2021-02-18 Regular MeetingPage
4-10
Kodiak Island Borough
Assembly Regular Meeting Agenda
Tuesday, February 23, 2021, 6:30 p.m.,
For public participation this meeting will be livestreamed through KIB UstreamTV
(https://video.ibm.com/channel/kodiakislandborough)
And broadcasted on KMXT at 100.1 FM
Invocation
2. Pledge of Allegiance
3. Roll Call
4. Approval of Agenda and Consent Agenda
All items listed with an asterisk (*) are considered to be routine and non -controversial
by the Assembly and will be approved by one motion. There will be no separate
discussion of these items unless an Assembly member so requests, in which case the
item will be removed from the Consent Agenda and considered in its normal sequence
on the agenda.
Complete Agenda Packets can be obtain by:
• Going To The KIB Website - https://kodiakak.civicweb.net/portal/
• For A PDF File, Email The Clerk at clerks(a)-kodiakak.us
• For A Paper Copy, Email The Clerk at clerks(a)kodiakak.us
(packets are available 24 hours before the beginning of the meeting)
5. *Approval of Minutes
6. Citizens' Comments 1-907-486-3231 or Toll Free 1-855-492-9202
Agenda items not scheduled for public hearing and general comments.
7. Awards and Presentations
8. Committee Reports
9. Public Hearing
A. Ordinance No. FY2021-28 Amending Kodiak Island Borough
Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing
Numbers: Toll Free (855) 492-9202 and Local 486-3231.
Visit our website at www.facebook.com/Kodiakislandborough @KodiakBorough
www.kodiakak.us 11 0
Page 1 of 28
Code Of Ordinances Title 3 Revenue And Finance Chapter 3.25
Appropriation And Levy Section 3.25.030 Maximum Allowable
Tax Revenues, Limiting Restrictions To General Fund Property
Tax Revenues.
Complete Binder For Ordinance No. FY2021-28 - Pdf
10. Borough Manager's Report
11. Messages from the Borough Mayor
11 A. February 18, 2021 Borough Manager Report
A
12. Consideration of Calendar - Unfinished Business
13. Consideration of Calendar - New Business
13.A. Contracts
13.13. Resolutions
13.C. Ordinances for introduction
13.D. Other items
12-18 1. Alaska Waste Suggested Amendments To Amendment
a No. 1 Amending Contract No. FY2019-25 Residential And
Commercial Solid Waste Collection And Recycling
Services.
2021-02-11 Alaska Waste Proposed Changes to
Amendment Version XVIII SBE 2.3.21
Handout from E -F Director Email from Alaska Waste
14. Citizens' Comments
15. Assembly Member' Comments
16. Adjournment
17. Information materials
W.A. Minutes of other Meetings
17.13. Reports
Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing
Numbers: Toll Free (855) 492-9202 and Local 486-3231.
Visit our website at www.tacebook.com/Kodiakislandborough @KodiakBorough
www.kodiakak.us
Page 2 of 28
19-28 1. December 2020 Projects Report - EF Project Manager,
Matt Gandel
January 2021 Projects Report - EF Project Manager, Matt
Gandel
Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing
Numbers: Toll Free (855) 492-9202 and Local 486-3231.
Visit our website at v www.tacebook.com/Kodiakislandborough @KodiakBorough
www.kodiakak.us 0
Page 3 of 28
AGENDA ITEM #9.A.
KODIAK ISLAND BOROUGH
STAFF REPORT
FEBRUARY 18, 2021
r ASSEMBLY REGULAR MEETING
SUBJECT: Ordinance No. FY2021-28 Amending Kodiak Island Borough Code Of
Ordinances Title 3 Revenue And Finance Chapter 3.25 Appropriation And
Levy Section 3.25.030 Maximum Allowable Tax Revenues, Limiting
Restrictions To General Fund Property Tax Revenues.
ORIGINATOR: Dora Cross
RECOMMENDATION:
Move to adopt Ordinance No. FY2021-28.
DISCUSSION:
Introduced at the February 4, 2021 regular meeting, and advance to public hearing on
February 18, 2021.
At the request of the assembly, staff was asked to propose changes to the current maximum
allowable tax revenue KIB code section 3.25.030.
The purpose of the changes is to make the program less ambiguous, and easier to administer, while
focusing on the objective of limiting property tax increases. When the initiative was first adopted there
was some difficulty in sorting through the application of the maximum revenue limit as it might apply to
non-areawide taxes such as service area taxes, and to excise taxes which are levied only upon certain
user groups like transient occupancy taxes, tobacco taxes, marijuana taxes and severance taxes. The
initiative was ambiguous in relation to service areas. Additionally, some of the sponsors of the initiative
indicated shortly after passage that the primary objective was areawide property taxes, not service
area, excise or severance taxes.
For service areas, combining service areas in the same pool with areawide funds could adversely
impact either or both. The portion of the community paying taxes for service areas is less than the
whole, and if their ability to fund desired services were limited by actions of the whole Borough,
including residents outside the service area, that could make it difficult to administer service area
functions in on orderly manner. The revenue cap has been interpreted to be used to calculate the
revenue limit for each service area separately to avoid this issue. However, service areas often have
greater fluctuations in tax revenue demands from year to year due to smaller budgets and the
magnitude of the impacts if there is a heavy snow year or fluctuation in state funds available.
Accordingly, the revenue cap as applied to service areas does not achieve the primary objective of the
initiative sponsors and can create unanticipated administrative issues. Accordingly, the ambiguity
regarding service areas under the revenue limitation initiative can be resolved by excluding service
area levies from the scope of the ordinance and focusing on areawide funds.
With respect to excise taxes such as transient occupancy tax or tobacco tax, those taxes are paid
primarily by visitors or user groups and not by all residents in the borough. The pro statement in the
voter pamphlet concerning the measure indicated that the concern which motivated the initiative was
annual increases in property taxes. Other non -property taxes which are not paid by all residents need
not be included to limit the increases available for property taxes. Further, if the maximum revenues
combines property tax and other taxes in the same pool, a poor fish year or poor tourism year could
shift the burden to property taxes to make up the difference. If the limit is only on property taxes then
the rate of property taxes is held to only the natural increases or voter approved increases
contemplated in the initiative.
Kodiak Island Borough
Ordinance No. FY2021-28 Amending Kodiak Island Borough Code Of Ordinance... Page 4 of 28
Taxes restricted by MATR:
Tax Type
Severance
Excise
Transient Accommodations
Property
Personal Property
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Kodiak Island Borough
KODIAK ISLAND BOROUGH
STAFF REPORT
FEBRUARY 18, 2021
ASSEMBLY REGULAR MEETING
Now
yes
yes
yes
yes - area wide
yes - non -area wide
yes - area wide
yes - non -area wide
AGENDA ITEM #9.A.
After
no
no
no
yes - area wide
no - non -area wide
yes - area wide
no - non -area wide
Ordinance No. FY2021-28 Amending Kodiak Island Borough Code Of Ordinance... Page 5 of 28
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AGENDA ITEM #9.A.
Introduced by: Mayor at the request of the Borough Manager
Drafted by: Borough Attorney
Introduced on: 02/04/2021
Public Hearing Date: 02/18/2021
Adopted on:
KODIAK ISLAND BOROUGH
ORDINANCE NO. FY2021-28
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING
KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 3 REVENUE AND FINANCE
CHAPTER 3.25 APPROPRIATION AND LEVY SECTION 3.25.030 MAXIMUM ALLOWABLE
TAX REVENUES, LIMITING RESTRICTIONS TO GENERAL FUND PROPERTY TAX
REVENUES
WHEREAS, On October 2, 2018 the voters of the Kodiak Island Borough approved an
ordinance by initiative setting out a maximum allowable tax revenue limit for Borough taxes; and
WHEREAS, Implementation of the revenue limit was primarily intended to apply to areawide
general fund property taxes and expenditures, and application to service areas or non -property
tax revenues such as bed taxes, tobacco excise taxes, marijuana excise taxes and severance
taxes makes calculation of the revenue limit more difficult; and
WHEREAS, unlike areawide property taxes, service areas or non -property tax revenues such
as bed taxes, tobacco excise taxes, marijuana excise taxes and severance taxes are paid by
recipients of the service area services or users of the product or service, and are not generally
owed or paid by all borough residents; and
WHEREAS, the amendment of the revenue limit to focus on areawide property tax revenues
would honor the purpose of the revenue limitation while easing the administration of the revenue
limitation ordinance and avoiding potential adverse impacts on service areas; and
WHEREAS, the Kodiak Island Borough seeks to maintain a property tax revenue limitation but
leave severance taxes, service areas and non -property based excise taxes separate.
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that:
Section 1: This ordinance is of permanent nature and shall become a part of the Kodiak Island
Borough Code of Ordinances.
Section 2: That section 3.25.030 of the Kodiak Island Borough Code of Ordinances is amended
to read as follows:
3.25.030 Maximum Allowable Property Tax Revenues
Kodiak Island Borough, Alaska
Deletion — Red, Strikeout
Insertion — Blue Bold, Underlined
Ordinance No. FY2021-28
Page 1 of 5
Ordinance No. FY2021-28 Amending Kodiak Island Borough Code Of Ordinance... Page 6 of 28
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AGENDA ITEM #9.A.
A. Except as provided in this section, the total amount of real and personal property taxes that
can be levied or imposed on an areawide basis during a fiscal year shall not exceed the total
amount approved by the borough assembly for the preceding year by more than a percentage
determined by adding the percentage increase in the Consumer Price Index for Kodiak (or the
Federal Consumer Price Index for Anchorage if there is none available for Kodiak) from the
preceding fiscal year.
B. The limitations set forth in subsection A of this section do not apply to the following:
1. Tax on new construction or property improvements which occur during the current fiscal
year;
2. Any appropriation made to pay or secure payment of principal and/or interest on bonds;
3. Taxes required to fund services authorized by voter -approved ballot issues;
4. Funding of new judgments entered against the Kodiak Island Borough;
5. Special appropriations necessary on an emergency basis to fund unavoidable expenses
ensuring the public peace, health or safety;
6. Excise taxes, service area property taxes, non-areawide property taxes, and
severance taxes.
C. The borough assembly shall use the formula and definitions for computation of the total amount
of borough property tax that can be levied or imposed by applying the provisions in this section
and shall, by May 31st of each fiscal year, publish its calculations showing these computations
fer oonh taXinn jurisdiGtOGR.
D. The maximum tax revenue allowed under this section is computed for the next fiscal year as
follows:
Formula. The formula for the computation of maximum allowable tax revenue is:
(A—B)+D+F=G
where:
A" equals the amount of property tax
revenue derived from actual taxes levied on
taxable real and personal property on an
areawide basis in eaGh taxing juAsdjGtien in
the current fiscal year ;;Rd W❑ other +�
Fevenues;
"B" equals the amount of the actual payment
of principal and interest on bonds made in the
current fiscal year, less actual state
reimbursement for school construction debt,-
Kodiak
ebt,
Kodiak Island Borough, Alaska
Deletion — Red, Strikeout
Insertion — Blue Bold, Underlined
Ordinance No. FY2021-28
Page 2 of 5
Ordinance No. FY2021-28 Amending Kodiak Island Borough Code Of Ordinance... Page 7 of 28
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AGENDA ITEM #9.A.
"D "is product of the percentage change in the
Consumer Price Index for All Urban
Consumers (CPI -U) for Kodiak, Alaska, (or
for Anchorage, Alaska, if not available for
Kodiak) during the prior fiscal year (CPI) and
the net taxes levied (A - B) in the current fiscal
year,
"F" equals the total amount of all exclusions
under subsection B of this section, and is the
sum of all the following:
F.1. The taxes on new construction or
property improvements equal the
projected tax revenue from the value of
that new construction or property
improvements, computed by multiplying
the areawide property tax rate applied
to properties in that taxing ;s, iG floe
during the current fiscal year by the
assessed value of the new construction
and property improvements;
F.2. The principal and interest due in the next
fiscal year on bonds, less state
reimbursement for school construction
debt, plus any over -adjustment or under -
adjustment to actual reimbursement
from the current year;
F.3. Areawide property taxes faxes to
provide voter -approved services;
F.4. Areawide property taxe Taxes for
new judgments;
F.5. Special appropriations necessary on an
emergency basis;
"G" equals the maximum allowable tax
revenue for the next fiscal year.
E. The point in time to use for the proper calculation of allowable property tax mill rates, for all
taxi g ;,,F;6diGt'GR6 shall be the next tax rolls as certified by the borough assessor on July 1st of
each year. This specific point in time shall be utilized for both the figures in the prior year and the
current year.
F. As used in this section, the following definitions apply:
"Current fiscal year" is the fiscal year during which the next fiscal year budget is prepared.
"Emergency" is the imminent threat of or the occurrence of widespread damage, injury, or loss of
life resulting from any natural or manmade cause, including, but not limited to, fire, explosion,
flood, earthquake, landslide, mud slide, volcanic activity, avalanche, weather conditions,
Kodiak Island Borough, Alaska
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Insertion — Blue Bold, Underlined
Ordinance No. FY2021-28
Page 3 of 5
Ordinance No. FY2021-28 Amending Kodiak Island Borough Code Of Ordinance... Page 8 of 28
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AGENDA ITEM #9.A.
epidemic, blight, infestation, riot, loss of public utilities, shortage of food, water, fuel or clothing,
or the accidental release or discharge of toxic substances or hazardous substances.
"Emergency" does not include appropriations for the normal operations of the borough. awe
area or the depaFtmeRt of health and safety
"Fiscal year" means the fiscal year (July 1st through June 30th) for the Kodiak Island Borough.
"New construction or property improvements" means any improvement which generates a taxable
value not on the tax roll for the current assessment year, including but not limited to:
1. Construction which increases the value of the property;
2. Any change in the status of land.
"New judgment" means the judgment reserved sufficient to cover the total cost of all judgments
and arbitration awards during the next fiscal year, including:
1. Principal, interests, fees and costs;
2. Additional services which may be required by a court order.
"Next fiscal year" is the fiscal year following the current fiscal year and for which the new budget
is being prepared.
"Prior fiscal year" is the fiscal year immediately preceding the current fiscal year.
r
j"�m-sd ,Gtir' ,T
"Voter -approved services" includes but is not limited to:
1. An areawide service specifically authorized by the voters of a taxi g uFisdiGtien in any
ballot issue;
2. Programs directly related to voter -approved capital projects which are in addition to
services in the current fiscal year budget;
i
vetors of said +a„,.,g urisdi .tie., Taxes required to provide a "voter -approved service" are
the estimated first full -year costs of voter -approved services less revenue other than taxes
projected to be generated from the voter -approved services, for the number of months in
the next fiscal year for which the voter -approved service will be provided.
Effective Date: This ordinance takes effect upon adoption.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
Kodiak Island Borough, Alaska
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Insertion — Blue Bold, Underlined
Ordinance No. FY2021-28
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Ordinance No. FY2021-28 Amending Kodiak Island Borough Code Of Ordinance... Page 9 of 28
AGENDA ITEM #9.A.
112
113 THIS DAY OF , 2021.
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115 KODIAK ISLAND BOROUGH
116
117 ATTEST:
118
119 William Roberts, Mayor
120 Alise L Rice, Borough Clerk
121
122 VOTES:
123 Ayes:
124 Noes:
Kodiak Island Borough, Alaska Ordinance No. FY2021-28
Deletion — Red, Strikeout Page 5 of 5
Insertion — Blue Bold, Underlined
Ordinance No. FY2021-28 Amending Kodiak Island Borough Code Of Ordinance... Page 10 of 28
AGENDA ITEM #11.A.
Kodiak Island Borough
Office of the Borough Manager
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9310 Fax (907) 486-9391
February 4, 2021
Borough Manager, Michael Power, Manager's Report.
Federal Issues:
• Stimulus III -it is moving forward with roughly $2.5M potentially for the Borough, however use
of the funds and any restrictions, remain to be worked out.
• On an individual level, an expanded child tax credit appears to be favorably received in
Congress.
State Budget:
• Budget -Great presentation by AML on state impacts to local government.
Too early to know what will happen on school bond debt. As usual, lots of "we have to cut......"
and "our constituents need....." comments being made at this point, we aren't down to the nitty-
gritty yet.
• Attended an AML call on PERS. As usual, the State is trying to weasel out of their screw up
by passing on more of the cost to municipalities. I expect the Mayor at some point will be
asked to testify on this item.
rnvrn_� a
• Transition plan on Covid-19 - currently green with a 50% occupancy limit.
• ESC did NOT meet this week (February 151")
• Attended the ECHO (Extension For Community Healthcare Outcomes) and AML call with Dr.
Zink and the State team. It appears that additional doses will be coming in plus the federal
"retail pharmacy" program will be starting here which means additional doses (not part of "our"
allocation).
• Fisheries response to the lack of emergency declaration has been to keep doing what they are
doing to keep their workforce intact.
• There are ongoing concerns about schools and community spread.
• There is significant anecdotal evidence to show that people who are symptomatic aren't getting
tests which means we have unreported cases and close contacts.
Staff / Finance / Recruitment:
• Met with staff to review status of existing and proposed projects, provided direction on same.
• Worked with staff on budgets for the majority of my time for the past two weeks.
• Popular report goes out in the mail next Monday.
• Fire Chief Recruitment -Advertisements out this week, discussed operational issues with City.
Upcoming:
No off-road system travel planned.
Page 11 of 28
AGENDA ITEM #13.D.1.
Alaska Waste Proposed Changes to Amendment Version XVIII SBE 2.3.21
Original:
1. Amendment to Section 6.01(b) of the Agreement. The subsection entitled "Mandatory
Service" on page 11 of the agreement is amended to clarify how the standard container charge for self
hauling charges is determined, and restated to read as follows:
"b. If anyone notifies Contractor in writing that he or she wishes to personally store, collect, transport
and dispose of Solid Waste generated on that person's Premises, (referred to as "self -haul"), Contractor
may nevertheless charge that person a Contractor Service Fee commensurate with either the weekly
Residential Roll Cart fee for Residential Premises, or the weekly Commercial Roll Cart fee for one Roll
Cart for a commercial premises, as applicable, based upon 95 gallons or less of Solid Waste that the self -
haul (commercial or residential) Customer discards at the Landfill or a Roll Off Container.
Proposed Change:
1. Amendment to Section 6.01(b) of the Agreement. The subsection entitled "Mandatory Service"
on page 11 of the agreement is amended to clarify how the standard container charge for self hauling
charges is determined, and restated to read as follows:
"b. If anyone notifies Contractor in writing that he or she wishes to personally store, collect, transport
and dispose of Solid Waste generated on that person's Premises, (referred to as "self -haul"), Contractor
may nevertheless charge that person a Contractor Service Fee commensurate with either the weekly
Residential Roll Cart fee for Residential Premises, or the weekly Commercial Roll Cart fee for one Roll
Cart for a commercial premises, as applicable, based upon 95 gallons or less of Solid Waste that the self -
haul (commercial or residential) Customer discards at the Landfill or a Roll Off Container. All such
customers and their tonnage will be in included in the calculations for residential customers for future rate
adjustment calculations.
Original:
Dumpster Lock bars. Should a Customer so request, Contractor shall promptly provide Dumpster Lock
Bars, which shall be subject to any surcharge set forth on the Contractor Service Fee Schedule.
Proposed Change:
We would like to change the Contractor Service Fee Schedule to reflect "Dumpster Lock Bar" instead of
"Dumpster Lock". We would like the charge to be commensurate with the cost of a lock bar.
Proposed change to contract section 7.01(a)
4. Amendment to Section : 7.01 (a.)Transportation of Collected Refuse to KIB Landfill which
originally read: Contractor will transport and deliver all Refuse that it Collects to the KIB Landfill.
Contractor will coordinate that delivery with Holiday Collection schedules and closures for repair and
maintenance. Contractor will keep Refuse that it Collects at Residential Premises, whether in Carts,
Alaska Waste Suggested Amendments To Amendment No. 1 Amending Contract N... Page 12 of 28
AGENDA ITEM #13.D.1.
Dumpsters, or Roll -Offs, separate from Refuse that it Collects at Commercial or Multi -Family Premises
and will not commingle that Refuse in one Vehicle is restated to read: Contractor will transport and
deliver all Refuse that it Collects to the KIB Landfill. Contractor will coordinate that delivery with
Holiday Collection schedules and closures for repair and maintenance. Contractor will keep Refuse that it
Collects from residential and commercial carts, separate from Refuse that it Collects from dumpsters at
Commercial or Multi -Family Premises and will not commingle that Refuse in one Vehicle
Original:
is hereby amended to incorporate the adjustments permitted under section 11.03 effective July 1,
2020 and restated in its entirety to read as follows:
Contractor Service Fee For Cart Service
Monthly Service Fee
(Serviced Once per
Container
Week)
Senior Discount
Residential 95 -gallon Bear Resistant
Roll Cart
$49.25
$42.25 -$7.00
Each Additional Residential 95 -gallon
Bear Resistant Roll Cart
$49.25
$42.25 -$7.00
Residential Roll -Off
Roll Off Rate Per Size
Roll Off Rate Per Size
Additional Set -Out Fee
No Charge
No Charge
Commercial Roll Cart
$63.25
None
25% of 2 yard dumpster
Second Commercial Roll Cart
once weekly rate $78.36
None
Commercial Roll Cart Extra Bags not in
Cart
$8.74 per ba
Proposed Change:
is hereby amended to incorporate the adjustments permitted under section 11.03 effective July 1,
2020 and restated in its entirety to read as follows:
Contractor Service Fee For Cart Service
Monthly Service Fee
(Serviced Once per
Container
Week)
Senior Discount
Residential 95 -gallon Bear Resistant
Roll Cart
$49.25
$42.25 -$7.00
Each Additional Residential 95 -gallon
Bear Resistant Roll Cart
$49.25
$42.25 -$7.00
Residential Roll Cart Extra Bags not in
Cart
$6.87
None
Alaska Waste Suggested Amendments To Amendment No. 1 Amending Contract N... Page 13 of 28
AGENDA ITEM #13.D.1.
Residential Roll -Off
Roll Off Rate Per Size
Roll Off Rate Per Size
Additional Set -Out Fee
No Charge
No Charge
Commercial 95 -gallon Roll Cart
25% of 2 yard dumpster
once weekly rate $78.36
None
Second 95 -gallon Commercial Roll Cart
25% of 2 yard dumpster
once weekly rate $78.36
None
Commercial Roll Cart Extra Bags not in
Cart
$8.74 per bag
None
Original:
1. Amendment to Section 11.01 of the Agreement. The table titled "Contractor Service Fee Surcharges
for Services SHALL NOT EXCEED" on page 30 of the Agreement is hereby amended to amend the item
"Residential Roll -Off or Dumpster Clean -Up Costs", to refer only to "Dumpster clean-up costs", and a new
provision for fees for Residential Roll -Off Clean -Up Costs is added to read as follows:
"Residential Roll -Off Clean -Up Costs shall be compensated by a one-time charge of $4.83 to
each residential customer and each self -haul commercial customer, which will appear on their
January invoice. This fee will be adjusted annually on January 1, based on the actual cost of the
twelve month period from November Pt- October 31St preceding the January 1 charge. Actual cost
will be determined based upon the costs of picking up any litter and trash around residential roll
off containers, not including bulky items which are too large to fit in a trash bag or any hazardous
materials, for a distance of 20 feet, to be charged in 5 minute increments of time, for a fee of
$5.00. At the end of each month, Alaska Waste will provide KIB with copies of route sheets to
document actual time spent, along with a summary of those sheets."
Proposed Change:
1. Amendment to Section 11.01 of the Agreement. The table titled "Contractor Service Fee Surcharges
for Services SHALL NOT EXCEED" on page 30 of the Agreement is hereby amended to amend the item
"Residential Roll -Off or Dumpster Clean -Up Costs", to refer only to "Dumpster clean-up costs", and a new
provision for fees for Residential Roll -Off Clean -Up Costs is added to read as follows:
"Residential Roll -Off Clean -Up Costs shall be compensated by an annual one-time charge of
$4.93 to each residential customer, commercial cart customer and each self -haul commercial
customer, which will appear on their March invoice. This fee will be adjusted annually on
January 1, based on the actual cost of the twelve month period from November 1St- October 31St
preceding the January 1 charge. Actual cost will be determined based upon the costs of picking
up any litter and trash around residential roll off containers, not including bulky items which are
too large to fit in a trash bag or any hazardous materials, for a distance of 20 feet, to be charged in
5 minute increments of time, for a fee of $5.00. At the end of each month, Alaska Waste will
provide KIB with copies of route sheets to document actual time spent, along with a summary of
those sheets."
Original:
Alaska Waste Suggested Amendments To Amendment No. 1 Amending Contract N... Page 14 of 28
AGENDA ITEM #13.D.1.
2. Amendment to section 11.03(b) Annual Adjustment. Section 11.03(b) "Annual Adjustment"
on page 32-33 is amended to make provision for the disposal rate adjustment based upon any actual changes
in rates adopted by the Assembly in conjunction with the budget process. As revised this section will read
as follows (added language underlined):
b. Annual Adjustment. On July 1, 2020, and each following July 1, the Contractor Service
Fee will be adjusted so as to make it equal to the Contractor Service Fee that is in effect
during the prior Contract Year (or portion of that Contract Year), plus or minus the
Weighted Adjustment Percentage times that Contractor Service Fee.
Between April 1 and April 15 of each Contract Year, Contractor will prepare a statement
setting forth Contractor's detailed calculation of Contractor's requested annual adjustment in
Contractor Service Fee in the form of the following examples or other format prescribed by
KIB (see, for example, subsection h). The calculation of the disposal component shall be
made based upon the estimated change in the disposal cost proposed as provided by the
Borough Manager or designee. Contractor's statement is for convenience of KIB but is not
binding on KIB. KIB may make corrections or adjustments to that statement. After final
Assembly approval of any change in disposal rates the disposal component adjustment shall
be modified accordingly. The method used to calculate the annual service fee adjustment is
set forth in the following subsection c.
Proposed Change:
We would like to change the date from April 15 to April 30.
Original:
3. Section 11.03(h)(3) showing the table for the example of adjustment of the disposal cost is corrected
and replaced with the following:
EXAMPLE ONLY
Row
2018
2019
2020
2021
Tonnage Rate Adjustment
1
Base Tonnage Rate ($/ton when
$362
proposal submitted
2
Tonnage Rate in next contract year
$398
$398
$398
Jul 1 - June 30
3
Percent increase (decrease) from
9.94%
9.94%
9.94%
contract start
Disposal Ton -per -Customer
Adjustment
4
Prior year tons, actual (January 1 -
g 588.19
8,766.58
8,843.25
8,972.45
December 31)
5
Customer actuals (as of April 1)
3,115
3,150
3,245
3,240
6
Ratio, tons / customer
2.757
2.783
2.725
2.769
Alaska Waste Suggested Amendments To Amendment No. 1 Amending Contract N... Page 15 of 28
AGENDA ITEM #13.D.1.
7
Percent increase (decrease) from
2018
0.94%
-1.16%
0.44%
contract start
1
Base Tonnage Rate ($/ton when
$362
Disposal Cost Component
Adjustment, effective July 1
8
(1+Row 3)x(1+Row 7)-1
10.98/°
8.67 /°
10.43%
$398
rounded to hundredths
$398
Jul 1 - June 30
9
Disposal Cost Component
$14.83
$16.46
$17.89
$19.75
Note: Green cells are the contract start, which is used as the basis for calculations in all future years.
Yellow cells are data that would be input each year based on tonnage rate, customer accounts, and scale
house records.
"tons and customers refer to residential accounts + commercial dumpsters. The number of commercial
"customers" refers to the number of containers in service. It excludes commercial roll offs where
customers are billed for the actual cost of disposal. All numbers shown are examples (not actuals)
shown for illustrative purposes.
In this example, the disposal component of rates in initial proposal would be adjusted by 10.98% to
take effect on the contract start date. The initial proposal rates would be adjusted by 8.67% and would
take effect on July 1, 2020, and 10.43% on July 1, 2021.
Proposed Change:
4. Section 11.03(h)(3) showing the table for the example of adjustment of the disposal cost is corrected
and replaced with the following:
EXAMPLE ONLY
Row
2018
2019
2020
2021
Tonnage Rate Adjustment
1
Base Tonnage Rate ($/ton when
$362
proposal submitted
2
Tonnage Rate in next contract year
$398
$398
$398
Jul 1 - June 30
3
Percent increase (decrease) from
9.94%
9.94%
9.94%
contract start
Disposal Ton -per -Customer
Adjustment
4
Prior year tons, actual (January 1 -
g 588.19
8,766.58
8,843.25
8,972.45
December 31
5
Customer actuals (as of April 1)
3,115
3,150
3,245
3,240
6
Ratio, tons / customer
2.783
2.725
2.769
7
Percent increase (decrease) from
0.94%
-1.16%
0.44%
contract start
Disposal Cost Component
Adjustment, effective July 1
Alaska Waste Suggested Amendments To Amendment No. 1 Amending Contract N... Page 16 of 28
AGENDA ITEM #13.D.1.
8 (1 + Row 3) x (1 + Row 7) - 1, 10.98% 8.67% 10.43%
rounded to hundredths
9 Disposal Cost Component $14.83 $16.46 $17.89 $19.75
Note: Green cells are the contract start, which is used as the basis for calculations in all future years.
Yellow cells are data that would be input each year based on tonnage rate, customer accounts, and scale
house records.
All numbers shown are examples (not actuals) shown for illustrative purposes.
Cart and Self -Haul tonnage rate adjustment — The number of "customers" refers to the number of
residential roll carts, residential self -haul accounts, commercial roll carts, and commercial self -haul
accounts. Tons refer to total self -haul RO container tons, residential cart tons, and commercial cart tons.
Dumpster tonnage rate adjustment — The number of "customers" refers to the number of dumpsters in
service. Tons refer to total dumpster tons. It excludes commercial roll offs where customers are billed
for the actual cost of disposal.
In this example, the disposal component of rates in initial proposal would be adjusted by 10.98% to
take effect on the contract start date. The initial proposal rates would be adjusted by 8.67% and would
take effect on July 1, 2020, and 10.43% on July 1, 2021.
Original:
1. Refunds. To the extent this amendment results in a refund to any customer the contractor shall either
credit the customer's account or refund any overpayment.
Proposed Change:
1. Refunds. To the extent this amendment results in a refund to any customer the contractor shall credit
the customer's account. If the account is no longer active, contractor shall refund overpayment.
Alaska Waste Suggested Amendments To Amendment No. 1 Amending Contract N... Page 17 of 28
AGENDA ITEM #13.D.1.
Dave Conrad
From: Kurt Froening <KurtF@WasteConnections.com>
Sent: Monday, February 15, 2021 5:29 PM
To, Dave Conrad
Subject: Customer Counts
Dave,
While I was listening to the meeting the other night, Ms. Williams posed a question about how commercial trash rates
would be affected if commercial roll cart customers were counted in with the residential customers. I wanted to make it
clear, that those customers, and their tonnage, are currently included in the residential customer counts. So, there will
be no direct impact to any customers- commercial or residential- if the borough agrees to this.
Alaska Waste is not seeking to change what we are currently doing. With the possible inclusion of a commercial cart
rate, we just want to be completely transparent about how those customers will be serviced, and counted.
Putting this language in the contract amendment just clarifies how we will be counting these customers and their
tonnage, in case there is any question in the future. And allowing us to pick them up together, allows us to operate as
safely and efficiently as possible- which directly benefits our customers in Kodiak.
Thanks,
Kurt Froening
Division Vice President
(907)273-2754 direct
(907)903-0825 mobile
Alaska Waste Suggested Amendments To Amendment No. 1 Amending Contract N... Page 18 of 28
TO: Mayor and Assembly
AGENDA ITEM #17.B.1.
Kodiak Island Borough
Engineering & Facilities Department
Projects Office
710 Mill Bay Road • Kodiak, Alaska 99615
Phone (907) 486-9210 • Fax (907) 486-9347
FROM: Matt Gandel, Project Manager/Inspector
CC: Michael Powers, Borough Manager
Dave Conrad, Engineering and Facilities Director
RE: Monthly Projects Report for Period Ending December 31, 2020
BALER BUILDING UNDERGROUND STORAGE TANK REPLACEMENT
Project Description: This project includes
removal of an existing underground storage
tank (UST), removal of contaminated soil due
to a leak at the UST, and procurement and
installation of a new aboveground tank to
provide heating and vehicle fuel for the Baler
Building and Landfill equipment.
Current Status: Installation of this tank has
been combined into one project with the
installation of a new tank at Providence
Kodiak Island Medical Center. Jensen Yorba
Wall and RSA Engineers completed design
documents for the tank installation, and on
August 6, 2020, the Assembly voted to
approve a contract for Scott's Heating and Completed Tank Installation
Plumbing. As of December 31, 2020, Scott's the majority of work had been completed, the tank had been
filled and the fuel line switched over so the new tank is providing fuel to the boiler.
Change Orders this Period: None.
BOROUGH BUILDING BOILER ROOM UPGRADES
Project Description: This project is for replacement of the boilers at the Borough Building, including
abatement of pipe insulation and gaskets as required. The boilers are over 50 years old and well past their
useful life. The project will also look at replacing the generator for the Borough Building as well as
replacing the boilers for the adjacent maintenance building.
Current Status: On March 5, 2020, the Assembly approved a change order for Jensen Yorba Wall to start
design on this project. JYW and RSA Engineers provided 35% design documents at the end of August 2020,
and these were sent to a professional cost estimator to provide a clear idea of project cost before
proceeding further with design. Staff provided a presentation to the Assembly on December 1, 2020.
Based on those discussions and subsequent problems with the existing boilers at the Borough Building,
staff has requested a fee proposal from JYW/RSA to provide 100% design documents.
Projects Report — December 2020
Page 1
Page 19 of 28
AGENDA ITEM #17.6.1.
Change Orders this Period: None.
KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE
Project Description: This project is for the upgrade of the siding and roofing at Kodiak Fisheries Research
Center (KFRC), including replacement of some doors and windows. Both the siding and roofing are 20
years old and showing signs of deterioration.
Current Status: On October 17, 2019, the Assembly approved a change order for Jensen Yorba Wall (JYW)
to start design on this project. JYW provided 65% design documents in late September 2020 which were
reviewed and approved bythe Architectural/Engineering Review Board on December 7, 2020. An updated
cost estimate is being prepared based on the 65% design, and will be used to determine the next steps in
the design process.
Change Orders this Period: None.
KODIAK FISHERIES RESEARCH CENTER FUME HOOD EXHAUST SYSTEM
Project Description: This project is for the upgrade of fume hood exhaust system at Kodiak Fisheries
Research Center (KFRC). There are six fume hoods at KFRC and there are currently issues maintaining
sufficient air flow when a certain number of hoods are in use. The goal of this project is to upgrade the
exhaust fan and/or exhaust ductwork to eliminate these issues.
Current Status: On August 6, 2020, the Assembly approved a change order for Jensen Yorba Wall (JYW)
to start design on this project. Staff has had several discussions with JYW and RSA Engineers on the most
cost-effective solution to this problem. Preliminary design documents were received in October 2020 and
were reviewed and approved by the Architectural/Engineering Review Board on December 7, 2020. The
project is scheduled to be put out to bid in January 2021.
Change Orders this Period: None.
NORTH STAR ELEMENTARY SIDING REPLACEMENT
Project Description: This project is for the replacement of the existing cement board siding at North Star
Elementary. The cement board siding was installed when the school was built in 1994 and has started
experiencing deterioration and failure particularly around the gym. Phase I for the gym has been
completed. Phase 11 includes replacement of the siding and windows around the rest of the school. An
alternate bid to replace the rooftop skylight, which has experienced persistent leak issues since it was first
installed, is also being investigated during the design process.
Current Status: Jensen Yorba Wall (JYW) completed design for Phase I and the contractor is Wolverine
Supply of Wasilla. Wolverine began work at the beginning of August 2020, and despite multiple delays
due to manufacturing and shipping issues, completed the project on October 14, 2020.
On September 3, 2020, the Assembly approved a change order for JYW to proceed with design of Phase
II. A 65% design submittal was completed in November 2020 and was reviewed and approved by the
Architectural/Engineering Review Board (ARB) on December 7, 2020. ARB discussion focused on phasing
the project to ensure there is sufficient funds to complete window replacement wherever siding is
Projects Report — December 2020
Page 2
Page 20 of 28
AGENDA ITEM #17.6.1.
replaced. Staff and JYW will discuss the best approach and incorporate those changes into 95% design
documents.
Staff, in coordination with KIBSD staff, has also submitted an application to the Alaska Department of
Education and Early Development (DEED) to redirect remaining 2014 bond funds to ensure there is
adequate funding to complete construction for both phases of the project.
Change Orders this Period: None.
PROVIDENCE KODIAK ISLAND MEDICAL CENTER FUEL TANK
Project Description: This project is for
installation of a new aboveground fuel tank
and piping to serve the boilers and
generators at Providence Kodiak Island
Medical Center. The new tank will replace the
temporary tank installed when the
underground fuel lines were abandoned.
Current Status: Staff is working with Jensen "
Yorba Wall (JYW) and RSA Engineers (RSA) for
design of this project. Installation of this tank
has been bundled into one project with the
installation of a new tank at the Baler _.
Building. JYW/RSA completed design `
documents for the tank installation, and on
August 6, 2020, the Assembly voted to Moving Tank Into Place
approve a contract for Scott's Heating and Plumbing. As of December 31, 2020, Scott's had completed the
new retaining wall, placed the new tank, and started work on new fuel lines. The project is scheduled to
be complete by the end of January 2021.
Change Orders this Period: None.
PROVIDENCE KODIAK ISLAND MEDICAL CENTER RETAINING WALL
Project Description: The goal of this project is to repair or replace the large concrete retaining wall behind
Providence Kodiak Island Medical Center (PKIMC). The wall has been deteriorating for many years and is
currently the number one priority on the Renewal and Replacement list for PKIMC.
Current Status: A geotechnical investigation to determine subsurface soil conditions behind the existing
wall was completed in September 2019, and in early February 2020 Jensen Yorba Wall (JYW) and PND
Engineers (PND) provided a report summarizing the findings, suggested methods for repairing the wall,
and preliminary cost estimates. On July 16, 2020, the Assembly approved a change order for JYW and PND
to proceed with design. JYW and PND provided 65% design documents in September 2020, and these
were reviewed and approved by the Architectural/Engineering Review Board (ARB) on September 28,
2020. The design team incorporated ARB comments into the 95% design documents and these were
reviewed and approved by the ARB on December 7, 2020.
Change Orders this Period: None.
Projects Report — December 2020
Page 3
Page 21 of 28
Kodiak Island Borough
Project Budget Status - Period Ending December 31, 2020
Budget and Adjustments I Current Budget Status
Baler Building Underground Storage Tank Replacement - 18005
Original Budget Ord 2020-01A
Original Budget
Ord 2021-01E
Current Budget
Current Budget
Expenses
Design
Obligated
40,000
Remaining
Design $ 40,000 $ -
$
5,000
$
45,000
$ 26,728
$
16,571
$
1,702
Construction $ 40,000 $ 40,000
$
80,000
$
160,000
$ 78,464
$
78,000
$
3,536
Admin $ 10,000 $ 20,000
$
-
$
30,000
$ 14,411
$
-
$
15,589
TOTAL $ 90,000 $ 60,000
$
85,000
$
235,000
$ 119,604
$
94,571
$
20,826
Funding: Fund 530 - Solid Waste Collection and Disposal
68,899
1 $
137,415
Funding: Fund 415 - Capital Project (Borough) (Funding provided by Kodiak Island Borough School District)
Borough Building Boiler Room Upgrades - 20005
Kodiak Fisheries Research Center Exterior Upgrade - 20004
Original Budget
Ord 2020-01C
Current Budget
Expenses
Obligated Remaining
Design
$ 40,000 $
40,000
$ 80,000 $
55,611
$ 6,160 $ 18,229
Admin
$ 10,000 $
10,000
$ 20,000 $
3,818
$ - $ 16,182
TOTAL
$ 50,000 $
50,000
$ 100,000 $
59,429
$ 6,160 $ 34,411
Funding: Fund 469
- Renewal & Replacement
5,000
$
1,435
$
Kodiak Fisheries Research Center Exterior Upgrade - 20004
Kodiak Fisheries Research Center Fume Hoods - 21001
Original Budget
Original Budget
Current Budget
Expenses
Obligated Remaining
Design $
75,000
$ 75,000 $
48,048
$ 3,791 $ 23,161
Admin $
25,000
$ 25,000 $
5,165
$ - $ 19,835
TOTAL $
100,000
$ 100,000 $
53,213
$ 3,791 $ 42,996
Funding: Fund 555 - KFRC
$
- $
55,000
Admin $ 5,000
Kodiak Fisheries Research Center Fume Hoods - 21001
Original Budget
Current Budget
Expenses
Obligated
Remaining
Design $ 15,000
$
15,000
$
4,089
$
10,827 $
85
Construction $ 55,000
$
55,000
$
-
$
- $
55,000
Admin $ 5,000
$
5,000
$
1,435
$
- $
3,565
TOTAL $ 75,000
$
75,000
$
5,523
$
10,827 $
58,650
Funding: Fund 428-805 - KFRC Capital Project - KFRC
$
-
$
21,828
J]MTAL $ 502,039 1 1 1
1 $
502,039
North Star Elementary Siding Replacement - 20008
Original Budget
Current Budget
Expenses
Obligated
Remaining
0Bsign $ 26,193
$
26,193
$
32,323
$
64,899
$
(71,029)
nstruction $ 436,556
$
436,556
$
240,979
$
4,000
$
191,577
Mmin $ 17,462
$
17,462
$
22,423
$
-
$
(4,961)
&0ingency $ 21,828
$
21,828
$
-
$
-
$
21,828
J]MTAL $ 502,039 1 1 1
1 $
502,039
1 $
295,725
1 $
68,899
1 $
137,415
Funding: Fund 415 - Capital Project (Borough) (Funding provided by Kodiak Island Borough School District)
Project Budget Status Page 1 of 2
Kodiak Island Borough
Project Budget Status - Period Ending December 31, 2020
Budget and Adjustments I Current Budget Status
Providence Kodiak Island Medical Center Fuel Tank - 20001
Original Budget
Ord 2020-01C
Ord 2021-01E
Expenses
Current Budget
Design
Expenses
$ 210,000 $
Obligated
56,240 $ 957.40
Remaining
Design $ 35,000
$ -
$ -
$
35,000
$
24,035
$
6,514
$
4,451
Construction $ -
$ 80,000
$ 30,000
$
110,000
$
1,290
$
109500
$
(790)
Equipment $ -
$ 65,000
$ -
$
65,000
$
62,000
$
-
$
3,000
Admin $ 15,000
$ 5,000
$ -
$
20,000
$
15,744
$
-
$
4,256
TOTAL $ 50,000 1$
150,000 1$
30,000 1
230,000
1$
103,069
1$
116,014
1$
10,917
Funding: Fund 495 - Capital Project - Hospital
Providence Kodiak Island Medical Center Retaining Wall - 20003
Project Budget Status Page 2 of 2
Original Budget Ord 2021-01E
Current Budget
Expenses
Obligated Remaining
Design
$ 125,000 $ 85,000
$ 210,000 $
152,803 $
56,240 $ 957.40
Admin
$ 25,000 $ -
$ 25,000 $
11,379 $
- $ 13,621
TOTAL
$ 150,000 $ 85,000
$ 235,000 $
164,182 $
56,240 $ 14,579
Funding: Fund 495
- Capital Project - Hospital
Project Budget Status Page 2 of 2
TO: Mayor and Assembly
AGENDA ITEM #17.B.1.
Kodiak Island Borough
Engineering & Facilities Department
Projects Office
710 Mill Bay Road • Kodiak, Alaska 99615
Phone (907) 486-9210 • Fax (907) 486-9347
FROM: Matt Gandel, Project Manager/Inspector
CC: Michael Powers, Borough Manager
Dave Conrad, Engineering and Facilities Director
RE: Monthly Projects Report for Period Ending January 31, 2021
BOROUGH BUILDING BOILER ROOM UPGRADES
Project Description: This project is for replacement of the boilers at the Borough Building, including
abatement of pipe insulation and gaskets as required. The boilers are over 50 years old and well past their
useful life. The project scope includes replacing the generator for the Borough Building as well as replacing
the boilers for the adjacent maintenance building.
Current Status: On March 5, 2020, the Assembly approved a change order for Jensen Yorba Wall to start
design on this project. JYW and RSA Engineers provided 35% design documents at the end of August 2020,
and these were sent to a professional cost estimator to provide a clear idea of project cost before
proceeding further with design. Staff provided a presentation to the Assembly on December 1, 2020.
Based on those discussions and subsequent problems with the existing boilers at the Borough Building,
staff has requested a fee proposal from JYW/RSA to provide 100% design documents. The proposal will
be presented to the Assembly for approval at the regular meeting on February 4, 2021.
Change Orders this Period: None.
KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE
Project Description: This project is for the upgrade of the siding and roofing at Kodiak Fisheries Research
Center (KFRC), including replacement of some doors and windows. Both the siding and roofing are 20
years old and showing signs of deterioration.
Current Status: On October 17, 2019, the Assembly approved a change order for Jensen Yorba Wall (JYW)
to start design on this project. JYW provided 65% design documents in late September 2020 which were
reviewed and approved bythe Architectural/Engineering Review Board on December 7, 2020. An updated
cost estimate is being prepared based on the 65% design, and will be used to determine the next steps in
the design process.
Change Orders this Period: None.
KODIAK FISHERIES RESEARCH CENTER FUME HOOD EXHAUST SYSTEM
Project Description: This project is for the upgrade of fume hood exhaust system at Kodiak Fisheries
Research Center (KFRC). There are six fume hoods at KFRC and there are currently issues maintaining
sufficient air flow when a certain number of hoods are in use. The scope of work is to install an additional
exhaust fan and modify ductwork to eliminate these issues.
Projects Report — January 2021
Page 1
Page 24 of 28
AGENDA ITEM #17.6.1.
Current Status: On August 6, 2020, the Assembly approved a change order for Jensen Yorba Wall (JYW)
to start design on this project. Staff has had several discussions with JYW and RSA Engineers on the most
cost-effective solution to this problem. Preliminary design documents were received in October 2020 and
were reviewed and approved by the Architectural/Engineering Review Board on December 7, 2020. The
project was issued for bid on January 12, 2021, and bids are due February 9, 2021.
Change Orders this Period: None.
LONG TERM CARE CENTER FUEL PIPE REPLACEMENT
Project Description: This project is for the replacement of the exterior fuel lines at the Long Term Care
Center. One of the fuel lines experienced a leak in 2019 causing fuel to enter the storm drain system. In
an effort to avoid future leaks and reconfigure the piping to simplify maintenance, the fuel piping will be
replaced. As part of the work a propane tank for the boiler burners will be relocated to meet current codes
for separation from the fuel tank.
Current Status: In October 2020, KIB entered into a design contract with RSA Engineering for this project.
RSA provided 95% documents in December 2020, and these were reviewed and approved by the
Architectural/Engineering Review Board on January 25, 2021. Comments from the ARB meeting will be
incorporated into final bid documents, and the project is scheduled to be put out for bid in February 2021.
Change Orders this Period: None.
NORTH STAR ELEMENTARY SIDING REPLACEMENT
Project Description: This project is for the replacement of the existing cement board siding at North Star
Elementary. The cement board siding was installed when the school was built in 1994 and has started
experiencing deterioration and failure particularly around the gym. Phase I for the gym has been
completed. Phase II includes replacement of the siding and windows around the rest of the school.
Current Status: On September 3, 2020, the Assembly approved a change order for JYW to proceed with
design of Phase II. A 65% design submittal was completed in November 2020 and was reviewed and
approved by the Architectural/Engineering Review Board (ARB) on December 7, 2020. ARB discussion
focused on phasing the project to ensure there is sufficient funds to complete window replacement
wherever siding is replaced. Staff and JYW have discussed the best approach to those suggestions, and
JYW is soliciting a revised cost estimate to reflect changes to the project phasing.
Staff, in coordination with KIBSD staff, has also submitted an application to the Alaska Department of
Education and Early Development (DEED) to redirect remaining 2014 bond funds to ensure there is
adequate funding to complete construction for both phases of the project. DEED has requested some
revisions and clarifications to the application, and staff is currently working on responses.
Change Orders this Period: None.
PROVIDENCE KODIAK ISLAND MEDICAL CENTER FUEL TANK
Project Description: This project is for installation of a new aboveground fuel tank and piping to serve the
boilers and generators at Providence Kodiak Island Medical Center. The new tank will replace the
temporary tank installed when the underground fuel lines were abandoned.
Projects Report — January 2021
Page 2
Page 25 of 28
AGENDA ITEM #17.6.1.
Current Status: Staff is working with Jensen Yorba Wall (JYW) and RSA Engineers (RSA) for design of this
project. Installation of this tank has been bundled into one project with the installation of a new tank at
the Baler Building. JYW/RSA completed design documents for the tank installation, and on August 6, 2020,
the Assembly voted to approve a contract for Scott's Heating and Plumbing for construction. As of January
31, 2021, Scott's had completed installation of the tank, fuel lines, retaining wall, and chain link fence. The
new fuel tank and lines were connected to the facility boilers and generators on January 27, 2021, and
the project is now substantially complete.
Change Orders this Period: None.
Completed Tank, Piping, Retaining Wall, and Chain Link Fence
PROVIDENCE KODIAK ISLAND MEDICAL CENTER RETAINING WALL
Project Description: The goal of this project is to repair or replace the large concrete retaining wall behind
Providence Kodiak Island Medical Center (PKIMC). The wall has been deteriorating for many years and is
currently the number one priority on the Renewal and Replacement list for PKIMC.
Current Status: A geotechnical investigation to determine subsurface soil conditions behind the existing
wall was completed in September 2019, and in early February 2020 Jensen Yorba Wall (JYW) and PND
Engineers (PND) provided a report summarizing the findings, suggested methods for repairing the wall,
and preliminary cost estimates. On July 16, 2020, the Assembly approved a change order for JYW and PND
to proceed with design. JYW and PND provided 65% design documents in September 2020, and these
were reviewed and approved by the Architectural/Engineering Review Board (ARB) on September 28,
2020. The design team incorporated ARB comments into the 95% design documents and these were
reviewed and approved by the ARB on December 7, 2020. JYW and PND are now completing 100%
documents. Further discussion between KIB and PKIMC on scheduling of the work will have to take place
before the project is put out for bid.
Change Orders this Period: None.
Projects Report — January 2021
Page 3
Page 26 of 28
Kodiak Island Borough
Project Budget Status - Period Ending January 31, 2021
Budget and Adjustments I Current Budget Status
Borough Building Boiler Room Upgrades - 20005
Kodiak Fisheries Research Center Exterior Upgrade - 20004
Original Budget
Ord 2020-01C
Current Budget
Expenses
Obligated Remaining
Design
$ 40,000 $
40,000
$ 80,000 $
55,611
$ 6,160 $ 18,229
Admin
$ 10,000 $
10,000
$ 20,000 $
5,515
$ - $ 14,485
TOTAL
$ 50,000 $
50,000
$ 100,000 $
61,126
$ 6,160 $ 32,714
Funding: Fund 469
- Renewal & Replacement
5,000
$
3,974
$
Kodiak Fisheries Research Center Exterior Upgrade - 20004
Kodiak Fisheries Research Center Fume Hoods - 21001
Original Budget Ord 2021-01E
Original Budget
Current Budget
Expenses
Obligated Remaining
Design $
75,000
$ 75,000 $
49,839
$ 2,000 $ 23,161
Admin $
25,000
$ 25,000 $
6,583
$ - $ 18,417
TOTAL $
100,000
$ 100,000 $
56,422
$ 2,000 $ 41,578
Funding: Fund 555 - KFRC
$
$
100,000
Admin $ 5,000 $ -
Kodiak Fisheries Research Center Fume Hoods - 21001
Original Budget Ord 2021-01E
Ord 2020-01C
Current Budget
Expenses
Obligated
Remaining
Design $ 15,000 $ -
$
15,000
$
7,359
$
7,556 $
85
Construction $ 55,000 $ 45,000
$
100,000
$
-
$
$
100,000
Admin $ 5,000 $ -
$
5,000
$
3,974
$
$
1,026
TOTAL $ 75,000 $ 45,000
$
120,000
$
11,334
$
7,556 $
101,111
Funding: Fund 428-805 - KFRC Capital Project - KFRC
1$
502,039
1$
318,675
1$
53,107 1$
130,257
North Star Elementary Siding Replacement - 20008
Original Budget
Ord 2020-01C
Current Budget
Expenses
Obligated
Remaining
Design $ 26,193
$
26,193
$
44,115
$
53,107 $
(71,029)
Construction $ 436,556
$
436,556
$
244,979
$
$
191,577
Admin $ 17,462
$
17,462
$
29,581
$
$
(12,119)
Contingency $ 21,828
$
21,828
$
-
$
$
21,828
TOTAL I $ 502,039 1 1 1
1$
502,039
1$
318,675
1$
53,107 1$
130,257
Funding: Fund 415 - Capital Project (Borough) (Funding provided by Kodiak Island Borough School District)
$
19,479
$
-
$
521
TOTAL $ 50,000 1$
Providence Kodiak Island Medical Center Fuel Tank - 20001
Ba Original Budget
Ord 2020-01C
Ord 2021-01E
Current Budget
Expenses
Obligated
Remaining
sign $ 35,000
$ -
$ -
$
35,000
$
24,175
$
6,374
$
4,451
CaInstruction $ -
$ 80,000
$ 30,000
$
110,000
$
1,290
$
109500
$
(790)
Gwipment $ -
$ 65,000
$ -
$
65,000
$
62,000
$
-
$
3,000
min $ 15,000
$ 5,000
$ -
$
20,000
$
19,479
$
-
$
521
TOTAL $ 50,000 1$
150,000 1$
30,000 1
1$
230,000
1$
106,943
1$
115,874
1
7,183
Funding: Fund 495 - Capital Project - Hospital
Project Budget Status Page 1 of 2
Kodiak Island Borough
Project Budget Status - Period Ending January 31, 2021
Budget and Adjustments I Current Budget Status
Providence Kodiak Island Medical Center Retaining Wall - 20003
Project Budget Status Page 2 of 2
Original Budget Ord 2021-01E
Current Budget
Expenses
Obligated Remaining
Design
$ 125,000 $ 85,000
$ 210,000 $
154,310 $
54,733 $ 957.40
Admin
$ 25,000 $ -
$ 25,000 $
14,627 $
- $ 10,373
TOTAL
$ 150,000 $ 85,000
$ 235,000 $
168,937 $
54,733 $ 11,330
Funding: Fund 495
- Capital Project - Hospital
Project Budget Status Page 2 of 2
Kodiak Island Borough Assembly Regular Meeting Agenda Guidelines
Thursday, February 18, 6:30 p.m., Teleconference
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
ROLL CALL VOTE
4. APPROVAL OF AGENDA
Move to approve the agenda
ROLL CALL VOTE ON THE MOTION
�•�_1»:Zo1%1 We] 0lvi I I► 0111*1
1
None
6. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker)
This is for agenda Items not scheduled for public hearing & general comments
only.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
t 1. sign in
2. state their name for the record
3. turn on the microphone before speaking
4. address all remarks to the Assembly as a body and not
to any member thereof
7. AWARDS AND PRESENTATIONS
• None.
8. COMMITTEE REPORTS
9. PUBLIC HEARING
A. Ordinance No. FY2021-28 Amending Kodiak Island Borough Code Of
Ordinances Title 3 Revenue And Finance Chapter 3.25 Appropriation
And Levy Section 3.25.030 Maximum Allowable Tax Revenues, Limiting
Restrictions To General Fund Property Tax Revenues.
Move to adopt Ordinance No. FY2021-28.
Page 1 of 3
Staff Report — Manager Powers.
Open public hearing.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202
Please ask speakers to:
1. Sign in
2. State their name for the record
3. Turn on the microphone before speaking
4. Address all remarks to the Assembly as a body and not to
any member thereof
Close public hearing.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
13. CONSIDERATION OF CALENDAR - NEW BUSINESS
13.A. CONTRACTS
13.13. RESOLUTIONS
13.C. ORDINANCES FOR INTRODUCTION
13.D. OTHER ITEMS
Alaska Waste Suggested Amendments To Amendment No. 1
Amending Contract No. FY2019-25 Residential And Commercial
Solid Waste Collection And Recycling Services.
Move to consider the Alaska Waste Suggested Amendments to
Amendment No. 1 Amending Contract No. FY2019-25.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
Page 2of3
14. CITIZENS' COMMENTS
15. ASSEMBLY MEMBER' COMMENTS
16. ADJOURNMENT
Move to adjourn the meeting.
ROLL CALL VOTE ON THE MOTION
KIBC 2.30.030 A.... Meetings shall adjourn at 10:30 p.m. unless the time is
extended by a majority of the votes to which the assembly is entitled. No
meeting shall be extended beyond 11 p.m., unless extended by a two-thirds
vote of the assembly, except the meeting shall be extended to set the time
and place for resumption of the meeting.
Page 3of3
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KODIAK ISLAND BOROUGH
g,
Meeting Type: `42-� \.a 1 �Q i �'' \\ Date: ZD
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Please PRINT your name legibly Please PRINT your name legibly
R l.�
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Kodiak Island Borough
Assembly Newsletter
Vol. FY2021, No. 21 February 17, 2021
At Its Special Meeting Of February 11, 2021, rescheduled to February 16, 2021, the Kodiak Island Borough Assembly took the
following actions. The next regular meeting of the borough assembly is scheduled on Thursday February 18, 2021 at 6:30 p.m.
Via teleconference.
AUTHORIZED The Mayor To Meet With The Clerk To Share The Results Of Her 6-Month Evaluation
And To Sign The Evaluation And Personnel Action Forms Resulting Therefrom.