07/21/2022 Regular MeetingKodiak Island Borough Assembly Regular Meeting
Assembly Chambers
July 21, 2022
A regular meeting of the Kodiak Island Borough Assembly was held on July 21, 2022, in the
Borough Assembly Chambers. The meeting was called to order at 6:30 p.m. Staff present were
Interim Borough Manager David Conrad, Borough Clerk Nova Javier, and Assistant Clerk
Kristle Blanco.
INVOCATION
The invocation was given by Major David Davis of the Salvation Army.
2. PLEDGE OF ALLEGIANCE
Mayor Roberts led the Pledge of Allegiance.
3. STATEMENT OF LAND ACKNOWLEDGEMENT
We are gathered on the traditional homeland of the Sugpiaq, Alutiiq people and
acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture
that enriches our community to this day.
4. ROLL CALL
Present were Mayor William Roberts, Assembly members Scott Arndt, Joseph Delgado,
Jared Griffin, Scott Smiley, James Turner, and Aimee Williams.
ARNDT moved to excuse Assembly member Geoffrey Smith, who was absent due to
work matters.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. APPROVAL OF AGENDA AND CONSENT AGENDA
ARNDT moved to approve the agenda and the consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. *APPROVAL OF MINUTES (Approved under consent agenda)
1. Regular Meeting Minutes Of July 7, 2022
7. CITIZENS' COMMENTS
The following spoke under citizen's comments.
Major David Davis
8. AWARDS AND PRESENTATIONS — None.
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9. COMMITTEE REPORTS
• Assembly Member Smiley attended the School Board meeting where
superintendent Cyndy A Mika, ED. D. presided for the first time. Topic of
discussion was school district capital improvement plan. He noted Peterson
Elementary roof project to be worrisome due to lack of communication between
the Borough and School District.
10. PUBLIC HEARING — None.
11. BOROUGH MANAGER'S REPORT:
Interim Manager Dave Conrad reported on the following:
• Silent Auction — The recent auction generated $17,527.00 Two Bayside Fire
Department vehicles and one skid steer loader form the landfill were the items that
were sold.
• The KFRC Aquarium and Touch Tank Attendance.
• Workforce Housing Summit — Attended the Workforce Housing Summit today. The
main discussion was to review and discuss the recent McKinley Research study for
Kodiak. The Kodiak Island Housing authority has the McKinley Research Study
online at their website. Anticipate a joint presentation request of the upcoming joint
work session in September.
• Employee Compensation Study — Proposals have been received. Staff has reviewed
and is preparing the information for distribution to the assembly for review and
consideration contacting past customers regarding satisfaction and overall
performance. After the information is received the committee will meet and make a
recommendation to the assembly for consideration.
Assessing Department Update
o KANA case — Working on disclosure depositions. KIB Attorney will be in town
the week of August 8th in Kodiak.
o Assessing staff continues performing the required field work for the
reassessment of properties within the City of Kodiak boundaries.
Community Development Update
o New Director Mike Scarcelli is reviewing current documents, plans and operating
procedures. He will continue to familiarize himself with Kodiak and the
interaction of the Community Development Department with the residents of
Kodiak.
o A request has been made to identify departmental issues associated with
workflow and staffing.
Finance Department Update
o End of year reconciliation is going well. New POs are being generated as need.
o Staff is currently preparing the FY 2023 Budget Book for the Government
Finance Officers Association (GFOA)
o Staff is has received concurrence and will begin the investigation related to
bonds that could possibly be paid off early. This will take several days of
research over several weeks.
Engineering and Facilities Update
o Bridge Evaluation and Planning Grant — This grant will be submitted 7/22/2022.
The grant request is for $1,288,000. Staff has contributed and want to thank
AML and AKDOT for the cooperative effort preparing this grant request.
o Bulldozer Procurement — E/F has presented the revised requests and the
assembly will decide on the procurement this evening.
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Assembly Regular Meeting Minutes
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o Service Area Contracts — The sample contract was discussed at the July 14
Work Session. No definitive direction was given.
o Tsunami Siren Maintenance — Five amplifiers were found non-functional at three
locations. Vendor is performing a verification check regarding warranty
coverage. Amplifiers will require replacement.
o KFRC Spill — Awaiting final disposition from the ADEC regarding the status of
the spill. Staff anticipates further monitoring requirements.
o The Main Elementary roof is continuing. Several discrepancies with the
installation of the flashing have been discussed and corrected. Work is weather
contingent. The anticipated completion date is prior to the scheduled start of
school.
o Landfill — Eagle's Nest take permit has been obtained from the US Department
of Fish and Wildlife. Waiting for the Alaska Department of Fish and Game
required portion. Anticipate this to be completed early next week.
o Staff continues to work with the ADEC State Revolving Loan staff for long term
low interest loan for COBC associated work.
List of Pending Items for Discussion
o Disposition of Closed School Facilities — Allowable Scope for Current Staff
OSHA Voluntary Compliance Visit
o Continued update of the Personnel Manual ARPA Funding Assignment
o Discussion Related to State Budget Completion Grant Application and Local
Match Funding
o Leases — Teen Court, Red Cross, Fairgrounds, KISA, Chiniak Library, Long
Term Care Major Maintenance Funding for Facilities
o Disposition of Mental Health Buildings — Information provided to the assembly
Solid Waste Collection Contract Modifications
o Service Area Contracts Annual Contracts
o KFRC Staffing and Funding
o Additional Methods to Reward Employees in Personnel Manual Vehicle
Replacement
12. MESSAGES FROM THE BOROUGH MAYOR — None.
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS — None.
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
14.A. CONTRACTS
Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Service
Area No. 1 Board Road Maintenance and Repairs, Snow Removal And Sanding
For Service Area No. 1 Time and Materials
ARNDT moved to approve Contract No. FY2013-34E amending Contract No.
FY2013-34D with the suggested rate increases based on the cost -of -living index
for Service Area No.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt,
LDelgado, Griffin, Smiley, Turner, and Williams.
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14.6. RESOLUTIONS
1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Post -
Secondary Education Institutions In Support Of Local Student Tuition. 0
ARNDT moved to approve Resolution No. FY2023-08.
The Assembly approved $100,000 in the FY23 budget to assist with tuition and
fees associated with attending one of the local post -secondary educational
institutions for Kodiak students. Staff reached out to representatives from Kodiak
College and the Alaska Seafood and Marine Science Center asking that they
submit an application requesting funds appropriate to supporting local student
attendance in their programs. Those requests are attached. This resolution will
document the Assembly's decision for allocating the available funding to the
applicants.
ARNDT moved to amend Resolution No. FY2023-08 by amending
Line 30 to read 1. University of Alaska Anchorage, Kodiak College: $67,000"
Line 31 to read "2. University of Alaska Fairbanks Kodiak Seafood and Marine
Science Center: $33,000"
ROLL CALL VOTE ON THE MOTION TO AMEND CARRIED UNANIMOUSLY:
Delgado, Griffin, Smiley, Turner, Williams, and Arndt
ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY:
Griffin, Smiley, Turner, Williams, Arndt, and Delgado
14.C. ORDINANCES FOR INTRODUCTION — None.
14.D. OTHER ITEMS
1. Authorization To Move Forward With Staffing The Interpretive Specialist Position
At The Kodiak Fisheries Research Center
ARNDT moved to authorize the manager to fund the Interpretive
Specialist/Secretary position at the Kodiak Fisheries Research Center for a
period of six (6) months starting August 1, 2022, in an amount not to exceed
$8,000.
Prior to the closure of this facilities public display area, the Borough staff
operated five days per week (40 hours) throughout the calendar year with the
exception of the period from Memorial Day through Labor Day when the facility
was open six days per week (48 hours). As the National Oceanic and
Atmospheric Association (NOAA) the main tenant has eliminated the funding
assistance for this position in the 2017 Lease Agreement, the KIB has funded
the two required positions from tax dollars. As the pandemic requirements have
been reduced accordingly with the percentage of illness throughout the nation,
the Federal requirements for the leased spaces have also been modified
allowing public visitation to the facility.
As the KIB has opened the public display area to the public as of June 30, 2022, 0
for Thursdays and Fridays with the hours of 11:30 am through 4:30 pm on those
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r
two weekdays. Staff will also coordinate and offer visitation hours with the
tourism industry and cruise ships outside of the normal set hours.
As the current schedule has not run for a long enough time frame to formulate a
cost basis to compare recovery costs, staff is suggesting that the position be
fully funded from the tourism fund until proper data can be gathered to formulate
a reasonable cost model for future funding.
UPDATE: Per the discussion at the Assembly Work Session on July 14, 2022,
the staff has calculated the Temporary Interpretive Specialist/ Secretary for one,
two and three days per week for 5 hours per day. A spreadsheet is attached.
During the discussion the assembly directed staff to utilize funds from the
Tourism Fund (277). The Engineering and Facilities staff will track the cost for
this staff person for on quarter. At that time a report will be generated to include
the number of visitors, salary and other costs associated with the operation of
the public display areas at KFRC.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smiley,
Turner, Williams, Arndt, Delgado, and Griffin.
2. Assembly Authorization For The Manager To Award Contract No. FY2023-08
With NC Machinery For The Rebuild Of The 2006 CAT 07 Bulldozer
ARNDT moved to authorize the Manager to award Contract No. FY2023-08 to
NC Machinery in the amount of $675,000 for the CAT Certified rebuild of the
2006 CAT D7 bulldozer.
During the June 2, 2022, regular meeting, the assembly approved to authorize
the Manager to award a contract to NC Machinery in the amount of $867,489
(Contract No. FY2023-07) under the State of Alaska NAPSO Contract and to
pursue rebuilding the 2006 bulldozer. At that time, staff only received a verbal
$300,000 quote estimate (excluding shipping) for a rebuild of the 2006 bulldozer.
After the meeting, NC Machinery provided a quote for the CAT certified rebuild
(fixed amount) and a regular equipment rebuild (estimate based on what is most
likely needed to be replaced/worked on after talking to staff). Due to the price
difference of the quotes, staff requested that NC Machinery come to site and
evaluate the 2006 dozer so a more accurate rebuild quote can be generated.
After the evaluation the rebuild of the 2006 CAT bulldozer is estimated to cost
$498,589.96.
The CAT rebuild cost is $650,000. For this rebuild there is a list of parts that are
replaced no matter the condition while other parts are inspected and if guidelines
aren't met, they will be replaced. The frame of the machine is examined and if
need will be straightened, welded, and/or reinforced. The engine, fuel system,
transmission, torque converter, differential, final drives, and radiator are
inspected, reconditioned, and updated with new or qualified parts. The machine
is also repainted. Certified rebuild machines received a new serial number or
product identification number as well.
L Both rebuild options include a 1-year unlimited hour warranty. This will include
all parts and labor to make any repairs; however, this does not include travel
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expenses or operator induced damages. An extended powertrain and hydraulic
warranty is available for the CAT certified rebuild.
• 2 years or 4,000 hours $11,480
• 3 years or 5,000 hours $17,210
• 4 years or 6,000 hours $22,840
• 5 years or 8,000 hours $35,520
Due to the cost difference between the two rebuild options and the like -new
quality of the 2006 D7 would be in if the CAT certified rebuild was completed,
staff recommends to move to authorize the manager to award Contract No.
FY2023-08 with NC Machinery in the amount of $675,000 for the CAT certified
rebuild of the 2006 CAT D7 bulldozer.
Rebuild 2006 CAT D7 $498,589.96
CAT Certified rebuild 2006 CAT D7 $675,000.00
'Shipping not included
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner,
Williams, Arndt, Delgado, Griffin, and Smiley.
3. Assembly Appointment Of Mr. Dave Conrad As Interim Kodiak Island Borough
Manager
ARNDT moved to appoint Mr. Dave Conrad as interim Kodiak Island Borough
Manager retroactive to June 22, 2022, with compensation at $140,000 per year.
Mr. Conrad started serving as the Interim Borough Manager on June 22, 2022,
and per the attached letter, he is willing to serve as the Interim Borough Manager
for a ninety -day period duration.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Williams,
Arndt, Delgado, Griffin, Smiley, and Turner.
15. CITIZENS' COMMENTS:
The following spoke under citizen's comments.
• Duane Dvorak
16. ASSEMBLY MEMBERS' COMMENTS
• Assembly member Griffin thanked the United States Coast Guard.
• Assembly member Arndt expressed condolences to the Roberts family for the
loss of Margaret Roberts.
• Assembly member Williams thanked Interim Borough Manager Dave Conrad for
stepping up to the role and for his willingness to serve.
17. ADJOURNMENT
ARNDT move to adjourn the meeting at 7:10 p.m.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
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July 21, 2022
Assembly Regular Meeting Minutes
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KODIAK ISLAND BOROUGH
& a, ATTEST:
William Roberts, 6orough Mayor
Kodiak Island Borough
July 21, 2022
Nova M. Javier, Borough
Assembly Regular Meeting Minutes
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