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2021-04-01 Regular MeetingPage Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, April 1, 2021, 6:30 p.m., For public participation this meeting will be livestreamed through KIB UstrearnTV (https://video.ibm.com/channel/kodiakislandborough) And broadcasted on KMXT at 100.1 FM 1. Invocation 2. Pledge of Allegiance 3. Roll Call 4. Approval of Agenda and Consent Agenda All items listed with an asterisk (*) are considered to be routine and non -controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. *Approval of Minutes 3 - 11 A. Correction To Meeting Minutes Of May 21, 2020. May 21, 2020 Regular Meeting Minutes Amended 6. Citizens' Comments 1-907-486-3231 or Toll Free 1-855-492-9202 Agenda items not scheduled for public hearing and general comments. 7. Awards and Presentations 8. Committee Reports 9. Public Hearing 10. Borough Manager's Report Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.tacebook.com/Kodiakislandborough @KodiakBorough www.kodiakak.us0 Page 1 of 41 11. Messages from the Borough Mayor 12. Consideration of Calendar - Unfinished Business 13. Consideration of Calendar - New Business 13.A. Contracts 12-33 1. Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage 3 Closure And Interim Closure Final Design And Services During Construction In An Amount Not To Exceed $92,600. Complete Binder For Contract No. FY2021-17 - Pdf 13.B. Resolutions 34-36 1. Resolution No. FY2021-23A Amending Setting Bayside. Complete Binder For Resolution No. FY2021-23A - Pdf 13.C. Ordinances for introduction 13.D. Other items 37-41 1. Nomination Letter Of Ouzinkie Mayor, Elijah Jackson, For The Kodiak Village Mayors Association Seat On Prince William Sound Regional Citizens' Advisory Council Board Of Directors. Complete Binder For PWSRCAC Board Appointment - Pdf 14. Citizens' Comments 15. Assembly Member' Comments 16. Adjournment 17. Information materials 17.A. Minutes of other Meetings 17.B. Reports Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.facebook.com/Kodiakislandborough @KodiakBorough www.kodiakak.us 11 0 Page 2 of 41 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting May 21, 2020 A regular meeting of the Kodiak Island Borough Assembly was held on May 21, 2020 in the Assembly Chambers of the Kodiak Island Borough, 710 Mill Bay Road. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Andy Schroeder, Rebecca Skinner, and James Turner. Also present were Borough Manager Michael Powers, Borough Clerk Tara Welinsky, Deputy Clerk Alise Rice, and Assistant Clerk Lina Cruz. DVORAK moved to excuse Assembly member Symmons who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non -controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. ARNDT moved to approve the agenda and consent agenda. ARNDT moved to amend the agenda and consent agenda by adding a Letter of Support for the Kodiak Area Native Association under consent agenda. VOICE VOTE ON MOTION TO AMEND THE AGENDA AND CONSENT AGENDA CARRIED UNANIMOUSLY. VOICE VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY. The following items were approved under consent agenda: • Regular Meeting Minutes of May 7, 2020 • Special Meeting Minutes of May 14, 2020 • Corrected Special Meeting Minutes of April 30, 2020 • Letter of Support for the Kodiak Area Native Association during COVID-19 APPROVAL OF MINUTES • *Regular Meeting Minutes of May 7, 2020 • *Special Meeting Minutes of May 14, 2020 • *Corrected Special Meeting Minutes of April 30, 2020 CITIZENS' COMMENTS The following spoke under citizens' comments: • Pat Holmes Kodiak Island Borough Assembly Regular Meeting Minutes May 21, 2020 Page 1 of 9 Correction To Meeting Minutes Of May 21, 2020. Page 3 of 41 AGENDA ITEM #5.A. • Brandi Wagner • Lisa Zeimer • Joe Dinnocenzo • Jeremiah Gardner • Todd Heiner • Patrick O'Donnell • Erin Welty • Jennifer Culbertson • Judi Kidder • Jake Jacobson • Craig Olsen • Janel Day • Tonya Kitka • Katherine Smith • Sandra Collins -Jackson • Robin Haight • Fred Fogel AWARDS AND PRESENTATIONS • Mayor Roberts declared the week of May 11 thru 15, 2020 as National Salvation Army Week and urge all to express appreciation for the Salvation Army's good work and to follow their example of serving a cause greater than themselves. The proclamation was accepted by Major David Davis of Salvation Army. • Mayor Roberts declared the week of May 16 thru 22, 2020 as National Safety Boating Week and urged all those who boat to "wear it" and practice safe boating habits. • Manager Powers presented the Employee of the Quarter Award for the first quarter Amy Geer, Accounting Technician / Payroll. COMMITTEE REPORTS • Assembly Member Kavanaugh announced that the Consolidation Committee will resume their meetings on June 1, 2020. • Assembly Member gave credit to the Solid Waste Advisory Board for their ability to implement the bear resistant roll carts amidst the pandemic. Mayor Roberts recessed the meeting at 7:33 p.m. Mayor Roberts reconvened the meeting at 7:38 p.m. PUBLIC HEARING 1. Resolution No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Establishing The Amount Of Funds To Be Made Available From Local Sources For The Kodiak Island Borough School District For The Fiscal Year Beginning July 1, 2020 And Ending June 30, 2021. ARNDT moved to adopt Resolution No. FY2021-01. Kodiak Island Borough Assembly Regular Meeting Minutes May 21, 2020 Page 2 of 9 Correction To Meeting Minutes Of May 21, 2020. Page 4 of 41 AGENDA ITEM #5.A. Version 1 The School District submitted their proposed budget to the manager on April 30, 2019 and per AS 14.14.060(c), within 30 days after receipt of the budget, the assembly shall determine the total amount of money to be made available from local sources for school purposes and shall furnish the school board with a statement of the sum to be made available. Version 2 This reflects a .5 mill ($724,263) reduction in funding requested by assembly at the May 14, 2020 Work Session. Total support $9,730,981. Version 3 This reflects an additional .23 mill ($340,892) reduction in funding requested by the Assembly at the May 21, 2020 Regular Meeting. Total support $9,390,089. If the assembly does not, within 30 days, furnish the school board with a statement of the sum to be made available, the amount requested in the budget is automatically approved. Mayor Roberts opened the public hearing. CITIZENS' COMMENTS The following spoke under citizens' comments: • Daniel Specht • Justin Thran • David Johnson • Summer Blain • Casey Turner • John Neff • Lindsey Glen • Hazel Ardinger • Duncan Fields • Patrick O'Donnell • Tyler Randolph • Judi Kidder • Judy Carstens • Jeanine Costello • Julien Heiner • Dean Brown Mayor Roberts closed the public hearing and reconvened the regular meeting. KAVANAUGH moved to amend the dollar amount on line 39 to $9,390,089. ROLL CALL VOTE ON MOTION TO AMEND LINE 39 TO $9,390,089 CARRIED FIVE TO TWO: Arndt, Dvorak, Kavanaugh, and Skinner (AYES); Schroeder and Turner (NOES) Mayor Roberts broke the tie and voted in favor of passing. Arndt changed his vote from No to Aye. DVORAK moved to amend the date from May 29th to May 27th. ROLL CALL VOTE ON MOTION TO AMEND FROM MAY 29th TO MAY 27th CARRIED FIVE TO ONE: Dvorak, Kavanaugh, Schroeder, Skinner, and Turner (AYES); Arndt (NO) Kodiak Island Borough Assembly Regular Meeting Minutes May 21, 2020 Page 3 of 9 Correction To Meeting Minutes Of May 21, 2020. Page 5 of 41 AGENDA ITEM #5.A. ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED FIVE TO ONE: Kavanaugh, Schroeder, Skinner, Arndt, and Dvorak (AYES); Turner (NO) Arndt changed his vote from No to Aye. BOROUGH MANAGER'S REPORT Manager Powers reported on the following: • Spoke on CARES monies for the Borough facilities. • Bear resistance roll carts have been implemented and is working well with the public. • Worked with the City of Kodiak regarding significant concerns expressed should there be a Covid outbreak among the staff. • Submitted and received approval for the Meeting Mitigation Plan. • Discussed the CARES money situation with State and Federal Lobbyist, Elected, and Appointed Officials. • Sent a letter to the School District regarding the budget and funding for schools. • Responded to several public phone calls about school bond debt reimbursement, funding levels to the schools and related topics. • Met with Providence Hospital regarding projects and future capital needs. • The Borough travel plan remains in place until June 1, 2020. It will be extended to mirror the State ban on interstate travel. MESSAGES FROM THE BOROUGH MAYOR Borough Mayor Roberts reported on the following: • Spoke about his concerns with the Governor re -opening the State for business. • Spoke on funding the school district and expressed concerns on balancing the budget. • Announced that there will be a Special Work Session on Wednesday May 27, 2020 to interview three new applicants for the Borough Clerks position. • Announced that there will be a Special Meeting on Thursday, May 28, 2020 to discuss the applicants for the Borough Clerks position under Executive Session. Mayor Roberts recessed the meeting at 9:15 p.m. Mayor Roberts reconvened the meeting at 9:25 p.m. UNFINISHED BUSINESS None. NEW BUSINESS Contracts 1. Change Order No. 9 Amending Contract FY2019-10 Architectural And Engineering Services Term Contract For Design For The Kodiak Island Borough School District Auditorium Upgrade Project. ARNDT moved to authorize the Borough Manager to Execute Change Order No. 9 Amending Contract FY2019-10 with Jensen Yorba Wall, Inc. for Architectural and Engineering Services Term Contract in an amount not to exceed $24,500. This is a change order to the Borough's term contract with Jensen Yorba Wall (JYW) to include conceptual design services for the KIBSD Auditorium Upgrades project. The Auditorium is in need of various upgrades to lighting, rigging, seating, and audio/visual equipment. Kodiak Island Borough Kodiak Island Borough Assembly Regular Meeting Minutes May 21, 2020 Page 4 of 9 Correction To Meeting Minutes Of May 21, 2020. Page 6 of 41 AGENDA ITEM #5.A. School District is going to manage the design process for this project but will be paying for the design costs through the Borough's term contract with Jensen Yorba Wall. This design work will be paid for by Kodiak Island Borough and reimbursed by Kodiak Island Borough School District. The total cost for this change order is $24,500. The total estimated reimbursable amount is $27,000, including the design fees and Kodiak Island Borough staff time. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Schroeder, Skinner, Turner, Arndt, Dvorak, and Kavanaugh. 2. Award Contract For Purchase Of Front -End Loader For Landfill. ARNDT moved to reject all bids. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Skinner, Turner, Arndt, Dvorak, Kavanaugh, and Schroeder. Resolutions — None Ordinances for Introduction 1. Ordinance No. FY2020-01 C Amending Ordinance No. FY2020-01, Fiscal Year 2020 Budget, By Amending Budgets to Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. DVORAK moved to advance Ordinance No. FY2020-01 C to public hearing at the next regular meeting of the Assembly on June 4, 2020. This ordinance details changes and accounts for additional funding requests that have occurred during the current fiscal year for items or circumstances that were not known or expected during the initial creation of the fiscal year 2020 budget. Funds: Funds are accounts established to collect money that must be used for a specific purpose. The following funds are being changed with this budget amendment. • Fund 100 General Fund will transfer $530,742 to Capital Projects Fund - Tsunami Siren Upgrades: • Department 135 Engineering & Facilities (13,500) • Department 140 Community Development ($221,156) • Department 172 Parks & Recreation ($15,000) • Department 175 Emergency Preparedness ($35,000) • Fund 201 Education Support - Central Treasury transfer of $589,039 to Capital Projects Fund for: • $60,000 to Auxiliary Gym Design • $502,039 to North Star Siding Replacement • $27,000 to Auditorium Upgrades • Fund 210 Land Sales (transfer $100,000 to Capital Projects Fund - Salonie Creek Culvert Replacements) • Fund 220 - Building & Grounds (transfer $233,086 to Capital Project Fund - Tsunami Siren Upgrades) • Fund 234 - LEPC (Local Emergency Planning Committee) (transfer $13,000 to Capital Projects - Tsunami Siren Upgrades) Kodiak Island Borough Assembly Regular Meeting Minutes May 21, 2020 Page 5 of 9 Correction To Meeting Minutes Of May 21, 2020. Page 7 of 41 AGENDA ITEM #5.A. • Fund 242 - Service Area #1 (increase Use of Fund Balance and Repair & Maintenance accounts by $157,000) • Fund 250 - Fire Protection Area #1 (transfer $410,000 to Capital Projects - Exterior Improvements) • Fund 469 - Renewal & Replacement (allocate $50,000 to Borough Building Abatement/Mechanical Upgrades) • Fund 530 - Solid Waste Disposal & Collection (transfer $50,000 to Capital Projects Fund - Baler Building Septic Removal/Replacement) • Fund 540 Hospital Fund - transfer $200,000 to Capital Projects Fund for: • $50,000 to Structural Analysis • $150,000 to New Fuel Tank Projects: Since most projects cover multiple years, the borough does not create annual budgets for them. Instead, each project budget is created individually when the project itself is created. Throughout the life of a project, funds may be moved into or out of the project due to additions and subtractions to changes to the scope work, expenses that come in over/under original estimates, or funds that remain at the completion of the project. The projects being amended by this budget amendment are: • Fund 415 - Increase by $589,039 • $60,000 to Auxiliary Gym Design • $502,039 to North Star Siding Replacement • $27,000 to Auditorium Upgrades • Fund 450/455 - Increasing by $1,040,742 • $100,000 for Salonie Creek Culvert replacements • $530,742 for Tsunami Siren Upgrades • $410,000 for Exterior Improvements • Fund 469 - Borough Building Abatement/Mechanical Upgrades (increasing by $50,000) • Fund 495 - Increasing by $200,00 • $50,000 to Structural Analysis • $150,000 to New Fuel Tank • Fund 490 - Baler Building Septic Removal/Replacement (increasing by $50,000) ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Arndt, Dvorak, Kavanaugh, Schroeder, and Skinner. 2. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Adopting The Budget For Fiscal Year 2021 And Appropriating From All Borough Funds. SKINNER moved to advance Ordinance No. FY2021-01 to public hearing at the next regular meeting of the Assembly on June 4, 2020. Version 1 (1-2) Include requested changes from assembly work session on Saturday, May 9, 2020. Original (Manager's Budget) The Assembly will consider Ordinance No. FY2021-01 at its meeting on May 21, 2020 and is set for public hearing on June 4, 2020. Kodiak Island Borough May 21, 2020 Correction To Meeting Minutes Of May 21, 2020. Assembly Regular Meeting Minutes Page 6 of 9 Page 8 of 41 AGENDA ITEM #5.A. The FY2021 Borough budget, as offered for introduction, is a balanced budget. This means that proposed expenditures do not exceed anticipated revenues and planned use of fund balance. Implementation of the budget will require adoption of Ordinance No. FY2020-01 for all Borough appropriations. As required by AS 29.45.240 and KIBC 3.35.010, a separate resolution (which the assembly will do as an Ordinance FY2021-02 so a public hearing can be held) for the levy of taxes will be considered at the Assembly's May 21, 2020 meeting and is set for public hearing on June 4, 2020. Version 2 Change in Education Support Funding Version 2 (L3) Julie's proposed mill rate calculations. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Schroeder, Skinner, and Turner. 3. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Receiving The 2020 Certified Real And Personal Property Tax Roll, Levying Ad Valorem Property Taxes For Tax Year 2020 Consisting Of An Areawide Tax, Women's Bay Fire Area Tax, A Women's Bay Road Service Area Tax, A Bay View Road Service Area Tax, A Tax In Fire Protection Service Area No. 1, A Monashka Bay Road Service Area Tax, A Tax In Service Area No. 1 Roads, A Woodland Acres Street Light Service Area, A Tax In The Service Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax In The Trinity Islands Street Light Service Area, And A Tax In The Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax Providing For The Collection Of Taxes Due In 2020; And Setting The Date When Taxes Become Delinquent. ARNDT moved to advance Ordinance No. FY2021-02 to public hearing at the next regular meeting of the Assembly on June 4, 2020. SKINNER moved to amend line 52 to reflect the current mill rate. Version 1. As of May 14, 2020, the certified totals are an estimate. The Assessing Department will not certify until May 20, 2020. Version 2. The levy was certified on May 20, 2020 by the Assessing Department and Version 2 includes the proposed Area -wide mill rate of 12.43 mills. ROLL CALL VOTE ON MOTION TO AMEND LINE 52 CARRIED FOUR TO TWO: Dvorak, Kavanaugh, Schroeder, and Skinner (AYES); Turner and Arndt (NOES). ROLL CALL VOTE ON THE MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Turner, Arndt, and Dvorak. Other Items 1. Letter of Appreciation - KMXT Radio. SKINNER moved to approve Letter of Appreciation recognizing the staff at KMXT Radio. Kodiak Island Borough Assembly Regular Meeting Minutes May 21, 2020 Page 7 of 9 Correction To Meeting Minutes Of May 21, 2020. Page 9 of 41 AGENDA ITEM #5.A. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Schroeder, Skinner, Turner, Arndt, Dvorak, and Kavanaugh. SKINNER moved to extend the meeting to 11:00 pm. ROLL CALL VOTE ON MOTION TO EXTEND TO 11:00 P.M. CARRIED FIVE TO TWO: Schroeder, Skinner, and Kavanaugh (AYES); Turner and Arndt (NOES). Mayor Roberts broke the tie and voted in favor of passing. Schroeder changed his vote from No to Aye. CITIZENS' COMMENTS • Judi Kidder • Justin Thran • Paul VanDyke • Katie Kesling • Jeremiah Wagner • Alex Turner • Toni Hallam • Tyler Randolph ASSEMBLY MEMBERS' COMMENTS • Assembly Member Dvorak spoke about the mill increases and urged citizens to really investigate the budget documents and come up with constructive suggestions. • Assembly Member Turner spoke about his version of the budget. • Assembly Member Schroeder expressed his disappointment in the Assembly's failure to fund education. He encouraged more public involvement regarding budget solutions. • Assembly Member Kavanaugh expressed her concern about the public's burden to balance the budget. • Assembly Member Arndt expressed his disappointment in the Assembly's actions for funding the School District. He also spoke about his point of view on the budget. • Assembly Member Skinner commented on everyone's budget concerns. She also suggested allowing the people to vote on using the facilities fund. KAVANAUGH moved to recess the regular meeting and reconvene on Friday, May 22, 2020 at 6:30 p.m. in the Borough Assembly Chambers. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. ANNOUNCEMENTS A Special Work Session on Wednesday, May 27, 2020 at 12:00 p.m. to interview additional borough clerk applicants. A Special Meeting is scheduled on Thursday, May 28, 2020 at 6:30 p.m. to be held before the scheduled Work Session. This meeting will be for executive session to discuss the borough clerk applicants. Mayor Roberts recessed the regular meeting at 11:00 p.m. Mayor Roberts reconvened the regular meeting on Friday, May 22, 2020 at 6:30 p.m. EXECUTIVE SESSION 1. Execution Session - Borough Manager's Performance Evaluation. Kodiak Island Borough Assembly Regular Meeting Minutes May 21, 2020 Page 8 of 9 Correction To Meeting Minutes Of May 21, 2020. Page 10 of 41 AGENDA ITEM #5.A. SKINNER moved to convene into executive session to discuss the Borough Manager's Performance Evaluation. A subject that qualifies for executive session under the authority of KIBC 2.30.030(F)(1 )(c) for the purpose of discussing matters which may tend to prejudice the reputation or character of a person. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Schroeder, Skinner, and Turner. SKINNER moved to invite the Borough Mayor and Assembly into executive session. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. After the vote, Mayor Roberts recessed the regular meeting and convened the executive session. Upon returning from the executive session, Mayor Roberts reconvened the regular meeting. SKINNER moved to award a three-year extension to the Borough Manager's GentraGt. third year to the managers contract. ROLL CALL VOTE ON MOTION CARRIED FIVE TO ONE: Dvorak, Kavanaugh, Schroeder, Skinner, and Turner (AYES); Arndt (NO). ADJOURNMENT ARNDT moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting adjourned at 7:52 p.m. KODIAK ISLAND BOROUGH William Roberts, Mayor Kodiak Island Borough May 21, 2020 Correction To Meeting Minutes Of May 21, 2020. ATTEST: Alise L. Rice, Deputy Clerk, Acting Clerk Assembly Regular Meeting Minutes Page 9 of 9 Page 11 of 41 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 1, 2021 ASSEMBLY REGULAR MEETING SUBJECT: Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage 3 Closure And Interim Closure Final Design And Services During Construction In An Amount Not To Exceed $92,600. ORIGINATOR: Dave Conrad RECOMMENDATION: Authorize the Borough Manager to sign and execute Contract No. FY2021-17 in an amount not to exceed $92,600. DISCUSSION: Kodiak Island Borough Code 3.30.030 Limitation on the Manager's Authority, states that a contract exceeding $25,000 requires Assembly approval. This contract is for the completion of the design currently at 35% for the final design for interim closure and closure of a portion of the Kodiak Island Borough Landfill and Services During Construction Technical Assistance. The deliverables to be provided are 100% design drawings, technical specifications, final bid documents, and an AACE Class 1 Construction Cost Estimate. The purpose of this closure is to divert clean storm water away from the Landfill to the storm water collection and diversion facilities and reduce the production and required treatment of leachate. ALTERNATIVES: Take no action and reject the contract, this action is not recommended as it is contrary the the recent Alaska Department of Environmental Conservation Compliance Order by Consent. FISCAL IMPACT: $92,600 OTHER INFORMATION: E/F Staff report is attached. Kodiak Island Borough Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 12 of 41 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH 4 STAFF REPORT APRIL 1. 2021 ASSEMBLY REGULAR MEETING e SUBJECT: Kodiak Island Borough Landfill Stage 3 Closure Final Design and Services During Construction ORIGINATOR: David Conrad RECOMMENDATION: Authorize the Manager to execute and sign Contract No. FY2021-17 in an amount not to exceed $92,600.00. DISCUSSION: The Kodiak Island Borough (KIB) Leachate Treatment Plant (LTP) has been experiencing scaling of equipment, tanks, and piping throughout the membrane bioreactor process. The scaling has been directly associated with the chemical changes to the leachate since the initial sampling occurred in the period from 2005 through 2008 during the Lateral Expansion design process. Laboratory testing and geochemical modelling have shown that the calcium carbonate scaling is directly related to the release of calcium from multiple years of accepting sanitary sludge that was augmented with large quantities of lime for the vector control required for the transport of the sludge product. As part of a multiple phase study to resolve the issues associated with the Landfill and LTP permit requirements, staff has initiated investigation of final closure and interim closure on the sides and top portion of the landfill to minimize the amount of rainwater that converts to leachate. The interim cover section will be installed on approximately 2.6 acres on the current top deck of the existing landfill. This portion of the landfill is at a current height of 250 feet with the maximum height allowance of 270 feet. The current fill plan for the landfill is to eventually develop the unfinished portion or Future Cell #2. After the two designed cells are filled to the point where the municipal solid waste at the top of the landfill would begin reaching the 250 - foot elevation level, the interim closure liner material would be removed to allow the fill height to reach the permitted design height of 270 feet. When closure is performed the rainwater is converted to stormwater using multiple layers of impermeable liner material, gravels, and plant materials for stability. With the increase in stormwater, additional upgrades may need to occur to the stormwater collection system. One inch of rain falling on 1 acre of ground is equal to about 27,154 gallons. By converting the rain to stormwater this will lessen the amount of the leachate that needs to be treated. This should also help with the leachate lagoon overflow issues seen during heavy rain events. Kodiak Island Borough Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 13 of 41 ALTERNATIVES: KODIAK ISLAND BOROUGH STAFF REPORT APRIL 1. 2021 ASSEMBLY REGULAR MEETING AGENDA ITEM #13.A.1. 1. Take no action and reject the contract. Closure of the old landfill portions that cannot receive additional municipal solid waste reduces the closure / post closure liability that the KIB holds. Investigate alternative options to reduce rain -water penetration into the existing deposited municipal solid waste. As part of the COBC that the KIB agreed upon, no later than 08/30/2021 the KIB shall select appropriate treatment upgrades for the improved operation of the LTP. FISCAL IMPACT: The KIB has retained an estimated 1.5 million dollars in the existing State Revolving Fund (SRF) loan package secured during the Lateral Expansion and LTP Construction Project. Additional conversations are planned with ADEC to discuss future low interest loan packages available through the SRF program. E/F Staff have met with the United States Department of Agriculture (USDA) to explore the potential for low interest loans and grants . The USDA is currently offering low interest loans at 1.75% over 40 years with the potential of a 45% grant if qualifications are met. These discussions to date have been promising. Funds that have been spent to date may qualify as in-kind contribution to any loan or grant funding requirement through these programs. Closure and Interim Closure Task Estimated Price 1- 80% Design $54,300 2- 100% Design $21,200 3- Bid & Construction Services &17,100 TOTAL $92,600 OTHER INFORMATION: None currently. Kodiak Island Borough Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 14 of 41 Jacobs. March 11, 2021 Dave Conrad Director of Engineering & Facilities Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 AGENDA ITEM #13.A.1. 949 E. 36th Avenue, Suite 500 Anchorage, Alaska 99508 United States T +1.907.762.1500 F +1.907.762.1600 www.jacobs.com Subject: REVISED Fee Proposal for Kodiak Landfill Stage 3 Closure Final Design and Services During Construction Dear Dave, CH2M HILL Engineers, Inc. (Jacobs) is pleased to provide this revised fee proposal for final design for interim closure of a portion of the Kodiak Landfill, hereby called the Stage 3 Closure. The purpose of this interim closure is to divert clean stormwater away from the Leachate lagoon to reduce the volume of leachate that must be treated in the Leachate Treatment Plant. Jacobs has already prepared a concept design for the Stage 3 Closure. The concept design has been reviewed by KIB and has been submitted to ADEC for information purposes. We suggest the following scope of work: Task 1 — 80% Design and Draft Bid Documents. Jacobs will address KIB comments on the concept design and will generate 80% design drawings, and draft bid documents including technical specs and bidding requirements. A list of proposed design drawings is provided in Attachment 1. A list of proposed technical specifications is provided in Attachment 2. The design will consider the geotechnical question of leaving the interim portions of the liner in place or if removal will be required prior to placement of final lifts. Following submittal of the 80% design, Jacobs and KIB will have a teleconference to discuss and resolve comments. Deliverables: 80% design drawings (all drawings to 80% completion); technical specifications (all specifications to 80% completion); draft bid documents; AACE CH2M HILL, Inc. Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 15 of 41 AGENDA ITEM #13.A.1. Jacobs. March 11, 2021 Subject: REVISED Fee Proposal for Kodiak Landfill Stage 3 Closure Final Design and Services During Construction Class 2 construction cost estimate (expected accuracy -5% to +20%), 80% basis of design report, and response to comments. Assumptions: KIB will provide a copy of the latest front-end bid documents in electronic format that can be adapted for this project. The basis of design report will be a series of technical memoranda by engineering discipline including: cover design; grading; and stormwater. This set of documents can be forwarded to ADEC for their review. Task 2 — Final Design and Bid Documents. Jacobs will address KIB comments and finalize the drawings, technical specifications, and bid documents. Deliverables: 100% design drawings; technical specifications; final bid documents; AACE Class 1 construction cost estimate (expected accuracy -3% to +15%), and response to comments. Assumptions: KIB will review the final bid documents, confirm appropriate dates for bidding and construction, and will manage the release of bid documents via KIB website, local newspapers, or other methods. Task 3 — Services During Bidding and Construction. Cory Hinds will attend a pre-bid teleconference and Jacobs will respond to questions from bidders (allotment of 16 hours to respond to bidder questions). During the bid period, Jacobs will respond to bidder questions and issue addenda (allotment of 24 hours for addenda) as directed by KIB. During construction, Jacobs will track, review and approve submittals (allotment of 64 hours for submittals) as directed by KIB. Jacobs will set up an internet and email -based system using Bentley Connection Client for receiving incoming submittals and posting submittal responses. Jacobs will track the progress of submittals and provide summary of status as needed. Cory Hinds will attend bi-weekly construction meetings via teleconference (allotment of 10 hours for construction meetings) to work through construction details and issues with KIB and the construction contractor. Preparation of field directives and record drawings are not included but can be added later if requested. No travel is anticipated at this time but can be added as needed via amendment. Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 16 of 41 AGENDA ITEM #13.A.1. Jacobs. March 11, 2021 Subject: REVISED Fee Proposal for Kodiak Landfill Stage 3 Closure Final Design and Services During Construction Fee Proposal. Estimated price for these tasks, built using labor rates included in Attachment 3, are shown in the table below. Task Price 1-80% Design $54,300 2-100% Design $21,200 3 -Bid & Construction Services $17,100 Total $92,600 Contract Terms. We propose to conduct this work on a time and materials basis using the enclosed Agreement for Professional Services included as Attachment 4. We will be conducting this work using our legal entity CH2M HILL Engineers, Inc., a Jacobs company. Sincerely Cory Hinds, P.E. Jacobs Project Manager Josh Lawson Manager of Projects Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 17 of 41 AGENDA ITEM #13.A.1. Attachment 1 - List of Drawings Kodiak LF, Stage 3 Closure # Drawing 1 Cover sheet, Vicinity Map, and Index of Drawings 2 Abbreviations, Legend, and General Notes 3 Existing Site Conditions Plan (will include control points) 4 Final and Interim Cover and Temporary ESC Plan 5 Subgrade Plan 6 Stormwater Management Plan 7 Monitoring and Instrumentation Plan 8 Erosion & Sedimentation Control Sections and Details 9 Cover Sections and Details 1 10 Cover Sections and Details 2 11 Stormwater Details 12 Subgrade Control Points 13 Final Grading and Drainage Control Points Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 18 of 41 AGENDA ITEM #13.A.1. Attachment 2 - List of Specifications Kodiak LF, Stage 3 Closure Section Title Division 01 - General Requirements 01 11 00 Summary of Work 01 31 13 Project Coordination 01 32 00 Construction Progress Documentation 01 33 00 Submittal Procedures 01 45 16.13 Contractor Quality Control 01 50 00 Temporary Facilities and Controls 01 57 13 Erosion and Sediment Control During Construction 01 77 00 Closeout Procedures Division 31 - Earthwork 3123 13 Subgrade Preparation 312316 Excavation 3123 23 Fill and Backfill 31 23 23.15 Trench Backfill 313219.16 Geotextile 3132 20 Strip Drains 31 37 00 Riprap Division 33 - Utilities 33 05 01 Conveyance Piping - General 33 41 01 Storm Drainage Piping 33 47 13.01 Landfill Liners - LLDPE Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 19 of 41 AGENDA ITEM #13.A.1. Attachment 3 2021 Staff Rates Kodiak LF, Stage 3 Closure Labor Category/Description 2021 Hourly Rate Project Management 1/Design Manager $ 186 Project Management 3/Project Manager $ 186 Civil Engineer 1/Civil and Stormwater Lead $ 129 Civil Design 1/CADD $ 93 Civil Design Technician 6/Process Automation Lead $ 98 Geotechnical Engineer 1/Geosynthetics $ 129 Geotechnical Engineer 5/Geosynthetics Review $ 190 Environmental Engineer 4/Project Controls $ 186 Environmental Engineer 6/Civil Review $ 190 Technologist Professional 1/Stormwater Review $ 190 Publishing Technician 6/Specifications Processing $ 165 Estimating Professional 6/Cost Estimator $ 190 Client Deliverables Support 6/Publications and Editing $ 103 Accounting Professional 1/Project Accountant $ 78 Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 20 of 41 AGENDA ITEM #13.A.1. AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN C112M HILL ENGINEERS, INC. AND KODIAK ISLAND BOROUGH Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 21 of 41 AGREEMENT FOR PROFESSIONAL SERVICES TABLE OF CONTENTS AGENDA ITEM #13.A.1. ARTICLE 1 General Obligations of Engineer 1 ARTICLE 2 General Obligations of Client 1 ARTICLE 3 Compensation 1 ARTICLE 4 Payments 1 ARTICLE 5 Period of Service 2 ARTICLE 6 Changes in Scope of Services 2 ARTICLE 7 Warranty 2 ARTICLE 8 Indemnification 3 ARTICLE 9 Limitation of Liability 3 ARTICLE 10 Insurance 4 ARTICLE 11 Relationship of Engineer to Client 4 ARTICLE 12 Personnel 4 ARTICLE 13 Ownership of Instruments of Service and Data 5 ARTICLE 14 Permits and Licenses 5 ARTICLE 15 Adherence to Laws 5 ARTICLE 16 Nondisclosure of Proprietary and Confidential Materials 5 ARTICLE 17 Certification or Sealing of Instruments of Services by Professional Engineer 6 ARTICLE 18 Force Majeure 6 ARTICLE 19 Project Delay 7 ARTICLE 20 Construction Phase Services 7 ARTICLE 21 Governing Law 8 ARTICLE 22 Alternate Dispute Resolution 8 ARTICLE 23 Notices and/or Communications 9 ARTICLE 24 Miscellaneous 9 File: APS —JEG (4-6-09) Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 22 of 41 AGENDA ITEM #13.A.1. AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and executed as of the day of , 2020 by and between C112M HILL ENGINEERS, INC., with a place of business at 949 East 36th Avenue, Anchorage, (hereinafter called "Engineer") and the Kodiak Island Borough, an incorporated borough, with a place of business at 710 Mill Bay Road, Kodiak (hereinafter called "Client"), collectively referred to herein as "Parties", provides as follows: The description of "Services") to be reference. ARTICLE 1 GENERAL OBLIGATIONS OF ENGINEER the Client's project (the "Project") and scope of services (hereinafter provided to Client is stated in a formal Proposal from Engineer dated (the "Proposal"). The Proposal is made a part of this Agreement by ARTICLE 2 GENERAL OBLIGATIONS OF CLIENT Client shall provide Engineer full information regarding Client's requirements for the Project and shall provide information regarding existing facilities, such as drawings, as -built drawings, legal description, easements, rights of way, agreements with any utilities, or any other information in Client's possession which is necessary or useful in connection with the Project. Client shall appoint a representative that will have the authority to make decisions on behalf of Client regarding the Project. Client shall make decisions regarding the Project in a timely manner. ARTICLE 3 COMPENSATION Engineer will be compensated for Services as set forth in the Proposal. ARTICLE 4 PAYMENTS Engineer will submit monthly invoices for compensation and expenses by electronic transmission. Payments will be due within 30 days after receipt of invoices and shall be made by electronic funds transfer to the bank and account designated in the invoice. Past due amounts will accrue interest at one and one-half percent (1'/z%) per month, without limiting other remedies. File: APS —JEG (4-6-09) Page 1 of 10 Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 23 of 41 AGENDA ITEM #13.A.1. In the event Client does not make payments as required herein, in addition to any other remedy available to Engineer, including but not limited to termination, Engineer shall have the right to suspend its performance on the Project and await receipt of all payments and interest then due before resuming performance. Engineer shall be entitled an extension of time for the period of suspension. During any suspension, Engineer shall have the right to terminate the Agreement for non-payment. ARTICLE 5 PERIOD OF SERVICE Engineer shall make its best efforts to complete its Services for the Project within the time period set forth in the Proposal. ARTICLE 6 CHANGES IN SCOPE OF SERVICES Client may, at any time, make changes in the scope of Services for the Project or in the definition of Services to be performed. In the event Client notifies Engineer of its desire to make a change in the scope of Services that may change the cost of performance, Engineer shall, within ten (10) working days after receiving such notice, give Client notification of any potential change in price for the Services. Equitable adjustments to price and time of performance resulting from scope of Services changes will be negotiated and upon mutual agreement by Client and Engineer, this Agreement will be modified by a written instrument, signed by both parties, to reflect the changes in scope of Services, price and schedule. ARTICLE 7 MUM 9 MAIN 11'1 A. Engineer warrants that its engineering, design and consulting Services will be performed in accordance with generally accepted standards in the industry. Following completion of its Services and for a period of twelve (12) months thereafter, if the Services provided hereunder do not conform to the warranty above stated and the same is reported to Engineer by Client in writing promptly after recognition thereof, Engineer shall, at no cost to Client, furnish all remedial engineering, design or consulting Services required in connection therewith as soon as reasonably possible after receipt of such report from Client; and Engineer shall have no liability for costs related to the repair, replacement, addition or deletion of materials, equipment or facilities as a result of such failure to conform to the above -referenced warranties, which costs shall be deemed costs of the project, whether incurred during performance of the Services or after completion of the Services. B. Engineer's warranties shall not apply to any defect which results from: ordinary wear and tear, misoperation, corrosion or erosion, noise levels, operating conditions more severe than those contemplated in the original design, or a defect in a process or mechanical design or equipment furnished or specified by Client or others. File: APS —JEG (4-6-09) Page 2 of 10 Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 24 of 41 AGENDA ITEM #13.A.1. C. All representations, warranties and guarantees made by Engineer in connection with its Services are limited to those set forth in this Article 6. IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE SPECIFICALLY EXCLUDED. For any deficiencies in the Services, Client shall be restricted to the remedies expressly set forth in this Article 6; such remedies are Client's sole and exclusive remedies for deficiencies in the Services and Client hereby waives any and all other remedies, whether at law or in equity, and regardless of whether the claim is asserted under contract, tort (including the concurrent or sole and exclusive negligence of Engineer), strict liability or otherwise. ARTICLE 8 INDEMNIFICATION A. Engineer will defend, indemnify and hold the Client harmless from all claims, liabilities, demands, costs, expenses (including attorneys' fees) and causes of action arising out of third party claims for bodily injury (including death) and damage to tangible property to the extent caused by a negligent act or omission of Engineer, its employee or subconsultant. B. The Client hereby agrees to release, waive all rights of subrogation against, defend, indemnify and hold Engineer harmless from all claims, liabilities, demands, costs, expenses (including attorneys' fees) and causes of action arising out of bodily injury (including death) to any person or damage or loss to any property ("Harms"), irrespective of Engineer's fault (including, without limitation, breach of contract, tort including concurrent or sole and exclusive negligence, strict liability or otherwise of Engineer), when the Harms result from (i) the discharge, dispersal, release or escape of smoke, vapors, soot, fumes, acids, alkalis, toxic chemicals, liquids or gases, waste materials or other irritants, contaminants or pollutants into or upon land, the atmosphere or any water course or body of water; (ii) errors or omissions in Engineer's Services due to Engineer being required, directly or indirectly, by Client to take certain actions contrary to the recommendations of Engineer; (iii) errors or omissions in Engineer's Services while assisting in the commissioning, start-up or operation of Client's facilities; and (iv) the acts, errors, omissions or negligence of Client, its employee or other contractor. ARTICLE 9 LIMITATION OF LIABILITY The total aggregate liability of Engineer arising out of the performance or breach of this Agreement shall not exceed twenty-five percent (25%) of the compensation paid to Engineer under this Agreement. Notwithstanding any other provision of this Agreement, Engineer shall have no liability to the Client for contingent, consequential or other indirect damages including, without limitation, damages for loss of use, revenue or profit (direct or indirect); operating costs and facility downtime; or other similar business interruption losses, however the same may be caused. The limitations and exclusions of liability set forth in this Article shall apply regardless of the fault, breach of contract, tort (including negligence), strict liability or otherwise of File: APS —JEG (4-6-09) Page 3 of 10 Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 25 of 41 AGENDA ITEM #13.A.1. Engineer, its employees or subconsultants. The Parties agree that the limitations of liability and waiver of damages as set forth herein shall not be interpreted as a form of indemnification. ARTICLE 10 INSURANCE A. During the term of this Agreement, Engineer shall, at its sole expense, secure and maintain in force policies of insurance of the following types: 1. Workers' compensation coverage in accordance with the statutory requirements of the jurisdiction in which services are to be performed. Employer's liability insurance with a minimum of $250,000. 3. Comprehensive General Liability Insurance, subject to a limit for bodily injury and property damage combined of at least $1,000,000 aggregate. 4. Automobile liability insurance subject to a limit for bodily injury and property damage combined, of at least $1,000,000 per occurrence. B. Engineer shall furnish Client certificates of insurance evidencing the insurance coverages required in this Article 9. The certificates shall stipulate that should any of the above insurance policies be cancelled before the termination of this Agreement, the issuing company will endeavor to mail thirty (30) days' written notice to Client. C. As between Engineer and Client, Client agrees to insure (or at its election to self -insure) its existing property and the facilities which are the subject of the Engineer's services, from risks insurable under Fire and Extended Coverage, All Risk Builder's Risk, and Business Interruption Insurance policies. Client hereby waives any rights which it or its insurers may have against Engineer for any damages, losses or expenses resulting from the risks to be insured (or self-insured) by Client or its contractors on the facilities which are the subject of Engineer's Services, and Client agrees to include Engineer as an additional insured in all such policies and in any waiver of rights obtained by Client from its contractor with respect to property damage insurance carried by such contractor. ARTICLE 11 RELATIONSHIP OF ENGINEER TO CLIENT The Engineer shall be and shall operate as an independent contractor with respect to the Services performed under this Agreement and shall not be nor operate as an agent or employee of Client. This Agreement is not intended to be one of hiring under the provisions of a Workers' Compensation statute or other law and shall not be so construed. File: APS —JEG (4-6-09) Page 4 of 10 Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 26 of 41 AGENDA ITEM #13.A.1. ARTICLE 12 PERSONNEL Engineer agrees that during Engineer's performance of Services hereunder, adequate provision shall be made to staff and retain the services of such competent personnel as may be appropriate or necessary for the performance of such Services. Client shall have the right to review the personnel assigned by Engineer, and Engineer shall remove any personnel not acceptable to Client. Engineer may remove personnel assigned to the Project without Client's prior approval, provided the progress of the Services shall not be unreasonably impaired. ARTICLE 13 OWNERSHIP OF INSTRUMENTS OF SERVICE AND DATA A. Client agrees to defend, indemnify and hold harmless Engineer and its employees from and against claims resulting from re -use of the design data, drawings, estimates, calculations and specifications prepared by Engineer ("instruments of service") on extensions of the project or at a location other than that contemplated by this Agreement. Client is advised that should Client re -use the instruments of service at another location, the instruments of service should be reviewed and sealed by Client or an engineer licensed in the jurisdiction where the instruments of service are sought to be re -used. B. All materials and information that are the property of Client and all copies or duplications thereof shall be delivered to Client by Engineer, if requested by Client, upon completion of Services. Engineer may retain one complete set of reproducible copies of all of its instruments of service. ARTICLE 14 PERMITS AND LICENSES Engineer represents to Client that it has and will maintain during the performance of the Services under this Agreement any permits or licenses which, under the regulations of federal, state, or local governmental authority, it may be required to maintain in order to perform the Services. ARTICLE 15 ADHERENCE TO LAWS Engineer shall adhere to federal, state, and local laws, rules, regulations, and ordinances applicable to performance of the Services hereunder including, without limitation, all applicable provisions of federal and state law relating to equal employment opportunity and non- discrimination. File: APS —JEG (4-6-09) Page 5 of 10 Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 27 of 41 AGENDA ITEM #13.A.1. ARTICLE 16 NONDISCLOSURE OF PROPRIETARY AND CONFIDENTIAL MATERIALS Client and Engineer agree that any disclosure will be made on the following basis: A. Confidential Client Information ("Primary Data") disclosed to Engineer which is identified in writing by Client as proprietary to Client shall be: (1) safeguarded, (2) maintained in confidence, and (3) made available by Engineer only to those of its employees or others who have a need -to -know and agree to equivalent conditions pertaining to nondisclosure as contained herein. B. Upon completion of the Project or sooner if Client so requests, the Engineer shall return to Client's representative all Primary Data furnished to the Engineer under this Agreement and shall, if requested, deliver to the Client's representative all drawings, schedules, calculations, and other documents generated by Engineer for use in connection with the Project ("Secondary Data"). C. Engineer shall not use for itself or to disclose to third parties any Primary Data or Secondary Data without the prior written consent of Client. D. The nondisclosure obligations pertaining to Primary and Secondary Data shall terminate three (3) years from date Engineer's association with this Project terminates. The nondisclosure obligations shall not apply to any data which: 1. Was known to the Engineer (and previously unrestricted) before disclosure of Primary Data to Engineer under this Agreement or before generation of Secondary Data; Is subsequently acquired by the Engineer from a third party who is not in default of any obligation restricting the disclosure of such information; or Is subsequently available or becomes generally available to the public. E. Notwithstanding this nondisclosure obligation, Engineer may nevertheless draw upon its experience in its future association with other clients. ARTICLE 17 CERTIFICATION OR SEALING OF INSTRUMENTS OF SERVICE BY PROFESSIONAL ENGINEER All specifications, drawings, and other engineering documents that are prepared by Engineer shall be certified or sealed by a registered professional engineer. Such certifications or seals shall be valid for the state in which the specifications, drawings, or other engineering documents are to be used or applied. File: APS —JEG (4-6-09) Page 6 of 10 Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 28 of 41 AGENDA ITEM #13.A.1. ARTICLE 18 FORCE MAJEURE Any delays in or failure of performance by Engineer or Client, other than the payment of money, shall not constitute default hereunder if and to the extent such delays or failures of performance are caused by occurrences beyond the reasonable control of Client or Engineer, as the case may be, including but not limited to, acts of God or the public enemy; compliance with any order or request of any governmental authority; fires, floods, explosion, accidents; riots, strikes or other concerted acts of workmen, whether direct or indirect; or any causes, whether or not of the same class or kind as those specifically named above, which are not within the reasonable control of Client or Engineer respectively. In the event that any event of force majeure as herein defined occurs, Engineer shall be entitled to a reasonable extension of time for performance of its Services under this Agreement. ARTICLE 19 PROJECT DELAY If the Engineer's proposal calls for provision of its Services under a guaranteed maximum price, fixed fee, or stipulated lump sum basis and the Engineer's work on any phase of the Services is extended by one or more force majeure events or other delays not attributable in whole or in part to the fault of Engineer, then the guaranteed maximum price, fixed fee, or stipulated lump sum, as the case may be, shall be equitably adjusted. ARTICLE 20 CONSTRUCTION PHASE SERVICES If this Agreement includes the furnishing of any Services during the construction phase of the Project, the following terms will apply: A. If Engineer is called upon to observe the work of Client's construction contractor(s) for the detection of defects or deficiencies in such work, Engineer will not bear any responsibility or liability for such defects or deficiencies or for the failure to so detect. Engineer shall not make inspections or reviews of the safety programs or procedures of the construction contractor(s), and shall not review their work for the purpose of ensuring their compliance with safety standards. B. If Engineer is called upon to review submittals from construction contractors, Engineer shall review and approve or take other appropriate action upon construction contractor(s)' submittals such as shop drawings, product data and samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the contract documents. The Engineer's action shall be taken with such reasonable promptness as to cause no delay in the work while allowing sufficient time in the Engineer's professional judgment to permit adequate review. Review of such submittals will not be conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities or for substantiating instructions for installation or File: APS —JEG (4-6-09) Page 7 of 10 Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 29 of 41 AGENDA ITEM #13.A.1. performance of equipment or systems designed by the construction contractor, all of which remain the responsibility of the construction contractor. The Engineer's review shall not constitute approval of safety precautions or of construction means, methods, techniques, sequences or procedures. The Engineer's approval of a specific item shall not indicate approval of an assembly of which the item is a component. C. Engineer shall not assume any responsibility or liability for performance of the construction services, or for the safety of persons and property during construction, or for compliance with federal, state and local statutes, rules, regulations and codes applicable to the conduct of the construction services. D. All services performed by others, including construction contractors and their subcontractors, shall be warranted only by such others and not by the Engineer. E. All contracts between Client and its construction contractor(s) shall contain broad form indemnity and insurance clauses in favor of Client and Engineer, in a form satisfactory to Engineer. ARTICLE 21 GOVERNING LAW This Agreement shall be governed by and construed in accordance with the laws of the State of Alaska. ARTICLE 22 ALTERNATE DISPUTE RESOLUTION A. Client and Engineer understand and appreciate that their long term mutual interests will be best served by affecting a rapid and fair resolution of any claims or disputes which may arise out of this Agreement. Therefore, both Parties agree to use their best efforts to resolve all such disputes as rapidly as possible on a fair and equitable basis. Toward this end both Parties agree to develop and follow a process for presenting, rapidly assessing, and settling claims on a fair and equitable basis. B. If any dispute or claim arising under this Agreement cannot be resolved by the project managers for the Parties within thirty (30) days after they identified the problem, the Parties agree that either of them may refer the matter to a panel consisting of one (1) executive from each party not directly involved in the claim or dispute for review and resolution. A copy of the Agreement, agreed upon facts (and areas of disagreement), and concise summary of the basis for each side's contentions will be provided to both executives who shall review the same, confer, and attempt to reach a mutual resolution of the issue. C. If the dispute cannot be resolved under the process set forth in Section B, the Parties may elect to resolve the dispute through non-binding mediation. If mediation is to be utilized, the Parties shall select a single unrelated but qualified Mediator who shall hold a hearing (not to exceed half a day) during which each Party shall present its version of the facts (supported, if desired, by sworn, written testimony, and other relevant documents), its assessment of damages, and its argument. The Parties shall provide the Mediator with File: APS —JEG (4-6-09) Page 8 of 10 Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 30 of 41 AGENDA ITEM #13.A.1. copies of all documents provided to their senior executives under Section B at least ten (10) days prior to the scheduled date of the mediation hearing. The Parties may also provide the Mediator with copies of any laws or regulations that they feel are relevant to the dispute. A copy of the Agreement and any disputed Purchase Orders will be provided to the Mediator. Formal written arguments, legal memorandum, and live testimony are discouraged but may be permitted at the discretion of the Mediator. Both Parties agree to make any involved employees or documents available to the other Party for its review and use in preparing its position under this clause without the need for subpoena or other court order. D. Following the mediation, the Mediator will meet with both Parties and provide each of them, on a confidential basis, with his/her views of the strengths and weaknesses of their respective positions. The Parties will then reconvene and, with the assistance of the Mediator, attempt to resolve the matter. If the Parties cannot achieve resolution on the day of the mediation hearing or within forty-eight (48) hours thereafter, the Mediator will, within fifteen (15) additional days, issue a written, non-binding decision on the issue. E. If the matter has not been resolved utilizing the processes set forth above and the Parties are unwilling to accept the non-binding decision of the Mediator, either or both Parties may elect to pursue resolution through litigation. In the event of any litigation between the Parties, it is agreed and stipulated that the case shall be heard and decided by the court, without a jury. F. The costs of the Mediator shall be borne equally by the Parties. Each Party will bear its own costs of mediation. ARTICLE 23 NOTICES AND/OR COMMUNICATIONS All notices and/or communications to be given under this Agreement shall be in writing and shall be addressed as follows: To Engineer Original to: Cory Hinds, P.E. Position: Project Manager & Facilities Address: CH2M HILL ENGINEERS, INC 949 E. 36th Avenue, Suite 500 Anchorage, AK 99508 Copy to: Position: Address: File: APS —JEG (4-6-09) Page 9 of 10 To Client Original to: David Conrad Position: Director of Engineering Address: Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Copy to: Position: Address: Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 31 of 41 AGENDA ITEM #13.A.1. Either party may, by written notice to the other, change the representative or the address to which such notices, certificates, or communications are to be sent. ARTICLE 24 MISCELLANEOUS A. Waiver. Waiver by either party of any breach or failure to enforce any of the terms and conditions of this Agreement at any time shall not in any way effect, limit, or waive such party's rights thereafter to enforce and compel strict compliance with all the terms and conditions of this Agreement. B. Severability. Any provision of this Agreement prohibited by law shall be ineffective to the extent of such prohibition without invalidating the remaining provisions of this Agreement. C. Rights and Remedies. The specific remedies set forth in this Agreement, including but not limited to those remedies with respect to the quality of the Services performed by Engineer hereunder, are the exclusive remedies of the Parties. D. Transfer of Ownership. Client represents that either it is the sole owner of the facilities which are the object of the Services or that it is authorized to bind and does bind all owners of such facilities to the releases and limitations of liability set forth in this Agreement. Client further agrees that any future recipient of any interest in the facilities and the Services will be bound by such releases and limitations of liability such that the total aggregate liability of Engineer to Client and such recipients shall not exceed the limits of liability set forth in this Agreement. E. Time of Accrual. For services performed by Engineer before substantial completion, all causes of action against Engineer shall accrue and the statute of limitations shall commence to run no later than the date of substantial completion of the Project. For services performed by Engineer after the date of substantial completion but before final completion of the Project, all causes of action against Engineer shall accrue and the statute of limitations shall commence to run no later than the date of final completion. The Parties expressly agree that the discovery rule for purposes of accrual shall not apply. F. Publicity. Neither of the Parties shall make any press release, news disclosure or other advertising related to the Project that includes the name of the other party without first obtaining the written approval of the other party. G. Entirety of Agreement. This Agreement constitutes the entire Agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations and discussions concerning the subject matter hereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement to be effective as of the date first above written. ENGINEER: C112M HILL ENGINEERS, INC. By: File: APS —JEG (4-6-09) CLIENT: Page 10 of 10 Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 32 of 41 AGENDA ITEM #13.A.1. Title: Manager of Projects Title: File: APS —JEG (4-6-09) Page 11 of 10 Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage... Page 33 of 41 AGENDA ITEM #13.6.1. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 1, 2021 ASSEMBLY REGULAR MEETING SUBJECT: Resolution No. FY2021-23A Amending Setting Bayside. ORIGINATOR: Alise Rice RECOMMENDATION: Move to approve Resolution No. FY2021-23A. DISCUSSION: The item presented to you on December 17, 2020 did not include the resolution, but did include the supplemental information. We are correcting our process trail by bring this item before you. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Resolution No. FY2021-23AAmending Setting Bayside. Page 34 of 41 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 AGENDA ITEM #13.6.1. Introduced by: Borough Manager thru the Mayor Drafted by: Borough Manager Introduced on: 04/01/2021 Adopted on: KODIAK ISLAND BOROUGH RESOLUTION NO. FY2021-23A A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING RESOLUTION NO. FY2021-33 WITH THE "ATTACHMENT A" WRITTEN INTO THE RESOLUTION. WHEREAS, Resolution No. FY2021-23 was introduced to the assembly on December 17, 2020 and adopted on January 7, 2021; and WHEREAS, "Attachment A" was not written into the resolution when placed before the assembly; NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: Resolution No. FY2021-23 is amended to include: Attachment A Resolution 2021-23 Stipends for Bayside Volunteers (Assembly 01/07/2021) Chief's Aide Deputy Fire Chief Assistant Fire Chief Safety Officer Training Officer Captain Lieutenant Water Supply Officer Chief Engineer First Engineer Chaplain Photographer Entry Recruit KARES Entry Recruit w/EMT cert Fire fighter w/1 cert Fire fighter w/11 cert Kodiak Island Borough, Alaska $27.00 per call/event $33.00 per call/event $31.00 per call/event $31.00 per call/event $31.00 per call/event $29.00 per call/event $27.00 per call/event $29.00 per call/event $26.00 per call/event $25.00 per call/event $24.00 per call/event $23.00 per call/event $23.00 per call/event $23.00 per call/event $23.50 per call/event $25.00 per call/event $25.50 per call/event Resolution No. FY2021-23A Page 1 of 2 Resolution No. FY2021-23AAmending Setting Bayside. Page 35 of 41 AGENDA ITEM #13.6.1. 46 ETT Cert $00.50 addition to base stipend 47 EMT Cert $01.00 addition to base stipend 48 49 50 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 51 THIS DAY OF , 2021. 52 53 KODIAK ISLAND BOROUGH 54 55 ATTEST: 56 57 William Roberts, Mayor 58 Alise L Rice, Borough Clerk 59 60 VOTES: 61 Ayes: 62 Noes: Kodiak Island Borough, Alaska Resolution No. FY2021-23A Page 2 of 2 Resolution No. FY2021-23AAmending Setting Bayside. Page 36 of 41 AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 1, 2021 r ASSEMBLY REGULAR MEETING SUBJECT: Nomination Letter Of Ouzinkie Mayor, Elijah Jackson, For The Kodiak Village Mayors Association Seat On Prince William Sound Regional Citizens' Advisory Council Board Of Directors. ORIGINATOR: Alise Rice RECOMMENDATION: Approve the nomination letter of Ouzinkie Mayor, Elijah Jackson, to the Prince William Sound Regional Citizens' Advisory Council. DISCUSSION: The individual chosen to represent the Kodiak Village Mayors Association should have an understanding of the needs, concerns, and perspectives of the various villages that make up the Mayors Association, especially issues and concerns related to preventing and oil spill and making sure there is a strong oil spill response system in place should prevention measures fail. Through this representative, the village communities on Kodiak Island have a seat at the table and a voice in decisions that impact the safe transportation of oil. It is a unique opportunity to provide advice and recommendations to the oil industry and the regulatory agencies that oversee compliance with state and federal laws related to oil spill prevention and response. Individuals that have previously served, representing the Kodiak Village Mayors Association: • May 2019 thru May 2020 - Conrad Peterson • May 2015 thru May 2019 - Melissa Berns • May 2013 thru May 2015 - Emil Christiansen • May 2008 thru January 2013 - Iver Malutin • March 2000 thru May 2008 - Jim Nestic • March 1992 thru March 2000 - Charles Christiansen ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Greetings Mayor and Assembly, I'm interested in filling this seat because I want Kodiak and the surrounding villages to have a voice in this very serious matter. Oil transportation and safety affects all of our coastal communities and has potential to destroy our fishing industry. graduated from Woodrow Wilson High School in 1999. Studied at Umpqua Community College in Roseburg, Oregon, and Marian University in Indianapolis, Indiana. I came back to Alaska 2010 to go logging in the City of Ouzinkie for the newer airport. I fell in love with the island, and the people. Kodiak Island Borough Nomination Letter Of Ouzinkie Mayor, Elijah Jackson, For The Kodiak Vill... Page 37 of 41 AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH STAFF REPORT APRIL 1, 2021 ASSEMBLY REGULAR MEETING D�.' �w ' I was elected to the Ouzinkie City Council in October of 2019, and elected Mayor by the Council in November of 2019. 1 was elected Mayor for a second time November 2020. 1 am also a newly elected board member of ACOM, the Alaska Conference Of Mayors. have a background in sales and marketing, construction, logging, and the fitness industry. I love being a public servant for this community, I wear it as a badge of honor. Best, City of Ouzinkie, Mayor Elijah Jackson Kodiak Island Borough Nomination Letter Of Ouzinkie Mayor, Elijah Jackson, For The Kodiak Vill... Page 38 of 41 our�xK�� CITY OF OUZINKIE P.O. Box 109 Ouzinkie, AK 99644 Phone 907-680-2209 Fax 907-690-2223 citvofouzirtkie@c)uzinkie.org AGENDA ITEM #13.D.1. Tuesday, March 16, 2021 To: Whom It May Concern, Re: Kodiak Village Mayors Association Seat - PWSRCAC Board of Directors From: Mayor Elijah Jackson, City of Ouzinkie Greetings, I'm interested in filling this seat because I want Kodiak and the surrounding villages to have a voice in this very serious matter. Oil transportation and safety affects all of our coastal communities and has potential to destroy our fishing industry. I graduated from Woodrow Wilson High school in 1999. 1 studied at Umpqua Community College in Roseburg, Or, and Marian University in Indianapolis, in. I came back to Alaska in 2010 to go logging in the City of Ouzinkie for the newer airport. I fell in Love with the Island, and the people. 1 have a background in sales and marketing, construction, logging, and The fitness industry. I was elected to the Ouzinkie city council in October of 2019, and elected Mayor by the council in November of 2019. 1 was elected mayor for a second time November 2020. 1 am also a newly elected board member of ACOM, the Alaska Conference of Mayors. I love being a public servant for this community, I wear it as a badge of honor. Best, City of Ouzinkie, Mayor Elijah Jackson P.O. Box 109 Ouzinkie, Alaska 99644 (907) 680-2251 Nomination Letter Of Ouzinkie Mayor, Elijah Jackson, For The Kodiak Vill... Page 39 of 41 AGENDA ITEM #13.D.1. wILLJ -IAt Cl..&S G N RCAC Regional Citizens' AdvisoryCouncil / "Citizens promoting environmentally safe operation oftheAlyeska terminal andassociated tankers." In Anchorage: 3709 Spenard Road/ Suite 100 / Anchorage, Alaska 99503 / (907) 277-7222 / FAX (907) 277-4523 In Valdez: P.O. Box 3089 / 130 South M eals / Suite 202 / Valdez, Alaska 99686 / (907) 834-5000 / FAX (907) 835-5926 MEMa ERI February 24, 2021 Al.lsl-a Slate Mayor Bill Roberts Sent via Email and Certified Mail Chamber of Commerce Kodiak IslandBorough 710 Mill Bay Road Corporation Chugam tion Kodiak, AK99615 CityolColdoa Dear Mayor Roberts, CilyofHomtt The Prince William Sound Regional Citizens' Advisory Council (Council) is writing to advise you that the dedicated seat on the Council's Board of Cityof._.,dial. Directors for the Kodiak Village Mayors Association has been vacant since May 2020. This seat was last held by Mr. Conrad Peterson of Old Harbor. Our cy ofSeldovia records show that the Kodiak Village Mayors Association seat has been filled by notification from the Kodiak Island Borough Mayor. Clly of Seward The dedicated seat for the Kodiak Village Mayors Association is that entity's Cily of Valdez opportunity to influence decisions having profound implications for safe oil transportation in the Exxon Valdez oil spill region, as well as for the associated ny of wh tie, oil spill prevention and response system. Commanhyof Should you choose to appoint someone into this vacant seat, be advised that Chencga the Kodiak Village Mayors Association is best be served by a representative who: Communally of . Understands their organization and/or community, its needs, concerns, Tallllek and perspectives; CadO\la District • Has at least a rudimentary familiarity with oil transportation issues; Fishermen United • Has a home and work schedule fle.xible enough to allow participation and travel; t..enal Peninsula • Is committed to our mission of promoting environmentally safe Borough operation of the Alyeska terminal and associated tankers; and t-;odiaklsl.lnd • Seeks opportunities to foster cooperative and constructive relationships Boroogh between citizens, industry and regulatory agencies. tiodial.Village Mayors Board members can expect to devote an average of 2S hours per month on Association Council business. The full Board conducts three 2 -day meetings in January, May, and September. Other time commitments include attending annual Oil IIIRegion budget and planning meetings, as well as special meetings and opportunities fnv lrom ental Coal ioo to participate in committees or work groups. Council staff provides support to Board members whenever possible. Port Graham Corporation Please notify us in writing no later than Wednesday, March 31 , 2021, with your interest and intention for the Kodiak Village Mayors Association seat on Pllnee William sound our Board of Directors. If resolution of this issue has not been addressed by Y Corporation that time, we will begin discussing the possibility of removing this seat at our Page 1 of 2 210.109.210224.KV MAseat Nomination Letter Of Ouzinkie Mayor, Elijah Jackson, For The Kodiak Vill... Page 40 of 41 AGENDA ITEM #13.D.1. May 6-7, 2021 annual Board of Directors Meeting. Council Bylaws allow removal of a member entity if three consecutive meetings have been missed without excuse. Please be advised that the Kodiak Village Mayors Association has missed three consecutive meetings without excuse. The Council understands that this is a challenging time for all Alaskans due to the COVID-19 pandemic. If there is anything staff can do to help fill this seat, please let us know. Please don't hesitate to reach out if you have any questions about the Council or the responsibility of its directors. Sincerely, Executive Director Page 2 of 2 210.109.210224.KVMAseat Nomination Letter Of Ouzinkie Mayor, Elijah Jackson, For The Kodiak Vill... Page 41 of 41 Kodiak Island Borough Office of the Borough Manager Phone (907) 486-9310 Fax (907) 486-9391 Borough Manager, Michael Power, Manager's Report. Thursday, April 1, 2021 The Borough is mourning the loss of John Rhines, PC Network Tech II, a bright light and well -loved employee who left us too soon. Agenda: • Attended Agenda Setting with the Mayor and Clerk. • Problem solved with the Clerk on various items. Budget: • Worked with staff on budgets for the Manager's Budget reviewing the latest information on expenses, revenues, and capital needs. Facilities: • Met with Engineering and Facilities staff to discuss project status. Borough Building, Landfill, Leachate Treatment, Hospital, and Kodiak Fisheries Research Center Finance Department: • Reviewed payroll, accounts payable, and finance documents as part of the normal processes. • Discussed bond refunding options through the State program, waiting to hear back from Wells Fargo on their proposal. Personnel: • Devoted a significant amount of time to personnel issues. Upcoming: 0 No off -island Meetings or Conferences scheduled. Page 1 of 3 Kodiak Island Borough Assembly Regular Meeting Agenda Guidelines Thursday, April 01, 6:30 p.m., Bayside Fire Hall 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA Move to approve the agenda. 5. APPROVAL OF MINUTES A. Correction To Meeting Minutes Of May 21, 2020. 6. CITIZENS’ COMMENTS (Limited To Three Minutes Per Speaker) This is for agenda items not scheduled for public hearing & general comments only. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 4. address all remarks to the Assembly as a body and not to any member thereof 7. AWARDS AND PRESENTATIONS 8. COMMITTEE REPORTS 9. PUBLIC HEARING • None. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS • None. 13. CONSIDERATION OF CALENDAR - NEW BUSINESS Page 2 of 3 13.A. CONTRACTS 1. Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage 3 Closure And Interim Closure Final Design And Services During Construction In An Amount Not To Exceed $92,600. Move to authorize the Borough Manager to sign and execute Contract No. FY2021-17 in an amount not to exceed $92,600. Staff Report – Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION 13.B. RESOLUTIONS 1. Resolution No. FY2021-23A Amending Setting New Stipend Amounts For Fire Protection Area No. 1 (Bayside Fire). Move to approve Resolution No. FY2021-23A. Staff Report – Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION 13.C. ORDINANCES FOR INTRODUCTION 13.D. OTHER ITEMS 1. Nomination Letter For The Kodiak Village Mayors Association Seat On Prince William Sound Regional Citizens’ Advisory Council Board of Directors. Move to approve the nomination letter of Ouzinkie Mayor, Elijah Jackson, to the Prince William Sound Regional Citizens’ Advisory Council. Staff Report – Clerk Rice. Assembly discussion. Page 3 of 3 ROLL CALL VOTE ON THE MOTION 14. CITIZENS’ COMMENTS (Limited To Three Minutes Per Speaker) This is for agenda items not scheduled for public hearing & general comments only. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 4. address all remarks to the Assembly as a body and not to any member thereof 15. ASSEMBLY MEMBER' COMMENTS Announcements: The next Work Session of the Assembly will be held Thursday, April 8th at 6:30 p.m. at Bayside Fire Hall. The next Regular Meeting of the Assembly will be held Thursday, April 15th at 6:30 p.m. at Bayside Fire Hall. 17. ADJOURNMENT Move to adjourn the meeting. VOICE VOTE ON THE MOTION KIBC 2.30.030 A…. Meetings shall adjourn at 10:30 p.m. unless the time is extended by a majority of the votes to which the assembly is entitled. No meeting shall be extended beyond 11 p.m., unless extended by a two-thirds vote of the assembly, except the meeting shall be extended to set the time and place for resumption of the meeting. m CD 0 0 0 0 N y < a , 0 ma � d c N O Cp 3 0 O o. a o S Zmw � N N O CD m 3 m 3 m N C? 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The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, April 15, 2021, At 6:30 p.m. In The Bayside Fire Hall – 4606 East Rezanof Drive. APPROVED Correction To Meeting Minutes Of May 21, 2020. AUTHORIZED The Manager to Execute Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage 3 Closure And Interim Closure Final Design And Services During Construction In An Amount Not To Exceed $92,600. APPROVED Resolution No. FY2021-23A Amending Setting New Stipend Amounts For Fire Protection Area No. 1 (Bayside Fire). APPROVED Nomination Letter Of Ouzinkie Mayor, Elijah Jackson, For The Kodiak Village Mayors Association Seat On Prince William Sound Regional Citizens’ Advisory Council Board Of Directors.