2021-03-03 Joint Work Session - City CouncilPage
BOROUGH ASSEMBLY - CITY COUNCIL
JOINT WORK SESSION AGENDA
Wednesday, March 3, 2021 at 6:30 p.m.
Bayside Volunteer Fire Department - 4606 East Rezanof Drive
For public participation this meeting will be livestreamed through
KIB UstreamTV (https://video.ibm.com/channel/kodiakislandborough)
Joint work sessions are informal meetings of the Borough Assembly and City Council where
elected officials discuss issues that affect both Borough and City governments and residents.
Although additional items not listed on the joint work session agenda are sometimes discussed
when introduced by elected officials, staff, or members of the public, no formal action is taken
at joint work sessions and items that require formal action are placed on a Regular Borough
Assembly and/or City Council Meeting Agenda.
Public comments at work sessions are not considered part of the official record. Public
comments intended for the "official record' should be made at a Regular Borough Assembly or
City Council Meeting.
1. Citizens' Comments 1-907-486-3231 or Toll Free 1-855-492-9202
Complete Agenda Packets can be obtain by:
• Going To The KIB Website - https://kodiakak.civicweb.net/portal/
• For A PDF File, Email The Clerk at clerks(a)kodiakak.us
• For A Paper Copy, Email The Clerk at clerks(a)kodiakak.us
(packets are available 24 hours before the beginning of the meeting)
2. Agenda Items
3 - 5 A.
Discuss Establishment Of A Cooperative Relations Committee
Memo From City of Kodiak - Cooperative Relations Committee
6 B.
New Community Fire Station Discussion
::'.
Handed Out At The Meeting By The City of Kodiak - Kodiak Site
Development Comparison
C.
E911 Agreement Discussion
7-10 D.
Discuss Kodiak Fisheries Work Group
City of Kodiak Resolution No. 2018-02
KIB Resolution No. 2018-21
E.
Update On CARES Act Funds
F.
City Annexation Update
G.
Consolidation Update
H.
Kodiak Economic Development Corporation Update
Page 1 of 10
Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing
Numbers: Toll Free (855) 492-9202 and Local 486-3231. Page 2 of 10
AGENDA ITEM #2.A.
MEMORANDUM
TO: Mayor Branson and City Councilmmbers
FROM: Mike Tvenge, City Manager 7
THROUGH: Josie Bahnke, Deputy City Manager
DATE: February 11, 2021
RE: Cooperative Relations Committee
The purpose of a standing committee is to discuss items of mutual concern; seek cooperative
solutions to mutual problems of the City and Borough; and make recommendations to the
respective elected bodies. The Committee may be of limited duration and subject to re-
authorization but consists of three members from each governing body and they can be appointed
by Mayors annually. Through a resolution of both governing bodies, the City of Ketchikan and
Ketchikan Gateway Borough formed a Joint City Borough Cooperative Relations Committee. A copy
of the agreement is attached. In the past, Ketchikan elected bodies met monthly from noon to 1
p.m.
Outcomes of a Joint Cooperative Relations Committee could include an established Joint
Borough/City Executive Lobbying agreement for State and Federal priorities and legislative
outreach. In an effort to streamline annual grants to nonprofits, a joint nonprofit grant review
committee where the City and Borough utilize the same application and provide funding
recommendations to Assembly/Council is another possibility.
Some other work items could include:
• Library operational funding
• Dispatch services for Fire/Ambulance
• Community Clean-up/Anti-Litter Campaign
• AMHS Reform Project
• Upgrading Infrastructure
• Use of Fish Tax Funds
• Community Recycling
• Project funding with Cruise Ship Tax receipts
As the City and Borough look for ways to have meaningful cooperation and coordination between
the two entities, forming a similar committee between legislative bodies has potentialto improve
services, reduce costs and sends a strong message to the community about government efficiency
and resourcefulness.
Page 3 of 10
Discuss Establishment Of A Cooperative Relations Committee
�J
KETCHIKAN GATEWAY BOROUGH
RESOLUTION NO. 2685
AGENDA ITEM #2.A.
A Resolution of the Assembly of the Ketchikan Gateway Borough, Re -
Establishing the Ketchikan Gateway Borough/City of Ketchikan Cooperative
Relations Committee
RECITALS
A. WHEREAS, the Joint Borough -City Cooperative Relations Committee was first
established in 2009 in order for the Borough Assembly and Ketchikan City Council to
consider issues of mutual concern and have a process to seek cooperative solutions to
those issues; and
B. WHEREAS, on October 1, 2012, the Assembly adopted Resolution No. 2431 re-
establishing the Ketchikan Gateway Borough -City of Ketchikan Cooperative Relations
Committee, with a duration to cease on November 1, 2014, unless earlier extended by
resolution of the Assembly for an additional two-year period; and,
C. WHEREAS, on September 2, 2014, the Assembly adopted Resolution 2558 which
extended the committee until November 1, 2016F-
D.
016;
D. WHEREAS, the Assembly now finds it is in the best interest of the Borough to re-
establish this committee.
NOW, THEREFORE, IN CONSIDERATION OF THE ABOVE FACTS, IT IS RESOLVED BY
THE ASSEMBLY OF THE KETCHIKAN GATEWAY BOROUGH as follows:
Section 1. A standing committee is established to be known asthe "Ketchikan Gateway
Borough/City of Ketchikan Cooperative Relations Committee." The committee is organized as
follows:
Membership —The committee shall consist of three (3) members from among the Borough
Mayor and Assembly appointed annually by the Borough Mayor, and three (3) members from
among the Ketchikan Mayor and Council appointed annually by the City of Ketchikan Mayor.
Initial appointments shall be subject to re -appointment in November of each year.
Purpose — The Committee shall discuss items of mutual concern to the City and the
Borough; seek cooperative solutions to mutual problems of the City and Borough; and make
recommendations to the respective elected bodies.
Page 4 of 10
Discuss Establishment Of A Cooperative Relations Committee
Resolution No. 2685
Section 2. This resolution is effective immediately.
ADOPTED this 21" day of November, 2x16.
David L is, Boroug ayar
Kacie Paxton, Borough Clerk
APPROVED AS TO FORM:
��i
Scott A. Brandt -Erichsen, Borough Attorney
Discuss Establishment Of A Cooperative Relations Committee
AGENDA ITEM #2.A.
Page 2
Page 5 of 10
AGENDA ITEM #2.B.
Page 6 of 10
New Community Fire Station Discussion
3/1/2021
Kodiak Fire Station
Site Development Cost Comparison
Total Project Cost
(2022 dollars) for
Candidate
Alternate
Funding
Notes
Basic Building on a Flat, Development Ready Site with Available Utilities
Building (5 Drive-thru Bays)
Building (Add 2 Drive-Thru Bays)
Basic Site Costs
Training Tower
Building and Basic Site Subtotal
$
$
$
$
14,823,782
1,351,445
3,782,164
1,225,953
21,183,344
assumes construction as an essentialfacility
these two bays could be treated as an additive
alternate, currentfleet of7 vehicles canfitin 5full-
size drive-thru bays
tower could be an additive alternate, ora future
project, but is an important element to maintain
firefighter training
Coon Field
Additional Sidewalks and Site Costs
$
415,558
Relocate Utilities
$
232,875
New Road Utilities
$
675,000
X
New Road
$
472,500
X
Retaining Wall at New Road
$
597,609
X
Signalized Intersection
$
675,000
X
Coon Field Additional Site Development
$
3,068,541
Building and Basic Site Subtotal
$
21,183,344
Coon Field Total Development Cost (7 -Bay Station)
$
24,251,886
Relocate Sports Field to Existing Station Site
$
5,388,361
X
cost could be reduced signifantly if field located to
relatively flat site
Rezanof
BuildingAbatment&Demo
$
1,781,590
X
cost ofhazmat disposal could be shared between
City and Borough
Underground Tank Removal
$
96,532
X
Soil Abatement Around Buildings
$
540,578
X
cost of lead contaminated soils could be reduced
through onsite stabilization, but requires risk
assessment
Electric Lines
$
772,254
Sewer Main
$
288,340
Water Main
$
353,017
Signalized Intersection
$
675,000
X
Additional Site Excavation
$
730,037
Building Basement Retaining Walls
$
1,027,098
Site Retaining Walls
$
3,300,154
Rezanof Additional Site Development
$
9,564,599
Building and Basic Site Subtotal
$
21,183,344
Rezanof Total Development Cost (7 -Bay Station)
$
30,747,943
Existing Station
Station Temporary Relocation (15 months)
Additional Site Grading
$
$
3,756,630
100,393
X
cost assumes construction of fabric structures for
vehicles, modular structures for office and sleeping
rooms, plus utility hook-ups; cost could be reduced
significantly if relatively flat city -owned site with
utilities is available, and/or an existing building is
available
Demo Existing Station
$
646,763
Site Retaining Walls
$
1,676,426
Harden Building for Tsunami Resiliency
$
1,355,696
actual costs may be lower, still some question of
whether this pushes us higher than baseline seismic
requirements for an essential building in Kodiak
Existing Station Additional Site Development
$
7,535,907
Building and Basic Site Subtotal
$
21,183,344
Existing Station Total Development Cost (7 -Bay Station)
$
28,719,252
Page 6 of 10
New Community Fire Station Discussion
AGENDA ITEM #2.D.
CITY OF KODIAK
RESOLUTION NUMBER 2018-02
A JOINT RESOLUTION OF THE COUNCIL OF THE CITY OF KODIAK AND
THE KODIAK ISLAND BOROUGH RESCINDING CITY RESOLUTION NO. 2013-17
AND DOCUMENTING THE KODIAK FISHERIES WORK GROUP'S SCOPE AND
AUTHORITY
WHEREAS, it is in Kodiak's best interests for its City and Borough governments to be
well informed regarding the potential impacts of state and federal fishery management actions on
the Kodiak community; and
WHEREAS, the Kodiak City Council and the Kodiak Island Borough Assembly have
determined that a Kodiak Fisheries Work Group can provide valuable assistance to the City
Council and Borough Assembly by identifying fishery management actions that could affect
Kodiak.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Kodiak, Alaska,
that Resolution No. 2013-17 is hereby rescinded and the Kodiak Fisheries Work Group is re-
established as follows:
1. Membership. The Kodiak Fisheries Work Group (work group) shall be composed of two
representatives from the Kodiak City Council and two representatives from the Kodiak Is-
land Borough.
2. Organization. The work group shall designate two co-chairs at the first meeting of the
calendar year and shall hold at least one meeting monthly. The co-chairs shall alternate pre-
siding at the meetings. The fisheries analyst shall serve as an ex -officio, non-voting member
of the work group.
3. Purpose, Scope, and Authority.
a. Focus on overall impacts to the community and maintenance and growth of revenue
streams.
b. Understand how various approaches will fundamentally impact fisheries and resources.
c. Frame benchmarks and objectives as positive statements.
d. Refrain from taking positions on allocation questions to the extent possible while under-
standing that many issues and decisions will have allocation implications.
e. Focus on broad -scale program features unless specific program elements threaten the
goals for management programs as referenced within Resolution No. 2012-31 of the City
of Kodiak.
f. Kodiak Fisheries Work Group will review the Kodiak Fisheries Analyst/Consultant writ-
ten monthly reports including background materials and analysis for fisheries issues of
importance to the community pursuant to the contractual report schedule.
Resolution No. 2018-02
Page 1 of 2
Page 7 of 10
Discuss Kodiak Fisheries Work Group
AGENDA ITEM #2.D.
4. Administrative assistance. The City and Borough Clerk's office staff shall:
a. Furnish the work group with copies of all requested documents and other 'information
necessary or reasonably related to the work group's functions;
b. Provide the work group with supplies, meeting space, and secretarial assistance;
c. Refer to the work group, for their discussion, all nonemergency matters within the scope
of its powers and duties prior to presenting those matters to the assembly for action; and
d. Transmit all recommendations and other communications from the work group to the
Council and Assembly.
5. Consensus/Quorum. The affirmative votes of three (3) work group members shall be required for a
quorum and to build consensus of the work group. Consensus shall be given at a public meeting of
the work group. Work group members may participate telephonically in meetings, provided such par-
ticipation is allowed by the ordinances and rules of their respective governing bodies.
G. Agenda. The co-chairs and the fisheries analyst shall determine items for the agenda. No
business may be transacted nor any measure be considered that is not on the agenda. The
clerk shall prepare an agenda and it shall be distributed to work group members, along with
the meeting packet, one week prior to the regular meeting.
7. Meeting Recording. The meeting shall be recorded and posted on the website.
8. Reporting. Work group members who are unable to attend a meeting shall advise the staff clerk of
the contemplated absence to maximize attendance and participation of members at these meetings.
CITY OF KODIAK
MAYOR
1.1111111119WO
CITY CLERK
Adopted: January 11, 2018
Resolution No. 20142
Page 2 of 2
Discuss Kodiak Fisheries Work Group
Page 8 of 10
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AGENDA ITEM #2.D.
Introduced by: KIB Assembly
Drafted by: KFWG
Introduced on: 12/21/2017
Adopted on: 12/21/2017
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2018-21
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING THE
KODIAK FISHERIES WORK GROUP SCOPE AND AUTHORITY
WHEREAS, it is in Kodiak's best interests for its City and Borough governments to be well
informed regarding the potential impacts of state and federal fishery management actions on the
Kodiak community; and
WHEREAS, the Kodiak City Council and the Kodiak Island Borough Assembly have determined
that a Kodiak Fisheries Work Group can provide valuable assistance to the City Council and
Borough Assembly by identifying fishery management actions that could affect Kodiak.
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH by the Kodiak Island Borough Assembly that this resolution hereby amends the
Kodiak Fisheries Work Group Scope and Authority.
BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that
the following amendments are adopted:
1. Membership. The Kodiak Fisheries Work Group (work group) shall be composed of thee
two representatives from the Kodiak City Council and three two representatives from the
Kodiak Island Borough.
2. Organization. The work group shall designate two co-chairs at the first meeting of the
calendar year and shall hold at least one meeting monthly. The co-chairs shall alternate
presiding at the meetings. The Gity manageF bGm gh manageF, and the fisheries analyst shall
serve as an ex -officio, non-voting members of the work group.
3. Purpose, Scope, and Authority.
a. Focus on overall impacts to the community and maintenance and growth of revenue
streams.
b. Understand how various approaches will fundamentally impact fisheries and resources.
c. Frame benchmarks and objectives as positive statements.
d. Refrain from taking positions on allocation questions to the extent possible while
understanding that many issues and decisions will have allocation implications.
e. Focus on broad -scale program features unless specific program elements threaten the
goals for management programs as referenced within Resolution No. FY2013-10 of the
Kodiak Island Borough.
Kodiak Island Borough, Alaska Resolution No. FY2018-21
Version 2 Page 1 of 2
Page 9 of 10
Discuss Kodiak Fisheries Work Group
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AGENDA ITEM #2.D.
f. Kodiak Fisheries Work Group will review the Kodiak Fisheries Analyst/Consultant written
quarterly monthly reports including background materials and analysis forfisheries issues
of importance to the community pursuant to the contractual report schedule.
4. Administrative assistance. The City and Borough Clerk's office staff shall:
a. Furnish the work group with copies of all requested documents and other
information necessary or reasonably related to the work group's functions;
b. Provide the work group with supplies, meeting space, and secretarial assistance;
c. Refer to the work group, for their discussion, all nonemergency matters within the
scope of its powers and duties prior to presenting those matters to the assembly
for action; and
d. Transmit all recommendations and other communications from the work group to
the Council and Assembly.
5. Consensus/Quorum. The affirmative votes of four -{4} three 3 work group members shall
be required for a quorum and to build consensus of the work group. Consensus shall be given
at a public meeting of the work group. TeleGonference parfigapafion shall be estabHshed
la"rdi-nanGe. Work group members may participate telephonically in meetings,
provided such oarticioation is allowed by the ordinances and rules of their respective
overning bodies.
6. Agenda. The co-chairs and the fisheries analyst shall determine items for the agenda. No
business may be transacted nor any measure be considered that is not on the agenda. The
clerk shall prepare an agenda and it shall be distributed to work group members, along with
the meeting packet, one week prior to the regular meeting.
7. Meeting NetesigymmaFy Recording. Bulleted Rates shall be taken and shall be Fled as a
paFt of t e fneet!^^ ^^^ The meeting shall be recorded and posted on the website.
8. Reporting. Work group members who are unable to attend a meeting shall advise the staff
clerk of the contemplated absence to maximize attendance and participation of members at
these meetings.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS TWENTY FIRST DAY OF NOVEMBER, 2017.
KODIAK IS ND BOROUGH
I A. Rohrer, Mayor
ATTEST:
Nova M. Javier, MMq- Clerk
UNANIMOUS VOTES:
AYES: Crow, Kavanaugh, Schroeder, Skinner, Symmons, Van Daele
Absent: Smiley
Kodiak Island Borough, Alaska
Version 2
Discuss Kodiak Fisheries Work Group
Resolution No. FY2018-21
Page 2 of 2
Page 10 of 10
Kodiak Island Borough
CONSOLIDATION COMMITTEE
Recommendations
CONSOLIDATION IS THE DISSOLUTION OF TWO OR MORE LOCAL GOVERNMENTS WHICH
THEN ARE COMBINED TO FORM A NEW SINGLE LOCAL GOVERNMENT
The Consolidation Committee is charged with investigating what a new consolidated
government would look like for Kodiak. The following are recommendations made by the
Consolidation Committee; some of these recommendations are tentative pending further
discussion and consideration, and all are subject to change at the discretion of the
committee or direction of the Assembly.
❖ The consolidated government will not include the village communities; they
will remain autonomous as they currently are.
❖ The consolidated government will be a Home Rule Borough.
❖ The reasons for consolidation areas follows:
o to provide maximum self -governance with minimum governmental
units
o to provide services in a streamlined and equitable manner
o to provide effective representation
❖ The Assembly composition of seven members will be as follows:
o All members will be elected at -large.
■ And, assuming a Mayor -Manager form of government, the
Mayor will be elected at -large.
The new home rule borough will be named the Municipality of Kodiak.
❖ All current borough area -wide powers will be maintained, and all current
borough non -area -wide powers plus the current city powers and any powers
not otherwise prohibited become adopted for the new home rule borough.
❖ Water & Sewer services will be provided in the area of the current
infrastructure and will be paid by user fees; future expansion will be possible
and determined under the new consolidated government.
❖ Animal Control Services will be provided along the road system and paid for
via a non-areawide property tax and user fees.
Parks & Recreation powers will be provided in the area of the road system,
excluding the Anton Larsen Bay Dock which will move to Ports & Harbor
services, to be paid for via non-areawide property taxes and user fees.
❖ Solid Waste powers will remain as they currently are; public services may
change as the contract with waste collectors change.
❖ Port and Harbor services will be provided as a borough wide power/service,
excluding the facilities owned by the island's 2Id class cities and tribal
governments (the new borough will not take over village community
harbors), and services will be paid for by an areawide tax such as severance
tax plus user fees.
•:• Public Safety/Law Enforcement will continue in its current form.
The consolidated government will provide road maintenance services throughout
the road system utilizing an internal public works department, with the ability to
subcontract work as needed, paid for via property and sales tax.
The consolidated government will have a centrally administered fire department
that will provide fire and EMS response to the road system with a blended
workforce of paid and volunteer workers, paid for with area wide taxes -• --
property tax and sales tax, and user fees.
The Building Inspection Department will be maintained and paid for with area -wide
funding plus user fees.
Library services will continue and be paid through the general fund and
supplemented by user fees.
i The two airport facilities should be maintained and supported by user fees and
area -wide taxes.
•: Adopt areawide health powers
Tourism will be an areawide service
Economic Development will be maintained on an areawide basis
The consolidated government will provide disaster preparedness on an areawide
basis
3/1/2021
Kodiak Fire Station
Total Project Cost
Candidate
Site Development Cost Comparison
(1022 dollars)
for Alternate
Notes
Funding
Basic Building on a Flat, Development Ready Site with Available Utilities
Building IS Drive thru Bays)
$
14,823,782
assumes covstructlan as an rssenbalfacda,
these two bays could be treated as an additive
Building (Add 2 Drive-Thru Bays)
$
1,351,445
alternate, correntfleetof7vehiclesconfitin5fud-
sine dnve rhm boys
Basic Site Casts
$
3,782,164
_
tower could be an additive pltrrnarq or v Jufurc
Training Tower
$
1,225,953
project, but is an important element to malnfela
fin,fighrcr training _
Building and Basic Site Subtotal
$
21,193,344
Coon Field
.._.
dditional Sidewalks and Site Costs
$
415,558
I
_
Relocate Utilities _ _ _ _ _
$
232,875
_
New Road Utilities
$
675,000
X
New Road
$
472,500
X
Retaining Wall at New Road
$
597,609
X
Signalized Intersection
$
675,000
X
Coon Field Additional Site Development
$
3,068,541
Building and Basic Site Subtotal
$
21,19313"
Coon Field Total Development Cost (7-Bay Station)
$
24,251,886
Relocate Sports Field to Existing Station Site
$
5,388,361
X
cost could be reduced sigm7antly, if field loortedro
relativel,Par site
Rezanof
Building Abatment & Demo
$
1,781,59D
X
<ost afharmpt d,,pasalmuldbesharedbetween
_
City and eoraugh
Underground Tank_ Removal
$
96,532
X
_
cost of lead contaminated sails could be reduced
Soil Abatement Around Buildings
$
540,578
X
Ihmugh acure,rablluanca, but requimz risk
assessment
Electric dines
$
772,254
_ _
Sewer Main
$
288,340
_
Water Main
$
353,017
Signalized Intersection
$
675,000
X
Additional Site Excavation
$
730,037
Building Basement Retaining Walls
$
1,027,096
_
Site Retaining Walls
$
3,300,154
Rezanof Additional Site Development
$
9,564,599
Building and Basic Site Subtotal
$
21,183,344
Rezanof Total Development Cost(7-Bay Station)
$
30,747,943
Existing Station
cast."acres ronstod"Or vffvbric structures fer
vehicles, modular structures far v)jce and sleeping
Station Temporary Relocation(15 months)
$
3,756, 330
X
rooms, plus utility hook ups; rose could be reduced
'significantly if relonvelyflor city -owned site with
uhhties n dynolable, and/or as existing building is
available
Additional Site Grading
$
100,393
Demo Existing Station
$
646,763
Site Retaining Walls
$
1,676,426
actual costs may be lower, still some question of
Harden Building for Tsunami Resiliency
$
1,355,696
whether this pushes us higher than baseline seismic
requirements for an essential building in Kodiak
Existing Station Additional Site Development
$
7,535,907
Building and Basic Site Subtotal
$
21,183,344
Existing Station Total Development Cost (7-Bay Station)
$
28,719,252
KODIAK ISLAND BOROUGH
Meeting Type: Y\J S — C-+, c o-- vJ I )o j( �SS,,on Date:
Please PRINT your name legibly Please PRINT your name legibly
x
Borough Assembly - City Council, Joint Work Session Attendance
Date: AW6 S!
BOROUGH:
Dvorak
Kavanaugh
Smith
(Symmons
Turner A t35� 1,q—
Williams \
CITY: -V)aA )VOLVN-<Aq
(-Davidson;
Haines
t- Stanford
Wh ddon
Walker
Bishop