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2021-04-15 Regular Meeting
Page Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, April 15, 2021, 6:30 p.m., For public participation this meeting will be livestreamed through KIB UstreamTV (https://video.ibm.com/channel/kodiakislandborough) And broadcasted on KMXT at 100.1 FM 1. Invocation 2. Pledge of Allegiance 3. Roll Call 4. Approval of Agenda and Consent Agenda 5. Approval of Minutes 4-45 A. Special Meeting of January 14, 2021 Regular Meeting of January 21, 2021 Regular Meeting of February 04, 2021 Regular Meeting of March 4, 2021 Regular Meeting of March 18, 2021 Reaular Meetina of Aaril 1. 2021 6. Citizens' Comments 1-907-486-3231 or Toll Free 1-855-492-9202 (Limited To Three Minutes Per Speaker) Agenda items not scheduled for public hearing and general comments. 7. Awards and Presentations 8. Committee Reports 9. Public Hearing 10. Borough Manager's Report 11. Messages from the Borough Mayor Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.facebook.com/Kodiakislandborough @KodiakBorough www.kodiakak.us 11 0 Page 1 of 188 12. Consideration of Calendar - Unfinished Business 46-59 A. Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, Eliminating The Service Area Board. Complete Binder For Ordinance No. FY2021-31 - Pdf 13. Consideration of Calendar - New Business 13.A. Contracts 60-93 1. Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The Kodiak Fisheries Research Center Exterior Upgrade Project. Complete Binder for Change Order No. 13 Contract No. FY2019-10 - Pdf 94-98 2. Change Order No.14 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The Peterson Elementary Roof Replacement Project. Complete Binder for Change Order No. 14 Contract No. FY2019-10 - Pdf 99-108 3. Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement. Complete Binder For Contract No. FY2021-18 - Pdf 109-137 4. Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining Wall Renovation. Completer Binder For Contract No. FY2021-19 - Pdf 13.13. Resolutions 13.C. Ordinances for introduction 138-152 1. Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, And Placing The Issue Before The Voters In The Service Area For Ratification. Complete Binder For Ordinance No. FY2021-33 - Pdf 153-157 2. Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation For Regulatory And Quasi - Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.tacebook.com/Kodiakislandborough @KodiakBorough www.kodiakak.us Page 2 of 188 a Judicial Boards And Commissions. And Adjusting Planning And Zoning Commission Member Compensation To Correlate To Meetings Attended. Complete Binder For Ordinance No. FY2021-34 - Pdf 158-163 3. Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home Property Delinquent Taxes, Penalties, Interest And Fees Of Those Non -Collectable Tax Accounts. Complete Binder For Ordinance No. FY2021-35 - Pdf 13.D. Other items 164-178 1. Confirmation Of Board Appointments To The Planning and a Zoning Commission, Ms. Seema Garoutte and Ms. Lisa Waldron. Complete Binder For Confirmation of Mayoral Appointments - Pdf 179-184 2. Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff a To Alternate Board Seats To The Citizens Board Of Equalization. Complete Binder For Confirmation Of Assembly Appointments - Pdf 14. Citizens' Comments 15. Assembly Member' Comments 16. Executive Session A. Discussion Of The Borough Manager, Michael Powers, Evaluation. 17. Adjournment 18. Information materials 185-188 A. Engineering & Facilities Department Projects Office For March 2021. Complete Binder For March 2021 Project Report Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.tacebook.com/Kodiakislandborough @KodiakBorough www.kodiakak.us Page 3 of 188 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Special Meeting Teleconference January 14, 2021 A special meeting of the Kodiak Island Borough Assembly was held on January 14, 2021 via teleconference. The meeting was called to order at 9:55 p.m. Present via teleconference was Mayor Bill Roberts as were Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also present were Borough Manager Michael Powers, Borough Clerk Alise Rice and Assistant Clerk Mitchell Davidson. CITIZENS' COMMENTS None CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING A. Ordinance No. FY2021-26 An Ordinance Of The Kodiak Island Borough Assembly Amending The Kodiak Island Borough Code Of Ordinances Title 3 Revenue And Finance Chapter 3.15.030 Public Finance - Budget To Change The Budget And Capital Program Submittal Date. ARNDT moved to advance Ordinance No. FY2021-26 to public hearing at the next regular meeting of the assembly on January 21, 2021. This amendment will change the due date of the borough managers budget and capital program from the 30th of April to the 1 st of April. It will also change the school district's submission date from the 30th of April to the 31 st of March. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Smith, Symmons, Turner, and Williams. ADJOURNMENT ARNDT moved to adjourn the meeting VOICE VOTE ON ADJOURNMENT CARRIED UNANIMOUSLY: The meeting was adjourned at 10:14 p.m. KODIAK ISLAND BOROUGH William Roberts, Mayor Kodiak Island Borough January 14, 2021 ATTEST: Alise L. Rice, Borough Clerk Assembly Special Meeting Minutes Page 1 of 1 Page 4 of 188 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting Teleconference January 21, 2021 A regular meeting of the Kodiak Island Borough Assembly was held on January 21, 2021 via teleconference. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present via teleconference were Mayor Bill Roberts as were Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Dennis Symmons, James Turner, and Aimee Williams. Also present were Borough Manager Michael Powers, Borough Clerk Alise Rice, and Assistant Clerk Mitchell Davidson. ARNDT moved to excuse Assembly member Smith who was absent due to a personal matter. ATTENDANCE BY ROLL CALL: Arndt, Dvorak, Kavanaugh, Symmons, Turner, and Williams. APPROVAL OF AGENDA ARNDT moved to approve the agenda. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Symmons, Turner, and Williams. APPROVAL OF MINUTES • None. CITIZENS' COMMENTS The following spoke under citizens comments: • Carl Hertz • Lavone Shields • Thomas Lance AWARDS AND PRESENTATIONS • None COMMITTEE REPORTS: • Assembly member Dvorak reported on the School Board Budget Committee. • Assembly member Williams reported on the Solid Waste Subcommittee and the executive session scheduled for later in the meeting. PUBLIC HEARING Kodiak Island Borough January 21, 2021 Assembly Regular Meeting Minutes Page 1 of 10 Page 5 of 188 AGENDA ITEM #5.A. 1. Ordinance No. FY2021-26 Amending The Kodiak Island Borough Code Of Ordinances Title 3 Revenue And Finance Chapter 3.15.030 Public Finance - Budget To Change The Budget And Capital Program Submittal Date. ARNDT moved to consider Ordinance No. FY2021-26. This amendment will change the due date of the borough manager's budget and capital program from the 30th of April to the 1st of April. It will also change the school district's submission date from the 30th of April to the 31st of March. Mayor Roberts opened the public hearing. Seeing and hearing none, Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION AS AMENDED CARRIED FIVE TO ONE: Kavanaugh, Symmons, Turner, Williams, and Arndt (AYES); Dvorak (NO). 2. State Of Alaska Alcohol And Marijuana Control Office, License Transfer Application For Janiese Stevens, License No. 21069, Premises Address: 158 Alimaq Drive, Kodiak; Three Sisters, LLC (Dba: Wildflower). ARNDT moved to voice non -protest to the marijuana license transfer application for License No. 21069. On December 18, 2020, the Kodiak Island Borough Clerk's Office received notification regarding the attached license application for a retail marijuana store license transfer for Three Sisters, LLC (dba Wildflower). To protest the approval of this application, pursuant to 3 AAC 306.060, KIB must furnish the AMCO director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of the date of the notice (February 19, 2021), and provide AMCO proof of service of the protest upon the applicant. The Clerk's Office followed KIBC 5.02.040 and processed the attached application. To summarize, the Clerk's Office checked with the different borough department directors including the building official and fire marshal to determine if there was an interest which can be protested with the approval of the said license issuance. On January 7, 2021, 32 public hearing notices were sent to property owners with in a 1,500 -foot radius of 158 Alimaq Drive. On January 15, a notice of public hearing was advertised in the Kodiak Daily Mirror. As of January 12, 2021, the Clerk's Office received no public hearing comments. Mayor Roberts opened the public hearing. Seeing and hearing none, Mayor Roberts closed the public hearing and reconvened the regular meeting. Kodiak Island Borough January 21, 2021 Assembly Regular Meeting Minutes Page 2 of 10 Page 6 of 188 AGENDA ITEM #5.A. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Symmons, Turner, Williams, Arndt, and Dvorak. BOROUGH MANAGER'S REPORT Manager Powers reported on the following: • Thanked Staff for their work during his absence. • Reported on federal funding. • Reported on happenings at the state and federal level, and how they relate to Borough business. • Met with Finance regarding draft budget completion. • Met with new CEO of Providence. Discussed various projects, interaction needed for projects, providing updates to the Assembly and project logistics. • Met with staff regarding LTP and potential overflow (7"+ Rain thru 1/19/21) • Attended ESC meeting and discussed lower case counts, school protocols and masks, "Covid fatigue" and related issues. No change in yellow status. • Attended AML via Zoom with Dr. Zink & team. Everyone is waiting on more vaccines. Kodiak recognized for partnering with Dr. Koehler for mass appointment dispensing. • Reviewing McDowell report. Will release draft and ask for any needed changes. • Met with Fire Protection Area 1 Board. They recommended appointment of chief. Reviewing with legal counsel. Met with Board chair. • Lauri Whiddon, HR, announced her retirement effective January 29, 2021. • Conducted follow ups to previous week's meetings. • Upcoming: The Manager will not be in attendance for the Work Session of January 28, 2021. MESSAGES FROM THE BOROUGH MAYOR Mayor Roberts reported on the following: • Reported on state vaccine rollout. • Gave updates on potentially moving assembly meetings to Bay Side Fire Hall during the pandemic. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 1. Ordinance No. FY2021-07A Supplementing Ordinance No. FY2021-07 Regarding The Disposition Of A Tax Foreclosed Property, 810 Hillside Drive Formally Owned By Ada And Susan Panamarioff, Setting A Minimum Bid And Sale Process As Borough Land Sale Number Twenty -One. ARNDT moved to table Ordinance No. FY2021-07A indefinitely. Clerk's Note: The motion on the floor is "Move to adopt Ordinance No. FY2021-07A." Clerk's Note: The property was repurchased by the owner, thereby halting the sale process. This item was introduced on December 3, 2020 and advanced to public hearing on December 17, 2020. This item was postponed to January 7, 2021. It was then removed from the agenda and is now before the Assembly again. Kodiak Island Borough January 21, 2021 Assembly Regular Meeting Minutes Page 3 of 10 Page 7 of 188 AGENDA ITEM #5.A. Ordinance No. FY2021-07A is supplementing Ordinance No. 2021-07 to allow the sale of this property to be exempt from KIBC 18.20.100 and provide the terms and conditions of the foreclosure land sale of 810 Hillside Drive, formally owned by Ada and Susan Panamarioff. 1. The auction will be by sealed bid. 2. The Finance Director will set the date of the auction. 3. Bidder is to enclose a 10% deposit based on the minimum bid amount shown in the bid packet. 4. The minimum acceptable bid at auction will be the taxes, penalty, interest and fees due which includes the cost to the municipality of foreclosing and selling the property. 5. This sale is exempt from the requirements of KIBC 18.20.100 and will be conducted as provided in this ordinance. KIBC 18.20.100 A. Except as otherwise provided by this title or another provision of law, all disposal of borough land shall be for the fair market value of the interest disposed of. The borough may accept in exchange for borough land any consideration of sufficient value not prohibited by law. 6. The agreement to purchase shall include an obligation for the buyer to remove accumulations of waste material and bring the property into compliance with Borough code within three months after closing. 7. The appraised value is $30,000 to $60,000. 8. If no qualifying bids are received, the property may be listed on-line for sale for at least the minimum bid cost. 9. The property will be considered sold and any right of repurchase by the previous owner will expire under AS 29.25.470. 10. If the property sells for more than taxes, penalty, interest, and fees due, the KIB will contact per AS 29.45.480 the previous owner of any excess proceeds from the sale and the manner in which to claim the proceeds. 11. The Borough will execute and deliver to the buyer of the property a quitclaim deed, without warranty, which will convey all interest the Borough might have in the real property. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Williams, Arndt, Dvorak, and Kavanaugh. CONSIDERATION OF CALENDAR - NEW BUSINESS CONTRACTS 1. Contract FY2021-13 Aerial Imagery Acquisition. ARNDT moved to authorize the Borough Manager to approve Contract FY2021-13. Kodiak Island Borough (KIB) Code 3.30.020 - Limitation on Manager's Authority, states that a contract exceeding $25,000 requires Assembly approval. Kodiak Island Borough January 21, 2021 Assembly Regular Meeting Minutes Page 4 of 10 Page 8 of 188 AGENDA ITEM #5.A. This is a professional services contract with Pictometry International Corp. d.b.a. EagleView in which the contractor will provide the KIB with updated aerial imagery within the Kodiak Island Borough over a six-year period for a total cost of $505,056. Remotely Sensed Imagery is currently utilized by multiple KIB departments and by KIB constituents via disparate means and for various purposes. Imagery has been used in the past to assess remote properties. This is a typical assessing industry practice in which the International Association of Assessing Officers (IAAO) has created guidelines for and can be found in a document titled `Standard on Mass Appraisal of Real Property'. This document, approved in July 2017, notes that "Orthophoto images (minimum 6 -inch pixel resolution in urban/suburban and 12 -inch resolution in rural areas, updated every 2 years in rapid -growth areas or 6-10 years in slow -growth areas" and "oblique images capable of being used for measurement verification" should be used as an alternative to periodic on-site inspections. In the KIB, on-site inspections of most remote areas are often costly and, in some cases, very difficult or even impossible to perform. Alternative methods are very appropriate in these areas. Fulfilling assessing industry standards requires timely data collection. This can be controlled through temporal resolution, or the ability to collect data when best results can be obtained. In most cases post -disaster imagery must also be collected quickly. To fulfill these requirements, EagleView will collect aerial imagery after snow melts and before leaf out occurs. Additionally, EagleView can usually provide imagery within days or hours of qualifying natural disasters. EagleView's proposal contained an aggregate of value-added products that the other proposals did not offer. These value-added products included 6 -inch spatial resolution imagery over the entire collection area (not only the road system), oblique imagery, access to an online tool for viewing imagery in the KIB, and participation in the Disaster Response Program. Paper and digital maps are often created using Imagery as a basemap on which parcels, zoning, tsunami, or other geographic data can be overlayed and viewed. Digital map viewers with imagery basemaps are also created and published online for public, KIB, Kodiak City, etc. use. It is probable that many recently created maps do not reflect what is on the ground as imagery has not been collected since 2018 (Road System only). The use of imagery can lower costs and save time. Imagery can save the KIB money on fuel, transportation (boat, car, and airplane), staffing, etc. If imagery is collected at the same location at two different times the staffing costs will dwindle even further as change detection will highlight areas that assessors, code enforcement, etc. may need to focus on (specifically properties that are difficult to access). Updated imagery can also be used to digitize vector GIS layers (e.g. roads, building footprints, etc.) which is an alternative to collecting data with a GPS unit. Four proposals were received in response to the request for proposal (RFP). Each proposal was accompanied by required imagery samples. Proposals were reviewed by a selection committee consisting of the community development director, the assessing director, and the GIS analyst. The evaluation and selection criteria were made available in the request for proposal. Proposals were scored by each member of the selection committee according to the evaluation and selection criteria and the top scoring proposal was selected. Imagery Samples were provided to the committee by the GIS Analyst. Each imagery sample was given the name of A, B, C or D (the company name was not Kodiak Island Borough January 21, 2021 Assembly Regular Meeting Minutes Page 5 of 10 Page 9 of 188 AGENDA ITEM #5.A. provided) to remain fair to each company. Each company was ranked based on the base product proposal. A standardized list of questions was used by the GIS Analyst to contact company references. Answers to all questions were transcribed by the GIS Analyst and were shared with the selection committee members for scoring purposes. EagleView received the highest overall ranking and was selected for this reason. After selection, all bidders were notified and given fourteen days to protest the selection. No protests were received. If the provided contract is approved by the Assembly, EagleView will most likely begin planning for imagery collection in February or March; it will take EagleView two months to prepare for the initial data acquisition. It is important to note that the RFP, evaluation process, and unsigned contract were thoroughly reviewed by the attorney for compliance with KIB code and state law. The official request for proposal, budgetary transaction reports from 2013 to present, examples of all submitted imagery samples, and the scoring matrix have been included in this packet with a few exceptions. Some items have been redacted as requested by Quantum Spatial. All provided items are confidential and should not be released to the public. DVORAK moved to postpone Contract FY2021-13 to the Assembly Regular Meeting of March 4, 2021. ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED FOUR TO TWO: Williams, Dvorak, Kavanaugh, and Symmons (AYES); Arndt and Turner (NOES). RESOLUTIONS 1. Resolution No. FY2021-28 Approving A Federal Program And Capital Project Priority List. DVORAK moved to approve Resolution No. FY2021-28. This is an annual resolution created with assistance from our federal lobbying firm. It identifies federal programs that are important for our community and capital projects that may qualify for federal funding. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Symmons, Turner, and Williams. 2. Resolution No. FY2021-29 Authorizing Memorandum Of Agreement With The Alaska Department Of Transportation And Public Facilities For Construction Of The Otmeloi Way Rehabilitation Project. ARNDT moved to approve Resolution No. FY2021-29 Kodiak Island Borough January 21, 2021 Assembly Regular Meeting Minutes Page 6 of 10 Page 10 of 188 AGENDA ITEM #5.A. The Otmeloi Way Reconstruction project has been in the works for many years. This project was initiated when the water and sewer infrastructure was being constructed within Otmeloi Way. Resolution 97-05 documented the Borough's willingness to take over ownership and maintenance of the road if the State improved it to Borough road construction standards. In 2005, the Borough received a $3,300,000 State Legislative Grant for the project which would need to be first spent on a reconnaissance study to determine the scope of work necessary. The Borough E/F staff was short-handed and requested that the grant be administered by the State Department of Transportation. The State commissioned the reconnaissance study and began the planning and design phases. The project includes re -aligning the roadway, re -paving, constructing a separated pedestrian path, and street lighting. Assuming ownership of the roadway requires the ability to also maintain it. In the 2016 local election, property owners within Road Service Area No. 1 and property owners living adjacent to Otmeloi Way voted in favor of altering the boundaries of Road Service Area No. 1 so that the road could be maintained by Road Service Area No. 1 if the Borough were to take ownership of the road. After more than ten years, it was clear that the $3,300,000 would not be sufficient funding for the project. Resolution No. FY2019-23 authorized an application to the Community Transportation Program (CTP) which would supplement the state funding with federal funds. The Borough received notice that CTP funds are approved, and the project was fully funded. To commit the CTP funds and move ahead with construction of the project, the Borough must enter into a Memorandum of Agreement with the State of Alaska. ARNDT moved to postpone Resolution No. FY2021-29 to the first meeting in March. (March 4, 2021) ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED UNANIMOUSLY: Kavanaugh, Symmons, Turner, Williams, Arndt, and Dvorak. Mayor called for a 5 minute break. 7:50 p.m. to 7:55 p.m. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2021-01G Amending Ordinance No. FY2021-01, FY2021 Budget, Providing For Additional Expenditures. DVORAK moved to advance Ordinance No. FY2021-01G to public hearing on February 4, 2021. During the Assembly's January 7, 2021 regular meeting, it was requested that staff prepare a budget amendment to match the grant funds Womens Bay Community Council received from the Kodiak Community Foundation for playground improvements to the Sargent Creek Park. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Williams, Arndt, Dvorak, and Kavanaugh. Mayor Roberts recessed the meeting at 7:50 p.m. Mayor Roberts reconvened the meeting at 8:01 p.m. Kodiak Island Borough January 21, 2021 Assembly Regular Meeting Minutes Page 7 of 10 Page 11 of 188 AGENDA ITEM #5.A. OTHER ITEMS 1. Confirmation Of Mayoral Appointments To The Different Boards, Committees, And Commissions. ARNDT moved to confirm the following mayoral appointments: Frank Fish to the Monashka Bay Road Service Area, for a term to expire December 2022 and Andie Wall to the Solid Waste Advisory Board, for a term to expire December 2023. On December 22, 2020, the Clerk's office received an application from Ms. Andie Wall to the Solid Waste Advisory Board which currently has one vacant seat for a term to expire December 31, 2023. On December 29, 2020, the Clerk's office received an application from Mr. Frank Fish to the Monashka Bay Road Service Area Board which currently has three vacant seats. One seat to expire December 31, 2022 and two seats expiring December 31, 2021. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Williams, Arndt, Dvorak, Kavanaugh, Symmons, and Turner. CITIZENS' COMMENTS • None ASSEMBLY MEMBERS' COMMENTS • Assembly Member Kavanaugh — Reported on North Pacific Fisheries council and the challenges of the fishing communities in response to cannery shutdowns. • Assembly Member Turner had no comment. • Assembly Member Dvorak had no comment. • Assembly Member Arndt discussed potential Staff restructuring at the retirement of HR Director Laurie Whiddon. • Assembly Member Williams thanked HR Director Laurie Whiddon for her 27 -years of service. • Assembly Member Symmons thanked KMXT for streaming the meeting. EXECUTIVE SESSION 1. Solid Waste Contract FY2019-25 Conference With Borough Attorney, Scott Brandt - Erichsen. DVORAK moved to convene into executive session under the authority of KIBC 2.30.030 (F)(1)(a) to discuss Solid Waste Contract No. FY2019-25, a matter in which immediate public knowledge of could affect adversely the finances of the Borough and receive legal advice from the Borough's counsel. Kodiak Island Borough January 21, 2021 Assembly Regular Meeting Minutes Page 8 of 10 Page 12 of 188 AGENDA ITEM #5.A. ROLL CALL VOTE ON MOTION CARRIED FOUR TO TWO: Williams, Dvorak, Kavanaugh, and Symmons (AYES); Arndt and Turner (NOES). DVORAK moved to invite the Mayor, Assembly, Borough Manager, Engineering and Facilities Director, Projects Manager, Borough Clerk, and Borough Attorney into Executive Session. ROLL CALL VOTE ON THE MOTION CARRIED FIVE TO ONE: Arndt, Dvorak, Kavanaugh, Symmons, and Williams (AYES); Turner (NO). After the vote, Mayor Roberts recessed the regular meeting at 8:16 p.m. and convened into executive session. Upon returning from the executive session, Mayor Roberts reconvened the regular meeting at 8:47 p.m. WILLIAMS moved to release Amendment No. 1 to Contract No. FY2019-25 to the public. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Symmons, Turner, Williams, and Arndt. DVORAK moved to disband the Solid Waste Subcommittee of the Kodiak Island Borough Assembly. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Symmons, Turner, Williams, Arndt, and Dvorak. TURNER moved to release all executive session documents pertaining to the amendment to the Solid Waste Contract, including the attorney's legal opinion cancelling the contract. ARNDT moved to amend the motion to read: "moved to release the executive session documentation and the attorney's opinions on the Solid Waste Contract for FY2019-25 for release after the vote of the assembly on February 4t" " WILLIAMS moved to postpone the amended motion until after the vote on Amendment No. 1 to Contract No. FY2019-25 at the Regular Meeting of the Assembly on February 4t" ROLL CALL VOTE ON THE AMENDMENT TO THE AMENDED MOTION TO POSTPONE THE AMENDED MOTION UNTIL AFTER THE VOTE ON AMENDMENT NO. 1 TO CONTRACT NO. FY2019-25 AT THE REGULAR MEETING OF THE ASSEMBLY ON FEBRUARY 4 2021 CARRIED FIVE TO ONE: Turner, Williams, Arndt, Dvorak, and Kavanaugh (AYES); Symmons (NO). ROLL CALL VOTE ON MOTION TO POSTPONE THE AMENDED MOTION UNTIL AFTER THE VOTE ON AMENDMENT NO. 1 TO CONTRACT NO. FY2019-25 AT THE REGULAR MEETING OF THE ASSEMBLY ON FEBRUARY 4, 2021 CARRIED UNANIMOUSLY: Williams, Arndt, Dvorak, Kavanaugh, Symmons, and Turner. ANNOUNCEMENTS Kodiak Island Borough January 21, 2021 Assembly Regular Meeting Minutes Page 9 of 10 Page 13 of 188 None. ADJOURNMENT SYMMONS moved to adjourn the meeting. VOICE VOTE ON ADJOURNMENT The meeting was adjourned at 9:07 p.m. KODIAK ISLAND BOROUGH William Roberts, Mayor Kodiak Island Borough January 21, 2021 AGENDA ITEM #5.A. ATTEST: Alise L. Rice, Borough Clerk Assembly Regular Meeting Minutes Page 10 of 10 Page 14 of 188 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting Teleconference February 4, 2021 A regular meeting of the Kodiak Island Borough Assembly was held on February 4, 2021 via teleconference. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present via teleconference was Mayor Bill Roberts as were Assembly members Scott Arndt, Duane Dvorak, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also present were Borough Manager Michael Powers, Borough Clerk Alise Rice, and Assistant Clerk Mitchell Davidson. ATTENDANCE BY ROLL CALL: Arndt, Dvorak, Smith, Symmons, Turner, and Williams. WILLIAMS moved to excuse Assembly member Kavanaugh who was temporarily absent due to technical difficulties. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA DVORAK moved to approve the agenda. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Symmons, Turner, and Williams. APPROVAL OF MINUTES • None CITIZENS' COMMENTS The following spoke under citizens comments: • Dan Rohrer • Sam Rohrer • Kurt Froening AWARDS AND PRESENTATIONS • None COMMITTEE REPORTS: • Assembly member Williams reported on the Solid Waste Advisory Board. Clerk's Note: Assembly member Kavanaugh joined the meeting at 6:44 PM. Kodiak Island Borough February 4, 2021 Assembly Regular Meeting Minutes Page 1 of 9 Page 15 of 188 AGENDA ITEM #5.A. PUBLIC HEARING 1. Ordinance No. FY2021-01G Amending Ordinance No. FY2021-01, FY2021 Budget, Providing For Additional Expenditures. DVORAK moved to adopt Ordinance No. 2021-01 G. During the Assembly's January 7, 2021 regular meeting, it was requested that staff prepare a budget amendment to match the grant funds Womens Bay Community Council received from the Kodiak Community Foundation for playground improvements to the Sargent Creek Park. Mayor Roberts opened the public hearing. Seeing and hearing none, Mayor Roberts closed the public hearing and reconvened the regular meeting. TURNER moved to amend line 25 to "take the money out of the parks and recreation budget, to the fund balance to make a nonprofit distribution of $1,000 to Womens Bay Community Council." ROLL CALL VOTE ON THE AMENDMENT CARRIED UNANIMOUSLY: Smith, Symmons, Turner, Williams, Arndt, Dvorak and Kavanaugh. ROLL CALL VOTE ON THE MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Smith, Symmons, Turner, Williams, and Arndt. BOROUGH MANAGER'S REPORT • Covid19 ESC met and discussed the Pandemic Response plan, the various conditions, levels, and responses to try to better tune our situation on Kodiak. Discussed emergency declaration, the State situation, upcoming vaccinations doses, saturation of the current eligible demographics for vaccinations, and related issues. • Met with AML/State-The State Emergency Declaration by the Governor ends February 14. The Legislature must act since they are in session but will not do so before the 14th. At the state level, that means everything becomes "requests" not "orders". At the local level our declaration continues, and we may need to modify it once the State's ceases. • Stimulus III Was in contact with the Borough's lobbyist and is following the "budget then reconciliation" path the stimulus proposal is taking. As was the case with previous stimulus legislation, various components may or may not survive. Estimated timetable for delivery to the President is mid-March. • Held meetings with staff to review departmental needs, budgets, and staffing. Preparing background budget information for budget books, timelines, related and necessary documents. Received preliminary request for funding from the School District. • Met with staff to review various capital projects, timelines, process, and related issues. • Met with providence CEO, Maintenance Supervisor and Financial Officer for the first of our monthly meetings for facility issues at the Hospital and Long -Term Care. Provided history of the relationship, recent issues, and status of capital projects. Spent a considerable amount of time discussing how to improve our working relationship and responses to "health care" audits and inspections vis a vis our public process as well as tenant driven improvements. Kodiak Island Borough February 4, 2021 Assembly Regular Meeting Minutes Page 2 of 9 Page 16 of 188 AGENDA ITEM #5.A. Discussed various issues related to solid waste: Contract Amendment with Alaska Waste, improvements around the landfill site (rock development, equipment/garage, LTP issues and resolutions); roll off locations and policing of same. Attended Agenda Setting for the Joint Borough -City work session and Agenda Setting for the Borough. MESSAGES FROM THE BOROUGH MAYOR Reminded Assembly members to complete the Borough Clerk's 6 -month evaluation forms. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS None 1. Amendment No. 1 Amending Contract No. FY2019-25 Residential And Commercial Solid Waste Collection And Recycling Services. Clerk's Note: the motions on the floor are as follows: amend the amendment to read: move to dissolve the contract; amend the main motion to read. move to authorize the Borough Manager to execute Amendment No. 1, Amending Contract No. FY2019-25 with Waste Connections of Alaska, inc., dba Alaska Waste for residential and commercial solid waste collection and recycling services; move to approve Amendment No. 1 Amending Contract No. FY2019-25. This item was postponed from the Regular Meeting of December 3, 2020, and introduced at the December 17, 2020 Regular Meeting. At the meeting of the 17th a motion to dissolve the contract was made. Amendment No. 1 was then postponed to the January 7th Regular Meeting. At the meeting of the 7th this item was postponed to the February 4th Regular Meeting. Update for February 4, 2021, Regular Meeting: Following postponement of this agenda item at the December 17, 2020, Regular Meeting, the Assembly created a Solid Waste Contract Subcommittee to meet with staff and work out the details of the amendment. The Subcommittee held four meetings between December 2020 and January 2021, and the attached amendment was approved by the Subcommittee, and the Assembly voted to release it to the public on January 21, 2021. The biggest changes from previous versions of the amendment and the version approved by the Subcommittee are the rates for residential and commercial customers. Previous Agenda Information from December 3, 2020, Regular Meeting: On May 2, 2019, the Assembly approved a contract with Waste Connections of Alaska, Inc,. dba Alaska Waste for solid waste collection services from FY2021 to FY2027. Alaska Waste began collecting solid waste under the new contract on July 1, 2020. Following commencement of the contract it soon became clear that there were some inconsistencies, contradictions, and ambiguities that needed to be clarified for proper administration of the contract. Over the last several months KIB staff has had numerous meetings with Alaska Waste to negotiate a resolution to these issues, and has presented updates to the Assembly at several executive sessions. The attached amendment is the result of those meetings and discussions. The major changes in the amendment include creation and description of a roll cart rate for commercial customers, clarification of the clean-up fee charged to residential customers, and incorporation of the current rates for residential and commercial customers into the contract. Below is a detailed description of the changes included in each section of the attached amendment: Kodiak Island Borough February 4, 2021 Assembly Regular Meeting Minutes Page 3 of 9 Page 17 of 188 AGENDA ITEM #5.A. 1. The original contract stated that those wishing to "self -haul" their solid waste would be charged at a rate commensurate to a 32, 64, or 96 gallon roll cart. Under the new contract the only available roll cart size is 95 gallons. This section of the amendment clarifies that those who "self -haul" will be charged either the residential or commercial roll cart rate, whichever is applicable. 2. This section includes a description of the commercial roll cart and the parameters for which a customer would be eligible for the commercial roll cart or required to have a larger dumpster. If requested, commercial customers will be provided one 95 -gallon roll cart — if they require more capacity they will have to upgrade to a 2 yard dumpster (smallest size available). 3. This section fixes some incorrectly labeled sections of the original contract. 4. The rates in the original contract were those that were included in the Request for Proposal (RFP), however, the contract allows for rate adjustment at the beginning of each fiscal year. Following the formula in the contract Alaska Waste made those adjustments and began charging the updated rates on July 1, 2020. This section of the amendment will formalize those rates as part of the contract. (The calculation of the rate adjustment is shown below.) This updated table also adds the rate for commercial roll cart and pickup of additional solid waste that does not fit in a commercial roll cart. The commercial roll cart rate has been set at $65.37 per month ($14.00 more than the residential rate). 5. The original contract included a $5.00 fee for "residential roll -off or dumpster clean-up costs" but there was not good definition or description of who would be charged the fee or under what circumstances. After negotiation with Alaska Waste it was agreed that they will track the number of clean-ups required, charge $5.00 for every clean-up, then divide the total for a year by the total number of customers and and charge every customer the applicable fee. The fee that will be charged on January 1, 2021 is $4.83 per customer. 6. This section adds a fee of $40.44 per yard for pickup of additional waste that does not fit in a commercial dumpster. 7. Similar to section 4 of the amendment, this section includes the updated rates for commercial dumpster service. This table also replaces an incorrect table in the original contract that showed a rate for an every other week pickup. The every other week pickup is not an option for commercial customers. The minimum pickup is once per week. 8. Similar to section 4 of the amendment, this section includes the updated rates for roll -off service. 9. Similar to section 4 of the amendment, this section includes the updated rates for cardboard recycling service. 10. The original contract stated that the rate adjustment made each year would be in comparison to the Landfill Disposal Fee in effect in April 2018. All parties agree that this date was a holdover from a previous issuance of the RFP, and that October 2018 is a more appropriate date since those are the rates that were in affect when the proposals were received. 11. This section includes updated definitions for commercial roll cart, residential roll cart, and self -haul, to accurately reflect other changes included in the amendment. 12. The previous solid waste contract allowed for monthly rental charges and additional fees to provide lockbars for commercial dumpsters. The current contract does not allow these charges, yet Alaska Waste (who held the previous contract) continued to charge these after the new contract took Kodiak Island Borough February 4, 2021 Assembly Regular Meeting Minutes Page 4 of 9 Page 18 of 188 AGENDA ITEM #5.A. effect. This section of the amendment will clarify that those charges are not allowed, and that Alaska Waste has refunded those customers who were incorrectly charged. 13. The RFP required proposers to include a breakdown of one of the monthly dumpster rates. When Alaska Waste submitted their proposal the total rate was correct but they transposed some of the amounts on their breakdown (i.e. inserted the Disposal rate portion on the Collection and Administrative line). The correct breakdown is included in this amendment for incorporation into the contract. Residential Rate Adjustment: Disposal and Tonnage under Section$37.43 11.03(c)(4) FRFRate 019) Adjustment $1.22 July 1, 2020 Rate [$38.65 CPI under Section 11.03(c)(1) $9.94 $0.32 $10.26 PPI on fuel under Section 11.03(c)(2) Fixed cost and profit under Section 11.03(c)(3)(5) $1.50 $1.08 ($0.11) No Change $1.39 [$1.08 TOTAL $49.95 $51.37 The same methodology has been used in the adjustments to commercial dumpster and roll -off rates included in the amendment. DVORAK moved to postpone indefinitely the motion to terminate (to dissolve) the contract. ROLL CALL ON VOTE TO POSTPONE INDEFINITELY THE MOTION TERMINATE (TO DISSOLVE) TO THE CONTRACT FAILED FIVE TO TWO: Kavanaugh, Smith, Symmons, Turner, and Dvorak (NOES); Williams and Arndt (AYES). ROLL CALL VOTE ON THE MAIN MOTION TO TERMINATE (TO DISSOLVE) THE CONTRACT FAILED THREE TO FOUR: Turner, Arndt, and Kavanaugh (AYES); Symmons, Williams, Dvorak, and Smith (NOES). ARNDT moved to postpone to the next regular meeting of the Assembly of February 1811 , 2021. MOTION FAILED: No second. DVORAK moved to substitute the amendment to specify contract amendment version 2.3.2021 ROLL CALL VOTE ON THE MOTION TO POSTPONE FAILED THREE TO FOUR: Smith, Symmons and Arndt, (AYES); Dvorak, Kavanaugh, Turner, and Williams (NOES). ROLL CALL VOTE ON THE MAIN MOTION AS AMENDED CARRIED FOUR TO THREE: Dvorak, Kavanaugh, Smith and Williams, (AYES); Arndt, Symmons, and Turner (NOES). Kodiak Island Borough February 4, 2021 Assembly Regular Meeting Minutes Page 5 of 9 Page 19 of 188 AGENDA ITEM #5.A. 2. Release All Executive Session Confidential Information From Amendment No. 1 Amending Contract No. FY2019-25 Residential And Commercial Solid Waste Collection And Recycling Services To The Public. Clerk's Note: The motions on the floor are as follows: amend the motion to read: move to release the executive session documentation and the attorney's opinions on the Solid Waste Contract for FY2019-25 for release after the vote of the assembly on February 4t"; move to release all executive session documents pertaining to the amendment to the Solid Waste Contract, including the attorney's cancelling the contract. Motion on the floor to release information was made after executive session on the January 21, 2021 regular meeting. ROLL CALL VOTE ON THE AMENDMENT FAILED TWO TO FIVE: Turner and Arndt (AYES); Kavanaugh, Smith, Symmons, Williams, and Dvorak (NOES). ROLL CALL VOTE ON THE MAIN MOTION FAILED TWO TO FIVE: Turner and Arndt (AYES); Smith, Symmons, Williams, Dvorak, and Kavanaugh (NOES). CONSIDERATION OF CALENDAR - NEW BUSINESS • None CONTRACTS. 1. Change Order No. 12 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The Borough Building Boiler Room Upgrades Project. DVORAK moved to authorize the Borough Manager to execute Change Order No. 12 in an amount not to exceed $90,690. Kodiak Island Borough Code 3.30.100 Change Orders - Manager Authority states that a change order greater than five percent of approved contract amount or $50,000, whichever is lower, requires Assembly approval. This is a change order to the Borough's current term contract with Jensen Yorba Wall (JYW) to include design services for the Borough Building Boiler Room Upgrades project. The scope of work for the project will include replacing the boilers at the Borough Building and Maintenance Building, replacing the Borough Building generator with a new generator to serve both buildings. Also associated mechanical, electrical, and hazardous material abatement work. In March 2020 the Assembly approved change orders to complete 35% design for this project. That work is now complete, and this change order includes proceeding to 100% design, as well as bidding and construction administration services. The goal is to complete design and put the project out for bid in spring 2021 with construction to occur in fall 2021. Kodiak Island Borough February 4, 2021 Assembly Regular Meeting Minutes Page 6 of 9 Page 20 of 188 AGENDA ITEM #5.A. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Williams, Arndt, Dvorak, Kavanaugh, and Smith. RESOLUTIONS 1. Resolution No. FY2021-30 Requesting Senators Lisa Murkowski And Dan Sullivan, And Congressman Don Young To Take Actions Exempting Covid-19 Relief Funds From Federal Income Taxation. DVORAK moved to approve Resolution No. FY2021-30. ROLL CALL VOTE ON THE MOTION CARRIED FIVE TO TWO: Turner, Williams, Dvorak, Kavanaugh, and Smith (AYES); Arndt and Symmons (NOES). ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2021-28 Amending Kodiak Island Borough Code Of Ordinances Title 3 Revenue And Finance Chapter 3.25 Appropriation And Levy Section 3.25.030 Maximum Allowable Tax Revenues, Limiting Restrictions To General Fund Property Tax Revenues. SYMMONS moved to advance Ordinance No. FY2021-28 to public hearing at the next regular meeting of the assembly on February 18, 2021. At the request of the assembly, staff was asked to propose changes to the current maximum allowable tax revenue KIB code section 3.25.030. The purpose of the changes is to make the program less ambiguous, and easier to administer, while focusing on the objective of limiting property tax increases. When the initiative was first adopted there was some difficulty in sorting through the application of the maximum revenue limit as it might apply to non- areawide taxes such as service area taxes, and to excise taxes which are levied only upon certain user groups like transient occupancy taxes, tobacco taxes, marijuana taxes, and severance taxes. The initiative was ambiguous in relation to service areas. Additionally, some of the sponsors of the initiative indicated shortly after passage that the primary objective was areawide property taxes, not service area, excise, or severance taxes. For service areas, combining service areas in the same pool with areawide funds could adversely impact either or both. The portion of the community paying taxes for service areas is less than the whole, and if their ability to fund desired services were limited by actions of the whole Borough, including residents outside the service area, that could make it difficult to administer service area functions in on orderly manner. The revenue cap has been interpreted to be used to calculate the revenue limit for each service area separately to avoid this issue. However, service areas often have greater fluctuations in tax revenue demands from year to year due to smaller budgets and the magnitude of the impacts if there is a heavy snow year or fluctuation in state funds available. Accordingly, the revenue cap as applied to service areas does not achieve the primary objective of the initiative sponsors and can create unanticipated administrative issues. Accordingly, the ambiguity regarding service areas under the revenue limitation initiative can be resolved by excluding service area levies from the scope of the ordinance and focusing on areawide funds. Kodiak Island Borough February 4, 2021 Assembly Regular Meeting Minutes Page 7 of 9 Page 21 of 188 AGENDA ITEM #5.A. With respect to excise taxes such as transient occupancy tax or tobacco tax, those taxes are paid primarily by visitors or user groups and not by all residents in the borough. The pro statement in the voter pamphlet concerning the measure indicated that the concern which motivated the initiative was annual increases in property taxes. Other non -property taxes which are not paid by all residents need not be included to limit the increases available for property taxes. Further, if the maximum revenues combines property tax and other taxes in the same pool, a poor fish year or poor tourism year could shift the burden to property taxes to make up the difference. If the limit is only on property taxes then the rate of property taxes is held to only the natural increases or voter approved increases contemplated in the initiative. Taxes restricted by MATR: Tax Type Now Severance yes Excise yes Transient Accommodations yes Property yes - area wide yes - non -area wide Personal Property yes - area wide yes - non -area wide After no no no yes - area wide no - non -area wide yes - area wide no - non -area wide ROLL CALL VOTE ON THE MOTION CARRIED SIX TO ONE: Williams, Arndt, Dvorak, Smith, Symmons, and Turner (AYES); Kavanaugh (NO). OTHER ITEMS • None. CITIZENS' COMMENTS The following spoke under citizens' comments: Dan Rohrer Sam Rohrer ASSEMBLY MEMBER' COMMENTS • Assembly Member Kavanaugh reported on the North Pacific Fisheries Council and the recent Consolidation Committee meeting. The next Consolidation Committee meeting will be held on February 22, 2021. • Assembly Member Smith thanked the public for patience and reported on Covid-19. • Assembly Member Turner remarked on the importance of governmental transparency. • Assembly Member Dvorak reported on his efforts to secure laptops for Assembly member use. • Assembly Member Symmons thanked citizens for their comments. • Assembly Member Williams had no comment. • Assembly Member Arndt had no comment. Kodiak Island Borough Assembly Regular Meeting Minutes February 4, 2021 Page 8 of 9 Page 22 of 188 ADJOURNMENT DVORAK moved to adjourn the meeting. AGENDA ITEM #5.A. VOICE VOTE ON ADJOURNMENT CARRIED UNANIMOUSLY. The meeting was adjourned at 8:54 p.m. KODIAK ISLAND BOROUGH William Roberts, Mayor Kodiak Island Borough February 4, 2021 ATTEST: Alise L. Rice, Borough Clerk Assembly Regular Meeting Minutes Page 9 of 9 Page 23 of 188 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting Bayside Fire Hall March 4, 2021 A regular meeting of the Kodiak Island Borough Assembly was held on March 4, 2021 at Bayside Fire Hall, 4606 Mill Bay Rd. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present was Mayor Bill Roberts, as were Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also present were Borough Manager Michael Powers, Borough Clerk Alise Rice, and Assistant Clerk Mitchell Davidson. APPROVAL OF AGENDA KAVANAUGH moved to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF MINUTES • None. CITIZENS' COMMENTS The following spoke under citizens comments: • Chris Bushell • Louis Rocheleau • Dan Rohrer • Kurt Froening AWARDS AND PRESENTATIONS • None COMMITTEE REPORTS: • Assembly member Dvorak reported on the Kodiak Island Borough School District Board of Education special meeting. • Assembly member Kavanaugh reported on the Southwest Alaska Municipal Conference (SWAMC). • Assembly member Williams reported on the Solid Waste Advisory Board (SWAB). PUBLIC HEARING None. Kodiak Island Borough March 4, 2021 Assembly Regular Meeting Minutes Page 1 of 9 Page 24 of 188 AGENDA ITEM #5.A. BOROUGH MANAGER'S REPORT Manager Powers reported on the following: • Participated in AML call on the current legislative session. The presentation and discussion were pretty doom and gloom. Like most agencies and municipalities, the State has been kicking the can and the end is in sight. • There will be a downward trend on Community development funds, and other funds may be withdrawn. No clear picture on what will happen on school funding or school bond debt reimbursement. • Participated in AML -ECHO call with Dr. Zink. Generally speaking, case counts look good with exceptions for outbreaks in Southeast. • "Vaccinations" continue to be delivered statewide. State will be doing "closeout" follow ups with municipalities as they do their after -action analysis. • Reviewed latest changes in CDC guidance for travel, close contacts, and quarantines. • Follow up on numerous personnel items including disciplinary matter. • No trips or travel planned at this time. MESSAGES FROM THE BOROUGH MAYOR Mayor Roberts reported on the following: Mayor Roberts commented on the joint work session with the City of Kodiak. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS A. Contract FY2021-13 Aerial Imagery Acquisition. Motion on the table: " to authorize the Borough Manager to approve Contract FY2021-13." This contract was introduced at the January 21, 2021 regular meeting and postponed to the regular meeting on March 4, 2021. Kodiak Island Borough (KIB) Code 3.30.020 - Limitation on Manager's Authority, states that a contract exceeding $25,000 requires Assembly approval. This is a professional services contract with Pictometry International Corp. dba EagleView in which the contractor will provide the KIB with updated aerial imagery within the Kodiak Island Borough over a six-year period for a total cost of $505,056. Remotely Sensed Imagery is currently utilized by multiple KIB departments and by KIB constituents via disparate means and for various purposes. Imagery has been used in the past to assess remote properties. This is a typical assessing industry practice in which the International Association of Assessing Officers (IAAO) has created guidelines for and can be found in a document titled `Standard on Mass Appraisal of Real Property'. This Kodiak Island Borough March 4, 2021 Assembly Regular Meeting Minutes Page 2 of 9 Page 25 of 188 AGENDA ITEM #5.A. document, approved in July 2017, notes that "Orthophoto images (minimum 6 -inch pixel resolution in urban/suburban and 12 -inch resolution in rural areas, updated every 2 years in rapid -growth areas or 6-10 years in slow -growth areas" and "oblique images capable of being used for measurement verification" should be used as an alternative to periodic on-site inspections. In the KIB, on-site inspections of most remote areas are often costly and, in some cases, very difficult or even impossible to perform. Alternative methods are very appropriate in these areas. Fulfilling assessing industry standards requires timely data collection. This can be controlled through temporal resolution, or the ability to collect data when best results can be obtained. In most cases post -disaster imagery must also be collected quickly. To fulfill these requirements, EagleView will collect aerial imagery after snow melts and before leaf out occurs. Additionally, EagleView can usually provide imagery within days or hours of qualifying natural disasters. EagleView's proposal contained an aggregate of value-added products that the other proposals did not offer. These value-added products included 6 -inch spatial resolution imagery over the entire collection area (not only the road system), oblique imagery, access to an online tool for viewing imagery in the KIB, and participation in the Disaster Response Program. Paper and digital maps are often created using Imagery as a basemap on which parcels, zoning, tsunami, or other geographic data can be overlayed and viewed. Digital map viewers with imagery basemaps are also created and published online for public, KIB, Kodiak City, etc. use. It is probable that many recently created maps do not reflect what is on the ground as imagery has not been collected since 2018 (Road System only). The use of imagery can lower costs and save time. Imagery can save the KIB money on fuel, transportation (boat, car, and airplane), staffing, etc. If imagery is collected at the same location at two different times the staffing costs will dwindle even further as change detection will highlight areas that assessors, code enforcement, etc. may need to focus on (specifically properties that are difficult to access). Updated imagery can also be used to digitize vector GIS layers (e.g. roads, building footprints, etc.) which is an alternative to collecting data with a GPS unit. Four proposals were received in response to the request for proposal (RFP). Each proposal was accompanied by required imagery samples. Proposals were reviewed by a selection committee consisting of the community development director, the assessing director, and the GIS analyst. The evaluation and selection criteria were made available in the request for proposal. Proposals were scored by each member of the selection committee according to the evaluation and selection criteria and the top scoring proposal was selected. Imagery Samples were provided to the committee by the GIS Analyst. Each imagery sample was given the name of A, B, C, or D (the company name was not provided) to remain fair to each company. Each company was ranked based on the base product proposal. A standardized list of questions was used by the GIS Analyst to contact company references. Answers to all questions were transcribed by the GIS Analyst and were shared with the selection committee members for scoring purposes. EagleView received the highest overall ranking and was selected for this reason. After selection, all bidders were notified and given fourteen days to protest the selection. No protests were received. Kodiak Island Borough March 4, 2021 Assembly Regular Meeting Minutes Page 3 of 9 Page 26 of 188 AGENDA ITEM #5.A. If the provided contract is approved by the Assembly, EagleView will most likely begin planning for imagery collection in February or March; it will take EagleView two months to prepare for the initial data acquisition. It is important to note that the RFP, evaluation process, and unsigned contract were thoroughly reviewed by the attorney for compliance with KIB code and state law. The official request for proposal, budgetary transaction reports from 2013 to present, examples of all submitted imagery samples, and the scoring matrix have been included in this packet with a few exceptions. Some items have been redacted as requested by Quantum Spatial. ROLL CALL VOTE ON THE MOTION FAILED ONE TO SIX: Dvorak (AYE); Arndt, Kavanaugh, Smith, Symmons, Turner, and Williams (NOES). B. Resolution No. FY2021-29 Authorizing Memorandum Of Agreement With The Alaska Department Of Transportation And Public Facilities For Construction Of The Otmeloi Way Rehabilitation Project. This item was introduced at the January 21, 2021 regular meeting and postponed to March 4, 2021. The Otmeloi Way Reconstruction project has been in the works for many years. This project was initiated when the water and sewer infrastructure was being constructed within Otmeloi Way. Resolution 97-05 documented the Borough's willingness to take over ownership and maintenance of the road if the State improved it to Borough road construction standards. In 2005, the Borough received a $3,300,000 State Legislative Grant for the project which would need to be first spent on a reconnaissance study to determine the scope of work necessary. The Borough E/F staff was short-handed and requested that the grant be administered by the State Department of Transportation. The State commissioned the reconnaissance study and began the planning and design phases. The project includes re -aligning the roadway, re -paving, constructing a separated pedestrian path, and street lighting. Assuming ownership of the roadway requires the ability to also maintain it. In the 2016 local election, property owners within Road Service Area No. 1 and property owners living adjacent to Otmeloi Way voted in favor of altering the boundaries of Road Service Area No. 1 so that the road could be maintained by Road Service Area No. 1 if the Borough were to take ownership of the road. After more than ten years, it was clear that the $3,300,000 would not be sufficient funding for the project. Resolution No. FY2019-23 authorized an application to the Community Transportation Program (CTP) which would supplement the state funding with federal funds. The Borough received notice that CTP funds are approved, and the project was fully funded. To commit the CTP funds and move ahead with construction of the project, the Borough must enter into a Memorandum of Agreement with the State of Alaska. ARNDT moved to postpone for sixty days. Kodiak Island Borough March 4, 2021 Assembly Regular Meeting Minutes Page 4 of 9 Page 27 of 188 AGENDA ITEM #5.A. ROLL CALL VOTE ON THE MOTION TO POSTPONE FAILED TWO TO FIVE: Symmons and Arndt (AYES); Kavanaugh, Smith, Turner, Williams, and Dvorak (NOES). ROLL CALL VOTE ON THE MAIN MOTION TO AUTHORIZE FAILED THREE TO FOUR: Dvorak, Kavanaugh, and Williams (AYES); Smith, Symmons, Turner, and Arndt (NOES). CONSIDERATION OF CALENDAR - NEW BUSINESS CONTRACTS • None RESOLUTIONS 1. Resolution No. FY2021-31 Conveying Tax Foreclosed Property To The City Of Ouzinkie As Provided In AS 29.45.450. DVORAK moved to approve Resolution No. FY2021-31. On November 4, 2020, the Kodiak Island Borough received the Clerk's Deed for PID19915, the property is located at 4307 Fourth Street Ouzinkie, AK previously owned by Dan Soderberg. Pursuant to Alaska State Statute Sec. 29.45.450, unredeemed property in a city can be deeded to the city upon payment of Borough taxes and costs of foreclosure. The City of Ouzinkie has contacted the Kodiak Island Borough and provided the minutes from the City of Ouzinkie Regular Meeting on January 20, 2021, documenting the foreclosed property was voted to purchase for taxes due by the City of Ouzinkie in the amount of $2,536.40. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smith, Symmons, Turner, Williams, Arndt, Dvorak, and Kavanaugh. 2. Resolution No. FY2021-32 Adopting The Determination Of Population Of The Unincorporated Community Of The Native Village Of Karluk. KAVANAUGH moved to adopt Resolution No. FY2021-32. Each year the Borough receives an application from the Department of Community of Commerce and Economic Development (DCCED) for the Borough and for the Native Village of Karluk to participate in the State's Community Assistance Program (CAP). The eligibility requirements for the Native Village contains two criteria: 1) must have a minimum, permanent population of 25 2) must provide at least three services from a list of seven. For FY22, DCCED's population determination for the Native Village was 22, which is less than the required minimum for participation in the program. Kodiak Island Borough March 4, 2021 Assembly Regular Meeting Minutes Page 5 of 9 Page 28 of 188 AGENDA ITEM #5.A. Since DCCED uses a statistical method to calculate population, they allow two alternate methods for determining population counts. The Karluk IRA Tribal Council representative contacted staff indicating they were going to submit a completed Head Count Census, which is one of the State approved alternative methods. Staff has received a completed census from the Karluk IRA Tribal Council indicating their population is 26 and now the Assembly must adopt a resolution affirming the population census. This resolution will be included with the Native Village of Karluk's application to the State which will satisfy the population requirement for the assistance program. This resolution must be received by DCCED by April 1, 2021. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Williams, Arndt, Dvorak, Kavanaugh, and Smith. 3. Resolution No. FY2021-33 Approving The Native Village Of Karluk And The Karluk IRA Tribal Council As An Unincorporated Community For Participation In The FY22 Community Assistance Program. KAVANAUGH moved to approve Resolution No. FY2021-33. This resolution identifies the Native Village of Karluk as an unincorporated community that meets the Community Assistance Program eligibility criteria established under AS 29.60.865 - AS 29-60- 879 and 3 AAC 180.110. The Native Village of Karluk has 25 residents or more, and that the Karluk IRA Tribal Council provides at least three of the following: fire protection, emergency medical, water and sewer, solid waste management, public road or ice road maintenance and public health or search and rescue services. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Williams, Arndt, Dvorak, Kavanaugh, Smith, and Symmons. 4. Resolution No. FY2021-34 Conveying Tax Foreclosed Property To The City Of Port Lions As Provided In AS 29.45.450. ARNDT moved to approve Resolution No. FY2021-34. On November 4, 2020 the Kodiak Island Borough received the Clerk's Deed for PID 20442, the property is located at 135 Kizhuyak Drive, Port Lions, AK previously owned by Judith Clayton. Pursuant to Alaska State Statute Sec. 29.45.450, unredeemed property in a city can be deeded to the city upon payment of Borough taxes and costs of foreclosure. Kodiak Island Borough March 4, 2021 Assembly Regular Meeting Minutes Page 6 of 9 Page 29 of 188 AGENDA ITEM #5.A. The City of Port Lions has contacted the Kodiak Island Borough and provided the minutes from the City of Port Lions Regular Meeting on January 14, 2021 documenting the foreclosed property was voted to purchase for taxes due by the City of Port Lions in the amount of $6,633.58. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Williams, Arndt, Dvorak, Kavanaugh, Smith, Symmons, and Turner. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2021-30 Amending Kodiak Island Borough Code Of Ordinances Title 2 Administration And Personnel, Chapter 2.145 Solid Waste Advisory Board, Section 2.145.010 Created - Membership Adding An Ex Officio High School Student Representative. ARNDT moved to advance to public hearing at the next regular meeting of the Assembly on March 18, 2021. The Solid Waste Advisory Board has discussed and respectfully requests consideration to update the Borough Code Chapter 2.145 Solid Waste Advisory Board, Section 2.145.010 Created — Membership to allow the addition of a High School Student Representative to participate as an ex officio member of the board. The board has discussed the inclusion of a High School Student representative that can assist in the enhancement of outreach to KIBSD students and youth in our community. The members realize that student interaction and participation in education may be best performed by peers and provides an opportunity to students to take a hands-on role in disseminating materials and ideas related to the citizen roles in solid waste management, waste reduction and recycling efforts. Board member Terri Pruitt has contacted Lindsey Glenn, Student Council Advisor to discuss this inclusion and the response was very positive. At the February 3, 2021 meeting the board was introduced to Miss Bralyn Nixon and Lindsey Glenn who participated in the discussion regarding the request for the creation of this new ex officio position. The present goal is to have students develop educational materials not limited to videos, info graphics, artwork with the goal of having a Kodiak centric flair created by students, for students. This cooperative effort will result in a pathway to stimulate youth to consider not only local issues associated with the environment but realize that local efforts effect the entire planet. The term length shall be one year beginning in April of each year to allow for the organization of the student council and the forwarding of the candidate each year. ROLL CALL VOTE ON THE MOTION CARRIED UANANIMOUSLY: Arndt, Dvorak, Kavanaugh, Smith, Symmons, Turner, and Williams. Kodiak Island Borough March 4, 2021 Assembly Regular Meeting Minutes Page 7 of 9 Page 30 of 188 AGENDA ITEM #5.A. 2. Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, Eliminating The Service Area Board. DVORAK moved to postpone Ordinance No. FY2021-31 to the regular meeting of the Assembly on April 15tH A review of the code has revealed that the Service Area Board for Service Area No. 2, under KIBC 4.110, does not actively operate because the water and sewer services in this area of the Borough are provide by the City of Kodiak. All water, sewer, and infrastructure in Service Area No. 2 was transferred to the City of Kodiak. There is not a need for Service Area No. 2 to actively have a board or operate as an active Service Area so long as the City of Kodiak continues to provide water and sewer services to Service Area No. 2 residents. However, Service Area No. 2 may be needed in the future in the event the City of Kodiak were to cease providing the services dissolving Service Area No. 2 would require a public vote and could leave the area without authority to provide services in the future if needed. ROLL CALL VOTE ON THE MOTION TO POSTPONE CARRIED SIX TO ONE: Dvorak, Kavanaugh, Smith, Symmons, Williams, and Arndt (AYES); Turner (No). OTHER ITEMS 1. Pending Legal Review - Alaska Waste's Requested Changes To Amendment No. 1 Contract No. FY2019-25. KAVANAUGH moved to amend Amendment No. 1 Contract No. FY2019-25 by establishing a date certain of March 15, 2021. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Smith, Symmons, Turner, Williams, Arndt, and Dvorak. 2. Letter Of Support To Governor Dunleavy Re: John Jensen Reappointment To The North Pacific Fishery Management Council. ARNDT moved to amend Amendment No. 1 Contract No. FY2019-25 by establishing a date certain of March 15, 2021. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smith, Symmons, Turner, Williams, Arndt, Dvorak, and Kavanaugh. CITIZENS' COMMENTS The following spoke under citizens comments: • Dan Rohrer • Susan Schmeisser Kodiak Island Borough March 4, 2021 Assembly Regular Meeting Minutes Page 8 of 9 Page 31 of 188 AGENDA ITEM #5.A. ASSEMBLY MEMBER' COMMENTS • Assembly Member Williams commented on assembly contracts and her upcoming SWAMC presentation. • Assembly Member Smith commented on the interplay between contracts and the budgeting process. • Assembly Member Symmons commented on the assembly process. • Assembly Member Kavanaugh had no comment. • Assembly Member Turner had no comment. • Assembly Member Arndt had no comment. • Assembly Member Dvorak commented on the upcoming Tax -Free day and the impacts of shopping local. ADJOURNMENT ARNDT moved to adjourn the meeting. VOICE VOTE ON ADJOURNMENTCARRIED UNANIMOUSLY. The meeting was adjourned at 9:04 p.m. KODIAK ISLAND BOROUGH William Roberts, Mayor Kodiak Island Borough March 4, 2021 ATTEST: Alise L. Rice, Borough Clerk Assembly Regular Meeting Minutes Page 9 of 9 Page 32 of 188 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting March 18, 2021 A regular meeting of the Kodiak Island Borough Assembly was held on March 18, 2021 at Bayside Fire Hall, 4606 East Rezanof Drive. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present was Mayor Bill Roberts as were Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also present were Borough Manager Michael Powers, Borough Clerk Alise Rice, and Assistant Clerk Mitchell Davidson. APPROVAL OF AGENDA Arndt moved to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF MINUTES • None. CITIZENS' COMMENTS The following spoke under citizens comments: • Bill Oliver • Dan Rohrer • Russell Pruitt • Chris Lynch • Jascha Zbitnoff • Clark Yatsik • Ben Pruitt • Theresa Peterson • Louis Rocheleau • Alexus Kwachka • Mike Milligan • Justin Thran AWARDS AND PRESENTATIONS None COMMITTEE REPORTS: • Assembly member Dvorak reported on the Kodiak College Advisory Board Meeting. • Assembly member Kavanaugh reported on the Consolidation Committee and its upcoming meeting on Monday, March 22nd Kodiak Island Borough March 18, 2021 Assembly Regular Meeting Minutes Page 1 of 9 Page 33 of 188 AGENDA ITEM #5.A. Assembly member Williams reported on the Architectural Review Board and its projects: borough boiler room, leachate treatment plant, and landfill closure. PUBLIC HEARING A. Ordinance No. FY2021-30 Amending Kodiak Island Borough Code Of Ordinances Title 2 Administration And Personnel, Chapter 2.145 Solid Waste Advisory Board, Section 2.145.010 Created - Membership Adding An Ex Officio High School Student Representative. KAVANAUGH moved to adopt Ordinance No. FY2021-30. Introduced and advanced to public hearing at the regular meeting of the assembly on March 4, 2021. The Solid Waste Advisory Board has discussed and respectfully requests consideration to update the Borough Code Chapter 2.145 Solid Waste Advisory Board, Section 2.145.010 Created — Membership to allow the addition of a High School Student Representative to participate as an ex officio member of the board. The board has discussed the inclusion of a High School Student representative that can assist in the enhancement of outreach to KIBSD students and youth in our community. The members realize that student interaction and participation in education may be best performed by peers and provides an opportunity to students to take a hands-on role in disseminating materials and ideas related to the citizen roles in solid waste management, waste reduction and recycling efforts. Board member Terri Pruitt has contacted Lindsey Glenn, Student Council Advisor to discuss this inclusion and the response was very positive. At the February 3, 2021 meeting the board was introduced to Miss Bralyn Nixon and Lindsey Glenn who participated in the discussion regarding the request for the creation of this new ex officio position. The present goal is to have students develop educational materials not limited to videos, info graphics, artwork with the goal of having a Kodiak centric flair created by students, for students. This cooperative effort will result in a pathway to stimulate youth to consider not only local issues associated with the environment but realize that local efforts effect the entire planet. The term length shall be one year beginning in April of each year to allow for the organization of the student council and the forwarding of the candidate each year. All items listed with an asterisk (*) are considered to be routine and non -controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Smith, Symmons, Turner, and Williams. Kodiak Island Borough March 18, 2021 Assembly Regular Meeting Minutes Page 2 of 9 Page 34 of 188 AGENDA ITEM #5.A. BOROUGH MANAGER'S REPORT Manager Powers Reported on the following • Stimulus 3- has been signed into law, lawsuits have been threatened. • The Borough is eligible for $2.5M to be spent to replace revenue (tax) losses due to Covid19, water, sewer, and broadband. • 1 will be bringing forth a primer on the laws and regulations that are to be stated. • Shots -Clinics continue on the island, anyone over the age of 16 is eligible. • Department of Health and Social Services Grant. - These are grant requests for testing, shots, and outreach to the underserved utilizing Kodiak Kodiak Area Native Association and Kodiak Community Health Center to provide these activities through 2021. • These proposals have been sharded with the City in order to coordinate if they so desired. • Summer Travel -Airlines announcing pre -pandemic number of flights to Alaska this summer. State is supporting testing and vaccinations. • Worked with Borough Clerk and Mayor for streamlined procedures for agenda items. • Reviewed budgets and updates from staff. • Reviewed State budget proposals, changes in State revenues and related items. • Addressed a few personnel matters. • Touch tank cleaning and rehabilitation nearly completed. • Discussion on various borough projects including schools, fish crossings, and Chiniak properties. • I will be out of the office on Friday March 19. Dave Conrad will be in charge and I am available by cell. MESSAGES FROM THE BOROUGH MAYOR Mayor Roberts Reported on the following: • A meeting between Bill Thomas, an official from the Governor's Office, the Borough Manager, and himself. He stated their promotion of the Alaska Marine Highway System. • The progress of Covid-19 vaccination distribution in Kodiak and the upcoming vaccination clinic on Saturday, March 20t" CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS • None. CONSIDERATION OF CALENDAR - NEW BUSINESS A. Amendment No. 1 Amending Contract No. FY2019-25 Residential And Commercial Solid Waste Collection And Recycling Services. WILLIAMS moved to accept the first amendment, Version 2 to Contract No. FY2019-25 by complete substitution. The Mayor may place an item on the table for discussion with no motion. Should the assembly decide to make a motion it would be in order to state the motion, discuss, and vote. Kodiak Island Borough March 18, 2021 Assembly Regular Meeting Minutes Page 3 of 9 Page 35 of 188 AGENDA ITEM #5.A. At the March 11, 2021 Work Session the Clerk was instructed to add Amendment No. 1 Amending Contract No. FY2019-25 to the March 18, 2021 Regular Meeting Agenda for discussion. Items added to the regular meeting during packet review are published for public review the following Wednesday. KAVANAUGH moved to amend the motion by striking the word `residential', that is used as a descriptive adjective, from `roll carts'. ROLL CALL VOTE ON THE AMENDMENT TO STRIKE CARRIED UNANIMOUSLY: Kavanaugh, Smith, Symmons, Turner, Williams, Arndt, and Dvorak. SYMMONS moved to insert the word `immediately' under the section: Refunds on page 9, number 16. KAVANAUGH moved to substitute `immediate' with `upon request, and within 60 -days'. VOICE VOTE ON THE MOTION TO SUBSTITUTE `IMMEDIATE' WITH UPON REQUEST... FAILED UNANIMOUSLY: Symmons, Turner, Williams, Arndt, Dvorak, Kavanaugh, and Smith. DVORAK moved to substitute the amendment to include language at the end of the sentence (pg. 9, line 16) that reads: `will refund any overpayment, if a credit will extend beyond three billing cycles'. ROLL CALL VOTE ON THE MOTION TO SUBSTITUTE TO INCLUDE LANGUAGE FAILED ONE TO SIX: Dvorak (AYE); Turner, Williams, Arndt, Kavanaugh, Smith, and Symmons (NOES). SMITH moved to substitute the amendment to read `... shall either credit the customer's account or refund any overpayment within thirty (30) days of signing this amendment.' ROLL CALL VOTE ON THE MOTION TO SUBSTITUTE TO INCLUDE CREDIT ACCOUNT CARRIED SIX TO ONE: Williams, Dvorak, Kavanaugh, Smith, Symmons, and Turner (AYES); Arndt (NO). ROLL CALL VOTE ON THE MAIN MOTION TO ACCEPT THE FIRST AMENDMENT, VERSION 2 TO CONTRACT NO. FY2019-25 BY COMPLETE SUBSTITUTION CARRIED SIX TO ONE: Dvorak, Kavanaugh, Smith, Symmons, Williams, and Arndt (AYES); Turner (NO). RESOLUTIONS A. Reconsideration Of The Vote Taken On March 4, 2021 "Approve Resolution No. FY2021-29 Authorizing Memorandum Of Agreement With The Alaska Department Of Transportation And Public Facilities For Construction Of The Otmeloi Way Rehabilitation Project. Kodiak Island Borough March 18, 2021 Assembly Regular Meeting Minutes Page 4 of 9 Page 36 of 188 AGENDA ITEM #5.A. KAVANAUGH moved to approve reconsideration of the vote taken on March 4, 2021 to approve Resolution No. FY2021-19. On March 5, 2021 Assembly member Smith filed an Affidavit Of Reconsideration with the Borough Clerk to reconsider the vote taken on March 4, 2021 to approve Resolution No. FY2021-19, Assembly member Williams seconded the reconsideration. The vote to approve Resolution No. FY2021-19 taken at the regular meeting of the assembly on March 4, 2021 failed three to four: Dvorak, Kavanaugh, and Williams (AYES); Smith, Symmons, Turner, and Arndt (NOES. Any member on the prevailing side of the vote may file with for reconsideration by 5:00 p.m. the next business day. Any member that voted may seconded the reconsideration regardless of how they voted . The reconsideration shall be taken up at the next regular meeting of the assembly. ROLL CALL VOTE ON THE MOTION TO RECONSIDER THE VOTE TAKEN CARRIED FOUR TO THREE: Dvorak, Kavanaugh, Smith, and Williams (AYES); Arndt, Symmons, and Turner (NOES). The Mayor recessed the meeting at 7:55 p.m. and reconvened at 8:05 p.m. B. Resolution No. FY2021-29 Authorizing Memorandum Of Agreement With The Alaska Department Of Transportation And Public Facilities For Construction Of The Otmeloi Way Rehabilitation Project. The motion on the floor is to approve Resolution No. FY2021-19. This item was introduced at the January 21, 2021 regular meeting and postponed to March 4, 2021. The Otmeloi Way Reconstruction project has been in the works for many years. This project was initiated when the water and sewer infrastructure was being constructed within Otmeloi Way. Resolution 97-05 documented the Borough's willingness to take over ownership and maintenance of the road if the State improved it to Borough road construction standards. In 2005, the Borough received a $3,300,000 State Legislative Grant for the project which would need to be first spent on a reconnaissance study to determine the scope of work necessary. The Borough E/F staff was short-handed and requested that the grant be administered by the State Department of Transportation. The State commissioned the reconnaissance study and began the planning and design phases. The project includes re -aligning the roadway, re -paving, constructing a separated pedestrian path, and street lighting. Assuming ownership of the roadway requires the ability to also maintain it. In the 2016 local election, property owners within Road Service Area No. 1 and property owners living adjacent to Otmeloi Way voted in favor of altering the boundaries of Road Service Area No. 1 so that the road could be maintained by Road Service Area No. 1 if the Borough were to take ownership of the road. After more than ten years, it was clear that the $3,300,000 would not be sufficient funding for the project. Resolution No. FY2019-23 authorized an application to the Community Transportation Kodiak Island Borough March 18, 2021 Assembly Regular Meeting Minutes Page 5 of 9 Page 37 of 188 AGENDA ITEM #5.A. Program (CTP) which would supplement the state funding with federal funds. The Borough received notice that CTP funds are approved, and the project was fully funded. To commit the CTP funds and move ahead with construction of the project, the Borough must enter into a Memorandum of Agreement with the State of Alaska. ROLL CALL VOTE ON THE MOTION TO APPROVE RESOLUTION 2021-19 CARRIED FIVE TO TWO: Dvorak, Kavanaugh, Smith, Turner, and Williams (AYES); Symmons and Arndt (NOES). C. Resolution No. FY2021-35 Accepting Volunteer Fire Assistance Grants For The Bayside Volunteer Fire Station And Womens Bay Volunteer Fire Station. ARNDT moved to approve Resolution No. FY2021-35. Volunteer Fire Assistance (VFA) funds provide assistance in training, equipment purchases, and prevention activities, on a cost share basis. The assistance is provided to increase firefighter safety, improve the firefighting capabilities of rural volunteer fire departments, and enhance protection in the urban-wildland interface. Only fire departments with a service area of less than 10,000 people and registered with the State Fire Marshall are eligible. An application for Volunteer Fire Assistance was submitted to the USDA Forest Service through the State of Alaska, Division of Forestry, on behalf of the Bayside Volunteer Fire Station and Womens Bay Volunteer Fire Station. Grant monies of $4,500 have been award for the Bayside Volunteer Fire Station and $4,350.06 for the Womens Bay Volunteer Fire Station. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Smith, Symmons, Turner, Williams, Arndt, and Dvorak. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2021-29 Repealing Sections Of Kodiak Island Borough Code, Title 4, Service Areas Pertaining To Certain Exemptions For Road Maintenance Services For Properties Along State Roads. DVORAK moved to advance Ordinance No. FY2021-29 to public hearing at the next Regular Meeting of the Assembly on Thursday, April 1, 2021. This ordinance will affect the following code sections and corresponding service area boards. • Womens Bay Service Area, Chapter 4.50, Section 4.50.015 Service area exemptions. • Monashka Bay Road Service Area, Chapter 4.60, Section 4.60.015 Service area exemptions. • Service Area No. 1, Chapter 4.70, Section 4.70.015 Service area exemptions. • Bayview Road Service Area, Chapter 4.90, Section 4.90.015 Service area exemptions. Kodiak Island Borough March 18, 2021 Assembly Regular Meeting Minutes Page 6 of 9 Page 38 of 188 AGENDA ITEM #5.A. Kodiak Island Borough adopted KIB Ordinance No. 97-28, which provided the borough mayor discretion to exempt certain properties within established road service areas, lying along state road rights-of-way exclusively, from paying the established road service area assessment upon a determination that the properties did not receive any service. This ordinance was subsequently amended by KIB Ordinance No. 98-04, in order to reflect the borough's transition from the Strong Mayor Form of government to the manager form of government. Exempting said properties from tax levy by ordinance alone, and at the discretion of the borough manager solely, provides for a property tax exemption not authorized by state law and constitutes a defacto amendment of the road service area boundary without the required election process prescribed under KIB Code Chapter 4.05, Formation and Modification of Service Areas It is inequitable to consider the owners of exempted properties along state roads as fully empowered members of the service area, as originally voted on at the formation of said service areas, when they are eligible to run for elected service area board seats when they do not appear to have a vested interest in the levels of service to be provided and the determination of the appropriate level of taxation for such services. Even though they may not receive a direct service for road maintenance, the property owners along state roads may receive some benefit from the construction and maintenance of nearby and surrounding borough roads which may provide more efficient access to their property, provide drainage improvements to or from the contiguous vicinity, local road access for the cost effective delivery of other desirable services in the general area, such as for heating fuel, electricity, communications, water and sewer utilities, and improved emergency response access. Other indirect benefits may also accrue to the land owners along state roads provided by the detour around occasional blockage of state roads due to road maintenance, disaster or other utility construction or maintenance without the ability to deliver road services to areas not fronting state rights-of-way the owners of land fronting on state rights-of-way would be less able to develop their lands behind the state road frontage, to the detriment of both the land owners along state roads and the community as a whole. If the Assembly determines that these parcels are not benefitted from the service area services and the service area boundaries should be altered to remove the parcels, then the process in KIBC 4.05 may be followed and a vote on the issue held in the appropriate area affected to ratify an ordinance altering the service area boundaries. ROLL CALL VOTE ON THE MOTION FAILED FOUR TO THREE: Williams, Arndt, and Dvorak (AYES); Smith, Symmons, Turner, and Kavanaugh (NOES). OTHER ITEMS Confirmation Of Mayoral Appointment To The Board Of Equalization, Mr. Robert Tucker. DVORAK moved to confirm the mayoral appointment of Mr. Robert Tucker to the Board of Equalization for a term to expire December 2023. Kodiak Island Borough March 18, 2021 Assembly Regular Meeting Minutes Page 7 of 9 Page 39 of 188 AGENDA ITEM #5.A. Mr. Tucker currently serves on the Board of Equalization as an alternate. This appointment would place Mr. Tucker in a currently vacant seat with a term to expire December 31, 2023. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Williams, Arndt, Dvorak, Kavanaugh, and Smith. 2. Confirmation Of Mayoral Appointments To The Consolidation Committee City Representatives ARNDT moved to confirm mayoral appointments to the consolidation committee. The City of Kodiak has requested Councilmember John Whiddon, Mayor Pat Branson, And Deputy Manager Josie Bahnke for representation on the Consolidation Committee. Resolution No. FY2019-07 Section 1 Created Membership. The formation of the committee will consist of the following nine members: 1 Borough government representative and 1 alternate 1 City government representatives and 1 alternate 1 Borough 2nd class city/village representative and one alternate Up to 6 At -large members The Borough Manager and City Manager, or their designees shall service as Ex -Officio members. Section 2: Organization. The chairperson shall be assigned by the Borough Mayor and the vice chairperson shall be elected by the committee. The chairperson shall report to the entire Assembly on behalf of the committee. Section 3: Appointments. The Mayor shall appoint the members of the committee subject to confirmation of the Assembly. ROLL CALL VOTE ON THE MOTION PASSED UNANIMOUSLY: Turner, Williams, Arndt, Dvorak Kavanaugh, Smith, and Symmons. 3. Letter Alaska Fishing Community's Letter To The Biden Administration's Climate Task Force. ARNDT moved to confirm mayoral appointments to the consolidation committee. ROLL CALL VOTE ON THE MOTION CARRIED FIVE TO TWO: Dvorak, Kavanaugh, Smith, Symmons, and Turner (AYES); Williams and Arndt (NOES). CITIZENS' COMMENTS None. Kodiak Island Borough March 18, 2021 Assembly Regular Meeting Minutes Page 8 of 9 Page 40 of 188 AGENDA ITEM #5.A. ASSEMBLY MEMBER' COMMENTS • Assembly Member Williams had no comments. • Assembly Member Smith commented on the work done by staff on the Touch Tank restoration. • Assembly Member Turner had no comments. • Assembly Member Kavanaugh shared about upcoming NOAA conference calls for public input. • Assembly Member Symmons commented on the beneficial aspects of failure. • Assembly Member Dvorak commented on the process of reviewing the Solid Waste Contract. • Assembly Member Arndt had no comments. ADJOURNMENT ARNDT moved to adjourn the meeting. VOICE VOTE ON ADJOURNMENT The meeting was adjourned at 9:19 p.m. KODIAK ISLAND BOROUGH William Roberts, Mayor Kodiak Island Borough March 18, 2021 ATTEST: Alise L. Rice, Borough Clerk Assembly Regular Meeting Minutes Page 9 of 9 Page 41 of 188 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting April 1, 2021 A regular meeting of the Kodiak Island Borough Assembly was held on April 1, 2021, in the Bayside Volunteer Fire Department - 4606 East Rezanof Drive of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also present were Borough Manager Michael Powers, Borough Clerk Alise Rice, Deputy Clerk Lina Cruz, and Assistant Clerk Mitchell Davidson. APPROVAL OF AGENDA ARNDT, moved to approve the agenda. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES Correction To Meeting Minutes Of May 21, 2020. ARNDT moved to approve the correction to meeting minutes of May 21, 2020. ROLL CAL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Smith, Symmons, Turner, and Williams. CITIZENS' COMMENTS The following spoke under citizens comments: • Richard Carstens • Dave Conrad AWARDS AND PRESENTATIONS • None Committee Reports • None. Public Hearing • None. Kodiak Island Borough Assembly Regular Meeting Minutes April 1, 2021 Page 1 of 4 Page 42 of 188 AGENDA ITEM #5.A. Borough Manager's Report Borough Manager Powers reported on the following: The Borough is mourning the loss of John Rhines, PC Network Tech II, a bright light and well - loved employee who left us too soon. • Attended Agenda Setting with the Mayor and Clerk. • Problem solved with the Clerk on various items. • Worked with staff on budgets for the Manager's Budget reviewing the latest information on expenses, revenues, and capital needs. • Met with Engineering and Facilities staff to discuss project status. Borough Building, Landfill, Leachate Treatment, Hospital, and Kodiak Fisheries Research Center • Reviewed payroll, accounts payable, and finance documents as part of the normal processes. • Discussed bond refunding options through the State program, waiting to hear back from Wells Fargo on their proposal. • Devoted a significant amount of time to personnel issues. • No off -island Meetings or Conferences scheduled. Messages from the Borough Mayor The Borough Mayor announced the appointment of Bralyn Nixon as ex officio student representative to the Solid Waste Advisory Board. Consideration of Calendar - Unfinished Business • None. Consideration of Calendar - New Business Contracts A. Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage 3 Closure And Interim Closure Final Design And Services During Construction In An Amount Not To Exceed $92,600. KAVANAUGH moved to authorize the Borough Manager to sign and execute Contract No. FY2021-17 in an amount not to exceed $92,600. Kodiak Island Borough Code 3.30.030 Limitation on the Manager's Authority, states that a contract exceeding $25,000 requires Assembly approval. This contract is for the completion of the design currently at 35% for the final design for interim closure and closure of a portion of the Kodiak Island Borough Landfill and Services During Construction Technical Assistance. The deliverables to be provided are 100% design drawings, technical specifications, final bid documents, and an AACE Class 1 Construction Cost Estimate. The purpose of this closure is to divert clean storm water away from the Landfill to the storm water collection and diversion facilities and reduce the production and required treatment of leachate. Kodiak Island Borough Assembly Regular Meeting Minutes April 1, 2021 Page 2 of 4 Page 43 of 188 AGENDA ITEM #5.A. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Smith, Symmons, Turner, Williams, and Arndt. Resolutions A. Resolution No. FY2021-23A Amending Setting New Stipend Amounts For Fire Protection Area No. 1 (Bayside Fire). ARNDT moved to approve Resolution No. FY2021-23A. The item presented to you on December 17, 2020 did not include the "Attachment A" in the resolution but did include the supplemental information. We are correcting our process trail by bring this item before you. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Smith, Symmons, Turner, Williams, Arndt, Dvorak. Ordinances for introduction Other items A. Nomination Letter Of Ouzinkie Mayor, Elijah Jackson, For The Kodiak Village Mayors Association Seat On Prince William Sound Regional Citizens' Advisory Council Board Of Directors. KAVNAUGH moved to approve the nomination letter of Ouzinkie Mayor, Elijah Jackson, to the Prince William Sound Regional Citizens' Advisory Council. The individual chosen to represent the Kodiak Village Mayors Association should have an understanding of the needs, concerns, and perspectives of the various villages that make up the Mayors Association, especially issues and concerns related to preventing and oil spill and making sure there is a strong oil spill response system in place should prevention measures fail. Through this representative, the village communities on Kodiak Island have a seat at the table and a voice in decisions that impact the safe transportation of oil. It is a unique opportunity to provide advice and recommendations to the oil industry and the regulatory agencies that oversee compliance with state and federal laws related to oil spill prevention and response. Individuals that have previously served, representing the Kodiak Village Mayors Association: • May 2019 thru May 2020 - Conrad Peterson • May 2015 thru May 2019 - Melissa Berns • May 2013 thru May 2015 - Emil Christiansen • May 2008 thru January 2013 - Iver Malutin • March 2000 thru May 2008 - Jim Nestic • March 1992 thru March 2000 - Charles Christiansen Kodiak Island Borough April 1, 2021 Assembly Regular Meeting Minutes Page 3 of 4 Page 44 of 188 AGENDA ITEM #5.A. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smith, Symmons, Turner, Williams, Arndt, Dvorak, and Kavanaugh. CITIZENS' COMMENTS The following spoke under citizens comments: • Dave Conrad Assembly Member' Comments • Assembly Member Arndt expressed condolences at the passing of John Rhines. He also explained the procedures for manager evaluations. • Assembly Member Dvorak expressed condolences at the passing of John Rhines. He also commented on a visit to the Chiniak Library and spoke to the status of trees in Chiniak. • Assembly Member Symmons expressed condolences at the passing of John Rhines. • Assembly Member Kavanaugh expressed condolences at the passing of John Rhines. She also commented on the upcoming North Pacific Fisheries Council meeting. • Assembly Member Turner expressed condolences at the passing of John Rhines. He also commented on ongoing fisheries in Kodiak. • Assembly Member Smith expressed condolences at the passing of John Rhines. • Assembly Member Williams expressed condolences at the passing of John Rhines. She also commented on ComFish 21 and the Kodiak Economic Development Corporation business climate survey. ADJOURNMENT KAVANAUGH moved to adjourn the meeting. VOICE VOTE ON ADJOURNMENT The meeting was adjourned at 7:07 p.m. KODIAK ISLAND BOROUGH William Roberts, Mayor Kodiak Island Borough April 1, 2021 ATTEST: Alise L. Rice, Borough Clerk Assembly Regular Meeting Minutes Page 4 of 4 Page 45 of 188 AGENDA ITEM #12.A. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 15, 2021 r ASSEMBLY REGULAR MEETING SUBJECT: Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, Eliminating The Service Area Board. ORIGINATOR: Duane Dvorak RECOMMENDATION: Move to postpone indefinitely Ordinance No. FY2021-31. DISCUSSION: Postponed from the regular meeting on March 4, 2021, no motion to advance was placed on the floor, there are no motions pending. A review of the code has revealed that the Service Area Board for Service Area No. 2, under KIBC 4.110, does not actively operate because the water and sewer services in this area of the Borough are provide by the City of Kodiak. All water, sewer, and infrastructure in Service Area No. 2 was transferred to the City of Kodiak. There is not a need for Service Area No. 2 to actively have a board or operate as an active Service Area so long as the City of Kodiak continues to provide water and sewer services to Service Area No. 2 residents. However, Service Area No. 2 may be needed in the future in the event the City of Kodiak were to cease providing the services dissolving Service Area No. 2 would require a public vote and could leave the area without authority to provide services in the future if needed. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Chapter 4.110 Service Area No. 2 Sections: 4.110.010 Creation and powers. A. There is established a service area within the borough designated "service area No. 2" as shown on the corresponding map in the office of the clerk. B. Service area No. 2 shall provide water and sewer services within its boundaries. C. The service area No. 2 board shall consist of five members appointed by the assembly. Kodiak Island Borough Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1... Page 46 of 188 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 AGENDA ITEM #12.A. Introduced by: Assembly Member Dvorak Thru The Mayor Drafted by: Assembly Member Dvorak and Borough Attorney Introduced on: 03/04/2021 Postponed to: 04/15/2021 KODIAK ISLAND BOROUGH ORDINANCE NO. FY2021-31 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING KODIAK ISLAND BOROUGH CODE, CHAPTER 4.110, SERVICE AREA NO. 2, ELIMINATING THE SERVICE AREA BOARD. WHEREAS, a review of the code reveals that the Service Area Board for Service Area No. 2, under KIBC 4.110, does not actively operate because the water and sewer services in this area of the Borough are provide by the City of Kodiak and all water, sewer, and infrastructure in Service Area No. 2 was transferred to the City of Kodiak; and, WHEREAS, The Service Area No. 2 board has not been empaneled for many years; and WHEREAS, There is not a need for Service Area No. 2 to actively have a board or operate as an active Service Area so long as the City of Kodiak continues to provide water and sewer services to Service Area No. 2 residents. However, Service Area No. 2 may be needed in the future in the event the City of Kodiak were to cease providing the services; and WHEREAS, Dissolving Service Area No. 2 would require a public vote and could leave the area without authority to provide services in the future if needed; and WHEREAS, The Assembly finds that it is in the public interest to suspend operation of Service Area No. 2 and the Service Area No. 2 Board until and unless it is needed in the future. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: This ordinance is of general application and shall be codified. Section 2: Kodiak Island Borough Code of Ordinances Section 4.110.010 is hereby amended to read as follows: Chapter 4.110 SERVICE AREA NO. 2 Sections: 4.110.010 Creation and power. A. There is established a service area within the borough designated "service area No. 2" as shown on the corresponding map in the office of the clerk. Kodiak Island Borough, Alaska Ordinance No. FY2021-31 Page 1 of 2 Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1... Page 47 of 188 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 AGENDA ITEM #12.A. B. Service area No. 2 shall has the authority to provide water and sewer services within its boundaries should the City of Kodiak cease to provide those services. C. The Service area No. 2 shall not have a board and shall not actively operate unless the manager or the assembly determines that the City of Kodiak is no longer providing water and sewer services to service area no. 2 and declares that a board is required to operate the service area. beaFd shall GeRS'St Of fiVe members appOiRted by the assembly. POSTPONED INDEFINITELY BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS _ DAY OF _, 2021. 1:(4]�71_1:16111WAJL 1�1Y�]:Z�l�lela ATTEST: William Roberts, Mayor Alise L. Rice, Borough Clerk VOTES: Ayes: Noes: Kodiak Island Borough, Alaska Ordinance No. FY2021-31 Page 2 of 2 Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1... Page 48 of 188 AGENDA ITEM #12.A. Introduced by: Mayor Selby Requested by: Petition Drafted by: Borough Clerk Introduced: 06/20/91 Public Hearing: 07/18/91 Adopted: 07/18/91 KODIAK ISLAND BOROUGH ORDINANCE NO. 91-10 AN ORDINANCE ESTABLISHING SERVICE DISTRICT NO. 2 TO PROVIDE WATER AND SEWER SERVICES WHEREAS, a study completed in March 1991, indicated that the area north of the boundaries of Service District No. 1 should be connected into a public water and sewer facility; and WHEREAS, the property owners of the area circulated a petition which required signatures of 50% of the property owners of the area in order to begin the process of forming of a service district; and WHEREAS, the petition was filed with the Borough Clerk on May 3, 1991, and certified as being sufficient with 98 valid signatures; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH: Section 1. Classification. Section 3 of this ordinance is of a general and permanent nature and shall become a part of the code of the Kodiak Island Borough. The remainder shall not be codified. Section 2. Election. An election shall be held on October 1, 1991, within the area shown on Exhibit A attached hereto, to place before the registered voters residing within said proposed service area the following question: "Shall the Kodiak Island Borough exercise the powers necessary to provide water and sewer services within the area indicated on the attached map?" The map attached to this ordinance (Exhibit A) shall accompany the ballot. Kodiak Island Borough, Alaska Ordinance No. 91-10 Page 1 of 2 Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1... Page 49 of 188 AGENDA ITEM #12.A. Section 3. Title 4 of the Kodiak Island Borough Code of Ordinances is amended by adding Section 4.30.110: 4.1 10.010 Service Area No. 2 A. There is established a service area within the borough designated the "Service Area No. 2" as shown on the corresponding map in the Clerk's Office. B. Service Area No. 2 shall provide water and sewer services within its boundaries. C. The Service Area No. 2 Commission shall consist of five members appointed by the Borough Assembly. Section 4. Effective date. Sections 1 and 2 shall become effective at midnight on the day of adoption. Section 3 shall become effective on the first day of the fiscal year following the above-mentioned election, if a majority of those qualified voters casting their ballots vote in favor of the issue. PASSED AND APPROVED THIS 18th DAY OF JULY, 1991. KODIAK ISLAND BOROUGH B r ugh Mayor Presiding Of icer ATTEST: Borough Clerk Kodiak Island Borough, Alaska Ordinance No. 91-10 Page 2 of 2 Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1 ... Page 50 of 188 0 D v D 0 z 0 N O N W D 0 v v W 0 0 c c0 0 v v 9 0 00 00 11- KODIAIY ISLAND BOROUGH SERVICE DISTRICT .W2 MUNASH'A 13AY ,00x SCALE we low amwa To 1 MILL BAY �J Kodiak Island Borough Code Chapter 4.110 SERVICE AREA NO. 2 Chapter 4.110 SERVICE AREA NO.2 AGENDA ITEM #12.A. Sections: 4.110.010 Creation and powers. 4.110.010 Creation and powers. A. There is established a service area within the borough designated "service area No. 2" as shown on the corresponding map in the office of the clerk. B. Service area No. 2 shall provide water and sewer services within its boundaries. Page 1/1 C. The service area No. 2 board shall consist of five members appointed by the assembly. [Ord. 98-04 §2, 1998; Ord. 91-10 §3, 1991]. The Kodiak Island Borough Code is current through Ordinance 2021-25, passed January 7, 2020. Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1... Page 52 of 188 AGENDA ITEM #12.A. AGREEMENT FOR TRANSFER OF SERVICE DISTRICT NO. 1 WATER AND SEWER IMPROVEMENTS THIS AGREEMENT is made this I�PTU day of June, 1996, between the Kodiak Island Borough, a second class borough of the State of Alaska, whose address is 710 Mill Bay Road, Kodiak, Alaska 99615, hereinafter "Borough," and the City of Kodiak, a home rule city of the State of Alaska, whose address is Post Office Box 1397, Kodiak, Alaska 99615-1397, hereinafter "City." WHEREAS, the Kodiak Island Borough Assembly created Service District No. 1 with the powers to provide water and sewer services by virtue of Resolutions No. 78-18-R, No. 78-35-R, and Ordinance No. 78-06-0; and WHEREAS, Service District No. 1 obtains water and sewer services by virtue of a connection to the City's water and sewer lines, and WHEREAS, the Borough and the City have agreed that the City should assume the ownership, maintenance and operation of the existing water and sewer utilities in Service District No. 1. NOW, THEREFORE, the parties agree as follows: 1. Effective Date. This agreement shall become effective upon completion of all of the following actions: (i) its approval or ratification by ordinances duly adopted by both the Kodiak City Council and the Kodiak Island Borough Assembly, and (ii) passage of an ordinance by the Borough Assembly withdrawing water and sewer powers from Service District No. 1 and the approval of such ordinance at an election complying with the requirements of KIBC 4.05.060. Agreement for Transfer of Service District No. 1 Kodiak Island Borough/City of Kodiak Page 1 of 5 Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1 ... Page 53 of 188 AGENDA ITEM #12.A. 2. Transfer of Assets. The Borough hereby assigns and transfers all of the capital assets of the Service District No. 1 water and sewer system to the City, including all water and sewer lines, pump stations, generators, valves, manholes and equipment, including those as described in the as—built drawings for the system which shall be delivered to the City upon the execution of this agreement. All equipment and parts manuals, operating and maintenance manuals and program documents, and all warranty information and documents relating to the transferred facilities shall also be delivered to the City at that time. 3. Operation and Maintenance. The City shall be solely responsible for the maintenance and operation of all water and sewer lines and equipment transferred to it pursuant to this agreement and the Borough shall have no authority with .respect thereto and no duty or res— ponsibility whatsoever in connection therewith. If, at any gime, it becomes necessary to repair, remove, replace, or relocate any of said lines or other equipment, the same shall be accomplished by the City without cost to the Borough. 4. Water and Sewer Services. The City shall supply water and sewer services to customers along the presently existing lines within Service District No. 1 or along any additional lines permitted by the City within the boundaries of Service District No. 1 and shall bill and collect for such services as described below. 5. Fund Balance. The entire fund balance from Service District No. 1, which is approximately $690,000 shall be transferred to the City upon the effective date of this agreement. 6. Easement. The Borough grants to the City, within the presently existing public rights—of—way, public easements, and other public property within Service District No. 1, a Agreement for Transfer of Service District No. I Kodiak Island Borough/City of Kodiak Page 2 of S Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1 ... Page 54 of 188 AGENDA ITEM #12.A. perpetual easement for the use, operation, maintenance, repair, relocation, and reconstruction, of water and sewer services, lines and equipment within the boundaries of Service District No. 1. 7. Billings and Collections. The City shall bill each consumer of water or sewer services within Service District No. 1 directly and shall be entitled to discontinue service or take such other actions against delinquent accounts as it deems appropriate in the same manner as it han- dles customers within the City of Kodiak. The previous water maintenance surcharge of $10 per month and the sewer maintenance surcharge of $12 per month are eliminated. A transition surcharge of $12 per month will be assessed against Service District No. 1 accounts for up to three years after the effective date of this agreement. The transition surcharge shall accrue solely to the benefit of the City and shall be discontinued upon the earlier of the following: (i) three years having passed since the transition surcharge was first collected, or (ii) the total transition surcharges collected by the City plus the Service District No. 1 fund balance transferred to the City equal $800,000 and a review conducted by the City of the costs of operating and maintain- ing the water and sewer system within Service District No. 1 indicates to the City's reasonable satisfaction that no part of the transition surcharge is needed in order to assure that revenues exceed expenses. Such a review shall be initiated as soon as practicable after the $800,000 total has been reached. If the recommendation resulting from the review is that the transition sur- charge be continued, then the City shall establish a date for a further review which shall be selected so as to ensure, to the extent reasonably possible, that collection of the transition surcharge does not continue beyond budget requirements. In no event, however, shall the City have any obligation to refund any transition surcharges collected prior to the effective date of a resolution, ordinance, or other official action of the City Council recognizing that a transition Agreement for Transfer of Service District No. 1 Kodiak Island Borough/City of Kodiak Page 3 of 5 Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1 ... Page 55 of 188 AGENDA ITEM #12.A. surcharge is no longer needed to assure a balanced budget for operations and maintenance within Service District No. 1. Nothing in this agreement shall in any way affect the City's right to continue to collect the 20% differential in water and sewer rates presently charged against water and sewer services delivered to customers within Service District No. 1, which differential shall remain in effect independent of the transition surcharge, but the City agrees not to raise the differential above 20% of the rates in effect on the date of this agreement. 8. Future Improvements. The construction of future improvements to or the expansion of the water and sewer system within Service District No. 1 shall be at the sole discretion of the City and nothing in this agreement shall obligate the City to construct such improvements. It is the goal of the City to expand the water distribution and sewer collection systems in Service Area No. 1 to serve developed properties. Expansion of the system may also occur via the subdivision process. Funding for improvements may be from land owners, developers, system revenues or grants from local, state, or federal governments. All system improvements must be approved by the City. 9. Development Fees. The current sewer and water development fees for both Service District No. 1 and City residents shall be eliminated as of the effective date of this agreement. All such development fees charged on or after October 12, 1995 shall be forgiven or refunded. 10. Entire Agreement. This instrument contains the entire agreement between the parties concerning the subject matter hereof. There are merged herein all prior representations, promises, and conditions, whether oral or written, in connection with the subject matter. Any representa— tion, promise, or condition not incorporated herein shall not be binding upon the parties. Agreement for Transfer of Service District No. 1 Kodiak Island Borough/City of Kodiak Page 4 of 5 Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1 ... Page 56 of 188 AGENDA ITEM #12.A. 11. Severability. If any provision of this agreement shall be determined to be void, invalid, unenforceable, or illegal for any reason, the validity and enforceability of all the remaining provisions shall not be affected thereby. The agreement shall be construed in all respects as if such void, invalid, unenforceable, or illegal provisions were omitted. KODIAK ISLAND BOROUGH JerWie M. Selby, Borough Ma or ATTEST: Donna F. Smith, Borough Clerk CITY OF KODIAK Date r 14h44OKA. %9i � ", ca'' � a e/ -I f2/cfe William . Jones, ity anager Date ATTEST: Marcella H. Dalke, City Clerk Agreement for Transfer of Service District No. 1 Kodiak Island Borough/City of Kodiak Page 5 of 5 Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1 ... Page 57 of 188 Introduced by: Requested by: Drafted by: Introduced: Adopted: KODIAK ISLAND BOROUGH RESOLUTION NO. 96-16 AGENDA ITEM #12.A. Assembly Borough Clerk Borough Clerk 06/06/96 06/06/96 A RESOLUTION RATIFYING AND CERTIFYING THE RESULTS OF THE MAY 21, 1996 SPECIAL BY -MAIL ELECTION IN SERVICE DISTRICT NO. 1 ON THE QUESTION OF WITHDRAWING WATER AND SEWER POWERS FROM SERVICE DISTRICT NO. 1 WHEREAS, at a special by -mail election on May 21, 1995, at which time the registered voters of Service District No. 1 cast a ballot on the question of withdrawing water and sewer powers from Service District No. 1; and WHEREAS, the votes were tallied on May 29, 1996, and the tallies, as recorded, are as follows: 1656 ballots mailed; 364 ballots returned "undeliverable"; 398 voted ballots returned; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Assembly finds that the special by -mail election of May 21, 1996, was validly held and hereby ratifies and certifies the results of the election. Section 2: Of the 398 voted ballots return, there were 317 yes votes, 64 no votes, 7 ballots not marked, and 10 ballots not counted because the voters were not registered voters in Service District No. 1. Section 3: As a result of the majority of the qualified voters casting their ballots in favor of the question to withdraw water and sewer powers from Service District No. 1, water and sewer powers will be withdrawn from Service District No. 1 in accordance with Ordinance No. 96-03. ADOPTED BY THE KODIAK ISLAND BOROUGH ASSEMBLY THIS SIXTH DAY OF JUNE, 1996 KODIAK ISLAND BOROUGH me M. ATTEST: C y L` Stbve?ts;-Presiding Officer Donna F. Smith, CMC/AAE, Borough Clerk Kodiak leland Borough, Meeks Resolution No. 98-18 Page 1 of 1 Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1... Page 58 of 188 AGENDA ITEM #12.A. CITY OF KODIAK ORDINANCE NUMBER 1023 AN ORDINANCE OF THE COUNCII. OF THE CITY OF KODIAK AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE KODIAK ISLAND BOROUGH FOR TRANSFER TO THE CITY OF SERVICE DISTRICT NO. 1 WATER AND SEWER 1"ROVEMENTS WHEREAS Service District No. 1 within the Kodiak Island Borough is immed- iately adjacent to the boundaries of the City of Kodiak and obtains water and sewer services by virtue of a connection to the City's water and sewer lines; and WHEREAS the City and Borough desire to enter into an agreement that the City assume the ownership, operation, and maintenance of the existing water and sewer utilities in Service District No. 1; and WHEREAS Alaska Statutes 29.35.010(13) authorizes the City to enter into an agreement for cooperative administration of any function or power with another municipality; NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Kodiak, Alaska, that the City Council hereby approves an Agreement for Transfer of Service District No. 1 Water and Sewer Improvements (hereinafter the "Agreement"), a copy of which is attached hereto and incorporated by reference. The City Manager is hereby authorized and directed to execute said Agreement and such other documents as may be necessary to effectuate the transfer of Service District No. 1 water and sewer utilities. CITY OF KODIAK ATTEST: CITY CLERK First Reading: February 29, 1996 Second Reading: March 14, 1996 Effective Date: April 13, 1996 Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1 ... Page 59 of 188 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 15, 2021 r ASSEMBLY REGULAR MEETING SUBJECT: Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The Kodiak Fisheries Research Center Exterior Upgrade Project. ORIGINATOR: Matt Gandel RECOMMENDATION: Authorize the Borough Manager to execute Change Order No. 13 in an amount not to exceed $75,058. DISCUSSION: This is a change order to the Borough's current term contract with Jensen Yorba Wall (JYW) to include design and construction administration services for the Kodiak Fisheries Research Center (KFRC) Exterior Upgrade project. The proposed scope of work for this project includes replacement of the siding, roofing, and associated items at KFRC. In October 2019 the Assembly approved a change order for JYW to complete 65% design for this project. That work was completed in September 2020. Reviewed and approved by the Architectural/Engineering Review Board in December 2020. An updated cost estimate for construction was also completed based on the 65% design documents, and is included as an attachment to this agenda statement. This change order includes completing 00% bid documents, providing assistance during the bid process, and construction administration to review submittals, respond to contractor questions, and complete four site visits during construction. The goal is to complete design this summer and put the project out for bid in fall 2021 with construction to occur in summer 2022. ALTERNATIVES: Take no action or do not approve the change order. FISCAL IMPACT: This design work will be funded by Renewal and Replacement funds collected through the lease with G SA/N OAA. The initial project budget is $100,000 to start design work. Transfer of additional funds to complete design will be included on the next budget ordinance. OTHER INFORMATION: KIBC Title 3 Revenue and Finance, Chapter 3.30 Contract, Purchase, Sale and Transfer Procedures, Section 3.30.100 Change orders — Manager authority. The manager, or designee, is authorized, without assembly approval, to enter into change orders with respect to borough projects where the amount of additional expenditure occasioned by the change order or orders does not, in the aggregate, exceed the total contract amounts approved for the project, plus project contingency equal to 10 percent of the approved contract amount. Additional contingency may be requested and approved by the assembly. The manager, or designee, shall report monthly to the assembly the nature and amount of such change orders. Project approval should include a budget Kodiak Island Borough Change Order No.13 Amending Contract No. FY2019-10 Architectural And Eng... Page 60 of 188 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 15, 2021 A.ASSEMBLY REGULAR MEETING D�.' �w' 4-.. for the project that includes a contingency line item of 10 percent. Change orders above the manager's approval limit, but not exceeding five percent of the original contract amount or $50,000, whichever is lower, require approval by: A. The mayor and deputy presiding officer; B. The mayor and one assembly member in the absence of the deputy presiding officer; C. The deputy presiding officer and one assembly member in the absence of the mayor. Such approval may be by signature or electronic signature. Change orders greater than five percent of approved contract amount or $50,000, whichever is lower, require assembly approval. The authority contained in this section is independent and exclusive of the purchasing authority defined in KIBC 3.30.010. Kodiak Island Borough Change Order No.13 Amending Contract No. FY2019-10 Architectural And Eng... Page 61 of 188 AGENDA ITEM #13.A.1. CODIAK ISLAND BOROUGH TERM CONTRACT CHANGE ORDER '10 MILL BAY ROAD Project Name: Project Number: CODIAK, ALASKA 99615 KFRC Exterior Upgrade 426-805 452.140 20004.4 Contractor: Jensen Yorba Wall, Inc. Cost Term Contract No.: 2019-10 Change Order No.: 13 Original Project Budget: $ 100,000.00 Original Contract: $ 0.00 Previous Budget Changes: $ 0.00 Previous Changes: $ 496,823.00 Adjusted Project Budget: $ 100,000.00 This Change: $ 75,058.00 To -Date Project Expenses: $ 56,486.57 % of Original Contract >5% To -Date Project Encumbrances: $ 1,999.83 Adjusted Contract: $ 571,881.00 Current Remaining Project Budget: $ 41,516.60 Description of Change Cost Provide 100% design, bidding, and construction administration services for the Kodiak Fisheries $ 75,058.00 Research Center project per proposal dated March 29, 2021. Design fees to be lump sum; bidding and construction administration fees to be charged on a time and materials basis. The time provided for completion of the contract is (N unchanged) (E] increased) (L] decreased) by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or $50,000, whichever is lower, requires approval by the mayor and deputy presiding officer, the mayor and one assembly member in the zbsence of the deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor. Change orders greater than five percent of approved contract amount or $50,000, whichever is lower, require assembly approval Accepted By: Contractor's Representative Recommended: Engineering/Facilities Director Approved By: Borough Manager Date: Date Finance Director Attest: Borough Clerk Date: Date: Date: Mayor and Deputy Presiding Officer Approval (does not exceed five percent of the original contract amount or $50,000, whichever is lower) Approved By: Date: Date: Borough Mayor Deputy Presiding Officer Borough Assembly Approval (greater than five percent of approved contract amount or $50,000, whichever is lower) Approved By: Date: Attest: Borough Manager Revised 09119 Borough Clerk Date: Page 1 of I Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 62 of 188 AGENDA ITEM #13.A.1. Jensen Yorba Wal I Inc. 522 West 10th Street, Juneau, Alaska 99801 907.586.1070 jensenyorbawall.com Designing Community Since 1935 Date: March 29, 2021 To: Matt Gandel From: Corey Wall Re: Kodiak Fisheries Research Center Exterior Upgrade — Project Scope CD & CA We are pleased to assist you with the continuation of design services for the KFRC Exterior Upgrade. Please find attached a breakdown of our fee proposals for CDs, Bidding and Construction administration phases. The following is a summary of our understanding regarding scope of the project: Scope of the project is as follows: • Comprehensive replacement of the exterior metal siding, roofing and associated items on the main KFRC building as illustrated in the DD documents. • Comprehensive replacement of the roof and siding of the Pump House. • The project will be developed as a Base Bid for all the main building work, and a single Bid Alternate consisting of the Pump House roof and siding. • A single cost estimate will be provided at 95%. • A single ARB presentation at 95%. Please note the following assumptions: • One site visit during design have been included. These visits are primarily to investigate and confirm as -built conditions, but if desired, they can be coordinated for an in-person ARB presentation. • Structural engineering has not been provided. It is assumed that the new siding and roofing will not need additional engineering. • Sampling by an environmental engineer is not included since the original building was constructed in 1997. • Construction Administration services includes 4 day -long site visits for observations during construction as well as a Substantial and Final Inspection. During this complicated construction project, it may be helpful to have more robust on-site observational support, particularly at the beginning of the siding installation. Thanks again! We look forward to working with you. Jensen Yorba Wall Architecture Interior Design Construction Management Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 63 of 188 v 0 0 00 00 DESIGN SERVICES PROPOSAL Jensen 000 Yorba 000 SUMMARY Wall ■■■ Project: KFRC Exterior Upgrade Inc. a■■ JYW Project No.: 18067 Pre -Design $0 Lump sum $0 $0 $0 Site Analysis $0 Lump sum $0 $0 $0 Schematic Design $0 Lump sum $0 $0 $0 Design Development $0 Lump sum $0 $0 $0 Construction Documents $39,198 Lump sum $880 $0 $40,078 Bidding and Negotiations $2,940 Time/Expense $0 $0 $2,940 Construction Administration $26,760 Time/Expense $5,280 $0 $32,040 Construction Observations $0 Time/Expense $0 $0 $0 G:\_Projects\18067\Oscopefee\KFRC Exterior Upgrade Fee CD & CA.xlsxSUM 3 3/29/2021 W v m O n m Z 0 W D 3 m D n C7 O O n Z O TI N O CO O D CD 0 C v D s� M D cc v CD Cn 0 00 00 IT41-100&IAft91341*19011981401 CONSTRUCTION DOCUMENT SERVICES Project: KFRC Exterior Upgrade JYW Project No.: 18067 Project Management 4 Code Study 2 Product Research 4 Site Visit 12 Drawings Site Plan/Cover 3 Floor Plans 3 Roof Plan 2 Elevations 3 Wall Sections 2 Roof Details 18 Siding Details 36 Specifications 24 Submittal 2 Presentation/Meetings 4 Subtotal Hours 119 Subtotal Dollars $ F20,230 KFRC Exterior Upgrade Fee CD & CA.xlsx-50 CD 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 10 Jensen ■■■ Yorba ■■■ Wall ■■■ Inc. (—)Mm 6 6 4 6 10 36 60 0 1 128 1 0 1 0 1 0 1 0 1 0 1 247 0 112,160 1 0 1 0 1 0 1 0 1 0 1 $32,390 CONSULTANTS: Civil Engineering Structural Engineering Mechanical Engineering Electrical Engineering Hazardous Materials Engineering Landscape Architecture Cost Estimating $6,189 Subtotal $6,189 Overhead/Profit 10% $619 Consultants Total Labor $6,808 3/29/2021 1 W v m O n m Z 0 W D 3 m D n C7 O O C) Z O TI N O CO 0 D m 0 C v D s� M D cc v CD Cn 0 00 00 DESIGN SERVICES PROPOSAL BIDDING AND NEGOTIATION SERVICES Project: KFRC Exterior Upgrade JYW Project No.: 18067 Project Management 2 Disc Coor/Doc Review Agency Consul/Rev Schedule Dev/Monitoring Pre Bid Meeting 2 2 Bidding Materials 2 4 Addenda 8 Bidding/Negotiation 2 Analysis of Alts/Subs Special Bidding Bid Evaluation Construction Contract Subtotal Hours 1 6 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 0 Subtotal Dollars $1 1,020 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 Jensen ■■■ Yorba ■■■ Wall ■■■ Inc. (—)Mm 16 1 0 1 0 1 0 1 0 1 0 1 0 1 22 1,920 0 0 0 0 0 0 $2,940 CONSULTANTS: Civil Engineering Structural Engineering Mechanical Engineering Electrical Engineering Hazardous Materials Engineering Landscape Architecture Subtotal $0 Overhead/Profit 10% $0 Consultants Total Labor $0 KFRC Exterior Upgrade Fee CD & CA.xlsx-60 Bid 11 3/29/2021 1 W v u� m O n m Z 0 W D 3 m D n C7 O O n Z O TI N O CO 0 D m 0 C v D s� M D cc v CD O 00 00 IT41-100&IAft9[�11WI90i1981;01 CONSTRUCTION ADMINISTRATION Project: KFRC Exterior Upgrade JYW Project No.: 18067 Project Management 8 Pre -Construction Conf 2 Clarifications 2 8 Submittal Review 2 24 RFIs/RFPs/CO'S 8 40 Field Observations 4 @ 12 48 Substantial Compl Insp 1 @ 12 16 Final Completion Insp $0 1 @ 16 Close-out 4 8 Subtotal Hoursl 24 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 162 Subtotal Dollars $1 4,080 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 122,680 Jensen ■■■ Yorba ■■■ Wall Inc.�� 0 1 0 1 0 1 0 1 0 1 0 1 0 1 186 0 1 0 1 0 1 0 1 0 1 0 1 0 1 $26,760 CONSULTANTS: Civil Engineering Structural Engineering Mechanical Engineering Electrical Engineering Hazardous Materials Engineering Landscape Architecture Subtotal $0 Overhead/Profit 10% $0 Consultants Total Labor $0 KFRC Exterior Upgrade Fee CD & CA.xlsx-70 CA 12 3/29/2021 1 4103 Minnesota Drive • Anchorage, Alaska 99503 p: 907.561.1653 f: 907.562.0420 mail@hmsalaska.com Jensen Yorba Wall, Inc. 522 West Tenth Street Juneau, Alaska 99801 Attn: Corey Wall Project: Kodiak Fisheries Research Center Re -Siding and Re -Roofing Project Location: Kodiak, Alaska 1. Project Description and Service Prepare construction cost estimates for the following scope of work. BASE BID AGENDA ITEM #13.A.1. Fee Proposal DATE PROPOSAL NO. 9/5/19 P19-09-04 Main Building Annex Building • Replace roofing (23,000 SF) • Replace roofing (3,200 SF) • Replace siding and flashings with two types and profiles (7,050 SF) • Prep and paint concrete wainscot (600 SF) ADD ALTERNATE Main Building • Replace exterior metal doors, louvers, etc. The estimates will be in Uniformat Elemental Categories and priced for 2020 competitive bids. 2. Fee Breakdown (Lump Sum) Main Building Annex Total 65% Design Estimate $ 3,258 $ 1,361 $ 4,619 95% Design Estimate 4,357 1,832 6,189 TOTAL FEE: $ 7,615 $ 3,193 $ 10,808 Note: Should any phase of estimating be omitted from this proposal, HMS reserves the right to increase fee for subsequent estimate by 10% to 30% depending upon the additional level of effort. Also, add two extra days to the schedule for completion of the estimate. The above fee does not include preparation of additive bid items or alternates. See 4. Terms below. Page 1 of 5 Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 68 of 188 3. Schedule AGENDA ITEM #13.A.1. Fee Proposal Allow the following full working days to provide the proposed services. Time for task completion will begin following receipt of all available design information for that particular phase. Please note that the following durations exclude weekends, holidays and partial days. Also, please give two weeks advance notice for commencing each phase of work. 65% Design Estimate 95% Design Estimate 4. Terms Within (6) Full Working Days Within (7) Full Working Days Deliverable: HMS Inc. will provide a copy of our estimate via email in a PDF file format or, if necessary, in Excel. Should a hard copy of the estimate be necessary, at your request, a bound or loose copy will be provided to you. Drawings: Architect/Engineer shall provide HMS Inc. with full size, correct scale drawings, along with an electronic set (PDF format preferred). Should these not be provided, it may be necessary to increase our fee proposal and add additional days to complete our work. Should it be necessary, HMS Inc. has the capability to print one or two drawings, however, depending on the quantity, an additional charge may be added at $4.00/sheet. Additive Bid Items or Alternates: Our fee proposal does not include preparing estimates for additive bid items or alternates (except those included in Section 2 Fee Breakdown) that require re -measurement of work items included in the Base Bid cost estimate. We reserve the right to renegotiate our fee should alternates become necessary beyond one or two minor alternates or additive bid items. Reimbursable Expenses: This fee proposal does not provide for site visits, meetings with the owner, or any other unforeseen expenses unless listed in Section 2. Fee Breakdown. Any such items, if required, will be charged on a time -and -expense basis at our current rate schedule. Penalty/Bonus Condition: This proposal is made on the understanding that we will not be entering into an agreement with the client that includes a penalty/bonus condition dependent on the outcome of the bid. Should such a clause be required, we reserve the right to modify our proposal or possibly withdraw from the project. Additional Insured: Any requirements to name additional insureds on our insurance policies may be subject to additional fees should fees be added to our policy by our carrier. Payment Terms: Payment shall be made within (45) days of invoice date. Delayed payment beyond that period is subject to a 1.5% fee per month. Expiration Date: This fee proposal is valid for (6) months from the date of issue. HMS Inc. reserves the right to adjust the fee to incorporate the current years rates after the (6) month period. Page 2 of 5 Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 69 of 188 4. Terms (Continued) AGENDA ITEM #13.A.1. Fee Proposal Change in Scope: Should the project scope or format change, HMS Inc. reserves the right to modify this proposal. Written approval for work on increased scope items prior to proceeding with additional work will be required. Notice to Proceed: Designer/owner will provide written notice to proceed. Delivery of documents is not considered a notice to proceed. Prepared By: Ehsan Mughal, Principal EM/as Page 3 of 5 Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 70 of 188 AGENDA ITEM #13.A.1. H M � 4103 Minnesota Drive • Anchorage, Alaska 99503 p: 907.561.1653 f.' 907.562.0420 mail@hmsalaska.com PROPOSAL NO. P1909: 19-09-04 FEE BREAKDOWN (2019 SCHEDULE OF RATES) Project: Kodiak Fisheries Research Center A/E Firm: Jensen Yorba Wall, Inc. Re -Siding and Re -Roofing Project Location: Kodiak, Alaska Date: 9/5/19 Prepared By: Ehsan Mughal, Principal Total Total Discipline Rate Hours Subtotal Hours Fee MAIN BUILDING 65% Design Estimate Estimator V 160.00 x 2 = 320.00 Estimator IV 139.00 x 4 = 556.00 Estimator III 129.00 x 10 = 1,290.00 Estimator II 111.00 x 6 = 666.00 Estimator I 74.00 x 0 = 0.00 Office Support II 74.00 x 5 = 370.00 Office Support I 56.00 x 1 = 56.00 Total 65% Design Estimate: 95% Design Estimate Estimator V 160.00 x 2 = 320.00 Estimator IV 139.00 x 5 = 695.00 Estimator III 129.00 x 14 = 1,806.00 Estimator II 111.00 x 8 = 888.00 Estimator 1 74.00 x 2 = 148.00 Office Support 11 74.00 x 6 = 444.00 Office Support 1 56.00 x 1 = 56.00 Total 95% Design Estimate: ANNEX BUILDING 65% Design Estimate Estimator V 160.00 x 1 = 160.00 Estimator IV 139.00 x 2 = 278.00 Estimator III 129.00 x 5 = 645.00 Estimator II 111.00 x 0 = 0.00 Estimator 1 74.00 x 0 = 0.00 Office Support II 74.00 x 3 = 222.00 Office Support 1 56.00 x 1 = 56.00 Total 65% Design Estimate: Page 4 of 5 28 Hours $ 3,258.00 38 Hours $ 4,357.00 12 Hours $ 1,361.00 Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 71 of 188 AGENDA ITEM #13.A.1. Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 72 of 188 H M � 4103 Minnesota Drive • Anchorage, Alaska 99503 p: 907.561.1653 f.' 907.562.0420 mail@hmsalaska.com PROPOSAL NO. P1909: 19-09-04 FEE BREAKDOWN (2019 SCHEDULE OF RATES) Project: Kodiak Fisheries Research Center A/E Firm: Jensen Yorba Wall, Inc. Re -Siding and Re -Roofing Project Location: Kodiak, Alaska Date: 9/5/19 Prepared By: Ehsan Mughal, Principal Total Total Discipline Rate Hours Subtotal Hours Fee ANNEX BUILDING (Continued) 95% Design Estimate: Estimator V 160.00 x 1 = 160.00 Estimator IV 139.00 x 3 = 417.00 Estimator III 129.00 x 7 = 903.00 Estimator II 111.00 x 0 = 0.00 Estimator I 74.00 x 0 = 0.00 Office Support II 74.00 x 4 = 296.00 Office Support I 56.00 x 1 = 56.00 Total 95% Design Estimate: 16 Hours $ 1,832.00 TOTAL: 94 Hours $ 10,808.00 Page 5 of 5 Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 72 of 188 AGENDA ITEM #13.A.1. From: Corey Wall To: Matt Gandel; Dave Conrad Subject: KFRC Cost Estimate Review Date: Wednesday, February 10, 20219:28:43 AM Hi Matt & Dave Preston was able to do a pretty thorough review of the KFRC cost estimate, including talking to Friend Contracting about installation and labor prices. I'll include his detailed break -down for your review, but the bottom line is that he thought the prices were generally correct, although he thought they'd be about 15% higher ($1.47M rather than the $1.27M HMS estimated). He did agree that HMS had an odd breakdown on the roof vs. siding, with the siding as being the more expensive of the two. According to Preston's numbers, the north elevation will be about $360k and the rest of the siding about $492k. This doesn't include any exterior framing or wall replacement. Here is his detailed breakdown: Labor numbers are hard to nail down, but I did get some consensus from Rainproof and Friend Contracting on Kodiak. Since it is a difficult access, the siding labor per SF would be $16-17 per SF and the roofing $20-21 per SF. Tear off and replace. Centria numbers came back as follows: CS260 & IW 10 combined was $9.40 + 3.50 for flashings, $4 for total frt = $16.90 SF SRS3 roofing was $8.85 + $3.20 for flashings, $4 for total freight = $16.05 SF Summary Roofing material $16.05 Roofing Labor $21 Total $37.05 x 23,000 SF = $852,150 Siding material $16.90 Siding Labor $ 16.00 Total $ 32.90 x 18,692 SF = $614,966 Total for project = $1,467,116 Add for shop drawings = $.55 cents per SF. Corey Wall Principal Architect JENSEN YORBA WALL, INC. Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 73 of 188 AGENDA ITEM #13.A.1. 522 West Tenth Street I Juneau, AK 99801 D 907-802-23511C 907-209-03661 O 907-586-1070 Ext. 228 1 F 844-350-5352 www.jensen.,zorbawall.com Click here to upload files Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 74 of 188 M D cc v m v Cn O M� W 00 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE 20010TI6yA_P►I�73�P13fl�lela KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE KODIAK, ALASKA PREPARED FOR: Jensen Yorba Wall, Inc. 522 West 10th Street Juneau, Alaska 99801 November 10, 2020 HI vNC. 4103 Minnesota Drive • Anchorage, Alaska 99503 p: 907.561.1653 • f.• 907.562.0420 • e: mail@hmsalaska.com HMS Project No. 20107 v CD v rn 0 M� W 00 KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 20107 DRAWINGS AND DOCUMENTS Level of Documents: (32) 65% design drawings Date: September 23, 2020 Provided By: Jensen Yorba Wall, Inc. of Juneau, Alaska RATES Pricing is based on current material, equipment and freight costs. Labor Rates: A.S. Title 36 working 60 hours per week Premium Time: 16.70% Note: Siding contractor is prime BIDDING ASSUMPTIONS Contract: Standard construction contract without restrictive bidding clauses Bidding Situation: Competitive bids assumed Bid Date: Spring 2021 Start of Construction: Summer 2021 Construction Time: Within (1) months completion for base bid and additional (2) months with alternates EXCLUDED COSTS 1. A/E design fees 2. Administrative and management costs 3. Furniture, furnishings and equipment (except those specifically included) PAGE 2 DATE: 11/10/2020 M D c0 v CD v v 0 00 00 KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 3 KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020 HMS Project No.: 20107 GENERAL When included in HMS Inc.'s scope of services, opinions or estimates of probable construction costs are prepared on the basis of HMS Inc.'s experience and qualifications and represent HMS Inc.'s judgment as a professional generally familiar with the industry. However, since HMS Inc. has no control over the cost of labor, materials, equipment or services furnished by others, over contractor's methods of determining prices, or over competitive bidding or market conditions, HMS Inc. cannot and does not guarantee that proposals, bids, or actual construction cost will not vary from HMS Inc.'s opinions or estimates of probable construction cost. This estimate assumes normal escalation based on the current economic climate. HMS Inc. will continue to monitor this, as well as other international, domestic and local events, and the resulting construction climate, and will adjust costs and contingencies as deemed appropriate. Due to the rapidly evolving nature of the COVID-19 coronavirus pandemic and its as -yet unknown affect on the economy, and more specifically the construction industry, HMS Inc. is incorporating an additional contingency titled Unique Market Risk'. The amount provided for in the estimate will be adjusted as the situation continues to change and the effect on construction pricing becomes more predictable. GROSS FLOOR AREA BASE BID Replacement of North Elevation Siding and Soffits 6,877 SF Paint Existing Concrete Walls 1,634 SF TOTAL BASE BID: 8,511 SF ALTERNATE 1 Replacement of Remaining Metal Siding and Soffits at Balance of Building 9,391 SF Paint Existing Concrete Walls 5,334 SF ALTERNATE 2 Replacement of Metal Roofing 22,700 SF Replacement of EPDM roofing 340 SF TOTAL ALTERNATES: 37,765 SF TOTAL BASE BID AND ALTERNATES: 46,276 SF KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE HMS Project No.: 20107 GENERAL COST SUMMARY BASE BID ALTERNATE 1 Replacement of Remaining Metal Siding and Soffits Paint Existina Concrete Walls I SUBTOTAL ALTERNATE 1: ALTERNATE 2 Replacement of Metal Roofing Replacement of EPDM Roofina SUBTOTAL ALTERNATE 2: TOTAL ESTIMATED BASE BID AND ALTERNATES: v 00 0 00 PAGE 4 DATE: 11/10/2020 $222,345 8,511 $26.12 305,376 14,725 $20.74 738,794 23,040 $ 32.07 $ 1,266,515 46,276 $ 27.37 C7 v cn m O n Z O W D 3 m D n C7 O v n Z O N 0 1p 0 D n n c iv D Q m D cc KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 5 KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020 HMS Project No.: 20107 65% DESIGN COST SUMMARY LaborMaterial . . 01 - SITE WORK $ 3,150 $ 24,190 $ 27,340 02 -SUBSTRUCTURE 0 0 0 03 -SUPERSTRUCTURE 0 0 0 04 - EXTERIOR CLOSURE 45,149 48,860 94,009 05 - ROOF SYSTEMS 0 0 0 06 - INTERIOR CONSTRUCTION 0 0 0 07 - CONVEYING SYSTEMS 0 0 0 08 - MECHANICAL 0 0 0 09 - ELECTRICAL 0 0 0 10 - EQUIPMENT 0 0 0 11 - SPECIAL CONSTRUCTION 0 0 0 SUBTOTAL: $ 48,299 $ 73,050 $ 121,349 12 - GENERAL REQUIREMENTS 75,613 SUBTOTAL: $ 196,962 13 - CONTINGENCIES 25,383 TOTAL ESTIMATED CONSTRUCTION COST: $ 222,345 COST PER SQUARE FOOT: $ 26.12 /SF GROSS FLOOR AREA: 8,511 SF C7 v cn m O n z O W D 3 m D n C7 O v z O N 0 1p 0 D m c v D n M D cc v cn m co 0 O 00 KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 6 KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020 HMS Project No.: 20107 ELEMENTAL SUMMARY Total Element Material Labor MateriallLabor Total Cost Cost per SF 01 - SITE WORK $ 27,340 $ 3.21 011 - Hazmat Abatement $ 0 $ 0 $ 0 0.00 012 - Demolition 3,150 24,190 27,340 3.21 013 - Site Improvements 0 0 0 0.00 014 - Site Mechanical 0 0 0 0.00 015 - Site Electrical 0 0 0 0.00 02 - SUBSTRUCTURE $ 0 $ 0.00 021 - Standard Foundations $ 0 $ 0 $ 0 0.00 022 - Slab on Grade 0 0 0 0.00 023 - Basement 0 0 0 0.00 024 - Special Foundations 0 0 0 0.00 03 - SUPERSTRUCTURE $ 0 $ 0.00 031 - Floor Construction $ 0 $ 0 $ 0 0.00 032 - Roof Construction 0 0 0 0.00 033 - Stair Construction 0 0 0 0.00 04 - EXTERIOR CLOSURE $ 94,009 $ 11.05 041 - Exterior Walls $ 45,149 $ 48,860 $ 94,009 11.05 042 - Exterior Doors and Windows 0 0 0 0.00 05 - ROOF SYSTEMS $ 0 $ 0.00 051 - Roofing $ 0 $ 0 $ 0 0.00 052 - Skylights 0 0 0 0.00 06 - INTERIOR CONSTRUCTION $ 0 $ 0.00 061 - Partitions and Doors $ 0 $ 0 $ 0 0.00 062 - Interior Finishes 0 0 0 0.00 063 - Specialties 0 0 0 0.00 07 - CONVEYING SYSTEMS $ 0 $ 0 $ 0 $ 0.00 C7 v cn m O n Z O W D 3 m D n C7 O v Z O N 0 1p 0 D m c v D n M D cc v cn m 00 O 00 00 KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 7 KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020 HMS Project No.: 20107 ELEMENTAL SUMMARY Total Element Material Labor MateriallLabor Total Cost Cost per SF 08 - MECHANICAL $ 0 $ 0.00 081 - Demolition $ 0 $ 0 $ 0 0.00 082 - Plumbing 0 0 0 0.00 083 - HVAC 0 0 0 0.00 084 - Fire Protection 0 0 0 0.00 085 - Special Mechanical Systems 0 0 0 0.00 09 - ELECTRICAL $ 0 $ 0.00 091 - Demolition $ 0 $ 0 $ 0 0.00 092 - Service and Distribution 0 0 0 0.00 093 - Lighting and Power 0 0 0 0.00 094 - Special Electrical Systems 0 0 0 0.00 10 - EQUIPMENT $ 0 $ 0.00 101 - Fixed and Movable Equipment $ 0 $ 0 $ 0 0.00 102 - Furnishings 0 0 0 0.00 11 - SPECIAL CONSTRUCTION $ 0 $ 0 $ 0 $ 0.00 SUBTOTAL DIRECT WORK: $ 48,299 $ 73,050 $ 121,349 12 - GENERAL REQUIREMENTS $ 75,613 $ 8.88 121 - Mobilization $ 6,750 0.79 122 - Operation Costs 43,778 5.14 123 - Profit 25,085 2.95 13 - CONTINGENCIES $ 25,383 $ 2.98 131 - Estimator's Contingency 7.50% $ 14,772 1.74 131 - Unique Market Risk 3.50% 7,411 0.87 132 - Escalation Contingency 1.46% 3,200 0.38 TOTAL ESTIMATED CONSTRUCTION COST: $ 222,345 $26.12 /SF GROSS FLOOR AREA: 8,511 SF W v m O n CD Z O W D 3 CD D n n O v n Z O TI N 0 co 0 D n CD n c v D M D cc CD 00 N O 00 Co KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 8 KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020 HMS Project No.: 20107 01 - SITE WORK MATERIAL LABOR TOTAL TOTAL Remove metal siding panels and air barrier and QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR 012 - Demolition $ $ $ $ $ $ EXTERIOR WALLS Remove metal siding panels and air barrier and dispose 6,313 SF 2.10 13,257 2.10 13,257 Remove all window, door, storefront, and louver flashings and dispose 1,086 LF 1.30 1,412 1.30 1,412 Remove all window, door, storefront, and louver caulking and sealants and dispose 1,086 LF 0.95 1,032 0.95 1,032 Remove metal soffit panels and air barrier and dispose 264 SF 2.30 607 2.30 607 Remove bottom pressure cap and base metal flashing from storefront and dispose 212 LF 1.90 403 1.90 403 Cut and remove 1" metal furring and 1" rigid insulation where deteriorated and dispose (assume 20% of total area of 6,313 SF) 1,262 SF 1.40 1,767 1.40 1,767 Load, haul, and dispose debris 9 LDS 350.00 3,150 250.00 2,250 600.00 5,400 SUBTOTAL: $ 3,150 $20,728 $23,878 Labor Premium Time 16.70% 3,462 3,462 TOTAL ESTIMATED COST: $ 3,150 $ 24,190 $ 27,340 C) v m O n CD Z O W D 3 CD D n n O v n Z O TI N 0 c0 0 D CD n c v D a M D cc v CD W O 00 00 KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 9 KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020 HMS Project No.: 20107 04 - EXTERIOR CLOSURE MATERIAL LABOR TOTAL TOTAL QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR 041 - Exterior Walls $ $ $ $ $ $ Replace 1" metal furring and 1" rigid insulation where deteriorated (assumed 20% of total area of 6,313 SF) 1,262 SF 1.40 1,767 2.40 3,029 3.80 4,796 New vapor shield weather barrier at siding and soffits 7,000 SF 0.85 5,950 0.90 6,300 1.75 12,250 New 2"x2"x2" sloped prefinished metal base flashing 180 LF 2.40 432 2.00 360 4.40 792 New backer rod and sealants at all windows, doors, storefronts, and louvers 1,086 LF 0.70 760 1.80 1,955 2.50 2,715 New 3"x2"x2" sloped prefinished metal head flashings at windows, doors, and storefronts 300 LF 2.80 840 2.50 750 5.30 1,590 New 2"x7"x5" sloped prefinished metal head flashings at window sills 300 LF 4.30 1,290 3.00 900 7.30 2,190 New custom prefinished metal trim at all windows, doors, storefronts, louvers, jambs, heads, and sills as required to match siding 486 LF 3.10 1,507 2.80 1,361 5.90 2,868 Type A: Centria CS -260 12" wide x 7/8" deep prefinished aluminum siding panels with stainless steel clips, fasteners and pop rivets 5,500 SF 4.20 23,100 3.00 16,500 7.20 39,600 Type B: Centria 1 W-1 OA 12" wide x 1 1/2" deep prefinished aluminum siding panels with stainless steel clips, fasteners and pop rivets 1,200 SF 5.40 6,480 3.30 3,960 8.70 10,440 V v m O n CD Z O W D 3 m D n n O v n Z O TI N O c0 0 D m n c v D a M D cc v CD 00 O 00 Co KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 10 KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020 HMS Project No.: 20107 04 - EXTERIOR CLOSURE MATERIAL LABOR TOTAL TOTAL QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR 041 - Exterior Walls $ $ $ $ $ $ Type B: Centria 1 W-1 OA 12" wide x 1 1/2" deep prefinished aluminum siding panels with stainless steel clips, fasteners and pop rivets at soffits 300 SF 5.40 1,620 3.80 1,140 9.20 2,760 Caulking to siding and soffits 7,000 SF 0.10 700 0.30 2,100 0.40 2,800 EXTERIOR CONCRETE WALLS Pressure wash existing concrete walls 1,634 SF 0.08 131 0.35 572 0.43 703 Prep and paint existing concrete walls 1,634 SF 0.35 572 1.80 2,941 2.15 3,513 SUBTOTAL: $ 45,149 $ 41,868 $ 87,017 Labor Premium Time 16.70% 6.992 6.992 TOTAL ESTIMATED COST: $ 45,149 $ 48,860 $ 94,009 W v m O n CD Z O W D 3 CD D n n O n Z O TI N O co 0 D CD n c v D a M cc v CD 01 O 00 KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 11 KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020 HMS Project No.: 20107 12 - GENERAL REQUIREMENTS MATERIAL LABOR TOTAL TOTAL 3000.00 QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR 5 TONS 400.00 2,000 50.00 Mobilization and demobilization 1 LS 1500.00 1,500 3000.00 3,000 4500.00 4,500 Incidental freight 5 TONS 400.00 2,000 50.00 250 450.00 2,250 Superintendent/working foreman 1 MO 150.00 150 6500.00 6,500 6650.00 6,650 Field engineering 10 HRS 95.00 950 95.00 950 Quality control 1 MO By Superintendent Expediting (part time) 1 MO 150.00 150 3200.00 3,200 3350.00 3,350 Clerical (minimal) 1 MO 150.00 150 1700.00 1,700 1850.00 1,850 Staging areas, signs, temporary toilets, etc. 1 MO 450.00 450 200.00 200 650.00 650 Temporary barriers, protection, etc. 1 LOT 500.00 500 750.00 750 1250.00 1,250 Communications 1 MO 400.00 400 400.00 400 Pickups and trucks 1 MO 1800.00 1,800 500.00 500 2300.00 2,300 Hand tools, man lifts, ladders etc. 1 MO 2500.00 2,500 2500.00 2,500 Consumables: fuel, cleaning products, safety equipment etc. 1 MO 1800.00 1,800 1800.00 1,800 Submittals and as-builts 1 LOT 300.00 300 1750.00 1,750 2050.00 2,050 Special inspections 1 LOT 1750.00 1,750 1750.00 1,750 W v m O n CD Z O W D 3 CD D n n O n Z O TI N O co 0 D CD n c v D M D cc v CD 00 O 00 co KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 12 KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020 HMS Project No.: 20107 12 - GENERAL REQUIREMENTS MATERIAL LABOR TOTAL TOTAL 850.00 850 1000.00 QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR 200.00 200 1500.00 1,500 1700.00 Regular clean-up Final clean-up Permits Plan check fees State of Alaska Dept. of Labor filing fee Travel round trip from Anchorage for special inspections Per diem (inspection only, assumes local crew) SUBTOTAL: Home Office Overhead and Profit Bonds Insurances 1 MO 150.00 150 850.00 850 1000.00 1,000 1 LOT 200.00 200 1500.00 1,500 1700.00 1,700 1 LOT By Owner 1 LOT 1250.00 1,250 1250.00 1,250 1 LOT 3000.00 3,000 3000.00 3,000 2 EA 350.00 700 350.00 700 4 MD 180.00 720 180.00 720 $19,470 $ 21,150 $40,620 3.25% 5,264 15.00% 25,085 1.15% 2,212 1.25% 2,432 TOTAL ESTIMATED COST: $ 75,613 W v m O n CD Z O W D 3 m D n n O n Z O N O CO 0 D m n c v D a M D cc v CD 00 O 00 Co KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 13 KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020 HMS Project No.: 20107 13 - CONTINGENCIES MATERIAL LABOR TOTAL TOTAL QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR 131 - ESTIMATOR'S CONTINGENCY The estimator's allowance for architectural and engineering requirements that are not apparent at this level of design documentation 7.50% Unique market risk 3.50% 132 - ESCALATION CONTINGENCY The allowance for escalation from the date of estimate to the proposed bid date of spring 2021 at the rate of 3.50% per annum (5 months) 1.46% $ 14,772 $ 7,411 $ 3,200 TOTAL ESTIMATED COST: $ 25,383 W v m O n CD Z O W D 3 CD D n C7 O n Z O TI N 0 co 0 D n CD n c v D a M cc v CD 00 00 O 00 00 KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 14 KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020 HMS Project No.: 20107 Alternate 1 - Replacement of Remaining Metal MATERIAL LABOR TOTAL TOTAL Siding at Balance of Building and Paint QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR Existing Concrete Walls $ $ $ $ $ $ DEMOLITION 17,086 2.10 Remove metal siding panels and air barrier and 1.30 2,457 dispose 8,136 SF Remove all window, door, storefront, and louver 0.95 1,796 flashings and dispose 1,890 LF Remove all window, door, storefront, and louver 1.90 648 caulking and sealants and dispose 1,890 LF Remove metal soffit panels and air barrier and 6.00 300 dispose 1,255 SF Remove bottom pressure cap and base metal 4.200 250.00 3.000 flashing from storefront and dispose 341 LF Remove existing glazing at storefront and dispose (2) 50 SF Cut and remove 1" metal furring and 1" rigid insulation where deteriorated and dispose (assume 20% of total area of 8,136 SF) 1,626 SF Load, haul, and dispose debris 12 LDS 350.00 EXTERIOR WALLS Replace 1" metal furring and 1" rigid insulation where deteriorated (assumed 20% of total area of 8,136 SF) 1,626 SF 1.20 2.10 17,086 2.10 17,086 1.30 2,457 1.30 2,457 0.95 1,796 0.95 1,796 2.30 2,887 2.30 2,887 1.90 648 1.90 648 6.00 300 6.00 300 1.40 2,276 1.40 2,276 4.200 250.00 3.000 600.00 7.200 1,951 2.40 3,902 3.60 5,853 C) v m O n CD Z O W D 3 m D n C7 O n Z O TI N 0 co 0 D n m n c v D M D cc CD 00 O 00 Co KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 15 KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020 HMS Project No.: 20107 Alternate 1 - Replacement of Remaining Metal MATERIAL LABOR TOTAL TOTAL Siding at Balance of Building and Paint QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR Existing Concrete Walls $ $ $ $ $ $ EXTERIOR WALLS (Continued) New vapor shield weather barrier at siding and soffits 9,800 SF 0.85 8,330 0.90 8,820 1.75 17,150 New 2"x2"x2" sloped prefinished metal base flashing 530 LF 2.40 1,272 2.00 1,060 4.40 2,332 New backer rod and sealants at all windows, doors, storefronts, and louvers 1,890 LF 0.70 1,323 1.80 3,402 2.50 4,725 New 3"x2"x2" sloped prefinished metal head flashings at windows, doors, and storefronts 465 LF 2.80 1,302 2.50 1,163 5.30 2,465 New 2"x7"x5" sloped prefinished metal head flashings at window sills 417 LF 4.30 1,793 3.00 1,251 7.30 3,044 New custom prefinished metal trim at all windows, doors, storefronts, louvers, jambs, heads, and sills as required to match siding 1,008 LF 3.10 3,125 2.80 2,822 5.90 5,947 Type A: Centria CS -260 12" wide x 7/8" deep prefinished aluminum siding panels with stainless steel clips, fasteners and pop rivets 5,100 SF 4.20 21,420 3.00 15,300 7.20 36,720 Type B: Centria 1 W-1 OA 12" wide x 1 1/2" deep prefinished aluminum siding panels with stainless steel clips, fasteners and pop rivets 3,400 SF 5.40 18,360 3.30 11,220 8.70 29,580 W v m O n (D Z O W D 3 m D n C7 O n Z O N O co 0 D m n c v D a M I ca KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 16 KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020 HMS Project No.: 20107 Alternate 1 - Replacement of Remaining Metal MATERIAL LABOR TOTAL TOTAL Siding at Balance of Building and Paint QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR Existing Concrete Walls $ $ $ $ $ $ EXTERIOR WALLS (Continued) Type B: Centria 1 W-1 OA 12" wide x 1 1/2" deep prefinished aluminum siding panels with stainless steel clips, fasteners and pop rivets at soffits 1,300 SF 5.40 7,020 3.80 4,940 9.20 11,960 New glazing to match existing storefront 50 SF 30.00 1,500 15.00 750 45.00 2,250 EXTERIOR CONCRETE WALLS Pressure wash existing concrete walls 5,334 SF 0.08 427 0.35 1,867 0.43 2,294 Prep and paint existing concrete walls 5,334 SF 0.35 1,867 1.80 9,601 2.15 11,468 SUBTOTAL: $ 73,890 $ 96,548 $ 170,438 Labor Premium Time 16.70% 16,124 16,124 SUBTOTAL: $186,562 General Conditions, Overhead, and Profit 45.00% 83,953 Estimator's Contingency 7.50% 20,289 Unique Market Risk 3.50% 10,178 Escalation Contingency 1.46% 4,394 TOTAL ESTIMATED COST: $ 305,376 W v m O n CD Z O W D 3 CD D n C7 O v n Z O TI N O co 0 D CD n c v D M D cc v CD O 00 00 KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 17 KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020 HMS Project No.: 20107 Alternate 2 - Remove Metal Roofing and MATERIAL LABOR TOTAL TOTAL Install New Metal Roof Assembly QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR 963 LF 3.50 3,371 2.70 ROOFING DEMOLITION Temporary fall protection railings 963 LF 3.50 3,371 2.70 2,600 6.20 5,971 Remove roof to wall flashings 160 LF 1.85 296 1.85 296 Remove eave and gable flashings 1,203 LF 1.95 2,346 1.95 2,346 Remove VTR flashings (assumed) 5 EA 30.00 150 30.00 150 Remove mechanical flashings (assumed) 1 LOT 250.00 250 250.00 250 Remove parapet cap flashings 68 LF 1.50 102 1.50 102 Demolish EPDM membrane roofing assembly to deck 340 SF 2.30 782 2.30 782 Demolish EPDM membrane roofing assembly at parapet walls 350 SF 2.00 Demolish metal roofing assembly to deck 22,700 SF 1.20 27,240 1.20 27,240 Thoroughly clean exposed roof decks 23,040 SF 0.02 461 0.08 1,843 0.10 2,304 Daily cover exposed roof areas for working in sections 23,040 SF 0.10 2,304 0.15 3,456 0.25 5,760 Load, haul and dispose debris 14 LDS 350.00 4,900 250.00 3,500 600.00 8,400 C7 v m O n CD Z O W D 3 CD D n C7 O v n Z O TI N O co 0 D CD n c v D M D cc CD rQ O W 00 KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 18 KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020 HMS Project No.: 20107 Alternate 2 - Remove Metal Roofing and MATERIAL LABOR TOTAL TOTAL Install New Metal Roof Assembly QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR 340 SF 2.20 748 2.10 EPDM ROOFING 60 mil fully adhered EPDM roofing 340 SF 2.20 748 2.10 714 4.30 1,462 1/2" fiberglass substrate board 340 SF 0.90 306 1.20 408 2.10 714 6 mil vapor retarder 340 SF 0.08 27 0.10 34 0.18 61 (2) layers R-38, 4" flat board rigid insulation 340 SF 4.20 1,428 1.80 612 6.00 2,040 Average 1 1/2" tapered staggered joints rigid insulation 340 SF 0.95 323 0.65 221 1.60 544 60 mil fully adhered EPDM roofing up walls 350 SF 2.20 770 2.25 788 4.45 1,558 METAL ROOFING Ice and water shield 22,700 SF 0.75 17,025 0.85 19,295 1.60 36,320 Metal roofing 22,700 SF 5.60 127,120 4.50 102,150 10.10 229,270 MISCELLANEOUS Mechanical modifications 1 LOT 250.00 250 500.00 500 750.00 750 VTR flashings (assumed) 5 EA 52.50 263 65.00 325 117.50 588 14"x12" prefinished metal fascia flashing 361 LF 11.50 4,152 5.10 1,841 16.60 5,993 W v m O n (D Z O W D 3 m D n C7 O v n Z O TI N 0 co 0 D n m 0 c v D M D cc v 0 W 0 00 00 KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 19 KODIAK, ALASKA 65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020 HMS Project No.: 20107 Alternate 2 - Remove Metal Roofing and MATERIAL LABOR TOTAL TOTAL Install New Metal Roof Assembly QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR 6"x14 1/2" prefinished metal rake closure MISCELLANEOUS (Continued) 12"x12 1/2" prefinished metal eave flashing 374 LF 10.70 4,002 4.80 1,795 15.50 5,797 6"x14 1/2" prefinished metal rake closure flashing 468 LF 8.80 4,118 4.50 2,106 13.30 6,224 Roofing inspections and testing 1 LOT 500.00 500 1500.00 1,500 2000.00 2,000 SUBTOTAL: $ 172,068 $ 174,854 $ 346,922 Labor Premium Time 16.70% 29,201 29,201 SUBTOTAL: $ 376,123 Subcontractor's Mark -Ups 20.00% 75,225 Prime's Mark -Ups and Overhead 45.00% 203,107 Estimator's Contingency 7.50% 49,084 Unique Market Risk 3.50% 24,624 Escalation Contingency 1.46% 10,631 TOTAL ESTIMATED COST: $ 738,794 AGENDA ITEM #13.A.2. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 15, 2021 r ASSEMBLY REGULAR MEETING SUBJECT: Change Order No.14 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The Peterson Elementary Roof Replacement Project. ORIGINATOR: Matt Gandel RECOMMENDATION: Authorize the Borough Manager to execute Change Order No.14 in an amount not to exceed $17,300. DISCUSSION: This is a change order to the Borough's current term contract with Jensen Yorba Wall (JYW) to include preliminary design services for the Peterson Elementary Roof Replacement project. The existing roof at Peterson Elementary School has had leaking issues and has been at the top of the Kodiak Island Borough School District's Capital Improvement Project (CIP) list for several years. This change order is to complete preliminary design for a complete roof replacement. Completing this preliminary design work would help KIBSD to score higher on the Alaska Department of Education and Early Development's CIP scoring. Providing a greater chance of receiving some State reimbursement for construction, as well as getting closer to a "shovel ready" project in case there is infrastructure money available from the federal government. The goal is to complete this design work this summer. ALTERNATIVES: Take no action or do not approve the change order. FISCAL IMPACT: This design work will be funded by Fund 220-235 Buildings and Grounds - School Buildings - Major Repairs. An item will be included on a future budget ordinance to create a project and transfer those funds to the project. OTHER INFORMATION: KIBC Title 3 Revenue and Finance, Chapter 3.30 Contract, Purchase, Sale and Transfer Procedures, Section 3.30.100 Change orders — Manager authority. The manager, or designee, is authorized, without assembly approval, to enter into change orders with respect to borough projects where the amount of additional expenditure occasioned by the change order or orders does not, in the aggregate, exceed the total contract amounts approved for the project, plus project contingency equal to 10 percent of the approved contract amount. Additional contingency may be requested and approved by the assembly. The manager, or designee, shall report monthly to the assembly the nature and amount of such change orders. Project approval should include a budget for the project that includes a contingency line item of 10 percent. Change orders above the manager's approval limit, but not exceeding five percent of the original contract amount or $50,000, whichever is lower, require approval by: A. The mayor and deputy presiding officer; B. The mayor and one assembly member in the absence of the deputy presiding officer; C. The deputy presiding officer and one assembly member in the absence of the mayor. Kodiak Island Borough Change Order No.14 Amending Contract No. FY2019-10 Architectural And Eng... Page 94 of 188 AGENDA ITEM #13.A.2. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 15, 2021 A ASSEMBLY REGULAR MEETING Such approval may be by signature or electronic signature. Change orders greater than five percent of approved contract amount or $50,000, whichever is lower, require assembly approval. The authority contained in this section is independent and exclusive of the purchasing authority defined in KIBC 3.30.010. Kodiak Island Borough Change Order No.14 Amending Contract No. FY2019-10 Architectural And Eng... Page 95 of 188 AGENDA ITEM #13.A.2. CODIAK ISLAND BOROUGH TERM CONTRACT CHANGE ORDER '10 MILL BAY ROAD Project Name: Project Number: CODIAK, ALASKA 99615 Peterson Roof Replacement TBD Contractor: Jensen Yorba Wall, Inc. Cost Term Contract No.: 2019-10 Change Order No.: 14 Original Project Budget: $ 0.00 Original Contract: $ 0.00 Previous Budget Changes: $ 0.00 Previous Changes: $ 571,881.00 Adjusted Project Budget: $ 0.00 This Change: $ 17,300.00 To -Date Project Expenses: $ 0.00 % of Original Contract >5% To -Date Project Encumbrances: $ 0.00 Adjusted Contract: $ 589,181.00 Current Remaining Project Budget: $ 0.00 Description of Change Cost Provide 35% design services for the Peterson Elementary Roof Replacement project per proposal dated February 24, 2021. Design fees to be charged on a time and materials basis. $ 17,300.00 The time provided for completion of the contract is (N unchanged) (E] increased) (L] decreased) by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or $50,000, whichever is lower, requires approval by the mayor and deputy presiding officer, the mayor and one assembly member in the zbsence of the deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor. Change orders greater than five percent of approved contract amount or $50,000, whichever is lower, require assembly approval Accepted By: Contractor's Representative Recommended: Engineering/Facilities Director Approved By: Borough Manager Date: Date Finance Director Attest: Borough Clerk Date: Date: Date: Mayor and Deputy Presiding Officer Approval (does not exceed five percent of the original contract amount or $50,000, whichever is lower) Approved By: Date: Date: Borough Mayor Deputy Presiding Officer Borough Assembly Approval (greater than five percent of approved contract amount or $50,000, whichever is lower) Approved By: Date: Attest: Borough Manager Revised 09119 Borough Clerk Date: Page 1 of I Change Order No. 14 Amending Contract No. FY2019-10 Architectural And Eng... Page 96 of 188 AGENDA ITEM #13.A.2. Jensen Yorba Wall Inc. 522 West 10th Street, Juneau, Alaska 99801 907.586.1070 jensenyorbawall.com Designing Community Since 1935 Date: February 24, 2021 To: Matt Gandel, KIB Project Manager From: Corey Wall Re: KIBSD Peterson Elementary Re -Roof (JYW No. 21013) 35% Design Fee Proposal Please find attached our fee proposal for 35% design services related to the KIB Peterson Elementary School Re -Roof Project. The project will be completed as part of our existing term contract with KIB. Project includes: • 35% Construction Documents o Comprehensive roof replacement of existing 48,800 sf building. • Project will be designed to allow for several alternates. Configuration of the alternates TBD. • Professional cost estimation at phase completion. ARB presentations at phase completion Please note: • Proposal does not include a site visit during 35% design phase with the assumption that KIB personnel can investigate any site conditions not illustrated on existing drawings. A site visit is anticipated if the project moves forward into final construction documents. • Engineering support is not included in the 35% design phase with the anticipation it can be added if needed for final construction documents. Thanks again for this opportunity. We look forward to working with you. Sincerely Crey Wall, AIA Jensen Yorba Wall Architecture Interior Design Construction Management Page 1 of 1 Change Order No. 14 Amending Contract No. FY2019-10 Architectural And Eng... Page 97 of 188 w v m O n m Z 0 D 3 m D n C7 O n Z O TI N O CO 0 D m 0 C v D M D cc v CD Cb O Cb IT41-100&IAft91541 WI9091981401 SCHEMATIC DESIGN SERVICES Project: KIBSD Peterson Elementary Re -Roof JYW Project No.: 21013 Project Management 4 Research / Archives 2 Code Analysis 4 Schematic Design Dwgs 16 14 Outline Specs 10 4 Meetings 4 Cost Estimate Coordination 2 Quality Control 2 2 Presentations 2 Submittal 2 Subtotal Hours 1 48 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 20 Subtotal Dollars $1 8,160 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 2,800 21013 Petersend Elem Roof.xltx-30 SD 1 Jensen ■■■ Yorba ■■■ Wall ■■■ Inc. (—)Mm 2 30 0 1 0 1 32 1 0 1 0 1 0 1 0 1 100 0 1 0 1 3,040 1 0 1 0 1 0 1 0 1 $14,000 CONSULTANTS: Civil Engineering Structural Engineering Mechanical Engineering Electrical Engineering Hazardous Materials Investigation Landscape Architecture Cost Estimating $3,000 Subtotal $3,000 Overhead/Profit 10% $300 Consultants Total Labor $3,300 2/24/2021 1 AGENDA ITEM #13.A.3. KODIAK ISLAND BOROUGH STAFF REPORT .;}. APRIL 15, 2021 ' ASSEMBLY REGULAR MEETING SUBJECT: Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement. ORIGINATOR: Matt Gandel RECOMMENDATION: Move to authorize the Borough Manager to execute Contract No. FY2021-18. DISCUSSION: This contract is for replacement of the fuel piping at the Long Term Care Center (Chiniak Bay Elder House). Design was completed by RSA Engineers and approved by the Architectural/Engineering Review Board. The scope of work for this project is removing fuel and propane piping that is currently slightly above grade and installing new overhead piping. The current placement of the piping makes it easy to damage and also difficult to monitor for leaks. A leak in the piping occurred in 2019 and a large amount of fuel entered the storm drain system. The portion of pipe with the leak has been replaced but this is a long term fix to avoid future issues. An invitation to bid was issued on March 2, 2021, bids were due on March 23, 2021 and opened the same day. Three (3) bids were received, and the apparent low bidder is Premier Mechanical LLC. This work is scheduled to be complete by June 15, 2021. ALTERNATIVES: Take no action or reject all bids. FISCAL IMPACT: The work at Providence Kodiak Island Medical Center will be funded by renewal and replacement funds collected through the lease with Providence Health and Services. This work and the cost has been discussed and agreed on by both Borough and Providence staff. OTHER INFORMATION: KIBC Title 3 Revenue and Finance, Chapter 3.30 Contract, Purchase, Sale and Transfer Procedures, Section 3.30.020 Limitation on Manager's Authority The manager may not make an acquisition, sale, transfer, or contract authorized by KIBC 3.30.010 if the value of the property, service, or contract exceeds $25,000 without first obtaining assembly approval with the exception of utility bills, which may be paid without assembly approval. Similar types of work, even if performed in different geographic locations, are considered "in the aggregate" regardless of the project, contract, purchase orders, or change order and require assembly notification if the total payment to one contractor exceeds $25,000 in one fiscal year. Kodiak Island Borough Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement. Page 99 of 188 AGENDA ITEM #13.A.3. Contract No. FY2021-18 KODIAK ISLAND BOROUGH, ALASKA CONSTRUCTION CONTRACT LONG TERM CARE EXTERIOR FUEL LINE REPLACEMENT # 20022 PROJECT NAME AND NUMBER This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough, acting by and through its Borough Manager, and Premier Mechanical, LLC. Company Name 2011 Mill Bay Road, #2, Kodiak, AK 99615 Company Address (Street or PO Box, City, State, Zip) a/an ❑ Individual ❑Partnership ®Limited Liability Company ❑Sole Proprietorship MCorporation incorporated under the laws of the State of Alaska its successors and assigns, herein called the Contractor, is effective the date of the signature of the Borough Manager on this document. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the Borough, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above -referenced project as bid by the Contractor, which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the Borough, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the Borough. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order. Payment under this Contract shall not exceed Forty -Two Thousand Eight Hundred Seventy Five Dollars and Forty -Eight Cents ($42,875.48) for the Base Bid. The Contractor further covenants and agrees that all materials shall be furnished and delivered, and all work and labor shall be done and performed, in every respect, to the satisfaction of the Borough, on or before: June 30, 2021. It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the Borough, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the Borough shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the Borough shall have the right to recover Liquidated Damages as described in the General Conditions for each calendar day elapsing between the time stipulated for achieving completion of an individual phase and Kodiak Island Borough Construction Contract Page 1 of 3 Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement. Page 100 of 188 AGENDA ITEM #13.A.3. Contract No. FY2021-18 the actual date of completion of that phase in accordance with the terms hereof; such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay furnishing of materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. The bonds given by the Contractor in the sum of $ 42,875.48 Payment Bond, and $ 42,875.48 Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the Borough subject to the inspection at all times and approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough. For purposes of this Contract, Contracting Officer means Michael Powers, or any other person designated by the Borough Manager. The Contractor is an independent contractor and not an employee or agent of the Borough. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and include but are not limited to this Contract, the General Conditions of the Construction Contract, the Supplementary Conditions, and the following listed documents: 1) Drawings dated February 17, 2021 2) Project Manual dated February 23, 2021 Kodiak Island Borough Construction Contract Page 2 of 3 Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement. Page 101 of 188 AGENDA ITEM #13.A.3. Contract No. FY2021-18 IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. CONTRACTOR Premier Mechanical, LLC Company Name Signature of Authorized Company Representative Name and Title Date KODIAK ISLAND BOROUGH Signature of Borough Manager Michael Powers Typed Name Date Alise Rice Borough Clerk (ATTEST) Kodiak Island Borough Construction Contract Page 3 of 3 Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement. Page 102 of 188 AGENDA ITEM #13.A.3. Kodiak Island Borough Bid Tabulation - Long Term Care Exterior Fuel Piping Replacement Project Bid Opening: 03/23/21 - 2:00 pm Contractor Base Bid Premier Mechanical, LLC $ 42,875.48 Scott's Heating & Plumbing $ 69,193.00 Alaska Mechanical, Inc. $ 70,500.00 This bid tabulation is unofficial until KIB staff have a chance to review and verify the bid documents submitted by the apparent low bidder, and the contract receives administrative or Assembly approval. Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement. Page 103 of 188 a REFERENCED CODES: THE CONTRACTOR SHALL COMPLY WITH THE LATEST ADOPTED EDITION OF THE CODES AND STANDARDS PER THE PROJECT SPECIFICATIONS, THE ADOPTED CODES AND STANDARDS FOR CITY OF KODIAK ARE LISTED FOLLOWING FOR REFERENCE: SHEET NOTES: [�:� KODIAK LONG TERM CARE FACILITY C) 0 00 00 PIPING LEGEND ABBREVIATIONS DENOTES DEMOLITION AFF ABOVE FINISHED FLOOR GAL GALLONS "' "' AFG ABOVE FINISHED GRADE GALV GALVANIZED FOS FUEL OIL SUPPLY AGA AMERICAN GAS ASSOCIATION GPH GALLONS PER HOUR AHAP AS HIGH AS POSSIBLE HD HEAD FOR FUEL OIL RETURN AL ALUMINUM HP HORSEPOWER XXX SEE ABBREVIATIONS FOR MEDIA AMPS AMPERES HW HOT WATER ANSI AMERICAN NATIONAL STANDARDS INSTITUTE IAPMO INTERNATIONAL ASSOCIATION OF PLUMBING AND - — — — — — — — - FIRE PROTECTION WATER ARCH ARCHITECTURAL MECHANICAL OFFICIALS ASCE AMERICAN SOCIETY OF CIVIL ENGINEERS IBC INTERNATIONAL BUILDING CODE PIPE UP ASME AMERICAN SOCIETY OF MECHANICAL ENGINEERS IECC INTERNATIONAL ENERGY CONSERVATION CODE ASTM AMERICAN STANDARD FOR TESTING AND MATERIALS IFC INTERNATIONAL FIRE CODE PIPE DOWN AWS AMERICAN WELDING SOCIETY IFGC INTERNATIONAL FUEL GAS CODE B -X BOILER DESIGNATOR IMC INTERNATIONAL MECHANICAL CODE 0 TEE UP BLDG BUILDING IN INCHES BOD BOTTOM OF DUCT LB/LBS POUND(S) TEE DOWN BTUH BRITISH THERMAL UNIT/HOUR MAX MAXIMUM CAP CAPACITY MBH THOUSAND BTUH ] CAP CFCI CONTRACTOR FURNISHED CONTRACTOR INSTALLED MFGR MANUFACTURER CLG CEILING MIN MINIMUM UNION CONT CONTINUED MTD MOUNTED C.O./CO CLEANOUT NC NOISE CRITERIA DIRECTION OF FLOW CONN CONNECTION N.C. NORMALLY CLOSED O BALL/BUTTERFLY VALVE DIA DIAMETER NEC NATIONAL ELECTRICAL CODE DIM DIMENSION NFPA NATIONAL FIRE PROTECTION AGENCY GATE VALVE DN DOWN NO. NUMBER DT -X DAY TANK DESIGNATOR NTS NOT TO SCALE CHECK VALVE DWG DRAWING OC ON CENTER EFF EFFICIENCY OFCI OWNER FURNISHED CONTRACTOR INSTALLED ANTI -SIPHON VALVE ENT ENTERING OFOI OWNER FURNISHED OWNER INSTALLED ET -X EXPANSION TANK DESIGNATOR OSV OIL SAFETY VALVE EXIST EXISTING PD PRESSURE DROP FUSIBLE VALVE EXH EXHAUST PF -X PADDLE FAN DESIGNATOR F FAHRENHEIT PH PHASE FT FEET PSI POUND PER SQUARE INCH ® O FLOOR DRAIN FD -X FLOOR DRAIN DESIGNATOR PSIG POUNDS PER SQUARE INCH GAUGE FIN FINISHED RPM REVOLUTIONS PER MINUTE FLA FULL LOAD AMPS SQ SQUARE O POINT OF CONNECTION FLR FLOOR TEMP TEMPERATURE FM FACTORY MUTUAL TOD TOP OF DUCT 5 DETAIL NUMBER FOS FUEL OIL SUPPLY TTL TOTAL FOR FUEL OIL RETURN TYP TYPICAL M2 SHEET LOCATED ON FPF FINS PER FOOT UBC UNIFORM BUILDING CODE FPM FEET PER MINUTE UH -X UNIT HEATER DESIGNATOR FT FEET UL UNDERWRITERS LABORATORY TAG SHEET NOTES GA GAUGE W/ WITH EW/O WITHOUT YCO YARD CLEAN OUT 2012 IMC: INTERNATIONAL MECHANICAL CODE. ULu 2018 UPC: UNIFORM PLUMBING CODE. z 2012 IFC: INTERNATIONAL FIRE CODE. 2012 IFGC: INTERNATIONAL FUEL GAS CODE. „z 2012 IBC: INTERNATIONAL BUILDING CODE. c) 2017 NEC: NATIONAL ELECTRICAL CODE. SHEET NOTES: [�:� KODIAK LONG TERM CARE FACILITY C) 0 00 00 PIPING LEGEND ABBREVIATIONS DENOTES DEMOLITION AFF ABOVE FINISHED FLOOR GAL GALLONS "' "' AFG ABOVE FINISHED GRADE GALV GALVANIZED FOS FUEL OIL SUPPLY AGA AMERICAN GAS ASSOCIATION GPH GALLONS PER HOUR AHAP AS HIGH AS POSSIBLE HD HEAD FOR FUEL OIL RETURN AL ALUMINUM HP HORSEPOWER XXX SEE ABBREVIATIONS FOR MEDIA AMPS AMPERES HW HOT WATER ANSI AMERICAN NATIONAL STANDARDS INSTITUTE IAPMO INTERNATIONAL ASSOCIATION OF PLUMBING AND - — — — — — — — - FIRE PROTECTION WATER ARCH ARCHITECTURAL MECHANICAL OFFICIALS ASCE AMERICAN SOCIETY OF CIVIL ENGINEERS IBC INTERNATIONAL BUILDING CODE PIPE UP ASME AMERICAN SOCIETY OF MECHANICAL ENGINEERS IECC INTERNATIONAL ENERGY CONSERVATION CODE ASTM AMERICAN STANDARD FOR TESTING AND MATERIALS IFC INTERNATIONAL FIRE CODE PIPE DOWN AWS AMERICAN WELDING SOCIETY IFGC INTERNATIONAL FUEL GAS CODE B -X BOILER DESIGNATOR IMC INTERNATIONAL MECHANICAL CODE 0 TEE UP BLDG BUILDING IN INCHES BOD BOTTOM OF DUCT LB/LBS POUND(S) TEE DOWN BTUH BRITISH THERMAL UNIT/HOUR MAX MAXIMUM CAP CAPACITY MBH THOUSAND BTUH ] CAP CFCI CONTRACTOR FURNISHED CONTRACTOR INSTALLED MFGR MANUFACTURER CLG CEILING MIN MINIMUM UNION CONT CONTINUED MTD MOUNTED C.O./CO CLEANOUT NC NOISE CRITERIA DIRECTION OF FLOW CONN CONNECTION N.C. NORMALLY CLOSED O BALL/BUTTERFLY VALVE DIA DIAMETER NEC NATIONAL ELECTRICAL CODE DIM DIMENSION NFPA NATIONAL FIRE PROTECTION AGENCY GATE VALVE DN DOWN NO. NUMBER DT -X DAY TANK DESIGNATOR NTS NOT TO SCALE CHECK VALVE DWG DRAWING OC ON CENTER EFF EFFICIENCY OFCI OWNER FURNISHED CONTRACTOR INSTALLED ANTI -SIPHON VALVE ENT ENTERING OFOI OWNER FURNISHED OWNER INSTALLED ET -X EXPANSION TANK DESIGNATOR OSV OIL SAFETY VALVE EXIST EXISTING PD PRESSURE DROP FUSIBLE VALVE EXH EXHAUST PF -X PADDLE FAN DESIGNATOR F FAHRENHEIT PH PHASE FT FEET PSI POUND PER SQUARE INCH ® O FLOOR DRAIN FD -X FLOOR DRAIN DESIGNATOR PSIG POUNDS PER SQUARE INCH GAUGE FIN FINISHED RPM REVOLUTIONS PER MINUTE FLA FULL LOAD AMPS SQ SQUARE O POINT OF CONNECTION FLR FLOOR TEMP TEMPERATURE FM FACTORY MUTUAL TOD TOP OF DUCT 5 DETAIL NUMBER FOS FUEL OIL SUPPLY TTL TOTAL FOR FUEL OIL RETURN TYP TYPICAL M2 SHEET LOCATED ON FPF FINS PER FOOT UBC UNIFORM BUILDING CODE FPM FEET PER MINUTE UH -X UNIT HEATER DESIGNATOR FT FEET UL UNDERWRITERS LABORATORY TAG SHEET NOTES GA GAUGE W/ WITH EW/O WITHOUT YCO YARD CLEAN OUT H ULu Lu Lu c: z — w c� „z c) Q cz 00 J 0 d N W 0� = �c N U J oLu CrI J Z OU a 0� LL a m W:�EcflQa- J 0zU� U H z Lu Lu U Q J d W 0� = � CrI J Z OU a 0� LL a m � J 0zU� j a H Y Q Y Q X 000 WL Y J Y REVISIONS: DRAWN BY: ARN CHECKED BY: TG DATE: 2/17/2021 JOB NUMBER: M0199.00 DWG FILE: MSERIES DRAWING TITLE: LEGEND AND ABBREVIATIONS SHEET: M0.1 a v v 0 0 00 00 MECHANICAL SITE DEMOLITION PLAN 1/4" = 1'-0" 120 GAL L.P. TANK I _ Hl I --------------- L --- TANK LEAK I I DETECTION FILL POINT SPILL CONTAINER FUEL I TANK ACCESS OIL I `--------------<-- I MANWAY TANK --==�-FOR ------ C- - 1/2" FOS I I i 4 i 3/4" FOR ----I -; - n n I I I I I I 4 _ T -10 F3 I I I I 1" FOS/FOR I r I I T 1/2" G I� I I I I I I I 2 CONDENSING UNIT I I I REFRIGERATION LINES ELEC GEN. of ,( � o I I I I--I--I-------------------------- I I I I I I L-----—+----------H� — -------- I I I I I I I L------------------------------ i -------J LJej 5 4 --------------------------------- --- --------- ------G--- ULu - � O K --- ---------- — - -------- - -10 K GENERAL NOTES: A. THE INFORMATION SHOWN ON THIS DRAWING IS TAKEN FROM AS BUILT DRAWINGS AND A NON—DESTRUCTIVE WALK THROUGH OF THE FACILITY. THERE IS NO WARRANTY OR GUARANTEE AS TO THE ACCURACY OF THE INFORMATION SHOWN HERE—IN. THE CONTRACTOR SHALL FIELD VERIFY ALL ITEMS SCHEDULED FOR DEMOLITION PRIOR TO START OF WORK. B. PROVIDE ALL MATERIALS AND LABOR NECESSARY FOR TEMPORARY FUEL SERVICE TO THE FACILITY EMERGENCY GENERATOR AND BOILERS TO MAINTAIN CONTINUOUS FUEL SUPPLY DURING PROJECT PERIOD. SHEET NOTES: DEMOLISH PIPING SUPPORT TIMBER ON GRADE. REMOVE EXISTING CONDUIT AND SALVAGE "PERM -ALERT" CABELING FOR REINSTALLATION. D:__:__�:_REMOVE EXISTING CONDUIT AND (3)#10 WIRING AS NECESSARY FOR REROUTING. DEMOLISH EXTERIOR FOS/FOR PIPING, INSULATION AND ALL VALVES/FITTINGS. DEMOLISH EXTERIOR GAS PIPING, INSULATION AND ALL VALVES/FITTINGS. REMOVE AND SALVAGE LIQUID PROPANE TANK AND ASSOCIATED GAS PRESSURE REGULATORS. ADrA nr' IA nMl/ KEY PLAN 1/64" = 1'-0" P�� O F q e / TYLER T. GRA t ' °°° ME -14462 Aw ar I,111A)YOFESS `,` H ULu Lu Lu z — Lu c� �z U Q �z 00 J J 0 N U __ � N W 0� = Lo J o N U (6w J ��i° �Q � OU Q � Y N . o �U J�Q a LL �O � co: NU� W 2 U wow �r o 1..` LL �cflQa_U H z Lu Lu U Q J d W 0� = � CrI J Z OU a 0� � a m � J 0zUU) j a H Y Q Y Q X lw 000 m Y J Y REVISIONS: DRAWN BY: ARN CHECKED BY: TG DATE: 2/17/2021 JOB NUMBER: M0199.00 DWG FILE: MSERIES DRAWING TITLE: MECHANICAL SITE DEMOLITION PLAN SHEET: M1.1 0 0 v 0 z 0 N O N 00 r- 0 CD C� v (D 0 0 CD c CD 0 v CD CD v v 0 0 00 00 a DAY TANK 1/2" G- 1" 1" FOR1" FOS 1/2" G — 3/4" FOS 3/4" FOS 3/4" FOR I �OHMiWO>VZQ-�—D o C�7�lfllvlf �Dt►_o�� 4 FOR cq FOS No O >4—&� MECHANICAL ROOM DEMOLITION PLAN 1/2" = 1'-0" �_JIJ---- CIRC PUMP WATER HEATER _q WATER HEATER EXPANSION TANK CIRC PUMP WATER FILTER (E) GENERAL NOTES: A. THE INFORMATION SHOWN ON THIS DRAWING IS TAKEN FROM AS BUILT DRAWINGS AND A NON-DESTRUCTIVE WALK THROUGH OF THE FACILITY. THERE IS NO WARRANTY OR GUARANTEE AS TO THE ACCURACY OF THE INFORMATION SHOWN HERE -IN. THE CONTRACTOR SHALL FIELD VERIFY ALL ITEMS SCHEDULED FOR DEMOLITION PRIOR TO START OF WORK. B. PROVIDE ALL MATERIALS AND LABOR NECESSARY FOR TEMPORARY FUEL SERVICE TO THE FACILITY EMERGENCY GENERATOR AND BOILERS TO MAINTAIN CONTINUOUS FUEL SUPPLY DURING PROJECT PERIOD. SHEET NOTES: DEMOLISH FUEL OIL SUPPLY AND RETURN PIPING TO EXTENT SHOWN. 2� DEMOLISH GAS PIPING TO FIRST FITTING WITHIN BUILDING. AorA nr ulnov KEY PLAN 1/64" = 1'-0" H l [If Lu W I z W z — w c� �z Lu � z 00 J Q N J co U w N W J Lo W 0� = � O W o a�a CrI ■ J a O Z OU cU '^ U) E ao 2 Z @ EL- � � 2'b a m W U o 2- W� c s o W mcfladU H l I z Lu Lu U Q J d W 0� = � CrI J Z OU EL- � � a m � J 0U j Z U) H< H Y Q Y Q Lu X000 W Y J Y REVISIONS: DRAWN BY: ARN CHECKED BY: TG DATE: 2/17/2021 JOB NUMBER: M0199.00 DWG FILE: MSERIES DRAWING TITLE: MECHANICAL ROOM DEMOLITION PLAN SHEET: M 1.2 a v v 0 0 00 00 no PIPING ROUTING EXHIBIT PHOTO TANK LEAK DETECTION (E) FILL POINT SPILL CONTAINER (E) TANK ACCESS MANWAY (E) 1/2" FOS 3/4" FOR THERMAL EXPANSION RELIEF VALVE, MORRISON BRO FIG 77, CONNECT BETWEEN FOS AND FOR TAPPINGS WITH 1/4" STEEL PIPING (TYP) ANTI -SIPHON VALVE, SET TO 5-10' WATER COLUMN (TYP) BALL VALVE (TYP) PIPING ROUTING EXHIBIT PHOTO REMOTE FILL BOX DETAIL �1 MECHANICAL SITE REMODEL PLAN 1/4" = 1'-0" FAI SHEET NOTES: FIELD FABRICATED STEEL CHANNEL RACK FROM CONCRETE PAD. 1/2" FOS, 3/4" FOR ROUTED OVERHEAD TO GENERATOR MODULE. PROVIDE FLEXIBLE PIPING PRIOR TO FIRST SUPPORT AT MODULE EXTERIOR. SUPPORT WITH STEEL CHANNEL FROM MODULE WALL. ROUTE PIPING OVER MODULE DOOR TO CONNECT TO EXISTING. SEAL PENETRATION THROUGH MODULE WALL WATER TIGHT. �1" FOS/FOR ROUTED OVERHEAD SUPPORTED WITH STEEL CHANNEL FROM TIMBER FENCING. PROVIDE FLEXIBLE PIPING PRIOR TO FIRST SUPPORT AT FACILITY EXTERIOR WALL. ROUTE APPROXIMATELY 10' ABOVE GRADE OVER DOOR TO RE -CONNECT TO EXISTING WITHIN BOILER ROOM. COORDINATE ROUTING WITH EXISTING FIRE ALARM DEVICE AND MECHANICAL LOUVERS, SEAL PENETRATION WATER TIGHT. F_4�:� 1/2" CONDUIT WITH SALVAGED "PERM ALERT" CABELING RE-ROUTED OVERHEAD SUPPORTED WITH STEEL CHANNEL FROM TIMBER FENCING. SUPPORT ALONG FACILITY EXTERIOR APPROXIMATELY 10' ABOVE GRADE OVER DOOR TO RE -CONNECT TO EXISTING WITHIN BOILER ROOM. COORDINATE ROUTING WITH EXISTING FIRE ALARM DEVICE AND MECHANICAL LOUVERS, SEAL PENETRATION WATER TIGHT. 5 RELOCATE 120 GALLON LIQUID PROPANE TANK, INSTALLED WITH SEISMIC ANCHORS ON POURED CONCRETE HOUSEKEEPING PAD. RELOCATE 1ST STAGE AND 2ND STAGE PRESSURE REGULATORS WITH TANK, SUPPORTED FROM FABRICATED STEEL CHANNEL RACK ANCHORED TO PAD. ROUTE NEW 1/2" GAS PIPING OVERHEAD ON WALL WITH STEEL CHANNEL ABOVE WINDOWS TO CONNECT TO EXISTING IN BOILER ROOM. SEAL PENETRATION WATER TIGHT. ROUTE 1/2" CONDUIT OVERHEAD WITH FUEL OIL PIPING AND EXTEND (3)#10 WIRING AS NECESSARY. 10 GALLON SPILL CONTAINMENT REMOTE FILL BOX WITH 2" MALE NPT TOP CONNECTION AND POST MOUNT KIT. MOUNT WITH SUPPLIED POST MOUNT KIT TO CONCRETE PAD WITH EXPANSION ANCHORS. > 2" NTP 90 DEGREE DRY DISCONNECT ADAPTOR WITH STAINLESS STEEL, CHECK VALVE, VITON SEALS. MORRISON BROS P/N 927-0200AA. 2" FULL PORT NPT BALL VALVE. 10 HAND PUMP ASSEMBLY WITH CHECK VALVE FOR SUMP DISCHARGE TO TANK. 11 PNEUMERCATOR P14 PNEUMATIC LIQUID LEVEL GAUGE AND LIQUID LEVEL SENSING TUBE. NEMA 4X ENCLOSURE SUPPORTED FROM FILL BOX. 12 2" TANK FILL PIPING, PROVIDE MIN 12" SWING JOINT. SUPPORT WITH GALVANIZED STRUT AND PIPE CLAMPS TO EXISTING FENCING. 13 1/4" COPPER TUBING IN LIQUID TIGHT AND UV RESISTANT RIGID CONDUIT ROUTED TO PNEUMATIC REMOTE LEVEL INDICATOR IN FILL BOX ON EXISTING FENCING. 14 DRILL AND WELD 2" THREADED FITTING ON EXISTING MANWAY COVER. PROVIDE 2" OVERFILL PREVENTION VALVE AND DROP TUBE, SET TO 90% TANK CAPACITY. PREP MANWAY COVER SURFACES AND COAT COVER AND WELD FOR CORROSION PROTECTION. 15 DRILL AND WELD 2" THREADED FITTING WITH 3/4" THREADED BUSHING ON EXISTING MANWAY COVER, INSTALL 3/4" DROP TUBE, WITH PNERMERCATOR AIRBELL ASSEMBLY TO BOTTOM OF TANK. FIELD VERIFY TANK DIAMETER. PREP MANWAY COVER SURFACES AND COAT COVER AND WELD FOR CORROSION PROTECTION. Ar -)CA nr' IAIl1D1/ KEY PLAN 1/64" = V-0" P�� O F q 00 00 / TYLER T. GRA 'a t ' °°° ME -14462 AwF AAz w I,111x H ULu Lu Lu z — LLZJ c� �z 0~ U z Q c: 00 • 0 U_ _a) cl N W 0� = A J ( o N U CrI J oa(�w ��Q OU Q a, YN . Q O J � a ��O � z n � 0 0) � co: / � 2 U Lu OI- CL O U� J �cflQ�U H z Lu Lu U Q J d W 0� = � CrI J Z OU a 0� � a m � J 0zUU) j HH< Y Q Y Q X 000 W Y J Y REVISIONS: A2/26/21 KIB REV DRAWN BY: ARN CHECKED BY: TG DATE: 2/17/2021 JOB NUMBER: M0199.00 DWG FILE: MSERIES DRAWING TITLE: MECHANICAL SITE REMODEL PLAN SHEET: M 2.1 0 OF q �/ q II 9T H'? 77 I . 4 � .....! TYLER T. GRA �� e SHEET NOTES: •00 ME -14462 - ��� `� �z�i..... e � � II1 ssioNP <�, N ROUTE NEW 1" FOS/FOR PIPING TO CONNECT TO EXISTING AT FIRST FITTING WITHIN BOILER ROOM. SEAL PENETRATION WATER TIGHT. . � ROUTE NEW 1/2" GAS PIPING TO CONNECT TO EXISTING AT FIRST V Lu z FITTING WITHIN THE BOILER ROOM. SEAL PENETRATION WATER TIGHT. z u, CD �z U) �z 00 0 •^` U_ _a) W N W J o N U c a O < Sol)CD J Q O �U I �izO z in c6 � 2.) O 2 W � a- woo W o cfl Q � U CD L F -T- ~ W �D w 1 " FOR (E) U DAY TANK (E) I ^J LJJ I..L �I I 7] CIRC PUMP (E) _ �i O jj U -4 U� J 2 „ T > WATER HEATER (E) Z 0 Q 1 FOR I LL I 1 " FOS —`1J - m W ep J 0. 1/211 G ' W ® rU) < r 1/2" G (E) I Z V v J 3/4" FOS (E) _ WATER HEATER (E) LL Q Q 3/4" FOS (E) _ 3/4" FOR (E) - 0 W Q BOILER (E) BOILER (E) l l Q Q o 0 o- DEXPANSION TANK (E) w ® Z --- X 0 0 0 W J � GT O —IMM,I O c> _I O CIRC PUMP (E) D�� i REVISIONS: 1 O I—fMiW O� F= 11 � �FOS �� O D�C—� � — � FO R cq o �—c� WATER FILTER (E) _ AREA OF WORK — 0! DRAWN BY: ARN CHECKED BY: TG DATE: 2/17/2021 JOB NUMBER: M0199.00 DWG FILE: MSERIES J71 - I I I DRAWING TITLE: i MECHANICAL ROOM REMODEL PLAN bEk mom MECHANICAL ROOM REMODEL PLAN KEY PLAN SHEET: 1/64" = 1'-0" M2.2 v 0 Oo 0 00 Oo AGENDA ITEM #13.A.4. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 15, 2021 r ASSEMBLY REGULAR MEETING SUBJECT: Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining Wall Renovation. ORIGINATOR: Matt Gandel RECOMMENDATION: Move to authorize the Borough Manager to execute Contract No. FY2021-19. DISCUSSION: This contract is for renovation of the existing concrete retaining wall that runs behind Providence Kodiak Island Medical Center. The retaining wall has been showing signs of deterioration for many years, and the in several places the concrete has deteriorated to the point where rebar is exposed. The scope of work for this project includes overlaying the existing wall with concrete and constructing a new valley gutter along the top of the wall to direct storm water off the wall. An invitation to bid was issued on March 9, 2021 and bids were due and opened on April 6, 2021. Two bids were received, and the apparent low bidder was Jay -Brant General Contractors LLC. The bid tabulation is attached. This work is scheduled to be complete by September 30, 2021. ALTERNATIVES: Take no action or reject all bids. FISCAL IMPACT: The work at Providence Kodiak Island Medical Center will be funded by renewal and replacement funds collected through the lease with Providence Health and Services. OTHER INFORMATION: KIBC Title 3 Revenue and Finance, Chapter 3.30 Contract, Purchase, Sale and Transfer Procedures, Section 3.30.020 Limitation on Manager's Authority The manager may not make an acquisition, sale, transfer, or contract authorized by KIBC 3.30.010 if the value of the property, service, or contract exceeds $25,000 without first obtaining assembly approval with the exception of utility bills, which may be paid without assembly approval. Similar types of work, even if performed in different geographic locations, are considered "in the aggregate" regardless of the project, contract, purchase orders, or change order and require assembly notification if the total payment to one contractor exceeds $25,000 in one fiscal year. Kodiak Island Borough Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining... Page 109 of 188 AGENDA ITEM #13.A.4. Contract No. FY2021- KODIAK ISLAND BOROUGH, ALASKA CONSTRUCTION CONTRACT Providence Kodiak Island Medical Center Wall Renovation #20003 This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough, acting by and through its Borough Manager, and Jay -Brant General Contractors, LLC. Company Name 460 Grubstake Ave. Homer Alaska 99603 Company Address (Street or PO Box, City, State, Zip) a/an ❑ Individual ❑Partnership ®Limited Liability Company ❑Sole Proprietorship ❑Corporation incorporated under the laws of the State of Alaska its successors and assigns, herein called the Contractor, is effective the date of the signature of the Borough Manager on this document. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the Borough, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above -referenced project as bid by the Contractor, which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the Borough, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the Borough. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order. Payment under this Contract shall not exceed Two Million Three Hundred Thirty -Five Thousand Three Hundred Seventy -Five Dollars and Zero Cents ($ 2,335,375.00) for the Base Bid. The Contractor further covenants and agrees that all materials shall be furnished and delivered, and all work and labor shall be done and performed, in every respect, to the satisfaction of the Borough, on or before: September 30, 2021. It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the Borough, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the Borough shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the Borough shall have the right to recover Liquidated Damages as described in the General Conditions for each calendar day elapsing between the time stipulated for achieving completion of an individual phase and the actual date of completion of that phase in accordance with the terms hereof; such Kodiak Island Borough Construction Contract Page 1 of 3 Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining... Page 110 of 188 AGENDA ITEM #13.A.4. Contract No. FY2021- deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay furnishing of materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. The bonds given by the Contractor in the sum of $ 2,335,375.00 Payment Bond, and $ 2,335,375.00 Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the Borough subject to the inspection at all times and approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough. For purposes of this Contract, Contracting Officer means Michael Powers, or any other person designated by the Borough Manager. The Contractor is an independent contractor and not an employee or agent of the Borough. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and include but are not limited to this Contract, the General Conditions of the Construction Contract, the Supplementary Conditions, and the following listed documents: 1) Drawings dated February 1, 2021 2) Project Manual dated February 1, 2021 3) Addendum #1 dated March 23, 2021 4) Addendum #2 dated March 30, 2021 5) Addendum #3 dated March 31, 2021 Kodiak Island Borough Construction Contract Page 2 of 3 Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining... Page 111 of 188 AGENDA ITEM #13.A.4. Contract No. FY2021- IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. CONTRACTOR Company Name Signature of Authorized Company Representative Name and Title Date KODIAK ISLAND BOROUGH Signature of Borough Manager Michael Powers Typed Name Date Alise Rice Borough Clerk (ATTEST) Kodiak Island Borough Construction Contract Page 3 of 3 Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining... Page 112 of 188 C) 0 Kodiak Island Borough Bid Tabulation : PKIMC Wall Renovation Bid Opening: April 6, 2021, 2:00 pm Bid Item Qty Jay -Brant General Contractors, LLC Unit Cost Bid Amount Brechan Construction, LLC Unit Cost Bid Amount Mobilization 1 LS $ 59,054 $ 300,000 Demolition/Disposal 1 LS $ 61,132 $ 15,000 Site Clearing 1 LS $ 8,963 $ 20,000 Wall Cleaning 1 LS $ 65,383 $ 143,000 Wall Footing 1 LS $ 197,886 $ 296,000 New Wall Face Reinforcing 1 LS $ 180,140 $ 305,000 New Wall Face Forming 1 LS $ 1,027,282 $ 1,000,000 Wall Cast in Place Concrete 1,150 CY $430/CY $ 494,500 $290/CY $ 333,500 Wall Gutter/Storm Drain Mod 1 LS $ 144,756 $ 205,000 Restoration of Curb, Guttter and Sidewalk 1 LS $ 73,346 $ 235,000 Asphalt 1 LS $ 11,729 $ 30,000 Hydroseeding 1 L $ 11,204 $ 5,000 BID TOTAL $ 2,335,375 $ 2,887,500 This bid tabulation is unofficial until KIB staff have a chance to review and verify the bid documents submitted by the apparent low bidder and contract receives administrative or Assembly approval. N CD W 0 �1 00 00 C) 0 v 0 z 0 N O 0 0- 7 0 Q Q CD _Q (7 v n (D CD CQ v CD 0 00 00 IN G) m z °n m W i KODIAK ISLAND BOROUGH, ALASKA PROVIDENCE KODIAK ISLAND MEDICAL CENTER WALL RENOVATION BARROW BEAUFORT SEA 2020 KOTZEBUE DRAWING INDEX GAJ C� .NOME ALASKA SHEET NO. SHEET TITLE {' 1 S1.0 COVER SHEET WITH INDEX, LOCATION MAP AND VICINITY MAPS FAIRBANKS 2 S1.1 PLAN OVERALL KEY 3 S1.2 GENERAL NOTES, ABBREVIATIONS AND LEGEND 'BETHEL - ANCHORAGE 4 52.1 PLAN AND PROFILE OF WALL °� Di�uNCHAM 5 S2.2 PLAN AND PROFILE OF WALL SEWA D 6 S2.3 PLAN AND PROFILE OF WALL eco UNEAU 7 S2.4 PLAN AND PROFILE OF WALL KODIAK 8 S2.5 PLAN AND PROFILE OF WALL �_ •�� ° - UNALA KA/DUTCHRBOR 9 S2.6 PLAN AND PROFILE OF WALL KETCHIKAN 10 S2.7 PLAN AND PROFILE OF WALL 11 S2.8 PLAN AND PROFILE OF WALL PROJECT LOCATION 12 S2.9 PLAN AND PROFILE OF WALL 13 52.10 PLAN AND PROFILE OF WALL ILL 13,�Y ROAD 14 52.11 PLAN AND PROFILE OF WALL _ 15 S3.1 TYPICAL WALL RETROFIT SECTIONS AND DETAILS 16 S3.2 TYPICAL WALL RETROFIT SECTIONS AND DETAILS 17 S3.3 TYPICAL WALL RETROFIT SECTIONS AND DETAILS 18 S3.4 TYPICAL WALL RETROFIT SECTIONS AND DETAILS 19 S4.1 VALLEY GUTTER AND WALL PLAN 20 S4.2 VALLEY GUTTER CONNECTION TO EXISTING STORM DRAIN PLAN 21 S4.3 STORM DRAIN DETAILS 22 S4.4 STORM DRAIN DETAILS 23 S5.1 STAGING AREA 24 S5.2 TRAFFIC CONTROL AND SEDIMENT CONTROL PROJECT LOCATION EAST REZANOF DRIVE VICINITY MAP F:R E I I O N 9360 Glazier Highway, See. 100 OFA(\Vl q "S�� PROVIDENCE KODIAK ISLAND MEDICAL REV. DATE DESCRIPTION DWN. CKD. APP. © © Juneau, Alaska 99801 11 •' A�'��"" '.t I CENTER WALL RENOVATION Phone: 907-586.2093* KODIAK, ALASKA ENGINEERS, INC. Fax: 907-5862099 www.pndenglneere.com '.ChsoDherM.GianoN: ' yc.. CE -7559 . ��/ s II'.Fq• SHEET TITLE: COVER SHEET WITH INDEX, LOCATION c SCALE: DCMG CECKED: CMG ESIGN: H NTS �l fQ OFESSION�.— \ "R " �\\ MAP AND VICINITY MAPS S1.0 DRAWN: KILL APPROVED: DATE 2-1-2021 PND PROJECT NO.: 172013 1 CA.N: AECC250 IN G) m z °n m W i C) O iv 0 z O v cn O 00 00 it nl/ �55% I nl �nX �� �SSX mux S2.6 S2.7 S2.8 S2.9 S2.5 — — ---T �5sx S2.3 S2.4 —�---- T ---- -- S2.1 S21 %� OVERALL WALL PLAN 9360 Glacier Highway, Ste. 100 PROVIDENCE PROVIDENCE KODIAK ISLAND MEDICAL © © 0 Imeau,Alaska 99801 �y�P•' F9��� CENTER WALL RENOVATION Phone: 907-5862093 /* — '.*./ KODIAK, ALASKA ENGINEERS, INC. Fax: 907-5862099 woa..Pndeng—co,a . • Ghnslopher M. GianoVi CE -7559 •.'�/ 1111iF�PROFE5510NP����' SHEET TITLE: DESIGN: CMG CHECKED: CMC' SCALE. SCALE IN FEET PLAN OVERALL KEY S'i,I DRAWN: KLL APPROVED: 0 30 60 FT. DATE: Z—'—ZOZ1 2717 PNDPR0.IECTNO.:17ZO13 CA.N.: AECCZSO 0 O v 0 z O N O N 1 CD O G Q CD (7 CD 7 O L FD' Q Z7 CD _Q n v n (D CD a) Z3 (Q 00 O 00 00 GENERAL NOTES ABBREVIATIONS LEGEND 1. CLEANING AND PREPARATION ASTM AMERICAN SOCIETY FOR TESTING AND MATERIALS EXISTING THIS PROJECT CIP CAST -IN-PLACE A. CLEAN THE WALL OF ALL ORGANIC MATTER INCLUDING MOSS, PLANTS AND TREES BETWEEN THE STRETCHERS AND CON CITY OF KODIAK CENTERLINE HEADERS. USE POWER WASHERS TO REMOVE DUST AND DIRT FROM CONCRETE MEMBERS CLR CLEAR ax ELECTRICAL, UNDERGROUND CRSICONCRETE REINFORCING STEEL INSTITUTE E�x ELECTRICAL, UNDERGROUND B. CLEAR TREES AND PLANTS ON SLOPE ABOVE WALL WITHIN 8 FEET OF FACE OF EXISTING WALL. REMOVE STUMPS AND CRIER CORRUGATED POLYETHYLENE PIPE SDx STORM DRAIN ROOTS OF TREES LARGER THAN 3/ INCHES IN DIAMETER. CMP CORRUGATED METAL PIPE ssx SANITARY SEWER C. MECHANICALLY ABRADE CONCRETE STRETCHERS THAT HAVE CRACKING AS INDICATED. USE CHIPPING HAMMERS OR EXIST GB EXISTING GRADE BREAK IN VALLEY GUTTER —x—x— WIRE MESH BUSHING TOOL OR OTHER SUITABLE MEANS TO REMOVE UNSOUND CONCRETE. FOLLOWING ABRASION REMOVE DUST AND ID INSIDE DIAMETER LOOSE CHIPS WITH POWER WASHER. IF INVERT ELEVATION MAX MAXIMUM D. MECHANICALLY ABRADE THE SURFACE OF MEMBERS THAT HAVE SPALLS. USE CHIPPING HAMMERS OR BUSHING TOOLS OR MIN MINIMUM OTHER SUITABLE MEANS TO REMOVE LOOSE AND UNSOUND CONCRETE. FOLLOWING ABRASION REMOVE DUST AND LOOSE OC ON CENTER CHIPS WITH POWER WASHER. OD OUTSIDE DIAMETER ��SECTION OR DETAIL TW TOP OF NEW WALL A CALLOUT TYP TYPICAL G3 2. CONCRETE VG VALLEY GUTTER _LOCATION OF DETAIL OR OSHA OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION REFERENCE DRAWING A. CONCRETE SHALL BE A DENSE, WORKABLE MIX WITH A 28 -DAY COMPRESSION STRENGTH OF 4,500 PSI. CONCRETE SHALL HAVE A MAXIMUM AGGREGATE SIZE OF 1 INCH AND BE ENTRAINED WITH 5 TO 8 PERCENT AIR CONTENT. MAXIMUM SLUMP SHALL BE BETWEEN 3 AND 5 INCHES PRIOR TO ADDING ANY PLASTICIZERS OR WATER REDUCERS. SUBMIT A MIX DESIGN WITH RECORD STRENGTH TESTS FOR REVIEW AND APPROVAL. B. CONCRETE REINFORCEMENT SHALL CONFORM TO ASTM A615 GRADE 60. REINFORCEMENT SHALL BE FABRICATED IN ACCORDANCE WITH CRSI CODE OF STANDARD PRACTICE. SUBMIT FABRICATION DRAWINGS SHOWING ALL BENT BAR CONFIGURATION, SPLICE LAP LENGTHS, SPACING, SIZE FOR REVIEW AND APPROVAL. C. TIE OR OTHERWISE SECURE REINFORCEMENT IN FINAL POSITION PRIOR TO PLACING CONCRETE. USE STEEL CHAIRS, OR PRECAST BLOCKS TO MAINTAIN MINIMUM COVER AND CLEARANCES SHOWN ON THE PLANS. D. CONCRETE THAT IS TO BE PUMPED SHALL HAVE APPROPRIATE ADMIXTURES TO INCREASE THE WORKABILITY. SLUMP AFTER ADDING PLASTICIZERS OR WATER REDUCERS SHALL HAVE A SLUMP GREATER THAN 8 INCHES. E. FORMS FOR MAIN WALL SHALL HAVE A FORM WALL LINER PATTERN: UTAH FLUTE BY SPEC FORM LINER, OR AS APPROVED BY THE OWNER. SUBMIT INFORMATION REGARDING THE PATTERN, THE FORM MATERIAL, THE FORM CAPACITY FOR LATERAL LOADING VERSUS SPAN. SUBMIT PLAN FOR SUPPORTING THE FORM WALL PANELS INCLUDING HORIZONTAL AND VERTICAL MEMBER SIZES, MATERIAL, SPACING AND METHOD OF ANCHORING WALL TO EXISTING CRIB WALL MEMBERS. EXISTING SHOT ROCK FILL F. APPLY FORM RELEASE COMPOUNDS TO FORM. SUBMIT INFORMATION ON FORM RELEASE COMPOUND. EXISTING HEADER G. PLACE AND CONSOLIDATE CONCRETE IN FORMS TO AVOID ROCK POCKETS AND VOIDS. PREPARE A MOCK-UP TO DETERMINE EFFECTIVENESS OF METHODS. MOCK-UP SHALL BE AT LEAST THE SAME HEIGHT AS DISTANCE BETWEEN EXISTING STRETCHER HORIZONTAL COLD JOINTS, 8'-0" MAXIMUM AND OF A WIDTH OF THE SPACE BETWEEN VERTICAL JOINTS, 20'-0" MAX. THE MOCK-UP MAY REMAIN AS PART OF THE FINAL WORK IF THE OWNER'S REPRESENTATIVE FINDS THE METHODS TO BE ACCEPTABLE. WIRE MESH H. FINISH SIDEWALK PATCHES AND TOP OF WALL FLATWORK WITH BROOM FINISH AFTER STRIKING, FLOATING AND TROWELING. I. SEAL ALL CONCRETE WITH PENETRATING LIQUID SEALER, ASHFORD FORMULA, OR APPROVED EQUAL. APPLY PER SCHEDULE IN MANUFACTURER'S INSTRUCTIONS. USE APPLICATION METHODS PER MANUFACTURER'S INSTRUCTIONS.--- x—x—x—x—x x—x—x—x—x—x—x x— J. CURE CONCRETE ON FLAT WORK USING MEMBRANES, SATURATED BURLAP OR SPRAYED WATER USING SPRINKLERS. SUBMIT CURING PLAN FOR REVIEW AND APPROVAL. ' M 3. MISCELLANEOUS o N A. WIRE MESH SHALL HAVE 1}Y22" TO 2" OPENING AND BE MADE OF 20 GA OR THICKER WIRE. MESH SHALL BE 24" WIDE AND �k NO 5 Q 1'-0" EACH WAY INSTALLED BETWEEN HEADER ROWS. SECURE MESH TO EXISTING WALL WITH 2 STAPLES AT 4'-0" O.C. VERTICALLY. STAPLES SHALL BE 6 -INCH LONG WITH 1 -INCH CROWN x 3MM DIAMETER. STAPLES SHALL BE INSERT AT TOP OF STRETCHER MEMBERS UNDER EXISTING GRAVEL. IN LIEU OF STAPLES POWDER ACTIVATED FASTENERS MAY BE USED WITH LARGE PLASTIC WASHER. USE 2 FASTENERS PER STRETCHER, 4'-0" VERTICALLY ON CENTER. 1y2" 1" MIN B. SEALANT AT VERTICAL JOINTS SHALL BE MASTER SEAL SL -1 POLYURETHANE SEALANT OR APPROVED EQUAL. APPLY ON SEALANT OVER FOAM 3/8" 11/2" MAX BACKER ROD PER MANUFACTURER'S INSTRUCTIONS. BACKER ROD. NOTE: C. LOCATE BURIED UTILITIES PRIOR TO EXCAVATION. 1. SEE WALL PARTIAL PROFILES AND PLANS FOR JOINT LOCATIONS D. EXCAVATE IN ACCORDANCE WITH OSHA AND STATE OF ALASKA LABOR REGULATIONS. VERTICAL WALL JOINT DETAIL E. CONSTRUCTION SHALL CONFORM TO 2012 EDITION OF INTERNATIONAL BUILDING CODE AS AMENDED BY THE STATE OF 20 FEET ON CENTER MAXIMUM ALASKA, CITY OF KODIAK AND KODIAK ISLAND BOROUGH. R E '/I O IV 9360 Glacier Highway, Sw. 100 OF. A/_.4 l PROVIDENCE KODIAK ISLAND MEDICAL REV. DATE DESCRIPTION OWN. CKD. APP. © © Iuneau,A]aska99801 _ gs'�91�I) CENTER WALL RENOVATION Phone: 907-5862093 //y�Q� KODIAK, ALASKA ENGINEERS, INC. Fax: 907-5862099 www.pndenglneere.com '.Ch3opherM.Gianotl: . I�19'frsr, CE -7559 ,'�(.�� $HEETTRLE: GENERAL NOTES, DESIGN: GMC' CHECKED: CMG SCALE: I11�Pf�MtOFE5510Np��� i cA ABBREVIATIONS AND LEGEND S 1 .� PND PROJECT NO.: 172013 1 CAN, AECC250 DRAWN: KILL APPROVED: DATE: 2-1-2021 0 0 v 0 z 0 00 cD v 0 00 00 18'-9" o- w x �I w o' VALLEY GUTTER TO AREA DRAIN AT BACK OF CURB, BEYOND. SEE SHEET S4.2 wl EXISTING CURB & GUTTER TO OC LONG TERM CARE FACILITY SO EXISTING CONCDUIT PEDESTAL EXISTING CONC. 5 LIGHT POLE BASE S3.2 _ -__ f: 2'-0" _ _ _ _ _YP - - _ _ -------111��� HEADER SPALLED TO TREE TW TREE ON WALL HEADER ROW CL HEADER ROW 20'-0" 17'-6" TW, VG TOP OF NEW WALL TW,VG BASE COURSE a GB EDGE VG, BEYOND - z GB THICKNESSz J VARIES, BEYOND o,lo w 2'-0" ---- iiir..,iiiii EXISTING CONCRETE WALL 1 2 3 4 5 6 7 -iii-iii-i-iii 8 9 10 11iii 12 13 14 15 HEADER ROW NUMBER, TYP. 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EXISTING DRAINAGE F BEHIND EXISTING WALL � z —sDX x sox sox x sox sox sox sox sox sox sox sox sox sox �x a Q Q I Q REMOVE AND REPLACE SIDEWALK FACE OF EXISTING WALL Q EXISTING 6�CAST-IN-PL� � � I Q AT BOTTOM OF WALL FACE OF NEW WALL AT TOE S�O 7 CONCRETE WALL EXISTING SIDEWALK Q I - SAWCUT ADJUST LOCATION AS REQUIRED Q O BY EXCAVATION AND BACKFILL FACE OF �FW WALL FOOTING D Q Q- - - - 9 - --- - - � -Z - - - - - - - - - - - - - - - - - - - - a - - a L� MARK NOTE OC CRACKS SO SPALLED HO HEADER SPALLED TO TREE TW TREE ON WALL MARK NOTE OR ROTATED RR REPLACE REBAR OM MISSING BB BROKEN EXISTING ASPHALT EXISTING CURB AND GUTTER PAVEMENT B PARTIAL PLAN R E�/I fEE3I ON !F= -- REV. DATE DESCRIPTION DWN. CKD. APP. GRAPHIC SCALE 0" 1' 2' 4' 6' 8' 10' 12' 936DcazteTFaah�Dy,se.ioo OF 4�q\�1 PROVIDENCE KODIAK ISLAND MEDICAL © © j—, Almka 99801 CENTER WALL RENOVATION Phone: 907-586.2093 * ';* / KODIAK, ALASKA ENGINEERS,INC. Fax: 907-586-2099 �.PndeDK;are-o. . ...... SHEET SCALE: DESIGN: CMG CHECKED: CMG 1%��\` "���� PLAN AND PROFILE OF WALL S2.1 AS SHOWN DRAWN: KILL APPROVED: DATE: 2-1-2021 PNDPROJECTNO.: 172013 G.A.N.: AECC250 0 O v 0 z O FACE OF NEW WALL Qiv�iviv v� nivv iv�i LnI.L JIVLIYn LIQ \ 17 SAWCUT ADJUST LOCATION AS REQUIRED BY EXCAVATION AND BACKFILL MARK NOTE OC CRACKS SO SPALLED O HEADER SPALLED O TREE TW TREE ON WALL EXISTING ASPHALT PAVEMENT 17 Q �'7 EXISTING SIDEWALK MARK NOTE RO ROTATED RR REPLACE REBAR O MISSING BO BROKEN PARTIAL PROFILE 11�n VERTICAL JOINT TYP. —TOP OF EXISTING WALL '7 4 '7 - v -----_----_ ��---_----_ a a a a a T7 a EXISTING CURB AND GUTTER g GRAPHIC SCALE PARTIAL PLAN o" ,' z' a' s' a' To' 12' LIGHT POLE 9360 Glacier Highway, Sce. 100 or- .Ak�g1S\1f PROVIDENCE KODIAK ISLAND MEDICAL © © REV. DATE DESCRIPTION CENTER WALL RENOVATION DWN. CKD. APP. Phone: 907-586-2093 /* '* / KODIAK, ALASKA ENGINEERS, INC. 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SIDEWALK AT BOTTOM M of wnu PARTIAL PROFILE h ��TOP OF EXISTING WALL FACE NEW WALL — VERTICAL JOINT TYP. w EXISTING DRAINAGE BEHIND z FACE OF NEW WALL AT TOE FACE OF EXISTING WALL EXISTING WALL AT BASE OF WALL = % SD SD SDx SD sDx SD sox SD sox SD sox SD SD SDX SD sox SD soX Ix _wx SDx sox sDx sox a E° EU EU E° E" EUX E X E° X X % E° % % % E° X E % E° z z % % E% x SLOPE _ REPLACE DOWN �� EXISTING SIDEWALK REPLACE RAMP REPLACE BURIED ELECTRICAL CONDUIT ASPHALT SAWCUT ADJUST LOCATION AS REQUIRED REPLACE EXISTING BY EXCAVATION AND BACKFILL CURB AND GUTTER FACE OF NEW WALL FOOTING EXISTING LIGHT POLE � AND BASE TO REMAIN EXISTING ASPHALT PAVEMENT EXISTING CURB AND GUTTER (DB PARTIAL PLAN GRAPHIC SCALE 0" 1' 2' 4' 6' 8' 10' 12' wx wx wx wx wx wx wx wx wx wx - wx wx wx wx wx wx wx MARK NOTE OC CRACKS SO SPALLED O HEADER SPALLED O TREE TW TREE ON WALL MARK NOTE RO ROTATED RR REPLACE REBAR O MISSING BO BROKEN 9360 Glacier Highway, Sce. 100 or- .Ak�g1S\1f PROVIDENCE KODIAK ISLAND MEDICAL © © REV. DATE DESCRIPTION DWN. CKD. APP. Al ' * / KODIAK, ALASKA ENGINEERS, INC. Pa 907-586-2099 www.pnJengineers.com , lllf SHEET TITLE: DESIGN: CMG CHECKED: CMG AS AS SHOWN f�gF�VROFES$10 P�E�'/ 11� PLAN AND PROFILE OF WALLI S2.3 DRAWN: KILL APPROVED: DATE: 2-1-2021 PNDPROJECTNO.: 172013 1 CAN.: AECC250 9360 Glacier Highway, Sce. 100 or- .Ak�g1S\1f PROVIDENCE KODIAK ISLAND MEDICAL © © Tuneau,etska99so1 gaP9f11 CENTER WALL RENOVATION Phone: 907-586-2093 Al ' * / KODIAK, ALASKA ENGINEERS, INC. Pa 907-586-2099 www.pnJengineers.com , lllf SHEET TITLE: DESIGN: CMG CHECKED: CMG AS AS SHOWN f�gF�VROFES$10 P�E�'/ 11� PLAN AND PROFILE OF WALLI S2.3 DRAWN: KILL APPROVED: DATE: 2-1-2021 PNDPROJECTNO.: 172013 1 CAN.: AECC250 0 O v 0 z O v N O 00 00 s16EwnEK'AT eorroh of wnL-L PARTIAL PROFILE FACE OF NEW WALL— VERTICAL JOINT TYP. � BURIED ELECTRICAL CONDUIT z OC CRACKS SO SPALLED O HEADER SPALLED = TREE TW TREE ON WALL CKD. EXISTING DRAINAGE BEHIND w ? J /* ''* / KODIAK, ALASKA ENGINEERS, INC. F 907-586-2099 www.pndengineers. EXISTING WALL SHEET TITLE: a CE -7559 '� mx sox mx mx mx mx so mx sox mx sox mx sox mx mx sox mx sDx mx sDx mx sDx mx mx mx a APPROVED: DATE: 2-1-2021 PND PROJECT NO.:'172013 1 CAN.: AECC250 FACE OF EXISTING WALL AT BASE OF WALL v _ Q REMOVE AND - Q x x a x x E x E y E z E z` E z REPLACE SIDEWALK Q FACE OF NEW WfiL AT TOE FACE < NEW WALL FOOTING D a REPLACE EXISTING CURB AND GUTTER AL NOTE: IF EXCAVATION AND BACKFILL EXISTING ASPHALT REQUIRE REMOVING ASPHALT, SAW CUT PAVEMENT AND LIMIT AND REPLACE ASPHALT. MARK NOTE OC CRACKS SO SPALLED O HEADER SPALLED O TREE TW TREE ON WALL MARK NOTE RO ROTATED RR REPLACE REBAR O MISSING BO BROKEN B GRAPHIC SCALE EXISTING ASPHALT PAVEMENT 93W Glacier Highway, Ste. 1000F.A �q\ 1 C PROVIDENCE KODIAK ISLAND MEDICAL © © REV. DATE DESCRIPTION CENTER WALL RENOVATION DWN. CKD. APP. Phone: 907-586-2093 /* ''* / KODIAK, ALASKA ENGINEERS, INC. F 907-586-2099 www.pndengineers. lllf SHEET TITLE: CE -7559 DESIGN: CMG CHECKED: CMO SCALE: AS SHOWN fI PSE �'/ 11� PLAN AND PROFILE OF WALL S2.4 DRAWN: KILL APPROVED: DATE: 2-1-2021 PND PROJECT NO.:'172013 1 CAN.: AECC250 GRAPHIC SCALE EXISTING ASPHALT PAVEMENT 93W Glacier Highway, Ste. 1000F.A �q\ 1 C PROVIDENCE KODIAK ISLAND MEDICAL © © Juneau, Alaka998o1 s9ff11 CENTER WALL RENOVATION Phone: 907-586-2093 /* ''* / KODIAK, ALASKA ENGINEERS, INC. F 907-586-2099 www.pndengineers. lllf SHEET TITLE: CE -7559 DESIGN: CMG CHECKED: CMO SCALE: AS SHOWN fI PSE �'/ 11� PLAN AND PROFILE OF WALL S2.4 DRAWN: KILL APPROVED: DATE: 2-1-2021 PND PROJECT NO.:'172013 1 CAN.: AECC250 C) 0 v 0 z 0 Iv 0 N_ 0 00 00 11 NOIL: IF EXGAVAIIDN AND BACKFILL REQUIRE REMOVING ASPHALT, SAW CUT AND LIMIT AND REPLACE ASPHALT. DEADER ROW SIDEWALK AT BOTTOM OE E WALL POLE , A -i� TOP OF EXISTING WALL z VERTICAL JOINT TYP. 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APP. pa 907-586-2099 www.pndengineers.com , lllf 59 SHEET TITLE: CMG CMO DESIGN: CHECKED: SCALE: AS SHOWN fI �gF�VCE-75 11� PLAN AND PROFILE OF WALL S2.5 DRAWN: KILL APPROVED: DATE: 2-1-2021 PND PROJECT NO.: 172013 1 CAN.: AECC250 9360 Glacier Highway, S-100 orA ,,X 1 C PROVIDENCE KODIAK ISLAND MEDICAL © © Tunean,Alaka998o1 /g�P.. s9ff11 CENTER WALL RENOVATION phone: 907-586-2093 KODIAK, ALASKA ENGINEERS, INC. pa 907-586-2099 www.pndengineers.com , lllf 59 SHEET TITLE: CMG CMO DESIGN: CHECKED: SCALE: AS SHOWN fI �gF�VCE-75 11� PLAN AND PROFILE OF WALL S2.5 DRAWN: KILL APPROVED: DATE: 2-1-2021 PND PROJECT NO.: 172013 1 CAN.: AECC250 0 O v 0 z O Iv O N N O 00 00 CL HEADER ROW CL HEADER ROW 8s'-0" nu vr_ CE HEADER ROW CL HEADER ROW CL HEADER Rnw D E X E X REMOVE AND REPLACE SIDEWALK X E X ,7 E. y E X \\ Q NOTE: IF EXCAVATION AND BACKFILLEXISTING ASPHALT REQUIRE REMOVING ASPHALT, SAW CUT PAVEMENT AND LIMIT AND REPLACE ASPHALT. FACE OF NEW WALL FOOTING MARK NOTE O CRACKS VERTICAL JOINT TYP. SPALLED O HEADER SPALLED O z x TW TREE ON WALL FACE OF NEW WALL AT TOE FACE OF EXISTING WALL EXISTING DRAINAGE BEHIND EXISTING WALL w � ENGINEERS, INC. FZ' 9.07-586-2099 www.pndenginars _ AT BASE OF WALL SHEET TITLE: x Q, m x SD m m SO SE SD x x x x x z SD m SD m SD m x x x z x z x SD m m m m SD x x x x x x m SD m SD m SD x z x z x x ¢- CHECKED: CMO SCALE: AS SHOWN fI �gF�VROFES$10 P�E�'/ 11� 7 �� 6 EXISTING CURB AND GUTTER APPROVED: D E X E X REMOVE AND REPLACE SIDEWALK X E X ,7 E. y E X \\ Q NOTE: IF EXCAVATION AND BACKFILLEXISTING ASPHALT REQUIRE REMOVING ASPHALT, SAW CUT PAVEMENT AND LIMIT AND REPLACE ASPHALT. FACE OF NEW WALL FOOTING MARK NOTE O CRACKS SO SPALLED O HEADER SPALLED O TREE TW TREE ON WALL MARK NOTE O ROTATED RR REPLACE REBAR O MISSING BO BROKEN E X a E X E X a E X Q E X 7 B PARTIAL PLAN Ex EX Q X EX T7 Q 1' 2' 4' 6' 8' 10' 12' E x � E x 'x EXISTI& SIDEWALK BURIED ELECTRICAL CONDUIT EX EX 9360 Glacier Highway, sce. 1000F.A��g1S\1f PROVIDENCE KODIAK ISLAND MEDICAL © © REV. DATE DESCRIPTION CENTER WALL RENOVATION DWN. CKD. APP. Phone: 907-586-2093 /* '* / KODIAK, ALASKA ENGINEERS, INC. FZ' 9.07-586-2099 www.pndenginars _ lllf SHEET TITLE: DESIGN: CMG CHECKED: CMO SCALE: AS SHOWN fI �gF�VROFES$10 P�E�'/ 11� PLAN AND PROFILE OF WALL �� 6 DRAWN: KILL APPROVED: DATE: 2-1-2021 PND PROJECT NO.: 172013 1 CAN.: AECC250 Ex EX Q X EX T7 Q 1' 2' 4' 6' 8' 10' 12' E x � E x 'x EXISTI& SIDEWALK BURIED ELECTRICAL CONDUIT EX EX 9360 Glacier Highway, sce. 1000F.A��g1S\1f PROVIDENCE KODIAK ISLAND MEDICAL © © j-., Al.ka 99801 gaP'9f11 CENTER WALL RENOVATION Phone: 907-586-2093 /* '* / KODIAK, ALASKA ENGINEERS, INC. FZ' 9.07-586-2099 www.pndenginars _ lllf SHEET TITLE: DESIGN: CMG CHECKED: CMO SCALE: AS SHOWN fI �gF�VROFES$10 P�E�'/ 11� PLAN AND PROFILE OF WALL �� 6 DRAWN: KILL APPROVED: DATE: 2-1-2021 PND PROJECT NO.: 172013 1 CAN.: AECC250 0 O v 0 z O Iv N W O 00 00 LIGHT A PARTIAL PROFILE FACE of NEW WALL POLE , , , , , , , , , , , , , , , , , , , , , � TOP OF EXISTING . — EX EX EX EX EX — 11 w NOTE: IF EXCAVATION AND BACKFILL REQUIRE REMOVING ASPHALT, SAW CUT AND LIMIT AND REPLACE ASPHALT. MARK NOTE OC CRACKS SO VERTICAL JOINT TYP. O HEADER SPALLED O EXISTING DRAINAGE FACE OF EXISTING WALL TREE ON WALL CKD. APP. BEHIND EXISTING WALL AT BASE OF WALL SD SDX SDX sox SDX SDK --SDX SDx SDX SDX soX SDX SD —SDX sox sDK Sox sDK SOX sDX SDX sDX sD% Sox FACE OF NEW SHEET TITLE: WALL AT TOE — EX EX EX EX EX — 11 w NOTE: IF EXCAVATION AND BACKFILL REQUIRE REMOVING ASPHALT, SAW CUT AND LIMIT AND REPLACE ASPHALT. MARK NOTE OC CRACKS SO SPALLED O HEADER SPALLED O TREE TW TREE ON WALL 1EADER ROW w z x D p EXISTING CURB AND GUTTER a a a REMOVE AND EX EX EK EX GI Ex x E; Ee E: E; E; E% E; ExQ E; EX E; REPLACE SIDEWALK E; Q FACE OF NEW WALL FOOTING a GRAPHIC SCALE EXISTING ASPHALT B PARTIAL PLAN 0" 1' 2' 4' 6' 8' 10' 12' CONDUITBURIE PAVEMENTPAVEMENT MARK NOTE RO ROTATED RR REPLACE REBAR O MISSING BO BROKEN 9360 Glacier Highway, Sce. 1000F.Ak�g1S\1f F2 E \/I �-- I O N PROVIDENCE KODIAK ISLAND MEDICAL © © REV. DATE DESCRIPTION CENTER WALL RENOVATION DWN. CKD. APP. Phone: 907-586-2093 /* '* / KODIAK, ALASKA ENGINEERS, INC. FZ' 9.07-586-2099 www. pndengineers.com lllf SHEET TITLE: 59 DESIGN: CMG CHECKED: CMO SCALE: AS SHOWN fI �gF�VRO-75X�E �'/ 11� PLAN AND PROFILE OF WALL ���� DRAWN: KILL APPROVED: DATE: 2-1-2021 PND PROJECT NO.: 172013 1 CAN.: AECC250 9360 Glacier Highway, Sce. 1000F.Ak�g1S\1f PROVIDENCE KODIAK ISLAND MEDICAL © © Iuneau,etska99so1 gaP9f11 CENTER WALL RENOVATION Phone: 907-586-2093 /* '* / KODIAK, ALASKA ENGINEERS, INC. FZ' 9.07-586-2099 www. pndengineers.com lllf SHEET TITLE: 59 DESIGN: CMG CHECKED: CMO SCALE: AS SHOWN fI �gF�VRO-75X�E �'/ 11� PLAN AND PROFILE OF WALL ���� DRAWN: KILL APPROVED: DATE: 2-1-2021 PND PROJECT NO.: 172013 1 CAN.: AECC250 0 O v 0 z O N O 00 00 82'-6" TO GRADE BREAK RIDGE q HEADER ?OW SIDEWALK AT BOTTOM OF WALL �FACE OF NEW WALL TOP OF EXISTING WALL w OC CRACKS SO VERTICAL JOINT TYP. w z HEADER SPALLED O TREE z EXISTING DRAINAGE BEHIND TREE ON WALL CKD. APP. Phone: 907-586-2093 EXISTING WALL a ENGINEERS, INC. Pa 907-586-2099 www.pndengineers.com lllf iDy SDK SDK SDx SDK SDx SDK SOK 50x SDK SDK SDK SDK SDK SDK SDK SDK SDX SDK SDK SDK SDK SDK SDX SDK m CE - DESIGN: CMG FACE OF EXISTING WALL SCALE: AS SHOWN fI �gF�V7559 . SlPSE 11� PLAN AND PROFILE OF WALL S2.8 AT BASE OF WALL D Q 77 0 FACE OF NEW WALL FOOTING a REMOVE AND Q '7a �. V Q Q� EXISTING CURB FACE OF NEW WALL AT TOE E X E X REPLACE SIDEWALK E% �% E% E X E X E X E X E X E X E X E X E X E X � E X AND GUTTER v a a — — — — — — — — — — — — — — — — — — - 7 — — — — — — — — — — — — to BURIED ELECTRICAL EXISTING ASPHALT GRAPHIC SCALE CONDUIT PAVEMENT PARTIAL PLAN 0" 1' 2' 4' 6' 8' 10' 12' NOTE: IF EXCAVATION AND BACKFILL B REQUIRE REMOVING ASPHALT, SAW CUT AND LIMIT AND REPLACE ASPHALT. MARK NOTE OC CRACKS SO SPALLED O HEADER SPALLED O TREE TW TREE ON WALL MARK NOTE RO ROTATED RR REPLACE REBAR O MISSING BO BROKEN 9360 Glacier Highway, sce. 100 F2 E \/I �-- I O N �-- PROVIDENCE KODIAK ISLAND MEDICAL © © REV. DATE DESCRIPTION CENTER WALL RENOVATION DWN. CKD. APP. Phone: 907-586-2093 /* '* / KODIAK, ALASKA ENGINEERS, INC. Pa 907-586-2099 www.pndengineers.com lllf SHEET TITLE: CE - DESIGN: CMG CHECKED: CMO SCALE: AS SHOWN fI �gF�V7559 . SlPSE 11� PLAN AND PROFILE OF WALL S2.8 DRAWN: KILL APPROVED: DATE: 2-1-2021 PND PROJECT NO.: 172013 1 CAN.: AECC250 9360 Glacier Highway, sce. 100 or- .Ak�g1S\1f PROVIDENCE KODIAK ISLAND MEDICAL © © Iuneau,etska99so1 gaP9f11 CENTER WALL RENOVATION Phone: 907-586-2093 /* '* / KODIAK, ALASKA ENGINEERS, INC. Pa 907-586-2099 www.pndengineers.com lllf SHEET TITLE: CE - DESIGN: CMG CHECKED: CMO SCALE: AS SHOWN fI �gF�V7559 . SlPSE 11� PLAN AND PROFILE OF WALL S2.8 DRAWN: KILL APPROVED: DATE: 2-1-2021 PND PROJECT NO.: 172013 1 CAN.: AECC250 0 O v 0 z O v SIDEWALK AT BOTTOM OF WALL VERTICAL JOINT TYP. FACE OF NEW WALL VERTICAL JOINT TYP. TOP OF EXISTING WALL VERTICAL JOINT TYP. FACE OF EXISTING WALL 19'-10 3/4" 19'-8 3/4" AT BASE OF WALL --_x so% 'q0,c so 0• sDx sox sox .x % SD % x _ sox sox 90• _ — 90 MARK NOTE OC CRACKS SO SPALLED O HEADER SPALLED O TREE TW TREE ON WALL EXISTING DRAINAGE BEHIND FACE OF NEW WALL AT TOE o x FACE OF NEW WALL FOOTING Sox REMOVE AND EXISTING WALL FACE OF /g \9 Q REPLACE SIDEWALK I _ EXISTING WALL Sok 7/2•• a EXISTING SIDEWALK — — p PARTIAL PLAN LANDSCAPING \ \ B REMOVE EXIST TREES AS \ EXISTING CURB AND GUTTER NEEDED. GRUB STUMPS AND \ \ �i GRAPHIC SCALE REMOVE FROM SITE. GRADE EXISTINGPAVASPHALT 0" 1' 2' 4' 6' 8' 10' \ \ 12 TO DRAIN AND HYDROSEED \ \ MARK NOTE RO ROTATED RR REPLACE REBAR O MISSING BO BROKEN 1EADER 20W – FACE OF EXISTING WALL 'us \ w 9360 Glacier Highway, Sce. 1000F.Ak�g1S\1f PROVIDENCE KODIAK ISLAND MEDICAL © © REV. DATE DESCRIPTION CENTER WALL RENOVATION DWN. CKD. APP. Phone: 907-586-2093 /* '* / KODIAK, ALASKA ENGINEERS, INC. F 907-586-2099 www.pndengineers.com lllf SHEET TITLE: DESIGN: CMG CHECKED: CMG SCALE: AS SHOWN Ilk �gF�VROFE5510 PSE �'/ 11� PLAN AND PROFILE OF WALL S2.9 DRAWN: KILL APPROVED: DATE: 2-1-2021 PNDPROJECTNO.: 172013 CAN.: AECC250 1EADER 20W – FACE OF EXISTING WALL 'us \ w 9360 Glacier Highway, Sce. 1000F.Ak�g1S\1f PROVIDENCE KODIAK ISLAND MEDICAL © © Tuneau,etska99so1 gaP9f11 CENTER WALL RENOVATION Phone: 907-586-2093 /* '* / KODIAK, ALASKA ENGINEERS, INC. F 907-586-2099 www.pndengineers.com lllf SHEET TITLE: DESIGN: CMG CHECKED: CMG SCALE: AS SHOWN Ilk �gF�VROFE5510 PSE �'/ 11� PLAN AND PROFILE OF WALL S2.9 DRAWN: KILL APPROVED: DATE: 2-1-2021 PNDPROJECTNO.: 172013 CAN.: AECC250 0 O v 0 z O N O 00 00 NOTE: IF EXCAVATION AND BACKFILL REQUIRE REMOVING ASPHALT, SAW CUT AND LIMIT AND REPLACE ASPHALT. MARK NOTE OC CRACKS O SPALLED O HEADER SPALLED O TREE TW TREE ON WALL CL HEADER ROW RO ROTATED CL HEADER ROW REPLACE REBAR O 2'-6" TW,VG BO 20'-0" CENTER WALL RENOVATION DWN. CKD. _¢ GB Phone: 907-586-2093 BACKFILL WITH BASE COURSE TG,BG ar ENGINEERS, INC. �Iw , lllf THICKNESS VARIES �0 Z Flo DESIGN: CMG CL HEADER ROW SCALE: AS SHOWN - PLAN AND PROFILE OF WALL S2.10 DRAWN: KILL APPROVED: DATE: 2-1-2021 PND PROJECT 172013 CAN.: AECCZSO '^,-- .. -------------- _'- -------- 2-0 __ TOP OF NEW WALL cai� EDGEEYOND VG B w � 1'-0" TOP OF STRETCHER I • S S '% --^TO TOP OF STRETCHER, TYP.• BASE COURSE THICKNESS VARIES, BEYOND FF 2'-6" 2 6 TYPICAL Fq 2' 0" I S., ..:; S.,: S . ...... .... :.. 2 6', TYPICAL .... S .,.... ..<.:. ......:. C : .<. C ... -..:. S ..•:;:- ...:_.:: ,, g��; .. 0.::. . 279 11 280 I-112811 1 282 _W-287— I- 283 1284—III—III III—I I—III—III—I 1289-- 290 _— S .._ .. III_III_—III —III III=— III III 285 III 286. 288 III _ 291 G �'-1111 III III III -III III -III III -III III -III I H APPROXIMATE TOP OF EXISTING III III -III III -III III -III III -I 11 1=1 292 _III 293 =1 294 - _ SIDEWALK AT BOTTOM OF WALL II —III III—III III—III III—III I I 19 1-1 296 -.�20 -I =1 I I=1 I I=1 I 1=1 I R I 1 -III-1 I I -I I I �A RTIAL PROFILE HEADER ROW NUMBER, TYP. VERTICAL JOINT VERTICAL JOINT FACE OF NEW WALL TOP OF EXISTING WALL w 19'-10"wx �SDx So FACE OF EXISTING WALL SDx fix J —`+Dx — O :9 ` �'01��SDx �• `50x 19,9 VERTICAL JOINT _ Q �x _ x SD /4» o, EXISTING DRAINAGE BEHIND sox EXISTING WALL MARK NOTE RO ROTATED RR REPLACE REBAR O MISSING BO BROKEN -� " FACE OF EXISTING WALL ATBASE OFWALL EXISTING LANDSCAPING REMOVE EXIST _ TREES AS NEEDED. GRUB STUMPS AND FACE OF NEW WALL AT TOE REMOVE FROM SITE, SEE SHEET 4.1 FACE OF NEW WALL FOOTING GRADE TO DRAIN AND HYDROSEED - B PARTIAL PLAN EXISTING CURB AND GUTTER GRAPHIC SCALE 0" 1' 2' 4' 6' 8' 10' 12' 9360 Glacier Highway, S..100 F2 E \/I �-- I O N aE3 PROVIDENCE KODIAK ISLAND MEDICAL © © REV. DATE DESCRIPTION CENTER WALL RENOVATION DWN. CKD. APP. Phone: 907-586-2093 /* '* / KODIAK, ALASKA ENGINEERS, INC. F 907-586-2099 www.pndenginars. , lllf SHEET TITLE: DESIGN: CMG CHECKED: CMO SCALE: AS SHOWN fI �gF�VROFES$10 P�E��'/ 11� PLAN AND PROFILE OF WALL S2.10 DRAWN: KILL APPROVED: DATE: 2-1-2021 PND PROJECT 172013 CAN.: AECCZSO EXISTING CURB AND GUTTER GRAPHIC SCALE 0" 1' 2' 4' 6' 8' 10' 12' 9360 Glacier Highway, S..100 PROVIDENCE KODIAK ISLAND MEDICAL © © j-., Al.ka 99801 gaP9f11 CENTER WALL RENOVATION Phone: 907-586-2093 /* '* / KODIAK, ALASKA ENGINEERS, INC. F 907-586-2099 www.pndenginars. , lllf SHEET TITLE: DESIGN: CMG CHECKED: CMO SCALE: AS SHOWN fI �gF�VROFES$10 P�E��'/ 11� PLAN AND PROFILE OF WALL S2.10 DRAWN: KILL APPROVED: DATE: 2-1-2021 PND PROJECT 172013 CAN.: AECCZSO 0 O v 0 z O Iv N O 00 00 NOTE: IF EXCAVATION AND BACKFILL REQUIRE REMOVING ASPHALT, SAW CUT AND LIMIT AND REPLACE ASPHALT. MARK NOTE OC CRACKS SO SPALLED O HEADER SPALLED O TREE TW TREE ON WALL APPROXIMATE TOP OF EXISTING SIDEWALK AT BOTTOM OF WALL A PARTIAL PROFILE 309 1=11310 1 1 311 1 1=11312 11313 FACE OF NEW WALL / TOP OF EXISTING WALL TOP OF EXISTING WALL VERTICAL JOINT TYP. EXISTING DRAINAGE BEHIND �+ EXISTING WALL z s H �% SDX SD Q % SDX SDX SDX SD X SDI % SDX SDX SDX SDX 50 X IDX FACE OF EXISTING WALL I $ FACE OF NEW WALL AT TOE AT BASE OF WALL Iy+ FACE OF NEW WALL FOOTING ------------------ —-— _ — — — — — — — — — — — — — J / GRAPHIC SCALE R EXISTTIANG ASP 0" ALT B PARTIAL PLAN 1' 2' 4' 6' 8' 10' 12' I MARK NOTE CL HEADER ROW ROTATED RR CL HEADER ROW O CL HEADER ROW BO 17'-6" DWN. CKD. APP. 20'-0" FZ' 9.07-586-2099 www.pndenginars. . c=iw 1z a TW,VG I GB SHEET TITLE: o Q— �IJ CMO CMO DESIGN: CHECKED: Flo w fI �gF�VROFES$10 P�E�'/ 11'\ PLAN AND PROFILE OF WALL ���� DRAWN: KILL APPROVED: - ------ DATE: 2-1-2021 PND PROJECT NO.: 172013 1 CAN.: AECC250 TOP OF NEW WALL C � �� EDGE VG, BEYOND >I ::.. -.., S ......;, S ,......:; g ....;..5 , -`'•S ,.>;:.., ...::.: ....:`�����\ BASE COURSE THICKNESS VARIES, BEYOND I C 3'-9" 6 TYPICAL �J `C S,- t � I< �� H w 1 0' TOP OF STRETCHER Z 297_ 298 299 - 300 III I 1=I I I III I I I I I I -I I 301 III 302 I—III J-11303 TO TOP OF STRETCHER TYP.' F I I I I��305 -- I I I I I I I I I I I I I I I I I I I I I I t 3014 306 HEADER ROW NUMBER, TYP. III—III =1 I1 III —III r n III11 I1 - APPROXIMATE TOP OF EXISTING SIDEWALK AT BOTTOM OF WALL A PARTIAL PROFILE 309 1=11310 1 1 311 1 1=11312 11313 FACE OF NEW WALL / TOP OF EXISTING WALL TOP OF EXISTING WALL VERTICAL JOINT TYP. EXISTING DRAINAGE BEHIND �+ EXISTING WALL z s H �% SDX SD Q % SDX SDX SDX SD X SDI % SDX SDX SDX SDX 50 X IDX FACE OF EXISTING WALL I $ FACE OF NEW WALL AT TOE AT BASE OF WALL Iy+ FACE OF NEW WALL FOOTING ------------------ —-— _ — — — — — — — — — — — — — J / GRAPHIC SCALE R EXISTTIANG ASP 0" ALT B PARTIAL PLAN 1' 2' 4' 6' 8' 10' 12' I MARK NOTE RO ROTATED RR REPLACE REBAR O MISSING BO BROKEN 9360 Glacier Highway, sce. 1000F.A��g1S\1f F2 E \/I �-- I O N �-- PROVIDENCE KODIAK ISLAND MEDICAL © © j-., Al.ka 99801 REV. DATE DESCRIPTION DWN. CKD. APP. ENGINEERS, INC. FZ' 9.07-586-2099 www.pndenginars. , lllf SHEET TITLE: CMO CMO DESIGN: CHECKED: SCALE: AS SHOWN fI �gF�VROFES$10 P�E�'/ 11'\ PLAN AND PROFILE OF WALL ���� DRAWN: KILL APPROVED: DATE: 2-1-2021 PND PROJECT NO.: 172013 1 CAN.: AECC250 9360 Glacier Highway, sce. 1000F.A��g1S\1f PROVIDENCE KODIAK ISLAND MEDICAL © © j-., Al.ka 99801 gaP9f11 CENTER WALL RENOVATION Phone: 907-586-2093 /* '* / KODIAK, ALASKA ENGINEERS, INC. FZ' 9.07-586-2099 www.pndenginars. , lllf SHEET TITLE: CMO CMO DESIGN: CHECKED: SCALE: AS SHOWN fI �gF�VROFES$10 P�E�'/ 11'\ PLAN AND PROFILE OF WALL ���� DRAWN: KILL APPROVED: DATE: 2-1-2021 PND PROJECT NO.: 172013 1 CAN.: AECC250 C) O v 0 z O TI N O N_ (D O G 0- (D (D (7 (D 7 O L FD' Q (D 0- (D (D (D a) Z3 CQ v N 00 O 00 00 A _ APPROXIMATE EXISTING GRADE 1 HYDROSEED 4 r / J / EXISTING GRADE HYDROSEED MATCH EXISTING / �0 w 0 CLEAR EXISTING HEADER / 12 / z EXISTING FALSE HEADER EXISTING STRETCHER EXISTING STRETCHER o / #5 HORIZ AT 1'-0" O.C. ; \ / 4" BASE COURSE #5 VERT AT 1'-0' FILL VOID BELOW STRETCHERS BEHIND `' \ o MESH WITH CONCRETE TYPICAL 1 #5x 1 36 0 o WIRE MESH r EXISTING ROCK FILL oo o / P \ F AT w / i` #5x30 l'-0" O.C. /WIRE MESH 3 EXISTING GRAVEL FILL �' L 3" BASE COURSE VARIES, vwwi EXISTING BACK STRETCHER p /_- $ CLEAR TOP OF WALL DETAIL SCALE IN INCHES SEE PLAN AND PROFILE EXISTING FRONT STRETCHER 0 6 12 IN 1 2"0 PVC SCHEDULE 40 PIPE O 5'-0" OC BETWEEN 6" AND B 4 p 1'-6" ABOVE SIDE WALK OR LANDSCAPING SOIL. EXTEND FILL VOID BELOW WIRE MESH C THRU WIRE MESH AND 4" IN TO EXISTING ROCK FILL STRETCHERS BEHIND MESH / p WITH CONCRETE TYPICAL e LIGHT BROOM FINISH ——(APPROX) SIDEWALK OR GRADE / I_ LOCATE BURIED ELECTRICAL CONDUIT u EXISTING STRETCHER / AT LANDSCAPING --- -- -_ - -- C SERVING LIGHT POLES #5 AT 12" EACH WAY �_____ - 1- = NO 5 LONGITUDINAL�� _ EXISTING FALSE HEADER ® 1'-0" OC REPLACE CONCRETE } / REPLACE EXISTING CURB SIDEWALK AND GUTTER AS REQUIRED o �a a REPLACE EXISTING -I PAVEMENT AS REQUIRED �w EXISTING DRAINAGE u � � = — EXISTING HEADER O I / o TOE OF WALL NEW WALL FACE SECTION SCALE IN INCHES II o t2 2a 'iI IIIIII� —i- 3' #5x40L AT 44 1'-0" O.C. 4" BASE COURSE 4'-O" EXISTING BURIED CONDUIT LOCATION IS NOT KNOWN. DO NOT DISTURB. CAST BOTTOM OF WALL DETAIL SCALE IN INCHES FOOTING AROUND CONDUIT. 0 6 12 IN FR E '/I -'E�; I O IV 'E�; 9360 GlacierHighway,5re.loo _ oF.A�il gs'�91�I) PROVIDENCE KODIAK ISLAND MEDICAL REV. DATE DESCRIPTION DWN. CKD. APP. © © Juneau, Alaska 99801 //y�Q� CENTER WALL RENOVATION Phone: 907-5862093* KODIAK, ALASKA ENGINEERS, INC. Fax: 907-5862099 a. a. a..pndengineera.cern '-ChnMophe,M.Gianol: CE -7559 _�� 1111�Pf�PpOFE5510Np�� SHEETTRLE: TYPICAL WALL RETROFIT DESIGN: CNIG CHECKED: CMG SCALE: As SHOWN i�� Q A S3.1 AND DETAILS . 1 SECTIONS S3 DRAWN: KILL APPROVED: DATE: 27172021 PNDPROJECTNO.: 172013 1 DAN: AECC250 C) O v 0 z O N O N_ CO O G 0- (D (7 (D 7 O L FD' rJ7 Q Z7 (D 12 n' n (D (D �l Z3 CQ N t9 O 00 00 EXISTING FALSE HEADER / o EXISTING STRETCHER EXISTING FALSE HEADER WIRE MESH EXISTING SPALLED STRETCHER EXISTING HEADER / FORM WALER HIGH PRESSURE WASH SPALLED FACE REMOVE SNAP TIE WITH COIL INSERT AND EXISTING HEADER UNSOUND CONCRETE _ P EXISTING REBAR ROD EMBED IN HEADER IN EPDXY, o OR APPROVED EQUAL P HIGH PRESSURE WASH SURFACE P LINER BACKING o / FORM LINER NOTE: NOTE: #5 VERTICAL AT 1'-0" IF MORE THAN TWO FEET REBAR IS EXPOSED BETWEEN HEADER >� o IF MORE THAN TWO FEET REBAR IS EXPOSED BETWEEN HEADER #5 HORIZONTAL AT 1'-0" Po ROWS ADD NEW REBAR PER R - e p ROWS -ADD NEW REBAR PER EXISTING HEADER EXISTING CRACKED STRETCHER SEE ELEVATIONS FOR LOCATIONS EXISTING ROCK FILL EXISTING ROCK FILL ° SPALLED STRETCHER REPAIR/ PREPERATION CRACKED STRETCHER REPAIR/PREPERATION J7� 4'4SCALE GEAR SCALE IN INCHES IN INCHES FILL FACE VOIDS UNDER o 6 12 IN o 6 12 IN STRETCHERS WITH CONCRETE WALL FACE AND TYPICAL SCALE IN INCHES ' FORMING CONCEPT 61 IN NOTE: 1. PRESSURE WASHER SHALL BE 3000PSI RATED. NOTE: 2. PRESSURE WASH SHALL REMOVE ORGANICS 1. CONTRACTOR SHALL DESIGN FORM SUPPORT AND LOOSE CONCRETE BUT NOT REMOVE MORE SYSTEM AND SPACE WALERS AND ONE SIDED THAN y" OF EXISTING CONCRETE. TIES AS REQUIRED FOR SYSTEM, 2. SEE GENERAL NOTES FOR FORM LINERS. 10" APPROX. 2 o� w U m EXISTING WALL 2� U EXISTING HEADER Q 3 MATCH EXISTING �2 WALL TOP ELEV. EXISTING STRETCHER REQUIRING NEW REINFORCING SEE ELEVATION �, Y2' RADIUS 6 %?„ a #4 VERTICAL AT 1'-0" / #4 HORIZONTAL w (4) ® EQUAL SPACING 8 NO 3x JI A O 1'-6" OC EMBED #5 x12'-6" �' EXISTING CURB EXISTING SIDEWALK HORIZ LEG IN 4" OF AND GUTTER EPDXY. HIGH PRESSURE WASH SPALLED / 6 CONCRETE FACE EXISTING PAVEMENT EXISTING ROCK FILL EXISTING FALSE HEADER NEW REBAR AT DAMAGED STRETCHER SCALE IN INCHES REFACE EXIST C.I.P. WALL DETAIL SCALE IN INCHES Y J 0 6 12 IN 0 12 24 Fz;� E UI -'E�; I O N 'E�; 9360 Glacier Highway, Ste. 100 oF.A�il ��-• PROVIDENCE KODIAK ISLAND MEDICAL REV. DATE DESCRIPTION DWN. CKD. APP. © © Juneau, Alaska 99801 .:as�1 .91�/ CENTER WALL RENOVATION Phone: 907-5862093 //ry.+,e• - = -';* v KODIAK, ALASKA ENGINEERS,INC. Fax: 907-5862099 www.pndengineers.com '.Chris / opher M. cianoni: CE.7559 �/ Sr SKEET TITLE: TYPICAL WALL RETROFIT DESIGN: CMG' CHECKED: CMG SCALE. As sLowN _/ 111Fgf� OFESSIONp�� cQ n SECTIONS AND DETAILS S3.2 DRAWN: KILL APPROVED: DATE: 2-1-2021 PND PROJECT NO.: CA.N.: AECC250 0 O iv 0 z O N O N 1 CO O G 12 CD (7 CD 7 O _Q_ v Sv Q CD _Q (7 v C� (D CD �l v cn v W CD O 00 00 WIRE MESH EXISTING SHOT EXISTING HEADER ROCK FILL EXISTING HEADER EXISTING SHOT ROCK FILL EXISTING STRETCHER EXISTING STRETCHER L` --- WIRE MESH -- VARIES VARIES 0"TO 2.30' 0"TO 2.30' VARIES x11 _x x WIRE MESH x_x_x_X—x 0"TO 1.7' --- x—x—x—x x x—x --- x—x—x X—x�x�X_X_X VARIES 0"TO 1.50' _x—x—x—x—x x x 20'-0" VARIES NO 5 O 1'-0" 0" TO 11" No 5 @ l'-0" EACH WAY EACH WAY''ARIES p„ To VERTICAL WALL JOINT DETAIL VERTICAL WALL JOINT DETAIL ' AT 264 HEADER AT 272 HEADER EXISTING HEADER EXISTING SHOT w EXISTING SHOT > ROCK FILL EXISTING HEADER ROCK FILL EXISTING STRETCHER EXISTING STRETCHER WIRE MESH VARIES VARIES 0"TO 1.98' 0"TO 1.98' WIRE MESH VARIES- x—x_xX—X—x—x 0"TO 1.50' -- _X 0 TOR 1E16' X—x,X�x_x X .X X X—x O I — L ---- --- RIES NO 5 Q 1'-0° Vq 0" T�'�6„ -� 0'V EACH WAY NO 5 o l' -o" EACH WAY VERTICAL WALL ELEVATION VERTICAL WALL JOINT DETAIL VERTICAL WALL JOINT DETAIL J AT 280 HEADER 4 AT 288 HEADER 9360 Glacier Highway ,Ste. 100 oF.A�\\\l PROVIDENCE KODIAK ISLAND MEDICAL REV. DATE DESCRIPTION DWN. CKD. APP. © © Juneau, Alaska 99801 //ry.+,e• .9100, CENTER WALL RENOVATION Phone: 907-5862093 KODIAK, ALASKA ENGINEERS, INC. Fax: 907-5862099 www.pndengineers.com tchnsopherM.cianoni: / I�+9`Ocsr, CE -7559// SHEET TITLE: TYPICAL WALL RETROFIT �S3.31 ESGN: GMC'CHECKED: CMG SCALE: As SHOWN 11OFESSIO! h°" SECTIONS AND DETAILS DRAWN: KILL APPROVED: \\�.�-- DATE: 2-1-ZO21 PNDPROJECTNO.: 172013 CA. N.: AECC250 C) 0 v 0 z 0 N O N 1 Qc) 0 G 0- (i (D /\ 0 _Q Q Z7 CD _Q (7 v n (D CD �l 0 v cn v W 0 00 00 X a a X a a X a a a a x o_ X d- d- x a ¢ X x a� an ¢r�i aa� a a a a N� i�U ihU w �w X Qm ¢� ¢ Q a c� X Q H << N Q of �¢Xa Q �a a in o 0o w� w_ o0 o a �< 1 o 19'-11" APPX. � I 19 '-9Y2" APPX 19'- 19'-10° APPX. vl 17'-3" APPX. h� l9' -8Y2" APPX - f WALL PROFILE VERTICAL WALL PROFILE VERTICAL WALL PROFILE %� VERTICAL WALL PROFILE VERTICAL WALL PROFILE (�)VERTICAL HEADER 256-264 2 HEADER 264-272 S HEADER 272-280 `' HEADER 280-288 5 HEADER 288-296 JOINT DETAIL 6 JOINT DETAIL 7 JOINT DETAIL 8 JOINT DETAIL 9 HEADER 264 HEADER 272 HEADER 280 HEADER 288 FR I � I O IV 9360GhxierHighway ,sre.loo PROVIDENCE KODIAK ISLAND MEDICAL REV. DATE DESCRIPTION DWN. CKD. APP. © © Juneau, Alaska 99801 .:as11 ry.+,e• .91�� CENTER WALL RENOVATION Phone: 907-5862093 - - KODIAK, ALASKA ENGINEERS,INC. Fax: 907-5862099 www.pndengineers.com11 '.Chris / opher M. Gianoni: 111Rf� SHEET TITLE: TYPICAL WALL RETROFIT SCALE:CE-7559// DESIGN: OMC' CHECKED: OM`' NTs OFESSIONp��! SECTIONS AND DETAILS LS3.4� DRAWN: K�� APPROVED: DATE: 2-1-2021 PND PRQIEGT NO.: 172013 1 CA.N.: AECC250 0 O C0 0 z O N O N_ CO O G 0- (D (D D 0 (D 7 O _Q m 77 W Q (D Q n l J (D N O 00 00 ��- - - - - - - - - - - - - - - - - x mx.X Dx x r LIMIT OF CLEARING/PLANT GRADE TO DRAIN HYDROSEED- - - - - - - c z AND TREE PROTECTION 70NF - - - _ _ - _ _ - - - - (NTS)------ ---� A- - — — — — — — — — — — — LIMIT OF CLEARING/PLANT AND TREE PROTECTION ZONE GRADE TO DRAIN HYDROSEED — — — — — 10 — — — — — — — — — — — — — — — — — — — — — — — — — — — ' ~ - (7 (NTS) > ----- -- ---- -- -------------- ---------------------- -- Lu_ 3= Q �m O- Q -. ., o ., Q wx wx Wx Wx LIMIT OF CLEARING/PLANT - - - - - - - - - - - - - AND TREE PROTECTION ZONE - -- - - - - - - - - (NTS) GRADE TO DRAIN HYDROSEED - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - J ySa 2 —�W4 REMOVE EXISTING LANDSCAPING, TREES AND BUSHES)IN FRONT OF WALL TO CONCRETE CURB GRADE TO DRAIN HYDROSEED LIMIT OF CLEARING/PLANT AND TREE PROTECTION ZONE S3.4 53.4 -3 i 0' a I � a REMOVE EXISTING LANDSCAPING, I 4 (NTS) o _ TREES AND BUSHESFRONT o~ 11RELOCATE COMMUNICATIONS/ELECTRICAL OF WALL TO CONCRETE CURB, i l ac- _CONDUIT AS REQUIRED FOR SEE PHOTO LEFT. --- Q� CONSTRUCTION OF CATCH BASIN. HYDROSEED -i INV.=100.5+ CONTRACTOR t TO FIELD VERIFY. CONSTRUCT NEW STORM DRAIN CATCH BASIN AND / cy 4 S3.4 S3.4 3 - AREA DRAIN, SEE SHEET 4.4 O �� 9B y) S3.4 , REMOVE EXISTING LANDSCAPING, TREES AND o ° BUSHES)IN FRONT OF WALL TO CONCRETE CURB, SEE PHOTO LEFT. HYDROSEED GRAPHIC SCALE 0' 2' 4' 6' 8' 10' 20' 30' 36' EXISTING LANDSCAPE IN FRONT OF WALL I k f� 1/8" = 1-0" E_ �,Z' !�T--' o N9360 Glacier High-y,Soe. 100 Juneau, Alaska 99801 © © Phone: 907-5862093 E N G I N E E RS, I NC. Fax: 907-5862099 www.pndengineers.com DESIGN: CMGCHECKED: GMG SCALE: AS SHOWN DRAWN: KLL APPROVED: OFA Xj "" ..q&110 ry'CQ:' '.Christopher M.Gianotli. CE -155s 11111�PRDfESS�ONP=� \\\\� DATE: 2-1-2021 PROVIDENCE KODIAK ISLAND MEDICAL CENTER WALL RENOVATION KODIAK, ALASKA SNEETTRLE: VALLEY GUTTER AND WALL cA PILAN J�}�� MS\ PND PROJECT NO.: 172013 1 C.A.N.: AECC250 REV. DATE DESCRIPTION OWN. CKD. APR. 0 O v 0 z O N O N 1 CD O G Q CD (7 CD 7 O L FD' Sy Q CD _Q (7 n (D CD a) Z CQ Iv w W O 00 00 SAWCUT, REMOVE AND REPLACE ACP PAVEMENT SECTION, 2"t. AC ON 6"t. BASE COURSE ON 6"t. BASF COURSE ON SUB -BASE ADJUST LIMITS AS REQUIRED CLUE TO EXCAVATION ssx ' SAWCUT, REMOVE AND REPLACE, IN KIND, .,. - ssx CONCRETE VERTICAL CURB & GUTTER, - - ssx MATCH EACH END. -ssx EXISTING STORM SEWER CATCH BASIN -ssx RIM ELEV. 138.4± SW INV. = 131.85* ssx *CONTRACTOR TO VERIFY DEPTH 13'-10" 20'-0" - ssx - ssx � ssx -ssx 12'-� -ssx -ssx �ssx -ssx EXISTING CURB AND N sx - SD - -ssx GUTTER o: -5Dx c z — -ssx I sD x c z EXISTING 12" CRIER�50x cg STORM SEWER c z GRADE TO DRAIN SD c z EXISTING sox COMMUNICATIONS/ELECTRICAL * � _5Dx c / x ` _ NEW 6' WIDE VALLEY GUTTER EXISTING REAR OF CURBWALL sD x c x I _ --- --- cx -SD% c x PED L —___—------_ \ �SDx cx I \ I sod; cx GRADE TO DRAIN _ sox —SD ce / + Q EXISTING DRAINAGE a SWALE FLOWLINE V cx / EXISTIN9, 6�CAST-IN-PLACE 7 GRADE TO MATCH 4 RELOCATE COMMUNICATIONS/ELECTRICAL 0 CONCRETE WALL Q EXISTING SWALE C NDUIT AS REQUIRED FOR Q Q a NSTRUCTION- OF CATCH BASIN. SAO a — -- g— -- ---- --�—a --o-----� a va '7 EXISTING STORM SEWER CATCH BASIN CONSTRUCT NEW STORM RIM ELEV. 115.9± NE INV. = 106.89* DRAIN MANHOLE AND AREA *CONTRACTOR TO VERIFY DEPTH DRAIN, SEE SHEET 4.3 PARTIAL PLAN A GRAPHIC SCALE 0" 1' 2' 4' 6' 8' 10' 12' R E I fEE3 I o N 9abocazte ttgh y,se.ioo of �k' !�Cq.9,' PROVIDENCE KODIAK ISLAND MEDICAL REV. DATE DESCRIPTION DWN. CKD. APP. © © Juneau, Alaska 99801 '',' �iq... ..1,00, CENTER WALL RENOVATION Phone: 907-586.2093 * ';* / .. ... .. KODIAK, ALASKA ENGINE ERS, INC. Fax:907-586-2099 ww�v.pndenginrers.com lll�,'1 -7559 i-'p'j fgFa SHEET TIME: VALLEY GUTTER CONNECTION DESIGN: CMG CHECKED: CMG SCALE: PCE 1�\ ROFE55�oH"— TO EXISTING STORM DRAIN PLAN S4.2 DRAWN: KILL APPROVED: AS SHOWN DATE: 2-1-2021 PNDPROJECTNO.: 172013 C.A.N.: AEGC250 0 O v 0 z O N O N (D O G Q (D (7 (D 7 O L FD' Q (D _Q (7 v n (D (D a) Z3 CQ W O 00 00 EAST JORDAN IRON WORKS 770OZ / 7700M1 ASSEMBLY FILL AND COMPACT ON TOP OF OR APPROVED EQUAL. EXISTING CRIB WALL AS NEEDED REPLACED CURB AND TO GRADE TO DRAIN TO EDGE GUTTER, SEE SHEET 4.2 OF EXISTING PAVED DRIVEWAY OF CONCRETE ARE DRAIN. NEW CONCRETE WALL FACE 6'-0" RIM ELEV.= 122.1} BOTTOM OF (7" BELOW TOP OF CURB) AREA DRAIN TO TOP OF EXISTING CRIB WALL. 48"0 STORM SEWER RECONSTRUCT VERTICAL CURB MANHOLE, SEE DETAIL. & GUTTER AND PAVEMENT, SEE SHEET S4.2 SAWCUT i I 1„ I I ( 1rn ADJUST LIMIT �• " T - - EXISTINGND2 CPEP SD ` '�� 1 SDX AS REQUIRED EXISTING CRIB WALL_ ° -- #4 O 12" EACH WAY 3 `, 08, 1 - ---- UB-BASE 30"MIN., ° NEW CONCRETE VALLEY TOP 6" TO BE 3" MINUS SEE NOTE 9 _ GRADE - ° O BREAK, GUTTER GUTTER, SEE SHEET 4.2 I So)(- TYP. O j EXCAVATE IN ACCORDANCE WITH OSHA REQUIREMENTS AND AS NOT TO DISTURB EXISTING CRIB WALL. + FO FLOW I SHORE EXCAVATION AS REQUIRED. o �\ 4" � SUITABLE NFS � MIN. ° SUBBASE MATERIAL REMOVE EXISTING CPEP TO NEAREST JOINT, 5' MAX. ONE 48"I.D. SIDE ONLY. CONNECT NEW PIECE OF 12" CPEP WITH a °�y� EXISTING 12" CPP (TO EAST) IE=+113.1, DISSIMILAR PIPE CONNECTION _ EXISTING 12" CPP (TO WEST) IE=±113.0, PER DETAIL BELOW, OR CPEP CONTRACTOR TO VERIFY. — — — — — — — — — SILT TIGHT COUPLER. EXTEND 1" CLEAR INTO MANHOLE, TYP. SEAL MANHOLE JOINTS AND PIPE PENETRATIONS PER NOTES BELOW. -_-\,7 , 1 '" EAST JORDAN IRON WORKS 5130 REINFORCED ROUND BASE w/ M1 FLAT GRATE I I AREARETE DRAIN ASSEMBLY OR APPROVED EQUAL. REAR OF EXISTING CRIB WALL 2 STORM SEWER MANHOLE w/ = CONCRETE AREA DRAIN PLAN I 2" a I j TYP. I I I I C.I.P. CONCRETE I ------------------------------ --'------------------ COUPLING #4 REBAR AT 12" O.C., BOTH CEN4'-O", MIN. TER ON JOINT FILTER CLOTH, TYPE A, FULL WAYS IN 6% 60" ROUND BASE. WRAP AROUND PIPES w/ 2 1 STORM SEWER MANHOLE w/ FT. MIN. OVERLAP AT BOTTOM CONCRETE AREA DRAIN SECTION — NOTES: COK STD, DET. 500-11 8" CONCRETE ENCASEMENT 1. STEEL REQUIRED FOR BARREL SHALL CONFORM TO ASTM C-478. IMBED STEEL IN BASE SO THAT FIRST BARREL TYP. STORM DRAIN PIPE SECTION IS CONNECTED WITH BASE. #4 HOOPS ® 12"O.C. EXIST. -- NEW 2. ALL MANHOLE SECTIONS SHALL CONFORM TO ASTM C-478. - CL - °J #6 CONTINUOUS, TYP. PIPE" PIPE 3. PROVIDE Z-LOK BOOTS FOR 8" TO 18" PIPE PENETRATIONS AND GROUT PER MANUFACTURER'S RECOMMENDATIONS. ,a. MATCH INSIDE 4. COAT ALL EXTERNAL CONCRETE SURFACES OF MANHOLE WITH WATERPROOF BITUMINOUS COATING. o INVERT 5. "RAM-NEK" OR EQUAL AND PRIME BARREL JOINTS. HEAT "RAM-NEK" AND SEAL SURFACES BEFORE FINAL ELEVATIONS _ ASSEMBLY. 6. SEAL MANHOLE JOINTS WITH "MAC WRAP" EXTERIOR PIPE JOINT SEALER OR APPROVED EQUAL, AFTER MANHOLE HAS BEEN WATERPROOFED, TYP. ALL , . a- - 7. INSTALL INFI-SHIELD EXTERNAL UNI -BAND SEAL OVER FRAME, GRADE RINGS AND TOP OF CONE. - . BEDDING TO LIMITS 8. MANHOLE SHALL HAVE A MINIMUM OF ONE (1) SIX-INCH (6") GRADE RING. 3' CLR.I OF EXCAVATION 6"t MIN. BEDDING 9. RUNGS TO BE PLACED 12" ON CENTER ON UNOBSTRUCTED SIDE OF MANHOLE 18" MAX. FROM BOTTOM OF MANHOLE �++� UNDER EXIST. PIPE MATERIAL & 6" MAX. FROM TOP OF CONE. IF UNOBSTRUCTED SIDE NOT AVAILABLE, BOTTOM RUNG TO BE PLACED 6" OVER TYP. SMALLEST PIPE. n DISSIMILAR PIPE COUPLING DETAIL - DISSIMILAR PIPE COUPLING 10. PROVIDE MIN. 6" BEDDING AROUND BASE AND SIDES. BACKFILL AROUND MANHOLE WITH NFS MATERIAL BACKFILL SHALL BE INCIDENTAL TO COST OF MANHOLE INSTALLATION. SECTION 9361 Glacier Highway, sce. 100 OF Ak,,\k PROVIDENCE KODIAK ISLAND MEDICAL REV. DATE DESCRIPTION OWN. CKD. APP. © © Juneau, alaska 99801'.as�f gaP'9f11 CENTER WALL RENOVATION Phone: 907-586-2093 Al ':* / KODIAK, ALASKA ENGINEERS, INC. FZ' 9.07-586-2099 wwwpndenginee..c_ � . , /llf SHEET TITLE: DESIGN: GMC' CHECKED: CMG SCALE: fllFgFOpROFE5S10 P�E'��'/ STORM DRAIN DETAILS S4.3 DRAWN: KILL APPROVED: NTS DATE: 2-1-2021 PND PROJECT NO.: 172013 1 CAN.: AECC250 0 O v 0 z O N O N 1 CD O G Q CD nm (D 7 O O_ FD' !y Q CD _Q (7 v n (D CD a) Z3 CQ CE VALLEY GUTTER AND CATCH BASIN EAST JORDAN IRON WORKS 770OZ / 7700M1 ASSEMBLY OR o APPROVED EQUAL. > i VU EAST JORDAN IRON WORKS 770OZ / 7700M1 ASSEMBLY OR FRAME AND GRATE --- ,I sD�l: - APPROVED EQUAL. .- sDx — CATCH BASIN, 8" MIN. 8" MIN. ?6- a EXISTING SD PIPE 24" MIN. 18' MIN. - -- Q ------------ 8" MIN. �P GRADE 8" MIN. 6" MIN. n 4" MIN. BREAK, TYP. m ° REMOVE EXISTING CMP TO O NEAREST JOINT, 5' MAX. ONE 6'x6' REINFORCED /� °7 \ , SIDE ONLY. CONNECT NEW TO BE USED AS + CONCRETE AREA DRAIN Q PIECE OF 18" CRIER WITH TOP SLAB ONLY CUT AND REMOVE DISSIMILAR PIPE CONNECTION EXIST. 18" CMP SD PER SHEET 4.3 OR CPEP SILT TIGHT COUPLER. 1" PVC PERMITTED TOP DURING CONSTRUCTION PHASE. `SLAB RIM ELEV.= 104.50 6" MIN. DEPRESSION PLUGGED AND GROUTED #4 ® 12" EACH WAY PRIOR TO FINAL INSPECTION.. .. - 16" MIN. SUMP 6"t. -- ----- --- ------ — FINISH GRADE VARIES 4" MIN. 4" MIN. 2 BED w/ 12" MIN. - PROVIDE 6"t. MIN. UNDER AREA BASE COURSE DRAIN, SIDES AND BOTTOM OF CATCH BASIN, TYP. ADJUSTING RING CATCH BASIN 7 STORM SEWER CATCH BASIN 2 CATCH BASIN DETAIL w/ CONCRETE AREA DRAIN 9360 Gl iec Highway, S.. 100 OF.... '�"' '.as�f PROVIDENCE KODIAK ISLAND MEDICAL REV. DATE DESCRIPTION DWN. CKD. APP. © © Juneau, eiaska 99go1 gaP'9f11 CENTER WALL RENOVATION Phone: 907-586-2093 /* / KODIAK, ALASKA ENGINEERS, INC. FZw9.07-586-2099 wpndengineers.com , /llf SHEET TITLE: DESIGN: GMC' CNECKED: CMG SCALE: fllFgFOpROFE5S10 P�E'��'/ 1��\\���� STORM DRAIN DETAILS S4.4 DRAWN: KILL APPROVED: NTS DATE: 2-1-2021 PND PROJECT NO.: 172013 1 CAN.: AECC250 C) O iv 0 z O N O N 1 (D O G 0- (D CD n CD 7 O v Sv Q Z7 (D !2 n l J (D N (Q v W O 00 00 n m z °n m W n R f" ISLAND Ylop { 1 1' STAGING AREA R E ' -'E3' o N © 1311 Gla ierHighway,Ste. 100 Juneau, Alaska 99801 oFAlI �y.�P••' 1F9��� PROVIDENCE KODIAK ISLAND MEDICAL CENTER WALL RENOVATION REV. DATE DESCRIPTION DWN. CKD. APP. Phone: 907-5862093'.*./ Fax: 907-5862099 KODIAK, ALASKA ENGINEERS, INC. www.pnaengineera.com . '•Chnstopher M. Giannill SHEET TITLE: CE559 STAGING AREA S5.1 DESIGN: OMC' CHECKED: CMC SCALE. SCALE IN FEET11111F�PROFE5510NP����' 1 KLL DRAWN: APPROVED: 0 30 FT. DATE: 2-1-2021 PNDPROJECTNO.: 172013 1 CA.N.: AECC250 n m z °n m W n C) O v 0 z O N O N 1 CO O G 0- (D (7 CD 7 O L FD' Q Z7 0- (D (D =5 a) Z cn W 4 O 00 00 MAINTAIN AT LEAST ONE LANE OF TRAFFIC DURING .g CONSTRUCTION, PROVIDE SIGNAGE, FLAGGERS AND OTHER METHODS TO ALERT PUBLIC AND MINIMIZE DELAYS. PLACE FILTER CLOTH UNDER GRATE AND SURROUND w/ FIBER ROLLS PLACE FILTER CLOTH UNDER GRATE AND SURROUND w/ FIBER ROLLS -..+ PLACE FILTER CLOTH UNDER .............. GRATE AND FIBER ROLLS GoGNeNOF SS i — PROVIDENCE KODIAK ISLAND MEDICAL CENTER \ � NOTES: 1) CONTRACTOR SHALL SUBMIT A TRAFFIC CONTROL AND PARKING PLAN FOR THE ° WORK AT THE SITE. CONTRACTOR SHALL ADDRESS THE FOLLOWING ISSUES: / A) HOSPITAL ADMINISTRATION DESIRE TO HAVE 50 PERCENT OF THE ° PARKING SPACES ALONG THE WALL FOR USE DURING CONSTRUCTION B) HOSPITAL ADMINISTRATION WOULD LIKE AT LEAST ONE LANE OF ACCESS ALONG THE WALL OPEN C) ACCESS TO PARKING LOT TFROM AEAST DREZANOFODR VE WILLNEEDTO BE OPEN TO THE GREATEST EXTENT POSSIBLE. INTERMITTENT CLOSURE MAY BE NEEDED FOR CONSTRUCTION. CONTRACTOR SHALL MEET WITH KIB AND HOSPITAL ADMINISTRATION AND DEVELOP A PLAN ACCEPTABLE TO KIB AND HOSPITAL ADMINISTRATION 2) CONTRACTOR SHALL USE STAGING AREA FOR PARKING. 3) MINIMIZE SEDIMENT MOVEMENT USING BEST PRACTICES. PREVENT SILTS AND SANDS FROM EXISTING STORM DRAINS SYSTEMS INCLUDING SUBSURFACE PIPING AND OPEN TRAFFIC CONTROL AND SEDIMENT CONTROL DITCHES. 4) PERIODICALLY REMOVE ACCUMULATED SEDIMENTS AT FIBER ROLLS AND FILTER CLOTH UNDER GRATES. © © ENGINEERS, INC. 1311 Glacier Highway, Ste. 100 Juneau, Alaska 99801 Phone: 907-5862093 Pas: 907-5862099 www.pndengineera.com OF A/- �y.�P••' "" .. %phnstopher M. Gianotli. '. CE -7559 ,.'�// 1111FRF�PROFESSIONP�' DATE: 2-1-2021 PROVIDENCE KODIAK ISLAND MEDICAL CENTER WALL RENOVATION KODIAK, ALASKA REV. DATE DESCRIPTION DWN. CKD. APP. SHEET TITLE: TRAFFIC CONTROL AND SEDIMENT CONTROL S5.2 DESIGN: GMC' CHECKED: CMG DRAWN: KILL APPROVED: SCALE. SCALE IN FEET 0 30 60 FT. PNDPROJECTNO.: 172013 1 G.A.N.: AECC250 AGENDA ITEM #13.C.1. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 15, 2021 r ASSEMBLY REGULAR MEETING SUBJECT: Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, And Placing The Issue Before The Voters In The Service Area For Ratification. ORIGINATOR: Duane Dvorak RECOMMENDATION: Move to advance Ordinance No. FY2021-33 to public hearing at the next regular meeting of the assembly on May 6, 2021. DISCUSSION: A recent review of KIB 4.110.010 shows that there is a Service District No. 2 that is intended to serve the Monashka Area from Abercrombie to the VFW as follows: 4.110.010 Creation and powers. A. There is established a service area within the borough designated "service area No. 2" as shown on the corresponding map in the office of the clerk. B. Service area No. 2 shall provide water and sewer services within its boundaries. C. The service area No. 2 board shall consist of five members appointed by the assembly. Clearly the "shall' in Section B. above is not being implemented as there is neither water or sewer services being provided within the service district boundaries. In addition, the "shall' in Section C. above is also not being implemented as there has not been a board consisting of "five members appointed by the assembly" since time immemorial. Viewing this service area board as unnecessary, due to the long period of inactivity and general lack of interest on the part of the service area residents, a draft ordinance was drafted to amend the code by deleting KIBC 4.110 and thereby terminating the service area board for Service Area No. 2. The draft ordinance was sent to the Borough Attorney for review and the determination was made that the assembly cannot simply terminate Service District No. 2 without bringing the matter to an election for ratification by the residents of the established service area. This is the same manner in which service areas are typically established and so the draft ordinance was re -drafted for introduction as a proposed ballot measure. It is recommended that the assembly introduce this ordinance for public hearing and provide a minimum delay of at least a month in order for the potentially affected residents to consider the matter and make their comments known to the assembly. In this regard, it would be advisable to send a mail out notice to the residents of the service area and bring their attention specifically to this matter. That is if the assembly wants to know how the affected residents really feel about the issue before moving the issue forward to the next election ballot. What residents, and the assembly, need to determine; 1) Is there interest among a majority of the affected residents to serve on a service area board and actively pursue the planning, engineering, construction and provision of water and sewer services; 2) Are residents willing to pay, through a service area tax increment to pay for service area board Kodiak Island Borough Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 138 of 188 AGENDA ITEM #13.C.1. KODIAK ISLAND BOROUGH STAFF REPORT .;}. APRIL 15, 2021 ' ASSEMBLY REGULAR MEETING support, studies, grant applications and other activities intended to lead to the ability to obtain water and sewer services for the served area. It should be noted that the realities surrounding water and sewer service provision have changed drastically since the Service Area No. 2 board was created. Some things like there being a wastewater treatment plant at the Landfill/Baler facility that it capable of being scaled up to serve the local community opens up certain opportunities as opposed to relying on the City of Kodiak for water and sewer services exclusively. On the other hand, the City of Kodiak has signaled on a number of occasions that it is not interested in extending the municipal system beyond it's existing footprint unless new areas to be served are annexed to the city. So there area number of considerations here that people need to think about and it appears that the question of whether to continue or terminate Service Area No. 2 rests primarily with the residents of the service area and by listening to their thoughts the assembly will be persuaded whether this service area board is still needed to be continued or not. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 139 of 188 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 AGENDA ITEM #13.C.1. Introduced by: Assembly Member Dvorak thru the Mayor Drafted by: Borough Attorney Introduced on: 04/15/2021 Public Hearing Date: Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2021-33 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ABOLISHING SERVICE AREA NO. 2 AND REPEALING KODIAK ISLAND BOROUGH CODE, CHAPTER 4.110, SERVICE AREA NO. 2, AND PLACING THE ISSUE BEFORE THE VOTERS IN THE SERVICE AREA FOR RATIFICATION. WHEREAS, a review of the code reveals that existence of KIBC 4.110, Service Area No. 2, no longer appears to be relevant given that historical investigations and feasibility plans to develop and provide water and sewer services in the Monashka Bay area have not been pursued for many years; and WHEREAS, as there are no infrastructure needs, maintenance, or service level matters for the consideration of a service area board, the board described in KI BC Chapter 4.110 has not been empaneled for many years, and WHEREAS, KIBC 4.05.010, 4.05.040 and 4.05.060 permit the Assembly to abolish a service area by ordinance subject to ratification by qualified voters in the service area. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: Section 2 of this ordinance is of general application and shall be codified. Section 2: The following code section is hereby repealed and removed from Kodiak Island Borough Code of Ordinances pertaining to Chapter 4.110, Service Area No. 2: Chapter 4.110 SERVICE AREA NO. 2 4.110.010 Creation and powers. A. There is established a service area within the borough designated "Service Area No. 2" as shown on the corresponding map in the office of the clerk. B. Service Area No. 2 shall provide water and sewer services within its boundaries. C. The Service Area No. 2 board shall consist of five members appointed by the Mayor and approved by the assembly. Kodiak Island Borough, Alaska Ordinance No. FY2021-33 Page 1 of 2 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 140 of 188 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 AGENDA ITEM #13.C.1. Section 3: An election is to be held on October 5, 2021 in the Kodiak Island Borough and the following proposition shall be submitted to the qualified voters of Service Area No. 2 for approval or rejection. A simple majority of those electors qualified and voting in favor of the proposition shall be required for approval. PROPOSITION NO. 1 SHALL ORDINANCE 2021-33 ABOLISHING SERVICE AREA NO. 2 BE APPROVED? Q YES Q NO Section 4: Section 3 of this ordinance shall become effective immediately upon adoption. Sections 1 and 2 of this ordinance shall become effective upon certification of the election held October 5, 2021, but only if the proposition set out in Section 3 is ap- proved by a majority of the qualified voters voting on the question. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2021. KODIAK ISLAND BOROUGH William Roberts, Borough Mayor VOTES: Ayes: Noes: Kodiak Island Borough, Alaska ATTEST: Alise L. Rice, Borough Clerk Ordinance No. FY2021-33 Page 2 of 2 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 141 of 188 Kodiak Island Borough Code Chapter 4.110 SERVICE AREA NO. 2 Chapter 4.110 SERVICE AREA NO.2 AGENDA ITEM #13.C.1. Sections: 4.110.010 Creation and powers. 4.110.010 Creation and powers. A. There is established a service area within the borough designated "service area No. 2" as shown on the corresponding map in the office of the clerk. B. Service area No. 2 shall provide water and sewer services within its boundaries. Page UI C. The service area No. 2 board shall consist of five members appointed by the assembly. [Ord. 98-04 §2, 1998; Ord. 91-10 §3, 1991]. The Kodiak Island Borough Code is current through Ordinance 2021-25, passed January 7, 2020. Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 142 of 188 AGENDA ITEM #13.C.1. Introduced by: Mayor Selby Requested by: Petition Drafted by: Borough Clerk Introduced: 06/20/91 Public Hearing: 07/18/91 Adopted: 07/18/91 KODIAK ISLAND BOROUGH ORDINANCE NO. 91-10 AN ORDINANCE ESTABLISHING SERVICE DISTRICT NO. 2 TO PROVIDE WATER AND SEWER SERVICES WHEREAS, a study completed in March 1991, indicated that the area north of the boundaries of Service District No. 1 should be connected into a public water and sewer facility; and WHEREAS, the property owners of the area circulated a petition which required signatures of 50% of the property owners of the area in order to begin the process of forming of a service district; and WHEREAS, the petition was filed with the Borough Clerk on May 3, 1991, and certified as being sufficient with 98 valid signatures; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH: Section 1. Classification. Section 3 of this ordinance is of a general and permanent nature and shall become a part of the code of the Kodiak Island Borough. The remainder shall not be codified. Section 2. Election. An election shall be held on October 1, 1991, within the area shown on Exhibit A attached hereto, to place before the registered voters residing within said proposed service area the following question: "Shall the Kodiak Island Borough exercise the powers necessary to provide water and sewer services within the area indicated on the attached map?" The map attached to this ordinance (Exhibit A) shall accompany the ballot. Kodiak Island Borough, Alaska Ordinance No. 91-10 Page 1 of 2 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 143 of 188 AGENDA ITEM #13.C.1. Section 3. Title 4 of the Kodiak Island Borough Code of Ordinances is amended by adding Section 4.30.110: 4.1 10.010 Service Area No. 2 A. There is established a service area within the borough designated the "Service Area No. 2" as shown on the corresponding map in the Clerk's Office. B. Service Area No. 2 shall provide water and sewer services within its boundaries. C. The Service Area No. 2 Commission shall consist of five members appointed by the Borough Assembly. Section 4. Effective date. Sections 1 and 2 shall become effective at midnight on the day of adoption. Section 3 shall become effective on the first day of the fiscal year following the above-mentioned election, if a majority of those qualified voters casting their ballots vote in favor of the issue. PASSED AND APPROVED THIS 18th DAY OF JULY, 1991. KODIAK ISLAND BOROUGH B r ugh Mayor Presiding Of icer ATTEST: Borough Clerk Kodiak Island Borough, Alaska Ordinance No. 91-10 Page 2 of 2 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 144 of 188 0 D v D 0 z 0 N O N W W D 0 D CD v z 0 N D D n E D 7 0 CD cn 0 00 00 11- KODIAIY ISLAND BOROUGH SERVICE DISTRICT .W2 M UNASH 13AY ,00x SCALE FM 1 MILL BAY �J AGENDA ITEM #13.C.1. AGREEMENT FOR TRANSFER OF SERVICE DISTRICT NO. 1 WATER AND SEWER IMPROVEMENTS THIS AGREEMENT is made this I�PTU day of June, 1996, between the Kodiak Island Borough, a second class borough of the State of Alaska, whose address is 710 Mill Bay Road, Kodiak, Alaska 99615, hereinafter "Borough," and the City of Kodiak, a home rule city of the State of Alaska, whose address is Post Office Box 1397, Kodiak, Alaska 99615-1397, hereinafter "City." WHEREAS, the Kodiak Island Borough Assembly created Service District No. 1 with the powers to provide water and sewer services by virtue of Resolutions No. 78-18-R, No. 78-35-R, and Ordinance No. 78-06-0; and WHEREAS, Service District No. 1 obtains water and sewer services by virtue of a connection to the City's water and sewer lines, and WHEREAS, the Borough and the City have agreed that the City should assume the ownership, maintenance and operation of the existing water and sewer utilities in Service District No. 1. NOW, THEREFORE, the parties agree as follows: 1. Effective Date. This agreement shall become effective upon completion of all of the following actions: (i) its approval or ratification by ordinances duly adopted by both the Kodiak City Council and the Kodiak Island Borough Assembly, and (ii) passage of an ordinance by the Borough Assembly withdrawing water and sewer powers from Service District No. 1 and the approval of such ordinance at an election complying with the requirements of KIBC 4.05.060. Agreement for Transfer of Service District No. 1 Kodiak Island Borough/City of Kodiak Page 1 of 5 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 146 of 188 AGENDA ITEM #13.C.1. 2. Transfer of Assets. The Borough hereby assigns and transfers all of the capital assets of the Service District No. 1 water and sewer system to the City, including all water and sewer lines, pump stations, generators, valves, manholes and equipment, including those as described in the as—built drawings for the system which shall be delivered to the City upon the execution of this agreement. All equipment and parts manuals, operating and maintenance manuals and program documents, and all warranty information and documents relating to the transferred facilities shall also be delivered to the City at that time. 3. Operation and Maintenance. The City shall be solely responsible for the maintenance and operation of all water and sewer lines and equipment transferred to it pursuant to this agreement and the Borough shall have no authority with .respect thereto and no duty or res— ponsibility whatsoever in connection therewith. If, at any gime, it becomes necessary to repair, remove, replace, or relocate any of said lines or other equipment, the same shall be accomplished by the City without cost to the Borough. 4. Water and Sewer Services. The City shall supply water and sewer services to customers along the presently existing lines within Service District No. 1 or along any additional lines permitted by the City within the boundaries of Service District No. 1 and shall bill and collect for such services as described below. 5. Fund Balance. The entire fund balance from Service District No. 1, which is approximately $690,000 shall be transferred to the City upon the effective date of this agreement. 6. Easement. The Borough grants to the City, within the presently existing public rights—of—way, public easements, and other public property within Service District No. 1, a Agreement for Transfer of Service District No. I Kodiak Island Borough/City of Kodiak Page 2 of S Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 147 of 188 AGENDA ITEM #13.C.1. perpetual easement for the use, operation, maintenance, repair, relocation, and reconstruction, of water and sewer services, lines and equipment within the boundaries of Service District No. 1. 7. Billings and Collections. The City shall bill each consumer of water or sewer services within Service District No. 1 directly and shall be entitled to discontinue service or take such other actions against delinquent accounts as it deems appropriate in the same manner as it han- dles customers within the City of Kodiak. The previous water maintenance surcharge of $10 per month and the sewer maintenance surcharge of $12 per month are eliminated. A transition surcharge of $12 per month will be assessed against Service District No. 1 accounts for up to three years after the effective date of this agreement. The transition surcharge shall accrue solely to the benefit of the City and shall be discontinued upon the earlier of the following: (i) three years having passed since the transition surcharge was first collected, or (ii) the total transition surcharges collected by the City plus the Service District No. 1 fund balance transferred to the City equal $800,000 and a review conducted by the City of the costs of operating and maintain- ing the water and sewer system within Service District No. 1 indicates to the City's reasonable satisfaction that no part of the transition surcharge is needed in order to assure that revenues exceed expenses. Such a review shall be initiated as soon as practicable after the $800,000 total has been reached. If the recommendation resulting from the review is that the transition sur- charge be continued, then the City shall establish a date for a further review which shall be selected so as to ensure, to the extent reasonably possible, that collection of the transition surcharge does not continue beyond budget requirements. In no event, however, shall the City have any obligation to refund any transition surcharges collected prior to the effective date of a resolution, ordinance, or other official action of the City Council recognizing that a transition Agreement for Transfer of Service District No. I Kodiak Island Borough/City of Kodiak Page 3 of 5 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 148 of 188 AGENDA ITEM #13.C.1. surcharge is no longer needed to assure a balanced budget for operations and maintenance within Service District No. 1. Nothing in this agreement shall in any way affect the City's right to continue to collect the 20% differential in water and sewer rates presently charged against water and sewer services delivered to customers within Service District No. 1, which differential shall remain in effect independent of the transition surcharge, but the City agrees not to raise the differential above 20% of the rates in effect on the date of this agreement. 8. Future Improvements. The construction of future improvements to or the expansion of the water and sewer system within Service District No. 1 shall be at the sole discretion of the City and nothing in this agreement shall obligate the City to construct such improvements. It is the goal of the City to expand the water distribution and sewer collection systems in Service Area No. 1 to serve developed properties. Expansion of the system may also occur via the subdivision process. Funding for improvements may be from land owners, developers, system revenues or grants from local, state, or federal governments. All system improvements must be approved by the City. 9. Development Fees. The current sewer and water development fees for both Service District No. 1 and City residents shall be eliminated as of the effective date of this agreement. All such development fees charged on or after October 12, 1995 shall be forgiven or refunded. 10. Entire Agreement. This instrument contains the entire agreement between the parties concerning the subject matter hereof. There are merged herein all prior representations, promises, and conditions, whether oral or written, in connection with the subject matter. Any representa— tion, promise, or condition not incorporated herein shall not be binding upon the parties. Agreement for Transfer of Service District No. 1 Kodiak Island Borough/City of Kodiak Page 4 of 5 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 149 of 188 AGENDA ITEM #13.C.1. 11. Severability. If any provision of this agreement shall be determined to be void, invalid, unenforceable, or illegal for any reason, the validity and enforceability of all the remaining provisions shall not be affected thereby. The agreement shall be construed in all respects as if such void, invalid, unenforceable, or illegal provisions were omitted. KODIAK ISLAND BOROUGH JerWie M. Selby, Borough Ma or ATTEST: Donna F. Smith, Borough Clerk CITY OF KODIAK Date r 14h44OKA. %9i � ", ca'' � a e/ -I f2/cfe William . Jones, ity anager Date ATTEST: Marcella H. Dalke, City Clerk Agreement for Transfer of Service District No. 1 Kodiak Island Borough/City of Kodiak Page 5 of 5 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 150 of 188 Introduced by: Requested by: Drafted by: Introduced: Adopted: KODIAK ISLAND BOROUGH RESOLUTION NO. 96-16 AGENDA ITEM #13.C.1. Assembly Borough Clerk Borough Clerk 06/06/96 06/06/96 A RESOLUTION RATIFYING AND CERTIFYING THE RESULTS OF THE MAY 21, 1996 SPECIAL BY -MAIL ELECTION IN SERVICE DISTRICT NO. 1 ON THE QUESTION OF WITHDRAWING WATER AND SEWER POWERS FROM SERVICE DISTRICT NO. 1 WHEREAS, at a special by -mail election on May 21, 1995, at which time the registered voters of Service District No. 1 cast a ballot on the question of withdrawing water and sewer powers from Service District No. 1; and WHEREAS, the votes were tallied on May 29, 1996, and the tallies, as recorded, are as follows: 1656 ballots mailed; 364 ballots returned "undeliverable"; 398 voted ballots returned; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Assembly finds that the special by -mail election of May 21, 1996, was validly held and hereby ratifies and certifies the results of the election. Section 2: Of the 398 voted ballots return, there were 317 yes votes, 64 no votes, 7 ballots not marked, and 10 ballots not counted because the voters were not registered voters in Service District No. 1. Section 3: As a result of the majority of the qualified voters casting their ballots in favor of the question to withdraw water and sewer powers from Service District No. 1, water and sewer powers will be withdrawn from Service District No. 1 in accordance with Ordinance No. 96-03. ADOPTED BY THE KODIAK ISLAND BOROUGH ASSEMBLY THIS SIXTH DAY OF JUNE, 1996 KODIAK ISLAND BOROUGH me M. ATTEST: C y L` Stbve?ts;-Presiding Officer Donna F. Smith, CMC/AAE, Borough Clerk Kodiak leland Borough, Meeks Resolution No. 98-18 Page 1 of 1 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 151 of 188 AGENDA ITEM #13.C.1. CITY OF KODIAK ORDINANCE NUMBER 1023 AN ORDINANCE OF THE COUNCII. OF THE CITY OF KODIAK AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE KODIAK ISLAND BOROUGH FOR TRANSFER TO THE CITY OF SERVICE DISTRICT NO. 1 WATER AND SEWER 1"ROVEMENTS WHEREAS Service District No. 1 within the Kodiak Island Borough is immed- iately adjacent to the boundaries of the City of Kodiak and obtains water and sewer services by virtue of a connection to the City's water and sewer lines; and WHEREAS the City and Borough desire to enter into an agreement that the City assume the ownership, operation, and maintenance of the existing water and sewer utilities in Service District No. 1; and WHEREAS Alaska Statutes 29.35.010(13) authorizes the City to enter into an agreement for cooperative administration of any function or power with another municipality; NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Kodiak, Alaska, that the City Council hereby approves an Agreement for Transfer of Service District No. 1 Water and Sewer Improvements (hereinafter the "Agreement"), a copy of which is attached hereto and incorporated by reference. The City Manager is hereby authorized and directed to execute said Agreement and such other documents as may be necessary to effectuate the transfer of Service District No. 1 water and sewer utilities. CITY OF KODIAK ATTEST: CITY CLERK First Reading: February 29, 1996 Second Reading: March 14, 1996 Effective Date: April 13, 1996 Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 152 of 188 AGENDA ITEM #13.C.2. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 15, 2021 r ASSEMBLY REGULAR MEETING SUBJECT: Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation For Regulatory And Quasi -Judicial Boards And Commissions. And Adjusting Planning And Zoning Commission Member Compensation To Correlate To Meetings Attended. ORIGINATOR: Erin Welty RECOMMENDATION: Move to advance Ordinance No. FY2021-34 to public hearing at the next regular meeting of the Assembly on May 6th, 2021. DISCUSSION: Title 2, Chapter 2.10.030(A) states members of regulatory and quasi-judicial boards and commissions receive payments for meetings attended, but makes exception for Planning and Zoning Commission members. The exception states that they will receive $200 per month, without the clarification of meetings attended. The last time this code section was reviewed and update was in 2008. P&Z averaged 4.25 cases / business items per month in the 12 month period prior to the adoption of the amended ordinance. In the past 12 months, the P&Z meetings have averaged 0.83 cases / business items per month. Six (6) meetings were cancelled. Of those six (6) meetings; three (3) cancelled due to COVID-19, three (3) due to a lack of cases or quorum. In the last quarter two (2) of the three (3) meetings were cancelled the P&Z members still received payment for those meetings. Taking into consideration the meeting statistics and the current fiscal state of the borough and multiple statements from assembly members to cut costs wherever possible, staff is recommending an amendment of KIBC 2.10.030. ALTERNATIVES: FISCAL IMPACT: This code amendment could cause a savings of $1,400 per month during months when meetings are cancelled. OTHER INFORMATION: Kodiak Island Borough Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation ... Page 153 of 188 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 AGENDA ITEM #13.C.2. Introduced by: Borough Manager thru the Mayor Drafted by: Community Development Director Introduced on: 04/15/2021 Public Hearing Date: Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2021-34 AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING KIB CODE CHAPTER 2.10.030 COMPENSATION FOR REGULATORY AND QUASI-JUDICIAL BOARDS AND COMMISSIONS. AND ADJUSTING PLANNING AND ZONING COMMISSION MEMBER COMPENSATION TO CORRELATE TO MEETINGS ATTENDED. WHEREAS, the code provides for compensation to members of the Planning and Zoning Commission (hereafter Commission) whether a meeting is held or not; and WHEREAS, the code provides for compensation to members of the Commission when not in attendance; and WHEREAS, current fiscal climate of the borough encourages savings wherever possible; and WHEREAS, current trends indicate there will not be Commission meetings every month due to fewer cases; NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. Section 2: That section 2.10.030 of the Kodiak Island Borough Code of Ordinances is amen- ded to read as follows: 2.10.030 Compensation for regulatory and quasi-judicial boards and commissions. A. Members of regulatory and quasi-judicial boards and commissions shall receive compensation in the amount of $100.00 per meeting attended, with the exception of the planning and zoning commission, which shall receive $200.00 per menth regular planning and zoning meeting attended. Work sessions are not considered for compensation. B. Regulatory and quasi-judicial boards and commissions include the planning and zoning commission, the board of equalization, and such others as the assembly may designate by ordinance. Effective Date: This ordinance takes effect upon adoption. Kodiak Island Borough, Alaska Deletion — Red, Strikeout Insertion — Bold, Blue, Underlined Ordinance No. FY2021-34 Page 1 of 2 Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation ... Page 154 of 188 AGENDA ITEM #13.C.2. 46 47 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 48 THIS DAY OF 2021. 49 50 KODIAK ISLAND BOROUGH 51 ATTEST: 52 53 54 William Roberts, Mayor 55 Alise L. Rice, Borough Clerk 56 57 VOTES: 58 Ayes: 59 Noes: Kodiak Island Borough, Alaska Ordinance No. FY2021-34 Deletion — Red, Strikeout Page 2 of 2 Insertion — Bold, Blue, Underlined Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation ... Page 155 of 188 AGENDA ITEM #13.C.2. Introduced by: Manager Gifford Requested by: Borough Assembly Drafted by: Borough Clerk Introduced: 08/02/2007 Public Hearing: 08/16/2007 Adopted: 08/16/2007 KODIAK ISLAND BOROUGH ORDINANCE NO. FY2008-04 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING KIB CODE CHAPTER 2 ADMINISTRATION AND PERSONNEL TO INCREASE THE MAYOR, ASSEMBLY, REGULATORY AND QUASI-JUDICIAL BOARDS AND COMMISSIONS' COMPENSATION WHEREAS, the borough code currently provides that the mayor, assembly members, commissioners, and other regulatory and quasi-judicial boards receive compensation; and WHEREAS, the compensation for the mayor has not changed since the enactment of Ordinance No. 98-02; and WHEREAS, the compensation for the assembly members has not been changed since the enactment of Ordinance No. 88-14; and WHEREAS, the compensation for planning and zoning commissioners has not been changed since enactment of Ordinance No. 82-17; and WHEREAS, the compensation for regulatory and quasi-judicial boards such as the personnel review board, the board of equalization, and such others has not been changed since enactment of Ordinance No. 78-23; and WHEREAS, the personnel review board is now called the personnel advisory board which is a non -regulatory or quasi-judicial board and should be removed from the list; and WHEREAS, the assembly appropriated sufficient funds in the fiscal year 2008 budget to provide for an increase in the monthly allowance paid to the above mentioned boards; NOW, THEREFORE BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that Section 1: This ordinance is of a general and permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. Section 2: KIB Code Chapter 2 Administration and Personnel be amended as follows: Kodiak Island Borough Page 1 of 2 Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation ... Page 156 of 188 AGENDA ITEM #13.C.2. 2.10.030 Compensation for regulatory quasi-judicial boards and commissions. A. Members of regulatory and quasi-judicial boards and commissions shall receive compensation in the amount of fAy one hundred dollars ($80100) per regular sessi n meeting attended, with the exception of the planning and zoning commission, which shall receive ene two hundred dollars ($4-88200) per reg laF SeSSie^ attended month. Work sessions are not considered for compensation. B. Regulatory and quasi-judicial boards and commissions include the planning and zoning commission, the peFsennel .o„ ew bearer the board of equalization, and such others as the assembly may designate by ordinance. 2.15.070 Miscellaneous. A. Compensation and expenses. 1. the mayor's compensation shall be feu; five hundred dollars ($408-80500) per month. The mayor may be included in the borough health and life insurance plan. 2. expenses of the mayor, other than transportation and per diem for approved travel, incurred because of borough activities may be reimbursed by the borough only after approval by the assembly. 2.17.100 Miscellaneous. E. Compensation and expenses. 1. assembly members shall receive ene three hundred dollars ($4-80300) per Fegular meet+ng month. Assembly members may be included in the borough health and life insurance plan. 2.39.060 Compensation. No member shall be compensated for services, with the exception of the planning and zoning commission, which shall receive one two hundred dollars ($4-88200) per mon month ,attended URle6s used and the board of equalization, which shall receive fi#y one hundred dollars ($80100) per mon meeting attended. Work sessions are not considered for compensation SECTION 3. That this ordinance shall be retroactive July 1, 2007. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS SIXTEENTH DAY OF AUGUST, 2007 KODIAK ISLAND BOROUGH ATTEST: Je e M. Selby, Nova M. Javier, CMC, Borough Clerk Kodiak Island Borough Page 2 of 2 Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation ... Page 157 of 188 AGENDA ITEM #13.C.3. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 15, 2021 ASSEMBLY REGULAR MEETING D�.' �w ' SUBJECT: Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home Property Delinquent Taxes, Penalties, Interest, And Fees Of Those Non - Collectable Tax Accounts. ORIGINATOR: Dora Cross RECOMMENDATION: Move to advance Ordinance No. FY2021-35 to public hearing at the next regular meeting of the assembly on May 6, 2021. DISCUSSION: It is the desire of staff to have the Kodiak Island Borough's accounts current and properly reflect the financial status of the Borough in accordance with generally accepted accounting principles. The Kodiak Island Borough code does not identify a specific method of writing off delinquent accounts determined uncollectible. As part of the routine practice to bring the accounts current in compliance with generally accepted accounting principles includes classifying and writing off as uncollectible those accounts determined uncollectible. Staff has complied ten (10) personal, one (1) mobile home, and three (3) lease properties which have been determined as uncollectible for various reasons. All resources to collect and locate valid addresses to the delinquent tax accounts have been exhausted. $12,325.74 - Base Tax Total $ 5,672.02 - Penalties and Interest Total $ 1,201.76 - Miscellaneous Fees Total The total requested to be written off is $19,199.52 ALTERNATIVES: FISCAL IMPACT: None OTHER INFORMATION: Kodiak Island Borough Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home ... Page 158 of 188 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 AGENDA ITEM #13.C.3. Introduced by: Borough Manager through the Mayor Drafted by: Finance Director Introduced on: 04/15/2021 Public Hearing Date: Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2021-35 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH WRITING OFF THE PERSONAL, LEASE AND MOBILE HOME PROPERTY DELINQUENT TAXES, PENALTIES, INTEREST AND FEES OF THOSE NONCOLLECTABLE TAX ACCOUNTS. WHEREAS, it is the desire of staff to have the Kodiak Island Borough's accounts to be current and properly reflect the financial status of the Borough in accordance with Generally Accepted Accounting Principles; and WHEREAS, part of the routine practice to bring the accounts current in compliance with Generally Accepted Accounting Principles includes classifying and writing off as uncollectible those accounts determined to be uncollectible; and WHEREAS, the Kodiak Island Borough Code does not identify a specific method for writing off delinquent accounts determined to be uncollectible; and WHEREAS, the Kodiak Island Borough Assembly has previously requested that accounts to be written off be identified and the write-off of the accounts be approved by the Assembly by ordinance; and WHEREAS, staff has compiled ten personal, one mobile home and three lease property tax account(s) which have been determined to be uncollectable for various reasons; and WHEREAS, all resources to collect and locate valid addresses to the delinquent tax accounts identified for write off have been exhausted by staff; and NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Section 1: The Borough Assembly approves this ordinance to write off $19,199.52 in the fiscal year 2021 for ten personal, one mobile home and three lease tax account(s) per the attached schedule A, which is incorporated herein by reference, and which accounts have been determined to be uncollectable. Base Tax Total $12,325.74 Penalties and Interest Total $5,672.02 Miscellaneous Fees Total $1,201.76 Kodiak Island Borough, Alaska Deletion — Red, Strikeout Insertion — Bold, Blue, Underlined Ordinance No. FY2021-35 Page 1 of 2 Version 1 Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home ... Page 159 of 188 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 AGENDA ITEM #13.C.3. Section 2: This ordinance is NOT of permanent nature and shall NOT become a part of the Kodiak Island Borough Code of Ordinances. Effective Date: This ordinance takes effect upon adoption. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF .2021. KODIAK ISLAND BOROUGH William Roberts, Mayor VOTES: Ayes: Noes: Kodiak Island Borough, Alaska Deletion — Red, Strikeout Insertion — Bold, Blue, Underlined ATTEST: Alise L. Rice, Clerk Ordinance No. FY2021-35 Page 2 of 2 Version 1 Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home ... Page 160 of 188 AGENDA ITEM #13.C.3. Schedule A T-11 Only Ordinance FY2021-35 As of 3/30/2021 PERSONAL PROPERTY Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home ... Page 161 of 188 Penalties and Property ID Geo ID Owner Name Legal Description Base Tax Fees Interest Total Due 24136 PIA16000006 ALASKA ADVENTURES LLC N5839D 1,560.00 81.77 306.00 1,947.77 24572 P2 B19000003 ANDERSON SATINA ANDERSON HOME SERVICE 300.00 37.97 0.00 337.97 11404 PIB20000188 BLONDIN RANDY KODIAK SEAFOOD PROCESSING 1,017.71 208.02 2,359.24 3,584.97 24292 P1 B17000012 BRENNICKJASON 1&M AUTO ANDTIRE 1,077.39 68.02 62.93 1,208.34 23932 P3B14000001 BUSKIN BISTRO BUSKIN BISTRO 66.00 105.27 52.21 223.48 24297 PIB17000017 FOSTERJOEL MOONLIGHT MECHANICAL 1,077.39 68.02 62.93 1,208.34 24387 P1818000014 MARR EMILY KELSEY C&E B&B 359.13 53.67 20.98 433.78 24043 P1 B15000008 QUE'S CABOOSE LLC QUE'S CABOOSE 505.75 81.77 117.83 705.35 14187 P9B90000250 ROBERTS MICHELLE COMMUNICATIONS UNLIMITED 167.49 127.52 169.01 464.02 24137 PJA16000007 SUMMERVILLE SAMANTHA N2788F 2,220.00 81.77 612.00 2,913.77 LEASE 20538 R5900010030 A T E INVESTMENT GROUP MINING CLAIM-TUGIDAK ISLAND 1,744.08 53.67 728.92 2,526.67 19593 R5735000893 SINCLAIRJOHN SPECIAL USE PERMIT #95 UGAT/MINERS 1,528.67 105.27 869.84 2,503.78 16449 R1457002003 SUMMERVILLE CHARLES USS 3467 ROW 2 SP 3 CITY A/P LEASE 323.87 94.27 185.52 603.66 MOBILE HOMES 21129 ALEXANDEROFF FRICCERO USS 3218 TR V-1 SP 42 REZANOF MHP 378.26 34.75 124.61 537.62 TOTALAMOUNTS $ 12,325.74 $ 1,201.76 $ 5,672.02 $ 19,199.52 Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home ... Page 161 of 188 AGENDA ITEM #13.C.3. Schedule A Detailed listing Ordinance FY2021-35 As of 3/30/2021 Pemonel Properly Properly ID Geo ID Owner Name Legal Description Year Base Tax and Fees Penalty Interest Total Due 24136 PlAI6000006 ALASKA ADVENTURES LLC N5839D 2016 533.75 20.00 106.00 659.75 2017 534.35 20.00 82.00 636.35 Deleted on 11/13/2018 2018 535.70 2000. 58.00 613.70 2019 19.05 0.00 0.00 19.05 2020 18.92 0.00 0.00 18.92 Total 1,641.77 60.00 246.00 1,947.77 24572 P2B190OD003 ANDERSON SATINA ANDERSON HOME SERVICE 2019 319.05 0.00 0.00 319.05 Deleted on 11/26/2019 2020 18.92 O.DO 0.00 18.9 2 Total 9 337.7 0.00 0.00 337.97 11404 P1820000188 BLONDIN RANDY KODIAK SEAFOOD PROCESSING 2000 1,072.71 92.52 2,266.72 3,431.95 2009 8.00 O.DO 0.00 8.00 2010 8.50 0 D 0.00 8.50 2011 9.00 0.00 0.00 9.00 Deleted on 11/10/2008 2012 10.25 0.00 0.00 10.25 2013 12.00 0.00 0.00 12.00 2014 11.00 0.00 0.00 11.00 2015 12.50 0.00 0.00 12.50 2016 13.75 0.00 0.00 13.75 2017 14.35 0.00 0.00 14.35 2018 15.70 0.00 0.00 15.70 2019 19.05 0.00 0.00 19.05 2020 18.92 0.00 0.00 18.92 Total 1,225.73 92.52 2,266.72 3,584.97 24292 P11317000012 BRENNICKJASON 1&M AUTO AND TIRE 2017 373.48 5.38 22.04 400.90 2018 374.83 5.39 15.59 395.81 Deleted on 2/21/2020 2019 378.18 5.39 9.14 392.71 2020 18.92 0.00 0.00 18.92 Total 1,145.41 16.16 46.77 1,208.34 23932 P31314000001 BUSKIN BISTRO BUSKIN BISTRO 2014 77.00 6.01 46.20 129.21 2015 12.50 0.00 0.00 12.50 2016 13.75 0.00 0.00 13.75 2017 14.35 0.00 0.00 14.35 Deleted on 1/15/2015 2018 15.70 O.DO 0.00 15.70 2019 19.05 0.DO 0.00 19.05 2020 18.92 0.00 0.00 18.92 Total 171.27 6.01 46.20 223.48 24297 PIB17000017 FOSTERJOEL MOONLIGHT MECHANICAL 2017 373.48 5.38 22.04 400.90 2018 374.83 5.39 15.59 395.81 Deleted on 2/21/2020 2019 378.18 5.39 9.14 392.71 2020 18.92 0.00 0.00 18.92 Total 1,145.41 16.16 46.77 1,208.34 24387 PlBlBOD0014 MARR EMILY KELSEY C&E B&B 2018 374.83 5.39 15.59 395.81 2019 19.05 0.00 0.00 19.05 Deleted on 3/12/2019 2020 18.92 0.00 0.00 18.92 Total 412.80 5.39 15.05 433.78 24043 P11315000008 QUE'S CABOOSE LLC QUE'S CABOOSE 2016 519.50 18.70 99.13 637.33 2017 14.35 0.DO 0.00 14.35 2018 15.70 0.00 0.00 15.70 Deleted on 11/30/2016 2019 19.05 O.DO 0.00 19.05 2020 18.92 0.00 0.00 18.92 Total 587.52 18.70 99.13 705.35 14187'9890000250 ROBERTS MICHELLE COMMUNICATIONS UNLIMITED 2012 177.74 15.22 153.79 346.75 2013 12.00 0.00 0.00 12.00 2014 11.00 0.00 0.00 11.00 2015 12.50 0.00 0.00 12.50 Deleted on 8/15/2012 2016 13.75 0.00 0.00 13.75 2017 14.35 O.DO 0.00 14.35 2018 15.70 0.DO 0.00 15.70 2019 19.05 0.00 0.00 19.05 2020 18.92 0.00 0.00 18.92 Total 295.01 15.22 153.79 464.02 24137 P1A16003007 SUMMERVILLE SAMANTHA N2788F 2016 753.75 40.00 212.00 1,005.75 2017 754.35 40.00 164.00 958.35 2018 755.70 40.00 116.00 911.70 Deleted on 11/13/2018 2019 19.05 0.00 0.00 19.05 2020 18.92 0.00 0.00 18.92 Total 2,301.77 120.00 492.00 2,913.77 Lease Property ID Geo ID Owner Name Legal Description Year Base Tax and Fees Penalty Interest Total Due 20538 R5900010030 A T E INVESTMENT GROUP MINING CLAIM - TUGIDAK ISLAND 2014 196.08 O.DO 32.30 228.38 2015 258.00 25.80 167.70 451.50 2016 258.00 25.80 136.75 420.55 2017 258.00 25.80 105.78 389.58 2018 273.70 25.80 74.83 374.33 2019 277.05 25.80 43.86 346.71 2020 276.92 25.80 12.90 315.62 Total 1,797.75 154.80 574.12 2,526.67 19593 R57350DO893 SINCLAIRJOHN SPECIAL USE PERMITl195 UGAT/MINERS 2014 263.63 25.27 194.53 483.43 2015 265.13 25.28 164.22 454.63 2016 269.61 25.60 135.60 430.81 2017 270.20 25.58 104.90 400.68 2018 271.55 25.59 74.20 371.34 2019 274.90 25.58 43.49 343.97 2020 18.92 0.00 0.00 18.92 Total 1,633.94 152.90 716.94 2,503.78 16449 R1457002003 SUMMERVILLE CHARLES USS 3467 ROW 2 SP 3 CITY A/P LEASE 2015 95.38 8.30 53.86 157.54 2016 96.64 8.29 43.93 148.86 2017 93.40 7.91 32.40 133.71 2018 94.75 7.90 22.93 125.58 Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home ... Page 162 of 188 AGENDA ITEM #13.C.3. 2019 19.05 0.00 0.00 19.05 2020 18.92 0.00 0.00 18.92 Total 418.14 32.40 153.12 603.66 Mobile Homes Property ID Geo ID Owner Name Legal Description Year Base Ta, and Fees Penalty Interest Total Due 21129 ALEXANDEROFF FRICCERO USS 3218 TR V-1 SP 42 REZANOF MHP 2018 202.83 18.72 54.27 275.82 2019 210.18 19.13 32.49 261.80 Total 413.01 37.85 86.76 537.62 Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home ... Page 163 of 188 AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 15, 2021 r ASSEMBLY REGULAR MEETING SUBJECT: Confirmation Of Board Appointments To The Planning and Zoning Commission, Ms. Seema Garoutte and Ms. Lisa Waldron. ORIGINATOR: Alise Rice RECOMMENDATION: Move to confirm the following mayoral appointments of: Ms. Seema Garoutte for a Borough Seat, a term to expire December 2022 and Ms. Lisa Waldron for a Borough Seat, a term to expire December 2023. DISCUSSION: Ms. Garoutte On March 12, 2021, the Clerk's office received an application from Ms. Garoutte for the Planning and Zoning Commission which currently has one vacant seat for a term to expire on December 2022. Ms. Garoutte is currently the Borough Assessor and has been a borough resident for 2 years. The future of Kodiak is an important investment to Ms. Garoutte. She believes it is important to be more involved and understand how zoning codes affects properties. Ms. Waldron On March 2, 2021, the Clerk's office received an application from Ms. Waldron for the Planning and Zoning Commission which currently has one vacant seat for a term to expire on December 2023. Ms. Waldron is a is a business owner with legal and accounting experience. She has been a resident of the Borough for 30 years and previously lived in the City of Larsen Bay. She is interested in the future vision of Kodiak. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: KIBC Title 2 Administration and Personal Chapter 2.105 Planning and Zoning Commission 2.105.010 Created - Membership There is created pursuant to AS 29.40.020 a planning and zoning commission, which shall consist of seven members appointed by the mayor subject to confirmation by the assembly, except that a member from a home rule or first class city shall be selected from a list of recommendations submitted by the council. Commission membership shall be apportioned so that the number of members from Kodiak Island Borough Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 164 of 188 AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 15, 2021 A ASSEMBLY REGULAR MEETING home rule or first class cities within the borough reflects the proportion of borough population residing within those cities. Commission membership shall be reapportioned according to the fluctuation of population within the borough and its home rule and first class cities by resolution of the assembly at the expiration of the terms of commission members. Borough employees may be appointed to serve on the alannina and zonina commission unless thev are emaloved by the communitv develoament department. Nothing in this section prevents the mayor from appointing additional persons to serve in an advisory or ex officio capacity without regard to apportionment of borough population Kodiak Island Borough Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 165 of 188 AGENDA ITEM #13.D.1. Alise Rice O Uv 46 ARV- N5'Nu) '4 Subject: FW: Follow up on Planning Commission appointments From: Scott Brandt -Erichsen <s. bra ndt_-er_ichsen0keenecurrall.com> Sent: Monday, April 12, 20214:55 PM To: Alise Rice <arice aPkodiakak.us>; Mayor Bill Roberts (bill.roberts@kibassembly.org)<bill.ro.berts@,kibassembly.ora> Cc: Maggie Moss <maRRie@keenecurrall.com> Subject: Follow up on Planning Commission appointments Alise and Mayor Roberts, This is a follow up to our discussion today regarding my March 9, 2021 memorandum on the issue of appointments to the planning commission. I mentioned that when I started looking at the question of allocation of seats I had always thought about the allocation as an apportionment with a certain number of seats from city residents and a certain number from borough residents outside home rule and first class cities. What I learned through the process was that the purpose of the designated city seats and the method of limiting the Mayor to selection from a list provided by the city was intended to protect the city interests so that you do not have a borough mayor appointing a planning commission making decisions for the city which does not have any city representation. It was not intended to protect the areas outside of the city from having planning commissioners who live in the city. The starting point for appointments is that the mayor has broad discretion. Unless limited by the statutes or ordinances the mayor can appoint any person who meets the minimum qualifications for the office to a board or commission position. Here the requirement for designated city seats is being a qualified voter of the borough and being on the list nominated by the city. The non -city reserved seats only require the member to be a qualified voter in the borough. I also noted that if we were to read the statute as restricting the mayor to appointing borough residents who live outside the city to the non -city seats, that could effectively prevent the mayor from appointing preferred candidates, and would allow the city to effectively restrict eligibility to only a handful of city residents which the city places on its list, and allow the city to block qualified persons from serving simply because they live in the city. The statute was not intended to prevent the mayor from having discretion to appoint persons of their choice except to the extent that the appointment is to a city designated seat. The proportionality is a limitation on the number of designated city seats only, but does not explicitly require city residency. It is also not an explicit prohibition on the mayor appointing city residents to non -city designated seats. If the issue went to court I believe that the court would not read such a limitation on the mayor's discretion into the statute where there is no legislative history nor clear statutory language which creates such a limitation. Let me know if you need anything further. Scott A Brandt -Erichsen Keene & Currall, P.P.C. Currall Office Building 540 Water Street, Suite 302 Ketchikan, Alaska 99901 Telephone: (907) 225-4131 Direct: (907) 226-0504 Facsimile: (907) 225-0540 Toll Free within Alaska 866-719-5687 Direct email: s.brandt-erichsen a0keenecurrall.com i Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 166 of 188 AGENDA ITEM #13.D.1. This communication is confidential and intended to be protected by the attorney-client privilege and the attorney work product doctrine. The information transmitted is intended only for the use of the individual(s) named above. If you are not the intended recipient of the transmitted information, you are hereby notified that disclosing, copying, distributing, or taking action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error, notify the sender and then delete the information. Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 167 of 188 AGENDA ITEM #13.D.1. Kodiak Island Borough Code Chapter 2.105 PLANNING AND ZONING COMMISSION Chapter 2.105 PLANNING AND ZONING COMMISSION Sections: 2.105.010 Created — Membership. 2.105.020 Terms. 2.105.030 Powers and duties. For statutory provision designating the duties of the borough planning and zoning commission, see AS 29.40.020. Page 1/2 2.105.010 Created —Membership. There is created pursuant to AS 29.40.020 a planning and zoning commission, which shall consist of seven members appointed by the mayor subject to confirmation by the assembly, except that a member from a home rule or first class city shall be selected from a list of recommendations submitted by the council. Commission membership shall be apportioned so that the number of members from home rule or first class cities within the borough reflects the proportion of borough population residing within those cities. Commission membership shall be reapportioned according to the fluctuation of population within the borough and its home rule and first class cities by resolution of the assembly at the expiration of the terms of commission members. Borough employees may be appointed to serve on the planning and zoning commission unless they are employed by the community development department. Nothing in this section prevents the mayor from appointing additional persons to serve in an advisory or ex officio capacity without regard to apportionment of borough population. [Ord. FY2012-04 §2, 2011; Ord. 85-26-0 §2, 1985; Ord. 79-11-0, 1979; Ord. 77-36-0 §1, 1977; Ord. 73-20-0 §1, 1973; prior code Ch. 5 subch. 1 §1. Formerly §2.40.010]. 2.105.020 Terms. The members shall serve for three years; however, of the members first appointed, one-third shall be appointed for three years, one-third for two years, and one-third for one year. Appointment to fill vacancies shall be for the unexpired term only. [Ord. 85-26-0 §1, 1985; Ord. 79-11-0, 1979; prior code Ch. 5 subch. 1 §2. Formerly §2.40.020]. 2.105.030 Powers and duties. The commission shall accomplish the following: A. Develop, adopt, alter, or revise, subject to approval of the assembly, a comprehensive plan for the physical development of the borough. Such comprehensive plan, with accompanying maps, plats, charts, descriptive and explanatory matter, shall show the commission's recommendations for the development of the borough territory and may include among other things: 1. Development of the type, location, and sequence of all public improvements; 2. The relocation, removal, extension, or change of use of existing or future public ways, grounds, spaces, buildings, properties, and utilities; and 3. The general extent and location of rehabilitation areas. The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 168 of 188 AGENDA ITEM #13.D.1. Kodiak Island Borough Code Page 2/2 Chapter 2.105 PLANNING AND ZONING COMMISSION When a comprehensive plan for the borough has been approved by the assembly, amendments, revisions and extensions thereof may be adopted by the assembly after consideration and report of the commission. All amendments, revisions, or extensions shall correspond to major geographical divisions of the borough or to functional divisions of the subject matter of the plan. When such comprehensive plan has been approved by the assembly, no amendments, revisions, or extensions thereto shall be approved, except upon the affirmative vote of four members of the assembly; B. Hold hearings, make recommendations, and review variances and conditional use permits, and otherwise administer the subdivision and zoning provisions as set out in this code; C. Draft an official zoning map of the borough and recommend or disapprove proposed changes in such map; D. Make and adopt plans for the revitalization and reconstruction of areas within the borough that may need it and make and develop plans for the improving and redevelopment of any areas within the borough; E. Submit annually to the assembly, not less than 90 days prior to the beginning of the calendar year, a list of recommended capital improvements which, in the opinion of the commission, are necessary or desirable to be constructed during the next five-year period. Such list shall be arranged in order of preference with recommendations as to which projects shall be constructed in a specific year; F. Promote public interest in and understanding of the comprehensive plan and of planning, zoning, subdivision and coastal management; oil spill planning; and energy management; G. Make and develop plans for reconstruction or redevelopment of any area or district within the borough which may be destroyed in whole or in part, or damaged by fire, earthquakes, or other disaster; H. Make investigations regarding any matter related to borough planning; I. Make and prepare reports, prints, plats, and plans for approval by the assembly; and J. Make or cause to be made surveys, maps, and plans relating to the location and design of any public building, dock, beach, ski ground, statue, memorial, park, parkway, boulevard, street, alley, or playground. For the purpose of implementing this subsection, all departments of the borough considering any such improvement are required, and all public agencies not a part of the borough are required, to inform the commission of the proposed improvement and submit pertinent information to the commission and within such time as will enable the commission to recommend to the assembly whether the proposed improvement is consistent with the general plan and established planning principles. No public improvement shall be authorized by the assembly until the recommendations of the commission shall have been received and reviewed by the assembly. [Ord. 98-02 §8, 1998; Ord. 85-26 §1, 1985; Ord. 82-9-0, 1982; Ord. 79-11-0, 1979; prior code Ch. 5 subch. 1 §3. Formerly §2.40.030]. The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021. Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 169 of 188 AGENDA ITEM #13.D.1. Memo To: Bill Roberts, Borough Mayor From: Scott A. Brandt -Erichsen, Borough Attorney cc: Michael Powers, Borough Manager Alise Rice, Borough Clerk Erin Welty, Director of Community Development Department Date: March 9, 2021 Re: Interpretation of Allocation of Planning Commission Seats Under AS 29.40.020 and KIB Code 2.105.010 Question: Can residents of the City of Kodiak (City), who are also residents of the Kodiak Island Borough (KIB), be appointed and serve as members of the KIB Planning Commission (Commission) in seats designated as "Borough" seats and not counted as appointees "from the City"? If not, what are the implications for the current Commission makeup? Facts: The Commission includes seven members. Under AS 29.40.020 and KIB Code 2.105.010 the Commission is required to be structured to have proportional members from home rule or first- class cities based upon population. Based upon the 2019 population estimates from the State of Alaska Department of Commerce Community and Economic Development (DCCED) the City population is 5,818 people and the KIS population is 13,001. The resulting ratio is 44% in the City which equates to 3 seats. The Commission currently has two vacancies. Both vacancies are for seats which are not City designated seats ("Borough" seats). The current membership of the Commission includes four persons living inside the City, with one of the four being a member designated for a "Borough" seat and the other three being "City" seats. In filling the vacancies, the KIB wants to know whether "Borough" seats may be filled by residents of the City, and if not, what are the impacts on the current Commission and on past decisions. Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 170 of 188 AGENDA ITEM #13.D.1. Brief Answer: I believe that, while it is not clear in the statute, a court would find that the Borough Mayor has the discretion to appoint any KIB resident, including a KIB resident who resides within the boundaries of the City, to a "Borough" seat on the Commission. The restriction of certain seats on the Commission to persons selected from a list provided by the City Council does not create any restriction on the remaining seats beyond Borough residency. Imposing a restriction limiting these seats to Borough residents outside the City would improperly limit the Borough's exercise of land use powers and limit Mayor's discretion to appoint persons of his choice in a manner not required by the statute. Discussion: The relevant statutory requirement appears in AS 29.40.020(A) which reads: "(a) Each first and second class borough shall establish a planning commission consisting of five residents unless a greater number is required by ordinance. Commission membership shall be apportioned so that the number of members from home rule and first class cities reflects the proportion of borough population residing in home rule and first class cities located in the borough. A member shall be appointed by the borough mayor for a term of three years subject to confirmation by the assembly, except that a member from a home rule or first class city shall be selected from a list of recommendations submitted by the council. Members first appointed shall draw lots for one, two, and three year terms. Appointments to fill vacancies are for the unexpired term. The compensation and expenses of the planning commission and its staff are paid as directed by the assembly." In interpretation of a statute, the first step is to look at the plain language. Where that language is ambiguous, then a court would look to the legislative history or other interpretive aids. The legislative history here does not provide much insight. The statute has read this way since the 1985 re -write of Title 29. The prior language was enacted in 1972 and was substantially similar providing: "Sec. 29.33.080. Planning commission. (a) The borough planning commission consists of five residents unless a greater number is otherwise provided by ordinance. Commission membership shall be apportioned so that the number of members from first class cities reflects the proportion of borough population residing within those cities. Members shall be appointed by the borough executive for a term of three years subject to confirmation by the assembly, except that appointments of members from first class cities are selected from a list of recommendations submitted by the city council. Members first appointed shall draw lots for one-, two- and three-year terms. Appointments to fill vacancies are for the unexpired term. The Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 171 of 188 AGENDA ITEM #13.D.1. compensation and expenses of the planning commission and its staff are paid as directed by the assembly." The legislative history I have reviewed, including the committee minutes from the Thirteenth Legislature in 1983-1984 when the current language was adopted, does not clearly indicate an intention to restrict members selected to residency either within or outside of a city. The apparent purpose of the provision is to ensure that 1) cities have proportional representation and 2) to give a city council the authority to limit the pool of applicants from which the borough mayor may appoint city representatives on a planning commission to ensure that those representatives are acceptable to the city council, This limitation the borough mayor's power of appointment to a preselected list only applies to the seats designated as city seats. There is no language requiring that members appointed to seats not designated as "city" seats be residents of the borough outside of home rule and first-class cities. The argument for allowing members appointed to non -city seats to be from among residents anywhere in the borough is arguably stronger for at least three reasons. First, unlike the city seats, there is no requirement that the person appointed be "from" the borough. The only direction in the statute is that they be a borough resident. Even if the statute did say the members must be "from" the borough, as discussed above, that does not necessarily mean that they must be outside of any first class or home rule city. Second, with respect to members holding city designated seats the statute requires that they be "from a home rule or first-class city". The legislature did not choose to specify that the non -city seats must be filled by persons "from outside of home rule and first-class cities". They chose to make this distinction for the city designated seats and could have done so if they had intended to place any limit the non -city designated seats. Third, if borough residents who reside in a city are precluded from serving on the planning commission in a non -city designated seat, then it would create a situation where a city council, through declining to include a person on the list of recommendations, could block the borough mayor's ability to select any borough resident located in the city to a non -city seat on the planning commission unless the city recommends that person. This limitation on the mayor's appointment power is not clearly described or intended in the statute. Anecdotally, I have seen this scenario occur where a borough mayor did not want to select from the list provided by a city, but the city refused to include the borough mayor's favored applicant on the list provided by the city. !_and use regulation is one of the mandatory powers for a second-class borough under AS 29.35.180. The KIB is required to provide for land use regulation in accordance with chapter 29.40. AS 29.35.400 calls for a liberal interpretation of the powers and functions being exercised by a municipality under Title 29. This has been read as allowing municipalities to exercise those powers as they see fit unless the statute preempts the manner in which the municipality exercises the power either expressly or by implication. Here there is no explicit preemption restricting the composition of a planning commission prohibiting holders of non -city designated seats from being residents of a borough located within a home rule or first class city. Similarly, there is no apparent state regulatory scheme or policy which is inconsistent with, and thus could impliedly preempt, the mayor from exercising the prerogative to appoint a resident of a home rule or first class city to a non -city seat on a planning commission. 3 Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 172 of 188 AGENDA ITEM #13.D.1. This interpretation treats the planning commission as consisting of a certain number of restricted seats, which can be appointed only from a list provided by the relevant city council, and unrestricted seats which can be members appointed from among all residents of the Borough. I have not found any statute or court decision which would preclude the Mayor from exercising his discretion to appoint a resident of a home rule or first-class city to a non -city designated seat. The mayor would have the discretion under the statute to choose to appoint any borough resident to a non -city restricted seat unless the borough adopts an ordinance limiting the scope of the mayor's discretion. The KIB has not done so. Therefore, I believe that a court faced with the question would likely conclude that the KIB Mayor has discretion to appoint a Borough resident who lives in a home rule or first-class city to a seat on the Commission which is not restricted to nominees from a list provide by the City Council. This conclusion also means that the questions regarding impact on the current Commission make up and validity of their actions do not need to be addressed. A related question which is worth addressing is whether a member holding a "city" seat must be a city resident, or if the member must vacate their seat if they move outside of that city. The statute language does not specifically require city residency and does not provided for automatically vacation of office. As with the discretion of the Borough Mayor in making appointments, the statute does not restrict the City Council to selecting their list from amongst City residents. If the legislature intended to so limit the city council, it could have done so. The phrase "a member from a home rule or first-class city" does not explicitly require that the member be a city resident. One of the rules of statutory construction provides that where the legislature uses a word in a statute it is intentional, and where there are different words used to refer to similar things, that is also intentional. Applied here, the statute requires that all members be borough residents. It does not specify that city seats be held by city residents, but instead provides that they be "from" the city. The legislature could have required that they be residents of the city, but they did not. That choice was arguably deliberate and indicated the intention that the persons on the list from the city council are not required to be city residents. Thus, the term "from" the city should not be construed to be the same as a "resident' of the city because the statute uses "resident' instead of "from" to refer to the members who are appointed to seats which are not "from" a city. since a different term is used for city members it must mean something different. Additional support for this interpretation comes from the fact that the statute applies to all boroughs regardless of the number of home rule or first-class cities located in those boroughs. In the Kenai Peninsula Borough, for example, they have a number of home rule or first-class cities, and the proportional representation does not mean that each home rule or first-class city gets to select their own resident. Rather, a commissioner "from a home rule and first-class city" may represent more than one such city, and would not automatically cease to represent home rule or first-class cities if they moved between cities. 4 Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 173 of 188 AGENDA ITEM #13.D.1. Mitchell Davidson From: noreply@civicplus.com Sent: Friday, March 12, 2021 12:22 PM To: Clerks Subject: Online Form Submittal: Board Application Form Board Application Form Please complete the online form below. Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. PERSONAL INFORMATION Select the Board, Commission, Planning and Zoning Commission or Committee applying for Designated seat or group open Borough Seat representation (if applicable): Full Name Seema Garoutle Residence Address 1711 Selief Ln. Kodiak AK 99615 Mailing Address same as above Email Address (This address seemgaroutte@gmail,com will be used for correspondence) Home Phone Number 9075120533 (numeric only) Work Number (numeric only) 9074864350 Cell or Fax Number (numeric 9706299138 only) Employer/Occupation KIBIAssessor RESIDENCY INFORMATION Length of residency in Kodiak 2 years Registered to vote in Kodiak? Yes FOR SERVICE AREA BOARD APPLICANTS L Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 174 of 188 AGENDA ITEM #13.D.1. Length of Residence in Service 2 years Area ORGANIZATION MEMBERSHIP INFORMATION Are you currently serving on No other Boards, Commissions, or Committees? If yes, which N/A Organizations you belong to LAAO, AAAO or participate in Explain your main reason for I believe the future of Kodiak is something that I need to applying invest in and to do so I need to be involved. Having a good understanding of how zoning code affects property and being a part of the future planning for our community is something I would like to be involved in. What background, experience, Fee appraiser and Assessing or expertise will you bring to the board/committee/commission membership? Are you available for regular Yes meetings? Pursuant to KIBC 2.100.070 (A.6) and 4.15.070 (A.7) Other than by expiration of the members term, the assembly shall declare a seat vacant when a member of the board misses three consecutively held regular meetings and is not excused. FOR CLERKS OFFICE STAFF ONLY Registered Voter of the Borough: Y v' N Applicant's Residence: Borough City ' Date of Appointment Term Expires On Appointment Letter Roster Oath of Office APOC POFD Statement: N/A Attached On File p RMD 2 MAR 1 7+ 8 BOROUGH CLERK'S OFFICE KODIAK, ALASKA Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 175 of 188 AGENDA ITEM #13.D.1. Mitchell Davidson From: noreply@civicplus.com Sent: Tuesday, March 2, 2021 11:43 AM To: Clerks Subject: Online Form Submittal: Board Application Form Follow Up Flag: Follow up Flag Status: Flagged Board Application Form Please complete the online form below. Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. PERSONAL INFORMATION Select the Board, Commission, Planning and ,Zoning Commission or Committee applying for Designated seat or group Field not completed. representation (if applicable): Full Name Lisa Waldron Residence Address 1713 Mission Rd Kodiak AK 99615 Mailing Address 1713 Mission Rd Kodiak AK 99615 Email Address (This address Lisawaldron1031 @gmail.com will be used for correspondence) R Home Phone Number 9079425600 (numeric only) Work Number (numeric only) 9079425600 Cell or Fax Number (numeric 9079425600 only) Employer/Occupation Accounting Technician II RESIDENCY INFORMATION Length of residency in Kodiak 30 years WOM5 ' MAR - 21011 Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 176 of 188 AGENDA ITEM #13.D.1. Registered to vote in Kodiak? No FOR SERVICE AREA BOARD APPLICANTS Length of Residence in Service 21 years Area or expertise will you bring to ORGANIZATION MEMBERSHIP INFORMATION Are you currently serving on No other Boards, Commissions, or Committees? If yes, which Field not completed. Organizations you belong to 0 or participate in Explain your main reason for Interested in the future vision of Kodiak. applying What background, experience, Long time resident of Kodiak and Larsen Bay. Business or expertise will you bring to owner, accounting and legal experience, the board/committee/commission membership? Are you available for regular Yes meetings? Pursuant to KIBC 2.100.070 (A.6) and 4.15.070 (A.7) Other than by expiration of the members term, the assembly shall declare a seat vacant when a member of the board misses three consecutively held regular meetings and is not excused. FOR CLERKS OFFICE STAFF ONLY Registered Voter of the Borough: Y ✓ N Applicant's Residence: Borough City Date of Appointment Term Expires On Appointment Letter Roster Oath of Office APOC POFD Statement: NIA Attached On File 2 Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 177 of 188 AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION NAME TERM HOME PHONE CELL PHONE VACANT (B) 2023 Alan Schmitt (C) 3295 Woody Way Loop Kodiak, AK 99615 Sarah Harrington (C) P.O. Box 348 Kodiak, AK 99615 Kent Cross (B) PO Box 3164 Kodiak, AK 99615 Matthew Novello (B) 3941 Woodland Drive Kodiak, AK 99615 Joseph Delgado (C) 1225 Selief LN #4 Kodiak, AK 99615 VACANT (B) B= Borough Seat C= City Seat EMAIL 2023 (907) 486-5314 (907) 942-0435 alan.schmitt(a_kibplanning.org 2021 (907) 942-5472 (907) 942-5472 padooda(c)gmail.com 2021 (907) 942-3189 (907) 942-3189 kent.cross(cDkibplanning.org 2021 (757) 635-5051 (757) 635-5051 2022 (907) 512-7508 (907) 512-7508 2022 This commission is governed by Kodiak Island Borough Code 2.105 STAFF: CDD DIRECTOR, ERIN WELTY 486-9362 ewelty@kodiakak.us CODE ENFORCEMENT OFFICER, James Dixon 486-9364 idixon _.kodiakak.us CDD SECRETARY, Lauri Pardoe 486-9363 Ipardoe(d.kodiakak.us COMMUNITY DEVELOPMENT DEPARTMENT 710 MILL BAY ROAD ROOM 202 KODIAK, AK 99615 novey1(a)msn.com egdelgado64(agmail.com Revision Date: 12/16/20 Revised by: LC Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 178 of 188 AGENDA ITEM #13.D.2. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 15, 2021 r ASSEMBLY REGULAR MEETING SUBJECT: Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff To Alternate Board Seats To The Citizens Board Of Equalization. ORIGINATOR: Alise Rice RECOMMENDATION: Move to confirm the following assembly appointments of Mr. Lee Robbins, for a term to expire December 2022 and Mr. Jascha Zbitnoff, for a term to expire December 2023. DISCUSSION: Mr. Robbins On April 8, 2021, the Clerk's office received an application for the Board of Equalization alternate seat. A 39 year resident of Kodiak, Lee has been a charter boat captain and a life long builder. Mr. Zbitnoff On April 14, 2021, the Clerk's office received an application for the Board of Equalization alternate seat. Mr. Zbitnoff has over 20 years construction experience. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: KIBC Title 3 Revenue and Finance Chapter 3.35 Real Property Tax 3.35.050 Board of Equalization A. Members - Qualification - Duties - Terms 1. Members. The board of equalization shall be composed of five persons, not assembly members,appointed by the assembly. At lease two alternate members shall be appointed 2. Qualifications. Members and alternate members should be appointed on the basis of their expertise in real and personal property appraisal, the real estate market, the personal property market, and other fields related to their functions as board members. Each member shall be a qualified voter of the borough and shall remain a resident of the borough while in office. Borough employees may be appointed to serve on the board of equalization unless they are employed by the finance or assessing departments. 3. Duties. The board may determine equalizations on properties brought before the board by appellants. It shall only hear appeals for relief from an alleged error in valuation on properties before the board by an appellant. Kodiak Island Borough Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff To Alternate Boa... Page 179 of 188 Aiise Rice AGENDA ITEM #13.D.2. From: noreply@civicplus.com Sent: Thursday, April 8, 2021 11:59 AM To: Clerks Subject: Online Form Submittal: Board Application Form Board Application Form Please complete the online form below. Please be aware that the information given on your application is made avaiiable to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. PERSONAL INFORMATION Select the Board, Commission, ' Board of Equalization _ or Committee applying for Designated seat or group Field not completed. representation (if applicable): Full Name -Lee Robbins Residence Address 208 Rezanof Drive, Kodiak, Alk. 99615 Mailing Address Box 1426, Kodiak, Ak. 99615 Email Address (This address Icrobbinsl3@hotmsil.com will be used for correspondence) Home Phone Number 9075398866 {numeric only) Work Number (numeric only) 9075398866 Cell or Fax Number (numeric 9075198866 only) Employer/Occupation self, charter boat captain RESIDENCY INFORMATION Length of residency in Kodiak since 1982 Registered to vote in Kodiak? Yes FOR SERVICE AREA BOARD APPLICANTS 9 Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff To Alternate Boa... Page 180 of 188 AGENDA ITEM #13.D.2. Length of Residence in Service 12 years in Kodiak City Area ORGANIZATION MEMBERSHIP INFORMATION Are you currently serving on No other Boards, Commissions, or Committees? If yes, which Field not completed. Organizations you belong to Field not completed. or participate in Explain your main reason for Field not completed. applying What background, experience, Life long builder or expertise will you bring to the board/committee/com mission membership? Are you available for regular No meetings? Pursuant to KIBC 2.100.070 (A.6) and 4.15.070 (A.7) Other than by expiration of the members term, the assembly shall declare a seat vacant when a member of the board misses three consecutively held regular meetings and is not excused. FOR CLERKS OFFICE STAFF ONLY Registered Voter of the Borough: Y -'�' N Applicant's Residence: Borough City Date of Appointment Term Expires On Appointment Letter Roster Oath of Office APOC POFD Statement: N/A Attached On File Email not displaying correctly? View 0 In your "Man 8 loll APR f BOROLIJ CLERKS K'0113M � 1c Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff To Alternate Boa... Page 181 of 188 Alise Rice AGENDA ITEM #13.D.2. From: noreply@civicplus.com Sent: Thursday, April 15,20219:01 AM To: Clerks Subject: Online Form Submittal: Board Application Form Board Application Form Please complete the online form below. Please be aware that the information given on your application is made available to the public. Staff will require the use of a mailing address, email address, and contact phone number to provide board and meeting information. PERSONAL INFORMATION Select the Board, Commission, Board of Equalization or Committee applying for Designated seat or group Field not completed. representation (if applicable): Full Name Jascha J Zbitnoff Residence Address PO Box 9012 Mailing Address 9050 West Rezanof Or Email Address (This address jascha@brechan.com will be used for correspondence) Home Phone Number 9079423215 (numeric only) Work Number (numeric only) 9074863215 Cell or Fax Number (numeric 9079423215 only) Employer/Occupation Project engineer RESIDENCY INFORMATION Leng h dT residefrcy in Kodiak 32 Registered to vote in Kodiak? Yes FOR SERVICE AREA BOARD APPLICANTS 1 Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff To Alternate Boa... Page 182 of 188 AGENDA ITEM #13.D.2. Length of Residence in Service Field not completed. Area ORGANIZATION MEMBERSHIP INFORMATION Are you currently serving on Yes other Boards, Commissions, or Committees? If yes, which ARS Organizations you belong to Masons or participate in Explain your main reason for N?A applying What background, experience, 20 Years, of Construction experience or expertise will you bring to the board/committee/commission membership? Are you available for regular Yes meetings? Pursuant to KIBC 2.100.070 (A.8) and 4.15.070 (A.7) Other than by expiration of the members term, the assembly shall declare a seat vacant when a member of the board misses three consecutively held regular meetings and is not excused. FOR CLERKS OFFICE STAFF ONLY Registered Voter of the Borough: Y l/ N Applicant's Residence: Borough City LIZ Date of Appointment Term Expires On Appointment Letter Roster Oath of Office APOC POFD Statement: NIA Attached On W -M Email not displaying correctly? View it !n vour browser. APR 1 4102{ 1. 2 Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff To Alternate Boa... Page 183 of 188 Name Mark Anderson (Chair) 1124 Stellar Way Kodiak, AK 99615 Ed Mahoney P.O. Box 2281 Kodiak, AK 99615 Grant Shields P.O. Box 651 Kodiak, AK 99615 Bryan Ferris 3408 Harlequin Ct Kodiak, AK 99615 Robert Tucker P.O. Box 524 Kodiak. AK 99615 Two Alternates VACANT VACANT AGENDA ITEM #13.D.2. Kodiak Island Borough CITIZENS BOARD OF EQUALIZATION Term Home Phone Work Phone Cell Phone 2021 None (907) 481-1020 None 2021 (907) 486-1968 (907) 539-1234 (907) 539-1234 2022 (907) 539-2663 (907) 486-4663 2023 None (907) 654-2813 2023 (907) 539-1051 2022 2023 None None None None Email Address Mark.Anderson(a)-nrim.com builder(a)gci.net grants(a_�gci.net bferris(a)alaska.net btucker61(a1hotmail.com KIB Code Chapter 2.100, 2.100.030 Appointments Members of boards, committees, and commissions, except for members of the board of adjust- ment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code. KIB Code Chapter 3.35, 3.35.050 Board of Equalization A. Membership — Qualification — Duties — Terms. 1. Members. The board of equalization shall be composed of five persons, not assembly members, appointed by the assembly. At least two alternate members shall be appoint- ed.2. Qualifications. Members and alternate members should beappointed on the basis of their expertise in real and personal pr erty appraisal, the real estate market, the personal property market, and other fields related to their functions as board members. Each member shall be a qualified voter of the borough and shall remain a resident of the borough while in office. Borough employees may be appointed to serve on the board of equalization unless they are employed by the finance or assessing departments.3. Duties. The board may determine equalizations on properties brought before the board by appellants. It shall only hear appeals for relief from an alleged error in valuation on properties before the board by an appellant.4. Terms of Office. Upon confirmation, members and alternate members shall serve for three years or until their successors are appointed and confirmed. Of the members initially appointed, two shall serve three-year terms, two shall serve two-year terms, and one shall serve a one-year term. Assessing Director, Seema Garoutte (907) 486-9350 soaroutte(aftcliakak.us Borough Clerk, Alise Rice (907) 486-9310 arice a[7kodiakak.us Assessing Department Office of the Borough Clerk 710 Mill Bay Road, Room 228 710 Mill Bay, Room 234 Kodiak, Alaska 99615 Kodiak, Alaska 99615 Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff To Alternate Boa... Page 184 of 188 AGENDA ITEM #18.A. Kodiak Island Borough Engineering & Facilities Department Projects Office =. 710 Mill Bay Road • Kodiak, Alaska 99615 Phone (907) 486-9210 • Fax (907) 486-9347 TO: Mayor and Assembly FROM: Matt Gandel, Project Manager/Inspector CC: Michael Powers, Borough Manager Dave Conrad, Engineering and Facilities Director RE: Monthly Projects Report for Period Ending March 31, 2021 BOROUGH BUILDING BOILER ROOM UPGRADES Project Description: This project is for replacement of the boilers at the Borough Building, including abatement of pipe insulation and gaskets as required. The boilers are over 50 years old and well past their useful life. The project scope includes replacing the generator for the Borough Building as well as replacing the boilers for the adjacent maintenance building. Current Status: In March 2020, the Assembly approved a change order for Jensen Yorba Wall (JYW) to start design on this project. JYW and RSA Engineers completed 35% design documents and in December 2020, staff provided a presentation to the Assembly on the design and potential construction cost. On February 4, 2021, the Assembly approved a change order for JYW/RSA to complete design and bid documents. A 95% design submittal was reviewed and approved by the Architectural/Engineering Review on March 15, 2021 and the project is scheduled to be put out for bid in early April 2021. Change Orders this Period: None. KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE Project Description: This project is for the upgrade of the siding and roofing at Kodiak Fisheries Research Center (KFRC), including replacement of some doors and windows. Both the siding and roofing are 20 years old and showing signs of deterioration. Current Status: In October 2019, the Assembly approved a change order for Jensen Yorba Wall (JYW) to start design on this project. JYW provided 65% design documents in late September 2020 which were reviewed and approved bythe Architectural/Engineering Review Board on December 7, 2020. An updated cost estimate has been completed based on the 65% design, and staff has requested JYW provide a proposal to complete design of the project. The cost estimate and design proposal will be provided to the Assembly for approval on April 15, 2021. Change Orders this Period: None. KODIAK FISHERIES RESEARCH CENTER FUME HOOD EXHAUST SYSTEM Project Description: This project is for the upgrade of fume hood exhaust system at Kodiak Fisheries Research Center (KFRC). There are six fume hoods at KFRC and there are currently issues maintaining sufficient air flow when a certain number of hoods are in use. The scope of work is to install an additional exhaust fan and modify ductwork to eliminate these issues. Projects Report— March 2021 Engineering & Facilities Department Projects Office For March 2021. Page 1 Page 185 of 188 AGENDA ITEM #18.A. Current Status: In August 2020, the Assembly approved a change order for Jensen Yorba Wall (JYW) to start design on this project. Staff has had several discussions with JYW and RSA Engineers on the most cost-effective solution to this problem. Design was completed in December 2020 and the project was issued for bid on January 12, 2021. Bids were due February 9, 2021 and only one bid was received which exceeds the cost estimate and available funding. Discussions are now underway with GSA/NOAA as to a possible funding contribution as a GSA/NOAA project in 2014 modified the fume hood system directly relating to the necessity for the current project. Change Orders this Period: None. LONG TERM CARE CENTER FUEL PIPE REPLACEMENT Project Description: This project is for the replacement of the exterior fuel lines at the Long Term Care Center. One of the fuel lines experienced a leak in 2019 causing fuel to enter the storm drain system. In an effort to avoid future leaks and reconfigure the piping to simplify maintenance, the fuel piping will be replaced. As part of the work a propane tank for the boiler burners will be relocated to meet current codes for separation from the fuel tank. Current Status: The design process to replace the fuel lines began in October 2020. RSA Engineering provided 95% documents that were reviewed and approved by the Architectural/Engineering Review Board in January 2021. Comments from the ARB meeting were incorporated into final bid documents, and the project was issued for bid on March 2, 2021. Bids were due on March 23, 2021, and three bids were received. Premier Mechanical LLC of Kodiak was the low bidder, and staff will be requesting Assembly approval of a contract on April 15, 2021. The work is scheduled to be complete by June 30, 2021. Change Orders this Period: None. NORTH STAR ELEMENTARY SIDING REPLACEMENT Project Description: This project is for the replacement of the existing cement board siding at North Star Elementary. The cement board siding was installed when the school was built in 1994 and has started experiencing deterioration and failure particularly around the gym. Phase I for the gym has been completed. Phase II includes replacement of the siding and windows around the rest of the school. Current Status: On September 3, 2020, the Assembly approved a change order for JYW to proceed with design of Phase II. A 65% design submittal was completed in November 2020 and reviewed and approved by the Architectural/Engineering Review Board (ARB) on December 7, 2020. ARB discussion focused on phasing the project to ensure there is sufficient funds to complete window replacement wherever siding is replaced. JYW has made some revisions to the design documents and an updated cost estimate indicates there is sufficient funding to complete siding and window replacement for the whole school. Staff, in coordination with KIBSD staff, has also submitted an application to the Alaska Department of Education and Early Development (DEED) to redirect remaining 2014 bond funds to ensure there is adequate funding to complete construction for both phases of the project. DEED has requested some revisions and clarifications to the application, and staff is currently working on responses. Change Orders this Period: None. Projects Report— March 2021 Page 2 Engineering & Facilities Department Projects Office For March 2021. Page 186 of 188 AGENDA ITEM #18.A. PROVIDENCE KODIAK ISLAND MEDICAL CENTER RETAINING WALL Project Description: The goal of this project is to repair or replace the large concrete retaining wall behind Providence Kodiak Island Medical Center (PKIMC). The wall has been deteriorating for many years and is currently the number one priority on the Renewal and Replacement list for PKIMC. Current Status: The design process for this project started in September 2019 with a geotechnical investigation to determine subsurface soil conditions behind the existing wall. Jensen Yorba Wall (JYW) and PND Engineers (PND) provided 65% and 95% design submittals that have been reviewed and approved by the Architectural/Engineering Review Board (ARB). JYW and PND have incorporated ARB comments into 100% bid documents, and the project was put out to bid on March 9, 2021. Bids are due April 6, 2021 and the work is tentatively planned to be complete by October 2021. Change Orders this Period: None. Projects Report — March 2021 Page 3 Engineering & Facilities Department Projects Office For March 2021. Page 187 of 188 M I cD Kodiak Island Borough Project Budget Status - Period Ending March 31, 2021 90 Budget and Adjustments Current Budget Status m Borough Building Boiler Room Upgrades - 20005 p Kodiak Fisheries Research Center Exterior Upgrade - 20004 (D Original Budget Ord 2020 -OIC Current Budget Current Budget Obligated Remaining Expenses $ Obligated Remaining sign $ 40,000 $ 40,000 $ 80,000 $ 81,309 $ 71,152 $ (72,461) nstruction $ - 56,484 $ - $ - $ - $ - gqjmin $ 10,000 $ 10,000 $ 20,000 $ 7,522 $ - $ 12,478 TAL $ 50,000 $ 50,000 $ 100,000 $ 88,830 $ 71,152 $ (59,983) t5nding: Fund 469 - Renewal & Replacement - KFRC 129,586 F ding: Fund 415 - Capital Project (Borough) (Funding provided by Kodiak Island Borough School District) p Kodiak Fisheries Research Center Exterior Upgrade - 20004 (D Original Budget Original Budget Current Budget Expenses Obligated Remaining E6 sign $ 75,000 $ 75,000 $ 49,839 $ 2,000 $ 23,161 Q)min $ 25,000 $ 25,000 $ 6,644 $ - $ 18,356 T#TAL $ 100,000 $ 100,000 $ 56,484 $ 2,000 $ 41,517 finding: Fund 555 - KFRC - $ - $ 100,000 TI O Kodiak Fisheries Research Center Fume Hoods - 21001 North Star Elementary Siding Replacement - 20008 Original Budget Ord 2021-01E Current Budget Current Budget Expenses Expenses Obligated Obligated Remaining C@sign $ 15,000 $ - $ 15,000 $ 8,842 $ 6,073 $ 85 C-dristruction $ 55,000 $ 45,000 $ 100,000 $ - $ - $ 100,000 in $ 5,000 $ - $ 5,000 $ 5,342 $ - $ (342) AL $ 75,000 1 $ 45,000 1 1 1 $ 120,000 1 $ 14,184 1 $ 6,073 1 $ 99,743 Funding: Fund 428-805 - KFRC Capital Project - KFRC 129,586 F ding: Fund 415 - Capital Project (Borough) (Funding provided by Kodiak Island Borough School District) North Star Elementary Siding Replacement - 20008 cn CD Providence Kodiak Island Medical Center Retaining Wall - 20003 00 Original Budget Current Budget Current Budget Obligated Remaining Expenses $ 125,000 $ 85,000 Obligated Remaining Design $ 26,193 $ 26,193 $ 47,894 $ 49,328 $ (71,029) Construction $ 436,556 $ 436,556 $ 244,979 $ - $ 191,577 Admin $ 17,462 $ 17,462 $ 30,252 $ $ (12,790) Contingency $ 21,828 $ 21,828 $ - $ $ 21,828 TOTAL $ 502,039 $ 502,039 $ 323,125 $ 49,328 $ 129,586 F ding: Fund 415 - Capital Project (Borough) (Funding provided by Kodiak Island Borough School District) cn CD Providence Kodiak Island Medical Center Retaining Wall - 20003 00 Original Budget Ord 2021-OIE Current Budget Expenses Obligated Remaining I?psign $ 125,000 $ 85,000 $ 210,000 $ 154,310 $ 54,733 $ 957.40 Amin $ 25,000 $ - $ 25,000 $ 16,313 $ - $ 8,687 TAL $ 150,000 $ 85,000 $ 235,000 $ 170,623 $ 54,733 $ 9,644 Funding: Fund 495 - Capital Project - Hospital Project Budget Status Page 1 of 1 Kodiak Island Borough Assembly Regular Meeting Agenda Guidelines Thursday, April 15, 6:30 p.m., Bayside Fire Hall 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA Move to approve the agenda and consent agenda. ROLL CALL VOTE ON THE MOTION 5. APPROVAL OF MINUTES A. Special Meeting of January 14, 2021 Regular Meeting of January 21, 2021 Regular Meeting of February 04, 2021 Regular Meeting of March 4, 2021 Regular Meeting of March 18, 2021 Regular Meeting of April 1, 2021 6. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker) This is for agenda items not scheduled for public hearing & general comments only. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record O 3. turn on the microphone before speaking 4. address all remarks to the Assembly as a body and not to any member thereof 7. AWARDS AND PRESENTATIONS • None. 8. COMMITTEE REPORTS 9. PUBLIC HEARING • None. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS A. Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, Eliminating The Service Area Board. Page 1 of 5 Move to postpone indefinitely Ordinance No. FY2021-31. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION 13. CONSIDERATION OF CALENDAR - NEW BUSINESS 13.A. CONTRACTS 1. Change Order No.13 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The Kodiak Fisheries Research Center Exterior Upgrade Project. Move to authorize the Borough Manager to execute Change Order No.13 in an amount not to exceed $75,058. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION 2. Change Order No.14 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The Peterson Elementary Roof Replacement Project. Move to authorize the Borough Manager to execute Change Order No.14 in an amount not to exceed $17,300. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION 3. Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement. Move to authorize the Borough Manager to execute Contract No. FY2021-18. Staff Report — Manager Powers. Assembly discussion. Page 2of5 :18]4S0114ILr181111:0]►29:1:4JdRSGQ 4. Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining Wall Renovation. Move to authorize the Borough Manager to execute Contract No. FY2021-19. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION 13.13. RESOLUTIONS • None. 13.C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, And Placing The Issue Before The Voters In The Service Area For Ratification. Move to advance Ordinance No. FY2021-33 to public hearing at the next regular meeting of the assembly on May 6, 2021. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION 2. Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation For Regulatory And Quasi -Judicial Boards And Commissions. And Adjusting Planning And Zoning Commission Member Compensation To Correlate To Meetings Attended. Move to advance Ordinance No. FY2021-34 to public hearing at the next regular meeting of the Assembly on May 6th, 2021. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION 3. Page 3 of 5 Ordinance No. FY2021-35, Writing Off The Personal, Lease And Mobile Home Property Delinquent Taxes, Penalties, Interest And Fees Of Those Non -Collectable Tax Accounts. Move to advance Ordinance No. FY2021-35 to public hearing at the next regular meeting of the assembly on May 6, 2021. Staff Report— Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION 13.D. OTHER ITEMS 1. Confirmation Of Board Appointments To The Planning and Zoning Commission, Ms. Seema Garoutte and Ms. Lisa Waldron. Move to confirm the following mayoral appointments of: Ms. Seema Garoutte for a term to expire December 2022 and Ms. Lisa Waldron for a term to expire December 2023. Staff Report — Clerk Rice. Assembly discussion. ROLL CALL VOTE ON THE MOTION 2. Confirmation Of Alternate Board Seats To The Citizens Board Of Equalization. Move to confirm the following assembly appointments of Mr. Lee Robbins, for a term to expire December 2022 and Mr. Jascha Zbitnoff, for a term to expire December 2023. Staff Report — Clerk Rice. L(D Assembly discussion. ROLL CALL VOTE ON THE MOTION 14. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker) This is for agenda items not scheduled for public hearing & general comments only. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking Page 4 of 5 4. address all remarks to the Assembly as a body and not to any member thereof 15. ASSEMBLY MEMBER' COMMENTS Announcements: The next Work Session of the Assembly will be held Thursday, April 29'h at 6:30 p.m. at Bayside Fire Hall. The next Regular Meeting of the Assembly will be held Thursday, May 6th at 6:30 p.m. at Bayside Fire Hall. 16. EXECUTIVE SESSION A. Discussion Of The Borough Manager, Michael Powers, Evaluation. 1. Move to convene into executive session under the authority of KIBC. 2.30.030 (F)(1)(c) to discuss Borough Manager, Michael Powers', evaluation, a matter which might include a discussion that could potentially prejudice the reputation and character of the individual. ROLL CALL VOTE ON THE MOTION 2. Move to invite the Mayor and Assembly into Executive Session. VOICE VOTE ON THE MOTION After the vote, Mayor Roberts recesses the regular meeting and convenes into executive session. Upon returning from the executive session, Mayor Roberts reconvenes the regular meeting and announces: • No action is to be taken as a result of the executive session -Or- • The Assembly may make a motion if necessary. The Assembly must state the motion and vote outside of executive session ROLL CALL VOTE IS REQUIRED ON ANY MOTION THAT MAY HAVE RESULTED FROM THE EXECUTIVE SESSION. 17. ADJOURNMENT Move to adjourn the meeting. VOICE VOTE ON THE MOTION Page 5 of 5 m m 0 N < o- 0 cDa c, N O N 3 a 2.0 oO C (D w o0< fu O CD Cm 3 m 0 CD < w CDN a 0 _?tea a m (D a O N C 0 O p C M N 3 c' a m c N N O 3 n+ p O^ 0) I 0MCD X N N CD N � a C am CD c, n m m N m a A N CD oa N a m c T m T m o� C m A ,M, a m N N a CD w 9 m � O & 0 K 7 9 n K 7 M H K K N W m CD mX con 3 Er0 F 0 Q N 3 O N U) f0 \ o \ o CD 0 91 CD o tD �. 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The Next Regular Meeting Of The Borough Assembly Is Scheduled On May 6, 2021 At 6:30 p.m. At The Bayside Fire Hall – 4606 East Rezanof Drive. POSTPONED INDEFINITELY Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, Eliminating The Service Area Board. AUTHORIZED Change Order No.13 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The Kodiak Fisheries Research Center Exterior Upgrade Project In An Amount Not To Exceed $75,058. AUTHORIZED Change Order No.14 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The Peterson Elementary Roof Replacement Project In An Amount Not To Exceed $17,300. AMENDED, AUTHORIZED Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement, With Premier Mechanical LLC For $42,875.48. AMENDED, AUTHORIZED Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining Wall Renovation, With Jay-Brant General Contractors, LLC For $2,335,375. ADVANCED Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, And Placing The Issue Before The Voters In The Service Area For Ratification To Public Hearing At The Next Regular Meeting Of The Assembly On May 6, 2021. FAILED To Advance Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation For Regulatory And Quasi-Judicial Boards And Commissions. And Adjusting Planning And Zoning Commission Member Compensation To Correlate To Meetings Attended To Public Hearing At The Next Regular Meeting Of The Assembly On May 6, 2021. ADVANCED Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home Property Delinquent Taxes, Penalties, Interest And Fees Of Those Non-Collectable Tax Accounts To Public Hearing At The Next Regular Meeting Of The Assembly On May 6, 2021. FAILED To Confirm The Following Mayoral Appointments: • Ms. Seema Garoutte To The Planning & Zoning Commission, For A Term To Expire December 2022. • Ms. Lisa Waldron To The Planning & Zoning Commission, For A Term To Expire December 2023. CONFIRMED The Following Assembly Appointments: • Mr. Lee Robbins To The Citizens Board Of Equalization Alternate Seat, For A Term To Expire December 2023. • Mr. Jascha Zbitnoff To The Citizens Board Of Equalization Alternate Seat, For A Term To Expire December 2022. CONVENED Into Executive Session Under The Authority Of KIBC. 2.30.030 (F)(1)(C) To Discuss Borough Manager, Michael Powers’, Evaluation, A Matter Which Might Include A Discussion That Could Potentially Prejudice The Reputation And Character Of The Individual. INVITED Mayor Roberts And The Borough Assembly. ANNOUNCED That No Action Was Taken As A Result Of The Executive Session. View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2021, No. 26 April 16, 2021 At Its Regular Meeting Of April 15, 2021, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On May 6, 2021 At 6:30 p.m. At The Bayside Fire Hall – 4606 East Rezanof Drive. POSTPONED INDEFINITELY Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, Eliminating The Service Area Board. AUTHORIZED Change Order No.13 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The Kodiak Fisheries Research Center Exterior Upgrade Project In An Amount Not To Exceed $75,058. AUTHORIZED Change Order No.14 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The Peterson Elementary Roof Replacement Project In An Amount Not To Exceed $17,300. AMENDED, AUTHORIZED Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement, With Premier Mechanical LLC For $42,875.48. AMENDED, AUTHORIZED Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining Wall Renovation, With Jay-Brant General Contractors, LLC For $2,335,375. ADVANCED Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, And Placing The Issue Before The Voters In The Service Area For Ratification To Public Hearing At The Next Regular Meeting Of The Assembly On May 20, 2021. FAILED To Advance Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation For Regulatory And Quasi-Judicial Boards And Commissions. And Adjusting Planning And Zoning Commission Member Compensation To Correlate To Meetings Attended To Public Hearing At The Next Regular Meeting Of The Assembly On May 6, 2021. ADVANCED Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home Property Delinquent Taxes, Penalties, Interest And Fees Of Those Non-Collectable Tax Accounts To Public Hearing At The Next Regular Meeting Of The Assembly On May 6, 2021. FAILED To Confirm The Following Mayoral Appointments: • Ms. Seema Garoutte To The Planning & Zoning Commission, For A Term To Expire December 2022. • Ms. Lisa Waldron To The Planning & Zoning Commission, For A Term To Expire December 2023. CONFIRMED The Following Assembly Appointments: • Mr. Lee Robbins To The Citizens Board Of Equalization Alternate Seat, For A Term To Expire December 2023. • Mr. Jascha Zbitnoff To The Citizens Board Of Equalization Alternate Seat, For A Term To Expire December 2022. CONVENED Into Executive Session Under The Authority Of KIBC. 2.30.030 (F)(1)(C) To Discuss Borough Manager, Michael Powers’, Evaluation, A Matter Which Might Include A Discussion That Could Potentially Prejudice The Reputation And Character Of The Individual. INVITED Mayor Roberts And The Borough Assembly. ANNOUNCED That No Action Was Taken As A Result Of The Executive Session.