FY2021-31 Fuel Contract with Petro StarAugust 27, 2019
FgZO1-31
Kodiak Island Borough
Engineering & Facilities Department
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9343 Fax (907) 486-9394
TO: Kodiak Island Borough Assembly
FROM: David Conrad, E/F Director
cc: Patricia Valerio, Secretary III
RE: KIB Facility Heating Fuel Oil and Highway Fuel
Contract FY2021-31
The Kodiak Island Borough (KIB) has previously partnered with the Kodiak Island Borough School
District (KIBSD) fuel contracts. The KIBSD went out to bid for fuel contracts and awarded their three-
year contract to Petro Star Inc. dba North Pacific Fuel.
This memo is to demonstrate Kodiak Island Borough's agreement to the contract and award to Petro Star.
ACKNOWLE GEMENT:
orough Ma ager,
Michael Powers
Alise Rice
7a)
BOLO
1, -
SO
Kodiak Island Borough
f
AssemblyNewsletter
Vol. FY2021, No. 29 June 04, 2021
At Its Regular Meeting Of June 03, 2021, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular
Meeting Of The Borough Assembly Is Scheduled On June 17, 2021, At 6:30 p.m. In The Bayside Fire Hall.
PRESENTED Recognition Of The Local Salvation Army.
AMENDED, ADOPTED Version 2.1 - Ordinance No. FY2022-01 Receiving The 2021 Certified Real And
Personal Property Tax Roll, Levying Ad Valorem Property Taxes For Tax Year 2021 Consisting Of An
Areawide Tax, Women's Bay Fire Area Tax, A Women's Bay Road Service Area Tax, A Bay View Road
Service Area Tax, A Tax In Fire Protection Service Area No. 1, A Monashka Bay Road Service Area Tax,
A Tax In Service Area No. 1 Roads, A Woodland Acres Street Light Service Area, A Tax In The Service
Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax In The Trinity Islands Street Light Service
Area, And A Tax In The Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax Providing
For The Collection Of Taxes Due In 2021; And Setting The Date When Taxes Become Delinquent.
AMENDED, ADOPTED Version 2.1 - Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year
2022 And Appropriating From All Borough Funds.
VOICED NON -PROTEST Application For Package Store License, Bells Flats Little Store LLC.
AUTHORIZED The Manager To Execute Contract No. FY2021-31 Facility Heating Fuel Oil And Highway
Fuel For Kodiak Island Borough Facilities And Vehicles With Petro Star Inc. DBA North Pacific Fuel.
FAILED Resolution No. FY2021-38 Rescinding Resolution No. FY2018-21 And Documenting The Kodiak
Fisheries Work Group's Scope And Authority.
APPROVED Resolution No. FY2021-39 Authorization For The Borough Clerk To Dispose Of Certain
Kodiak Island Borough Records.
CONFIRMED Board Appointments To The City Of Kodiak And Kodiak Island Borough Cooperative
Relations Committee.
• Assembly Member Julie Kavanaugh
• Assembly Member Geoffrey Smith
• Assembly Member Aimee Williams
View our website: Visit our Facebook page. Follow us on
www.kodiakak.us www.facebook.com/KodiakislandBorough Twitter:
@KodiakBorough
KODIAK ISLAND BOROUGH
le, STAFF REPORT
JUNE 3. 2021
r ASSEMBLY REGULAR MEETING
no,
SUBJECT: Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For
Kodiak Island Borough Facilities And Vehicles With Petro Star Inc. dba North
Pacific Fuel.
ORIGINATOR: Dave Conrad
RECOMMENDATION:
Move to authorize the Manager to approve Contract No. FY2021-31 Facility Heating Fuel Oil and
Highway Fuel for Kodiak Island Borough Facilities and Vehicles with Petro Star Inc. dba North Pacific
Fuel.
DISCUSSION:
The Kodiak Island Borough School District in cooperation with the Kodiak Island Borough have
advertised and received bids for FY2022 Heating Fuel and Highway Fuel. The bids include #1 and #2
Heating Fuel and #2 low sulfur equipment fuel. The completed bid packages have been received by the
district and forwarded to the KIB Staff for review and recommendation to the Assembly for consideration
and approval. The KIBSD Board has approved the contract award for the school district at their last
regular meeting. Contract start date is July 1, 2021.
ALTERNATIVES:
Take no action.
FISCAL IMPACT:
OTHER INFORMATION:
The KIBSD and the KIB have jointly cooperated for multiple years with a shared bidding process. This
joint effort results in a cost saving for both entities due to a larger shared volume total. All relevant bid
documents are attached.
Kodiak Island Borough
Kodiak Island Borough School District
722 Mill Bay Road
Kodiak, Alaska 99615
To: Petro Star, Inc.
From: Sandy Daws, Chief Financial Officer sem- 1—
Kenny Daws, Interim Facilities Director/Maintenance Foreman 6. V.S
Dave Conrad, KIB Engineering and Facilities Director Q j a4
Ferlene Fuentes, Purchasing Supervisor FLAu rwks
Date: April 20, 2021
Subject: KIBSD Highway and Heating Fuel RFP — Intent to Award
To Whom It May Concern,
The purpose of this letter is to inform you that the evaluation of proposals submitted in response to the
KIBSD Highway and Heating Fuel RFP has been completed.
The proposals were assessed in strict accordance with the evaluation criteria set forth in the RFP
document. We are pleased to inform you that Petro Star, Inc.'s proposal was selected for award for the
supply of highway and heating fuels beginning July 1, 2021 and ending June 30, 2024.
Attached to this letter are the terms and conditions of the bid along with the scoring matrix.
We want to thank you for submitting a proposal, and we look forward to working with you.
Please do not hesitate to contact us if you have any questions.
DocuSign Envelope ID 023BF21O-1E2F-4DDF-9F15-3CDEOABBA4BB
***Petro Marine Services proposed OPIS West Coast Spot to reflect cost of
their product more accurately.
VENDORS /
HIGHWAY AND HEATING
SERVICE
NORTH PACIFIC
PETRO MARINE
FUEL
FUEL
SERVICES
PROVIDERS
FACTORS
WEIGHT
Price of Eligible Goods and
Services
(0 - 30 points)
30%
30
25
Meet Bid Objectives
(0 - 25 points)
(quantity/capacity)
25%
25
10
Optional Services
Support Solutions
Resources
(0 - 20 points)
Qualifications of Firm
20%
20
20
Educational Experience
Personnel Qualifications
Helpdesk
Experience
(0 - 15 points)
Prior Experience
Kodiak Experience
15%
15
15
Local Vendor (has a
physical office in Kodiak)
Management Capability
(0 - 10 points)
10%
10
10
Support Services
Scheduling
Reporting
TOTAL
100%
1 100
1 80
***Petro Marine Services proposed OPIS West Coast Spot to reflect cost of
their product more accurately.
KIBSD/KIB HIGHWAY FUEL BID SPECIFICATION
The Kodiak Island Borough School District (KIBSD) and the Kodiak Island Borough (KIB) are
soliciting bids from qualified firms for the supply of "Highway Fuels" for the Districts Motor
Vehicle Fleet to include School Buses, and KIB facilities and generators.
The District shall award two (2) contracts, one for KIBSD Motor Vehicle Fuel and one for
KIBSD Pupil Transportation Fuel, for the following:
A three-year contract commencing July 1. 2021 and ending June 30. 2024 to the
contractor submitting the lowest margin above the averaged Seattle OPIS rack
price per gallon for the period commencing March 8 and ending April 6. 2021 for
each gallon delivered or supplied to the KIBSD. The contractor's margin must
remain firm for the teen of the contract.
Documented price fluctuations throughout the contract period may change the delivered price per
gallon monthly in direct proportion the averaged daily Seattle OPIS rack price per gallon for the
previous month. Documentation of these price fluctuations, the calculations and the resulting
new price(s) per gallon shall be faxed or emailed to the KIBSD Maintenance Office by noon on
the second business day of the month.
Example: If the Vendor's cost was $1.00, plus $.10 tax, plus a $.18 margin ($1.28 per gal) and
the averaged price change for the previous month was two cents per gallon, the price increase or
decrease to KIBSD would increase ($1.30) or decrease ($1.26) two cents per gallon for the new
month.
The price per gallon for the month of July 2021 shall be the averaged Seattle OPIS rack price per
gallon for the month of June 2021 plus any appropriate tax, (the District is exempt from most
fuel taxes under Title 15 of the Alaska Administrative Code) plus the Vendors margin.
All accounting and reporting shall at be separated into two (2) distinct contracts accounts, one
for KIBSD Motor Vehicle Fuel, one for KIBSD Pupil Transportation Fuel and KIB facilities
fuel. Each account shall be further broke down by vehicle or facility.
The Vendor's delivery location must allow for easy and safe access to the pumps by large motor
vehicles (school buses).
The KIBSD reserves the right to reject any or all bids.
Please note that the following estimated annual quantities are for bid information only and
are not to be interpreted as guaranteed deliverable quantities.
KIBSD/KIB FUEL BID SPECIFICATION
The Kodiak Island Borough School District (KIBSD), the Kodiak Island Borough (KIB) and
Providence Kodiak are soliciting bids from qualified firms for the supply and delivery of #1 and
#2 heating fuel to the road system schools, KIB facilities, Providence Kodiak, and supply to non -
road system schools.
Each separate entity shall award:
A three-year contract commencing July 1, 2021 and ending June 30, 2024 to the
contractor submitting the lowest margin above the averaged Seattle OPTS rack
price per gallon for the period commencing March 8 and ending April 6. 2021 for
each gallon delivered or supplied to the KIBSD, KIB or Providence Kodiak. The
contractor's margin must remain firm for the term of the contract.
Documented price fluctuations throughout the contract period may change the delivered price per
gallon monthly in direct proportion the average daily Seattle OPIS rack price per gallon for the
previous month. Documentation of these price fluctuations, the calculations and the resulting
new price(s) per gallon shall be faxed to the KIBSD Maintenance Office, the KIB Engineering
and Facilities Office and Providence Kodiak by noon on the second business day of the month.
Example: If the Vendor's cost was $1.00 plus a $.18 margin ($1.18 per gal) and the averaged
price change for the previous month was two cents per gallon, the price increase or decrease to
KIBSD, KIB or Providence Kodiak would increase ($1.20) or decrease ($1.16) of two cents per
gallon for the new month.
The delivered price per gallon for the month of July 2021 shall be the averaged Seattle OPIS
rack price per gallon for the month of plus the contractor's margin.
All accounting and reporting shall be separated into three distinct contracts/accounts, one
for the KIBSD, one for the KIB and one for Providence Kodiak.
The contractor's delivery system shall ensure adequate fuel levels be maintained at all times.
Costs associated with deliveries made outside of normal working hours are to be borne by the
successful contractor.
The KIBSD reserves the right to reject any or all bids.
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Board of Education
Regular Meeting — May 17, 2021
SUMMARY
ACTION ITEMS:
APPROVED: Motion to approve the agenda and consent agenda, as presented,
to include:
• Special Meeting Minutes of May 3, 2021
• Highway and Heating Fuel Bid Award
• FY22 Physical Therapy Services
• FY22 Mental Health Services Contract
APPROVED: Motion to adopt the revision to Board Policies 4119.21 Codes of
Ethics, 5141.4 Child Abuse and Neglect, and 5141.41 Child Abuse
Prevention in first reading and forward the policy revisions to
the June 21, 2021 Regular Meeting for a second reading and
public hearing
APPROVED: Motion to approve a 2021-2022 certificated contract to:
• Kelly Longrich, BAO Step 7, in the amount of $18,934.50
for a 0.3 FTE 189 -day contract Title 1-A
Enrichment/Interventionist for Rural Schools
• Thomas Goudie, BAO Step 3, in the amount of $58,031.00
for a 1.0 FTE 189 -day contract Culinary Teacher for
Kodiak High School
• Leo Hagedorn, MAO Step 8, in the amount of $74,210.00 +
$2000.00 (Rural Stipend) for a 1.0 FTE 189 -day contract
Elementary Teacher for Port Lions School
• Larry Richesin, MA36 Step 8, in the amount of $80,218.00
+ $2000.00 (Rural Stipend) for a 1.0 FTE 189 -day
contract Secondary Teacher for Old Harbor School
• Heather Russell, MAO Step 5, in the amount of $68,662.00
for a 1.0 FTE 189 -day contract Math Teacher for Kodiak
High School
APPROVED: Motion to accept the Best Beginnings Grant award in the amount
of $2000.00, as presented
APPROVED: Motion to approve the disposal of Fixed Asset #104558 via the
trade-in program offered by Vision Engraving Systems
APPROVED: Motion to approve a three-year contract with Alaska Airlines, as
presented
APPROVED: Motion to approve the revised Purchase Order 212401 to
Northwest Textbook Depository in the amount of $72,287.81, as
presented
APPROVED: Motion to approve the revision to Purchase Order 212206 to
Emily Weiskopf dba Leading Learning Together, LLC, in the
amount of $52,000.00, as presented
APPROVED: Motion to approve Purchase Requisition No. 9564 to APEX
Learning Inc., in the amount of $32,665.00, as presented
APPROVED: Motion to approve Purchase Requisition No. 9607 to First
Student, Inc. in the amount of $46,579.68, as presented
APPROVED: Motion to approve Purchase Requisition No. 9605 to Kingdom
Detailing in the amount of $124,475.60, as presented
APPROVED: Motion to postpone consideration of the Pupil Transportation
Bid Award until the next business meeting of the School Board
APPROVED: Motion to acknowledge the receipt of the April 2021 Report of
Revenues and Expenditures, year-to-date general fund revenues
in the amount of $40,174,569.68 and year-to-date general fund
expenditures in the amount of $35,634,536.52
APPROVED: Motion to adjourn
Subsequent to approval, Board of Education meeting minutes are posted on the District's
ivebsite at ivivw.kibsdorQ.
Kodiak Island Borough School District
722 Mill Bay Road
Kodiak, Alaska 99615
To: Board of Education
Through: Larry LeDoux, Ph.D. Wn b,p&).
Superintendent
From: Sandy Daws, Chief Financial Officer S°
Kenny Daws, Interim Facilities Director/Maintenance Foreman '
Ferlene Fuentes, Purchasing Supervisor FF
Date: April 28, 2021
Subject: Heating Fuel Bid Award
On March 1, 2021, the Maintenance and Purchasing Departments sent out invitations to bid for heating
fuels for use in supply and delivery of 91 and #2 heating fuel to the road system schools, KIB facilities,
Providence Kodiak, and supply to non -road system schools. A legal notice was published in the Kodiak
Daily Mirror and the Anchorage Daily News on March 5, 10, 16 and 24, 2021. The invitation to bid was
also published on the District's website. The bids were publicly opened at the District's Finance Office
at 2:05 P.M. on March 26, 2021.
Attached to this memo are the terms and conditions of the bid along with the scoring matrix. Please note
that the price per gallon is in direct proportion to the previous month's averaged Seattle OPIS (Oil
Price Information Services) rack price per gallon (the vendor's fuel cost) plus the vendor's margin and
may fluctuate monthly throughout the contract period.
The responsive bids were thoroughly analyzed and we recommend Board action to award the contract to
Petro Star, Inc. dba North Pacific Fuel for the supply of highway fuels for a three-year term
commencing July 1, 2021 and ending June 30, 2024.
DocuSign Envelope ID A369DF88-543F-4A2B-9EEO-E2ACCAF5D6FE
***Petro Marine Services proposed OPIS West Coast Spot to reflect cost of
their product more accurately.
VENDORS/
ENDORS/SERVICE
HIGHWAY AND HEATING
SERVICE
NORTH PACIFIC
PETRO MARINE
FUEL
FUEL
SERVICES
PROVIDERS
FACTORS
WEIGHT
Price of Eligible Goods and
Services
(0 - 30 points)
30%
30
25
Meet Bid Objectives
(0 - 25 points)
25%
25
10
(quantity/capacity)
Optional Services
Support Solutions
Resources
(0 - 20 points)
Qualifications of Firm
20%
20
20
Educational Experience
Personnel Qualifications
Helpdesk
Experience
(0 - 15 points)
Prior Experience
15%
15
15
Kodiak Experience
Local Vendor (has a
physical office in Kodiak)
Management Capability
(0 - 10 points)
10%
10
10
Support Services
Scheduling
Reporting
TOTAL
100%
1 100
1 80
***Petro Marine Services proposed OPIS West Coast Spot to reflect cost of
their product more accurately.
KIBSD/KIB FUEL BID SPECIFICATION
The Kodiak Island Borough School District (KIBSD), the Kodiak Island Borough (KIB) and
Providence Kodiak are soliciting bids from qualified fines for the supply and delivery of #1 and
#2 heating fuel to the road system schools, KIB facilities, Providence Kodiak, and supply to non -
road system schools.
Each separate entity shall award:
A three-year contract commencing July 1, 2021 and ending June 30, 2024 to the
contractor submitting the lowest margin above the averaged Seattle OPIS rack
price per gallon for the period commencing March 8 and ending April 6, 2021 for
each gallon delivered or supplied to the KIBSD, KIB or Providence Kodiak. The
contractor's margin must remain firm for the term of the contract.
Documented price fluctuations throughout the contract period may change the delivered price per
gallon monthly in direct proportion the average daily Seattle OPIS rack price per gallon for the
previous month. Documentation of these price fluctuations, the calculations and the resulting
new price(s) per gallon shall be faxed to the KIBSD Maintenance Office, the KIB Engineering
and Facilities Office and Providence Kodiak by noon on the second business day of the month.
Example: If the Vendor's cost was $1.00 plus a $.18 margin ($1.18 per gal) and the averaged
price change for the previous month was two cents per gallon, the price increase or decrease to
KIBSD, KIB or Providence Kodiak would increase ($1.20) or decrease ($1.16) of two cents per
gallon for the new month.
The delivered price per gallon for the month of July 2021 shall be the averaged Seattle OPIS
rack price per gallon for the month of plus the contractor's margin.
All accounting and reporting shall be separated into three distinct contracts/accounts, one
for the KIBSD, one for the KIB and one for Providence Kodiak.
The contractor's delivery system shall ensure adequate fuel levels be maintained at all times.
Costs associated with deliveries made outside of normal working hours are to be borne by the
successful contractor.
The KIBSD reserves the right to reject any or all bids.
Kodiak Island Borough School District
722 Mill Bay Road
Kodiak, Alaska 99615
To: Board of Education
Through: Larry LeDoux, Ph.D.
Superintendent
From: Sandy Daws, Chief Financial Officer `sO
Kenny Daws, Interim Facilities Director/Maintenance Foreman
Ferlene Fuentes, Purchasing Supervisor FF
Date: April 28, 2021
Subject: Highway Fuel Bid Award
On March 1, 2021, the Maintenance and Purchasing Departments sent out invitations to bid for the
supply of highway fuels for the district vehicles to include school buses. A legal notice was published in
the Kodiak Daily Mirror and the Anchorage Daily News on March 5, 10, 16 and 24, 2021. The
invitation to bid was also published on the District's website. The bids were publicly opened at the
District's Finance Office at 2:00 P.M. on March 26, 2021.
Attached to this memo are the terms and conditions of the bid along with the scoring matrix. Please note
that the price per gallon is in direct proportion to the previous month's averaged Seattle OPIS (Oil
Price Information Services) rack price per gallon (the vendor's fuel cost) plus the vendor's margin and
may fluctuate monthly throughout the contract period.
The responsive bids were thoroughly analyzed and we recommend Board action to award the contract to
Petro Star, Inc. dba North Pacific Fuel for the supply of highway fuels for a three-year term
commencing July 1, 2021 and ending June 30, 2024.
DocuSign Envelope ID: C9165FE9-6C9D-45F9-BBE5-EA70E349539C
***Petro Marine Services proposed OPIS West Coast Spot to reflect cost of
their product more accurately.
VENDORS/
ENDORS/SERVICE
HIGHWAY AND HEATING
SERVICE
NORTH PACIFIC
PETRO MARINE
FUEL
FUEL
SERVICES
PROVIDERS
FACTORS
WEIGHT
Price of Eligible Goods and
Services
(0 - 30 points)
30%
30
25
Meet Bid Objectives
(0 - 25 points)
25%
25
10
(quantity/capacity)
Optional Services
Support Solutions
Resources
(0 - 20 points)
Qualifications of Firm
20%
20
20
Educational Experience
Personnel Qualifications
Helpdesk
Experience
(0 -15 points)
Prior Experience
15%
15
15
Kodiak Experience
Local Vendor (has a
physical office in Kodiak)
Management Capability
(0 - 10 points)
10%
10
10
Support Services
Scheduling
Reporting
TOTAL
100%
1 100
180
***Petro Marine Services proposed OPIS West Coast Spot to reflect cost of
their product more accurately.
KIBSD/KIB HIGHWAY FUEL BID SPECIFICATION
The Kodiak Island Borough School District (KIBSD) and the Kodiak Island Borough (KIB) are
soliciting bids from qualified firms for the supply of "Highway Fuels" for the Districts Motor
Vehicle Fleet to include School Buses, and KB facilities and generators.
The District shall award two (2) contracts, one for KIBSD Motor Vehicle Fuel and one for
KIBSD Pupil Transportation Fuel, for the following:
A three-year contract commencing July 1, 2021 and ending June 30, 2024 to the
contractor submitting the lowest margin above the averaged Seattle OPIS rack
price per gallon for the period commencing March 8 and ending April 6, 2021 for
each gallon delivered or supplied to the KIBSD. The contractor's margin must
remain firm for the term of the contract.
Documented price fluctuations throughout the contract period may change the delivered price per
gallon monthly in direct proportion the averaged daily Seattle OPIS rack price per gallon for the
previous month. Documentation of these price fluctuations, the calculations and the resulting
new price(s) per gallon shall be faxed or emailed to the KIBSD Maintenance Office by noon on
the second business day of the month.
Example: If the Vendor's cost was $1.00, plus $.10 tax, plus a $.18 margin ($1.28 per gal) and
the averaged price change for the previous month was two cents per gallon, the price increase or
decrease to KIBSD would increase ($1.30) or decrease ($1.26) two cents per gallon for the new
month.
The price per gallon for the month of July 2021 shall be the averaged Seattle OPIS rack price per
gallon for the month of June 2021 plus any appropriate tax, (the District is exempt from most
fuel taxes under Title 15 of the Alaska Administrative Code) plus the Vendors margin.
All accounting and reporting shall at be separated into two (2) distinct contracts accounts, one
for KIBSD Motor Vehicle Fuel, one for KIBSD Pupil Transportation Fuel and KIB facilities
fuel. Each account shall be further broke down by vehicle or facility.
The Vendor's delivery location must allow for easy and safe access to the pumps by large motor
vehicles (school buses).
The KIBSD reserves the right to reject any or all bids.
Please note that the following estimated annual quantities are for bid information only and
are not to be interpreted as guaranteed deliverable quantities.
KIBSDIKIB HEATING FUEL BID
Vendor Information
Business Name: Petro Star Inc dba North Pacific Fuel
Contact Name: Richard Borton
Contact Phone Number: 907-486-3245 office 907-654-5099 cell
Contact FAX Number: 907-486-3205
Mailing Address: PO Box 1487 Kodiak, AK 99615
Location (Street address): 715 Shelikof Street
E-mail address: rborton 0petrostar.com
Three (3) year contract pricing
TAXES
Base* = $jclgg_1+ .3749 (margin) -� •012643Delivered price per gallon for Town # 1 $2.375622
Base* = 1.9881+ .3749 (margin) .1-.012643 Delivered price per gallon for Town # 2 $2.375622
Base* = $1.9881+-.3749 (margin) 1-.012643 Price per gallon for non -road system schools $2.375622
Base* = The averaged Seattle OPIS rack price per gallon for the period commencing March
2021. This pricing is based on the average Seattle OPIS from March 1-25, 2021.
Signature
r
✓ ln/I rG /ylayG�cT
Title
3A & 4
Date
KIBSD HIGHWAY FUEL BID
Vendor Information
Business Name: Petro Star Inc dba North Pack Fuel
Contact Name: Richard Borton
Contact Phone Number: 907-486-3245 office 907-654-5099 cell
Contact FAX Number: 907-486-3205
Mailing Address: PO Box 1487 Kodiak, AK 99615
Location (Street address): 715 Shelikof Street
E-mail address: rbortonQpetrostar.com
Three (3) year contract pricing
Base* = 2.2398- •0105 (tax) + .3749 (margin) — $2.6249P?ice per gallon for Regular
Base* = $1.9881f..0105 (tax) +.3749 (margin) = $2.3734$ice per gallon for Diesel
Base* = the averaged Seattle OPIS rack price per gallon for the month of March 2021.
/7 This pricing is b se the average Seattle OPTS from March 1-25, 2021
tgnature
Title
<31d6�a�
Date
KIBSD/KIB HEATING FUEL BID
Vendor Information
Business Name: PETRO 49 INC. dba PETRO MARINE SERVICES
Contact Name: JAIME FLORES
Contact Phone Number: 907-486-3421
Contact FAX Number: 907-486-6833
Mailing Address: 104 MARINE WAY
KODIAK, AK 99615
Location (Street address): SAME
E-mail address: JAIMEFna.PETRO49 COM
Three (3) year contract pricing
Base* = $1.7986 + $0.3848 (margin) = $2.1834 Delivered price per gallon for Town # 1
Base* = $1.9219 + $0.3848 (margin) = $2.3067 Delivered price per gallon for Town # 2
Base* =1$ 7986 +0$ 4348 (margin) = $2.2334 Price per gallon for non -road system schools
"Above prices) do not include applicable Federal DUST tax of $0.001 per ggllon or State of Alaska £uel Surcharge of
$0.0095 per gallon
Base* = The averaged OPIS West Coast Spot PNW Mean price per gallon for the period
commencing March 2021. /1
TERMINAL MANAGER
Date
Qatg
PNW Spot ULSD2
1.8592
3/2/2021
$
1.8456
3/3/2021
$
1.8707
3/4/2021
$
1.9310
3/5/2021
$
1.9840
3/6/2021
3/7/2021
3/8/2021
$
1.9485
3/9/2021
$
1.9423
3/10/2021
$
1.9523
3/11/2021
$
2.0044
3/12/2021
$
2.0325
3/13/2021
3/14/2021
3/15/2021
$
2.0089
3/16!2021
$
1.9927
3/17/2021
$
1.9611
3/18/2021
$
1.8292
3/19/2021
$
1.8761
3/20/2021
3/21/2021
3/22/2021
$
1.8818
3/23/2021
$
1.7989
3/24/2021
$
1.8756
Avg
$
1.9219
3/1/2021
$
1.8592
3/2/2021
$
1.8456
3/3/2021
$
1.8707
3/4/2021
$
1.9310
3/5/2021
$
1.9840
3/6/2021
3/7/2021
3/8/2021
$
1.9485
3/9/2021
$
1.9423
3/10/2021
$
1.9523
3/11/2021
$
2.0044
3/12/2021
$
2.0325
3/13/2021
3/14/2021
3/15/2021
$
2.0089
3/16!2021
$
1.9927
3/17/2021
$
1.9611
3/18/2021
$
1.8292
3/19/2021
$
1.8761
3/20/2021
3/21/2021
3/22/2021
$
1.8818
3/23/2021
$
1.7989
3/24/2021
$
1.8756
Date
PNW "t Jet
3/1/2021
$
1.7767
3/2/2021
$
1.7606
3/3/2021
$
1.7882
3/4/2021
$
1.8310
3/5/2021
$
1.8765
3/6/2021
3/7/2021
3/8/2021
$
1.8410
3/9/2021
$
1.8398
3/10/2021
$
1.8448
3/11/2021
$
1.8619
3/12/2021
$
1.8800
3/13/2021
3/14/2021
3/15/2021
$
1.8564
3/16/2021
$
1.8302
3/17/2021
$
1.8136
3/18/2021
$
1.6917
3/19/2021
$
1.7248
3/20/2021
3/21/2021
3/22/2021
$
1.7443
3/23/2021
$
1.6639
3/24/2021
$
1.7490
Avg
$
1.7986
West Coast 30 -Day Average Snapshot
12
11
10 -
9
8
6
2122 3/3 3/12 3/21
10
8
6
4
2/22 3/3 3/12 3/21
-10
-12
-14
-16
-18
2/22 3/3 3/12 3/21
NYMEX REBOUND PUSHES WEST COAST PRICES HIGHER
03/24/21 - The prices of crude oil and refined product futures contracts are taking
a breather heading into Wednesday evening, pulling back slightly in electronic
trading after a session that saw all contracts soar significantly higher.
Most contracts saw gains of 4% to 6% during the regular trading session, as
buyers raced back in and erased the impact of Tuesday's price rout. The rally's
impetus was the unusual news that a massive container ship had gotten wedged
crossways in the Suez Canal, disrupting traffic in a crucial supply line for the
petroleum trade between Europe and Asia.
Prices, which have been sliding for nearly two weeks now, are still off recent
highs, but there are indications today's gains might hold once traffic resumes flow
in the canal.
The April contract for West Texas Intermediate crude oil gained $3.42, to
$61.18/bbl during the regular trading session, a rise of about 6%. Gains for the
May contract were $3.38, to $61.16/bbl. The May contract for Brent crude ended
Its session at $64.41/bbi, an increase of $3.62, while June prices added $3.39, to
$64.25/bbl. Crude prices, however, were giving back about 30cts of their gains in
electronic trading at about 4:30 p.m. ET.
April RBOB saw gains that were even larger, shooting up 9.26cts, to
$1.9890/gal, a gain of about 4.9%. May prices added 9.16cts, to $1.9875/gal. Both
contracts, however, were about 80pts off their settlement price later Wednesday
evening.
ULSD futures saw the front -month contract tack on 7.67cts, to $1.8256/gal, or
4.4%, while May's gains were 7.63cts, to $1.8265/gal. After-hours losses for both
contracts are about 45pts.
The news of the container ship's grounding overshadowed a bearish federal
Inventory report, which showed stocks of petroleum products rising during the
week ending March 19. Crude oil inventories added 1.9 million bbi and are now
5% over seasonal averages after five consecutive weeks of inventory increases.
(Continued on Page 3)
New York Mercantile Exchange at Settlement
WTI CrudIm
o Oil Slbbl RBOB Unleaded kcal al ULSD cts/ 81) L A 3-2-1 Crack S read'
MAY 61 18 3 42 APR 198.90 9 26 APR 182.56 7.67 17,99 374 71'
JUN 61 16 8, 36 MAY 198.75 9.16 MAY 182.85 7.83 'Crick is basad on midpcnts for LA
JUL 60.96 3.32 JUN 197.71 9.01 JUN 182.76 R 7.57 CARSOB Gasalne CARB and ANS
Snanshnt of OPTS Mean West Coast Prmmnt Month Soot Pineiine Prices and Basis Differentials (ets/wall
a Co"69M by 01 Price Wormatlon Service (OPTS) by IHS MaddL 2099 Gainer Road Sar Race Roemte, MO 20850. The OPTS West Coast Spot Market Rapid is Mhhshod each t>tuhrose day. OPTS does n-
yuaranteo the accmcy of chow pricoL Roproducion of dds ropon w8hout parminlon Is pmhbdod To order sepias a a "ad copyright walar, rontac OPIS Cusbmor Simko 01888 3012645 (U S only).
301.284 2000 or enoq ycsClaplvwt.m
Los An
ales
Ba
Area
Pacific Northwest
Ph sisal Prices
Basis Diff. Ph sleal Prices
Basis Diff.
Ph slcai Prices I
Mean Change
s Diff.
Mean change
Product
ULS No. 2
Mean
190.150
Change
6.130
Mean
7.500
Cha�ige
-1500
Mean
190.650
Change
7.760
Mearl
8.000
Change
0.000
187 560
7.670
5.000
0.000
pARB No. 2
190.400
7.380
7 750
` 2--')
190 650
7.760
8 000
0.000
- -
- -
-- -
Suboct Reg
205.900
9.260
7.000
0.000
204.250
8.660
5.500
-0500
192 900
11.260
-6.000
2.000
Sub -Oct Pro
218 400
9 260
19.500
0.%LD
220.750
8 680
22.000
r:1
241 900
11 260
18 ow
2.000
6ARBOB-R"
205.900
9.260
7.000
0.000
204.250
8.660
5.500
-0500
192.900
11.260
-6.000
2.000
ARBOB-P-
218 400
9.260
OAQO
220 760
8.660
22 M)
211.900
1 i,2ea
13 000
2.Orw
JET "
168 150
8.510
-14.500
0.750
168.150
8.510
-14.500
0 750
174 900
8.510
-7.750
0.750
ET-WTGAVG
168150
8.510
-14.500
0.750
--
--
--
--
--
--
--
8.5
^-�-I1
--
-
.--
--
--
1.04660
7670
2000
0.000 ,
A7RBOB.R
215.400
9.260
16.500
0.000
--
--
--
--
-
--
--
-'
AZ"GB-P
222.900
9.260
24 (KY)
0000
- � --
--
-
--
--
��
CARB RFG-R
207.110
8.130
- -
- -205630-
7600
-
- -
- -
- -
- -
CARE RfiG=P
_ .. _ ..
218:360
- .. .. ._. ._..
8.180
_.._ ...-.....
•.. ..
720_480
.___ ._.-.._.._ ._ r �,.".:'..
7 600
-.ru.�n u �
...--•-__
r. -.wu.
--
cuul fix[: ..�:
--
y,e-:..:;.-.-i.�ne
--
P.n1 _� IIY �L
a Co"69M by 01 Price Wormatlon Service (OPTS) by IHS MaddL 2099 Gainer Road Sar Race Roemte, MO 20850. The OPTS West Coast Spot Market Rapid is Mhhshod each t>tuhrose day. OPTS does n-
yuaranteo the accmcy of chow pricoL Roproducion of dds ropon w8hout parminlon Is pmhbdod To order sepias a a "ad copyright walar, rontac OPIS Cusbmor Simko 01888 3012645 (U S only).
301.284 2000 or enoq ycsClaplvwt.m
PETRO MARINE SERVICES
A Petroleum Marketing and Distribution Company
March 24, 2021
Kodiak Island Borough School District
722 Mill Bay Rd.
Kodiak, AK 99615
Attn: Purchasing Department
RE: KIBSD-FY22-03-Heatina Fuel RIFQ
Purchasing Department,
Thank you for the opportunity to bid on KIBSD's Heating Fuel needs. Please find attached proposal documents.
We understand from the KIBSD RFQ documents that you would like your price to be based on the prior month
Seattle OPIS rack. We respectfully propose to use an alternate pricing index —one that much more accurately
represents our cost of product. We propose the following:
1) For Heating Fuel #1:
a. 0PIS West Coast Spot, Close Report, Pacific Northwest, let, Mean
2) For Heating Fuel #2:
a. OPIS West Coast Spot, Close Report, Pacific Northwest, ULS No. 2, Mean
The index prices for the above 2 indexes, are included in these documents for the month of March 2021.
Again, thank you for the opportunity to serve the KIBSD locations.
Kind Regards,
Jaime Flor S 11 K diak Terminal Manager I Petro 49 Inc.
Phone 907.86.3421 1 Fax 907.486.6833 104 Marine Way, Ko
"Fine Fuels, Super Service, Quality Lubricants"
'qR1�
a dMsbn of
Petro 49, Inc.
KIBSD HIGHWAY FUEL BID
Vendor Information
Business Name: PETRO 49. INC. dba PETRO MARINE SERVICES
Contact Name: JAIME FLORES
Contact Phone Number: 907-486-3421
Contact FAX Number: 907486-6833
Mailing Address: 104 MARINE WAY
KODIAK, AK 99615
Location (Street address): SAME
E-mail address: JAIMEFWETRO49 COM
Three (3) year contract pricing
Base* = $2.0892 +0$ 0105 (tax) +$0.3848 (margin) --11.4845 Price per gallon for Regular
Base* —=$1.9219 + $0.0105(tax) + 0$ 3848 (margin) = 2$ 3172 Price per gallon for Diesel
Base* = the averaged OP.M West Coast Soot PNW Mean price per gallon for the month of
March 20
Si
KODIAK TE INAL MANAGER
Title
I- MoA
Date
Date
PNW Spot
ULSD2
3/1/2021
$
1.8592
3/2/2021
$
1.8456
3/3/2021
$
1.8707
3/4/2021
$
1.9310
3/5/2021
$
1.9840
3/6/2021
3/7/2021
3/8/2021
$
1.9485
3/9/2021
$
1.9423
3/10/2021
$
1.9523
3/11/2021
$
2.0044
3/12/2021
$
2.0325
3/13/2021
3114/2021
3/15/2021
$
2.0089
3/16/2021
$
1.9927
3/17/2021
$
1.9611
3/18/2021
$
1.8292
3/19/2021
$
1.8761
3/20/2021
3/21/2021
3/22/2021
$
1.8818
3/23/2021
$
1.7989
3/24/2021
$
1.8756
Avg
$
1.9219
Date
PNW Spot RUL
PNW Spot
SU L
Avs RUL & SUL
3/1/2021
$
1.9279
$
2.1179
$
2.0229
3/2/2021
$
1.9364
$
2.1264
$
2.0314
3/3/2021
$
1.9468
$
2.1368
$
2.0418
3/4/2021
$
1.9729
$
2.1629
$
2.0679
3/5/2021
$
2.0547
$
2.2447
$
2.1497
3/6/2021
3/7/2021
3/8/2021
$
2.0387
$
2.2287
$
2.1337
3/9/2021
$
2.0402
$
2.2302
$
2.1352
3/10/2021
$
2.0695
$
2.2595
$
2.1645
3/11/2021
$
2.1230
$
2.3130
$
2.2180
3/12/2021
$
2.1100
$
2.3000
$
2.2050
3/13/2021
3/14/2021
3/15/2021
$
2.0921
$
2.2821
$
2.1871
3/16/2021
$
2.0887
$
2.2787
$
2.1837
3/17/2021
$
2.0321
$
2.2221
$
2.1271
3/18/2021
$
1.9191
$
2.1091
$
2.0141
3/19/2021
$
1.9031
$
2.0931
$
1.9981
3/20/2021
3/21/2021
3/22/2021
$
1.8948
$
2.0848
$
1.9898
3/23/2021
$
1.8164
$
2.0064
$
1.9114
3/24/2021
$
1.9290
$
2.1190
$
2.0240
Avg
$
2.0892
West Coast 30 -Day Average Snapshot
11
10
9 IK
8
7
6
2/22 3/3 3112 3/21
10
8
6
4
NF
2
2/22 3/3 3/12 3/21
-10
-12
-14
-16
-18
2/22 313 3/12 3/21
NYMEX REBOUND PUSHES WEST COAST PRICES HIGHER
03/24/21 - The prices of crude oil and refined product futures contracts are taking
a breather heading into Wednesday evening, pulling back slightly In electronic
trading after a session that saw all contracts soar significantly higher.
Most contracts saw gains of 4°% to 6% during the regular trading session, as
buyers raced back in and erased the impact of Tuesday's price rout. The rally's
impetus was the unusual news that a massive container ship had gotten wedged
crossways in the Suez Canal, disrupting traffic in a crucial supply line for the
petroleum trade between Europe and Asia.
Prices, which have been sliding for nearly two weeks now, are still off recent
highs, but there are indications today's gains might hold once traffic resumes flow
in the canal.
The April contract for West Texas intermediate crude oil gained $3.42, to
$61.18/bbl during the regular trading session, a rise of about 6%. Gains for the
May contract were $3.38, to $61.16/bbl. The May contract for Brent crude ended
its session at $64.41 /bbl, an increase of $3.62, while June prices added $3.39, to
$64.25/bbl. Crude prices, however, were giving back about 30cts of their gains in
electronic trading at about 4:30 p.m. ET.
April RBOB saw gains that were even larger, shooting up 9.26cts, to
$1.9890/gal, a gain of about 4.9%. May prices added 9.16cts, to $1.9875/gal. Both
contracts, however, were about 80pts off their settlement price later Wednesday
evening.
ULSD futures saw the front -month contract tack on 7.67cts, to $1.8256/gal, or
4.4%, while May's gains were 7.63cts, to $1.8265/gal. After-hours losses for both
contracts are about 45pts.
The news of the container ship's grounding overshadowed a bearish federal
Inventory report, which showed stocks of petroleum products rising during the
week ending March 19. Crude oil inventories added 1.9 million bbl and are now
5°% over seasonal averages after five consecutive weeks of inventory increases.
(Continued on Page 3)
New York Mercantile Exchange at Settlement
WTI Crude OII Slbbl rtt
l r ULSD cts! al L.A. 3-2-1 Crack Spread*
g Ii
Im
MAY 61.18 342 APR 18258 7.87 17.99 3.74
JUN B1,16 3,88 6 MAY 18265 7.83 •Crack is based on midpoints for IAJUL 60.96 332 1 JUN 18278 7.57 cAReoe Gaso3ne cARe end ANS
Rnanchnt of r1PIS Maan Wast Cnant Prmmnt Mnnth Snot Pineline Prices and Basis Differentials ictslnali
O CopyrigN by Od Price WormoUon Serves (OPTS) by INS Markil 2059 Gaiaw Road 5th Floor. Rodlvl8s. MD 20350 The OPIS West Coast Spot Markat Report is pubWW each business day OPIS does not
guarardoo tho wwacy of thaso pricas Reproduction of Ws report mgmt parmiaabn Is proM6hed To order 00Pies or a Wtod wp)*kpr wafw. canted OPTS Custantt SorNco at 333.301 28.15 (U S only) .1
301.284.2000 or anorgycs@optsnal.rnm
Los Angales
Bay
Area
Pacific Northwest
Ph iwl Prices
Basis Diff. I
Physical Prices
Basis Olff.
Phteal Prieas I
Change
Basis Diff.
Mean Change
Product
ULS No. 2
Mean
190.150
change
6.130
Mean
7.500
Change
-1 500
Mean
190.650
Change
7.760
Mean
8 000
Change
0.000
Mean
187.560
7.670
5.000_
0.000
ARB -tic. 2
190 400
7.380
7 750
0 . •r%
190.650
7.760
8000
O. D90
- -
-
- -
-- -
Sub -act Rog
205.900
9.260
7.000
0.000
204.250
8.660
5.500
-0500
192.900
11.260
-6.000
2.000
Sub-oct Pro
218100
9.260
19 2500
0 WO
220.754)
8.660
22D00
-0 570
211 900
X1 260
13 000
2.000
CARBOB-R"
205.900
9.260
7.000
0.000
204.250
8 660
5.500
-0.57
192.900
11 260
-6000
2.000
GARBOB-P'•
218.400
9-260
19.500
0.000
220.750
6.660
222.D00
-0 , :i
211.900
11.260
16.06+
2.060
JET -
168.150
8.510
-14.500
0.750
168.150
8.510
-14500
0.750
174.900
8 510
-7750
0 750
:JET-WTGAVG
168.150
8.510
-14.500
0.750
--
--
--
--
--
--
--
--
B5
--
--
-
- -
--
--
184.564.,.
7.670
20F
0000
-�='
RBOB-R
215.400
9.260
16500
0.000
--
--
--
--
--
--
--
--
1 a P
222.zY00
9'.260
24.000
O.OE)0
- -
--
--
--
--
--
-
-
GARB RFG R
207110
8.130
- -
- -
205.630
7.600
- -
- -
- -
- -
- -
- -
AR13PfG-P
2183F.0
8.150
-
220..480
7,600
--
--
--
-
--
F� o,lra trv-:.ar w mom
2- NKo "LA Jet Feld b J6?.PIaeW(.
W AM Jet Fuel Is
3-7W--. P-Nw
H -ft b
subottene f?a9 (FCj-B --attluk
Pfm CAR*9-P b Sub-otfane
e (
ttlel
O CopyrigN by Od Price WormoUon Serves (OPTS) by INS Markil 2059 Gaiaw Road 5th Floor. Rodlvl8s. MD 20350 The OPIS West Coast Spot Markat Report is pubWW each business day OPIS does not
guarardoo tho wwacy of thaso pricas Reproduction of Ws report mgmt parmiaabn Is proM6hed To order 00Pies or a Wtod wp)*kpr wafw. canted OPTS Custantt SorNco at 333.301 28.15 (U S only) .1
301.284.2000 or anorgycs@optsnal.rnm
PETRO MARINE SERVICES
A Petroleum Marketing and Distrttwtion Company
March 25, 2021
Kodiak Island Borough School District
722 Mill Bay Rd.
Kodiak, AK 99615
Attn: Purchasing Department
RE: KIBSD-FY22-02-Highway Fuel RFQ
Purchasing Department,
Thank you for the opportunity to bid on KIBSD's Highway Diesel & Gasoline needs. Please find attached
proposal documents.
We understand from the KIBSD RFQ documents that you would like your price to be based on the prior month
Seattle OPIS rack. We respectfully propose to use an alternate pricing index —one that much more accurately
represents our cost of product. We propose the following:
1) For ULS Diesel #2:
a. OPIS West Coast Spot, Close Report, Pacific Northwest, ULS No. 2, Mean
2) For Regular Gasoline:
a. 50/50 average of:
L OPIS West Coast Spot, Close Report, Pacific Northwest, Sub-Oct Reg, Mean
ii. OPIS West Coast Spot, Close Report, Pacific Northwest, Sub-Oct Pre, Mean
The index prices for the above 2 indexes, are included in these documents for the month of March 2021.
Again, thank you for the opportunity to serve the KIBSD locations.
Kind Regards,
1"�'0— \
Jai res odlak Terminal Manager I Petro 49 Inc
Ph n. 9 7.486.3421 Fax 907.486.6833 104 Marine Way, Kodiak, AK 99615
"Fine Fuels, Super S+srvice, Quality Lubricants"
T
'4R1�
Petro 49, Inc.
fCii:�y�7.i[e7il`.Z\'/:�►it7:i�I•�IMi�[el�lil�lif 7�i�
Response to Questions
March 16, 2021
Heating Fuel RFQ:
1) Page 2, second paragraph - it states a contract will be awarded to the contractor
submitting the lowest margin above the averaged OPIS Rack per gallon for the period of
March 8 to April 6, 2021.
a. That sounds to me like KIBSD would like a prior months OPIS Seattle average as
your price basis. So the OPIS Seattle average for March 2021, would become the
price basis for April 2021 deliveries to KIBSD — right? YES.
b. I guess I am trying to understand how you want proposals by March 26, but you
are including the OPIS Seattle average out to April 6, 2021. Shouldn't we use the
average of March 1 thru 25, 2021? YES.
2) Page 2, 5'h paragraph — it states, "the delivered price per gallon for the month of July
2021 shall be the averaged Seattle OPIS Rack price per gallon for the month of plus the
contractor's margin."
a. It seems that is not a complete sentence — meaning "averaged Seattle OPIS Rack
price per gallon for the month of (Which Month) plus contractors margin"
Please refer to the 01 paragraph example.
3) Page 4, you have shown KIBSD, KIB & Providence facilities, fuel type and gallons. I
would like to confirm that the fuel type shown for each location will remain the same for
the entire calendar year — meaning if it says "91" than it is the expectation that 91
Heating Fuel will be delivered to that location year round?
It can change depending on the seasonal variations.
4) Page 5, I don't see any reference to possible applicable Federal, State or Local taxes. Are
you expecting a Delivered price per gallon excluding taxes?
Please add taxes on a separate line on the bid sheet.
Highway Fuel RFQ
1) Page 2, second paragraph - it states a contract will be awarded to the contractor
submitting the lowest margin above the averaged OPIS Rack per gallon for the period of
March 8 to April 6, 2021.
a. That sounds to me like KIBSD would like a prior months OPIS Seattle average as
your price basis. So the OPTS Seattle average for March 2021, would become the
price basis for April 2021 deliveries to KIBSD — right? YES.
b. I guess I am trying to understand how you want proposals by March 26, but you
are including the OPIS Seattle average out to April 6, 2021. Shouldn't we use the
average of March 1 thru 25, 2021? YES.
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
722 Mill Bay Road
Kodiak, Alaska 99615
Phone: 907486-7592 Fax: 907481-6108
purchasing@kibsd.org
KIBDS-FY22-02-HIGHWAY FUEL RFQ
March 1, 2021
To whom it may concern:
The Kodiak Island Borough School District (KIBSD), and the Kodiak Island Borough (KIB)
request bids for the supply of "Highway Fuels" for the District's Motor Vehicle Fleet to include
School Buses. A specification sheet is attached.
* All prices must be as delivered.
* Quotations must be received by 12 p.m. on March 26, 2021 at the KIBSD Shipping
and Receiving Office, 722 Mill Bay Road, Kodiak, Alaska. They will be opened on
March 26, 2021 at 2:00 p.m. in the KIBSD Business Department in room F145.
* A Local vendor preference of up to 10% may be given to vendors maintaining offices in
Kodiak if all other factors are equal.
* The KIBSD reserves the right to reject any or all bids.
* The KIBSD is an equal opportunity employer and encourages minority business
enterprises to submit bids.
Please mark your Bid envelope as follows:
KIBDS-FY22-02-HIGHWAY FUEL RFQ
Kodiak Island Borough School District
722 Mill Bay Road
Kodiak AK, 99615
Attn: Purchasing Department
Sincerely,
57er2e"#W&d
Ferlene Fuentes
Purchasing Supervisor
KIBSD/KIB HIGHWAY FUEL BID SPECIFICATION
The Kodiak Island Borough School District (KIBSD) and the Kodiak Island Borough (KIB) are
soliciting bids from qualified firms for the supply of "Highway Fuels" for the Districts Motor
Vehicle Fleet to include School Buses, and KIB facilities and generators.
The District shall award two (2) contracts, one for KIBSD Motor Vehicle Fuel and one for
KIBSD Pupil Transportation Fuel, for the following:
A three-year contract commencing July 1, 2021 and ending June 30, 2024 to the
contractor submitting the lowest margin above the averaged Seattle OPIS rack
price per gallon for the period commencing March 8 and ending April 6, 2021 for
each gallon delivered or supplied to the KIBSD. The contractor's margin must
remain firm for the term of the contract.
Documented price fluctuations throughout the contract period may change the delivered price per
gallon monthly in direct proportion the averaged daily Seattle OPIS rack price per gallon for the
previous month. Documentation of these price fluctuations, the calculations and the resulting
new price(s) per gallon shall be faxed or emailed to the KIBSD Maintenance Office by noon on
the second business day of the month.
Example: If the Vendor's cost was $1.00, plus $.10 tax, plus a $.18 margin ($1.28 per gal) and
the averaged price change for the previous month was two cents per gallon, the price increase or
decrease to KIBSD would increase ($1.30) or decrease ($1.26) two cents per gallon for the new
month.
The price per gallon for the month of July 2021 shall be the averaged Seattle OPIS rack price per
gallon for the month of June 2021 plus any appropriate tax, (the District is exempt from most
fuel taxes under Title IS of the Alaska Administrative Code) plus the Vendors margin.
All accounting and reporting shall at be separated into two (2) distinct contracts accounts, one
for KIBSD Motor Vehicle Fuel, one for KIBSD Pupil Transportation Fuel and KIB facilities
fuel. Each account shall be further broke down by vehicle or facility.
The Vendor's delivery location must allow for easy and safe access to the pumps by large motor
vehicles (school buses).
The KIBSD reserves the right to reject any or all bids.
Please note that the following estimated annual quantities are for bid information only and
are not to be interpreted as guaranteed deliverable quantities.
KIBSD Motor Vehicle Fuel Estimate
KIBSD Motor Vehicle Fuel 1 5,500
KIBSD Pupil Trans ortation Fuel 1 30,000
KIB Facilities Fuel Estimate
Landfill and Women's Bay VFD
5,000
Generators at Bayside Fire,
Women's Bay Fire and Chiniak
Shelter Library
KIBSD HIGHWAY FUEL BID
Vendor Information
Business Name:
Contact Name:
Contact Phone Number:
Contact FAX Number:
Mailing Address:
Location (Street address):
E-mail address:
Three (3) year contract pricing
Base* _ + (tax) + (margin) = Price per gallon for Regular
Base* = + (tax) + (margin) = Price per gallon for Diesel
Base* = the averaged Seattle OPIS rack price per gallon for the month of March 2021.
Signature
Title
Date
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
722 Mill Bay Road
Kodiak, Alaska 99615
Phone: 907486-7592 Fax: 907481-6108
purchasing@kibsd.org
KIBSD-FY22-03-HEATING FUEL RFQ
March 1, 2021
To whom it may concern:
The Kodiak Island Borough School District (KIBSD), the Kodiak Island Borough (KIB) and
Providence Kodiak request bids for the supply and delivery of #1 and #2 heating fuel to the road
system schools, KIB facilities and Providence Kodiak and supply to non -road system schools. A
specification sheet is attached.
* All prices must be as delivered to the listed facilities.
* Quotations must be received by 12 p.m. March 26, 2021 at the KIBSD Shipping and
Receiving Office, 722 Mill Bay Road, Kodiak, Alaska. They will be opened March 26, 2021
at 2:05 p.m. in the KIBSD Business Department in room F145.
* A Local vendor preference of up to 10% may be given to vendors maintaining offices in
Kodiak if all other factors are equal.
* The KIBSD reserve the right to reject any or all bids.
* The KIBSD, the KIB and Providence Kodiak are equal opportunity employers and
encourage minority business enterprises to submit bids.
Please mark your Bid envelope as follows:
KIBSD-FY22-03-Heating Fuel RFQ
Kodiak Island Borough School District
722 Mill Bay Road
Kodiak AK, 99615
Attn: Purchasing Department
Sincerely,
57c,&4
Ferlene Fuentes
Purchasing Supervisor
KIBSD/KIB FUEL BID SPECIFICATION
The Kodiak Island Borough School District (KIBSD), the Kodiak Island Borough (KIB) and
Providence Kodiak are soliciting bids from qualified firms for the supply and delivery of #1 and
#2 heating fuel to the road system schools, KIB facilities, Providence Kodiak, and supply to non -
road system schools.
Each separate entity shall award:
A three-year contract commencing July 1, 2021 and ending June 30, 2024 to the
contractor submitting the lowest margin above the averaged Seattle OPIS rack
price per gallon for the period commencing March 8 and ending April 6, 2021 for
each gallon delivered or supplied to the KIBSD, KIB or Providence Kodiak. The
contractor's margin must remain firm for the term of the contract.
Documented price fluctuations throughout the contract period may change the delivered price per
gallon monthly in direct proportion the average daily Seattle OPIS rack price per gallon for the
previous month. Documentation of these price fluctuations, the calculations and the resulting
new price(s) per gallon shall be faxed to the KIBSD Maintenance Office, the KIB Engineering
and Facilities Office and Providence Kodiak by noon on the second business day of the month.
Example: If the Vendor's cost was $1.00 plus a $.18 margin ($1.18 per gal) and the averaged
price change for the previous month was two cents per gallon, the price increase or decrease to
KIBSD, KIB or Providence Kodiak would increase ($1.20) or decrease ($1.16) of two cents per
gallon for the new month.
The delivered price per gallon for the month of July 2021 shall be the averaged Seattle OPIS
rack price per gallon for the month of plus the contractor's margin.
All accounting and reporting shall be separated into three distinct contracts/accounts, one
for the KIBSD, one for the KIB and one for Providence Kodiak.
The contractor's delivery system shall ensure adequate fuel levels be maintained at all times.
Costs associated with deliveries made outside of normal working hours are to be borne by the
successful contractor.
The KIBSD reserves the right to reject any or all bids.
PROTECTION OF PROPERTY AND SPILL PREVENTION: The contractor shall not
damage or contaminate existing buildings, equipment, asphalt pavement, soil, and vegetation
(such as trees, shrubs and grass) on the contracting agency's property. If the contractor damages
or contaminates any such buildings, equipment, asphalt pavement, soil or vegetation, or other
facilities, they shall replace the damaged items or repair the damage at no expense to the
contracting agency and to the satisfaction of the contracting agency. Further, should the
contractor fail or refuse to make such repairs or replacements, the contracting agency may have
said repairs or replacement accomplished, and the contractor shall be liable for the cost thereof
which may be deducted from the amounts due under this contract.
The contractor shall take all measures as required by law to prevent petroleum, oil or lubricant
(POL) spills (including, but not limited to, any spilling, leaking, pumping, pouring, emitting,
emptying, or dumping into or onto any land or water). In the event the contractor spills any POL
(including, but not limited to, gasoline, diesel fuel, fuel oil, lubrication oil, hydraulic oil or
aviation fuel), the contractor shall be responsible for the containment, clean-up, and disposal of
the POL spilled. Should the contractor fail or refuse to take the appropriate containment, clean-
up, and disposal actions, the contracting agency may do so itself. The contractor shall reimburse
the contracting agency for all expenses incurred including fines levied by appropriate agencies of
federal or local governments.
SPILL CLEAN-UP: The contractor will be responsible for all fuel spill(s), caused by their neg-
ligence that may occur during transit or fueling operations. Contractors must immediately report
spillage to the local Alaska Department of Environmental Conservation (DEC), and to the United
States Coast Guard District Office (USCG), as required by law, and clean-up the spillage. Failure to
do so will cause the contracting agency to take corrective action and charge the contractor for all
related costs.
COMPLIANCE: The contractor must comply with all federal, state, local and borough regulations,
codes and laws; be liable for all required insurance, licenses, permits, and bonds; pay all applicable
federal, state, local and borough taxes.
Please note that the following estimated annual quantities are for bid information only and
are not to be interpreted as guaranteed deliverable quantities. Weather conditions and
building occupancy will determine actual consumption.
KIBSD Facilities
Chiniak School
91
3,000
East Elementary School
#2
25,000
Kodiak High School
#2
165,000
Kodiak Middle School
#2
26,000
Kodiak Middle School Green houses
#1
5,000
Main Elementary School
#2
15,000
North Star Elementary School
#2
16,500
Peterson Elementary School
#2
17,000
Non -Road System Schools
#1
15,000
KIBSD Estimated gallons
#1
287,500
Old Business office
#2
6,000
KIB Facilities
Aux Building (6 10 Egan)
91
1,200
Baler Facility
#1
4,000
Baler Facility
#2
13,300
Bayside Fire Det
#1
5,000
Borough Building
#2
15,500
Cottage (720 Egan)
#1
1,200
Chiniak Tsunami Shelter
#1
500
Kodiak Fisheries Research Center
#2
55,000
Kodiak Fisheries Apartments
#2
12,000
Women's Bay Fire Det
#1
2,400
Old Business office
#2
6,000
KIB Estimated gallons
116,100
Providence Kodiak Facilities
Providence Kodiak #2 120,000
Providence Kodiak #1 300
Providence Estimated gallons 120,300
KIBSD/KIB HEATING FUEL BID
Vendor Information
Business Name:
Contact Name:
Contact Phone Number:
Contact FAX Number:
Mailing Address:
Location (Street address):
E-mail address:
Three (3) year contract pricing
Base* _ + (margin) = Delivered price per gallon for Town # 1
Base* _ + (margin) = Delivered price per gallon for Town # 2
Base* _ + (margin) = Price per gallon for non -road system schools
Base* = The averaged Seattle OPIS rack price per gallon for the period commencing March
2021.
Signature
Title
Date