USS 3098 LT 21A - ZCP 4/29/2021Kodiak Island Borough
"" Community Development Department
710 Mill Bay Rd. Rm 205
o Kodiak AK 99615
Ph. (907) 486 - 9363 Fax (907) 486 - 9396
httr)://www.kodiakak.us
Zoning Compliance Permit
Property Owner / Applicant:
Mailing Address:
Phone Number:
Other Contact email, etc.:
Legal Description:
Street Address:
Use & Size of Existing Structures:
Kodiak Police Department
Description of Proposed Action:
Heating system repairs
Print Form Submit by Email
Permit No. G-Z
The following information is to be supplied by the Applicant:
City of Kodiak/Matt Holmstrom
Box 1397
486-8068
mholmstrom@city.kodiak.ak.us
Subdv: USS 3098 Block: N/A Lot: 21A
2160 Mill Bav Road
Site Plan to include: Lot boundaries and existing easements, existing buildings, proposed location of new construction, access points,
and vehicular parking areas.
Staff Compliance Review: Current Zoning: fU��C (J�St PROP _IDaa�r, ss
Lot Area: 3 '7 14 c.c. Lot Width: too'
Bld'g Height: 5o
Front Yard: 5 ' Rear Yard: 2 S 1 Side Yard: a
Prk'g Plan Rvw? I P # of Req'd Spaces:
Staff Compliance Review Notes and Specific Plat / Subdivision Requirements:
P
Subd Case No. Plat No. Bldg Permit No.
Does the project involve
an EPA defined facility?
*Commercial buildings, installations (military bases),
institutions (schools, hospitals) and residences with
more than four (4) dwelling units.
Driveway
Permit?
Septic Plan
Approval:
Fire
Marshall:
Proof of EPA notification provided (if required)?
*Required for all demolitions, for renovations disturbing at least 160 square
feet, 260 Nnear feet, or 35 cubic feet of Regulated Asbestos Containing Material (RACM), and
for renovations that remove a load -supporting structural member.
No permit will be issued for such proiects without proof of EPA notification
Applicant Certification: l hereby certify that l will comply with the provisions of the Kodiak Island Borough Code and that l
have the authority to certify this as the property owner, or as a representative of the property owner. I agree to have identifiable
corner markers in place for verification of building setback (yard) requirements.
Attachments? Other
Date: Apr 9, 2021
List Other: Long Industries scope description dated 12/7/20
r
Signature: 7l V
This permit is only for the proposed project as described by the applicant. if there are any changes to the
proposed project, including its intended use, prior to or during its siting, construction, or operation, contact
this office immediately to determine if further review and approval of the revised project is necessary.
THIS FORM DOES NOT AUTHORIZE CONSTRUCTION WHEN A BUILDING PERMIT IS REQUIRED.
** EXPIRATION: Anyzoning compliance permit issued is subject to the same expiration, suspension, and revocation provisions as a
building permit issued for the same construction permit.**
CDD Staff Certification
Date: L{ 14 l a 1 CDD Staff:
Payment Verification Zoning Compliance Permit Fee Payable in Cashier's Office Room # 104- Main floor of Borough Building
After -the -Fact 2X the published amount
Not Applicable
$0.00
R
$0.00
Less than 1.75 acres:
$30.00
$60.00
1.76 to 5.00 acres:
®
$60.00
[]
$120.00
5.01 to 40.00 acres:
D
$90.00
R
$180.00
40.01 acres or more:
$120.00
n
$240.00
" N
:ong live your building!
Kodiak Police Station Priority Fixes Date: December 7, 2020
Attn: Chief Tim Putney Proposal #: AAN20-01894-1
Matthew Holmstrom, P.E. Expiration: 30 days from above date
Account Manager: Alyssa Norris
Contact Number: 907-550-2116
Kodiak Police Station Priority Fixes
Overview: LONG has been performing service and maintenance on the Kodiak Police Station for the past 2
years. The building had lots of issues that were inherited including several mechanical parts not working, sludge
in the system, and a partially working Johnson Controls Building Automation System. Over the past years
LONG has been working to help the Police Station Building working more effectively. Recently, LONG was
asked to provide a proposal for work to be completed to temporarily fix the building that includes 3 options.
These options include: 1, Heating System Cleaning, 2. Heating Pump Control, and 3. Mechanical and DDC
fixes. These options were deemed as the most important things to fixed by LONG after their visit in September,
and by RSA Engineers, who performed a comprehensive survey of the building. Additional recommendations
including upgrades to the building are recommended, however this proposal addresses the most pressing
issues, which should be addressed this winter. Please note that part and piping sizing will be selected to match
existing piping per as -built drawings.
A. SCOPE OF WORK:
Option 1: Heating System Cleaning
LONG will provide needed parts and tools to complete the work listed below, as well as a technician on site to
install a heating system filter, replace flexible joints to terminal heating units, and flush, clean, and treat the
heating system water with the help of Garratt Callahan. After the flush is complete, LONG will also provide a
technician on site to service the heating system filter and ensure that the system is running, and filtering as it
should. Please note that LONG has provided only the "Option A" selection from the Garrett Callahan quote in
this proposal as LONG believes it would be best for Don Case, the Alaska Territory Manager of the Garrett
Callahan Company to be on site and help perform the work.
1: Install heating system filter to continuously filter the heating system
2: Replace flex joints to terminal heating units
3: Flush, clean, and treat heating system water (please see Garrett Callahan proposal for further
information)
4: Service heating system filter
Option 2: Heating Pump Control
LONG will provide a controls technician on site to reprogram the heating system pumps P-4 and P-5 to run in
parallel as per RSA's recommendation and adjust pump control set point in programming as per original test
and balance report values indicate. Technician will test pump operation to verify flow to remote heating
terminal units when pumps are operating and verify that the pump is able to maintain set point and is stable
as valves open and close. Control programming and set points to be adjusted and tuned as required.
LONG Building Technologies, Inc. 1853 Standard Ave, Fairbanks, AK 99701 907.561.3044 TEL 907.561.4225 FAX
Alaska Business License: 1017730 Page 1 of 8
Option 3: Mechanical and DDC Fixes
LONG will provide parts and tools as well as both a mechanical and DDC technician on site to perform the
fixes that are selected by the Kodiak Police Station. These fixes are temporary as there are underlying issues
that will be addressed as capital projects, including upgrading the existing DDC system. The options for the
fixes that were determined from the September service and maintenance visit are found below:
DDC Fixes:
1: Replace Thermostats
2: Pump 4 VFD N2 Communication Card Replacement
3: VAV-14 Heating Valve and Actuator Replacement
4: Pump 5 Operation Programming
5: Boiler Lead/Lag Rotation Programming
Mechanical Fixes:
6: CU-1 Leak Check, Repair and Recharge
7: Pump 3 Leak Fix
B. OWNER RESPONSIBILITIES:
1. Coordinate with LONG for access to buildings and systems
2. Provide additional information prior to site visit if additional issues are found
3. Provide communication with RSA and other owner partners as needed
4. Provide schedule and approval for work to be completed on site — tentatively scheduled for early
January as of proposal date
C. INCLUSIONS:
1. Travel, room and board
2. Report of what was found and completed, as well as logs and photos of cleaning process
3. Inclusions per each option and subsection are listed below
Option 1: Heating System Cleaning
1: Install Heating System Filter to Continuously Filter the Heating System
a) Provide technician on site to:
a. Install filter feeder
b. Connect new heating water supply and return piping to existing heating supply and return
piping serving water heater 1
c. Install isolation valve on supply and return piping to filter feeder
d. Install balance valve
b) Provide:
a. JL Wingert F-DB-12 HD Filter Feeder (1)
b. Additional isolation valves for supply and return piping to filter feeder (2)
c. Balance valve set to 3 GPM for heating water return piping (1)
d. 25-micron filters (6)
e. 10-micron filters (2)
LONG Building Technologies, Inc. 5660 B Street, Anchorage, AK 99518 907.561.3044 TEL 907.561.4225 FAX
Alaska Business License: 1017730 Page 2 of 8
2: Replace Flex Joints to Terminal Heating Units
a) Provide technician on site to replace:
a. New flexible joints to existing terminal heating units (up to 30)
b. Flex connections on supply and returning piping to unit heaters, cabinet heater, AHU, VAV
box heating coils (up to 30)
b) Provide:
a. New flex joints for existing terminal heating units
b. Flex connections on piping
3: Flush, Clean, and Treat Heating System Water
a) Provide a LONG technician on site for up to 7 days to support Garratt-Callahan representative during
flush and cleaning of heating water system
b) Project managing and support from LONG
c) Work to be completed by Garratt Callahan (option 1 from Don Case's provided quote):
a. "Supply shipping of quoted material, cleaning chemical, inhibiting chemical, cleaning process
labor, inhibiting labor, testing supplies for the inhibitor, filtration, and the first wave of filter
cartridges"
b. "The heating system will be cleaned with Formula 1015-L and Formula 255. It will then be
inhibited after the cleaning with Formula 12-L"
c. "All cleaning chemical supply needs are based off the calculated system volume (1000
gallons) given to Don Case. If the system turs out to be larger then additional chemical and
shipping will be charged to complete the Process."
d. "This plan outlines a one week stay in Kodiak, AK for Don Case. If additional time, material,
and labor are needed to complete the process due to complications with the system, they will
be charged on a time and material basis to the Kodiak Police Department"'
e. "Exclusions are any plumbing, electrical, or construction work. Garratt Callahan is a chemical
engineering company not a plumbing, electrical, or construction company. We will need the
help of Kodiak Police Department approved contractors"
4: Service Heating System Filter
a) Provide technician on site to perform:
a. Daily cleaning of heating system filter for first 7 days after completion of system flush, clean
and treatment.
b. Weekly cleaning of new heating system filter feeder for an additional 6 weeks
c. Report with photo and documentation of filter condition after each cleaning
d. Replacement of filter with spare filters as needed
e. Final replacement of filter with 10-micron filter after 6 weeks is complete
Option 2: Heating Pump Control
a) Provide technician on site to reprogram P-4 and P-5 to run in parallel
b) Test pump operation to verify flow to remote heating terminal units during pump operation,
and verify pump is able to maintain set point and is stable as valves open and close
c) Verify all pump rotation per system specifications
d) Up to two days on site for additional troubleshooting and adjusting as needed
LONG Building Technologies, Inc. 5660 B Street, Anchorage, AK 99518 907.561.3044 TEL 907.561.4225 FAX
Alaska Business License: 1017730 Page 3 of 8
Option 3: Mechanical and DDC Fixes
DDC Fixes:
1: Replace Thermostats
a) Provide eight (8) replacement thermostats for VAV-9, VAV-29, VAV-13, Mechanical Room 1,
Mechanical Room 2, Boiler Room, and two spare thermostats
b) Provide technician on site to perform thermostat installation
c) Provide technician on site to program and check thermostat communication existing DDC system
2: Pump 4 VFD N2 Communication Card Replacement
a) Provide replacement communication card for Pump 4
b) Provide technician on site to re -program and ensure DDC system communication
3: VAV-14 Heating Valve and Actuator Replacement
a) Provide replacement actuator
b) Provide technician on site to ensure functionality of heating valve for VAV-14
c) Provide technician on site to ensure communication into existing DDC system
4: Pump 5 Operation Programming
a) Provide technician on site to troubleshoot programming
b) Provide technician on site to perform programming and ensure operation of existing DDC system
5: Boiler Lead/Lag Rotation Programming
a) Provide technician on site to troubleshoot lead/lag rotation of boilers
b) Provide technician to troubleshoot Boiler 1 operation
c) Program lead/lag in existing DDC system as per RSA recommendations
Mechanical Fixes:
6: CU-1 Leak Check, Repair and Recharge
a) Provide technician on site to detect leak
b) Provide charge and technician on site to recharge CU-1
c) Fix leak if possible, and provide proposal for additional fixes as needed
7: Pump 3 Leak Fix
a) Provide additional seal and gasket parts to replace on pump 3
b) Provide technician on site to perform repair work
c) Provide proposal for additional fixes as needed
EXCLUSIONS:
1. Shipping and handling costs
2. All costs of bonds, permits, and tax
3. Onsite repair, troubleshooting, repair and replacement of additional existing HVAC or DDC equipment
not listed. Additional work will be charged on a time and material basis.
4. Work and equipment not listed in inclusions
5. All costs of bonds and permits
6. Code Upgrades
7. System Design and engineering
8. Updated engineering drawings
9. Hazardous material identification, abatement or removal.
LONG Building Technologies, Inc. 5660 B Street, Anchorage, AK 99518 907.561.3044 TEL 907.561.4225 FAX
Alaska Business License: 1017730 Page 4 of 8
Terms and Conditions:
By accepting this proposal, Purchaser agrees to be bound by the following Terms and Conditions:
1. Scope of Work. Unless otherwise noted, this proposal is based upon the use of straight time labor only. Plastering,
patching and painting are excluded. Purchaser agrees to provide LONG Building Technologies, Inc. ("LONG") with
required field utilities (electricity, toilets, drinking water, project hoist, elevator service, etc.) without charge. LONG agrees
to keep the job site clean of debris arising out of its own operations. Purchaser shall not back charge LONG for any costs
or expenses without LONG's written consent.
2. Invoicing & Payments. LONG may invoice Purchaser monthly for all materials delivered to the job site or to an off -site
storage facility and for all work performed on -site and off -site. Purchaser shall pay LONG in United States currency (USD)
amounts invoiced within thirty (30) days of the invoice date. Waivers of lien will be furnished upon request, as the work
progresses, and to the extent payments are received. Invoices more than 30 days from the invoice date shall be subject
to finance charges at 1.5% per month or the maximum rate applicable for the State in which the work was performed.
3. Material Shortages. If the materials or equipment included in this proposal become temporarily unavailable, the deadline
for the performance of the work shall be extended by the length of the temporary unavailability. If the materials or
equipment become permanently unavailable, LONG shall (a) be excused from furnishing the unavailable materials or
equipment, and (b) be reimbursed for the price difference between the unavailable materials or equipment and a
reasonably available substitute.
4. Taxes. The price of this proposal does not include duties, sales, use, excise, or other taxes, unless required by federal,
state or local law. Purchaser shall pay, in addition to the proposed price, all taxes not legally required to be paid by LONG
or, alternatively, shall provide LONG with acceptable tax exemption certificates. LONG shall provide Purchaser with tax
payment certificates upon request and after completion and acceptance of work.
5. Delays. LONG shall not be liable for any delay in the performance of the work resulting from or attributed to acts or
circumstances beyond LONG's control, including, but not limited to, acts of God, fire, riots, labor disputes, condition of the
premises, acts or omissions of the Purchaser, Owner, or other Contractors or delays caused by suppliers or
subcontractors of LONG.
6. Compliance with Laws. LONG shall comply with all applicable federal, state and local laws and regulations and shall
obtain all temporary licenses and permits required for the execution of the work. Licenses and permits of a permanent
nature shall be procured and paid for by the Purchaser.
7. Disputes. All disputes involving more than $15,000 shall be resolved by arbitration in accordance with the rules of the
American Arbitration Association. The prevailing party shall recover all reasonable legal costs and attorney's fees incurred
as a result. Nothing here shall limit any rights under construction lien laws.
8. Insurance. Insurance coverage in excess of LONG's standard limits may be furnished if required; however, Purchaser
will be billed for any additional premium charged to LONG. LONG will neither give Purchaser credit for insurance afforded
to it by others, nor pay other insurance premiums.
9. Indemnity. The Parties hereto agree to indemnify each other from any and all liabilities, claims, expenses, losses or
damages, including attorneys' fees, which may arise in connection with the execution of the work herein specified and
which are caused, in whole or in part, by the negligent act or omission of the Indemnifying Party.
10. Occupational Safety and Health. The Parties hereto agree to notify each other in writing immediately upon becoming
aware of an inspection under, or any alleged violation of, the Occupational Safety and Health Act relating in any way to
the project site.
11. Entire Agreement. This proposal, upon acceptance, shall constitute the entire agreement between the parties and
supersedes any prior representations or understandings, written or oral.
12. Changes. No change or modification of any of the terms and conditions stated herein shall be binding upon LONG unless
accepted by LONG in writing.
LONG Building Technologies, Inc. 5660 B Street, Anchorage, AK 99518 907.561.3044 TEL 907.561.4225 FAX
Alaska Business License: 1017730 Page 7 of 8
13. Limitations of Liability. Neither party's (including additional insured's) total cumulative liability hereunder for any claim
or cause of action of any kind, regardless of whether such claim may be based on contract, warranty, tort (including
negligence), strict liability, or any other legal or equitable principle, shall exceed the amount of the party's primary general
liability policy limits. Notwithstanding any provision of any contract document to the contrary, neither party shall waive
subrogation, or be liable to the other party or any of its affiliates, employees or subcontractors for punitive, special,
exemplary, incidental or consequential damages, damages for loss of profits, loss of use or loss of revenue, or losses
associated with cost of capital in connection with or arising out of this agreement, regardless of whether such claim may
be based on contract, warranty, tort (including negligence), strict liability, or any other legal or equitable principle, or for
any condition that is beyond the reasonable control, and without the intentional misconduct or negligence, of that party.
Such conditions include, but are not limited to: acts of God; acts of government entities; strikes; labor disputes; fire;
explosions or other casualties; thefts; vandalism; riots or war; acts of terrorism; or unavailability of labor, parts, materials
or supplies.
14. Warranty. LONG warrants that the materials and equipment furnished by LONG will be of good quality and new; that the
work will be free from defects not inherent in the quality required or permitted; and that the work will conform to the
requirements of this agreement. LONG warrants that the work shall be free from defects in material and workmanship
arising from normal usage for a period of one (1) year from the final invoice date and that its services will be free from
defects in workmanship, design and material for one (1) year from the final invoice date. Upon written notice from the
Purchaser, LONG shall, at its option, repair or replace the defective work or re -perform defective services. These
warranties shall not extend to any work or services that have been abused, altered, misused or repaired by the Purchaser
or third parties without the supervision of and prior written approval of LONG, or if LONG's serial numbers or warranty
date decals have been removed or altered. The Purchaser must promptly report any failure of the equipment to LONG in
writing. All replaced equipment becomes LONG's property.
15. Asbestos -Containing Materials. LONG is not licensed, nor will it undertake direct obligations relating to the identification,
abatement, cleanup, control, removal, and/or disposal of asbestos -containing materials ("ACM"). Consistent with
applicable laws, Purchaser shall supply LONG with any information in its possession relating to the presence of ACM at
any of its facilities where LONG may perform work or provide services that may result in the disturbance of ACM. Often,
LONG asks for certification that no ACM is present in facilities constructed prior to 1982. Purchaser shall provide such
certification for buildings it owns, or aid LONG in obtaining such certification from facility owners for buildings it does not
own. If either Purchaser or LONG becomes aware of or suspects the presence of ACM that may be disturbed by LONG
performing work or providing services, it shall immediately stop the work or services in the identified area(s) and
immediately notify the other party in writing. The Purchaser shall be responsible at its sole expense for addressing the
potential for or the presence of ACM in conformance with all applicable laws, and prior to LONG resuming work or
providing services in the identified area(s), will provide a written certification to LONG that the identified area(s) are free
from ACM.
16. Other Hazards. Purchaser shall supply LONG with any information in its possession relating to the presence of Other
Hazards, including but not limited to Structural Hazards, Hazardous Materials, Environmental Hazards, and Dangerous
Substances in or near areas where LONG will be required to perform work or provide services. If either Purchaser or
LONG becomes aware of or suspects the presence of Other Hazards that may interfere with LONG performing work or
providing services, it shall immediately stop the work or services in the identified area(s) and immediately notify the other
party in writing. Purchaser shall be responsible at its sole expense for the identification, abatement, cleanup, control,
removal, and/or disposal of Other Hazards from areas LONG is required to perform work or provide services, and prior to
LONG resuming work or providing services in the identified area(s), will provide a written certification to LONG that the
identified area(s) are free from Other Hazards. LONG's obligations under this agreement expressly exclude any work or
service of any nature associated or connected with the identification, abatement, clean up, control, removal, or disposal
of Other Hazards including but not limited to asbestos, toxic waste, molds, lead, heavy metals, pesticides, pathogens,
radon, x-rays or polychlorinated biphenyls ("PCBs"), discovered in or near areas where LONG will be required to perform
work or provide services. Any language or provision of the agreement contained elsewhere that may authorize or
empower the Purchaser to change, modify, or alter the Scope of Work to be performed by LONG shall not operate to
compel LONG to perform any work relating to Asbestos -Containing Materials or Other Hazards.
LONG Building Technologies, Inc. 5660 B Street, Anchorage, AK 99518 907.561.3044 TEL 907.561.4225 FAX
Alaska Business License: 1017730 Page 8 of 8