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2021-06-03 Regular MeetingPage Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, June 3, 2021, 6:30 p.m., For public participation this meeting will be livestreamed through KIB UstreamTV (https://video.ibm.com/channel/kodiakislandborough) And broadcasted on KMXT at 100.1 FM 1. Invocation 2. Pledge of Allegiance 3. Roll Call 4. Approval of Agenda and Consent Agenda All items listed with an asterisk (*) are considered to be routine and non -controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. *Approval of Minutes 4 - 5 A. Special Meeting Minutes Of May 19, 2021 6. Citizens' Comments 1-907-486-3231 or Toll Free 1-855-492-9202 Agenda items not scheduled for public hearing and general comments. 7. Awards and Presentations 6 - 7 A. Recognition Of Local Salvation Army. Proclamation Salvation Army - Pdf 8. Committee Reports 9. Public Hearing 8-29 A. Ordinance No. FY2022-01 Receiving The 2021 Certified Real -,A And Personal Property Tax Roll, Levying Ad Valorem Property Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at@ www.facebook.com/Kodiakislandborough @KodiakBorough www.kodiakak.us 0 Page 1 of 150 Taxes For Tax Year 2021 Consisting Of An Areawide Tax, Women's Bay Fire Area Tax, A Women's Bay Road Service Area Tax, A Bay View Road Service Area Tax, A Tax In Fire Protection Service Area No. 1, A Monashka Bay Road Service Area Tax, A Tax In Service Area No. 1 Roads, A Woodland Acres Street Light Service Area, A Tax In The Service Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax In The Trinity Islands Street Light Service Area, And A Tax In The Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax Providing For The Collection Of Taxes Due In 2021; And Setting The Date When Taxes Become Delinquent. Complete Binder For Ordinance No. FY2022-01 - Pdf 30-52 B. Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year a 2022 And Appropriating From All Borough Funds. Complete Binder For Ordinance No. FY2022-02 - Pdf Distributed During The Meeting - Kavanaugh Amendment - FY2022 GF Budget Options - protected file 53-84 C. Application For Package Store License, Bells Flats Little Store LLC. Complete Binder For Liquor License Application - Pdf 10. Borough Manager's Report 11. Messages from the Borough Mayor 12. Consideration of Calendar - Unfinished Business 13. Consideration of Calendar - New Business 13.A. Contracts 85-120 1. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Kodiak Island Borough Facilities And Vehicles With Petro Star Inc. dba North Pacific Fuel. Comalete Binder For Contract No. FY2021-31 - Pdf 13.13. Resolutions 121 -126 1. Resolution No. FY2021-38 Rescinding Resolution No. FY2018-21 And Documenting The Kodiak Fisheries Work Group's Scope And Authority. Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.tacebook.com/Kodiakislandborough @KodiakBorough www.kodiakak.us Page 2 of 150 Complete Binder For Resolution No. FY2021-38 - Pdf 127-150 2. Resolution No. FY2021-39 Authorization For The Borough Clerk To Dispose Of Certain Kodiak Island Borough Records. Complete Binder Resolution No. FY2021-39 - Pdf 13.C. Ordinances for introduction 13.D. Other items 1. Confirmation Of Board Appointments To The City Of Kodiak And Kodiak Island Borough Cooperative Relations Committee. 14. Citizens' Comments 15. Assembly Member' Comments 16. Adjournment. Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at@ www.facebook.com/Kodiakislandborough @KodiakBorough www.kodiakak.us 0 Page 3 of 150 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Special Meeting May 19, 2021 A special meeting of the Kodiak Island Borough Assembly was held on May 19, 2021 in the Borough Chambers, 710 Mill Bay Road. The meeting was called to order at 12:00 p.m. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also present were Borough Manager Michael Powers, Borough Clerk Alise Rice. DVORAK moved to excuse assembly member Kavanaugh who was absent to due to a personal matter. VOICE VOTE CARRIED FIVE TO ONE: Dvorak, Smith, Symmons, Turner and Williams (AYES); Arndt (NO). CITIZENS' COMMENTS The following spoke under citizens' comments: • Paul Vandyke CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING. A. Executive Session, Borough Manager Evaluation. ARNDT moved to convene into executive session to discuss matters pertaining to personnel. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Smith, Symmons, Turner, and Williams. ARNDT moved to invite the Borough Mayor, Assembly, and Borough Attorney into executive session. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. After the vote, Mayor Roberts recessed the special meeting and convened the executive session. Upon returning from the executive session, Mayor Roberts reconvened the special meeting and announced that no action was to be taken. ADJOURNMENT ARNDT moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. Kodiak Island Borough Assembly Special Meeting Minutes May 19, 2021 Page 4 of 150 The meeting was adjourned at 1:35 KODIAK ISLAND BOROUGH William Roberts, Mayor Approved on: Kodiak Island Borough May 19, 2021 AGENDA ITEM #5.A. ATTEST: Alise L. Rice, Borough Clerk Assembly Special Meeting Minutes Page 5 of 150 AGENDA ITEM #7.A. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 3, 2021 ASSEMBLY REGULAR MEETING SUBJECT: Recognition Of Local Salvation Army. ORIGINATOR: Alise Rice RECOMMENDATION: Mayor Roberts to read proclamation. DISCUSSION: In 1954, the first National Salvation Army week was declared by the U.S. Congress and proclaimed by President Dwight D. Eisenhower as a reminder to Americans to give freely of themselves in service to others. The Salvation Army members continue their compassionate tradition of helping wherever there is hunger, disease, destitution, and spiritual need and provides for those in the most need without discrimination. The Salvation Army has one agenda: to meet human need without discrimination. Assist approximately 23 million Americans annually, serve in 130 countries around the globe; and over 1.5 million members consisting of officers, soldiers, and adherents. The Salvation Army should be commended for its selfless dedication to helping meet the physical and spiritual needs of people across Alaska. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Recognition Of Local Salvation Army. Page 6 of 150 AGENDA ITEM V.A. Office of the Alapor Robiak Nlanb Jgorouak UNA Ma ka 2021 Recognition of the ,Oational baibatton Z(rmp LEAS, in 1954, the first National Salvation Army week was declared by the U.S. Congress and ned by President Dwight D. Eisenhower as a reminder to Americans to give freely of themselves in to others; and EREAS, The Salvation Army members continue their compassionate tradition of helping wherever is hunger, disease, destitution, and spiritual need and provides for those in the most need without imination; and The Salvation Arany has one agenda: to meet human need without discrimination; and assist approximately 23 million Americans annually, serve in 130 countries around the and REAS, with over 1.5 million members consisting of officers, soldiers, and adherents The Salvation has pursued their mission since 1865; and REAS, The Salvation Army should be commended for its selfless dedication to helping meet the al and spiritual needs of people across Alaska. ✓, THEREFORE, I, William Roberts Mayor of the Kodiak Island Borough, do hereby ,nize the valuable service of: The Oalbation Zrmp of Robtak Nlanb �'Vorouab urge all to exprego their appreciation for The balbation armp'm; Boob Worko to follow their example of oerbing a cauze greater than tbemoelbeo. witness whereof, I have here unto set my hand and cause this seal to be affixed. berts , Borough Mayor Alis ice, orough Clerk Recognition Of Local Salvation Army. Page 7 of 150 AGENDA ITEM #9.A. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 3, 2021 ASSEMBLY REGULAR MEETING SUBJECT: Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal Property Tax Roll, Levying Ad Valorem Property Taxes For Tax Year 2021 Consisting Of An Areawide Tax, Women's Bay Fire Area Tax, A Women's Bay Road Service Area Tax, A Bay View Road Service Area Tax, A Tax In Fire Protection Service Area No. 1, A Monashka Bay Road Service Area Tax, A Tax In Service Area No. 1 Roads, A Woodland Acres Street Light Service Area, A Tax In The Service Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax In The Trinity Islands Street Light Service Area, And A Tax In The Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax Providing For The Collection Of Taxes Due In 2021; And Setting The Date When Taxes Become Delinquent. ORIGINATOR: Dora Cross RECOMMENDATION: Move to adopt Ordinance No. FY2022-01 DISCUSSION: Version 3.1 - Assemby Members Smith & Dvorak Version 3 - Assembly Members Smith & Dvorak Version 2.1 - Assembly Members Turner, Arndt & Williams Update - May 28, 2021 In February 2001, KIB Airport Fire Service Area and Womens Bay Fire Area entered into a Fire Protection Agreement. Within the agreement, Womens Bay agrees to provide fire protection services to the KIB Airport Fire Service Area in exchange for the total amount of taxes collected in the prior fiscal year. Due to the Maximum Allowable Tax Revenue (MATR) calculation in FY21, the KIB Airport Fire Service Area mill rate was reduced from 1.25 to 1.22. Now that MATR calculations do not apply to service areas, the Womens Bay Fire Area Board has requested the mill rate rate for the KIB Airport Fire Service Area be restored to the previous rate of 1.25 which is the same rate Womens Bay Fire Area residents pay for their service. Update May 21, 2021 Added the mill rate for the Education Fund per Resolution FY2022-01. Update - May 12, 2021 The Levy was certified on May 12, 2021 by the Assessing Department - final taxable assessed value is $1,494,747,221. Update - April 26, 2021 The estimated taxable valuation has been reduced to $1,488,327,232. Kodiak Island Borough Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 8 of 150 AGENDA ITEM #9.A. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 3, 2021 x ASSEMBLY REGULAR MEETING As of April 19, 2021 the taxable valuation totals are estimated at $1,510,416,932. The Assessing Department will not certify until after the Board of Equalization certifies its action to the assessor later in May, 2021. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Alaska Statue 29.45.240. Establishment of Levv and Determination of Rate. (a) The power granted to a municipality to assess, levy, and collect a property tax shall be exercised by means of an ordinance. The rate of levy, the date of equalization, and the date when taxes become delinquent shall be fixed by resolution. (b) A municipality shall annually determine the rate of levy before June 15. By July 1 the tax collector shall mail tax statements setting out the levy, dates when taxes are payable and delinquent, and penalties and interest. KIB Code 3.35.050 Board of equalization. A. Membership — Qualification — Duties — Terms. 5. Hearing Dates. The board shall commence hearings on the first Monday in May, unless otherwise changed by resolution. Hearings will continue from day to day as established by the board and the borough clerk until all properly filed appeals have been heard. E. Hearings — Procedures. 9. Certification. The board shall certify its actions to the assessor within seven days following its adjournment. KIBC 3.35.120 Tax due dates and delinquency. Taxes are due when billed. If payment is by a single payment, such payment must be physically received in the borough finance office on or before the fifteenth day of October in the year in which taxes are levied, or postmarked by the United States Postal Service (USPS), not metered machines, by the due date. Taxes levied in any given year may be paid in two equal installments. If the taxpayer elects this option, then the first half is delinquent unless it is physically received by the borough office or postmarked by the USPS, not metered machines, on or before the fifteenth day of August in the year in which the taxes are levied. The second half of the taxes thus levied is delinquent unless it is physically received by the borough finance office or postmarked by the USPS, not metered machines, on or before the fifteenth day of November in the year in which the taxes are levied. If the annual levy is made on or after the first day of June, the borough assembly may by resolution establish a later delinquency date. Taxes normally become delinquent after the dates mentioned in this section. Kodiak Island Borough Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 9 of 150 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 AGENDA ITEM #9.A. Version 3.1 Introduced by: Assembly Members Smith & Dvorak Drafted by: Finance Director Introduced on: Public Hearing on: Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2022-01 A ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH RECEIVING THE 2021 CERTIFIED REAL AND PERSONAL PROPERTY TAX ROLL, LEVYING AD VALOREM PROPERTY TAXES FOR TAX YEAR 2021 CONSISTING OF AN AREAWIDE TAX, WOMEN'S BAY FIRE AREA TAX, A WOMEN'S BAY ROAD SERVICE AREA TAX, A BAY VIEW ROAD SERVICE AREA TAX, A TAX IN FIRE PROTECTION SERVICE AREA NO. 1, A MONASHKA BAY ROAD SERVICE AREA TAX, A TAX IN SERVICE AREA NO. 1 ROADS, A WOODLAND ACRES STREET LIGHT SERVICE AREA, A TAX IN THE SERVICE AREA NO. 2, A TAX IN THE KIB AIRPORT FIRE SERVICE AREA, A TAX IN THE TRINITY ISLANDS STREET LIGHT SERVICE AREA, AND A TAX IN THE MISSION LAKE TIDE GATE SERVICE AREA; LEVYING COMMERCIAL AIRCRAFT TAX PROVIDING FOR THE COLLECTION OF TAXES DUE IN 2021; AND SETTING THE DATE WHEN TAXES BECOME DELINQUENT WHEREAS, the Kodiak Island Borough Assembly exercises its power to assess, levy, and collect property taxes as provided in AS Chapter 29.45 and KIBC Title 3.35; and WHEREAS, the Assembly wishes to acknowledge receipt of the 2021 Certified Real Property Roll and Business Personal Property Roll as certified by the Assessor on May 12, 2021; and WHEREAS, AS 29.45.240(a) calls for the Borough to annually set the rate of tax levy, date of equalization and date when taxes become delinquent by resolution; and WHEREAS, KIBC 3.25.010 calls for the Borough to annually set the tax levy by ordinance, and WHEREAS, KIBC 3.15.60 calls for the rate of levy to be determined by June 10 each year, and WHEREAS, AS 29.45.240(a) calls for the rate of levy to be determined by June 15 each year; and WHEREAS, in accordance with AS 29.45.240, KIBC 3.35.010 and KIBC 3.35.120, the Assembly now wishes to set the 2021 tax year rates of levy and date when taxes become delinquent.; and NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1. Certified Roll Acknowledged. The Assembly hereby acknowledges the 2021 Certified Real Property Roll and Business Personal Property Roll as certified by the Borough Assessor on May 12, 2021 and presented to the Assembly May 20, 2021 and uses that roll as the basis for levy of property taxes for 2021. A copy of the certification is attached hereto as Exhibit A. The complete roll is available in the Borough Assessor's office. Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 1 of 4 Version 3.1 Assembly Member Smith & Dvorak Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 10 of 150 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 AGENDA ITEM #9.A. Section 2. Areawide Tax. There is hereby levied upon all taxable real property in the Kodiak Island Borough, a property tax consisting of a tax allocated to the Kodiak Island Borough General Fund at the rate of TBD 1.65 mills; a tax allocated to the Educational Support Fund at the rate of TBD 6.99 mills; a tax allocated to the Debt Service Fund at the rate of -T430 2.13 mills; and a tax allocated to the Renewal and Replacement Fund at the rate of T9D 0.46 mills; for a total areawide tax levy of TBD 11.23 mills for the tax year 2021, based upon the net taxable roll for real property in the amount of $ 1,341,595,132 and personal property in the amount of $153,152,089 producing areawide taxes of TBD $16,786,011. Section 3. Women's Bay Road Service Area. There is hereby levied upon all taxable real property within the Women's Bay Road Service Area, a property tax of 2.50 mills for service area purposes, in addition to the tax levied in Section 2 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $82,484,500 and personal property in the amount of $2,039,495 producing taxes for this service area of $211,310. Section 4. Service Area No. 1 Roads. There is hereby levied upon all taxable real property in the Service Area No. 1 Roads Service Area a property tax of 1.50 mills for service area purposes, in addition to the tax levied in Sections 2 and 3, above, for the tax year 2021, based on the assessment roll for real property in the amount of $297,124,036 and personal property in the amount of $6,581,605 producing taxes for this service area of $455,558. Section 5. Monashka Bay Road Service Area. There is hereby levied upon all taxable real property in the Monashka Bay Road Service Area a property tax of 1.99 mills for service area purposes, in addition to the tax levied in Sections 2, 3 and 4 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $27,095,600 and personal property in the amount of $117,700 producing taxes for this service area of $54,154. Section 6. Bay View Road Service Area. There is hereby levied upon all taxable real property in the Bay View Road Service Area, a property tax of 1.47 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4 and 5 above, for the tax year 2021 based on the net taxable roll for real property in the amount of $10,199,900 producing taxes for this service area of $14,994. Section 7. Fire Protection Area No. 1 Service Area. There is hereby levied upon all taxable real property in the Fire Protection Area No. 1 Service Area a property tax of 1.50 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5 and 6 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $444,206,153 and personal property in the amount of $6,772,156 producing taxes for this service area of $676,467. Section 8. Women's Bay Fire Area. There is hereby levied upon all taxable real property in the Women's Bay Fire Service Area, a property tax of 1.25 mills for fire area service in addition to the tax levied in Sections 2, 3, 4, 5, 6 and 7 above, for the tax year 2021 based on the net taxable roll for real property in the amount of $85,731,900 and personal property in the amount of $ 2,039,495 producing taxes for this service area of $109,714. Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 2 of 4 Version 3.1 Assembly Member Smith & Dvorak Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 11 of 150 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 AGENDA ITEM #9.A. Section 9. Service Area No. 2. There is hereby levied upon all taxable real property in the Service Area No. 2 a property tax of zero mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7 and 8 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $0.00 and personal property in the amount of $0.00 producing taxes for this service area of $0.00. Section 10. KIB Airport Fire Service Area. There is hereby levied upon all taxable real property in the KIB Airport Fire Service Area a property tax of 4-.22 1.25 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8 and 9 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $12,339,600 and personal property in the amount of $2,276,789 producing taxes for this service area of $17,832 $18,270. Section 11. Woodland Acres Street Light Service Area. There is hereby levied upon all taxable real property in the Woodland Acres Street Light Service Area a property tax of 0.10 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 9 and 10 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $58,552,350 and personal property in the amount of $605,606 producing taxes for this service area of $5,916. Section 12. Trinity Islands Street Light Service Area. There is hereby levied upon all taxable real property in the Trinity Islands Street Light Service Area a property tax of 0.15 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $ 12,809,500 producing taxes for this service area of $1,921. Section 13. Mission Lake Tide Gate Service Area. There is hereby levied upon all taxable real property in the Mission Lake Tide Gate Service Area a property tax of 0.25 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 9, 10, 11 and 12 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $6,538,700 producing taxes for this service area of $1,635. Section 14. Commercial Aircraft Tax. These areawide and service area levies made above are separate from and in addition to the property tax levied on aircraft by Section 3.40.070 of the Kodiak Island Borough Code. This tax shall be levied on the following schedule: Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 3 of 4 Version 3.1 Assembly Member Smith & Dvorak Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 12 of 150 FIXED WING ROTOCRAFT Gross Lbs Annual Tax Gross Lbs Annual Tax Non Flyable $50 0-1,000 $100 0-2,000 $400 1,001-2,000 $200 2,001-3,000 $800 2,001-3,000 $400 3,001-4,000 $1,000 3,001-4,000 $600 4,001-7,000 $1,400 4,001-5,000 $800 7,001-12,500 $1,600 5,001-6,000 $1,000 6,001-7,000 $1,200 7,001-8,000 $1,300 8,001-10,000 $1,400 10,001-12,500 $1,500 Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 3 of 4 Version 3.1 Assembly Member Smith & Dvorak Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 12 of 150 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 AGENDA ITEM #9.A. Section 15. Delinquent Date Established. The billing date for taxes levied pursuant to the provisions of this ordinance shall be July 1, 2021. In accordance with KIBC 3.35.120, the taxes set out in this resolution shall become due on October 15, 2021 if made in a single payment; or if made in two payments half due on August 15, 2021 and half due on November 15, 2021. Should due date fall on a Saturday, Sunday or holiday, the due date shall be the next business day. Said taxes shall be delinquent unless paid before 5:00 p.m. local time, on the due date. Payments may be accepted based on a timely postmark only if the return receives a United States Postal Service cancellation on or before the due date. Effective Date. This ordinance shall be effective upon adoption. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS _ DAY OF , 2021. KODIAK ISLAND BOROUGH ATTEST: William Roberts, Mayor Alise Rice, Clerk VOTES: Ayes: Noes: Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 4 of 4 Version 3.1 Assembly Member Smith & Dvorak Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 13 of 150 W n D W D 0 CD Z O N O N N 6 (D 0 CD G (Q 3 CD N O N C) CD ,--e iD Q CD D Q CD fn O O v L Q.) QQ CD O 0 Kodiak Island Borough FY2022 Budget Area -Wide Mill Rate Calculations - Smith & Dvorak Budget V3.1 FINAL - Certified Taxable Assessed Value $ 1,494,747,221 Category Estimated Areawide Revenues Mill Maximum Allowable Tax Revenue (MATR) Equivalent Real & Personal Property Tax $ 13,597,539 9.10 Other Revenues Federal $ 1,480,000 State $ 1,670,154 Local $ 1,850,500 $ 5,000,654 Estimated Total Revenues $ 18,598,193 Smith/Dvorak Maximum Tax eV nue Mill MATR Tax Other Use of Fund Estimated Areawide Expenses Budget aaie Collections Revenues Balance Total General Fund (fund 100) $ 5,879,733 1.65 $ 2,466,333 $ 5,000,654 $ 7,466,987 7,466,987 GF income Education Support (fund 201) $ 10,455,244 6. 9 $ 10,448,283 $ 10,448,283 (5,879,733) GF budget Renewal & Replacement (fund 469) $ 683,526 0.4 $ 687,584 $ 687,584 1,587,254 excess of GF need (trans to Debt Srv) (4,768,513) Debt Service need Estimated Total Expenses $ 17,018,503 9. $ 13,602,200 $ 18,602,854 (3,181,259) Net Debt Service Need 2.13 mill equiv Debt Service Total Debt Service Fund Expenses (after refunding) 7,571,626 SOA Debt Service Reimbursements (50% of Eligible) (2,573,113) Non -Ad Valorem Tax - MVRT (200,000) MATR Adjustment - Note 1 - Use of Fund Balance (30,000) Estimated Total Revenue Needed $ 4,768,513 3.19 2.13 $ 3,183,812 - $ 3,183,812 Total Area -Wide Mill Rate and Collections 12.29 11.23 - $ 21,786,666 $ 16,786,012 $ 5,000,654 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 AGENDA ITEM #9.A. Version 2.1 Introduced by: Assembly Members Turner, Arndt & Williams Drafted by: Finance Director Introduced on: Public Hearing on: Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2022-01 A ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH RECEIVING THE 2021 CERTIFIED REAL AND PERSONAL PROPERTY TAX ROLL, LEVYING AD VALOREM PROPERTY TAXES FOR TAX YEAR 2021 CONSISTING OF AN AREAWIDE TAX, WOMEN'S BAY FIRE AREA TAX, A WOMEN'S BAY ROAD SERVICE AREA TAX, A BAY VIEW ROAD SERVICE AREA TAX, A TAX IN FIRE PROTECTION SERVICE AREA NO. 1, A MONASHKA BAY ROAD SERVICE AREA TAX, A TAX IN SERVICE AREA NO. 1 ROADS, A WOODLAND ACRES STREET LIGHT SERVICE AREA, A TAX IN THE SERVICE AREA NO. 2, A TAX IN THE KIB AIRPORT FIRE SERVICE AREA, A TAX IN THE TRINITY ISLANDS STREET LIGHT SERVICE AREA, AND A TAX IN THE MISSION LAKE TIDE GATE SERVICE AREA; LEVYING COMMERCIAL AIRCRAFT TAX PROVIDING FOR THE COLLECTION OF TAXES DUE IN 2021; AND SETTING THE DATE WHEN TAXES BECOME DELINQUENT WHEREAS, the Kodiak Island Borough Assembly exercises its power to assess, levy, and collect property taxes as provided in AS Chapter 29.45 and KIBC Title 3.35; and WHEREAS, the Assembly wishes to acknowledge receipt of the 2021 Certified Real Property Roll and Business Personal Property Roll as certified by the Assessor on May 12, 2021; and WHEREAS, AS 29.45.240(a) calls for the Borough to annually set the rate of tax levy, date of equalization and date when taxes become delinquent by resolution; and WHEREAS, KIBC 3.25.010 calls for the Borough to annually set the tax levy by ordinance, and WHEREAS, KIBC 3.15.60 calls for the rate of levy to be determined by June 10 each year, and WHEREAS, AS 29.45.240(a) calls for the rate of levy to be determined by June 15 each year; and WHEREAS, in accordance with AS 29.45.240, KIBC 3.35.010 and KIBC 3.35.120, the Assembly now wishes to set the 2021 tax year rates of levy and date when taxes become delinquent.; and NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1. Certified Roll Acknowledged. The Assembly hereby acknowledges the 2021 Certified Real Property Roll and Business Personal Property Roll as certified by the Borough Assessor on May 12, 2021 and presented to the Assembly May 20, 2021 and uses that roll as the basis for levy of property taxes for 2021. A copy of the certification is attached hereto as Exhibit A. The complete roll is available in the Borough Assessor's office. Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 1 of 4 Version 2.1 Assembly Member Turner, Arndt & Williams Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 15 of 150 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 AGENDA ITEM #9.A. Section 2. Areawide Tax. There is hereby levied upon all taxable real property in the Kodiak Island Borough, a property tax consisting of a tax allocated to the Kodiak Island Borough General Fund at the rate of TBD 2.11 mills; a tax allocated to the Educational Support Fund at the rate of TBD 6.99 mills; a tax allocated to the Debt Service Fund at the rate of -TBD 1.65 mills; and a tax allocated to the Renewal and Replacement Fund at the rate of TBD 0.00 mills; for a total areawide tax levy of TBD 10.75 mills for the tax year 2021, based upon the net taxable roll for real property in the amount of $ 1,341,595,132 and personal property in the amount of $153,152,089 producing areawide taxes of TBD $16,068,533. Section 3. Women's Bay Road Service Area. There is hereby levied upon all taxable real property within the Women's Bay Road Service Area, a property tax of 2.50 mills for service area purposes, in addition to the tax levied in Section 2 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $82,484,500 and personal property in the amount of $2,039,495 producing taxes for this service area of $211,310. Section 4. Service Area No. 1 Roads. There is hereby levied upon all taxable real property in the Service Area No. 1 Roads Service Area a property tax of 1.50 mills for service area purposes, in addition to the tax levied in Sections 2 and 3, above, for the tax year 2021, based on the assessment roll for real property in the amount of $297,124,036 and personal property in the amount of $6,581,605 producing taxes for this service area of $455,558. Section 5. Monashka Bay Road Service Area. There is hereby levied upon all taxable real property in the Monashka Bay Road Service Area a property tax of 1.99 mills for service area purposes, in addition to the tax levied in Sections 2, 3 and 4 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $27,095,600 and personal property in the amount of $117,700 producing taxes for this service area of $54,154. Section 6. Bay View Road Service Area. There is hereby levied upon all taxable real property in the Bay View Road Service Area, a property tax of 1.47 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4 and 5 above, for the tax year 2021 based on the net taxable roll for real property in the amount of $10,199,900 producing taxes for this service area of $14,994. Section 7. Fire Protection Area No. 1 Service Area. There is hereby levied upon all taxable real property in the Fire Protection Area No. 1 Service Area a property tax of 1.50 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5 and 6 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $444,206,153 and personal property in the amount of $6,772,156 producing taxes for this service area of $676,467. Section 8. Women's Bay Fire Area. There is hereby levied upon all taxable real property in the Women's Bay Fire Service Area, a property tax of 1.25 mills for fire area service in addition to the tax levied in Sections 2, 3, 4, 5, 6 and 7 above, for the tax year 2021 based on the net taxable roll for real property in the amount of $85,731,900 and personal property in the amount of $ 2,039,495 producing taxes for this service area of $109,714. Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 2 of 4 Version 2.1 Assembly Member Turner, Arndt & Williams Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 16 of 150 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 AGENDA ITEM #9.A. Section 9. Service Area No. 2. There is hereby levied upon all taxable real property in the Service Area No. 2 a property tax of zero mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7 and 8 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $0.00 and personal property in the amount of $0.00 producing taxes for this service area of $0.00. Section 10. KIB Airport Fire Service Area. There is hereby levied upon all taxable real property in the KIB Airport Fire Service Area a property tax of 4-.22 1.25 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8 and 9 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $12,339,600 and personal property in the amount of $2,276,789 producing taxes for this service area of $17,832 $18,270. Section 11. Woodland Acres Street Light Service Area. There is hereby levied upon all taxable real property in the Woodland Acres Street Light Service Area a property tax of 0.10 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 9 and 10 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $58,552,350 and personal property in the amount of $605,606 producing taxes for this service area of $5,916. Section 12. Trinity Islands Street Light Service Area. There is hereby levied upon all taxable real property in the Trinity Islands Street Light Service Area a property tax of 0.15 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $ 12,809,500 producing taxes for this service area of $1,921. Section 13. Mission Lake Tide Gate Service Area. There is hereby levied upon all taxable real property in the Mission Lake Tide Gate Service Area a property tax of 0.25 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 9, 10, 11 and 12 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $6,538,700 producing taxes for this service area of $1,635. Section 14. Commercial Aircraft Tax. These areawide and service area levies made above are separate from and in addition to the property tax levied on aircraft by Section 3.40.070 of the Kodiak Island Borough Code. This tax shall be levied on the following schedule: Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 3 of 4 Version 2.1 Assembly Member Turner, Arndt & Williams Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 17 of 150 FIXED WING ROTOCRAFT Gross Lbs Annual Tax Gross Lbs Annual Tax Non Flyable $50 0-1,000 $100 0-2,000 $400 1,001-2,000 $200 2,001-3,000 $800 2,001-3,000 $400 3,001-4,000 $1,000 3,001-4,000 $600 4,001-7,000 $1,400 4,001-5,000 $800 7,001-12,500 $1,600 5,001-6,000 $1,000 6,001-7,000 $1,200 7,001-8,000 $1,300 8,001-10,000 $1,400 10,001-12,500 $1,500 Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 3 of 4 Version 2.1 Assembly Member Turner, Arndt & Williams Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 17 of 150 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 AGENDA ITEM #9.A. Section 15. Delinquent Date Established. The billing date for taxes levied pursuant to the provisions of this ordinance shall be July 1, 2021. In accordance with KIBC 3.35.120, the taxes set out in this resolution shall become due on October 15, 2021 if made in a single payment; or if made in two payments half due on August 15, 2021 and half due on November 15, 2021. Should due date fall on a Saturday, Sunday or holiday, the due date shall be the next business day. Said taxes shall be delinquent unless paid before 5:00 p.m. local time, on the due date. Payments may be accepted based on a timely postmark only if the return receives a United States Postal Service cancellation on or before the due date. Effective Date. This ordinance shall be effective upon adoption. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS _ DAY OF , 2021. KODIAK ISLAND BOROUGH ATTEST: William Roberts, Mayor Alise Rice, Clerk VOTES: Ayes: Noes: Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 4 of 4 Version 2.1 Assembly Member Turner, Arndt & Williams Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 18 of 150 W n v Z3 0 (D Z O N 0 N N 0 N (D 0 (D G 3 N O N C) (D ,--e Q (D D Q (D fn O O v L Q.) 0 CDO 01 0 Kodiak Island Borough FY2022 Budget Area -Wide Mill Rate Calculations -Turner, Arndt & Williams Budget V2.1 FINAL - Certified Taxable Assessed Value Estimated Areawide Revenues Maximum Allowable Tax Revenue (MATR) Real & Personal Property Tax Other Revenues Federal State Local Estimated Areawide Expenses General Fund (fund 100) Education Support (fund 201) Renewal & Replacement (fund 469) $ 1,494,747,221 Category Mill Equivalent $ 13,597,539, 9.10 $ 1,480,000 $ 1,670,154 $ 1,850,500 $ 5,000,654 Estimated Total Revenues $ 18,598,193 Turner/Arndt/ Williams Budget $ 5,851,375 $ 10,455,244 Estimated Total Expenses $ 16,306,619 MATR Tax Other Use of Fund Collections Revenues Balance Total $ 3,153,917 $ 5,000,654 $ 8,154,571 $ 10,448,283 $ 10,448,283 $ 13,602,200 $ 18,602,854 Debt Service Total Debt Service Fund Expenses (after refunding) 7,571,626 SOA Debt Service Reimbursements (50% of Eligible) (2,573,113) Non -Ad Valorem Tax - MVRT (200,000) MATR Adjustment - Note 1 - Use of Fund Balance (30,000) Estimated Total Revenue Needed $ 4,768,513 3.19 1.65 $ 2,466,333 - $ 2,466,333 Total Area -Wide Mill Rate and Collections 12.29 10.75 $ 16,068,533 $ 5,000,654 - $ 21,069,187 8,154,571 GF income (5,851,375) GF budget 2,303,196 excess of GF need (trans to Debt Srv) (4,768,513) Debt Service need (2,465,317) Net Debt Service Need 1.65 mill equiv 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 AGENDA ITEM #9.A. Version 3 Introduced by: Assembly Members Smith & Dvorak Drafted by: Finance Director Introduced on: Public Hearing on: Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2022-01 A ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH RECEIVING THE 2021 CERTIFIED REAL AND PERSONAL PROPERTY TAX ROLL, LEVYING AD VALOREM PROPERTY TAXES FOR TAX YEAR 2021 CONSISTING OF AN AREAWIDE TAX, WOMEN'S BAY FIRE AREA TAX, A WOMEN'S BAY ROAD SERVICE AREA TAX, A BAY VIEW ROAD SERVICE AREA TAX, A TAX IN FIRE PROTECTION SERVICE AREA NO. 1, A MONASHKA BAY ROAD SERVICE AREA TAX, A TAX IN SERVICE AREA NO. 1 ROADS, A WOODLAND ACRES STREET LIGHT SERVICE AREA, A TAX IN THE SERVICE AREA NO. 2, A TAX IN THE KIB AIRPORT FIRE SERVICE AREA, A TAX IN THE TRINITY ISLANDS STREET LIGHT SERVICE AREA, AND A TAX IN THE MISSION LAKE TIDE GATE SERVICE AREA; LEVYING COMMERCIAL AIRCRAFT TAX PROVIDING FOR THE COLLECTION OF TAXES DUE IN 2021; AND SETTING THE DATE WHEN TAXES BECOME DELINQUENT WHEREAS, the Kodiak Island Borough Assembly exercises its power to assess, levy, and collect property taxes as provided in AS Chapter 29.45 and KIBC Title 3.35; and WHEREAS, the Assembly wishes to acknowledge receipt of the 2021 Certified Real Property Roll and Business Personal Property Roll as certified by the Assessor on May 12, 2021; and WHEREAS, AS 29.45.240(a) calls for the Borough to annually set the rate of tax levy, date of equalization and date when taxes become delinquent by resolution; and WHEREAS, KIBC 3.25.010 calls for the Borough to annually set the tax levy by ordinance, and WHEREAS, KIBC 3.15.60 calls for the rate of levy to be determined by June 10 each year, and WHEREAS, AS 29.45.240(a) calls for the rate of levy to be determined by June 15 each year; and WHEREAS, in accordance with AS 29.45.240, KIBC 3.35.010 and KIBC 3.35.120, the Assembly now wishes to set the 2021 tax year rates of levy and date when taxes become delinquent.; and NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1. Certified Roll Acknowledged. The Assembly hereby acknowledges the 2021 Certified Real Property Roll and Business Personal Property Roll as certified by the Borough Assessor on May 12, 2021 and presented to the Assembly May 20, 2021 and uses that roll as the basis for levy of property taxes for 2021. A copy of the certification is attached hereto as Exhibit A. The complete roll is available in the Borough Assessor's office. Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 1 of 4 Version 3 Assembly Member Smith & Dvorak Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 20 of 150 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 AGENDA ITEM #9.A. Section 2. Areawide Tax. There is hereby levied upon all taxable real property in the Kodiak Island Borough, a property tax consisting of a tax allocated to the Kodiak Island Borough General Fund at the rate of TBD 1.78 mills; a tax allocated to the Educational Support Fund at the rate of TBD 6.99 mills; a tax allocated to the Debt Service Fund at the rate of -TBD 2.25 mills; and a tax allocated to the Renewal and Replacement Fund at the rate of T -BD 0.33 mills; for a total areawide tax levy of TBD 11.35 mills for the tax year 2021, based upon the net taxable roll for real property in the amount of $ 1,341,595,132 and personal property in the amount of $153,152,089 producing areawide taxes of TBD $16,965,380. Section 3. Women's Bay Road Service Area. There is hereby levied upon all taxable real property within the Women's Bay Road Service Area, a property tax of 2.50 mills for service area purposes, in addition to the tax levied in Section 2 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $82,484,500 and personal property in the amount of $2,039,495 producing taxes for this service area of $211,310. Section 4. Service Area No. 1 Roads. There is hereby levied upon all taxable real property in the Service Area No. 1 Roads Service Area a property tax of 1.50 mills for service area purposes, in addition to the tax levied in Sections 2 and 3, above, for the tax year 2021, based on the assessment roll for real property in the amount of $297,124,036 and personal property in the amount of $6,581,605 producing taxes for this service area of $455,558. Section 5. Monashka Bay Road Service Area. There is hereby levied upon all taxable real property in the Monashka Bay Road Service Area a property tax of 1.99 mills for service area purposes, in addition to the tax levied in Sections 2, 3 and 4 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $27,095,600 and personal property in the amount of $117,700 producing taxes for this service area of $54,154. Section 6. Bay View Road Service Area. There is hereby levied upon all taxable real property in the Bay View Road Service Area, a property tax of 1.47 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4 and 5 above, for the tax year 2021 based on the net taxable roll for real property in the amount of $10,199,900 producing taxes for this service area of $14,994. Section 7. Fire Protection Area No. 1 Service Area. There is hereby levied upon all taxable real property in the Fire Protection Area No. 1 Service Area a property tax of 1.50 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5 and 6 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $444,206,153 and personal property in the amount of $6,772,156 producing taxes for this service area of $676,467. Section 8. Women's Bay Fire Area. There is hereby levied upon all taxable real property in the Women's Bay Fire Service Area, a property tax of 1.25 mills for fire area service in addition to the tax levied in Sections 2, 3, 4, 5, 6 and 7 above, for the tax year 2021 based on the net taxable roll for real property in the amount of $85,731,900 and personal property in the amount of $ 2,039,495 producing taxes for this service area of $109,714. Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 2 of 4 Version 3 Assembly Member Smith & Dvorak Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 21 of 150 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 AGENDA ITEM #9.A. Section 9. Service Area No. 2. There is hereby levied upon all taxable real property in the Service Area No. 2 a property tax of zero mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7 and 8 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $0.00 and personal property in the amount of $0.00 producing taxes for this service area of $0.00. Section 10. KIB Airport Fire Service Area. There is hereby levied upon all taxable real property in the KIB Airport Fire Service Area a property tax of 4-.22 1.25 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8 and 9 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $12,339,600 and personal property in the amount of $2,276,789 producing taxes for this service area of $17,832 $18,270. Section 11. Woodland Acres Street Light Service Area. There is hereby levied upon all taxable real property in the Woodland Acres Street Light Service Area a property tax of 0.10 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 9 and 10 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $58,552,350 and personal property in the amount of $605,606 producing taxes for this service area of $5,916. Section 12. Trinity Islands Street Light Service Area. There is hereby levied upon all taxable real property in the Trinity Islands Street Light Service Area a property tax of 0.15 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $ 12,809,500 producing taxes for this service area of $1,921. Section 13. Mission Lake Tide Gate Service Area. There is hereby levied upon all taxable real property in the Mission Lake Tide Gate Service Area a property tax of 0.25 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 9, 10, 11 and 12 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $6,538,700 producing taxes for this service area of $1,635. Section 14. Commercial Aircraft Tax. These areawide and service area levies made above are separate from and in addition to the property tax levied on aircraft by Section 3.40.070 of the Kodiak Island Borough Code. This tax shall be levied on the following schedule: Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 3 of 4 Version 3 Assembly Member Smith & Dvorak Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 22 of 150 FIXED WING ROTOCRAFT Gross Lbs Annual Tax Gross Lbs Annual Tax Non Flyable $50 0-1,000 $100 0-2,000 $400 1,001-2,000 $200 2,001-3,000 $800 2,001-3,000 $400 3,001-4,000 $1,000 3,001-4,000 $600 4,001-7,000 $1,400 4,001-5,000 $800 7,001-12,500 $1,600 5,001-6,000 $1,000 6,001-7,000 $1,200 7,001-8,000 $1,300 8,001-10,000 $1,400 10,001-12,500 $1,500 Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 3 of 4 Version 3 Assembly Member Smith & Dvorak Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 22 of 150 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 AGENDA ITEM #9.A. Section 15. Delinquent Date Established. The billing date for taxes levied pursuant to the provisions of this ordinance shall be July 1, 2021. In accordance with KIBC 3.35.120, the taxes set out in this resolution shall become due on October 15, 2021 if made in a single payment; or if made in two payments half due on August 15, 2021 and half due on November 15, 2021. Should due date fall on a Saturday, Sunday or holiday, the due date shall be the next business day. Said taxes shall be delinquent unless paid before 5:00 p.m. local time, on the due date. Payments may be accepted based on a timely postmark only if the return receives a United States Postal Service cancellation on or before the due date. Effective Date. This ordinance shall be effective upon adoption. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS _ DAY OF , 2021. KODIAK ISLAND BOROUGH ATTEST: William Roberts, Mayor Alise Rice, Clerk VOTES: Ayes: Noes: Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 4 of 4 Version 3 Assembly Member Smith & Dvorak Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 23 of 150 W n D W D 0 CD Z O N O N N 6 (D 0 CD G (Q 3 CD N O N C) CD ,--e iD Q CD D Q CD fn O O v L Q.) QQ CD N O 0 Kodiak Island Borough FY2022 Budget Area -Wide Mill Rate Calculations - Smith & Dvorak Budget FINAL - Certified Taxable Assessed Value $ 1,494,747,221 Category Estimated Areawide Revenues Mill Maximum Allowable Tax Revenue (MATR) Equivalent Real & Personal Property Tax $ 13,597,539 9.10 Other Revenues Federal $ 1,480,000 State $ 1,670,154 Local $ 1,850,500 $ 5,000,654 Estimated Total Revenues $ 18,598,193 Smith/Dvorak Maximum Tax eV nue Mill MATR Tax Other Use of Fund Estimated Areawide Expenses Budget aaie Collections Revenues Balance Total General Fund (fund 100) $ 6,263,259 1.78 $ 2,660,650 $ 5,000,654 $ 7,661,304 7,661,304 GF income Education Support (fund 201) $ 10,455,244 6. 9 $ 10,448,283 $ 10,448,283 (6,263,259) GF budget Renewal & Replacement (fund 469) $ 500,000 0.3 $ 493,267 $ 493,267 1,398,045 excess of GF need (trans to Debt Srv) (4,768,513) Debt Service need Estimated Total Expenses $ 17,218,503 9. $ 13,602,200 $ 18,602,854 (3,370,468) Net Debt Service Need 2.25 mill equiv Debt Service Total Debt Service Fund Expenses (after refunding) 7,571,626 SOA Debt Service Reimbursements (50% of Eligible) (2,573,113) Non -Ad Valorem Tax - MVRT (200,000) MATR Adjustment - Note 1 - Use of Fund Balance (30,000) Estimated Total Revenue Needed $ 4,768,513 3.19 2.25 $ 3,363,181 - $ 3,363,181 Total Area -Wide Mill Rate and Collections 12.29 11.35 - $ 21,966,035 $ 16,965,381 $ 5,000,654 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 AGENDA ITEM #9.A. Introduced by: Borough Manager thru the Mayor Drafted by: Finance Director Introduced on: Public Hearing on: Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2022-01 A ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH RECEIVING THE 2021 CERTIFIED REAL AND PERSONAL PROPERTY TAX ROLL, LEVYING AD VALOREM PROPERTY TAXES FOR TAX YEAR 2021 CONSISTING OF AN AREAWIDE TAX, WOMEN'S BAY FIRE AREA TAX, A WOMEN'S BAY ROAD SERVICE AREA TAX, A BAY VIEW ROAD SERVICE AREA TAX, A TAX IN FIRE PROTECTION SERVICE AREA NO. 1, A MONASHKA BAY ROAD SERVICE AREA TAX, A TAX IN SERVICE AREA NO. 1 ROADS, A WOODLAND ACRES STREET LIGHT SERVICE AREA, A TAX IN THE SERVICE AREA NO. 2, A TAX IN THE KIB AIRPORT FIRE SERVICE AREA, A TAX IN THE TRINITY ISLANDS STREET LIGHT SERVICE AREA, AND A TAX IN THE MISSION LAKE TIDE GATE SERVICE AREA; LEVYING COMMERCIAL AIRCRAFT TAX PROVIDING FOR THE COLLECTION OF TAXES DUE IN 2021; AND SETTING THE DATE WHEN TAXES BECOME DELINQUENT WHEREAS, the Kodiak Island Borough Assembly exercises its power to assess, levy, and collect property taxes as provided in AS Chapter 29.45 and KIBC Title 3.35; and WHEREAS, the Assembly wishes to acknowledge receipt of the 2021 Certified Real Property Roll and Business Personal Property Roll as certified by the Assessor on May 12, 2021; and WHEREAS, AS 29.45.240(a) calls for the Borough to annually set the rate of tax levy, date of equalization and date when taxes become delinquent by resolution; and WHEREAS, KIBC 3.25.010 calls for the Borough to annually set the tax levy by ordinance, and WHEREAS, KIBC 3.15.60 calls for the rate of levy to be determined by June 10 each year, and WHEREAS, AS 29.45.240(a) calls for the rate of levy to be determined by June 15 each year; and WHEREAS, in accordance with AS 29.45.240, KIBC 3.35.010 and KIBC 3.35.120, the Assembly now wishes to set the 2021 tax year rates of levy and date when taxes become delinquent.; and NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1. Certified Roll Acknowledged. The Assembly hereby acknowledges the 2021 Certified Real Property Roll and Business Personal Property Roll as certified by the Borough Assessor on May 12, 2021 and presented to the Assembly May 20, 2021 and uses that roll as the basis for levy of property taxes for 2021. A copy of the certification is attached hereto as Exhibit A. The complete roll is available in the Borough Assessor's office. Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 1 of 4 Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 25 of 150 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 AGENDA ITEM #9.A. Section 2. Areawide Tax. There is hereby levied upon all taxable real property in the Kodiak Island Borough, a property tax consisting of a tax allocated to the Kodiak Island Borough General Fund at the rate of 0.84 mills; a tax allocated to the Educational Support Fund at the rate of 7.34 mills; a tax allocated to the Debt Service Fund at the rate of 3.39 mills; and a tax allocated to the Renewal and Replacement Fund at the rate of 0.93 mills; for a total areawide tax levy of 12.50 mills for the tax year 2021, based upon the net taxable roll for real property in the amount of $1,359,375,239 and personal property in the amount of $151,041,693 producing areawide taxes of $18,880,212. Section 3. Women's Bay Road Service Area. There is hereby levied upon all taxable real property within the Women's Bay Road Service Area, a property tax of 2.50 mills for service area purposes, in addition to the tax levied in Section 2 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $82,484,500 and personal property in the amount of $2,039,495 producing taxes for this service area of $211,310. Section 4. Service Area No. 1 Roads. There is hereby levied upon all taxable real property in the Service Area No. 1 Roads Service Area a property tax of 1.50 mills for service area purposes, in addition to the tax levied in Sections 2 and 3, above, for the tax year 2021, based on the assessment roll for real property in the amount of $297,124,036 and personal property in the amount of $6,581,605 producing taxes for this service area of $455,558. Section 5. Monashka Bay Road Service Area. There is hereby levied upon all taxable real property in the Monashka Bay Road Service Area a property tax of 1.99 mills for service area purposes, in addition to the tax levied in Sections 2, 3 and 4 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $27,095,600 and personal property in the amount of $117,700 producing taxes for this service area of $54,154. Section 6. Bay View Road Service Area. There is hereby levied upon all taxable real property in the Bay View Road Service Area, a property tax of 1.47 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4 and 5 above, for the tax year 2021 based on the net taxable roll for real property in the amount of $10,199,900 producing taxes for this service area of $14,994. Section 7. Fire Protection Area No. 1 Service Area. There is hereby levied upon all taxable real property in the Fire Protection Area No. 1 Service Area a property tax of 1.50 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5 and 6 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $444,206,153 and personal property in the amount of $6,772,156 producing taxes for this service area of $676,467. Section 8. Women's Bay Fire Area. There is hereby levied upon all taxable real property in the Women's Bay Fire Service Area, a property tax of 1.25 mills for fire area service in addition to the tax levied in Sections 2, 3, 4, 5, 6 and 7 above, for the tax year 2021 based on the net taxable roll for real property in the amount of $85,731,900 and personal property in the amount of $ 2,039,495 producing taxes for this service area of $109,714. Section 9. Service Area No. 2. There is hereby levied upon all taxable real property in the Service Area No. 2 a property tax of zero mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7 and 8 above, for the tax year 2021, based on Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 2 of 4 Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 26 of 150 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 AGENDA ITEM #9.A. the net taxable roll for real property in the amount of $0.00 and personal property in the amount of $0.00 producing taxes for this service area of $0.00. Section 10. KIB Airport Fire Service Area. There is hereby levied upon all taxable real property in the KIB Airport Fire Service Area a property tax of 4-.272 1.25 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8 and 9 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $12,339,600 and personal property in the amount of $2,276,789 producing taxes for this service area of $1� $18,270. Section 11. Woodland Acres Street Light Service Area. There is hereby levied upon all taxable real property in the Woodland Acres Street Light Service Area a property tax of 0.10 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 9 and 10 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $58,552,350 and personal property in the amount of $605,606 producing taxes for this service area of $5,916. Section 12. Trinity Islands Street Light Service Area. There is hereby levied upon all taxable real property in the Trinity Islands Street Light Service Area a property tax of 0.15 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $ 12,809,500 producing taxes for this service area of $1,921. Section 13. Mission Lake Tide Gate Service Area. There is hereby levied upon all taxable real property in the Mission Lake Tide Gate Service Area a property tax of 0.25 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 9, 10, 11 and 12 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $6,538,700 producing taxes for this service area of $1,635. Section 14. Commercial Aircraft Tax. These areawide and service area levies made above are separate from and in addition to the property tax levied on aircraft by Section 3.40.070 of the Kodiak Island Borough Code. This tax shall be levied on the following schedule: Section 15. Delinquent Date Established. The billing date for taxes levied pursuant to the provisions of this ordinance shall be July 1, 2021. In accordance with KIBC 3.35.120, the taxes set out in this resolution shall become due on October 15, 2021 if Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 3 of 4 Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 27 of 150 FIXED WING ROTOCRAFT Gross Lbs Annual Tax Gross Lbs Annual Tax Non Flyable $50 0-1,000 $100 0-2,000 $400 1,001-2,000 $200 2,001-3,000 $800 2,001-3,000 $400 3,001-4,000 $1,000 3,001-4,000 $600 4,001-7,000 $1,400 4,001-5,000 $800 7,001-12,500 $1,600 5,001-6,000 $1,000 6,001-7,000 $1,200 7,001-8,000 $1,300 8,001-10,000 $1,400 10,001-12,500 $1,500 Section 15. Delinquent Date Established. The billing date for taxes levied pursuant to the provisions of this ordinance shall be July 1, 2021. In accordance with KIBC 3.35.120, the taxes set out in this resolution shall become due on October 15, 2021 if Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 3 of 4 Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 27 of 150 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 AGENDA ITEM #9.A. made in a single payment; or if made in two payments half due on August 15, 2021 and half due on November 15, 2021. Should due date fall on a Saturday, Sunday or holiday, the due date shall be the next business day. Said taxes shall be delinquent unless paid before 5:00 p.m. local time, on the due date. Payments may be accepted based on a timely postmark only if the return receives a United States Postal Service cancellation on or before the due date. Effective Date. This ordinance shall be effective upon adoption. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS _ DAY OF , 2021. KODIAK ISLAND BOROUGH ATTEST: William Roberts, Mayor Alise Rice, Clerk VOTES: Ayes: Noes: Kodiak Island Borough, Alaska Ordinance No. FY2022-01 Page 4 of 4 Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 28 of 150 AGENDA ITEM #9.A. ALA5KA LLc;AL Rt- 5o U RCE CLNTt� Case Law Statutes, Rules & Constitutions Miscellaneous Search Re ulations Bright Touch N' Go solutions Search Any Property By Address. Find 01 or Owners, Taxes, and Sales. Qesktop In/out (907)93a-a1e5 x ao.rd Alaska Statutes. Title 29. Municipal Government Chapter 45. Municipal Taxation Section 240. Establishment of Levy and Determination of Rate. previous: Section 230. Tax Adjustments On Property Affected By a Disaster. next: Section 250. Rates of Penalty and Interest. AS 29.45.240. Establishment of Levy and Determination of Rate. (a) The power granted to a municipality to assess, levy, and collect a property tax shall be exercised by means of an ordinance. The rate of levy, the date of equalization, and the date when taxes become delinquent shall be fixed by resolution. (b) A municipality shall annually determine the rate of levy before June 15. By July 1 the tax collector shall mail tax statements setting out the levy, dates when taxes are payable and delinquent, and penalties and interest. All content © 2008 by Touch N' Go/Bright Solutions, Inc. Note to HTML Version: This version of the Alaska Statutes is current through December, 2007. The Alaska Statutes were automatically converted to HTML from a plain text format. Every effort has been made to ensure their accuracy, but this can not be guaranteed. If it is critical that the precise terms of the Alaska Statutes be known, it is recommended that more formal sources be consulted. For statutes adopted after the effective date of these statutes, see, Alaska State Legislature If any errors are found, please e-mail Touch N' Go systems at E-mail. We hope you find this information useful. This page has been updated: 04/23/2015 13:25:52 Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 29 of 150 AGENDA ITEM O.B. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 3, 2021 ASSEMBLY REGULAR MEETING SUBJECT: Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And Appropriating From All Borough Funds. ORIGINATOR: Dora Cross RECOMMENDATION: Move to adopt Ordinance No. FY2022-02. DISCUSSION: Version 3.1 - Assembly Members Smith & Dvorak Version 2.1 - Assembly Members Turner, Arndt & Williams Update 6/1/21 Special Work Session • Version 3 - Assembly Members Smith & Dvorak • Version 2 - Assembly Members Turner, Arndt & Williams Update 5/24/21 The Education Support Fund amount has been updated with the amount approved in Resolution FY22-01 Original (Borough Manaqer Powers' Budget) The FY2022 Borough budget, as offered for introduction, is a balanced budget. Meaning that proposed expenditures do not exceed anticipated revenues and planned use of fund balance. The resolution required by Alaska Statute 29.45.240 for the levy of taxes will be done as ordinance FY2022-01 per KIBC 3.25.010. The ordinance will be considered at the Assembly's May 20, 2021 regular meeting and is set for public hearing on June 3, 2021. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Alaska Statue 29.45.240. Establishment of Levy and Determination of Rate. (a) The power granted to a municipality to assess, levy, and collect a property tax shall be exercised by means of an ordinance. The rate of levy, the date of equalization, and the date when taxes become delinquent shall be fixed by resolution. (b) A municipality shall annually determine the rate of levy before June 15. By July 1 the tax collector shall mail tax statements setting out the levy, dates when taxes are payable and delinquent, and penalties and interest. Kodiak Island Borough Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 30 of 150 AGENDA ITEM O.B. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 3, 2021 ASSEMBLY REGULAR MEETING KIB Code 3.25.010 Ordinance enactment. The assembly shall enact an appropriation and tax levy ordinance appropriating funds for the expenses and liabilities of the borough each year and levying a tax to defray all expenses and liabilities of the borough for the purposes as specified against all taxable property in the borough each year. Kodiak Island Borough Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 31 of 150 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 AGENDA ITEM O.B. Introduced by: Manager Through The Mayor Drafted by: Finance Director Introduced on: 04/20/2021 Amended on: Adopted on: KODIAK ISLAND BOROUGH RESOLUTION NO. FY2022-01 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ESTABLISHING THE AMOUNT OF FUNDS TO BE MADE AVAILABLE FROM LOCAL SOURCES FOR THE KODIAK ISLAND BOROUGH SCHOOL DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1, 2021 AND ENDING JUNE 30, 2022 WHEREAS, Kodiak Island Borough Code of Ordinances 3.15.030B provides that the Kodiak Island Borough Board of Education shall submit the proposed budget and local support requirements for the schools by April 30; and WHEREAS, the Kodiak Island Borough Board of Education submitted their proposed budget and local support requirements for the schools on April 23, 2021; and WHEREAS, pursuant to AS 14.14.060(c), within thirty days after receipt of the school district budget, the assembly shall determine the amount of funds to be made available from local sources for school purposes and shall furnish the Board of Education with a statement of the sum to be made available; and WHEREAS, the Board of Education has submitted a proposed budget of $47,395,830 which includes a request of KIB support for $11,090,089, of which $430,000 is in kind services and $10,660,089 is appropriation; and WHEREAS, the amount of funds to be appropriated from local sources for school purposes will be incorporated into Ordinance No. FY2022-01, the Borough's fiscal year 2022 appropriation and tax levy ordinance; and WHEREAS, the School District appropriation stated in this resolution may be adjusted as part of the Borough budget process; and NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that the amount to be made available to the Kodiak Island Borough School District from local sources for the fiscal year ending June 30, 2021 is set at $11,090,089 for both direct appropriation and in-kind services. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2021. Kodiak Island Borough, Alaska Resolution No. FY2022-01 Page 1 of 2 Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 32 of 150 AGENDA ITEM O.B. 46 47 KODIAK ISLAND BOROUGH ATTEST: 48 49 50 William Roberts, Mayor Alise Rice, Clerk 51 52 VOTES: 53 Ayes: 54 Noes: Kodiak Island Borough, Alaska Resolution No. FY2022-01 Page 2 of 2 Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 33 of 150 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 AGENDA ITEM O.B. Introduced by: Borough Manager thru the Mayor Drafted by: Finance Director Introduced on: 05/20/2021 Public Hearing Date: Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2022-02 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE BUDGET FOR FISCAL YEAR 2022 AND APPROPRIATING FROM ALL BOROUGH FUNDS WHEREAS, in accordance with Kodiak Island Borough Code 03.15.040, the Borough Assembly held a public hearing on the proposed Fiscal Year 2022 Budget; and WHEREAS, the Assembly has considered and incorporated the appropriation of funds established in Ordinance No. FY2022-01, which is appropriated in this ordinance and together shall constitute the entire Borough budget and appropriations for FY2022, except for capital improvement projects; and WHEREAS, after hearing public testimony, the Assembly now desires to adopt the FY2022 budget and make appropriations to fund that budget from the corresponding Borough funds. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the Kodiak Island Borough Code of Ordinances. Section 2: The budget for the fiscal year beginning July 1, 2021 entitled Kodiak Island Borough FY2022 Budget, excluding capital projects, is hereby adopted. Section 3: The amounts listed below are hereby appropriated from the corresponding funds: Fund — Department Title Amount 100-100 Legislative $161,661 100-105 Borough Management $553,571 100-110 Borough Clerk $521,470 100-115 Borough Attorney $109,500 100-120 Finance $824,037 100-125 Finance— Information Technology $1,169,620 100-130 Assessing $907,479 100-135 Engineering & Facilities $439,554 100-140 Community Development $794,047 100-142 Building Official $160,491 100-160 Economic Development $13,570 Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 1 of 3 Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 34 of 150 35 36 37 38 39 40 41 42 43 44 45 46 AGENDA ITEM O.B. 100-165 General Administration $330,629 100-172 Parks & Recreation $87,046 100-175 Emergency Preparedness $48,995 100-186 Animal Control $121,000 100-190 Education/Culture/Recreation $20,589 100-191 Non -Profit — Kodiak College & Libraries $0 100-192-110 Non -Profit — Health & Social Services $0 100-192-120 Non -Profit - Education, Culture & Recreation $0 100-195 Transfers $0 General Fund Subtotal $6,263,259 201 Education Support $4 ,^�, 090,^9° $10,455,244 210 Land Sales $61,680 220 Building & Grounds $1,693,393 234 LEPC $3,000 240 Women's Bay Road Service $239,600 242 Service Area #1 $433,000 243 Service Area #2 $0 244 Monashka Bay Road Service $52,116 246 Bay View Road Service $14,500 250 Fire Protection Area #1 $754,550 252 Women's Bay Fire Department $214,200 254 KIB Airport Fire District $18,950 260 Woodland Acres Lighting $5,540 261 Trinity Island Lighting $1,875 262 Mission Lake Tide Gate $2,129 276 Facility $544,389 277 Tourism Development $75,200 278 Commercial Vessel Passenger $0 300 Debt Service $8,054,807 530 Solid Waste Collection & Disposal $5,039,609 540 Hospital $2,102,640 545 Long -Term Care Center $1,101,432 555 Kodiak Fisheries Research Center $4,065,192 556 Research Court Apartments $79,634 560 E911 Service $295,000 Section 4: Every unencumbered appropriation for all funds shall lapse at the close of the fiscal year, June 30, 2022, to the respective fund. An appropriation for a capital improvement, grant award or encumbered contract appropriation for all funds in this ordinance shall not lapse until its purpose has been accomplished or abandoned. Effective Date: This ordinance is effective as provided in Section 2.30.070 of the KIB Code of Ordinances, on July 1, 2021. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS _ DAY OF , 2021. Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 2 of 3 Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 35 of 150 AGENDA ITEM O.B. 47 KODIAK ISLAND BOROUGH ATTEST: 48 49 50 51 William Roberts, Mayor Alise Rice, Clerk 52 53 VOTES: 54 Ayes: 55 Noes: Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 3 of 3 Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 36 of 150 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 AGENDA ITEM O.B. Version 2 Presented by Assembly members Arndt, Turner, and Williams Introduced by: Assembly Members Arndt, Turner, and Williams thru the Mayor Drafted by: Assembly Members Arndt, Turner, and Williams Introduced on: 06/03/2021 Public Hearing Date: Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2022-02 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE BUDGET FOR FISCAL YEAR 2022 AND APPROPRIATING FROM ALL BOROUGH FUNDS WHEREAS, in accordance with Kodiak Island Borough Code 03.15.040, the Borough Assembly held a public hearing on the proposed Fiscal Year 2022 Budget; and WHEREAS, the Assembly has considered and incorporated the appropriation of funds established in Ordinance No. FY2022-01, which is appropriated in this ordinance and together shall constitute the entire Borough budget and appropriations for FY2022, except for capital improvement projects; and WHEREAS, after hearing public testimony, the Assembly now desires to adopt the FY2022 budget and make appropriations to fund that budget from the corresponding Borough funds. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the Kodiak Island Borough Code of Ordinances. Section 2: The budget for the fiscal year beginning July 1, 2021 entitled Kodiak Island Borough FY2022 Budget, excluding capital projects, is hereby adopted. Fund Department Title Amount 100-100 Legislative $140,000 100-105 Borough Management $530,000 100-110 Borough Clerk $521,470 100-115 Borough Attorney $109,500 100-120 Finance $824,037 100-125 Finance — Information Technology $849,620 100-130 Assessing $790,000 100-135 Engineering & Facilities $426,554 100-140 Community Development $590,000 Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 1 of 3 Version 2 Presented by Assembly members Arndt, Turner, and Williams Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 37 of 150 AGENDA ITEM O.B. 100-142 Building Official $160,491 100-160 Economic Development $20,000 100-165 General Administration $255,629 100-172 Parks & Recreation $32,000 100-175 Emergency Preparedness $20,000 100-186 Animal Control $121,000 100-190 Education/Culture/Recreation $20,589 100-191 Non -Profit — Kodiak College & Libraries $100,000 100-192-110 Non -Profit — Health & Social Services $85,000 100-192-120 Non -Profit - Education, Culture &Recreation $85,000 100-195 Transfers General Fund Subtotal $5,680,890 201 Education Support $10,455,244 210 Land Sales $61,680 220 Building & Grounds $1,693,393 234 LEPC $3,000 240 Women's Bay Road Service $239,600 242 Service Area #1 $433,000 243 Service Area #2 $0 244 Monashka Bay Road Service $52,116 246 Bay View Road Service $14,500 250 Fire Protection Area #1 $754,550 252 Women's Bay Fire Department $214,200 254 KIB Airport Fire District $18,950 260 Woodland Acres Lighting $5,540 261 Trinity Island Lighting $1,875 262 Mission Lake Tide Gate $2,129 276 Facility $0 277 Tourism Development $75,200 278 Commercial Vessel Passenger $0 300 Debt Service $8,054,807 530 Solid Waste Collection & Disposal $5,039,609 540 Hospital $2,102,640 545 Long -Term Care Center $1,101,432 555 Kodiak Fisheries Research Center $4,065,192 556 Research Court Apartments $79,634 560 E911 Service $295,000 Contingencies $162,521 Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 2of3 Version 2 Presented by Assembly members Arndt, Turner, and Williams Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 38 of 150 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 AGENDA ITEM O.B. Section 3: The amounts listed below are hereby appropriated from the corresponding funds: Section 4: Every unencumbered appropriation for all funds shall lapse at the close of the fiscal year, June 30, 2022, to the respective fund. An appropriation for a capital improvement, grant award or encumbered contract appropriation for all funds in this ordinance shall not lapse until its purpose has been accomplished or abandoned. Effective Date: This ordinance is effective as provided in Section 2.30.070 of the KIB Code of Ordinances, on July 1, 2021. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2021. KODIAK ISLAND BOROUGH ATTEST: William Roberts, Mayor Alise L Rice, Borough Clerk VOTES: Ayes: Noes: Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 3 of 3 Version 2 Presented by Assembly members Arndt, Turner, and Williams Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 39 of 150 W 1494747 0 0 Cil JT budget 2022 Managers Budget 2022 AS) 2022 Estimated Revenues Federal $ 1,335,000.00 $ 1,335,000.00 $ 1,335,000.00 State $ 1,655,154.00 $ 1,655,154.00 $ 1,655,154.00 Local - RealProp Tax 9.097 $ 13,597,539.00 9.097 $ 13,597,539.00 9.097 $ 13,597,539.00 Local - Debt service 1.653 $ 2,470,817.14 2.290 $ 3,422,971.11 1.653 $ 2,470,817.14 Local - Other $ 2,020,500.00 $ 2,020,500.00 $ 2,500,000.00 Estimated Total Revenues 10.750 $ 21,079,010.14 11.387 $ 22,031,164.11 10.75 $ 21,558,510.14 Estimated Expenses Mill eqiv GF100100 Legislative -U.09 $ (140,000.00) -0.11 S (161,661.00) -0.09 S (140,000.00) GF100105 Borough Management -0.35 $ (530,000.00) -0.37 $ (553,571.00) -0.35 $ (530,000.00) GF100110 Borough Clerk -0.33 $ (500,000.00) -0.35 $ (521,470.00) -0.35 $ (521,470.00) GF100115 Borough Attorney -0.07 $ (109,500.00) -0.07 $ (109,500.00) -0.07 $ (109,500.00) GF100120 Finance Department -0.54 S (805,692.00) -0.55 S (824,037.00) -0.55 S (824,037.00) GF100125 Information Technology -0.51, $ (860,000.00) -0.78 5 (1,169,620.00) -0.57 $ (849,620.00) GF100130 Assessing Department -0.43 S (650,000.00) -0.61 $ (907,479.00) -0.53 $ (790,000.00) GF100135 Engineering/ Facilities -0.29 $ (431,044.00) -0.29 $ (439,554.00) -0.29 $ (426,554.00) GF100140 Community Development -0.39 S (590,000.00) -0.53 $ (794,047.00) -0.39 $ (590,ODO.00) GF100142 Building Official -0.11 $ (160,000.00) -0.11 $ (160,491.00) -0.11 $ (160,491.00) GFlGO160 Economic Development -0.01 5 (20,000.00) -0.01 $ (13,570.00) -0.01 S (20,000.00) GF100165 &eneralAdministration -0.21 $ (320,000.00) -0.22 $ (330,629.00) -0.17 $ (255,629.00) GF100172 Parks & Recreation -0.02 S (32,000.00) -0.06 $ (87,046.00) -0.02 $ (32,000.00) GF100175 Emergency Preparedness -0.03 S (30,000.00) -0.03 $ (48,995.00) -0.01 $ (20,000.00) GF100186 Animal Control -0.08 $ (121,000.00) -0.08 $ (121,000.00) -0.08 $ (121,000.00) GF100190 Education/Culture/Recreation support -0.01 $ (20,589.00) -0.01 $ (20,589.00) -0.01 5 (20,589.00) GF100191 Kodiak College & Libraries -0.13 $ (200,000.00) 0.00 5 -0.07 $ (100,000.00) GF100192100 Non Profit: Health -0.06 $ (85,000.00) 0.00 S -0.06 $ (85,000.00) GF100192120 Non Profit: Education -0.06 $ (85,000.00) 0.00 5 -0.06 S (85,000.00) GF100195 Transfers out (Fund Balance) 0.00 0.00 $ - 0.00 -3.81 5 (5,699,825.00) -4.19 $ (6,263,259.00) -3.80 $ (5,680,890.00) W Estimated Revenues Federal State Local - RealProp Tax Local - Personal Prop Tax Local- Other Estimated Total Revenues GF expenditures subtotal KIBSD Debt Service subtotal FY21 KIB Principal, Int and Service Cost Less: SOA Debt Service Reimbursements if 50% subtotal Mill rate for Bond debt Over/Under Option #3 R&R Contingencies Use of fund balance Mill rate for FY22 $ 1,335,000.00 $ 1,655,154.00 9.10 $ 13,597,539.00 1.65 $ 2,470,817.14 $ 2,564,889.00 10.75 $ 19,152,582.00 -3.81 $ (5,699,825.00) 9.00 $ 13,452,757.00 $ (10,455,244.00) $ 2,997,513.00 -5.39 S (8,054,807.00) 1.83 $ 2,730,063.00 -3.56 S (5724,744.00) 1.65 $ 2,470,817.14 0.10 $ 143,586.14 0.00 0.10 $ 143,586.14 0.00 0.10 $ (0.00) 10.750 $ 1,335,000.00 $ 1,655,154.00 9.10 $ 13,597,539.00 2.30 $ 3,442,402.82 $ 2,020,500.00 11.40 $ 18,608,193.00 -4.19 S (6,263,259.00) 8.26 $ 12,344,934.00 $ (10,455,244.00) $ 1,889,690.00 -5.39 $ (8,054,807.00) 1.83 $ 2,730,063.00 -3.56 $ (5,324,744.00) 2.30 $ 3,442,402.82 0.00 $ 7,348.82 $ 1,335,000.00 $ 1,655,154.00 9.10 $ 13,597,539.00 1.65 $ 2,470,817.14 $ 2,564,889.00 10.75 $ 19,152,582.00 -3.80 $ (5,680,890.00) 9.01 $ 13,471,692.00 $ (10,455,244.00) $ 3,016,448.00 -5.39 5 (8,054,807.00) 1.83 $ 2,730,063.00 -3.56 $ (5,324,744.00) 1.65 $ 2,470,817.14 0.11 $ 162,521.14 0.00 0.00 0.00 $ 7,348.82 0.11 $ 162,521.14 0.00 0.00 0.00 $ - 0.11 $ (0.00) 11.400 10.75 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 AGENDA ITEM O.B. Version 2.1 Introduced by: Assembly Members Turner, Arndt & Williams Drafted by: Finance Director Introduced on: Public Hearing Date: Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2022-02 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE BUDGET FOR FISCAL YEAR 2022 AND APPROPRIATING FROM ALL BOROUGH FUNDS WHEREAS, in accordance with Kodiak Island Borough Code 03.15.040, the Borough Assembly held a public hearing on the proposed Fiscal Year 2022 Budget; and WHEREAS, the Assembly has considered and incorporated the appropriation of funds established in Ordinance No. FY2022-01, which is appropriated in this ordinance and together shall constitute the entire Borough budget and appropriations for FY2022, except for capital improvement projects; and WHEREAS, after hearing public testimony, the Assembly now desires to adopt the FY2022 budget and make appropriations to fund that budget from the corresponding Borough funds. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the Kodiak Island Borough Code of Ordinances. Section 2: The budget for the fiscal year beginning July 1, 2021 entitled Kodiak Island Borough FY2022 Budget, excluding capital projects, is hereby adopted. Section 3: The amounts listed below are hereby appropriated from the corresponding funds: Fund — Department Title Amount 100-100 Legislative $46 4,664 $140,000 100-105 Borough Management $553,574 $530,000 100-110 Borough Clerk $521,470 100-115 Borough Attorney $109,500 100-120 Finance $824,037 100-125 Finance— Information Technology $1,�, 169,620 $849,620 100-130 Assessing $997,79 $790,000 100-135 Engineering & Facilities $4554 $426,554 100-140 Community Development $794,047 $590,000 100-142 Building Official $160,491 Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 1 of 3 Version 2.1 Assembly Members Turner, Arndt & Williams Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 42 of 150 35 36 37 38 39 40 41 42 43 44 AGENDA ITEM O.B. 100-160 Economic Development $43,570 $20,000 100-165 General Administration $330;9- $397,119 100-172 Parks & Recreation $8046 $32,000 100-175 Emergency Preparedness $48,995 100-186 Animal Control $121,000 100-190 Education/Culture/Recreation $20,589 100-191 Non -Profit — Kodiak College & Libraries $0 $100,000 100-192-110 Non -Profit — Health & Social Services $0 $85,000 100-192-120 Non -Profit - Education, Culture & Recreation $0 $85,000 100-195 Transfers General Fund Subtotal Q�,'o° $8,154,571 201 Education Support $41-,090;089 $10,455,244 210 Land Sales $61,680 220 Building & Grounds $1,693,393 234 LEPC $3,000 240 Women's Bay Road Service $239,600 242 Service Area #1 $433,000 243 Service Area #2 $0 244 Monashka Bay Road Service $52,116 246 Bay View Road Service $14,500 250 Fire Protection Area #1 $754,550 252 Women's Bay Fire Department $214,200 254 KIB Airport Fire District $18,950 260 Woodland Acres Lighting $5,540 261 Trinity Island Lighting $1,875 262 Mission Lake Tide Gate $2,129 276 Facility $544,389 277 Tourism Development $75,200 278 Commercial Vessel Passenger $0 300 Debt Service $8;054;807 $7,571,626 530 Solid Waste Collection & Disposal $5,039,609 540 Hospital $2,102,640 545 Long -Term Care Center $1,101,432 555 Kodiak Fisheries Research Center $4,065,192 556 Research Court Apartments $79,634 560 E911 Service $295,000 Section 4: Every unencumbered appropriation for all funds shall lapse at the close of the fiscal year, June 30, 2022, to the respective fund. An appropriation for a capital improvement, grant award or encumbered contract appropriation for all funds in this ordinance shall not lapse until its purpose has been accomplished or abandoned. Effective Date: This ordinance is effective as provided in Section 2.30.070 of the KIB Code of Ordinances, on July 1, 2021. Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 2 of 3 Version 2.1 Assembly Members Turner, Arndt & Williams Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 43 of 150 45 46 47 48 49 50 51 52 53 54 55 AGENDA ITEM O.B. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS _ DAY OF , 2021. KODIAK ISLAND BOROUGH ATTEST: William Roberts, Mayor VOTES: Ayes: Noes: Alise Rice, Clerk Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 3 of 3 Version 2.1 Assembly Members Turner, Arndt & Williams Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 44 of 150 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 AGENDA ITEM O.B. Version 3 Introduced by: Assembly Members Smith & Dvorak Drafted by: Finance Director Introduced on: 06/03/2021 Public Hearing Date: Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2022-02 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE BUDGET FOR FISCAL YEAR 2022 AND APPROPRIATING FROM ALL BOROUGH FUNDS WHEREAS, in accordance with Kodiak Island Borough Code 03.15.040, the Borough Assembly held a public hearing on the proposed Fiscal Year 2022 Budget; and WHEREAS, the Assembly has considered and incorporated the appropriation of funds established in Ordinance No. FY2022-01, which is appropriated in this ordinance and together shall constitute the entire Borough budget and appropriations for FY2022, except for capital improvement projects; and WHEREAS, after hearing public testimony, the Assembly now desires to adopt the FY2022 budget and make appropriations to fund that budget from the corresponding Borough funds. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the Kodiak Island Borough Code of Ordinances. Section 2: The budget for the fiscal year beginning July 1, 2021 entitled Kodiak Island Borough FY2022 Budget, excluding capital projects, is hereby adopted. Section 3: The amounts listed below are hereby appropriated from the corresponding funds: Fund — Department Title Amount 100-100 Legislative $161,661 100-105 Borough Management $553,571 100-110 Borough Clerk $521,470 100-115 Borough Attorney $109,500 100-120 Finance $824,037 100-125 Finance — Information Technology $1,169,620 $869,620 100-130 Assessing $907,479 100-135 Engineering & Facilities $439,554 100-140 Community Development $794,047 100-142 Building Official $160,491 Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 1 of 3 Version 3 Assembly Members Smith & Dvorak Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 45 of 150 35 36 37 38 39 40 41 42 43 44 AGENDA ITEM O.B. 100-160 Economic Development $13,570 100-165 General Administration $330,629 100-172 Parks & Recreation $87,046 100-175 Emergency Preparedness $48,995 100-186 Animal Control $121,000 100-190 Education/Culture/Recreation $20,589 100-191 Non -Profit — Kodiak College & Libraries $0 100-192-110 Non -Profit — Health & Social Services $9 $300,000 100-192-120 Non -Profit - Education, Culture & Recreation $0 100-195 Transfers $4--_11128 .O45 General Fund Subtotal $659 $7,661,304 201 Education Support $41-,099;989 $10,455,244 210 Land Sales $61,680 220 Building & Grounds $1,693,393 234 LEPC $3,000 240 Women's Bay Road Service $239,600 242 Service Area #1 $433,000 243 Service Area #2 $0 244 Monashka Bay Road Service $52,116 246 Bay View Road Service $14,500 250 Fire Protection Area #1 $754,550 252 Women's Bay Fire Department $214,200 254 KIB Airport Fire District $18,950 260 Woodland Acres Lighting $5,540 261 Trinity Island Lighting $1,875 262 Mission Lake Tide Gate $2,129 276 Facility $544,389 277 Tourism Development $75,200 278 Commercial Vessel Passenger $0 300 Debt Service X97- $7,571,626 530 Solid Waste Collection & Disposal $5,039,609 540 Hospital $2,102,640 545 Long -Term Care Center $1,101,432 555 Kodiak Fisheries Research Center $4,065,192 556 Research Court Apartments $79,634 560 E911 Service $295,000 Section 4: Every unencumbered appropriation for all funds shall lapse at the close of the fiscal year, June 30, 2022, to the respective fund. An appropriation for a capital improvement, grant award or encumbered contract appropriation for all funds in this ordinance shall not lapse until its purpose has been accomplished or abandoned. Effective Date: This ordinance is effective as provided in Section 2.30.070 of the KIB Code of Ordinances, on July 1, 2021. Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 2 of 3 Version 3 Assembly Members Smith & Dvorak Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 46 of 150 45 46 47 48 49 50 51 52 53 54 55 AGENDA ITEM O.B. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS _ DAY OF , 2021. KODIAK ISLAND BOROUGH ATTEST: William Roberts, Mayor VOTES: Ayes: Noes: Alise Rice, Clerk Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 3 of 3 Version 3 Assembly Members Smith & Dvorak Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 47 of 150 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 AGENDA ITEM O.B. Version 3.1 Introduced by: Assembly Members Smith & Dvorak Drafted by: Finance Director Introduced on: Public Hearing Date: Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2022-02 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE BUDGET FOR FISCAL YEAR 2022 AND APPROPRIATING FROM ALL BOROUGH FUNDS WHEREAS, in accordance with Kodiak Island Borough Code 03.15.040, the Borough Assembly held a public hearing on the proposed Fiscal Year 2022 Budget; and WHEREAS, the Assembly has considered and incorporated the appropriation of funds established in Ordinance No. FY2022-01, which is appropriated in this ordinance and together shall constitute the entire Borough budget and appropriations for FY2022, except for capital improvement projects; and WHEREAS, after hearing public testimony, the Assembly now desires to adopt the FY2022 budget and make appropriations to fund that budget from the corresponding Borough funds. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the Kodiak Island Borough Code of Ordinances. Section 2: The budget for the fiscal year beginning July 1, 2021 entitled Kodiak Island Borough FY2022 Budget, excluding capital projects, is hereby adopted. Section 3: The amounts listed below are hereby appropriated from the corresponding funds: Fund — Department Title Amount 100-100 Legislative $161,661 100-105 Borough Management $553,571 100-110 Borough Clerk $521,470 100-115 Borough Attorney $109,500 100-120 Finance $824,037 100-125 Finance— Information Technology $1,�, 169,620 $869,620 100-130 Assessing $997,47-9- $790,000 100-135 Engineering & Facilities $439,554 100-140 Community Development $7Q�. 94,04 $590,000 100-142 Building Official $160,491 Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 1 of 3 Version 3.1 Assembly Members Smith & Dvorak Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 48 of 150 35 36 37 38 39 40 41 42 43 44 AGENDA ITEM O.B. 100-160 Economic Development $13,570 100-165 General Administration $330,629 100-172 Parks & Recreation $87,046 100-175 Emergency Preparedness $48,995 100-186 Animal Control $121,000 100-190 Education/Culture/Recreation $20,589 100-191 Non -Profit — Kodiak College & Libraries $0- $88,000 100-192-110 Non -Profit — Health & Social Services $0-$75,000 100-192-120 Non -Profit - Education, Culture & Recreation $0-$75,000 100-195 Transfers $0 $1.587.254 General Fund Subtotal Q�,'T $7,466,987 201 Education Support $41-,090;069- $10,455,244 210 Land Sales $61,680 220 Building & Grounds $1,693,393 234 LEPC $3,000 240 Women's Bay Road Service $239,600 242 Service Area #1 $433,000 243 Service Area #2 $0 244 Monashka Bay Road Service $52,116 246 Bay View Road Service $14,500 250 Fire Protection Area #1 $754,550 252 Women's Bay Fire Department $214,200 254 KIB Airport Fire District $18,950 260 Woodland Acres Lighting $5,540 261 Trinity Island Lighting $1,875 262 Mission Lake Tide Gate $2,129 276 Facility $544,389 277 Tourism Development $75,200 278 Commercial Vessel Passenger $0 300 Debt Service $8;054,807 $7,571,626 530 Solid Waste Collection & Disposal $5,039,609 540 Hospital $2,102,640 545 Long -Term Care Center $1,101,432 555 Kodiak Fisheries Research Center $4,065,192 556 Research Court Apartments $79,634 560 E911 Service $295,000 Section 4: Every unencumbered appropriation for all funds shall lapse at the close of the fiscal year, June 30, 2022, to the respective fund. An appropriation for a capital improvement, grant award or encumbered contract appropriation for all funds in this ordinance shall not lapse until its purpose has been accomplished or abandoned. Effective Date: This ordinance is effective as provided in Section 2.30.070 of the KIB Code of Ordinances, on July 1, 2021. Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 2 of 3 Version 3.1 Assembly Members Smith & Dvorak Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 49 of 150 45 46 47 48 49 50 51 52 53 54 55 AGENDA ITEM O.B. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS _ DAY OF , 2021. KODIAK ISLAND BOROUGH ATTEST: William Roberts, Mayor VOTES: Ayes: Noes: Alise Rice, Clerk Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 3 of 3 Version 3.1 Assembly Members Smith & Dvorak Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 50 of 150 AGENDA ITEM O.B. Skinner Proposed FY2021 General Fund Budget by Department 1,448,526 GF# Department MGIR L2 Notes 100-100 Legislative 153,047 100-105 Borough Management 669,732 100-110 Borough Clerk 483,360 100-115 Borough Attorney 109,500 100-120 Finance 821,986 100-125 Finance -IT 854,840 100-130 Assessing 656,886 100-135 E&F 396,671 100-140 Community Development 760,921 100-142 Building Official 160,491 100-160 Economic Development - 100-165 General Administration 423,608 100-172 Parks & Rec 72,772 100-175 Emergency Preparedeness 40,950 100-186 Animal Control 125,715 100-190 Educ/Culture/Recreation 20,800 100-191 Non -Profit College - 100-192 Non -Profit Funding 117,750 100-192 Non -Profit -Museums 9,000 100-195 ITransfer to LEPC 10,072 Subtotal General Fund Expensel 5,888,101 - Av 100-195 ITransfer to Debt Total Levy to General Fund Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 51 of 150 AGENDA ITEM O.B. Skinner Proposed FY2021 General Fund Budget by Department Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 52 of 150 100-100 Legislative 153,047 149,047 100-105 Borough Management 669,732 664,732 100-110 Borough Clerk 483,360 483,360 100-115 Borough Attorney 109,500 109,500 100-120 Finance 821,986 819,986 100-125 Finance -IT 854,840 851,840 100-130 Assessing 656,886 654,886 100-135 E&F 396,671 385,671 100-140 Community Development 760,921 726,921 100-142 Building Official 160,491 160,491 100-160 Economic Development - - 100-165 General Administration 423,608 419,927 100-172 Parks & Rec 72,772 72,772 100-175 Emergency Preparedeness 40,950 40,950 100-186 Animal Control 125,715 1181715 100-190 Educ/Culture/Recreation 20,800 20,800 100-191 Non -Profit College - - 100-192 Non -Profit Funding 117,750 117,750 100-192 Non -Profit -Museums 9,000 9,000 100-195 Transfer to LEPC 10,072 10,072 Subtotal General Fund Expense 5,888,101 5,816,420 100-195 Transfer to Debt 3,134,736 Total Levy to General Fund 8,951,156 Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 52 of 150 AGENDA ITEM #9. C. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 3, 2021 + ASSEMBLY REGULAR MEETING SUBJECT: Application For Package Store License, Bells Flats Little Store LLC. ORIGINATOR: Lina Cruz RECOMMENDATION: Move to voice non protest. DISCUSSION: On April 20, 2021, the Kodiak Island Borough Clerk's Office received notification regarding the attached license application for a new package store liquor license for Bells Flats Little Store LLC. To protest the approval of this application(s), pursuant to 3 AAC 306.060, KIB must furnish the AMCO director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of the date of the notice (by May 10, 2021), and provide AMCO proof of service of the protest upon the applicant. To summarize, the Clerk's Office followed KIBC 5.01.030 and checked with the borough department directors including the building official and Fire Marshal to determine if there was an interest which can be protested with the approval of the said license issuance, none was reported. The forms distributed to the departments are included in this packet. Notice of public hearing was advertised in the newspaper on May 28, 2021. Public hearing notices were mailed out on April 29, 2021 to those property owners with in the 1,500 radius. Six non protest letters were received from the property owners. ALTERNATIVES: Voice protest with stated protest to be reported to the Alcohol and Marijuana Control Office. FISCAL IMPACT: OTHER INFORMATION: KIBC Title 5 Business Licenses and Regulations Chapter 5.01.030 A. Upon receipt of notice from the Alcoholic Beverage Control Board of the board's receipt of an application or intent to approve the transfer or issuance of a new liquor license: 1. The clerk shall investigate to determine if the borough has an interest which can be protected by protesting the approval of the application for transfer or issuance of a new liquor license; 2. The clerk shall check with the state troopers on the number of trouble reports at the place of business; 3. The clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license; and Kodiak Island Borough Application For Package Store License, Bells Flats Little Store LLC. Page 53 of 150 AGENDA ITEM #9. C. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 3, 2021 ASSEMBLY REGULAR MEETING 4. The notice of intent to establish a new liquor license or transfer of location of an existing license shall be mailed to each landowner within 1,500 feet of the proposed location by the clerk. A transfer from one person to another of a liquor license, even if the location stays the same, shall be considered a request for a new liquor license by the Kodiak Island Borough. The applicant shall pay a fee based upon the cost of the notice and application processing costs to the borough. B. The assembly, after public hearing, shall determine by motion if a protest to the application is to be lodged with the Alcoholic Beverage Control Board. If a protest is lodged, the manager and attorney are authorized to use any document or evidence necessary to effectively advance the position of the borough at any hearing before the Alcoholic Beverage Control Board. Kodiak Island Borough Application For Package Store License, Bells Flats Little Store LLC. Page 54 of 150 AGENDA ITEM #9. C. Josh Good 11536 S Russian Creek Rd P.O. Box 2591 Kodiak, AK 99615 jgood.unak@gmail.com (907) 750-1775 Kodiak Island Borough Office of the Clerk 710 Mill Bay Rd Kodiak, AK 99615 clerks@kodiakak.us (907) 486-9310 RE: Application for New Liquor License Bells Flats Little Store LLC 11012 W Rezanof Dr Unit B Kodiak, AK 99615 I would like to submit the following as public comment in regards to the Bells Flats Little Store's application for a new liquor license: As a resident of Bells Flats living on S Russian Creek Road, I fully FAVOR the approval of the Bells Flats Little Store's application for a new liquor license. I own a home, in which I reside full time with my spouse and our two young daughters, that is less than one third of a mile from the Bells Flats Little Store. Not only do we drive past the Little Store several times daily, and often walk past or through the parking lot, but we are also frequent customers. Being a small business in Bells Flats, The Little Store is part of a unique group of Kodiak businesses. From gas stations owned by fuel companies that operate across the state and as support for one of the largest and most lucrative fishing fleets in the world, to convenience and grocery stores who are part of national corporations, the competition for this singular small business- located far from the business center of Kodiak- is far from a fair comparison. Residents of Womens Bay, the area most likely served by the Little Store, number less than 1,000. With a population served being so numbered, income supplemental to fuel and sundries of the convenience store will be necessary for the Little Store's survival in today's economic climate. Adding the income and profits of a liquor store to the repertoire of the store's business is nearly a sure way to solidify income at levels which are sustainable for the business long term success allowing them the ability to continue to serve this corner of the Kodiak. Not only does The Little Store add a level of handiness to living in The Flats, but their supplies and offerings have saved us the 20 minute drive to town on more than one occasion. Loosing The Little Store would be a major blow to the Womens Bay Community, and allowing The Little Store the acquisition of a liquor license would surely help to support their business efforts and increase the likelihood of the store's longevity in our community. The Little Store's success and survival is directly related to the Bells Flats Community's quality of life, which at present, is at an all time high! Again, as near neighbor to the Bells Flats Little Store, I FAVOR the approval of their application for a new liquor license. Application For Package Store License, Bells Flats Little Store LLC. Page 55 of 150 AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 E-mail: clerks@kodiakak.us NOTICE OF PUBLIC HEARING Application For New Liquor License A public hearing will be held on Thursday. June 3. 2021 at 6:30 p.m. at the Bayside Fire Hall, 4606 East Rezanof Drive, Kodiak, Alaska. The Kodiak Island Borough Assembly will hear public comments in regard to Bells Flats Little Store LLC's application for a new liquor license. Aoalicant Information: Bells Flats Little Store LLC License Number. 5952 dba: WA License Type: new liquor license 10783 Birch Cir Physical Location: Kodiak, AK 99615 11012 W. Rezanof Dr. Unit B, Kodiak, AK Phone Number (907) 487- 4692 If you do not wish to testify verbally, you may provide comments favoring or opposing via email at cferks(cftdiakak.us. Written comments must be received by the Clerk's Office by noon on Wednesday, June 2, 2021. Or you may use the space below and mail or hand deliver to the clerk's office at 710 Mill Bay Rd. Room 234, Kodiak, AffK��99__6,�15. Name:I�ULI-}I7 S L. UGC�1Mail1ngAddress: 3A`�� 21xE. CAA- /Zo kv-b*c4� Comments: ZtiW h IUE�11101 S, Xv5sl v -C -4k-40 A -Alto L -i 010 /N L4 -7015, N LI ig Ciolt s T- T_ Loe-+70,- fvn MA*Y ,EA�¢sLuYM ou ucN TXwAc , Tk voLJ fJR�N LAT A IS 4 V64 -Y' FINE r S o ni f ~7i �4 r W l,,L Oy A Fk NE Jy3 'To Vit?. U S?Or�Si B[E W17rik T7/.4r L/ v Eel GE. NSE.. OPP t'"-1 t ss e/N4 O � �WrT"sx 9 Kodiak IslandBoroughCode 5.01.030 New liceqam and transfer Procedure. PA41LEN PLA -7-7-4 SAwyePR! A. Upon receipt of notice from the Alcoholic Beverage Control Boardf the board's receipt of an app kation or intent to approv the transfer or issuance of a new liquor Ncense: -T f k.&L 5Afl1F. LONY -s hwive° ✓' hV 1.9 , 1. The dark shall investigate to determine if the borough has an interest which can be protected by protesting the approval of the application for transfer or issuance of a new liquor license. 2. The clerk shall check with the state troopers on the number of troubles reports at the place of business. 3. The clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license; and 4. The notice of intent to establish a new liquor license or transfer of location of an existing license shall be mailed to each Eardowner within 1,500 feet of the proposed location by the deck. A transfer from one person to another of a liquor license, even if the location stays the same, shall be considered a request tar a new liquor license by the Kodiak Island Borough. The applicant shall pay a fee based upon the cost of the notice and application proc eWng costs to the borough. B. The assembly, after public hearing, shall determine by motion if a protest to the application is to be lodged with the Alcoholic Beverage Control Board. If a protest is lodged, the manager and attorney are authorized to use any document or evidence necessary to effectively advance the position of the borough at any hearing before the Alcoholic Beverage Control Board. [Ord. FY2008-16 §2,2008, Ord. 98-M §2,1998; Ord. 86-07-0 §2.1986]. Application For Package Store License, Bells Flats Little Store LLC. Page 56 of 150 AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK 710 NhII Bay Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 E-mail. clerks@kodiakak.us NOTICE OF PUBLIC HEARING Application For New Liquor License A public hearing will be held on Thursday. June 3. 2021 at 6:30 p.m. at the Bayside Fire Hall, 4606 East Rezanof Drive, Kodiak, Alaska. The Kodiak Island Borough Assembly will hear public comments in regard to Bells Flats Little Store LLC's application for a new liquor license. Applicant Information: Bells Flats Little Store LLC dba: N/A 10783 Birch Cir Kodiak, AK 99615 Phone Number: (907) 487- 4692 License Number: 5952 License Type: new liquor license Physical Location: 11012 W. Rezanof Dr. Unit 8, Kodiak, AK If you do not wish to testify verbally, you may provide comments favoring or opposing via email at clerks(cDkodiakak.us. Written comments must be received by the Clerk's Office by noon on Wednesday, June 2, 2021. Or you may use the space below and mail or hand deliver to the clerk's office at 710 Mill Bay Rd. Room 234, Kodiak, AK 99615. Kodiak Island Borough Code_5.0_1.030_New license and transfer Procedure, / A. Upon receipt of notice from the Alcoholic Beverage Control Board of the board's receipt of an application or intent to approve the transfer or issuance of a new liquor license: 1. The clerk shall investigate to determine if the borough has an interest which can be protected by protesting the approval of the application for transfer or Issuance of a new liquor license. 2, The clerk shall check with the state troopers on the number of troubles reports at the place of business, 3. The clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license; and 4. The notice of intent to establish a new liquor license or transfer of location of an existing license shall be mailed to each landowner within 1,500 feet of the proposed location by the clerk. A transfer from one person to another of a liquor license, even if the location stays the same, shall be considered a request for a new liquor license by the Kodiak Island Borough. The applicant shall pay a fee based upon the cost of the notice and application processing costs to the borough. B. The assembly, after public hearing, shall determine by motion if a protest to the application is to be lodged with the Alcoholic Beverage Control Board. If a protest is lodged, the manager and attorney are authorized to use any document or evidence necessary to effectively advance the position of the borough at any hearing before the Alcoholic Beverage Control Board. [Ord. FY2008-16 §2, 2008; Ord. 98-09 §2, 1998; Ord. 86-07-0 §2, 1986]. Application For Package Store License, Bells Flats Little Store LLC. Page 57 of 150 d AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK 710 Nitll Bay Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 E-mail: clerks@kodiakak.us NOTICE OF PUBLIC HEARING Application For New Liquor License A public hearing will be held on Thursday, June 3, 2021 at 6:30 p.m. at the Bayside Fire Hall, 4606 East Rezanof Drive, Kodiak, Alaska. The Kodiak Island Borough Assembly will hear public comments in regard to Bells Flats Little Store LLC's application for a new liquor license. Aaolicant Information: Bells Flats Little Store LLC dba: NIA 10783 Birch Cir Kodiak, AK 99515 Phone Number: (907) 487- 4692 License Number: 5952 License Type: new liquor license Physical Location: 11012 W. Rezanof Dr_ Unit B, Kodiak, AK If you do not wish to testify verbally, you may provide comments favoring or opposing via email at clerks kodiakak.us. Written comments must be received by the Clerk's Office by noon on Wednesday, June 2, 2021. Or you may use the space below and mail or hand deliver to the clerk's office at 710 Mill Bay Rd. Room 234, Kodiak, AK 99615. Name:_! Lr j I4 leiS Mailing Address: Comments: Kodiak Island Borough Code 5.01.030 New license and transfer Procedure. `* A. Upon receipt of notice from the Alcoholic Beverage Control Board of the board's receipt of an appli on or intent to approve the transfer or issuance of a new liquor license: 1. The clerk shall investigate to determine if the borough has an Interest which can be protected by protesting the approval of the application for transfer or issuance of a new liquor license. 2. The clerk shall check with the slate troopers on the number of troubles reports at the place of business. 3. The clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license; and 4. The notice of intent to establish a new liquor license or transfer of location of an existing license shall be mailed to each landowner within 1,500 feet of the proposed location by the clerk. A transfer from one person to another of a liquor license, even if the location stays the same, shall be considered a request for a new liquor license by the Kodiak Island Borough. The applicant shall pay a fee based upon the cost of the notice and application processing costs to the borough, B. The assembly, after public hearing, shall determine by motion if a protest to the application is to be lodged with the Alcoholic Beverage Control Board. If a protest is lodged, the manager and attorney are authorized to use any document or evidence necessary to effectively advance the position of the borough at any hearing before the Alcoholic Beverage Control Board. [Ord. FY2008-16 §2, 2008; Ord. 98-09 §2.1998, Ord, 86-07-0 §2,19861. Application For Package Store License, Bells Flats Little Store LLC. Page 58 of 150 AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK 710 hull Bay Road Kodiak, ,klaska 99615 Phone (907) 486-9310 Fax (907) 486.9391 E-mail: clerks@kodiakak.us NOTICE OF PUBLIC HEARING Application For New Liquor License A public hearing will be held on Thursday, June 3, 2021 at 6:30 p.m. at the Bayside Fire Hall, 4606 East Rezanof Drive, Kodiak, Alaska. The Kodiak Island Borough Assembly will hear public comments in regard to Bells Flats Little Store LLC's application for a new liquor license. Annlicant Information: Bells Flats Little Store LLC License Number: 5952 dba: NIA License Type: new liquor license 10783 Birch Cir Physical Location: Kodiak, AK 99615 11012 W. Rezanof Dr. Unit B, Kodiak, AK Phone Number: (907) 487- 4692 If you do not wish to testify verbally, you may provide comments favoring or opposing via email at clerksCa kodiakak. us. Written comments must be received by the Clerk's Office by noon on Wednesday, June 2, 2021. Or you may use the space below and mail or hand deliver to the clerk's office at 710 Mill Bay Rd. RMr Douglas Deplazes PO Box 2923 Name: Kodiak, AK 99615.2923 Address: Comments: Kodiak Island Borough Code 5.01.030 New license and transfer Procedure. A. Upon receipt of notice from the Alcoholic Beverage Control Board of the boards receipt of an application or intent to approve the transfer or issuance of a new liquor license: 1. The clerk shall investigate to determine if the borough has an interest which can be protected by protesting the approval of the application for transfer or issuance of a new liquor license. 2. The clerk shall check with the state troopers on the number of troubles reports at the place of business. 3. The clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license; and 4. The notice of intent to establish a new liquor license or transfer of location of an existing license shall be mailed to each landowner within 1,500 feet of the proposed location by the clerk. A transfer from one person to another of a liquor license, even if the location stays the same, shall be considered a request for a new liquor license by the Kodiak Island Borough. The applicant shall pay a fee based upon the cost of the notice and application processing costs to the borough. B. The assembly, after public hearing, shall determine by motion if a protest to the application is to be lodged with the Alcoholic Beverage Control Board. If a protest is lodged, the manager and attorney are authorized to use any document or evidence necessary to effectively advance the position of the borough at any hearing before the Alcoholic Beverage Control Board. [Ord. FY2008-16 §2, 2008; Ord. 98-09 §2, 1998, Ord. 86-07-0 §2, 19861. Application For Package Store License, Bells Flats Little Store LLC. Page 59 of 150 AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK 710 bhll Bay Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 E-mail: clerks@kodiakak.us NOTICE OF PUBLIC HEARING Application For New Liquor License A public hearing will be held on Thursday. June 3. 2021 at 6:30 p.m. at the Bayside Fire Hall, 4606 East Rezanof Drive, Kodiak, Alaska. The Kodiak Island Borough Assembly will hear public comments in regard to Bells Flats Little Store LLC's application for a new liquor license. Applicant Information: Bells Flats Little Store LLC dba: NIA 10783 Birch Cir Kodiak, AK 99615 Phone Number. (907) 487- 4692 License Number: 5952 License Type: new liquor license Physical Location: 11012 W. Rezanof Dr. Unit B, Kodiak, AK If you do not wish to testify verbally, you may provide comments favoring or opposing via email at clerks oakodiakak.us. Written comments must be received by the Clerk's Otrice by noon on Wednesday, June 2, 2021. Or you may use the space below and mail or hand deliver to the clerk's office at 710 Mill Bay Rd. Room 234, Kodiak, AK 99615. Name: Jit-�h/ Co �e Mailing Address: Comments:ene lk P -7- Kodiak T Kodiak Island Borouah Code 5.01.030 New license and transfer procedure. A. Upon receipt of notice from the Alcoholic Beverage Control Board of the board's receipt of an application or intent to approve the transfer or issuance of a new liquor license: 1. The clerk shall investigate to determine if the borough has an interest which can be protected by protesting the approval of the application for transfer or issuance of a new liquor license. 2. The clerk shall check with the state troopers on the number of troubles reports at the place of business. 3. The clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license; and 4, The notice of intent to establish a new liquor license or transfer of location of an existing license shall be mailed to each landowner within 1,500 feet of the proposed location by the clerk. A transfer from one person to another of a liquor license, even if the location stays the same, shall be considered a request for a new liquor license by the Kodiak Island Borough. The applicant shall pay a fee based upon the cost of the notice and application processing costs to the borough. B. The assembly, after public hearing, shall determine by motion if a protest to the application is to be lodged with the Alcoholic Beverage Control Board. If a protest is lodged, the manager and attorney are authorized to use any document or evidence necessary to effectively advance the position of the borough at any hearing before the Alcoholic Beverage Control Board. [Ord. FY2008-16 §2, 2008; Ord. 98-09 §2, 1996; Ord. 86-07-0 §2, 1986]. Application For Package Store License, Bells Flats Little Store LLC. Page 60 of 150 April 23, 2021 Bells Flats Little Store LLC, 10783 Birch Cir Kodiak, AK, 99615 AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 E-mail: clerks@kodiakak.us Re: Kodiak Island Borough Code: 5.01.030 New license Greetings Bells Flats Little Store LLC, The Clerks office has received your application for a new liquor license. Per KIBC: 5.01.030(4) New license and transfer procedure a public hearing will be held and landowners within 1,500 feet of the proposed location notified. A public hearing is tentatively scheduled for June 3, 2021. The fee is a $1.00 per mailing, once payment has been made, public hearing notices will be mailed. The cost to you will be $44.00. Please make your payment at the cashier's office located in the Borough building or call (907) 486-9324 to make your payment over the phone. KI BC: 5.01.030 New license and transfer procedure. 4. The notice of intent to establish a new liquor license or transfer of location of an existing license shall be mailed to each landowner within 1.500 feet of the proposed location by the clerk. A transfer from one person to another of a liquor license, even if the location stays the same, shall be considered a request for a new liquor license by the Kodiak Island Borough. The applicant shall pay a fee based upon the cost of the notice and application processing costs to the borough. Regards, Lina Cruz Kodiak Island Borough Deputy Clerk Enclosure(s): Public Hearing Notice Landowner Notification List Application For Package Store License, Bells Flats Little Store LLC. Page 61 of 150 v N O U1 0 5 PROP -10 FIRST -NAME LAST NAME LEGAL_ DESCRIPTION SIREET_NA STREET_MAME STREEF_ER UNIT MAIL -UNE -1 MAIL_UNE 2 MAIL -CITY MAIL STATE MAIL ZIP KISD 22178 cNulb KLIVESTOCK C"P BELLS MTS 71 A BK 4 LT 3 345 SARGENT CREEK RD Nub<Nulb PO BOX 273 -Null, KODIAK AK f 99615 KISD 22177<Nulb KODAK ISIAND BOROUGH BELLS FLATS TR A BK 4 LT 2 10939 BELLS FLATS RD -Null -Null- 710 MILLBAY RD <NUIL> KODIAK AK 99615 k1SO 22396 KELLY YOUNG BELLS MTS BK 7 LT 20A 11108 BELLS FLATS RD -Null, <Nulb PO Box 806 <Mulb KODAK AK 99615 KISO 22176 -Null- KODAK ISLAND BOROUGH BELLS MTS TR A BK 4 LT 1 110030 ELLS FLATS RD -Nutt, -Null- 710 MILL BAY RD <Nulb KODAK AK 99615 NORD 22191 Mutt, KODAK ISLAND BOROUGH BELLS FLATS OR A BK 5 LT 4 10742 REZANOF DR W -Null, 710 MILL PAY RD -HUM- KODAK AK 99615 NORD 17190 -Nutt. KODAK ISLAND BOROUGH BELLS MTSTR A BKS LT3 10854 REZANOF DR W <Nulb 710 MILL BAY RD <Nub KODAK AK 99615 JOSE) 22382 SCOTT KRANTZ BELLS FLATS BK 7 LT 14E-2 11210 BELLS FLAI5 RD -Null- -Null, 27165 US HIGHWAY 12 LOT 5 <Nulb TOMAH WI 54660 NORD 72189 <Nub KODAK ISLAND BOROUGH BELLS FLATSTR ARKS LT2 10924 REZANOF DR W -NUIb 710 MILLBAY RD <Nulb KODAK AK 99625 KISD 22381 ELLEN MAE SIMEONOFT BELLS FLATS BK 7 LT 140.3 11276 BELLS FLATS RD -Null. <Nulb PO BOX 1870 <Nulb KODAK AK MIS NORD 22188 'Null- KODAK ISLAND BOROUGH BELLS MTS TR A BK 5 LT 1 10996 REZANOF DR W <Nult, 710 MILL BAY RD cNulb KODAK AK 99615 KISD 22417 DOUGLAS HOGEN ETAL RUSSIAN CRK LT F-3 11106 RUSSIANCREEKRO S <Nub 3099 SPRUCE CAPE RD KODIAK AK 99615 KISD 22418STEVEN L DEHART RUSSIAN CAR LT F4 11044 RUSSIANCREEKRD S -Null, 2231 THREE SISTERS WAY cNutt. KODAK AK 99615 KIS[ 12416 JEFF WELCH RUSSIAN CRK LT F-2 11114 RUSUANCREEKRD 5 'Nub PD BOX 2316 KODAK AK 99615 KISD 21419 KEITH JOHNSON ETAL RUSSIAN CRK LT F-5 11082 RUSSIAN CREEK RD S <Nulb 110825 RUSSIAN CREEK RD <NuLb KODIAK AK 99615 KISD 22414 CY HOEN ETAL RUSSIAN CRR TRE 11206 RUSSIAN CREEK RD 5 -Null, 11206 RUSSIAN CREEK ROAD <Nub KODAK AK 99615 KISO 22415 PETER THOMPSON RUSSIAN CRK LT F-1 11136 RUSSIANCREEKRD 5 <Null> PO BOX 3037 -Null- KODIAK AK 996215 KISD 22511 PETER THOMPSON RUSSIAN CRK BK I IT 169 10954 REZANOF DR W <7lulb PO BOX 3037 -Nub KODIAK AK 99615 KISD 22411 HYRUM MURDOCH RUSSIAN CAK LT 0.2 11330 RUSSIAN CREEK RD 5 -Null. PO BOX 263 -Null, KODIAK AX 99615 KIS[ 22410 ROBERT GUSTAFSON RUSSIAN CRKLTO-I 11322 RUSSIAN CREEK RD 5 -Null- 113225.RUSMAN CREEKRD <Nulb KODIAK AK 99615 KISD 22412 MALACHIA STOIILPETERSOII RUSSIAN CRKLTO.3 11354 RUSSIANCREEKRD S <Nulb 113$45 RUSSIANCR RD -Nub KODIAK AK MIS KISD 22510 -Null- SUNNY SIDE LLC RUSSIAN CRK BK 1 LT 16A 11012 REZANOF OR W -Null, PO Box 1736 -Null- KODIAK AK 99615 KISO 22501 STEVEN VARGO RUSSIAN CAK BK I LT IS 11733 RUWANCREEKRD 5 -Null- 112335 RUSSIAN CREEK RD KODIAK AK 99615 KISD 22409 LARRY EVANSETAI RUSSIAN CRK LT C-30 11420 RUSSIAN CREEK RD 5 -Nub 114705 RUSSIAN CREEK RO -Null- KODIAK AK MIS KISO 12413 AIHN E. BDGGS RUSSIAN CRR LT Oi 11376 RUSSANCREEKRD 5 <Nulb PO BOX 1199 -Null- KODIAK AK 99615 NORD 22512)AMES RIPPEY RUSSIAN CRK BK 1 LT 17 1IWG REZANOF DR W -Null- PO BOX 7038 -Null, KODIAK AK 996/52038 KISD 22408 BRYON CAIN RUSSIAN OAK LTC -3A 11430 RUSSIAN CREEK RD 5 -NUIb 114105. RUSSIAN CRK RD KODIAK All MIS KtSD 2,406 -Null, <Nulb RUSSIAN CRK LT C.1 523 LETA ST -Nina -Null- PD BOX 123 -Null, KODAK AK MIS KMD 22507 <Nulb NORTH PACIFIC SEAFOOOS INC. RUSSIAN CRK BK l LT 14 1I28S RUSSIAN CREEK RD 5 <Null> 4 NICKERSON STREET SUITE400 SEATTLE WA 98109 KOD 22WG PAUL YATSIK RUSSIAN CRK BK 1 LT 13 11327 RUSSIAN CREEK NO 5 <Nutt, P.0 BOX 9016 <NuR> KODAK AK MIS KISD 22407 JASON CHANDLLRETAL RUSSIAN CRK LTC -2 569 LETAST -Null- -NUIb 569 LETA STREET -Null. KODIAK AK MIS NORD 22513 DOUGLAS HOEDEL RUSSIAN CRK BK 1 LT 18 11262 REZANOF DR W -Nub 2111 SORBUS WAY Mu0 ANCHORAGE AK 99508 KI5D 22402 ANDREW FINKE ETAL RUSSIAN CRR LTA -5 S22 LETA ST -Null- eNub 522 LETA ST KODIAK AK 99615 KISD 22505 -Null. FAMILYFIRSTLLC RUSSIAN CRK BK 1 LT 12 11371 RUSSIAN CREEK RD I. NuB> PO BOX] 27S -Null. KODIAK AK 99615 KISD 22504 MARK CHANDLER RUSSIAN CRK BK 1 LT 11 11415 RUSSIAN CREEK RD 5 wt, 240 RHODODENDRON DRIVE N.H.- FLORENCE OR 97439 KMD 22403 MEUSSAROSE DELMAN GOOD ETAL RUSSIAN CRK LT A-6 11536 RUSSIAN CREEK RD 5 -Null- PO BOX 2S91 <Null> KODAK AK 99615 KISD 22503 MICHAEL OTTO RUSSIAN CRR BK I LT IO 11465 RUSSIAN CREEK RD 5 Nulb 691 COTTONWOOD CIRCLE -suit, KODAK AK 99615 KISD 22401 RONALD ELLER RUSSIAN CRK LTA -4 11572 RUSSIAN CREEK RD 5 -NUIb 115725 RUSSIAN CREEK ROAD -Null- KODIAK AK 9961} NOKD 27514 ANDREW EDGERLY RUSSIAN CRK BK 1 IT 19 11314 REZANOF DR W -Null- 11314 W REZANDF DR <Nub KODIAK AK 99615 KiSD 22502 MICHAEL OTTO RUSSIAN CRK RK l IT 9 691 COTTONWOODCIR -Null- �Nult, 11918 CARA DR -Null- KODAK AK 99615 KISD 22495 -Null, PACSTAR INC RUSSIAN CRK BX 1 IT 3 642 COTTONWOOD CIR -Null- -NUIb PO BOX 319 -Null- KODIAK AK 99615 MORD 22515 Kk*VNE HARDER ETAL RUSSIAN CRK BK 1 IT 20 11362 REZANOF DR W -Null, PO Box 136 -Nub HAINES AK 99827 KISD 22495-NUIb PACSTAR INC 80% UNDIVIDED RUSSIAN CRK BK l IT 2 11571 RUSSIANCREEKRO 5 -Null, TABOLLY INC 20% UNDIVIDED PO BOX 319 KODAK AK MIS KISD 22497 STEVEN PENN RUSSIANCRK BK I LT4 730 COTTONWOODCIR -Null- -Null, PO 80X 249 KODIAK AK 99615 KISO 21494 -Null- INIL SEAFOODSOF ALASKA RUSSIAN CRK BK I IT I I16I5 RUSSIANCREEKRO S <Nulb PD BOX 2997 Mull. KODAK AK MIS KISD 22500 <Nub PORTWRANGELLPROPEIRTIESLLIRVSSANCRK BK l LT7 749 COTTONWOCIOCIR -Null- -Null, 1533 SAWMILL CIRCLE -Null. KODIAK AX MIS KISD 22498 JURAL BRYANT RUSSIAN CRK 89 11T 5 778 COTTONWOOD CiR -Null- Mull> 7120 E4TH AVE ANCHORAGE AK 99504 NORD 22517STEVEN L DEHART RUSSIAN CRK SR l IT 22 11460 REZANDFOR W <Nulb 819 LOWER MILL BAY RD <Null> KODIAK AK 99615 KIS[ 22499 DOUGLAS DEPLAZES ETAL RUSSIAN CRK BK I LT 6 777 COTTONWOOD CIA -Null- -Null- PO BOX 2923 -Null, KODAK AK MIS NORD 22518 -Null- ELIZABETH F INC RUSSIAN CRK BK 1 LT 23 11520 REZANOF OR W -Null- P O BOX 1275 -Null, KODIAK AK 99615 KISD 23977 -Null, KODIAK ISLAND BOROUGH USS 2539 IT 1 REMAINDER WOMENS BAY -Null- SARGENT CREEK RD <Nutb -Null- 710 MILL BAY RD -Null, KODIAK AK 99615 NORD 23769 LEROY COSSETTE LIVING TRUST ETAL BUSUANCRKBKILT21A 11400 REZANOF OR W -Nutt, 4887 W MILL RIVER CT -Null. COEUR 0ALINE ID AM4 KISO 23768 SILVIA KAVANAUGH RUSSIAN CRK BK I LT BA 719 COTTONWOOD OR -Null- Nub 119COTTONWOODCIRCIE -Null- KODIAK AK 99615 KISD 18137 Null, KONAGINC US$ 2539 IT 37WOMENS BAY -Null, TEILMINUSOFPANAMAROFFCRK <NuIL <Nub 3900CENTERPOINT DRIVE SUITE 502 -Null- ANCHORAGE AK 99503 AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 E-mail: clerks@kodiakak.us NOTICE OF PUBLIC HEARING Application For New Liquor License A public hearing will be held on Thursday, June 3, 2021 at 6:30 p.m. at the Bayside Fire Hall, 4606 East Rezanof Drive, Kodiak, Alaska. The Kodiak Island Borough Assembly will hear public comments in regard to Bells Flats Little Store LLC's application for a new liquor license. Applicant Information: Bells Flats Little Store LLC dba: N/A 10783 Birch Cir Kodiak, AK 99615 Phone Number: (907) 487- 4692 License Number: 5952 License Type: new liquor license Physical Location: 11012 W. Rezanof Dr. Unit B, Kodiak, AK If you do not wish to testify verbally, you may provide comments favoring or opposing via email at clerks(a)kodiakak.us. Written comments must be received by the Clerk's Office by noon on Wednesday, June 2, 2021. Or you may use the space below and mail or hand deliver to the clerk's office at 710 Mill Bay Rd. Room 234, Kodiak, AK 99615. Name: Comments: Mailing Address: Kodiak Island Borough Code 5.01.030 New license and transfer procedure. A. Upon receipt of notice from the Alcoholic Beverage Control Board of the board's receipt of an application or intent to approve the transfer or issuance of a new liquor license: 1. The clerk shall investigate to determine if the borough has an interest which can be protected by protesting the approval of the application for transfer or issuance of a new liquor license. 2. The clerk shall check with the state troopers on the number of troubles reports at the place of business. 3. The clerk shall duly advertise and place the matter of the application upon the agenda for the next meeting of the assembly in order that citizens may express their desires as to whether or not the assembly should approve or protest the transfer or issuance of the liquor license; and 4. The notice of intent to establish a new liquor license or transfer of location of an existing license shall be mailed to each landowner within 1,500 feet of the proposed location by the clerk. A transfer from one person to another of a liquor license, even if the location stays the same, shall be considered a request for a new liquor license by the Kodiak Island Borough. The applicant shall pay a fee based upon the cost of the notice and application processing costs to the borough. B. The assembly, after public hearing, shall determine by motion if a protest to the application is to be lodged with the Alcoholic Beverage Control Board. If a protest is lodged, the manager and attorney are authorized to use any document or evidence necessary to effectively advance the position of the borough at any hearing before the Alcoholic Beverage Control Board. [Ord. FY2008-16 §2, 2008; Ord. 98-09 §2, 1998; Ord. 86-07-0 §2, 19861. Application For Package Store License, Bells Flats Little Store LLC. Page 63 of 150 AGENDA ITEM #9. C. Kodiak Island Borough Notice of Public Hearing Notification Area _ Applicant Notified 0 0.175 0.35 0.7 Miles Applicant: Bells Flats Little Store, LLC, Kodiak Island Borough Applicant Address: 11012 West Rezanof Dri\, Office of the Borough Clerk The notification area is any parcel located 710 Mill Bay Road within 1,500 feet of the applicant. All parcels Email: clerks@kodiakak.us and portions of parcels within the notification Phone: (907)486-9310 area will receive notice of public hearing. Application For Package Store License, Bells Flats Little Store LLC. Page 64 of 150 AGENDA ITEM #9. C. Department of Commerce, Community, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE 550 West 7`h Avenue, Suite 1600 Anchorage, AK 99501 Main: 907.269.0350 April 20, 2021 City of Kodiak Within Kodiak Island Borough Attn: Clerk Via Email: clerks@city.kodiak.ak.us Cc: clerks@kodiakak.us License Type: Package Store License Number: 5952 Licensee: Bells Flats Little Store LLC Doing Business As: No DBA Premises Address: 11012 W. Rezanof Dr. - Unit B Kodiak, AK 99615 ® New Application ❑ Transfer of Ownership Application ❑ Transfer of Location Application ❑ Transfer of Controlling Interest Application We have received a completed application for the above listed license (see attached application documents) within your jurisdiction. This is the notice required under AS 04.11.480. A local governing body may protest the approval of an application(s) pursuant to AS 04.11.480 by furnishing the director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of receipt of this notice, and by allowing the applicant a reasonable opportunity to defend the application before a meeting of the local governing body, as required by 3 AAC 304.145(d). If a protest is filed, the board will deny the application unless the board finds that the protest is arbitrary, capricious, and unreasonable. To protest the application referenced above, please submit your protest within 60 days and show proof of service upon the applicant. AS 04.11.491— AS 04.11.509 provide that the board will deny a license application if the board finds that the license is prohibited under because of an election conducted under AS 04.11.507. AS 04.11.420 provides that the board will not issue a license when a local governing body protests an application because the applicant's proposed licensed premises are located in a place within the local government where a local zoning ordinance prohibits the alcohol establishment, unless the local government has approved a variance from the local ordinance. Sincerely, Glen Klinkhart, Director Application For Package Store License, Bells Flats Little Store LLC. Page 65 of 150 AGENDA ITEM #9. C. Alaska Alcoholic Beverage Control Board Alcohol and Marijuana Control Office 550 W Th Avenue, Suite 1600 Master Checklist. Anchorage, AK 99501 alcohol.licensing@alaska.gov New Liquor License Application https://www.commerce.alaska.gov/web/amco Phone: 907.269.0350 License Type: Package Store License Number: 5952 Doing Business As: No DBA Date Received: 2/1/21 Examiner: Nathanael D Hall Date License Issued: 4/20 Document Received Completed Document Received Completed AB -00: New Application 1/21 4/20 Entity Documents 1/21 4/20 AB -02: Premises Diagram 1/21 4/20 Lease or Deed 1/21 4/20 AB -07: Posting Affidavit 1/21 4/20 Fingerprint Cards 1/21 1/21 Publisher's Affidavit 1/21 4/20 App, Lic, and FP Fees 2/1 2/1 AB-08(a/b): Crim. History 1/21 4/20 AB -09: Financial Interest 1/21 4/20 Suppl. Check. Rqd? No Notes Platt, Bevis in top secret -pending Names on Received Fingerprint Cards: Darren Joseph Platt; Sawyer Marie Bevis Owner ID #: 5409 Associate ID #s: 7590, 7591 Correction Letter Date(s): 4/15/21 Det. Complete: 4/20/21 Board Meeting Date: 4/28/21 Board Action: 4/20 Agency Date & Response Local Governing Body 1 City Kodiak 4/20 Local Governing Body 2 Borough Kodiak 4/20 DEC 4/20 Fire Marshal 4/20 Objections Received Staff Questions for Board Requirements for Finalization server training verification, neighboring church vacating premises [Master Checklist: New] (rev 6/20/2019) Page 1 of 1 Application For Package Store License, Bells Flats Little Store LLC. Page 66 of 150 AGENDA ITEM #9. C. Alcohol and Marijuana Control Office a� &iR 550 W 71h Avenue, Suite 1600 ..,, Alaska Alcoholic Beverage Control Board Anchorage, AK 99501 Y? alcohol.licensing@alaska.gov AMCO Internal Checklist. https://www.commerce.alaska.gov/web/amco Phone: 907.269.0350 �a,.aiv4'•:�. Liquor License New & Transfer This checklist should be used as a guide when processing liquor license applications. However it is not exhaustive. Please see the Examiner Desk Manual for more information. General: ❑ What type of application is this? (Circle all that apply) ■ New • Transfer IF A TRANSFER IS OCCURING IS THIS A TRANSFERRABLE LICENSE TYPE? YES/NO • Use the List of Non Transferrable licenses to confirm. • Location • Ownership • Controlling interest 0 If controlling interest is changing, check for any other licenses held by the entity, transfers will be required for all licenses held. • Security Interest • Involuntary retransfer ❑ Are there available licenses of this type in this LGB? YES/NO • If NO, check to see if a request for expiration is required- if one is, write it on the master checklist. ❑ Is there an existing license in this location? YES/NO • If YES, check to see if a request for expiration is required- if one is, write it on the master checklist. ❑ Does anyone in the proposed ownership own any other licenses? YES/NO • If YES, discuss with the management team to ensure that prohibited financial interest is not violated. • Is prohibited financial interest violated? YES/NO ❑ Is this a Brewpub or Beverage Dispensary -Duplicate? YES/NO • If YES, indicate the "master" license number ❑ Is this license in a location outside of a LGB? YES/NO • If YES, check to see if a petition is required. If it is, make sure that you have shown that on the supplemental checklist. ❑ Is the premises diagram compliant with the requirements of the form? • Please ensure that you have reviewed against all of the form requirements, that it is legible, and that there are no invisible walls/unlabeled area(s). ■ If there is ANYTHING strange about the premises, discuss with the management team. License Type Specific Checks: ❑ Wholesale ■ Is the premises in a personal storage unit? YES/NO ❑ Tourism • Is this license in an airport terminal? YES/NO • Is this license in a Hotel/Motel Etc.? YES/NO • If yes: o Are there enough rooms based on population? YES/NO o Make sure that the other requirements are met and addressed in the Tourism Statement. ❑ Outdoor Recreation Lodge • Does this establishment provide overnight accommodations and meals? YES/NO • Is the business primarily involved in offering outdoor recreation activities? YES/NO • Does it provide at least two guest rooms? YES/NO ❑ Recreational Site ■ Do the service hours show that alcohol is being served no more than 1 hour before and after the recreational events that are being hosted? YES/NO • Are the events qualifying "recreational" events hosted during a season? YES/NO [Internal Checklist: Liquor License Renewal Applications] (rev 10/26/2018) Page 1 of 1 Application For Package Store License, Bells Flats Little Store LLC. Page 67 of 150 _ yGelp •� • Brq�OFAt What is this form? AMCO received 4/15/21 Alaska Alcoholic Beverage Control Board AGENDA ITEM #9. C. Alcohol and Marijuana Control Office 550 W 7" Avenue, Suite 1600 Anchorage, AK 99501 alcohol.licensing@alaska.eov https:/https://www.commerce.alaskagov/web/amco/web/amco Phone: 907.269.0350 Form AB -00: New License Application This new license application form is required for all individuals or entities seeking to apply for a new liquor license. Applicants should review Title 04 of Alaska Statutes and Chapter 304 of the Alaska Administrative Code. All fields of this form must be completed, per AS 04.11.260 and 3 AAC 304.105. This form must be completed and submitted to AMCO's main office, along with all other required forms and documents, before any license application will be considered complete. Section 1 - Establishment and Contact Information Enter information for the business seeking to be licensed. Licensee: Bells Flats Little Store, LLC License Type: Package Store Statutory Reference: AS 04.11.150 Doing Business As: No DBA Premises Address: 11012 W. Rezanof Dr Unit B City: Kodiak State: AK ZIP: 99615 Local Governing Body: Kodiak Island Borough Assembly Community Council: Mailing Address: 10783 Birch Cir City: Kodiak I state: AK ZIP: 99615 Designated Licensee: Sawyer Bevis Contact Phone: 907-942-1289 Business Phone: 907-487-4692 Contact Email: littlestore.bf@gmail.com Yes No Seasonal License? ❑ F If "Yes", write your six-month operating period: OFFICE USE ONLY Complete Date: License Years: License #: Board Meeting Date: Transaction A Issue Date: BRE: [Form A13-00] (rev 10/10/2016) Page 1 of 5 Application For Package Store License, Bells Flats Little Store LLC. Page 68 of 150 AGENDA ITEM #9. C. Alcohol and Marijuana Control Office yy,l.Ri.Ruuy 550 W 7" Avenue, Suite 1600 Anchorage, AK 99501 alcohol.licensing@alaska.gov https://www.commerce.alaska.gov/web/amco t X Phone: 907.269.0350 �'? 1 Alaska Alcoholic Beverage Control Board 8ra�oFALpP Form AB -00: New License Application Section 2 - Premises Information Premises to be licensed is: Oan existing facility a new building a proposed building The next two questions must be completed by beverage dispensary (including tourism) and package store applicants only: What is the distance of the shortest pedestrian route from the public entrance of the building of your proposed premises to the outer boundaries of the nearest school grounds? Include the unit of measurement in your answer. 4.4 Miles What is the distance of the shortest pedestrian route from the public entrance of the building of your proposed premises to the public entrance of the nearest church building? Include the unit of measurement in your answer. 10.2 Miles (See attachment) Section 3 - Sole Proprietor Ownership Information This section must be completed by any sole proprietor who is applying for a license. Entities should skip to Section 4. If more space is needed, please attach a separate sheet with the required information. The following information must be completed for each licensee and each affiliate (spouse). This individual is an: applicant affiliate Name: Address: City: State: ZIP: This individual is an: applicant affiliate Name: Address: City: State: ZIP: [Form A13-00] (rev 10/10/2016) Page 2 of 5 Application For Package Store License, Bells Flats Little Store LLC. Page 69 of 150 _ yGelp •� • Brq�OFAt AGENDA ITEM #9. C. Alcohol and Marijuana Control Office 550 W 7" Avenue, Suite 1600 Anchorage, AK 99501 alcohol.licensing@alaska.gov https:/https://www.commerce.alaskagov/web/amco/web/amco Phone: 907.269.0350 Alaska Alcoholic Beverage Control Board Form AB -00: New License Application Section 4 - Entity Ownership Information This section must be completed by any entity, including a corporation, limited liability company (LLC), partnership, or limited partnership, that is applying for a license. Sole proprietors should skip to Section S. If more space is needed, please attach a separate sheet with the required information. • If the applicant is a corporation, the following information must be completed for each stockholder who owns 10% or more of the stock in the corporation, and for each president, vice-president secretary, and managing officer. • If the applicant is a limited liability organization, the following information must be completed for each member with an ownership interest of 10%ormore, and for each manager. • If the applicant is a partnership, including a limited partnership, the following information must be completed for each partner with an interest of 10% or more, and for each general partner. Entity Official: Sawyer Bevis Title(s): Member Phone: 907-942-1289 %owned: 50 Address: 10783 Birch Cir City: Kodiak State: AK ZIP: 99615 Entity Official: Darren Platt Title(s): Member Phone: 507-271-6464 %Owned: 50 Address: 10708 Birch Cir City: Kodiak State: AK ZIP: 99615 Entity Official: Title(s): Phone: % Owned: Address: City: State: ZIP: Entity Official: Title(s): Phone: % Owned: Address: City: State: ZIP: [Form A13-00] (rev 10/10/2016) Page 3 of 5 Application For Package Store License, Bells Flats Little Store LLC. Page 70 of 150 _ yGelp •� • Brq�OFAt AGENDA ITEM #9. C. Alcohol and Marijuana Control Office 550 W 7" Avenue, Suite 1600 Anchorage, AK 99501 alcohol.licensing@alaska.gov https:/https://www.commerce.alaskagov/web/amco/web/amco Phone: 907.269.0350 Alaska Alcoholic Beverage Control Board Form AB -00: New License Application This subsection must be completed by any applicant that is a corporation or LLC. Corporations and LLCs are required to be in good standing with the Alaska Division of Corporations (DOC) and have a registered agent who is an individual resident of the state of Alaska. DOC Entity #: 10141456 AK Formed Date: 08/28/2020 Home state: AK Registered Agent: Sawyer Bevis Agent's Phone: 907-942-1289 Agent's Mailing Address: 10783 Birch Cir City: Kodiak state: AK ZIP: 99615 Residency of Agent: Yes No Is your corporation or LLC's registered agent an individual resident of the state of Alaska? ✓❑ ❑ Section 5 - Other Licenses Ownership and financial interest in other alcoholic beverage businesses: Yes No Does any representative or owner named in this application have any direct or indirect financial interest in F R] any other alcoholic beverage business that does business in or is licensed in Alaska? If "Yes", disclose which individual(s) has the financial interest, what the type of business is, and if licensed in Alaska, which cense number(s) and license type(s): Section 6 - Authorization Communication with AMCO staff: Does any person other than a licensee named in this application have authority to discuss this license with AMCO staff? If "V -r- r ;ce1n +1— n of tk- ;-A;..id..�I n -A +Mn r .. fnr+k;c �..+hnri.�Hnn• Darren Platt, Business Co-owner, 507-271-6464, darrenplatt@yahoo.com, Phsyical Address: 10708 Birch Cir, Kodiak AK 99615 Vlailing address: PO Box 1413, Kodiak, AK 99615 [Form A13-00] (rev 10/10/2016) Yes No a❑ Page 4 of 5 Application For Package Store License, Bells Flats Little Store LLC. Page 71 of 150 AGENDA ITEM #9. C. Alcohol and Marijuana Control Office xVon SSD W 7" Avenue, 5uite 1600 Anchorage, AX 4950.1 11/ alcohoi.licensinggDillaska-jov l httasalwww.co merce.ataska.govlweblamca y. phone 907.269.0350 Alaska Alcoholic Beverage Control Board Form AB -04: New License A Plication p Section 7 - Certifications Read each line below, and then sign your initials in the box to the right of each statement: Initials I certify that all proposed licensees (as defined in A5 04.11.260) and affiliates have been listed on this application. El I certify that all proposed licensees have been listed with the Division of Corporations. El I certify that I understand that providing a false statement on this form or any other farm provided by AMCa is grounds El for rejection or denial of this application or revocation of any license issued. I certify that all licensees, agents, and employees who sell or serve alcoholic beverages or check the identification of a patron will complete an approved alcohol server education course, if required by AS 04.21.025, and, while selling or El serving alcoholic beverages, will carry or have available to show a current course card or a photocopy of the card certifying completion of approved alcohol server education course, if required by 3 AAC 304.465. 1 agree to provide all information required by the Alcoholic Beverage Control Board in support of this application. El As an applicant For a liquor license. I declare under penalty of perjury that I have read and am familiar with AS 04 and 3 RAC 344, and that this application, including all accompanying schedules and statements, is true, correct, and complete. Signature of licensee Sawyer Bevis Printed name of licensee [Form AB -00] (rev ia110J2016) Signature of Notary Public Notary Public in and for the State of t4e- My commission expires: L')r lu I 07W S ubscrlbed and sworn to before me this ��day of ��thU��!i 20 0 aAnrr �.i Page 5 015 Application For Package Store License, Bells Flats Little Store LLC. Page 72 of 150 AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK DATE: April 23, 2021 TO: Office of the Borough Manager, Michael Powers FROM: Deputy Clerk, Lina Cruz SUBJECT: Application Intent for Protest or Non -Protest Form RE: Bells Flats Little Store LLC, , License Number: 5952 Contact Information: Bells Flats Little Store LLC 10783 Birch Cir Kodiak, AK 99615 (907) 487-4692 Licensee: Bells Flats Little Store LLC License Number: 5952 License Type: New Liquor License Location: 11012 W. Rezanof Dr. Unit B, Kodiak AK ❑ Office of the Borough Manager has interest which can be protected by protesting the New Liquor License application submitted by Bells Flats Little Store LLC the interest(s) to be protected are stated below: Office of the Borough Manager has no interest which can be protected bi pro esti g the New Liquor icenseapp i tion sub 'fitted by Bells Flats Little Store LLC { Signature: Date: Office of the Borough Manager, Michael Powers Application For Package Store License, Bells Flats Little Store LLC. Page 73 of 150 AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK DATE: April 23, 2021 TO: Office of the Borough Manager, Michael Powers FROM: Deputy Clerk, Lina Cruz Memorandum SUBJECT: Bells Flats Little Store LLC, License Number: 5952 The Alcohol & Marijuana Control Office (AMCO) has notified the Clerk's Office of a for Bells Flats Little Store LLC. The establishment is located at 11012 W. Rezanof Dr. Unit B. Please review the complete application binder that has been emailed to you. Contact Information: Bells Flats Little Store LLC 10783 Birch Cir Kodiak, AK 99615 (907) 487-4692 Licensee: Bells Flats Little Store LLC Location: 11012 W. Rezanof Dr. Unit B, Kodiak AK Per Kodiak Island Borough Code, 5.01.030 New License And Transfer Procedure. Please indicate if the Office of the Borough Manager has an interest that can be protected by protesting the approval of the application submitted. Please return the enclosed form indicating your protest or non -protest to the Clerk's office by 0413012021. Regards, Lina Cruz Kodiak Island Borough Deputy Clerk Enclosure: Interest to Protest or Non -Protest Form Application For Package Store License, Bells Flats Little Store LLC. Page 74 of 150 DATE: TO: FROM: SUBJECT: RE. AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK April 23, 2021 Assessing Department Director, Seema Garoutte Assistant Clerk, Mitchell Davidson Application Intent For Protest or Non Protest Form Bells Flats Little Store LLC,, License Number: 5952 Contact Information: Bells Flats Little Store LLC 10783 Birch Cir Kodiak, AK 99615 (907) 487-4692 Licensee: Bells Flats Little Store LLC License Number: 5952 License Type: New Liquor License Location: 11012 W. Rezanof Dr. Unit B, Kodiak AK ❑ Assessing Department Director has interest which can be protected by protesting the New Liquor License application submitted by Bells Flats Little Store LLC The interest(s) to be protected are stated below: Assessing Department Director has no interest which can be protected by protesting the New Liquor License applicati ubmitted byy Bells FI is Little Store LLC /� 1 Signature: �vDate: Assessing Departm r tor, Seema Garoutte Application For Package Store License, Bells Flats Little Store LLC. Page 75 of 150 AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK DATE: April 23, 2021 TO: Assessing Department Director, Seema Garoutte FROM: Assistant Clerk, Mitchell Davidson Memorandum SUBJECT: Bells Flats Little Store LLC, License Number: 5952 The Alcohol & Marijuana Control Office (AMCO) has notified the Clerks Office of a New Liquor License for Bells Flats Little Store LLC. The establishment is located at 11012 W. Rezanof Dr. Unit B. Please review the complete application binder that has been emailed to you. Contact Information: Bells Flats Little Store LLC 10783 Birch Cir Kodiak, AK 99615 (907)487-4692 Licensee: Bells Flats Little Store LLC Location: 11012 W. Rezanof Dr. Unit B, Kodiak AK Per Kodiak Island Borough Code, 5.01.030 New License And Transfer Procedure. Please indicate if the Assessing Department Director has an interest that can be protected by protesting the approval of the application submitted. Please return the enclosed form indicating your protest or non -protest to the Clerk's office by 04/3012021. Regards, Mitchell Davidson Kodiak Island Borough Assistant Clerk Enclosure: Interest to Protest or Non Protest Form Application For Package Store License, Bells Flats Little Store LLC. Page 76 of 150 AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK DATE: April 23, 2021 TO: Building Official, Ted Hansen FROM: Assistant Clerk, Mitchell Davidson SUBJECT: Application Intent For Protest or Non Protest Form RE: Bells Flats Little Store LLC, , License Number: 5952 Contact Information: Bells Flats Little Store LLC 10783 Birch Cir Kodiak, AK 99615 (907) 487-4692 Licensee: Bells Flats Little Store LLC License Number: 5952 License Type: New Liquor License Location: 11012 W. Rezanof Dr. Unit B, Kodiak AK ❑ Building Official has interest which can be protected by protesting the New Liquor License application submitted by Bells Flats Little Store LLC The interest(s) to be protected are stated below: Building Official has no interest which can be protected by protesting the New Liquor License application submitted by Bells Flats Little Store LLC 4 Signature: �UL S OPXN & 00 Date: T)epLnQ flVl(1)i G D F4CIAL Building Official, Ted Hansen Application For Package Store License, Bells Flats Little Store LLC. Page 77 of 150 DATE: April 23, 2021 TO: Building Official, Ted Hansen FROM: Assistant Clerk, Mitchell Davidson AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK Memorandum SUBJECT: Bells Flats Little Store LLC, License Number: 5952 The Alcohol & Marijuana Control Office (AMCO) has notified the Clerks Office of a New Liquor License for Bells Flats Little Store LLC. The establishment is located at 11012 W. Rezanof Dr. Unit B. Please review the complete application binder that has been emailed to you. Contact Information: Bells Flats Little Store LLC 10783 Birch Cir Kodiak, AK 99615 (907) 487-4692 Licensee: Bells Flats Little Store LLC Location: 11012 W. Rezanof Dr. Unit B, Kodiak AK Per Kodiak Island Borough Code, 5.01.030 New License And Transfer Procedure. Please indicate if the Building Official has an interest that can be protected by protesting the approval of the application submitted. Please return the enclosed form indicating your protest or non -protest to the Clerk's office by 0413012021. Regards, Mitchell Davidson Kodiak Island Borough Assistant Clerk Enclosure: Interest to Protest or Non Protest Form Application For Package Store License, Bells Flats Little Store LLC. Page 78 of 150 AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK DATE: April 23, 2021 TO: Community Development Director, Erin Welty FROM: Assistant Clerk, Mitchell Davidson SUBJECT: Application Intent For Protest or Non Protest Form RE: Bells Flats Little Store LLC, , License Number: 5952 Contact Information: Bells Flats Little Store LLC 10783 Birch Cir Kodiak, AK 99615 (907) 487-4692 Licensee: Bells Flats Little Store LLC License Number: 5952 License Type: New Liquor License Location: 11012 W. Rezanof Dr. Unit B, Kodiak AK ❑ Community Development Director has interest which can be protected by protesting the New Liquor License application submitted by Bells Flats Little Store LLC The interest(s) to be protected are stated below: Community Development Director has no interest which can be protected by protesting the New Liquor License application submitted by Bells Flats Little Store LLC Signature: Date: Community Development Directo, Erin Welty Application For Package Store License, Bells Flats Little Store LLC. Page 79 of 150 AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK DATE: April 23, 2021 TO: Community Development Director, Erin Welty FROM: Assistant Clerk, Mitchell Davidson Memorandum SUBJECT: Bells Flats Little Store LLC, License Number: 5952 The Alcohol & Marijuana Control Office (AMCO) has notified the Clerks Office of a New Liquor License for Bells Flats Little Store LLC. The establishment is located at 11012 W. Rezanof Dr. Unit B. Please review the complete application binder that has been emailed to you. Contact Information: Bells Flats Little Store LLC 10783 Birch Cir Kodiak, AK 99615 (907) 487-4692 Licensee: Bells Flats Little Store LLC Location: 11012 W. Rezanof Dr. Unit B, Kodiak AK Per Kodiak Island Borough Code, 5.01.030 New License And Transfer Procedure. Please indicate if the Community Development Director has an interest that can be protected by protesting the approval of the application submitted. Please return the enclosed form indicating your protest or non -protest to the Clerk's office by 0413012021. Regards, Mitchell Davidson Kodiak Island Borough Assistant Clerk Enclosure: Interest to Protest or Non Protest Form Application For Package Store License, Bells Flats Little Store LLC. Page 80 of 150 AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK DATE: April 23, 2021 TO: Engineering/Facilities Department Director, Dave Conrad FROM: Assistant Clerk, Mitchell Davidson SUBJECT: Application Intent For Protest or Non Protest Form RE: Bells Flats Little Store LLC, , License Number: 5952 Contact Information: Bells Flats Little Store LLC 10783 Birch Cir Kodiak, AK 99615 (907) 487-4692 Licensee: Bells Flats Little Store LLC License Number: 5952 License Type: New Liquor License Location: 11012 W. Rezanof Dr. Unit B, Kodiak AK ❑ Engineering/Facilities Department Director has interest which can be protected by protesting the New Liquor License application submitted by Bells Flats Little Store LLC The interest(s) to be protected are stated below: Engineering/Facilities Department Director has no interest which can be protected by protesting the New Liquor License application submitted by Bells Flats Little Store LLC Signatur� P'Gandel Date: 'VZ) f Engineering/Facilities Department Director, -Pave --Gonad Application For Package Store License, Bells Flats Little Store LLC. Page 81 of 150 AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK DATE: April 23, 2021 TO: Engineering/Facilities Department Director, Dave Conrad FROM: Assistant Clerk, Mitchell Davidson Memorandum SUBJECT: Bells Flats Little Store LLC, License Number: 5952 The Alcohol & Marijuana Control Office (AMCO) has notified the Clerks Office of a New Liquor License for Bells Flats Little Store LLC. The establishment is located at 11012 W. Rezanof Dr. Unit B. Please review the complete application binder that has been emailed to you. Contact Information: Bells Flats Little Store LLC 10783 Birch Cir Kodiak, AK 99615 (907) 487-4692 Licensee: Bells Flats Little Store LLC Location: 11012 W. Rezanof Dr. Unit B, Kodiak AK Per Kodiak Island Borough Code, 5.01.030 New License And Transfer Procedure. Please indicate if the Engineering/Facilities Department Director has an interest that can be protected by protesting the approval of the application submitted. Please return the enclosed form indicating your protest or non -protest to the Clerk's office by 04/30/2021. Regards, Mitchell Davidson Kodiak Island Borough Assistant Clerk Enclosure: Interest to Protest or Non Protest Form Application For Package Store License, Bells Flats Little Store LLC. Page 82 of 150 AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK DATE: April 23, 2021 TO: Finance Department Director, Dora Cross FROM: Assistant Clerk, Mitchell Davidson SUBJECT: Application Intent For Protest or Non Protest Form RE: Bells Flats Little Store LLC,, License Number. 5952 Contact Information: Bells Flats Little Store LLC 10783 Birch Cir Kodiak, AK 99615 (907) 487-4692 Licensee: Bells Flats Little Store LLC License Number: 5952 License Type: New Liquor License Location: 11012 W. Rezanof Dr, Unit B, Kodiak AK 7 Finance Department Director has interest which can be protected by protesting the New Liquor License application submitted by Bells Flats Little Store LLC The interest(s) to be protected are stated below: CW,(C (u,Oe5 �� C' ��xes or ' av�0 �n (x[83 8 ��t C«�1� ❑ Finance Department Director has no interest which can be protected by protesting the New Liquor License application submitted by Bells Flats Little Store LLC Signature:()-,C>'�Q Date: Finance Department Director, Dora Cross Application For Package Store License, Bells Flats Little Store LLC. Page 83 of 150 AGENDA ITEM #9. C. Kodiak Island Borough OFFICE of the CLERK DATE: April 23, 2021 TO: Finance Department Director, Dora Cross FROM: Assistant Clerk, Mitchell Davidson Memorandum SUBJECT: Bells Flats Little Store LLC, License Number: 5952 The Alcohol & Marijuana Control Office (AMCO) has notified the Clerks Office of a New Liquor License for Bells Flats Little Store LLC. The establishment is located at 11012 W. Rezanof Dr. Unit B. Please review the complete application binder that has been emailed to you. Contact Information: Bells Flats Little Store LLC 10783 Birch Cir Kodiak, AK 99615 (907) 487-4692 Licensee: Bells Flats Little Store LLC Location: 11012 W. Rezanof Dr. Unit B, Kodiak AK Per Kodiak Island Borough Code, 5.01.030 New License And Transfer Procedure. Please indicate if the Finance Department Director has an interest that can be protected by protesting the approval of the application submitted. Please return the enclosed form indicating your protest or non -protest to the Clerk's office by 0413012021. Regards, Mitchell Davidson Kodiak Island Borough Assistant Clerk Enclosure: Interest to Protest or Non Protest Form Application For Package Store License, Bells Flats Little Store LLC. Page 84 of 150 Manager's Report Michael Powers, Borough Manager June 3, 2021 ACTIVITIES Budget -I spent the majority of the past two weeks on budgets. Worked on May 20th Directive and presented to the Assembly. Worked with Assembly Members on a proposed budget as well as answered questions regarding various budget scenarios. Reviewed proposed amendments to the Budget Ordinance. Transition Plan -began working on drafting a Transition Plan for the Assembly. Responded to media inquiry regarding the Transition Plan. Finance -Discussed outcome of bond refunding. Discussed and reviewed year end close out. Personnel -Worked with staff on various personnel actions including separations, recruitments and exit interviews. Reviewed potential impacts to personnel from the various budget proposals the Assembly is considering. UPCOMING EVENTS AND TRAVEL No Borough related travel planned at this time. Will be taking time off in July. AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 3, 2021 ASSEMBLY REGULAR MEETING SUBJECT: Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Kodiak Island Borough Facilities And Vehicles With Petro Star Inc. dba North Pacific Fuel. ORIGINATOR: Dave Conrad RECOMMENDATION: Move to authorize the Manager to approve Contract No. FY2021-31 Facility Heating Fuel Oil and Highway Fuel for Kodiak Island Borough Facilities and Vehicles with Petro Star Inc. dba North Pacific Fuel. DISCUSSION: The Kodiak Island Borough School District in cooperation with the Kodiak Island Borough have advertised and received bids for FY2022 Heating Fuel and Highway Fuel. The bids include #1 and #2 Heating Fuel and #2 low sulfur equipment fuel. The completed bid packages have been received by the district and forwarded to the KIB Staff for review and recommendation to the Assembly for consideration and approval. The KIBSD Board has approved the contract award for the school district at their last regular meeting. Contract start date is July 1, 2021. ALTERNATIVES: Take no action. FISCAL IMPACT: OTHER INFORMATION: The KIBSD and the KIB have jointly cooperated for multiple years with a shared bidding process. This joint effort results in a cost saving for both entities due to a larger shared volume total. All relevant bid documents are attached. Kodiak Island Borough Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 85 of 150 AGENDA ITEM #13.A.1. Kodiak Island Borough School District 722 Mill Bay Road Kodiak, Alaska 99615 To: Petro Star, Inc. From: Sandy Daws, Chief Financial Officer J— — Kenny Daws, Interim Facilities Director/Maintenance Foreman V., Dave Conrad, KIB Engineering and Facilities Director Q.La� Ferlene Fuentes, Purchasing Supervisor fv6u, fes: Date: April 20, 2021 Subject: KIBSD Highway and Heating Fuel RFP — Intent to Award To Whom It May Concern, The purpose of this letter is to inform you that the evaluation of proposals submitted in response to the KIBSD Highway and Heating Fuel RFP has been completed. The proposals were assessed in strict accordance with the evaluation criteria set forth in the RFP document. We are pleased to inform you that Petro Star, Inc.'s proposal was selected for award for the supply of highway and heating fuels beginning July 1, 2021 and ending June 30, 2024. Attached to this letter are the terms and conditions of the bid along with the scoring matrix. We want to thank you for submitting a proposal, and we look forward to working with you. Please do not hesitate to contact us if you have any questions. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 86 of 150 AGENDA ITEM #13.A.1. DocuSign Envelope ID: 023BF210-lE2F-4DDF-9F15-3CDEOABBA4BB ***Petro Marine Services proposed OPIS West Coast Spot to reflect cost of their product more accurately. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 87 of 150 VENDORS/ ENDORS/SERVICE HIGHWAY AND HEATING SERVICE NORTH PACIFIC PETRO MARINE FUEL FUEL SERVICES PROVIDERS FACTORS WEIGHT Price of Eligible Goods and Services (0 - 30 points) 30% 30 25 Meet Bid Objectives (0 - 25 points) (quantity/capacity) 25% 25 10 Optional Services Support Solutions Resources (0 - 20 points) Qualifications of Firm 20% 20 20 Educational Experience Personnel Qualifications Helpdesk Experience (0 - 15 points) Prior Experience 15% 15 15 Kodiak Experience Local Vendor (has a physical office in Kodiak) Management Capability (0 - 10 points) 10% 10 10 Support Services Scheduling Reporting TOTAL 100% 1 100 1 80 ***Petro Marine Services proposed OPIS West Coast Spot to reflect cost of their product more accurately. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 87 of 150 AGENDA ITEM #13.A.1. KIBSD/KIB HIGHWAY FUEL BID SPECIFICATION The Kodiak Island Borough School District (KIBSD) and the Kodiak Island Borough (KIB) are soliciting bids from qualified firms for the supply of "Highway Fuels" for the Districts Motor Vehicle Fleet to include School Buses, and KIB facilities and generators. The District shall award two (2) contracts, one for KIBSD Motor Vehicle Fuel and one for KIBSD Pupil Transportation Fuel, for the following: A three-year contract commencing July 1, 2021 and ending June 30, 2024 to the contractor submitting the lowest margin above the averaged Seattle OPIS rack price per gallon for the period commencing March 8 and ending April 6, 2021 for each gallon delivered or supplied to the KIBSD. The contractor's margin must remain firm for the term of the contract. Documented price fluctuations throughout the contract period may change the delivered price per gallon monthly in direct proportion the averaged daily Seattle OPIS rack price per gallon for the previous month. Documentation of these price fluctuations, the calculations and the resulting new price(s) per gallon shall be faxed or emailed to the KIBSD Maintenance Office by noon on the second business day of the month. Example: If the Vendor's cost was $1.00, plus $.10 tax, plus a $.18 margin ($1.28 per gal) and the averaged price change for the previous month was two cents per gallon, the price increase or decrease to KIBSD would increase ($1.30) or decrease ($1.26) two cents per gallon for the new month. The price per gallon for the month of July 2021 shall be the averaged Seattle OPIS rack price per gallon for the month of June 2021 plus any appropriate tax, (the District is exempt from most fuel taxes under Title 15 of the Alaska Administrative Code) plus the Vendors margin. All accounting and reporting shall at be separated into two (2) distinct contracts/accounts, one for KIBSD Motor Vehicle Fuel, one for KIBSD Pupil Transportation Fuel and KIB facilities fuel. Each account shall be further broke down by vehicle or facility. The Vendor's delivery location must allow for easy and safe access to the pumps by large motor vehicles (school buses). The KIBSD reserves the right to reject any or all bids. Please note that the following estimated annual quantities are for bid information only and are not to be interpreted as guaranteed deliverable quantities. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 88 of 150 AGENDA ITEM #13.A.1. KIBSD/KIB FUEL BID SPECIFICATION The Kodiak Island Borough School District (KIBSD), the Kodiak Island Borough (KIB) and Providence Kodiak are soliciting bids from qualified firms for the supply and delivery of #1 and #2 heating fuel to the road system schools, KIB facilities, Providence Kodiak, and supply to non - road system schools - Each separate entity shall award: A three-year contract commencing July 1, 2021 and ending June 30, 2024 to the contractor submitting the lowest margin above the averaged Seattle OPIS rack price per gallon for the period commencing March 8 and ending April 6, 2021 for each gallon delivered or supplied to the KIBSD, KIB or Providence Kodiak. The contractor's margin must remain firm for the term of the contract. Documented price fluctuations throughout the contract period may change the delivered price per gallon monthly in direct proportion the average daily Seattle OPIS rack price per gallon for the previous month. Documentation of these price fluctuations, the calculations and the resulting new price(s) per gallon shall be faxed to the KIBSD Maintenance Office, the KIB Engineering and Facilities Office and Providence Kodiak by noon on the second business day of the month. Example: If the Vendor's cost was $1.00 plus a $.18 margin ($1.18 per gal) and the averaged price change for the previous month was two cents per gallon, the price increase or decrease to KIBSD, KIB or Providence Kodiak would increase ($1.20) or decrease ($1.16) of two cents per gallon for the new month. The delivered price per gallon for the month of July 2021 shall be the averaged Seattle OPIS rack price per gallon for the month of plus the contractor's margin. All accounting and reporting shall be separated into three distinct contracts/accounts, one for the KIBSD, one for the KIB and one for Providence Kodiak. The contractor's delivery system shall ensure adequate fuel levels be maintained at all times. Costs associated with deliveries made outside of normal working hours are to be borne by the successful contractor. The KIBSD reserves the right to reject any or all bids. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 89 of 150 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH SCHOOL DISTRICT Board of Education Regular Meeting — May 17, 2021 SUMMARY ACTION ITEMS: APPROVED: Motion to approve the agenda and consent agenda, as presented, to include: • Special Meeting Minutes of May 3, 2021 • Highway and Heating Fuel Bid Award • FY22 Physical Therapy Services • FY22 Mental Health Services Contract APPROVED: Motion to adopt the revision to Board Policies 4119.21 Codes of Ethics, 5141.4 Child Abuse and Neglect, and 5141.41 Child Abuse Prevention in first reading and forward the policy revisions to the June 21, 2021 Regular Meeting for a second reading and public hearing APPROVED: Motion to approve a 2021-2022 certificated contract to: • Kelly Longrich, BAO Step 7, in the amount of $18,934.50 for a 0.3 FTE 189 -day contract Title 1-A Enrichment/Interventionist for Rural Schools • Thomas Goudie, BAO Step 3, in the amount of $58,031.00 for a 1.0 FTE 189 -day contract Culinary Teacher for Kodiak High School • Leo Hagedorn, MAO Step 8, in the amount of $74,210.00 + $2000.00 (Rural Stipend) for a 1.0 FTE 189 -day contract Elementary Teacher for Port Lions School • Larry Richesin, MA36 Step 8, in the amount of $80,218.00 + $2000.00 (Rural Stipend) for a 1.0 FTE 189 -day contract Secondary Teacher for Old Harbor School • Heather Russell, MAO Step 5, in the amount of $68,662.00 for a 1.0 FTE 189 -day contract Math Teacher for Kodiak High School APPROVED: Motion to accept the Best Beginnings Grant award in the amount of $2000.00, as presented APPROVED: Motion to approve the disposal of Fixed Asset #104558 via the trade-in program offered by Vision Engraving Systems APPROVED: Motion to approve a three-year contract with Alaska Airlines, as presented Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 90 of 150 AGENDA ITEM #13.A.1. APPROVED: Motion to approve the revised Purchase Order 212401 to Northwest Textbook Depository in the amount of $72,287.81, as presented APPROVED: Motion to approve the revision to Purchase Order 212206 to Emily Weiskopf dba Leading Learning Together, LLC, in the amount of $52,000.00, as presented APPROVED: Motion to approve Purchase Requisition No. 9564 to APEX Learning Inc., in the amount of $32,665.00, as presented APPROVED: Motion to approve Purchase Requisition No. 9607 to First Student, Inc. in the amount of $46,579.68, as presented APPROVED: Motion to approve Purchase Requisition No. 9605 to Kingdom Detailing in the amount of $124,475.60, as presented APPROVED: Motion to postpone consideration of the Pupil Transportation Bid Award until the next business meeting of the School Board APPROVED: Motion to acknowledge the receipt of the April 2021 Report of Revenues and Expenditures, year-to-date general fund revenues in the amount of $40,174,569.68 and year-to-date general fund expenditures in the amount of $35,634,536.52 APPROVED: Motion to adjourn Subsequent to approval, Board of Education meeting minutes are posted on the District's website at www.kibsd.orQ. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 91 of 150 AGENDA ITEM #13.A.1. Kodiak Island Borough School District 722 Mill Bay Road Kodiak, Alaska 99615 To: Board of Education Through: Larry LeDoux, Ph.D. tAW� h-iou�- Superintendent From: Sandy Daws, Chief Financial Officer sd Kenny Daws, Interim Facilities Director/Maintenance Foreman k Ferlene Fuentes, Purchasing Supervisor rf? Date: April 28, 2021 Subject: Heating Fuel Bid Award On March 1, 2021, the Maintenance and Purchasing Departments sent out invitations to bid for heating fuels for use in supply and delivery of #1 and #2 heating fuel to the road system schools, KIB facilities, Providence Kodiak, and supply to non -road system schools. A legal notice was published in the Kodiak Daily Mirror and the Anchorage Daily News on March 5, 10, 16 and 24, 2021. The invitation to bid was also published on the District's website. The bids were publicly opened at the District's Finance Office at 2:05 P.M. on March 26, 2021. Attached to this memo are the terms and conditions of the bid along with the scoring matrix. Please note that the price per gallon is in direct proportion to the previous month's averaged Seattle OPIS (Oil Price Information Services) rack price per gallon (the vendor's fuel cost) plus the vendor's margin and may fluctuate monthly throughout the contract period. The responsive bids were thoroughly analyzed and we recommend Board action to award the contract to Petro Star, Inc. dba North Pacific Fuel for the supply of highway fuels for a three-year term commencing July 1, 2021 and ending June 30, 2024. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 92 of 150 AGENDA ITEM #13.A.1. DocuSign Envelope ID: A369DF88-543F-4A2B-9EE0-E2ACCAF5D6FE ***Petro Marine Services proposed OPIS West Coast Spot to reflect cost of their product more accurately. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 93 of 150 VENDORS/ ENDORS/SERVICE HIGHWAY AND HEATING SERVICE NORTH PACIFIC PETRO MARINE FUEL FUEL SERVICES PROVIDERS FACTORS WEIGHT Price of Eligible Goods and Services (0 - 30 points) 30% 30 25 Meet Bid Objectives (0 - 25 points) (quantity/capacity) 25% 25 10 Optional Services Support Solutions Resources (0 - 20 points) Qualifications of Firm 20% 20 20 Educational Experience Personnel Qualifications Helpdesk Experience (0 - 15 points) Prior Experience 15% 15 15 Kodiak Experience Local Vendor (has a physical office in Kodiak) Management Capability (0 - 10 points) 10% 10 10 Support Services Scheduling Reporting TOTAL 100% 1 100 1 80 ***Petro Marine Services proposed OPIS West Coast Spot to reflect cost of their product more accurately. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 93 of 150 AGENDA ITEM #13.A.1. KIBSD/KIB FUEL BID SPECIFICATION The Kodiak Island Borough School District (KIBSD), the Kodiak Island Borough (KIB) and Providence Kodiak are soliciting bids from qualified firms for the supply and delivery of #1 and #2 heating fuel to the road system schools, KIB facilities, Providence Kodiak, and supply to non - road system schools - Each separate entity shall award: A three-year contract commencing July 1, 2021 and ending June 30, 2024 to the contractor submitting the lowest margin above the averaged Seattle OPIS rack price per gallon for the period commencing March 8 and ending April 6, 2021 for each gallon delivered or supplied to the KIBSD, KIB or Providence Kodiak. The contractor's margin must remain firm for the term of the contract. Documented price fluctuations throughout the contract period may change the delivered price per gallon monthly in direct proportion the average daily Seattle OPIS rack price per gallon for the previous month. Documentation of these price fluctuations, the calculations and the resulting new price(s) per gallon shall be faxed to the KIBSD Maintenance Office, the KIB Engineering and Facilities Office and Providence Kodiak by noon on the second business day of the month. Example: If the Vendor's cost was $1.00 plus a $.18 margin ($1.18 per gal) and the averaged price change for the previous month was two cents per gallon, the price increase or decrease to KIBSD, KIB or Providence Kodiak would increase ($1.20) or decrease ($1.16) of two cents per gallon for the new month. The delivered price per gallon for the month of July 2021 shall be the averaged Seattle OPIS rack price per gallon for the month of plus the contractor's margin. All accounting and reporting shall be separated into three distinct contracts/accounts, one for the KIBSD, one for the KIB and one for Providence Kodiak. The contractor's delivery system shall ensure adequate fuel levels be maintained at all times. Costs associated with deliveries made outside of normal working hours are to be borne by the successful contractor. The KIBSD reserves the right to reject any or all bids. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 94 of 150 AGENDA ITEM #13.A.1. Kodiak Island Borough School District 722 Mill Bay Road Kodiak, Alaska 99615 To: Board of Education Through: Larry LeDoux, Ph.D. L,,,n tj,w�, Superintendent From: Sandy Daws, Chief Financial Officer so Kenny Daws, Interim Facilities Director/Maintenance Foreman Ferlene Fuentes, Purchasing Supervisor VJF Date: April 28, 2021 Subject: Highway Fuel Bid Award On March 1, 2021, the Maintenance and Purchasing Departments sent out invitations to bid for the supply of highway fuels for the district vehicles to include school buses. A legal notice was published in the Kodiak Daily Mirror and the Anchorage Daily News on March 5, 10, 16 and 24, 2021. The invitation to bid was also published on the District's website. The bids were publicly opened at the District's Finance Office at 2:00 P.M. on March 26, 2021. Attached to this memo are the terms and conditions of the bid along with the scoring matrix. Please note that the price per gallon is in direct proportion to the previous month's averaged Seattle OPIS (Oil Price Information Services) rack price per gallon (the vendor's fuel cost) plus the vendor's margin and may fluctuate monthly throughout the contract period. The responsive bids were thoroughly analyzed and we recommend Board action to award the contract to Petro Star, Inc. dba North Pacific Fuel for the supply of highway fuels for a three-year term commencing July 1, 2021 and ending June 30, 2024. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 95 of 150 AGENDA ITEM #13.A.1. DocuSign Envelope ID: C9165FE9-6C9D-45F9-BBE5-EA70E349539C ***Petro Marine Services proposed OPIS West Coast Spot to reflect cost of their product more accurately. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 96 of 150 VENDORS/ ENDORS/SERVICE HIGHWAY AND HEATING SERVICE NORTH PACIFIC PETRO MARINE FUEL FUEL SERVICES PROVIDERS FACTORS WEIGHT Price of Eligible Goods and Services (0 - 30 points) 30% 30 25 Meet Bid Objectives (0 - 25 points) (quantity/capacity) 25% 25 10 Optional Services Support Solutions Resources (0 - 20 points) Qualifications of Firm 20% 20 20 Educational Experience Personnel Qualifications Helpdesk Experience (0 - 15 points) Prior Experience 15% 15 15 Kodiak Experience Local Vendor (has a physical office in Kodiak) Management Capability (0 - 10 points) 10% 10 10 Support Services Scheduling Reporting TOTAL 100% 1 100 1 80 ***Petro Marine Services proposed OPIS West Coast Spot to reflect cost of their product more accurately. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 96 of 150 AGENDA ITEM #13.A.1. KIBSD/KIB HIGHWAY FUEL BID SPECIFICATION The Kodiak Island Borough School District (KIBSD) and the Kodiak Island Borough (KIB) are soliciting bids from qualified firms for the supply of "Highway Fuels" for the Districts Motor Vehicle Fleet to include School Buses, and KIB facilities and generators. The District shall award two (2) contracts, one for KIBSD Motor Vehicle Fuel and one for KIBSD Pupil Transportation Fuel, for the following: A three-year contract commencing July 1, 2021 and ending June 30, 2024 to the contractor submitting the lowest margin above the averaged Seattle OPIS rack price per gallon for the period commencing March 8 and ending April 6, 2021 for each gallon delivered or supplied to the KIBSD. The contractor's margin must remain firm for the term of the contract. Documented price fluctuations throughout the contract period may change the delivered price per gallon monthly in direct proportion the averaged daily Seattle OPIS rack price per gallon for the previous month. Documentation of these price fluctuations, the calculations and the resulting new price(s) per gallon shall be faxed or emailed to the KIBSD Maintenance Office by noon on the second business day of the month. Example: If the Vendor's cost was $1.00, plus $.10 tax, plus a $.18 margin ($1.28 per gal) and the averaged price change for the previous month was two cents per gallon, the price increase or decrease to KIBSD would increase ($1.30) or decrease ($1.26) two cents per gallon for the new month. The price per gallon for the month of July 2021 shall be the averaged Seattle OPIS rack price per gallon for the month of June 2021 plus any appropriate tax, (the District is exempt from most fuel taxes under Title 15 of the Alaska Administrative Code) plus the Vendors margin. All accounting and reporting shall at be separated into two (2) distinct contracts/accounts, one for KIBSD Motor Vehicle Fuel, one for KIBSD Pupil Transportation Fuel and KIB facilities fuel. Each account shall be further broke down by vehicle or facility. The Vendor's delivery location must allow for easy and safe access to the pumps by large motor vehicles (school buses). The KIBSD reserves the right to reject any or all bids. Please note that the following estimated annual quantities are for bid information only and are not to be interpreted as guaranteed deliverable quantities. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 97 of 150 AGENDA ITEM #13.A.1. KIBSDIKIB HEATING FUEL BID Vendor Information Business Name: Petro Star lnc_dba North_ Pacific Fuel Contact Name: Richard Gorton Contact Phone Number: 907-486-3245 office 907-654-5499 cell Contact FAX Number: 907-486-3205 Mailing Address: PO Box 1487 Kodiak, AK 99615 Location (Street address): 715 Shelikof Street F -mai] address: rbarton@petrostar_com Three (3) year contracl pricing TAXES Base* = $}r gg1+ .3749 (margin) + .012643 Delivered price per gallon for Town # 1 $2.375622 Base* = $1.9881+ .3749 (margin) +-.012643 Uelivered price per gallon for Town # 2 $2.375622 Base* — $1.988'1+-.3749 (margin) t. 0 12643 Price per gal Ion for non -road system schools $2.375622 Base* = The averaged Seattle OP1S rack price per gallon for the period commencing March 2021. This pricing is based on the average Seattle OPIS from March 1-25, 2021. &,, / , , "4 Signature Title Date Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 98 of 150 AGENDA ITEM #13.A.1. KIBSD HIGHWAY FUEL DID Vendor Infonnation Business Name: Petro Star Inc dba North Pacific Fuel Contact Name: Richard Gorton Contact Phone Number: 947-486-3245 office 907-654-5099 coil Contact FAX Number: 907-486-3245 Mailing Address: PO Box 1487 Kodiak, AK 99615 Location (Street address): 715 Shelikof Street E-mail address: rborton0petrostar.com Three (3) year contract pricing, Base* = $2.2396 .0105 (tax) + .3749 (margin) = $2.6249PAce per gallon for Regular Base* = $1.98811-0105 (tax) +.3749 (margin) = $2.3734 -Nice. per gallon for Diesel Base* = the averaged Seattle OPIS rack price per gallon ror the month of March 2021. This pricing isse the average Seattle OPIS from March 1-25, 2021. a Ln, Aignat4e r� Title ,3'd6�1 Date Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 99 of 150 AGENDA ITEM #13.A.1. KI BSDIKIB HEATING FUEL BID Vendor Information Business Name: PETRO 49 rNC.. dba PETRO MARINE SERVICES Contact Name: JAIME FLORES Contact Phone Number: 907-486-3421 Contact FAX Number: 907-486-6833 Mailing Address: 104 MARINE WAY KODIAK, AIC 99615 Location (Street address): SAME - E -mail address: TAIMEf PETRO49.COM Three (3) year contract pricing Base* = 51.79$5 + $0.3848 (margin) = $2.1834 Delivered price per gallon for Town # I Base` _ $1.9219 + $0,3848 (margin) _ $2.3067 Delivered price per gallon for Town # 2 Base* = S1.7986 + $4.4348 (margin) _ $2.2334 Price per gallon for non -road system schools "Above price(s) do Prot include applicable Federal LUST tas ❑f50,00I per gallon or Stale rf,41aska Fuel &r•charge of $0.0095 per gallas. Base's _ The averaged OPTS West Coast Spot PNW Mean price per gallon for the period commencing March 2021. /-� " A KODIAK TERMINAL MANAGER Title Date Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 100 of 150 AGENDA ITEM #13.A.1. Date PNW Spot ULSD2 3/1!2021 $ 1.8592 3/2/2021 $ 1.8456 3/3/2021 $ 1.8707 3/4/2021 $ 1.9310 3/5/2021 $ 1.9840 3/6/2021 3/7/2021 3/8/2021 $ 1.9485 3/9/2021 $ 1.9423 3/10/2021 $ 1.9523 3/11/2021 $ 2.0044 3/12/2021 $ 2.0325 3/13/2021 3/14/2021 3/15!2021 $ 2.0089 3/16/2021 $ 1.9927 3/17/2021 $ 1.9611 3/18/2021 $ 1.8292 3/19/2021 $ 1.8761 3/20/2021 3/21/2021 3/22/2021 $ 1.8818 3/23/2021 $ 1.7989 3/24/2021 $ 1.8756 Avg $ 1.9219 Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 101 of 150 Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 101 of 150 AGENDA ITEM #13.A.1. Date PNW Spot Jet 3J1/2021 $ 1.7767 3/2/2021 $ 1.7606 313/2021 $ 1.7882 3/4/2021 $ 1.8310 3J5/2021 $ 1.8765 3J6/2021 3J7J2021 3J8/2021 $ 1.8410 3J9J2021 $ 1.8398 3/10/2021 $ 1.8448 3J11J2021 $ 1.8619 3/12J2021 $ 1.8800 3J13/2021 3/14/2021 3/15/2021 $ 1.8564 3/16J2021 $ 1.8302 3J17J2021 $ 1.8136 3J18J2021 $ 1.6917 3/19/2021 $ 1.7248 3/20J2021 3J21J2021 3J22/2021 $ 1.7443 3J23/2021 $ 1.6639 3/24/2021 $ 1.7490 Avg $ 1.7986 Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 102 of 150 Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 102 of 150 AGENDA ITEM #13.A.1. West Coast 30 -pay Average Snapshot 12 11 10 8 7 6 2122 313 3112 3121 -s Angeles :a: Basis10 8 6 4 2 2122 313 3112 3121 -10 -12 -14 -16 -18 2122 313 3112 3121 NYMEX REBOUND PUSHES WEST COAST PRICES HIGHER 03/24/21 - The prices of crude oil and refined product futures contracts are taking a breather heading into Wednesday evening, pulling back slightly in electronic trading after a session that saw all contracts soar significantly higher. Mast contracts saw gains of 4% to 6% during the regular trading session, as buyers raced back in and erased the impact of Tuesday's price rout. The rally's impetus was the unusual news that a massive container ship had gotten wedged crossways in the Suez Canal, disrupting traffic in a crucial supply line for the petroleum trade between Europe and Asia - Prices, which have been sliding for nearly two weeks now, are still off recent highs, but there are indications today's gains might hold once traffic resumes flow in the canal, The April contract for West Texas Intermediate crude oil gained $3.42, to $61.181bb1 during the regular trading session, a rise of about 6%. Gains for the May contract were $3.38, to $61.161bb1. The May contract for Brent crude ended Its session at $64.411bb1, an increase of $3.62, while .lune prices added $3.39, to $64.25/bbl. Crude prices, however, were giving back about 30cts of their gains in electronic trading at about 4:30 p.m. ET. April RBOB saw gains that were even larger, shooting up 9.26cts, to $1.98901ga1, a gain of about 4.9%. May prices added 9.16cts, to $1.98751gaI- Both contracts, however, were about 80pts off their settlement price later Wednesday evening. ULSD futures saw the front -month contract tack on 7.67ct% to $1.82561ga), or 4.4%, while May's gains were 7.63cts, to $1.82651gal. After-hours losses for both contracts are about 45pts. The news of the container ship's grounding overshadowed a bearish federal inventory report, which showed stocks of petroleum products rising during the week ending March 19. Crude oil inventories added 1.9 million bbl and are now 5% over seasonal averages after five consecutive weeks of inventory increases. (Continued on Page 3) New York Mercantile Exchange at Settlement WTI Crude Oil $lbbl R600 Unleaded ctslgal ULSD ctsl al L.A. 3-2.1 Crack Spread' MAY 61,18 3-42 APR 198.90 9.25 APR 182-56 767 17.99 3-74 JUN 61.16 3,38 MAY 198.75 9.16 MAY 182.85 7.53 'Crack is based on minpoints for L.A. JUL 60.96 3,32 JUN 197.71 9.01 JUN 182.76 7.57 CAR605 Gasoline. CARR end ANS Snanshot of OPIS Mean West Coast Promot Month Soot Pipeline Prices and Basis differentials fetsloall �? Cupp rght by 01 Pi rce Inlcxmation Senr c (DPIS) by IHS Markt, 2098 Goizar Road 51h Floor, Rwk.k. Mb 21180. The gplS vVgst Cmat Spot Merkel Repo" is pubijwma each business day. 4P15 does nod guwanton iho jimrxy of thnso pnCos. ReprodmHon af tela report wlMout permIBSIon is prolliBNed. To order coples w a IrrWtA Gepyrlghl w.alvor, Doodad OP IS Cuslometr Somo at 888.301.2645111.S. Dory}, +1 301.284.2000 or pnargycs�oprsnp[.cem- Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 103 of 150 Los AneZes Ba Area Pacific Northwest ph sical prices r3asis Diff. Ph sicai Prices Basis Diff. Ph sical Prices Basis Diff. Mean Change Product ULS No- 2 Mean 190-150 Change 6,130 Mean 7-500 Change -1-500 Mean 190.650 Change 7.760 Meun 8.000 chanfle 0.000 Meall 187.560 Change 7.870 5,000 0.000 CARS No. 2 190.400 7.360 7.750 -0.250 190.650 7.760 8.000 0.000 -- - -- -- Sub-oct Reg 205-900 9.260 7.000 0.000 204.250 8.660 5.500 •0.500 192-900 11.260 -6.000 2.000 Sub -Oct Pre 218.400 9.260 19.500 0.000 220.750 8,664 22.000 -0.500 211-900 11.260 13.000 2.000 CARBOB-R" 205-900 9.260 7-000 0.000 204.250 8.664 5.500 -0-500 192.904 11.260 -6.000 2-400 CARBPB-P" 218.400 9.260 19.500 0.000 220.750 8,660 22,000 -0.500 211-900 11.260 13.000 2.000 JET " 168.150 8-510 -14.500 0.750 168.150 8.510 -14.500 4.750 174.900 8.510 -7.750 0-750 JET-WTG AVG 158.150 8.510 -14.500 0.750 __ _ __ ___ -- --- --- B5 -- _ _ _ _ _ _ -_ _ _ _ _ -- 184-560 7.670 2.000 0.000 AZRBOB-R 215.400 9-260 16-540 0.000 -- - - - - _ _ _ _ _ •. _ _ RBOB-P 222.940 9.260 24.000 0.000 -- -- - -- -- -- -_ CARS RFG•R 207-110 8-130 ---- --- 205.630 7.600 -- -- -- - -- CARB RFG-P 1 218.360 8.130 I -- 220.480 7.600 -- - -- -- -- Frill onto rNeulw en moe 2. Note''•L A JM Fuel is JET-Pioxl. AY. eav MOa Jol Fuel kJET-Plow. PNN CU B•R Is Subac W"•Req (FOB Seallle), PMR CA 805 Is Sub-0dane•Pla {FOB Seame)- �? Cupp rght by 01 Pi rce Inlcxmation Senr c (DPIS) by IHS Markt, 2098 Goizar Road 51h Floor, Rwk.k. Mb 21180. The gplS vVgst Cmat Spot Merkel Repo" is pubijwma each business day. 4P15 does nod guwanton iho jimrxy of thnso pnCos. ReprodmHon af tela report wlMout permIBSIon is prolliBNed. To order coples w a IrrWtA Gepyrlghl w.alvor, Doodad OP IS Cuslometr Somo at 888.301.2645111.S. Dory}, +1 301.284.2000 or pnargycs�oprsnp[.cem- Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 103 of 150 AGENDA ITEM #13.A.1. PETRO MARINE SERVICES A Petroleum Morketing mrd DIStribulIon Compony March 24, 2021 Kodiak Island Borough School District 722 Mill Bay Rd. Kodiak, AK 99615 Attn: Purchasing Department RE: KIBSD-FY22-03-Heatin Fuel RF Purchasing Department, Thank you for the opportunity to bid on KIBSD's Heating Fuel needs. Please find attached proposal documents. We understand from the KIBSD RFQ documents that you would Like your price to be based on the prior month Seattle oPIS rack. We respectfully propose to use an alternate pricing index —one that much more accurately represents our cost of product. We propose the following: 1) For Heating Fuel #1: a. OP IS West Coast Spot, Close Report, Pacific Northwest, Jet, Mean z) For Heating Fuel #2: a. OP 15 West Coast Spot, Close Report, Pacific Northwest, UL5 No. 2, Mean The index prices for the above 2 indexes, are included in these documents for the month of March 2021. Again, thank you for the opportunity to serve the KIBSD locations. Kind Regards, Jaime Flor 5 - K+_diA Termtnal Manager I Petra 49 Inc. Phone: 947.86.3421 - fax 907.486.6833 .L04 Marine Way, Kodiak, AK 99615 "Fine Fuels, Super 5ervice, Quality Lubricants" ¢�T RD '9RL� rf+vsan n7 Petro 49, Inc. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 104 of 150 AGENDA ITEM #13.A.1. KIBSD HIGHWAY FUEL BID Vendor Information Business Name: PETRO 49 INC. dba PETRO MARINE SERVICES Contact Name: JAIME FLORES Contact Phone Number: 907-486-3421 Contact FAX Number: 907-486-6833 Mailing Address: 104 MARINE WAY KODIAK, AK 99615 Location (Street address): SAME E-mail address: JAIMEFna PETRO49 COM Three (3) year contract pricing Base* _ $2.0892 + $0.0105 (tax) + $0.3848 (margin)= $2.4845 Price per gallon for Regular Base* =$1.9219 +.$.R.0105 (tax) +$0.3848 (margin) =$2.3172 Price per gallon for Diesel Base* = the averaged 6148 West'Coast.Suot PNW-Mean price per gallon for the month of March 20 i Si KODIAK TE INAL MANAGER Title Date Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 105 of 150 AGENDA ITEM #13.A.1. Date PNW Spot ULSD2 3/1/2021 $ 1.8592 3/2/2021 $ 1.8456 3/3/2021 $ 1.8707 3/4/2021 $ 1.9310 3/5/2021 $ 1.9840 3/6/2021 3/7/2021 3/8/2021 $ 1.9485 3/9/2021 $ 1.9423 3/10/2021 $ 1.9523 3/11/2021 $ 2.0044 3/12/2021 $ 2.0325 3/13/2021 3/14/2021 3/15/2021 $ 2.0089 3/16/2021 $ 1.9927 3!17/2021 $ 1.9611 3!18/2021 $ 1.8292 3/19/2021 $ 1.8761 3/20/2021 3/21!2021 3/22/2021 $ 1.8818 3/23/2021 $ 1.7989 3/24/2021 $ 1.8756 Avg $ 1.9219 Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 106 of 150 Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 106 of 150 AGENDA ITEM #13.A.1. Date PNW Spot RUL PNW Spot SUL Avg RUL & SUL 3/1/2021 $ 1.9279 $ 2.1179 $ 2.0229 3/2/2021 $ 1.9364 $ 2.1264 $ 2.0314 3/3/2021 $ 1.9468 $ 2.1368 $ 2.0418 3/4/2021 $ 1.9729 $ 2.1629 $ 2.0679 3/5/2021 $ 2.0547 $ 2.2447 $ 2.1497 3/6/2021 3/7/2021 3/8/2021 $ 2.0387 $ 2.2287 $ 2.1337 3/9/2021 $ 2.0402 $ 2.2302 $ 2.1352 3/10/2021 $ 2.0695 $ 2.2545 $ 2.1645 3/11/2021 $ 2.1230 $ 2.3130 $ 2.2180 3/12/2021 $ 2.1100 $ 2.3000 $ 2.2050 3/13/2021 3/14/2021 3/15/2021 $ 2.0921 $ 2.2821 $ 2.1871 3/16/2021 $ 2.0887 $ 2.2787 $ 2.1837 3/17/2021 $ 2.0321 $ 2.2221 $ 2.1271 3/18/2021 $ 1.9191 $ 2.1091 $ 2.0141 3/19/2021 $ 1.9031 $ 2.0431 $ 1.4481 3/20/2021 3/21/2021 3/22/2021 $ 1.8948 $ 2.0848 $ 1.4848 3/23/2021 $ 1.8164 $ 2.0064 $ 1.4114 3/24/2021 $ 1.9290 $ 2.1194 $ 2.0240 Avg $ 2.0892 Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 107 of 150 Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 107 of 150 AGENDA ITEM #13.A.1. West Coast 30 -Ray Average Snapshot 12 11 10 9 8 7 6 2122 313 3112 3121 ,s Angeles CARBOB.R Basis (Ctsigat) 10 B 8 4 2 2122 313 3112 3121 -10 -12 -14 -16 -18 2122 313 3112 3121 NYMEX REBOUND PUSHES WEST COAST PRICES HIGHER 03/24/21 - The prices of crude oil and refined product futures contracts are taking a breather heading into Wednesday evening, pulling back slightly in electronic trading after a session that saw all contracts soar significantly higher. Most contracts saw gains of 4% to 6% during the regular trading session, as buyers raced back in and erased the impact of Tuesday's price rout. The rally's impetus was the unusual news that a massive container ship had gotten wedged crossways in the Suez Canal, disrupting traffic in a crucial supply line for the petroleum trade between Europe and Asia_ Prices, which have been sliding for nearly two weeks now, are still off recent highs, but there are indications today's gains might hold once traffic resumes flow in the canal. The April contract for West Texas Intermediate crude oil gained $3A2, to $61.18/bbl during the regular trading session, a rise of about 6%. Gains for the May contract were $3.3B, to $61.161bbi. The May contract for Brent crude ended its session at $64.41/bb 1, an increase of $3.62, while June prices added $3.39, to $64,251bb1. Crude prices, however, were giving back about 30cts of their gains in electronic trading at about 4:30 p.m. ET. April RBOB saw gains that were even larger, shooting up 926cts, to $1.98901gal, a gain of about 4.9%. May prices added 9.16cts, to $1.98751gal. Both contracts, however, were about 80pts off their settlement price later Wednesday evening. ULSD futures saw the front -month contract tack on 7.67cts, to $1.82561ga1, or 4.4%, while May's gains were 7.63cts, to $1.82651gal. After-hours losses for both contracts are about 45pts. The news of the container ship's grounding overshadowed a bearish federal inventory report, which showed stocks of petroleum products rising during the week ending March 19. Crude oil inventories added 1.9 million bbl and are now 5% over seasonal averages after five consecutive weeks of inventory increases. (continued on Pape 3) New York Mercantile Exchange at Settlement WTI Crude Oil $fbbl Rf3OB Unleaded ctsl al ULs' 1} tial al L.A. 3.2.1 Crack 5 read' s• MAY 61.18 3.42 APR 198.90 9,26 APR 182.56 7,67 17,99 3.74 JUN 61.16 3.36 MAY 198.75 9.16 MAY 182.65 7.63 1 'Crack is based on midpainls for t .A, JUL 60.96 3.32 JUN 197.71 9.01 JUN 182.76 7,57 CARBoa Casoli no. CARD and A" Snapshot of 0PIS Mean West Coast Pram p I t Month S o! Pi eine Prices and Basis Differentials ctslgal LOS Angeles Ba Area Pael fe Northwest Physical Prices Basis Diff. Physical Prices Basis f7itf. Physical Prices I Basta Dirt. Product ULS No- 2 Mean 190.150 Change 6.130 Mean 7.500 Change 7550 Mean 190.650 Change 7.760 Mean 8.000 Change 0.000 Mean 187.560 Change 7.670 Mean 5.000 Change 0.000 CARR No. 2 19OA00 7.380 7.750 -0.250 190.550 7.760 8.000 0.000 -- - - -- -- Suh-oct Reg 205.900 9260 7.000 0.000 204.250 8.660 5,500 -0.500 192.900 11.260 -6.000 2.000 Sub -act Pro 218,400 9.260 19.500 0,000 220.750 8,660 22,000 -0.500 211,900 11.260 13.000 2,000 CARBOB-R'• 205,900 9.260 7.000 0.000 204,250 8.660 5,500 -0.500 192,900 11.260 -6,000 2.000 CARBCB-P• 218,400 9.260 19.500 0,000 220.750 8.660 22,000 -0,500 211,900 11,260 13.000 2.000 ET " 168.150 8.510 -14.500 0.750 168.150 8.510 -14.500 0.750 174.900 8.516 -7.750 0,750 JET-WTG AVG 168,150 8.510 -14.500 0.750 - -- -- - - B5 - _ _ _ _ _ _ - _ - _ 184.560 7,670 2.000 0.000 RBOB-R 215.400 9260 16.500 0.000 - - - -- - - •- -• - - - - - -' - -- RBOB-P 222.900 9.260 24,000 0.000 -- CARS RFG-R 207.110 8.130 -- 205.630 7.600 -- GARB RFG-P 218,360 0.130 Z 22OA80 7.600 -- -- - -- - FWI price display on page 2. Nolo: --LR. Jet Fu -149 JET-PipoUVt. Bay Area Jet Fuel is JET-Plpa, PNW CAR908•R Is SuboC mwr Reg IF 00 'MAN). FINW CAfta06-P IS Sub -arta na•Pfu [FQg 0811101 *Copy, 91A by Oil Pr*e inrormelian Smirne (OPIS) by IHS Markrt 2099 Gather Road 51h Fiow, RocimYe, Mt120850. Tho CBIS Waal Coast Spot Markel Report is pubbshW w0i businose Jay, OPTS dens not guararam the accuracy of those prices. Roproaixdon d 0115 report Wthput purmiyslun is prohmltud. To order capl9e or o llmlled copyright wan ar, contact OPTS Customer Servlrn of 699.301.2645 (U.s. muy1. It 305.284 2000 or onergyCsoplanai.wm. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 108 of 150 AGENDA ITEM #13.A.1. PETRO MARINE SERVICES A Petroleum Marketing and Distribution Company March 25, 2021 Kodiak Island Borough School District 722 Mill Bay Rd. Kodiak, AK 99615 Attn: Purchasing Department RF: IQ85ID-FY22-02-Highway Fuel RFQ Purchasing Department, Thank you for the opportunity to bid on KIBSD's Highway Diesel & Gasoline needs. Please find attached proposal documents. We understand from the K1 BSD RFQ documents that you would Oke your price to be based on the prior month Seattle OPIS rack. we respectfully propose to use an alternate pricing index —one that much more accurately represents our cost of product. We propose the following: 1) Far U LS Diesel #2: a. OP IS West Coast Spot, Close Report, Pacific Northwest, ULS No. 2, Mean 2) For Regular Gasoline: a. 50/50 average of: L 0PI5 West Coast Spot, Close Report, Pacific Northwest, Sub -Qct Reg, Mean ii, OPTS West Coast Spot, Close Report, Pacific Northwest, Sub -Oct Pre, Mean The index prices for the above 2 indexes, are included in these documents For the month of March 2021. Again, thank you for the opportunity to serve the KI BSD locations. Kind Regards, u`" � Jas res - Yodi k rerniinal Mainaf;er Petro 49 Inc. PIIofle- 9 7.486.3421 1 l=ax 9017.485.6833 104 Marine Way, Kodiak, AK 99615 "Fine Fuels, Super Service, Quality Lubricants" 4�T R,� 1] 11a590o GI Petro 49, Inc. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 109 of 150 AGENDA ITEM #13.A.1. KIBSD HIGHWAY AND HEATING FUEL RFP Response to Questions March 16, 2021 Heating Fuel RFQ: 1) Page 2, second paragraph - it states a contract will be awarded to the contractor submitting the lowest margin above the averaged OPIS Rack per gallon for the period of March 8 to April 6, 2021. a. That sounds to me like KIBSD would like a prior months OPIS Seattle average as your price basis. So the OPIS Seattle average for March 2021, would become the price basis for April 2021 deliveries to KIBSD — right? YES. b. I guess I am trying to understand how you want proposals by March 26, but you are including the OPIS Seattle average out to April 6, 2021. Shouldn't we use the average of March 1 thru 25, 2021? YES. 2) Page 2, 5th paragraph — it states, "the delivered price per gallon for the month of July 2021 shall be the averaged Seattle OPIS Rack price per gallon for the month of plus the contractor's margin." a. It seems that is not a complete sentence — meaning "averaged Seattle OPIS Rack price per gallon for the month of (Which Month) plus contractors margin" Please refer to the 41 paragraph example. 3) Page 4, you have shown KIBSD, KIB & Providence facilities, fuel type and gallons. I would like to confirm that the fuel type shown for each location will remain the same for the entire calendar year — meaning if it says "#1" than it is the expectation that #1 Heating Fuel will be delivered to that location year round? It can change depending on the seasonal variations. 4) Page 5, I don't see any reference to possible applicable Federal, State or Local taxes. Are you expecting a Delivered price per gallon excluding taxes? Please add taxes on a separate line on the bid sheet. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 110 of 150 AGENDA ITEM #13.A.1. Highway Fuel RFQ 1) Page 2, second paragraph - it states a contract will be awarded to the contractor submitting the lowest margin above the averaged OPIS Rack per gallon for the period of March 8 to April 6, 2021. a. That sounds to me like KIBSD would like a prior months OPIS Seattle average as your price basis. So the OPIS Seattle average for March 2021, would become the price basis for April 2021 deliveries to KIBSD — right? YES. b. I guess I am trying to understand how you want proposals by March 26, but you are including the OPIS Seattle average out to April 6, 2021. Shouldn't we use the average of March 1 thru 25, 2021? YES. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 111 of 150 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH SCHOOL DISTRICT 722 Mill Bay Road Kodiak, Alaska 99615 Phone: 907-486-7592 Fax: 907-481-6108 purchasing@kibsd.org KIBDS-FY22-02-HIGHWAY FUEL RFQ March 1, 2021 To whom it may concern: The Kodiak Island Borough School District (KIBSD), and the Kodiak Island Borough (KIB) request bids for the supply of "Highway Fuels" for the District's Motor Vehicle Fleet to include School Buses. A specification sheet is attached. * All prices must be as delivered. * Quotations must be received by 12 p.m. on March 26, 2021 at the KIBSD Shipping and Receiving Office, 722 Mill Bay Road, Kodiak, Alaska. They will be opened on March 26, 2021 at 2:00 p.m. in the KIBSD Business Department in room F145. * A Local vendor preference of up to 10% may be given to vendors maintaining offices in Kodiak if all other factors are equal. * The KIBSD reserves the right to reject any or all bids. * The KIBSD is an equal opportunity employer and encourages minority business enterprises to submit bids. Please mark your Bid envelope as follows: KIBDS-FY22-02-HIGHWAY FUEL RFQ Kodiak Island Borough School District 722 Mill Bay Road Kodiak AK, 99615 Attn: Purchasing Department Sincerely, 57eT&Wk9 Ferlene Fuentes Purchasing Supervisor Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 112 of 150 AGENDA ITEM #13.A.1. KIBSD/KIB HIGHWAY FUEL BID SPECIFICATION The Kodiak Island Borough School District (KIBSD) and the Kodiak Island Borough (KIB) are soliciting bids from qualified firms for the supply of "Highway Fuels" for the Districts Motor Vehicle Fleet to include School Buses, and KIB facilities and generators. The District shall award two (2) contracts, one for KIBSD Motor Vehicle Fuel and one for KIBSD Pupil Transportation Fuel, for the following: A three-year contract commencing July 1, 2021 and ending June 30, 2024 to the contractor submitting the lowest margin above the averaged Seattle OPIS rack price per gallon for the period commencing March 8 and ending April 6, 2021 for each gallon delivered or supplied to the KIBSD. The contractor's margin must remain firm for the term of the contract. Documented price fluctuations throughout the contract period may change the delivered price per gallon monthly in direct proportion the averaged daily Seattle OPIS rack price per gallon for the previous month. Documentation of these price fluctuations, the calculations and the resulting new price(s) per gallon shall be faxed or emailed to the KIBSD Maintenance Office by noon on the second business day of the month. Example: If the Vendor's cost was $1.00, plus $.10 tax, plus a $.18 margin ($1.28 per gal) and the averaged price change for the previous month was two cents per gallon, the price increase or decrease to KIBSD would increase ($1.30) or decrease ($1.26) two cents per gallon for the new month. The price per gallon for the month of July 2021 shall be the averaged Seattle OPIS rack price per gallon for the month of June 2021 plus any appropriate tax, (the District is exempt from most fuel taxes under Title 15 of the Alaska Administrative Code) plus the Vendors margin. All accounting and reporting shall at be separated into two (2) distinct contracts/accounts, one for KIBSD Motor Vehicle Fuel, one for KIBSD Pupil Transportation Fuel and KIB facilities fuel. Each account shall be further broke down by vehicle or facility. The Vendor's delivery location must allow for easy and safe access to the pumps by large motor vehicles (school buses). The KIBSD reserves the right to reject any or all bids. Please note that the following estimated annual quantities are for bid information only and are not to be interpreted as guaranteed deliverable quantities. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 113 of 150 AGENDA ITEM #13.A.1. KIBSD Motor Vehicle Fuel Estimate KIBSD Motor Vehicle Fuel 1 5,500 KIBSD Pupil Transportation Fuel 30,000 KIB Facilities Fuel Estimate Landfill and Women's Bay VFD 5,000 Generators at Bayside Fire, Women's Bay Fire and Chiniak Shelter Library Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 114 of 150 AGENDA ITEM #13.A.1. KIBSD HIGHWAY FUEL BID Vendor Information Business Name: Contact Name: Contact Phone Number: Contact FAX Number: Mailing Address: Location (Street address): E-mail address: Three (3) year contract pricing Base* _ + (tax) + (margin) = Price per gallon for Regular Base* = + (tax) + (margin) = Price per gallon for Diesel Base* = the averaged Seattle OPIS rack price per gallon for the month of March 2021. Signature Title Date Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 115 of 150 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH SCHOOL DISTRICT 722 Mill Bay Road Kodiak, Alaska 99615 Phone: 907-486-7592 Fax: 907-481-6108 purchasing@kibsd.org KIBSD-FY22-03-HEATING FUEL RFQ March 1, 2021 To whom it may concern: The Kodiak Island Borough School District (KIBSD), the Kodiak Island Borough (KIB) and Providence Kodiak request bids for the supply and delivery of #1 and #2 heating fuel to the road system schools, KIB facilities and Providence Kodiak and supply to non -road system schools. A specification sheet is attached. * All prices must be as delivered to the listed facilities. * Quotations must be received by 12 p.m. March 26, 2021 at the KIBSD Shipping and Receiving Office, 722 Mill Bay Road, Kodiak, Alaska. They will be opened March 26, 2021 at 2:05 p.m. in the K113SD Business Department in room F145. * A Local vendor preference of up to 10% may be given to vendors maintaining offices in Kodiak if all other factors are equal. * The KIBSD reserve the right to reject any or all bids. * The KIBSD, the KIB and Providence Kodiak are equal opportunity employers and encourage minority business enterprises to submit bids. Please mark your Bid envelope as follows: KIBSD-FY22-03-Heating Fuel RFQ Kodiak Island Borough School District 722 Mill Bay Road Kodiak AK, 99615 Attn: Purchasing Department Sincerely, Ferlene Fuentes Purchasing Supervisor Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 116 of 150 AGENDA ITEM #13.A.1. KIBSD/KIB FUEL BID SPECIFICATION The Kodiak Island Borough School District (KIBSD), the Kodiak Island Borough (KIB) and Providence Kodiak are soliciting bids from qualified firms for the supply and delivery of #1 and #2 heating fuel to the road system schools, KIB facilities, Providence Kodiak, and supply to non - road system schools - Each separate entity shall award: A three-year contract commencing July 1, 2021 and ending June 30, 2024 to the contractor submitting the lowest margin above the averaged Seattle OPIS rack price per gallon for the period commencing March 8 and ending April 6, 2021 for each gallon delivered or supplied to the KIBSD, KIB or Providence Kodiak. The contractor's margin must remain firm for the term of the contract. Documented price fluctuations throughout the contract period may change the delivered price per gallon monthly in direct proportion the average daily Seattle OPIS rack price per gallon for the previous month. Documentation of these price fluctuations, the calculations and the resulting new price(s) per gallon shall be faxed to the KIBSD Maintenance Office, the KIB Engineering and Facilities Office and Providence Kodiak by noon on the second business day of the month. Example: If the Vendor's cost was $1.00 plus a $.18 margin ($1.18 per gal) and the averaged price change for the previous month was two cents per gallon, the price increase or decrease to KIBSD, KIB or Providence Kodiak would increase ($1.20) or decrease ($1.16) of two cents per gallon for the new month. The delivered price per gallon for the month of July 2021 shall be the averaged Seattle OPIS rack price per gallon for the month of plus the contractor's margin. All accounting and reporting shall be separated into three distinct contracts/accounts, one for the KIBSD, one for the KIB and one for Providence Kodiak. The contractor's delivery system shall ensure adequate fuel levels be maintained at all times. Costs associated with deliveries made outside of normal working hours are to be borne by the successful contractor. The KIBSD reserves the right to reject any or all bids. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 117 of 150 AGENDA ITEM #13.A.1. PROTECTION OF PROPERTY AND SPILL PREVENTION: The contractor shall not damage or contaminate existing buildings, equipment, asphalt pavement, soil, and vegetation (such as trees, shrubs and grass) on the contracting agency's property. If the contractor damages or contaminates any such buildings, equipment, asphalt pavement, soil or vegetation, or other facilities, they shall replace the damaged items or repair the damage at no expense to the contracting agency and to the satisfaction of the contracting agency. Further, should the contractor fail or refuse to make such repairs or replacements, the contracting agency may have said repairs or replacement accomplished, and the contractor shall be liable for the cost thereof which may be deducted from the amounts due under this contract. The contractor shall take all measures as required by law to prevent petroleum, oil or lubricant (POL) spills (including, but not limited to, any spilling, leaking, pumping, pouring, emitting, emptying, or dumping into or onto any land or water). In the event the contractor spills any POL (including, but not limited to, gasoline, diesel fuel, fuel oil, lubrication oil, hydraulic oil or aviation fuel), the contractor shall be responsible for the containment, clean-up, and disposal of the POL spilled. Should the contractor fail or refuse to take the appropriate containment, clean- up, and disposal actions, the contracting agency may do so itself. The contractor shall reimburse the contracting agency for all expenses incurred including fines levied by appropriate agencies of federal or local governments. SPILL CLEAN-UP: The contractor will be responsible for all fuel spill(s), caused by their neg- ligence that may occur during transit or fueling operations. Contractors must immediately report spillage to the local Alaska Department of Environmental Conservation (DEC), and to the United States Coast Guard District Office (USCG), as required by law, and clean-up the spillage. Failure to do so will cause the contracting agency to take corrective action and charge the contractor for all related costs. COMPLIANCE: The contractor must comply with all federal, state, local and borough regulations, codes and laws; be liable for all required insurance, licenses, permits, and bonds; pay all applicable federal, state, local and borough taxes. Please note that the following estimated annual quantities are for bid information only and are not to be interpreted as guaranteed deliverable quantities. Weather conditions and building occupancy will determine actual consumption. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 118 of 150 AGENDA ITEM #13.A.1. KIBSD Facilities Chiniak School #1 3,000 East Elementary School #2 25,000 Kodiak High School #2 165,000 Kodiak Middle School #2 26,000 Kodiak Middle School Green houses #1 5,000 Main Elementary School #2 15,000 North Star Elementary School #2 16,500 Peterson Elementary School #2 17,000 Non -Road System Schools #1 15,000 KIBSD Estimated gallons #1 287,500 Old Business office #2 6,000 KIB Facilities Aux Building (6 10 Egan) #1 1,200 Baler Facility #1 4,000 Baler Facility 92 13,300 Bayside Fire Det #1 5,000 Borough Building #2 15,500 Cottage (720 Egan) 91 1,200 Chiniak Tsunami Shelter #1 500 Kodiak Fisheries Research Center #2 55,000 Kodiak Fisheries Apartments #2 12,000 Women's Bay Fire Dept #1 2,400 Old Business office #2 6,000 HIB Estimated gaRons 116,100 Providence Kodiak Facilities Providence Kodiak #2 120,000 Providence Kodiak #1 300 Providence Estimated gaRons 120,300 Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 119 of 150 AGENDA ITEM #13.A.1. KIBSD/KIB HEATING FUEL BID Vendor Information Business Name: Contact Name: Contact Phone Number: Contact FAX Number: Mailing Address: Location (Street address): E-mail address: Three (3) year contract pricing Base* = + (margin) = Delivered price per gallon for Town # 1 Base* = + (margin) = Delivered price per gallon for Town # 2 Base* = + (margin) = Price per gallon for non -road system schools Base* = The averaged Seattle OPIS rack price per gallon for the period commencing March 2021. Signature Title Date Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Ko... Page 120 of 150 AGENDA ITEM #13.6.1. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 3, 2021 ASSEMBLY REGULAR MEETING SUBJECT: Resolution No. FY2021-38 Rescinding Resolution No. FY2018-21 And Documenting The Kodiak Fisheries Work Group's Scope And Authority. ORIGINATOR: Bill Roberts RECOMMENDATION: Move to approve Resolution No. FY2021-38. DISCUSSION: During the Joint Work Session on March 3, 2021 it was discussed and decided to update the resolution for the Kodiak Fisheries Work Group to remove the Fisheries Analyst/Consultant and change the meeting requirement to allow for more flexibility during fishing seasons. The City of Kodiak adopted Resolution No. 2021-11 at their regular meeting on March 25, 2021. There has been confusion as to where this direction came from. Audio from the JWS on March 3 has been transcribed for clarification of the action taken by the City and the Borough Clerk. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Resolution No. FY2021-38 Rescinding Resolution No. FY2018-21 And Documen... Page 121 of 150 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 AGENDA ITEM #13.6.1. Introduced by: Borough Manager thru the Mayor Drafted by: Borough Manager Introduced on: Adopted on: KODIAK ISLAND BOROUGH RESOLUTION NO. FY2021-38 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING THE KODIAK FISHERIES WORK GROUP SCOPE AND AUTHORITY WHEREAS, it is in Kodiak's best interests for its City and Borough governments to be well informed regarding the potential impacts of state and federal fishery management actions on the Kodiak community; and WHEREAS, the Kodiak City Council and the Kodiak Island Borough Assembly have determined that a Kodiak Fisheries Work Group can provide valuable assistance to the City Council and Borough Assembly by identifying fishery management actions that could affect Kodiak. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: 1. Membership The Kodiak Fisheries Work Group (work group) shall be composed of two representatives from the Kodiak City Council and two representatives from the Kodiak Island Borough. 2. Organization The work group shall designate two co-chairs at the first meeting of the calendar year and hold at least ene meeting rn ,.,+hl., shall Held meet at least twice each calendar year. The co-chairs shall alternate presiding at the meetings. 3. Purpose, Scope, and Authority a. Focus on overall impacts to the community and maintenance and growth of revenue streams. b. Understand how various approaches will fundamentally impact fisheries and resources. c. Frame benchmarks and objectives as positive statements. d. Refrain from taking positions on allocation questions to the extent possible while understanding that many issues and decisions will have allocation implications. e. Focus on broad -scale program features unless specific program elements threaten the goals for management programs as referenced within Resolution No. 2013-10 of the Kodiak Island Borough. f 1 edioL Fbshorioo \A/nrk Gre up willreview the Ked -mak Fisheries Onolvo+/GGRS61I+on+ written monthly reports including background materials and analysis fGF fisheries issues 4. Administrative assistance Kodiak Island Borough, Alaska Resolution No. FY2021-38 Page 1 of 2 Resolution No. FY2021-38 Rescinding Resolution No. FY2018-21 And Documen... Page 122 of 150 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 AGENDA ITEM #13.6.1. The City and Borough Clerk's office staff shall: a. Furnish the work group with copies of all requested documents and other information necessary or reasonably related to the work group's functions; b. Provide the work group with supplies, meeting space, and secretarial assistance; c. Refer to the work group, for their discussion, all nonemergency matters within the scope of its powers and duties prior to presenting those matters to the council for action; and d. Transmit all recommendations and other communications from the work group to the Council and Assembly. Kodiak Fisheries Work Group will review the Kodiak Fisheries Analyst/Consultant written monthly reports including background materials and analysis for fisheries issues of importance to the community pursuant to the contractual report schedule. 5. Quorum The affirmative votes of three (3) work group members shall be required for a quorum and to build consensus of the work group. 6. Agenda The co-chairs shall determine items for the agenda. No business may be transacted nor any measure be considered that is not on the agenda. The clerk shall prepare an agenda and it shall be distributed to work group members, along with the meeting packet, one week prior to the regular meeting. 7. Meeting Recording The meeting shall be recorded and posted on the website. 8. Reporting Work group members who are unable to attend a meeting shall advise the staff clerk of the contemplated absence to maximize attendance and participation of members at these meetings. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS _ DAY OF _, 2021. KODIAK ISLAND BOROUGH William Roberts, Mayor VOTES: Ayes: Noes: Kodiak Island Borough, Alaska ATTEST: Alise L Rice, Borough Clerk Resolution No. FY2021-38 Page 2 of 2 Resolution No. FY2021-38 Rescinding Resolution No. FY2018-21 And Documen... Page 123 of 150 AGENDA ITEM #13.6.1. CITY OF KODIAK RESOLUTION NUMBER 2021-11 A JOINT RESOLUTION OF THE COUNCIL OF THE CITY OF KODIAK AND THE KODIAK ISLAND BOROUGH RESCINDING CITY RESOLUTION NO. 2018-02 AND DOCUMENTING THE KODIAK FISHERIES WORK GROUP'S SCOPE AND AU- THORITY WHEREAS, it is in Kodiak's best interest for its City and Borough governments to be well informed regarding the potential impacts of state and federal fishery management actions on the Kodiak community; and WHEREAS, the Kodiak City Council and the Kodiak Island Borough Assembly have de- termined that a Kodiak Fisheries Work Group can provide valuable assistance to the City Council and Borough Assembly by identifying fishery management actions that could affect Kodiak. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Kodiak, Alaska, that Resolution No. 2018-02 is hereby rescinded and the Kodiak Fisheries Work Group is re-es- tablished as follows: 1. Membership. The Kodiak Fisheries Work Group (work group) shall be composed of two rep- resentatives from the Kodiak City Council and two representatives from the Kodiak Island Borough. 2. Organization. The work group shall designate two co-chairs at the first meeting of the calen- dar year and shall meet at least twice each calendar year. The co-chairs shall alternate presiding at the meetings. 3. Purpose, Scope, and Authority. a. Focus on overall impacts to the community and maintenance and growth of revenue streams. b. Understand how various approaches will fundamentally impact fisheries and resources. c. Frame benchmarks and objectives as positive statements. d. Refrain from taking positions on allocation questions to the extent possible while under- standing that many issues and decisions will have allocation implications. e. Focus on broad -scale program features unless specific program elements threaten the goals for management programs as referenced within Resolution No. 2012-31 of the City of Kodiak. 4. Administrative assistance. The City and Borough Clerk's office staff shall: a. Furnish the work group with copies of all requested documents and other information nec- essary or reasonably related to the work group's functions; b. Provide the work group with supplies, meeting space, and secretarial assistance; Resolution No. 2021-11 Page 1 of 2 Resolution No. FY2021-38 Rescinding Resolution No. FY2018-21 And Documen... Page 124 of 150 AGENDA ITEM #13.6.1. c. Refer to the work group, for their discussion, all nonemergency matters within the scope of its powers and duties prior to presenting those matters to the council for action; and d. Transmit all recommendations and other communications from the work group to the Council and Assembly. 5. Consensus/Quorum. The affirmative votes of three (3) work group members shall be required for a quorum and to build consensus of the work group. Consensus shall be given at a public meeting of the work group. Work group members may participate telephonically in meetings, provided such partici- pation is allowed by the ordinances and rules of their respective governing bodies. 6. Agenda. The co-chairs shall determine items for the agenda. No business may be transacted nor any measure be considered that is not on the agenda. The clerk shall prepare an agenda and it shall be distributed to work group members, along with the meeting packet, one week prior to the regular meeting. 7. Meeting Recording. The meeting shall be recorded and posted on the website. S. Reporting. Work group members who are unable to attend a meeting shall advise the staff clerk of the contemplated absence to maximize attendance and participation of members at these meetings. Resolution No. 2021-11 Page 2 of 2 Resolution No. FY2021-38 Rescinding Resolution No. FY2018-21 And Documen... Page 125 of 150 AGENDA ITEM #13.6.1. 3/3/2021 City -Borough Joint Work Session Kodiak Fisheries Work Group Discussion *All timestamps are based on the video, posted online by KIB. KFGW CONVERSATION: 1:06:20 — 1:18:22 1:07:40 Council Member Whiddon suggests keeping KFWG but meeting sporadically in response to upcoming issues rather than monthly. 1:08:25 Assembly Member Kavanaugh states her hesitancy to reduce the number of meetings per year, but suggests eliminating sessions during the summer fishing season (mid-May/June thru September). 1:09:30 Assembly Member Kavanaugh comments that the analyst position has been unnecessary, and its elimination would be an appropriate cost-cutting measure. 1:11:00 Council Member Whiddon agrees, regarding the analyst position. 1:15:20 Mayor Roberts suggest moving forward with no action taken, continuing the KFWG. He states his intent to field members for appointment to the work group. 1:15:50 Assembly Member Kavanaugh reminds the mayor that assembly members have already been appointed to the committee for the year. 1:17:15 Mayor Branson requests Mayor Roberts give the city time to discuss their appointments to the council outside of the joint work session. 1:17:55 Mayor Roberts states his intention to leave this up to the KFWG members. Resolution No. FY2021-38 Rescinding Resolution No. FY2018-21 And Documen... Page 126 of 150 AGENDA ITEM #13.6.2. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 3, 2021 x ASSEMBLY REGULAR MEETING SUBJECT: Resolution No. FY2021-39 Authorization For The Borough Clerk To Dispose Of Certain Kodiak Island Borough Records. ORIGINATOR: Alise Rice RECOMMENDATION: Move to approve Resolution No. FY2021-39 and hold certain records requested for an extended period of time. DISCUSSION: On an annual basis the Clerk pulls records that have reached the end of the retention period. These records are reviewed by the Clerk, Department Directors, and the attorney for approval. Attached are the Department Directors permissions and the approval and recommendation letter from the attorney. A time extension has been requested for certain records. Currently the retention for agenda packets are 15 years, and the agenda itself is permanent. The Clerk's Office has had projects where we have had to go back and do research beyond 15 years. Because the supporting documentation in the packet had expired it was difficult to obtain important information. On the revised retention schedule (current project of the Clerk) a 20 year agenda packet retention is recommended. Kodiak Island Borough Code Title 2 Administration and Personnel, Chapter 2.40 Records Management KIBC 2.40.160 Disposal of records. A. Any records to be destroyed shall be reviewed and approved by the department head and clerk, and signed off by the attorney. B. The assembly, by resolution, shall authorize the disposal of the records to be destroyed. C. The resolution authorizing the disposal of records shall provide for the destruction of records of the borough which have been found not to be of historical interest nor to have a legal or administrative value; permanent but nonhistorical and have been microfilmed; or not of a historical, legal, or administrative value. Records may also be disposed of by returning them to the original owner. D. The clerk shall dispose of the records to be destroyed in a manner determined to be appropriate. E. Upon disposal, the clerk shall file in the clerk's office, a descriptive list of the records disposed of and microfilmed. [Ord. FY2010-02 §2, 2009].2.40.170 Micrographic program established. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Resolution No. FY2021-39 Authorization For The Borough Clerk To Dispose ... Page 127 of 150 AGENDA ITEM #13.6.2. KEENE & CURRALt A PAATr+CPSri1P or PRo FL55iorrAl ce)MbAN'r- ATTEDRNEY5 AT LAW H. CLAY KEENS CUPPALL orrrCC Pki-olmY. APEA COn7 Igo7I Gley keen��kBmnBCurr61l.CorT+ 540 W—rp STREET, SUPIL 3102 TELEPHONE Z2 rte.-41�I $C:OTT A.. ORAN P7-ERICH5EN KETCHIKAN. ALASKA 99961 rAC51MILE �25.05�6 s.6r badl-e riG F+S Bn�kae rlBourrall.Cgm Gt OF4�-pE+ r OUP:rRAC-L - r94a-2p16 May 24, 2021 Via Email: aricel@kodiakak.us Alise L. Rice, Borough Clerk Kodiak Island Borough Re: 2021 Records Destruction Bear Clerk Rice, In response to the request from your office. I have reviewed Resolution 2021-39 authorizing the destruction of certain listed records of the Kodiak Island Borough in accordance with Its records retention policies. My review was conducted for the purpose of satisfying the requirement in KIBC 2.40.160(A) that the Borough Attorney review and sign off on the records proposed to be destroyed. In particular, my review looked at whether the records described met the retention'schedule, and whether any of the listed records, despite being past the retention date, were records which should be retained for a longer period due to the need for access to the records for purposes of pending or threatened litigation or other legal purposes. After reviewing the list, I find that all except one of the listed records scheduled for destruction have reached the end of their respective retention period, and are not needed for any purposes in relation to pending or threatened litigation, or other legal purposes. The exception is the Engineering and Facilities records on the bottom of the first page. In the EF records "Recommendations, petitions, action taken, repairs complaints, construction as builts, etc." the retention schedule I have from 2020 indicates a 10 -year retention for roads trails and parks, and 5 -year retention for service area files. The disposal listing indicates "retire 1 year after project completion." This entry does not identify the retention period applicable, nor does it list the dates covered by the records. It may be that the particular records are more than the relevant 5 or 10 years old, but I cannot determine that based upon the description. None of these Files are required for pending litigation or other legal purposes. Therefore, I have no objections to these records being destroyed in accordance with Resolution 2021-39. However, I recommend that the EF file identified be reviewed to verify that the records to be destroyed have met the duration requirement in the retention schedule. Very truly, KEENE & CURRALL A Partnership of Professioggl Companies . A Scott A. Brandt -Erichsen mm%S1KndiA IaiRnA 8ant,ph 120.231 Al CJarkjRULmrtl [feylrut'11gn11.u11er In rrrrk dncr Resolution No. FY2021-39 Authorization For The Borough Clerk To Dispose ... Page 128 of 150 AGENDA ITEM #13.6.2. Kodiak Island Borough OFFICE of the CLERK 7101\1111 Bay Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 E-mail: clerks@kodiakak.us Memorandum DATE: Tuesday, May 18, 2021 TO: Seema Garoutte, FROM: Borough Clerk, Alise L. Rice SUBJECT: FY2020 Annual Records Destruction - AO - Assessor's Office Authorization For Destruction I, Seema Garoutte, have reviewed the list of records attached as well as the applicable portions of the Borough's current records retention schedule. To the best of my knowledge and and r -sanding th se records have met the retention requirement and can be destroyed. r� ��L z Seema Gare'utte eema Garoutte Date -OR- Request For Extension: I am requesting an extension for record series / record(s) Reason for requesting extension Anticipated date for destruction Seema Garoutte, Seema Garoutte Date Resolution No. FY2021-39 Authorization For The Borough Clerk To Dispose ... Page 129 of 150 AGENDA ITEM #13.6.2. Kodiak Island Borough OFFICE of the CLERK 110 N -fill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 E-mail: clerks@kodiakak.us Memorandum DATE: Tuesday, May 11, 2021 TO: Community Development Director, Erin Welty FROM: Borough Clerk, Alise L. Rice SUBJECT: Department Authorization Form - FY2021 Annual Records Destruction Authorization For Destruction I, Erin Welty, have reviewed the list of records attached as well as the applicable portions of the Borough's current records retention schedule. To the best of my knowledge and understanding, these records met the retention requirement and can be destro ed. "ak 5 1 1,� Erin Welty, Community Ddvlpment Director Date -OR- Request For Extension: I am requesting an extension for record series / record(s) Reason for requesting extension Anticipated date for destruction Erin Welty, Community Development Director Date Cp �) CO -0 Resolution No. FY2021-39 Authorization For The Borough Clerk To Dispose ... Page 130 of 150 AGENDA ITEM #13.6.2. Kodiak Island Borough OFFICE of the CLERK 710 Dull Bay Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 E-mail: clerks@kodiakak.us Memorandum DATE: Tuesday, May 11, 2021 TO: Community Development Director, Erin Welty FROM: Borough Clerk, Alise L. Rice SUBJECT: Department Authorization Form - FY2021 Annual Records Destruction Authorization For Destruction I, Erin Welty, have reviewed the list of records attached as welt as the applicable portions of the Borough's current records retention schedule. To the best of my knowledge and understanding, these records have met the retention requirement and can be destroyed. Erin Welty, Community Development Director Date S•I3 Request For Extension: I am requesting an extension for record series / record(s) 3 R Reason for requesting extension j Anticipated date for destruction V►a rl k lrgc _, . j r_tkvv7on Erin Welty, Community Dejapment Director Date Resolution No. FY2021-39 Authorization For The Borough Clerk To Dispose ... Page 131 of 150 AGENDA ITEM #13.6.2. Kodiak Island Borough OFFICE of the CLERK 710 i\till Bay* Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 E-mail: clerksCa-kodiakak.us Memorandum DATE: Tuesday, May 11, 2021 TO: Engineering/Facilities Department Director, Dave Conrad FROM: Borough Clerk, Alise L. Rice SUBJECT: Department Authorization Form - FY2021 Annual Records Destruction Authorization For Destruction I, Dave Conrad, have reviewed the list of records attached as well as the applicable portions of the Borough's current records retention schedule. To the best of my knowledge and understanding, these records have met the retention requirement and can be destroyed. Dave Conrad, Engineering/Facilities Department Director Date -OR- Request For Extension: I am requesting an extension for record series / record(s) LKy 78 Reason for requesting extension LJ�F_ Dei wu Q W I rl V0 �n Y91, c 5i A r- P1 Wof WAIN 9411.60WHOUT 0XIM, Anticipated date for destruction Dave Conrad, Engineering/Facilities Department Director Date Matt Gandel Tb� I Resolution No. FY2021-39 Authorization For The Borough Clerk To Dispose ... Page 132 of 150 AGENDA ITEM #13.6.2. Kodiak Island Borough OFFICE of the CLERK 710Nfill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9390 fax (907) 486-9391 E-mail: clerks@kodiakak.us Memorandum DATE: Tuesday, May 11, 2021 TO: Finance Department Director, Dora Cross FROM: Borough Clerk, Alise L. Rice SUBJECT: Department Authorization Form - FY2021 Annual Records Destruction Authorization For Destruction I, Dora Cross, have reviewed the list of records attached as well as the applicable portions of the Borough's current records retention schedule. To the best of my knowledge and understanding, these records have met the retention requirement and can be destroyed. Z&\,a �IZIZIII� 511(412-1 Dora Cross, Finance Department Director Date -OR- Request For Extension: I am requesting an extension for record series I record(s) Reason for requesting extension Anticipated date for destruction Dora Cross, Finance Department Director Date Resolution No. FY2021-39 Authorization For The Borough Clerk To Dispose ... Page 133 of 150 rF m 0 0 c o' z 0 v CD W 0 Cn Kodiak Island Borough Records Retention Schedule FY2020 Records Destruction KIBC = Kodiak Island Borough Code AO = Assessor's Office DP = Data Processing MG = Manager's Off. SR = State of Alaska Retention BC = Borough Clerk's Office EL = Elections OM = Mayor's Office AS = Alaska State Statute BF = Borough Fire Departments EF = Engineering and Facilities MA = Mayor's Office DC = Child Care Assist. Office FI = Finance PE = Personnel Man. CD = Community Development MH = Mental Health RM = Resource Man. Ord. 2006-04 = Ordinance No. FY2006-04 Adopted, 11/03/2005 ONSITE: = That specific Department 3 YRS = 3 Years in the specific Department R2018-26 = Resolution No. FY2018-26, Adopted 03/22/2018 CENTER: = Records Room 0 YRS = 0 Years in the Records Room TOTAL: = Retention 3 YRS = Total of 3 Year Retention R1995-01 = Resolution No. 1995-01 -Adopted 02/02/1995 R1995 -01A = Resolution No. 1995-01A - Adopted 06/15/1995 Electronic = Record is keep in electronic format R1995-01 B = Resolution No. 1995-01 B - Adopted 03/07/1996 Historical = Record is historical R1995 -01C = Resolution No. 1995-01C - Adopted 06/19/1997 Laserfiche = Borough Archival Software R1995 -01D = Resolution No. 1995-01D - Adopted 11/06/1997 Microfilm = Borough Archival Software R1995-01 E = Resolution No. 1995-01 E - Adopted 04/20/2020 PACS = Property Appraisal and Collections System R1995 -01F = Resolution No. 1995-01 F - Adopted 09/01/2005 Paper = Original Paper(s) R1995 -01H = Resolution No. 1995-01 H - Adopted 09/18/2014 Vital Record = Vital Record Assessor's Office - AO Series Format / Remarks/ KIB/State Code Title And Description Retention 2020 Fiscal Year To Be Destroyed AO -00 ASSESSING — GENERAL CORRESPONDENCE ONSITE: 3 YRS Electronic Includes correspondence, reports, studies, and other pertinent information on department functions, CENTER: 0 SR 1.111.2 conditions, and events of a routine nature. TOTAL: 3 YRS Destroy FY2017 and prior Added b R1995 01 H - Adopted FY2015 AO -03 Change of Address FORMS ONSITE: 3 YRS Change of address forms indicating a change in where notices, bills, or other correspondence regarding CENTER: 0 KIBC 3.35.070 taxation is received. Filed alphabetically by owner's last name. TOTAL: 3 YRS Destroy FY2017 and prior SR None Cited Amended by R1995-01 H - Adopted FY2015 AO -11 MARKET SALES PROGRAM RECORDS ONSITE: 6 YRS Retention was amended to 6 Years in FY2015 No KIBC None Includes property acquisition questionnaires and market sales program information. This CENTER: 0 records up for des. until FY2022 cited retention includes appraisals contracted by the borough. TOTAL: 6 YRS SR 15.10 Added By R1995-01 H - Adopted FY2015 AO -12 NOTICES OF ASSESSMENT ONSITE: 6 YRS PACS only Real and personal assessment notices (PACS), including undeliverable (paper). CENTER: 0 KIBC 3.35.040 TOTAL: 6 YRS Retention was amended to 6 Years in FY2015 No SR 15.2 Added by R1995-01 H - Adopted FY2015 records up for des. until FY2022 Page 1 of 12 TI O m 07 O O c cn 0 0 0 U O Cn m Borough Clerk - BC Series Format / Remarks/ KIBIState Code Title And Description Retention 2020 Fiscal Year To Be Destroyed BC -01 BOROUGH CLERK'S OFFICE — GENERAL CORRESPONDENCE Assembly and clerk's office incoming and outgoing correspondence of a general nature. ONSITE: 3 YRS KIBC None CENTER: 0 cited Amended by R1995-01 H - Adopted FY2015 TOTAL: 3 YRS FY2017 and prior BC -02 GENERAL APPEALS Records related to appeals submitted to the Borough Assembly on issues other than land use concerns KIBC 15.45 and permits, i.e., Building Code Board of Appeals to the Assembly. ONSITE: 2 YRS FY2010 and prior SR None CENTER: 8 YRS Cited Amended by R1995-01 H - Adopted FY2015 TOTAL: 10 YR Retention period starts after final decision is adopted. BC -03 LAND USE APPEALS KIBC 16.90, Appeals from approvals, denials, or conditions of land use permits i.e., variances, use permits, zoning 17.225 issues, subdivisions, etc., i.e., Appeals to the Assembly/Board of Adjustment. ONSITE: 1 MO Retention period starts after findings of fact are SR None CENTER: 0 adopted. Transfer file to Com/Dev. for Cited Amended by R1995-01 H - Adopted FY2015 TOTAL: 1 MO permanent retention. PACKET Laserfiche ONSITE: 2 YRS CENTER: 15 YR ASSEMBLY AGENDAS AND PACKETS TOTAL: 15 YR FY2005 and prior Regular meeting, special meeting, work session, and joint work session packets containing backup BC -05 correspondence and reports distributed to assembly members at assembly meetings. Includes agendas, AGENDA Microfilm roll call sheets, sign -in sheets, public hearing documentation, and guidelines. Agendas are permanent ONSITE: 2 YR Laserfiche KIBC 2.30 CENTER: P SR 2.1; 2.2 Amended by R1995-01 H - Adopted FY2015 TOTAL: P Permanent CONTRACTS GENTS/M Contracts, agreements, and leases between KIB and vendor. Contract file includes change orders and ONSITE: 2 YR insurance certificates as required by agreement. General (GEN), Service, and/or Maintenance (S/M) CENTER: 10 YR contracts are kept for 10 years after completion of the project or contract. TOTAL: 12 YR LaserficheNital record Retention begins after contract completion date. BC -15 Capital Project (CP) or Facilities (FAC) contracts are kept permanently to cover any applicable CPIFAC warranties that are associated with the contract. ONSITE: 2 YR Permanent KIBC 3.30 CENTER: P SR 5.2 Amended by R1995-01 H - Adopted FY2015 TOTAL: P Clerk's office retains original or copies of signed contracts. PUBLIC HEARING RECORDS GENERAL Public hearing notices and responses regarding rezones and appeals and other general matters. ONSITE: 2 YRS General public hearing records shall be retained by the Clerk's office. CENTER: 8 YR Backup documentation shall remain part of the TOTAL: 15 YR agenda packets. REZONES/ BC -25 APPEALS ONSITE: 1 MO One (1) month after completion of assembly KIBC 16.90 CENTER: 0 action, transfer file to Community Development SR 2.2 Amended by R1995-01 H - Adopted FY2015 TOTAL: 1 MO for permanent retention. BC -43 STATE LICENSES, LIQUOR AND MARIJUANA ONSITE: 2 YRS Electronic KIBC 5.01 & Liquor license and marijuana applications and back-up information. This series documents the CENTER: 4 YRS 5.02 processing of liquor and marijuana licenses in cooperation with the Alcohol and Marijuana Control Office. TOTAL: 6 YRS FY2014 and prior Page 2 of 12 cD O c 0 Z O O m 00 0 O c cn 0 rD 0 0 U' O Cn CD SR 14.1 Amended by R2018-26 - Adopted FY2018 BC -51 LICENSES, GAMES ONSITE: 2 YRS KIBC None Games of Chance and Skill permit applications. CENTER: 4 YRS SR 14.1 TOTAL: 6 YRS FY2014 and prior BC -56 PETITIONS KIBC None For initiatives, referenda, and recall filed by private citizens or groups. ONSITE: 6 YRS SR 2.3 CENTER: 0 AS 29.6 Amended by R1995-01 H - Adopted FY2014 TOTAL: 6 YRS FY2014 and prior BC -68 BOARDS, COMMITTEES, AND COMMISSIONS AUDIO (Including AD-HOC) Audio recordings of regular and special meetings held by boards, commissions, and committees of the FY2015 and prior KIBC 2.100; Borough. ONSITE: 5 YRS 4.15 CENTER: 0 Boards, etc. specifically staffed by other Borough departments will retain audio according to specified retention SR 2.1 Added by R1995-01 H - Adopted FY2014 TOTAL: 5 YRS schedules. BC -69 BOARDS COMMITTEES, AND COMMISSIONS (Including AD-HOC) Board members applications, affirmations, acknowledgements, notices of appointments, resignations, KIBC 2.100; and correspondence. Includes all service area boards. ONSITE: 2 YRS 4.15 CENTER: 3 YRS SR 2.1 Added by R1995-01 H - Adopted FY2014 TOTAL: 5 YRS FY2015 and prior BC -70 BOROUGH NEWSLETTER A printed report published after regular or special meetings reporting on agenda items. KIBC None ONSITE: 5 YRS Electronic/Laserfiche cited CENTER: 0 SR 2.1 1 Added by R1995-01 H - Adopted FY2014 TOTAL: 5 YRS FY2015 and prior BC -71 LOBBYIST Lobbyist employer activities, reports of activities to APOC. KIBC None File includes copies of contract, APOC quarterly reports, and status reports. ONSITE: 2 YRS Electronic cited CENTER: 4 YRS SR None cited Added by R1995-01 H - Adopted FY2014 TOTAL: 6 YRS FY2014 and prior Borough Fire Departments -BF Series Title And Description Retention Format I Remarks/ KIB/State Code 2020 Fiscal Year To Be Destroyed BF -01 CORRESPONDENCE FILES ONSITE - 2 YRS CENTER — 5 YRS KIBC 2.35 Correspondence related to fire administration comments. TOTAL 7 — YRS FY2014 and prior BF -03 VOLUNTEER PERSONNEL RECORDS ONSITE —10 YRS Personnel jackets containing records relating to fire personnel history. CENTER — 0 KIBC 2.12 Retention period begins after termination of participation. Confidential TOTAL —10 YRS FY2010 and prior BF -06 FIRE TRAINING FILES ONSITE — 2 YRS Training records, fire prevention programs, and weekly drill rosters (copy these drill rosters to CENTER — 8 YRS KIBC 2.35.020 personnel assistant). Individual employee training should also be documented in personnel records. TOTAL —10 YRS FY2010 and prior BF -07 EQUIPMENT INSPECTION REPORTS ONSITE — 2 YRS CENTER -0 KIBC 2.35.050 Hose tests. TOTAL — 2 YRS FY2018 and prior Page 3 of 12 cD O c 0 Z O TI O m W O 0 c cn 0 0 0 U) O Cn m BF -10 FIRE PROTECTION AGREEMENTS ONSITE — 2 YRS Signed mutual aid agreements with other agencies. Originals are kept in the Clerk's office. CENTER — 5 YRS KIBC 2.35.060 Retention begins upon termination of the agreements. TOTAL — 7 YRS FY2013 and prior BF -11 WOMENS BAY SERVICE DISTRICT ONSITE — 2 YRS Agendas, board member rosters and copies of minutes from Womens Bay service district CENTER —13 YR KIBC 4.50 meetings. Originals are kept in the Borough Clerk's office. TOTAL —15 YRS FY2005 and prior PARENT FILES Childcare family eligibility files, assigned numbers by child care office, for personal family DC -01 information, demographics and financial eligibility. Series DC -05, childcare provider ONSITE — 2 YRS authorizations are included in terminated files. Retention begins at termination of eligibility; retain CENTER — 5 YRS FY2013 and prior 19 AAC 65.091 index of numerical assignments. TOTAL — 7 YRS confidential DC -03 FINANCIAL REPORTING ONSITE — 2 YRS CENTER — 5 YRS 19 AAC 65.131 Attendance and billing reports of child care providers. File by fiscal year. TOTAL — 7 YRS FY2013 and prior DC -04 GRANT ADMINISTRATION FILES ONSITE — 2 YRS 19 AAC 65.061 Grant receipt, applications, budgets, project narrative, plans of work, progress reports, records of CENTER— 5 YRS KIBC 3.12.030 matching or in-kind contributions, and correspondence. File by fiscal year, retention starts at close of grant funds. TOTAL — 7 YRS FY2013 and prior DC -05 CHILD CARE PROVIDER AUTHORIZATIONS Written agreement signed by the grantee, provider, and parent or guardian identifying the children, hours and days of care provided, a description of the care, the provider that will deliver care, the ONSITE — ACT period of time for which the agreement is effective, the percent of subsidy for which the parent or FY2013 and prior 19 AAC 65.101 guardian is eligible and maximum monthly subsidy per child. Filed by fiscal year when terminated; enclose CENTER — 7 YR with DC -01 records. TOTAL — 7 YRS confidential DC -07 STATISTICAL CHILD CARE PROVIDER REPORTS ONSITE — 2 YRS Financial support records for grants: may include work papers, spreadsheets, summaries, and CENTER— 5 YRS 19 AAC 65.121 other data reflecting expenditure of grant funds. File by fiscal year. TOTAL — 7 YRS FY2013 and prior DC -08 PROVIDER FILES ONSITE — 2 YRS Rate sheets, other child care charges, hours of operation, policies, business license, childcare CENTER — 5 YRS 19 AAC 65.181 license, correspondence with providers. Retention begins when provider terminates. TOTAL — 7 YRS FY2013 and prior DC -09 WAIT LIST ONSITE — 2 YRS FY2013 and prior A prioritized list of eligible families maintained when there is insufficient funding or providers. CENTER — 5 YRS 19 AAC 65.111 Pure annually. File with DC -04, grant administration, at end of fiscal year. TOTAL — 7 YRS confidential Community Development - CD Series Format 1 Remarks/ KIB/State Code Title And Description Retention 2020 Fiscal Year To Be Destroyed COMMUNITY DEVELOPMENT — GENERAL CORRESPONDENCE CD -01 Correspondence files related to departmental administration of a routine nature: Budget work files, inter -department memos. Subject to annual administrative review and purge. ONSITE: 3 YRS Electronic KIBC 2.80 CENTER: 0 SR 1.1; 1.2 Amended by R1995-01 H - Adopted FY2014 TOTAL: 3 YRS FY2017 and prior PROJECT FILES Project files related to projects or matters not related to property records. Subject to annual CD -02 administrative review for completion and historical value for transfer to the Records Center or to CD -12 Library. ONSITE: Electronic KIBC None cited CENTER: A+2YR 13YRS SR None cited Amended by R1995-01 H - Adopted FY2014 TOTAL: 15 YRS FY2005 and prior CD -04 MINUTES AND AUDIO RECORDINGS OF COMMITTEE MEETINGS ONSITE: 5 YRS FY2015 and prior Page 4 of 12 TI O m 00 O O c cn 0 0 0 U O Cn CD Page 5 of 12 Meeting minutes and audio recordings of committee meetings. CENTER: 0 KIBC None cited TOTAL: 5 YRS Original signed minutes are retained by the Borough Clerk's SR 12.1 Amended by R1995-01 H - Adopted FY2014 office. COASTAL ZONE MANAGEMENT AND OUTER CONTINENTAL SHELF CD -06 Coastal Zone Management and Outer Continental Shelf correspondence related to coastal management and outer continental shelf issues. Grant and legislative backup files. ONSITE: A+2 3 YRS FY2015 and prior KIBC None Cited CENTER: A+5 YRS Retention period starts after project completed. Historical - SR 12.7 Amended by R1995-01 H - Adopted FY2014 TOTAL: This record series is currently inactive. CD -10 PLANNING AND ZONING COMMISSION AGENDA PACKETS Agendas, public hearing records, and items presented to the commission for action. ONSITE: 2 YRS Electronic/Laserfiche KIBC 2.105 CENTER: 13 YR SR 12.1 Amended by R1995-01 H - Adopted FY2014 TOTAL: 15 YR FY2005 and prior TITLES 6,8, 10, AND 15 ADMINISTRATION Correspondence, reports, ownership files related to animal control issues, junk removal, including CD -11 vehicles, solid waste and litter control, and building official administration. ONSITE: 2 YRS Electronic CENTER: 4 YRS KIBC 10.10 Amended by R1995-01 H - Adopted FY2014 TOTAL: 6 YRS FY2014 and prior LIBRARY CD -12 Studies and surveys generated by Kodiak Island Borough and other jurisdictions. (Functions as Review for historical value. reference library.) Includes administrative decisions/determinations not related to property files. ONSITE: ACTIVE KIBC None cited CENTER: 0 Retain ACTIVE until obsolete, superseded, or SR 1.4 Amended by R1995-01 H - Adopted FY2014 TOTAL: ACTIVE administrative need is met. PARKS AND RECREATION COMMITTEE AGENDA PACKETS Agenda packets, rosters and correspondence relating to Borough recreational activities. This Electronic/Laserfiche CD -23 includes advisory boards. ONSITE: 2 YRS FY2005 and prior KIBC 2.120 CENTER: 13 YRS Original signed minutes are retained by the Borough Clerk's SR 2.1 Amended by R1995-01 H - Adopted FY2014 TOTAL: 15 YRS office. Data Processing - DP Series Format 1 Remarks/ KIB/State Code Title And Description Retention 2020 Fiscal Year To Be Destroyed DP -01 ADMINISTRATIVE SUBJECT FILES ONSITE — 3 YRS Correspondence and reports related to data processing administration. CENTER — 0 KIBC 2.33 TOTAL — 3 YRS FY2017 and prior DP -04 DATA PROCESSING STEERING COMMITTEE ONSITE — 2 YRS Committee meeting minutes and agenda packets. Clerk's office will keep official copy of data CENTER —13 YRS KIBC 2.33 processing steering committee meeting minutes. TOTAL —15 YRS FY2005 and prior DP -06 DATA PROCESSING SYSTEM AND PROGRAM DOCUMENTATION ONSITE -1 YR Back-up the design, operations, and maintenance of EDP systems or software. Retention begins CENTER - 2 YRS KIBC 2.33 1 after a particular system is abandoned. TOTAL - 3 YRS FY2017 and prior DP -08 ONSITE - 3 YRS DATA PROCESSING TRAINING CENTER -0 KIBC 2.33 Curriculum and log of DP classes held. Copy of class attendees in personnel files. TOTAL - 3 YRS I FY2017 and prior Elections - EL Series Format 1 Remarks/ KIB/State Code Title And Description Retention 2020 Fiscal Year To Be Destroyed Page 5 of 12 TI O m 00 O O c cn 0 0 0 U O 07 m EL -02 ONSITE: 4 YRS KIBC 7.40.020 CERTIFICATES OF ELECTION CENTER: 0 SR 8.2 Copies of election certificates presented to candidates upon verification of election. TOTAL: 4 YRS FY2016 and prior EL -04 ELECTION REGISTERS AND TALLY BOOKS Consists of the following registers: precinct, final voting, questioned voter, personal KIBC 7.30 representative, and absentee voter. ONSITE: 4 YRS SR EL -4 CENTER: 0 AS 15.15.470 Amended by R1995-01 H - Adopted FY2014 TOTAL: 4 YRS FY2016 and prior EL -05 ONSITE: 1 YR FY2019 ELECTION CONTEST CENTER: 0 KIBC 7.40 Contested election data. TOTAL: 1 YR Retain 1 year after election is certified. EL -07 DECLARATIONS OF CANDIDACY Declarations executed under oath, applications including name, mailing address, office declared, KIBC 7.20 residency length, etc. ONSITE: 4 YRS SR EL -7 CENTER: 0 AS 15.25.030 Amended by R1995-01 H - Adopted FY2014 TOTAL: 4 YRS FY2016 and prior EL -08 FINANCIAL DISCLOSURE STATEMENTS Alaska Public Offices Commission (APOC) financial disclosure reports. ONSITE: 6 YRS Electronic KIBC 7.20 CENTER: 0 SR EL -8.8 Amended by R1995-01 H - Adopted FY2014 TOTAL: 6 YRS FY2014 and prior SPECIAL REQUEST AFFIDAVITS EL -09 Voters requiring or requesting action or special accommodation during an election documentation. ONSITE: 4 YRS KIBC None cited CENTER: 0 SR EL -9 Amended by R1995-01 H - Adopted FY2014 TOTAL: 4 YRS FY2016 and prior EL -10 XREF RECOUNT PETITIONS ONSITE: 4 YRS KIBC 7.40 Candidate requests for recount of individual machine or ballot tallies. Includes candidates' reason CENTER: 0 SR EL -10 for request. TOTAL: 4 YRS FY2016 and prior EL -11 CANDIDATE LISTS ONSITE: 4 YRS KIBC 7.20.030 Lists of candidates. Data includes name and address of candidate, order in which they will CENTER: 0 SR EL -11 appear on the ballot, office sought, and term of office. TOTAL: 4 YRS FY2016 and prior CANDIDATE WITHDRAWALS EL -12 Candidate statement concerning reason for withdrawal. ONSITE: 4 YRS KIBC 7.20.030 CENTER: 0 SR EL -12 Amended by R1995-01 H - Adopted FY2014 TOTAL: 4 YRS FY2016 and prior ELECTION OFFICIAL'S RECORDS May consist of recruitment materials, interest letters, training notes, acceptance forms, oaths, EL -13 mileage reimbursement requests, and election workers' payment requests. Includes absentee voting official's documentation. ONSITE: 4 YRS KIBC 7.30.030 CENTER: 0 SR EL -13 Amended by R1995-01 H - Adopted FY2014 TOTAL: 4 YRS FY2016 and prior Page 6 of 12 rF TI O m G7 O O C: QQ 0 m 0 0 U O U) CD v CD 0 O Cn O Page 7 of 12 CAMPAIGN DISCLOSURE Documentation where municipalities must report to APOC when money is spent on information campaigns. ONSITE: 6 YRS EL -15 CENTER: 0 FY2014 and prior SR EL -15 Amended by R1995-01 H - Adopted FY2014 TOTAL: 6 YRS Engineering And Facilities - EF Series Title And Description Retention Format 1 Remarks/ KIB/State Code 2020 Fiscal Year To Be Destroyed EF -00 ENGINEERING FACILITIES DEPARTMENT — GENERAL CORRESPONDENCE SR 1.111.2 Status reports, logs, and internal departmental business of a routine nature. ONSITE: 3 YRS CENTER: 0 FY2017 and prior Added by R1995-01 H - Adopted FY2014 TOTAL: 3 YRS EF -01 HEALTH AND SAFETY Laserfiche/Microfilm KIBC None cited Internal Borough safety meeting notes, training records, inspections, safety violations and SR 2.1 corrections, sign -in sheets, meeting backup documentation for compliance with insurance program requirements. ONSITE: 7 YRS FY2013 and prior CENTER: 0 Amended by R1995-01 H - Adopted FY2014 TOTAL: 7 YRS EF -03 ROADS, TRAILS, AND PARKS ONSITE: 10 YRS Recommendations, petitions, action taken, repairs, complaints, construction as-builts, on Borough CENTER: 0 KIBC 3.30; 3.65 roads not within service areas, trails, and parks. etc. TOTAL: 10 YRS FY2010 and prior SR None Cited Amended by R1995-01 H - Adopted FY2014 SERVICE AREA FILES Electronic Recommendations, petitions, action taken, repairs, complaints, construction as-builts, on Borough roads within service areas. Includes board correspondence and copies of service area road FY2015 and prior EF -05 maintenance working documents. Service Areas include Bay View Road Service Area, Fire Protection Area No. 1, Monashka Bay Road Service Area, Service Area No. 1, Womens Bay Road KIBC 4.10; 4.15 Service Area, and any other established service or protection areas. ONSITE: 2 YRS SR 2.1 CENTER: 3 YRS Borough Clerk's office retains original minutes and contracts. Amended by R1995-01 H - Adopted FY2014 TOTAL: 5 YRS Cassette tapes converted to digital audio recordings EF -08 SOLID WASTE DISPOSAL 1 YR Scale reports. ONSITE: 4 YRS KIBC 8.25 CENTER: 5 YRS SR 13.18113.19 Amended by R1995-01 H - Adopted FY2014 TOTAL: FY2015 and prior EF -09 RECYCLING PROGRAMS Reports, activities, and feasibility studies. ONSITE: 3 YRS KIBC None cited CENTER: 0 SR 13.32 Amended by R1995-01 H - Adopted FY2014 TOTAL: 3 YRS FY2017 and prior ARCHITECTURALIENGINEERING REVIEW BOARD MEETING PACKETS AND AUDIO Laserfiche/Microfilm RECORDINGS EF -12 Agendas, meeting packets containing backup correspondence and reports related to business of FY2015 and prior the board, roll call sheets or attendance records, sign -in sheets, audio recordings, and copies of ONSITE: 2 YRS KIBC 2.125 minutes. Includes board correspondence. CENTER: 3 YRS SR 2.1 TOTAL: 5 YRS Borough Clerk's office retains original minutes. Page 7 of 12 (D U) O c 0 Z O TI O (D Ca O 0 c cn 0 0 0 U) O Cn (D Page 8 of 12 Amended by R1995-01 H - Adopted FY2014 EF -14 VEHICLES, MUNICIPAL FY2018 and prior Vehicle records. ONSITE: C + 2 YR Dispose of files after vehicles are sold or transferred. KIBC 3.30 CENTER: 0 See State Retention regarding Claim Files for SR 1.9 Amended by R1995-01 H - Adopted FY2014 TOTAL: C + 2 YR accident/litigation. OSHA REPORTS LaserfichelMicrofilm Contains only (i.e., 300, 301, 300A) summary accident reports as required by OSHA to be retained EF -16 for five years. Accident records are CONFIDENTIAL and shall be retained within EF -17. ONSITE: 5 YRS FY2015 and prior CENTER: 0 29 CFR 1903.33 Added by R1995-01 H - Adopted FY2014 TOTAL: 5 YRS confidential accident records OSHA PLANS, RECORDS, AND REPORTS Accident and incident reports and training records retain for total retention period. LaserfichelMicrofilm Accident Prevention Programs, training modules, and Right to Know retain ACTIVE until obsolete, or superseded. Any accident records containing employee information are considered FY2000 and prior EF -17 CONFIDENTIAL and shall be transferred to the Human Resource Officer for inclusion in Personnel Medical History file. ONSITE: 5 YRS KIBC None Cited CENTER: 45 YRS confidential(accident records) SR None Cited Added by R1995-01 H - Adopted FY2014 TOTAL: 50 YRS UNDERGROUND STORAGE TANK RECORDS Document registration and State Certification. Retain maintenance and repair history for the life of EF -18 the tank plus 6 years. Retain current registration and certification for 6 years. Corrective action documents are permanently retained under EF -21 DEC Reports. ONSITE: CUR KIBC None Cited CENTER: 6 YRS SR 13.20 Added by R1995-01 H - Adopted FY2014 TOTAL: 6 YRS FY2014 and prior SOLID WASTE ADVISORY BOARD MEETING PACKETS AND AUDIO RECORDINGS Agendas, meeting packets containing backup correspondence and reports related to business of the board, roll call sheets or attendance records, sign -in sheets, audio recordings, and copies of FY2015 and prior EF -19 minutes. Includes board correspondence. Includes any ad-hoc subcommittees that may be established in association with the Solid Waste Advisory Board's duties. ONSITE: 2 YRS KIBC 2.145 CENTER: 3 YRS SR 2.1 Added by R1995-01 H - Adopted FY2014 TOTAL: 5 YRS Borough Clerk's office retains original minutes. UNADOPTED PROJECT FILES Recommendations, petitions, action taken, repairs, complaints, construction as-builts, etc., for EF -23 projects prior to official adoption. Un -adopted projects with no action retain on-site 10 years. Adopted project becomes EF -06. ONSITE: 10 YRS LaserfichelMicrofilm KIBC 3.30; 3.65 CENTER: 0 SR None Cited Added by R1995-01 H - Adopted FY2014 TOTAL: 10 YRS FY2010 and prior SERVICE AREA BOARDS MEETING PACKETS AND AUDIO RECORDINGS Agendas, meeting packets containing backup correspondence and reports related to service areas and business of the board, roll call sheets or attendance records, sign -in sheets, public hearing EF -24 documentation, audio recordings, and copies of minutes. Includes board correspondence and FY2015 and prior copies of service area road maintenance contracts. Service Areas include Bay View Road Service ONSITE: 2 YRS KIBC 4.10; 4.15 Area, Fire Protection Area No. 1, Monashka Bay Road Service Area, Service Area No. 1, Womens CENTER: 3 YRS Borough Clerk's office retains original minutes. SR 2.1 Bay Road Service Area, and any other established service or protection areas. TOTAL: 5 YRS I WBSA files are maintained at Womens Bay Fire Hall Page 8 of 12 rF TI O m W O O C: rQ C7 m 0 0 C O 07 CD N CD N O Cn 0 Page 9 of 12 Added by R1995-01 H - Adopted FY2014 Finance - FI Series Format 1 Remarks/ KIB/State Code Title And Description Retention 2020 Fiscal Year To Be Destroyed ACCOUNTING REPORTS/ACCOUNTS PAYABLE -CPO REPORTS FI -01 Annual report of cash receipts -detailed register, cash in bank report, revenue report, detailed ONSITE - 3 YRS statement of expenditures, summary of expenditures - specify fund. At the time, this report is run CENTER - P Permanent KIBC 3.16 it will be saved to tape and the tape transferred to the records center for conversion to microform TOTAL - P for permanent and off-site storage. FI -03 BUDGET PROCESSING ONSITE - 2 YR Budget worksheet - revenue, budget worksheet -expenditure, current budget -revenue, current CENTER - 0 YR KIBC 3.01.02 budget expenditure. IAW Alaska State archivesguidelines.) TOTAL - 2 YRS FY2018 and prior FI -05 SHORT REPORTS — CPO REPORTS ONSITE -1 YR CPO reports not named elsewhere in the schedule generated for temporary internal use. These CENTER- 1 YR KIBC 3.08 records have no retention value. TOTAL - 2 YRS FY2018 and prior FI -06 JOURNAL VOUCHERS - ACCOUNTING REPORTS ONSITE - 1 YR CENTER -6YRS KIBC 3.00 TOTAL - 7 YRS FY2013 and prior FI -07 PROPERTY TAX ACCOUNTING ONSITE - 1 YR Tax billing, payments, adjustments, and interest and penalties calculations. Monthly reports. CENTER - 6 YRS KIBC 3.20 Amended by R1995-01 C - Adopted FY1997 TOTAL - 7 YRS FY2013 and prior FI -09 PROPERTY TAX - TAX FORECLOSURE ONSITE -1 YR Monthly reports CENTER - 9 YRS KIBC 3.20 Amended by R1995-01 C -Adopted FY1997 TOTAL - 10 YRS FY2010 and prior FI -11 UTILITY MONTHLY REPORTS ONSITE - 1 YR Master list by account number; payment and adjust; billing register; account recd. Aging; penalty CENTER - 6 YRS KIBC 13.00 list; deposits recd. monthly reports bound together. TOTAL - 7 YRS FY2013 and prior FI -13 ACCOUNTS PAYABLE ONSITE -1 YR Copies of invoices, checks issued and requests for payment. CENTER - 6 YRS KIBC 3.16 TOTAL - 7 YRS FY2013 and prior FI -14 ACCOUNTS RECEIVABLE - CASH RECEIPTS ONSITE - 1 YR Second copy of cash receipts filed. Filed in folders by month. CENTER - 6 YRS KIBC 3.10 TOTAL - 7 YRS FY2013 and prior FI -15 ACCOUNTS RECEIVABLE - DAILY RECORDS OF CASH RECEIVED ONSITE -1 YR Cash receipts filed in daily business envelope w/bank deposit slips remit advice portion of CENTER - 6 YRS KIBC 3.10 checks, utility bills receipts, and printout of tax payments. TOTAL - 7 YRS FY2013 and prior FI -19 BANK RECONCILIATION STATEMENTS ONSITE - 2 YRS Statements of account activity, reconciliation, and credit/debit notices. CENTER - 5 YRS KIBC 3.10 TOTAL - 7 YRS FY2013 and prior Page 9 of 12 rF TI O CID 00 O O C C7 m 0 0 U O Cn CID N CD CA) O 0 FI -21 ONSITE - 2 YRS CANCELED CHECKS CENTER - 5 YRS KIBC 3.16 Checks filed after returned to the Borough. Includes payroll checks. TOTAL - 7 YRS FY2013 and prior FI -22 EMPLOYEE CASE FILES ONSITE - 1 YR Retention time begins with employee termination. Completed health and life insurance forms, duplicate of personnel actions and cafeteria plan CENTER - 6 YRS KIBC 2.12 records re -tax deductions). TOTAL - 7 YRS FY2013 and prior FI -23 FEDERAL DEPOSIT TAX STUBS ONSITE -1 YR Semi-monthly, quarterly and annual reports of payroll taxes withheld and paid to Federal CENTER - 6 YRS KIBC 2.12 government. TOTAL - 7 YRS FY2013 and prior FI -27 ONSITE - 1 YR PAYROLL BACKUP RECORDS CENTER - 2 YRS KIBC 2.12 Time sheets and vacation/sick leave slips. IAW Alaska Statutes. TOTAL - 3 YRS FY2017 and prior FI -28 ONSITE - 2 YRS PURCHASE ORDERS CENTER - 5 YRS KIBC 3.16 Record of purchases made using purchase order process. TOTAL - 7 YRS FY2013 and prior FI -29 FEDERAL AND STATE EMPLOYEE TAXES ONSITE - 1 YR Statements of employee earnings - W -2's; W -4's; FICA; PERS; 1098's; and 1099's. IAW Alaska CENTER - 6 YRS KIBC 2.12 Guidelines. TOTAL - 7 YRS FY2013 and prior FI -30 ONSITE -1 YR PAYROLL ACCOUNTING REPORTS — CPO REPORT CENTER - 49 YRS KIBC 3.01 Shows gross earnings, deductions, and net pay to each employee. IAW Alaska Statutes TOTAL -50 YRS FY1970 and prior FI -33 ONSITE - 1 YR BALER MONTHLY ACCOUNTING REPORTS CENTER - 6 YRS KIBC 8.20 Invoice reports; invoice copies; aging report; and copy of bills. TOTAL - 7 YRS FY2013 and prior FI -34 ONSITE -1 YR SANITATION MONTHLY ACCOUNTING REPORTS CENTER - 6 YRS KIBC 8.20 Consumption reports; aging; a ments; adjustments; billing register; and copy of bills. TOTAL - 7 YRS FY2013 and prior FI -35 ONSITE - 1 YR HOSPITAL ACCOUNTING RECORDS CENTER - 6 YRS KIBC 8.04 Central treasury monthly reconciliations. TOTAL - 7 YRS FY2013 and prior FI -36 FUND INVESTMENT RECORDS ONSITE - 2 YRS Includes buy/sell orders; confirmations; safekeeping advices' and ledgers. CENTER - 5 YRS KIBC 3.01 TOTAL - 7 YRS FY2013 and prior FI -37 GRANT FILES ONSITE - 2 YRS Official documents for receipt of grant funds from either State or Federal agencies. Combine with CENTER- 5 YRS KIBC 3.01 department's grant files for records center retention. TOTAL - 7 YRS FY2013 and prior FI -38 ONSITE -1 YRS FY2013 and prior MENTAL HEALTH CENTER ACCOUNTING REPORTS CENTER - 6 YRS KIBC 8.08 Accounts receivable reconciliation and collections. TOTAL - 7 YRS confidential SEVERANCE, TRANSIENT, EXCISE AND FISH TAXES, Severance timber, gravel and fish, Electronic FI -39 transient accommodations, and marijuana and tobacco excise tax forms filed with borough; Quarterly schedules of revenues collected and taxes remitted. ONSITE - 1 YR FY2013 and prior KIBC 3.45, 3.70, & CENTER - 6 YRS 3.80 Amended by R2018-26 - Adopted FY2018 TOTAL - 7 YRS confidential FI -40 REQUESTS FOR PROPOSALS ONSITE -1 YR Keep until annual audit is completed Responses to request for proposals, not selected.. CENTER- NO Page 10 of 12 rF cD cn O c o' Z O TI O CD W O 0 C: uQ 0 CD O 0 U O Cn cD N CD O 0 KIBC 3.16 TOTAL -1 YR FY2019 and prior FI -41 SMALL CLAIMS LITIGATION ONSITE - 2 YRS Retention begins upon settlement. Proceedings from small claims court on behalf of the Borough. CENTER - 8 YRS KIBC 2.24 TOTAL -10 YRS FY2010 and prior FI -42 JE EDITS ONSITE - 1 YR Cash receipts; check register by detail; check register by check number; manual/void checks; CENTER- 1 YR KIBC 3.10 purchase orders; invoice input edit list. Work papers/information for annual audit. TOTAL - 2 YRS FY2018 and prior FI -43 ONSITE -1 YR SCHOOL DISTRICT ACCOUNTING RECORDS CENTER - 6 YRS KIBC 3.10 Central treasury monthly reconciliations. TOTAL - 7 YRS FY2013 and prior BOROUGH LICENSE, MARIJUANA Marijuana license applications and back-up information. This series includes the name and FI -46 address of licensee, documentation relating to the type of business to be conducted, the address at which the business is conducted, the license number, and the year for which the license is KIBC 5.02 issued. ONSITE: 6 YRS Electronic SR 14.1 CENTER: 0 Instituted by R2018-26 TOTAL: 6 YRS FY2013 and prior TRAVEL ACCOUNTING FI -48 Travel Authorizations and backup documentation for all Borough -related travel. ONSITE: 3 YRS Electronic CENTER: 0 KIBC: Added by: R2018-26 TOTAL: 3 YRS FY2017 Manager's Office — MG Series Title And Description Retention Format I Remarks/ KIB/State Code 2020 Fiscal Year To Be Destroyed MG -01 MANAGER'S ADMINISTRATIVE FILES (DEPARTMENTAL AND FUNCTIONAL) ONSITE - 2 YRS Correspondence, reports, and information related to the functional departments of the Borough CENTER - 8 YRS KIBC 2.20 and which document events, projects, activities, and issues. Potential historical value. TOTAL - 10 YRS FY2010 and prior MG -02 CONTRACTS AND BIDS ONSITE - 2 YRS Copies of contracts and bids related to grants, leases, facilities purchases, etc. does not include CENTER - NO KIBC 3.16 purchase orders. Originals are retained by the Borough clerk. SEE BC -15. TOTAL - 2 YRS FY2018 and prior GRANT PROJECT FILES MG -03 Project files related to the administration of Federal and State grants. Consolidated these files with ONSITE - 1 YRS Finance Dept. Grant files (FI -37) for record center storage. Retention starts with project CENTER - 6 YRS KIBC 3.12.030 completion. TOTAL - 7 YRS FY2013 and prior MG -04 LITIGATION CASE FILES ONSITE — ACTIVE Documents civil actions by or against the Borough. Includes work papers, copies of court CENTER - 10 YRS KIBC 2.24 documents, and correspondence. Retention period starts after case is closed. CONFIDENTIAL TOTAL - 10 YRS FY2010 and prior MG -05 MINUTES OF ADVISORY BOARDS AND COMMISSION MEETINGS ONSITE - 2 YRS Copies of all boards, committees, and commission minutes relating to Borough activities. Send CENTER - NO KIBC 2.39 original minutes to Borough Clerk's office. TOTAL - 2 YRS FY2013 and prior MG -11 LEGAL ADMINISTRATION FILES ONSITE - 2 YRS Correspondence and reports related to the legal review of Borough functions such as bond issues, CENTER - 3 YRS KIBC 2.24 insurance, ordinances, contracts, grants, and claims for damages, etc. TOTAL - 5 YRS FY2015 and prior Page 11 of 12 rF cD cn O c o' Z O TI O m W O O C: QQ 0 (D 0 0 C O U) CD v CD cn O Cn 0 Page 12 of 12 Added/amended by R1995-01 E. NONPROFIT ORGANIZATION FILES MG -18 Files related to the administration of Borough appropriations to local Non-profit organizations. ONSITE - 1 YRS Retention period starts after completion. CENTER - 6 YRS KIBC 3.12.30 Added/amended by R1995-01 E. TOTAL - 7 YRS FY2013 and prior Mayor's Office - MA Series Title And Description Retention Format / Remarks/ KIB/State Code 2020 Fiscal Year To Be Destroyed MA -01 MAYOR'S READING FILES ONSITE - 2 YRS Copies of outgoing letters and memoranda arranged by date. CENTER— 8 YRS KIBC Potential historical value. Added/amended by R1995-01 E TOTAL —10 YRS FY2010 Personnel Management - PE Series Title And Description Retention Format / Remarks/ KIB/State Code 2020 Fiscal Year To Be Destroyed PE -01 ONSITE -1 YR RECRUITMENT CENTER - NO KIBC 2.12, PM 406 Recruitment bulletins and affidavits of publication. TOTAL - 1 YR FY2019 PE -02 ONSITE -1 YR EMPLOYMENT APPLICATIONS CENTER - NO FY2019 KIBC 2.12, PM 407 Those not selected for Borough positions. TOTAL - 1 YR Confidential PE -03 PERSONNEL ADVISORY BOARD ONSITE - 2 YRS Repealed by R1995-01 H Adopted FY2014 Rosters, copies of minutes and agenda packets, Original minutes are retained by Borough CENTER - 13 YRS KIBC 2.12, PM 203 Clerk TOTAL - 15 YRS Retention ends FY2029 FY2005 PE -07 ONSITE — 2 YRS EEO AND AFFIRMATIVE ACTION RECORDS CENTER — 3 YRS KIBC 2.12; PM104 Compliance reports, action plans, etc. Retention begins upon resolution of an action. TOTAL — 5 YEARS FY2015 PE -09 ONSITE - 1 YR ELIGIBLE LISTS CENTER- NO KIBC 2.12, PM 408 Lists of qualified candidates for positions showing interviewers' notes and summaries. TOTAL - 1 YR FY2019 AIRPORT COMMITTEES, STUDIES AND REPORTS PE -10 Copy of rosters and minutes, and agenda packets, reports and studies for airport advisory ONSITE - 2 YRS committee, airport task force, and other airport studies. Clerk's office retains original copy of CENTER - 13 YRS KIBC 2.47 minutes. TOTAL - 15 YRS FY2005 PE -12 ONSITE - YES FY2015 GRIEVANCE CASE FILES CENTER- NO KIBC 2.12, PM1201 Proceedings and findings; complaints Retention begins after settlement. TOTAL - 5 YRS confidential PE -14 ADVISORY COUNCIL ONSITE - 2 YRS Working conditions advisory council meetings, roster, minutes, and recommendations. This CENTER - 13 YRS KIBC 2.12, PM 204 Council will begin in 1995. TOTAL - 15 YRS FY2005 Resource Management - RM SERIES DESCRIPTION RETENTION FORMAT/REMARKS RM -09 ONSITE - 1 YR FIREWOOD PERMITS CENTER- NO KIBC 18.70 Short-term permits allowing cutting of firewood on Borough lands. TOTAL -1 YR FY2019 Page 12 of 12 rF N CD rn O Q1 0 FY2021 Annual Records Destruction 5/5/2021 Department Series Description Total Retention Comments and Notes AO -08 ASSESSOR'S OFFICE Personal property assessment forms filled out by taxpayer and 6 Yr Retention Filing forms for personal filed in the assessor's office with related attachments. property Records Location F-4-04 BC -05 BOROUGH CLERK Agenda and work session packets containing backup 15 Years 2005 thru 2006 correspondence and reports distributed to assembly members Records Location E-1-15 for discussion at assembly meetings and monthly calendars Clerk request holding these records until revision of retention schedule is complete. BC -43 BOROUGH CLERK Liquor license and marijuana applications and back-up 6 Yr Retention Liquor / Marijuana License information. This series documents the processing of liquor and Renewal Records Location E-5-09 marijuana licenses in cooperation with the Alcohol and Marijuana Control Office. BC -69 BOROUGH CLERK Board members applications, affirmations, acknowledgements, 5 Yr Retention FY2015 thru FY2016 notices of appointments, resignations, and correspondence Records Location E-4-07 CD -10 COMMUNITY DEVELOPMENT Agendas, public hearing records, and items presented to the 15 Yr Retention Planning and Zoning commission for action. Clerk request holding these records until revision of Records Location E-4-11 (shared box) retention schedule is complete. CD -23 COMMUNITY DEVELOPMENT Agendas, public hearing records, and items presented to the 15 Yr Retention Parks and Recreation commission for action. Clerk request holding these records until revision of Records Location E-4-11 (shared box) retention schedule is complete. CD -11 COMMUNITY DEVELOPMENT Correspondence, reports, ownership files related to animal 6 Yr Retention Title 6, 8, 10, and 15 control issues, junk removal, including vehicles, solid waste and Records Location E-4-11 (shared box) litter control, and building official administration. CD -10 COMMUNITY DEVELOPMENT Agenda packets, rosters and correspondence relating to 15 Yr Retention Planning and Zoning Borough recreational activities. This includes advisory boards. Clerk request holding these records until revision of Records Location 5 -10 -(shared box) retention schedule is complete. EF -05 ENGINEERING AND FACILITIES Recommendations, petitions, action taken, repairs, complaints, 5 Yr Retention Service Area No. 1 - Woodland construction as-builts, etc. on borough roads & trails. Most of Acres Paving Project Records Location C-5-23 these services are within service districts. Retire 1 year after E/F requests this be moved to EF -06 for project completion. Permanent Retention - Approved by Clerk 5/2021 Page 1 rF Department FI -06 FINANCE Records Location A-3-01 FI -06 FINANCE Records Location A-3-02 FI -06 FINANCE Records Location A-3-03 FI -06 FINANCE Records Location A-5-16 FI -13 FINANCE Records Location A-1-02 FI -13 FINANCE Records Location A-1-05 FI -13 FINANCE Records Location A-1-10 (shared box) FI -13 FINANCE Records Location A-1-16 FI -13 FINANCE Records Location A-1-17 FY2021 Annual Records Destruction Series Description Journal Vouchers - Accounting Reports Journal Vouchers - Accounting Reports Journal Vouchers - Accounting Reports Journal Vouchers - Accounting Reports Account Payable Account Payable Account Payable Account Payable Account Payable Page 2 5/5/2021 Total Retention Comments and Notes 7 Yr Retention Journal Entries thru June 2014 7 Yr Retention Journal Entries January 2014 thru May 2014 7 Yr Retention Journal Entries July 2013 thru December 2013 7 Yr Retention Revenue Collections and PACS to GL Journals 7 Yr Retention Copies of Invoices, Checks Issued, and Requests for Payment (July thru M) Kodiak Daily Mirror 7 Yr Retention Copies of Invoices, Checks Issued, and Requests for Payment (A) 7 Yr Retention Copies of Invoices, Checks Issued, and Requests for Payment (N thru Short) 7 Yr Retention Copies of invoices, Checks Issued, and Requests for Payment (1) Kodiak Daily Mirror June thru November 7 Yr Retention Copies of invoices, Checks Issued, and Requests for Payment Spenard Builders Supply (Z) rF N CD 00 O Q1 0 Department FI -13 FINANCE Records Location A-1-18 FI -13 FINANCE Records Location F-6-04 FI -15 FINANCE Records Location A-3-13 FI -15 FINANCE Records Location A-3-14 FI -15 FINANCE Records Loctions A-4-13 FI -15 FINANCE Records Location A-4-14 FI -15 FINANCE Records Location A-5-13 FI -15 FINANCE Records Location F-7-04 (shared box) FI -19 FINANCE Records Location A-1-22 FY2021 Annual Records Destruction 5/5/2021 Series Description Total Retention Comments and Notes Account Payable 7 Yr Retention Copies of invoices, Checks Issued, and Requests for Payment (B-H) Accounts Payable 7 Yr Retention Various Payroll -Related AP payment documentation Cash receipts filed in daily business envelope w/bank deposit 7 Yr Retention slips remit advise portion of checks, utility bills receipts, and printout of tax payments. Cash receipts filed in daily business envelope w/bank deposit 7 Yr Retention slips remit advise portion of checks, utility bills receipts, and printout of tax payments. Cash receipts filed in daily business envelope w/bank deposit 7 Yr Retention slips remit advise portion of checks, utility bills receipts, and printout of tax payments. Cash receipts filed in daily business envelope w/bank deposit 7 Yr Retention slips remit advise portion of checks, utility bills receipts, and printout of tax payments. Cash receipts filed in daily business envelope w/bank deposit 7 Yr Retention slips remit advise portion of checks, utility bills receipts, and printout of tax payments. Cash receipts filed in daily business envelope w/bank deposit 7 Yr Retention slips remit advise portion of checks, utility bills receipts, and printout of tax payments. Statements of account activity, reconciliation, and credit/debit 7 Yr Retention notices Page 3 August thru September 2013 September thru October 2013 Daily Records Of Cash Received October thru November 2013 Daily Records Of Cash Received December thru March 2014 April thru June 2014 Accounts Receivable - Daily Records of Cash Received July 2013 2014 m cn O c o' Z O TI N 0 N W 0 D c O M.N v 0 TI O ZY M W O O C 0 3 0 CD 77 0 0 U O U) M Department FI -22 FINANCE Records Location F-6-04 FI -28 FINANCE Records Location A-1-23 FI -33 FINANCE Records Location A-2-09 FI -33 FINANCE Records Location A-5-14 FI -33 FINANCE Records Location A-6-13 FI -33 FINANCE Records Location A-6-16 FI -36 FINANCE Records Location A-5-15 FI -37 FINANCE Records Location A-1-10 (shared box) FI -39 FINANCE Records Location F-7-04 (shared box) FY2021 Annual Records Destruction 5/5/2021 Series Description Total Retention Comments and Notes Completed health and life insurance forms, duplicate of 7 Yr Retention Employee Insurance and Other personnel actions and cafeteria plan records (pre-tax mis. Forms - Employees deductions). Retention time begins with employee termination. terminated in FY2014 Record of purchases made using purchase order process. 7 Yr Retention 2014 Invoice reports; invoice copies; aging report; and copy of bills 7 Yr Retention Baler copy of invoices July thru December 2013 Invoice reports; invoice copies; aging report; and copy of bills 7 Yr Retention July thru December 2013 Invoice reports; invoice copies; aging report; and copy of bills 7 Yr Retention Copies of Invoices January thru June 2014 Invoice reports; invoice copies; aging report; and copy of bills 7 Yr Retention July 2013 thru June 2014 Fund Investment Records - Includes buy/sell orders; 7 Yr Retention confirmations; safekeeping advices' and ledgers. Official documents for receipt of grants funds from either state 7 Yr Retention or federal agencies Severance timber, gravel and fish, transient accommodations, 7 Yr Retention and marijuana and tobacco excise tax forms filed with borough; quarterly schedules of revenues collected and taxes remitted. Page 4 Investment Jes and reconciliation sheets State Homeland Sec. Program 10/01/12 thru 03/31/2014; LEPC Grant 07/01/2013 thru 06/30/2014 Severance Taxes rF m cn O c o' Z O FY2021 Annual Records Destruction 5/5/2021 Department Series Description Total Retention Comments and Notes FI -22 FINANCE Completed health and life insurance forms, duplicate of 7 Yr Retention Workers Compensation Reports, personnel actions and cafeteria plan records (pre-tax Termed Employees, Records Location H-5-09 (shared box) deductions). Retention time begins with employee termination. FI -13 Aflac, Wage Works, AK Electrical, FI -29 FINANCE Statements of employee earnings - W -2's; W -4's; FICA; PERS; 7 Yr Retention 941's, ESC Reports, PERS, and 1098's; and 1099's. IAW Alaska Guidelines. W -2's Records Location H-7-09 FI -27 FINANCE Time sheets and vacation/sick leave slips. IAW Alaska Statutes. 3 Yr Retention Timesheets 07/17/2018 thru 06/2018 Records Location A-2-01 MG -18 MANAGER'S OFFICE Files related to the administration of Borough appropriations to 7 Yr Retention 2014 local non-profit organizations. Records A-2-16 MG -18 MANAGER'S OFFICE Files related to the administration of Borough appropriations to 7 Yr Retention 2014 local non-profit organizations. Records Location 1-5-01 CD -10 COMMUNITY DEVELOPMENT Agendas, public hearing records, and items presented to the 15 Yr Retention FY2005 Planning and Zoning commission for action. Commission Agenda Packets, Records Location E-6-14 Clerk request holding these records until revision of Agendas, Public Hearing retention schedule is complete. Records CD -11 COMMUNITY DEVELOPMENT Correspondence, reports, ownership files related to animal 6 Yr Retention FY2014 Parks and Recreation control issues, junk removal, including vehicles, solid waste and Committee Agenda Packets, Records Location E-6-14 litter control, and building official administration. Correspondence, and Reports FI - 06 FINANCE Travel Authorizations and backup documentation for all 7 Yr Retention FY2013 thru FY2014 Borough -related travel. Records Location E-6-14 Page 5 Kodiak Island Borough Assembly Regular Meeting Agenda Guidelines Thursday, June 03, 6:30 p.m., Bayside Fire Hall 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Move to excuse assembly member ------- for a personal matter. 4. APPROVAL OF AGENDA AND CONSENT AGENDA 5. APPROVAL OF MINUTES • Special Meeting Minutes of May 19, 2021. 6. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker) This is for agenda items not scheduled for public hearing & general comments only. 1 Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 4. address all remarks to the Assembly as a body and not to any member thereof 7. AWARDS AND PRESENTATIONS A. Recognition Of Local Salvation Army. Mayor to read proclamation. Here to accept the proclamation is: • Major David Davis of the Salvation Army 8. COMMITTEE REPORTS Page 1 of 5 9. PUBLIC HEARING A. Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal Property Tax Roll, Levying Ad Valorem Property Taxes For Tax Year 2021 Consisting Of An Areawide Tax, Women's Bay Fire Area Tax, A Women's Bay Road Service Area Tax, A Bay View Road Service Area Tax, A Tax In Fire Protection Service Area No. 1, A Monashka Bay Road Service Area Tax, A Tax In Service Area No. 1 Roads, A Woodland Acres Street Light Service Area, A Tax In The Service Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax In The Trinity Islands Street Light Service Area, And A Tax In The Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax Providing For The Collection Of Taxes Due In 2021; And Setting The Date When Taxes Become Delinquent. Move to adopt Ordinance No. FY2022-01. Staff Report — Manager Powers. Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202 Please ask speakers to: 0. 1. Sign in 2. State their name for the record 3. Turn on the microphone before speaking 4. Address all remarks to the Assembly as a body and not to any member thereof Close public hearing. Assembly discussion. ROLL CALL VOTE ON THE MOTION Page 2of5 B. Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And Appropriating From All Borough Funds. Move to adopt Ordinance No. FY2022-02. Staff Report — Manager Powers. Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202 Please ask speakers to: 1. Sign in 2. State their name for the record 3. Turn on the microphone before speaking 4. Address all remarks to the Assembly as a body and not to any member thereof Close public hearing. Assembly discussion. ROLL CALL VOTE ON THE MOTION C. Application For Package Store License, Bells Flats Little Store LLC. Move to voice non -protest. Staff Report — Clerk Rice. Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202 Please ask speakers to: 1. Sign in 2. State their name for the record 3. Turn on the microphone before speaking 4. Address all remarks to the Assembly as a body and not to any member thereof Close public hearing. Assembly discussion. ROLL CALL VOTE ON THE MOTION Page 3of5 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. CONSIDERATION OF CALENDAR — UNFINISHED BUSINESS • None 13. CONSIDERATION OF CALENDAR - NEW BUSINESS 13.A. CONTRACTS 1. Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Kodiak Island Borough Facilities And Vehicles With Petro Star Inc. DBA North Pacific Fuel. Move to authorize the Manager to approve Contract No. FY2021-31 Facility Heating Fuel Oil and Highway Fuel for Kodiak Island Borough Facilities and Vehicles with Petro Star Inc. dba North Pacific Fuel. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION 13.13. RESOLUTIONS 1. Resolution No. FY2021-38 Rescinding Resolution No. FY2018-21 And Documenting The Kodiak Fisheries Work Group's Scope And Authority. Move to adopt Resolution No. FY2021-38. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION Page 4 of 5 2. Resolution No. FY2021-39 Authorization For The Borough Clerk To Dispose Of Certain Kodiak Island Borough Records. Move to approve Resolution No. FY2021-39 and hold certain records requested for an extended period of time. Staff Report — Clerk Rice. Assembly discussion. ROLL CALL VOTE ON THE MOTION 13.C. ORDINANCES FOR INTRODUCTION • None 13.D. OTHER ITEMS 1. Confirmation Of Board Appointments To The City Of Kodiak And Kodiak Island Borough Cooperative Relations Committee. Move to confirm the following mayoral appointments to the City of Kodiak and Kodiak Island Borough Cooperative Relations Committee: • Assembly Member Julie Kavanaugh • Assembly Member Geoffrey Smith • Assembly Member Aimee Williams Staff Report — Clerk Rice or Mayor Roberts. Assembly discussion. ROLL CALL VOTE ON THE MOTION 14. CITIZENS' COMMENTS 15. ASSEMBLY MEMBER' COMMENTS 17. ADJOURNMENT Move to adjourn the meeting. VOICE VOTE ON THE MOTION Page 5 of 5 '0 C: E 0 O ¢ Ul c 0 O U m iJ CD CD N N U CD .i o z U) T 2. m E nn 0 N o Y L m c L o E ` m E m CA 0 O z i'� U ¢ 0> 0 Y uE7 E (i E_ F- °' LU F- I¢- o o x 0 } W m (A N fA 0 O H > d m 2 W 2, w r \\ rawl1 W d �PAZ f� �� QN = Q m m N C N m D m m E m W O /��7/ G J Q44��Z:� V(J- V ¢ Y (n (n c fE � J H 2 8 m (A ®P 1 W O m m O z } O d m > w m c N Lu w /� ❑� w E> ¢ ` m M vEi E m 0 Ja N D o `o O Z W x N >. Z ¢ C 0 C y WCD \ m 7 cu i 0 E a� E m- m o �Y �� ❑ >( LU W Wm U L O E> m >. 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V a 0 E �' m = a Q N d V C -0 m c c � N X 'O ao0 0 o LO E c N — o E�a Q:i E Ew 2 c 0 0 N C Q N o CD m a a0t �a0 N � E U cu E O -0 E E = >> y O Cl)(u� N L •o C 0 O _0c E O N N 0 N 7 0 'O > 0 0 .0 o y 'm KODIAK ISLAND BOROUGH MeetingType: �L+°-rii Date: Please PRINT your name legibly Please PRINT your name legibly ch LI'Sc- To kksotO IS U�1c �AVv. c JVO- l�pvt (air I 2n� View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2021, No. 29 June 04, 2021 At Its Regular Meeting Of June 03, 2021, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On June 17, 2021, At 6:30 p.m. In The Bayside Fire Hall. PRESENTED Recognition Of The Local Salvation Army. AMENDED, ADOPTED Version 2.1 - Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal Property Tax Roll, Levying Ad Valorem Property Taxes For Tax Year 2021 Consisting Of An Areawide Tax, Women’s Bay Fire Area Tax, A Women’s Bay Road Service Area Tax, A Bay View Road Service Area Tax, A Tax In Fire Protection Service Area No. 1, A Monashka Bay Road Service Area Tax, A Tax In Service Area No. 1 Roads, A Woodland Acres Street Light Service Area, A Tax In The Service Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax In The Trinity Islands Street Light Service Area, And A Tax In The Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax Providing For The Collection Of Taxes Due In 2021; And Setting The Date When Taxes Become Delinquent. AMENDED, ADOPTED Version 2.1 - Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And Appropriating From All Borough Funds. VOICED NON-PROTEST Application For Package Store License, Bells Flats Little Store LLC. AUTHORIZED The Manager To Execute Contract No. FY2021-31 Facility Heating Fuel Oil And Highway Fuel For Kodiak Island Borough Facilities And Vehicles With Petro Star Inc. DBA North Pacific Fuel. FAILED Resolution No. FY2021-38 Rescinding Resolution No. FY2018-21 And Documenting The Kodiak Fisheries Work Group's Scope And Authority. APPROVED Resolution No. FY2021-39 Authorization For The Borough Clerk To Dispose Of Certain Kodiak Island Borough Records. CONFIRMED Board Appointments To The City Of Kodiak And Kodiak Island Borough Cooperative Relations Committee. • Assembly Member Julie Kavanaugh • Assembly Member Geoffrey Smith • Assembly Member Aimee Williams