 22. Scope of work. The following description of the work/specifications are attached hereto designated as Exhibit A and hereby incorporated herein by this reference. 23. Delivery. The successful bidder shall be required to provide delivery F.O.B. Kodiak, Alaska. All four vehicles do not have to be delivered on the same date, but all shall be delivered no more than ninety (90) days from the date the agreement is signed. 24. Inspection. The successful bidder shall be required to perform all customary pre -delivery service checks and inspections. Such service shall include but is not limited to checking and adjusting of all equipment and accessories to insure the proper operation thereof. 25. Manuals. The successful bidder shall furnish one (1) set of service manuals that are complete in every respect and shall illustrate clearly the construction/engineering of related components. The manuals shall clearly describe the service procedures, intervals, and include any and all warranty requirements. Kodiak Island Borough Invitation to Bid Page 4 of 17 Vehicle Procurement 26. Laws. The Bidder will comply with all federal, state, and local laws including the Laborers' and Mechanics' Minimum Rates of Pay applicable for municipal contracts as determined by the State of Alaska. SECTION 3: INSURANCE REQUIREMENTS 1. Bidder shall be responsible for insurance and risk of loss until the Borough takes delivery. SECTION 4: SCOPE OF WORK 1. Description of Services: Provide four (4) 2022 or newer vehicles that meet the specifications attached as Exhibit A. 2. General: Bidders should note that contracts exceeding $25,000 must be approved by the KIB Assembly. Staff will propose such contracts to the Assembly as needed. Bidders should be aware of the Borough's discretion to award a contract based on Local Preference in KIB Code 3.30.060. SECTION 5: BID CHECKLIST Minimum Requirements: Your bid will be considered nonresponsive and rejected if not properly executed. For your convenience and assistance in preparation of your bid, the following checklist is offered for informational purposes. 1. Bidder Registration — Completed, signed, and submitted. 2. Bid Schedule - Completed, signed, dated, addenda acknowledged. 3. Corporate Acknowledgement - Completed and notarized. (When bid is by corporation) 4. Non- Collusion Affidavit - Completed and signed. 5. Alaska Business License - Copy of Original. Bids not including ALL of the above documents may be REJECTED as nonresponsive. Bids will be rejected which contain material alterations or erasures not initialed by the signer of the bid. No Qualified or otherwise Conditioned Bids will be accepted. Kodiak Island Borough Invitation to Bid Page 5 of 17 Vehicle Procurement SECTION 6: BID SCHEDULE Bidders must submit their bids on Attachment 2: Bid Schedule. The Price entered on the Bid Schedule must include all incidental costs such as, but not limited to, office support, insurance, tools, equipment, transportation, overhead, and profit. There shall be no additional charges for basic tools, equipment, and shop supplies. SECTION 7: AGREEMENT Successful Bidder will be required to execute the contract purchase agreement included as Attachment 5: Agreement. Bidders are encouraged to review the terms and conditions of the Agreement and if there are any questions to submit them during the bid period. Requests for modifications to the agreement will not be allowed once bids are submitted. SECTION 8: ATTACHMENTS 1. Attachment 1: Bidder Registration Form 2. Attachment 2: Bid Schedule (Addenda Acknowledgment Included) 3. Attachment 3: Corporate Acknowledgement 4. Attachment 4: Non -Collusion Affidavit 5. Attachment 5: Agreement Kodiak Island Borough Invitation to Bid Page 6 of 17 Vehicle Procurement EXHIBIT A SPECIFICATIONS These specifications are guidelines and are meant to describe in a general form the requirements of the equipment and options desired. Equipment and options of equal performance and capability but differing in detail from the specification may be considered providing it meets the intent of the specifications. When specifications for a particular item(s) are not defined, the manufacturer's standards are satisfactory. Differences or alterations shall be described in detail by the bidder. Vehicle must include the following options: • All four vehicles must be the same make and model • Vehicles must be new with model year 2022 or newer • Kodiak Island Borough does not have preference on color and all vehicles do not have to be the same color. But Kodiak Island Borough would like to specify that they want to have basic/standard colors, not colors that would require additional cost. • Manufacturers maximum standard warranty (Not less than 12 months and 12,000 miles whichever occurs first) • Four Door • 4 — Cylinder • Automatic Transmission • 4 Wheel Drive Capable • 3 sets of Keys/Fobs • Vehicle Undercoating on all four vehicles • Set of 4 all -season radial tires, to come installed on the vehicle before delivery. • Dealer shall make all the necessary arrangements to transfer title and apply for exempt license. Please attach a separate sheet listing all options both OEM and the specifications listed above. Note: KIB is exempt from sales tax and possibly from Federal Excise Taxes and will provide vendor with tax exemption certification upon request. Kodiak Island Borough Invitation to Bid Page 7 of 17 Vehicle Procurement ATTACHMENT 1 BIDDER REGISTRATION FORM Upon receipt of these bid documents, the Bidder shall fill out the information below and return to the Kodiak Island Borough in order to provide contact information to receive notification about additional information, addendum and any other information which may impact bid time or quantities. Only registered bidders will receive notifications. Name of Company: Contact Name: Address: Phone Number: Fax Number: Email: NOTE: If Bidder is a corporation, the legal name of the corporation shall be set forth above together with the signatures of the officer or officers authorized to sign contracts on behalf of the corporation; if Bidder is a partnership, the true name of the firm shall be set forth above together with a signature of the partner or partners authorized to sign contracts in behalf of the partnership, and if Bidder is an individual, the appropriate signature shall be placed above. Return this form via fax, email, regular mail, or hand delivered to the following location: Patricia Valerio, Projects Assistant Engineering/Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615-6398 Phone: (907) 486-9343 Fax: (907) 486-9394 Email: pvalerio@kodiakak.us Kodiak Island Borough Vehicle Procurement Page 8 of 17 Attachment 1: Bidder Registration Form ATTACHMENT 2 BID SCHEDULE TO: The Kodiak Island Borough, Alaska, herein called the Borough: Bidder Please Note: Before preparing this Bid Proposal for the Kodiak Island Borough Vehicle Procurement, carefully read the Contract Requirements and know that the bid is based on basic specifications as set forth in the Scope of Work (Exhibit A) of the Invitation to Bid. The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may result in your bid being declared non-responsive. Pursuant to and in compliance with the Invitation to Bid, the undersigned Bidder, being fully familiarized with all the terms of the bid specifications hereby proposes and agrees to deliver, within the time and in the manner stipulated, the following services: Vehicle Procurement Description Quantity Evaluated Price Proposed Make & Model New Vehicle (per specifications) 4 $ (price per vehicle) Total for All Vehicles $ (price for all 4) Shipping Cost 1 $ (price per vehicle) Shipping Cost for All Vehicles FOB Kodiak $ (price for all 4) TOTAL BASE BID $ (Cost of all vehicles and all shipping) Award of Contract. The Borough shall have the right to reject this bid proposal and such bid proposal shall remain open and may not be withdrawn for a period of forty-five (45) days after the date prescribed for submission of bids. 2. Execution of Contract and Performance Security. It is understood and agreed that if notice of the acceptance of this proposal and award of the Contract is made within forty-five (45) days after the opening of the bids, or at any time thereafter before it is withdrawn in writing, the undersigned Bidder will execute and deliver the Agreement in the form set forth in the Contract Documents to the Borough in accordance with the proposal as accepted within ten (10) days after notice of acceptance and award of the Contract is given. Kodiak Island Borough Vehicle Procurement Page 9 of 17 Attachment 2: Bid Schedule 3. Notice of Acceptance. Notice of acceptance and award of the contract or requests for additional information may be addressed to the undersigned Bidder at the business address set forth in the Bidder Registration form submitted by Bidder. 4. Receipt of Addenda. Receipt of the following Addenda to the Contract Documents is hereby acknowledged. Addendum Number Date (Note: Failure to acknowledge receipt of any addenda may be considered an irregularity in the proposal and grounds for rejection of the bid.) -11919121 10 M Title: Alaska Business License No. Kodiak Island Borough Vehicle Procurement Page 10 of 17 Attachment 2: Bid Schedule ATTACHMENT 3 CORPORATE ACKNOWLEDGEMENT (To be filled in when Documents are executed in behalf of a Corporation) UNITED STATES OF AMERICA ) )ss STATE OF ALASKA ) The foregoing instrument was acknowledged before me this day of .2023 by (Name of Officer) (Title of Officer) of , Corporation, on behalf of said Corporation. (Name of Corporation) Notary Public My Commission Expires: Kodiak Island Borough Vehicle Procurement Page 11 of 17 Attachment 3: Corporate Acknowledgement ATTACHMENT 4 NON -COLLUSION AFFIDAVIT (To be executed prior to award) UNITED STATES OF AMERICA ) )ss STATE OF ALASKA ) of (Printed Name) (Firm Name) being duly sworn, do depose and state: I, or the firm, association or corporation of which I am a member, a bidder, on the contract to be awarded, by the Kodiak Island Borough, for the: Kodiak Island Borough Vehicle Procurement located at Kodiak, in the State of Alaska, have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding a connection with such contract. Contractor Subscribed and sworn to this Kodiak Island Borough Page 12 of 17 day of , 20 otary Public My Commission Expires: Vehicle Procurement Attachment 4: Non -Collusion Affidavit ATTACHMENT 5 KODIAK ISLAND BOROUGH EQUIPMENT PURCHASE AGREEMENT' Contract No. 20XX- XX THIS AGREEMENT made this by a date to be determined, between the Kodiak Island Borough, acting by and through its Borough Manager, party of the first part, and vendor to be named, hereinafter called the Distributor. WITNESSETH: That the Distributor, for and in consideration of the payment or payments herein specified and agreed to by the party of the first part, hereby covenants and agrees to furnish a FOUR (4) VEHICLES for the Kodiak Island Borough per the Specifications [part of the Contract Documents] for same and for the sum of [written total price] & 00/100 (numeric price) Dollars. The Distributor further covenants and agrees that the manufacturing or furnishing of said Four Vehicles shall be done to the complete satisfaction of the Kodiak Island Borough, subject to inspection at all times and approval by any participating agency of the Government of the United States of America, and in accordance with the laws of the State of Alaska and rules and regulations of said Federal Agency. The Distributor further covenants and agrees that the manufacturing or furnishing of said Four Vehicles shall be done and performed in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect with the Specifications. Distributor will abide by and perform all stipulations, covenants, and agreements specified in the Contract Documents, all of which are by reference hereby made a part of this Contract, as to all premises therein. In the case of any said materials or labor shall be rejected by the Borough Manager or authorized representative, as defective or unsuitable, then the said materials shall be removed or replaced with other approved materials and the said labor shall be done anew to the satisfaction and the approval of the Borough Manager or his representatives, at the cost and expense of the Distributor. The agreement entered into by the acceptance of the Distributor's bid and the signing of this Agreement consists of the following documents all of which are component parts of said Agreement and if not attached, are to be treated as attached. 1. Agreement 2. Invitation to Bid 3. Contractor's Bid Package as accepted In the event of any conflict or inconsistency between any of the foregoing documents, the conflict or inconsistency shall be resolved upon the basis of the numerical order. The document or documents assigned the small number or numbers being controlling over any documents having a larger number in the numerical order set forth above. The Distributor further covenants and agrees that said Four Vehicles shall be furnished and delivered FOB Kodiak to the satisfaction of the herein aforementioned Borough Manager, on or before 90 days from the final signature date on this agreement. It is expressly understood and agreed that if delays arise due to unforeseen events the Distributor will notify the Borough as soon as possible. The Distributor and the Borough Manager will discuss options to resolve any issues that arise and come to a mutual agreed solution. The solution to any issues will be documented in writing for both parties to reference. Kodiak Island Borough Vehicle Procurement Page 13 of 17 Attachment 5: Agreement The Distributor hereby agrees to receive the prices set forth in the bid as full compensation for delivering the Four Vehicles to complete said Agreement to the satisfaction of the Borough Manager. It is further distinctly agreed that the Distributor shall not assign this contract, or any part thereof or any right to any of the monies to be paid to a third party. Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough within thirty [30] days of delivery, acceptance by the Kodiak Island Borough and invoicing by Distributor. IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him/her vested, has executed this contract on behalf of the Kodiak Island Borough, and the vendor to be named have hereunto set their hands and seals, the day and year first above written. The terms of this agreement shall be from DATES TO BE DETERMINED. Kodiak Island Borough Vehicle Procurement Page 14 of 17 Attachment 5: Agreement ACKNOWLEDGMENTS Wherefore the parties have entered into this Agreement the date and year first above written. KODIAK ISLAND BOROUGH: Date: By: David Conrad Acting Borough Manager Date: Kodiak Island Borough Page 15 of 17 ATTEST: By: Nova M. Javier Borough Clerk APPROVED AS TO FORM: By: Scott A. Brandt -Erichsen Borough Attorney CONTRACTOR: By: Printed Name: Title: Vehicle Procurement Attachment 5: Agreement EXHIBIT A INVITATION TO BID Kodiak Island Borough Vehicle Procurement Page 16 of 17 Attachment 5: Agreement EXHIBIT B CONTRACTOR'S BID PACKAGE AS SUBMITTED Kodiak Island Borough Vehicle Procurement Page 17 of 17 Attachment 5: Agreement EXHIBIT B CONTRACTOR'S BID PACKAGE AS SUBMITTED Kodiak Island Borough Vehicle Procurement Page 5 of 5 Agreement ATTACHMENT 1 BIDDER REGISTRATION FORM Upon receipt of these bid documents, the Bidder shall fill out the information below and return to the Kodiak Island Borough in order to provide contact information to receive notification about additional information, addendum and any other information which may impact bid time or quantities. Only registered bidders will receive notifications. Name of Company: Ar.0kerm Contact Name: W -6.c. -It*:xov, Address: zeol f...� ��k A� N"re 1t AN. °L990\ Phone Number: C10-k-yLk0-TA Z-5 Fax Number: cko-A - '27k6- ytg\ Email: rl Lxar.e. am. k- C.N► NOTE: If Bidder is a corporation, the legal name of the corporation shall be set forth above together with the signatures of the officer or officers authorized to sign contracts on behalf of the corporation; if Bidder is a partnership, the true name of the firm shall be set forth above together with a signature of the partner or partners authorized to sign contracts in behalf of the partnership, and if Bidder is an individual, the appropriate signature shall be placed above. Return this form via fax, email, regular mail, or hand delivered to the following location: Patricia Valerio, Projects Assistant Engi.neering/Facilities Department Kodiak Island Borough 710 Mill Bay Road Kodiak, Alaska 99615-6398 Phone: (907) 486-9343 Fax: (907) 486-9394 Email: pvalerio@kodiakak.us Kodiak Island Borough Vehicle Procurement Page 8 of 17 Attachment 1: Bidder Registration Form ATTACHMENT 2 BID SCHEDULE TO: The Kodiak Island Borough, Alaska, herein called the Borough: Bidder Please Note: Before preparing this Bid Proposal for the Kodiak Island Borough Vehicle Procurement, carefully read the Contract Requirements and know that the bid is based on basic specifications as set forth in the Scope of Work (Exhibit A) of the Invitation to Bid. The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may result in your bid being declared non-responsive. Pursuant to and in compliance with the Invitation to Bid, the undersigned Bidder, being fully familiarized with all the terms of the bid specifications hereby proposes and agrees to deliver, within the time and in the manner stipulated, the following services: Description Quantity Evaluated Price Proposed Make &Model New Vehicle (per specifications) 4 $ 3y -4Zp ap (price per vehicle) Total for All Vehicles( _ l_3g�8 $Oov price for all 4) Shipping Cost $ (price per vehicle) Shipping Cost for All Vehicles FOB Kodiak $ 12 - (price for all 4) TOTAL BASE BID 152 4S iL.g2. $ (Cost of all vehicles and all shipping) Award of Contract. The Borough shall have the right to reject this bid proposal and such bid proposal shall remain open and may not be withdrawn for a period of forty-five (45) days after the date prescribed for submission of bids. 2. Execution of Contract and Performance Security. It is understood and agreed that if notice of the acceptance of this proposal and award of the Contract is made within forty-five (45) days after the opening of the bids, or at any time thereafter before it is withdrawn in writing, the undersigned Bidder will execute and deliver the Agreement in the form set forth in the Contract Documents to the Borough in accordance with the proposal as accepted within ten (10) days after notice of acceptance and award of the Contract is given. Kodiak Island Borough Vehicle Procurement Page 9 of 17 Attachment 2: Bid Schedule Notice of Acceptance. Notice of acceptance and award of the contract or requests for additional information may be addressed to the undersigned Bidder at the business address set forth in the Bidder Registration form submitted by Bidder. 4. Receipt of Addenda. Receipt of the following Addenda to the Contract Documents is hereby acknowledged. Addendum Number Date (Note: Failure to acknowledge receipt of any addenda may be considered an irregularity in the proposal and grounds for rejection of the bid.) By: gjOmz Title: F1«% Alaska Business License No. Kodiak Island Borough Vehicle Procurement Page 10 of 17 Attachment 2: Bid Schedule Writeback Anchorage Chrysler Center Anchorage Chrysler Customer: Kodiak Stock Number: Compass Salesperson: Robbie Dixon Price Discount Total Price Accessories Manufacturers Rebate Customer Price Trade_in(s) Allowance Payoff Trade Equity Cash Down Payment Balance 34,805.00 0.00 34,805.00 670.00 1,000.00 34,475.00 0.00 0.00 0.00 0.00 349475.00 Extended Service II $0.00 G.A.P. II $0.00 Protection IF $0.00 Misc. A<«asdr,cs., 3rc� 1f(t� 3ys�o� $0.00 Doc Fee Total DMV Fees Balance Due Term Rate Payment Buyer: Co -Buyer: Date Manager Protected Non Protected 0.00 N/A 220.00 220.00 25.00 25.00 341720.00 343720.00 1 1 0.00% 0.00% 341720.00 341720.00 13 -Jan -23 ROBBIE DIXON Page 1 2, AN �n !IR DDmc �AT�m�dN�N��vvDw��N,Nn _=><� 'mom Tw Ts �b$3.�n m`2 bz8 R ig B�.�= n��Ww^^m rni?w px� Octe l ? J,, m W S r N zm S3-2.— 3n ZE m (a'oo (`p'�o Fi cmwo m n 09!?��O OT S m�r:)Afca,.,. =mi �£ ZTfo coy. m;xrD0, n > n3 mn N -M .��mPoapN 'yo g=m�4n. -rym E�N%�a �6cc coo�bo�v rc om NW na.�{mom TuiNz =-3-,o H '��D TaA��z�y��rp g3 ��. 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O v O V7 mo 3 F. _ I < DN m 0 � "� M m M O N _r' W (D ?J m O 0 O 3 9 92 5 V U) s m3m h �d� y o "'i (nM D Smartphone QR Code'"' j 10 m :)a m-< Q iofp O (D O °' C P ro I{ ta O u Q � r 7 tD ATTACHMENT 3 CORPORATE ACKNOWLEDGEMENT (To be filled in when Documents are executed in behalf of a Corporation) UNITED STATES OF AMERICA ) )SS STATE OF ALASKA ) The `foregoing instrument was acknowledged before me this 3( -*A day of �ycv�•... 2023 by 11"x0,V (Name of Officer) (Title of Officer) of Ce-�cr, Corporation, on behalf of said Corporation. (Name f Corporati n) PRy N ary Public ,, v : My Commission Expires: % 7 o '"q TE OF P' ��ssion E*� Kodiak Island Borough Vehicle Procurement Page 11 of 17 Attachment 3: Corporate Acknowledgement ATTACHMENT 4 NON -COLLUSION AFFIDAVIT (To be executed prior to award) UNITED STATES OF AMERICA ) )ss STATE OF ALASKA ) (Printed Name) I (Firm liame) being duly sworn, do depose and state: I, or the firm, association or corporation of which I am a member, a bidder, on the contract to be awarded, by the Kodiak Island Borough, for the: Kodiak Island Borough Vehicle Procurement located at Kodiak, in the State of Alaska, have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive biddiw a connection with such contract. nt • bf Subscribed and sworn to this 3o day of 20 �� Al 0Nota Public -� _ ®•� V 4 pv My Commission Expires: •, s F e-: �ocomTATE0.�w� mission. 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