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2021-05-20 Regular MeetingPage Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, May 20, 2021, 6:30 p.m., For public participation this meeting will be livestreamed through KIB UstreamTV (https://video.ibm.com/channel/kodiakislandborough) And broadcasted on KMXT at 100.1 FM 1. Invocation 2. Pledge of Allegiance 3. Roll Call 4. Approval of Agenda and Consent Agenda 5. *Approval of Minutes 5-25 A. Regular Meeting Minutes Of April 15, 2021 Regular Meeting Minutes Of May 6, 2021 Saecial Meetina Minutes Of Mav 13. 2021 6. Citizens' Comments 1-907-486-3231 or Toll Free 1-855-492-9202 Agenda items not scheduled for public hearing and general comments. 7. Awards and Presentations 26-27 A. Declaring The Month Of May 2021 Mental Health Awareness Month. Proclamation 2021 Mental Health Awareness - Pdf 8. Committee Reports 9. Public Hearing 28-66 A. Ordinance No. FY2021-33 Abolishing Service Area No. 2 And pa Repealing Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, And Placing The Issue Before The Voters In The Service Area For Ratification. Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.tacebook.com/Kodiakislandborough @KodiakBorough www.kodiakak.us Page 1 of 271 Complete Binder For Ordinance No. FY2021-33 - Pdf Public Comments Read Into The Record By Mayor Roberts Abolish Service Area No. 2 67-86 B. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissions As Established In The Kodiak Island Borough Code Of Ordinances Title 2 Administration And Personnel Chapter 2.100 Boards, Committees, And Commissions. Complete Binder For Ordinance No. FY2021-41 - Pdf 87-95 C. Ordinance No. FY2021-01 H Of The Assembly Of The Kodiak Island Borough Amending Ordinance No. FY2021-01, Fiscal Year 2021 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. Complete Binder For Ordinance No. FY2021-01 H - Pdf 10. Borough Manager's Report 96 A. May 20, 2021 Manager Powers' Report A 11. Messages from the Borough Mayor 12. Consideration of Calendar - Unfinished Business 13. Consideration of Calendar - New Business 13.A. Contracts 97-233 1. Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Contract FY2021-24 Kodiak Island Borough Janitorial Services - Pdf 13.B. Resolutions 234-238 1. Resolution No. FY2022-01 Establishing The Amount Of Funds To Be Made Available From Local Sources For The Kodiak Island Borough School District For The Fiscal Year Beginning July 1, 2021 And Ending June 30, 2022. Complete Binder For Ordinance No. FY2022-01 - Pdf 239-241 2. Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.tacebook.com/Kodiakislandborough @KodiakBorough www.kodiakak.us Page 2 of 271 Resolution No. FY2021-41 Authorizing The Participation Of Its Employees In The Public Employees' Deferred Compensation Plan Of Alaska And The Payment Of The Required Contributions, Pursuant To As 39.45 Et Seq. Complete Binder For Resolution No. FY2021-41 - Pdf 242-247 3. Resolution No. FY2021-37 Establishing The City Of Kodiak And Kodiak Island Borough Cooperative Relations Committee. Complete Binder For Resolution No. FY2021-37 - Pdf 13.C. Ordinances for introduction 248-253 1. Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal Property Tax Roll, Levying Ad Valorem Property Taxes For Tax Year 2021 Consisting Of An Areawide Tax, Women's Bay Fire Area Tax, A Women's Bay Road Service Area Tax, A Bay View Road Service Area Tax, A Tax In Fire Protection Service Area No. 1, A Monashka Bay Road Service Area Tax, A Tax In Service Area No. 1 Roads, A Woodland Acres Street Light Service Area, A Tax In The Service Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax In The Trinity Islands Street Light Service Area, And A Tax In The Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax Providing For The Collection Of Taxes Due In 2021; And Setting The Date When Taxes Become Delinquent. Complete Binder For Ordinance No. FY2021-02 - Pdf 254-264 2. Ordinance No. FY2022-02 Adopting The Budget For Fiscal a Year 2022 And Appropriating From All Borough Funds. Complete Binder For Ordinance No. FY2021-01 - Pdf FY2021-22 Budget - Area Wide Mill Rate Calculations at L2 - Handed Out During The Meeting Public Comments Read Into The Record By Mayor Roberts - School District Funding 13.D. Other items 14. Citizens' Comments 15. Assembly Member' Comments Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.tacebook.com/Kodiakislandborough @KodiakBorough www.kodiakak.us0 Page 3 of 271 16. Executive Session 265 A. Continued Discussion Of The Borough Manager, Michael Powers, Evaluation. Notification of Executive Session - Pdf 17. Adjournment 18. Information materials 18.A. Minutes of other Meetings 18.13. Reports 266-271 1. Complete Binder For April 2021 Project Report Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at@ www.facebook.com/Kodiakislandborough @KodiakBorough www.kodiakak.us 0 Page 4 of 271 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting April 15, 2021 A regular meeting of the Kodiak Island Borough Assembly was held on April 15, 2021, in the Bayside Volunteer Fire Department - 4606 East Rezanof Drive. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Geoffrey Smith, Dennis Symmons, and James Turner. Also present were Borough Manager Michael Powers, Borough Clerk Alise Rice, and Assistant Clerk Mitchell Davidson. KAVANAUGH moved to excuse assembly member Williams for personal reasons. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA ARNDT moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. *APPROVAL OF MINUTES A. Special Meeting of January 14, 2021 Regular Meeting of January 21, 2021 Regular Meeting of February 04, 2021 Regular Meeting of March 4, 2021 Regular Meeting of March 18, 2021 Regular Meeting of April 1, 2021 CITIZENS' COMMENTS The following spoke under citizens comments: • Paul VanDyke • Dora Cross AWARDS AND PRESENTATIONS • None. COMMITTEE REPORTS Kodiak Island Borough April 15, 2021 Assembly Regular Meeting Minutes Page 1 of 10 Page 5 of 271 AGENDA ITEM #5.A. • Assembly member Dvorak reported on the School Board and Kodiak College Advisory Council. • Assembly member Kavanaugh reported on the Consolidation Committee and stated there would be another meeting of the committee on May 3, 2021. PUBLIC HEARING • None. BOROUGH MANAGER'S REPORT • Met with the Mayor and Providence about building updates and projects. • Updates regarding Stimulus -III money — look for updates in the future. • The Kodiak EOC remains in GREEN. The committee continues to relax covid guidelines. • Covid-19 vaccines are more readily available to Kodiak citizens who want them. MESSAGES FROM THE BOROUGH MAYOR • Shared on the status of Covid response in Kodiak. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS A. Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, Eliminating The Service Area Board. DVORAK moved to postpone indefinitely Ordinance No. FY2021-31. Postponed from the regular meeting on March 4, 2021, no motion to advance was placed on the floor. A review of the code has revealed that the Service Area Board for Service Area No. 2, under KI BC 4.110, does not actively operate because the water and sewer services in this area of the Borough are provide by the City of Kodiak. All water, sewer, and infrastructure in Service Area No. 2 was transferred to the City of Kodiak. There is not a need for Service Area No. 2 to actively have a board or operate as an active Service Area so long as the City of Kodiak continues to provide water and sewer services to Service Area No. 2 residents. However, Service Area No. 2 may be needed in the future in the event the City of Kodiak were to cease providing the services dissolving Service Area No. 2 would require a public vote and could leave the area without authority to provide services in the future if needed. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Smith, Symmons, and Turner. CONSIDERATION OF CALENDAR - NEW BUSINESS Kodiak Island Borough April 15, 2021 Assembly Regular Meeting Minutes Page 2 of 10 Page 6 of 271 AGENDA ITEM #5.A. CONTRACTS A. Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The Kodiak Fisheries Research Center Exterior Upgrade Project. ARNDT moved to authorize the Borough Manager to execute Change Order No.13 in an amount not to exceed $75,058. This is a change order to the Borough's current term contract with Jensen Yorba Wall (JYW) to include design and construction administration services for the Kodiak Fisheries Research Center (KFRC) Exterior Upgrade project. The proposed scope of work for this project includes replacement of the siding, roofing, and associated items at KFRC. In October 2019 the Assembly approved a change order for JYW to complete 65% design for this project. That work was completed in September 2020. Reviewed and approved by the Architectural/Engineering Review Board in December 2020. An updated cost estimate for construction was also completed based on the 65% design documents and is included as an attachment to this agenda statement. This change order includes completing 00% bid documents, providing assistance during the bid process, and construction administration to review submittals, respond to contractor questions, and complete four site visits during construction. The goal is to complete design this summer and put the project out for bid in fall 2021 with construction to occur in summer 2022. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Smith, Symmons, Turner, and Arndt. B. Change Order No. 14 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The Peterson Elementary Roof Replacement Project. ARNDT moved to authorize the Borough Manager to execute Change Order No. 14 in an amount not to exceed $17,300. This is a change order to the Borough's current term contract with Jensen Yorba Wall (JYW) to include preliminary design services for the Peterson Elementary Roof Replacement project. The existing roof at Peterson Elementary School has had leaking issues and has been at the top of the Kodiak Island Borough School District's Capital Improvement Project (CIP) list for several years. This change order is to complete preliminary design for a complete roof replacement. Completing this preliminary design work would help KIBSD to score higher on the Alaska Department of Education and Early Development's CIP scoring. Providing a greater chance of receiving some State reimbursement for construction, as well as getting closer to a "shovel ready" project in case Kodiak Island Borough April 15, 2021 Assembly Regular Meeting Minutes Page 3 of 10 Page 7 of 271 AGENDA ITEM #5.A. there is infrastructure money available from the federal government. The goal is to complete this design work this summer. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Smith, Symmons, Turner, Arndt, and Dvorak. C. Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement. KAVANAUGH moved to authorize the Borough Manager to execute Contract No. FY2021-18. This contract is for replacement of the fuel piping at the Long Term Care Center (Chiniak Bay Elder House). Design was completed by RSA Engineers and approved by the Architectural/Engineering Review Board. The scope of work for this project is removing fuel and propane piping that is currently slightly above grade and installing new overhead piping. The current placement of the piping makes it easy to damage and also difficult to monitor for leaks. A leak in the piping occurred in 2019 and a large amount of fuel entered the storm drain system. The portion of pipe with the leak has been replaced but this is a long term fix to avoid future issues. An invitation to bid was issued on March 2, 2021, bids were due on March 23, 2021 and opened the same day. Three (3) bids were received, and the apparent low bidder is Premier Mechanical LLC. This work is scheduled to be complete by June 15, 2021. ARNDT move to amend the motion to insert "to Premier Mechanical LLC in the amount not to exceed $42,875.48". ROLL CALL VOTE ON AMENDMENT TO ADD "TO PREMIER MECHANICAL LLC IN THE AMOUNT NOT TO EXCEED $42,875.48" CARRIED FIVE TO ONE: Symmons, Turner, Arndt, Dvorak, and Kavanaugh (AYES); Smith (NO). ROLL CALL VOTE ON THE MAIN MOTION AS AMENDED CARRIED FIVE TO ONE: Symmons, Turner, Arndt, Dvorak, and Kavanaugh (AYES); Smith (NO). D. Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining Wall Renovation. KAVANAUGH moved to authorize the Borough Manager to execute Contract No. FY2021-19. This contract is for renovation of the existing concrete retaining wall that runs behind Providence Kodiak Island Medical Center. The retaining wall has been showing signs of deterioration for many years, and the in several places the concrete has deteriorated to the point where rebar is exposed. The scope of work for this project includes overlaying the existing wall with concrete and constructing a new valley gutter along the top of the wall to direct storm water off the wall. Kodiak Island Borough April 15, 2021 Assembly Regular Meeting Minutes Page 4 of 10 Page 8 of 271 AGENDA ITEM #5.A. An invitation to bid was issued on March 9, 2021 and bids were due and opened on April 6, 2021. Two bids were received, and the apparent low bidder was Jay -Brant General Contractors LLC. The bid tabulation is attached. This work is scheduled to be complete by September 30, 2021. ARNDT moved to amend the motion to include "TO JAY -BRANT GENERAL CONTRACTORS LLC. TO NOT EXCEED $2,335,375". ROLL CALL VOTE ON THE AMENDMENT "TO INCLUDE `TO JAY -BRANT GENERAL CONTRACTORS LLC. TO NOT EXCEED $2,335,375"'. CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Smith, Symmons, and Turner. ROLL CALL VOTE ON THE MAIN MOTION AS AMENDED CARRIED FOUR TO TWO: Dvorak, Kavanaugh, Smith, and Symmons (AYES); Turner and Arndt (NOES). RESOLUTIONS • None. ORDINANCES FOR INTRODUCTION A. Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, And Placing The Issue Before The Voters In The Service Area For Ratification. DVORAK moved to advance Ordinance No. FY2021-33 to public hearing at the regular meeting of the assembly on May 20, 2021 and direct borough staff to send out public notice to all affected property owners. A recent review of KIB 4.110.010 shows that there is a Service District No. 2 that is intended to serve the Monashka Area from Abercrombie to the VFW as follows: 4.110.010 Creation and powers. A. There is established a service area within the borough designated "service area No. 2" as shown on the corresponding map in the office of the clerk. B. Service area No. 2 shall provide water and sewer services within its boundaries. C. The service area No. 2 board shall consist of five members appointed by the assembly. Clearly the "shall" in Section B. above is not being implemented as there is neither water or sewer services being provided within the service district boundaries. In addition, the "shall" in Section C. above is also not being implemented as there has not been a board consisting of "five members appointed by the assembly" since time immemorial. Viewing this service area board as unnecessary, due to the long period of inactivity and general lack of interest on the part of the service area residents, a draft ordinance was drafted to amend the code by deleting KIBC 4.110 and thereby terminating the service area board for Service Area No. 2. The draft ordinance was sent to the Borough Attorney for review and the determination was made that the assembly cannot simply terminate Service District No. 2 without bringing the matter to an Kodiak Island Borough April 15, 2021 Assembly Regular Meeting Minutes Page 5 of 10 Page 9 of 271 AGENDA ITEM #5.A. election for ratification by the residents of the established service area. This is the same manner in which service areas are typically established and so the draft ordinance was re -drafted for introduction as a proposed ballot measure. It is recommended that the assembly introduce this ordinance for public hearing and provide a minimum delay of at least a month in order for the potentially affected residents to consider the matter and make their comments known to the assembly. In this regard, it would be advisable to send a mail out notice to the residents of the service area and bring their attention specifically to this matter. That is if the assembly wants to know how the affected residents really feel about the issue before moving the issue forward to the next election ballot. What residents, and the assembly, need to determine; 1) Is there interest among a majority of the affected residents to serve on a service area board and actively pursue the planning, engineering, construction and provision of water and sewer services; 2) Are residents willing to pay, through a service area tax increment to pay for service area board support, studies, grant applications and other activities intended to lead to the ability to obtain water and sewer services for the served area. It should be noted that the realities surrounding water and sewer service provision have changed drastically since the Service Area No. 2 board was created. Some things like there being a wastewater treatment plant at the Landfill/Baler facility that it capable of being scaled up to serve the local community opens up certain opportunities as opposed to relying on the City of Kodiak for water and sewer services exclusively. On the other hand, the City of Kodiak has signaled on a number of occasions that it is not interested in extending the municipal system beyond it's existing footprint unless new areas to be served are annexed to the city. So there are a number of considerations here that people need to think about and it appears that the question of whether to continue or terminate Service Area No. 2 rests primarily with the residents of the service area and by listening to their thoughts the assembly will be persuaded whether this service area board is still needed to be continued or not. ROLL CALL VOTE ON THE MOTION TIED THREE TO THREE: Dvorak, Kavanaugh, and Smith (AYES); Symmons, Turner, and Arndt (NOES); Mayor Roberts broke the tie and voted in favor of the motion. B. Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation For Regulatory And Quasi -Judicial Boards And Commissions. And Adjusting Planning And Zoning Commission Member Compensation To Correlate To Meetings Attended. KAVANAUGH moved to advance Ordinance No. FY2021-34 to public hearing at the next regular meeting of the Assembly on May 6th, 2021. Title 2, Chapter 2.10.030(A) states members of regulatory and quasi-judicial boards and commissions receive payments for meetings attended, but makes exception for Planning and Zoning Kodiak Island Borough April 15, 2021 Assembly Regular Meeting Minutes Page 6 of 10 Page 10 of 271 AGENDA ITEM #5.A. Commission members. The exception states that they will receive $200 per month, without the clarification of meetings attended. The last time this code section was reviewed and update was in 2008. P&Z averaged 4.25 cases / business items per month in the 12 month period prior to the adoption of the amended ordinance. In the past 12 months, the P&Z meetings have averaged 0.83 cases / business items per month. Six (6) meetings were cancelled. Of those six (6) meetings; three (3) cancelled due to COVID-19, three (3) due to a lack of cases or quorum. In the last quarter two (2) of the three (3) meetings were cancelled the P&Z members still received payment for those meetings. Taking into consideration the meeting statistics and the current fiscal state of the borough and multiple statements from assembly members to cut costs wherever possible, staff is recommending an amendment of KIBC 2.10.030. ROLL CALL VOTE ON THE MOTION FAILED TWO TO FOUR: Kavanaugh and Smith (AYES); Symmons, Turner, Arndt, and Dvorak (NOES). C. Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home Property Delinquent Taxes, Penalties, Interest And Fees Of Those Non - Collectable Tax Accounts. ARNDT moved to advance Ordinance No. FY2021-35 to public hearing at the next regular meeting of the assembly on May 6, 2021. It is the desire of staff to have the Kodiak Island Borough's accounts current and properly reflect the financial status of the Borough in accordance with generally accepted accounting principles. The Kodiak Island Borough code does not identify a specific method of writing off delinquent accounts determined uncollectible. As part of the routine practice to bring the accounts current in compliance with generally accepted accounting principles includes classifying and writing off as uncollectible those accounts determined uncollectible. Staff has complied ten (10) personal, one (1) mobile home, and three (3) lease properties which have been determined as uncollectible for various reasons. All resources to collect and locate valid addresses to the delinquent tax accounts have been exhausted. $12,325.74 - Base Tax Total $ 5,672.02 - Penalties and Interest Total $ 1,201.76 - Miscellaneous Fees Total The total requested to be written off is $19,199.52 Kodiak Island Borough April 15, 2021 Assembly Regular Meeting Minutes Page 7 of 10 Page 11 of 271 AGENDA ITEM #5.A. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smith, Symmons, Turner, Arndt, Dvorak, and Kavanaugh. OTHER ITEMS A. Confirmation Of Board Appointments To The Planning and Zoning Commission, Ms. Seema Garoutte and Ms. Lisa Waldron. DVORAK moved to confirm the following mayoral appointments of: o Ms. Seema Garoutte for a Borough Seat, a term to expire December 2022 o Ms. Lisa Waldron for a Borough Seat, a term to expire December 2023 Ms. Garoutte On March 12, 2021, the Clerk's office received an application from Ms. Garoutte for the Planning and Zoning Commission which currently has one vacant seat for a term to expire on December 2022. Ms. Garoutte is currently the Borough Assessor and has been a borough resident for 2 years. The future of Kodiak is an important investment to Ms. Garoutte. She believes it is important to be more involved and understand how zoning codes affects properties. Ms. Waldron On March 2, 2021, the Clerk's office received an application from Ms. Waldron for the Planning and Zoning Commission which currently has one vacant seat for a term to expire on December 2023. Ms. Waldron is a is a business owner with legal and accounting experience. She has been a resident of the Borough for 30 years and previously lived in the City of Larsen Bay. She is interested in the future vision of Kodiak. ROLL CALL VOTE ON THE MOTION FAILED ONE TO FIVE: Turner (AYE); Symmons, Arndt, Dvorak, Kavanaugh, and Smith (NOES). B. Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff To Alternate Board Seats To The Citizens Board Of Equalization. KAVANAUGH moved to confirm the following assembly appointments of Mr. Lee Robbins, for a term to expire December 2022 and Mr. Jascha Zbitnoff, for a term to expire December 2023. Mr. Robbins On April 8, 2021, the Clerk's office received an application for the Board of Equalization alternate seat. A 39 year resident of Kodiak, Lee has been a charter boat captain and a lifelong builder. Mr. Zbitnoff On April 14, 2021, the Clerk's office received an application for the Board of Equalization alternate seat. Mr. Zbitnoff has over 20 years construction experience. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Arndt, Dvorak, Kavanaugh, Smith, and Symmons. Kodiak Island Borough April 15, 2021 Assembly Regular Meeting Minutes Page 8 of 10 Page 12 of 271 AGENDA ITEM #5.A. DVORAK moved to extend the meeting to 11:00 PM. ROLL CALL VOTE ON THE MOTION TO EXTEND TIED THREE TO THREE: Dvorak, Kavanaugh, and Smith (AYES); Arndt, Symmons, and Turner (NOES); Mayor Roberts broke the tie and voted in favor of the motion. CITIZENS' COMMENTS The following spoke under citizens comments: • Paul VanDyke ASSEMBLY MEMBER' COMMENTS • Assembly Member Arndt had no comment. • Assembly Member Dvorak commented on the Parks and Recreation Board, the value of a comprehensive plan, the climate letter the assembly sent to the President Biden administration, and the importance of apportionment. • Assembly Member Symmons commented on the discussion between the assembly. • Assembly Member Kavanaugh commented on the climate letter the assembly sent to the Biden administration. She also shared she would be gone from Kodiak starting April 24 and expressed her hope that the school district would submit their budget soon. She then commented on the Board of Fish confirmation hearings. • Assembly Member Turner commented on the Board of Fish confirmation hearings. He also expressed appreciation for Kodiak's fire protection services. • Assembly Member Smith had no comment. EXECUTIVE SESSION A. Discussion Of The Borough Manager, Michael Powers, Evaluation. KAVANAUGH moved to convene into executive session under the authority of KIBC. 2.30.030 (F)(1)(c) to discuss Borough Manager, Michael Powers, evaluation, a matter which might include a discussion that could potentially prejudice the reputation and character of the individual. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Smith, Symmons, Turner, and Arndt. KAVANAUGH moved to invite the Mayor and Assembly into executive session. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Smith, Symmons, Turner, Arndt, Dvorak. Kodiak Island Borough April 15, 2021 Assembly Regular Meeting Minutes Page 9 of 10 Page 13 of 271 AGENDA ITEM #5.A. The Mayor recessed the regular meeting at 8:12 p.m. At 8:22 p.m. Mayor Roberts convened the executive session. Upon returning from executive session, Mayor Roberts reconvened the regular meeting at 10:15 p.m. and announced there was no action to be taken. ADJOURNMENT ARNDT moved to adjourn the meeting. VOICE VOTE ON ADJOURNMENT CARRIED UNANIMOUSLY. The meeting was adjourned at 10:16 p.m. KODIAK ISLAND BOROUGH William Roberts, Mayor Kodiak Island Borough April 15, 2021 ATTEST: Alise L. Rice, Borough Clerk Assembly Regular Meeting Minutes Page 10 of 10 Page 14 of 271 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting May 6, 2021 A regular meeting of the Kodiak Island Borough Assembly was held on May 6, 2021, in the Bayside Volunteer Fire Department - 4606 East Rezanof Drive. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Geoffrey Smith, James Turner, and Aimee Williams. Also present were Borough Manager Michael Powers, Borough Clerk Alise Rice, and Assistant Clerk Mitchell Davidson. TURNER moved to excuse Assembly members Kavanaugh and Symmons who were absent due to personal leave. ROLL CALL VOTE ON MOTION FAILED THREE TO TWO: Dvorak, Smith, and Williams (AYES); Arndt and Turner (NOES). APPROVAL OF AGENDA ARNDT moved to approve the agenda. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Dvorak, Smith, Turner, Williams, and Arndt. APPROVAL OF MINUTES None. CITIZENS' COMMENTS The following spoke under citizens comments: • Hunter Blair • Julie Hill • Kim Saunders • Rebecca Nelson • Paul VanDyke • Ben Millstein AWARDS AND PRESENTATIONS Mayor Roberts proclaimed the month of May 2021 as National Historic Preservation Month and called upon the people of Kodiak to join their fellow citizens across the United States in recognizing and participating in this special month through the activities that are happening in our community during the month of May. COMMITTEE REPORTS • None. PUBLIC HEARING Kodiak Island Borough May 6, 2021 Assembly Regular Meeting Minutes Page 1 of 10 Page 15 of 271 AGENDA ITEM #5.A. A. Application For Distillery License, Kodiak Island Brewing Company, LLC, Doing Business As: Kodiak Island Still. ARNDT moved to voice non protest. On, March 11, 2021, the Kodiak Island Borough Clerk's Office received notification regarding the attached license application for a new liquor license for Kodiak Island Brewing Company, LLC, dba: Kodiak Island Still. To protest the approval of this application(s), pursuant to 3 AAC 306.060, KIB must furnish the AMCO director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of the date of the notice (by May 10, 2021) and provide AMCO proof of service of the protest upon the applicant. To summarize, the Clerk's Office followed KIBC 5.01.030 and processed the attached application. Staff checked with the borough department directors including the building official and Fire Marshal to determine if there was an interest which can be protested with the approval of the said license issuance, none was reported. The forms distributed for this are included in this packet. Public hearing notices were mailed out on April 8, 2021 to those property owners with in the 1,500 radius. On April 13, 2021, a letter of protest was received from citizen Mr. Wade Bell and on April 16, 2021 a citizen's comment of non -protest was received from Ms. Rae Jean Blaschka. No additional public hearing comments were received. Notice of public hearing was advertised in the newspaper on April 30, 2021. Mayor Roberts opened the public hearing. CITIZENS' COMMENTS The following spoke under citizens' comments: • Ben Millstein Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Smith, Turner, Williams, Arndt, and Dvorak. B. Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home Property Delinquent Taxes, Penalties, Interest, And Fees Of Those Non - Collectable Tax Accounts. ARNDT moved to adopt Ordinance No. FY2021-35. This item was introduced on 04/15/2021 and advanced to public hearing at the regular meeting on 05/06/2021. It is the desire of staff to have the Kodiak Island Borough's accounts current and properly reflect the financial status of the Borough in accordance with generally accepted accounting principles. The Kodiak Island Borough code does not identify a specific method of writing off delinquent accounts determined uncollectible. Kodiak Island Borough May 6, 2021 Assembly Regular Meeting Minutes Page 2 of 10 Page 16 of 271 AGENDA ITEM #5.A. As part of the routine practice to bring the accounts current in compliance with generally accepted accounting principles includes classifying and writing off as uncollectible those accounts determined uncollectible. Staff has complied ten (10) personal, one (1) mobile home, and three (3) lease properties which have been determined as uncollectible for various reasons. All resources to collect and locate valid addresses to the delinquent tax accounts have been exhausted. $12,325.74 - Base Tax Total $ 5,672.02 - Penalties and Interest Total $ 1,201.76 - Miscellaneous Fees Total The total requested to be written off is $19,199.52. Mayor Roberts opened the public hearing. Seeing and hearing none, Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Turner, Williams, Arndt, Dvorak, and Smith. BOROUGH MANAGER'S REPORT Manager Powers reported on the following: • Budget: • Met with the School District to discuss their excess funds available. • Discussed the situation with staff, consultant, and reviewed DEED local funding requirements. • Facilities: • Met with staff regarding capital projects (current and future). • Discussed work and coverage schedules, landfill/LTP issues, extra help staff and related items. • Discussed various aspects of the clean-up. • Finance: • Reviewed various financial sources regarding the national trends on interest rates, bond yields and related investments. Saw a spike until Janet Yellen reversed her position. • Legislative: • Reviewed various legislative reports, interviews, and comments from the electeds in Juneau. It is unclear still what the final budget will look like and the potential for a veto. • Federal Funding -No guidance on Stimulus 3 as of yet. • Personnel: • Worked on numerous personnel issues including recruitments, two resignations, Annual reviews and a case going to arbitration. • Alaska Waste: • Solid Waste -Met with Alaska Waste to discuss current operations under the contract, potential changes related to Chiniak and Pasagshak, lock bars and lids (replacement cost) and whether a delivery fee less than the haul fee would be appropriate. • We also discussed their interest in an alternative facility. MESSAGES FROM THE BOROUGH MAYOR Kodiak Island Borough Assembly Regular Meeting Minutes May 6, 2021 Page 3 of 10 Page 17 of 271 AGENDA ITEM #5.A. Mayor Roberts reported on the following: • Phone call with the City Mayor on phone calls she was receiving from elderly citizens with complaints about Hillside Street and Selief not having trash service any longer. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS None. CONSIDERATION OF CALENDAR - NEW BUSINESS CONTRACTS A. Contract No. FY2021-20 Procurement Of Type 6 Wildland Engine For Womens Bay Volunteer Fire Department. ARNDT moved to authorize the Borough Manager to execute Contract No. FY2021-20 with BrandFX for the procurement of a Type 6 Wildland Fire Apparatus in an amount not to exceed $174,534 for Womens Bay Volunteer Fire Department. The Womens Bay Service Area Board has authorized the procurement of this vehicle and funding is available for the procurement. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Arndt, Dvorak, Smith, and Turner. B. Contract No. FY2021-22 Borough Building Boiler Room Upgrades. ARNDT moved to reject all bids. This contract is for removal and replacement of the boilers and generator at the Borough Building, including all related boiler room equipment and completion of hazardous material abatement, as necessary. The existing boilers at the Borough and Maintenance Building are over 50 years old and have reached the end of their useful life. Alternates were included for removal and replacement of the boilers at the Maintenance Building and electrical gear adjacent to the Maintenance Building. Design was completed by Jensen Yorba Wall and RSA Engineers and approved by the Architectural/Engineering Review Board. An invitation to bid was issued on April 2, 2021 and bids were due and opened on April 27, 2021. One (1) bid was received, from Wolverine Supply, Inc. of Wasilla. Staff is recommending award of the base bid and alternate to complete the work at the Maintenance Building. This work is scheduled to be complete by October 5, 2021. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Smith, Turner, and Williams. RESOLUTIONS A. Resolution No. FY2021-37 Establishing The City Of Kodiak And Kodiak Island Borough Cooperative Relations Committee. ARNDT moved to approve Resolution No. FY2021-37. During the Joint Work Session of the City Council and Borough Assembly on March 3, 2021, there was a consensus to establish a Cooperative Relations Committee. Kodiak Island Borough Assembly Regular Meeting Minutes May 6, 2021 Page 4 of 10 Page 18 of 271 AGENDA ITEM #5.A. The Kodiak City Mayor and City Council agree they share similar relationships with a number of public and private organizations for which coordination between the two governments would likely be beneficial. Increased cooperation and coordination between the legislative bodies of the City and Borough would likely improve the efficiency of public services and reduce costs to the taxpayers of both entities. Should this resolution pass, Mayor Roberts intends to appoint the following Assembly members: • Assembly member Julie Kavanaugh • Assembly member Geoffrey Smith • Assembly member Aimee Williams • Borough Manager, Michael Powers, will serve as nonvoting consulting member. ARNDT moved to table indefinitely. ROLL CALL VOTE ON MOTION TO TABLE INDEFINITELY CARRIED UNANIMOUSLY: Smith, Turner, Williams, Arndt, and Dvorak. B. Resolution No. FY2021-40 Re -Establishing The Fees Of The Kodiak Island Borough. ARNDT moved to adopt Resolution No. FY2021-40. KIB Code 3.10.190 ordains that all fees be reviewed on an annual basis. Staff has compiled a list of recommended changes to the current fee schedule for fiscal year 2022 as shown on the attached exhibit. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Turner, Williams, Arndt, Dvorak, and Smith. ORDINANCES FOR INTRODUCTION A. Ordinance No. FY2021-01H Of The Assembly Of The Kodiak Island Borough Amending Ordinance No. FY2021-01, Fiscal Year 2021 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. ARNDT moved to advance Ordinance No. FY2021-01 H to public hearing at the next regular meeting of the assembly on May 20, 2021. Update: 04/30/2021 Staff has: • updated the information with the assembly's request for the current cash balance of the funds. • attached a current report on the School R&R Facilities Bond projects (Fund 470) • attached a current report summary for the projects included in this ordinance (with the exception of Fund 470 which is in a separate report) Original This ordinance details changes and accounts for additional funding requests which occurred during the current fiscal year for items or circumstances not known or expected during the initial creation of the FY2021 Budget. Kodiak Island Borough Assembly Regular Meeting Minutes May 6, 2021 Page 5 of 10 Page 19 of 271 AGENDA ITEM #5.A. Funds: Funds are accounts established to collect money that must be used for a specified purpose. The following funds are being changed with this budget amendment. • Fund 220 Building and Grounds (current cash balance: $1,562,198) o transfer $75,000 to Fund 469 for Borough Building Abatement/Mechanical Upgrades project o transfer $25,000 to Fund 415 for Peterson Elementary Roof Replacement project o receive $115,000 from Fund 450 Capital Project Fund from completed Borough Building Exterior Painting project • Fund 250 Fire Protection Area #1 (current cash balance: $410,674) o transfer $7,213.55 to Fund 450 for completed Exhaust Venting System Install project • Fund 530 Solid Waste Disposal & Collection (current cash balance: $6,876,155) o transfer $10,000 to Fund 490 for Leachate Aeration project o transfer $55,748.98 to Fund 490 for Landfill Scale Shack project • Fund 540 Hospital (current cash balance: $5,727,284) o transfer $85,000 to Fund 445 for Long Term Care Fuel Line Replacement project o transfer $2,600,000 to Fund 495 for the Providence Kodiak Island Medical Center (PKIMC) Retaining Wall project • Fund 555 Kodiak Fisheries Research Center (KFRC) Fund (current cash balance $2,803,006) o transfer $50,000 to Fund 426 for the KFRC Exterior project o transfer $314,086.07 to Fund 426 for the completed KFRC Digital Data Controls Upgrade project Projects: Since most projects cover multiple years, the Borough does not create annual budgets for them. Instead, each project budget is developed when the project is originated. Throughout the life of a project, funds will cycle in and out of the perspective budgets due to continuous changes with the scope of work, expenses which are over and under original estimates, or funds remaining at project completion. The projects being amended by this budget amendment are: • Fund 415 - Peterson Elementary Roof Replacement project (increasing by $25,000) • Fund 426 - KFRC Exterior project (increasing $50,000) • Fund 426 - KFRC Digital Data Controls Upgrade project (increasing $314,086.07) • Fund 445 - Long Term Care Fuel Line Replacement project (increasing by $85,000) • Fund 450 - Borough Building Exterior Painting project (decreasing by $115,000) • Fund 450 - Exhaust Venting System Install project (increasing by $7,213.55) • Fund 455 - Tsunami Siren Upgrades 2020 project (increasing by $91,785) • Fund 469 - Borough Building Abatement Mechanical Upgrades project (increasing by $75,000) • Fund 470 - Redirect $867,467 within the Fund: • Fund 490 - Leachate Aeration project (increasing by $10,000) • Fund 490 - Landfill Scale Shack project (increasing by $55,748.98) • Fund 495 - PKMIC Retaining Wall project (increasing by $2,600,000) ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Williams, Arndt, Dvorak, Smith, and Turner. Kodiak Island Borough May 6, 2021 Assembly Regular Meeting Minutes Page 6 of 10 Page 20 of 271 AGENDA ITEM #5.A. B. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissions As Established In The Kodiak Island Borough Code Of Ordinances Title 2 Administration And Personnel Chapter 2.100 Boards, Committees, And Commissions. ARNDT moved to advance Ordinance No. FY2021-41 to public hearing at the next regular meeting of the assembly on May 20, 2021. All boards, committees, and commissions established under Title 2 of the Borough Code, with the exception of those mandated by state law, shall terminate by operation of law three years from the date of passage of this section, unless affirmatively reestablished or continued by the assembly for a period not to exceed three years. The boards, committees, and commissions reestablished per this Ordinance will be for three years, starting May 20, 2021 until December 31, 2024. Chapter 2.110 - Emergency Services Council Last met on April 15, 2021 Chapter 2.120 - Parks and Recreation Committee Last met on January 28, 2020 Chapter 2.125 - Architectural/Engineering Review Board Last met on March 15, 2021 Chapter 2.145 - Solid Waste Advisory Board Last met on April 28, 2021 Chapter 2.160 - Borough Lands Committee Last met on July 25, 2018 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Smith, Turner, and Williams. OTHER ITEMS A. Confirmation Of Mayoral Appointment To The Planning And Zoning Commission, Mr. Andrew Kenneson. ARNDT moved to confirm the mayoral appointment of Mr. Andrew Kenneson to the Planning and Zoning Commission borough seat to expire December 2022. On April 23, 2021, the Clerk's office received Mr. Kenneson' s application for the Planning and Zoning Commission borough seat that expires December 2022. Mr. Kenneson currently resides at 4197 Shoreline Circle, Apt. 3, this qualifies him for a borough seat as his residence is outside of the City of Kodiak city limits. He has resided in the borough for 10 months. He is not currently serving on other Boards, Commission, or Committees. He does not currently belong to or participate in any other organizations. His main reason for applying: "I've long been interested in zoning rules and regulations, especially in how they affect the look and feel of a city, as well as affordability. I want to learn more about how these policies are made and have a small voice in the direction of my new home." His background, experience, and expertise that he will bring to the commission: "Before taking my current job at the Kodiak Island Housing Authority, I worked at the Kodiak Daily Mirror. I covered borough government, among other things. So, I am fairly aware of some of the big issues facing the borough. Throughout my career as a reporter, I have also Kodiak Island Borough Assembly Regular Meeting Minutes May 6, 2021 Page 7 of 10 Page 21 of 271 AGENDA ITEM #5.A. written extensively on planning -adjacent topics like housing, economic development, transportation, and urban design. In my job today, I think about housing affordability all the time, which is deeply affected by planning and zoning decisions." Pursuant to KIBC 2.100.070 (A.6) and 4.15.070 (A.7) Other than by expiration of the members term, the assembly shall declare a seat vacant when a member of the board misses three consecutively held regular meetings and is not excused. Mr. Kenneson has indicated that he is available to attend regular commission meetings. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Dvorak, Smith, Turner, Williams, and Arndt. B. Confirmation Of Mayoral Appointment To The Planning And Zoning Commission, Mr. Paul VanDyke. ARNDT moved to confirm the mayoral appointment of Mr. Paul VanDyke to the Planning and Zoning Commission borough seat that will expire December 2023. On April 9, 2020, the Clerk's office received Mr. VanDyke's application for the Planning and Zoning Commission borough seat that expires December 2023. Mr. VanDyke resides at 2678 Lakeview Drive; this qualifies him for a borough seat as his residence is outside of the City of Kodiak city limits. He has resided in the borough for 39 years. He is currently serving on: Fire Protection Area No. 1 Service Area Board Consolidation Committee He currently belongs to or participates in: USCG Auxiliary Civil Air Patrol His main reason for applying: "Providing input in the future of Kodiak." His background, experience, and expertise that he will bring to the commission: "14 years of managing property record information in GIS, with 8 years managing the Borough's GIS resources and building an award-winning program. Additionally, I have several years of construction experience in various trades. My experience on other boards has been demonstrated my ability to be a team player and work well with others." Pursuant to KIBC 2.100.070 (A.6) and 4.15.070 (A.7) Other than by expiration of the members term, the assembly shall declare a seat vacant when a member of the board misses three consecutively held regular meetings and is not excused. Mr. Vandyke has indicated that he is available to attend regular commission meetings. ROLL CALL VOTE ON MOTION CARRIED FOUR TO ONE: Smith, Turner, Williams, Dvorak (AYES); Arndt (NO). C. Confirmation Of Mayoral Appointment To The Bay View Road Service Area Board, Mr. Lucas Baxter. Kodiak Island Borough May 6, 2021 Assembly Regular Meeting Minutes Page 8 of 10 Page 22 of 271 AGENDA ITEM #5.A. ARNDT moved to confirm the mayoral appointment of Mr. Lucas Baxter to the Bay View Road Service Area Board for a seat that will expire December 2023. On April 22, 2021, the Clerk's office received Mr. Lucas Baxter's application for the Bay View Road Service Area Board seat that expires December 2023. Mr. Baxter resides at 2915 Bay View Drive, this qualifies him for a borough seat as his residence is outside of the City of Kodiak city limits. He has resided in the borough for 7 years and the service area for 5 years. He is not currently serving on other Boards, Commission, or Committees. He does not currently belong to or participate in any other organizations. His main reason for applying: This field was not completed on Mr. Baxter's application. His background, experience, and expertise that he will bring to the commission: This field was not completed on Mr. Baxter's application. Pursuant to KIBC 2.100.070 (A.6) and 4.15.070 (A.7) Other than by expiration of the members term, the assembly shall declare a seat vacant when a member of the board misses three consecutively held regular meetings and is not excused. Mr. Baxter has indicated that he is available to attend regular commission meetings. ROLL CALL VOTE ON MOTION CARRIED FOUR TO ONE: Turner, Williams, Arndt, and Dvorak (AYES); Smith (NO). CITIZENS' COMMENTS The following spoke under citizens comments: • Paul VanDyke Michael Powers ASSEMBLY MEMBER' COMMENTS • Assembly member Arndt had no comment. • Assembly member Williams reminded everyone of the community cleanup day on Saturday. Spoke on the progress of the budget, expressing concern for possibly not enough time and suggested a work session. • Assembly member Turner had no comment. • Assembly member Smith echoed Assembly member Williams's sentiments on the budget and supported a Saturday work session. • Assembly Dvorak echoed Assembly members Smith and Williams sentiments on the budget and supported a Saturday work session. Agreed with Mr. Blair on his citizen comment about the Jump Start program, it is a good program. Spoke on ATV's using public roadways and asked if the assembly thought they should give comment to the legislature on this. ANNOUNCEMENTS The next Work Session of the Assembly will be held Thursday, May 13th at 6:30 p.m. al Bayside Fire Hall. The next Regular Meeting of the Assembly will be held Thursday, May 20th at 6:30 p.m. at Bayside Fire Hall. Kodiak Island Borough Assembly Regular Meeting Minutes May 6, 2021 Page 9 of 10 Page 23 of 271 AGENDA ITEM #5.A. EXECUTIVE SESSION A. Continued Discussion Of The Borough Manager, Michael Powers, Evaluation. ARNDT moved to convene into executive session under the authority of KIBC. 2.30.030 (F)(1)(c) to discuss Borough Manager, Michael Powers, evaluation, a matter which might include a discussion that could potentially prejudice the reputation and character of the individual. Borough Manager, Michael Powers, called point of order. He objected and refused the assembly the motion to enter into executive session, because he had not been properly noticed of the session. ARNDT withdrew his motion to convene into executive session. ADJOURNMENT ARNDT moved to adjourn the meeting. VOICE VOTE ON ADJOURNMENT CARRIED UNANIMOUSLY The meeting was adjourned at 8:02 p.m. KODIAK ISLAND BOROUGH William Roberts, Mayor Approved on: Kodiak Island Borough May 6, 2021 ATTEST: Alise L. Rice, Borough Clerk Assembly Regular Meeting Minutes Page 10 of 10 Page 24 of 271 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Special Meeting May 13, 2021 A special meeting of the Kodiak Island Borough Assembly was held on May 13, 2021, in the Bayside Volunteer Fire Department - 4606 East Rezanof Drive. The meeting was called to order at 5:30 p.m. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also present were Borough Manager Michael Powers, Borough Clerk Alise Rice. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING. A. Executive Session, Borough Manager Evaluation. ARNDT moved to convene into executive session to discuss the Borough Manager's evaluation, a matter which might include a discussion that could potentially prejudice the reputation and character of the Manager. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Smith, Symmons, Turner, and Williams. ARNDT moved to invite the Borough Mayor, and Assembly into executive session. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. After the vote, Mayor Roberts recessed the special meeting and convened the executive session. Upon returning from the executive session, Mayor Roberts reconvened the special meeting and announced that no action was to be taken. ADJOURNMENT ARNDT moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 6:29 p.m. KODIAK ISLAND BOROUGH William Roberts, Mayor Approved on: Kodiak Island Borough May 13, 2021 ATTEST: Alise L. Rice, Borough Clerk Assembly Special Meeting Minutes Page 25 of 271 AGENDA ITEM #7.A. KODIAK ISLAND BOROUGH STAFF REPORT MAY 20, 2021 r ASSEMBLY REGULAR MEETING SUBJECT: Declaring The Month Of May 2021 Mental Health Awareness Month. ORIGINATOR: Alise Rice RECOMMENDATION: Mayor Roberts to read proclamation. DISCUSSION: Mental health is essential to our overall health, and the importance of attending to mental health has become even more pronounced during the COVID-19 pandemic. COVID-19 has also created barriers to treatment as millions of adults and children across America experience mental health conditions, including anxiety, depression, schizophrenia, bipolar disorder, and post-traumatic stress disorder. Nearly one in five Americans lives with a mental health condition - family, friends, classmates, neighbors even before the COVID-19 pandemic, the prevalence of mental health conditions in our Nation was on the rise. Suicide is the tenth leading cause of death in the United States and the second leading cause of death for our Nation's youth today. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Declaring The Month Of May 2021 Mental Health Awareness Month. Page 26 of 271 AGENDA ITEM V.A. Office of the Mayor Kodiak Island Borough, Kodiak Alaska Prodamation DECLARING THE MONTH OF MAY 2021 MENTAL HEALTH AWARENESS MONTH WHEREAS, Mental health is essential to our overall health, and the importance of attending to mental health has become even more pronounced during the COVID-19 pandemic; and WHEREAS, COVID-19 has also created barriers to treatment as millions of adults and children across America experience mental health conditions, including anxiety, depression, schizophrenia, bipolar disorder, and post-traumatic stress disorder; and WHEREAS, nearly one in five Americans lives with a mental health condition - family, friends, classmates, neighbors - even before the COVID-19 pandemic, the prevalence of mental health conditions in our Nation was on the rise; and WHEREAS, suicide is the tenth leading cause of death in the United States and the second leading cause of death for our Nation's youth today. THEREFORE, I, William Roberts, Mayor of the Kodiak Island Borough: Call all upon citizens, government agencies, organizations, healthcare providers, and research institutions to raise mental health awareness and continue helping Americans live longer, healthier lives. witness whereof, I have here unto set my hand and cause this seal to be affixed. William Roberts , Borough Mayor Attest:: Alise L. Rice, Borough Clerk Declaring The Month Of May 2021 Mental Health Awareness Month. Page 27 of 271 AGENDA ITEM #9.A. KODIAK ISLAND BOROUGH STAFF REPORT .;}. MAY 20, 2021 'r ASSEMBLY REGULAR MEETING SUBJECT: Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, And Placing The Issue Before The Voters In The Service Area For Ratification. ORIGINATOR: Duane Dvorak RECOMMENDATION: Move to adopt Ordinance No. FY2021-33. DISCUSSION: Action Taken: This item was introduced at the April 15, 2021 regular meeting and advanced to public hearing at the regular meeting of May 20, 2021. Staff was instructed to notice landowners with in the Service Area No. 2 of Ordinance No. FY2021-33. Binder for public notice sent to landowners attached. A recent review of KIB 4.110.010 shows that there is a Service No. 2 that is intended to serve the Monashka Area from Abercrombie to the VFW as follows: 4.110.010 Creation and powers. A. There is established a service area within the borough designated "service area No. 2" as shown on the corresponding map in the office of the clerk. B. Service area No. 2 shall provide water and sewer services within its boundaries. C. The service area No. 2 board shall consist of five members appointed by the assembly. Clearly the "shall" in Section B. above is not being implemented as there is neither water or sewer services being provided within the service district boundaries. In addition, the "shall" in Section C. above is also not being implemented as there has not been a board consisting of "five members appointed by the assembly" since time immemorial. Viewing this service area board as unnecessary, due to the long period of inactivity and general lack of interest on the part of the service area residents, a draft ordinance was drafted to amend the code by deleting KIBC 4.110 and thereby terminating the service area board for Service Area No. 2. The draft ordinance was sent to the Borough Attorney for review and the determination was made that the assembly cannot simply terminate Service District No. 2 without bringing the matter to an election for ratification by the residents of the established service area. This is the same manner in which service areas are typically established and so the draft ordinance was re -drafted for introduction as a proposed ballot measure. It is recommended that the assembly introduce this ordinance for public hearing and provide a minimum delay of at least a month in order for the potentially affected residents to consider the matter and make their comments known to the assembly. In this regard, it would be advisable to send a mail out notice to the residents of the service area and bring their attention specifically to this matter. That is if the assembly wants to know how the affected residents really feel about the issue before moving the issue forward to the next election ballot. What residents, and the assembly, need to determine; Kodiak Island Borough Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 28 of 271 AGENDA ITEM #9.A. KODIAK ISLAND BOROUGH STAFF REPORT MAY 20, 2021 ASSEMBLY REGULAR MEETING 1) Is there interest among a majority of the affected residents to serve on a service area board and actively pursue the planning, engineering, construction and provision of water and sewer services; 2) Are residents willing to pay, through a service area tax increment to pay for service area board support, studies, grant applications and other activities intended to lead to the ability to obtain water and sewer services for the served area. It should be noted that the realities surrounding water and sewer service provision have changed drastically since the Service Area No. 2 board was created. Some things like there being a wastewater treatment plant at the Landfill/Baler facility that it capable of being scaled up to serve the local community opens up certain opportunities as opposed to relying on the City of Kodiak for water and sewer services exclusively. On the other hand, the City of Kodiak has signaled on a number of occasions that it is not interested in extending the municipal system beyond it's existing footprint unless new areas to be served are annexed to the city. So there area number of considerations here that people need to think about and it appears that the question of whether to continue or terminate Service Area No. 2 rests primarily with the residents of the service area and by listening to their thoughts the assembly will be persuaded whether this service area board is still needed to be continued or not. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 29 of 271 AGENDA ITEM #9.A. Kodiak Island Borough OFFICE of the CLERK 710 NEII Bay Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 E-mail: clerks@kodiakakms Notice Of Public Hearing Ordinance No. FY2021-33 Ordinance No. FY2021-33 An Ordinance Of The Assembly Of The Kodiak Island Borough Abolishing Service Area No. 2 And Repealing Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, And Placing The Issue Before The Voters In The Service Area For Ratification. Friday, May 14, 2021 WAIL LINE1 «MAIL CITY», ((MAIL STATE» ((MAIL—ZIP)) Greetings «Service_Area_No_2_Property_Ownerv, You are receiving this notice because you own property located within the boundaries of Service Area No. 2. A public hearing will be held on May 20, 2021 at 6:30 p.m. at Bayside Fire Hall to hear testimony on Ordinance No. FY2021-33 An Ordinance Of The Assembly Of The Kodiak Island Borough Abolishing Service Area No. 2 And Repealing Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, And Placing The Issue Before The Voters In The Service Area For Ratification. You may give comment during the meeting either in person at Bayside Volunteer Fire Department - 4606 East Rezanof Drive, or via telephone at 1-907-486-3231 or Toll Free 1-855-492-9202. Comments are limited to 3 minutes per person. You may also provide comment to be received by the email at clerks(a)kodiakak.us, or you may mail the enclosed citizens public hearing comment form to be received by the Borough Clerk's Office, by 5:00 p.m. one (1) day before the public hearing. Sincerely, Alise L. Rice, Kodiak Island Borough Clerk Enclosed: Notice of Public Hearing Letter From Borough Ordinance No. FY2021-33 Including Service Area No. 2 Map Citizens Public Hearing Comment Form Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 30 of 271 AGENDA ITEM #9.A. Kodiak Island Borough OFFICE of the CLERK 710 Mill Bav Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 E-mail: clerks@kodiakak.us Dear Service Area No. 2 Resident(s), You are being notified of a public hearing to consider abolishing the following Kodiak Island Borough Code language that affects your property: KIB Code, Title 4 Service Areas, Ch. 4.110 Service Area No. 2, Section 4.110.010 Creation and powers. A. There is established a service area within the borough designated "service area No. 2" as shown on the corresponding map in the office of the clerk. B. Service area No. 2 shall provide water and sewer services within its boundaries. C. The service area No. 2 board shall consist of five members appointed by the assembly. [Ord. 98-04 §2, 1998; Ord. 91-10 §3, 1991] At present, there is no active service area No. 2 board working towards the provision of these services and there is no tax increment levy for the support of the board and its activities. Therefore, it is difficult to assess whether the majority of residents and property owners are still interested in pursuing these services. Based on the public hearing feedback, the borough assembly will decide whether to terminate the service area by ordinance and then submit the matter to the residents for ratification at the next election, or to appoint new members to the board and let if fulfill its mission as described in code. If the board were to continue, there would need to be at least five people residing in the service area willing to volunteer to sit on the board to hold public meetings, develop a work plan and budget for the development of water and sewer infrastructure. Currently, there is a fund balance of about $6,000 to cover the cost of staff, record keeping, and public notices for the remainder of the next fiscal year. Depending upon what the board proposes in the way of pursuing grants or engineering studies, etc., the cost would be added to the staff support which would result in an additional service area levy beginning in FY2023. The alternative, if the majority of service area residents and land owners are not interested in pursuing the development of water and sewer services, would be to terminate the board as it currently exists in borough code. This action by the assembly would require ratification by the affected residents of the service area at the next regularly scheduled election in October 2021. The service area could be recreated by a new ballot measure in the future if there came a time where the interest in water and sewer services were once again considered to be a priority of the Monashka Bay area residents. - KIB Assembly member Duane Dvorak Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 31 of 271 AGENDA ITEM #9.A. Co N 00 m N c N y m d `v9mE c c 3 0 m m LO m°'a e� R o No G J Co m 2 m cO O M JE = O Co -0 o � o m O y N3o 6O S°r� x 10 oLO 0 @;; Y opo R __ FYI w p 8 Cl 0 gypp�}} ,HpHq L o oi v z = mp a a o U U o Birch Ave Q q _Co a z U FD x ' L LCn 0- o 'Ea1 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 32 of 271 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 AGENDA ITEM #9.A. Introduced by: Assembly Member Dvorak thru the Mayor Drafted by: Borough Attorney Introduced on: 04/15/2021 Public Hearing Date: 05/20/2021 Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2021-33 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ABOLISHING SERVICE AREA NO. 2 AND REPEALING KODIAK ISLAND BOROUGH CODE, CHAPTER 4.110, SERVICE AREA NO. 2, AND PLACING THE ISSUE BEFORE THE VOTERS IN THE SERVICE AREA FOR RATIFICATION. WHEREAS, a review of the code reveals that existence of KIBC 4.110, Service Area No. 2, no longer appears to be relevant given that historical investigations and feasibility plans to develop and provide water and sewer services in the Monashka Bay area have not been pursued for many years; and WHEREAS, as there are no infrastructure needs, maintenance, or service level matters for the consideration of a service area board, the board described in KI BC Chapter 4.110 has not been empaneled for many years, and WHEREAS, KIBC 4.05.010, 4.05.040 and 4.05.060 permit the Assembly to abolish a service area by ordinance subject to ratification by qualified voters in the service area. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: Section 2 of this ordinance is of general application and shall be codified. Section 2: The following code section is hereby repealed and removed from Kodiak Island Borough Code of Ordinances pertaining to Chapter 4.110, Service Area No. 2: Chapter 4.110 SERVICE AREA NO. 2 4.110.010 Creation and powers. A. There is established a service area within the borough designated "Service Area No. 2" as shown on the corresponding map in the office of the clerk. B. Service Area No. 2 shall provide water and sewer services within its boundaries. C. The Service Area No. 2 board shall consist of five members appointed by the Mayor and approved by the assembly. Kodiak Island Borough, Alaska Ordinance No. FY2021-33 Page 1 of 2 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 33 of 271 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 AGENDA ITEM #9.A. Section 3: An election is to be held on October 5, 2021 in the Kodiak Island Borough and the following proposition shall be submitted to the qualified voters of Service Area No. 2 for approval or rejection. A simple majority of those electors qualified and voting in favor of the proposition shall be required for approval. PROPOSITION NO. 1 SHALL ORDINANCE 2021-33 ABOLISHING SERVICE AREA NO. 2 BE APPROVED? Q YES Q NO Section 4: Section 3 of this ordinance shall become effective immediately upon adoption. Sections 1 and 2 of this ordinance shall become effective upon certification of the election held October 5, 2021, but only if the proposition set out in Section 3 is ap- proved by a majority of the qualified voters voting on the question. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2021. KODIAK ISLAND BOROUGH William Roberts, Borough Mayor VOTES: Ayes: Noes: Kodiak Island Borough, Alaska ATTEST: Alise L. Rice, Borough Clerk Ordinance No. FY2021-33 Page 2 of 2 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 34 of 271 AGENDA ITEM #9.A. Citizens Public Hearing Comment Form Ordinance No. FY2021-33 An Ordinance Of The Assembly Of The Kodiak Island Borough Abolishing Service Area No. 2 And Repealing Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, And Placing The Issue Before The Voters In The Service Area For Ratification. Name: Residence Address: Mailing Address: Comments: Written comments may be submitted by email to clerks(okodiakak.us, faxed to 907-486-9391, mailed or hand delivered to the Borough Clerk's Office, this form must be received by the Clerk's Office by 5 p.m. one (1) day before the public hearing. Kodiak Island Borough, Borough Clerk's Office 710 Mill Bay Road, Room 234, Kodiak, AK 99615. Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 35 of 271 AGENDA ITEM #9.A. 3 No. 2 ProK MAIL_LINE_1 MAIL—CITY MAIL—STATE 3 No. 2 ProK 1010 STELLAR WAY KODIAK AK a No. 2 ProK 1088 SAWMILL CIR KODIAK AK 3 No. 2 ProK 1122 MISSION ROAD KODIAK AK a No. 2 ProK 122 W. REZANOF DR, #C KODIAK AK No. 2 ProK 1222 BARANOF ST KODIAK AK 3 No. 2 ProK 1241 SAWMILL CIRCLE KODIAK AK No. 2 ProK 1250 BEAVER WAY KODIAK AK 3 No. 2 ProK 1298 SAWMILL CIRCLE KODIAK AK a No. 2 ProK 1319 MOUNTAIN VIEW DR KODIAK AK 3 No. 2 ProK 1327 MOUNTAIN VIEW DR KODIAK AK a No. 2 ProK 1338 MOUNTAIN VIEW DR KODIAK AK No. 2 ProK 1404 MOUNTAIN VIEW DR KODIAK AK 3 No. 2 ProK 1434 MOUNTAIN VIEW DR KODIAK AK i No. 2 ProK 1462 MOUNTAIN VIEW DR KODIAK AK 3 No. 2 Pror14835 E HEARTHSTONE DR PALMER AK a No. 2 ProK 1533 SAWMILL CIRCLE KODIAK AK 3 No. 2 ProK 1537 THREE SISTERS WAY KODIAK AK a No. 2 ProK 1604 THREE SISTERS WAY KODIAK AK 3 No. 2 ProK 1619 THREE SISTERS WAY KODIAK AK 3 No. 2 Pror628 MONASHKA BAY CIRCL KODIAK AK i No. 2 ProK 1657 THREE SISTERS WAY KODIAK AK 3 No. 2 ProK 1660 THREE SISTERS WAY KODIAK AK a No. 2 ProK 1672 MONASHKA CIR KODIAK AK 3 No. 2 ProK 1686 SAWMILL CIR KODIAK AK a No. 2 ProK 1709 THREE SISTERS WAY KODIAK AK No. 2 ProK 1737 MONASHKA CIRCLE KODIAK AK 3 No. 2 ProK 1769 THREE SISTERS WAY KODIAK AK No. 2 ProK 182 LEVEL RD COLLEGEVILLE PA 3 No. 2 ProK 1849 MARMOT DR KODIAK AK a No. 2 ProK 1850 THREE SISTERS WAY KODIAK AK � No. 2 ProK 1877 MARMOT DR KODIAK AK 3 No. 2 ProK 1948 MARMOT DR KODIAK AK 3 No. 2 ProK 1955 MARMOT DR KODIAK AK 3 No. 2 ProK 1962 THREE SISTERS WAY KODIAK AK a No. 2 ProK 2000 RIDGE CIR KODIAK AK 3 No. 2 ProK 2032 ISLAND CIRCLE KODIAK AK a No. 2 Pro[ 2046 THREE SISTERS WAY KODIAK AK � No. 2 ProK 2056 RIDGE CIR KODIAK AK 3 No. 2 ProK 2069 RIDGE CIRCLE KODIAK AK No. 2 ProK 2088 ISLAND CIRCLE KODIAK AK 3 No. 2 ProK 2091 ISLAND CIR KODIAK AK a No. 2 ProK 2100 HARBOR WAY KODIAK AK 3 No. 2 ProK 2107 ISLAND CIRCLE KODIAK AK a No. 2 ProK 2130 HARBOR WAY KODIAK AK No. 2 ProK 2139 FOREST DR KODIAK AK 3 No. 2 ProK 2147 THREE SISTERS WAY KODIAK AK Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 36 of 271 AGENDA ITEM #9.A. 3 No. 2 ProK 2156 MONASHKA WAY KODIAK AK 3 No. 2 ProK 2159 ISLAND CIRCLE KODIAK AK a No. 2 ProK 2164 ISLAND CIRCLE KODIAK AK 3 No. 2 ProK 218 CENTER AVE. STE. B KODIAK AK a No. 2 ProK 2182 THREE SISTERS WAY KODIAK AK No. 2 ProK 2204 MONASHKA BAY RD KODIAK AK 3 No. 2 ProK 2211 MONASHKA BAY KODIAK AK No. 2 ProK 2230 MONASHKA WAY KODIAK AK 3 No. 2 ProK 2241 FOREST DR KODIAK AK a No. 2 ProK 2241 FOREST DRIVE KODIAK AK 3 No. 2 ProK 2251 THREE SISTERS WAY KODIAK AK a No. 2 ProK 2260 FOREST DR KODIAK AK No. 2 ProK 2267 FOREST DRIVE KODIAK AK 3 No. 2 ProK 2289 FOREST DRIVE KODIAK AK i No. 2 Pror'451 MONASHKA BAY RD #: KODIAK AK 3 No. 2 Pror!543 MONASHKA BAY ROAI KODIAK AK a No. 2 ProK 2566 DEVILS PRONG KODIAK AK 3 No. 2 ProK 2570 MONASHKA BAY RD KODIAK AK a No. 2 ProK 2653 DEVILS PRONG ST KODIAK AK 3 No. 2 ProK 2807 LAKE VIEW DRIVE KODIAK AK 3 No. 2 ProK 2847 LAKEVIEW DR KODIAK AK i No. 2 ProK 285 STATE ROUTE 409 CATHLAMET WA 3 No. 2 ProK 290 OLD STAGE WAY YAKIMA WA a No. 2 ProK 2900 BAYVIEW DRIVE KODIAK AK 3 No. 2 ProK 2915 BAYVIEW DRIVE KODIAK AK a No. 2 ProK 2990 LAKE VIEW DRIVE KODIAK AK No. 2 ProK 3011 LAKEVIEW DR KODIAK AK 3 No. 2 ProK 3043 LAKEVIEW DR KODIAK AK No. 2 ProK 3073 LAKEVIEW DR KODIAK AK 3 No. 2 ProK 3117 MONASHKA BAY RD KODIAK AK a No. 2 ProK 3124 LAKEVIEW DRIVE KODIAK AK � No. 2 ProK 3141 LAKE VIEW DR KODIAK AK 3 No. 2 ProK 316 CENTER AVE KODIAK AK 3 No. 2 Pror4193 MONASHKA BAY ROAI KODIAK AK 3 No. 2 ProK 3198 LAKEVIEW DRIVE KODIAK AK a No. 2 ProK 3233 BAY VIEW DR KODIAK AK 3 No. 2 ProK 3240 LAKEVIEW DR KODIAK AK a No. 2 Pro[ 3439 PENINSULA RD KODIAK AK � No. 2 ProK 3459 OTMELOI WAY KODIAK AK 3 No. 2 ProK 3461 MONASHKA BAY RD KODIAK AK No. 2 ProK 3493 OTMELOI WAY KODIAK AK 3 No. 2 ProK 3502 SPRUCE CAPE RD KODIAK AK a No. 2 ProK 3652 MONASHKA BAY RD KODIAK AK 3 No. 2 ProK 377 NEVA WAY KODIAK AK a No. 2 ProK 526 1ST AVE. SOUTH #315 SEATTLE WA No. 2 ProK 550 W 7TH AVE STE 640 ANCHORAGE AK 3 No. 2 Pror7065 CALLE PONCE DE LEOP NAVARRE FL Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 37 of 271 AGENDA ITEM #9.A. 3 No. 2 ProK 710 MILL BAY RD KODIAK AK 3 No. 2 ProK 780 DAYBREEZE CT HOMER AK 3 No. 2 ProK 819 LOWER MILL BAY RD KODIAK AK 3 No. 2 ProK 8837 S.W. MARSEILLES DR BEAVERTON OR 3 No. 2 ProK 8850 LOWER RIVER RD GRANTS PASS OR No. 2 ProK CARRIE WORTON KODIAK AK 3 No. 2 ProK CHRISTIAN JAMES P KODIAK AK No. 2 ProK NICOLS NATHENIEL W KODIAK AK 3 No. 2 ProK P.O. Box BOX 1764 KODIAK AK 3 No. 2 ProK P.O. Box BOX 104 KODIAK AK 3 No. 2 ProK P.O. Box BOX 2097 KODIAK AK 3 No. 2 ProK P.O. Box BOX 2322 KODIAK AK No. 2 ProK P.O. Box BOX 2826 KODIAK AK 3 No. 2 ProK P.O. Box BOX 437 KODIAK AK i No. 2 ProK P.O. Box BOX 724 KODIAK AK 3 No. 2 ProK P.O. Box BOX 8530 KODIAK AK 3 No. 2 ProK P.O. Box BOX 8707 KODIAK AK 3 No. 2 ProK P.O. Box BOX 88 KODIAK AK 3 No. 2 ProK P.O. Box BOX 8843 KODIAK AK 3 No. 2 ProK P.O. BOX 1214 KODIAK AK 3 No. 2 ProK P.O. BOX 1462 KODIAK AK i No. 2 ProK P.O. BOX 2037 KODIAK AK 3 No. 2 ProK P.O. BOX 213 KODIAK AK 3 No. 2 ProK P.O. BOX 2780 KODIAK AK 3 No. 2 ProK P.O. BOX 2808 KODIAK AK 3 No. 2 ProK P.O. BOX 2851 KODIAK AK No. 2 ProK P.O. BOX 2908 KODIAK AK 3 No. 2 ProK P.O. BOX 2917 KODIAK AK No. 2 ProK P.O. BOX 2933 KODIAK AK 3 No. 2 ProK P.O. BOX 2940 KODIAK AK 3 No. 2 ProK P.O. BOX 3111 KODIAK AK � No. 2 ProK P.O. BOX 3131 KODIAK AK 3 No. 2 ProK P.O. BOX 3150 KODIAK AK 3 No. 2 ProK P.O. BOX 3195 KODIAK AK 3 No. 2 ProK P.O. BOX 3269 KODIAK AK 3 No. 2 ProK P.O. BOX 653 KODIAK AK 3 No. 2 ProK P.O. BOX 7 HOMER AK 3 No. 2 Pro[ P.O. BOX 746 KODIAK AK � No. 2 ProK P.O. BOX 822 KODIAK AK 3 No. 2 ProK P.O. BOX 8347 KODIAK AK No. 2 ProK P.O. BOX 8915 KODIAK AK 3 No. 2 ProK P.O. BOX 8926 KODIAK AK 3 No. 2 ProK P.O. Box 1005 KODIAK AK 3 No. 2 ProK P.O. Box 1057 KELLOGG ID 3 No. 2 ProK P.O. Box 109 KODIAK AK No. 2 ProK P.O. Box 111 KODIAK AK 3 No. 2 ProK P.O. Box 11704 ZEPHYR COVE NV Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 38 of 271 AGENDA ITEM #9.A. 3 No. 2 ProK P.O. Box 1274 KODIAK AK 3 No. 2 ProK P.O. Box 1391 KODIAK AK 3 No. 2 ProK P.O. Box 1397 KODIAK AK 3 No. 2 ProK P.O. Box 1511 KODIAK AK 3 No. 2 ProK P.O. Box 1546 KODIAK AK 3 No. 2 ProK P.O. Box 1553 KODIAK AK 3 No. 2 ProK P.O. Box 1559 KODIAK AK 3 No. 2 ProK P.O. Box 1573 KODIAK AK 3 No. 2 ProK P.O. Box 1676 KODIAK AK 3 No. 2 ProK P.O. Box 169 KODIAK AK 3 No. 2 ProK P.O. Box 1753 KODIAK AK 3 No. 2 ProK P.O. Box 1912 KODIAK AK 3 No. 2 ProK P.O. Box 1970 KODIAK AK 3 No. 2 ProK P.O. Box 2018 KODIAK AK 3 No. 2 ProK P.O. Box 210154 AUKE BAY AK 3 No. 2 ProK P.O. Box 2185 KODIAK AK 3 No. 2 ProK P.O. Box 2208 KODIAK AK 3 No. 2 ProK P.O. Box 2322 KODIAK AK 3 No. 2 ProK P.O. Box 2338 KODIAK AK 3 No. 2 ProK P.O. Box 2491 KODIAK AK 3 No. 2 ProK P.O. Box 2499 KODIAK AK 3 No. 2 ProK P.O. Box 2545 KODIAK AK 3 No. 2 ProK P.O. Box 2572 KODIAK AK 3 No. 2 ProK P.O. Box 2677 KODIAK AK 3 No. 2 ProK P.O. Box 2696 KODIAK AK 3 No. 2 ProK P.O. Box 2744 KODIAK AK 3 No. 2 ProK P.O. Box 2754 KODIAK AK 3 No. 2 ProK P.O. Box 2796 KODIAK AK 3 No. 2 ProK P.O. Box 2798 KODIAK AK 3 No. 2 ProK P.O. Box 284 NORDLAND WA 3 No. 2 ProK P.O. Box 2916 KODIAK AK 3 No. 2 ProK P.O. Box 3075 KODIAK AK 3 No. 2 ProK P.O. Box 319 KODIAK AK 3 No. 2 ProK P.O. Box 321 KODIAK AK 3 No. 2 ProK P.O. Box 325 KODIAK AK 3 No. 2 ProK P.O. Box 3373 KODIAK AK 3 No. 2 ProK P.O. Box 349 KODIAK AK 3 No. 2 ProK P.O. Box 388 KODIAK AK 3 No. 2 ProK P.O. Box 395 KODIAK AK 3 No. 2 ProK P.O. Box 404 KODIAK AK 3 No. 2 ProK P.O. Box 467 BIGFORK MT 3 No. 2 ProK P.O. Box 48 NAALEHU HI 3 No. 2 ProK P.O. Box 524 KODIAK AK 3 No. 2 ProK P.O. Box 58 KODIAK AK 3 No. 2 ProK P.O. Box 629 KODIAK AK 3 No. 2 ProK P.O. Box 714 KODIAK AK 3 No. 2 ProK P.O. Box 722 KODIAK AK Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 39 of 271 AGENDA ITEM #9.A. 3 No. 2 ProK P.O. Box 751 KODIAK AK 3 No. 2 ProK P.O. Box 759 KODIAK AK a No. 2 ProK P.O. Box 760 KODIAK AK 3 No. 2 ProK P.O. Box 8309 KODIAK AK a No. 2 ProK P.O. Box 8506 KODIAK AK No. 2 ProK P.O. Box 8526 KODIAK AK 3 No. 2 ProK P.O. Box 8528 KODIAK AK No. 2 ProK P.O. Box 8545 KODIAK AK 3 No. 2 ProK P.O. Box 8604 KODIAK AK a No. 2 ProK P.O. Box 8689 KODIAK AK 3 No. 2 ProK P.O. Box 8775 KODIAK AK a No. 2 ProK P.O. Box 8776 KODIAK AK No. 2 ProK P.O. Box 8802 KODIAK AK 3 No. 2 ProK P.O. Box 8829 KODIAK AK i No. 2 ProK P.O. Box 8837 KODIAK AK 3 No. 2 ProK P.O. Box 8848 KODIAK AK a No. 2 ProK P.O. Box 8858 KODIAK AK 3 No. 2 ProK P.O. Box 8861 KODIAK AK a No. 2 ProK P.O. Box 8908 KODIAK AK 3 No. 2 ProK P.O. Box 8955 KODIAK AK 3 No. 2 ProK P.O. Box 8976 KODIAK AK i No. 2 ProK P.O. Box 9017 KODIAK AK 3 No. 2 ProK P.O. Box 9030 KODIAK AK a No. 2 ProK P.O. Box 9044 KODIAK AK 3 No. 2 ProK P.O. Box 9045 KODIAK AK a No. 2 ProK P.O. Box 905 KODIAK AK No. 2 ProK P.O. Box 9050 KODIAK AK 3 No. 2 ProK P.O. Box 907 KODIAK AK No. 2 ProK P.O. Box 947 KODIAK AK 3 No. 2 ProK P.O. Box 994 KODIAK AK a No. 2 ProK PO.BOX 8626 KODIAK AK � No. 2 ProK RENATE KESSLER KODIAK AK Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 40 of 271 MAIL -ZIP 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99645 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 19426 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 FIRST -NAME RONALD & MARY ALF SUMMER JOHN DAVID F STEPHANIE LOUISE MICHAEL ROCKY PETER LINDAJ MICHAEL & ERIN M C JEREMY STEVEN E JEFFREY RONALD DARIN C STEVEN ERIC JEFFRY STIG MARY LOU REBECCA A BETHANY CODY ERIK NEIL WILLIAM H KENNETH CHARLES JAMES BRYAN & AAREN CHRISTIAN L CORINNE BENJAMIN JAMES DARLENE DAVID PETER SHECKELLS GARRICK D SHAWN JOHN W JEFF ANDREW BRUCE LAST -NAME DOUBT PRYOR BLAIN SWEENEY MASINTER ETAL HURELY FORD C & MILLER V LIVINC TRUSSELL FRASER ETAL IVANOFF LANCE MANNELIN COUNCELLER STEFFENSEN GARCIE KAVANAUGH RUHL PRICE BERG MARCH YNGVE GILLIS WALD RAUWOLF BARTON ETAL GRUPP MOOMEY UNANGST CHRISTIANSEN PETERSON SWEARINGIN ELLSWORTH KOUREMETIS FERRE DALY FREDRICK TURNER PUTNAM DANELSKI ETAL GLENN BARNES DILLON KIMMEL BRUBAKER DANO MCNEIL AGENDA ITEM #9.A. Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 41 of 271 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 98612 98908-9690 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 99615 98104 99501 32566 SHANE A MICHAEL ARNEL GEORGE MICHAEL WILLIAM M MEGHAN M STORMY THOMAS ANDREW W DONALD T & ILVA M CALEB B BENJAMIN MARY ANN DONALD TENA JEREMIAH DANIEL A ANDREW PHILIP M ROBERT T PAT BARRY SEAN F LUCAS D CARL S ROBERT DANA JESSICA LYNN KRISTOPHER M W ES BARRY & ERICKA JOHN S JOHSUA 0 C BRAXTON STEVEN JAMES TIMOTHY & KATHERINE MARLYCE ANN MATTHEW RICHARD RYAN JEREMY D MITCH STATE OF LOGAN PARKER TICFMAN BUTLER RIETH MURRAY HENTGES KELLY STUTES THISSEN SCHROEDERETAL FOX SHARP KONDRO KONDRO PARKER BRUNE OLSEN BARBER DEVRIES CULLUM BAER KEHRLI ROSENKRANZ LIVING TRUS RAUWOLF BAXTER SHOLL FISH CUNNINGHAM JOHNSON BASH LUCKENBACHETAL OSOWSKI SCHAUFF KIMBRO NELSON DEW ETAL NEFF HARROD STAM M COZART FOSTER SALTONSTALL FRIESE WILLIAMSON HULL ALASKA CRANE AGENDA ITEM #9.A. Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 42 of 271 AGENDA ITEM #9.A. 99615 KODIAK ISLAND BOROUGH 99603 HENRY HAGEMEYER ETAL 99615 STEVEN L DEHART 97007 CHARLES JOHNSON 97526 MICKI MUMMERT 99615 STEPHEN SCHROF ETAL 99615 SALLY S WILKER 99615 MARY E LOEWEN 99615 DENISE JONES 99615 CHRISTOPHER SANNITO 99615 C DAVIDSON FAMILY TRUST 99615 JAMES PURDY 99615 DARCY GLAGOLICH 99615 FRANK FISH 99615 JARED DECKER REV.TRUST 99615 FREDERICK ROBERTS 99615 PATRICIA JACOBSON REVOCABLE TR' 99615 LLEWELLY FRED O'HEARN 99615 JAMES GOULD 99615 FORREST GOULD 99615 JAMES SPALINGER 99615 MARTHA MCKINNEY 99615 DONALD A PONTTI 99615 RICHARD COLLINS 99615 ESTHER WADDELL 99615 LAWRENCE J HAGEN 99615 ERIK GOOSSEN 99615 JEFFREY STEPHAN 99615 WILLARD A FEDA 99615 ERIC MUNK 99615 CARL BRADHAM 99615 JOHN THOMAS 99615 OTTO MAH LE JR. 99615 BILLY SR YOVINO 99615 STEPHEN COEN ETAL 99615 JOHN PARKER SR 99603 NANCY HILLSTRAND 99615 CLIFFORD DAVIDSON 99615 MICHAEL HANSEN 99615 JEAN DICKSON ETAL 99615 CHERYL NUGENT 99615 SCOTT JONES 99615 DAVE HAMMITT 83837 CUMMINGS LIVING TRUST 99615 AARON G HUMPHREYS 99615 KENNETH STEWART 89448 JOSEPH POHL ETAL Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 43 of 271 AGENDA ITEM #9.A. 99615 RICHARD J BIRBILAS 99615 PAUL VANDYKE 99615 CITY OF KODIAK 99615 MICHAEL PATITUCCI 99615 MICHAEL WOODLEY 99615 CHASE DEAN SORTOR 99615 DANNY W FOX 99615 CHARLES E KING III 99615 JOEL WIERSUM 99615 DANNY JACKSON ETAL 99615 MONASHKA BAY ROAD, LL' 99615 JOSEPH BLACK 99615 LEONARD CARPENTER 99615 MARY GUILAS HAWVER 99821 ROBERT FOY 99615 DANIEL MENTH 99615 ANN -MARIE WEST 99615 PEGGYJ PURDY 99615 MK ENTERPRISES, LLC 99615 FRANK BISHOP 99615 STEVEN RUOTSALAINEN ETAL 99615 JAMES CARMICHAEL 99615 JARED D SKONBERG 99615 PETER LONGRICH 99615 DAVID HANSEN 99615 MILES FISH CO., INC 99615 DANFORTH OGG 99615 GEORGE KIRK 99615 PETER KENDRICK 98358 MARK WHITE 99615 DOUGLAS MATHERS 99615 PATRICK O'DONNELL 99615 KENT HELLIGSO 99615 AMY CORDER 99615 SHANNA ROCKENBACH 99615 DANIEL STIHL ETAL 99615 TERRI ENSLEY 99615 MARK ST. DENNY 99615 SIDNEY PRUITT 99615 VETERANS OF FOREIGN Wi 59911 MIDDLESWORTH FAMILY 1 96772 PAUL HARDER 99615 CANDACE M BRANSON ETAL 99615 JACOB ORGAN 99615 MARCUS LEINBERGER 99615 SMD TRUST 99615 MARCIA OSWALT Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 44 of 271 AGENDA ITEM #9.A. 99615 LAWRENCE ELLSWORTH 99615 GREG TOPPING 99615 REGINA L BISHOP 99615 REY ESTRADA 99615 THOMAS FINN 99615 SPARROW TROTT 99615 RICHARD THUMMEL 99615 TIMOTHY WILLMAN ETAL 99615 LARRY LECHNER 99615 CAROL JUERGENSETAL 99615 EDWARD COE 99615 MARK BEARDSLEY 99615 JACK MCFARLAND 99615 THOMAS TORMALA 99615 WILLIAM FULTON 99615 COREY PEDERSEN 99615 KURT CARLSON 99615 BRYAN J WRIGHT 99615 RICHARD RYSER 99615 JAY WATTUM ETAL 99615 DAVID ALLEN 99615 CLINT MOUDY 99615 CHARLES W HANNA 99615 DAVID TOWNSEND 99615 DAVID BRADBURY 99615 DARRON K SCOTT 99615 STEVEN SMITH 99615 ELIZABETH EUFEMIO 99615 TYRONE WALKER 99615 BRIAN SMITH 99615 ROBERT BUSHELL 99615 EDWARD WALTON ETAL Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 45 of 271 AGENDA ITEM #9.A. LEGAL -DESCRIPTION STREET -NUMBER STREET -NAME USS 1678 LT E-1 1834 THREE SISTERS WAY MONASHKA BAY BK 7 LT 9 1088 SAWMILL CIR MOUNTAIN VIEW 2ND BK 4 LT 7 2648 DEVILS PRONG MONASHKA BAY BK 7 LT 10A 2746 LAKEVIEW DR MONASHKA BAY BK 4 LT 16A 2975 LAKEVIEW DR MONASHKA BAY BK 8 LT 4A 1241 SAWMILL CIR MONASHKA BAY BK 5 LT 11 1250 BEAVER WAY MONASHKA BAY BK 4 LT 22A 1298 SAWMILL CIR MOUNTAIN VIEW LT 7 1319 MOUNTAIN VIEW DR MONASHKA BAY BK 1 LT 12B 1832 MONASHKA CIR MOUNTAIN VIEW LT 5 1338 MOUNTAIN VIEW DR MOUNTAIN VIEW LT 3A 1404 MOUNTAIN VIEW DR MOUNTAIN VIEW LT 2 1434 MOUNTAIN VIEW DR MOUNTAIN VIEW LT 1 1462 MOUNTAIN VIEW DR ISLAND VISTA BK 4 LT 2 1624 MARMOT DR MONASHKA BAY BK 3 LT 3 1533 SAWMILL CIR MOUNTAIN VIEW IST BK 1 LT 2 1537 THREE SISTERS WAY MOUNTAIN VIEW 1ST BK 2 LT 3 1604 THREE SISTERS WAY MOUNTAIN VIEW IST BK 1 LT 5A 1619 THREE SISTERS WAY MONASHKA BAY BK 2 LT 2A 1628 MONASHKA CIR MOUNTAIN VIEW IST BK 1 LT 7 1657 THREE SISTERS WAY MOUNTAIN VIEW 1ST BK 2 LT 4 1660 THREE SISTERS WAY MONASHKA BAY BK 2 LT 3A-1 1672 MONASHKA CIR RAVEN HILLS LT 1 1686 SAWMILL CIR MOUNTAIN VIEW 1ST BK 1 LT 9 1709 THREE SISTERS WAY MONASHKA BAY BK 1 LT 6 1737 MONASHKA CIR MOUNTAIN VIEW 2ND BK 1 LT 10 1769 THREE SISTERS WAY MONASHKA BAY BK 1 LT 13A 2949 BAY VIEW DR ISLAND VISTA BK 2 LT 1 1849 MARMOT DR MOUNTAIN VIEW 2ND BK 3 LT 1 1850 THREE SISTERS WAY ISLAND VISTA BK 3 LT 6 1877 MARMOT DR MOUNTAIN VIEW 2ND BK 4 LT 9 1948 MARMOT DR EAGLE RIDGE LT 1 1955 MARMOT DR MOUNTAIN VIEW 2ND BK 3 LT 2 1962 THREE SISTERS WAY ISLAND VISTA BK 1 LT 3A 2003 RIDGE CIR ISLAND VISTA BK 2 LT 7 2032 ISLAND CIR MOUNTAIN VIEW 2ND BK 3 LT 3 2046 THREE SISTERS WAY ISLAND VISTA BK 1 LT 5A 2056 RIDGE CIR ISLAND VISTA BK 1 LT 1 2069 RIDGE CIR ISLAND VISTA BK 2 LT 10 2088 ISLAND CIR ISLAND VISTA BK 2 LT 4 2091 ISLAND CIR ISLAND VISTA BK 3 LT 4 2100 HARBOR WAY ISLAND VISTA BK 2 LT 3 2107 ISLAND CIR ISLAND VISTA BK 3 LT 5 2130 HARBOR WAY USS 1678 TR B LT 1 2139 FOREST DR USS 1678 TR C LT C-3 2147 THREE SISTERS WAY Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 46 of 271 AGENDA ITEM #9.A. USS 1678 TR C LT C-4 2156 MONASHKA WAY ISLAND VISTA BK 2 LT 2 2159 ISLAND CIR ISLAND VISTA BK 2 LT 9 2164 ISLAND CIR MONASHKA BAY BK 7 LT 8 1089 SAWMILL CIR USS 1678 LT E-4 2182 THREE SISTERS WAY MOUNTAIN VIEW LT 9 2204 MONASHKA BAY RD USS 1678 TR C LT C-7 2211 MONASHKA WAY USS 1678 TR C LT C-5 2230 MONASHKA WAY USS 1678 TR B LT 2 2241 FOREST DR EAGLE RIDGE LT 3 1952 MARMOT DR USS 1678 TR D-2 2251 THREE SISTERS WAY USS 1678 TR B LT 9 2260 FOREST DR USS 1678 TR B LT 4 2267 FOREST DR USS 1678 TR B LT 5 2289 FOREST DR MOUNTAIN VIEW IST BK 2 LT 2 2451 MONASHKA BAY RD MOUNTAIN VIEW 1ST BK 2 LT 1 2543 MONASHKA BAY RD MOUNTAIN VIEW 2ND BK 4 LT 11 2566 DEVILS PRONG MONASHKA BAY BK 3 LT 1 2570 MONASHKA BAY RD MOUNTAIN VIEW 2ND BK 4 LT 6 2653 DEVILS PRONG MONASHKA BAY BK 4 LT 20A 2807 LAKEVIEW DR MONASHKA BAY BK 4 LT 19C 2847 LAKEVIEW DR MONASHKA BAY BK 2 LT 8A-1 3158 BAY VIEW DR MONASHKA BAY BK 7 LT 2 2554 LAKEVIEW DR MONASHKA BAY BK 2 LT 5 2900 BAY VIEW DR MONASHKA BAY BK 1 LT 13B 2915 BAY VIEW DR MONASHKA BAY BK 7 LT 14A 2990 LAKEVIEW DR MONASHKA BAY BK 4 LT 16B 3011 LAKEVIEW DR MONASHKA BAY BK 4 LT 15A 3043 LAKEVIEW DR MONASHKA BAY BK 4 LT 15B 3073 LAKEVIEW DR MONASHKA BAY BK 2 LT 19 3117 MONASHKA BAY RD MONASHKA BAY BK 7 LT 16 3124 LAKEVIEW DR MONASHKA BAY BK 4 LT 13 1339 BEAVER WAY MONASHKA BAY BK 2 LT 96-1 3446 BAY VIEW DR MONASHKA BAY BK 2 LT 17 3193 MONASHKA BAY RD MONASHKA BAY BK 7 LT 18 3198 LAKEVIEW DR MONASHKA BAY BK 1 LT 18A-1 3233 BAY VIEW DR MONASHKA BAY BK 7 LT 19 3240 LAKEVIEW DR MONASHKA BAY BK 7 LT 23 3439 PENINSULA RD MONASHKA BAY BK 6 LT 2 3459 OTMELOI WAY MONASHKA BAY BK 2 LT 11 3461 MONASHKA BAY RD MONASHKA BAY BK 6 LT 3 3493 OTMELOI WAY MONASHKA BAY BK 2 LT 14 3297 MONASHKA BAY RD MONASHKA BAY BK 6 LT 1 3652 MONASHKA BAY RD MONASHKA BAY BK 7 LT 13 2954 LAKEVIEW DR ISLAND VISTA BK 4 LT 11 1876 MARMOT DR USS 3462 LT 2 FORT ABERCROMBIE 1400 ABERCROMBIE DR ISLAND VISTA BK 3 LT 3 2105 HARBOR WAY Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 47 of 271 AGENDA ITEM #9.A. MILLER PTTR B PTN <Null> MONASHKA BAY RD MONASHKA BAY BK 1 LT 14 3019 BAY VIEW DR USS 1678 TR C LT C-1 2231 THREE SISTERS WAY MOUNTAIN VIEW IST BK 1 LT 4 1593 THREE SISTERS WAY MOUNTAIN VIEW 2ND BK 4 LT 2 1893 THREE SISTERS WAY MOUNTAIN VIEW 2ND BK 4 LT 1 1943 THREE SISTERS WAY MONASHKA BAY BK 7 LT 22A 3401 PENINSULA RD ISLAND VISTA BK 2 LT 8 1681 MARMOT DR MONASHKA BAY BK 3 LT 6 2321 EAGLE DR USS 1678 LT E-2 2244 THREE SISTERS WAY ISLAND VISTA BK 4 LT 5 1724 MARMOT DR MONASHKA BAY BK 4 LT 22B 2727 LAKEVIEW DR MOUNTAIN VIEW LT 4A 1370 MOUNTAIN VIEW DR ISLAND VISTA BK 2 LT 6 2037 ISLAND CIR MONASHKA BAY BK 1 LT 5 1693 MONASHKA CIR MONASHKA BAY BK 2 LT 4A 1760 MONASHKA CIR ISLAND VISTA BK 4 LT 4 1688 MARMOT DR MOUNTAIN VIEW 2ND BK 4 LT 12 2041 THREE SISTERS WAY MONASHKA BAY BK 7 LT 21A 3399 PENINSULA RD USS 1678 TR B LT 3 2255 FOREST DR MONASHKA BAY BK 4 LT 2A 1548 SAWMILL CIRCLE USS 1678 TR B LT 7 2344 FOREST DR MONASHKA BAY BK 1 LT 8 1825 MONASHKA CIR MONASHKA BAY BK 1 LT 1A 2623 MONASHKA BAY RD MONASHKA BAY BK 7 LT 17 3160 LAKEVIEW DR MONASHKA BAY BK 1 LT 16 3153 BAY VIEW DR MONASHKA BAY BK 4 LT 9A 3052 MONASHKA BAY RD MONASHKA BAY BK 1 LT 7 1781 MONASHKA CIR MOUNTAIN VIEW LT 8 2148 MONASHKA BAY RD MONASHKA BAY BK 1 LT 18C 3277 BAY VIEW DR MONASHKA BAY BK 7 LT 12A 2840 LAKEVIEW DR ISLAND VISTA BK 1 LT 2A 2025 RIDGE CIR ISLAND VISTA BK 4 LT 1 1570 MARMOT DR MONASHKA BAY BK 1 LT 21A 3393 BAY VIEW DR MONASHKA BAY BK 1 LT 15 3085 BAY VIEW DR ISLAND VISTA BK 1 LT 6 1543 MARMOT DR USS 1678 LT E-3 2214 THREE SISTERS WAY MOUNTAIN VIEW IST TR L <Null> THREE SISTERS WAY MONASHKA BAY BK 2 LT 20 3051 MONASHKA BAY RD ISLAND VISTA BK 2 LT 5 2063 ISLAND CIR MONASHKA BAY BK 7 LT 15 3076 LAKEVIEW DR MOUNTAIN VIEW 1ST TR K 2247 MONASHKA BAY RD MONASHKA BAY BK 7 LT 22B 3415 PENINSULA RD MONASHKA BAY BK 1 LT 18B 3265 BAY VIEW DR MONASHKA BAY BK 4 LT 17 2947 LAKEVIEW DR MONASHKA BAY BK 5 LT 3 3392 MONASHKA BAY RD USS 1678 TR D-16 2264 THREE SISTERS WAY Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 48 of 271 AGENDA ITEM #9.A. MONASHKA BAY BK 7 LT 7A 1093 SAWMILL CIR MONASHKA BAY BK 7 LT 6A 2678 LAKEVIEW DR USS 3462 LT 3 RAM SITE 4023 MONASHKA BAY RD MOUNTAIN VIEW 1ST BK 2 LT 5 1646 SPRUCE CIR MONASHKA BAY BK 7 LT 10B 1116 SAWMILL CIR MONASHKA BAY BK 5 LT 9 3291 LAKEVIEW DR MOUNTAIN VIEW 2ND BK 4 LT 3 1855 THREE SISTERS WAY MONASHKA BAY BK 4 LT 10B 3140 MONASHKA BAY RD MONASHKA BAY BK 8 LT 6 2563 LAKEVIEW DR USS 1678 TR B LT 6 2341 FOREST DR SAWMILL LT 1 1667 MONASHKA BAY RD MONASHKA BAY BK 1 LT 17A 3201 BAY VIEW DR MONASHKA BAY BK 5 LT 4 3438 MONASHKA BAY RD MONASHKA BAY BK 2 LT 12 3411 MONASHKA BAY RD MOUNTAIN VIEW 2ND BK 4 LT 10A 2606 DEVILS PRONG MOUNTAIN VIEW 1ST BK 1 LT 3 1563 THREE SISTERS WAY MONASHKA BAY BK 3 LT 4 1483 SAWMILL CIR MONASHKA BAY BK 8 LT 4B 2655 LAKEVIEW DR MONASHKA BAY BK 2 LT 10B 3450 BAY VIEW DR ISLAND VISTA BK 4 LT 3 1654 MARMOT DR MONASHKA BAY BK 4 LT 8B 3002 MONASHKA BAY RD MONASHKA BAY BK 1 LT 4 1649 MONASHKA CIR ISLAND VISTA BK 4 LT 10 1854 MARMOT DR MONASHKA BAY BK 1 LT 23 3669 MONASHKA BAY RD MONASHKA BAY BK 2 LT 21 2981 MONASHKA BAY RD MONASHKA BAY BK 7 LT 14B 3024 LAKEVIEW DR MOUNTAIN VIEW IST TR M <Null> THREE SISTERS WAY MONASHKA BAY BK 8 LT 2 1365 SAWMILL CIR MONASHKA BAY BK 7 LT 11A 2804 LAKEVIEW DR MOUNTAIN VIEW 2ND BK 4 LT 4 1857 THREE SISTERS WAY ISLAND VISTA BK 3 LT 1 2171 HARBOR WAY MOUNTAIN VIEW LT 11 1353 MOUNTAIN VIEW DR MONASHKA BAY BK 7 LT 4 2614 LAKEVIEW DR MONASHKA BAY BK 8 LT 1B 2364 EAGLE DR MONASHKA BAY BK 2 LT 13 3353 MONASHKA BAY RD MONASHKA BAY BK 1 LT 1B 2691 MONASHKA BAY RD MOUNTAIN VIEW 1ST BK 2 LT 6 1625 SPRUCE CIR MOUNTAIN VIEW 2ND BK 3 LT 4 2144 THREE SISTERS WAY MONASHKA BAY BK 5 LT 2 3328 MONASHKA BAY RD MONASHKA BAY TR A OF BLM TR D VFV 8625 MONASHKA BAY RD MONASHKA BAY BK 4 LT 10A 3100 MONASHKA BAY RD MONASHKA BAY BK 8 LT 1A 2398 EAGLE DR MONASHKA BAY BK 1 LT 2A 1579 MONASHKA CIR MONASHKA BAY BK 4 LT 1 1412 SAWMILL CIR MOUNTAIN VIEW LT 12 1417 MOUNTAIN VIEW DR MOUNTAIN VIEW IST BK 2 LT 8 1774 THREE SISTERS WAY MONASHKA BAY BK 1 LT 22A 3601 BAY VIEW DR Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 49 of 271 AGENDA ITEM #9.A. ISLAND VISTA BK 3 LT 2 2129 HARBOR WAY MONASHKA BAY BK 8 LT 3 1305 SAWMILL CIR MONASHKA BAY BK 7 LT 20 3280 LAKEVIEW DR MONASHKA BAY BK 1 LT 2B 2753 MONASHKA BAY RD MONASHKA BAY BK 2 LT 9A 3376 BAY VIEW DR ISLAND VISTA BK 4 LT 12 1904 MARMOT DR USS 1678 TR C LT C-2 2193 THREE SISTERS WAY MONASHKA BAY BK 7 LT 5 2646 LAKEVIEW DR MOUNTAIN VIEW LT 6 1324 MOUNTAIN VIEW DR USS 1678 TR B LT 8 2324 FOREST DR MONASHKA BAY BK 1 LT 20 3353 BAY VIEW DR RAVEN HILLS TOWNSEND ADD LT 2 2830 MONASHKA BAY RD USS 1678 TR C LT C-6 2233 MONASHKA WAY MONASHKA BAY BK 2 LT 1A 1592 MONASHKA CIR MONASHKA BAY BK 2 LT 18 3183 MONASHKA BAY RD MONASHKA BAY BK 8 LT 5 2609 LAKEVIEW DR MONASHKA BAY BK 4 LT 18 2893 LAKEVIEW DR MONASHKA BAY BK 7 LT 7B 1097 SAWMILL CIR MONASHKA BAY BK 3 LT 2 1643 SAWMILL CIR MONASHKA BAY BK 1 LT 12A 2887 BAY VIEW DR MOUNTAIN VIEW 2ND BK 4 LT 8A 1920 MARMOT DR MONASHKA BAY BK 5 LT 1 3242 MONASHKA BAY RD MOUNTAIN VIEW 1ST BK 1 LT 1 1519 THREE SISTERS WAY RAVEN HILLS TOWNSEND ADD LT 3 2814 MONASHKA BAY RD MONASHKA BAY BK 6 LT 4 3571 OTMELOI WAY MONASHKA BAY BK 5 LT 10 3237 LAKEVIEW DR USS 1678 TR D -1A -4A 2563 THREE SISTERS WAY MONASHKA BAY BK 1 LT 10A 2544 THREE SISTERS WAY RAVEN HILLS LT 2 1684 SAWMILL CIR MONASHKA BAY BK 7 LT 6B 1119 SAWMILL CIR MONASHKA BAY BK 4 LT 3 1626 SAWMILL CIR MONASHKA BAY BK 2 LT 1B 1552 MONASHKA CIR Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 50 of 271 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 AGENDA ITEM #9.A. Introduced by: Assembly Member Dvorak thru the Mayor Drafted by: Borough Attorney Introduced on: 04/15/2021 Public Hearing Date: 05/20/2021 Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2021-33 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ABOLISHING SERVICE AREA NO. 2 AND REPEALING KODIAK ISLAND BOROUGH CODE, CHAPTER 4.110, SERVICE AREA NO. 2, AND PLACING THE ISSUE BEFORE THE VOTERS IN THE SERVICE AREA FOR RATIFICATION. WHEREAS, a review of the code reveals that existence of KIBC 4.110, Service Area No. 2, no longer appears to be relevant given that historical investigations and feasibility plans to develop and provide water and sewer services in the Monashka Bay area have not been pursued for many years; and WHEREAS, as there are no infrastructure needs, maintenance, or service level matters for the consideration of a service area board, the board described in KI BC Chapter 4.110 has not been empaneled for many years, and WHEREAS, KIBC 4.05.010, 4.05.040 and 4.05.060 permit the Assembly to abolish a service area by ordinance subject to ratification by qualified voters in the service area. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: Section 2 of this ordinance is of general application and shall be codified. Section 2: The following code section is hereby repealed and removed from Kodiak Island Borough Code of Ordinances pertaining to Chapter 4.110, Service Area No. 2: Chapter 4.110 SERVICE AREA NO. 2 4.110.010 Creation and powers. A. There is established a service area within the borough designated "Service Area No. 2" as shown on the corresponding map in the office of the clerk. B. Service Area No. 2 shall provide water and sewer services within its boundaries. C. The Service Area No. 2 board shall consist of five members appointed by the Mayor and approved by the assembly. Kodiak Island Borough, Alaska Ordinance No. FY2021-33 Page 1 of 2 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 51 of 271 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 AGENDA ITEM #9.A. Section 3: An election is to be held on October 5, 2021 in the Kodiak Island Borough and the following proposition shall be submitted to the qualified voters of Service Area No. 2 for approval or rejection. A simple majority of those electors qualified and voting in favor of the proposition shall be required for approval. PROPOSITION NO. 1 SHALL ORDINANCE 2021-33 ABOLISHING SERVICE AREA NO. 2 BE APPROVED? Q YES Q NO Section 4: Section 3 of this ordinance shall become effective immediately upon adoption. Sections 1 and 2 of this ordinance shall become effective upon certification of the election held October 5, 2021, but only if the proposition set out in Section 3 is ap- proved by a majority of the qualified voters voting on the question. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2021. KODIAK ISLAND BOROUGH William Roberts, Borough Mayor VOTES: Ayes: Noes: Kodiak Island Borough, Alaska ATTEST: Alise L. Rice, Borough Clerk Ordinance No. FY2021-33 Page 2 of 2 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 52 of 271 0 1 Ll v D n z 0 N 0 N W W D Cr O U) 0 CD D m W z O N D D I? ,v D (0 7 O m W 0 N v Monashka Bay � � Pillar Creek o �} s r � O A Harbor Way Oa�`yQ Cmyr�m Bay View or 0 0 0< C0 t6 00 \fid �a E Mopashka Bay Rd - - Lakeview Dr r Q�a Rd 1 Sa'r'm�ii ci m Parkside Dr .Y Z mevOj 11 `q - Y � O Mill Bay �� Scout cif w Balika Ln aoty O� Ile tAel . Hillside �rJ Selief Ln ,���— �® �a�J /) aytea �t Purtov St Hillside �gjVJ h C� ort Rd � St Thorsheim dseri Ave �!� City Aire o QST Larch St Sean Clr puffin Dr /M1'oiv yylllow S W Mill Bay Rd o�� G— �e Wei- S` Rd FOEPhem ° St Kodiak Island Borough Service District #2 —1W I W � This map is provided for general reference. Source documentation such as deed, Service District#2 Bamnof St Kodiak Island Borough GIs plat, borough code and survey information should be used to verify specific details. ff http://www.kodiakak.us/gis The district #2 boundary was digitized using a paper map as the reference. The ir,I '� exactness of this map has not been verified using the aforementioned source Parcels vSt Ismailo (907) 486-9365 documentation. ��Q/ F Miles E yco S 0 0.25 0.5 1 1.5 2 Kodiak Island Borough Code Chapter 4.110 SERVICE AREA NO. 2 Chapter 4.110 SERVICE AREA NO.2 AGENDA ITEM #9.A. Sections: 4.110.010 Creation and powers. 4.110.010 Creation and powers. A. There is established a service area within the borough designated "service area No. 2" as shown on the corresponding map in the office of the clerk. B. Service area No. 2 shall provide water and sewer services within its boundaries. Page 1/1 C. The service area No. 2 board shall consist of five members appointed by the assembly. [Ord. 98-04 §2, 1998; Ord. 91-10 §3, 1991]. The Kodiak Island Borough Code is current through Ordinance 2021-25, passed January 7, 2020. Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 54 of 271 AGENDA ITEM #9.A. Introduced by: Mayor Selby Requested by: Petition Drafted by: Borough Clerk Introduced: 06/20/91 Public Hearing: 07/18/91 Adopted: 07/18/91 KODIAK ISLAND BOROUGH ORDINANCE NO. 91-10 AN ORDINANCE ESTABLISHING SERVICE DISTRICT NO. 2 TO PROVIDE WATER AND SEWER SERVICES WHEREAS, a study completed in March 1991, indicated that the area north of the boundaries of Service District No. 1 should be connected into a public water and sewer facility; and WHEREAS, the property owners of the area circulated a petition which required signatures of 50% of the property owners of the area in order to begin the process of forming of a service district; and WHEREAS, the petition was filed with the Borough Clerk on May 3, 1991, and certified as being sufficient with 98 valid signatures; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH: Section 1. Classification. Section 3 of this ordinance is of a general and permanent nature and shall become a part of the code of the Kodiak Island Borough. The remainder shall not be codified. Section 2. Election. An election shall be held on October 1, 1991, within the area shown on Exhibit A attached hereto, to place before the registered voters residing within said proposed service area the following question: "Shall the Kodiak Island Borough exercise the powers necessary to provide water and sewer services within the area indicated on the attached map?" The map attached to this ordinance (Exhibit A) shall accompany the ballot. Kodiak Island Borough, Alaska Ordinance No. 91-10 Page 1 of 2 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 55 of 271 AGENDA ITEM #9.A. Section 3. Title 4 of the Kodiak Island Borough Code of Ordinances is amended by adding Section 4.30.110: 4.1 10.010 Service Area No. 2 A. There is established a service area within the borough designated the "Service Area No. 2" as shown on the corresponding map in the Clerk's Office. B. Service Area No. 2 shall provide water and sewer services within its boundaries. C. The Service Area No. 2 Commission shall consist of five members appointed by the Borough Assembly. Section 4. Effective date. Sections 1 and 2 shall become effective at midnight on the day of adoption. Section 3 shall become effective on the first day of the fiscal year following the above-mentioned election, if a majority of those qualified voters casting their ballots vote in favor of the issue. PASSED AND APPROVED THIS 18th DAY OF JULY, 1991. KODIAK ISLAND BOROUGH B r ugh Mayor Presiding Of icer ATTEST: Borough Clerk Kodiak Island Borough, Alaska Ordinance No. 91-10 Page 2 of 2 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 56 of 271 11- KODIAIY ISLAND BOROUGH SERVICE DISTRICT .W2 M UNASH 13AY ,00x SCALE FM 1 MILL BAY �J AGENDA ITEM #9.A. AGREEMENT FOR TRANSFER OF SERVICE DISTRICT NO. 1 WATER AND SEWER IMPROVEMENTS THIS AGREEMENT is made this I�PTU day of June, 1996, between the Kodiak Island Borough, a second class borough of the State of Alaska, whose address is 710 Mill Bay Road, Kodiak, Alaska 99615, hereinafter "Borough," and the City of Kodiak, a home rule city of the State of Alaska, whose address is Post Office Box 1397, Kodiak, Alaska 99615-1397, hereinafter "City." WHEREAS, the Kodiak Island Borough Assembly created Service District No. 1 with the powers to provide water and sewer services by virtue of Resolutions No. 78-18-R, No. 78-35-R, and Ordinance No. 78-06-0; and WHEREAS, Service District No. 1 obtains water and sewer services by virtue of a connection to the City's water and sewer lines, and WHEREAS, the Borough and the City have agreed that the City should assume the ownership, maintenance and operation of the existing water and sewer utilities in Service District No. 1. NOW, THEREFORE, the parties agree as follows: 1. Effective Date. This agreement shall become effective upon completion of all of the following actions: (i) its approval or ratification by ordinances duly adopted by both the Kodiak City Council and the Kodiak Island Borough Assembly, and (ii) passage of an ordinance by the Borough Assembly withdrawing water and sewer powers from Service District No. 1 and the approval of such ordinance at an election complying with the requirements of KIBC 4.05.060. Agreement for Transfer of Service District No. 1 Kodiak Island Borough/City of Kodiak Page 1 of 5 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 58 of 271 AGENDA ITEM #9.A. 2. Transfer of Assets. The Borough hereby assigns and transfers all of the capital assets of the Service District No. 1 water and sewer system to the City, including all water and sewer lines, pump stations, generators, valves, manholes and equipment, including those as described in the as—built drawings for the system which shall be delivered to the City upon the execution of this agreement. All equipment and parts manuals, operating and maintenance manuals and program documents, and all warranty information and documents relating to the transferred facilities shall also be delivered to the City at that time. 3. Operation and Maintenance. The City shall be solely responsible for the maintenance and operation of all water and sewer lines and equipment transferred to it pursuant to this agreement and the Borough shall have no authority with .respect thereto and no duty or res— ponsibility whatsoever in connection therewith. If, at any gime, it becomes necessary to repair, remove, replace, or relocate any of said lines or other equipment, the same shall be accomplished by the City without cost to the Borough. 4. Water and Sewer Services. The City shall supply water and sewer services to customers along the presently existing lines within Service District No. 1 or along any additional lines permitted by the City within the boundaries of Service District No. 1 and shall bill and collect for such services as described below. 5. Fund Balance. The entire fund balance from Service District No. 1, which is approximately $690,000 shall be transferred to the City upon the effective date of this agreement. 6. Easement. The Borough grants to the City, within the presently existing public rights—of—way, public easements, and other public property within Service District No. 1, a Agreement for Transfer of Service District No. I Kodiak Island Borough/City of Kodiak Page 2 of S Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 59 of 271 AGENDA ITEM #9.A. perpetual easement for the use, operation, maintenance, repair, relocation, and reconstruction, of water and sewer services, lines and equipment within the boundaries of Service District No. 1. 7. Billings and Collections. The City shall bill each consumer of water or sewer services within Service District No. 1 directly and shall be entitled to discontinue service or take such other actions against delinquent accounts as it deems appropriate in the same manner as it han- dles customers within the City of Kodiak. The previous water maintenance surcharge of $10 per month and the sewer maintenance surcharge of $12 per month are eliminated. A transition surcharge of $12 per month will be assessed against Service District No. 1 accounts for up to three years after the effective date of this agreement. The transition surcharge shall accrue solely to the benefit of the City and shall be discontinued upon the earlier of the following: (i) three years having passed since the transition surcharge was first collected, or (ii) the total transition surcharges collected by the City plus the Service District No. 1 fund balance transferred to the City equal $800,000 and a review conducted by the City of the costs of operating and maintain- ing the water and sewer system within Service District No. 1 indicates to the City's reasonable satisfaction that no part of the transition surcharge is needed in order to assure that revenues exceed expenses. Such a review shall be initiated as soon as practicable after the $800,000 total has been reached. If the recommendation resulting from the review is that the transition sur- charge be continued, then the City shall establish a date for a further review which shall be selected so as to ensure, to the extent reasonably possible, that collection of the transition surcharge does not continue beyond budget requirements. In no event, however, shall the City have any obligation to refund any transition surcharges collected prior to the effective date of a resolution, ordinance, or other official action of the City Council recognizing that a transition Agreement for Transfer of Service District No. I Kodiak Island Borough/City of Kodiak Page 3 of 5 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 60 of 271 AGENDA ITEM #9.A. surcharge is no longer needed to assure a balanced budget for operations and maintenance within Service District No. 1. Nothing in this agreement shall in any way affect the City's right to continue to collect the 20% differential in water and sewer rates presently charged against water and sewer services delivered to customers within Service District No. 1, which differential shall remain in effect independent of the transition surcharge, but the City agrees not to raise the differential above 20% of the rates in effect on the date of this agreement. 8. Future Improvements. The construction of future improvements to or the expansion of the water and sewer system within Service District No. 1 shall be at the sole discretion of the City and nothing in this agreement shall obligate the City to construct such improvements. It is the goal of the City to expand the water distribution and sewer collection systems in Service Area No. 1 to serve developed properties. Expansion of the system may also occur via the subdivision process. Funding for improvements may be from land owners, developers, system revenues or grants from local, state, or federal governments. All system improvements must be approved by the City. 9. Development Fees. The current sewer and water development fees for both Service District No. 1 and City residents shall be eliminated as of the effective date of this agreement. All such development fees charged on or after October 12, 1995 shall be forgiven or refunded. 10. Entire Agreement. This instrument contains the entire agreement between the parties concerning the subject matter hereof. There are merged herein all prior representations, promises, and conditions, whether oral or written, in connection with the subject matter. Any representa— tion, promise, or condition not incorporated herein shall not be binding upon the parties. Agreement for Transfer of Service District No. 1 Kodiak Island Borough/City of Kodiak Page 4 of 5 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 61 of 271 AGENDA ITEM #9.A. 11. Severability. If any provision of this agreement shall be determined to be void, invalid, unenforceable, or illegal for any reason, the validity and enforceability of all the remaining provisions shall not be affected thereby. The agreement shall be construed in all respects as if such void, invalid, unenforceable, or illegal provisions were omitted. KODIAK ISLAND BOROUGH JerWie M. Selby, Borough Ma or ATTEST: Donna F. Smith, Borough Clerk CITY OF KODIAK Date r 14h44OKA. %9i � ", ca'' � a e/ -I f2/cfe William . Jones, ity anager Date ATTEST: Marcella H. Dalke, City Clerk Agreement for Transfer of Service District No. 1 Kodiak Island Borough/City of Kodiak Page 5 of 5 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 62 of 271 Introduced by: Requested by: Drafted by: Introduced: Adopted: KODIAK ISLAND BOROUGH RESOLUTION NO. 96-16 AGENDA ITEM #9.A. Assembly Borough Clerk Borough Clerk 06/06/96 06/06/96 A RESOLUTION RATIFYING AND CERTIFYING THE RESULTS OF THE MAY 21, 1996 SPECIAL BY -MAIL ELECTION IN SERVICE DISTRICT NO. 1 ON THE QUESTION OF WITHDRAWING WATER AND SEWER POWERS FROM SERVICE DISTRICT NO. 1 WHEREAS, at a special by -mail election on May 21, 1995, at which time the registered voters of Service District No. 1 cast a ballot on the question of withdrawing water and sewer powers from Service District No. 1; and WHEREAS, the votes were tallied on May 29, 1996, and the tallies, as recorded, are as follows: 1656 ballots mailed; 364 ballots returned "undeliverable"; 398 voted ballots returned; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Assembly finds that the special by -mail election of May 21, 1996, was validly held and hereby ratifies and certifies the results of the election. Section 2: Of the 398 voted ballots return, there were 317 yes votes, 64 no votes, 7 ballots not marked, and 10 ballots not counted because the voters were not registered voters in Service District No. 1. Section 3: As a result of the majority of the qualified voters casting their ballots in favor of the question to withdraw water and sewer powers from Service District No. 1, water and sewer powers will be withdrawn from Service District No. 1 in accordance with Ordinance No. 96-03. ADOPTED BY THE KODIAK ISLAND BOROUGH ASSEMBLY THIS SIXTH DAY OF JUNE, 1996 KODIAK ISLAND BOROUGH me M. ATTEST: C y L` Stbve?ts;-Presiding Officer Donna F. Smith, CMC/AAE, Borough Clerk Kodiak leland Borough, Meeks Resolution No. 98-18 Page 1 of 1 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 63 of 271 AGENDA ITEM #9.A. CITY OF KODIAK ORDINANCE NUMBER 1023 AN ORDINANCE OF THE COUNCII. OF THE CITY OF KODIAK AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE KODIAK ISLAND BOROUGH FOR TRANSFER TO THE CITY OF SERVICE DISTRICT NO. 1 WATER AND SEWER 1"ROVEMENTS WHEREAS Service District No. 1 within the Kodiak Island Borough is immed- iately adjacent to the boundaries of the City of Kodiak and obtains water and sewer services by virtue of a connection to the City's water and sewer lines; and WHEREAS the City and Borough desire to enter into an agreement that the City assume the ownership, operation, and maintenance of the existing water and sewer utilities in Service District No. 1; and WHEREAS Alaska Statutes 29.35.010(13) authorizes the City to enter into an agreement for cooperative administration of any function or power with another municipality; NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Kodiak, Alaska, that the City Council hereby approves an Agreement for Transfer of Service District No. 1 Water and Sewer Improvements (hereinafter the "Agreement"), a copy of which is attached hereto and incorporated by reference. The City Manager is hereby authorized and directed to execute said Agreement and such other documents as may be necessary to effectuate the transfer of Service District No. 1 water and sewer utilities. CITY OF KODIAK ATTEST: CITY CLERK First Reading: February 29, 1996 Second Reading: March 14, 1996 Effective Date: April 13, 1996 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 64 of 271 AGENDA ITEM #9.A. From: Patricia A. Jacobson <patjacobson1 @mac.com> Sent: Thursday, May 20, 2021 1:03 PM To: Clerks Subject: Testimony for Public Hearing Ordinance FY2021-33 Dear Assembly members, Re the public hearing ordinance # FY2021-33, I am submitting my written testimony to urge you to vote NO. I have several reasons, but will list the main two: It is always quicker and easier to do away with things like a service district or board, than it is to create or recreate them. While Service District 2 may not seem relevant, nor has it been empaneled for many years, I am unaware of it causing any problems in the dormant stage. While I think we all are of the opinion that the days of grants for water and sewer are a thing of the past, at least for now, I don't favor the removal of the service district. I emphasize the "for novel' part. Who knows what might be on the distant horizon, regarding grants for service districts? If, at some point in the future, a grant did become available, a service district would need to be in place. To try to recreate one would be time-consuming and might result in the grant opportunity being missed. And, it would have been an unnecessary endeavor to recreate it, had the service district been left in place! I really appreciate the effort to be tidying up codes. However, as indicated above, I don't think this is the place to do it. Again, Service District 2 is not causing problems, but certainly problems COULD result, if it was taken away. If it ain't broke don't fix it. I live in said service district. I pay taxes. I wait patiently for the grader to plow the snow in the winter. I dodge the potholes on my street, patiently waiting for the grader. We, on my street, are pretty much the end of the line for FedEx or UPS deliveries, the grader, etc.. All of that is fine, I'm not complaining, but I also feel that we deserve and should keep our Service District 2 on the books! I appreciate your time and careful consideration on this topic. Please vote NO vote on Ordinance FY2021-33 Respectfully, Pat Jacobson, 486-3954 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 65 of 271 AGENDA ITEM #9.A. From: Sheila Beardsley <sheilabeardsley@gmail.com> Sent: Monday, May 17, 2021 9:08 AM To: Clerks Subject: Public hearing comment Ordinance No FY2021-33, Service area No 2 Repealing Kodiak Is Borough Code, Chapter 4.110. We would like to support the continuation of service area 2 for water and sewer for following these 2 reasons: 1. For health and safety issues if future problems arise and the current systems fail, at least the structure is intact for the board to address infrastructure needs. 2. If Service area 2 stays intact and federal or state infrastructure monies are available service area 2 may be able to capitalize on the funds if the need arises. Possibly this may only be an option if Service area 2 remains as established. If the board needs a volunteer for service area 2, either Mark or I am willing to volunteer. Thank you, Mark and Sheila Beardsley 2830 Monaashka Bay Road PO Box 8776 Kodiak, AK 99615 907-847-3004 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 66 of 271 AGENDA ITEM O.B. KODIAK ISLAND BOROUGH STAFF REPORT .;}. MAY 20, 2021 'r ASSEMBLY REGULAR MEETING SUBJECT: Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissions As Established In The Kodiak Island Borough Code Of Ordinances Title 2 Administration And Personnel Chapter 2.100 Boards, Committees, And Commissions. ORIGINATOR: Alise Rice RECOMMENDATION: Move to adopt Ordinance No. FY2021-41. DISCUSSION: Action taking: Assembly advanced to public hearing on May 20, 2021. Discussion: All boards, committees, and commissions established under Title 2 of the Borough Code, with the exception of those mandated by state law, shall terminate by operation of law three years from the date of passage of this section, unless affirmatively reestablished or continued by the assembly for a period not to exceed three years. The boards, committees, and commissions reestablished per this Ordinance will be for three years, starting May 20, 2021 until December 31, 20243. Chapter 2.110 - Emergency Services Council Chapter 2.120 - Parks and Recreation Committee Chapter 2.125 - Architectural/Engineering Review Board Chapter 2.145 - Solid Waste Advisory Board Chapter 2.160 - Borough Lands Committee ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Title 2 Administration and Personnel Chapter 2.100 Boards, Committees, and Commissions 2.100.180 Termination. Last met on April 15, 2021 Last met on January 28, 2020 Last met on March 15, 2021 Last met on April 28, 2021 Last met on July 25, 2018 A. All boards. committees. and commissions established under this chaster. with the exception of those mandated by state law, shall terminate by operation of law three years from the date of Dassaae of this section. unless affirmativelv reestablished or continued by the assemblv for a period not to exceed three years. Any newly created board, committee, or commission shall be subject to the provisions of this section. Prior to the termination, continuation, or reestablishment, the clerk shall publish a notice of termination 60 days prior to the termination, and the assembly shall hold a public hearing, receiving testimony from the general public and members of the board, committee, Kodiak Island Borough Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 67 of 271 AGENDA ITEM O.B. KODIAK ISLAND BOROUGH STAFF REPORT MAY 20, 2021 ASSEMBLY REGULAR MEETING or commission. In said hearing, the board, committee, or commission shall have the burden of demonstrating a public need for its continued existence. Title 1 General Provisions Chapter 1.20 General Penalty 1.20.010 Designated. A. A violation of a provision of this code is an offense punishable by a penalty not to exceed a fine of $1,000, in addition to the surcharge required under AS 12.55.039. If another penalty is established by ordinance for the provision violated and that penalty is listed in the schedule of fines adopted by the borough assembly, that penalty shall apply. Kodiak Island Borough Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 68 of 271 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 AGENDA ITEM O.B. Version 2 Introduced by: Borough Clerk thru the Mayor Drafted by: Borough Clerk Introduced on: 05/06/2021 Public Hearing Date: 05/20/2021 Amended/Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2021-41 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH REESTABLISHING BOARDS, COMMITTEES, AND COMMISSIONS AS ESTABLISHED IN THE KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 2 ADMINISTRATION AND PERSONNEL CHAPTER 2.100 BOARDS, COMMITTEES, AND COMMISSIONS WHEREAS, all boards, committees, and commissions established under Title 2, Chapter 2.100 of the Kodiak Island Borough Code of Ordinances, with the exception of those mandated by law, shall terminate by operation of law every three years, unless affirmatively re-established or continued by the Assembly; and WHEREAS, the Assembly shall hold a public hearing to receive testimony on the need for the continued existence of the board, committee, or commission from the general public and members of the board, committee, or commission. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances; and Section 2: The following boards, committees, and commissions are hereby affirmatively reestablished in the Kodiak Island Borough Code of Ordinances effective midnight May 20, 2021.. thru December 31, 2023. Chapter 2.110 Emergency Services Council Chapter 2.120 Parks and Recreation Committee Chapter 2.125 Architectural/Engineering Review Board Chapter 2.145 Solid Waste Advisory Board Chapter 2.160 Borough Lands Committee Effective Date: This ordinance takes effect midnight May 20, 2021. ( Note: KIBC 2.30.070 states an ordinance takes effect upon adoption or at a later date specified in the ordinance.) ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS _ DAY OF , 2021. Kodiak Island Borough, Alaska Deletion RedStrokeout Insertion — Bold Ordinance No. FY2021-41 Page 1 of 2 Version 2 Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 69 of 271 AGENDA ITEM O.B. 45 KODIAK ISLAND BOROUGH 46 47 ATTEST: 48 49 William Roberts, Mayor 50 Alise L Rice, Borough Clerk 51 52 VOTES: 53 54 Ayes: 55 Noes: Kodiak Island Borough, Alaska Ordinance No. FY2021-41 Deletion Red Strikeou Page 2 of 2 Insertion — Bold Version 2 Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 70 of 271 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 AGENDA ITEM O.B. Introduced by: Borough Clerk thru the Mayor Drafted by: Borough Clerk Introduced on: 05/06/2021 Public Hearing Date: Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2021-41 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH REESTABLISHING BOARDS, COMMITTEES, AND COMMISSIONS AS ESTABLISHED IN THE KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 2 ADMINISTRATION AND PERSONNEL CHAPTER 2.100 BOARDS, COMMITTEES, AND COMMISSIONS WHEREAS, all boards, committees, and commissions established under Title 2, Chapter 2.100 of the Kodiak Island Borough Code of Ordinances, with the exception of those mandated by law, shall terminate by operation of law every three years, unless affirmatively re-established or continued by the Assembly; and WHEREAS, the Assembly shall hold a public hearing to receive testimony on the need for the continued existence of the board, committee, or commission from the general public and members of the board, committee, or commission. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances; and Section 2: The following boards, committees, and commissions are hereby affirmatively reestablished in the Kodiak Island Borough Code of Ordinances effective midnight May 20, 2021. Chapter 2.110 Emergency Services Council Chapter 2.120 Parks and Recreation Committee Chapter 2.125 Architectural/Engineering Review Board Chapter 2.145 Solid Waste Advisory Board Chapter 2.160 Borough Lands Committee Effective Date: This ordinance takes effect midnight May 20, 2021. ( Note: KIBC 2.30.070 states an ordinance takes effect upon adoption or at a later date specified in the ordinance.) ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2021. Kodiak Island Borough, Alaska Ordinance No. FY2021-41 Page 1 of 2 Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 71 of 271 AGENDA ITEM O.B. 45 KODIAK ISLAND BOROUGH 46 47 ATTEST: 48 49 William Roberts, Mayor 50 Alise L Rice, Borough Clerk 51 52 VOTES: 53 54 Ayes: 55 Noes: Kodiak Island Borough, Alaska Ordinance No. FY2021-41 Page 2 of 2 Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 72 of 271 AGENDA ITEM O.B. Kodiak Island Borough Code Title 2 Administration and Personnel Chapter 2.100 Boards, Committees, and Commissions 2.100.180 Termination. A. All boards, committees, and commissions established under this chapter, with the exception of those mandated by state law, shall terminate by operation of law three years from the date of passage of this section, unless affirmatively reestablished or continued by the assembly for a period not to exceed three years. Any newly created board, committee, or commission shall be subject to the provisions of this section. Prior to the termination, continuation, or reestablishment, the clerk shall publish a notice of termination 60 days prior to the termination, and the assembly shall hold a public hearing, receiving testimony from the general public and members of the board, committee, or commission. In said hearing, the board, committee, or commission shall have the burden of demonstrating a public need for its continued existence. B. A determination as to whether a board, committee, or commission has demonstrated a public need for its continued existence shall take into consideration the following factors: 1. The extent to which a board, committee, commission or program has operated in the public interest; 2. The extent to which a board, committee, or commission has recommendations which are generally of benefit to the public interest; 3. The extent to which a board, committee, or commission has encouraged interested persons to report to it concerning the effect of its decisions on the effectiveness of service, and availability of service which it has provided; 4. The extent to which the board, committee, or commission has encouraged public participation in the making of its decisions; and 5. The efficiency with which public inquiries or complaints regarding the activities of the board, committee, commission or agency filed with it, with the department to which a board, committee, or commission is administratively assigned, have been processed and resolved. The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 73 of 271 Kodiak Island Borough Code Chapter 2.110 EMERGENCY SERVICES Chapter 2.110 EMERGENCY SERVICES Sections: 2.110.010 Purposes. 2.110.020 Definitions. 2.110.030 Emergency services council. 2.110.040 Emergency services director. 2.110.050 Emergency services coordinator. 2.110.060 Expenditures. 2.110.070 Violations. AGENDA ITEM O.B. Page 1/13 * Editor's note: Ord. FY2018-10 reestablishes the emergency services council effective midnight December 31, 2017. 2.110.010 Purposes. The declared purposes of this chapter are to provide for the preparation and implementation of plans for emergency services for persons and property within the city of Kodiak and the Kodiak Island Borough in the event of a disaster and to provide an organization for the coordination of emergency services functions with all public agencies, affected private persons, corporations, and organizations. [Ord. FY2006-04 §2, 2005; Ord. 2002-15 §2, 2002; Ord. 99-09 §2, 1999; Ord. 96-16 §2, 1996; Ord. 93-61 §2, 1993; Ord. 85-26-0 §1, 1985; Ord. 83-68-0 §2, 1983. Formerly §2.41.010]. 2.110.020 Definitions. For the purposes of this chapter, the following definitions shall apply: "Assembly" means the elected body of representatives known as the Kodiak Island Borough assembly. "Borough" means the Kodiak Island Borough and its geographic area. "Borough manager" means the person appointed by the Kodiak Island Borough assembly to the administrative position of borough manager. "Borough mayor" or "the person designated as acting mayor" means the person elected to the position of mayor of the Kodiak Island Borough. "City" means the city of Kodiak and its geographic area. "City council" means that elected body of representatives known as the city of Kodiak city council. "City manager" means the person appointed by the city of Kodiak city council to the administrative position of city manager. "City mayor" or "the person designated as acting mayor" means the person elected to the position of mayor of the city of Kodiak. "Council" means the emergency services council. "Director" means the emergency services director who shall be the city of Kodiak city manager or the designated successor to the emergency services director who shall serve as the chairperson for the emergency services council and shall exercise the powers and responsibilities outlined in KIBC 2.110.040. "Disaster" means actual or threatened enemy attack, sabotage, extraordinary fire, flood, storm, tsunami, earthquake, volcanic eruption, riot, or other similar public calamity. The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 74 of 271 Kodiak Island Borough Code Chapter 2.110 EMERGENCY SERVICES AGENDA ITEM O.B. Page 2/13 "Emergency operations plan" means the Kodiak emergency operations plan, which is the regional emergency preparedness and response plan adopted by the emergency services council to guide emergency preparedness, mitigation, response, and recovery in the city of Kodiak and the Kodiak Island Borough. "Emergency services" means the preparation for and the carrying out of all emergency functions, other than functions for which military forces are responsible, to prevent, minimize, and repair injury and damage resulting from disasters. "Emergency services coordinator" means the person who serves as chairperson of the emergency services organization and the local emergency planning committee, exercises the powers and responsibilities outlined in KIBC 2.110.050, and who shall be the city of Kodiak fire chief. "Emergency services council" means that group of people empowered to develop disaster emergency response policies and to exercise the authorities enumerated in KIBC 2.110.030. "Emergency services organization" means those officers and employees of the city and the borough, together with officers and employees of other local, state, and federal government agencies and volunteers from public and private organizations who participate in emergency planning and preparedness exercises, meetings, and activities in the Kodiak Island Borough and the city of Kodiak. "Incident" means an occurrence or event, either human -caused or natural phenomena, that requires action by emergency services personnel to prevent or minimize loss of life or damage to property and/or natural resources. "Incident command system (ICS)" means a system which provides incident management through the combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure to effectively accomplish stated objectives pertaining to an incident. "Incident management team" means the Kodiak incident management team, which is that group of local government officers and employees, emergency response personnel, state and federal agency representatives and all other persons organized under an incident command system to achieve stated incident objectives utilizing the incident command system management functions to respond to incidents in the city and borough. "Local emergency planning committee" means the group established in compliance with Title III of the Superfund Amendments and Reauthorization Act of 1986 (the Emergency Planning and Community Right -to -Know Act) that serves the functions outlined in the federal act and in KIBC 2.110.060. [Ord. 2000-13 §2, 2000; Ord. 98-02 §8, 1998; Ord. 89-25-0 §2, 1989; Ord. 85-31-0 §1, 1985; Ord. 85-26-0 §1, 1985; Ord. 84-61-0 §8, 1984; Ord. 83-68-0 §2, 1983. Formerly §2.41.020]. 2.110.030 Emergency services council. A. Membership. The emergency services council is created and shall consist of the city mayor and manager, the borough mayor and manager, the commanding officer of the United States Coast Guard Integrated Support Command Kodiak, the commanding officer of the United States Coast Guard Air Station Kodiak, and the post supervisor of the Alaska State Troopers "C" detachment post in Kodiak, or their designees. B. Officers. The emergency services director shall serve as chairperson of the emergency services council and the council shall select a vice -chair from its membership. C. Powers. The emergency services council shall have the following powers: 1. To proclaim the existence of a local disaster upon the recommendation of the emergency services director; 2. To adopt mutual aid plans and agreements necessary for the provision of coordinated disaster emergency services; 3. To approve emergency service response plans including the Kodiak Emergency Operations Plan and annexes, and any significant revisions thereto; and The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 75 of 271 Kodiak Island Borough Code Chapter 2.110 EMERGENCY SERVICES AGENDA ITEM O.B. Page 3/13 4. To issue policy guidance to the incident commander and/or unified command during an emergency response incident where the Kodiak incident management team is activated. D. Duties. It shall be the duty of the council to review and recommend, for adoption by the city council and the assembly, ordinances and resolutions necessary for the implementation of disaster emergency services plans and agreements. E. Meetings. The council shall meet upon call of the chair or, in his absence, upon the call of the vice -chair. F. Bylaws. The council shall adopt bylaws for the conduct of its meetings. [Ord. 2000-13 §2, 2000; Ord. 98-02 §8, 1998; Ord. 89-25-0 §3, 1989; Ord. 85-26-0 §1, 1985; Ord. 84-61-0 §9, 1984; Ord. 83-68-0 §2, 1983. Formerly §2.41.030]. 2.110.040 Emergency services director. A. There is created the office of the emergency services director. The emergency services director shall be the city of Kodiak manager. The director is empowered: 1. To request the emergency services council to proclaim the existence or threatened existence of a disaster and the termination thereof, if the council can be readily convened, or to issue such proclamation, if the council cannot be readily convened, subject to confirmation by the council at the earliest practicable time; 2. To request the governor to proclaim a state of extreme emergency when, in the opinion of the director, the resources of the area or region are inadequate to cope with the disaster; 3. To serve as the designated chairperson of the emergency services council with the full authority to convene the council at the director's discretion and to represent the council in all dealings with public or private agencies pertaining to emergency services and disaster planning and response; 4. To facilitate coordination and cooperation between divisions, services, and staff of the Kodiak incident management team, and to resolve questions of authority and responsibility that may arise between them; 5. To represent the emergency services council in all dealings with public or private agencies pertaining to emergency services and disaster; 6. To serve as incident commander or local on -scene coordinator in the Kodiak incident management team when the size, scale, or severity of an incident is such that other qualified incident command personnel are not available or appropriate to fill the IC/LOSC position; 7. To organize and maintain an operational disaster emergency services response capability, including the scheduling of drills and exercises in accordance with local emergency preparedness plans and policies; and 8. To serve as incident commander in the Kodiak incident management team, or the local on -scene coordinator in the unified command, when the size, scale, or severity of an incident is such that other qualified incident command personnel are not available or appropriate to fill the IC/LOSC position. B. In the event of the proclamation of a disaster as herein provided, or the proclamation of a state of extreme emergency by the governor or the state director of emergency preparedness, the director is empowered: 1. To make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such disaster; provided, however, such rules and regulations must be confirmed at the earliest practicable time by the emergency services council; 2. To obtain vital supplies, equipment, and such other properties found lacking and needed for the protection of the life and property of the people, and bind the city and borough for the fair value thereof and, if required immediately, to commandeer such privately owned material as may be needed for public use; 3. To require emergency service of any city or borough officer or employee and, in the event of the proclamation of a state of extreme emergency by the governor, to command the aid of as many citizens as he The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 76 of 271 Kodiak Island Borough Code Chapter 2.110 EMERGENCY SERVICES AGENDA ITEM O.B. Page 4/13 thinks necessary in the execution of his duties. Such persons shall be entitled to all privileges, benefits, and immunities as are provided by state law for registered emergency services volunteers; 4. To requisition necessary personnel or material of any city or borough department or agency; and 5. To execute all of his ordinary powers as emergency services director; all of the special powers conferred upon him by this chapter or by resolution adopted pursuant thereto; all powers conferred upon him by any statute, agreement approved by the city council or assembly, or by any other lawful authority; to exercise all police power vested in the city and borough by the Constitution and general laws. C. In the event that the emergency services director is unavailable or unable to function in the capacity described above, all powers and authorities described herein are transferred to the emergency services coordinator. [Ord. 2000-13 §2, 2000; Ord. 85-26-0 §1, 1985; Ord. 83-68-0 §2, 1983. Formerly §2.41.040]. 2.110.050 Emergency services coordinator. A. There is created the office of the emergency services coordinator. The emergency services coordinator shall be the city of Kodiak fire chief and shall act as administrator of the emergency services organization and local emergency planning committee. The coordinator has the following responsibilities: 1. To organize and lead quarterly emergency services organization/local emergency planning committee meetings, to call for additional meetings as needed or directed by the emergency services director, and to maintain all historical records associated with the ESO/LEPC; 2. To ensure that all drills and exercises are performed as specified in the Kodiak emergency operations plan or as directed by the emergency services director; and 3. To coordinate and oversee periodic emergency preparedness training for Kodiak incident management team personnel, including ICS training. B. The coordinator is hereby empowered: 1. To control and direct the efforts of the emergency services organization for the accomplishment of the purposes of emergency services and disaster preparedness; 2. To represent the emergency services organization/local emergency planning committee in all dealings with public or private agencies pertaining to emergency services and disaster; 3. To organize disaster emergency services response drills and exercises in cooperation with the emergency services director and in accordance with the requirements identified in the Kodiak emergency operations plan, and to maintain accurate records of all such drills and exercises; and 4. To fill the position of incident commander, with all requisite duties and responsibilities, in the Kodiak incident management team, or to serve as deputy incident commander when the director assumes the position of incident commander. C. The coordinator is the designated successor to the emergency services director and shall assume all authorities, powers, and responsibilities granted to the director in KIBC 2.110.040 if the director is unavailable or unable to fulfill these responsibilities during a disaster emergency. [Ord. 2000-13 §2, 2000. Formerly §2.41.050]. 2.110.060 Expenditures. Cities are responsible for authorized emergency services expenses incurred within their jurisdiction and the Kodiak Island Borough is responsible for authorized emergency services expenses incurred outside of city jurisdiction unless otherwise provided for by each governing body. [Ord. 2000-13 §2, 2000; Ord. 85-26-0 § 1, 1985; Ord. 83-68-0 §2, 1983. Formerly §2.41.060]. 2.110.070 Violations. It is a misdemeanor for any person during a disaster to: The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 77 of 271 Kodiak Island Borough Code Chapter 2.110 EMERGENCY SERVICES AGENDA ITEM O.B. Page 5/13 A. Willfully obstruct, hinder, or delay any member of the emergency services organization in the enforcement of any lawful rule or regulation issued pursuant to this chapter, or in the performance of any duty imposed upon him by virtue of this chapter; B. To do any act forbidden by any lawful rules or regulations issued pursuant to this chapter, if such act is of such a nature as to give or be likely to give assistance to the enemy, imperil the lives or property of inhabitants of the city or borough, or to prevent, hinder, or delay the defense or protection thereof; and C. To wear, carry, or display without authority any means of identification specified by the Emergency Services Agency of the state. [Ord. 2000-13 §1, 2000; Ord. 85-26-0 §1, 1985; Ord. 83-68-0 §2, 1983. Formerly §2.41.070]. The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 78 of 271 Kodiak Island Borough Code Chapter 2.120 PARKS AND RECREATION COMMITTEE Chapter 2.120 PARKS AND RECREATION COMMITTEE Sections: 2.120.010 Committee created — Duties. 2.120.020 Appointment, terms, and procedures. 2.120.030 Administrative assistance. AGENDA ITEM O.B. Page 6/13 * Editor's note: Ord. FY2018-10 reestablishes the parks and recreation committee effective midnight December 31, 2017. 2.120.010 Committee created — Duties. There is established the Kodiak Island Borough parks and recreation committee consisting of seven voting members, who are residents of the borough and represent a cross-section of the social and economic structure of the community. Four members shall constitute a quorum for conducting business of the committee. One assembly member, one planning and zoning commissioner, the city parks and recreation director, the state park ranger, and a school representative shall be nonvoting ex officio members of the committee and may participate in all discussions and assigned duties. The committee is empowered to: A. Identify existing and future recreation demands including indoor and outdoor recreation; B. Evaluate existing and future recreation needs; C. Generate priorities and action plans including a capital improvement program for parks and recreation; and D. Review and recommend revisions as necessary to the adopted comprehensive parks and recreation plan. All such plans and recommendations shall be reviewed by the planning and zoning commission prior to presentation to the manager and assembly. [Ord. FY2014-18 §2, 2014; Ord. FY2012-17 §2, 2012; Ord. FY2006-04 §2, 2005; Ord. 03-07 §2,2003; Ord. 2002-15 §2, 2002; Ord. 99-09 §2, 1999; Ord. 98-02 §8, 1998; Ord. 96-16 §2,1996; Ord. 93-61 §2, 1993; Ord. 85-26-0 §1, 1985; Ord. 82-36-0 §1, 1982. Formerly §2.43.010]. 2.120.020 Appointment, terms, and procedures. Members of the committee shall be appointed by the mayor subject to confirmation by the assembly. Members shall serve three-year terms except that of the initial nine members, three shall be appointed for three-year terms, three for two-year terms and three for one-year terms. The committee shall designate its chair and other officers as provided in bylaws approved by the assembly. No additions or changes may be made in the bylaws unless specifically approved by the assembly. Meetings shall be public except that executive sessions may be held in accordance with KIBC 2.30.030(E). The committee shall meet at least quarterly at times and places designated by the chair, but meetings need not be held if no business is pending. The chair or a majority of the committee may call a special meeting. The committee shall give reasonable public notice of its meetings. Vacancies occur and are filled as provided in KIBC 2.100.070. [Ord. FY2008-15 §4, 2008; Ord. 03-07 §3, 2003; Ord. 98-02 §8, 1998; Ord. 85-26-0 §1, 1985; Ord. 85-2-0, 1985; Ord. 82-36-0 §1, 1982. Formerly §2.43.020]. 2.120.030 Administrative assistance. The manager or designee shall: A. Furnish the committee with all requested documents and other information necessary for, or reasonably related to, committee functions; B. Provide the committee with supplies, meeting space and secretarial assistance as reasonably required; The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 79 of 271 Kodiak Island Borough Code Chapter 2.120 PARKS AND RECREATION COMMITTEE AGENDA ITEM O.B. Page 7/13 C. If feasible under the circumstances, refer to the committee matters within its powers and duties, prior to presentation for assembly action; and D. Transmit committee recommendations and other communications to the borough assembly, except where matters of planning and zoning require prior approval by the planning and zoning commission. [Ord. FY2014-18 §3, 2014; Ord. 98-02 §8, 1998; Ord. 85-26-0 §1, 1985; Ord. 84-61-0 §10, 1984; Ord. 82-36-0 §1, 1982. Formerly §2.43.030]. The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 80 of 271 Kodiak Island Borough Code Chapter 2.125 ARCHITECTURAL/ENGINEERING REVIEW BOARD Chapter 2.125 ARCHITECTURAL/ENGINEERING REVIEW BOARD Sections: 2.125.010 Established. 2.125.020 Terms of office. 2.125.030 Qualifications. 2.125.040 Responsibilities. 2.125.050 Organization. AGENDA ITEM O.B. Page 8/13 * Editor's note: Ord. FY2018-10 reestablishes the architectural/engineering review board effective midnight December 31, 2017. 2.125.010 Established. There is established the architectural/engineering review board, which shall consist of seven voting members, to be appointed by the mayor. The board shall be subject to the provisions of Chapter 2.100 KIBC. [Ord. FY2006-04 §2, 2005; Ord. 2002-15 §2, 2002; Ord. 99-09 §2,1999; Ord. 98-02 §8, 1998; Ord. 96-16 §2, 1996; Ord. 95-03 §2, 1995; Ord. 93-61 §2,1993; Ord. 87-33-0 §2, 1987. Formerly §2.45.010]. 2.125.020 Terms of office. Appointed members of the board shall serve a term of three years. The membership of the board, other than borough officials, and their terms of office shall continue as they existed on October 15, 1987. [Ord. 87-33-0 §2, 1987. Formerly §2.45.020]. 2.125.030 Qualifications. Seven members of the board shall be residents and qualified voters of the borough and shall have an interest and a wide range of experience in engineering, architecture, building, plumbing, roofing, electrical installation, and other related fields involving the building business. The manager, assembly member representative, school district superintendent, or their designees, and a school board representative shall be nonvoting ex officio members of the board and may participate in all discussions. [Ord. FY2013-08 §2, 2013; Ord. 98-02 §8, 1998; Ord. 95-03 §2, 1995; Ord. 87-33-0 §2,1987. Formerly §2.45.030]. 2.125.040 Responsibilities. The board is empowered to: A. Review all architectural and engineering proposals and design drawings for borough -owned buildings and publicly funded projects, evaluate and propose improvements to specifications and drawings, and evaluate the list of proposed architects and forward a recommendation. A plan review schedule shall be established with the architect, which takes into consideration the limited building season available in Kodiak; B. Evaluate all comments, suggestions, and recommendations from the building administration on proposals for borough and other publicly funded buildings and forward written comments to the assembly; C. Hold a public meeting before presenting the final recommendation to the assembly; D. Forward final recommendations to the assembly; E. Receive notice of all change orders that are executed on building projects. The board shall review all changes to borough -owned buildings and publicly funded projects for the purpose of possible inclusion in future building projects; and F. Evaluate completed projects, prior to the one-year warranty inspection, on the basis of quality of workmanship, cost of project relative to its original budget, and performance of the architect and the general contractor to prepare a written report for presentation to the assembly. [Ord. 97-20 §2, 1997; Ord. 95-03 §2, 1995; Ord. 87-33-0 §2, 1987. Formerly §2.45.0401. The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 81 of 271 Kodiak Island Borough Code Chapter 2.125 ARCHITECTURAL/ENGINEERING REVIEW BOARD AGENDA ITEM O.B. Page 9/13 2.125.050 Organization. The board shall designate its chair and vice -chair at the first meeting of the calendar year and shall hold at least one meeting quarterly unless projects demand more frequent meetings. [Ord. 87-33-0 §2, 1987. Formerly §2.45.050]. The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 82 of 271 AGENDA ITEM O.B. Kodiak Island Borough Code Page 10/13 Chapter 2.145 SOLID WASTE ADVISORY BOARD Chapter 2.145 SOLID WASTE ADVISORY BOARD Sections: 2.145.010 Created — Membership. 2.145.020 Organization. 2.145.030 Term — Compensation. 2.145.040 Powers and duties. 2.145.050 Administrative assistance. * Editor's note: Ord. FY2018-10 reestablishes the solid waste advisory board effective midnight December 31, 2017. 2.145.010 Created — Membership. There is created a solid waste advisory board that shall consist of seven borough residents, inclusive of the city of Kodiak, who represent a cross-section of the social and economic structure of the community. Preferably, two out of the seven seats shall be designated to representatives from the construction and retail business community. All members are appointed in accordance with KIBC 2.100.030 and shall meet the qualifications of KIBC 2.100.040. Borough employees may be appointed to serve on the solid waste advisory board unless they are employed by the engineering and facilities department. There will be four nonvoting ex officio members, one of which shall be an assembly member appointed by the mayor; one shall be a KIB staff member appointed by the manager; one shall be representative from the United States Coast Guard appointed by the ISC commanding officer; and one city of Kodiak staff member appointed by the city manager. Each ex officio member may participate in all discussions. [Ord. FY2012-04 §3, 2011; Ord. FY2007-15A §2, 2007; Ord. FY2007-15 §2, 2007. Formerly §2.53.010]. 2.145.020 Organization. The board shall designate its chair and vice -chair at the first meeting of the calendar year and shall hold at least one meeting annually. [Ord. FY2007-15 §2, 2007. Formerly §2.53.020]. 2.145.030 Term — Compensation. A. The members shall serve for three years; however, of the members first appointed, three shall be appointed for three years, two for two years, and two for one year. Appointments to fill vacancies shall be for the unexpired term only. B. Members of the board shall serve without compensation. [Ord. FY2007-15A §2, 2007; Ord. FY2007-15 §2, 2007. Formerly §2.53.030]. 2.145.040 Powers and duties. The board shall assist in identifying creative and workable solutions to ongoing and emerging issues in solid waste management and provide a forum for input and recommendations to the assembly on solid waste policy and program directions. The board will also work to develop consensus on how to implement proposed solutions. The focus of the board is broad policy issues rather than technical details. The board shall: A. Serve in an advisory capacity to the mayor and assembly on matters affecting solid waste handling in the KIB and establishing a solid waste management plan which meets the needs, desires and goals of the community. For the purposes of this chapter, "solid waste handling" means the management, storage, collection, transportation, treatment, utilization, processing and final disposal of solid waste, including the recovery and recycling of materials from solid wastes, the recovery of energy resources from solid wastes or the conversion of the energy in solid wastes to more useful forms or combinations thereof. B. Provide for balanced consideration and representation of the viewpoints, problems and issues regarding solid waste in the community. C. Provide a forum for decision making in development of specific projects to meet local solid waste management needs. The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 83 of 271 Kodiak Island Borough Code Chapter 2.145 SOLID WASTE ADVISORY BOARD AGENDA ITEM O.B. Page 11/13 D. Identify goals, policies and procedures that will aid Kodiak in addressing solid waste reduction and recycling including local source reduction. E. Sponsor public outreach activities, services and programs and participate in and encourage regional cooperative activities. F. Make recommendations about the necessity for and structure of a permanent recycling and waste reduction committee. [Ord. FY2007-15 §2, 2007. Formerly §2.53.040]. 2.145.050 Administrative assistance. The manager or designee shall: A. Furnish the board with copies of all requested documents and other information necessary or reasonably related to board functions; B. Provide the board with such supplies, meeting space, and secretarial assistance as the manager deems reasonably required; C. Refer to the board, for their discussion, all nonemergency matters within the scope of its powers and duties prior to presenting those matters to the assembly for action; and D. Transmit all recommendations and other communications from the board to the assembly. [Ord. FY2007-15A §2, 2007; Ord. FY2007-15 §2, 2007. Formerly §2.53.050]. The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 84 of 271 Kodiak Island Borough Code Chapter 2.160 BOROUGH LANDS COMMITTEE Chapter 2.160 BOROUGH LANDS COMMITTEE Sections: 2.160.010 Created — Membership. 2.160.020 Organization. 2.160.030 Term — Compensation. 2.160.040 Powers and duties. 2.160.050 Administrative assistance. AGENDA ITEM O.B. Page 12/13 2.160.010 Created — Membership. There is created a borough lands committee consisting of the following voting members: the mayor, two assembly members, one representative from the Alaska Native Claims Settlement Act (ANCSA) Corporations in the Kodiak region, one borough representative from the planning and zoning commission, one city representative from the planning and zoning commission, and one at large member from the public. Members are appointed in accordance with KIBC 2.100.030 and shall meet the qualifications of KIBC 2.100.040. There will be four nonvoting ex officio members: representative from the city of Kodiak council, the borough resource management officer, community development director and one representative from the United States Coast Guard appointed by the ISC commanding officer. [Ord. FY2016-02 §2, 2015]. 2.160.020 Organization. The mayor will serve as the chair and the committee shall designate a vice -chair at the first meeting of the calendar year and shall hold at least one quarterly meeting. [Ord. FY2016-02 §2, 2015]. 2.160.030 Term — Compensation. A. The mayor shall appoint two assembly members during the annual appointment of assembly member representatives to boards and committees. The commission shall make recommendations to the mayor for appointment of their members on an annual basis. The representative from ANCSA Corporations and the at large member from the public will serve for three-year terms. B. Members of the committee shall serve without compensation. The mayor, assembly members, and commissioners will receive their existing compensation related to their duties as provided for in this title. [Ord. FY2016-02 §2, 2015]. 2.160.040 Powers and duties. The borough lands committee will: A. Assist in identifying creative and workable solutions to ongoing and emerging issues in selection, acquisition, management, and disposal of borough real property and resources. B. Provide input for potential land sale plans. C. Provide input for utilization of borough land that achieves multiple land and housing options. D. Collaborate and seek input with private land owners when considering whether borough land should be developed. E. Provide for balanced consideration and representation of the viewpoints, problems and issues regarding borough real property and resources. F. Provide a forum for discussing development of specific sites and projects. [Ord. FY2016-02 §2, 2015]. 2.160.050 Administrative assistance. The resource management officer shall: The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 85 of 271 Kodiak Island Borough Code Chapter 2.160 BOROUGH LANDS COMMITTEE AGENDA ITEM O.B. Page 13/13 A. Refer to the committee, for its discussion, all nonemergency matters within the scope of its powers and duties prior to presenting those matters to the assembly. B. Transmit all recommendations and other communications from the committee to the assembly. The clerk's office staff shall: A. Work with the resource management officer in furnishing the committee with copies of all requested documents and other information necessary or reasonably related to committee functions. B. Provide the committee with such supplies, meeting space, and secretarial assistance. [Ord. FY2016-02 §2, 2015]. The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissio... Page 86 of 271 AGENDA ITEM #9. C. KODIAK ISLAND BOROUGH STAFF REPORT .;}. MAY 20, 2021 'r ASSEMBLY REGULAR MEETING SUBJECT: Ordinance No. FY2021-01 H Of The Assembly Of The Kodiak Island Borough Amending Ordinance No. FY2021-01, Fiscal Year 2021 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. ORIGINATOR: Dria Bray -Holloway RECOMMENDATION: Move to adopt Ordinance No. FY2021-01 H. DISCUSSION: Action taken on May 6, 2021: Assembly advanced to public hearing on May 20, 2021. Update: 04/30/2021 Staff has: • updated the information with the assembly's request for the current cash balance of the funds • attached a current report on the School R&R Facilities Bond projects (Fund 470) • attached a current report summary for the projects included in this ordinance (with the exception of Fund 470 which is in a separate report) Original This ordinance details changes and accounts for additional funding requests which occurred during the current fiscal year for items or circumstances not known or expected during the initial creation of the FY2021 Budget. Funds: Funds are accounts established to collect money that must be used for a specified purpose. The following funds are being changed with this budget amendment. • Fund 220 Building and Grounds (current cash balance: $1,562,198) o transfer $75,000 to Fund 469 for Borough Building Abatement/Mechanical Upgrades project o transfer $25,000 to Fund 415 for Peterson Elementary Roof Replacement project o receive $115,000 from Fund 450 Capital Project Fund from completed Borough Building Exterior Painting project • Fund 250 Fire Protection Area #1 (current cash balance: $410,674) o transfer $7,213.55 to Fund 450 for completed Exhaust Venting System Install project • Fund 530 Solid Waste Disposal & Collection (current cash balance: $6,876,155) o transfer $10,000 to Fund 490 for Leachate Aeration project o transfer $55,748.98 to Fund 490 for Landfill Scale Shack project • Fund 540 Hospital (current cash balance: $5,727,284) o transfer $85,000 to Fund 445 for Long Term Care Fuel Line Replacement project o transfer $2,600,000 to Fund 495 for the Providence Kodiak Island Medical Center (PKIMC) Retaining Wall project • Fund 555 Kodiak Fisheries Research Center (KFRC) Fund (current cash balance $2,803,006) o transfer $50,000 to Fund 426 for the KFRC Exterior project Kodiak Island Borough Ordinance No. FY2021-01 H Of The Assembly Of The Kodiak Island Borough Am... Page 87 of 271 AGENDA ITEM #9. C. KODIAK ISLAND BOROUGH STAFF REPORT MAY 20, 2021 ASSEMBLY REGULAR MEETING o transfer $314,086.07 to Fund 426 for the completed KFRC Digital Data Controls Upgrade project Projects: Since most projects cover multiple years, the Borough does not create annual budgets for them. Instead, each project budget is developed when the project is originated. Throughout the life of a project, funds will cycle in and out of the perspective budgets due to continuous changes with the scope of work, expenses which are over and under original estimates, or funds remaining at project completion. The projects being amended by this budget amendment are: • Fund 415 - Peterson Elementary Roof Replacement project (increasing by $25,000) • Fund 426 - KFRC Exterior project (increasing $50,000) • Fund 426 - KFRC Digital Data Controls Upgrade project (increasing $314,086.07) • Fund 445 - Long Term Care Fuel Line Replacement project (increasing by $85,000) • Fund 450 - Borough Building Exterior Painting project (decreasing by $115,000) • Fund 450 - Exhaust Venting System Install project (increasing by $7,213.55) • Fund 455 - Tsunami Siren Upgrades 2020 project (increasing by $91,785) • Fund 469 - Borough Building Abatement Mechanical Upgrades project (increasing by $75,000) • Fund 470 - Redirect $867,467 within the Fund: • Fund 490 - Leachate Aeration project (increasing by $10,000) • Fund 490 - Landfill Scale Shack project (increasing by $55,748.98) • Fund 495 - PKMIC Retaining Wall project (increasing by $2,600,000) ALTERNATIVES: FISCAL IMPACT: See above "Discussion" OTHER INFORMATION: Kodiak Island Borough Ordinance No. FY2021-01 H Of The Assembly Of The Kodiak Island Borough Am... Page 88 of 271 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 AGENDA ITEM #9. C. Introduced by: Borough Manager thru the Mayor Drafted by: Finance Director Introduced on: 05/06/2021 Public Hearing Date: 05/20//2021 Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2021-01H AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING ORDINANCE NO. FY2021-01, FISCAL YEAR 2021 BUDGET, BY AMENDING BUDGETS TO ACCOUNT FOR VARIOUS REVENUES THAT ARE OVER BUDGET, PROVIDING FOR ADDITIONAL EXPENDITURES AND MOVING FUNDS BETWEEN PROJECTS. WHEREAS, the Borough received approval from Department of Education and Early Development for redirection of $867,467 from various bonded projects to the North Star Elementary Siding project; and WHEREAS, staff request a transfer of $85,000 from the Hospital Fund to the Long Term Care Center Fuel Line Replacement project; and WHEREAS, staff request a transfer of $25,000 from the Building and Grounds Fund to the Peterson Elementary Roof Replacement project; and WHEREAS, staff request a transfer of $75,000 from the Building and Grounds Fund to the Borough Building Abatement/Mechanical Upgrades project; and WHEREAS, staff request a transfer of $10,000 from Solid Waste Disposal & Collection Fund to the Leachate Aeration project; and WHEREAS, staff request a transfer of $7,213.55 from Fire Protection Area #1 Fund to the Fire Protection Area # 1 Exhaust Venting System Install project; and WHEREAS, staff request for the $91,785 NOAA grant from the Department of Military and Veteran's Affairs (per Resolution FY2021-25) be added to Capital Project Tsunami Sirens Upgrade; and WHEREAS, staff request a transfer of $50,000 from the Kodiak Fisheries Research Center (KFRC) Fund to the KFRC Exterior project; and WHEREAS, staff request a transfer of $55,748.98 from the Solid Waste Disposal & Collection Fund for the completion of the Landfill Scale Shack project; and WHEREAS, staff request a transfer of $115,000 of unused Capital Project funds to Building and Grounds fund; from the Borough Exterior Painting project, and Kodiak Island Borough, Alaska Ordinance No. FY2021-01H Page 1 of 3 Ordinance No. FY2021-01 H Of The Assembly Of The Kodiak Island Borough Am... Page 89 of 271 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 AGENDA ITEM #9. C. WHEREAS, staff request a transfer of $ 314,086.07 from the Kodiak Fisheries Research Center (KFRC) Fund to the KFRC Digital Data Controls Upgrade project; and WHEREAS, staff request a transfer of $2,600,000 from the Hospital Fund to the Providence Kodiak Island Medical Center (PKIMC) Retaining Wall project. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the Kodiak Island Borough Code of Ordinances. Section 2: Within Fund 470 - School R&R Facilities Bond Projects, a redirect of $867,467 to Capital Project #20008 North Star Elementary Siding: $12,510 from Project #18101 KMS Boiler Replacement • $27,445 from Project #17006 Main Elementary Walkway • $244,922 from Project #15011 UST Replacement 3 Schools • $19,579 from Project #15009 Site Paving & UST Replacement 2 Schools • $3,107 from Project #15008 Flooring Replacement 3 Schools - Akhiok, Karluk, Ouzinkie • $434,928 from Project #15007 KMS Fire Alarm, HVAC and Elevator Controls • $124,976 from Project #15004 East Elementary School Renovation Section 3: Fund 540 Hospital Fund will transfer $85,000 to Fund 445 Capital Projects — Project #21007 Long Term Care Center Fuel Line Replacement. Section 4: Fund 220 Building and Grounds will transfer $25,000 to Fund 415 Capital Projects - Project # 21008 Peterson Elementary Roof Replacement. Section 5: Fund 220 Building and Grounds will transfer $75,000 to Fund 469 Capital Projects - Project #20005 Borough Building Abatement/ Mechanical Upgrades. Section 6: Fund 530 Solid Waste Disposal will transfer $10,000 to Fund 490 Capital Projects - Project #19012 Leachate Aeration. Section 7: Fund 250 Fire Protection Area #1 will transfer $7,213.55 to Fund 450 Capital Projects - Project #19006 Exhaust Venting System Install. Section 8: Fund 455 Capital Project will add the $91,785 NOAA grant from Department of Military and Veteran's Affairs to Capital Project #20021 Tsunami Sirens Upgrades -2020. Section 9: Fund 555 Kodiak Fisheries Research Center will transfer $50,000 to Fund 426 Capital Projects - Project #20004 KFRC Exterior. Section 10: Fund 530 Solid Waste Disposal & Collection will transfer $55,748.98 to Fund 490 Capital Projects - Project #17001 Landfill Scale Shack. Kodiak Island Borough, Alaska Ordinance No. FY2021-01H Page 2 of 3 Ordinance No. FY2021-01 H Of The Assembly Of The Kodiak Island Borough Am... Page 90 of 271 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 AGENDA ITEM #9. C. Section 11: Fund 450 Capital Project will transfer $115,000 from Project #19007 Borough Building Exterior Painting to Fund 220 Building and Grounds. Section 12: Fund 555 Kodiak Fisheries Research Center will transfer $314,086.07 to Fund 426 Capital Projects - Project #17009 KFRC Digital Data Controls Upgrade. Section 13: Fund 540 Hospital Fund will transfer $2,600,000 to Fund 495 Capital Projects - Project #20003 PKIMC Retaining Wall. Effective Date: This ordinance takes effect upon adoption. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2021. KODIAK ISLAND BOROUGH William Roberts, Mayor VOTES: Ayes: Noes: Kodiak Island Borough, Alaska ATTEST: Alise L. Rice, Borough Clerk Ordinance No. FY2021-01H Page 3 of 3 Ordinance No. FY2021-01 H Of The Assembly Of The Kodiak Island Borough Am... Page 91 of 271 K-aDrAK-ISLAMD BOMO U&S Project Income Statement Life -to -Date Through 04/30/21 Project Number Project Description Status Budget Actual Encumbered Balance % of Budget Project - 17001 Landfill Scale Shack (490-711) Active REVENUES 100,000.00 .00 100,000.00 0 EXPENSES 100,000.00 55,748.98 .00 44,251.02 56 Project 17001 - Landfill Scale Shack (490-711) Net $0.00 ($55,748.98) $55,748.98 +++ Project - 17009 KFRC Digital Data Controls Upgrade(426-804) Active REVENUES 327,993.00 .00 327,993.00 0 EXPENSES 327,993.00 314,086.07 .00 13,906.93 96 Project 17009 - KFRC Digital Data Controls Upgrade(426-804) Net $0.00 ($314,086.07) $314,086.07 +++ Project - 19006 Fire Protection Area #1 Exhaust Venting System Install Active REVENUES 140,000.00 127,039.00 12,961.00 91 (450-550) EXPENSES 140,000.00 134,252.55 .00 5,747.45 96 Project 19006 - Fire Protection Area #1 Exhaust Venting System Install (450-550) Net $0.00 ($7,213.55) $7,213.55 +++ Project - 19007 Borough Building Exterior Painting (220-232) Active REVENUES 111,583.00 115,000.00 (3,417.00) 103 EXPENSES 111,583.00 111,582.93 .00 .07 100 Project 19007 - Borough Building Exterior Painting (220-232) Net $0.00 $3,417.07 ($3,417.07) +++ Project - 19012 Leachate Aeration (490-712) Active REVENUES 28,000.00 28,000.00 .00 100 EXPENSES 28,000.00 32,464.00 .00 (4,464.00) 116 Project 19012 - Leachate Aeration (490-712) Net $0.00 ($4,464.00) $4,464.00 +++ Project - 20003 PKIMC Retaining Wall (495-537) Active REVENUES 235,000.00 235,000.00 .00 100 EXPENSES 235,000.00 172,299.80 2,390,107.78 (2,327,407.58) 1,090 Project 20003 - PKIMC Retaining Wall (495-537) Net $0.00 $62,700.20 $2,327,407.58 +++ Project - 20004 KFRC Exterior ( 426-805) Active REVENUES 100,000.00 100,000.00 .00 100 EXPENSES 100,000.00 56,695.23 77,057.83 (33,753.06) 134 Project 20004 - KFRC Exterior ( 426-805) Net $0.00 $43,304.77 $33,753.06 +++ Project - 20005 Borough Building Abatement/ Mechanical Upgrades Active REVENUES 100,000.00 100,000.00 .00 100 (469-614) EXPENSES 100,000.00 115,885.10 45,624.90 (61,510.00) 162 Project 20005 - Borough Building Abatement/ Mechanical Upgrades (469-614) Net $0.00 ($15,885.10) $61,510.00 +++ Project - 20021 Tsunami Siren Upgrades - 2020 (455-550) Active REVENUES 530,742.00 537,200.36 (6,458.36) 101 EXPENSES 530,742.00 507,149.96 31,382.61 (7,790.57) 101 Project 20021 - Tsunami Siren Upgrades - 2020 (455-550) Net $0.00 $30,050.40 $1,332.21 +++ Project - 21007 Long Term Care Center Fuel Line Replacement (445- Active REVENUES .00 .00 .00 +++ 742) EXPENSES 85,000.00 .00 42,875.48 42,124.52 50 Project 21007 - Long Term Care Center Fuel Line Replacement (445-742) Net ($85,000.00) $0.00 ($42,124.52) 50% Project - 21008 Peterson Elementary Roof Replacement (415-539) Active REVENUES .00 .00 .00 +++ EXPENSES 25,000.00 .00 .00 25,000.00 0 Run by Dora Cross on 05/01/202102:43:59 PM Page 1 of 2 A Ll v z O K"aDrAK"ISLAMD BOMO U&S Project Income Statement Life -to -Date Through 04/30/21 Project Number Project Description Status Budget Actual Encumbered Balance % of Budget Run by Dora Cross on 05/01/202102:43:59 PM Project 21008 - Peterson Elementary Roof Replacement (415-539) Net ($25,000.00) $0.00 ($25,000.00) 0% Grand Totals REVENUES 1,673,318.00 1,242,239.36 431,078.64 74 EXPENSES 1,783,318.00 1,500,164.62 2,587,048.60 (2,303,895.22) 229 Grand Totals Net ($110,000.00) ($257,925.26) $2,734,973.86 2,586% Page 2 of 2 Fund 470 - Project Inc. Stmt. K-aDrAR-ISLAM BUMiD &S Life-to-Date Through 04/30/21 Project Number Project Description Status Budget Actual Encumbered Balance % of Budget Project - 15003 Roofing Replacement - East & KMS DR -15-103 (470- Active REVENUES 822,527.00 822,526.38 .62 100 536) EXPENSES 822,527.00 822,526.38 .00 .62 100 Project 15003 - Roofing Replacement - East & KMS DR -15-103 (470-536) Net $0.00 $0.00 $0.00 +++ Project - 15004 East Elementary School Renovation DR 15-104 (470- Active REVENUES 1,592,841.00 1,467,865.28 124,975.72 92 536) EXPENSES 1,592,841.00 1,467,865.28 .00 124,975.72 92 Project 15004 - East Elementary School Renovation DR 15-104 (470-536) Net $0.00 $0.00 $0.00 +++ Project - 15005 Flooring Replacement - Main and Peterson DR 15-105 Active REVENUES 586,882.00 586,882.44 (.44) 100 (470-536) EXPENSES 586,882.00 586,882.44 .00 (.44) 100 Project 15005 - Flooring Replacement - Main and Peterson DR 15-105 (470-536) Net $0.00 $0.00 $0.00 +++ Project - 15006 Peterson Elementary Boilers and Controls DR -15-106 Active REVENUES 826,995.00 826,995.23 (.23) 100 (470-536) EXPENSES 826,995.00 826,995.23 .00 (.23) 100 Project 15006 - Peterson Elementary Boilers and Controls DR -15-106 (470-536) Net $0.00 $0.00 $0.00 +++ Project - 15007 KMS Fire Alarm, HVAC, and Elevator Controls DR 15- Active REVENUES 1,935,193.00 1,500,265.32 434,927.68 78 107 (470-536) EXPENSES 1,935,193.00 1,500,265.32 .00 434,927.68 78 Project 15007 - KMS Fire Alarm, HVAC, and Elevator Controls DR 15-107 (470-536) Net $0.00 $0.00 $0.00 +++ Project - 15008 Flooring Replacement-Akhiok,Karluk,Ouzinkie DR -15- Active REVENUES 408,489.00 405,382.16 3,106.84 99 108(470-536) EXPENSES 408,489.00 405,382.16 .00 3,106.84 99 Project 15008 - Flooring Replacement-Akhiok,Karluk,Ouzinkie DR -15-108 (470-536) Net $0.00 $0.00 $0.00 +++ Project - 15009 Paving and UST Replacement DR 15-109 (470-536) Active REVENUES 1,850,241.00 1,830,661.80 19,579.20 99 EXPENSES 1,850,241.00 1,830,661.80 .00 19,579.20 99 Project 15009 - Paving and UST Replacement DR 15-109 (470-536) Net $0.00 $0.00 $0.00 +++ Project - 15010 Playground Replacement 6 Schools DR15-110 (470- Active REVENUES 852,024.00 852,023.25 .75 100 536) EXPENSES 852,024.00 852,023.25 .00 .75 100 Project 15010 - Playground Replacement 6 Schools DR15-110 (470-536) Net $0.00 $0.00 $0.00 +++ Project - 15011 UST Replacement -Main, Old Harbor, Port Lions DR 15- Active REVENUES 577,375.00 332,452.68 244,922.32 58 111(470-536) EXPENSES 577,375.00 332,452.68 .00 244,922.32 58 Project 15011 - UST Replacement -Main, Old Harbor, Port Lions DR 15-111 (470-536) Net $0.00 $0.00 $0.00 +++ Project - 17006 Main Elementary Walkway DR 18-100 (469-614) Active REVENUES 329,800.00 302,354.63 27,445.37 92 Run by Dora Cross on 05/03/202110:37:00 AM Page 1 of 2 A .. Fund 470 - Project Inc. Stmt. K"aDrAK"ISLA D Life -to -Date Through 04/30/21 BUMU&S Project Number Project Description Status Budget Actual Encumbered Balance % of Budget EXPENSES 329,800.00 302,354.63 .00 27,445.37 92 Project 17006 - Main Elementary Walkway DR 18-100 (469-614) Net $0.00 $0.00 $0.00 +++ Project - 18101 KMS Boiler Replacement DR 18-101 (470-536) Active REVENUES 497,633.00 485,123.26 12,509.74 97 EXPENSES 497,633.00 485,123.26 .00 12,509.74 97 Project 18101 - KMS Boiler Replacement DR 18-101 (470-536) Net $0.00 $0.00 $0.00 +++ Grand Totals REVENUES 10,280,000.00 9,412,532.43 867,467.57 92 EXPENSES 10,280,000.00 9,412,532.43 .00 867,467.57 92 Grand Totals Net $0.00 $0.00 $0.00 +++ Run by Dora Cross on 05/03/2021 10:37:00 AM Page 2 of 2 AGENDA ITEM #10.A. Kodiak Island Borough Office of the Borough Manager Phone (907) 486-9310 Fax (907) 486-9391 Borough Manager, Michael Powers Manager's Report May 20, 2021 Budget: • Met with Assembly members regarding budgets and overall financial workings of the Borough. • Received several public inquiries about school funding ("how does it work, what is the minimum we have to fund", etc.). COVID-19: • Attend the Emergency Services Council Meeting. We are winding down nearly all the activities related to Covid19 while maintaining a posture of response if needed. • The ESC has set in motion (direction to staff) to begin the after -action analysis of our response. Facilities: • Continued discussions with the Coast Guard regarding upcoming projects that may affect all residents. At this time, the most impactful project is the Nimitz Housing project that could result in up to 80 new housing units. Phase 1 & 2 begin in 2022. • Made aware of trail/access damage at Jack Lakes trailhead, working with Woman's Bay on the issue. Legislative: • Continued review the Stimulus 3 documentation and attended "calls" on the topic. Reviewed the provisions for lost revenue, fisheries related revenue and the implication of the Maximum Allowable Tax Revenue. It seems like that there will be additional guidance on lost revenues, further definition of "mitigation of effects on the community" (related to mental health, economic losses, etc.). Personnel: • Worked on numerous personnel issues including: o recruitments, exit interviews, evaluations, arbitration case o potential language change in the Collective Bargaining Agreement on life insurance. • Spent time counseling staff on performance, morale, and other issues. Travel • No Borough or personal travel scheduled. Page 96 of 271 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH STAFF REPORT MAY 20, 2021 r ASSEMBLY REGULAR MEETING SUBJECT: Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. ORIGINATOR: Matt Gandel RECOMMENDATION: Move to authorize the Borough Manager to execute Contract No. FY2021-24 with Sure Thing Cleaning for Janitorial Services for an annual amount of $113,098.33. DISCUSSION: The Borough received notice on March 12, 2021 that our current janitorial services contractor would be closing his business at the end of the current fiscal year, June 30, 2021. Accordingly, staff solicited bids for a new janitorial services contractor. The janitorial services will include daily, weekly, monthly, and annual cleaning of the Kodiak Island Borough Building, Projects Office, Kodiak Fisheries Research Center, Kodiak Fisheries Research Center Housing Facility, and Landfill Baler Building and Scale House. Additional tasks associated with the COVID-19 pandemic sanitation requirements have been added from the prior contract. An invitation to bid was issued on April 12, 2021. Bids were due and opened on May 3, 2021. One proposal was received, and the bidder was deemed responsible pursuant to our bidding process. Staff recommends awarding the bid to Sure Thing Cleaning in an annual amount of $113,098.33. The proposed contract term is for two years with the option for renewal of up to three (3) additional years. ALTERNATIVES: Take no action or reject the bids and re -solicit for more bids. FISCAL IMPACT: The current contract for janitorial services is for a total of $106,316.92. The price increase is due to the additional tasks and service increases associated with COVID-19. This increase is required to ensure continued sanitation and safety for all residents, tenants, and their employees. The cost of these services is accounted for in the annual operating budget for the various facilities. OTHER INFORMATION: Kodiak Island Borough Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 97 of 271 AGENDA ITEM #13.A.1. AGREEMENT FOR JANITORIAL SERVICES TO THE KODIAK ISLAND BOROUGH Contract No. 2021-24 This Agreement made and entered into this 21 day of May, 2021, by and between the Kodiak Island Borough, hereinafter "Borough", a general law municipality and a Borough of the second class, whose address is: 710 Mill Bay Road, Kodiak, Alaska 99615, and Sure Thing Cleaning, whose physical address is: 3464 C Harlequin Court, Kodiak, AK 99615, and licensed and qualified to do business within the State of Alaska, hereinafter called "Contractor." RECITALS A. The Borough desires the performance, provision, and accomplishment of the work, services and materials described and set forth in Part 1, Section 2. B. Contractor represents that it is ready, able, and qualified to perform, and will perform, in all respects, all the work, services, and materials, and to otherwise perform all of the terms, covenants, conditions and provisions of the Agreement in the manner, at the times, and for the consideration hereafter provided. Now, therefore, for and in consideration of the terms, covenants, conditions, and provisions contained herein, and/or attached and incorporated herein and made a part hereof, the parties hereto agree as follows. This contract consists of: A. Part I, consisting of eighteen (18) sections of General Provisions. B. Part II, consisting of six (6) sections of Special Provisions. C. Acknowledgements D. Exhibits: A (Scope of Work), B (Rate Schedule), & C (Contractors Bid Submission) PART I GENERAL PROVISIONS Section 1: Agreement to Perform. The Borough hereby agrees to engage the Contractor, and the Contractor hereby agrees to perform, complete, provide and furnish, in a timely and proper manner, and pursuant to and in accordance with all of the terms, covenants, conditions and provisions of this Agreement, all of the work, services, labor and materials required to accomplish all of the work described in Section 2 hereof at the times, in the manner, and for the consideration and payments hereinafter set forth. Section 2: Description of Work. The Contractor shall perform, supply, and provide all of the work, services and materials; hereinafter collectively referred to as "work", as set forth and described on Exhibit A, attached hereto and incorporated herein by this reference. The work shall be performed in accordance with Contractor's Proposal, copy attached as Exhibit C and incorporated herein by reference. In the event of a conflict between this contract, Exhibit A, or Exhibit C, the terms of this contract shall prevail, then Exhibit A, and then Exhibit C. Agreement for Janitorial Services - Page 1 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 98 of 271 AGENDA ITEM #13.A.1. Section 3: Time for Commencement and for Completion of Work. (a) Commencement. Contractor shall commence the work called for in this Agreement upon the giving of a Notice to Proceed by the Borough. (b) Completion. Upon giving of Notice to Proceed, the work called for in this Agreement shall be performed starting the 1st day of July, 2021 and completed as follows: The initial contract period will terminate on June 30, 2023, with a provision for three (3) one -(1) year extensions at the option of the Borough and depending on the availability of funding. If the Borough offers an extension the Contractor will have not more than thirty (30) days to accept or refuse the offer. The parties may mutually agree to continue services after expiration of the term on a month-to-month basis on the same rates until a new contract can be awarded. Section 4: Financial Terms. (a) Compensation and Payment. For and in consideration of the timely and proper performance of work authorized as provided herein, the Borough shall pay the Contractor at the rates provided for in the Contractor's Proposal, which rate schedule is attached as Exhibit B and incorporated herein by reference. In the event of a conflict between this contract, Exhibit B, or Exhibit C, the terms of this contract shall prevail, then Exhibit B, and then Exhibit C. (b) Pam shall be based upon invoices, which may be submitted no more frequently than monthly. The total funds paid under this contract initial two-year contract term shall not exceed $113,098.33 (one hundred and thirteen thousand, ninety-eight dollars and thirty-three cents) per contract year. (c) No Additional Work. No claim for additional work, services or materials, not specifically and expressly requested and authorized as provided for in this Agreement, or by a written amendment thereto signed by both parties, done or furnished by the Contractor, will be allowed or paid by the Borough, and Contractor expressly waives any claim therefore. (c) Availability of Funds. This contract is subject to the availability of funds lawfully appropriated for its performance. reasons: (e) The Borough may delay or withhold payments from the Contractor for any of the following 1) The application for payment misstates the amount of services completed; or 2) Defective services not remedied. In the event funds are delayed or withheld the Borough shall provide the Contractor notice of the amount withheld and the basis upon which it is withheld. Section 5: Borough's Contracting Officer. For purposes of this Agreement, the Borough's contracting officer shall be the Borough Manager or such other person as is designated in writing by the Borough Manager. Section 6: Contractor Qualified. The Contractor expressly represents and warrants it is now and shall continue to be at all times during the performance of this Agreement, the holder of all required or necessary professional, business or other licenses or permits and is qualified and capable of performing all of the work covered or called for by this Agreement and is presently ready, able and willing to undertake and perform all of such work and services, and to supply all necessary materials and equipment, at the Agreement for Janitorial Services - Page 2 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 99 of 271 AGENDA ITEM #13.A.1. times, and in a non -negligent professional and workmanlike manner, and pursuant to the terms, conditions and provisions, and for the compensation and payments as herein provided. Section 7: Termination. (a) By Consent. This Agreement may be terminated in whole or in part by the mutual consent of the parties. Such consent shall be in writing. (b) Termination for Cause. This Agreement may be terminated in whole or in part in writing by Borough in the event of failure by Contractor to fulfill any of the terms and conditions of this Agreement upon the giving of not less than thirty (30) calendar days prior written notice of intent to terminate in the manner provided in Part 1, Section 10, hereof. (c) Termination for Convenience of Borough. This Agreement may be terminated in whole or in part in writing by the Borough for Borough's convenience provided the Contractor is given not less than thirty (30) calendar days prior written notice of intent to terminate in the manner provided in Part 1, Section 10, hereof. (d) In the event termination by the Borough is effected pursuant to (b) above, the Contractor shall not be entitled to receive any further payment until the work is completed, or the Borough elects to not proceed further with the project. Upon completion of the work, or termination of the project in the event the Borough elects to not proceed with the project, the Contractor shall be paid as follows: 1) In the event the costs and expense of taking over, re -advertising and completing the project or the costs of closing out the project if the Borough elects to not proceed with the project (hereinafter referred to as "close out costs"), exceed the remaining unpaid amount of this Agreement, any amount which was otherwise due and unpaid to Contractor at the time of termination shall be applied to such increased costs in taking over, re -advertising and completing the project, (or applied to close out costs) and the remaining amount of such costs, if any, shall be paid by the Contractor to the Borough. 2) In the event said costs and expense of taking over, re -advertising and completing the project, (or close out costs) are less than the total amount which was otherwise due and unpaid to the Contractor at the time of termination, the increased costs of taking over and completing the project (or the close out costs) shall be deducted from the amounts due the Contractor and the balance, if any, paid to the Contractor without interest. (e) Upon receipt of a termination notice pursuant to paragraphs (b), (c), or (d) above, the Contractor shall promptly discontinue all services (unless the notice directs otherwise), and deliver or otherwise make available to the Borough all data, drawings, notes, specifications, reports, estimates, summaries, work in progress, and any and all other information and/or materials as may have been accumulated by the Contractor in performing this Agreement, whether completed or in process, and free and clear of any mechanics or other liens or claims in favor of Contractor or any other person. (f) Upon termination pursuant to paragraphs (b), (c), or (d) above, the Borough may, but shall not be required to, take over the work and prosecute the same to completion by agreement with another person or otherwise, may elect to complete the work itself, or to not proceed further with the work and project. (g) If, after termination by the Borough pursuant to (b) above, it is determined that the Contractor had not so failed, the termination shall be deemed to have been effected for the convenience of the Borough. In such event, adjustment of the amounts to be paid to Contractor for termination shall be made as provided in paragraph (f) of this Section. Agreement for Janitorial Services - Page 3 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 100 of 271 AGENDA ITEM #13.A.1. (h) No other damages, whether for lost profits or otherwise, other than the amounts allowed and computed as provided for in this Section 7 shall be due or payable to Contractor in the event of termination. Section 8: Conflict of Interest. The Contractor covenants, warrants and represents that the Contractor has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner with the subject matter or the performance of this Agreement. The Contractor further covenants, warrants and represents that in the performance of this Agreement, no person having any such interest shall be employed. Section 9: Assignment and Subletting Prohibited. The Contractor shall not assign, transfer, convey, pledge, hypothecate, sublet, subcontract, or otherwise dispose of or encumber this Agreement, or the rights thereunder, nor shall the Contractor delegate any of his/her/its duties hereunder without the prior written consent of the Borough. Any such attempted assignment, transfer, conveyance, pledge, hypothecation, subletting, or other disposition, or the attempted assignment, disposition or delegation of duties or rights shall be null and void and of no force or effect and shall be grounds and cause for immediate termination of this Agreement without liability by and at the option of the Borough. Section 10: Notice. (a) Any notice, demand, request, consent, approval, or other communication that either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail at the address set forth below. Either party may change its address by notifying the other party of its change of address in writing. Notice shall be deemed to have been duly made and given when delivered if served personally, or upon the expiration of twenty-four (24) hours after the time of mailing if mailed as provided in this Section. Borough: Kodiak Island Borough, ATT: Engineering & Facilities Dept. 710 Mill Bay Road Kodiak, AK 99615 Contractor: Sure Thing Cleaning ATT: Chad Borton PO Box 8668 Kodiak, AK 99615 (b) The performance and administration of this program and this Agreement will be monitored by the Borough and such other agencies as may be required or authorized pursuant to the terms of any grant to the Borough. Necessary reports, in proper form, will be required as a prerequisite to any payment to the Contractor. (c) All project records shall be maintained by the Contractor for not less than three (3) years after completion and final acceptance of all work by the Borough and shall be subject to inspection and copying by the Borough or any funding agency during said period. Section 11: Status of Parties. (a) Independent Contractor. The Contractor shall perform its obligations hereunder as an independent contractor of the Borough. The Borough may administer the contract and monitor the Agreement for Janitorial Services - Page 4 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 101 of 271 AGENDA ITEM #13.A.1. Contractor's compliance with its obligations hereunder. The Borough shall not supervise or direct the Contractor other than as provided in this Section. (b) Relationship of the Parties. Nothing herein contained shall be deemed or construed by the parties hereto, nor by any third party, as creating the relationship of principal and agent or of partnership or of joint venture between the parties hereto, it being understood and agreed that neither method of computation of payment nor any other provision contained herein, nor any acts of the parties hereto, shall be deemed to create any relationship between the parties hereto other than the relationship of Borough and an independent Contractor. Section 12: Hold Harmless and Indemnitv. (a) The Contractor shall indemnify, defend, save and hold the Borough, its officers, employees and agents harmless from any and all claims, lawsuits, liabilities, penalties, or fines, including attorney's fees and costs, allegedly arising out of, in connection with, or incident to any loss, damage or injury to persons or property occurring as a result of the Contractor's or any subcontractor's intentional misconduct or negligent acts, errors or omissions in its performance pursuant to this contract. (b) Contractor further agrees to appear and defend, and to indemnify and save free and harmless the Borough and its officers, employees and agents from and against any of the foregoing claims, liabilities, penalties, fines or damages, whether or not valid, and for any cost and expense, including reasonable attorney's fees, incurred by the Borough, its officers, employees or agents on account of any claim therefore, including claims by reasons of any defects in any plans, drawings, specifications, computer programs, technical reports, or other work product of Contractor prepared for or submitted to the Borough pursuant to this Agreement provided said claim is not based upon a use of said plans, drawings, specifications or other work product for other than the purposes for which such data was prepared and submitted to the Borough. (c) Contractor shall keep the work free from all liens and shall indemnify and defend the Borough and hold it harmless from any claims of Contractor's subcontractors or suppliers. Section 13: No Third -Party Beneficiaries. Nothing in this Agreement shall be construed to give any person other than the Borough and the Contractor any legal or equitable right, remedy or claim under this Agreement, but it shall be held to be for the sole and exclusive benefit of the Borough and the Contractor. Section 14: Compliance with Laws and Regulations. Contractor shall, at Contractor's sole cost and expense, comply with all the requirements of all local, state, or federal laws, ordinances, or regulations now in force, or which may hereafter be in force, pertaining to this Agreement, or the project or work to be performed, and shall faithfully observe in the performance of this Agreement, all local, state, and federal laws, ordinances, and regulations now in force or which may hereafter be in force. When a change in laws, ordinances or regulations results in additional costs, the Contractor may request a change order to cover those costs. Any such change order shall be limited to the Contractor's actual additional costs as a result of the change. The Contractor shall pay all taxes pertaining to its performance under this contract. Section 15: Successors and Assigns. Except as otherwise provided herein, the covenants, agreements and obligations herein contained shall extend to bind and inure to the benefit not only of the parties hereto but their respective personal representatives, heirs, successors, and assigns. Agreement for Janitorial Services - Page 5 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 102 of 271 AGENDA ITEM #13.A.1. Section 16: Miscellaneous. (a) Terminology. Whenever herein the singular number is used, the same shall include the plural, and the masculine gender shall include the feminine and neuter genders. (b) Law Applicable. The laws of the State of Alaska shall govern the construction, validity, performance, and enforcement of this Agreement. Venue as to any action, claim, or proceeding arising out of, or based upon this Agreement, including, but not limited to, any action for declaratory or injunctive relief, shall be the appropriate Court sitting in the City of Kodiak, Third Judicial District, Alaska. (c) Paragraph Headings. The headings of the several sections and subsections contained herein are for convenience only and do not define, limit, or construe the contents of such sections and subsections. (d) Terms Construed as Covenants and Conditions. Every term and each provision of this Agreement performable by Contractor shall be construed to be both a covenant and a condition. (e) Time of the Essence. Time is of the essence of each term, condition, covenant, and provision of this Agreement. (f) Severability. In the event any provision of this Agreement is adjudicated or held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. (g) Nonwaiver. No delay or omission of the right to exercise any power by either party shall impair any such right or power, or be construed as a waiver of any default or as acquiescence therein. One or more waivers of any covenant, term, or condition of this Agreement by either party shall not be construed by the other party as a waiver of a subsequent breach of the same covenant, term, or condition. The consent or approval by either party to any act by the other party of a nature requiring consent or approval shall not be deemed to waive or render unnecessary consent to or approval of any subsequent similar act. Section 17: Amendment. (a) This contract shall only be amended, modified, or changed by writing, executed by authorized representatives of the parties. (b) For the purpose of any amendment modification or change to the terms and conditions of this contract, the only authorized representatives of the parties are: 1) Sure Thing Cleaning, Chad Borton 2) Kodiak Island Borough, Borough Manager (c) Any attempt to amend, modify, or change this contract by either an unauthorized representative or unauthorized means shall be void. Section 18: Entire Agreement. This Agreement and any schedules, appendices or exhibits attached hereto sets forth all the covenants, promises, agreements, conditions, and understandings between the parties hereto, and there are no covenants, promises, agreements, conditions, or understandings, either oral or written, between them other than as herein set forth. Except as herein otherwise expressly provided, no contemporaneous or subsequent agreement, understanding, alteration, amendment, change or addition to this Agreement, or any schedule, appendix, exhibit, or attachment thereto shall be binding upon the parties hereto unless reduced to writing and signed by both parties. This Agreement constitutes a final, complete, and exclusive statement of the agreement between the parties. Agreement for Janitorial Services - Page 6 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 103 of 271 PART II SPECIAL PROVISIONS Section 1: Insurance. AGENDA ITEM #13.A.1. (a) During the entire period of the project or work, the Contractor shall provide the following types of insurance. The Borough shall be insured as additional insured on all insurance policies except professional liability contracts. All policies shall have a thirty (30) day cancellation clause. 1. Professional liability insurance covering errors and omissions at $1,000,000 per claim. 2. Workers' compensation as required by law and employer's liability coverage at a minimum of $1,000,000. 3. Commercial general liability insurance - $1,000,000 per occurrence and $2,000,000 aggregate. (b) Each policy of insurance required by this Section shall provide for no less than thirty (30) days' advance notice to the Borough prior to cancellation. Insurance certificates will be required to be submitted for review by the Borough Manager before the Borough will issue a notice to proceed. Failure to maintain coverage is a material breach and grounds for termination of the contract. (c) Should the Contractor fail to comply with the insurance requirements of this Agreement, the Kodiak Island Borough may terminate the Agreement on ten (10) days written notice. Section 2: Equal Employment Opportunity. (a) The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, disability, national origin, ancestry, age, or sex. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, disability, national origin, ancestry, age or sex. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. (b) The Contractor shall state in all solicitations or advertisements for employees to work on contract jobs to be let in the performance of this Agreement, that all qualified applicants will receive consideration for employment without regard to race, color, religion, disability, national origin, ancestry, age, or sex. (c) The Contractor agrees to fully cooperate with the office or agency of the State of Alaska which seeks to deal with the problem of unlawful or invidious discrimination, and with all other State efforts to guarantee fair employment practices under this Agreement and said Contractor will comply promptly with all requests and directions from the State Commission of Human Rights or any of its officers or against relating to prevention of discriminatory employment practice. (d) Full cooperation as expressed in the foregoing clause (c) shall include, but not be limited to, being a witness in any proceeding involving questions of unlawful or invidious discrimination if such is deemed necessary by any official or agency of the State of Alaska, permitting employees of said Contractor Agreement for Janitorial Services - Page 7 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 104 of 271 AGENDA ITEM #13.A.1. to be witnesses or complainants in any proceeding involving questions of unlawful or invidious discrimination, if such is deemed necessary by any official or agency of the State of Alaska, or the Borough, participating in meetings, submitting periodic reports on the equal employment aspects of present and future employment, assisting in inspection of relevant facilities, and promptly complying with all State directives deemed essential by any office or agency of the State of Alaska, or the Borough, to insure compliance with all federal and state laws, regulations, and policies pertaining to the prevention of discriminatory employment practices. (e) Failure to perform any of the above agreements pertaining to equal employment opportunities shall be deemed a material breach of the contract and sufficient grounds for termination of this Agreement for cause without liability. Section 3: Contractor Responsible for Personnel. The Contractor has or will secure, at Contractor's own cost and expense, all personnel required to perform this Agreement in a timely and proper manner. The parties hereto agree and understand that such personnel shall in no event be deemed to be, and are not, employees, agents, or representatives of the Borough and such persons shall have no contractual or other relationship with the Borough, and the Borough shall have no responsibility or liability whatsoever to any of said persons, or for the acts or omissions of any of such persons. Section 4: Personnel Supervision. Contractor agrees that all work and services required or provided under this Agreement shall be performed personally by the Contractor, unless otherwise authorized in writing by the Borough's contracting officer, and in such event all personnel engaged in any such work shall be fully qualified, and shall be licensed and authorized under applicable state, federal and local laws to perform such services. Section 5: Corporate Authority. If Contractor is a corporation, Contractor shall deliver to the Borough at the time of execution of this Agreement a certified copy of a resolution of its board of directors authorizing the execution of this Agreement and naming the officers that are authorized to execute this Agreement on behalf of the corporation. Agreement for Janitorial Services - Page 8 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 105 of 271 AGENDA ITEM #13.A.1. Section 6: Additional Terms and Conditions. This Agreement is subject to each of the additional terms, covenants, conditions, and provisions attached hereto as Exhibit A, which are hereby expressly referred to and incorporated herein as though set forth in full. Wherefore the parties have entered into this Agreement the date and year first above written at the City of Kodiak, Alaska. KODIAK ISLAND BOROUGH: Date: By: Borough Manager, Michael Powers ATTEST: By: Borough Clerk, Alise L. Rice APPROVED AS TO FORM: By: Borough Attorney Scott A. Brandt -Erichsen CONTRACTOR: Date: By: Chad Borton of Sure Thing Cleaning Agreement for Janitorial Services - Page 9 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 106 of 271 AGENDA ITEM #13.A.1. BOROUGH ACKNOWLEDGMENTS STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of 2021, before me, the undersigned, a notary public in and for the State of Alaska, duly commissioned and sworn, personally appeared Michael Powers, to me known to be the Borough Manager of the Kodiak Island Borough, a municipal corporation, the corporation which executed the above and foregoing instrument; who on oath stated that he was duly authorized to execute said instrument on behalf of said corporation; who acknowledged to me that he signed the same freely and voluntarily on behalf of said corporation for the uses and purposes therein mentioned. WITNESS my hand and official seal the day and year in the certificate first above written. (Seal) NOTARY PUBLIC FOR ALASKA My Commission Expires: STATE OF ALASKA ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this _ day of 2021, before me, the undersigned, a notary public in and for the State of Alaska, duly commissioned and sworn, personally appeared Alise L. Rice, to me known to be the Borough Clerk of the Kodiak Island Borough, a municipal corporation, the corporation which executed the above and foregoing instrument; who on oath stated that she was duly authorized to execute said instrument on behalf of said corporation; who acknowledged to me that she signed the same freely and voluntarily on behalf of said corporation for the uses and purposes therein mentioned. WITNESS my hand and official seal the day and year in the certificate first above written. (Seal) NOTARY PUBLIC FOR ALASKA My Commission Expires: Agreement for Janitorial Services - Page 10 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 107 of 271 AGENDA ITEM #13.A.1. ACKNOWLEDGMENT LIMITED LIABILITY COMPANY STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) I, a Notary Public, in and for the State of hereby certify that , whose name as manager/member of LLC., is signed to the foregoing instrument and who is known to me, acknowledged before me on this day that, being informed of the contents of the instrument, he or she, as such officer and with full authority, executed the same voluntarily for and as the act of said limited liability company. WITNESS my hand and official seal the day and year in this certificate above written. (Seal) NOTARY PUBLIC FOR ALASKA My Commission Expires: Agreement for Janitorial Services - Page 11 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 108 of 271 AGENDA ITEM #13.A.1. CORPORATE CERTIFICATE I, , certify that I am the Secretary of the Corporation named as Contractor in the foregoing instrument; that , who signed said instrument on behalf of the Contractor, was then of said Corporation; that said instrument was duly signed for and on behalf of said Corporation by authority of its governing body and is within the scope of its corporate powers. Signature CORPORATE ACKNOWLEDGMENT STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of 2021, before me, the undersigned, a Notary Public in and for the State of duly commissioned and sworn, personally appeared (Name) and (Name) known to be the President and Secretary of the corporation which executed the above and foregoing instrument, and who on oath stated they were duly authorized to execute said instrument and acknowledged that they signed the same freely and voluntarily on behalf of said corporation for the purposes therein mentioned. WITNESS my hand and official seal the day and year in this certificate above written. (Seal) NOTARY PUBLIC FOR ALASKA My Commission Expires: Agreement for Janitorial Services - Page 12 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 109 of 271 AGENDA ITEM #13.A.1. EXHIBIT A SCOPE OF WORK SECTION 1 — GENERAL TERMS All work to be done under this contract are described in the following Scope of Work; providing all labor, tools, equipment, materials, and supplies needed to perform the cleaning of all offices, hallways, entryways, select storage areas, conference rooms and restrooms at several facilities owned by the Kodiak Island Borough on a daily, weekly, monthly, annually, or as needed basis. 1.01 DEFINITIONS • Kodiak Island Borough: a local government and owner of all the facilities described under this contract. • Contractor: a person or company that undertakes a contract to provide materials or labor to perform a service or do a job. • Bidder: a person or organization making a formal offer for something, especially at an auction. • Borough Manager or designee: as whoever holds the title of Borough Manager or the person they choose to designate as their representative. • Manager is defined as a person responsible for controlling or administering all or part of a company or similar organization. • Designee is defined as a person who has been official chosen to do or be something. • Building Representative: a person who is specifically designated by the Borough Manager to represent the best interests of the buildings care and maintenance and the safety of the employees who work therein encompassed by this contract. • Valid Deficiency Claim (VDC): is a written claim providing notice to all parties of insufficient performance. VDC's will be produced by the Borough Manager or designee and the Building Representative. And a copy will be held in the contract file for record retention. • Tipping Floor: is a designated area in the landfill facility where all trash is accumulated to be pushed into the baler system (crushed, cubed, and wrapped). Please see Landfill Facility floor plan for more information as Appendix A. 1.02 KEY CONTROL The Borough considers security a paramount issue and special emphasis is placed on key control. The Contractor is required to sign for all keys and access cards. All keys and access cards are to be obtained from the Engineering/Facilities Department and are to be returned to that office upon completion of this Contract. A. No duplicates are to be made. B. The Contractor shall notify the Engineering/Facilities Department by 8:30am the following day when the loss of any key or key card is suspected or verified. C. The Contractor shall be liable for all costs incurred due to lost or misplaced keys or access cards, including the cost of re -keying any, and all doors affected. Agreement for Janitorial Services - Page 13 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 110 of 271 AGENDA ITEM #13.A.1. 1.03 CONDUCT OF WORK All work performed under this Contract shall be completed without interfering with the proper performance of the facility operation, facility business, or work being done by other contractors. The Contractor shall prevent its employees from disturbing material on desks, opening drawers or cabinets, or using telephones or computers provided for facility use. If removed for cleaning convenience, furniture and wastebaskets will be replaced in their original locations and all electrical items will be reconnected to their outlets. NOTE: Computer terminals, monitors, keyboards, or printers shall not be touched, disturbed or unplugged by the Contractor or any of its employees while performing any work under this Contract. 1.04 CONTRACTOR AND EMPLOYEE QUALIFICATIONS The Contractor and all employees shall be capable and experienced in the type of work to be performed under this Contract. The Borough Manager or designee may require removal of any worker from the Contract who may be deemed incompetent, insubordinate, or otherwise objectionable. The Borough Manager or designee may also require removal of any worker from the Contract whose continued employment on the Contract is deemed contrary to the publics or facilities' best interests. 1.05 COMMUNICATIONS At least one (1) person at the supervisory level who can understand, speak, read, and write English fluently, must be present at all times on each shift during the performance of any work under this Contract. 1.06 PRESENCE OF MINORS or VISITORS No persons under eighteen (18) years of age, including family members of the Contractor or its employees or any visitors, are to be on the facility site during Contract work hours and are prohibited from performing any work under this Contract. 1.07 INSPECTION OF WORK/DEFICIENT WORK Unless otherwise specified in the Contract Documents, the Contractor or the Contractor's designee shall, upon notification by the Borough, be present at the designated location to conduct an inspection with the Building Representative. Such inspections are to occur on the day of notification. Required corrections resulting from deficient work shall be accomplished immediately after the inspection, or at the sole discretion of the Borough, an alternate time. If the Contractor fails to appear for an inspection or a deficiency is not corrected within the stated period of time, the Borough may have the work performed by others and deduct that cost from the next payment due under the Contract. Daily checklist items that are missed during regular shift hours will be corrected the following shift period. Failure to do so or the issuance of more than two (2) reminders per deficient item will result in the Contractor receiving a Valid Deficiency Claim (VDC). Failure to correct a deficient item of work within the established time period and in accordance with Contract requirements, shall constitute a VDC and cause the Building Representative to issue a written Agreement for Janitorial Services - Page 14 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 111 of 271 AGENDA ITEM #13.A.1. notice to the Contractor. A copy of the VDC will be retained by the Building Representative for the Contract file. The notice shall describe each item of work that is deficient, reference the applicable Contract requirement and denote the amount of time allowed to correct each deficiency. In addition, the Building Representative shall notify the Contractor of the dates of all reminders and/or VDCs issued under the Contract and describe the consequences should additional VDCs be issued. Failure to appear for a requested inspection or the issuance of more than three (3) VDCs in a twelve (12) month period will be grounds for the Borough Manager or designee to declare the Contractor in default and cancel the Contract. 1.08 WORK AREA INCREASE/DECREASE The Building Representative reserves the right to increase or decrease the work area within the Contract. Should work area be increased, the rate for that facility will be adjusted proportionally based upon the additional square footage. By signing this contract, the Contractor indicates its agreement with this provision. 1.09 BUILDING SECURITY Building security is of major concern. The Contractor will ensure that all doors, indicated as security doors, are kept locked at all times except when the room/area is occupied by the agency assigned to that specific room/area of the building. All entrance doors shall be locked, and all windows shall be closed and locked. SECTION 2 — EQUIPMENT REQUIREMENTS 2.01 EQUIPMENT SPECIFICATIONS The total number of pieces of each type of equipment required to accomplish all the required scheduled tasks within the time constraints as specified in these Contract Documents is to be determined by the Contractor. A. All equipment that is to be used in the performance of any work called for in these Contract Documents must be rated at 15 AMPS or less. B. All electrical cords, feeder or extension, shall be free of cracks and/or breaks. Spliced or bound cords shall not be used. C. If an electrical circuit is tripped, the Building Representative will be notified immediately. 2.02 ELECTROSTATIC SPRAYING SYSTEM The Borough will provide basic equipment and starting supplies for a sanitation spray service of all public areas and all offices requested in any and all facilities requested. The Borough will provide the following electrostatic spraying system and supplies: (2) PROTEXUS (PX200ES) Cordless Electrostatic Sprayer (2) Rechargeable batteries (2) Charging docks for the batteries (6) Months' worth of PURTABS Agreement for Janitorial Services - Page 15 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 112 of 271 AGENDA ITEM #13.A.1. The Contractor will be responsible for the following: A. Reading and understanding all product information that is provided. B. Using recommended operation, storage, maintenance, and upkeep methods for the equipment. C. Using recommended dilution quantities of the PURTABS in the equipment. D. If any damages or malfunctions occur the Contractor is required to report to the Building Representative within 24 hours. E. Any damages to or loss of the equipment will be the financial responsibility of the Contractor to fix or replace. SECTION 3 — CLEANING SPECIFICATIONS 3.01 GENERAL CLEANING SPECIFICATIONS Provide all labor, tools, equipment, materials, and supplies needed to perform the work as outlined below for the following buildings owned by the Kodiak Island Borough: • Kodiak Island Borough Main Office Building (shared with City of Kodiak) • Kodiak Fisheries Research Center • Kodiak Fisheries Research Center Housing Facility • Kodiak Island Borough Projects Office Building • Kodiak Island Borough Landfill Baler Building and Scale House The Contractor must also comply with all applicable Federal and State labor, wage and hour, safety and associated laws which have a bearing on the services provided. Cleaning shall take place on a five-day work schedule, Monday through Friday unless otherwise authorized by the Building Representative or Borough Manager or designee. Landfill Baler Building and Scale House will be cleaned on Saturday's between 1:00pm and 5:00 pm. All remaining daily cleaning will commence no earlier than 5:00 p.m. and be accomplished by 7:00 a.m. with the following exceptions: • New Year's Day — 1 January • Martin Luther King's Birthday — 3rd Monday in January • Presidents' Day — 3`d Monday in February • Seward's Day — last Monday in March • Memorial Day — last Monday in May • Independence Day - 4 July • Labor Day — 1St Monday in September • Veterans' Day — 11 November • Thanksgiving Day — 4t1i Thursday in November • Friday following Thanksgiving Day • Christmas Day — 25 December 3.02 WORK AREAS INCLUDED A. Kodiak Island Borough Main Office Building All offices, hallways, entryways, stairs and stairwells, storage areas, restrooms, Assembly Agreement for Janitorial Services - Page 16 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 113 of 271 AGENDA ITEM #13.A.1. Chambers, conference rooms, and kitchen/common areas. This will include all office windows, floors and walls (bare) up to a height of 70 inches from the floor. All paperwork and items on desks in offices shall remain untouched and shall not be removed, even if it should appear to be trash. B. Kodiak Fisheries Research Center All offices, hallways, entryways, Interpretive Center, conference rooms, locker rooms, stairs and stairwells, common areas, and restrooms. This will include all office windows, floors and walls (bare) up to a height of 70 inches from the floor. All paperwork and items on desks in offices shall remain untouched and shall not be removed, even if it should appear to be trash. C. Kodiak Fisheries Research Center Housing Facility acility All common areas, hallways, entryways, stairs and stairwells, and laundry room. This will include windows, floors, and walls (bare) up to a height of 70 inches from the floor. Individual apartments will only be cleaned at the direction of the Building Representative. D. Kodiak Island Borough Projects Office All offices, reception area, kitchen, hallway, offices, conference room, and restrooms. This will include all office windows, floors and walls up to a height of 70 inches from the floor. All paperwork and items on desks in offices shall remain untouched and shall not be removed, even if it should appear to be trash. E. Kodiak Island Borough Landfill Baler Building and Scale House Scale house, office, control room, and restroom. This will include the interior surface of the window at the baling operation control room. All paperwork and items on desks in office or countertop shall remain untouched and shall not be removed, even if it should appear to be trash. 3.03 WORK AREAS EXCLUDED A. Kodiak Island Borough Main Office Building No work is required in the mechanical rooms, electrical switching rooms, storage rooms, and telephone/equipment/computer rooms. B. Kodiak Fisheries Research Center No work is required in the pump house, wet laboratories, mechanical rooms, electrical switching rooms, and telephone/equipment/computer rooms. The Large Aquarium and Touch Tank will be cleaned by Borough staff. C. Kodiak Fisheries Research Center Housing Facility_ No work is required in the mechanical room. D. Kodiak Island Borough i Projects Office No work is required in the storage room. E. Kodiak Island Borough Landfill Baler Building and Scale house No work is required in the tipping floor or basement of the building. Agreement for Janitorial Services - Page 17 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 114 of 271 AGENDA ITEM #13.A.1. 3.04 DUMPSTERS/TRASH REMOVAL FROM SITE Dumpster services are provided by the Borough. The Contractor is to place all trash/debris from the facility into the dumpster. At no time will trash be stored inside the facility. Trash generated from performance of the janitorial duties in the Kodiak Island Borough Landfill Baler Building and Scale House can be left on the tipping floor. 3.05 MISCELLANEOUS SUPPLIES The Contractor shall furnish and be responsible for the costs of the following supplies: • Toilet seat covers. • Toilet tissue • Hand soap [that is compatible with our dispensers: enMotion® Mfr. Model # 42714 Gent Foam Cartridge, 1,200mL, for Dispenser Mfr. Model Number 52057] • Sanitary napkins (where relevant) • Restroom deodorizers • Paper towels [that are compatible with our dispensers: enMotion® Mfr. Model # 89440 Roll Width 8", Sheet Width 8", Roll Length 700ft, Core Diameter 1 '/2" for Dispenser Mfr. Model Number 59498A] • Plastic liners (to fit adequately all sizes of trash cans [including sanitary napkin disposal containers] on premises) • Urinal deodorizers (where relevant) • Urinal screens (where relevant) • Sanitizing solution tablets [that are compatible with our PROTEXUS PX200ES Electrostatic Sanitation Sprayer, PURTABS] 3.06 MONTHLY MEETING WITH BUILDING REPRESENTATIVE During the first week of each month, the Contractor will contact the Building Representative by phone, email, or personal visit, to discuss the performance on this contract. 3.07 SQUARE FOOTAGE OF AREAS The following square footages of flooring apply to each building. Attached find the floor plans of each location as Appendix A. A. Kodiak Island Borough Main Office Building: • Carpet • Vinyl flooring • ACM (asbestos -containing material) tile B. Kodiak Fisheries Research Center: • Carpet • Vinyl flooring • Stone • Concrete • Ceramic tile C. Kodiak Fisheries Research Center HousingFacility: Agreement for Janitorial Services - Page 18 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works 24,000 square feet (sf) 1,244 sf 2,000 sf 10,395 sf 450 sf 2,534 sf 9,496 sf 517 sf Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 115 of 271 AGENDA ITEM #13.A.1. • Carpet 3,118 sf • Vinyl flooring 804 sf D. Kodiak Island Borough Projects Office: • Carpet 1,302 sf • Vinyl flooring 261 sf E. Kodiak Island Borough Landfill Baler Building and Scale House: • Vinyl/concrete 552 sf Based on Scale House (160 sf), office (100 sf), control room (160 sf), and restroom (132 sf). 3.08 CHECK LISTS Check off lists of services will be provided to Contractor for daily, weekly, monthly, etc., services, the contractor is to keep all check off lists for each month. An example is attached to this Contract. If a question arises during that month due to lack of a particular service, then these check off lists may be requested for the Building Representative to review. 3.09 REPORT ANY MAINTENANCE PROBLEMS OBSERVED TO THE BUILDING REPRESENTATIVE IMMEDIATELY If the Contractor, or agents of, sees or notices any issues with the building security, maintenance issues, or anything emergent in nature they are required to immediately contact the Building Representative. 3.10 ANNUAL, SEMI-ANNUAL, AND QUARTERLY SERVICES Before annual, semi-annual, or quarterly services are to commence the Contractor will contact the Building Representative to schedule dates for this work to be performed and allow the representative time to inspect the work. Failure to follow or meet the scheduled deadlines for this procedure will be cause for the Contractor to not be paid for this service. SECTION 4 — PRODUCT AND LOCATION SPECIFICIATIONS 4.01 GENERAL SPECIFICATIONS A. ELECTROSTATIC SPRAYER SANITIZATION REQUIREMENTS The Contractor will be required to provide this service as quoted on the Bid Schedule as a weekly service. The Building Representative will specify which day of the week this service is to occur If the Borough intends to have additional areas sprayed for sanitization the Borough is required to request a quote from the Contractor for the new area(s). The Borough will provide basic equipment and starting supplies for a sanitation spray service of all public areas and all offices requested in any and all facilities requested. The Contractor is required to operate, maintain, and properly store the PROTEXUS Electrostatic sprayer. The most common locations this service will be used is in the following: Kodiak Island Borough Main Office Building Agreement for Janitorial Services - Page 19 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 116 of 271 AGENDA ITEM #13.A.1. Kodiak Fisheries Research Center Kodiak Island Borough Projects Office Bayside Volunteer Fire Station Classroom B. PRODUCT APPROVAL AND RESPONSIBILTY SANITIZATION/DISINFECTION: a. Attached is a Centers for Disease Control and Prevention (CDC) list — EPA List N: Disinfectants for Coronavirus (COVID-19). b. The Contractor is required use a product approved by the EPA for cleaning, sanitization, or disinfecting in the Kodiak Island Borough Facilities. c. The Borough Representative will review and approve of all cleaning products to be used during this Contract. d. Any cleaning product changes made during the contract duration must be reviewed and approved prior to use by the Borough Representative. Note: anywhere in this Contract that references surfaces to be sanitized or disinfected the Contractor is required to use an approved product from CDC recommendations and the EPA List N. https://www.epa.goy/pesticide- re gistration/list-n-disinfectants-coronavirus-covid-19 2. VARIOUS SURFACE TYPES: a. The Contractor is required to know the effects of products the variety of types of surfaces which are found in the Kodiak Island Borough Facilities. (i.e., if a cleaning product will damage or strip a surface improperly). b. The Contractor is required to notify the Borough Representative within 24 hours of any damages incurred from any misuse of products. 3. STORAGE OF PRODUCTS: a. When possible, a storage area will be provided for the Contractor to store equipment and supplies. b. The Contractor will keep this area clean and odor free at all times. c. The Contractor will store any and all chemicals that are kept on the Kodiak Island Borough Property according to the chemical's specifications for storage. 4. SAFETY DATA SHEETS (SDS): a. For each Kodiak Island Borough location, the Contractor will provide three copies of an SDS binder for all products used or stored on the property. A copy to be stored and maintained on site location, a copy for the Borough Offices, and the original copy at the Contractors Office. b. All contractor employees will be trained by the contractor as to how to read and interpret the appropriate SDS. The contractor is responsible for providing adequate training regarding the cleaning products and Personal Protective Equipment (PPE) associated with the cleaning products for its employee's during the contract term. Agreement for Janitorial Services - Page 20 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 117 of 271 AGENDA ITEM #13.A.1. 4.02 LOCATION SPECIFICATIONS A. LOCATION #1 Kodiak Island Borough Main Office Building 710 Mill Bay Road, Kodiak, AK 99615 KODIAK ISLAND BOROUGH MAIN OFFICE BUILDING DAILY SERVICES • Empty trash receptacles in offices, conference rooms, common areas (photocopy rooms/kitchens), restrooms, and Assembly Chambers, rear Assembly Chamber Meeting Room replacing liners as necessary. All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building vast Friday. • Sweep, damp mop or scrub all hard surfaces in entrances, main corridor, stairwells, and common areas (photocopy rooms/kitchens). Please be sure to pay particular attention to this service during the winter months, as the need will be greater than at other times. • Vacuum any rugs or carpeting in hallways and common areas (photocopy rooms/kitchens). • Sweep and damp mop or scrub restroom floors. Pay considerable attention to sweeping and removing any debris in corners. • Clean, disinfect, and sanitize all toilets and urinals using approved disinfecting/sanitizing solutions only. This includes under toilet seats, under and around toilet bowls, and toilet handles. If scrubbing is needed, this will be done to either remove unsanitary conditions or reduce mineral deposit staining. • Clean, disinfect, and sanitize all restroom fixtures (sinks, mirrors, paper towel & soap dispensers, walls, and stall partitions) and replenish restroom supplies. • Clean sinks, countertops, and cabinet fronts in common areas (photocopy rooms/kitchens). This does not include any dishes or utensils. • As required or requested wash inside and outside of kitchen trash can or any trash receptacle used for the collection of food remnants as required or requested. • Clean and disinfect tabletops in conference rooms (Rooms 116 and 121) and Assembly Chambers (Room 232) • Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks, windowsills, etc.). Do not disturb papers or items while dusting. • Vacuum all offices which show visible signs of dirt, mud, paver waste, etc. Including under and around chairs and furniture. • Clean, disinfect, and sanitize drinking fountains. • Clean, disinfect, and sanitize all handrail and door touch surfaces including doorknobs, handles, hardware, and interior and exterior surfaces. Do not use products which may create hazardous conditions (i.e., oily solutions which may cause doorknobs and handles to be overly slippery and hard to hang onto). • Sanitize public telephone. • Dispose of all trash and garbage generated in or about the building in dumpsters on the Borough property during or at the end of shift. • Secure, close, and lock all doors and windows in the building. This must be verified before leaving the building at the end of shift. Agreement for Janitorial Services - Page 21 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 118 of 271 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH MAIN OFFICE BUILDING WEEKLY SERVICES • Replace all wastebasket plastic liners and wipe down wastebaskets of any dirt buildup. (Replace more frequently if torn or wet). All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building Past Friday. • Dust or damp wipe all heater vent grills and surrounding areas. Note: Additional cleaning of HVAC system grills may be requested by the Building Representative. • Remove spots and foreign matter from walls in hallways, entryways, stairways, and door jambs. • Damp mop and spray buff all resilient floors in restrooms. • Dust tops of door jambs. • Thoroughly vacuum all carpeting in public areas and all offices. Include under and around chairs and furniture. • Sweep (or vacuum) and mop stairs (and daily if needed - especially in the winter). • Clean and disinfect all restroom wastepaper receptacles, walls, doors, and stall partitions. • Vacuum all carpeting and sanitize tables, countertops, and lectern in the Assembly Chambers and all other conference room areas on Fridays and after all meetings. • Clean and sanitize the interior of all windows and doors in entryways and hallways including hardware and touch surfaces. • Clean hallway mirrors. • Spray all public areas, meeting areas, and selection of offices with the PROTEXUS Electrostatic Sanitation Sprayer. KODIAK ISLAND BOROUGH MAIN OFFICE BUILDING ANNUAL SERVICES • Wipe and/or dust all surfaces in the building within 70 inches from the floor, including light fixtures. • Strip and refinish resilient floors in entryway and main corridor. • Shampoo carpets in all offices, corridors, lobbies, and conference rooms. • Strip restroom floors (tile and grout) and re-wax/buff. • Remove light fixture lenses and clean inside and out. NOTE: Please provide a separate quote on the Bid Schedule for shampooing the Main Conference Room and carpeting beyond the annual requirement. NOTE: The Kodiak Island Borough Main Office Building contains asbestos. State law requires that any building contractor be informed regarding the location and condition of any asbestos in the building. Below is an official listing of locations of asbestos in the Kodiak Island Borough Main Office Building. • Mechanical Boiler room hard pack insulation. • Attic rain drain above ceiling joint mud compound (20 linear feet [1fJ); • Boiler room pipe chase and utilidors hard fittings (200 square feet [sf]); • Floor restrooms upper floor linoleum, white (700 sf); • Floor southwest dockside entry linoleum, brown (30 sf); • Walls East wing 1" floor GWB Taping Compound (65 If); Agreement for Janitorial Services - Page 22 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 119 of 271 AGENDA ITEM #13.A.1. • Walls remainder of building GWB Taping Compound not estimated. • Floor/mastic through building 9 ' 9 tile brown and mastic (30,000 sf); and • Attic Soffit and Windows CAB Board (550 sf). It is required that any contractor and its employees performing work in the building take a two (2) hour asbestos awareness class. This class will be made available to the successful respondent by the Kodiak Island Borough. B. LOCATION #2 Kodiak Fisheries Research Center 325 Research Court, Kodiak, AK 99615 KODIAK FISHERIES RESEARCH CENTER DAILY SERVICES • Empty trash receptacles in offices and conference rooms, replacing liners, as necessary. All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building past Friday. • Sweep, damp mop or scrub all flooring and hard surfaces in entrances, main lobby (Interpretive Center), corridors, and common areas. Please be sure to pay particular attention to this service during the winter months, as the need will be greater than at other times. • Vacuum all rugs or carpeting including walk off mats in entrances, conference rooms, hallways, and common areas. • Clean all entrance and lobby glass doors/windows. • Clean, disinfect, and sanitize all frequently touched surfaces (door handles of offices/restrooms/common areas, etc.) • Clean, disinfect, and sanitize stairway handrails. • Spot cleaning: Damp mop around aquarium/touch tank when needed. • Spot cleaning: Sweep or vacuum all stairways when needed. • Sweep and damp mop or scrub restroom floors. Pay considerable attention to sweeping out any debris in corners. • Clean, disinfect, and sanitize all toilets and urinals using disinfecting/sanitizing solutions only. This includes under toilet seats, under and around toilet bowls, and toilet handles. If scrubbing is needed, this will be done to either remove unsanitary conditions or reduce mineral deposit staining. • Clean, disinfect, and sanitize all restroom fixtures (sinks, mirrors, paper towel & soap dispensers, walls, and stall partitions) and replenish restroom supplies. • Clean and disinfect kitchen/coffee area sinks, countertops, and cabinet fronts. This does not include any dishes or utensils. • As required or requested wash inside and outside of kitchen trash can or any trash receptacle used for the collection of food remnants. • Clean, disinfect, and sanitize all elevator touch services. • Clean, disinfect, and sanitize all shower stalls daily. • Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks, windowsills, etc.). Do not disturb papers or items while dusting. Special requests may be given via Kodiak Fisheries Research Center receptionist for tenants to remove certain items in order to complete this service. Agreement for Janitorial Services - Page 23 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 120 of 271 AGENDA ITEM #13.A.1. • Vacuum all offices which show visible signs of dirt, mud, paper waste, etc. Including under and around chairs and furniture. • Clean, disinfect, and sanitize drinking fountains. • Dispose of all trash and garbage generated in or about the building in dumpsters on the Borough property during or at the end of shift. • Secure, close, and lock all doors and windows in the building. This must be verified before leaving the building at the end of shift. KODIAK FISHERIES RESEARCH CENTER SERVICES WEEKLY SERVICES • Replace all wastebasket plastic liners and wipe down wastebaskets of any dirt buildup. Replace more frequently if torn or wet. All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building Past Friday. • Remove spots and foreign matter from walls in hallways, entryways, stairways, and door jambs. • Damp mop and spray buff all resilient floors in restrooms. • Dust or damp wipe all heater vent grills and surrounding areas. • Dust tops of door jambs. • Spray buff resilient floors in main corridor, entrances, lobbies, kitchen, and coffee areas. • Thoroughly vacuum all carpeting in public areas and all offices. Include under and around chairs and furniture. • Sweep (or vacuum) and mop stairs. • Clean and disinfect all restroom wastepaper receptacles, doors, and stall partitions. • Empty trash receptacle outside main entrance. Task to be performed on Friday. • Spray all public areas, meeting areas, and selection of offices with the PROTEXUS Electrostatic Sanitation Sprayer. KODIAK FISHERIES RESEARCH CENTER MONTHLY SERVICES • Clean and sanitize the interior of all windows and doors in entryways and hallways including hardware and touch surfaces. • Spray buff resilient and/or concrete floors in office spaces, kitchens, secondary corridors, entrances, and lobbies. • Spot clean all wall surfaces within 70 inches of the floor. • Thoroughly dust all furniture. (Vacuum if required) • Spot clean all carpet and rugs, including the elevator carpet. • Vacuum, clean, or dust wall surfaces within 70 inches of the floor, vertical surfaces and under surfaces. • Clean and polish metal and marble surfaces in lobbies and entrances Agreement for Janitorial Services - Page 24 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 121 of 271 AGENDA ITEM #13.A.1. KODIAK FISHERIES RESEARCH CENTER ANNUAL SERVICES • Dust or wipe down all Venetian blinds • Wash all interior office windows and other glass surfaces. • Vacuum and/or dust all surfaces in the building within 70 inches from the floor, including light fixtures. • Clean and disinfect all restroom stainless-steel surfaces (partitions) of oil/dirt. Note: Use an approved cleaning solution for all partitions including stainless-steel. • Strip and refinish floors in entryway, secondary lobbies and corridors, kitchen area and coffee areas. • Shampoo carpets in all offices, corridors, lobbies and conference rooms. • Strip restroom floors (tile and grout) and re-wax/buff. Note: Add additional coats of wax/finish to flooring if needed or requested by the Building Representative. NOTE: Please provide a separate quote on the Bid Schedule for shampooing the Kodiak Fisheries Research Center carpeting beyond the annual requirement. C. LOCATION #3 Kodiak Fisheries Research Housing Facility 225 Research Court Kodiak, AK 99615 KODIAK FISHERIES RESEARCH CENTER HOUSING FACILITY WEEKLY SERVICES • Sweep entrance, hallways, stairways, and laundry rooms — services to be performed at a reasonable hour of the day so as not to disturb the tenants. Note: These weekly services may be requested by Building Representative at different intervals. KODIAK FISHERIES RESEARCH CENTER HOUSING FACILITY ANNUAL SERVICES • Shampoo carpeting in each apartment when vacancy allows for performance of this task. Notification will be provided by the Building Representative when an apartment becomes vacated. KODIAK FISHERIES RESEARCH CENTER HOUSING FACILITY ADDITIONAL SERVICES The following services will be required each time an apartment in the Kodiak Fisheries Research Center HOUSING FACILITY becomes vacant to which notification will be provided by the Building Representative. NOTE: These services will be bid separately as Additional Services for the Kodiak Fisheries Research Center Housing Facility and are described below: • Empty all trash receptacles (restroom, kitchen, and bedroom[s]), replacing liners as needed. • Scrub restroom floors. Pay considerable attention to sweeping out any debris in corners. • Clean, disinfect, and sanitize toilets. This includes under toilet seats, under and around toilet bowls, and toilet handles. If scrubbing is needed, this will be done to either Agreement for Janitorial Services - Page 25 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 122 of 271 AGENDA ITEM #13.A.1. remove unsanitary conditions or reduce mineral deposit staining. • Clean, disinfect, and sanitize all restroom fixtures (sinks, mirrors, and toilet paper dispenser) and replenish restroom supplies. • Clean restroom cabinet and linen closet exterior and interior surfaces • Clean disinfect, and sanitize kitchen sinks, countertops, and cabinet exterior and interior surfaces and replenish paper towels. • Clean, disinfect, and sanitize all handrail and door touch surfaces including doorknobs, handles, hardware, and interior and exterior surfaces. Do not use products which may create hazardous conditions (i.e., oily solutions which may cause doorknobs and handles to be overly slippery and hard to hang onto). • Wash inside and outside of kitchen trash can or any trash can receptacle used for the collection of food remnants. • Clean, disinfect, and sanitize all kitchen appliances (including oven) inside and out. • Vacuum dirt from rear and underneath of all large appliances. • Dust horizontal surfaces and furniture. • Clean inside of windows. • Spot clean all wall surfaces within 70 inches of the floor. • Damp mop and spray buff all resilient floors. • Vacuum carpeting. • Shampoo / Extract carpeting when requested. D. LOCATION #4 Kodiak Island Borough Projects Office 720 Egan Way Kodiak, AK 99615 KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING DAILY SERVICES • Empty trash receptacles in offices, conference rooms, and common areas (photocopy room/kitchen), and restroom; replacing liners, as necessary. All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building past Friday. • Vacuum all rugs and carpeting in hallways and common area (photocopy room/kitchen). • Sweep and damp mop or scrub restroom floor. Pay considerable attention to sweeping out any debris in corners. • Clean, disinfect, and sanitize toilet using disinfecting/sanitizing solutions only. This includes under toilet seats, under and around toilet bowls, and toilet handles. If scrubbing is needed, this will be done to either remove unsanitary conditions or reduce mineral deposit staining. • Clean, disinfect, and sanitize all restroom fixtures (sinks, mirrors, and paper towel dispensers) and replenish restroom supplies. • Clean sinks, countertops, and cabinet fronts in kitchen area. This does not include any dishes or utensils. • As required or requested wash inside and outside of kitchen trash can or any trash receptacle used for the collection of food remnants. • Clean, disinfect, and sanitize all handrail and door touch surfaces including doorknobs, handles, hardware, and interior and exterior surfaces. Do not use products which may Agreement for Janitorial Services - Page 26 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 123 of 271 AGENDA ITEM #13.A.1. create hazardous conditions (i.e., oily solutions which may cause doorknobs and handles to be overly slippery and hard to hang onto). • Clean and sanitize tabletop in conference room. • Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks, windowsills, etc.). Do not disturb papers or items while dusting. • Vacuum all offices which show visible signs of dirt, mud, paper waste, etc. Include under and around chairs and furniture as needed. • Dispose of all trash and garbage generated in or about the building in dumpsters on the Borough property during or at the end of shift. • Clean insides of the windows and doors in entryways and hallways. • Secure, close and lock all doors and windows in the building. This must be verified before leaving the building at the end of shift. KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING WEEKLY SERVICES • Replace all wastebasket plastic liners and wipe down wastebaskets of any dirt buildup. (Replace more frequently if torn or wet). All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building past Friday. • Dust or damp wipe all heater vent grills and surrounding areas. • Remove spots and foreign matter from walls in hallways, entryways, and door jambs. • Damp mop and spray buff all resilient flooring in restrooms and kitchen/break room areas. • Dust tops of door jambs. • Thoroughly vacuum all carpeting in all offices. Include under and around chairs and furniture. • Clean and sanitize the interior of all windows and doors in entryways and hallways including hardware and touch surfaces. • Clean and disinfect all restroom wastepaper receptacles, walls, and doors. • Vacuum all rugs and carpeting. • Spray all public areas, meeting areas, and selection of offices with the PROTEXUS Electrostatic Sanitation Sprayer. KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING MONTHLY SERVICES • Disinfect interior windows, sills, door jambs, and handles. • Dust all horizontal surfaces. KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING ANNUAL SERVICES • Wipe and/or dust all surfaces in the building within 70 inches from the floor, including light fixtures. • Shampoo carpets in all offices, corridors, reception area, and conference room. • Strip restroom floors (tile and grout) and re-wax/buff. • Remove light fixtures and clean inside and out. NOTE: Please provide a separate quote on the Bid Schedule for shampooing the Conference Room and carpeting beyond the annual requirement. Agreement for Janitorial Services - Page 27 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 124 of 271 AGENDA ITEM #13.A.1. E. LOCATION #5 Kodiak Island Borough Landfill 1203 Monashka Bay Road Kodiak, AK 99615 KODIAK ISLAND BOROUGH SCALE HOUSE/LANDFILL BALER BUILDING WEEKLY SERVICES • Empty trash receptacles in scale house, office, control room, locker room, and restroom and replace liners. • Sweep and damp mop or scrub restroom and scale house floors. Pay considerable attention to sweeping out any debris in corners. • Clean, disinfect, and sanitize toilet using disinfecting/sanitizing solutions only. This includes under toilet seats, under and around toilet bowls, and toilet handles. If scrubbing is needed, this will be done to either remove unsanitary conditions or reduce mineral deposit staining. • Clean, disinfect, and sanitize all restroom fixtures (sinks, mirrors, and paper towel dispensers) and replenish restroom supplies. • Clean, disinfect, and sanitize all handrail and door touch surfaces including doorknobs, handles, hardware, and interior and exterior surfaces. Do not use products which may create hazardous conditions (i.e., oily solutions which may cause doorknobs and handles to be overly slippery and hard to hang onto). • Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks, windowsills, etc.). Do not disturb papers or items while dusting. • Clean insides of the windows in scale house and control room. • Damp wipe countertop in scale house. • Dispose of all trash and garbage generated in or about the scale house and baler building onto the tipping floor. • Secure, close and lock all doors and windows in the building if performing the janitorial tasks after hours. Secure, close and lock the main gate. This must be verified before leaving the Landfill Facility at the end of shift. Agreement for Janitorial Services - Page 28 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 125 of 271 AGENDA ITEM #13.A.1. APPENDIX A 10 1163 Ica 0 W, Is' 10 R Agreement for Janitorial Services - Page 29 of 37 for the Kodiak Island Borough Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 126 of 271 t O v 0 z O N O N N O s? w s? W O O C 0� 3 c- 0 O cn 0) G n 0) cn 201 202 203 204 205 206 m®_L KODIAK ISLAND BOROUGH �0 229 228 T 227 226 225 22d 223 211 1 1 208 209 210 211 212 213 215 216 II is � D �1 CITY Of KODIAK 1--T222F22,T 220 219 218 217 EL ® U 230 ,35JL �illl 234 M O O C7 A M d QI f6 a d a W rU- 231 U • s a o m 0 W W O W z a 233 232 0-0 •c m A- w Y Wum a VIM L at. 2 0 Y E aw ►fir r� UPPER LEVEL Q t O v 0 z O N O N N O O_ v v s� W O O C (s� 3 c- 0 O a) cn 0) G_ 0 CD In 10i 1 102 103 104 105 106 107 10J 110 111 112 113 114 115 108 U KODIAK ISLAND BOROUGH KODIAK ISLAND BOROUGH SCHOOL DISTRICT UP �+ 126 125 124 123 122 121 120 1'I�J 118 117 116 n M O M d - - l I---- QI LOWER LEVEL A 2 d , a v � t m � W U) o 0 U 1"=8' m � as w w O> �N zw �� w E a m � 0 Q t 0 v 0 z O TI N 0 N_ N 0 _Q w Q 0 0 C C- 0 0 v Cn 0 (D cn T N 0 N v KFRC MAIN ❑ Kodiak Island Borough (BORO) Empty � Not Used & ❑ Common Area National Marine Fisheries Services (NMFS) ■ Not Classified (NC) EVELS y ,gym 0 207 U NMFS 205 m Entry 247 m Entry 246 K18 239 He 240 N NMFS WIFEStairs 208 Commons KIBSD JNMFS209 OR216 20 245 t 217 H e to MS 211 NMFS ❑� BORO I O L -, NMFS NMFS NMFS Y k�E1 BORO 212 213 u����21U NMF NMFS 214 219 231 NMFS NMF215 S a NMFS 221 224 225 226 227 229 NMFS 232 233 234 235 201 2201 NMF NMFS NMF NMFS NMFS NMFS NMFS NMF NMFS NMFS Conference NMFS Level Two KODIAK ISLAND FISHERIES RESEARCH CENTER 1 5101 ?Feet 2 �N Pre aredb Kodiak Island 1 h rou 08/15/2014 Room Occupancy Diagram Level One Feet 0 5 10 20 ❑ Alaska Department of Fish and Game (ADFG) Kodiak Island ❑ National Marine Fisheries Services (NMFS) ■ Not Classified 110 BORO ❑ Borough (BORO) Not Used M ❑ KO 112 114 ❑ Kodiak Regional Aquaculture Association (KRAA) ❑Common Area M BORO 113 NMFS NMFS IM 0 Stairs m @ 109 15 ® d NMFS Hal/ KIB 116 117PNIAF 119 ® 122 123 w 105 NMFS NMFS BORO V KRAA O RO IMF d MF Hall y 102 107 ADFG 134 LNM NMFSLoading 104 I °NMFS ❑❑❑� 126 Area NMFSNMFS NMFS �P A9FS� 101 ADFG 128 c NMFS N Sea Life 137 E Q Center NMFS 124 d NMFS Q C) O v 0 Z 0 N O N N O 0_ v v 0 0 c c0 C - v 0 v� Cn m 0 M Cn v T) CD W O 0 N cc LL Second Floor Entrance from Ground (Upper Le BA,»WM, © - FRONT DOORS u air � J G0�'' unser f lomr UVI*P a, d n. SAM m O m KFRC HOUSING FACILITY C < UPPER & LOWER LEVELS x p Y C LO O O_ O) < d Y t O sv 0 z 0 -n N O N N O v v Q W O O C c0 3 c- 0 O v rn cD 0 cn KIB PROJECTS OFFICE ® ® L) ❑ M TOILET COPIER TOILET 0 OFFICE KITCHEN KITCHEN iy a� N V ZOI fn O jp O 'L m oa OFFICE h OFFICE ' H OFFICE CONFERENCE OFFICE ° @ ROOM c c o _ £ Y m m ¢ w 0 0 t O sy 0 z O N O N N O C2 v v Q W O O C c0 3 C- 0 O Cn CD G n CD Cn Agreement for Janitorial Services - Page 35 of 37 for the Kodiak Island Borough AGENDA ITEM #13.A.1. EXHIBIT B RATESCHEDULE After the services identified in this contract have been provided, inspected, and cleared by the Building Representative, the Contractor shall submit invoices for services performed to: By Mail: & Electronically: (Send invoice to ALL listed below) Kodiak Island Borough Patricia Valerio, EF Secretary, pvalerio(a)kodiakak.us Engineering/Facilities Department David Conrad, EF Director, dconradgkodiakak.us 710 Mill Bay Road Kodiak, AK 99615 The Borough will issue payment to Contractor, once services have been rendered, inspected, and accepted as complete, within thirty (30) days of receipt of invoice and all required documentation. Janitorial Services Summary of Bid (Prices outlined for one (1) contract year): Al Janitorial services to the Kodiak Island Borough — Main Office $ 45,270.40 Building (Schedule A-1 Base Bid annual cost) A2 Janitorial services to the Kodiak Island Borough Kodiak Fisheries $ 43,207.65 Research Center (*Schedule A-2 Base Bid annual cost) A3 Janitorial services to the Kodiak Island Borough Kodiak Fisheries $ 2,760.80 Research Center HOUSING FACILITY (Schedule A-3 Base Bid annual cost) A4 Janitorial services to the Kodiak Island Borough Kodiak Island $ 8,244.28 Borough PROJECTS OFFICE BUILDING (Schedule A-4 Base Bid annual cost) A5 Janitorial services to the Kodiak Island Borough Kodiak Island $ 1,911.00 Borough BALER and SCALE HOUSE (Schedule A-5 Base Bid annual cost) A6 Janitorial services to the Kodiak Island Borough Electrostatic $ 11 704.20 Sanitation Spray (Schedule A-6 Base Bid annual cost) Total Base Bid (Numeric Form) $ 113,098.33 Total Base Bid in words: one hundred and thirteen thousand, Dollars/Cents ninety-eight dollars and thiirty-three cents Agreement for Janitorial Services - Page 36 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 133 of 271 AGENDA ITEM #13.A.1. EXHIBIT C CONTRACTOR'S BID PACKAGE AS SUBMITTED Agreement for Janitorial Services - Page 37 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 134 of 271 BIDDER REGISTRATION AGENDA ITEM #13.A.1. RECEIV APR 1 9 2029 KODIAK ISLAND BOROUGH All Bidders must registerwith the Borough no laterthan the mandatory prejU4jWa=WHa�il by contacting the Engineering & Facilities Department or by registering at the time of the mandatory pre-bid conference. Only registered bidders Will receive notifications andlor addendurns produced for this invitation to bid. Bidders may e-mail registration forms to pvaleriogkodiakak.us with a copy to dconradfa?kodiakak.us. BIDDER INFORMATION Name: Title: zye-,-i f Alaska Business License No. !4? Se"a I _ Company/Firm Name <1' pc 71.1, Telephone Fax No. J' Motile No. Business Address Is local business preference asserted: YES NO Date [ 2021. Signature of Authorized Officer(s) =� % Signature of Authorized Officer(s). NOTE: if Bidder is a corporation, the legal name of the corporation shalt be set forth above together with the signatures of the officer or officers authorized to sign contracts on behalf of the corporation; if Bidder is a partnership, the true name of the firm shall be set forth above together with a signature of the partner or partners authorized to sign contracts on behalf of the partnership, and if Bidder is an individual, the appropriate signature shall be placed above. Page 7 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 135 of 271 PRE-BID CONFERENCE AND CERTIFICATE AGENDA ITEM #13.A.1. REC APR 1 9 2021 I(3 MK ISLMD 80PDL t3H The pre-bid conference has been scheduled to provide for discussion of potential problems which might arise during the administration of this contract or any subsequent part of this contract. All potential bidders are REQUIRED to attend this conference. No bid will be received from any bidder who does not attend such conference. Prior to admission to the pre-bid conference any potential bidder will be required to furnish the following certificate: CERTIFICATE �(Prmled Name of Contractor Representative) hereby certify that as a condition to admission to the pre-bid conference for: Kodiak Island Borough Facilities Janitorial Services 1.(Contractor/Business), intends to file a bid in accordance with this solicitation. Z. All Bidders should arrive at the pre-bid conference well educated about the all the bid documents and requirements. 3. That such bidder recognizes that the purpose of the pre-bid conference is to resolve ambiguities, inconsistencies, errors, or omissions in such plans or specifications. 4. That if any interpretations, clarifications, or errors in the plans, specifications, or bid documents are brought forth post award of the contract it will be the responsibility of the Contractor to take responsibility of cost and execution of remediation, if it was something that should have been addressed at the pre-bid conference. 5. That this certificate is a material requirement of the solicitation and shall remain a material covenant of the resulting contract. b. The bidder has visited the site, become familiar with local conditions under which the work is to be performed and has correlated the Bidder's personal observations with the requirements of the proposed Contract Documents and subsequent addenda. At the conclusion of the pre-bid conference, all inquiries previously received in writing and not yet responded to by addendum, and any additional questions from the pre-bid conference submitted in writing, and any supplemental information shall be published as an addendum to this solicitation, so that all registered bidders may bid on an equal basis, free from error and with a clear understanding of the requirements of this contract. The parties hereto agree that the Borough and Bidders have had equal opportunity to clarify the terms through the pre-bid conference and addenda, so that in the event it becomes necessary to determine the meaning, scope, or interrelationship of any of the provisions of this contract, the terms shall not be construed against the drafter. Printed Name of Contractor Representative; —Ne -e C+)Alm T mo.-m-rsey Signature: Date�721 Page 19 Kodiak island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 136 of 271 AGENDA ITEM #13.A.1. ED MAY - 3 2021 SUMMARY RATE SCHEDULE ' KODIAK ISLAND BOROUGH After the services identified in this contract have been provided, inspected, and cleared by the BLilding Representative, the Contractor shall submit invoices for services performed to: By Mair. & ElectronicalIv! (Send invoice to ALL fisted below) Kodiak Island Borough Patricia Valerio, EF Secretary, pvaieno2akodiakak.us Engineering/Facilities Department David Conrad, EF Director, dconradj�7,kodiakak.us 710 Mill Bav Road Kodiak:, AK 99615 The Borough will issue payment to Contractor, once services have been rendered, inspected, and accepted as complete, within thimr (36) days of receipt of invoice and all required documentation. SUMMARY BID COST FOR i IONEi CONTRACT YEAR, A Janitorial services to the Kodiak Island Borough — $ 'Ys; -Z -7 r DollarslCents Main Office Building Schedule A-1 Base Bid annual cost ✓C -- r B Janitorial services to the Kodiak Island Borough $ Kodiak Fisheries Research Center (*Schedule A-2 BaseS$DL•Z Bid annual cast C Janitorial services to the Kodiak Island Borough $ Kodiak Fisheries Research Center HOUSING FACILITY 7• ��o (Schedule A-3 Base Bid annual cost ❑ Janitorial services to the Kodiak Island Borough $ Kodiak Island Borough PROJECTS OFFICE BUILDING �c�y, 2 $ Schedule A-4 Base Bid annual cost E Janitorial services to the Kodiak Island Borough $ Kodiak Island Borough BALER and SCALE HOUSE 1 1(• Ga Schedule A-5 Base Bid annual cost F Janitorial services to the Kodiak island Borough $ Electrostatic Sanitation Spray (Schedule A -d Base Bid It 7C•y, 2 a annual cost Total Base Bid In Numbers $ I .'A jar tu.�' Total Base Bid in word ;624'4.lic0'4 ��f Ct.1 .� r DollarslCents gra ✓C -- r S 'e / s x Ty G Page 16. Kodiak Island Borough Facilities JANITORIAL SERVICES BIO DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 137 of 271 AGENDA ITEM #13.A.1. BID SCHEDULE A.1 For Kodiak Island Borough MAIN OFFICE BUILDING Bidder Please Note: Before preparing this Bid Schedule for the Kodiak Island Borough Main Office Building Janitorial Services, carefully read the Contract Requirements and knoNv that the bid is based on BASIC SERVICES TO BE ROUTINELY PERFORMED for the Kodiak Island Borough Main Office Building as set forth in the Scope of Work (Section 3.0) of the Cleaning Contract Aggreement. Any other work outside the scope will use the Additional Services line -item hourly rate for billing purposes. The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may result in the bid being declared non-responsive. Kodiak-Island_Rorouah_Main_ Offise_$uildi ne Basic Bid Items (Services to be Routinely Performed) DESCRIPTION AMOUNT Daily services $ 3 41 7- 4 Z Weekly services $ G, $y$. 4 Annual Services $ G 1 B45. 0,0 '1s Z,70.,y Total Base Bid (Annual amount for all services) S Separate amount for shampooing carpeting in addition to the annual services $ S,744) Additional services as requested (hourly rate) S 2x Page 10 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 138 of 271 AGENDA ITEM #13.A.1. BID SCHEDULE A.2 For Kodiak Fisheries Research Center (KFRC) Bidder Please Note; Before preparing this Bid Schedule for the Kodiak Fisheries Research Center 3anitorial Services, carefully read the Contract Requirements and knojr that the bid is based on BASIC SERVICES TO BE ROUTINELY PERFORMED for the Kodiak Fisheries Research Center as set forth in the Scope of Work (Section 3.0) of the Cleaning Contract Agreement. Any other work outside the scope will use the Additional Services line -item hourly rate for billing purposes. The Bidder shall insert a total bili amount for each item. NOTE: Failure to bid on each item ma_v result in the bid being declared non-responsi,.re. Kodiak Fisheries Research Center Basic Bid Items (Services to be Routinely Performed) DESCRIPTION AMOUNT Daily services Weekly services Monthly services $ /r y3$ . Z -e7 Annual Services S �. 3.7e. Z S Total Base Bid (Annual amount for all services) i 2 3. g Za Separate amount for shampooing carpeting in addition to the annual ser. ices $ �, S7 (12, 7 -- Additional sen -ices as requested (hourly rate) g Z V Page I i Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 139 of 271 AGENDA ITEM #13.A.1. BID SCHEDULE A3 For Kodiak Fisheries Research Center HOUSING FACILITY Bidder Please Note: Before preparing this Bid Schedule for the Kodiak Fisheries Research Center Housing Facility Janitorial Services, carefulI3 read the Contract Requirements and kmow that the bid is based on BASIC SERVICES TO BE ROUTINELY PERFORMED for the Kodiak Fisheries Research Center Housing Facilityas set forth in the Scope of Work (Section 3.0) of the Cleaning Contract Agreement. Any other work outside the scope will use the Additional Services line -item hourly rate for billing purposes. The Bidder shall insert a total bid amount for each item NOTE. Failure to bid on each item may result in the bid being declared non-responsive. Kodiak Fisheries Research Housing Facility Basic Bid Items (Services to be Routinely Performed) DESCRIPTION Weekly services Annual Services Total Base Bid (Annual amount for all services) Separate amount for shampooing carpeting in addition to the annual services Additional services as requested (hourly rate) Page 12 &MOUNT S Z.taa.ac> t60.ba g Zt`i GO . 80 $ 70 t/ , 'LO $ 3`a. do Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 140 of 271 AGENDA ITEM #13.A.1. BID SCHEDULE AA For Kodiak Island Boraugh PROJECTS OFFICE BUILDING Bidder Please Note: Before preparing this Bid Schedule for the Kodiak Island Borough Projects Office Building Janitorial Services, carefully read the Contract Requirements and know that the bid is based on BASIC SERVICES TO BE ROUTINELY PERFORMED for the Kodiak Island Borough Projects Office Building as set forth in the Scope of Work (Section 3.0) of the Cleaning Contract Agreement Any other work outside the scope will use the Additional Services line -item hourly rate for billing purposes. The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may result in the bid being declared non-responsive. Kodiak Island Borough Proiects Office Building Basic Bid Items (Services to be Routinely Performed) DESCRIPTION AMOUNT Daily services $ G'7 f3.1 f Weekly services S_ t1 3_y +w Annual Services S -/00 7 1 Total Base Bid (Annual amount for all services) Separate amount for shampooing carpeting in addition to the annual services Additional services as requested (hourl}' rate) Page 13 $ '�_S' Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 141 of 271 AGENDA ITEM #13.A.1. BID SCHEDULE A5 For Kodiak Island Borough BALER and SCALE HOUSE Bidder Please Note: Before preparing this Bid Schedule for the Kodiak Island Borough Landfill Baler Building Janitorial Services, carefully read the Contract Requirements and know that the bid is based on BASIC SERVICES TO BE ROUTINELY PERFORMED for the Kodiak Island Borough Landfill Baler Building as set forth in the Scope of Work (Section 3.0) of the Cleaning Contract Agreement. Any other work outside the scope will use the Additional Services line -item hourly rate For billing purposes. The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may result in the bid being declared non-responsive. Kodiak Island Borough Landfill Baler Building and Scale House Basic Bid Items (Services to be Routinelv Performed) DESCRIPTION Weekly services Total Base Bid (Annual amount for all services) Additional services as requested (hourly rate) Page 14 AMOUNT � f.itl•o� $ Z Kodiak island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 142 of 271 AGENDA ITEM #13.A.1. BID SCHEDULE A.b Electrostatic Sanitation Spray of All Facilities Bidder Please Note: Before preparing this Bid Schedule for the Kodiak Island Borough Landfill Haler Building Janitorial Services. carefully read the Contract Requirements and know that the bid is based on BASIC SERVICES TO BE ROUTINELY PERFORMED for the Electrostatic Sanitation Spray of all public areas as set forth in the Scope of Work (Section 2.02 & 4.01.A) Any other work outside the scope will use the Additional Services line -item hourly rate for billing purposes. The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may result in the bid being declared non -responsive - Multi -Facility Public Area Electrostatic Sanitation Spray Basic Bid items (Services to be Routinely Performed) DESCRIPTION AMOUNT Kodiak island Borough Main Office Building (Whole Building) $ $b Assembly Chambers (Solo Price) $ �- Conference Room 121 (Solo Price) $ 17 s Single Office (if needed) $Tyr Kodiak Fisheries Research Center (Whole Building) $ q, t 7 S. 410 Large Conference Room (Solo Price) $ t z .- Small Conference Room (Solo Price) $ 1-7.r Single -Office (if needed) $_ J ? r Kodiak Island Borough Projects Office Conference Room (Solo Price) Total Base Bid (Annual amount for all services) Additional services as requested (hourly rate) Page is 3,S't• ao .�- g 11, 7. 4{. za Zs - Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 143 of 271 NO. 9_ 2. 3. El ADDENDUM ACKNOWLEDGMENT ADDENDUM DATED ZVZ f e/31z) SIGNATURE OF RECEIPT e-. fv�/ AGENDA ITEM #13.A.1. (!Vote: Failure to acknowledge receipt of any addenda may be considered an irregularity in the proposal and grounds for rejection of the bid.) Kodiak Island Borough Facilities IANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 144 of 271 AGENDA ITEM #13.A.1. PRE-BID CONFERENCE AND CERTIFICATE The pre-bid conference has been scheduled to provide for discussion of potential problems which might arise during the administration of this contract or any subsequent part of this contract. All potential bidders are REQUIRED to attend this conference. No bid will be received from any bidder who does not attend such conference. Prior to admission to the pre-bid conference any potential bidder will be required to furnish the following certificate - CERTIFICATE 1: Gy4l AZ>kZTatJ (Printed Name of Contractor Representative) hereby certify that as a condition to admission to the pre-bid conference for - Kodiak Island Borough Facilities Janitorial Services t 1. 5wre— 1^G�t�r.w (Contractor/Business), intends to file a bid in accordance with this s iicitation. 2. All Bidders should arrive at the pre-bid conference well educated about the all the bid documents and requirements. 3. 'That such bidder recognizes that the purpose of the pre-bid conference is to resolve ambiguities. inconsistencies, errors, or omissions in such plans or specifications. 4. That if any interpretations, clarifications, or errors in the plans, specifications, or bid documents are brought forth post award of dte contract it will be the responsibility of the Contractor to take responsibility of cost and execution of remediation, if it was something that should have been addressed at the pre-bid conference. 5. That this certificate is a material requirement of the solicitation and shall remain a material covenant of the resulting contract. 6. The bidder has visited the site. become familiar with local conditions under which the work is to be performed and has correlated the Bidder's personal observations with the requirements of the proposed Contract Documents and subsequent addenda. At the conclusion of the pre-bid conference, all inquiries previously received in writing and not yet responded to b} addendum. and any additional questions from the pre-bid conference submitted in writing, and any supplemental information shall be published as an addendum to this solicitation. so that all registered bidders may bid on an equal basis, free from error and with a ciear understanding of the requirements of this contract. The parties hereto agree that the Borough and Bidders have had equal opportunity to clarify the terms through the pre-bid conference and addenda, so that in the event it becomes necessary to determine die meaning, scope, or interrelationship of any of the provisions of this contract, the terms shall not be construed against the drafter. Printed Name of Contractor Representative: <;w4_6 Zox7 A, Signature:...% Date: S 3 2 Page 19 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 145 of 271 AGENDA ITEM #13.A.1. Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 146 of 271 AGENDA ITEM #13.A.1. SURETHI-01 BMCMULLEN ACORO' CERTIFICATE OF LIABILITY INSURANCE FDAT 5131YYYY, 5!312200 29 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificale holder Is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be ondor5ed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsemant(s). PRODUCER C TACT Sweeneyy Insurance Agency 122 W ftexanof Dr. Kodlak, AK 99615 PHONE , 111[907)486-3101 FX N01:(907) 486-6545 re.cep_tion@sweeneyagency.com INSURERISI AFFORDING COVERAGE MAIC Y 2I16i2022 INSURER A, Liberty Mutual Insurance Corp DAMAGETORENTED s I1000,DOD INSURED INSURER B : Sure Thing Cleaning dba INSURER C : Chad & All Borten IN3URER D PO Box 8668 INSURER F Kodiak, AK 99615 INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EMP LIMITS A COMMERCUILOENERALLABILITY CLAIMS -MADE OCCUR �y �'£L:fSvf(Er' BKS 60555045 2116!2021 2I16i2022 EACH CCRRENCE S 1,000,DOO DAMAGETORENTED s I1000,DOD MEC EXP 4Any o x eraon S 15,000 PERSONAL &ADV INJURY S 1,000,000 GENL AGGREGATE LIM IT APPLIES PER POLICY jELOT F LOC OTHER. G N RALA15GREGAI`E S 2,000,00D PRODUCTS - COMPlOP AGG S 2'000'000 $ A AUTOMOBILE X LIABILITY ANY AUTO OVAIED SCHEDULED A1L70S ONLY ADTNI.O�5Wy�rN.iEEpp AUTOS ONLY AUTOS ONLY 11 BASS0555045 211612021 211612022 COMOINEUSINGLE LIMIT $ eoc"LYINJURY fper arson s 1,000,000 BODILY INJURY Per amiOonl S PROPERTY a Id nlDAMAGE S S A X UMBRELLA LIAO EXCESSLIAB X OCCUR CLAIMS -MADE TBD 51312021 5/312022 EACHOCCURRENCE S 2.000.000 AGGREGATE S 2'000'000 DEC) RETENTIONS 5 WORKERS COMPENSATION EMPLOYERS' LIABILITY Y I N ANY PROPRIEfORMARINERfEXECUTIVE ❑ �F F ICERfMEMg R EXCLUDED? Mndatory In Ni] If pas, tl6scnba indoi DESCRIPTION OP OPERATIONS balm N ( A PER ?RT E.L. EACH ACCIDENT S E.L. DISEASE -EA EMPLOYEE S E.L. DISEASE -POLICY LIMIT S DESCRIPTION OF OPERATIONS i LOCATIONS I VEHICLES IACORD 101, Additional Remarks Schadule, may he attached if more apace Ip requlmd) CERTIFICATE HOLDER CANCELLATION ACORD 25 (2016103) © 1988-2015 ACORD CORPORATION- All rights reserved. The ACORD name and logo are registered marks of ACORD Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 147 of 271 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Kodiak Island Borough g ACCORDANCE WITH THE POLICY PROVISIONS. 710 Mill Bay Rd Kodiak, AK 99615 AUTHORIZED REPRESENTATIVE �y �'£L:fSvf(Er' ACORD 25 (2016103) © 1988-2015 ACORD CORPORATION- All rights reserved. The ACORD name and logo are registered marks of ACORD Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 147 of 271 AGENDA ITEM #13.A.1. AlenMa eualrrerm L1-- x 1025581 Alaska Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional licensing PO Box 110806, Juneau, Aft 99811-0806 This is to certify that SURE THING CLEANING PO BOX 8668, KODIAK, AK 99615 twined by CIAO GORTON is ficersed by the department to conduct business for the period February 26, 2421 to December 31, 2022 for the following line(s) of business. 56 - Administrative, Support, Waste Management and Remediation Services ' OV T., This InEnse shall not he taken as permission in do business in the stale without having k' !:� ' '�� mmpfred with the other regoirernenls of the laws of the Statc or of the United States_ f K This License must be posted in a conspicuous ptace al the business bcation. It is nol lranslerahle or assignable. Julie Anderson F,� .71..♦�v'^ Corerniseioner Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 148 of 271 AGENDA ITEM #13.A.1. NON -COLLUSION AFFIDAVIT (To be executed prior to award) UNITED STATES OF AMERICA ) }ss STATE OF ALASKA } -�y 4 1. C u of 5.1 r% t L:M J (Printed Name) (Firm Arne) being duly sworn, do depose and state: I, or the firm, association or corporation of which I am a member, a bidder, on the contract to be awarded_ by the Kodiak Island Borough., for the: Kodiak Island Borough Facilities Janitorial Services located at Kodiak:, in the State of Alaska, have not, either directly or indirectly, entered into any agreement. participated in any collusion, or otherwise taken any action in restraint of free competitive bidding a connection with such contract. Contractor Subscribed and sworn to this day of 104,Ll 20—Z t. Notary Public �. PUBLIC Page 18 My Commission Expires: V Z q lZ Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 149 of 271 AGENDA ITEM #13.A.1. BID PROPOSAL TO: The Kodiak Island Borough, Alaska, herein called the Borough: Pursuant to and in compliance with the Notice to Contractors Inviting Bids, the undersigned Bidder, being fully familiarized with all the terms of the bid specifications hereby proposes and agrees to deliver, within the time and in the manner stipulated, the following services: 1. Award of Contract. The Borough shall have the right to reject this bid proposal and such bid proposal shall remain open and may not be withdrawn for a period of forty-five (45) days after the date prescribed for its closing. 2. Execution of Contract and Performance Security. It is understood and agreed that if notice of the acceptance of this proposal and award of the Contract is made within forty-five (45) days after the opening of the proposal, or at any time thereafter before it is withdrawn in writing, the undersigned Bidder will execute and deliver the Agreement in the form set forth in the Contract Documents to the Borough in accordance with the proposal as accepted, and will also furnish and deliver to the Borough the performance and payment bonds may be required, the Certificate of Insurance and policies of insurance and any other documents or bonds called for in the Contract Documents, all within ten (10) days after notice of acceptance and award of the Contract is given. 3. Notice of Acceptance. Notice of acceptance and award of the contract or requests for additional information may be addressed to the undersigned Bidder at the business address set forth at the end of this proposal. 4. BidBond/Security. Accompanying this bid is the required bid security in the form of (NOTICE. Insert the words, Cashiers Check, Certified Check, or Bid Bond as the case may be.) 5. Receipt of Addenda. Receipt of the following Addenda to the Contract Documents is hereby acknowledged. Note: Addendum acknowledgement on next page. Page 8 Kodiak Island Borough Facilities JANiTURIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 150 of 271 AGENDA ITEM #13.A.1. BIDDER CHECKLIST MINIMUM CONTENT REQUIREMENTS FOR BID PROPOSALS Your bid will be considered nonresponsive and rejected if not properly executed. Foryour convenience and assistance in preparation of your bid_ the following checklist is offered for informational purposes. L — Completed and submitted to Engineering & Facilities Dept. ype listed on Bid Proposal (page S), executed, and attached. 4Atj] t —Completed, signed in blue ink. V Bid 5ched t s Al -Ali & Rate SurmngZ, -Completed, signed in blue ink. Acknowledgement - Completed and notarized. (When bid is by corporation) +Non- Collusion Affidavit - Completed and signed. Rel Pre-BidConference Attendance Certificate - Completed, signed in blue iA- VA]aska Business License - Copy of Original. Bids not including ALL of the above documents may be REJECTED as nonresponsive. Bids will be rejected which contain material alterations or erasures not initialed by the signer of the bid_ (i.e_., No Non -Qualified or othenvise Conditioned Bids will be accepted.) IMPORTANT DATES Release Dale: April 12',2021 Mandatory Pre -Bid Meeting: April 19s', 2021 (2:OOPM (local time) at the Kodiak island Borough Assembly Chambers) All Questions Due: April 23`a, 2021 Due Date: May 3', 2021 (No later than 2:OOPM (local time)) Bid Opening: May 3 4, 2021 at 2:OOPM (local time) at the. Kodiak Island Borough Assembly Chambers Page 20 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 151 of 271 `NAND ;O A ALAS K Ats! a INVITATION FOR BIDS RELEASE DATE: April 12, 2021 Janitorial Services AGENDA ITEM #13.A.1. THIS IS NOT AN OFFER The Kodiak Island Borough is accepting sealed bids for Janitorial Services for Borough Facilities as described in the Scope of Work. To receive the Information for Bidders (IFB) packet contact: 907-486-9343, Engineering & Facilities Department, Kodiak Island Borough, 710 Mill Bay Road, Kodiak, Alaska 99615. Requests for the bid package may be faxed to 907-486-9394 or emailed to pvalerio(a_)kodiakak.us or dconrad(a-_)kodiakak.us. The IFB documents will also be posted on the Borough's website, http://www.kodiakak.us Sealed bids must be submitted to the Borough Finance Office by 2:00 PM (local time) May 3rd, 2021. Bids must be in a sealed envelope with "Kodiak Island Borough Facilities - Janitorial Services" clearly indicated on the outside of the envelope. Postmarks will not be controlling. No faxed or oral bids will be accepted. Michael Powers, Borough Manager Kodiak Island Borough Publish: Kodiak Daily Mirror April 131h, 201h & 271h, 2021 Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 152 of 271 AGENDA ITEM #13.A.1. TABLE OF CONTENTS INVITATION FOR BIDS (IFB)................................................................................................................ 2 BIDDER REGISTRATION....................................................................................................................... 7 BIDPROPOSAL........................................................................................................................................ 8 ADDENDUM ACKNOWLEDGMENT.................................................................................................... 9 BIDSCHEDULE A.1................................................................................................................... 10 BIDSCHEDULE A.2................................................................................................................... 11 BIDSCHEDULE A.3................................................................................................................... 12 BIDSCHEDULE A.4................................................................................................................... 13 BIDSCHEDULE A.5................................................................................................................... 14 BIDSCHEDULE A.6................................................................................................................... 15 SUMMARY RATE SCHEDULE............................................................................................................ 16 CORPORATE ACKNOWLEDGEMENT............................................................................................... 17 NON -COLLUSION AFFIDAVIT............................................................................................................ 18 PRE-BID CONFERENCE AND CERTIFICATE................................................................................... 19 BIDDERCHECKLIST............................................................................................................................. 20 IMPORTANTDATES............................................................................................................................. 20 EXHIBIT A SCOPEOF WORK................................................................................................................................... 21 SECTION 1 — GENERAL TERMS.............................................................................................. 21 SECTION 2 — EQUIPMENT REQUIREMENTS........................................................................ 23 SECTION 3 — CLEANING SPECIFICATIONS......................................................................... 24 SECTION 4 — PRODUCT AND LOCATION SPECIFICIATIONS........................................... 27 APPENDIX A — FLOOR PLANS............................................................................................................ 37 APPENDIX B — SAMPLE CONTRACT................................................................................................. 44 Page 1 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 153 of 271 AGENDA ITEM #13.A.1. INVITATION FOR BIDS (IFB) The Kodiak Island Borough (Borough) is concerned that all bids be submitted in a manner that ensures the bidding process is fair and equitable to all Bidders in compliance with the requirements of the bid documents. Particular attention of all Bidders is drawn to the provisions of this solicitation and the resulting contract dealing with pre-bid inquiries, pre-bid and pre -award conferences, and the duty of the Bidders to disclose any significant fact or question which will adversely affect the cost or time of completion of this project. Bidders are cautioned that if they disregard these provisions they do so at their own risk. Bidders are directed to study and follow these instructions as to the method and form for submitting bids so there will be no reason to reject a bid. Bidders will find all required forms and documents contained within this packet. Please take notice of the accompanying "Bidders Checklist", which identifies which forms and documents are to be included with a compete bid submittal. The following GENERAL TERMS AND CONDITIONS apply to this IFB Registration of Bidders. All Bidders must register with the Borough no later than the mandatory pre-bid conference either by contacting the Engineering & Facilities Department or by registering at the time of the mandatory pre-bid conference. 2. Inquiries. Bidders should direct any pre-bid inquiries labelled Kodiak Island Janitorial Bid Inquiry and e-mailed to pvalerio(a-)_kodiakak.us with a copy to dconrad(a-kodiakak.us. Mandatory Pre -Bid Conference. There will be a mandatory pre-bid conference in the Kodiak Island Borough Main Office Building Assembly Chambers, 710 Mill Bay Road, Kodiak, Alaska on Monday April 19th, 2021 starting at 2:00 PM local time. All potential bidders are required to attend this conference. A walk through of the facilities with potential bidders will be held immediately after the pre-bid conference. All potential bidders must be accompanied by Borough staff as the building access is currently restricted to the public. No other facility tours will be made available after this date. 4. Bid Bond/Security. The Borough requires a bid bond or certified check in the amount of 5% of the bid for all bids of $25,000 or more and 10% of the Bid for bids of less than $25,000. The Bid security of each Bidder shall be returned once a contract is signed. The Bid security of the successful Bidder shall be forfeit if the successful bidder fails to execute the contract. Page 2 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 154 of 271 AGENDA ITEM #13.A.1. 5. Resection of Bids. The Borough reserves the right to reject any or all bids. The Borough also reserves the right to reject any bid which is non-responsive, incomplete, obscure, or irregular; any bid which omits any one or more items of which the bids are required; any bid in which unit prices are unbalanced in the opinion of the Borough; any bidder who previously failed to perform properly or to complete on time contracts of any nature; and the criteria listed in KIB Code 3.30.080. Insurance Requirements. The successful respondent must meet the following insurance requirements: During the entire period of the project or work, the Contractor shall provide the following types of insurance. The Borough shall be named as additional insured on all insurance policies except professional liability contracts. All policies shall have a mandatory thirty (30) day cancellation clause. a. Workers' compensation as required by Alaska law and employer's liability coverage at a minimum of $1,000,000. b. Commercial general liability insurance, not excluding explosion, contractual liability or product/completed operation liability insurance - $1,000,000 per occurrence and $2,000,000 aggregate. C. Excess liability coverage in the amount of $2,000,000. d. Comprehensive automobile liability, bodily injury and property damage, including all owned, hired and non -owned, automobile - $1,000,000 per each accident. Award of Contract. The Borough reserves the right to withhold award for a period of forty- five (45) calendar days from the date of bid closing. The Borough reserves the right to award in whole or in part, by item, by group of items, or by section, wherein such action would serve the Borough's best interest. Bids identified on the basis of ALL OR NOTHING will be excluded from this provision. Bidder Certification. The bidder certifies that any and all prices which may be charged under the terms of this bid request do not and will not violate any existing federal, state, or municipal laws or regulations concerning price discrimination and/or price fixing. The bidder agrees to indemnify, exonerate, and hold harmless the Borough from liability for such violation now and throughout the term of the contract. Addenda. The Borough reserves the right to amend the IFB prior to the date of bid opening. Each bid shall include specific acknowledgment of receipt of all addenda issued during the bidding period. Failure to so acknowledge all addenda on page 2 of the Bid Documents may result in the bid being rejected as not responsive. 10. Irregularities. Any irregularities or lack of clarity in any of the bid documents should be brought to the attention of the Borough Manager or designee as soon as possible, so that corrective addenda may be furnished to all bidders. Alterations or erasures must be Page 3 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 155 of 271 AGENDA ITEM #13.A.1. crossed out and corrections thereof printed in ink or typewritten adjacent thereto. Any correction must be initialed in ink by each person signing the bid. 11. Responsibility of Bidder. It is the responsibility of the Bidder to investigate and acquaint themselves with the conditions relating to the work and labor, including (if required) site visits, soil sampling, or other tests. 12. Written words. In the case of a difference between written words and figures, the amount stated in written words shall govern. In the case of a difference between a unit price and the extended price, the unit price shall govern. 13. Signatures. All attachments, including corporate certificate and acknowledgments, must be signed by the bidder. 14. Preparation of Bid Forms. All bids and addenda thereto shall be intact and enclosed in a sealed envelope, addressed to: Borough Finance Office, Kodiak Island Borough, 710 Mill Bay Road, Kodiak, Alaska 99615. Sealed bids must be submitted on the forms and enclosed in an envelope which is clearly marked "Kodiak Island Borough Facilities - Janitorial Services". The Borough will not be responsible for the premature opening of a bid not properly addressed or identified. 15. Postponement of Opening. The Borough reserves the right to postpone the date and time for opening of bids at any time prior to the time announced for opening of bids in the advertisement. 16. Rejection of Bids. All bids received after the date and time set for receipt will be REJECTED. Bidders are warned that weather and travel are unpredictable and overnight delivery does not always arrive in a timely fashion. Bidders are responsible for ensuring that their Bid is delivered in a timely manner. 17. Modifications. Bids may be modified by written or facsimile notice, provided such notice is received two (2) hours prior to the date and time set for receipt of bids, and, provided further, a written confirmation of the modification is mailed or shipped via overnight mail/delivery service prior to the bid closing time. The modification should not reveal the bid price but should provide the addition or subtraction (or other modification) so that the final price or terms will not be known to the Borough until the sealed bid is opened. 18. Withdrawal of Bids. Bids may be withdrawn only by written or facsimile notice, provided such notice is received two (2) hours prior to the date and time set for receipt of bids, and, provided further, a written confirmation of the withdrawal is mailed or shipped via overnight mail/delivery service prior to the bid closing time. Notice of withdrawals received after the bid opening will not be considered. Page 4 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 156 of 271 AGENDA ITEM #13.A.1. 19. Award. The Borough intends to award to the lowest responsible responsive bidder. The Bid forms include bid schedules A-1 through A-6 setting out mandatory and optional additional service costs for each facility and for electrostatic spraying services. The Bid form compiles the annual base bid cost from each facility, and the resulting total is considered the Bid upon which a contract award decision will be made. Optional services costs and rates in the bid schedules will be used for the contract rates but will not form the basis for determining the low bid. 20. Protest of Bid Award. The Borough will issue a notice of intent to award to the successful Bidder. An aggrieved bidder may file a protest within ten (10) calendar days after Notice of Intent to Award the contract is mailed. A protest may be made by delivery of a letter of protest to the Borough Manager's Office. Protests will only be accepted based on error in process. If/when a protest is received, an administrative review process will begin. The protestor can expect a final administrative decision by the Kodiak Island Borough Manager within 30 working days of the receipt of protest. 21. Bid Cancellation. The Borough reserves the right to cancel the procurement, IFB, or award without liability to the Bidder, except return of the bid security, at any time before the Agreement has been fully signed by all parties, including the Borough. 22. Non -Collusion Affidavit. The Bidder shall submit with the bid a signed non -collusion affidavit to the Borough covering the Bidder and all subcontractors. 23. Minimum Standards. The required work and/or specifications attached herein shall be considered as the minimum standards acceptable to the Borough. Any deviations, modifications, or alternatives proposed shall be specified and clarified by the bidder in writing and be identified as EXCEPTION SUMMARY. Insufficient information pertaining to exceptions shall be at the bidder's risk and may result in rejection of the bid. 24. Equipment Furnished. All equipment furnished under these specifications must be complete with all necessary operating accessories and manuals customarily furnished, whether stipulated herein or not. Prior to final acceptance by the Borough, the Borough reserves the right to examine the equipment/structures and test it accordingly, to assure compliance with bid and contract requirements and specifications. Should the Borough conduct such evaluations and the results indicate that the equipment/structures does not conform, the successful bidder shall be responsible to promptly correct such problems and/or replace said equipment in a timely manner at no cost to the Borough. After correction of any deficiencies the equipment/structures shall be subject to a re-evaluation. 25. Scope of Work. The following description of the work/specifications are attached hereto designated as Exhibit A and hereby incorporated herein by this reference. Page 5 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 157 of 271 AGENDA ITEM #13.A.1. 26. Laws. The bidder will comply with all federal, state, and local laws including the Laborers' and Mechanics' Minimum Rates of Pay applicable for municipal contracts as determined by the State of Alaska. 27. Term. The Term of the contact is for an initial two-year period from July 1, 2021 until June 30, 2023, with the option for renewal of up to three (3) additional one-year periods years. Page 6 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 158 of 271 AGENDA ITEM #13.A.1. BIDDER REGISTRATION All Bidders must register with the Borough no later than the mandatory pre-bid conference either by contacting the Engineering & Facilities Department or by registering at the time of the mandatory pre-bid conference. Only registered bidders will receive notifications and/or addendums produced for this invitation to bid. Bidders may e-mail registration forms to pvalerio(a)kodiakak.us with a copy to dconrad(cbkodiakak.us. BIDDER INFORMATION Name: Title: Alaska Business License No. Company/Firm Name Telephone Fax No. Mobile No. Business Address Is local business preference asserted: YES NO Date 12021. Signature of Authorized Officer(s). Signature of Authorized Officer(s). NOTE: If Bidder is a corporation, the legal name of the corporation shall be set forth above together with the signatures of the officer or officers authorized to sign contracts on behalf of the corporation; if Bidder is a partnership, the true name of the firm shall be set forth above together with a signature of the partner or partners authorized to sign contracts on behalf of the partnership, and if Bidder is an individual, the appropriate signature shall be placed above. Page 7 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 159 of 271 AGENDA ITEM #13.A.1. BID PROPOSAL TO: The Kodiak Island Borough, Alaska, herein called the Borough: Pursuant to and in compliance with the Notice to Contractors Inviting Bids, the undersigned Bidder, being fully familiarized with all the terms of the bid specifications hereby proposes and agrees to deliver, within the time and in the manner stipulated, the following services: Award of Contract. The Borough shall have the right to reject this bid proposal and such bid proposal shall remain open and may not be withdrawn for a period of forty-five (45) days after the date prescribed for its closing. 2. Execution of Contract and Performance Security. It is understood and agreed that if notice of the acceptance of this proposal and award of the Contract is made within forty-five (45) days after the opening of the proposal, or at any time thereafter before it is withdrawn in writing, the undersigned Bidder will execute and deliver the Agreement in the form set forth in the Contract Documents to the Borough in accordance with the proposal as accepted, and will also furnish and deliver to the Borough the performance and payment bonds may be required, the Certificate of Insurance and policies of insurance and any other documents or bonds called for in the Contract Documents, all within ten (10) days after notice of acceptance and award of the Contract is given. Notice of Acceptance. Notice of acceptance and award of the contract or requests for additional information may be addressed to the undersigned Bidder at the business address set forth at the end of this proposal. 4. Bid Bond/Security. Accompanying this bid is the required bid security in the form of (NOTICE: Insert the words, Cashier's Check, Certified Check, or Bid Bond as the case may be.) 5. Receipt of Addenda. Receipt of the following Addenda to the Contract Documents is hereby acknowledged. Note: Addendum acknowledgement on next page. Page 8 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 160 of 271 AGENDA ITEM #13.A.1. ADDENDUM ACKNOWLEDGMENT NO. ADDENDUM DATED SIGNATURE OF RECEIPT 1. 2. 3. 4. (Note: Failure to acknowledge receipt of any addenda may be considered an irregularity in the proposal and grounds for rejection of the bid.) Page 9 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 161 of 271 AGENDA ITEM #13.A.1. BID SCHEDULE A.1 For Kodiak Island Borough MAIN OFFICE BUILDING Bidder Please Note: Before preparing this Bid Schedule for the Kodiak Island Borough Main Office Building Janitorial Services, carefully read the Contract Requirements and know that the bid is based on BASIC SERVICES TO BE ROUTINELY PERFORMED for the Kodiak Island Borough Main Office Building as set forth in the Scope of Work (Section 3.0) of the Cleaning Contract Agreement. Any other work outside the scope will use the Additional Services line -item hourly rate for billing purposes. The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may result in the bid being declared non-responsive. Kodiak Island Borough Main Office Building Basic Bid Items (Services to be Routinely Performed) DESCRIPTION Daily services Weekly services Annual Services Total Base Bid (Annual amount for all services) Separate amount for shampooing carpeting in addition to the annual services Additional services as requested (hourly rate) Page 10 AMOUNT Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 162 of 271 AGENDA ITEM #13.A.1. BID SCHEDULE A.2 For Kodiak Fisheries Research Center (KFRC) Bidder Please Note: Before preparing this Bid Schedule for the Kodiak Fisheries Research Center Janitorial Services, carefully read the Contract Requirements and know that the bid is based on BASIC SERVICES TO BE ROUTINELY PERFORMED for the Kodiak Fisheries Research Center as set forth in the Scope of Work (Section 3.0) of the Cleaning Contract Agreement. Any other work outside the scope will use the Additional Services line -item hourly rate for billing purposes. The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may result in the bid being declared non-responsive. Kodiak Fisheries Research Center Basic Bid Items (Services to be Routinely Performed) DESCRIPTION Daily services Weekly services Monthly services Annual Services AMOUNT Total Base Bid (Annual amount for all services) $ Separate amount for shampooing carpeting in addition to the annual services $ Additional services as requested (hourly rate) Page 11 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 163 of 271 AGENDA ITEM #13.A.1. BID SCHEDULE A.3 For Kodiak Fisheries Research Center HOUSING FACILITY Bidder Please Note: Before preparing this Bid Schedule for the Kodiak Fisheries Research Center Housing Facility Janitorial Services, carefully read the Contract Requirements and know that the bid is based on BASIC SERVICES TO BE ROUTINELY PERFORMED for the Kodiak Fisheries Research Center Housing Facilityas set forth in the Scope of Work (Section 3.0) of the Cleaning Contract Agreement. Any other work outside the scope will use the Additional Services line -item hourly rate for billing purposes. The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may result in the bid being declared non-responsive. Kodiak Fisheries Research Housine Facility Basic Bid Items (Services to be Routinely Performed) DESCRIPTION Weekly services Annual Services Total Base Bid (Annual amount for all services) Separate amount for shampooing carpeting in addition to the annual services Additional services as requested (hourly rate) Page 12 AMOUNT Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 164 of 271 AGENDA ITEM #13.A.1. BID SCHEDULE A.4 For Kodiak Island Borough PROJECTS OFFICE BUILDING Bidder Please Note: Before preparing this Bid Schedule for the Kodiak Island Borough Projects Office Building Janitorial Services, carefully read the Contract Requirements and know that the bid is based on BASIC SERVICES TO BE ROUTINELY PERFORMED for the Kodiak Island Borough Projects Office Building as set forth in the Scope of Work (Section 3.0) of the Cleaning Contract Agreement. Any other work outside the scope will use the Additional Services line -item hourly rate for billing purposes. The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may result in the bid being declared non-responsive. Kodiak Island Borough Proiects Office Buildine Basic Bid Items (Services to be Routinely Performed) DESCRIPTION Daily services Weekly services Annual Services Total Base Bid (Annual amount for all services) Separate amount for shampooing carpeting in addition to the annual services Additional services as requested (hourly rate) Page 13 AMOUNT Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 165 of 271 AGENDA ITEM #13.A.1. BID SCHEDULE A.5 For Kodiak Island Borough BALER and SCALE HOUSE Bidder Please Note: Before preparing this Bid Schedule for the Kodiak Island Borough Landfill Baler Building Janitorial Services, carefully read the Contract Requirements and know that the bid is based on BASIC SERVICES TO BE ROUTINELY PERFORMED for the Kodiak Island Borough Landfill Baler Building as set forth in the Scope of Work (Section 3.0) of the Cleaning Contract Agreement. Any other work outside the scope will use the Additional Services line -item hourly rate for billing purposes. The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may result in the bid being declared non-responsive. Kodiak Island Borough Landfill Baler Building and Scale House Basic Bid Items (Services to be Routinely Performed) DESCRIPTION Weekly services Total Base Bid (Annual amount for all services) Additional services as requested (hourly rate) Page 14 AMOUNT Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 166 of 271 AGENDA ITEM #13.A.1. BID SCHEDULE A.6 Electrostatic Sanitation Spray of All Facilities Bidder Please Note: Before preparing this Bid Schedule for the Kodiak Island Borough Landfill Baler Building Janitorial Services, carefully read the Contract Requirements and know that the bid is based on BASIC SERVICES TO BE ROUTINELY PERFORMED for the Electrostatic Sanitation Spray of all public areas as set forth in the Scope of Work (Section 2.02 & 4.0l .A) Any other work outside the scope will use the Additional Services line -item hourly rate for billing purposes. The Bidder shall insert a total bid amount for each item. NOTE: Failure to bid on each item may result in the bid being declared non-responsive. Multi -Facility Public Area Electrostatic Sanitation Spray Basic Bid Items (Services to be Routinely Performed) DESCRIPTION Kodiak Island Borough Main Office Building (Whole Building) Assembly Chambers (Solo Price) Conference Room 121 (Solo Price) Single Office (if needed) Kodiak Fisheries Research Center (Whole Building) Large Conference Room (Solo Price) Small Conference Room (Solo Price) Single -Office (if needed) Kodiak Island Borough Projects Office Conference Room (Solo Price) Total Base Bid (Annual amount for all services) Additional services as requested (hourly rate) Page 15 AMOUNT Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 167 of 271 AGENDA ITEM #13.A.1. SUMMARY RATE SCHEDULE After the services identified in this contract have been provided, inspected, and cleared by the Building Representative, the Contractor shall submit invoices for services performed to: By Mail: & Electronically: (Send invoice to ALL listed below) Kodiak Island Borough Patricia Valerio, EF Secretary, pvalerio(a)kodiakak.us Engineering/Facilities Department David Conrad, EF Director, dconradgkodiakak.us 710 Mill Bay Road Kodiak, AK 99615 The Borough will issue payment to Contractor, once services have been rendered, inspected, and accepted as complete, within thirty (30) days of receipt of invoice and all required documentation. SUMMARY BID COST FOR 1 (ONE) CONTRACT YEAR: A Janitorial services to the Kodiak Island Borough — $ Main Office Building (Schedule A-1 Base Bid annual cost) B Janitorial services to the Kodiak Island Borough $ Kodiak Fisheries Research Center (*Schedule A-2 Base Bid annual cost C Janitorial services to the Kodiak Island Borough $ Kodiak Fisheries Research Center HOUSING FACILITY (Schedule A-3 Base Bid annual cost) D Janitorial services to the Kodiak Island Borough $ Kodiak Island Borough PROJECTS OFFICE BUILDING Schedule A-4 Base Bid annual cost E Janitorial services to the Kodiak Island Borough $ Kodiak Island Borough BALER and SCALE HOUSE (Schedule A-5 Base Bid annual cost) F Janitorial services to the Kodiak Island Borough $ Electrostatic Sanitation Spray (Schedule A-6 Base Bid annual cost) Total Base Bid In Numbers $ Total Base Bid in words: Page 16 Dollars/Cents Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 168 of 271 AGENDA ITEM #13.A.1. CORPORATE ACKNOWLEDGEMENT (To be filled in when Documents are executed on behalf of a Corporation) UNITED STATES OF AMERICA ) )SS STATE OF ALASKA ) The foregoing instrument was acknowledged before me this .2021 by (Name of Officer) of (Name of Corporation) Page 17 day of (Title of Officer) Corporation, on behalf of said Corporation. Notary Public My Commission Expires: Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 169 of 271 AGENDA ITEM #13.A.1. NON -COLLUSION AFFIDAVIT (To be executed prior to award) UNITED STATES OF AMERICA ) )ss STATE OF ALASKA ) I, of (Printed Name) (Firm Name) being duly sworn, do depose and state: I, or the firm, association or corporation of which I am a member, a bidder, on the contract to be awarded, by the Kodiak Island Borough, for the: Kodiak Island Borough Facilities Janitorial Services located at Kodiak, in the State of Alaska, have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding a connection with such contract. Contractor Subscribed and sworn to this Page 18 day of FA Notary Public My Commission Expires: Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 170 of 271 AGENDA ITEM #13.A.1. PRE-BID CONFERENCE AND CERTIFICATE The pre-bid conference has been scheduled to provide for discussion of potential problems which might arise during the administration of this contract or any subsequent part of this contract. All potential bidders are REQUIRED to attend this conference. No bid will be received from any bidder who does not attend such conference. Prior to admission to the pre-bid conference any potential bidder will be required to furnish the following certificate: CERTIFICATE I, (Printed Name of Contractor Representative) hereby certify that as a condition to admission to the pre-bid conference for: 1. Kodiak Island Borough Facilities Janitorial Services accordance with this solicitation. (Contractor/Business), intends to file a bid in 2. All Bidders should arrive at the pre-bid conference well educated about the all the bid documents and requirements. 3. That such bidder recognizes that the purpose of the pre-bid conference is to resolve ambiguities, inconsistencies, errors, or omissions in such plans or specifications. 4. That if any interpretations, clarifications, or errors in the plans, specifications, or bid documents are brought forth post award of the contract it will be the responsibility of the Contractor to take responsibility of cost and execution of remediation, if it was something that should have been addressed at the pre-bid conference. 5. That this certificate is a material requirement of the solicitation and shall remain a material covenant of the resulting contract. 6. The bidder has visited the site, become familiar with local conditions under which the work is to be performed and has correlated the Bidder's personal observations with the requirements of the proposed Contract Documents and subsequent addenda. At the conclusion of the pre-bid conference, all inquiries previously received in writing and not yet responded to by addendum, and any additional questions from the pre-bid conference submitted in writing, and any supplemental information shall be published as an addendum to this solicitation, so that all registered bidders may bid on an equal basis, free from error and with a clear understanding of the requirements of this contract. The parties hereto agree that the Borough and Bidders have had equal opportunity to clarify the terms through the pre-bid conference and addenda, so that in the event it becomes necessary to determine the meaning, scope, or interrelationship of any of the provisions of this contract, the terms shall not be construed against the drafter. Printed Name of Contractor Representative: Signature: Page 19 Date: Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 171 of 271 AGENDA ITEM #13.A.1. BIDDER CHECKLIST MINIMUM CONTENT REQUIREMENTS FOR BID PROPOSALS Your bid will be considered nonresponsive and rejected if not properly executed. For your convenience and assistance in preparation of your bid, the following checklist is offered for informational purposes. O Bidder Registration — Completed and submitted to Engineering & Facilities Dept. O Bid Bond — Bond type listed on Bid Proposal (page 8), executed, and attached. O Addenda Acknowledgment — Completed, signed in blue ink. O Bid Schedules (A1 -A6) & Rate SummW - Completed, signed in blue ink. O Corporate Acknowledgement - Completed and notarized. (When bid is by corporation) O Non- Collusion Affidavit - Completed and signed. O Pre -Bid Conference Attendance Certificate - Completed, signed in blue ink. O Alaska Business License - Copy of Original. Bids not including ALL of the above documents may be REJECTED as nonresponsive. Bids will be rejected which contain material alterations or erasures not initialed by the signer of the bid. (i.e.., No Non -Qualified or otherwise Conditioned Bids will be accepted.) IMPORTANT DATES Release Date: April 12`h, 2021 Mandatory Pre -Bid Meeting: April 19d`, 2021 (2:OOPM (local time) at the Kodiak Island Borough Assembly Chambers) All Questions Due: April 23rd, 2021 Due Date: May 3`d, 2021 (No later than 2:OOPM (local time)) Bid Opening: May 3rd, 2021 at 2:OOPM (local time) at the Kodiak Island Borough Assembly Chambers. Page 20 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 172 of 271 AGENDA ITEM #13.A.1. EXHIBIT A SCOPE OF WORK SECTION 1— GENERAL TERMS All work to be done under this contract are described in the following Scope of Work; providing all labor, tools, equipment, materials, and supplies needed to perform the cleaning of all offices, hallways, entryways, select storage areas, conference rooms and restrooms at several facilities owned by the Kodiak Island Borough on a daily, weekly, monthly, annually, or as needed basis. 1.01 DEFINITIONS • Kodiak Island Borough: a local government and owner of all the facilities described under this contract. • Contractor: a person or company that undertakes a contract to provide materials or labor to perform a service or do a job. • Bidder: a person or organization making a formal offer for something, especially at an auction. • Borough Manager or designee: as whoever holds the title of Borough Manager or the person they choose to designate as their representative. • Manager is defined as a person responsible for controlling or administering all or part of a company or similar organization. • Designee is defined as a person who has been official chosen to do or be something. • Building Representative: a person who is specifically designated by the Borough Manager to represent the best interests of the buildings care and maintenance and the safety of the employees who work therein encompassed by this contract. • Valid Deficiency Claim (VDC): is a written claim providing notice to all parties of insufficient performance. VDC's will be produced by the Borough Manager or designee and the Building Representative. And a copy will be held in the contract file for record retention. • Tipping Floor: is a designated area in the landfill facility where all trash is accumulated to be pushed into the baler system (crushed, cubed, and wrapped). Please see Landfill Facility floor plan for more information as Appendix A. 1.02 KEY CONTROL The Borough considers security a paramount issue and special emphasis is placed on key control. The Contractor is required to sign for all keys and access cards. All keys and access cards are to be obtained from the Engineering/Facilities Department and are to be returned to that office upon completion of this Contract. A. No duplicates are to be made B. The Contractor shall notify the Engineering/Facilities Department by 8:30am the following day when the loss of any key or key card is suspected or verified. C. The Contractor shall be liable for all costs incurred due to lost or misplaced keys or access cards, including the cost of re -keying any, and all doors affected. Page 21 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 173 of 271 AGENDA ITEM #13.A.1. 1.03 CONDUCT OF WORK All work performed under this Contract shall be completed without interfering with the proper performance of the facility operation, facility business, or work being done by other contractors. The Contractor shall prevent its employees from disturbing material on desks, opening drawers or cabinets, or using telephones or computers provided for facility use. If removed for cleaning convenience, furniture and wastebaskets will be replaced in their original locations and all electrical items will be reconnected to their outlets. NOTE: Computer terminals, monitors, keyboards, or printers shall not be touched, disturbed or unplugged by the Contractor or any of its employees while performing any work under this Contract. 1.04 CONTRACTOR AND EMPLOYEE QUALIFICATIONS The Contractor and all employees shall be capable and experienced in the type of work to be performed under this Contract. The Borough Manager or designee may require removal of any worker from the Contract who may be deemed incompetent, insubordinate, or otherwise objectionable. The Borough Manager or designee may also require removal of any worker from the Contract whose continued employment on the Contract is deemed contrary to the public's or facilities' best interests. 1.05 COMMUNICATIONS At least one (1) person at the supervisory level who can understand, speak, read, and write English fluently, must be present at all times on each shift during the performance of any work under this Contract. 1.06 PRESENCE OF MINORS or VISITORS No persons under eighteen (18) years of age, including family members of the Contractor or its employees or any visitors, are to be on the facility site during Contract work hours and are prohibited from performing any work under this Contract. 1.07 INSPECTION OF WORK/DEFICIENT WORK Unless otherwise specified in the Contract Documents, the Contractor or the Contractor's designee shall, upon notification by the Borough, be present at the designated location to conduct an inspection with the Building Representative. Such inspections are to occur on the day of notification. Required corrections resulting from deficient work shall be accomplished immediately after the inspection, or at the sole discretion of the Borough, an alternate time. If the Contractor fails to appear for an inspection or a deficiency is not corrected within the stated period of time, the Borough may have the work performed by others and deduct that cost from the next payment due under the Contract. Daily checklist items that are missed during regular shift hours will be corrected the following shift period. Failure to do so or the issuance of more than two (2) reminders per deficient item will result in the Contractor receiving a Valid Deficiency Claim (VDC). Failure to correct a deficient item of work within the established time period and in accordance with Contract requirements, shall constitute a VDC and cause the Building Representative to issue a written notice to the Page 22 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 174 of 271 AGENDA ITEM #13.A.1. Contractor. A copy of the VDC will be retained by the Building Representative for the Contract file. The notice shall describe each item of work that is deficient, reference the applicable Contract requirement and denote the amount of time allowed to correct each deficiency. In addition, the Building Representative shall notify the Contractor of the dates of all reminders and/or VDCs issued under the Contract and describe the consequences should additional VDCs be issued. Failure to appear for a requested inspection or the issuance of more than three (3) VDCs in a twelve (12) month period will be grounds for the Borough Manager or designee to declare the Contractor in default and cancel the Contract. 1.08 WORK AREA INCREASE/DECREASE The Building Representative reserves the right to increase or decrease the work area within the Contract. Should work area be increased, the rate for that facility will be adjusted proportionally based upon the additional square footage. By signing this contract the Contractor indicates its agreement with this provision. 1.09 BUILDING SECURITY Building security is of major concern. The Contractor will ensure that all doors, indicated as security doors, are kept locked at all times except when the room/area is occupied by the agency assigned to that specific room/area of the building. All entrance doors shall be locked, and all windows shall be closed and locked. SECTION 2 — EQUIPMENT REQUIREMENTS 2.01 EQUIPMENT SPECIFICATIONS The total number of pieces of each type of equipment required to accomplish all the required scheduled tasks within the time constraints as specified in these Contract Documents is to be determined by the Contractor. A. All equipment that is to be used in the performance of any work called for in these Contract Documents must be rated at 15 AMPS or less. B. All electrical cords, feeder or extension, shall be free of cracks and/or breaks. Spliced or bound cords shall not be used. C. If an electrical circuit is tripped, the Building Representative will be notified immediately. 2.02 ELECTROSTATIC SPRAYING SYSTEM The Borough will provide basic equipment and starting supplies for a sanitation spray service of all public areas and all offices requested in any and all facilities requested. The Borough will provide the following electrostatic spraying system and supplies: (2) PROTEXUS (PX200ES) Cordless Electrostatic Sprayer (2) Rechargeable batteries (2) Charging docks for the batteries (6) Months' worth of PURTABS Page 23 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 175 of 271 AGENDA ITEM #13.A.1. The Contractor will be responsible for the following: A. Reading and understanding all product information that is provided. B. Using recommended operation, storage, maintenance, and upkeep methods for the equipment. C. Using recommended dilution quantities of the PURTABS in the equipment. D. If any damages or malfunctions occur the Contractor is required to report to the Building Representative within 24 hours. E. Any damages to or loss of the equipment will be the financial responsibility of the Contractor to fix or replace. SECTION 3 — CLEANING SPECIFICATIONS 3.01 GENERAL CLEANING SPECIFICATIONS Provide all labor, tools, equipment, materials, and supplies needed to perform the work as outlined below for the following buildings owned by the Kodiak Island Borough: • Kodiak Island Borough Main Office Building (shared with City of Kodiak) • Kodiak Fisheries Research Center • Kodiak Fisheries Research Center Housing Facility • Kodiak Island Borough Projects Office Building • Kodiak Island Borough Landfill Baler Building and Scale House The Contractor must also comply with all applicable Federal and State labor, wage and hour, safety and associated laws which have a bearing on the services provided. Cleaning shall take place on a five-day work schedule, Monday through Friday unless otherwise authorized by the Building Representative or Borough Manager or designee. Landfill Baler Building and Scale House will be cleaned on Saturday's between 1:00pm and 5:00 pm. All remaining daily cleaning will commence no earlier than 5:00 p.m. and be accomplished by 7:00 a.m. with the following exceptions: • New Year's Day — 1 January • Martin Luther King's Birthday — 3rd Monday in January • Presidents' Day — 3rd Monday in February • Seward's Day — last Monday in March • Memorial Day — last Monday in May • Independence Day - 4 July • Labor Day — 1s1 Monday in September • Veterans' Day — 11 November • Thanksgiving Day — 4d' Thursday in November • Friday following Thanksgiving Day • Christmas Day — 25 December Page 24 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 176 of 271 AGENDA ITEM #13.A.1. 3.02 WORK AREAS INCLUDED A. Kodiak Island Borough Main Office Building All offices, hallways, entryways, stairs and stairwells, storage areas, restrooms, Assembly Chambers, conference rooms, and kitchen/common areas. This will include all office windows, floors and walls (bare) up to a height of 70 inches from the floor. All paperwork and items on desks in offices shall remain untouched and shall not be removed, even if it should appear to be trash. B. Kodiak Fisheries Research Center All offices, hallways, entryways, Interpretive Center, conference rooms, locker rooms, stairs and stairwells, common areas, and restrooms. This will include all office windows, floors and walls (bare) up to a height of 70 inches from the floor. All paperwork and items on desks in offices shall remain untouched and shall not be removed, even if it should appear to be trash. C. Kodiak Fisheries Research Center HousingFacility All common areas, hallways, entryways, stairs and stairwells, and laundry room. This will include windows, floors, and walls (bare) up to a height of 70 inches from the floor. Individual apartments will only be cleaned at the direction of the Building Representative. D. Kodiak Island Borough Projects Office All offices, reception area, kitchen, hallway, offices, conference room, and restrooms. This will include all office windows, floors and walls up to a height of 70 inches from the floor. All paperwork and items on desks in offices shall remain untouched and shall not be removed, even if it should appear to be trash. E. Kodiak Island Borough Landfill Baler Building and Scale House Scale house, office, control room, and restroom. This will include the interior surface of the window at the baling operation control room. All paperwork and items on desks in office or countertop shall remain untouched and shall not be removed, even if it should appear to be trash. 3.03 WORK AREAS EXCLUDED Page 25 1. Kodiak Island Borough Main Office Building No work is required in the mechanical rooms, electrical switching rooms, storage rooms, and telephone/equipment/computer rooms. 2. Kodiak Fisheries Research Center No work is required in the pump house, wet laboratories, mechanical rooms, electrical switching rooms, and telephone/equipment/computer rooms. The Large Aquarium and Touch Tank will be cleaned by Borough staff. 3. Kodiak Fisheries Research Center Housing, Facility No work is required in the mechanical room. 4. Kodiak Island Borough Projects Office No work is required in the storage room. 5. Kodiak Island Borough Landfill Baler Building and Scale house No work is required in the tipping floor or basement of the building. Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 177 of 271 AGENDA ITEM #13.A.1. 3.04 DUMPSTERS/TRASH REMOVAL FROM SITE Dumpster services are provided by the Borough. The Contractor is to place all trash/debris from the facility into the dumpster. At no time will trash be stored inside the facility. Trash generated from performance of the janitorial duties in the Kodiak Island Borough Landfill Baler Building and Scale House can be left on the tipping floor. 3.05 MISCELLANEOUS SUPPLIES The Contractor shall furnish and be responsible for the costs of the following supplies: • Toilet seat covers. • Toilet tissue • Hand soap [that is compatible with our dispensers: enMotion® Mfr. Model # 42714 Gen2 Foam Cartridge, 1,200mL, for Dispenser Mfr. Model Number 52057] • Sanitary napkins (where relevant) • Restroom deodorizers • Paper towels [that are compatible with our dispensers: enMotion® Mfr. Model # 89440 Roll Width 8", Sheet Width 8", Roll Length 700ft, Core Diameter 1 '/2" for Dispenser Mfr. Model Number 59498A] • Plastic liners (to fit adequately all sizes of trash cans [including sanitary napkin disposal containers] on premises) • Urinal deodorizers (where relevant) • Urinal screens (where relevant) • Sanitizing solution tablets [that are compatible with our PROTEXUS PX200ES Electrostatic Sanitation Sprayer, PURTABS] 3.06 MONTHLY MEETING WITH BUILDING REPRESENTATIVE During the first week of each month, the Contractor will contact the Building Representative by phone, email, or personal visit, to discuss the performance on this contract. 3.07 SQUARE FOOTAGE OF AREAS The following square footages of flooring apply to each building. Attached find the floor plans of each location as Appendix A. 1. Kodiak Island Borough Main Office Building: • Carpet • Vinyl flooring • ACM (asbestos -containing material) tile 2. Kodiak Fisheries Research Center: • Carpet • Vinyl flooring • Stone • Concrete Page 26 24,000 square feet (sf) 1,244 sf 2,000 sf 10,395 sf 450 sf 2,534 sf 9,496 sf Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 178 of 271 AGENDA ITEM #13.A.1. • Ceramic tile 517 sf 3. Kodiak Fisheries Research Center Housing Facility: • Carpet 3,118 sf • Vinyl flooring 804 sf 4. Kodiak Island Borough Projects Office. • Carpet 1,302 sf • Vinyl flooring 261 sf 5. Kodiak Island Borough Landfill Baler Building and Scale House: • Vinyl/concrete 552 sf Based on Scale House (160 sf), office (100 sf), control room (160 sf), and restroom (132 sf). 3.08 CHECK LISTS Check off lists of services will be provided to Contractor for daily, weekly, monthly, etc., services, the contractor is to keep all check off lists for each month. An example is attached to this Contract. If a question arises during that month due to lack of a particular service, then these check off lists may be requested for the Building Representative to review. 3.09 REPORT ANY MAINTENANCE PROBLEMS OBSERVED TO THE BUILDING REPRESENTATIVE IMMEDIATELY If the Contractor, or agents of, sees or notices any issues with the building security, maintenance issues, or anything emergent in nature they are required to immediately contact the Building Representative. 3.10 ANNUAL, SEMI-ANNUAL, AND QUARTERLY SERVICES Before annual, semi-annual, or quarterly services are to commence the Contractor will contact the Building Representative to schedule dates for this work to be performed and allow the representative time to inspect the work. Failure to follow or meet the scheduled deadlines for this procedure will be cause for the Contractor to not be paid for this service. SECTION 4 — PRODUCT AND LOCATION SPECIFICIATIONS 4.01 GENERAL SPECIFICATIONS A. ELECTROSTATIC SPRAYER SANITIZATION REQUIREMENTS Page 27 The Contractor will be required to provide this service as quoted on the Bid Schedule as a weekly service. The Building Representative will specify which day of the week this service is to occur If the Borough intends to have additional areas sprayed for sanitization the Borough is required to request a quote from the Contractor for the new area(s). Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 179 of 271 AGENDA ITEM #13.A.1. The Borough will provide basic equipment and starting supplies for a sanitation spray service of all public areas and all offices requested in any and all facilities requested. The Contractor is required to operate, maintain, and properly store the PROTEXUS Electrostatic sprayer. The most common locations this service will be used is in the following: Kodiak Island Borough Main Office Building Kodiak Fisheries Research Center Kodiak Island Borough Projects Office Bayside Volunteer Fire Station Classroom B. PRODUCT APPROVAL AND RESPONSIBILTY Page 28 SANITIZATION/DISINFECTION: a. Attached is a Centers for Disease Control and Prevention (CDC) list — EPA List N: Disinfectants for Coronavirus (COVID-19). b. The Contractor is required use a product approved by the EPA for cleaning, sanitization, or disinfecting in the Kodiak Island Borough Facilities. c. The Borough Representative will review and approve of all cleaning products to be used during this Contract. d. Any cleaning product changes made during the contract duration must be reviewed and approved prior to use by the Borough Representative. Note: anywhere in this Contract that references surfaces to be sanitized or disinfected the Contractor is required to use an approved product from CDC recommendations and the EPA List N. haps://www.epa.gov/pesticide-registration/list-n-disinfectants-coronavirus- covid-19 2. VARIOUS SURFACE TYPES: a. The Contractor is required to know the effects of products the variety of types of surfaces which are found in the Kodiak Island Borough Facilities. (i.e., if a cleaning product will damage or strip a surface improperly). b. The Contractor is required to notify the Borough Representative within 24 hours of any damages incurred from any misuse of products. 3. STORAGE OF PRODUCTS: a. When possible, a storage area will be provided for the Contractor to store equipment and supplies. b. The Contractor will keep this area clean and odor free at all times. c. The Contractor will store any and all chemicals that are kept on the Kodiak Island Borough Property according to the chemical's specifications for storage. Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 180 of 271 AGENDA ITEM #13.A.1. 4. SAFETY DATA SHEETS (SDS): a. For each Kodiak Island Borough location, the Contractor will provide three copies of an SDS binder for all products used or stored on the property. A copy to be stored and maintained on site location, a copy for the Borough Offices, and the original copy at the Contractors Office. b. All contractor employees will be trained by the contractor as to how to read and interpret the appropriate SDS. The contractor is responsible for providing adequate training regarding the cleaning products and Personal Protective Equipment (PPE) associated with the cleaning products for its employee's during the contract term. 4.02 LOCATION SPECIFICATIONS A. LOCATION #1 Kodiak Island Borough Main Office Building 710 Mill Bay Road, Kodiak, AK 99615 KODIAK ISLAND BOROUGH MAIN OFFICE BUILDING DAILY SERVICES • Empty trash receptacles in offices, conference rooms, common areas (photocopy rooms/kitchens), restrooms, and Assembly Chambers, rear Assembly Chamber Meeting Room replacing liners as necessary. All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building past Friday. • Sweep, damp mop or scrub all hard surfaces in entrances, main corridor, stairwells, and common areas (photocopy rooms/kitchens). Please be sure to pay particular attention to this service during the winter months, as the need will be greater than at other times. • Vacuum any rugs or carpeting in hallways and common areas (photocopy rooms/kitchens). • Sweep and damp mop or scrub restroom floors. Pay considerable attention to sweeping and removing any debris in corners. • Clean, disinfect, and sanitize all toilets and urinals using approved disinfecting/sanitizing solutions only. This includes under toilet seats, under and around toilet bowls, and toilet handles. If scrubbing is needed, this will be done to either remove unsanitary conditions or reduce mineral deposit staining. • Clean, disinfect, and sanitize all restroom fixtures (sinks, mirrors, paper towel & soap dispensers, walls, and stall partitions) and replenish restroom supplies. • Clean sinks, countertops, and cabinet fronts in common areas (photocopy rooms/kitchens). This does not include any dishes or utensils. • As required or requested wash inside and outside of kitchen trash can or any trash receptacle used for the collection of food remnants as required or requested. • Clean and disinfect tabletops in conference rooms (Rooms 116 and 12 1) and Assembly Chambers (Room 232) • Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks, windowsills, etc.). Do not disturb papers or items while dusting. • Vacuum all offices which show visible signs of dirt, mud, paper waste. etc. Including under and around chairs and furniture. • Clean, disinfect, and sanitize drinking fountains. Page 29 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 181 of 271 AGENDA ITEM #13.A.1. • Clean, disinfect, and sanitize all handrail and door touch surfaces including doorknobs, handles, hardware, and interior and exterior surfaces. Do not use products which may create hazardous conditions (i.e., oily solutions which may cause doorknobs and handles to be overly slippery and hard to hang onto). • Sanitize public telephone. • Dispose of all trash and garbage generated in or about the building in dumpsters on the Borough property during or at the end of shift. • Secure, close, and lock all doors and windows in the building. This must be verified before leaving the building at the end of shift. KODIAK ISLAND BOROUGH MAIN OFFICE BUILDING WEEKLY SERVICES • Replace all wastebasket plastic liners and wipe down wastebaskets of any dirt buildup. (Replace more frequently if torn or wet). All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building past Friday. • Dust or damp wipe all heater vent grills and surrounding areas. Note: Additional cleaning of HVAC system grills may be requested by the Building Representative. • Remove spots and foreign matter from walls in hallways, entryways, stairways, and door jambs. • Damp mop and spray buff all resilient floors in restrooms. • Dust tops of door jambs. • Thoroughly vacuum all carpeting in public areas and all offices. Include under and around chairs and furniture. • Sweep (or vacuum) and mop stairs (and daily if needed - especially in the winter). • Clean and disinfect all restroom wastepaper receptacles, walls, doors, and stall partitions. • Vacuum all carpeting and sanitize tables, countertops, and lectern in the Assembly Chambers and all other conference room areas on Fridays and after all meetings. • Clean and sanitize the interior of all windows and doors in entryways and hallways including hardware and touch surfaces. • Clean hallway mirrors. • Spray all public areas, meeting areas, and selection of offices with the PROTEXUS Electrostatic Sanitation Sprayer. KODIAK ISLAND BOROUGH MAIN OFFICE BUILDING ANNUAL SERVICES • Wipe and/or dust all surfaces in the building within 70 inches from the floor, including light fixtures. • Strip and refinish resilient floors in entryway and main corridor. • Shampoo carpets in all offices, corridors, lobbies, and conference rooms. • Strip restroom floors (tile and grout) and re-wax/buff. • Remove light fixture lenses and clean inside and out. Page 30 NOTE: Please provide a separate quote on the Bid Schedule for shampooing the Main Conference Room and carpeting beyond the annual requirement. NOTE: The Kodiak Island Borough Main Office Building contains asbestos. State law requires that any building contractor be informed regarding the location and condition of any asbestos in Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 182 of 271 AGENDA ITEM #13.A.1. the building. Below is an official listing of locations of asbestos in the Kodiak Island Borough Main Office Building. • Mechanical Boiler room hard pack insulation. • Attic rain drain above ceiling joint mud compound (20 linear feet [If]); • Boiler room pipe chase and utilidors hard fittings (200 square feet [sfJ); • Floor restrooms upper floor linoleum, white (700 sf); • Floor southwest dockside entry linoleum, brown (30 sf); • Walls East wing 1St floor GWB Taping Compound (65 If); • Walls remainder of building GWB Taping Compound not estimated. • Floor/mastic through building 9 x 9 tile brown and mastic (30,000 sf); and • Attic Soffit and Windows CAB Board (550 sf). It is required that any contractor and its employees performing work in the building take a two (2) hour asbestos awareness class. This class will be made available to the successful respondent by the Kodiak Island Borough. B. LOCATION #2 Kodiak Fisheries Research Center 325 Research Court, Kodiak, AK 99615 KODIAK FISHERIES RESEARCH CENTER DAILY SERVICES • Empty trash receptacles in offices and conference rooms, replacing liners, as necessary. All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building past Friday. • Sweep, damp mop or scrub all flooring and hard surfaces in entrances, main lobby (Interpretive Center), corridors, and common areas. Please be sure to pay particular attention to this service during the winter months, as the need will be greater than at other times. • Vacuum all rugs or carpeting including walk off mats in entrances, conference rooms, hallways, and common areas. • Clean all entrance and lobby glass doors/windows. • Clean, disinfect, and sanitize all frequently touched surfaces (door handles of offices/restrooms/common areas, etc.) • Clean, disinfect, and sanitize stairway handrails. • Spot cleaning: Damp mop around aquarium/touch tank when needed. • Spot cleaning: Sweep or vacuum all stairways when needed. • Sweep and damp mop or scrub restroom floors. Pay considerable attention to sweeping out any debris in corners. • Clean, disinfect, and sanitize all toilets and urinals using disinfecting/sanitizing solutions only. This includes under toilet seats, under and around toilet bowls, and toilet handles. If scrubbing is needed, this will be done to either remove unsanitary conditions or reduce mineral deposit staining. • Clean, disinfect, and sanitize all restroom fixtures (sinks, mirrors, paper towel & soap dispensers, walls, and stall partitions) and replenish restroom supplies. • Clean and disinfect kitchen/coffee area sinks, countertops, and cabinet fronts. This does not include Page 31 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 183 of 271 AGENDA ITEM #13.A.1. any dishes or utensils. • As required or requested wash inside and outside of kitchen trash can or any trash receptacle used for the collection of food remnants. • Clean, disinfect, and sanitize all elevator touch services. • Clean, disinfect, and sanitize all shower stalls daily. • Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks, windowsills, etc.). Do not disturb papers or items while dusting. Special requests may be given via Kodiak Fisheries Research Center receptionist for tenants to remove certain items in order to complete this service. • Vacuum all offices which show visible signs of dirt, mud, paner waste, etc. Including under and around chairs and furniture. • Clean, disinfect, and sanitize drinking fountains. • Dispose of all trash and garbage generated in or about the building in dumpsters on the Borough property during or at the end of shift. • Secure, close, and lock all doors and windows in the building. This must be verified before leaving the building at the end of shift. KODIAK FISHERIES RESEARCH CENTER SERVICES WEEKLY SERVICES • Replace all wastebasket plastic liners and wipe down wastebaskets of any dirt buildup. Replace more frequently if torn or wet. All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building past Friday. • Remove spots and foreign matter from walls in hallways, entryways, stairways, and door jambs. • Damp mop and spray buff all resilient floors in restrooms. • Dust or damp wipe all heater vent grills and surrounding areas. • Dust tops of door jambs. • Spray buff resilient floors in main corridor, entrances, lobbies, kitchen, and coffee areas. • Thoroughly vacuum all carpeting in public areas and all offices. Include under and around chairs and furniture. • Sweep (or vacuum) and mop stairs. • Clean and disinfect all restroom wastepaper receptacles, doors, and stall partitions. • Empty trash receptacle outside main entrance. Task to be performed on Friday. • Spray all public areas, meeting areas, and selection of offices with the PROTEXUS Electrostatic Sanitation Sprayer. KODIAK FISHERIES RESEARCH CENTER MONTHLY SERVICES • Clean and sanitize the interior of all windows and doors in entryways and hallways including hardware and touch surfaces. • Spray buff resilient and/or concrete floors in office spaces, kitchens, secondary corridors, entrances, and lobbies. • Spot clean all wall surfaces within 70 inches of the floor. • Thoroughly dust all furniture. (Vacuum if required) • Spot clean all carpet and rugs, including the elevator carpet. • Vacuum, clean, or dust wall surfaces within 70 inches of the floor, vertical surfaces and under Page 32 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 184 of 271 AGENDA ITEM #13.A.1. surfaces. • Clean and polish metal and marble surfaces in lobbies and entrances KODIAK FISHERIES RESEARCH CENTER ANNUAL SERVICES • Dust or wipe down all Venetian blinds • Wash all interior office windows and other glass surfaces. • Vacuum and/or dust all surfaces in the building within 70 inches from the floor, including light fixtures. • Clean and disinfect all restroom stainless-steel surfaces (partitions) of oil/dirt. Note: Use an approved cleaning solution for all partitions including stainless-steel. • Strip and refinish floors in entryway, secondary lobbies and corridors, kitchen area and coffee areas. • Shampoo carpets in all offices, corridors, lobbies and conference rooms. • Strip restroom floors (tile and grout) and re-wax/buff. Note: Add additional coats of wax/finish to flooring if needed or requested by the Building Representative. NOTE: Please provide a separate quote on the Bid Schedule for shampooing the Kodiak Fisheries Research Center carpeting beyond the annual requirement. C. LOCATION #3 Kodiak Fisheries Research Housing Facility 225 Research Court Kodiak, AK 99615 KODIAK FISHERIES RESEARCH CENTER HOUSING FACILITY WEEKLY SERVICES • Sweep entrance, hallways, stairways, and laundry rooms — services to be performed at a reasonable hour of the day so as not to disturb the tenants. Note: These weekly services may be requested by Building Representative at different intervals. KODIAK FISHERIES RESEARCH CENTER HOUSING FACILITY ANNUAL SERVICES • Shampoo carpeting in each apartment when vacancy allows for performance of this task. Notification will be provided by the Building Representative when an apartment becomes vacated. KODIAK FISHERIES RESEARCH CENTER HOUSING FACILITY ADDITIONAL SERVICES The following services will be required each time an apartment in the Kodiak Fisheries Research Center HOUSING FACILITY becomes vacant to which notification will be provided by the Building Representative. NOTE: These services will be bid separately as Additional Services for the Kodiak Fisheries Research Center Housing Facility and are described below: • Empty all trash receptacles (restroom, kitchen, and bedroom[s]), replacing liners as needed. • Scrub restroom floors. Pay considerable attention to sweeping out any debris in corners. • Clean, disinfect, and sanitize toilets. This includes under toilet seats, under and around toilet Page 33 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 185 of 271 AGENDA ITEM #13.A.1. bowls, and toilet handles. If scrubbing is needed, this will be done to either remove unsanitary conditions or reduce mineral deposit staining. • Clean, disinfect, and sanitize all restroom fixtures (sinks, mirrors, and toilet paper dispenser) and replenish restroom supplies. • Clean restroom cabinet and linen closet exterior and interior surfaces • Clean disinfect, and sanitize kitchen sinks, countertops, and cabinet exterior and interior surfaces and replenish paper towels. • Clean, disinfect, and sanitize all handrail and door touch surfaces including doorknobs, handles, hardware, and interior and exterior surfaces. Do not use products which may create hazardous conditions (i.e., oily solutions which may cause doorknobs and handles to be overly slippery and hard to hang onto). • Wash inside and outside of kitchen trash can or any trash can receptacle used for the collection of food remnants. • Clean, disinfect, and sanitize all kitchen appliances (including oven) inside and out. • Vacuum dirt from rear and underneath of all large appliances. • Dust horizontal surfaces and furniture. • Clean inside of windows. • Spot clean all wall surfaces within 70 inches of the floor. • Damp mop and spray buff all resilient floors. • Vacuum carpeting. • Shampoo / Extract carpeting when requested. D. LOCATION #4 Kodiak Island Borough Projects Office 720 Egan Way Kodiak, AK 99615 KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING DAILY SERVICES • Empty trash receptacles in offices, conference rooms, and common areas (photocopy room/kitchen), and restroom; replacing liners, as necessary. All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building past Friday. • Vacuum all rugs and carpeting in hallways and common area (photocopy room/kitchen). • Sweep and damp mop or scrub restroom floor. Pay considerable attention to sweeping out any debris in corners. • Clean, disinfect, and sanitize toilet using disinfecting/sanitizing solutions only. This includes under toilet seats, under and around toilet bowls, and toilet handles. If scrubbing is needed, this will be done to either remove unsanitary conditions or reduce mineral deposit staining. • Clean, disinfect, and sanitize all restroom fixtures (sinks, mirrors, and paper towel dispensers) and replenish restroom supplies. • Clean sinks, countertops, and cabinet fronts in kitchen area. This does not include any dishes or utensils. • As required or requested wash inside and outside of kitchen trash can or any trash receptacle used for the collection of food remnants. • Clean, disinfect, and sanitize all handrail and door touch surfaces including doorknobs, handles, Page 34 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 186 of 271 AGENDA ITEM #13.A.1. hardware, and interior and exterior surfaces. Do not use products which may create hazardous conditions (i.e., oily solutions which may cause doorknobs and handles to be overly slippery and hard to hang onto). • Clean and sanitize tabletop in conference room. • Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks, windowsills, etc.). Do not disturb papers or items while dusting. • Vacuum all offices which show visible signs of dirt, mud, paper waste, etc. Include under and around chairs and furniture as needed. • Dispose of all trash and garbage generated in or about the building in dumpsters on the Borough property during or at the end of shift. • Clean insides of the windows and doors in entryways and hallways. • Secure, close and lock all doors and windows in the building. This must be verified before leaving the building at the end of shift. KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING WEEKLY SERVICES • Replace all wastebasket plastic liners and wipe down wastebaskets of any dirt buildup. (Replace more frequently if torn or wet). All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building past Friday. • Dust or damp wipe all heater vent grills and surrounding areas. • Remove spots and foreign matter from walls in hallways, entryways, and door jambs. • Damp mop and spray buff all resilient flooring in restrooms and kitchen/break room areas. • Dust tops of door jambs. • Thoroughly vacuum all carpeting in all offices. Include under and around chairs and furniture. • Clean and sanitize the interior of all windows and doors in entryways and hallways including hardware and touch surfaces. • Clean and disinfect all restroom wastepaper receptacles, walls, and doors. • Vacuum all rugs and carpeting. • Spray all public areas, meeting areas, and selection of offices with the PROTEXUS Electrostatic Sanitation Sprayer. KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING MONTHLY SERVICES • Disinfect interior windows, sills, door jambs, and handles. • Dust all horizontal surfaces. KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING ANNUAL SERVICES • Wipe and/or dust all surfaces in the building within 70 inches from the floor, including light fixtures. • Shampoo carpets in all offices, corridors, reception area, and conference room. • Strip restroom floors (tile and grout) and re-wax/buff. • Remove light fixtures and clean inside and out. Page 35 NOTE: Please provide a separate quote on the Bid Schedule for shampooing the Conference Room and carpeting beyond the annual requirement. Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 187 of 271 AGENDA ITEM #13.A.1. E. LOCATION #5 Kodiak Island Borough Landfill 1203 Monashka Bay Road Kodiak, AK 99615 KODIAK ISLAND BOROUGH SCALE HOUSE/LANDFILL BALER BUILDING WEEKLY SERVICES • Empty trash receptacles in scale house, office, control room, locker room, and restroom and replace liners. • Sweep and damp mop or scrub restroom and scale house floors. Pay considerable attention to sweeping out any debris in corners. • Clean, disinfect, and sanitize toilet using disinfecting/sanitizing solutions only. This includes under toilet seats, under and around toilet bowls, and toilet handles. If scrubbing is needed, this will be done to either remove unsanitary conditions or reduce mineral deposit staining. • Clean, disinfect, and sanitize all restroom fixtures (sinks, mirrors, and paper towel dispensers) and replenish restroom supplies. • Clean, disinfect, and sanitize all handrail and door touch surfaces including doorknobs, handles, hardware, and interior and exterior surfaces. Do not use products which may create hazardous conditions (i.e., oily solutions which may cause doorknobs and handles to be overly slippery and hard to hang onto). • Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks, windowsills, etc.). Do not disturb papers or items while dusting. • Clean insides of the windows in scale house and control room. • Damp wipe countertop in scale house. • Dispose of all trash and garbage generated in or about the scale house and baler building onto the tipping floor. • Secure, close and lock all doors and windows in the building if performing the janitorial tasks after hours. Secure, close and lock the main gate. This must be verified before leaving the Landfill Facility at the end of shift. Page 36 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 188 of 271 AGENDA ITEM #13.A.1. Kodiak Island Borough Janitorial IFB Appendix A Page 1 of 7 APPENDIX A FLOOR PLANS Page 37 Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 189 of 271 t _.. Lu C)U Z Lu LL- K rn� U 201 202 203 204 205 206 207 208 209 210 211 212 213 215 216 2 � p is a IN D m® 14 N mZm KODIAK ISLAND BOROUGH CITY Of KODIAK Y m =o 0 Y 229 228 227 226 225 224 223 wain 222 221 220 219 218 217 a m DN UP ® 230 235 �illl 234 m A a 231 o W U ° O W 233 m z W 232 e �a �a d oMEN ,x o W^ 00 Y N W M a o w a, UPPER LEVEL t O v 0 z 0 N O N N 0 I? FD Q 0 O C 3 c- 0 O cn 0) G_ 0 CD In �w� U Z Lu LL Lu rnU U 2 J Q a _ __. _ _.... ....__._......-._...�..._. _.._ _. 0E 0... m o m C = mZ fn a Y O Y 10, 102 103 104 105 106 107 109 110 111 112 '113 114 115 108 U F KODIAK ISLAND BOROUGH KODIAK ISLAND BOROUGH SCHOOL DISTRICT UP �+ 126 1251124]123 122 121 120 1'19 118 117 116 ca A LOWER LEVEL 76 a .o as U w a ww 0 O w m m W m 0¢ `° O m CL x a t O v 0 z O TI N O N_ N O _Q w Q O O C L O v Cn n (D cn Iii MAIN ❑ Kodiak Island Borough (BORO) Empty � Not Used & ❑ Common Area National Marine Fisheries Services (NMFS) ■ Not Classified (NC) EVELS COCO 207 O J1 LL Of NMFS 205 Entry 247 LJ m or —1 U 3 Q Entry 246 K18 240 239 o Q 0 He NMFS NMF N St0 20 airs co O m 245 237 c F 208 Commons KIBSD NMFS —vci Z 209 OR 216 20 Q NMFSBORO V U N p NMS NMFS ❑� BORO I�r� NMFS NMFS NMFS Y k�E1 Y BORO II���`j{1 212 213 u�-LT--U NMF NMFS 214 219 NMFS 215 NMFS a NMFS 221 224 225HHHNHH 201 NMF NMFS NMF NMFS Conference NMFS 1 11 Level Two KODIAK ISLAND FISHERIES RESEARCH CENTER 1 5101 ?Feet �N Pre aredb Kodiaklsland Borough, 08/15/2014 Room Occupancy Diagram Level One Feet 0 5 10 2 20 ❑ Alaska Department of Fish and Game (ADFG) Kodiak Island ❑ National Marine Fisheries Services (NMFS) ■ Not Classified 110 BORO ❑Borough (BORO) Not Used O112 ❑ Kodiak Regional Aquaculture Association (KRAA) ❑Common Area BORO 114 113 NMFS NMFS ® 1212 Ft1airs 109 15NMFS Hal/ KIB 117 BORO 119 ® NMFS1205NMFS NMF O N KRAA `p RO 103 ^�® MF � 102 107 Load ADFG ®� 134 LNM o LArelag 104 I ° 136 NMFS S 126 0 NN1F5 0 NMF LL LL NMFS NMFS 101 M Q r ADFG 128 N -XNMFS o Sea Life 13'5 v M a) Q Center NMFS 124 N o a °� NMFS m Q i a C) 0 v 0 Z 0 N O N N 0 _Q w 0 0 c c0 C - v 0 v� Cn m 0 m Cn v CD CA) 0 _N1 V Second Floor Ground (Upper Le Entrance from Gro - © — FRONT DOORS u air � ncunb nose lomr J we* e®nax + BALCONY �AM j w�i'r�an f 1 � sraq�ex 6M.COPN _ � UZ 5;w of:5 UJ U Q O Om Z Q 00 6Q m KFRC HOUSING FACILITY UPPER & LOWER LEVELS Y � 0 0 Y m¢ 1— n X Y 'O Ln @ N N OCL N Y< d t O sv 0 z O N O N N O O_ v v Q W O O C c0 3 c- 0 O v cn n CD cn KIB PROJECTS OFFICE r— o Ncoco o z U W a W cn o �JO oao ® o ® oto ,aOm ❑ ❑ cc TOILET COPIER TOILET OFFICE KITCHEN KITCHENco =o Y lol OFFICE l,' OFFICE OFFICE CONFERENCE OFFICE ROOM X N V iE CL ` o o a t O v 0 z O N O N N O w v s? W O O C cO 3 C- 0 O Cn O G n CD Cn Page 43 Kodiak Island Borough Facilities JANITORIAL SERVICES Page 44 AGENDA ITEM #13.A.1. APPENDIX B SAMPLE CONTRACT Kodiak Island Borough Facilities JANITORIAL SERVICES BID DOCUMENTS Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 196 of 271 AGENDA ITEM #13.A.1. AGREEMENT FOR JANITORIAL SERVICES TO THE KODIAK ISLAND BOROUGH Contract No. 2021 - This Agreement made and entered into this _ day of , 2021, by and between the Kodiak Island Borough, hereinafter "Borough", a general law municipality and a Borough of the second class, whose address is: 710 Mill Bay Road, Kodiak, Alaska 99615, and ., whose address is , , and licensed and qualified to do business within the State of Alaska, hereinafter called "Contractor." RECITALS A. The Borough desires the performance, provision, and accomplishment of the work, services and materials described and set forth in Part 1, Section 2. B. Contractor represents that it is ready, able, and qualified to perform, and will perform, in all respects, all the work, services, and materials, and to otherwise perform all of the terms, covenants, conditions and provisions of the Agreement in the manner, at the times, and for the consideration hereafter provided. Now, therefore, for and in consideration of the terms, covenants, conditions, and provisions contained herein, and/or attached and incorporated herein and made a part hereof, the parties hereto agree as follows. This contract consists of: A. Part I, consisting of eighteen (18) sections of General Provisions. B. Part II, consisting of six (6) sections of Special Provisions. C. Acknowledgements D. Exhibits: A (Scope of Work), B (Rate Schedule), & C (Contractors Bid Submission) PART GENERAL PROVISIONS Section 1: Agreement to Perform. The Borough hereby agrees to engage the Contractor, and the Contractor hereby agrees to perform, complete, provide and furnish, in a timely and proper manner, and pursuant to and in accordance with all of the terms, covenants, conditions and provisions of this Agreement, all of the work, services, labor and materials required to accomplish all of the work described in Section 2 hereof at the times, in the manner, and for the consideration and payments hereinafter set forth. Section 2: Description of Work. The Contractor shall perform, supply, and provide all of the work, services and materials; hereinafter collectively referred to as "work", as set forth and described on Exhibit A, attached hereto and incorporated herein by this reference. The work shall be performed in accordance with Contractor's Proposal, copy attached as Exhibit C and incorporated herein by reference. In the event of a conflict between this contract, Exhibit A, or Exhibit C, the terms of this contract shall prevail, then Exhibit A, and then Exhibit C. Agreement for Janitorial Services - Page 1 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 197 of 271 AGENDA ITEM #13.A.1. Section 3: Time for Commencement and for Completion of Work. (a) Commencement. Contractor shall commence the work called for in this Agreement upon the giving of a Notice to Proceed by the Borough. (b) Completion. Upon giving of Notice to Proceed, the work called for in this Agreement shall be performed starting the 1 st day of July, 2021 and completed as follows: The initial contract period will terminate on June 30, 2023, with a provision for three (3) one -(1) year extensions at the option of the Borough and depending on the availability of funding. If the Borough offers an extension the Contractor will have not more than thirty (30) days to accept or refuse the offer. The parties may mutually agree to continue services after expiration of the term on a month-to-month basis on the same rates until a new contract can be awarded. Section 4: Financial Terms. (a) Compensation and Payment. For and in consideration of the timely and proper performance of work authorized as provided herein, the Borough shall pay the Contractor at the rates provided for in the Contractor's Proposal, which rate schedule is attached as Exhibit B and incorporated herein by reference. In the event of a conflict between this contract, Exhibit B, or Exhibit C, the terms of this contract shall prevail, then Exhibit B, and then Exhibit C. (b) Pam shall be based upon invoices, which may be submitted no more frequently than monthly. The total funds paid under this contract initial two-year contract term shall not exceed (c) No Additional Work. No claim for additional work, services or materials, not specifically and expressly requested and authorized as provided for in this Agreement, or by a written amendment thereto signed by both parties, done or furnished by the Contractor, will be allowed or paid by the Borough, and Contractor expressly waives any claim therefore. (c) Availability of Funds. This contract is subject to the availability of funds lawfully appropriated for its performance. reasons: (e) The Borough may delay or withhold payments from the Contractor for any of the following 1) The application for payment misstates the amount of services completed; or 2) Defective services not remedied. In the event funds are delayed or withheld the Borough shall provide the Contractor notice of the amount withheld and the basis upon which it is withheld. Section 5: Borough's Contracting Officer. For purposes of this Agreement, the Borough's contracting officer shall be the Borough Manager or such other person as is designated in writing by the Borough Manager. Section 6: Contractor Qualified. The Contractor expressly represents and warrants it is now and shall continue to be at all times during the performance of this Agreement, the holder of all required or necessary professional, business or other licenses or permits and is qualified and capable of performing all of the work covered or called for by this Agreement and is presently ready, able and willing to undertake and perform all of such work and services, and to supply all necessary materials and equipment, at the Agreement for Janitorial Services - Page 2 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 198 of 271 AGENDA ITEM #13.A.1. times, and in a non -negligent professional and workmanlike manner, and pursuant to the terms, conditions and provisions, and for the compensation and payments as herein provided. Section 7: Termination. (a) By Consent. This Agreement may be terminated in whole or in part by the mutual consent of the parties. Such consent shall be in writing. (b) Termination for Cause. This Agreement may be terminated in whole or in part in writing by Borough in the event of failure by Contractor to fulfill any of the terms and conditions of this Agreement upon the giving of not less than thirty (30) calendar days prior written notice of intent to terminate in the manner provided in Part 1, Section 10, hereof. (c) Termination for Convenience of Borough. This Agreement may be terminated in whole or in part in writing by the Borough for Borough's convenience provided the Contractor is given not less than thirty (30) calendar days prior written notice of intent to terminate in the manner provided in Part 1, Section 10, hereof. (d) In the event termination by the Borough is effected pursuant to (b) above, the Contractor shall not be entitled to receive any further payment until the work is completed, or the Borough elects to not proceed further with the project. Upon completion of the work, or termination of the project in the event the Borough elects to not proceed with the project, the Contractor shall be paid as follows: 1) In the event the costs and expense of taking over, re -advertising and completing the project or the costs of closing out the project if the Borough elects to not proceed with the project (hereinafter referred to as "close out costs"), exceed the remaining unpaid amount of this Agreement, any amount which was otherwise due and unpaid to Contractor at the time of termination shall be applied to such increased costs in taking over, re -advertising and completing the project, (or applied to close out costs) and the remaining amount of such costs, if any, shall be paid by the Contractor to the Borough. 2) In the event said costs and expense of taking over, re -advertising and completing the project, (or close out costs) are less than the total amount which was otherwise due and unpaid to the Contractor at the time of termination, the increased costs of taking over and completing the project (or the close out costs) shall be deducted from the amounts due the Contractor and the balance, if any, paid to the Contractor without interest. (e) Upon receipt of a termination notice pursuant to paragraphs (b), (c), or (d) above, the Contractor shall promptly discontinue all services (unless the notice directs otherwise), and deliver or otherwise make available to the Borough all data, drawings, notes, specifications, reports, estimates, summaries, work in progress, and any and all other information and/or materials as may have been accumulated by the Contractor in performing this Agreement, whether completed or in process, and free and clear of any mechanics or other liens or claims in favor of Contractor or any other person. (f) Upon termination pursuant to paragraphs (b), (c), or (d) above, the Borough may, but shall not be required to, take over the work and prosecute the same to completion by agreement with another person or otherwise, may elect to complete the work itself, or to not proceed further with the work and project. (g) If, after termination by the Borough pursuant to (b) above, it is determined that the Contractor had not so failed, the termination shall be deemed to have been effected for the convenience of the Borough. In such event, adjustment of the amounts to be paid to Contractor for termination shall be made as provided in paragraph (f) of this Section. Agreement for Janitorial Services - Page 3 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 199 of 271 AGENDA ITEM #13.A.1. (h) No other damages, whether for lost profits or otherwise, other than the amounts allowed and computed as provided for in this Section 7 shall be due or payable to Contractor in the event of termination. Section 8: Conflict of Interest. The Contractor covenants, warrants and represents that the Contractor has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner with the subject matter or the performance of this Agreement. The Contractor further covenants, warrants and represents that in the performance of this Agreement, no person having any such interest shall be employed. Section 9: Assignment and Subletting Prohibited. The Contractor shall not assign, transfer, convey, pledge, hypothecate, sublet, subcontract, or otherwise dispose of or encumber this Agreement, or the rights thereunder, nor shall the Contractor delegate any of his/her/its duties hereunder without the prior written consent of the Borough. Any such attempted assignment, transfer, conveyance, pledge, hypothecation, subletting, or other disposition, or the attempted assignment, disposition or delegation of duties or rights shall be null and void and of no force or effect and shall be grounds and cause for immediate termination of this Agreement without liability by and at the option of the Borough. Section 10: Notice. (a) Any notice, demand, request, consent, approval, or other communication that either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail at the address set forth below. Either party may change its address by notifying the other party of its change of address in writing. Notice shall be deemed to have been duly made and given when delivered if served personally, or upon the expiration of twenty-four (24) hours after the time of mailing if mailed as provided in this Section. Borough: Kodiak Island Borough, ATT: Engineering & Facilities Dept. 710 Mill Bay Road Kodiak, AK 99615 Contractor: (b) The performance and administration of this program and this Agreement will be monitored by the Borough and such other agencies as may be required or authorized pursuant to the terms of any grant to the Borough. Necessary reports, in proper form, will be required as a prerequisite to any payment to the Contractor. (c) All project records shall be maintained by the Contractor for not less than three (3) years after completion and final acceptance of all work by the Borough and shall be subject to inspection and copying by the Borough or any funding agency during said period. Section 11: Status of Parties. (a) Independent Contractor. The Contractor shall perform its obligations hereunder as an independent contractor of the Borough. The Borough may administer the contract and monitor the Contractor's compliance with its obligations hereunder. The Borough shall not supervise or direct the Contractor other than as provided in this Section. Agreement for Janitorial Services - Page 4 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 200 of 271 AGENDA ITEM #13.A.1. (b) Relationship of the Parties. Nothing herein contained shall be deemed or construed by the parties hereto, nor by any third party, as creating the relationship of principal and agent or of partnership or of joint venture between the parties hereto, it being understood and agreed that neither method of computation of payment nor any other provision contained herein, nor any acts of the parties hereto, shall be deemed to create any relationship between the parties hereto other than the relationship of Borough and an independent Contractor. Section 12: Hold Harmless and Indemnity. (a) The Contractor shall indemnify, defend, save and hold the Borough, its officers, employees and agents harmless from any and all claims, lawsuits, liabilities, penalties, or fines, including attorney's fees and costs, allegedly arising out of, in connection with, or incident to any loss, damage or injury to persons or property occurring as a result of the Contractor's or any subcontractor's intentional misconduct or negligent acts, errors or omissions in its performance pursuant to this contract. (b) Contractor further agrees to appear and defend, and to indemnify and save free and harmless the Borough and its officers, employees and agents from and against any of the foregoing claims, liabilities, penalties, fines or damages, whether or not valid, and for any cost and expense, including reasonable attorney's fees, incurred by the Borough, its officers, employees or agents on account of any claim therefore, including claims by reasons of any defects in any plans, drawings, specifications, computer programs, technical reports, or other work product of Contractor prepared for or submitted to the Borough pursuant to this Agreement provided said claim is not based upon a use of said plans, drawings, specifications or other work product for other than the purposes for which such data was prepared and submitted to the Borough. (c) Contractor shall keep the work free from all liens and shall indemnify and defend the Borough and hold it harmless from any claims of Contractor's subcontractors or suppliers. Section 13: No Third -Party Beneficiaries. Nothing in this Agreement shall be construed to give any person other than the Borough and the Contractor any legal or equitable right, remedy or claim under this Agreement, but it shall be held to be for the sole and exclusive benefit of the Borough and the Contractor. Section 14: Compliance with Laws and Regulations. Contractor shall, at Contractor's sole cost and expense, comply with all the requirements of all local, state, or federal laws, ordinances, or regulations now in force, or which may hereafter be in force, pertaining to this Agreement, or the project or work to be performed, and shall faithfully observe in the performance of this Agreement, all local, state, and federal laws, ordinances, and regulations now in force or which may hereafter be in force. When a change in laws, ordinances or regulations results in additional costs, the Contractor may request a change order to cover those costs. Any such change order shall be limited to the Contractor's actual additional costs as a result of the change. The Contractor shall pay all taxes pertaining to its performance under this contract. Section 15: Successors and Assigns. Except as otherwise provided herein, the covenants, agreements and obligations herein contained shall extend to bind and inure to the benefit not only of the parties hereto but their respective personal representatives, heirs, successors, and assigns. Section 16: Miscellaneous. (a) Terminology. Whenever herein the singular number is used, the same shall include the plural, and the masculine gender shall include the feminine and neuter genders. Agreement for Janitorial Services - Page 5 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 201 of 271 AGENDA ITEM #13.A.1. (b) Law Applicable. The laws of the State of Alaska shall govern the construction, validity, performance, and enforcement of this Agreement. Venue as to any action, claim, or proceeding arising out of, or based upon this Agreement, including, but not limited to, any action for declaratory or injunctive relief, shall be the appropriate Court sitting in the City of Kodiak, Third Judicial District, Alaska. (c) Paragraph Headings. The headings of the several sections and subsections contained herein are for convenience only and do not define, limit, or construe the contents of such sections and subsections. (d) Terms Construed as Covenants and Conditions. Every term and each provision of this Agreement performable by Contractor shall be construed to be both a covenant and a condition. (e) Time of the Essence. Time is of the essence of each term, condition, covenant, and provision of this Agreement. (f) Severability. In the event any provision of this Agreement is adjudicated or held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. (g) Nonwaiver. No delay or omission of the right to exercise any power by either party shall impair any such right or power, or be construed as a waiver of any default or as acquiescence therein. One or more waivers of any covenant, term, or condition of this Agreement by either party shall not be construed by the other party as a waiver of a subsequent breach of the same covenant, term, or condition. The consent or approval by either party to any act by the other party of a nature requiring consent or approval shall not be deemed to waive or render unnecessary consent to or approval of any subsequent similar act. Section 17: Amendment. (a) This contract shall only be amended, modified, or changed by writing, executed by authorized representatives of the parties. (b) For the purpose of any amendment modification or change to the terms and conditions of this contract, the only authorized representatives of the parties are: 1) 2) Kodiak Island Borough, Borough Manager (c) Any attempt to amend, modify, or change this contract by either an unauthorized representative or unauthorized means shall be void. Section 18: Entire Agreement. This Agreement and any schedules, appendices or exhibits attached hereto sets forth all the covenants, promises, agreements, conditions, and understandings between the parties hereto, and there are no covenants, promises, agreements, conditions, or understandings, either oral or written, between them other than as herein set forth. Except as herein otherwise expressly provided, no contemporaneous or subsequent agreement, understanding, alteration, amendment, change or addition to this Agreement, or any schedule, appendix, exhibit, or attachment thereto shall be binding upon the parties hereto unless reduced to writing and signed by both parties. This Agreement constitutes a final, complete, and exclusive statement of the agreement between the parties. Agreement for Janitorial Services - Page 6 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 202 of 271 PART 11 SPECIAL PROVISIONS Section 1: Insurance. AGENDA ITEM #13.A.1. (a) During the entire period of the project or work, the Contractor shall provide the following types of insurance. The Borough shall be insured as additional insured on all insurance policies except professional liability contracts. All policies shall have a thirty (30) day cancellation clause. 1. Professional liability insurance covering errors and omissions at $1,000,000 per claim. 2. Workers' compensation as required by law and employer's liability coverage at a minimum of $1,000,000. 3. Commercial general liability insurance - $1,000,000 per occurrence and $2,000,000 aggregate. (b) Each policy of insurance required by this Section shall provide for no less than thirty (30) days' advance notice to the Borough prior to cancellation. Insurance certificates will be required to be submitted for review by the Borough Manager before the Borough will issue a notice to proceed. Failure to maintain coverage is a material breach and grounds for termination of the contract. (c) Should the Contractor fail to comply with the insurance requirements of this Agreement, the Kodiak Island Borough may terminate the Agreement on ten (10) days written notice. Section 2: Equal Employment Opportunity. (a) The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, disability, national origin, ancestry, age, or sex. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, disability, national origin, ancestry, age or sex. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. (b) The Contractor shall state in all solicitations or advertisements for employees to work on contract jobs to be let in the performance of this Agreement, that all qualified applicants will receive consideration for employment without regard to race, color, religion, disability, national origin, ancestry, age, or sex. (c) The Contractor agrees to fully cooperate with the office or agency of the State of Alaska which seeks to deal with the problem of unlawful or invidious discrimination, and with all other State efforts to guarantee fair employment practices under this Agreement and said Contractor will comply promptly with all requests and directions from the State Commission of Human Rights or any of its officers or against relating to prevention of discriminatory employment practice. (d) Full cooperation as expressed in the foregoing clause (c) shall include, but not be limited to, being a witness in any proceeding involving questions of unlawful or invidious discrimination if such is deemed necessary by any official or agency of the State of Alaska, permitting employees of said Contractor Agreement for Janitorial Services - Page 7 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 203 of 271 AGENDA ITEM #13.A.1. to be witnesses or complainants in any proceeding involving questions of unlawful or invidious discrimination, if such is deemed necessary by any official or agency of the State of Alaska, or the Borough, participating in meetings, submitting periodic reports on the equal employment aspects of present and future employment, assisting in inspection of relevant facilities, and promptly complying with all State directives deemed essential by any office or agency of the State of Alaska, or the Borough, to insure compliance with all federal and state laws, regulations, and policies pertaining to the prevention of discriminatory employment practices. (e) Failure to perform any of the above agreements pertaining to equal employment opportunities shall be deemed a material breach of the contract and sufficient grounds for termination of this Agreement for cause without liability. Section 3: Contractor Responsible for Personnel. The Contractor has or will secure, at Contractor's own cost and expense, all personnel required to perform this Agreement in a timely and proper manner. The parties hereto agree and understand that such personnel shall in no event be deemed to be, and are not, employees, agents, or representatives of the Borough and such persons shall have no contractual or other relationship with the Borough, and the Borough shall have no responsibility or liability whatsoever to any of said persons, or for the acts or omissions of any of such persons. Section 4: Personnel Supervision. Contractor agrees that all work and services required or provided under this Agreement shall be performed personally by the Contractor, unless otherwise authorized in writing by the Borough's contracting officer, and in such event all personnel engaged in any such work shall be fully qualified, and shall be licensed and authorized under applicable state, federal and local laws to perform such services. Section 5: Corporate Authority. If Contractor is a corporation, Contractor shall deliver to the Borough at the time of execution of this Agreement a certified copy of a resolution of its board of directors authorizing the execution of this Agreement and naming the officers that are authorized to execute this Agreement on behalf of the corporation. Agreement for Janitorial Services - Page 8 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 204 of 271 AGENDA ITEM #13.A.1. Section 6: Additional Terms and Conditions. This Agreement is subject to each of the additional terms, covenants, conditions, and provisions attached hereto as Exhibit A, which are hereby expressly referred to and incorporated herein as though set forth in full. Wherefore the parties have entered into this Agreement the date and year first above written at the City of Kodiak, Alaska. Date: Date: Agreement for Janitorial Services - Page 9 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works KODIAK ISLAND BOROUGH: M Borough Manager, Michael Powers ATTEST: By: Borough Clerk, Alise L. Rice APPROVED AS TO FORM: By: Borough Attorney Scott A. Brandt -Erichsen CONTRACTOR: By: [Enter Name of Contractor Representative] Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 205 of 271 AGENDA ITEM #13.A.1. BOROUGH ACKNOWLEDGMENTS STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of 2021, before me, the undersigned, a notary public in and for the State of Alaska, duly commissioned and sworn, personally appeared Michael Powers, to me known to be the Borough Manager of the Kodiak Island Borough, a municipal corporation, the corporation which executed the above and foregoing instrument; who on oath stated that he was duly authorized to execute said instrument on behalf of said corporation; who acknowledged to me that he signed the same freely and voluntarily on behalf of said corporation for the uses and purposes therein mentioned. WITNESS my hand and official seal the day and year in the certificate first above written. (Seal) NOTARY PUBLIC FOR ALASKA My Commission Expires: STATE OF ALASKA ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this _ day of 2021, before me, the undersigned, a notary public in and for the State of Alaska, duly commissioned and sworn, personally appeared Alise L. Rice, to me known to be the Borough Clerk of the Kodiak Island Borough, a municipal corporation, the corporation which executed the above and foregoing instrument; who on oath stated that she was duly authorized to execute said instrument on behalf of said corporation; who acknowledged to me that she signed the same freely and voluntarily on behalf of said corporation for the uses and purposes therein mentioned. WITNESS my hand and official seal the day and year in the certificate first above written. (Seal) NOTARY PUBLIC FOR ALASKA My Commission Expires: Agreement for Janitorial Services - Page 10 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 206 of 271 AGENDA ITEM #13.A.1. ACKNOWLEDGMENT LIMITED LIABILITY COMPANY STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) I, a Notary Public, in and for the State of hereby certify that , whose name as manager/member of LLC., is signed to the foregoing instrument and who is known to me, acknowledged before me on this day that, being informed of the contents of the instrument, he or she, as such officer and with full authority, executed the same voluntarily for and as the act of said limited liability company. WITNESS my hand and official seal the day and year in this certificate above written. (Seal) NOTARY PUBLIC FOR ALASKA My Commission Expires: Agreement for Janitorial Services - Page 11 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 207 of 271 AGENDA ITEM #13.A.1. CORPORATE CERTIFICATE I, , certify that I am the Secretary of the Corporation named as Contractor in the foregoing instrument; that , who signed said instrument on behalf of the Contractor, was then of said Corporation; that said instrument was duly signed for and on behalf of said Corporation by authority of its governing body and is within the scope of its corporate powers. Signature CORPORATE ACKNOWLEDGMENT STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of 2021, before me, the undersigned, a Notary Public in and for the State of duly commissioned and sworn, personally appeared (Name) and (Name) known to be the President and Secretary of the corporation which executed the above and foregoing instrument, and who on oath stated they were duly authorized to execute said instrument and acknowledged that they signed the same freely and voluntarily on behalf of said corporation for the purposes therein mentioned. WITNESS my hand and official seal the day and year in this certificate above written. (Seal) NOTARY PUBLIC FOR ALASKA My Commission Expires: Agreement for Janitorial Services - Page 12 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 208 of 271 AGENDA ITEM #13.A.1. EXHIBIT A SCOPE OF WORK SECTION 1 — GENERAL TERMS All work to be done under this contract are described in the following Scope of Work; providing all labor, tools, equipment, materials, and supplies needed to perform the cleaning of all offices, hallways, entryways, select storage areas, conference rooms and restrooms at several facilities owned by the Kodiak Island Borough on a daily, weekly, monthly, annually, or as needed basis. 1.01 DEFINITIONS • Kodiak Island Borough: a local government and owner of all the facilities described under this contract. • Contractor: a person or company that undertakes a contract to provide materials or labor to perform a service or do a job. • Bidder: a person or organization making a formal offer for something, especially at an auction. • Borough Manager or designee: as whoever holds the title of Borough Manager or the person they choose to designate as their representative. • Manager is defined as a person responsible for controlling or administering all or part of a company or similar organization. • Designee is defined as a person who has been official chosen to do or be something. • Building Representative: a person who is specifically designated by the Borough Manager to represent the best interests of the buildings care and maintenance and the safety of the employees who work therein encompassed by this contract. • Valid Deficiency Claim (VDC): is a written claim providing notice to all parties of insufficient performance. VDC's will be produced by the Borough Manager or designee and the Building Representative. And a copy will be held in the contract file for record retention. • Tipping Floor: is a designated area in the landfill facility where all trash is accumulated to be pushed into the baler system (crushed, cubed, and wrapped). Please see Landfill Facility floor plan for more information as Appendix A. 1.02 KEY CONTROL The Borough considers security a paramount issue and special emphasis is placed on key control. The Contractor is required to sign for all keys and access cards. All keys and access cards are to be obtained from the Engineering/Facilities Department and are to be returned to that office upon completion of this Contract. A. No duplicates are to be made. B. The Contractor shall notify the Engineering/Facilities Department by 8:30am the following day when the loss of any key or key card is suspected or verified. C. The Contractor shall be liable for all costs incurred due to lost or misplaced keys or access cards, including the cost of re -keying any, and all doors affected. Agreement for Janitorial Services - Page 13 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 209 of 271 AGENDA ITEM #13.A.1. 1.03 CONDUCT OF WORK All work performed under this Contract shall be completed without interfering with the proper performance of the facility operation, facility business, or work being done by other contractors. The Contractor shall prevent its employees from disturbing material on desks, opening drawers or cabinets, or using telephones or computers provided for facility use. If removed for cleaning convenience, furniture and wastebaskets will be replaced in their original locations and all electrical items will be reconnected to their outlets. NOTE: Computer terminals, monitors, keyboards, or printers shall not be touched, disturbed or unplugged by the Contractor or any of its employees while performing any work under this Contract. 1.04 CONTRACTOR AND EMPLOYEE QUALIFICATIONS The Contractor and all employees shall be capable and experienced in the type of work to be performed under this Contract. The Borough Manager or designee may require removal of any worker from the Contract who may be deemed incompetent, insubordinate, or otherwise objectionable. The Borough Manager or designee may also require removal of any worker from the Contract whose continued employment on the Contract is deemed contrary to the publics or facilities' best interests. 1.05 COMMUNICATIONS At least one (1) person at the supervisory level who can understand, speak, read, and write English fluently, must be present at all times on each shift during the performance of any work under this Contract. 1.06 PRESENCE OF MINORS or VISITORS No persons under eighteen (18) years of age, including family members of the Contractor or its employees or any visitors, are to be on the facility site during Contract work hours and are prohibited from performing any work under this Contract. 1.07 INSPECTION OF WORK/DEFICIENT WORK Unless otherwise specified in the Contract Documents, the Contractor or the Contractor's designee shall, upon notification by the Borough, be present at the designated location to conduct an inspection with the Building Representative. Such inspections are to occur on the day of notification. Required corrections resulting from deficient work shall be accomplished immediately after the inspection, or at the sole discretion of the Borough, an alternate time. If the Contractor fails to appear for an inspection or a deficiency is not corrected within the stated period of time, the Borough may have the work performed by others and deduct that cost from the next payment due under the Contract. Daily checklist items that are missed during regular shift hours will be corrected the following shift period. Failure to do so or the issuance of more than two (2) reminders per deficient item will result in the Contractor receiving a Valid Deficiency Claim (VDC). Failure to correct a deficient item of work within the established time period and in accordance with Contract requirements, shall constitute a VDC and cause the Building Representative to issue a written Agreement for Janitorial Services - Page 14 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 210 of 271 AGENDA ITEM #13.A.1. notice to the Contractor. A copy of the VDC will be retained by the Building Representative for the Contract file. The notice shall describe each item of work that is deficient, reference the applicable Contract requirement and denote the amount of time allowed to correct each deficiency. In addition, the Building Representative shall notify the Contractor of the dates of all reminders and/or VDCs issued under the Contract and describe the consequences should additional VDCs be issued. Failure to appear for a requested inspection or the issuance of more than three (3) VDCs in a twelve (12) month period will be grounds for the Borough Manager or designee to declare the Contractor in default and cancel the Contract. 1.08 WORK AREA INCREASE/DECREASE The Building Representative reserves the right to increase or decrease the work area within the Contract. Should work area be increased, the rate for that facility will be adjusted proportionally based upon the additional square footage. By signing this contract, the Contractor indicates its agreement with this provision. 1.09 BUILDING SECURITY Building security is of major concern. The Contractor will ensure that all doors, indicated as security doors, are kept locked at all times except when the room/area is occupied by the agency assigned to that specific room/area of the building. All entrance doors shall be locked, and all windows shall be closed and locked. SECTION 2 — EQUIPMENT REQUIREMENTS 2.01 EQUIPMENT SPECIFICATIONS The total number of pieces of each type of equipment required to accomplish all the required scheduled tasks within the time constraints as specified in these Contract Documents is to be determined by the Contractor. A. All equipment that is to be used in the performance of any work called for in these Contract Documents must be rated at 15 AMPS or less. B. All electrical cords, feeder or extension, shall be free of cracks and/or breaks. Spliced or bound cords shall not be used. C. If an electrical circuit is tripped, the Building Representative will be notified immediately. 2.02 ELECTROSTATIC SPRAYING SYSTEM The Borough will provide basic equipment and starting supplies for a sanitation spray service of all public areas and all offices requested in any and all facilities requested. The Borough will provide the following electrostatic spraying system and supplies: (2) PROTEXUS (PX200ES) Cordless Electrostatic Sprayer (2) Rechargeable batteries (2) Charging docks for the batteries (6) Months' worth of PURTABS Agreement for Janitorial Services - Page 15 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 211 of 271 AGENDA ITEM #13.A.1. The Contractor will be responsible for the following: A. Reading and understanding all product information that is provided. B. Using recommended operation, storage, maintenance, and upkeep methods for the equipment. C. Using recommended dilution quantities of the PURTABS in the equipment. D. If any damages or malfunctions occur the Contractor is required to report to the Building Representative within 24 hours. E. Any damages to or loss of the equipment will be the financial responsibility of the Contractor to fix or replace. SECTION 3 — CLEANING SPECIFICATIONS 3.01 GENERAL CLEANING SPECIFICATIONS Provide all labor, tools, equipment, materials, and supplies needed to perform the work as outlined below for the following buildings owned by the Kodiak Island Borough: • Kodiak Island Borough Main Office Building (shared with City of Kodiak) • Kodiak Fisheries Research Center • Kodiak Fisheries Research Center Housing Facility • Kodiak Island Borough Projects Office Building • Kodiak Island Borough Landfill Baler Building and Scale House The Contractor must also comply with all applicable Federal and State labor, wage and hour, safety and associated laws which have a bearing on the services provided. Cleaning shall take place on a five-day work schedule, Monday through Friday unless otherwise authorized by the Building Representative or Borough Manager or designee. Landfill Baler Building and Scale House will be cleaned on Saturday's between 1:00pm and 5:00 pm. All remaining daily cleaning will commence no earlier than 5:00 p.m. and be accomplished by 7:00 a.m. with the following exceptions: • New Year's Day — 1 January • Martin Luther King's Birthday — 3rd Monday in January • Presidents' Day — 3rd Monday in February • Seward's Day — last Monday in March • Memorial Day — last Monday in May • Independence Day - 4 July • Labor Day — 1St Monday in September • Veterans' Day — 11 November • Thanksgiving Day — 4t1i Thursday in November • Friday following Thanksgiving Day • Christmas Day — 25 December 3.02 WORK AREAS INCLUDED A. Kodiak Island Borough Main Office Building All offices, hallways, entryways, stairs and stairwells, storage areas, restrooms, Assembly Agreement for Janitorial Services - Page 16 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 212 of 271 AGENDA ITEM #13.A.1. Chambers, conference rooms, and kitchen/common areas. This will include all office windows, floors and walls (bare) up to a height of 70 inches from the floor. All paperwork and items on desks in offices shall remain untouched and shall not be removed, even if it should appear to be trash. B. Kodiak Fisheries Research Center All offices, hallways, entryways, Interpretive Center, conference rooms, locker rooms, stairs and stairwells, common areas, and restrooms. This will include all office windows, floors and walls (bare) up to a height of 70 inches from the floor. All paperwork and items on desks in offices shall remain untouched and shall not be removed, even if it should appear to be trash. C. Kodiak Fisheries Research Center Housing Facility acility All common areas, hallways, entryways, stairs and stairwells, and laundry room. This will include windows, floors, and walls (bare) up to a height of 70 inches from the floor. Individual apartments will only be cleaned at the direction of the Building Representative. D. Kodiak Island Borough Projects Office All offices, reception area, kitchen, hallway, offices, conference room, and restrooms. This will include all office windows, floors and walls up to a height of 70 inches from the floor. All paperwork and items on desks in offices shall remain untouched and shall not be removed, even if it should appear to be trash. E. Kodiak Island Borough Landfill Baler Building and Scale House Scale house, office, control room, and restroom. This will include the interior surface of the window at the baling operation control room. All paperwork and items on desks in office or countertop shall remain untouched and shall not be removed, even if it should appear to be trash. 3.03 WORK AREAS EXCLUDED A. Kodiak Island Borough Main Office Building No work is required in the mechanical rooms, electrical switching rooms, storage rooms, and telephone/equipment/computer rooms. B. Kodiak Fisheries Research Center No work is required in the pump house, wet laboratories, mechanical rooms, electrical switching rooms, and telephone/equipment/computer rooms. The Large Aquarium and Touch Tank will be cleaned by Borough staff. C. Kodiak Fisheries Research Center Housing Facility No work is required in the mechanical room. D. Kodiak Island Borou lg i Projects Office No work is required in the storage room. E. Kodiak Island Borough Landfill Baler Building and Scale house No work is required in the tipping floor or basement of the building. Agreement for Janitorial Services - Page 17 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 213 of 271 AGENDA ITEM #13.A.1. 3.04 DUMPSTERS/TRASH REMOVAL FROM SITE Dumpster services are provided by the Borough. The Contractor is to place all trash/debris from the facility into the dumpster. At no time will trash be stored inside the facility. Trash generated from performance of the janitorial duties in the Kodiak Island Borough Landfill Baler Building and Scale House can be left on the tipping floor. 3.05 MISCELLANEOUS SUPPLIES The Contractor shall furnish and be responsible for the costs of the following supplies: • Toilet seat covers. • Toilet tissue • Hand soap [that is compatible with our dispensers: enMotion® Mfr. Model # 42714 Gent Foam Cartridge, 1,200mL, for Dispenser Mfr. Model Number 520571 • Sanitary napkins (where relevant) • Restroom deodorizers • Paper towels [that are compatible with our dispensers: enMotion® Mfr. Model # 89440 Roll Width 8", Sheet Width 8", Roll Length 700ft, Core Diameter 1 '/2" for Dispenser Mfr. Model Number 59498A] • Plastic liners (to fit adequately all sizes of trash cans [including sanitary napkin disposal containers] on premises) • Urinal deodorizers (where relevant) • Urinal screens (where relevant) • Sanitizing solution tablets [that are compatible with our PROTEXUS PX200ES Electrostatic Sanitation Sprayer, PURTABS] 3.06 MONTHLY MEETING WITH BUILDING REPRESENTATIVE During the first week of each month, the Contractor will contact the Building Representative by phone, email, or personal visit, to discuss the performance on this contract. 3.07 SQUARE FOOTAGE OF AREAS The following square footages of flooring apply to each building. Attached find the floor plans of each location as Appendix A. A. Kodiak Island Borough Main Office Building: • Carpet • Vinyl flooring • ACM (asbestos -containing material) tile B. Kodiak Fisheries Research Center: • Carpet • Vinyl flooring • Stone • Concrete • Ceramic tile C. Kodiak Fisheries Research Center HousingFy: Agreement for Janitorial Services - Page 18 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works 24,000 square feet (sf) 1,244 sf 2,000 sf 10,395 sf 450 sf 2,534 sf 9,496 sf 517 sf Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 214 of 271 AGENDA ITEM #13.A.1. • Carpet 3,118 sf • Vinyl flooring 804 sf D. Kodiak Island Borough Projects Office: • Carpet 1,302 sf • Vinyl flooring 261 sf E. Kodiak Island Borough Landfill Baler Building and Scale House: • Vinyl/concrete 552 sf Based on Scale House (160 sf), office (100 sf), control room (160 sf), and restroom (132 sf). 3.08 CHECK LISTS Check off lists of services will be provided to Contractor for daily, weekly, monthly, etc., services, the contractor is to keep all check off lists for each month. An example is attached to this Contract. If a question arises during that month due to lack of a particular service, then these check off lists may be requested for the Building Representative to review. 3.09 REPORT ANY MAINTENANCE PROBLEMS OBSERVED TO THE BUILDING REPRESENTATIVE IMMEDIATELY If the Contractor, or agents of, sees or notices any issues with the building security, maintenance issues, or anything emergent in nature they are required to immediately contact the Building Representative. 3.10 ANNUAL, SEMI-ANNUAL, AND QUARTERLY SERVICES Before annual, semi-annual, or quarterly services are to commence the Contractor will contact the Building Representative to schedule dates for this work to be performed and allow the representative time to inspect the work. Failure to follow or meet the scheduled deadlines for this procedure will be cause for the Contractor to not be paid for this service. SECTION 4 — PRODUCT AND LOCATION SPECIFICIATIONS 4.01 GENERAL SPECIFICATIONS A. ELECTROSTATIC SPRAYER SANITIZATION REQUIREMENTS The Contractor will be required to provide this service as quoted on the Bid Schedule as a weekly service. The Building Representative will specify which day of the week this service is to occur If the Borough intends to have additional areas sprayed for sanitization the Borough is required to request a quote from the Contractor for the new area(s). The Borough will provide basic equipment and starting supplies for a sanitation spray service of all public areas and all offices requested in any and all facilities requested. The Contractor is required to operate, maintain, and properly store the PROTEXUS Electrostatic sprayer. The most common locations this service will be used is in the following: Kodiak Island Borough Main Office Building Agreement for Janitorial Services - Page 19 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 215 of 271 AGENDA ITEM #13.A.1. Kodiak Fisheries Research Center Kodiak Island Borough Projects Office Bayside Volunteer Fire Station Classroom B. PRODUCT APPROVAL AND RESPONSIBILTY SANITIZATION/DISINFECTION: a. Attached is a Centers for Disease Control and Prevention (CDC) list — EPA List N: Disinfectants for Coronavirus (COVID-19). b. The Contractor is required use a product approved by the EPA for cleaning, sanitization, or disinfecting in the Kodiak Island Borough Facilities. c. The Borough Representative will review and approve of all cleaning products to be used during this Contract. d. Any cleaning product changes made during the contract duration must be reviewed and approved prior to use by the Borough Representative. Note: anywhere in this Contract that references surfaces to be sanitized or disinfected the Contractor is required to use an approved product from CDC recommendations and the EPA List N. https://www.epa.goy/pesticide- re gistration/list-n-disinfectants-coronavirus-covid-19 2. VARIOUS SURFACE TYPES: a. The Contractor is required to know the effects of products the variety of types of surfaces which are found in the Kodiak Island Borough Facilities. (i.e., if a cleaning product will damage or strip a surface improperly). b. The Contractor is required to notify the Borough Representative within 24 hours of any damages incurred from any misuse of products. 3. STORAGE OF PRODUCTS: a. When possible, a storage area will be provided for the Contractor to store equipment and supplies. b. The Contractor will keep this area clean and odor free at all times. c. The Contractor will store any and all chemicals that are kept on the Kodiak Island Borough Property according to the chemical's specifications for storage. 4. SAFETY DATA SHEETS (SDS): a. For each Kodiak Island Borough location, the Contractor will provide three copies of an SDS binder for all products used or stored on the property. A copy to be stored and maintained on site location, a copy for the Borough Offices, and the original copy at the Contractors Office. b. All contractor employees will be trained by the contractor as to how to read and interpret the appropriate SDS. The contractor is responsible for providing adequate training regarding the cleaning products and Personal Protective Equipment (PPE) associated with the cleaning products for its employee's during the contract term. Agreement for Janitorial Services - Page 20 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 216 of 271 AGENDA ITEM #13.A.1. 4.02 LOCATION SPECIFICATIONS A. LOCATION #1 Kodiak Island Borough Main Office Building 710 Mill Bay Road, Kodiak, AK 99615 KODIAK ISLAND BOROUGH MAIN OFFICE BUILDING DAILY SERVICES • Empty trash receptacles in offices, conference rooms, common areas (photocopy rooms/kitchens), restrooms, and Assembly Chambers, rear Assembly Chamber Meeting Room replacing liners as necessary. All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building vast Friday. • Sweep, damp mop or scrub all hard surfaces in entrances, main corridor, stairwells, and common areas (photocopy rooms/kitchens). Please be sure to pay particular attention to this service during the winter months, as the need will be greater than at other times. • Vacuum any rugs or carpeting in hallways and common areas (photocopy rooms/kitchens). • Sweep and damp mop or scrub restroom floors. Pay considerable attention to sweeping and removing any debris in corners. • Clean, disinfect, and sanitize all toilets and urinals using approved disinfecting/sanitizing solutions only. This includes under toilet seats, under and around toilet bowls, and toilet handles. If scrubbing is needed, this will be done to either remove unsanitary conditions or reduce mineral deposit staining. • Clean, disinfect, and sanitize all restroom fixtures (sinks, mirrors, paper towel & soap dispensers, walls, and stall partitions) and replenish restroom supplies. • Clean sinks, countertops, and cabinet fronts in common areas (photocopy rooms/kitchens). This does not include any dishes or utensils. • As required or requested wash inside and outside of kitchen trash can or any trash receptacle used for the collection of food remnants as required or requested. • Clean and disinfect tabletops in conference rooms (Rooms 116 and 121) and Assembly Chambers (Room 232) • Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks, windowsills, etc.). Do not disturb papers or items while dusting. • Vacuum all offices which show visible signs of dirt, mud, paver waste, etc. Including under and around chairs and furniture. • Clean, disinfect, and sanitize drinking fountains. • Clean, disinfect, and sanitize all handrail and door touch surfaces including doorknobs, handles, hardware, and interior and exterior surfaces. Do not use products which may create hazardous conditions (i.e., oily solutions which may cause doorknobs and handles to be overly slippery and hard to hang onto). • Sanitize public telephone. • Dispose of all trash and garbage generated in or about the building in dumpsters on the Borough property during or at the end of shift. • Secure, close, and lock all doors and windows in the building. This must be verified before leaving the building at the end of shift. Agreement for Janitorial Services - Page 21 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 217 of 271 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH MAIN OFFICE BUILDING WEEKLY SERVICES • Replace all wastebasket plastic liners and wipe down wastebaskets of any dirt buildup. (Replace more frequently if torn or wet). All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building Past Friday. • Dust or damp wipe all heater vent grills and surrounding areas. Note: Additional cleaning of HVAC system grills may be requested by the Building Representative. • Remove spots and foreign matter from walls in hallways, entryways, stairways, and door jambs. • Damp mop and spray buff all resilient floors in restrooms. • Dust tops of door jambs. • Thoroughly vacuum all carpeting in public areas and all offices. Include under and around chairs and furniture. • Sweep (or vacuum) and mop stairs (and daily if needed - especially in the winter). • Clean and disinfect all restroom wastepaper receptacles, walls, doors, and stall partitions. • Vacuum all carpeting and sanitize tables, countertops, and lectern in the Assembly Chambers and all other conference room areas on Fridays and after all meetings. • Clean and sanitize the interior of all windows and doors in entryways and hallways including hardware and touch surfaces. • Clean hallway mirrors. • Spray all public areas, meeting areas, and selection of offices with the PROTEXUS Electrostatic Sanitation Sprayer. KODIAK ISLAND BOROUGH MAIN OFFICE BUILDING ANNUAL SERVICES • Wipe and/or dust all surfaces in the building within 70 inches from the floor, including light fixtures. • Strip and refinish resilient floors in entryway and main corridor. • Shampoo carpets in all offices, corridors, lobbies, and conference rooms. • Strip restroom floors (tile and grout) and re-wax/buff. • Remove light fixture lenses and clean inside and out. NOTE: Please provide a separate quote on the Bid Schedule for shampooing the Main Conference Room and carpeting beyond the annual requirement. NOTE: The Kodiak Island Borough Main Office Building contains asbestos. State law requires that any building contractor be informed regarding the location and condition of any asbestos in the building. Below is an official listing of locations of asbestos in the Kodiak Island Borough Main Office Building. • Mechanical Boiler room hard pack insulation. • Attic rain drain above ceiling joint mud compound (20 linear feet [1fJ); • Boiler room pipe chase and utilidors hard fittings (200 square feet [sf]); • Floor restrooms upper floor linoleum, white (700 sf); • Floor southwest dockside entry linoleum, brown (30 sf); • Walls East wing lst floor GWB Taping Compound (65 If); Agreement for Janitorial Services - Page 22 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 218 of 271 AGENDA ITEM #13.A.1. • Walls remainder of building GWB Taping Compound not estimated. • Floor/mastic through building 9 ' 9 tile brown and mastic (30,000 sf); and • Attic Soffit and Windows CAB Board (550 sf). It is required that any contractor and its employees performing work in the building take a two (2) hour asbestos awareness class. This class will be made available to the successful respondent by the Kodiak Island Borough. B. LOCATION #2 Kodiak Fisheries Research Center 325 Research Court, Kodiak, AK 99615 KODIAK FISHERIES RESEARCH CENTER DAILY SERVICES • Empty trash receptacles in offices and conference rooms, replacing liners, as necessary. All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building past Friday. • Sweep, damp mop or scrub all flooring and hard surfaces in entrances, main lobby (Interpretive Center), corridors, and common areas. Please be sure to pay particular attention to this service during the winter months, as the need will be greater than at other times. • Vacuum all rugs or carpeting including walk off mats in entrances, conference rooms, hallways, and common areas. • Clean all entrance and lobby glass doors/windows. • Clean, disinfect, and sanitize all frequently touched surfaces (door handles of offices/restrooms/common areas, etc.) • Clean, disinfect, and sanitize stairway handrails. • Spot cleaning: Damp mop around aquarium/touch tank when needed. • Spot cleaning: Sweep or vacuum all stairways when needed. • Sweep and damp mop or scrub restroom floors. Pay considerable attention to sweeping out any debris in corners. • Clean, disinfect, and sanitize all toilets and urinals using disinfecting/sanitizing solutions only. This includes under toilet seats, under and around toilet bowls, and toilet handles. If scrubbing is needed, this will be done to either remove unsanitary conditions or reduce mineral deposit staining. • Clean, disinfect, and sanitize all restroom fixtures (sinks, mirrors, paper towel & soap dispensers, walls, and stall partitions) and replenish restroom supplies. • Clean and disinfect kitchen/coffee area sinks, countertops, and cabinet fronts. This does not include any dishes or utensils. • As required or requested wash inside and outside of kitchen trash can or any trash receptacle used for the collection of food remnants. • Clean, disinfect, and sanitize all elevator touch services. • Clean, disinfect, and sanitize all shower stalls daily. • Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks, windowsills, etc.). Do not disturb papers or items while dusting. Special requests may be given via Kodiak Fisheries Research Center receptionist for tenants to remove certain items in order to complete this service. Agreement for Janitorial Services - Page 23 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 219 of 271 AGENDA ITEM #13.A.1. • Vacuum all offices which show visible signs of dirt, mud, paper waste, etc. Including under and around chairs and furniture. • Clean, disinfect, and sanitize drinking fountains. • Dispose of all trash and garbage generated in or about the building in dumpsters on the Borough property during or at the end of shift. • Secure, close, and lock all doors and windows in the building. This must be verified before leaving the building at the end of shift. KODIAK FISHERIES RESEARCH CENTER SERVICES WEEKLY SERVICES • Replace all wastebasket plastic liners and wipe down wastebaskets of any dirt buildup. Replace more frequently if torn or wet. All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building Past Friday. • Remove spots and foreign matter from walls in hallways, entryways, stairways, and door jambs. • Damp mop and spray buff all resilient floors in restrooms. • Dust or damp wipe all heater vent grills and surrounding areas. • Dust tops of door jambs. • Spray buff resilient floors in main corridor, entrances, lobbies, kitchen, and coffee areas. • Thoroughly vacuum all carpeting in public areas and all offices. Include under and around chairs and furniture. • Sweep (or vacuum) and mop stairs. • Clean and disinfect all restroom wastepaper receptacles, doors, and stall partitions. • Empty trash receptacle outside main entrance. Task to be performed on Friday. • Spray all public areas, meeting areas, and selection of offices with the PROTEXUS Electrostatic Sanitation Sprayer. KODIAK FISHERIES RESEARCH CENTER MONTHLY SERVICES • Clean and sanitize the interior of all windows and doors in entryways and hallways including hardware and touch surfaces. • Spray buff resilient and/or concrete floors in office spaces, kitchens, secondary corridors, entrances, and lobbies. • Spot clean all wall surfaces within 70 inches of the floor. • Thoroughly dust all furniture. (Vacuum if required) • Spot clean all carpet and rugs, including the elevator carpet. • Vacuum, clean, or dust wall surfaces within 70 inches of the floor, vertical surfaces and under surfaces. • Clean and polish metal and marble surfaces in lobbies and entrances Agreement for Janitorial Services - Page 24 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 220 of 271 AGENDA ITEM #13.A.1. KODIAK FISHERIES RESEARCH CENTER ANNUAL SERVICES • Dust or wipe down all Venetian blinds • Wash all interior office windows and other glass surfaces. • Vacuum and/or dust all surfaces in the building within 70 inches from the floor, including light fixtures. • Clean and disinfect all restroom stainless-steel surfaces (partitions) of oil/dirt. Note: Use an approved cleaning solution for all partitions including stainless-steel. • Strip and refinish floors in entryway, secondary lobbies and corridors, kitchen area and coffee areas. • Shampoo carpets in all offices, corridors, lobbies and conference rooms. • Strip restroom floors (tile and grout) and re-wax/buff. Note: Add additional coats of wax/finish to flooring if needed or requested by the Building Representative. NOTE: Please provide a separate quote on the Bid Schedule for shampooing the Kodiak Fisheries Research Center carpeting beyond the annual requirement. C. LOCATION #3 Kodiak Fisheries Research Housing Facility 225 Research Court Kodiak, AK 99615 KODIAK FISHERIES RESEARCH CENTER HOUSING FACILITY WEEKLY SERVICES • Sweep entrance, hallways, stairways, and laundry rooms — services to be performed at a reasonable hour of the day so as not to disturb the tenants. Note: These weekly services may be requested by Building Representative at different intervals. KODIAK FISHERIES RESEARCH CENTER HOUSING FACILITY ANNUAL SERVICES • Shampoo carpeting in each apartment when vacancy allows for performance of this task. Notification will be provided by the Building Representative when an apartment becomes vacated. KODIAK FISHERIES RESEARCH CENTER HOUSING FACILITY ADDITIONAL SERVICES The following services will be required each time an apartment in the Kodiak Fisheries Research Center HOUSING FACILITY becomes vacant to which notification will be provided by the Building Representative. NOTE: These services will be bid separately as Additional Services for the Kodiak Fisheries Research Center Housing Facility and are described below: • Empty all trash receptacles (restroom, kitchen, and bedroom[s]), replacing liners as needed. • Scrub restroom floors. Pay considerable attention to sweeping out any debris in corners. • Clean, disinfect, and sanitize toilets. This includes under toilet seats, under and around toilet bowls, and toilet handles. If scrubbing is needed, this will be done to either Agreement for Janitorial Services - Page 25 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 221 of 271 AGENDA ITEM #13.A.1. remove unsanitary conditions or reduce mineral deposit staining. • Clean, disinfect, and sanitize all restroom fixtures (sinks, mirrors, and toilet paper dispenser) and replenish restroom supplies. • Clean restroom cabinet and linen closet exterior and interior surfaces • Clean disinfect, and sanitize kitchen sinks, countertops, and cabinet exterior and interior surfaces and replenish paper towels. • Clean, disinfect, and sanitize all handrail and door touch surfaces including doorknobs, handles, hardware, and interior and exterior surfaces. Do not use products which may create hazardous conditions (i.e., oily solutions which may cause doorknobs and handles to be overly slippery and hard to hang onto). • Wash inside and outside of kitchen trash can or any trash can receptacle used for the collection of food remnants. • Clean, disinfect, and sanitize all kitchen appliances (including oven) inside and out. • Vacuum dirt from rear and underneath of all large appliances. • Dust horizontal surfaces and furniture. • Clean inside of windows. • Spot clean all wall surfaces within 70 inches of the floor. • Damp mop and spray buff all resilient floors. • Vacuum carpeting. • Shampoo / Extract carpeting when requested. D. LOCATION #4 Kodiak Island Borough Projects Office 720 Egan Way Kodiak, AK 99615 KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING DAILY SERVICES • Empty trash receptacles in offices, conference rooms, and common areas (photocopy room/kitchen), and restroom; replacing liners, as necessary. All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building past Friday. • Vacuum all rugs and carpeting in hallways and common area (photocopy room/kitchen). • Sweep and damp mop or scrub restroom floor. Pay considerable attention to sweeping out any debris in corners. • Clean, disinfect, and sanitize toilet using disinfecting/sanitizing solutions only. This includes under toilet seats, under and around toilet bowls, and toilet handles. If scrubbing is needed, this will be done to either remove unsanitary conditions or reduce mineral deposit staining. • Clean, disinfect, and sanitize all restroom fixtures (sinks, mirrors, and paper towel dispensers) and replenish restroom supplies. • Clean sinks, countertops, and cabinet fronts in kitchen area. This does not include any dishes or utensils. • As required or requested wash inside and outside of kitchen trash can or any trash receptacle used for the collection of food remnants. • Clean, disinfect, and sanitize all handrail and door touch surfaces including doorknobs, handles, hardware, and interior and exterior surfaces. Do not use products which may Agreement for Janitorial Services - Page 26 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 222 of 271 AGENDA ITEM #13.A.1. create hazardous conditions (i.e., oily solutions which may cause doorknobs and handles to be overly slippery and hard to hang onto). • Clean and sanitize tabletop in conference room. • Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks, windowsills, etc.). Do not disturb papers or items while dusting. • Vacuum all offices which show visible signs of dirt, mud, paper waste, etc. Include under and around chairs and furniture as needed. • Dispose of all trash and garbage generated in or about the building in dumpsters on the Borough property during or at the end of shift. • Clean insides of the windows and doors in entryways and hallways. • Secure, close and lock all doors and windows in the building. This must be verified before leaving the building at the end of shift. KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING WEEKLY SERVICES • Replace all wastebasket plastic liners and wipe down wastebaskets of any dirt buildup. (Replace more frequently if torn or wet). All trash receptacles will be completely emptied on Friday evenings. No food deposited in garbage cans is to remain in the building past Friday. • Dust or damp wipe all heater vent grills and surrounding areas. • Remove spots and foreign matter from walls in hallways, entryways, and door jambs. • Damp mop and spray buff all resilient flooring in restrooms and kitchen/break room areas. • Dust tops of door jambs. • Thoroughly vacuum all carpeting in all offices. Include under and around chairs and furniture. • Clean and sanitize the interior of all windows and doors in entryways and hallways including hardware and touch surfaces. • Clean and disinfect all restroom wastepaper receptacles, walls, and doors. • Vacuum all rugs and carpeting. • Spray all public areas, meeting areas, and selection of offices with the PROTEXUS Electrostatic Sanitation Sprayer. KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING MONTHLY SERVICES • Disinfect interior windows, sills, door jambs, and handles. • Dust all horizontal surfaces. KODIAK ISLAND BOROUGH PROJECTS OFFICE BUILDING ANNUAL SERVICES • Wipe and/or dust all surfaces in the building within 70 inches from the floor, including light fixtures. • Shampoo carpets in all offices, corridors, reception area, and conference room. • Strip restroom floors (tile and grout) and re-wax/buff. • Remove light fixtures and clean inside and out. NOTE: Please provide a separate quote on the Bid Schedule for shampooing the Conference Room and carpeting beyond the annual requirement. Agreement for Janitorial Services - Page 27 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 223 of 271 AGENDA ITEM #13.A.1. E. LOCATION #5 Kodiak Island Borough Landfill 1203 Monashka Bay Road Kodiak, AK 99615 KODIAK ISLAND BOROUGH SCALE HOUSE/LANDFILL BALER BUILDING WEEKLY SERVICES • Empty trash receptacles in scale house, office, control room, locker room, and restroom and replace liners. • Sweep and damp mop or scrub restroom and scale house floors. Pay considerable attention to sweeping out any debris in corners. • Clean, disinfect, and sanitize toilet using disinfecting/sanitizing solutions only. This includes under toilet seats, under and around toilet bowls, and toilet handles. If scrubbing is needed, this will be done to either remove unsanitary conditions or reduce mineral deposit staining. • Clean, disinfect, and sanitize all restroom fixtures (sinks, mirrors, and paper towel dispensers) and replenish restroom supplies. • Clean, disinfect, and sanitize all handrail and door touch surfaces including doorknobs, handles, hardware, and interior and exterior surfaces. Do not use products which may create hazardous conditions (i.e., oily solutions which may cause doorknobs and handles to be overly slippery and hard to hang onto). • Dust horizontal surfaces that visibly require dusting (file cabinets, tables, desks, windowsills, etc.). Do not disturb papers or items while dusting. • Clean insides of the windows in scale house and control room. • Damp wipe countertop in scale house. • Dispose of all trash and garbage generated in or about the scale house and baler building onto the tipping floor. • Secure, close and lock all doors and windows in the building if performing the janitorial tasks after hours. Secure, close and lock the main gate. This must be verified before leaving the Landfill Facility at the end of shift. Agreement for Janitorial Services - Page 28 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 224 of 271 AGENDA ITEM #13.A.1. Kodiak Island Borough Janitorial IFB Appendix A Page 1 of 7 APPENDIX A Agreement for Janitorial Services - Page 29 of 37 for the Kodiak Island Borough Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 225 of 271 t O v 0 z O N O N N O s? w s? W O O C 0� 3 c- 0 O cn 0) G n 0) cn 201 202 203 204 205 206 m®_L KODIAK ISLAND BOROUGH �0 229 228 T 227 226 225 22d 223 211 1 1 208 209 210 211 212 213 215 216 II is � D �1 CITY Of KODIAK 1--T222F22,T 220 219 218 217 EL ® U 230 �illl ,35JL 234 r M O O M N c cu m A a — a o o 231 Z cm m U in 2 r w W 233 cm o O O c @ m z W 232 e N O a 0 Y @ Q o uoi wou @ Nx 5 Y N ;T4 N Y =o o_ a) QN @ Y cL Q n hi m O Q UPPER LEVEL t v N N v O N v 101 102 103 104 105 106 107 109 110 111 112 '113 114 115 108 UP U KODIAK ISLAND BOROUGH KODIAK ISLAND BOROUGH SCHOOL DISTRICT T7UP �+ 126F1251124..:g 123 122 121 7120 1'19 118 11% 116 n M O M m LOWER LEVEL co a a o as W)2 U 1"=$' o L H - p7 w a o W W O O Y n �1 v X p 4 N Y E N xa t 0 v 0 z O TI N 0 N_ N 0 _Q w Q 0 0 C C- 0 0 v Cn 0 (D cn N N 00 0 N v KFRC MAIN ❑ Kodiak Island Borough (BORO) ❑Empty ❑Not Used & ❑ Common Area ❑ National Marine Fisheries Services (NMFS) ■ Not Classified (NC) EVELS y ,gym 0 207 U NMFS 205 m Entry 247 m Entry 246 K18 239 He 240 N NMFS WIFEStairs 208 Commons KIBSD JNMFS209 OR216 20 245 t 217 H e to MS 211 NMFS BORO I O L r� NMFS NMFS NMFS Y BORO 212 213 N MF NMFS 214 219 231 -LL NMFS NMF215 S a NMFS 221 224 225 226 227 229 NMFS 232 233 234 235 201 2201 NMF NMFS NMF NMFS NMFS NMFS NMFS NMF NMFS NMFS Conference NMFS Level Two KODIAK ISLAND FISHERIES RESEARCH CENTER 1 5101 ?Feet 2 �N Pre aredb Kodiak Island 1 h rou 08/15/2014 Room Occupancy Diagram Level One Feet 0 5 10 20 ❑ Alaska Department of Fish and Game (ADFG) Kodiak Island ❑ National Marine Fisheries Services (NMFS) ■ Not Classified 110 BORO E:1Borough (BORO) ❑Not Used r ❑ ❑Kodiak Regional Aquaculture Association (KRAA) M 112 ❑ Common Area o BORO 113 114 NMFS NMFS M 115 ® 0 Stairs � m 109 Hal/ KIB 116 117 118 119 ® 122 123 Il LL NMFS NMFS BORO NMF NMFS BORO 105 N KRAA v `p RO 103 �\ MF Hall ❑� 102 o ❑ ADFG t 07NMFS ®❑ 134 ❑ 132 u� P Area104104 I ° 136 NMFS NMFS 126 0 NN1F5 0 NMF ll IL NMFS NMFS m Cal -0 101 0 128 Y x ADFG Sea Life 137 NMFS C o. a) Q Center NMFS 124 N E 0 a tM NMFS rn a C) O v 0 Z 0 N O N N O 0_ v v 0 0 c c0 C - v 0 v� Cn m 0 M Cn v T) CD N N 0 N m LL Second Floor Entrance from Ground (Upper Le BA,»WM, © — FRONT DOORS u air � J G0�'' unser f lomr UVI*P a, d n. SAM m O m KFRC HOUSING FACILITY C a UPPER & LOWER LEVELS x p Y C LO O 00_ 0) Q d Y t O sv 0 z O N O N N O v v Q W O O C c0 3 c- 0 O v� rn cD 0 cD cn KIB PROJECTS OFFICE ® o TOILET COPIER TOILET M OFFICE KITCHEN KITCHENL) o m a c LL _ N ° Z m Cp N 7 (n O r @ co ° l,' OFFICE Eco OFFICE -° OFFICE CONFERENCE OFFICE o @ m Q ROOM a w x Y C b C [ Y E Y Q CU O O cm Q� t O sy 0 .-t z O TI N O N N O C2 Iv' v Q W O O C c0 3 C- 0 O Cn CD G n CD Cn CD N W O N v Kodiak Island Borouqh Janitorial IFB Agreement for Janitorial Services - Page 35 of 37 for the Kodiak Island Borough AGENDA ITEM #13.A.1. EXHIBIT B RATESCHEDULE After the services identified in this contract have been provided, inspected, and cleared by the Building Representative, the Contractor shall submit invoices for services performed to: By Mail: & Electronically: (Send invoice to ALL listed below) Kodiak Island Borough Patricia Valerio, EF Secretary, pvalerio(a)kodiakak.us Engineering/Facilities Department David Conrad, EF Director, dconrad(a)kodiakak.us 710 Mill Bay Road Kodiak, AK 99615 The Borough will issue payment to Contractor, once services have been rendered, inspected, and accepted as complete, within thirty (30) days of receipt of invoice and all required documentation. Janitorial Services Summary of Bid (Prices outlined for one (1) contract year): Al Janitorial services to the Kodiak Island Borough — Main Office $ Building (Schedule A-1 Base Bid annual cost) A2 Janitorial services to the Kodiak Island Borough Kodiak Fisheries $ Research Center (*Schedule A-2 Base Bid annual cost) A3 Janitorial services to the Kodiak Island Borough Kodiak Fisheries $ Research Center HOUSING FACILITY (Schedule A-3 Base Bid annual cost) A4 Janitorial services to the Kodiak Island Borough Kodiak Island $ Borough PROJECTS OFFICE BUILDING (Schedule A-4 Base Bid annual cost) A5 Janitorial services to the Kodiak Island Borough Kodiak Island $ Borough BALER and SCALE HOUSE (Schedule A-5 Base Bid annual cost) A6 Janitorial services to the Kodiak Island Borough Electrostatic $ Sanitation Spray (Schedule A-6 Base Bid annual cost) Total Base Bid (Numeric Form) $ Total Base Bid in words: Agreement for Janitorial Services - Page 36 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Dollars/Cents Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 232 of 271 AGENDA ITEM #13.A.1. EXHIBIT C CONTRACTOR'S BID PACKAGE AS SUBMITTED Agreement for Janitorial Services - Page 37 of 37 for the Kodiak Island Borough ed\S\Kodiak Island Borough (20.234.A) Public works Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Page 233 of 271 AGENDA ITEM #13.6.1. KODIAK ISLAND BOROUGH STAFF REPORT MAY 20, 2021 ASSEMBLY REGULAR MEETING SUBJECT: Resolution No. FY2022-01 Establishing The Amount Of Funds To Be Made Available From Local Sources For The Kodiak Island Borough School District For The Fiscal Year Beginning July 1, 2021 And Ending June 30, 2022. ORIGINATOR: Dora Cross RECOMMENDATION: Move to adopt Resolution No. FY2022-01. DISCUSSION: Kodiak Island Borough School District's funding request was received on April 23, 2021. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: KIB Code 3.15.30 Budget and capital program B. The school district shall submit to the manager the proposed budget and local support requirements for the school by the thirtieth of April so the major funding can be incorporated into the borough budget and budget message. [Ord. FY2021-26 §2, 2021; Ord. 98-27 §2, 1998; Ord. 98-03 §2, 1998; Ord. 84-61- 0 §10, 1984; Ord. 81-60-0, 1981; Ord. 71-5-0, 1971; prior code Ch. 7 subch. 2 §3. Formerly §3.08.030]. AS 14.14.060 Relationship Between Borough School District and Borough; Finances and Buildings. (partial sections presented) (c) Except as otherwise provided by municipal ordinance, the borough school board shall submit the school budget for the following school year to the borough assembly by May 1 for approval of the total amount. Within 30 days after receipt of the budget the assembly shall determine the total amount of money to be made available from local sources for school purposes and shall furnish the school board with a statement of the sum to be made available. If the assembly does not, within 30 days, furnish the school board with a statement of the sum to be made available, the amount requested in the budget is automatically approved. Except as otherwise provided by municipal ordinance, by June 30, the assembly shall appropriate the amount to be made available from local sources from money available for the purpose. Kodiak Island Borough Resolution No. FY2022-01 Establishing The Amount Of Funds To Be Made Ava... Page 234 of 271 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 AGENDA ITEM #13.6.1. Introduced by: Manager Through The Mayor Drafted by: Finance Director Introduced on: 04/20/2021 Amended on: Adopted on: KODIAK ISLAND BOROUGH RESOLUTION NO. FY2022-01 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ESTABLISHING THE AMOUNT OF FUNDS TO BE MADE AVAILABLE FROM LOCAL SOURCES FOR THE KODIAK ISLAND BOROUGH SCHOOL DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1, 2021 AND ENDING JUNE 30, 2022 WHEREAS, Kodiak Island Borough Code of Ordinances 3.15.030B provides that the Kodiak Island Borough Board of Education shall submit the proposed budget and local support requirements for the schools by April 30; and WHEREAS, the Kodiak Island Borough Board of Education submitted their proposed budget and local support requirements for the schools on April 23, 2021; and WHEREAS, pursuant to AS 14.14.060(c), within thirty days after receipt of the school district budget, the assembly shall determine the amount of funds to be made available from local sources for school purposes and shall furnish the Board of Education with a statement of the sum to be made available; and WHEREAS, the Board of Education has submitted a proposed budget of $47,395,830 which includes a request of KIB support for $11,090,089, of which $430,000 is in kind services and $10,660,089 is appropriation; and WHEREAS, the amount of funds to be appropriated from local sources for school purposes will be incorporated into Ordinance No. FY2022-01, the Borough's fiscal year 2022 appropriation and tax levy ordinance; and WHEREAS, the School District appropriation stated in this resolution may be adjusted as part of the Borough budget process; and NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that the amount to be made available to the Kodiak Island Borough School District from local sources for the fiscal year ending June 30, 2021 is set at $11,090,089 for both direct appropriation and in-kind services. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2021. Kodiak Island Borough, Alaska Resolution No. FY2022-01 Page 1 of 2 Resolution No. FY2022-01 Establishing The Amount Of Funds To Be Made Ava... Page 235 of 271 AGENDA ITEM #13.6.1. 46 47 KODIAK ISLAND BOROUGH ATTEST: 48 49 50 William Roberts, Mayor Alise Rice, Clerk 51 52 VOTES: 53 Ayes: 54 Noes: Kodiak Island Borough, Alaska Resolution No. FY2022-01 Page 2 of 2 Resolution No. FY2022-01 Establishing The Amount Of Funds To Be Made Ava... Page 236 of 271 AGENDA ITEM #13.8.1. Kodiak Island Borough School District 722 Mill Bay Road Kodiak, Alaska 99615 Office of the Superintendent (907)486-7550 April 23, 2021 Michael Powers, Manager Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Dear Mr. Powers, On April 19, 2021 the Kodiak Island Borough School Board (KIBSD) approved their budget. The local request is for $11,090,089 for the FY22 School District Budget. We have had the following FY22 Budget Presentations and Discussions: December 14, 2020 -Preliminary budget projects presented January 11, 2021 -Update on open positions for FY22 and presentation on COVID needs February 1, 2021 -Presented balanced budget March 2, 2021-FY22 Budget presentation by Principals/Directors March 11, 2021 -Joint KIB/KIBSD work session April 19,2021-FY22 Budget Approved Should you have any questions regarding the budget information, please contact our Chief Financial Officer Sandy Daws at (907)486-7557. Sincerely, L eDoux KIBSD Superintendent Resolution No. FY2022-01 Establishing The Amount Of Funds To Be Made Ava... Page 237 of 271 AGENDA ITEM #13.6.1. Kodiak island Borough School District 722 Mill Bay Road Kodiak, Alaska 99615 Office of the Superintendent (907)486-7550 February 2, 2021 Michael Powers, Manager Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Dear Mr. Powers, During the February 1St, 2021 Board of Education Work Session, the Board met and reviewed the preliminary budget for FY22. After careful consideration of expected revenues from the local, state, and federal level, anticipated expenditures, and the priorities of the District, the Board has informally made the decision to request an increase in Borough funding of an additional $1.7 million over last year's actual funding. This reflects a total local funding request of $11,090,089. The District's FY22 preliminary budget takes into consideration a number of key factors, including decreased revenue due to declining enrollment, zero -growth funding from the state and federal level, and anticipated increases to staff contract -related expenses. The budget appropriately balances these factors with the goals and priorities Board and of the District. This funding request is preliminary; the Board will take formal action on the FY22 budget later this spring. Prior to finalization of the budget, District administration will be offering presentations to the Board as we engage further in the budget discussion. Once scheduled, assembly members are welcomed to attend and participate in these presentations. Additionally, we look forward to meeting jointly with the Borough Assembly at their convenience to further discuss our FY22 budget. Should you have any questions regarding the budget information, please do not hesitate to contact our Chief Financial Officer Sandy Daws at (907) 486-7557. Sincere , ISD eDoux Superintendent Resolution No. FY2022-01 Establishing The Amount Of Funds To Be Made Ava... Page 238 of 271 AGENDA ITEM #13.6.2. KODIAK ISLAND BOROUGH STAFF REPORT MAY 20, 2021 ASSEMBLY REGULAR MEETING SUBJECT: Resolution No. FY2021-41 Authorizing The Participation Of Its Employees In The Public Employees' Deferred Compensation Plan Of Alaska And The Payment Of The Required Contributions, Pursuant To As 39.45 Et Seq. ORIGINATOR: Dora Cross RECOMMENDATION: Move to adopt Resolution No. FY2021-41. DISCUSSION: This resolution will allow employees to participate in the Public Employee's Deferred Compensation Program of Alaska. This plan is a voluntary plan which accepts employee contribution on either a pre- tax or post -tax basis through payroll deduction. No employer contributions may be made to the program. ALTERNATIVES: FISCAL IMPACT: None. OTHER INFORMATION: Kodiak Island Borough Resolution No. FY2021-41 Authorizing The Participation Of Its Employees ... Page 239 of 271 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 AGENDA ITEM #13.6.2. Introduced by: Borough Manager thru the Mayor Drafted by: State of Alaska Introduced on: 05/20/2021 Adopted on: KODIAK ISLAND BOROUGH RESOLUTION NO. FY2021-41 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AUTHORIZING THE PARTICIPATION OF ITS EMPLOYEES IN THE PUBLIC EMPLOYEES' DEFERRED COMPENSATION PLAN OF ALASKA AND THE PAYMENT OF THE REQUIRED CONTRIBUTIONS, PURSUANT TO AS 39.45 ET SEQ WHEREAS, the Kodiak Island Borough, located in Kodiak Alaska, wishes to increase the fringe benefits of its employees by adoption of a deferred compensation program. NOW THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: 1. Pursuant to AS 39.45.010 et. seq., the Assembly of the Kodiak Island Borough requests permission to become a participating employer of the Public Employee's Deferred Compensation Program of Alaska. 2. All regular full-time employees of the Kodiak Island Borough shall be participating members of the Public Employees' Deferred Compensation Program of Alaska. 3. All regular part-time employees of the Kodiak Island Borough shall be participating members of the Public Employees' Deferred Compensation Program of Alaska. 4. The following employee groups are excluded from participation: short-term temporary employees. 5. The Kodiak Island Borough acknowledges the Public Employees' Deferred Compensation Program of Alaska is a voluntary plan which accepts employee contributions on either a pre- tax or post -tax basis through payroll deduction. No employer contributions may be made to the program. 6. The Kodiak Island Borough further requests that participation in the Public Employee's Deferred Compensation Program of Alaska be made effective July 1, 2021. 7. The Kodiak Island Borough authorizes and directs Michael Powers, Borough Manager, to: a. take any and all steps necessary to enroll the Kodiak Island Borough and its employees in the Public Employee's Deferred Compensation Program; and b. initiate a Participation Agreement between the Kodiak Island Borough and the State of Alaska; Department of Administration. Kodiak Island Borough, Alaska Resolution No. FY2021-41 Page 1 of 2 Resolution No. FY2021-41 Authorizing The Participation Of Its Employees ... Page 240 of 271 AGENDA ITEM #13.6.2. 46 47 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 48 THIS _ DAY OF 2021. 49 50 KODIAK ISLAND BOROUGH ATTEST: 51 52 53 54 William Roberts, Mayor Alise Rice, Clerk 55 56 VOTES: 57 Ayes: 58 Noes: Kodiak Island Borough, Alaska Resolution No. FY2021-41 Page 2 of 2 Resolution No. FY2021-41 Authorizing The Participation Of Its Employees ... Page 241 of 271 AGENDA ITEM #13.6.3. KODIAK ISLAND BOROUGH STAFF REPORT .;}. MAY 20, 2021 'r ASSEMBLY REGULAR MEETING SUBJECT: Resolution No. FY2021-37 Establishing The City Of Kodiak And Kodiak Island Borough Cooperative Relations Committee. ORIGINATOR: Bill Roberts RECOMMENDATION: Move to bring back and approve Resolution No. FY2021-37. DISCUSSION: Action taken at the regular meeting of May 6, 2021: Assembly passed a motion to table indefinitely. Clerk was instructed to research the creating of the committee, should this be done by resolution or ordinance. Borough Attorney's determination: Under KIB Code this committee does not qualify under 2.100.020(A) Powers and duties and is to be created by a resolution. Title 2, Chapter 2.100 Boards, Committees and Commissions, Section 2.100.020, Powers and duties. A. The assembly, by ordinance, may provide for advisory, regulatory, appellate or quasi-judicial boards or commissions. The ordinance shall prescribe the duties and qualifications of members. B. The assembly, by ordinance, may create or designate itself to be a board of review, adjustment or equalization. The ordinance shall prescribe the rules of procedure. [Ord. 87-29-0 §3 May 6, 2021 Discussion: During the Joint Work Session of the City Council and Borough Assembly on March 3, 2021, there was a consensus to establish a Cooperative Relations Committee. The Kodiak City Mayor and City Council agree they share similar relationships with a number of public and private organizations for which coordination between the two governments would likely be beneficial. Increased cooperation and coordination between the legislative bodies of the City and Borough would likely improve the efficiency of public services and reduce costs to the taxpayers of both entities. Should this resolution pass, Mayor Roberts intends to appoint the following Assembly members: Assembly member Julie Kavanaugh Assembly member Geoffrey Smith Assembly member Aimee Williams Borough Manager, Michael Powers, will serve as nonvoting consulting member. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Resolution No. FY2021-37 Establishing The City Of Kodiak And Kodiak Isla... Page 242 of 271 Kodiak Island Borough KODIAK ISLAND BOROUGH STAFF REPORT MAY 20, 2021 ASSEMBLY REGULAR MEETING AGENDA ITEM #13.6.3. Resolution No. FY2021-37 Establishing The City Of Kodiak And Kodiak Isla... Page 243 of 271 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 AGENDA ITEM #13.6.3. Introduced by: Borough Manager thru the Mayor Drafted by: Manager Powers Introduced on: 05/06/2021 Tabled Indefinitely: 05/06/2021 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2021-37 A JOINT RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AND THE KODIAK CITY COUNCIL ESTABLISHING THE CITY OF KODIAK AND KODIAK ISLAND BOROUGH COOPERATIVE RELATIONS COMMITTEE. WHEREAS, the Kodiak City Mayor and City Council desire to establish a Cooperative Relations Committee; and WHEREAS, the Assembly finds that the City of Kodiak and the Kodiak Island Borough share similar relationships with a number of public and private organizations for which coordination between the City of Kodiak and the Kodiak Island Borough would likely be beneficial; and WHEREAS, the Assembly finds that increased cooperation and coordination between the legislative bodies of the City and Borough would likely improve the efficiency of public services and reduce costs to the taxpayers of both entities; and WHEREAS, on March 3, 2021, during a Joint Work Session of the City Council and Borough Assembly there was consensus to establish a Cooperative Relations Committee; and WHEREAS, the Assembly now finds it is in the best interest of the Borough to establish this as a standing committee; and NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: A COOPERATIVE RELATIONS COMMITTEE IS HEREBY ESTABLISHED. BE IT FURTHER RESOLVED that: Section 1. Membership/Quorum. The Cooperative Relations Committee shall consist of three (3) members from the Council appointment annually by the City Mayor, and three (3) members from the Assembly appointed annually by the Borough Mayor. Initial appointments shall be subject to re -appointment in December of each year. City Manager and Borough Manager shall serve as nonvoting consulting members of the Committee, if requested. Four committee members shall constitute a quorum. The affirmative votes of four (4) committee members shall be required for a quorum and to build consensus of the committee. Kodiak Island Borough, Alaska Ordinance No. FY2021-37 Page 1 of 3 Resolution No. FY2021-37 Establishing The City Of Kodiak And Kodiak Isla... Page 244 of 271 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 AGENDA ITEM #13.6.3. Section 2. Terms of Committee. a. The Committee shall be in effect until December 31, 2022. b. Any Committee members who are unable to attend a meeting shall advise the clerk of the contemplated absence to maximize attendance and participation of members at these meetings. Section 3. Purpose. The Committee shall discuss items of mutual concern to the City and the Borough; seek cooperative solutions to mutual problems of the City and Borough; and make recommendations to the respective elected bodies. Section 4. Powers/Duties. Cooperative Relations Committee shall act in an advisory capacity to the City Council and Borough Assembly and shall: a. The Committee shall not have direct power to affect policy determinations but shall make recommendations to the City Council and Borough Assembly. Section 5. The committee shall designate two co-chairs at the first meeting. The co- chairs shall alternate presiding at the meetings. Section 6. The Co-chairs shall determine items for the agenda. No business may be trans- acted nor any measure be considered that is not on the agenda. The clerk shall prepare an agenda and it shall be distributed to committee members, along with the meeting packet. Section 7. Meetings/Duration. Committee meetings shall be open to the public, and public notice shall be provided at least three days prior to each meeting. The Committee shall meet at least quarterly and more often, if needed, at the call of the Mayors. Permanent records or minutes shall be kept of the vote of each member upon every question. Committee meeting minutes shall be directed to the City Clerk and Borough Clerk at the earliest possible date. Section 8. Administrative assistance. The City and Borough Clerk's office staff shall al- ternate staffing the meetings: a. Furnish the committee with copies of all requested documents and other information necessary or reasonably related to the committees functions; b. Provide the committee with supplies, meeting space, and secretarial assistance; c. Refer to the committee, for their discussion, all nonemergency matters within the scope of its powers and duties prior to presenting those matters to the council for action; and d. Transmit all recommendations and other communications from the committee to the Council and Assembly. Kodiak Island Borough, Alaska Ordinance No. FY2021-37 Page 2 of 3 Resolution No. FY2021-37 Establishing The City Of Kodiak And Kodiak Isla... Page 245 of 271 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 AGENDA ITEM #13.6.3. Section 9. Parliamentary Authority. The current version of "Roberts Rules of Order Newly Revised" shall serve as the Committee's parliamentary authority. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: the Kodiak Island Borough and the City of Kodiak Establish a City of Kodiak and Kodiak Island Borough Cooperative Relations Committee. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF 2021. KODIAK ISLAND BOROUGH William Roberts, Mayor VOTES: Ayes: Noes: Kodiak Island Borough, Alaska ATTEST: Alise L. Rice, Borough Clerk Ordinance No. FY2021-37 Page 3 of 3 Resolution No. FY2021-37 Establishing The City Of Kodiak And Kodiak Isla... Page 246 of 271 AGENDA ITEM #13.6.3. Kodiak Island Borough Code Page 1/1 Title 2 Administration an Personnel, Chapter 2.100 Boards, Committees, and Commissions Sections: 2.100.010 Board, committee, and commission members subject to this chapter. All boards, committees, and commissions, with the exclusion of the board of equalization, service area advisory boards, the fisheries and oceanic research board, and the Kodiak workforce regional advisory council shall be governed by each of the provisions set forth in this chapter. [Ord. FY2011-04 §3, 2010]. 2.100.020 Powers and duties. A. The assembly, by ordinance, may provide for advisory, regulatory, appellate or quasi-judicial boards or commissions. The ordinance shall prescribe the duties and qualifications of members. B. The assembly, by ordinance, may create or designate itself to be a board of review, adjustment or equalization. The ordinance shall prescribe the rules of procedure. [Ord. 87-29-0 §3, 1987]. 5/7/2021 - Consultation with Borough Attorney, This committee does not fall under this code, and can be created by resolution The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Resolution No. FY2021-37 Establishing The City Of Kodiak And Kodiak Isla... Page 247 of 271 AGENDA ITEM #13.C.1. KODIAK ISLAND BOROUGH STAFF REPORT .;}. MAY 20, 2021 'r ASSEMBLY REGULAR MEETING SUBJECT: Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal Property Tax Roll, Levying Ad Valorem Property Taxes For Tax Year 2021 Consisting Of An Areawide Tax, Women's Bay Fire Area Tax, A Women's Bay Road Service Area Tax, A Bay View Road Service Area Tax, A Tax In Fire Protection Service Area No. 1, A Monashka Bay Road Service Area Tax, A Tax In Service Area No. 1 Roads, A Woodland Acres Street Light Service Area, A Tax In The Service Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax In The Trinity Islands Street Light Service Area, And A Tax In The Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax Providing For The Collection Of Taxes Due In 2021; And Setting The Date When Taxes Become Delinquent. ORIGINATOR: Dora Cross RECOMMENDATION: Move to advance Ordinance No. FY2022-01 to public hearing at the next regular meeting of the assembly on June 3, 2021. DISCUSSION: Update - April 26, 2021 The estimated taxable valuation has been reduced to $1,488,327,232. Original As of April 19, 2021 the taxable valuation totals are estimated at $1,510,416,932. The Assessing Department will not certify until after the Board of Equalization certifies its action to the assessor later in May, 2021. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Alaska Statue 29.45.240. Establishment of Levv and Determination of Rate. (a) The power granted to a municipality to assess, levy, and collect a property tax shall be exercised by means of an ordinance. The rate of levy, the date of equalization, and the date when taxes become delinquent shall be fixed by resolution. (b) A municipality shall annually determine the rate of levy before June 15. By July 1 the tax collector shall mail tax statements setting out the levy, dates when taxes are payable and delinquent, and penalties and interest. KIB Code 3.35.050 Board of equalization. A. Membership — Qualification — Duties — Terms. 5. Hearing Dates. The board shall commence hearings on the first Monday in May, unless otherwise changed by resolution. Hearings will continue from day to day as established by the board and the borough clerk until all properly filed appeals have been heard. Kodiak Island Borough Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 248 of 271 AGENDA ITEM #13.C.1. KODIAK ISLAND BOROUGH STAFF REPORT MAY 20, 2021 _ ASSEMBLY REGULAR MEETING E. Hearings — Procedures. 9. Certification. The board shall certify its actions to the assessor within seven days following its adjournment. KIBC 3.35.120 Tax due dates and delinquency. Taxes are due when billed. If payment is by a single payment, such payment must be physically received in the borough finance office on or before the fifteenth day of October in the year in which taxes are levied, or postmarked by the United States Postal Service (USPS), not metered machines, by the due date. Taxes levied in any given year may be paid in two equal installments. If the taxpayer elects this option, then the first half is delinquent unless it is physically received by the borough office or postmarked by the USPS, not metered machines, on or before the fifteenth day of August in the year in which the taxes are levied. The second half of the taxes thus levied is delinquent unless it is physically received by the borough finance office or postmarked by the USPS, not metered machines, on or before the fifteenth day of November in the year in which the taxes are levied. If the annual levy is made on or after the first day of June, the borough assembly may by resolution establish a later delinquency date. Taxes normally become delinquent after the dates mentioned in this section. Kodiak Island Borough Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 249 of 271 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 AGENDA ITEM #13.C.1. Introduced by: Manager thru the Mayor Drafted by: Finance Director Introduced on: 05/20/2021 Public Hearing on: Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2022-01 A ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH RECEIVING THE 2021 CERTIFIED REAL AND PERSONAL PROPERTY TAX ROLL, LEVYING AD VALOREM PROPERTY TAXES FOR TAX YEAR 2021 CONSISTING OF AN AREAWIDE TAX, WOMEN'S BAY FIRE AREA TAX, A WOMEN'S BAY ROAD SERVICE AREA TAX, A BAY VIEW ROAD SERVICE AREA TAX, A TAX IN FIRE PROTECTION SERVICE AREA NO. 1, A MONASHKA BAY ROAD SERVICE AREA TAX, A TAX IN SERVICE AREA NO. 1 ROADS, A WOODLAND ACRES STREET LIGHT SERVICE AREA, A TAX IN THE SERVICE AREA NO. 2, A TAX IN THE KIB AIRPORT FIRE SERVICE AREA, A TAX IN THE TRINITY ISLANDS STREET LIGHT SERVICE AREA, AND A TAX IN THE MISSION LAKE TIDE GATE SERVICE AREA; LEVYING COMMERCIAL AIRCRAFT TAX PROVIDING FOR THE COLLECTION OF TAXES DUE IN 2021; AND SETTING THE DATE WHEN TAXES BECOME DELINQUENT WHEREAS, the Kodiak Island Borough Assembly exercises its power to assess, levy, and collect property taxes as provided in AS Chapter 29.45 and KIBC Title 3.35; and WHEREAS, the Assembly wishes to acknowledge receipt of the 2021 Certified Real Property Roll and Business Personal Property Roll as certified by the Assessor on May _, 2021; and WHEREAS, AS 29.45.240(a) calls for the Borough to annually set the rate of tax levy, date of equalization and date when taxes become delinquent by resolution; and WHEREAS, KIBC 3.25.010 calls for the Borough to annually set the tax levy by ordinance, and WHEREAS, KIBC 3.15.60 calls for the rate of levy to be determined by June 10 each year, and WHEREAS, AS 29.45.240(a) calls for the rate of levy to be determined by June 15 each year; and WHEREAS, in accordance with AS 29.45.240, KIBC 3.35.010 and KIBC 3.35.120, the Assembly now wishes to set the 2021 tax year rates of levy and date when taxes become delinquent.; and NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1. Certified Roll Acknowledged. The Assembly hereby acknowledges the 2021 Certified Real Property Roll and Business Personal Property Roll as certified by the Borough Assessor on May , 2021 and presented to the Assembly May 20, 2021 and uses that roll as the basis for levy of property taxes for 2021. A copy of the Kodiak Island Borough, Alaska Resolution No. FY2022-01 Page 1 of 4 Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 250 of 271 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 AGENDA ITEM #13.C.1. certification is attached hereto as Exhibit A. The complete roll is available in the Borough Assessor's office. Section 2. Areawide Tax. There is hereby levied upon all taxable real property in the Kodiak Island Borough, a property tax consisting of a tax allocated to the Kodiak Island Borough General Fund at the rate of TBD mills; a tax allocated to the Educational Support Fund at the rate of TBD mills; a tax allocated to the Debt Service Fund at the rate of TBD mills; and a tax allocated to the Renewal and Replacement Fund at the rate of TBD mills; for a total areawide tax levy of TBD mills for the tax year 2021, based upon the net taxable roll for real property in the amount of $ TBD and personal property in the amount of $157,498,073 producing areawide taxes of $ TBD. Section 3. Women's Bay Road Service Area. There is hereby levied upon all taxable real property within the Women's Bay Road Service Area, a property tax of 2.50 mills for service area purposes, in addition to the tax levied in Section 2 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $ TBD and personal property in the amount of $ TBD producing taxes for this service area of $ TBD. Section 4. Service Area No. 1 Roads. There is hereby levied upon all taxable real property in the Service Area No. 1 Roads Service Area a property tax of 1.50 mills for service area purposes, in addition to the tax levied in Sections 2 and 3, above, for the tax year 2021, based on the assessment roll for real property in the amount of $ TBD and personal property in the amount of $ TBD producing taxes for this service area of $ TBD. Section 5. Monashka Bay Road Service Area. There is hereby levied upon all taxable real property in the Monashka Bay Road Service Area a property tax of 1.99 mills for service area purposes, in addition to the tax levied in Sections 2, 3 and 4 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $ TBD and personal property in the amount of $ TBD producing taxes for this service area of $ TBD. Section 6. Bay View Road Service Area. There is hereby levied upon all taxable real property in the Bay View Road Service Area, a property tax of 1.47 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4 and 5 above, for the tax year 2021 based on the net taxable roll for real property in the amount of $ TBD producing taxes for this service area of $ TBD. Section 7. Fire Protection Area No. 1 Service Area. There is hereby levied upon all taxable real property in the Fire Protection Area No. 1 Service Area a property tax of 1.50 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5 and 6 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $ TBD and personal property in the amount of $ TBD producing taxes for this service area of $ TBD. Section 8. Women's Bay Fire Area. There is hereby levied upon all taxable real property in the Women's Bay Fire Service Area, a property tax of 1.25 mills for fire area service in addition to the tax levied in Sections 2, 3, 4, 5, 6 and 7 above, for the tax year 2021 based on the net taxable roll for real property in the amount of $ TBD and personal property in the amount of $ TBD producing taxes for this service area of $ TBD. Kodiak Island Borough, Alaska Resolution No. FY2022-01 Page 2 of 4 Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 251 of 271 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 AGENDA ITEM #13.C.1. Section 9. KIB Airport Fire Service Area. There is hereby levied upon all taxable real property in the KIB Airport Fire Service Area a property tax of 1.22 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6,7 and 8 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $ TBD and personal property in the amount of $ TBD producing taxes for this service area of $ TBD. Section 10. Woodland Acres Street Light Service Area. There is hereby levied upon all taxable real property in the Woodland Acres Street Light Service Area a property tax of 0.10 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8 and 9 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $ TBD and personal property in the amount of $ TBD producing taxes for this service area of $ TBD. Section 11. Trinity Islands Street Light Service Area. There is hereby levied upon all taxable real property in the Trinity Islands Street Light Service Area a property tax of 0.15 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 9 and 10 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $ TBD and personal property in the amount of $ TBD producing taxes for this service area of $ TBD Section 12. Mission Lake Tide Gate Service Area. There is hereby levied upon all taxable real property in the Mission Lake Tide Gate Service Area a property tax of 0.25 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8,9,10 and 11 above, for the tax year 2021, based on the net taxable roll for real property in the amount of $ TBD producing taxes for this service area of $ TBD. Section 13. Commercial Aircraft Tax. These areawide and service area levies made above are separate from and in addition to the property tax levied on aircraft by Section 3.40.070 of the Kodiak Island Borough Code. This tax shall be levied on the following schedule: Section 14. Delinquent Date Established. The billing date for taxes levied pursuant to the provisions of this resolution shall be July 1, 2021. In accordance with KIBC 3.35.120, the taxes set out in this resolution shall become due on October 15, 2021 if made in a single payment; or if made in two payments half due on August 15, 2021 and half due on November 15, 2021. Should due date fall on a Saturday, Sunday or holiday, Kodiak Island Borough, Alaska Resolution No. FY2022-01 Page 3 of 4 Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 252 of 271 FIXED WING ROTOCRAFT Gross Lbs Annual Tax Gross Lbs Annual Tax Non Flyable $50 0-1,000 $100 0-2,000 $400 1,001-2,000 $200 2,001-3,000 $800 2,001-3,000 $400 3,001-4,000 $1,000 3,001-4,000 $600 4,001-7,000 $1,400 4,001-5,000 $800 7,001-12,500 $1,600 51001-6,000 $1,000 6,001-7,000 $1,200 7,001-8,000 $1,300 8,001-10,000 $1,400 10,001-12,500 $1,500 Section 14. Delinquent Date Established. The billing date for taxes levied pursuant to the provisions of this resolution shall be July 1, 2021. In accordance with KIBC 3.35.120, the taxes set out in this resolution shall become due on October 15, 2021 if made in a single payment; or if made in two payments half due on August 15, 2021 and half due on November 15, 2021. Should due date fall on a Saturday, Sunday or holiday, Kodiak Island Borough, Alaska Resolution No. FY2022-01 Page 3 of 4 Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 252 of 271 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 AGENDA ITEM #13.C.1. the due date shall be the next business day. Said taxes shall be delinquent unless paid before 5:00 p.m. local time, on the due date. Payments may be accepted based on a timely postmark only if the return receives a United States Postal Service cancellation on or before the due date. Effective Date. This resolution shall be effective upon adoption. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS _ DAY OF , 2021. KODIAK ISLAND BOROUGH William Roberts, Mayor VOTES: Ayes: Noes: Kodiak Island Borough, Alaska ATTEST: Alise Rice, Clerk Resolution No. FY2022-01 Page 4 of 4 Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal P... Page 253 of 271 AGENDA ITEM #13.C.2. KODIAK ISLAND BOROUGH STAFF REPORT .;}. MAY 20, 2021 'r ASSEMBLY REGULAR MEETING SUBJECT: Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And Appropriating From All Borough Funds. ORIGINATOR: Dora Cross RECOMMENDATION: Move to advance Ordinance No. FY2022-02 to public hearing at the next regular meeting of the assembly on June 3, 2021. DISCUSSION: Original (Borough Manager Powers' Budget) The FY2022 Borough budget, as offered for introduction, is a balanced budget. Meaning that proposed expenditures do not exceed anticipated revenues and planned use of fund balance. The resolution required by Alaska Statute 29.45.240 for the levy of taxes will be done as ordinance FY2022-01 per KIBC 3.25.010. The ordinance will be considered at the Assembly's May 20, 2021 regular meeting and is set for public hearing on June 3, 2021. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Alaska Statue 29.45.240. Establishment of Levv and Determination of Rate. (a) The power granted to a municipality to assess, levy, and collect a property tax shall be exercised by means of an ordinance. The rate of levy, the date of equalization, and the date when taxes become delinquent shall be fixed by resolution. (b) A municipality shall annually determine the rate of levy before June 15. By July 1 the tax collector shall mail tax statements setting out the levy, dates when taxes are payable and delinquent, and penalties and interest. KIB Code 3.25.010 Ordinance enactment. The assembly shall enact an appropriation and tax levy ordinance appropriating funds for the expenses and liabilities of the borough each year and levying a tax to defray all expenses and liabilities of the borough for the purposes as specified against all taxable property in the borough each year. Kodiak Island Borough Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 254 of 271 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 AGENDA ITEM #13.C.2. Introduced by: Borough Manager thru the Mayor Drafted by: Finance Director Introduced on: 05/20/2021 Public Hearing Date: Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2022-02 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE BUDGET FOR FISCAL YEAR 2022 AND APPROPRIATING FROM ALL BOROUGH FUNDS WHEREAS, in accordance with Kodiak Island Borough Code 03.15.040, the Borough Assembly held a public hearing on the proposed Fiscal Year 2022 Budget; and WHEREAS, the Assembly has considered and incorporated the appropriation of funds established in Ordinance No. FY2022-01, which is appropriated in this ordinance and together shall constitute the entire Borough budget and appropriations for FY2022, except for capital improvement projects; and WHEREAS, after hearing public testimony, the Assembly now desires to adopt the FY2022 budget and make appropriations to fund that budget from the corresponding Borough funds. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the Kodiak Island Borough Code of Ordinances. Section 2: The budget for the fiscal year beginning July 1, 2021 entitled Kodiak Island Borough FY2022 Budget, excluding capital projects, is hereby adopted. Fund — Department Title Amount 100-100 Legislative $161,661 100-105 Borough Management $553,571 100-110 Borough Clerk $521,470 100-115 Borough Attorney $109,500 100-120 Finance $824,037 100-125 Finance— Information Technology $1,169,620 100-130 Assessing $907,479 100-135 Engineering & Facilities $439,554 100-140 Community Development $794,047 100-142 Building Official $160,491 100-160 Economic Development $13,570 100-165 General Administration $330,629 100-172 Parks & Recreation $87,046 Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 1 of 3 Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 255 of 271 33 34 35 36 37 38 39 40 41 42 43 44 45 AGENDA ITEM #13.C.2. 100-175 Emergency Preparedness $48,995 100-186 Animal Control $121,000 100-190 Education/Culture/Recreation $20,589 100-191 Non -Profit — Kodiak College & Libraries $0 100-192-110 Non -Profit — Health & Social Services $0 100-192-120 Non -Profit - Education, Culture & Recreation $0 100-195 Transfers $0 General Fund Subtotal $6,263,259 201 Education Support $11,090,089 210 Land Sales $61,680 220 Building & Grounds $1,693,393 234 LEPC $3,000 240 Women's Bay Road Service $239,600 242 Service Area #1 $433,000 243 Service Area #2 $0 244 Monashka Bay Road Service $52,116 246 Bay View Road Service $14,500 250 Fire Protection Area #1 $754,550 252 Women's Bay Fire Department $214,200 254 KIB Airport Fire District $18,950 260 Woodland Acres Lighting $5,540 261 Trinity Island Lighting $1,875 262 Mission Lake Tide Gate $2,129 276 Facility $544,389 277 Tourism Development $75,200 278 Commercial Vessel Passenger $0 300 Debt Service $8,054,807 530 Solid Waste Collection & Disposal $5,039,609 540 Hospital $2,102,640 545 Long -Term Care Center $1,101,432 555 Kodiak Fisheries Research Center $4,065,192 556 Research Court Apartments $79,634 560 E911 Service $295,000 Section 3: The amounts listed below are hereby appropriated from the corresponding funds: Section 4: Every unencumbered appropriation for all funds shall lapse at the close of the fiscal year, June 30, 2022, to the respective fund. An appropriation for a capital improvement, grant award or encumbered contract appropriation for all funds in this ordinance shall not lapse until its purpose has been accomplished or abandoned. Effective Date: This ordinance is effective as provided in Section 2.30.070 of the KIB Code of Ordinances, on July 1, 2021. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS _ DAY OF , 2021. Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 2 of 3 Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 256 of 271 AGENDA ITEM #13.C.2. 46 KODIAK ISLAND BOROUGH ATTEST: 47 48 49 50 William Roberts, Mayor Alise Rice, Clerk 51 52 VOTES: 53 Ayes: 54 Noes: Kodiak Island Borough, Alaska Ordinance No. FY2022-02 Page 3 of 3 Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 257 of 271 Kodiak Island Borough QFY2022 Budget 'Area -Wide Mill Rate Calculations at L2 W D 0 CD Z FINAL - Certified Taxable Assessed Value 0 Estimated Areawide Revenues oMaximum Allowable Tax Revenue (MATR) N Real & Personal Property Tax r,jOther Revenues CL Federal 0 State Local cn CD 5 -Estimated Areawide Expenses cD General Fund (fund 100) -n Education Support (fund 201) O Renewal & Replacement (fund 469) 0 cn 0 v Revenue v Expense difference ifue to ch O v N O N DDebt Service CL Total Debt Service Fund Expenses D SOA Debt Service Reimbursements (50 Non -Ad Valorem Tax - MVRT MATR Adjustment - Note 1 $ 1,494,747,221 Category Mill Eauivalent $ 13,597,539 9.10 1,480,000 $ 1,670,154 $ 1,850,500 $ 5,000,654 Estimated Total Revenues $ 18,598,193 Manager L2 Budget $ 6,263,259 $ 11,090,089 $ 1,404,688 Estimated Total Expenses $ 18,758,036 angeinPrellminaryandfinaltaxa -le values I1v9,9t31 G of Ogibie) Estimated Total Revenue Needed 8,054,807 (2,730,063) ( 200,000) 59,728 $ 5,184,472 3.47 Total Area -Wide Mill Rate and Collections venue Mill k Rate MATR Tax Other Collections Revenues Use of Fund Balance Total '0.74 $ 1,106,113 $ 5,000,654 $ 6,106,767 7A2 $ 11,091,024 $ 11,091,024 0.94 $ 1,405,062 13,602,199 $ $ 1,405,062 18,602,853 $ 5,186,773 $ 5,186,773 12.57 $ 18,788,972 $ 5,000,654 - $ 23,789,626 rn z °n rn `W I` Calculations for a 10.75 mill rate a Revenue ccD Tax collections at 10.75 mill $ 16,068,533 Z Other General Fund Revenue $ 5,000,654 Total $ 21,069,187 —n -<Expenses N) Debt Service $ 5,184,472 N Amount available for Areawide allocation $ 150884,715 6 N cn Available to allocate $ 15,884,715.00 3 Less: cm General Fund $ 6,263,259 E Education Support $ 11,090,089 ca R&R $ 1,404,688 CDC Amount over/(under) available spend S (2,873,321) ii Revenue p Less Debt Service N N D O -Available to allocate -0 Less: General Fund Education Support R&R $ 21,174,984 $ 5,324,744 Available for Areawide Allocation $ 15,850,240 Amount over/(under) available $ 15,850,240.00 $ - cannot determine $ 10,455,244 $ - unknown #DIWOI cannot determine AGENDA ITEM #13.C.2. From: Sent: To: Subject: Name: Heather Preece Heather Preece <kayakampers@gmail.com> Wednesday, May 19, 2021 10:43 PM Clerks public comment for May 20th Assembly Meeting Dear Kodiak Island Assembly Members; I am writing to reiterate my comments made at last week's work session. I appreciate the complex deliberations made every year when deciding the next year's budget. I support full funding for education; both the Kodiak School District and Kodiak College. Speaking for myself as a landowner with my husband Peter Cummiskey, we support fully funding education even if this means increasing the mill rate. I can think of no better investment in a community than education at all levels. I also advocate strongly for continued funding support for small nonprofit organizations who help government with providing basic but essential services primarily through volunteerism. Supporting nonprofits, even to a reduced extent compared to previous years, gives proof of local support needed to garner outside revenue and matching funds. Erasing borough grants for nonprofits will slash that income. Borough funding of nonprofits sends a strong message not only to the community but to outside funding sources that the work of Kodiak nonprofits is not only needed, but valued. Thriving nonprofits make a wide array of resources and programs available to every Kodiakan, which in turn leads to higher quality of life for all of us. To stay healthy and economically strong, Kodiak needs not only to support those who have lived here for generations, but to entice young people to move here, stay here, and raise their families. Funding education and nonprofits are key elements of this goal. A community that invests in itself and fosters individual self-sufficiency by supporting basic human needs will reap the benefits and save government and taxpayer money in the long run. Thank you for your consideration, Heather Preece Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 260 of 271 AGENDA ITEM #13.C.2. From: Kate Korrow <kkorrow@hotmail.com> Sent: Thursday, May 20, 2021 4:52 PM To: bill.roberts@kibassembly.org; Clerks Subject: To be read for the record regarding funding for education and nonprofits. Mayor Roberts and the Borough Assembly, I request this email is read for tonight's meeting for the record. My name is Kate Korrow. I am a parent of three children. I am a 12 -year Kodiak resident, and also own property. I am a school psychologist for KIBSD, an adjunct instructor for Kodiak College, and volunteer soccer coach. I am acutely aware of how the services and relationships that are offered to children - students and their families - through education and nonprofits are vital to the growth of our community. After listening to budget conversations over the last two weeks, I am in support of an incremental increase of the mil rate to fund these items. This way we maintain a standard of care for our children and neighbors while not having to cut programs that better the lives of everyone in the community. The true hardship will be if there are not services which work to improve the lives of others. Thank you for your time, service, and consideration. Sincerely, Kate Korrow Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 261 of 271 AGENDA ITEM #13.C.2. From: brandi.m.wagner83@gmail.com Sent: Thursday, May 20, 2021 4:52 PM To: Clerks Subject: [WARNING: POSSIBLE SPOOF]Public Comment to Be Read at Tonight's Meeting Please find below my public comment to be read into the record for tonight's meeting. My name is Brandi Wagner, and even though I am employed by the Kodiak Island Borough, these comments are my own and do not represent any position of the Borough. As we move closer to budget voting, I have found one item to be perfectly clear of the Assembly's position on funding. The school district gets to ask for whatever they like, ever increasing, despite having a $1 million dollar -plus surplus every year over the last three years. The message from the Assembly, in my interpretation is this: we have to get them every dime they ask for, no matter what, no questions asked. Now, I understand that education and the children of this community are important, they are after all, our future. However, in dire economic circumstances such as we are now, EVERYONE has to tighten their belts. The onus of funding the school district is not solely on the shoulders of the Borough, as we are just one piece of their funding puzzle. They are open to far more revenue streams as a school district than the Borough as a whole is. The problem of funding the school district to their needs is that of the School Board. If this trend continues, where Borough is forced to strip services away and potentially lay off staff due to budgetary constraints, it sends a poor message. That the Borough only cares to fund your educational needs as a child. In Borough code and state law, the Borough is legally required to perform many functions, not just provide some level of local support for the school district. What message is that to people such as of my age group, in their late 20s and early 30s, who want to be part of their government, a thriving community and enjoy a rich life in Kodiak? It says you're not who we serve here and that is a dangerous message. It will continue to drive people from this community, as few will want to participate in or pay taxes to a government that does not support the services needed to thrive after you graduate from high school. ask you to examine the school district's request, as well as the historical data and fund them at a level equal to the economic times we are under, as well as in line with their continued declining enrollment. Everyone needs to buckle down and do without a little extra, not just the Borough general government functions. Thank you for listening, and if you would like to speak with me further, I am more than happy to. Brandi Wagner Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 262 of 271 AGENDA ITEM #13.C.2. From: Kim Saunders <kimsaunders1271@hotmail.com> Sent: Thursday, May 20, 2021 6:16 PM To: Clerks Subject: To read on the record 5/20/21 Please read into the record at tonight's meeting: Dear Mayor Roberts and Members of the Assembly, My name is Kim Saunders- I am a life-long resident of Kodiak and I am here tonight to thank you, members of the Assembly, for your work and service to our community. I want to re -state the critical role that I feel the schools and non -profits play in our community. The educational system in this community is our most critical investment. How we invest in the education of our children, speaks volumes about our hope for the future and our ability to act now to support students and families. The schools are really the backbone of our community. I can tell you that it has been a tough year. Tough on families, on kids and on staff. Difficult In ways that are hard to imagine, and in ways that would break your heart. I want to tell you that our kids need us now more than ever. So do our families. What I am really asking for tonight is the ability to do my part as a resident to support my community. I wish I could get the state to consider rethinking the dividend, explore an income tax or even a school tax. I advocate at the state level as well. This can't all be solved locally- we know that. Tonight, you will set clear priorities and vote to make sure the financial priorities match what we as a community value. We have managed to hold off on a mill rate increase for many years. You have found creative cuts and made difficult decisions. But I really believe that the gap is getting to be too wide between what we need, and what we have. At some point, we need the ability share the burden together and support what the community needs to thrive. As a home owner, it is easier to adjust to a smaller increases in taxes over time then it is to wait and require a larger one. Please allow your community members to adjust and respond to our collective needs in a manageable way. I appreciated tremendously the comments by Assembly member Williams last week when she said that, 'If there was ever a time to fully fund schools. It's now.' She said this in the context of the current challenges facing our students and how the challenges have been compounded tremendously by Covid-19. We get one chance to be responsive to these needs and how we do that will determine our entire communities' recovery. Please support our efforts by fully funding the schools and non -profits. Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 263 of 271 AGENDA ITEM #13.C.2. Good afternoon, Thank you for allowing me to submit a written comment for Thursday's meeting, 5/20/21 encourage KIB to put Kodiak College (KOC) at the top of the list for funding as it's my personal opinion that our community benefits from KOC in many ways. Kodiak College offers a testing center that proctors national exams for the general public. Testing services include DEC, FAA, TSA, Mariners Captain's Licensing, Computer and Networking, ServSafe (food service), police exams, real estate, insurance certifications, Praxis, GRE, GED, CLEP, and testing for the USCG. Test candidates save time and money by testing on - island. This is beneficial for both the candidates and their employers. Kodiak College houses Kodiak Adult Education which advances and prepares employees in the community through work-related and skill -strengthening courses. Adult Education students often use the college testing center for proctored exams such as the GED or join college level classes after completion of Adult Ed studies. Kodiak College offers vocational programs such as welding and automotive repair; these skill sets fit right into our fishing industry and provide access to jobs that offer living wages. Kodiak College runs a nursing program so students can remain in Kodiak, receive education, training, and certification and go directly to work in the health care field. Kodiak College works in tandem with KIBSD to offer high school students dual credits --often leading students to scholastic opportunity at KOC after high school completion. Kodiak College is not limited to college classes for a few. It's a campus that fills many needs in the community and helps the Kodiak City and Borough in its success. Thank you, Natasha Zahn Pristas Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And App... Page 264 of 271 Friday, May 14, 2021 Dear Mr. Powers, AGENDA ITEM #16.A. Kodiak Island Borough OFFICE of the CLERK 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 E-mail: clerks@kodiakak.us Notice Of Executive Session Thursday, May 20, 2021 at 6:30 p.m. Bayside Volunteer Fire Hall - 4606 East Rezanof Drive This is to notify you that the Borough Assembly will enter into executive session atthe Regular Meeting of the assembly on Thursday, May 20, 2021 to discuss your evaluation. This subject qualifies for an executive session as it is a topic which may prejudice a person's reputation or character. Per Alaska Statutes and KIBC 2.30.030 (F)(1)(c), the basis for the executive session is to protect the reputation and character of those who may be discussed. This notice advises you that you have the right to reauire that any of the discussion regarding you NOT occur in executive session. This meeting will be held at the Bayside Fire Hall - 4606 East Rezanof Drive. If you wish to re ues public discussion, please notify me by 12:00 a.m. on Wednesday. May 19, 2021. Please let me know if you have any questions. erely, Alise Ri Kodiak Island Borough Clerk 907-486-9312 arice@kodiakak.us Continued Discussion Of The Borough Manager, Michael Powers, Evaluation. Page 265 of 271 TO: Mayor and Assembly AGENDA ITEM #18.B.1. Kodiak Island Borough Engineering & Facilities Department Projects Office 710 Mill Bay Road • Kodiak, Alaska 99615 Phone (907) 486-9210 • Fax (907) 486-9347 FROM: Matt Gandel, Project Manager/Inspector CC: Michael Powers, Borough Manager Dave Conrad, Engineering and Facilities Director RE: Monthly Projects Report for Period Ending April 30, 2021 BOROUGH BUILDING BOILER ROOM UPGRADES Project Description: This project is for replacement of the boilers at the Borough Building, including abatement of pipe insulation and gaskets as required. The boilers are over 50 years old and well past their useful life. The project scope includes replacing the generator for the Borough Building as well as replacing the boilers for the adjacent maintenance building. Current Status: In March 2020, the Assembly approved a change order for Jensen Yorba Wall (JYW) to start design on this project. JYW and RSA Engineers completed 35% design documents and in December 2020, staff provided a presentation to the Assembly on the design and potential construction cost. In February 2021, the Assembly approved a change order for JYW/RSA to complete design and bid documents, and a 95% design submittal was reviewed and approved by the Architectural/Engineering Review on March 15, 2021. The project was put out to bid on April 1, 2021 and bids were due and opened on April 27, 2021. Staff will be requesting Assembly approval of a contract for the low bidder at the meeting on May 6, 2021. Change Orders this Period: None. KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE Project Description: This project is for the upgrade of the siding and roofing at Kodiak Fisheries Research Center (KFRC), including replacement of some doors and windows. Both the siding and roofing are 20 years old and showing signs of deterioration. Current Status: In October 2019, the Assembly approved a change order for Jensen Yorba Wall (JYW) to start design on this project. JYW provided 65% design documents in late September 2020 which were reviewed and approved bythe Architectural/Engineering Review Board on December 7, 2020. An updated cost estimate was completed based on the 65% design, and staff requested JYW provide a proposal to complete design of the project. On April 15, 2021, the Assembly reviewed and approved the cost estimate and design proposal, and JYW is currently putting together a schedule to complete design. Change Orders this Period: ■ Jensen Yorba Wall Contract FY2019-10 Change Order #13 - $ 75,058.00 Projects Report—April 2021 Page 1 Page 266 of 271 AGENDA ITEM #18.6.1. Provide 100% design, bidding, and construction administration services for the Kodiak Fisheries Research Center project per proposal dated March 29, 2021. Design fees to be lump sum; bidding and construction administration fees to be charged on a time and materials basis KODIAK FISHERIES RESEARCH CENTER FUME HOOD EXHAUST SYSTEM Project Description: This project is for the upgrade of fume hood exhaust system at Kodiak Fisheries Research Center (KFRC). There are six fume hoods at KFRC and there are currently issues maintaining sufficient air flow when a certain number of hoods are in use. The scope of work is to install an additional exhaust fan and modify ductwork to eliminate these issues. Current Status: In August 2020, the Assembly approved a change order for Jensen Yorba Wall (JYW) to start design on this project. Staff had several discussions with JYW and RSA Engineers on the most cost- effective solution to this problem. Design was completed in December 2020 and the project was issued for bid on January 12, 2021. Bids were due February 9, 2021 and only one bid was received which exceeds the cost estimate and available funding. Discussions are continuing with GSA/NOAA as to a possible funding contribution as a GSA/NOAA project in 2014 modified the fume hood system directly relating to the necessity for the current project. Change Orders this Period: None. LONG TERM CARE CENTER FUEL PIPE REPLACEMENT Project Description: This project is for the replacement of the exterior fuel lines at the Long Term Care Center. One of the fuel lines experienced a leak in 2019 causing fuel to enter the storm drain system. In an effort to avoid future leaks and reconfigure the piping to simplify maintenance, the fuel piping will be replaced. As part of the work a propane tank for the boiler burners will be relocated to meet current codes for separation from the fuel tank. Current Status: The design process to replace the fuel lines began in October 2020. RSA Engineering provided 95% documents that were reviewed and approved by the Architectural/Engineering Review Board in January 2021. Comments from the ARB meeting were incorporated into final bid documents, and the project was issued for bid on March 2, 2021. Bids were due on March 23, 2021, and three bids were received. Premier Mechanical LLC of Kodiak was the low bidder, and the Assembly approved a contract with Premier Mechanical on April 15, 2021. The work is scheduled to be complete by June 30, 2021. Change Orders this Period: None. NORTH STAR ELEMENTARY SIDING REPLACEMENT Project Description: This project is for the replacement of the existing cement board siding at North Star Elementary. The cement board siding was installed when the school was built in 1994 and has started experiencing deterioration and failure particularly around the gym. Phase I for the gym has been completed. Phase II includes replacement of the siding and windows around the rest of the school. Current Status: On September 3, 2020, the Assembly approved a change order for JYW to proceed with design of Phase II. A 65% design submittal was completed in November 2020 and reviewed and approved by the Architectural/Engineering Review Board (ARB) on December 7, 2020. ARB discussion focused on phasing the project to ensure there is sufficient funds to complete window replacement wherever siding is replaced. JYW has made some revisions to the design documents and an updated cost estimate indicates Projects Report—April 2021 Page 2 Page 267 of 271 AGENDA ITEM #18.6.1. there is sufficient funding to complete siding and window replacement for the whole school. JYW is currently working on completing 95% design documents. Staff, in coordination with KIBSD staff, also submitted an application to the Alaska Department of Education and Early Development (DEED) to redirect remaining 2014 bond funds to ensure there is adequate funding to complete construction for both phases of the project. The application was approved at the end of April 2021, and staff is requesting Assembly approval of redirection of remaining bond funds to this project in a budget ordinance. Change Orders this Period: None. PETERSON ELEMENTARY ROOF REPLACEMENT Project Description: This project is for replacement of the roof at Peterson Elementary School. The school has sections of roof that are between 20 and 30 years old, and have reached their expected service life. There have been persistent leak problems for years as the roofing system continues to deteriorate. Current Status: On April 15, 2021, the Assembly approved a change order for Jensen Yorba Wall (JYW) to provide a 35% design and cost estimate for replacing the roof. These preliminary design documents will provide a clearer idea of potential replacement cost, as well as getting closer to a "shovel ready" project which increases the chances of securing State or Federal funding to complete construction. The current schedule is to complete the 35% design during summer 2021. Change Orders this Period: ■ Jensen Yorba Wall Contract FY2019-10 Change Order #14 - $ 17,300.00 Provide 35% design services for the Peterson Elementary Roof Replacement project per proposal dated February 24, 2021. Design fees to be charged on a time and materials basis. PROVIDENCE KODIAK ISLAND MEDICAL CENTER RETAINING WALL Project Description: The goal of this project is to repair or replace the large concrete retaining wall behind Providence Kodiak Island Medical Center (PKIMC). The wall has been deteriorating for many years and is currently the number one priority on the Renewal and Replacement list for PKIMC. Current Status: The design process for this project started in September 2019 with a geotechnical investigation to determine subsurface soil conditions behind the existing wall. Jensen Yorba Wall (JYW) and PND Engineers (PND) provided 65% and 95% design submittals that were reviewed and approved by the Architectural/Engineering Review Board (ARB). JYW and PND incorporated ARB comments into 100% bid documents, and the project was put out to bid on March 9, 2021. Bids were due and opened on April 6, 2021, and on April 15, 2021, the Assembly approved a contract for Jay Brant General Contractors. Jay Brant is scheduled to begin mobilization activities in mid-May 2021 with construction starting at the beginning of June 2021. Construction is scheduled to be complete by the end of September 2021. Change Orders this Period: None. Projects Report—April 2021 Page 3 Page 268 of 271 AGENDA ITEM #18.6.1. SALOME CREEK CULVERT REPLACEMENT Project Description: The scope of this project is replacement of culverts along the road leading to Salonie Creek Rifle Range in order to aid fish passage. One of the culverts was installed in 2019 by the Kodiak Island Sportsman's Association but needs to be replaced as it currently violates Alaska Department of Fish and Game requirements. There are five other culverts in various states of disrepair that should be replaced as well. Current Status: In March 2020 the Assembly approved a contract with Inter-Fluve, Inc. for design to replace the culverts. Inter-Fluve worked with Willman Land Surveying to survey each culvert location and complete design to replace the culvert currently in violation. Design for the other culverts will be completed in the future. KIB staff is currently working on the permitting process to complete the first culvert replacement in fall 2021. Change Orders this Period: None. Projects Report—April 2021 Page 4 Page 269 of 271 Kodiak Island Borough Project Budget Status - Period Ending April 30, 2021 Budget and Adjustments I Current Budget Status Borough Building Boiler Room Upgrades - 20005 Kodiak Fisheries Research Center Exterior Upgrade - 20004 Original Budget Ord 2020-01C Ord 2020-01H Current Budget Expenses Obligated Remaining Design $ 40,000 $ 40,000 $ 75,000 $ 155,000 $ 106,836 $ 45,626 $ 2,538 Admin $ 10,000 $ 10,000 $ - $ 20,000 $ 9,049 $ - $ 10,951 TOTAL $ 50,000 $ 50,000 $ 75,000 $ 175,000 $ 115,885 $ 45,626 $ 13,489 Funding: Fund 469 - Renewal & Replacement ($50,000) and Fund 220 - Buildings and Grounds ($125,000) $ - $ 100,000 Kodiak Fisheries Research Center Exterior Upgrade - 20004 Kodiak Fisheries Research Center Fume Hoods - 21001 Original Budget Ord 2020-01H Current Budget Expenses Obligated Remaining Design $ 75,000 $ 50,000 $ 125,000 $ 49,839 $ 77,058 $ (1,897) Admin $ 25,000 $ - $ 25,000 $ 6,856 $ - $ 18,144 TOTAL $ 100,000 $ 50,000 $ 150,000 $ 56,695 $ 77,058 $ 16,247 Funding: Fund 555 - KFRC 55,000 $ 45,000 $ 100,000 Kodiak Fisheries Research Center Fume Hoods - 21001 Long Term Care Exterior Fuel Line Replacement - 21007 Original Budget Ord 2021-01E Current Budget Current Budget Expenses Expenses Remaining Obligated Remaining Design $ 15,000 $ - $ 15,000 $ 8,842 $ 6,073 $ 85 Construction $ 55,000 $ 45,000 $ 100,000 $ - $ - $ 100,000 Admin $ 5,000 $ - $ 5,000 $ 5,342 $ - $ (342) TOTAL $ 75,000 $ 45,000 $ 120,000 $ 14,184 $ 6,073 $ 99,743 Funding: Fund 555 - KFRC $ 40,000 $ 61,828 $ - $ $ 61,828 Long Term Care Exterior Fuel Line Replacement - 21007 N BD North Star Elementary Siding Replacement - 20008 Original Budget Original Budget Current Budget Ord 2021-01H Expenses Obligated Remaining Design $ 15,000 $ 15,000 $ 12,534 $ 84 $ 2,382 Construction $ 50,000 $ 50,000 $ $ 42,875 $ 7,125 Admin $ 15,000 $ 15,000 $ $ - $ 15,000 Contingency $ 5,000 $ 51000 $ $ - $ 5,000 TOTAL $ 85,000 I I I 1$ 85,000 1$ 31,033 12,534 1$ 42,959 1$ 29,507 Funding: Fund 540 - Hospital 21,828 $ 40,000 $ 61,828 $ N BD North Star Elementary Siding Replacement - 20008 Project Budget Status Page 1 of 2 Original Budget Ord 2021-01H Current Budget Expenses Obligated Remaining sign $ 26,193 $ 70,000 $ 96,193 $ 49,430 $ 47,792 $ (1,029) nstruction $ 436,556 $ 717,467 $ 1,154,023 $ 244,979 $ - $ 909,044 min $ 17,462 $ 40,000 $ 57,462 $ 31,033 $ $ 26,429 Contingency $ 21,828 $ 40,000 $ 61,828 $ - $ $ 61,828 TOTAL $ 502,039 $ 867,467 $ 1,369,506 $ 325,441 $ 47,792 $ 996,273 Funding: KIBSD ($502,039) & Fund 470 - School R&R Bond Projects ($867,467) Project Budget Status Page 1 of 2 Kodiak Island Borough Project Budget Status - Period Ending April 30, 2021 Budget and Adjustments I Current Budget Status Peterson Elementary Roof Replacement - 21008 Original Budget Current Budget Expenses Obligated Remaining Design $ 20,000 $ 20,000 $ $ 17,300 $ 2,700 Admin $ 5,000 $ 5,000 $ $ - $ 5,000 TOTAL $ 25,000 $ 25,000 $ $ 17,300 $ 7,700 Funding: Fund 220 - Buildings and Grounds $ 125,000 $ 85,000 Providence Kodiak Island Medical Center Retaining Wall - 20003 Salonie Creek Culvert Replacement - 20009 Original Budget Original Budget Ord 2021-01E Ord 2021-01H Design $ 85,000 Current Budget 39,193 $ Expenses Admin $ 15,000 Obligated 1,346 $ Remaining Design $ 125,000 $ 85,000 $ - $ 210,000 $ 154,310 $ 54,733 $ 957 Construction $ - $ - $ 2,600,000 $ 2,600,000 $ - $ 2,335,375 $ 264,625 Admin $ 25,000 $ - $ - $ 25,000 $ 17,990 $ - $ 7,010 TOTAL $ 150,000 $ 85,000 $ 2,600,000 $ 2,835,000 $ 172,300 $ 2,390,108 $ 272,592 Funding: Fund 540 - Hospital Salonie Creek Culvert Replacement - 20009 Original Budget Current Budget Expenses Obligated Remaining Design $ 85,000 $ 85,000 $ 39,193 $ 36,109 $ 9,698 Admin $ 15,000 $ 15,000 $ 1,346 $ - $ 13,654 TOTAL $ 100,000 $ 100,000 $ 40,539 $ 36,109 $ 23,352 Funding: Fund 210 - Land Sales N (D N 4 O N 4 Project Budget Status Page 2 of 2 Kodiak Island Borough Assembly Regular Meeting Agenda Guidelines Thursday, May 20, 6:30 p.m., Bayside Fire Hall 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Move to excuse assembly member ------- for a personal matter. 4. APPROVAL OF AGENDA AND CONSENT AGENDA Clerk's Note: Resolution No. FY2021-37 was tabled at the last regular meeting of the assembly. As such, it should properly be placed under Unfinished Business to be revisited should the assembly so desire. Move to take Resolution No. FY2021-37 from Resolutions and place it under Unfinished Business. Move to approve the agenda and consent agenda. ROLL CALL VOTE ON THE MOTION 5. APPROVAL OF MINUTES • Regular Meeting Minutes of April 15, 2021. • Regular Meeting Minutes of May 06, 2021. • Special Meeting Minutes of May 13, 2021. 6. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker) This is for agenda items not scheduled for public hearing & general comments only. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 4. address all remarks to the Assembly as a body and not to any member thereof 7. AWARDS AND PRESENTATIONS A. Recognizing The Month Of May 2021 As Mental Health Awareness Month. Mayor to read proclamation. Page 1 of 7 Here to accept the proclamation is: • Gregory Cagle, Director of PKIM Counseling Center 8. COMMITTEE REPORTS 9. PUBLIC HEARING Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing A. Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, And Placing The Issue Before The Voters In The Service Area For Ratification. Move to adopt Ordinance No. FY2021-33. Staff Report —Manager Powers. Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202 Please ask speakers to: 1. Sign in 2. State their name for the record 3. Turn on the microphone before speaking _ 4. Address all remarks to the Assembly as a body and not to any member thereof Close public hearing. Assembly discussion. ROLL CALL VOTE ON THE MOTION B. Ordinance No. FY2021-41 Reestablishing Boards, Committees, And Commissions As Established In The Kodiak Island Borough Code Of Ordinances Title 2 Administration And Personnel Chapter 2.100 Boards, Committees, And Commissions. Move to adopt Ordinance No. FY2021-41. Staff Report — Clerk Rice. Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202 Please ask speakers to: 1. Sign in 2. State their name for the record 3. Turn on the microphone before speaking Page 2of7 4. Address all remarks to the Assembly as a body and not to any member thereof Close public hearing. Assembly discussion. ROLL CALL VOTE ON THE MOTION C. Ordinance No. FY2021-01 H Of The Assembly Of The Kodiak Island Borough Amending Ordinance No. FY2021-01, Fiscal Year 2021 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. Move to adopt Ordinance No. FY2021-01 H. Staff Report — Manager Powers Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202 Please ask speakers to: 1. Sign in 2. State their name for the record 3. Turn on the microphone before speaking 4. Address all remarks to the Assembly as a body and not to any member thereof Close public hearing. Assembly discussion. ROLL CALL VOTE ON THE MOTION 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 1. Resolution No. FY2021-37 Establishing The City Of Kodiak And Kodiak Island Borough Cooperative Relations Committee. Clerk's Note: at the regular meeting of May 6, the assembly passed a motion to "table indefinitely" resolution No. FY2021-37. As such, the motion is presently on the table and may be placed back before the assembly for consideration upon the adoption of a motion to take it from the table. Move to take Resolution No. FY2021-37 from the table. Page 3of7 Assembly discussion. ROLL CALL VOTE ON THE MOTION If the motion carries: Move to adopt Resolution No. FY2021-37. Staff Report — Clerk Rice. Assembly discussion. ROLL CALL VOTE ON THE MOTION Should this resolution pass, Mayor Roberts to appoint the following Assembly members: Assembly member Julie Kavanaugh Assembly member Geoffrey Smith Assembly member Aimee Williams 13. CONSIDERATION OF CALENDAR - NEW BUSINESS 13.A. CONTRACTS 1. Contract No. FY2021-24 Kodiak Island Borough Janitorial Services. Move to authorize the Borough Manager to execute Contract No. FY2021-24 with Sure Thing Cleaning Janitorial Services for an annual amount of $113,098.33 Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION 13.13. RESOLUTIONS 1. Resolution No. FY2022-01 Establishing The Amount Of Funds To Be Made Available From Local Sources For The Kodiak Island Borough School District For The Fiscal Year Beginning July 1, 2021 And Ending June 30, 2022. Move to adopt Resolution No. FY2022-01. Staff Report — Manager Powers. Assembly discussion. Page 4 of 7 ROLL CALL VOTE ON THE MOTION 2. Resolution No. FY2021-41 Authorizing The Participation Of Its Employees In The Public Employees' Deferred Compensation Plan Of Alaska And The Payment Of The Required Contributions, Pursuant To As 39.45 Et Seq.. Move to adopt Resolution No. FY2021-41. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION 13.C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2022-01 Receiving The 2021 Certified Real And Personal Property Tax Roll, Levying Ad Valorem Property Taxes For Tax Year 2021 Consisting Of An Areawide Tax, Women's Bay Fire Area Tax, A Women's Bay Road Service Area Tax, A Bay View Road Service Area Tax, A Tax In Fire Protection Service Area No. 1, A Monashka Bay Road Service Area Tax, A Tax In Service Area No. 1 Roads, A Woodland Acres Street Light Service Area, A Tax In The Service Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax In The Trinity Islands Street Light Service Area, And A Tax In The Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax Providing For The Collection Of Taxes Due In 2021; And Setting The Date When Taxes Become Delinquent. Move to advance Ordinance No. FY2022-01 to public hearing at the next regular meeting of the assembly on June 3, 2021. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION 2. Ordinance No. FY2022-02 Adopting The Budget For Fiscal Year 2022 And Appropriating From All Borough Funds. Move to advance Ordinance No. FY2022-02 to public hearing at the next regular meeting of the assembly on June 3, 2021. Staff Report — Manager Powers. Page 5 of 7 Assembly discussion. ROLL CALL VOTE ON THE MOTION 13.D. OTHER ITEMS None. 14. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker) This is for agenda items not scheduled for public hearing & general comments only. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: - 5. sign in 6. state their name for the record 7. turn on the microphone before speaking - 8. address all remarks to the Assembly as a body and not to any member thereof 15. ASSEMBLY MEMBER' COMMENTS Announcements: The next Work Session of the Assembly will be held Thursday, May 27th at 6:30 p.m. at Bayside Fire Hall. The next Regular Meeting of the Assembly will be held Thursday, June 3rd at 6:30 p.m. at Bayside Fire Hall. 16. EXECUTIVE SESSION A. Discussion Of The Borough Manager, Michael Powers', Evaluation. 1. Move to convene into executive session under the authority of KIBC. 2.30.030 (F)(1)(c) to discuss Borough Manager, Michael Powers', evaluation, a matter which might include a discussion that could potentially prejudice the reputation and character of the individual. ROLL CALL VOTE ON THE MOTION 2. Move to invite the Mayor and Assembly into executive session. VOICE VOTE ON THE MOTION Page 6of7 After the vote, Mayor Roberts recesses the regular meeting and convenes into executive session. Upon returning from the executive session, Mayor Roberts reconvenes the regular meeting and announces: • No action is to be taken as a result of the executive session -O r- • The Assembly may make a motion if necessary. The Assembly must state the motion and vote outside of executive session Roll call vote is required on any motion that may have resulted from the executive session. 17. ADJOURNMENT Move to adjourn the meeting. 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