03/16/2021 Regular MeetingMONASHKA BAY ROAD SERVICE AREA
Regular Meeting and Public Hearing
MARCH 16, 2021, 7 PM, Bayside Fire Hall
Agenda and Minutes
MONASHKA BAY ROAD SERVICE AREA
MBRSA is a resident -managed road maintenance and snow removal service area; it also has some
administrative responsibility for a Greenbelt separating MBRSA residents from the adjacent KIB
Landfill and a privately -owned landfill/development... Please help us keep our neighborhood safe
and our air, land and water healthy!
1. Call to Order Et Roll Call - By acting Chair - Tom Lance, 7:14pm
- All Board present: Patrick (Paddy) O'Donnell, Frank Fish, Thomas (Tom) Lance
- No Public/Guests in attendance
2. Open Forum (Public comments limited to 3 min.) - None
3. Approval of Agenda - Tom added "Election of Officers" to end of New Business. Motion
by Paddy, 2nd by Frank - Motion passed
4. Approval of Minutes (none)
5. Reports - Frank will follow-up on KIB request for private owner's culvert install at end
of Marmot
6. Unfinished Business - Tom, status of CaCl2 supply - talk to previous Chair (Andy Dano)
7. New Business
- PUBLIC HEARING - Fiscal Year 2022 Annual Work Program (Budget)
Presentation of budgets Et concerns, and Fiscal Year 2022 Annual Work
Program (July 1, 2021 to June 30, 2022)
1. Frank expressed concern over safety - where trees and brush obscure
sight distances at intersections and curves. Encouraged start of a
"brushing" maintenance routine, completing one road per year. All
agreed to make as part of Work Priority List and review at April Work
Session (TBD).
2. Some discussion about budget ... all agreed to move $3,416 into Repairs
and Maintenance expense category, taken from the draft proposed budget
"Remaining Grand Total" (this will expend all "Available Revenue" from
projected tax collections in FY22 and leave no remainder to roll-over into
the "Unreserved Fund Balance").
- Public comments related to Annual Work Program - None
- Board Action - Motion by Paddy, 2nd by Frank to accept budget as revised
and Annual Work Plan, for Monashka Bay Road Service Area - Motion passed
....... PUBLIC HEARING Closed
Page 1 of 2
- ELECTION OF OFFICERS -
Chair - Tom Lance: Motion by Paddy, 2nd by Frank - Motion passed
Vice Chair - Paddy O'Donnell: Motion by Frank, 2nd by Tom - Motion passed
Secretary - Frank Fish: Motion by Tom, 2nd by Paddy - Motion passed
8. Board Comments - Good meeting! Need to encourage a few others to get involved,
preferably residents at the bottom of Three Sisters ... different climate zone there
9. Schedule I-t Adjournment
- Next Meeting: Work Session -Spring RSA Tour, April 17, 1:30pm
Meet at top of Mountain View Drive
- Motion to Adjourn, by Paddy, 2nd by Frank Adjourned : 8:30pm
SIGNED/DATE:
Thomas Lance, Chairman
Frank Fish, Secretary
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it
Page 2 of 2
PROPOSED — FINAL (approved MBRSA, 3/16/2021)
ANNUAL WORK PROGRAM (BUDGET) FY2022
MONASHKA BAY ROAD SERVICE AREA
Program Description
Monashka Bay Road Service Area (MBRSA) is responsible for road maintenance and snow removal in the service area; it
also has some administrative responsibility for a Greenbelt separating MBRSA residents from the adjacent KIB Landfill
and a commercial storage and dump property (Lot 1) zoned "Light Industrial" as of 2016. The Service District continues
to review and revise the current road service contract and return it to the Kodiak Island Borough for bids each year.
This ensures the best use of the Service Area's budget.
Analysis
With the past mild winters, Monashka Bay RSA snow plowing costs have been reduced, saving significant amounts of
money and restoring a positive fund balance. Supervisors have remained conservative in road maintenance practices,
saving additional funds. For the FY2022 summer season, pothole treatment, road crown improvement, dust control,
and road surface aggregate stability improvement will continue with applications of calcium chloride and compaction
Culvert cleaning and replacement may be needed in several locations.
Significant Budget Changes (refer to table on page 2)
As described above, road maintenance costs have been trending lower, while available revenues have been relatively
constant. As a result, during the MBRSA Annual Budget Hearing in March 2018, Service District Supervisors approved a
reduction of the mill rate (from 0.25 to 0.20) assessed to residents within the Service Area, beginning in FY2019. The
fund balance has continued to grow in FY2021, with another year of below average winter snow plowing expenses
giving MBRSA surplus funds going into FY2022. This savings will be used to address as many items as possible on the
Work Priority List.
Goals for MBRSA
1. Provide for road maintenance, repairs, snow removal, and sanding.
2. Address road safety and other related concerns.
3. Improve roads to meet all current Kodiak Island Borough design requirements.
4. Safeguard the Greenbelt and "Lot 2" from further encroachment
5. Encourage dialog between KIB Assembly, KIB Staff, and all Road Service Area Boards to explore cost and
timesaving strategies relative to MBRSA responsibilities.
Objectives for 2022
1. As practicable and within budget, maintain/repair roads, ditches, culverts, and signs within the service area.
a. Board to conduct annual road inspection/walk/tour to identify concerns and create "Priority List."
b. Unfinished work from previous year's "Priority List" should be reviewed and considered for current or
future budget years.
2. Reduce expenditures and maintain a positive balance in the KIB-MBRSA "Unreserved Fund Balance."
3. Pursue additional funding to address safety and road -structure concerns that do not meet KIB Code.
4. Review/revise the current road service contract and return to KIB to put out to bid for the next cycle.
Monashka Bay Service Area Board Approval:
Thomas Ldpc/e
Date: �D�/
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