2021-06-24 Work SessionKodiak Island Borough
Assembly Work Session
Bayside Volunteer Fire Department - 4606 East Rezanof Drive
Thursday, June 24, 2021, 6:30 p.m.
For public participation this meeting will be livestreamed through KIB UstreamTV
(https://video.ibm.com/channel/kodiakislandborough)
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming
regular meeting agenda packet and seek or receive information from staff. Although additional items not
listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no
formal action is taken at work sessions and items that require formal Assembly action are placed on regular
Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of the official
record. Citizen's comments intended for the "official record" should be made at a regularAssembly meeting.
Page
1. Citizens' comments. 1-907-486-3231 or Toll Free 1-855-492-9202.
(Limited To Three Minutes Per Speaker)
2. Agenda items.
3 - 8 a. Kodiak Bear Presentation, Nate Svoboda, Area Wildlife Biologist,
Department Of Fish And Game
Bear Presentation - N Svoboda
9 - 11 b. Borough Manager Transition Plan
Complete Binder
12-19 C. FY2022 Nonprofit Funding Process
:,A Complete Binder
Hand Out - List Of NonProfit Funding FY2005 thru Present
20 d. Assembly Legislative Fund - Discussion
Assembly Member Turner - Legislative Budget
3. Manager's Comments
4. Clerk's Comments.
21 -25 a. Clerks Office Training, Northwest Clerks Institute, Personal
Development.
Personal Development Training Reports - Pdf
5. Packet Review for the Regular Meeting of July 1 st, 2021
Visit our website at@ www.facebook.com/Kodiakislandborough 0@KodiakBorough
www.kodiakak.us Page 1 of 35
26-34
35
Items may be added durinq the work session for inclusion on the Reqular Meeting
agenda. For noticing requirements the item may be brought up and noticed to the
Clerk to add the item. You may NOT enter into a substantive conversation.
Awards and presentations.
• Proclaiming July 4, 2021 As Independence Day
Public hearing.
• Ordinance No. FY2022-03 Initiating A Ballot Measure For The October 5, 2021
Regular Municipal Election, Establishing A Parks And Recreation Service Area
Including The Road Accessible Areas Of The Borough Outside Of The City Of
Kodiak To Provide For Non-Areawide Parks And Recreation Facility
Construction Maintenance And Operation.
• Ordinance No. FY2022-04 Initiating A Ballot Measure For The October 5, 2021
Regular Municipal Election, Which, If Passed By The Voters, Would Amend The
Kodiak Island Borough Code To Provide For An Area Wide Authority To Fund
Post -Secondary Education Programs Provided By Kodiak College As Part Of
The University Of Alaska System Located Within The Kodiak Island Borough,
Subject To A One -Tenth Of A Mill Tax Levy Limit.
Consideration of the calendar - Unfinished Business.
• None
Consideration of the calendar - New Business.
Contracts.
• Contract No. FY2022-01 With Jacobs Engineering For Kodiak Leachate
Treatment Plant Upgrades Final Design In An Amount Not To Exceed
$158,400.
Resolutions.
• Resolution No. FY2022-02 Declaring Crayfish A Threating Invasive
Species To Increase Public Awareness And Expand Funding
Opportunities To Regulate The Population.
Ordinances for introduction.
• None
Other items.
• None
6. Assembly Member' Comments.
7. Mayor Comments.
8. Other Hand Outs
a Bells Flats Flooding - Hand Out
b.
:'A
Staff Report, Assembly Member Kavanaugh, Resolution No.
FY2022-02
Visit our website at@ www.facebook.com/Kodiakislandborough 0@KodiakBorough
www.kodiakak.us Page 2 of 35
,� TTN. DEER AN
HUNTERS
D
00
00
AGENDA ITEM #2.a.
There have been a number of negative encounters between
hunters and brown bears this year. To avoid conflicts and to ensure
your safety during your hunt, please follow these recommendations:
✓ Avoid dragging deer; this leaves a scent trail for bears to
follow
✓ Quarter deer and elk and transport meat back to your camp
in a backpack
✓ Only shoot one deer at a time
✓ Go to the kill site immediately after shooting a deer or elk;
approach cautiously and make noise
✓ If a bear has claimed your kill, do not try to drive it away
✓ Move meat away from brushy areas as soon as possible
✓ Pack all meat out in one load if possible
✓ Use deer, elk or predator calls with extreme caution;
are attracted to strange noises
✓ If you do encounter a bear, leave the area
For additional information please contact the Alaska
Department of Fish and Game at 907-486-1880.
Thank you and safe huntin !
Kodiak Bear Presentation, Nate Svoboda, Area Wildlife Biologist, Departm...
AGENDA ITEM #2.a.
Bear Safety
for Kodiak
Deer and Elk
Hunters
The Kodiak archipelago is home for about 3,500 of the largest bears in the world. While these
bears are usually reluctant to bother people, occasionally there are close encounters. Deer and
elk hunters are especially likely to cross paths with a bear.
While hunting, you are going into bear country during a time when most natural foods (fish,
berries, vegetation) are waning and bears are anxious to get the last bit of food before they head
into their dens. You will probably be walking through brushy areas making as little noise as
possible, thereby increasing your chances of surprising a bear. Some bears on Kodiak have
learned to associate deer and elk hunting with easily available food. While they rarely come to the
sound of the gunshot (the "dinner bell theory"), the smell of a freshly killed animal entices some
bears to become habitual visitors at kill sites and camps.
Kodiak brown bears will usually either avoid people or try to bluff their way out of an uncomfortable
situation. The only time they attack is when they feel threatened. The threat could be to their
cubs, their food, or their personal space. When threatened, they will continue to fight until they
feel a threat is neutralized, or they see a way to escape. Most bear attacks occur when hunters
surprise bears in brushy areas, or when bears defend hunter -killed deer or elk carcasses that they
found before the hunter or while the hunter was packing meat.
Only one person has died after being attacked by a bear on Kodiak, but about once every other
year a bear injures a hunter. Each year deer and elk hunters kill bears that are threatening them.
Most of the incidents could have been avoided had the hunters taken better precautions while
hunting, taken better care with their meat, and kept clean camps.
WAYS TO MINIMIZE BEAR ENCOUNTERS WHILE HUNTING.
✓ Be especially cautious when hunting in brushy areas, and avoid hunting and camping near
bear feeding areas such as salmon spawning streams.
✓ Hunt with a partner. Leave a note in camp saying where you're hunting and when you plan
to retum.
✓ Use deer, elk or predator calls with extreme caution. Some bears are attracted to strange
noises. more information on the otherside
Page 4 of 35
Kodiak Bear Presentation, Nate Svoboda, Area Wildlife Biologist, Departm...
AGENDA ITEM #2.a.
w;? BACKYARD BEARS
Summer 2021
Kodiak brown bears are looking for food anywhere they can find it as they emerge from
their dens. Natural foods are scarce, so they will actively seek human, pet foods and
garbage if they can get it.
There are several bears that live near Kodiak city, Monashka and the Bells Flats areas. To
help you safely co -exist with these large furry neighbors we would like to share a few tips
on how to reduce bear problems and what to do if a problem exists.
PREVENTION
Bears are naturally shy animals and prefer to avoid people. Most of the bears that live on
the Kodiak road system have shifted their normal patterns so that they sleep during the
day and are active at night. Usually the only time there is a problem is when they are
attracted to food or garbage or when we surprise them.
DO NOT FEED THE BEARSI
• It is very important to keep pet and chicken food, bird seed, meat scraps, and fish away
from curious bears. Keep an eye on your neighbor's yard too.
• Use electric fences to keep bears away from livestock, smokers, or meat sheds.
• Keep roll carts clean by using new trash bags each week.
• Store your roll cart in a secure area and always keep the lid tightly closed.
• Wheel your cart to the road the morning of your service.
DO NOT SURPRISE BEARSI
Keep away from thick brush (especially alders) because that is where bears rest. If you
have to go through those areas, make noise to let bears know you are there.
Teach children to be extra careful when playing outside during morning and evening
hours, and while at the bus stop.
If you see a bear, don't panic or run. Move away from it slowly. If it starts toward you,
make noise and wave your arms.
RESPECT BEARSI
• Kodiak bears are very intelligent and magnificent animals that learn quickly from their
experiences. If we respect their needs and do not teach them that food can be found
around people, we will be able to continue to live near each other with few problems.
Page 5 of 35
Kodiak Bear Presentation, Nate Svoboda, Area Wildlife Biologist, Departm...
Bear safety for Kodiak deer and elk hunters
AGENDA 2EM #2. a.
✓ If you do encounter a bear, leave the area by the closest route without disturbing the bear.
If the bear sees you or moves toward you, shout and wave your arms to make it aware of your
presence. A bear will usually retreat once it identifies you. Firing a rifle may frighten a bear,
but don't count on it. Do not run from a bear. If attacked, roll in a ball and play dead.
✓ Only shoot one deer at a time, unless you can pack all the meat out immediately.
✓ Go to the kill site immediately after shooting a deer or elk. Approach it cautiously with the
wind at your back and make noise so that you avoid surprising a bear.
✓ Move the meat away from brushy areas as soon as possible. Leave the gut pile and excess
bones or hide for the bears, and flag them with biodegradable material to warn other hunters.
✓ Pack all the meat out in one load. If this isn't possible, put the remaining meat in game
bags, hang from a tree, or stash in an open area away from the kill site.
✓ Avoid dragging a deer into camp. This leaves a scent trail for bears to follow.
✓ If a bear has claimed your kill, do not try to drive it away. The meat is probably already
soiled, and Alaska State Regulations prohibit killing a bear to retrieve hunter -killed game.
✓ Store meat, hides, and blood-soaked clothing away from your camp. It is best to put
them in a secure outbuilding or hang them in a tree at least 15 feet off the ground.
✓ Be meticulous and keep a clean camp. Store food and unwashed cooking utensils in clean;
air tight containers to minimize odors. Avoid cooking or eating in your tent. Put food out of a
bear's reach, and never store any food in your sleeping tent.
✓ Remember that other hunters may use your campsite, so make sure it is at least as clean
as when you got there. Garbage, food, and beverage cans should be stored in airtight
containers and brought back to town for disposal. Paper and other combustibles can be
burned daily, but be sure to clean up any unburned material immediately. Never trim hides or
meat around your camp, the scraps will attract scavenging bears long after you leave.
DEFENSE OF LIFE OR PROPERTY
A person may legally kill a bear to defend a life or their property (5 AAC 92.410). The law also
requires that you must first try everything possible to scare the bear away before killing it. If the
incident was caused by improperly stored food or garbage, or unreasonable invasion of the bear's
territory (crawling in a den, trying to take meat from a bear) it is not considered a legal kill.
Property means your dwelling, means of travel, pets or livestock, or other valuable property
necessary for your livelihood or survival. While game meat is generally considered your property,
you may not kill a bear to protect it unless the meat is critical for your survival. Even in this
situation you still must do everything possible to protect the meat (i.e. proper storage, scaring the
scavenger, etc.) before you may kill the bear.
If you kill a brown bear in defense of life or property, you must salvage the hide and skull and give
them to the Alaska Department of Fish & Game. You must also notify ADF&G or Fish and Wildlife
Protection as soon as possible and fill out a questionnaire concerning the circumstances. (D.. 2021,
Page 6 of 35
Kodiak Bear Presentation, Nate Svoboda, Area Wildlife Biologist, Departm...
Backyard gears 202 AGENDA I TEM #2.a.
SOLID WASTE DISPOSAL PROGRAM
Roll carts may be tempting to hungry bears, so make sure they are secure and forego
using them if bears are known to be in your area.
There are currently several bear resistant roll -offs for residents who live outside the city
limits. The containers are emptied on a regular schedule and if latched properly after use,
should limit access for the bears_
Remember, these bear resistant containers only work if the doors are properly closed.
IF YOU HAVE A PROBLEM
If a bear is causing a problem, here are a few things you can do:
• Secure yourself and your family in your home.
• Turn on a spot light and make noise (yell, bang pans, etc.) to scare the bear.
• If the bear is not threatening, continue to watch it and try to figure out why it is coming
around. Fix the problem in the morning or call for suggestions.
• If the bear is a direct threat to a person's life or valuable property, either call 9-1-1 for
law enforcement help or you may shoot the bear as a last resort.
• Remember, if the bear has been attracted to your yard by improperly stored food or
garbage, you can NOT legally kill it.
• If you kill a bear you must notify law enforcement officers immediately, skin the bear,
and relinquish the hide (with claws) and skull to Alaska Department of Fish & Game.
THE BOTTOM LINE
Residents of Kodiak are among the most experienced people in the world when it comes
to living with bears. With a community effort we can continue to minimize bear problems.
Let's keep up the good work and always BE BEAR AWARE.
If you have questions, comments, or if you would like to discuss bears or bear problems in
more detail give us a call or visit the Alaska Bear website at:
http.l www.adfg.alaska.gov/index.cfm?adfg=1ivingwithbears.main
Kodiak Police Department Kodiak Island Borough Alaska Dept offish & Game
486-8000 486-9301 486-1880
City of Kodiak AlaskaWaste AlaskaStateI f 1'
486-8635 486-5308 486-4761
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Page 7 of 35
Kodiak Bear Presentation, Nate Svoboda, Area Wildlife Biologist, Departm...
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AGENDA ITEM #2.b.
Transition Plan -Manager Recruitment
Recommended Action:
Provide direction to staff to modify as desired by the Assembly and implement
Discussion:
The Borough Assembly has informed the Borough Manager that their Employment Agreement
will not be renewed (lapses May 2022). Accordingly, the Mayor and Manager met to discuss a
Transition Plan to address the recruitment of a new Borough Manager as well as to discuss other
priorities for the Borough Manager during the Transition period. The priority is the recruitment of
a new Borough Manager. Normally, a recruitment is done during which both internal and external
candidates are sought. Many organizations choose to evaluate existing employees at the same
time as they consider outside candidates. Should the Assembly wish to proceed in a different
manner, you will need to provide direction on this point.
Much of the work of the recruitment occurs at the beginning of the recruitment. This enables the
recruitment to proceed in a timely manner, provides parameters for the various issues that are
part of a recruitment and provides a degree of certainty to all involved. Since most recruitments
don't occur in a vacuum, most potential candidates are considering other opportunities and delays
by a jurisdiction during a recruitment process can result in lost candidates. Accordingly, an
aggressive timetable has been prepared.
The Assembly must decide whether to use existing staff to conduct the recruitment or to use an
executive search firm. There are advantages and disadvantages to each. Briefly, regarding a
local recruitment, existing staff would prepare with direction from the Assembly, a recruitment
brochure, advertisements and other documents as well as answer specific questions about the
workplace (health insurance, cost of living, etc.) which may not be as "fancy" as some firms
provide. However, Borough staff are far more knowledgeable about Kodiak and the advantages
and challenges of living and working here. Other disadvantages include staff being tasked with
other duties and lack of regular contact with potential applicants as well as not being as familiar
with the "job market". In using an executive recruitment firm, the firm would prepare all the
documents (again with the direction of the Assembly), answer questions and coordinate
interviews. Based upon survey work of other jurisdictions and executive search firms, the cost
ranges from $25,000 to $35,000 plus expenses. In either case, the Borough would provide for
the cost of travel and related expenses for the candidates (and spouses, if the Assembly so
desires, which is highly recommended).
If the decision is to recruit using Borough Staff, then an announcement, Position Brochure, and
general parameters (Salary range, leave and relocation expense) need to be reviewed, edited (as
necessary) and approved by the Assembly. If an executive search firm is used, they would
provide the documents for the Assembly to approve. In addition, a timetable (attached) would be
implemented. Further, if you wish to use "supplemental questions" to evaluate the candidates,
that would also need to be approved and included in the advertising or supplemental questions
can be used with those chosen to participate in the first round of interviews. It is recommended
that the application consist of a letter of interest, resume and 5 professional recommendation.
The timetable from announcement to closing is just over 6 weeks. At that time the Assembly
would review the candidates, choose a "first cut" and then conduct Skype interviews. The
Assembly would rank/score candidates for follow up, in person interviews. Once completed, the
Assembly would then make a conditional offer of employment, negotiate a contract, conduct a
background check, and then announce the appointment. Page 9 of 35
Borough Manager Transition Plan
AGENDA ITEM #2.b.
Timetable 2021
July 1St Approve Advertisement and Brochure and potential supplemental questions.
July 7th Advertisements begin
August 20th Recruitment closes
August 21 It Distribution of Applications received.
August 26th Special Meeting (before or after Work Session) to discuss and rank/score
Candidates.
September 7th thru 9th Preliminary interviews via Skype
September 91h Special Meeting to rank interviewees.
September 2711 thru 301h Onsite interviews of finalists.
September 30th Special Meeting to choose finalists initiate conditional offer.
October 7th or 21 It
Ratify contract
December to 1St day of employment.
January 2022
Page 10 of 35
Borough Manager Transition Plan
AGENDA ITEM #2.b.
Transition Plan -Ongoing activities
Recommendation:
Provide direction to Manager regarding priorities during the transition plan.
Discussion:
The Assembly decided not to renew the Manager's Employment Contract. The Mayor conveyed
the information to the Manager, and they discussed a Transition Plan. Part of it includes the
recruitment of a new Borough Manager as well as some of the priorities to accomplish during this
transitional period.
The Manager, working with staff, identified a number of priorities to be accomplished during this
period, many of which are occurring:
• Covid19-follow up on the Pandemic Plan, after action analysis and potential changes to
our Emergency Management system.
• Recruitment of Community Development positions.
• FY2022 Budget follow up -changes to reflect the action of June 3 Assembly meeting
establishing the Budget and Mill rate.
• Recruitment of E&F maintenance positions.
• APRA funding uses.
• Completion of Long -Term Care Center lease.
This list is by no means exhaustive nor does it address the ongoing projects that continue to be
part of the Borough Manager's duties. The purpose of this item is to afford the opportunity for the
Assembly to identify other issues it wishes to have addressed over the Transition period.
Page 11 of 35
Borough Manager Transition Plan
AGENDA ITEM #2.c.
KODIAK ISLAND BOROUGH
STAFF REPORT
JUNE 24, 2021
r ASSEMBLY WORK SESSION
SUBJECT: FY2022 Nonprofit Funding Process.
ORIGINATOR: Meagan Christiansen
RECOMMENDATION:
Discuss and decide upon process and priorities for FY2022 Nonprofit Funding.
DISCUSSION:
The nonprofit funding process has been through many iterations over the years and a brief overview is
attached.
Several members of the Assembly have voiced unhappiness with the process, particularly the scoring,
in the past couple of year's so staff is requesting a review and update.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Kodiak Island Borough
FY2022 Nonprofit Funding Process
Page 12 of 35
AGENDA ITEM #2.c.
Non -Profit Funding Process History
FY2019-FY2021
No change in process.
FY2018
Grants were divided into two groups: large grants totaling $167,500 to five organizations deemed a
priority by the Assembly with the allocation of funding based on previous years allocations, and small
grants totaling $12,000, in an amount up to $5,000 each determined by Assembly review and scoring of
applications. Museums were funded $4,000 each via the Tourism fund.
FY2017
The budget was $234,000, a 40% reduction from the prior year's budget of $390,000.
The application and scoring process were modified, however proved to be less than perfect.
FY2016
The Manager's Office managed the application process. The budget for non-profit funding was
decreased from the prior year. Based on Assembly discussion, seven organizations were deemed high
priority and provide an amount based on Assembly discussion, new applicants were generally not
considered, and the remaining funding was shared proportionally among prior year recipients who had
requested funding again. Assembly member Rohrer performed the calculations for the proportional
share.
FY2015
The Clerk's Office managed the application process for an Assembly sub -committee who established a
separate accounting fund and funding formula for the non-profit program, revamped the application
packet, application and reporting requirements, and distribution policies. Applications that were late or
incomplete did not receive funding even if they had a long history of funding via this program.
FY2008-FY2014
The Finance Department managed the application process. Non -profits were funded via the Health &
Social Services and Education, Culture & Recreation accounting funds. Applications were received and
reviewed; the amount requested was the initial amount placed in the budget, subject to Assembly
review.
FY2007 and prior
It is unclear how applications were managed, however it may have been overseen by the Manager's
Office and forwarded to the Finance Department for inclusion in the budget; there is evidence that
some prior years include state funding as well as borough monies. It is believed that the practice of non-
profit funding began with a onetime receipt of federal or state shared funds.
Page 13 of 35
FY2022 Nonprofit Funding Process
AGENDA ITEM #2.c.
Kodiak Island Borough
Nonprofit Funding Application
Please complete this application with the requested information. The Kodiak Island Borough Assembly will
review and score applications based on the following criteria:
Scoring Criteria Possible points
Project/Services are consistent with the powers of the Borough 10 points
Project/Services are consistent with Borough Priorities 10 points
Project/Services addresses a community need not otherwise provided for 10 points
Financial Information 10 points
Number and nature of Borough residents served 10 points
The application must be submitted to the Kodiak Island Borough Manager's Office, 710 Mill Bay Road, Room
124, Kodiak, Alaska 99615 or via email to mchristiansen@kodiakak.us by June 24, 2020.
Organization Name:
Mailing Address:
Contact Name:
Phone:
Federal Tax ID #:
Email Address:
Website:
List the organization's current board members and officers:
1. SERVICES
1.1 What is the Mission Statement of your organization?
Response:
1.2 Describe the organization and the service(s) it provides to the Kodiak Island community.
Response:
1.3 Describe how your organization collaborates with other local nonprofit organizations.
Response:
Kodiak Island Borough Nonprofit Funding Application
Page 14 of 35
FY2022 Nonprofit Funding Process
AGENDA ITEM #2.c.
1.4 Describe in detail how borough residents will be directly affected by this grant.
Response:
1.5 Describe how the project or service for which funding is requested will be consistent with the powers
of the Borough. The powers of the Borough are:
• Education • Emergency Services Planning • Road Services
• Health 0 Economic Development 0 Street Lighting
• Planning & Zoning 0 Fire Protection & EMS
• Parks & Recreation 0 Animal Control
Response:
2. FINANCIAL INFORMATION
2.1 Amount requested: $
2.2 Provide a description of the project or service for which funds are requested.
(*Please note that the Borough will not fund religious worship, instruction, or proselytization*)
Response:
2.3 Provide a budget for expending the funds requested:
Response:
2.4 Describe in detail the financial need for this grant, including information about matching funds.
Response:
2.5 If you receive state or federal grants, what is the percentage and amount of local match required for
each grant your agency receives?
Response:
2.6 Provide a list of all funding your agency received during the past fiscal year and a description of how
those funds have been spent:
Federal:
State:
City of Kodiak:
Kodiak Island Borough:
Corporate Grants:
Foundations:
Parent Organization:
Client Fees:
Donations:
Memberships:
Interest:
Gaming Permit Activities (pull tabs, raffles etc.):
Other:
Description:
Kodiak Island Borough Nonprofit Funding Application
Page 15 of 35
FY2022 Nonprofit Funding Process
AGENDA ITEM #2.c.
2.7 What effects will there be and what alternative plans does your agency have if Borough funding is not
received?
Response:
2.8 Attach a copy of the organization's most recent IRS Form 990 filing; or
If the organization is not required to file an IRS Form 990 then please describe why.
Response:
OTHER
*If your organization received funding from the Kodiak Island Borough during the last fiscal year (July 1, 2019 —
June 30, 2020) then the attached grant report must be completed and submitted with this application. If a grant
report is not submitted for funds received, then the applicant will be disqualified from subsequent year funding.
Provide the printed name, title and signature of a person authorized to sign on behalf of the organization.
Printed name, title Signature Date
Kodiak Island Borough Nonprofit Funding Application
Page 16 of 35
FY2022 Nonprofit Funding Process
AGENDA ITEM #2.c.
KODIAK ISLAND BOROUGH
GRANT REPORT
Please complete this report based on funds received from the Kodiak Island Borough during the period July 1,
2019 through June 30, 2020.
Organization:
2019-2020 Grant Amount:
Describe the accomplishments made with grant funds using measures indicated in the application for funding
(limit 500 words):
Provide a breakdown of how the grant funds were expended:
Funds not expended by July 31st must be refunded to the Kodiak Island Borough.
Signature Date
Printed Name and Title
Kodiak Island Borough Nonprofit Funding Application
Page 17 of 35
FY2022 Nonprofit Funding Process
AGENDA ITEM #2.c.
�kA Nonprofit funding process and timeline
FY22
Fund 100-192.110 Health & Social Services
Fund 100-192.120 Education/Culture/Recreation
June 28 Release applications
July 20 Applications due
Staff will review for completeness
Staff will organize applications for inclusion in agenda packet
Assembly members will review and score applications
July 29 Work session item to review applications, scores, and determine funding distribution
August 5 Regular meeting item to approve nonprofit distributions as decided in work session
August 9 Send out grant agreements
August 20 Grant agreements due back from nonprofit agencies
Signed agreements must be received for distribution of funding
August 27 Checks distributed
Page 18 of 35
FY2022 Nonprofit Funding Process
N
O
Kaiak Island Borough
Ng -profit funding FY2005-present
ScRed alphabetically
0
AVON PROFIT
FY2021
FY2020
FY2019
FY2018
FY2017
FY2016
FY2015
FY2014
FY2013
FY2012
FY2011
FY2010
FY2009
FY2008
FY2007
FY2006
FY2005
�Alutiiq Heritage Foundatation
$4,000
$4,000
$4,000
$4,000
$5,585
$10,000
$19,041
$2,500
QAmerican Red Cross
$3,100
$3,100
$4,100
$7,176
$7,900
$7,101
$7,101
$7,000
$7,000
$7,000
$7,000
$7,000
$7,000
$7,000
$2,500
$2,500
Audubon Society
$0
$0
$0
$0
$1,300
$1,300
$1,300
$1,300
$1,300
$0
$0
$0
brother Francis Shelter
$15,000
$36,000
$34,400
$43,000
$49,403
$56,180
$70,000
$54,000
$54,500
$50,000
$50,000
$40,000
$40,000
$40,000
$38,000
$37,895
$34,584
oDig Afognak
$0
$0
$0
$0
$0
$0
$0
$566
$566
$0
$0
$0
Hope Community Resources
$3,100
$4,000
$5,050
$5,500
$5,200
$5,000
$5,000
$5,000
$5,000
$5,000
$5,000
$5,000
$5,000
$5,000
ch
(n Hospice and Palliative Care of Kodiak
$3,100
$3,100
$4,100
$4,000
$9,673
$11,000
$20,000
$10,000
Humane Society of Kodiak
$3,100
$3,100
$4,100
$4,000
$4,250
$5,000
$5,000
$4,000
$4,000
$4,000
$4,000
$2,000
$2,000
$0
$0
$0
Island Trails Network
$0
$9,586
Kodiak Area Mentor Program
$3,100
$4,500
$4,100
$4,000
Kodiak Area Native Association (WIC)
$3,100
$3,100
$4,100
$4,000
$9,233
$10,500
$6,000
$12,000
$12,000
$12,000
$12,000
$12,000
$12,000
$12,000
$12,000
$12,000
$7,200
Kodiak Area Transit System
$15,000
$25,000
$15,000
$15,000
$15,000
$15,000
$15,000
$10,000
$10,000
$10,000
$10,000
$9,996
Kodiak Arts Council
$3,100
$3,100
$4,100
$4,000
$15,350
$16,500
$16,500
$15,000
$15,000
$15,000
$15,000
$15,000
$15,000
$15,000
$15,000
$12,000
Kodiak Community Health Center
$20,000
$20,000
$25,000
$20,000
$20,000
$20,000
$25,000
$15,000
$15,000
$10,000
$25,000
$0
Kodiak Football League
$0
$0
$0
$0
$0
$3,000
$3,000
$3,000
$3,000
$3,000
$2,000
Kodiak Girl Scouts
$1,000
$0
$2,200
$1,000
$1,000
$1,000
$1,000
$1,000
$1,000
$1,000
$1,000
$1,000
Kodiak Head Start
$6,331
$7,200
$0
$9,000
$9,000
$9,000
$9,000
$9,000
$9,000
$9,000
$9,000
$9,623
$8,135
Kodiak Historical Society
$4,000
$4,000
$4,000
$5,585
$10,000
$9,945
$6,500
$6,500
$6,500
$0
$5,500
$5,500
$4,500
$4,500
$4,500
Kodiak Island Food Bank
$27,200
$34,000
$39,677
$45,120
$45,120
$41,310
$37,500
$37,500
$37,500
$35,000
$27,000
$27,000
$25,000
$25,000
$25,000
Kodiak Island Sportsmans Association
$5,100
$4,000
$4,000
$4,000
$4,000
$2,000
Kodiak Little League
$4,500
$4,500
$4,500
$5,000
$3,000
$3,000
$3,000
$3,000
$3,000
Kodiak Maritime Museum
$4,000
$4,000
$4,000
$3,351
$10,000
$9,126
$7,410
$7,410
$1,500
$1,500
$1,000
$2,000
$2,000
Kodiak Public Broadcasting Corporation
$6,850
$3,700
$4,100
$4,000
$7,123
$8,100
$10,000
$10,000
$7,500
$7,500
$7,500
$7,500
$7,500
$7,500
$7,500
$7,500
$7,500
Kodiak Rodeo and State Fair
$4,000
Kodiak Soil & Water Conservation District
$3,100
$3,100
$4,000
$4,250
$7,300
$6,900
$3,685
$3,685
$2,820
Kodiak Teen Court 'Rent/office Space
$3,100
$3,100
$4,100
$6,211
$6,211
$5,100
$5,100
$5,100
$5,100
$5,100
$5,100
$5,100
$5,100
$5,100
$5,100
$3,600
Kodiak Women's Resource and Crisis Center
$15,000
$47,500
$47,500
$47,500
$52,762
$60,000
$60,000
$60,000
$60,000
$60,000
$60,000
$50,751
$50,764
$50,764
$46,000
$42,554
$41,248
Marian Center Inc
$1,000
$5,000
Native Village of Port Lions
$4,000
Pfo Counseling Center (Safe Harbor)
$4,100
$17,000
$21,984
$25,000
$25,000
$42,394
$25,000
$25,000
$25,000
$21,060
$21,060
$21,060
$21,060
$21,060
$22,110
Raral CAP
$3,100
$4,100
Salvation Army of Kodiak
$25,000
$20,000
$12,000
$7,035
$8,000
$10,000
$10,000
$10,000
$10,000
$10,000
$9,060
$9,060
$9,060
$9,060
$9,060
Senior Citizens of Kodiak
$25,000
$21,000
$20,800
$26,000
$30,778
$35,000
$45,000
$35,000
$35,000
$35,000
$35,000
$35,000
$28,000
$28,000
$28,000
$27,720
$27,720
S&cia101ympics
$1,000
$5,405
$6,000
$7,500
$7,500
$7,500
$7,500
$7,500
$7,500
$7,500
$7,500
$6,780
$6,780
TWeshold Services, Inc.
$8,000
$9,195
$10,300
$10,300
$10,315
$10,315
$10,315
$10,315
$10,315
$10,315
$10,315
$126,750
$169,500
$187,900 $225,711
$267,312
$389,000
$416,193
$406,526
$362,495
$359,295
$344,535
$329,626
$301,165
$301,165
$282,035
$288,107
$243,648
AGENDA ITEM #2.d.
Preparded by Assembly Member James Turner
Personnel Services Totals
$31,400.00
$31,800.00
$31,500.00
$32,103.66
$32,100.00
$16,596.34
2021
2021
32103.66
Employee
Benefits
2017 Actual
2018 Actual
2019 Actual
2020 Actual
Amended
Actual
2022 Level
2020 Actual
G/L Account Account Description
Amount
Amount
Amount
Amount
Budget
Amount
1
Amount
Fund 100 - General Fund
2,486.26
2,409.75
2,448.00
2,567.00
EXPENSE
1,239.30
2,456.00
2,448.00
100-100
Group Insurance
Department 100 - Legislative
.00
.00
.00
.00
Personnel Services
.00
1,083.00
.00
100-100
Retirement
1,593.57
100-100 Mayoral Stipend
61500.00
6,000.00
6,000.00
6,500.00
6,000.00
3,000.00
6,000.00
6,500.00
100-100 Assembly Stipend
24,900.00
25,800.00
25,500.00
25,603.66
26,100.00
13,596.34
26,100.00
25,603.66
410.108
216.93
186.46
.00
75.72
Assembly Legislative Fund - Discussion
Personnel Services Totals
$31,400.00
$31,800.00
$31,500.00
$32,103.66
$32,100.00
$16,596.34
$32,100.00
32103.66
Employee
Benefits
100-100
FICA Taxes
2,451.84
2,486.26
2,409.75
2,448.00
2,567.00
1,239.30
2,456.00
2,448.00
100-100
Group Insurance
.00
.00
.00
.00
.00
.00
1,083.00
.00
100-100
Retirement
1,593.57
1,205.59
296.70
747.73
1,030.00
464.28
1,084.00
747.73
100-100
Workers Compensation
189.90
233.75
216.93
186.46
.00
75.72
138.00
186.46
Employee Benefits Totals
$4,235.31
$3,925.60
$2,923.38
$3,382.19
$3,597.00
$1,779.30
$4,761.00
3382.19
Professional Services
100-100
Political Lobbyist
72,000.00
72,000.00
72,000.00
72,000.00
84,000.00
38,750.00
84,000.00
67000
430.100
100-100
Lobbying Expense
.00
.00
.00
.00
1,500.00
.00
500.00
.00
100-100
Consolidation Expenses
.00
931.18
954.46
184.39
.00
.00
.00
5000
Professional Services Totals
$72,000.00
$72,931.18
$72,954.46
$72,184.39
$85,500.00
$38,750.00
$84,500.00
72000
Legal Services
100-100
Legal Fees
826.50
.00
.00
.00
.00
.00
.00
.00
Legal Services Totals
$826.50
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
.00
Support Goods & Services
100-100
Office Supplies
18.45
86.14
402.71
642.49
500.00
633.78
200.00
642.49
100-100
Computer Software
.00
.00
.00
.00
.00
.00
1,000.00
.00
100-100
Printing / Binding
.00
.00
.00
17.12
200.00
.00
100.00
17.12
100-100
Dues / Books / Periodicals
19,028.85
18,475.00
18,289.20
16,611.25
19,150.00
18,020.81
19,000.00
16,611.25
450.140
100-100
Machinery / Equipment
.00
.00
.00
.00
.00
13,631.22
.00
.00
450.170
<$5000
100-100
Honorarium / Amenities
1,708.97
4,136.93
200.56
1,336.60
2,500.00
1,360.00
1,500.00
1,336.60
100-100
Food / Business
1,641.67
1,163.12
1,011.58
456.30
1,500.00
150.78
500.00
456.30
100-100
Insurance & Bonding
211.30
.00
.00
.00
.00
.00
.00
.00
100-100
General Liablity Insurance
.00
462.77
471.19
.00
.00
.00
.00
.00
100-100
Insurance Coverage
.00
(123.00)
(123.63)
.00
.00
.00
.00
.00
100-100
Travel / Per Diem
16,971.65
13,392.73
16,097.91
16,297.91
11,000.00
802.08
10,000.00
12260.62
100-100
Mayor Travel / Per Diem
.00
873.33
380.00
715.53
4,000.00
.00
2,000.00
715.53
100-100
Telephone
670.12
306.91
347.06
474.24
500.00
50.32
500.00
474.24
100-100
Town Meeting Costs
857.65
.00
.00
.00
500.00
.00
500.00
.00
Support Goods & Services Totals
$41,108.66
$38,773.93
$37,076.58
$36,551.44
$39,850.00
$34,648.99
$35,300.00
$
32,514.15
Department 100 - Legislative Totals
$149,570.47
$147,430.7
$144,454.4
$144,221.68
$161,047.0
$91,774.63
$156,661.0
$
140,000.00
1
2
0
PAe 20
of 35
Assembly Legislative Fund - Discussion
AGENDA ITEM #4.a.
KODIAK ISLAND BOROUGH
STAFF REPORT
JUNE 24, 2021
ASSEMBLY WORK SESSION
SUBJECT: Clerks Office Training, Northwest Clerks Institute, Personal Development.
ORIGINATOR: Borough Clerk, Alise Rice
RECOMMENDATION:
DISCUSSION:
Over the past two weeks my staff and I attended two different Northwest Clerks Institute Personal
Development classes. These sessions are in depth, one week trainings with other clerks from across
Alaska, Washington, and California. Typically, these sessions are held in person in Tacoma, Washington;
however, with COVID, we zoomed this year.
These classes are very valuable to the clerk's office staff for the amount of knowledge and networking
that is accomplished. Each of these classes is worth 12 points towards the municipal clerk certification.
These sessions cover ethics, records, policy writing, and conflict resolution to name a few. I asked both
Lina and Mitchell to write short summaries of what they learned and found valuable from their sessions.
Their full reports are attached to this staff report. I would like, however, to quote just a few things from
their reports.
Lina Cruz, Deputy Clerk, "This helped increase my knowledge of "the rules", learn the key elements of
successful meeting management, and the lack of understanding for principles that make meetings fair. "
Mitchell Davidson, Assistant Clerk, "...I was schooled in advanced records management, collaborative
techniques, best practices for public/customer-facing interactions, and presented with a primer on intra -
office negotiation and conflict mediation."
ALTERNATIVES:
FISCAL IMPACT:
Due to COVID-19, NWCI Personal Development class were offered at a radical discount. These classes
typically cost $2,500 per clerk per year for a 1 week training in Tacoma Washington. All three clerks have
traveled together in the past, with an associated cost of approximately $7,500.
Training is via Zoom this year which has allowed my office to attend five total sessions. With this month'
long commitment, the total cost is $2,350 (less than the typical cost for one clerk for one session).
With the reduced costs and the ability to be in the office, Mitchell and I will complete two sessions each,
and Lina will complete one (Lina attended an in person session last year).
OTHER INFORMATION:
This training counts for 12 points per session of the 60 points necessary to attain the certification as
Certified Municipal Clerk. Additionally the Northwest Clerk's Institute is the most affordable in terms of
cost both in dollars and employee time.
Kodiak Island Borough Page 21 of 35
Clerks Office Training, Northwest Clerks Institute, Personal Development...
Kodiak Island Borough
KODIAK ISLAND BOROUGH
STAFF REPORT
JUNE 24, 2021
ASSEMBLY WORK SESSION
Clerks Office Training, Northwest Clerks Institute, Personal Development
AGENDA ITEM #4.a.
Page 22 of 35
June 23, 2021
AGENDA ITEM #4.a.
Kodiak Island Borough
OFFICE of the CLERK
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9310 Fax (907) 486-9391
E-mail: clerks@kodiakak.us
The Northwest Clerks Institute professional development training (PD1) helped me learn
more about parliamentary procedure. Ann Macfarlane's Jurassic Parliament session explained
parliamentary procedure for City Councils during meetings. This helped increase my knowledge
of "the rules", learn the key elements of successful meeting management, and the lack of
understanding for principles that make meetings fair. Anne went over making motions, amending
them, voting, and dealing with points of order as well as letting everyone be heard.
Some key points I took from her session were:
1. There are four fundamental guidelines for successful meetings —
I. 1: The person running the meeting is the servant of the group, and the group is the
final authority.
II. 2: All members have equal rights, privileges, and obligations. To ensure this, no
one may speak a second time until everyone who wishes to do so has spoken
once.
III. 3: Courtesy and respect are always required.
IV. 4: One thing at a time.
2. There are inappropriate remarks that are not germane under Robert's Rules of Order—
I. Personal remarks — remarks that pertain to an individual's appearance,
background, ethnicity, or other personal aspects, rather than their views on issues.
II. Insults, obscenity, vulgarity, and personal attacks.
III. Inflammatory language — remarks that incite high emotions rather than addressing
the issues.
IV. Criticizing past actions of the group, with two exceptions: a. If the group itself is
discussing a past action, it is fine to criticize it. b. If the council member intends to
propose to "amend" (change) or to "rescind" (cancel out) the action at the end of
his speech, they may criticize it during their speech.
V. Remarks that are not "germane" (relevant) to the discussion.
Page 23 of 35
Clerks Office Training, Northwest Clerks Institute, Personal Development...
AGENDA ITEM #4.a.
3. What are offenses caused by a "rogue board member" that should be SANCTIONED?—
I. Failing to offer courtesy and respect, using insulting or foul language in discussion.
II. Failing to observe the rules of discussion: interrupting others, speaking out of turn,
speaking beyond the established time limits.
III. Violating the confidentiality of executive session.
IV. Failing to observe ethics guidelines.
V. Taking actions outside the meeting which are aimed at undermining a board
decision.
Lina Cruz
Kodiak Island Deputy Clerk
Page 24 of 35
Clerks Office Training, Northwest Clerks Institute, Personal Development...
AGENDA ITEM #4.a.
Kodiak Island Borough
OFFICE of the CLERK
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9310 Fax (907) 486-9391
E-mail: clerks@kodiakak.us
Assistant Clerk Training Update 6/22/2021
Municipal clerk training is a vital component of the job, as, through the course of these
institutes and classes, one is equipped to wear the many hats that accompany the duties of the
position. During the Personal Development II session by the Northwest Clerks Institute, I was
schooled in advanced records management, collaborative techniques, best practices for
public/customer-facing interactions, and presented with a primer on intra -office negotiation and
conflict mediation. While the information regarding records management is of exceptional
pertinence to the operational duties of the Clerks Office, the most vital and applicable information
was contained within sessions focused on collaboration, development and support of morale, and
communication within the workplace.
It is incredibly important to have a Clerks Office prepared for the myriad issues that arise
in a position with such breadth, but between the rapid shifting from one duty to the next it is
necessary to remember and acknowledge that the true value in human resources is the humanity
imparted. Each individual brings irreplaceable intangibles to a workplace. When you find yourself
in a position where those intangibles combine into a powerful espirit de corps, it creates a synergy
that can seldom be imitated but easily destroyed. Maintaining a culture of mutual respect and
appreciation helps to ensure that vital humanity is celebrated, and it produces an environment
where being a member of KIB "Staff' is a point of pride and not a faceless pejorative, as is
sometimes intoned.
To state plainly: the hard skills, like records, are important to the job, but if we want to
maintain a healthy workplace we must humble ourselves enough to see others as human beings
worthy of respect, compassion, and kindness. If you want to go fast, go alone. If you want to go
far, go together.
Mitchell Davidson
Kodiak Island Borough Assistant Clerk
Page 25 of 35
Clerks Office Training, Northwest Clerks Institute, Personal Development...
Bells Flats Flooding
June 24, 2021
AGENDA ITEM #8.a.
Page 26 of 35
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age 32 of 35
AGENDA ITEM #8.b.
KODIAK ISLAND BOROUGH
STAFF REPORT
JULY 1, 2021
x ASSEMBLY REGULAR MEETING
SUBJECT: Resolution No. FY2022-02 Declaring Crayfish A Threating Invasive Species To
Increase Public Awareness And Expand Funding Opportunities To Regulate
The Population.
ORIGINATOR: Assembly Member, Julie Kavanaugh
RECOMMENDATION:
Move to approve Resolution No. FY2022-02.
DISCUSSION:
Signal crayfish (Pacifastacus leniuscu/us) have a long and established history of being an economically
costly and environmentally devastating invasive species throughout the world in areas that they have
been legally and/or illegally introduced.
The first signal crayfish observed in Kodiak was reported in Buskin Lake in 2002. Since that initial report,
sightings have steadily increased, including within the upriver areas of the Buskin River. There have not
been any confirmed reports from areas outside Buskin Lake or River, but repeated studies and surveys
indicate the signal crayfish population is healthy and thriving in the Buskin Watershed.
In other areas with invasive signal crayfish, particularly the United Kingdom, severe impacts to Atlantic
salmon survival and rearing success have been documented, including predation of eggs and fry. There
is great concern that signal crayfish can have similar impacts to our salmon species present in the Buskin
Watershed. Among the most effective (and least costly) methods to control invasive crayfish populations
and mitigate their threats to local economies and ecosystems are public outreach, education, and civic
engagement.
This Resolution would increase awareness of this invasive species and the local impacts it may be
causing, as well as increasing opportunities for Kodiak's management agencies, organizations, and
Tribal Governments to successfully compete for grant funding to help control and limit further spread of
invasive signal crayfish already present in the Kodiak Island Borough.
ALTERNATIVES:
Not approve Resolution No. FY2022-02, and continue crayfish monitoring, management, and
public outreach efforts at the status -quo.
FISCAL IMPACT:
No cost to the Borough, potential of increased funding via competitive grants to local management
agencies, organizations, and Tribal Governments if passed.
OTHER INFORMATION:
Kodiak Island Borough Page 35 of 35
KODIAK ISLAND BOROUGH
Meeting Type: &S yr bl a WS Date:
Please PRINT your name legibly Please PRINT your name legibly
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