2021-01-28 Work SessionPage
3-27
Kodiak Island Borough
Assembly Work Session
Thursday, January 28, 2021, 6:30 p.m.
For public participation this meeting will be livestreamed through KIB UstreamTV
(https://video.ibm.com/channel/kodiakislandborough)
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming
regular meeting agenda packet and seek or receive information from staff. Although additional items not
listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no
formal action is taken at work sessions and items that require formal Assembly action are placed on
regular Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of the
official record. Citizen's comments intended for the "official record" should be made at a regular Assembly
meeting.
Citizens' comments. 1-907-486-3231 or Toll Free 1-855-492-9202.
(Limited To Three Minutes Per Speaker)
Complete Agenda Packets can be obtain by:
• Going To The KIB Website - https://kodiakak.civicweb.net/portal/
• For A PDF File, Email The Clerk at clerks(a-)-kodiakak.us
• For A Paper Copy, Email The Clerk at clerks()-kodiakak.us
(packets are available 24 hours before the beginning of the meeting)
2. Agenda items.
a. Otmelio Project - Short Update From Staff.
Handout at the work session on January 28th Otmelio Prosect
3
4
28
5
Manager's comments.
Clerks comments.
a.
Clerks Comments
Packet Review for the Regular Meeting of February 4, 2021
Items may be added during the work session for inclusion on the Regular Meeting
agenda. The item title needs to be provided/developed at the work session in enough
detail to give assembly and public reasonable notice.
Awards and presentations.
• None
Visit our website at www.facebook.com/Kodiakislandborough 0@KodiakBorough
www.kodiakak.us Page 1 of 115
29-30
31 -115
Public hearing.
• Ordinance No. FY2021-01G Amending Ordinance No. FY2021-01, FY2021
Budget, Providing For Additional Expenditures.
Consideration of the calendar - Unfinished Business.
• Amendment No. 1 Amending Contract No. FY2019-25 Residential And
Commercial Solid Waste Collection And Recycling Services.
• Release All Executive Session Confidential Information From Amendment No.
1 Amending Contract No. FY2019-25 Residential And Commercial Solid
Waste Collection And Recycling Services To The Public.
Consideration of the calendar - New Business.
Contracts.
• Change Order No.12 Amending Contract No. FY2019-10 Architectural
And Engineering Services Term Contract For Design For The Borough
Building Boiler Room Upgrades Project.
Resolutions.
• None
Ordinances for introduction.
• Ordinance No. FY2021-28 Amending Kodiak Island Borough Code Of
Ordinances Title 3 Revenue And Finance Chapter 3.25 Appropriation
And Levy Section 3.25.030 Maximum Allowable Tax Revenues, Limiting
Restrictions To General Fund Property Tax Revenues
r)fhcr i4cmc
• None
6. Assembly member' comments.
7. Mayor comments.
8. Items Added To Regular Meeting Of February 4, 2021
a Resolution No. FY2021-30 To Take Actions Exempting Covid-19
Relief Funds From Federal Income Taxation
9. Information Handed Out At Meeting
a Aerial Imaging Information Requested By The Assembly
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www.kodiakak.us Page 2 of 115
DATE: 1/28/2021
AGENDA ITEM #2.a.
KODIAKISLAND BOR OUGH
Engen eering & Fa ob6es Departm en t
MEMORANDUM
TO: Mayor William Roberts, Kodiak Island Borough Assembly, Manager Powers
FROM: David Conrad, E/F Director
RE: Otmeloi Way - State of Alaska Proposed Improvement Project
With the recent contact from AK DOT regarding the availability of funding for the Otmeloi
Road Project and assembly discussion the E/F staff has done some research regarding the KIB
codes associated with roads and subdivisions.
The Borough Code requirements for road construction and asphalt thickness are as follows:
• KIBC 16.80 is titled "Standards for Road Improvements." It includes specifications for
base and subbase depths, right-of-way, and road widths, but does not address a specific
thickness for asphalt. KIBC 16.80.070(F) states: "All construction shall be done in
accordance with the Alaska Department of Transportation and Public Facilities Standard
Specifications for Highway Construction." Those specifications do not appear to require
a specific thickness. Staff has tried contacting DOT and have not heard back. From
reviewing various drawings for road projects around the state, there does not appear to be
a "standard" thickness. Each project has specific thicknesses specified in bidding
documents dependent on the engineering evaluations conducted.
• There are several sections of the code that reference City of Kodiak Standard
Construction Specifications, but they all say "All construction, other than roads, will be
constructed in accordance with the latest edition of the city of Kodiak standard
construction specifications. When city standard construction specifications do not exist,
existing borough capital project specifications will apply to supplement the city standard
construction specifications." The code sections with this reference are 13.05.230
(Utilities — General Regulations), 15.35.040 (Buildings and Construction — Driveway
Access), and 16.70.050 (Subdivision — Improvements Required).
Page PSV 11, 4
Otmelio Project - Short Update From Staff.
AGENDA ITEM #2.a.
• Even if the code sections mentioned above did not specifically exclude roads from the
City of Kodiak Standard Specifications, staff has been unable to find any specific asphalt
thickness within those specifications.
• The paving at Woodland Acres Subdivision in 2010 required 3" of asphalt at all areas.
This was stated as a requirement in the specification.
After multiple conversations with City of Kodiak staff and local contractors, the city plans for
and requires a three in asphalt layer in recent years however they cannot state that all current
asphalt roads are paved to a three-inch thickness.
There is some debate within the ranks as to if this is a product of the asphalt mix, newer
emulsion products used to produce local asphalt, type of rock (local shale).
For comparison, staff has discussed recent road improvement projects with ADOT and local
contractors. The road from the Kalsin Bay wye to Pasagshak was constructed with a similar
specification to the proposed Otmeloi Project. That road section was constructed and completed
in 2007 and 2008. It has a two-inch asphalt surface. The DOT performed chip seal on that road
this past summer and that was the most maintenance performed on that road since construction.
In thirteen -year, period, minimal maintenance has been required for a road and DOT considers
the road surface condition to be good or above in condition.
Staff has discussed this job with the local contractor who performed the work and they have
stated that this is a similar specification although a much smaller project scope and scale.
Staff was asked to provide a cost per year for maintenance on an asphalt road. Without consistent
data comparing a gravel road vs. asphalt road with of similar traffic usage this task what not able
to be easily accomplished. However, reading materials seem to indicate that a new asphalt paved
road should have a relatively low cost for seven to ten years. After the fifth through seventh
years, the surface should be closely inspected to determine the condition of the asphalt in
consideration of seal cost, chip seal or fog seal to protect from water intrusion from the wear
surface. The preventative application of these material will likely lengthen the road condition for
up to five additional years. It will likely require similar treatment in another five -to -seven-year
period.
The following information was found online and provides guidance questions that should be
weighed when deciding to allow a road to remain as a grave road or pave the surface.
These are excerpts from a road research paper and provides some ideas to consider.
When to pave?
• Maintenance costs for both paved and unpaved roads are rising, and we need to optimize
them over time.
Page5df ?1#4
Otmelio Project - Short Update From Staff.
AGENDA ITEM #2.a.
• Reduced funding and resources require us to be more efficient spenders.
• Preparing for future maintenance and upgrades allows us to manage funds that are
available.
• Increased traffic due to development in the urban fringe
• Altered expectations due to changing rural lifestyles.
• Savings in routine and ongoing maintenance costs
• Increased quality of life — less dust, cleaner environment
• Lower vehicle operating expenses for users
• Increased safety and skid resistance
• Positive economic development - people want to live, work, and drive on paved roads, so
economic activity will follow them.
• Political issues
When Not to Pave?
• Lack of funding for initial construction costs
• Traffic does not warrant it.
• Control growth in the area
• Majority of adjacent property owners do not want it.
• Control speed on the roadway
• Political issues
Risk with paving
• Funding eventual rehabilitation of pavement
• Heavy traffic may overload, if not designed strongly
• May require full alignment and profile upgrade for safety.
PageP-'Ydf J1#4
Otmelio Project - Short Update From Staff.
AGENDA ITEM #2.a.
• May increase vehicle speeds and attract more traffic.
• Some stakeholders may prefer gravel.
Source: Local Road Research Board — Minnesota
PageWbf 11#4
Otmelio Project - Short Update From Staff.
Kodiak Island Borough Code Chapter 13.05 GENERAL REGULATIONS
Chapter 13.05
GENERAL REGULATIONS
Sections:
13.05.010 Purpose.
13.05.020 Definitions.
13.05.030 Connection required.
13.05.040 Applications for water and/or sewer service connections.
13.05.050 Security deposits.
13.05.060 Refund of security deposits.
13.05.070 Unauthorized hookups.
13.05.080 Location of individual private utility connections.
13.05.090 Connection — From main to premises.
13.05.100 Connection —Repair responsibility.
13.05.110 Connection —Cost computation.
13.05.120 Excavation — Permit required.
13.05.130 Several properties served by one connection.
13.05.140 Supplying others— Permit required.
13.05.150 Billing.
13.05.160 Rates — Service classes.
13.05.170 Residential rate reduction for senior citizens.
13.05.180 Charges— Effective date.
13.05.190 Charges— Late payment fees.
13.05.200 Charges — Lien — When.
AGENDA ITEM #2.a.
Page 1 of 21
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
Page 7 of 115
Otmelio Project - Short Update From Staff.
Kodiak Island Borough Code Chapter 13.05 GENERAL REGULATIONS
13.05.210 Vacancy.
13.05.220 Governmental or public premises.
13.05.230 Construction standards.
13.05.240 Indirect costs.
13.05.250 Capital projects.
AGENDA ITEM #2.a.
Page 2of21
13.05.010 Purpose.
At the enactment of the ordinance codified in this title, the borough did not own or operate any water or sewerage
treatment plants or facilities. These regulations were approved and adopted only as a conduit for billing,
collection and remission to the city of Kodiak for services received via the city facilities. Increased charges to
customers served over that billed to the borough by the city will be only that amount necessary to administer and
maintain the utility systems. [Ord. 82-3-0, 1982. Formerly §13.01.010].
13.05.020 Definitions.
As used in this chapter, the following definitions shall apply:
"Commercial" means a premises used for commercial or business purposes that discharges a quality of sewage
essentially similar to that of a single-family dwelling.
"Industrial" means a premises used for manufacturing or industrial purposes which discharges industrial waste,
sanitary waste, and sewage by reason of the manufacturing or industrial process involved, or discharges
chemicals or putrescible materials.
"Service unit" means a unit of measure which is equal to the sewer usage of an average single-family unit which,
for the purpose of this chapter, is determined to be that of a single-family unit whose average water consumption
is 7,500 gallons per month, such unit being used to equate the sewer usage of a commercial customer to a
residential customer, or special residential uses to a single-family unit.
"Single-family unit" means a dwelling unit designed, improved, or used as a residence for one family only. Each
unit in a multiple -family dwelling or each trailer or mobile home not in a mobile home park shall be a dwelling
unit. The average water usage of a single-family unit, for the purposes of this chapter, is determined to be 7,500
gallons per month. [Ord. 87-12-0 §§2, 3, 1987; Ord. 82-3-0, 1982. Formerly §13.01.020].
13.05.030 Connection required.
Every owner of property or a residence using or having occasion to use water and/or sewer in the borough, on
that premises whether leased, used, occupied, or owned by him, shall establish individual service connections
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
Page 8 of 115
Otmelio Project - Short Update From Staff.
AGENDA ITEM #2.a.
Kodiak Island Borough Code Chapter 13.05 GENERAL REGULATIONS Page 3 of 21
with the nearest borough water and/or sewer main in the manner and following the procedure hereinafter set forth
in this chapter; provided, however, that this provision shall have no application as to any person where the
property line of the premises in question lies more than 200 feet from the nearest water and/or sewer main. [Ord.
82-3-0, 1982. Formerly §13.01.030].
13.05.040 Applications for water and/or sewer service connections.
A. All applications for water and/or sewer service connections shall be made to the cashier on forms provided by
the borough.
B. If the water and/or sewer line must be tapped to provide service to the applicant and the property to be
serviced has not been charged for the service connection as part of a local improvement district, the applicant
shall pay the cost of the labor, equipment, and materials used, plus a percentage for administration and
inspection costs, as established by resolution of the assembly.
C. Prior to installation of a water and/or sewer service connection, the applicant shall deposit with the borough
an amount estimated by the borough engineer to cover the cost of the service connection. If the actual costs
exceed the amount of the deposit, the borough will bill the applicant for the difference. If actual costs are less
than the deposit, the difference shall be refunded.
D. All new water and/or sewer service connections shall be designed and constructed in compliance with
applicable codes and in accordance with acceptable construction practices. Each service connection shall be
inspected by the borough and/or city prior to burial to determine source of service, compliance with established
borough/city construction standards and general integrity of the connection. No sewer connection will be
permitted if it will allow the inflow or infiltration of material from nonsanitary sources. [Ord. 82-3-0, 1982.
Formerly §13.01.040].
13.05.050 Security deposits.
The borough will require a security deposit on all new accounts. The amount of this deposit will be not less than
an average two months normal billing. Such deposits will not be subject to any interest earnings. [Ord. 82-3-0,
1982. Formerly §13.01.043].
13.05.060 Refund of security deposits.
Security deposits will be refunded to the individual in the following manner prescribed:
A. Termination of Service. Upon termination of service, the deposit will first be applied against any amount owing
and then the residual will be refunded to the individual.
B. One Year of Prompt Payment. Any individual who has proven his financial responsibility by making payments
promptly for service rendered for a period of one year or more will be refunded any deposit on the books. [Ord.
82-3-0, 1982. Formerly §13.01.047].
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
Page 9 of 115
Otmelio Project - Short Update From Staff.
AGENDA ITEM #2.a.
Kodiak Island Borough Code Chapter 13.05 GENERAL REGULATIONS Page 4 of 21
13.05.070 Unauthorized hookups.
Those individuals who have enjoyed the services provided by unauthorized hookups prior to the date of the
passage of the ordinance codified in this title will have a period not to exceed 60 days to make application and
legalize such hookups. After this two-month grace period, any representative, inspector, or other employee of
the city or borough discovering an unauthorized hookup will cite such unauthorized act in writing to the mayor.
[Ord. 84-61-0 §10, 1984; Ord. 82-3-0, 1982. Formerly §13.01.050].
13.05.080 Location of individual private utility connections.
No individual service line may cross private property other than the lot which the utility connection services;
provided, however, that such a crossing may be allowed:
1. Where authorized by a platted easement;
2. The easement is determined to be in the public interest; and
3. a. The easement provides technically superior routing; or
b. The easement will contain a pre-existing line. [Ord. 90-22 §2, 1990; Ord. 85-21-0 §1, 1985.
Formerly §13.01.055].
13.05.090 Connection — From main to premises.
A. All pipes and appurtenances from the main to the property line shall be installed by the borough, or its
contracted maintenance firm, at the expense of the consumer.
B. All pipes and appurtenances between the property line and the consumer's premises shall be installed at the
consumer's expense, and by a qualified contractor. [Ord. 82-3-0, 1982. Formerly §13.01.060].
13.05.100 Connection — Repair responsibility.
The borough will keep in repair all connections at and from the main to the property line, and the consumer will
be responsible for all pipes and appurtenances on his property. [Ord. 82-3-0, 1982. Formerly §13.01.070].
13.05.110 Connection — Cost computation.
A. When an application has been made to the cashier for water and/or sewer service connection, the same will
be installed as soon as practicable by the borough. The work to be done by the borough shall be all work
between the main and the property line, and all material and labor used in making such connection shall be
charged on a cost plus percentage basis, as determined by resolution of the assembly to cover costs.
B. Charges for turning on (or turning off) existing services shall be a fee established by resolution of the
assembly or actual costs, whichever is greater.
C. Charges for utility service installation inspection shall be a flat fee of $30.00 plus $20.00 for each additional
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
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AGENDA ITEM #2.a.
Kodiak Island Borough Code Chapter 13.05 GENERAL REGULATIONS Page 5 of 21
trip to the site beyond the initial inspection. [Ord. 92-12 §3, 1992; Ord. 85-21-0 §2, 1985: Ord. 82-3-0, 1982.
Formerly §13.01.080].
13.05.120 Excavation — Permit required.
A permit must be obtained from the borough before any excavation shall be made in any street or alley for the
purposes of installation or repair of water and/or sewer mains or connections. Fees will be established by
resolution of the assembly. [Ord. 82-3-0, 1982. Formerly §13.01.090].
13.05.130 Several properties served by one connection.
A. Where water and/or sewer service exists at the time of enactment of the ordinance codified in this title for the
use of several properties or families from one connection, the party owning the connection will be held
responsible for all charges as though he were the owner of the properties benefited by the connection. The terms
of this section do not abrogate the provisions of KIBC 13.05.030 as improvements are made to the system.
B. Where one property has more than one service, such as, but not limited to, mobile home parks and apartment
houses, the property owner shall receive the billing for all units.
1. Upon presentation of satisfactory evidence by the owner, or his agent, to the cashier that senior citizens
actually reside on the property, the account will be adjusted to charge senior citizen rates for those dwelling
units which would normally qualify under the provisions of KIBC 13.05.170.
2. The owner, or his agent, shall immediately notify the cashier when a senior citizen vacates the property.
3. A copy of this provision shall be provided to the owner, or his agent, at the time of qualification for the
reduced senior citizen rate. [Ord. 85-21-0 §2, 1985: Ord. 83-27-0 §1, 1983; Ord. 83-1-0 §3, 1983: Ord. 82-
3-0, 1982. Formerly §13.01.100].
13.05.140 Supplying others — Permit required.
No person supplied with water and/or sewer service from the borough mains shall be entitled to use it for
supplying other persons or families, or for any other purposes, without a permit from the borough having first
been obtained. Permits will be issued only in the case of properties over 200 feet from the nearest main. In any
event, multiple connections will be prohibited when water and/or sewer service is reasonably available. [Ord. 82-
3-0, 1982. Formerly §13.01.110].
13.05.150 Billing.
Accounts will be maintained in the name of the owner or occupant as provided at the time of application for
services. The billing address or addressee may be changed periodically for the convenience of the customer,
realizing that ultimately any delinquent amounts may be addressed as a lien against the property owner. Billing
for service will normally be in the customer's hands prior to the tenth of the subsequent month and are due not
later than the fifteenth. Nonreceipt of a bill does not alter the due or delinquency dates. [Ord. 82-3-0, 1982.
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
Page 11 of 115
Otmelio Project - Short Update From Staff.
AGENDA ITEM #2.a.
Kodiak Island Borough Code Chapter 13.05 GENERAL REGULATIONS Page 6 of 21
Formerly §13.01.120].
13.05.160 Rates — Service classes.
The user charge system shall be reviewed periodically to assure that each user is paying a proportionate share
of applicable costs. The service charge for equivalent service units and categories of service shall be adjusted
as necessary to reflect costs. Rates and classes of service shall be established by resolution of the assembly,
and may be changed at any regularly scheduled meeting of the assembly with prior notice to the service district.
[Ord. 82-3-0, 1982. Formerly §13.01.130].
13.05.170 Residential rate reduction for senior citizens.
Whenever a person 65 years of age or over applies for and is primarily responsible for the water and/or sewer
service costs at a residence occupied by him or her and where he or she is the head of the household, the rate
for water and/or sewer usage shall be one-half the usual rate for residences. [Ord. 82-3-0, 1982. Formerly
§13.01.140].
13.05.180 Charges — Effective date.
A. Charges for water and/or sewer service shall commence when the premises is connected directly or indirectly
to the systems on the date of such connection, or at the time of the deadline for connection established by the
service district or municipality, as the case may be, whichever occurs first. Water service charges, prior to the
issuance of a certificate of occupancy, on vacant premises will be levied at the current rate for a vacant
premises as set by resolution of the assembly. Water and sewer service charges shall be for the full month if
connection is made before the fifteenth of the month and shall be deferred to the following month if connection is
made after the fifteenth of the month.
B. Upon the issuance of a building permit, charges for water and/or sewer service will be made at the current
rate for vacant premises, as set by resolution of the assembly. [Ord. 92-06 §2, 1992; Ord. 86-43-0 §1, 1986;
Ord. 85-21-0 §2, 1985: Ord. 82-3-0, 1982. Formerly §13.01.150].
13.05.190 Charges — Late payment fees.
Bills not paid by the twentieth day of the month (or first workday thereafter) shall be subject to a late payment
fee. This fee shall be calculated at one percent per month of the outstanding balance, and a minimum fee of
$1.00 per service class (a bill with water, sewer, and garbage would be three service classes) for each month or
portion thereof past due, whichever is greater. [Ord. 91-22 §2, 1991; Ord. 87-32-0 §2, 1987; Ord. 85-21-0 §1,
1985. Formerly §13.01.155].
13.05.200 Charges — Lien — When.
Every charge to a person made by the borough in connection with the construction, installation, or repair of any
water and/or sewer service or for water furnished for consumption constitutes a lien chargeable against the
property and has a status the same as if the charge has been levied or assessed as a property tax. The lien may
be foreclosed by the borough in the same manner as any other lien or mortgage against the property for
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
Page 12 of 115
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AGENDA ITEM #2.a.
Kodiak Island Borough Code Chapter 13.05 GENERAL REGULATIONS Page 7 of 21
nonpayment. [Ord. 82-3-0, 1982. Formerly §13.01.160].
13.05.210 Vacancy.
A. No reduction of charges will be made on partially vacant or vacant premises unless the director of finance has
first been notified of such intended vacancy. No allowance will be made for a period of less than 30 days.
B. Service may be disconnected for periods of vacancy upon application to the director of finance and payment
of disconnect and reconnect fees as established by the current fee resolution of the assembly.
C. Service may be reduced on partially vacant or vacant premises upon application to the director of finance and
payment of administrative fees equivalent to disconnect and reconnect fees as established by resolution of the
assembly. When such vacancy or partial vacancy occurs, the current rate for vacant premises, as set by
resolution of the assembly, will be charged the property owner. The property owner will certify in writing that the
premises are vacant and will indicate the length of vacancy anticipated. The property owner of vacant or partially
vacant premises will be required to recertify in writing that the premises remains in a vacant status when the
duration of such vacancy exceeds 180 days from the original certification or recertification. The property owner
will notify the director of finance immediately when the premises are again occupied. If the premises are again
occupied and the director of finance is not notified immediately, the account will be back -billed as if no vacancy
occurred. [Ord. 92-06 §2, 1992; Ord. 87-32-0 §3, 1987; Ord. 85-21-0 §2, 1985: Ord. 82-3-0, 1982. Formerly
§13.01.170].
13.05.220 Governmental or public premises.
The provisions of this chapter shall apply to governmental or public premises in the same manner as to
premises which are not governmental or public. [Ord. 82-3-0, 1982. Formerly §13.01.180].
13.05.230 Construction standards.
The city of Kodiak standard construction specifications are adopted by reference and incorporated within this
title and shall be used in administering the provisions of this chapter. All construction, other than roads, will be
constructed in accordance to the latest edition of the city of Kodiak standard construction specifications. When
city standard construction specifications do not exist, existing borough capital project specifications will apply to
supplement the city standard construction specifications. [Ord. 95-14 §2, 1995; Ord. 82-3-0, 1982. Formerly
§13.01.190].
13.05.240 Indirect costs.
Indirect costs will be allocated to the various capital improvements projects based on a reasonable formula
developed by the borough engineer. The formula as developed will be approved by the manager and implemented
by the finance director. Indirect costs so allocated will be posted to the accounting system of the project not less
frequently than quarterly (monthly preferred).
A. Projects Under Construction. Indirect cost allocation for projects under construction will be by a reconcilable
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
Page 13 of 115
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AGENDA ITEM #2.a.
Kodiak Island Borough Code Chapter 13.05 GENERAL REGULATIONS Page 8 of 21
formula developed by the borough engineer, approved by the manager and implemented by the finance director.
B. Completed Projects. Completed projects are closed out from the capital improvements fund and are
capitalized into the respective utility fund. Thereafter the services provided by the general fund water and sewer
type funds will be accomplished on a reimbursable basis. This will be through a reasonable allocation process
developed and implemented by the finance director after approval by the manager. [Ord. 98-19 §2, 1998; Ord.
86-04, 1986. Formerly §13.01.199].
13.05.250 Capital projects.
Capital projects for improvement and/or expansion of the system will be initiated and administered in accordance
with the provisions of Chapter 4.40 KIBC. [Ord. 82-3-0, 1982. Formerly §13.01.200].
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
Page 14 of 115
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Kodiak Island Borough Code Chapter 15.35 DRIVEWAY ACCESS
Chapter 15.35
DRIVEWAY ACCESS
Sections:
15.35.010 Administration and enforcement.
15.35.020 Permit required.
15.35.030 Application for permit.
15.35.040 General requirements.
15.35.050 Inspections.
15.35.060 Liability.
15.35.010 Administration and enforcement.
AGENDA ITEM #2.a.
Page 9of21
The administration and enforcement of this chapter shall be the duty of the borough building official, who is
authorized to take action as necessary to enforce the provisions of this code. The manager may appoint or
authorize an assistant or agent to the building official if necessary to carry out the provisions of this code. [Ord.
FY2006-02 §9, 2005; Ord. 98-24 §2, 1998; Ord. 84-61-0 §10, 1984; Ord. 84-42-0 §2, 1984. Formerly
§15.26.010] .
15.35.020 Permit required.
It shall be unlawful for any person, firm, association, or corporation to construct a drive access on borough -
owned property or rights-of-way, or property adjoining borough -owned property or rights-of-way, without first
obtaining a separate permit from the building official. [Ord. 84-42-0 §2, 1984. Formerly §15.26.020].
15.35.030 Application for permit.
To obtain a permit, the applicant shall first file an application in writing on a form furnished by the building official
for that purpose. Every such application shall:
A. Identify and describe the work to be covered by the permit for which application is made;
B. Describe the land on which the proposed work is to be done by legal description, street address, or similar
description that will readily identify and definitely locate the proposed access;
C. Be accompanied by plans, diagrams, computations, and specifications or other data as required by the
building official;
D. Be signed by the permittee, or his authorized agent, who may be required to submit evidence to indicate such
authority;
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
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Kodiak Island Borough Code Chapter 15.35 DRIVEWAY ACCESS
E. Give such other data and information as may be required by the building official; and
AGENDA ITEM #2.a.
Page 10 of 21
F. Application shall be accompanied by a payment, established by resolution of the assembly, if not in
conjunction with a building permit application. [Ord. 92-12 §7, 1992; Ord. 84-42-0 §2, 1984. Formerly
§15.26.030].
15.35.040 General requirements.
The following requirements shall apply to all construction governed by this chapter:
A. All drive accesses, driveways, or road approaches shall be constructed and maintained in such a manner that
the street and all its appurtenances or facilities including, but not limited to, pavement, sidewalks, drainage
pipes, culverts, and underground utilities shall not be impaired or endangered in any way by the construction or
maintenance of this facility.
B. Standard drive access width shall be 12 feet.
C. Standard grade from the edge of the traveled roadway or sidewalk to the property line, for a distance of 10
feet, shall be minus two percent down toward the property line.
D. The grade slope should not exceed 15 percent from the end of the down slope of the off-street right-of-way to
the parking area.
E. If a culvert is required, the ditch depth, culvert type, length, and size shall be determined by the borough
engineer.
F. All construction, materials, and workmanship within the right-of-way must comply with the latest edition of the
city of Kodiak standard construction specifications and standard details. [Ord. FY2006-02 §10, 2005; Ord. 88-18-
0 §11, 1988; Ord. 84-42-0 §2, 1984. Formerly §15.26.040].
15.35.050 Inspections.
A. All construction or work for which a permit is issued under this chapter shall be subject to inspection and
testing by the building official and the engineering and facilities department of the borough. A survey of the
property may be required by the building official to verify that the facility is located in accordance with the
approved plans. It shall be the duty of the permit applicant to make the work accessible and exposed for
inspection purposes. Neither the building official nor the borough shall be liable for expense entailed in the
removal or replacement of any material required to allow inspection.
B. A copy of the permit must be on the construction site. If it is not, the borough reserves the right to stop
construction until such time as the permit is posted.
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
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Kodiak Island Borough Code Chapter 15.35 DRIVEWAY ACCESS
AGENDA ITEM #2.a.
Page 11 of 21
C. The borough reserves the right to inspect and reject materials or workmanship not to borough standards, to
stop construction until corrections are made, or to require removal of the facility and to charge time and
equipment to the permittee for correction. [Ord. FY2006-02 §11, 2005; Ord. 84-42-0 §2, 1984. Formerly
§15.26.050].
15.35.060 Liability.
A. All drive accesses, driveways, or road approaches constructed under this chapter on any borough -owned
property or rights-of-way shall be the property of the borough. All costs and liability in connection with the
construction or maintenance or said accesses shall be at the sole expense of those lands and/or persons
served.
B. The permittee shall adjust, relocate, or remove this facility without cost of liability to the borough if, at any
time, or from time to time, the use or safety of the street requires this to be done.
C. The permittee shall assume all liability or costs in connection with the facilities and shall hold harmless the
borough, its officers, agents, employees, and/or contractors in any matters pertaining to the facilities for which
the permit is issued. [Ord. 84-42-0 §2, 1984. Formerly §15.26.060].
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
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AGENDA ITEM #2.a.
Kodiak Island Borough Code Chapter 16.70 IMPROVEMENTS REQUIRED Page 12 of 21
Chapter 16.70
IMPROVEMENTS REQUIRED
Sections:
16.70.010 Prerequisites to improvement construction and inspection.
16.70.020 Prerequisites to approval.
16.70.030 Acceptance of improvements.
16.70.040 Modification of improvements permitted.
16.70.050 Construction standards.
16.70.010 Prerequisites to improvement construction and inspection.
A. No person may begin construction of any improvement required under this chapter or Chapter 16.80 KIBC
unless plans for such construction have been prepared by a professional engineer registered in the state of
Alaska and have been approved by the engineering and facilities department director for subdivisions located
outside cities, by the municipal clerk or municipal engineer for subdivisions located within a city, and an
inspection agreement has been executed between the subdivider and the borough.
B. In addition, plans shall be reviewed and approved based on their operational design and compatibility with
existing improvements by the respective agencies who have responsibility for any portion of the system which
the improvement will impact.
C. Routine inspections are required during the construction of all improvements. At the discretion of the
subdivider, a professional engineer registered in the state of Alaska may be employed to conduct the routine
inspections as an alternative to borough inspections. Inspection schedules and reporting requirements will be
approved by the borough and included as part of the executed subdivision agreement. The borough and
responsible agencies reserve the right to inspect the construction of improvements at any stage of construction
to ensure compliance with approved plans, including performance of a final inspection prior to accepting the
improvements as provided for in KIBC 16.70.030. [Ord. 95-13 §2, 1995; Ord. 90-15 §2, 1990].
16.70.020 Prerequisites to approval.
A. The subdivider shall construct and install in the subdivision the improvements required by this chapter within
two years of preliminary plat approval.
1. Street Improvements. All street and public ways shall be graded to their full width, and to the appropriate
grade, and shall be surfaced in accordance with the applicable specifications. The cross-section of
construction shall contain non -frost -susceptible material in accordance with the applicable specifications.
Such construction shall comply with all applicable borough standards for construction as specified in
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
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AGENDA ITEM #2.a.
Kodiak Island Borough Code Chapter 16.70 IMPROVEMENTS REQUIRED Page 13 of 21
Chapter 16.80 KIBC.
2. Sewer. If the property proposed for subdivision is located adjacent to an existing sewer main, the
subdivider will not be required to provide stubouts to the individual lots created. All lots shall be provided
with access to the sewer line. If the property proposed for subdivision is not located adjacent to an existing
sewer main and/or one is needed to service the lots created, stubouts will be required to be provided to the
individual lots created in areas where public sewer service is required.
3. Water. If the property proposed for subdivision is located adjacent to an existing water main, the
subdivider will not be required to provide stubouts to the individual lots created. All lots shall be provided
with access to the water line. If the property proposed for subdivision is not located adjacent to an existing
water main and/or one is needed to service the lots created, stubouts will be required to be provided to the
individual lots created in areas where public water service is required. Whenever water mains are installed,
fire hydrants shall be installed and spaced according to the following table:
NUMBER AND DISTRIBUTION OF FIRE HYDRANTS
FIRE FLOW REQUIRED
WPM)
MINIMUM
NUMBER OF
HYDRANTS
AVERAGE
SPACING
BETWEEN
HYDRANTS 1, 2,
5 (FEET)
MAXIMUM DISTANCE
FROM HYDRANT TO
ANY POINT ON
STREET OR
ROADWAY
FRONTAGE 3 (FEET)
750-1,750
1
500
250
2,000 — 2,250
2
450
225
2,500
3
450
225
3,000
3
400
225
3,500 — 4,000
4
350
210
4,500 — 5,000
5
300
180
5,500
6
300
180
6,000
6
250
150
6,500 — 7,000
7
250
150
7,500 or more
8 or more 4
200
120
1 Reduce by 100 feet for dead-end streets or roadways.
2 Where streets are provided with median dividers, which can be crossed by fire fighters pulling hose lines, or
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Kodiak Island Borough Code Chapter 16.70 IMPROVEMENTS REQUIRED Page 14 of 21
arterial streets are provided with four or more traffic lanes and have a traffic count of more than 30,000 vehicles
per day, hydrant spacing shall average 500 feet on each side of the street and be arranged on an alternating
basis up to a fire -flow requirement of 7,000 gpm and 400 feet or higher fire -flow requirements.
3 Reduce by 50 feet for dead-end streets or roadways.
4 One hydrant for each 1,000 gpm or fraction thereof.
5 Where new water mains are extended along streets where hydrants are not needed for protection of structures
or similar fire problems, fire hydrants should be provided at not less than a 1,000 -foot spacing to provide for
transportation hazards.
4. Sidewalks. If the subdivision is located adjacent to an existing sidewalk, and the developer proposes to
pave the abutting street, the commission may require that concrete sidewalks or approved asphaltic
concrete sidewalks not less than four feet in width be constructed along at least one side of all streets.
5. Drainage. All necessary facilities, either underground pipe or drainage ditches, shall be installed to
provide adequate disposal of surface water as are needed to maintain or reroute any natural water courses.
Natural water courses shall not be blocked or impeded. Whenever any stream or important drainage is
located in an area which is being subdivided, the subdivider shall provide an adequate easement along each
side of the stream for the purpose of widening, deepening, sloping, improving, or protecting the stream for
drainage purposes. The commission may require a drainage plan in order to identify required improvements
as part of preliminary plat approval, as well as a letter of jurisdiction from the U.S. Army Corps of
Engineers.
6. Other. The commission may require areas to be identified on the plat for the location of dumpster pads
and neighborhood mail boxes. A street lighting plan for the subdivision may also be required by the
commission.
7. In all subdivisions with nonpublic improvements, the subdivider will include a covenant on the recorded
plat that when an improvement district is formed the real property involved will be a part of the improvement
district without further action by the then -owner of the property in question.
8. Monumentation. All monumentation required by Chapter 16.50 KIBC shall be provided by the subdivider.
B. Lots that are larger than 40,000 square feet and satisfy the requirements of KIBC 16.40.040(N) and
16.50.010(D) are exempt from the sewer and water improvements required in this chapter. These lots must meet
the wastewater disposal standards of ADEC and each lot shall have access to an adequate amount of potable
water for domestic purposes.
C. Lots that are larger than 10 acres are exempt from the street improvements required in this chapter. Lots that
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
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AGENDA ITEM #2.a.
Kodiak Island Borough Code Chapter 16.70 IMPROVEMENTS REQUIRED Page 15 of 21
are less than 10 acres may be exempt from the street improvements required in this chapter if they have little
probability of connection to an existing road system. [Ord. FY2020-02 §9, 2019; Ord. 90-15 §2, 1990].
16.70.030 Acceptance of improvements.
A. No improvement shall be operated or maintained by the public and no security for the completion of an
improvement shall be released until the improvement has been accepted by the engineering and facilities
department director for subdivisions located outside cities and by the municipal clerk or municipal engineer for
subdivisions located within a city.
B. The following items shall be provided to the engineering and facilities department director and/or responsible
agencies prior to acceptance of the improvements:
1. A Mylar as -built of the improvements certified by a registered engineer;
2. Copies of all construction documents relevant to the construction of the improvement;
3. A record of installed materials including any warranties, catalog cuts, and operation and maintenance
manuals; and
4. Any special tools, accessories, and/or spare parts needed for the operation of the improvement.
C. The subdivider shall provide an express warranty for workmanship and materials to cover the improvements
during the first year of operation from the initial date of acceptance of the improvements. Unless the subdivider
has entered into a subdivision agreement which provides for a different amount, this warranty shall be secured
by a performance bond in an amount equal to 10 percent of the cost of construction of the improvements if the
value of all the improvements is less than or equal to $250,000; if the value of the improvements exceeds
$250,000, the performance bond shall be in the amount of $25,000. [Ord. FY2020-02 §9, 2019; Ord. 90-15 §2,
1990].
16.70.040 Modification of improvements permitted.
Any city may, by ordinance, adopt different improvement standards. [Ord. 90-15 §2, 1990].
16.70.050 Construction standards.
All construction, other than roads, will be constructed in accordance to the latest edition of the city of Kodiak
standard construction specifications. When city standard construction specifications do not exist, existing
borough capital project specifications will apply to supplement the city standard construction specifications.
[Ord. 95-14 §3, 1995].
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
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AGENDA ITEM #2.a.
Kodiak Island Borough Code Chapter 16.80 STANDARDS FOR ROAD IMPROVEMENTS Page 16 of 21
Chapter 16.80
STANDARDS FOR ROAD IMPROVEMENTS
Sections:
16.80.010 General requirements.
16.80.020 Road classifications.
16.80.030 Minimum right-of-way and trafficway widths.
16.80.040 Geometrics and profiles.
16.80.050 Intersection.
16.80.060 Guardrails and shoulder widening.
16.80.070 Road construction standards.
16.80.080 Drainage.
16.80.090 Signs, subdivisions and road names.
16.80.100 Exceptions to minimum requirements.
16.80.010 General requirements.
A. These design criteria, specifications, and standard details are minimum standards for the design of
improvements, kind and use of materials, and methods of construction for roadways, alleys, and drainage which
lie within public rights-of-way or easements.
B. Any soils reports or certification documents of public improvements submitted by the subdivider shall be
certified by a registered professional engineer licensed to practice engineering in the state of Alaska. This
certification shall signify that the documents were prepared by the engineer or under his direct supervision and in
accordance with the laws of the state of Alaska governing such practices.
C. KIBC 16.70.010 and 16.70.030 apply to any improvements constructed under the provisions of this chapter.
[Ord. 90-15 §2, 1990].
16.80.020 Road classifications.
A. Local roads are designed to provide direct access to individual properties and include cul-de-sacs.
B. Collector roads are designed to move traffic from local roads to arterial roads.
C. Arterial roads are designed to move through traffic at moderate speeds to and from major traffic generators or
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
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Kodiak Island Borough Code Chapter 16.80 STANDARDS FOR ROAD IMPROVEMENTS Page 17 of 21
into and/or out of a community.
D. Alleys are designed to provide secondary access to areas proposed for multiple dwellings, commercial or
industrial uses, or subdivisions where service access, rear parking, or loading is desirable.
E. Private roads are designed to provide access to individual properties while remaining in private ownership.
Private roads do not include driveways. [Ord. 90-15 §2, 1990].
16.80.030 Minimum right-of-way and trafficway widths.
A. Minimum right-of-way and trafficway widths shall be as follows:
Road
Classification*
Minimum
Right -of-
Way
Minimum
Unpaved
Trafficway
Minimum
Paved
Trafficway
Local road
60 feet
23 feet
20 feet
Collector road
60 feet
27 feet
24 feet
Arterial road
80 feet
33 feet
30 feet
Alley
20 feet
18 feet
15 feet
Cul-de-sac
Diameter
of 120 feet
Diameter
of 96 feet
Diameter
of 96 feet
Private road
60 feet
(easement)
23 feet
20 feet
* All dead-end roadways must also meet the fire apparatus access road requirements of the adopted fire
code, which may require wider trafficway widths than those listed above.
B. Rights-of-way shall be of sufficient width to accommodate the roadway to be constructed with adequate room
outside the roadway prism for installation of any required utilities.
C. City streets shall be designed to meet the minimum trafficways prescribed by the particular city involved.
D. Cul-de-sacs shall have a minimum radius of 60 feet at the bulb.
E. Minimum easement width for private roads shall be 60 feet. Private roads, when constructed, shall meet, at a
minimum, the fire apparatus access road requirements of the adopted fire code and Chapter 15.35 KIBC,
Driveway Access. [Ord. FY2020-02 §10, 2019; Ord. 90-15 §2, 1990].
16.80.040 Geometrics and profiles.
A. Horizontal Curves. Changes in horizontal alignment of the roads shall be made through the use of horizontal
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
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Kodiak Island Borough Code Chapter 16.80 STANDARDS FOR ROAD IMPROVEMENTS Page 18 of 21
circular curves. The radii of such curves shall not be less than:
1. Local road, 175 feet;
2. Collector road, 235 feet; or
3. Arterial road, 425 feet.
B. Compound curves and broken -back curves should not be used. Reverse curves should have an intermediate
tangent of 100 feet or more, unless the curve radii are 300 feet or more.
C. Gradients. Road grades should not exceed eight percent. Cul-de-sac areas and temporary turnarounds should
not exceed four percent. The engineering and facilities department director may approve road grades to 15
percent if a plan and profile of the road is submitted by a registered engineer, and the engineer certifies that
safety standards are met.
D. Cross Slopes. The minimum road cross slope shall not be less than two percent. [Ord. 90-15 §2, 1990].
16.80.050 Intersection.
A. Streets shall intersect at an angle as close to 90 degrees as feasible, and in no event at an angle less than 75
degrees. Corner roundings with a minimum 20 -foot radius shall be required at intersections. Not more than two
roads shall intersect at one point.
B. The distance between intersection centerlines shall not be less than 200 feet.
C. Intersection road grades shall not exceed four percent within 100 feet of the intersection with the through road
centerline. The through road grade shall not exceed seven percent at the intersection.
D. Intersection sight distances are as follows:
1. Intersecting local roads shall have a minimum sight distance of 200 feet;
2. Collector roads shall have a minimum sight distance of 275 feet measured from the intersecting road's
centerline; and
3. Arterial roads shall have a minimum sight distance of 415 feet measured from the intersecting road
centerline.
E. The subdivider shall obtain approval from the Alaska Department of Transportation and Public Facilities
before intersecting with any roads maintained by the state of Alaska. [Ord. 90-15 §2, 1990].
16.80.060 Guardrails and shoulder widening.
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
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AGENDA ITEM #2.a.
Kodiak Island Borough Code Chapter 16.80 STANDARDS FOR ROAD IMPROVEMENTS Page 19 of 21
Guardrail installation and required shoulder widening shall be provided in accordance with Section 11-45-1 of the
Alaska Department of Transportation Highway Preconstruction Manual on collector and arterial roads. [Ord. 90-
15 §2, 1990].
16.80.070 Road construction standards.
A. All roads shall be constructed with a sub -base course of non -frost -susceptible material with no more than 10
percent of weight passing the Number 200 sieve. The minimum depth of sub -base shall be as follows:
Local road
24 inches
Collector road
Winches
Arterial road
Winches
Alley
18 inches
Cul-de-sac
24 inches
The depth of sub -base shall be measured from the point of the highest projection into the roadway prism.
B. All roads shall be constructed with a base course of two-inch minus rock with no more than 10 percent of
weight passing the Number 200 sieve and a plasticity index of not greater than four as determined by AASHTO
T-90. The minimum depth of base course after compaction shall be as follows:
Local road
8 inches
Collector road
8 inches
Arterial
8 inches
Alley
6 inches
Cul-de-sac
6 inches
C. All roadway construction shall have all organic material removed to the depth of the required sub -base prior to
placement or construction of the sub -base in the transition area from cut to fill.
D. The right-of-way shall not be clear cut unless necessary to meet the road construction standards of this
chapter. All stumps shall be flush cut.
E. All construction shall be contained within the right-of-way except where the taking of additional slope
easements is noted on the plat and additional easements are provided for utilities.
F. All construction shall be done in accordance with the latest edition of the Alaska Department of Transportation
and Public Facilities Standard Specifications for Highway Construction.
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
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AGENDA ITEM #2.a.
Kodiak Island Borough Code Chapter 16.80 STANDARDS FOR ROAD IMPROVEMENTS Page 20 of 21
G. Geotextiles may be used upon submittal of satisfactory supporting data from a registered engineer and
approval by the engineering and facilities department director. [Ord. FY2020-02 §10, 2019; Ord. 90-15 §2, 1990].
16.80.080 Drainage.
A. Drainage ditching and culverts shall be provided of sufficient depth and size to carry seasonal high water
volumes. Minimum culvert size for drainage shall be 24 inches in diameter with at least a one percent drainage
grade through the pipes.
B. The bottom of a roadway ditch shall be at least eight feet beyond the roadway sub -base shoulder, with a 3:1
slope from the shoulder to the bottom of the ditch, except in rock cuts where the distance shall be six feet and
the slope shall be 3:1. [Ord. 90-15 §2, 1990].
16.80.090 Signs, subdivisions and road names.
A. Road and subdivision names shall be approved by the commission, using the standards set forth in KIBC
12.10.050(A).
B. Road and subdivision names shall not duplicate existing road or subdivision names in spelling or sound such
that they may be confused with existing names. A road name shall duplicate an existing road name only where a
new road extends the alignment of an existing road.
C. Subdivision roads shall be identified and signed by the subdivider.
1. Each road within a subdivision shall be identified and signed within 50 feet of its point of egress and
ingress. Cul-de-sac roads shall be signed and identified within 50 feet of their point of ingress;
2. Yield signs shall be provided at all collector and arterial road intersections within the confines of the
subdivision; and
All roads shall be signed in accordance with the most recent edition of the Alaska Traffic Manual.
D. Changes to existing streets and roads shall be accomplished according to the process set forth in Chapter
12.10 KI BC. [Ord. 2001-06 §3, 2001; Ord. 90-15 §2, 1990].
16.80.100 Exceptions to minimum requirements.
It is the policy of the borough to adhere to these standards and specifications; however, if the design standards
cannot be followed as contained herein due to unusual terrain, soil characteristics, or drainage, the engineering
and facilities department director shall consider alternate solutions and may approve changes when such
changes are substantiated and justified by a design analysis prepared by a registered engineer. A decision
granting or denying an exception under this section may be appealed to the planning commission under Chapter
16.100 KI BC in the same manner as a decision of the community development director granting or denying
approval of a plat.
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
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AGENDA ITEM #2.a.
Kodiak Island Borough Code Chapter 16.80 STANDARDS FOR ROAD IMPROVEMENTS Page 21 of 21
A. The minimum requirements of this chapter are guidelines and may be adjusted either up or down subject to
actual field conditions upon review and approval by the engineering and facilities department director of plans
prepared and certified by a registered engineer.
B. If the subdivision has little probability of connection to the existing road system, the commission may grant a
waiver from these construction requirements.
C. Any city within the borough may adopt different construction standards by ordinance. [Ord. FY2020-02 §10,
2019; Ord. 90-15 §2, 1990].
The Kodiak Island Borough Code is current through Ordinance 2021-24, passed December 17, 2020.
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Clerk's Report Work Session January 28, 2021
AGENDA ITEM #4.a.
Kodiak Island Borough
OFFICE of the CLERK
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9310 Fax (907) 486-9391
E-mail: clerks@kodiakak.us
Revamping advertising dollars and where we are advertising. This is to assist in elevating public
awareness of Borough business.
o Worked with Kodiak Daily Mirror on how to save the Bourgh some money on the newspaper ads.
o Worked with Pam Forman at KMXT on a contract for PSA's once a week, they were able to
actually plug in an extra PSA for us today
o Worked with Ellen Simeonoff at KVOK on costs of running PSA's
• Training of the new Assistant Clerk is coming along nicely
• Reviewing and working the FY2022 budget.
o In need of a new fire safe filing cabinet. I have found one that is by the same company that we
currently use. It is on sale and with the shipping costs included it will cost less than the actual cost
of the cabinet
• Reviewed the Records Retention - this will need to be updated this year.
• Received a proposal from Code Publishing for updating the format and access to the KIB Code online.
• Staff is researching educational opportunities through IIMC and other resources for training for the Clerks
• iCompass agenda software
o We have been able to track down why we have been experiencing so many errors with the
agendas. We have attended one workshop with the head supervisor of iCompass and have
another scheduled for Monday.
Page 28 of 115
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AGENDA ITEM #8.a.
Introduced by: Assembly Member Williams Through The Mayor
Drafted by: Assembly Member Williams
Introduced on: 04/02/2021
Adopted on:
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2021-30
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH REQUESTING
SENATORS LISA MURKOWSKI AND DAN SULLIVAN, AND CONGRESSMAN DON YOUNG
TO TAKE ACTIONS EXEMPTING COVID-19 RELIEF FUNDS FROM FEDERAL INCOME
TAXATION.
WHEREAS, the COVID-19 Pandemic ("Pandemic") has had adverse financial impacts on
individuals, businesses, and other entities; and
WHEREAS, federal funds have been made available through a variety of relief programs to
offset the adverse financial impacts on individuals, businesses, and other entities; and
WHEREAS, the potential income tax consequences were not established at the outset of these
relief programs; and
WHEREAS, the Pandemic has continued to have adverse financial impacts on individuals,
business, and other entities; and
WHEREAS, individuals, businesses, and entities that were recipients of relief funds need the
full benefit of all funds received to offset continuing, adverse financial impacts of the Pandemic;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that:
Section 1: The the assembly request that Senator Lisa Murkowski, Senator Dan Sullivan, and
Congressman Don Young enact legislation that would prevent federal pandemic
relief funds from being subject to federal income tax.
Section 2: That copies of this resolution shall be provided to Senator Lisa Murkowski, Senator
Dan Sullivan, and Congressman Don Young.
Section 3: That this resolution takes effect immediately upon adoption.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF , 2021
Kodiak Island Borough, Alaska
Resolution No. FY2021-30
Page 1 of 2
Page 29 of 115
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KODIAK ISLAND BOROUGH
William Roberts, Mayor
VOTES:
Ayes:
Noes:
Kodiak Island Borough, Alaska
AGENDA ITEM #8.a.
ATTEST:
Alise L Rice, Borough Clerk
Resolution No. FY2021-30
Page 2 of 2
Page 30 of 115
Table of Contents
Contract FY2021-13
Aerial Imagery Contract with EagleView
Assembly Packet
Pages:
Section Title
1-3
Staff Report
4
2021 Aerial Imagery RFP Timeline
5
FY2021 Bids & Flight Schedule
6
FY2020 Bids & Flight Schedule
7-8
Remote Parcel Assessing Data
9
Flight Path Priority Areas
10-23
EagleView Contract
21-23
Exhibit A — Scope of Work
24-52
Exhibit B — EagleView Proposal
53
Exhibit C - Rate Schedule
54-61
Exhibit D —Contractor's Deliverables
62-66
Maps
67-73
Exhibit E — Contractor's License Terms
74-84
KIB 2021 Aerial Imagery RFP
AGENDA ITEM #9.a.
Page 31 of 115
AGENDA ITEM #9.a.
KODIAK ISLAND BOROUGH
STAFF REPORT
FEBRUARY 4, 2021
ASSEMBLY REGULAR MEETING
SUBJECT: Contract No. FY2021-13
ORIGINATOR: Erin Welty
RECOMMENDATION:
Approve the six-year contract for $506,056 (five hundred six thousand fifty-six) in substantially the same
form as in the packet.
DISCUSSION:
Kodiak Island Borough (KIB) Code 3.30.020 - Limitation on Manager's Authority, states that a contract
exceeding $25,000 requires Assembly approval.
This is a professional services contract with Pictometry International Corp. d.b.a EagleView in which the
contractor will provide the KIB with updated aerial imagery within the Kodiak Island Borough over a six-
year period for a total cost of $506,056.
Remotely Sensed Imagery is currently utilized by multiple KIB departments and by KIB constituents via
disparate means and for various purposes.
Imagery has been used in the past to assess remote properties. This is a typical assessing industry
practice in which the International Association of Assessing Officers (IAAO) has created guidelines for
and can be found in a document titled 'Standard on Mass Appraisal of Real Property'. This document,
approved in July 2017, notes that "Orthophoto images (minimum 6 -inch pixel resolution in
urban/suburban and 12 -inch resolution in rural areas, updated every 2 years in rapid -growth areas or
6- 10 years in slow -growth areas" and "oblique images capable of being used for measurement
verification" should be used as an alternative to periodic on-site inspections. In the KIB, on-site
inspections of most remote areas are often costly and, in some cases, very difficult or even impossible
to perform. Alternative methods are very appropriate in theseareas.
Fulfilling assessing industry standards requires timely data collection. This can be controlled through
temporal resolution, or the ability to collect data when best results can be obtained. In most cases post -
disaster imagery must also be collected quickly. To fulfill these requirements, EagleView will collect
aerial imagery after snow melts and before leaf out occurs. Additionally, EagleView can usually provide
imagery within days or hours of qualifying natural disasters.
EagleView's proposal contained an aggregate of value-added products that the other proposals did not
offer. These value-added products included 6 -inch spatial resolution imagery over the entire collection
2/4/21 Assembly RM Page 32 of 115
1
AGENDA ITEM #9.a.
area (not only the road system), oblique imagery, access to an online tool for viewing imagery in the KIB,
and participation in the Disaster Response Program.
Paper and digital maps are often created using Imagery as a basemap on which parcels, zoning,
tsunami, or other geographic data can be overlayed and viewed. Digital map viewers with imagery
basemaps are also created and published online for public, KIB, Kodiak City, etc. use. It is probable that
many recently created maps do not reflect what is on the ground as imagery has not been collected
since 2018 (Road System only).
The use of imagery can lower costs and save time. Imagery can save the KIB money on fuel,
transportation (boat, car, and airplane), staffing, etc. If imagery is collected at the same location at
two different times the staffing costs will dwindle even further as change detection will highlight
areas that assessors, code enforcement, etc. may need to focus on (specifically properties that are
difficult to access). Updated imagery can also be used to digitize vector GIS layers (e.g. roads, building
footprints, etc.) which is an alternative to collecting data with a GPS unit.
Four proposals were received in response to the request for proposal (RFP). Each proposal was
accompanied by required imagery samples. Proposals were reviewed by a selection committee
consisting of the Community Development Director, the Assessing Director, and the GIS analyst. The
evaluation and selection criteria were made available in the request for proposal. Proposals were
scored by each member of the selection committee according to the evaluation and selection
criteria and the top scoring proposal was selected. Imagery Samples were provided to the committee
by the GIS Analyst. Each imagery sample was given the name of A, B,CorD(the company name was not
provided) to remain fair to each company. Each company was ranked based on the base product
proposal. A standardized list of questions was used by the GIS Analyst to contact company references.
Answers to all questions were transcribed by the GIS Analyst and were shared with the selection
committee members for scoring purposes. EagleView received the highest overall ranking and was
selected forthis reason.
After selection, all bidders were notified and given fourteen days to protest the selection. No protests
were received.
If the provided contract is approved by the Assembly, EagleView will most likely begin planning for
imagery collection in February or March; it will take EagleView two months to prepare for the initial data
acquisition.
It is important to note that the RFP, evaluation process, and unsigned contract were thoroughly
reviewed by the attorney for compliance with KIB code and state law.
The official request for proposal, budgetary transaction reports from 2013 to present, examples of all
submitted imagery samples, and the scoring matrix have been included in this packet with a few
exceptions. Some items have been redacted as requested by Quantum Spatial. All provided items are
confidential and should not be released to the public.
ALTERNATIVES:
2/4/21 Assembly RM Page 33 of 115
2
AGENDA ITEM #9.a.
Do not approve the contract (it would bet he second time a contract is not awarded from an advertised
RFP in twoyears).
FISCAL IMPACT:
This is a six-year contract, with costs varying between $47,180 and $136,080 annually, depending on the
areas being flown.
The alternative would be not awarding this contract.
The Borough would continue to use 2018 Road System imagery, if possible, and older imagery for other
areas, solely for mapping purposes. Outdated, lower quality, and inconsistent basemaps should be
expected for online and printed maps. This would significantly reduce the utility and reliability of GIS
and associated applications.
OTHER INFORMATION:
Kodiak Island Borough Code 3.30.020 Limitation on Manager's Authority:
The manager may not make an acquisition, sale, transfer, or contract authorized by KIBC 3.30.010 if
the value of the property, service, or contract exceeds $25,000 without first obtaining assembly
approval with the exception of utility bills, which may be paid without assembly approval. Similar types
of work, even if performed in different geographic locations, are considered "in the aggregate"
regardless of the project, contract, purchase orders, or change order and require assembly notification
if the total payment to one contractor exceeds $25,000 in one fiscal year.
2/4/21 Assembly RM Page 34 of 115
3
AGENDA ITEM #9.a.
2021 Aerial Imagery RFP Timeline
June 18, 2020 — 2020 Contract Award failed by the Assembly. Staff directed to redo process.
July 27, 2020 - GIS Analyst started. Assigned Aerial Imagery project.
September 16, 2020 — FY2021 RFP released.
October 26, 2020 — FY2021 Aerial Imagery proposals due to KIB.
October 27, 2020 - November 4, 2020 — Review of imagery by Assessing Department.
Individual review of proposals by rating committee.
November 4, 2020 — Rating committee review of proposals, final scoring and proposal awardee
chosen.
November 5, 2020 — Notice of award sent to Eagleview/Pictometry. Two-week protest period
triggered.
November 19, 2020 — End of protest period.
Meetings Cancelled until December 3rd. December meeting agendas were extremely full after
elections, advised to wait until January to place contract on agenda.
January 14, 2021— Contract 2021-13 on Assembly work session agenda.
January 21, 2021— Contract 2021-13 on Assembly regular meeting agenda.
2/4/21 Assembly RM Page 35 of 115
4
CO
CDW
0
Cn
FY2021 Bids & Flight Schedule
Quantum (3 Band)
$65,171
$105,075
$98,488
$65,818
$106,622
$109,688
$550,862
Geophex
$86,299
$136,875
$108,979
$71,314
$127,021
$135,924
$666,412
Eagleview (all 6")
$47,180
$136,080
$62,352
$47,180
$89,280
$123,984
$506,056
Wolpert
$62,100
$93,600
$66,000
$67,200
$81,600
$94,800
$465,300
2/4/21 Assembly RM
5
Y1
Y2
Y3
Y4
Y5
Y6
Area
2021
2022
2023
2024
2025
2026
Remote 1: Northwest Kodiak
x
Remote 2: Afognak
x
Remote 3: Southeast Kodiak
x
Remote 4: Southwest Kodiak
x
Road System
x
x
2/4/21 Assembly RM
5
CD
W
4
0
Cn
FY2020 Bids & Flight Schedule
Vendor
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
Total Cost
Eagleview (1) (Everything in Hi
Res)
119,020.00
51,575.00
131,670.00
56,650.00
511575.00
871670.00
498,160.00
Kodiak Mapping (3)
79,000.00
54,000.00
78,000.00
55,000.00
56,000.00
68,000.00
390,000.00
Quantum Spatial (5)
117,940.00
69,054.00
112,733.00
105,500.00
69,863.00
113,894.00
588,984.00
Terrasond (6)
152,010.00
110,010.00
191,390.00
183,480.00
100,270.00
185,250.00
922,410.00
Aqualife (Doesn't meet imagery
needs)
Road System
x
Pricing not based on
comparable product
GeoNorth (Med Res Only) (2)
38,193.82
49,413.97
16,761.38
25,367.65
129,736.82
eTerra (Med Res Only) (4)
(@55.40/sqkm)
90,277.07
115,787.11
30,424.57
21,533.98
258,022.73
Top 3 Imagery Samples
2/4/21 Assembly RM
Y1
Y2
Y3
Y4
Y5
Y6
Area
2020
2021
2022
2023
2024
2025
Remote 1: Northwest Kodiak
x
Remote 2: Afognak
x
Remote 3: Southeast Kodiak
x
Remote 4: Southwest Kodiak
x
Road System
x
x
2/4/21 Assembly RM
Remote Parcel Assessing Data
2021 REMOTE TRAVEL:
total properties seen (inc exempts)
beginning value
ending value difference taxable difference exemptions
2021 kizhuyak-kupreonoff
205 17,780,400
19,535,000 261,900
1,492,700
143 taxable
62 exempt
tota I:
1,754,600
1,754,600
difference 0
2021 uganik-Viekoda
94 10,617,300
11,407,100 464,900
324,900
81 taxable
13 exempt
total:
789,800
789,800
2021 FIELD:299 properties
difference 0
2021 DESKTOP:243 properties
120 (completed)
50,564,406
74,263,402 266,400
23432596
total remote 2021: 542 properties
53 taxable
(542 remote properties,
45 exempt
1391 SD1 properties
total:
23698996
23698996
23 additional requests for review)
123 pending
difference 0
993,200
2022 REMOTE TRAVEL:
187
Taxable properties with the potential for new discovery
6
Religious - could be taxable based on use
193 taxable
158
ANCSA-FED-LOCAL-STATE Entities - EX
185 exempt
271
Native Alottments - EX
3781
TOTAL PROPERTIES
Village Breakdown - Not in spreadsheet above
we will also be assessing Chiniak,
170
Ouzinkie
341 taxable
Pasagshak, Anton Larson,
171
Port Lions
MonMhka and Bells Flats
341
TOTAL PROPERTIES
on t4Road System which adds
an aclItional 1200 properties
THESE ARE ALL ESTIMATED/APPROXIMATE NUMBERS
2/4/21 Assembly RM
Area
Boat/Plane Ride
Number of Staff
Ouzinke
Wheel Plane
4-$10,000.00 per day
Marmot
Float Plane
4-$10,000.00 per day
South Afognak
Boat
4-$10,000.00 per day
Onion Bay/Por Rasp
Boat
4-$10,000.00 per day
Afognak Village
Boat
4- $10,000.00 per day
Letnick/Dig Afognak
Boat
4- $10,000.00 per day
Raspberry Straight
Float Plane
4-$10,000.00 per day
Danger Bay
Float Plane
4-$10,000.00 per day
North Afognak/Shuyak
Float Plane
4- $10,000.00 per day
Mary Anderson Cove
Float Plane
4- $10,000.00 per day
Port Lions
Wheel Plane
4-$10,000.00 per day
Spruce Island, Ouzinke Narrows,
Boat
4-$10,00.00 per day
Totals:
AGENDA ITEM #9.a.
Days staff total Boat/Plane cost estimate
3 $30,000.00 $1,200.00
1 *included in Mary Anderson Cove trip
1 $10,000.00 $2,200.00
1 $10,000.00 $2,200.00
1 $10,000.00 $2,200.00
1 $10,000.00 $2,200.00
1 $10,000.00 $1,000.00
1 $10,000.00 $1,000.00
1 $10,000.00 $1,800.00 Port Williams, Hog Island,
1 $10,000.00 $1,600.00 Afognak Wilderness Lodge, West Afaognak, Kitoi Bay, Marmot
3 $30,000.00 $1,200.00
1 $10,000.00 $2,200.00
16 $150,000.00 $18,800.00
(already paid in salary)
No per diem, all day trips
Wheel plane charter- $200.00 per trip, $400.00 per day $1200.00 estimated per pl $2400.00 total est for wheel plane
Float plane charter- standby use, to go to as many places as we can in one day
Boat -$1500.00 Boat/captin plus fuel, per day 2020 rates:
All employees week 1 $9,095.00 (two staff, two temps)
All employees week 2 $9,095.00 (two staff, two temps)
All employees week 3 $9,294.00 (two staff, two CDD staff)
total $27,484.00
PerDiem total $2,834.00
Boat/Plane total $25,005.00
Total remote cost $55,323.00 Field time only, and we didn't get Port Lions
2/4/21 Assembly RM Page 39 of 115
8
R.
3
.of
AGENDA ITEM #9.a.
AGREEMENT
FOR
AERIAL IMAGERY SERVICES FOR THE
KODIAK ISLAND BOROUGH
Contract No. 2021-13
This Agreement made and entered into this day of , 2021, by and between the Kodiak Island
Borough, hereinafter "Borough", a general law municipality and a Borough of the second class, whose address
is: 710 Mill Bay Road, Kodiak, Alaska 99615, and Pictometry International Corp. d/b/a EagleView, hereinafter
"EagleView", whose address is, 25 Methodist Hill Dr., Rochester, New York 14623, and licensed and qualified
to do business within the State of Alaska, hereinafter called "Contractor."
RECITALS
A. The Borough desires the performance, provision, and accomplishment of the work, services and
materials described and set forth in Part 1, Section 2.
B. Contractor represents that it is ready, able and qualified to perform, and will perform, in all
respects, all of the work, services, and materials, and to otherwise perform all of the terms, covenants, conditions
and provisions of the Agreement in the manner, at the times, and for the consideration hereafter provided.
Now, therefore, for and in consideration of the terms, covenants, conditions, and provisions contained
herein, and/or attached and incorporated herein and made a part hereof, the parties hereto agree as follows.
This contract consists of:
A. Part I, consisting of eighteen (18) sections of General Provisions.
B. Part II, consisting of six (6) sections of Special Provisions.
._.
GENERAL PROVISIONS
Section 1: Agreement to Perform. The Borough hereby agrees to engage the Contractor, and the
Contractor hereby agrees to perform, complete, provide and furnish, in a timely and proper manner, and pursuant
to and in accordance with all of the terms, covenants, conditions and provisions of this Agreement, all of the
work, services, labor and materials required to accomplish all of the work described in Section 2 hereof at the
times, in the manner, and for the consideration and payments hereinafter set forth.
Section 2: Description of Work. The Contractor shall perform, supply, and provide all of the work,
services and materials; hereinafter collectively referred to as "work", as set forth and described on Exhibit A,
attached hereto and incorporated herein by this reference. The work shall be performed in accordance with
Contractor's Proposal, copy attached as Exhibit B and incorporated herein by reference. A detailed deliverable
list for each project is attached as Exhibit D. The work shall be subject to Contractor's licensing terms and
conditions, attached as Exhibit E. In the event of a conflict between this contract, Exhibit A or Exhibit B, the
terms of this contract shall prevail, then Exhibit A then Exhibit B then Exhibit D then Exhibit E.
Section 3: Time for Commencement and for Completion of Work.
(a) Commencement. Contractor shall commence the work called for in this Agreement upon the giving
of a Notice to Proceed by the Borough.
Page 1 of 36 Kodiak Island Borough—C16413995PW§610of 115
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AGENDA ITEM #9.a.
(b) Completion. Upon giving of Notice to Proceed, the work called for in this Agreement shall be
performed starting the 1 st day of May, 2021, and completed by December 31, 2026.
Section 4: Financial Terms.
(a) Compensation and Payment. For and in consideration of the timely and proper performance of
work authorized as provided herein, the Borough shall pay the Contractor at the rates provided for in the
Contractor's Proposal, which rate schedule is attached as Exhibit C and incorporated herein by reference.
Payments shall be based upon invoices, which may be submitted no more frequently than monthly. The total
funds paid under this contract over the contract terms shall not exceed $506,056.00.
(b) No Additional Work. No claim for additional work, services or materials, not specifically and expressly
requested and authorized as provided for in this Agreement, or by a written amendment thereto signed by both
parties, done or furnished by the Contractor, will be allowed or paid by the Borough, and Contractor expressly
waives any claim therefore.
(c) Availability of Funds. This contract is subject to the availability of funds lawfully appropriated for its
performance.
sum;
(d) The Borough may delay or withhold payments from the Contractor for any of the following reasons:
1) The application for payment misstates the amount of services completed;
2) Liens or Third -Party Claims filed or reasonable evidence indicating probable filing of such claims;
3) Reasonable evidence that the Project cannot be completed for the unpaid balance of the Contract
4) Reasonable evidence that the Project cannot be completed within the Contact time; or
5) Persistent failure to perform the services in accordance with the Contract documents.
In the event funds are delayed or withheld the Borough shall provide the Contractor notice of the amount withheld
and the basis upon which it is withheld.
Section 5: Borough's Contracting Officer. For purposes of this Agreement, the Borough's contracting
officer shall be the Borough Manager or such other person as is designated in writing by the Borough Manager.
Section 6: Contractor Qualified. The Contractor expressly represents and warrants it is now and shall
continue to be at all times during the performance of this Agreement, the holder of all required or necessary
professional, business or other licenses or permits and is qualified and capable of performing all of the work
covered or called for by this Agreement and is presently ready, able and willing to undertake and perform all of
such work and services, and to supply all necessary materials and equipment, at the times, and in a non -
negligent professional and workmanlike manner, and pursuant to the terms, conditions and provisions, and for
the compensation and payments as herein provided.
Section 7: Termination.
(a) By Consent. This Agreement may be terminated in whole or in part by the mutual consent of the
parties. Such consent shall be in writing.
(b) Termination for Cause. This Agreement may be terminated in whole or in part in writing by Borough
in the event of failure by Contractor to fulfill any of the terms and conditions of this Agreement upon the giving of
not less than five (5) calendar days prior written notice of intent to terminate in the manner provided in Part 1,
Section 10, hereof.
Page 2 of 36 Kodiak Island Borough — C16413995PW§614Pof 1155
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AGENDA ITEM #9.a.
(c) Termination for Convenience of Borough. This Agreement may be terminated in whole or in part in
writing by the Borough for Borough's convenience provided the Contractor is given not less than thirty (30)
calendar days prior written notice of intent to terminate in the manner provided in Part 1, Section 10, hereof.
(d) In the event termination by the Borough is effected pursuant to (b) above, the Contractor shall not be
entitled to receive any further payment until the work is completed, or the Borough elects to not proceed further
with the project. The Borough reserves the right to seek appropriate remedies, which may include damages, for
any breach of this agreement whether or not such breach results in termination for cause. The Borough reserves
the right to seek appropriate damages for work which does not meet specifications and has not been remedied
through commercially reasonable efforts.
(e) Upon receipt of a termination notice pursuant to paragraphs (b), (c), or (d) above, the Contractor shall
promptly discontinue all services (unless the notice directs otherwise), and deliver or otherwise make available
to the Borough all data, drawings, notes, specifications, reports, estimates, summaries, work in progress, and
any and all other information and/or materials as may have been accumulated by the Contractor in performing
this Agreement, whether completed or in process, and free and clear of any mechanics or other liens or claims
in favor of Contractor or any other person. In the event of termination, and when all amounts due under the
contract have been paid, the Borough is entitled to a perpetual license of the delivered content.
(f) Upon termination pursuant to paragraphs (b), (c), or (d) above, the Borough may, but shall not be
required to, take over the work and prosecute the same to completion by agreement with another person or
otherwise, may elect to complete the work itself, or to not proceed further with the work and project. The
contractor shall be entitled to pay for work performed prior to termination. Unless termination is for convenience
of the Borough under paragraph c above, the payment shall be subject to adjustments in paragraph d above.
(g) If, after termination by the Borough pursuant to (b) above, it is determined that the Contractor had
not so failed, the termination shall be deemed to have been effected for the convenience of the Borough. In
such event, adjustment of the amounts to be paid to Contractor for termination shall be made as provided in
paragraph (f) of this Section.
(h) No other damages, whether for lost profits or otherwise, other than the amounts allowed and
computed as provided for in this Section 7 shall be due or payable to Contractor in the event of termination.
Section 8: Conflict of Interest. The Contractor covenants, warrants and represents that the Contractor
has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner with the
subject matter or the performance of this Agreement. The Contractor further covenants, warrants and represents
that in the performance of this Agreement, no person having any such interest shall be employed.
Section 9: Assignment and Subletting Prohibited. Neither party may assign or transfer this Agreement
or any rights granted to it hereunder, in whole or in part, nor delegate any of its duties or obligations arising
hereunder without prior written consent of the other party, which consent shall not be unreasonably withheld;
provided, however, that this Agreement may be transferred by operation of law or assignment by either party to
a surviving entity or a merger or consolidation involving that party or to a purchaser of all or substantially all of
that party's assets. Any assignment, transfer or delegation of rights, duties or obligations hereunder in
contravention of the preceding sentence shall be null and void. This Agreement shall be binding upon and shall
inure to the benefit of, and be enforceable by, the parties to this Agreement and their respective successors and
assigns.
Section 10: Notice.
(a) Any notice, demand, request, consent, approval, or other communication that either party desires or
is required to give to the other party or any other person shall be in writing and either served personally or sent
by prepaid, first-class mail at the address set forth below. Either party may change its address by notifying the
other party of its change of address in writing. Notice shall be deemed to have been duly made and given when
Page 3 of 36 Kodiak Island Borough — C16413995 6149 of 115
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AGENDA ITEM #9.a.
delivered if served personally, or upon the expiration of twenty-four (24) hours after the time of mailing if mailed
as provided in this Section.
Borough: The Borough Manager's Office
710 Mill Bay Road
Kodiak, Alaska 99615
Contractor: Dustin Walters
Pictometry International Corp. d/b/a EagleView
25 Methodist Hill Dr.
Rochester, NY 14623
(b) The performance and administration of this program and this Agreement will be monitored by the
Borough and such other agencies as may be required or authorized pursuant to the terms of any grant to the
Borough. Necessary reports, in proper form, will be required as a prerequisite to any payment to the Contractor.
(c) All project records shall be maintained by the Contractor for not less than three (3) years after
completion and final acceptance of all work by the Borough and shall be subject to inspection and copying by
the Borough or any funding agency during said period.
Section 11: Status of Parties.
(a) Independent Contractor. The Contractor shall perform its obligations hereunder as an independent
contractor of the Borough. The Borough may administer the contract and monitor the Contractor's compliance
with its obligations hereunder. The Borough shall not supervise or direct the Contractor other than as provided
in this Section.
(b) Relationship of the Parties. Nothing herein contained shall be deemed or construed by the parties
hereto, nor by any third party, as creating the relationship of principal and agent or of partnership or of joint
venture between the parties hereto, it being understood and agreed that neither method of computation of
payment nor any other provision contained herein, nor any acts of the parties hereto, shall be deemed to create
any relationship between the parties hereto other than the relationship of Borough and an independent
Contractor.
Section 12: Hold Harmless and Indemnity.
(a) The Contractor shall indemnify, defend, save and hold the Borough, its officers, employees and
agents harmless from any and all claims, lawsuits, liabilities, penalties, or fines, including attorney's fees and
costs, arising out of, in connection with, or incident to any loss, damage or injury to persons or property occurring
as a result of the Contractor's or any subcontractor's intentional misconduct or negligent acts, errors or omissions
in its performance pursuant to this contract. The obligation in this section to defend against claims by third parties
applies whether or not the alleged claim is found to have been the responsibility of the Contractor.
(b) Contractor further agrees to appear and defend, and to indemnify and save free and harmless the
Borough and its officers, employees and agents from and against any of the foregoing claims, liabilities,
penalties, fines or damages, whether or not valid, and for any cost and expense, including reasonable attorney's
fees, incurred by the Borough, its officers, employees or agents on account of any claim therefore, including
claims by reasons of any defects in any plans, drawings, specifications, computer programs, technical reports,
or other work product of Contractor prepared for or submitted to the Borough pursuant to this Agreement provided
said claim is not based upon a use of said plans, drawings, specifications or other work product for other than
the purposes for which such data was prepared and submitted to the Borough.
(c) Contractor shall keep the work free from all liens and shall indemnify and defend the Borough and
hold it harmless from any claims of Contractor's subcontractors or suppliers.
Page 4 of 36 Kodiak Island Borough — C16413995 634* of 11 rJ
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AGENDA ITEM #9.a.
Section 13: No Third -Party Beneficiaries. Nothing in this Agreement shall be construed to give any
person other than the Borough and the Contractor any legal or equitable right, remedy or claim under this
Agreement, but it shall be held to be for the sole and exclusive benefit of the Borough and the Contractor.
Section 14: Compliance with Laws and Regulations. Contractor shall, at Contractor's sole cost and
expense, comply with all of the requirements of all local, state, or federal laws, ordinances, or regulations now
in force, or which may hereafter be in force, pertaining to this Agreement, or the project or work to be performed,
and shall faithfully observe in the performance of this Agreement, all local, state, and federal laws, ordinances
and regulations now in force or which may hereafter be in force. When a change in laws, ordinances or
regulations results in additional costs, the Contractor may request a change order to cover those costs. Any
such change order shall be limited to the Contractor's actual additional costs as a result of the change. The
Contractor shall pay all taxes pertaining to its performance under this contract.
Section 15: Successors and Assigns. Except as otherwise provided herein, the covenants, agreements
and obligations herein contained shall extend to bind and inure to the benefit not only of the parties hereto but
their respective personal representatives, heirs, successors and assigns.
Section 16: Miscellaneous.
(a) Terminology. Whenever herein the singular number is used, the same shall include the plural, and
the masculine gender shall include the feminine and neuter genders.
(b) Law Applicable. The laws of the State of Alaska shall govern the construction, validity, performance
and enforcement of this Agreement. Venue as to any action, claim, or proceeding arising out of, or based upon
this Agreement, including, but not limited to, any action for declaratory or injunctive relief, shall be the appropriate
Court sitting in the City of Kodiak, Third Judicial District, Alaska.
(c) Paragraph Headings. The headings of the several sections and subsections contained herein are
for convenience only and do not define, limit or construe the contents of such sections and subsections.
(d) Terms Construed as Covenants and Conditions. Every term and each provision of this Agreement
performable by Contractor shall be construed to be both a covenant and a condition.
(e) Time of the Essence. Time is of the essence of each term, condition, covenant and provision of this
Agreement; provided, however, that the parties understand that some performance is weather dependent and
delays due to weather or other matters outside of Contractor's control are excepted.
(f) Severability. In the event any provision of this Agreement is adjudicated or held to be invalid or
unenforceable, the remaining provisions shall remain in full force and effect.
(g) Nonwaiver. No delay or omission of the right to exercise any power by either party shall impair any
such right or power, or be construed as a waiver of any default or as acquiescence therein. One or more waivers
of any covenant, term or condition of this Agreement by either party shall not be construed by the other party as
a waiver of a subsequent breach of the same covenant, term or condition. The consent or approval by either
party to any act by the other party of a nature requiring consent or approval shall not be deemed to waive or
render unnecessary consent to or approval of any subsequent similar act.
Section 17: Amendment.
(a) This contract shall only be amended, modified or changed by writing, executed by authorized
representatives of the parties.
(b) For the purpose of any amendment modification or change to the terms and conditions of this
contract, the only authorized representatives of the parties are:
1) EagleView, Dustin Walters, District Manager - Alaska
Page 5 of 36 Kodiak Island Borough —C1641399561.VOf 115
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AGENDA ITEM #9.a.
2) Kodiak Island Borough, Borough Manager
(c) Any attempt to amend, modify, or change this contract by either an unauthorized representative or
unauthorized means shall be void.
Section 18: Entire Agreement. This Agreement and any schedules, appendices or exhibits attached
hereto sets forth all the covenants, promises, agreements, conditions and understandings between the parties
hereto, and there are no covenants, promises, agreements, conditions or understandings, either oral or written,
between them other than as herein set forth. Except as herein otherwise expressly provided, no
contemporaneous or subsequent agreement, understanding, alteration, amendment, change or addition to this
Agreement, or any schedule, appendix, exhibit or attachment thereto shall be binding upon the parties hereto
unless reduced to writing and signed by both parties. This Agreement constitutes a final, complete, and exclusive
statement of the agreement between the parties.
PART II
SPECIAL PROVISIONS
Section 1: Insurance.
(a) During the entire period of the project or work, the Contractor shall provide the following types of
insurance. The Borough shall be insured as additional insured on all insurance policies except professional
liability contracts. All policies shall have a thirty (30) day cancellation clause.
Professional liability insurance covering errors and omissions at $1,000,000 per claim.
2. Workers' compensation as required by law and employer's liability coverage at a minimum
of $1,000,000.
3. Commercial general liability insurance - $1,000,000 per occurrence and $2,000,000
aggregate.
(b) Each policy of insurance required by this Section shall provide for no less than thirty (30) days'
advance notice to the Borough prior to cancellation. Insurance certificates will be required to be submitted for
review by the Borough Manager before the Borough will issue a notice to proceed. Failure to maintain coverage
is a material breach and grounds for termination of the contract.
(c) Should the Contractor fail to comply with the insurance requirements of this Agreement, the
Kodiak Island Borough may terminate the Agreement on ten (10) days written notice.
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AGENDA ITEM #9.a.
Section 2: Equal Employment Opportunity.
(a) The Contractor shall not discriminate against any employee or applicant for employment because of
race, color, religion, disability, national origin, ancestry, age, or sex. The Contractor will take affirmative action
to ensure that applicants are employed and that employees are treated during employment without regard to
their race, color, religion, disability, national origin, ancestry, age or sex. Such action shall include, but not be
limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination, rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this nondiscrimination clause.
(b) The Contractor shall state in all solicitations or advertisements for employees to work on contract
jobs to be let in the performance of this Agreement, that all qualified applicants will receive consideration for
employment without regard to race, color, religion, disability, national origin, ancestry, age, or sex.
(c) The Contractor agrees to fully cooperate with the office or agency of the State of Alaska which seeks
to deal with the problem of unlawful or invidious discrimination, and with all other State efforts to guarantee fair
employment practices under this Agreement, and said Contractor will comply promptly with all requests and
directions from the State Commission of Human Rights or any of its officers or against relating to prevention of
discriminatory employment practice.
(d) Full cooperation as expressed in the foregoing clause (c) shall include, but not be limited to, being a
witness in any proceeding involving questions of unlawful or invidious discrimination if such is deemed necessary
by any official or agency of the State of Alaska, permitting employees of said Contractor to be witnesses or
complainants in any proceeding involving questions of unlawful or invidious discrimination, if such is deemed
necessary by any official or agency of the State of Alaska, or the Borough, participating in meetings, submitting
periodic reports on the equal employment aspects of present and future employment, assisting in inspection of
relevant facilities, and promptly complying with all State directives deemed essential by any office or agency of
the State of Alaska, or the Borough, to insure compliance with all federal and state laws, regulations, and policies
pertaining to the prevention of discriminatory employment practices.
(e) Failure to perform any of the above agreements pertaining to equal employment opportunities shall
be deemed a material breach of the contract and sufficient grounds for termination of this Agreement for cause
without liability.
Section 3: Contractor Responsible for Personnel.
The Contractor has or will secure, at Contractor's own cost and expense, all personnel required to
perform this Agreement in a timely and proper manner. The parties hereto agree and understand that such
personnel shall in no event be deemed to be, and are not, employees, agents, or representatives of the Borough
and such persons shall have no contractual or other relationship with the Borough, and the Borough shall have
no responsibility or liability whatsoever to any of said persons, or for the acts or omissions of any of such persons.
Section 4: Personnel Supervision.
Contractor agrees that all work and services required or provided under this Agreement shall be
performed personally by the Contractor, unless otherwise authorized in writing by the Borough's contracting
officer, and in such event all personnel engaged in any such work shall be fully qualified, and shall be licensed
and authorized under applicable state, federal and local laws to perform such services.
Section 5: Corporate Authority.
If Contractor is a corporation, Contractor shall deliver to the Borough at the time of execution of this
Agreement a certified copy of a resolution of its board of directors authorizing the execution of this Agreement
and naming the officers that are authorized to execute this Agreement on behalf of the corporation.
Page 7 of 36 Kodiak Island Borough — C16413995 6144 O f 115
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AGENDA ITEM #9.a.
Section 6: Additional Terms and Conditions.
This Agreement is subject to each of the additional terms, covenants, conditions and provisions attached
hereto as Exhibit A, which are hereby expressly referred to and incorporated herein as though set forth in full.
Date
Date
Wherefore the parties have entered into this Agreement the date and year first above written.
KODIAK ISLAND BOROUGH:
M
Michael Powers
Borough Manager
ATTEST:
By:
Alice Rice
Borough Clerk
APPROVED AS TO FORM:
-32
Scott A. Brandt -Erichsen
Borough Attorney
CONTRACTOR:
Pictometry International Corp.
0
Brian Brockmann
Page 8 of 36 Kodiak Island Borough — C16413995 6309 of 115
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BOROUGH ACKNOWLEDGMENTS
STATE OF ALASKA
) ss.
THIRD JUDICIAL DISTRICT
AGENDA ITEM #9.a.
THIS IS TO CERTIFY that on this day of , 2021, before me, the undersigned, a
notary public in and for the State of Alaska, duly commissioned and sworn, personally appeared Michael
Powers, to me known to be the Borough Manager of the Kodiak Island Borough, a municipal corporation, the
corporation which executed the above and foregoing instrument; who on oath stated that he was duly authorized
to execute said instrument on behalf of said corporation; who acknowledged to me that he signed the same
freely and voluntarily on behalf of said corporation for the uses and purposes therein mentioned.
WITNESS my hand and official seal the day and year in the certificate first above written.
(Seal)
STATE OF ALASKA )
) ss.
THIRD JUDICIAL DISTRICT )
NOTARY PUBLIC FOR ALASKA
My Commission Expires:
THIS IS TO CERTIFY that on this day of , 2021, before me, the undersigned, a notary
public in and for the State of Alaska, duly commissioned and sworn, personally appeared Alice Rice, to me
known to be the Borough Clerk of the Kodiak Island Borough, a municipal corporation, the corporation which
executed the above and foregoing instrument; who on oath stated that she was duly authorized to execute said
instrument on behalf of said corporation; who acknowledged to me that she signed the same freely and
voluntarily on behalf of said corporation for the uses and purposes therein mentioned.
WITNESS my hand and official seal the day and year in the certificate first above written.
(Seal)
Page 9 of 36
NOTARY PUBLIC FOR ALASKA
My Commission Expires:
Kodiak Island Borough — C16413995PW§6149of 115
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18
ACKNOWLEDGMENT
LIMITED LIABILITY COMPANY
STATE OF ALASKA
) ss.
THIRD JUDICIAL DISTRICT
AGENDA ITEM #9.a.
I, a Notary Public, in and for the State of , hereby certify that
whose name as manager/member of
LLC., is signed to the foregoing instrument and who is known to me,
acknowledged before me on this day that, being informed of the contents of the instrument, he or she, as such
officer and with full authority, executed the same voluntarily for and as the act of said limited liability company.
WITNESS my hand and official seal the day and year in this certificate above written.
(Seal) NOTARY PUBLIC FOR ALASKA
My Commission Expires:
CORPORATE CERTIFICATE
I, , certify that I am the Secretary of the Corporation named as Contractor
in the foregoing instrument; that , who signed said instrument on behalf of
the Contractor, was then of said Corporation; that said instrument was duly signed for
and on behalf of said Corporation by authority of its governing body and is within the scope of its corporate
powers.
Signature
Page 10 of 36 Kodiak Island Borough — C16413995 6156 o f 115
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AGENDA ITEM #9.a.
CORPORATE ACKNOWLEDGMENT
STATE OF )
) ss.
COUNTY OF )
THIS IS TO CERTIFY that on this day of , 2021, before me, the undersigned,
a Notary Public in and for the State of duly commissioned and sworn, personally appeared
(Name) and (Name) known to be the President and
Secretary of , the corporation which executed the above and foregoing
instrument, and who on oath stated they were duly authorized to execute said instrument and acknowledged
that they signed the same freely and voluntarily on behalf of said corporation for the purposes therein mentioned.
WITNESS my hand and official seal the day and year in this certificate above written.
(Seal)
NOTARY PUBLIC FOR
My Commission Expires:
Page 11 of 36 Kodiak Island Borough—C16413995 �915r 9 o 115
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EXHIBIT A
SCOPE OF WORK
1. Scope of Services
1.1 SCooe of work
AGENDA ITEM #9.a.
The general scope of work includes the work to plan, collect, process, and deliver a color -balanced,
georeferenced, orthorectified imagery product and/or alternatives to the Borough for the next six years.
Two different minimum spatial resolutions are requested: high-resolution (6 in) and medium resolution
(1.5 ft). The general areas and the desired resolutions are depicted in Figure 1: Collection Areas.
Figure 1: Collection Areas
Collection area shapefile can be downloaded from:
http://data-kiborough.opendata.arcgis.com/datasets/kib-collectionareas-aksp5nad83
Page 12 of 36 Kodiak Island Borough—C16413995 61519of 115
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Y1 Y2 Y3 Y4 Y5 YG
Area
2021 2022 2023 2024 2625 2026
Remote 1: Northwest Kodiak
x
Remote 2: Afa nak
x
Remote 3: Southeast Kodiak
x
Remote 4: Southwest Kodiak
x
Road System
x x
Kodiak Island Borough Imagery Collection Areas
Collection Areas
Remote Area 1, Norlhwest Kodiak
Rem ole Area 2, Afognak
Rem ole Area 3, Southeast Kodiak
Rem ale Area 4, Southwest Kodiak
Road Syslem, Road System
Q High -Resolution (6")1
w
Ourinkla
1P,an Lions
ttvdiek
lALarsBay
Kirluk_
®
Old Harbor
ARhiok-1
R E S O L U T I a N
Collection Aree Medium High
Remote 1 447 sq. mi. 173 sq. mi.
Remote 2 724 sq. mi. 137 sq. mi.
• P` Remote 3 928 sq. mi.17 sq. mi.
Remote 4 244 sq. mi. 189 sq. mi.
Road System rda 260 sq. mi.
Figure 1: Collection Areas
Collection area shapefile can be downloaded from:
http://data-kiborough.opendata.arcgis.com/datasets/kib-collectionareas-aksp5nad83
Page 12 of 36 Kodiak Island Borough—C16413995 61519of 115
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AGENDA ITEM #9.a.
1.2 Contract Deliverables
1.2.1 Acquisition planning and updates
Prior to each acquisition, the collection area will be reviewed and modified as needed. Areas may be
larger or smaller than areas presented in Figure 1 of this RFP. Imagery providers shall communicate with
the Borough about acquisition and delivery schedules and make available to the Borough interim
products, if applicable.
1.2.2 Orthoimagery
Color -corrected, three -band (R,G,B) or four -band (R,G,B,NIR), georeferenced, orthorectified imagery.
1.2.3 Alternative Products and/or Services (if applicable
Details presented in proposal will be incorporated into the contract. This includes the additional ground
control and Essentials+ Neighborhood with Certified Ortho and True Touch upgrade for the City of Kodiak
areas in years 1 and 4 and the enhanced oblique imagery for all areas.
1.2.4 Control
Provide horizontal and vertical control for aerial acquisition products.
1.2.5 Metadata
Metadata in FGDC or ESRI compliant schema to accompany imagery deliverable. Should, at a minimum,
include contact info, acquisition date, platform used, statement about horizontal and vertical control,
accuracy statement.
1.3 Proposed collection schedule
The proposed schedule for imagery acquisition is provided in in Figure 1.
The Borough would prefer imagery acquisition to occur in the spring, after the snow melt, before the
vegetation leafs out and with minimal shadows. The goal is to collect imagery that makes it easy to
identify and delineate buildings and other structures. Final products should be delivered on or before
December 1 of each collection year.
1.4 Considerations
Imagery
The Borough is requesting that the imagery be snow -free, cloud -free and vegetation -free with minimal
shadows.
Coordinate system
Borough uses two projected coordinate systems: NAD 1983 Alaska State Plane Zone 5 (WKID:102635,
Esri) and WGS 1984 Web Mercator (WKID:3857, EPSG).
0nftXnia rim
The Borough uses ArcGIS Desktop to view, process and publish imagery data. Currently, the Borough is
running ArcGIS 10.5.x. The Borough also publishes data to ArcGIS Online for viewing in web applications.
Ownership
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AGENDA ITEM #9.a.
The Borough shall own the copies of the orthogonal imagery delivered to the Borough by Contractor
pursuant to this contract (the "Transferred Deliverables"). The Borough is free to use, reproduce, and
redistribute copies of the Transferred Deliverables in any manner without any accounting to Contractor.
Contractor shall own all copies of the Transferred Deliverables, including all formats in which such copies
are maintained (including, but not limited to, electronic), that remain in Contractor's possession.
Contractor is free to use, reproduce, and redistribute copies of the Transferred Deliverables in any
manner without any accounting to the Borough. All inventions, discoveries, improvements, technology,
designs, works of authorship, patents, copyrights, technical information, data, databases, software,
business information, and other information used to create the Transferred Deliverables remain the sole
and exclusive property of Contractor. All oblique imagery, software, online services and online content,
or other deliverables not specifically mentioned above which are produced by Contractor pursuant to the
resulting contract remain the sole and exclusive property of Contractor (the "Licensed Deliverables"). The
Licensed Deliverables are subject to Contractor's license agreements (set forth in Exhibit E).
Page 14 of 36 Kodiak Island Borough — C16413995 615* O f 115
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AGENDA ITEM #9.a.
EXHIBIT B
CONTRACTOR'S PROPOSAL AS SUBMITTED
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Submitted By
Dustin Walters
District Sales Manager
EagleView
AGENDA ITEM #9.a.
f
eagleview-
j I w
Phone and Email Address
(541) 325-3781 25 Methodist Hill Dr.
Dustin.Walters@EagleView.com Rochester, NY 14623
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25
— AGENDA ITEM #9.a.
eagleview'"
October 26, 2020
Ms. Brandi Wagner
710 Mill Bay Road
Kodiak, AK 99615
Dear Ms. Wagner,
Over the next six years, Kodiak Island Borough needs to acquire high-quality aerial imagery to be made
available to Borough staff and the public through desktop and web -based map applications. Pictometry
International Corp., a member of the EagleView family of businesses and herein referred to as EagleView,
can confidently meet those needs.
In response to Kodiak Island Borough's Orthoimagery RFP, we are proposing a natural (RGB) color
balanced, visualization grade orthomosaic with oblique imagery at 6 -inch ground sample distance (GSD)
resolution of all of Kodiak Island Borough's project areas.
The benefits of choosing EagleView include:
Unmatched Experience: We have served more than 2,000 government customers in North America,
delivering imagery, mapping, and software solutions since 2001. We understand the challenges of flying
in difficult climates and over variable terrain. Our references in Alaska, Washington and Western Canada
will attest to our ability to successfully capture and deliver quality imagery despite challenging climate
and terrain conditions.
Unique Add -Ons: Along with our core offering, EagleView is offering the City of Kodiak a suite of add-ons
including Four Band Color Infrared, TrueTouch and Certified Ortho. Our ChangeFinder add-on will enable
Kodiak Island Borough identify building outlines and detect changes when compared to the imagery
capture in the previous years.
Exceptional Complimentary Services: We offer the following services at no cost:
• A one-year license for CONNECT, our imagery viewing and measurement platform, which can
be used by any and all authorized municipalities, departments, or contractors located totally
or substantially within the Borough project area.
• Participation in our Disaster Response Program, which includes free and reduced -price
imagery of Kodiak Island Borough project areas following disasters like earthquakes and
tsunamis.
We look forward to working with the Borough to provide a user-friendly, high-quality aerial imagery
solution. Thank you for your consideration.
Regards,
Dustin Walters
District Sales Manager
25 Methodist Hill Dr.
Rochester, NY 14623
(541) 325-3781
Dustin.Walters@EagleView.com
Brian Brockmann
Corporate Vice President
25 Methodist Hill Dr.
Rochester, NY 14623
(585) 486-0093
Brian.Brockmann@EagleView.com
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery
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N
Page 57 of 115
_ AGENDA ITEM #9.a.
eagleview-
Table of Contents
Tableof Contents........................................................................................................ 3
2. Company Information............................................................................................. 4
a. Authorized representative and point of contact....................................................................................... 4
b. Company overview.................................................................................................................................... 4
c. Company qualifications............................................................................................................................. 5
d. Key personnel overview............................................................................................................................ 5
e. Subcontractor overview............................................................................................................................ 6
f. Resources and equipment......................................................................................................................... 6
g. References................................................................................................................................................. 7
3. Proposed Products.................................................................................................. 9
a. Product specifications............................................................................................................................... 9
b. Product pricing for proposed products................................................................................................... 11
c. Add-Ons................................................................................................................................................... 11
e. Product acquisition and delivery timeline............................................................................................... 12
f. Provide product and metadata samples as an attachment.................................................................... 12
4. Special considerations........................................................................................... 13
a. Licensing and/or use restrictions............................................................................................................ 13
b. Minimum collection area requirements................................................................................................. 13
S. Project management............................................................................................. 14
a. Proposed plan of action.......................................................................................................................... 14
b. Contingency measures............................................................................................................................ 15
c. Quality assurance and quality control measures.................................................................................... 16
d. Ability to adapt to change and offer new products................................................................................ 17
6. Conflict of interest................................................................................................. 17
7. Attachments.......................................................................................................... 18
a. Key personnel and subcontractor qualifications.................................................................................... 18
b. Imagery and metadata samples............................................................................................................. 22
c. Alternative product detail....................................................................................................................... 22
d. Exceptions to the provided sample contract.......................................................................................... 27
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery
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27
— AGENDA ITEM #9.a.
eagleview,
2. Company Information
a. Authorized representative and point of contact
►1_UriI:
AUTHORIZED
REPRESENTATIVE
POINT OF
CONTACT
ADDRESS
PHONE
EMAIL ADDRESS
Pictometry International Corp., a member of the EagleView family of businesses
and herein referred to as EagleView
Brian Brockmann, Corporate Vice President
Dustin Walters, District Manager—Alaska
25 Methodist Hill Dr.
Rochester, NY 14623
(541) 325-3781
Dustin.Walters@EagleView.com
b. Company overview
Pictometry International Corp. is a privately held company. Since incorporation in 2000, Pictometry has
grown into an aerial imagery industry leader and continues to invest heavily in research and development
of new and updated technologies. In 2013, Pictometry merged with EagleView Technologies Inc., the
leading provider of 3D aerial measurement services to the insurance, construction, and solar markets.
EagleView generates most of its reports from data derived from Pictometry imagery. Both entities are
members of the EagleView family of companies and backed by investments from Vista Equity and
Clearlake Capital.
ADDRESS
PHONE
TOLL FREE PHONE
FAX
10900 NE 4th St
Suite 800
Bellevue, WA 98004-5873
(585) 486-0093
(888) 771-9714
(585) 486-0098
WEB ADDRESS
www.EagleView.com
ESTABLISHED
` 1994, Incorporated in Delaware on 11/2/2000
FEIN #
116-1595473
DUNS #
967973769
GSA #
GS -35F -0801N
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery
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4
Page 59 of 115
c. Company qualifications
EagleView combines imagery that reveals the finest and
most important details with computer vision to help
identify insights into any location—from anywhere. By
delivering timely, comprehensive answers to complex
questions, we help professionals across industries
improve people's lives and make informed decisions for
the present and future.
— AGENDA ITEM #9.a.
eagleview'"
Extensive track record delivering aerial Imagery and tools
that improve workflows across departments
Founded in 2000, Pictometry International Corp.
1 BILLION
pioneered the acquisition of georeferenced, oblique
images in EagleViews
aerial imagery. Pictometry's patented camera system,
cloud -based image library
which captures oblique and orthogonal imagery
simultaneously, is the only one to receive U.S. Geological
Survey certification. In January 2013, Pictometry
International Corp. merged with EagleView Technologies,
NEARLY 2,000
Inc., a provider of aerial roof measurements and property
North American government
data reports.
customers served, including
1,500 U.S. counties
As EagleView, we have become the unparalleled
providers of aerial data and measurement and analytical
tools through proprietary software and partner
100+ AIRCRAFT
integrations. With a growing fleet of more than 100
aircraft and library of 1 billion images, we deliver more
outfitted with proprietary,
high-resolution camera
coverage and third -party integrations than any other
systems
aerial imagery provider.
Pictometry International Corp. is registered to do
business in Alaska. As a member of the EagleView family
98 PERCENT
of companies, Pictometry International Corp. is
coverage of the U.S.
population
hereinafter referred to as EagleView.
d. Key personnel overview
The Project Manager, Mike Borrelli, for the Kodiak Island_
150+ PATENTS
Borough project will oversee a team of project planners
—
and production managers. This team will estimate a
domestic and international
patents granted
schedule of milestones, monitor progress against them,
and act when necessary to keep projects on track. Mike
Borelli will provide Kodiak Island Borough with weekly
WWW EASLEV EW.C11M
updates during capture and regular updates during post -processing. All teams
involved track project
milestones and order details within an internal Customer Relationship Management (CRM) system, from
flight planning through delivery. This system serves the entire organization.
In addition to Project Management, the in-house teams integral to the capture and production of Kodiak
Island Borough's aerial imagery are outlined here:
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery
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Page 60 of 115
— AGENDA ITEM #9.a.
eagleview'"
Flight Operations, led by Chad Rhinewald, follows processes based on nearly 20 years' experience
capturing oblique and orthogonal imagery in highly controlled and congested airspace. It monitors a
growing fleet of more than 100 aircraft, ensuring sufficient resources can be dedicated to each
project, and projects can be started and completed on time. The team ensures proper permits are
obtained for each project and will monitor pilots, aircraft, and camera systems during capture.
Geomatics, led by Chris Clar, will receive, develop and geo-reference imagery and perform initial
quality control checks. If images do not meet quality standards, specialists will mark imagery for
recapture.
If the City of Kodiak selects the optional add-ons for these projects, the following will be included:
o Professional Processes and Survey Operations, led by Carl Schoenthal, will ensure
professional processes are established and quality standards achieved throughout the
project. The team will also coordinate the establishment of ground control.
o The Aerial Triangulation team, led by Chris Clar, will perform tie -point generation, aerial
triangulation using ground control, and orthorectification to ensure the final orthomosaics
meet Kodiak Island Borough's accuracy requirements and specifications. The Image
Corrections team, also part of the Photogrammetry Department led by Chris Clar, will ensure
imagery meets USGS quality specifications for orthophotography.
Customer Technical Services will prepare and ship the imagery hard drives to the customer. Should
Kodiak Island Borough require training for EagleView's web -based image viewing software, CONNECT,
the Training Team will coordinate with the customer and deliver in-person or virtual instructional
sessions with users.
On-going local technical support will be provided by Regional Technical Manager Megan Reilly at
Megan.Reilly@EagleView.com or (208) 390-8420. Account support is available through District
Manager Dustin Walters at Dustin.Walters@EagleView.com or (541) 325-3781.
Resumes for key personnel can be found in the attachments section.
e. Subcontractor overview
If the certified authoritative orthomosaic upgrade option is selected by Kodiak Island Borough, EagleView
will subcontract with a professionally licensed surveyor to collect ground control using the methodology
described in Section 3.a.iii. — Control to be used for orthorectification.
f. Resources and equipment
Aircraft
EagleView maintains a growing fleet of more than 100 aircraft, including a mix of Cessna 172 single-engine
and Piper Aztec twin -engine planes, strategically based across the United States, Canada and Australia.
This fleet allows EagleView to logistically capture imagery in different regions simultaneously.
Cameras and Calibration
Aircraft are equipped with EagleView's patented camera system which features five separate cameras:
one focused on the nadir (straight -down view), and four that capture oblique images facing north, south,
east, and west. The system also includes an Applanix Position and Orientation System (POS) with a Global
Positioning System (GPS) antenna and an Inertial Measurement Unit (IMU). This is the only oblique
capture system to be certified by the United States Geological Society (USGS) because of its proven
locational accuracy.
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 6
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30
Cameras undergo a rigorous calibration process,
developed by EagleView and licensed to the USGS,
prior to image collection and as part of the
manufacture. The calibration is performed through
the capture of a series of images from prescribed
locations and at varied orientations of a stationary
target cage. Targets are identified in the images
collected via a semi-automatic process, and a free -
network bundle adjustment is performed to solve
for camera interior orientation, including precise
focal length, principal point location, and radial
distortion coefficients. These parameters are then
incorporated into the camera model used during
subsequent image processing operations.
EagleView also puts each camera through its color
calibration process to ensure consistent
representation of ground features.
ii. AGENDA ITEM #9.a.
eagleview'"
Configured for Areawide Capture. EagleView's capture
system was designed for the highly efficient capture of
regional, county and city areas with five views: a
traditional nadir view plus north, south, east, and west
oblique views.
In advance of capturing data, EagleView performs
an additional aerial boresight calibration on each of the systems involved in a project. An adjustment is
computed to solve for the alignment between the optical axis of the camera and the internal coordinate
axes of the Inertial Measurement Unit (IMU). This adjustment is then applied to the imagery captured
throughout each project. Each system completes a boresight flight at regular intervals to ensure sensors
have stayed in alignment.
g. References
Fairbanks North Star Borough, Alaska
Contact: Bryn Dunbar
Role: GIS Analyst
Phone: (907) 459-1210
Email: Bryn.Dunbar@fnsb.us
The Fairbanks North Star Borough has flown threeVim.;W-A
flights with EagleView dating back to 2009. The Alaska- �:'.''
g g g ,<o
interior presents many challenges to capturing x
_..,
imagery, but because of our commitment and •._
capabilities, we've completed each project with little
to no issues. Because of this, in October, the Borough made the decision to sign a contract for three flights
over the next 9 years to make sure they have a long-term successful imagery program. The Borough
purchases ortho and oblique imagery and uses EagleView's CONNECT platform to view and measure
imagery.
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BCAssessment, British Columbia,
Canada
Contact: David Garnham
Role: Manager, Data Management and Reporting
Phone: (250) 595-6211
Email: david.Rarnham(@bcassessment.ca
For accurate remote property assessment, BC
Assessment flies imagery with EagleView on an
annual basis. This includes places like Vancouver
Island all the way up the BC coastline through Haida
Gwaii, which has similar terrain to Kodiak Island.
Skagit County, Washington
Contact: Joshua Greenberg, PhD., GISP.
Role: Skagit County GIS/Mapping
Phone: (360) 416-1136
Email: joshg@co.skagit.wa.us
— AGENDA ITEM #9.a.
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yrs a •'�. '.,_�
40 1 i..:
Skagit County has flown with EagleView every 2 - `_
years since 2007. Skagit County has a mix of terrain # ,"'-�� a; . •A'"'
ranging from low farmlands to the crest of the North
Cascades National Park, reaching elevations of over
�.
AL
9000 feet. The weather, which can range from sunny
to rain and then snow all in the same day, can be challenging for imagery capture. Because of the quality
of our equipment, our numerous resources and our dedication, we have successfully captured imagery
for the County for the past 12 years.
Grays Harbor County, Washington
Contact: Dan Lindgren
Role: County Assessor �. ► �. "!7�.L j_
Phone: 360-964-1536 '+
Email: dlindgren@co.grays-harbor.wa.us
Grays Harbor County recently extended its contract
to add two additional flights over the next 644 F'
n, '1
years. The County is heavily treed which makes
property assessment and other work challenging
without the support of great imagery. The County is�**+►�►
also unique in the State of Washington as it is the only one that manages its own timber lands for logging
and sales. High-quality, regularly updated imagery has been key to multiple departments' success.
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3. Proposed Products
a. Product specifications
i. Aerial imagery
Alaska -based flight crews will capture imagery from Cessna 172 single-engine and Piper Aztec twin -engine
planes using our proprietary PentaView capture system, as detailed in Section 2f, Equipment. This capture
system can capture orthogonal and oblique imagery simultaneously and efficiently. Best efforts will be
made for imagery to be snow -free, cloud -free and leaf -off, with minimal shadows.
Throughout each capture mission, GPS/IMU data will be logged on the aircraft. The GPS data will be
recorded at a minimum rate of 2Hz, and the IMU data will be logged at a minimum rate of 200Hz.
Concurrently, multiple GPS reference stations will be logging data on the ground. These reference stations
are typically part of the NGS CORS network. EagleView may set up and run a base station, as needed.
The imagery will be nominally captured with a PDOP value of less than 8.0 and within 60 kilometers of an
operating GPS reference station. EagleView limits its sensor to 6 degrees of pitch and yaw. This limit can
be used due to the narrow field of view of EagleView's cameras which, by design, limit the off -nadir
distance of features at the edge of the frame.
Imagery will be captured at 12 bits per band (and resampled to 8 bits during processing) with a planned
forward overlap of 60 percent and a sidelap of 30 percent. Image collection will extend beyond the project
area boundaries to produce full orthoimagery coverage. Capture angle for oblique imagery is between 40
to 45 degrees. Flight window is when the sun angle is 25 degrees or greater for our standard visualization -
grade imagery and 30 degrees or greater for our Reveal imagery that meets accuracy specifications.
ii. Spatial resolution
Imagery will be captured at 6 -inch ground sample distance (GSD) resolution in natural -color (RGB).
Imagery will be processed at our facility in Rochester, NY. Orthoimagery will be delivered in the Borough's
preferred projected coordinate system and is compatible with ESRI GIS Software.
iii. Control to be used for orthorectification
The following White Paper details the tested accuracy of our standard orthoimagery:
httos://www.eagleview.com/wD-content/unloads/2017/07/Absolute-Horizontal-Accuracies 2014-11-
21-1.pdf. For our standard 6 -inch orthoimagery frames, the computed 95% absolute horizontal accuracy
results of the tested areas were 1.4 -foot (43cm) RMSEx/RMSEy Horizontal Accuracy Class +/- 4.4 feet
[135cm] at a 95% confidence level.
For the City of Kodiak project area, we offer an upgrade to our aerially triangulated and manually
corrected orthomosaic, for which our subcontractor can collect ground control sufficient to meet the
ASPRS 1990 Horizontal Accuracy Class 1 at 1"=200'. Our mosaic is delivered with FGDC-compliant
metadata.
The following description of the process of ground control collection would apply for the capture and
processing of the City of Kodiak area if the Reveal upgrade option is chosen:
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ii. AGENDA ITEM #9.a.
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Ground Control Processes
EagleView will collect geo-referenced data while performing
aerial imagery captures using an Airborne Global Positioning
System (AGPS) and an on -board Inertial Measurement Unit
(IMU). A licensed Professional Land Surveyor (PLS) will collect
Ground Control Points (GCPs) to confirm the accuracy of the
collected imagery.
EagleView and the PLS will evaluate the project area to ensure
sufficient ground control exists before image capture starts.
New forms of ground control will be established, as needed, to
ensure EagleView meets the desired accuracy and resolution.
If requested, Kodiak Island Borough will receive a signed and
sealed copy of the Surveyor's Report, which is used to verify
ground control meets or exceeds specified accuracy
requirements.
The Flight Planning Team will establish a flight plan and cross -
lines for capture based on the location of GCPs. The team will
first review the project area for any suitable existing ground
control. The team will then decide the amount and placement
of new GCPs needed to meet specifications. A licensed PLS will
evaluate the planned locations and project requirements
before proceeding and oversee the collection of needed GCPs.
If new ground control is required, EagleView will use photo -
identifiable points from existing imagery wherever possible.
GCPs will be placed on clearly defined high-contrast targets,
such as the intersection of two sidewalks, the point where a
driveway meets a road, or the end of a sufficiently thick
painted stripe or arrow.
a '16�
Confirming Accuracy. EagleView surveys
clearly defined, photo -identifiable targets
(top) and painted targets (bottom) to
establish quality ground control.
When photo -identifiable control is not available, the surveyor
will place or paint semi-permanent targets prior to imagery capture. Targets may be laid out in an X, T, or
+ shape. They will have high contrast and be clearly visible from the sky. The surveyor will attempt to place
targets in public right-of-way and avoid restricted areas and private property whenever possible.
Field technicians will collect ground control under the guidance of a licensed PLS, using Static, Rapid -Static,
and/or Real -Time Kinematic GPS Observations and, as needed, other approved forms of ground
measurements. These technicians will provide field notes and collect multiple photos of each GCP that
show its relation to the surrounding area.
Ground control will be delivered in the requested coordinate system.
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EagleView will provide Kodiak Island Borough with a signed and sealed Surveyor's Report. This report will
describe the surveying equipment and methodology, networks and datums used, and provide coordinates
and accuracies for each GCP in the client's specified coordinate system.
This report will include, but is not limited to:
• Project -specific scope of work, including number and type of GCPs
• Methods of collection, horizontal and vertical datums, units, and measures of accuracy used
• State plane coordinates and geographic coordinates of each GCP
• Notes, exceptions, or disclaimers regarding GCPs or the project
• Digital spreadsheet containing all data sets
• Shapefile showing locations of each GCP
• Digital photos that clearly indicate location of GCPs, and coordinate name/number of the point in
the photo.
b. Product pricing for proposed products
6 -inch Essentials+ Neighborhood
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
Total
Sq. Miles (based on the RFP) Amount
260
$47,180
945
$136,080
433
$62,352
260
$47,180
620
$89,280
861
$123,984
$506,056
c. Add -Ons
We have a suite of additional solutions referred to as Add-ons. An easy way to view add-ons are as
compliments to our imaging family of products.
We currently offer the following add-ons:
Four Band Color Infrared: Provides an automatically generated 3 -Band color infrared orthomosaic with
respective tiles. EagleView also has an IR product available as option.
TrueTouch: The application of visual improvements to customers' orthomosaic imagery. This is the
manual image correcting process that fixes broken bridges and collapsed buildings
Certified Ortho: Upgrades an orthomosaic to an authoritative orthomosaic produced in accordance with
state and local requirements. Typically includes ground control points (GCPs) during processing.
ChangeFinder: Detects additions to existing structures, demolitions, new construction, or other changes
to property features. The process involves comparing existing building outline data with latest imagery.
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Pricing Summary
CONNECT— No charge*
Integrations — No charge*
WMS/WMTS Image Service — $2,000
Disaster Response Program (DRP) — No charge*
— AGENDA ITEM #9.a.
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*With purchase of oblique imagery
e. Product acquisition and delivery timeline
i. Recommended collection window for staging and acquisition
PLANNING
FLIGHT PLANNING 5/1/2021 5/14/2021
ACQUISITION*
PRIMARY COLLECTION 5/15/2021 7/1/2021
REFLIGHTS (IF NECESSARY) 7/1/2021 7/14/2021
*Best commercial efforts will be made to capture the imagery leaf off and snow free
ii. Turnaround time from acquisition to orthoimagery delivery
IMAGE PRODUCTION
APPLANIX POS/GNSS PROCESSING
5/19/2021
7/19/2021
FINAL STANDARD IMAGERY PRODUCTION
7/19/2021
8/19/2021
AERIAL TRIANGULATION*
8/19/2021
10/18/2021
IMAGE CORRECTIONS*
10/18/2021
11/18/2021
DELIVERY
EARLY ACCESS
5/29/2021
8/26/2021
INITIAL STANDARD DELIVERY
8/19/2021
8/26/2021
FULLY CORRECTED MOSAICS*
11/18/2021
11/25/2021
FINAL CONNECT DELIVERY*
11/25/2021
12/2/2021
*For Certified Ortho Projects
f. Provide product and metadata samples as an attachment
Imagery and metadata samples have been uploaded directly to the Kodiak Island Borough.
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Page 67 of 115
— AGENDA ITEM #9.a.
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4. Special considerations
a. Licensing and/or use restrictions
If the Borough selects to upgrade the ortho to a certified ortho, the Borough shall own the copies of the
orthogonal imagery delivered to the Borough by Pictometry pursuant to the resulting contract (the
"Transferred Deliverables"). The Borough is free to use, reproduce, and redistribute copies of the
Transferred Deliverables in any manner without any accounting to Pictometry. Pictometry shall own all
copies of the Transferred Deliverables, including all formats in which such copies are maintained
(including, but not limited to, electronic), that remain in Pictometry's possession. Pictometry is free to
use, reproduce, and redistribute copies of the Transferred Deliverables in any manner without any
accounting to the Borough. All inventions, discoveries, improvements, technology, designs, works of
authorship, patents, copyrights, technical information, data, databases, software, business information,
and other information used to create the Transferred Deliverables remain the sole and exclusive property
of Pictometry. All oblique imagery, software, online services and online content, or other deliverables not
specifically mentioned above which are produced by Pictometry pursuant to the resulting contract remain
the sole and exclusive property of Pictometry (the "Licensed Deliverables"). The Licensed Deliverables are
subject to Pictometry's license agreements that will be set forth in the resulting contract.
If the Borough chooses, you can access our full license agreements at the following link using the email
address: tstorey@kodiakak.us.
https://eagleviewcloud.sharepoint.com/:f:/s/Proposals/ErGrUXO4fYNPg423ZH9K1GIBmdml8lfmV387zz
u11MfdCw?email=lzeimer%40kodiakak.us&e=BVVhX5
b. Minimum collection area requirements
Project minimums are determined based on individual project specifications. The estimated minimum
collection area for Kodiak Island Borough is 200 square miles. Smaller areas can be evaluated on a case by
case basis and in consultation with Kodiak Island Borough.
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5. Project management
a. Proposed plan of action
EagleView will assign Mike Borrelli as project manager. He will work alongside Kodiak Island Borough to
oversee your aerial imagery project and maintain the schedule. He will estimate a schedule of milestones,
monitor progress against them, and act when necessary to keep projects on track. He will stay in frequent
communication with Kodiak Island Borough on the project's status throughout. This chart outlines main
phases and milestones of your project.
Phase 1 Description
Planning
Approximately two months prior to image acquisition, Mike Borrelli will
host a kick-off meeting via conference call with Kodiak Island Borough. He
will collaborate with Kodiak Island Borough to develop a custom flight plan
and review plans for ground control. Approximately 1-2 weeks before
acquisition, he will notify Kodiak Island Borough when aircraft are moving
or have moved into the area of interest (AOI).
Capture
We will capture Kodiak Island Borough imagery when the sun angle is 25
degrees or greater using a single- or twin -engine aircraft equipped with
our patented PentaView camera system. This platform can simultaneously
capture high-resolution ortho and oblique imagery. The small -format
cameras ensure minimum building and feature lean and greater sharpness
and clarity.
Post -Processing
Following capture, we will ship your imagery to our centralized processing
facility in Rochester, NY. Our Geomatics team will post -process the
imagery, turning the raw data into geo-referenced imagery. The team will
also review the quality of the images and inspect for any capture issues. If
images do not meet quality standards, the team will mark imagery for
recapture. We review imagery while aircraft are still in the project area for
efficient deployment should a re -fly be necessary.
Oblique
We will incorporate elevation data into oblique imagery through our
Production
patented Tessellated Ground Plane (TGP) process. The tessellation process
(if applicable)
extracts geographic coordinates and elevation data for each oblique image
pixel and associates it with the corresponding position on the TGP. We use
proprietary software to determine image -to -image as well as camera -to -
camera accuracy. All oblique imagery undergoes a 12 -step quality control
review process prior to final delivery.
Standard
Our Geomatics team will produce standard orthomosaics from the ortho
Orthomosaic
imagery. The team will:
Production
Color balance imagery to eliminate areas of significant contrast
Fully QC all final deliverables
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Authoritative Our Photogrammetric team will produce authoritative orthomosaics to
Orthomosaic meet accuracy specifications. The team will:
Production Color balance imagery to eliminate areas of significant contrast
(if applicable) Review the individual footprints of the images, or polygons, for
coverage issues, such as excessive overlap and gaps
Detect matching pixel values in overlapping images to adjust the
location of images
Perform aerial triangulation using surveyed ground control
coordinates
Use the best available DEM to orthorectify imagery
Generate mosaicked ortho tiles
Manually correct images that do not meet quality standards.
Fully QC all final deliverables.
Delivery Standard delivery: Within 30-60 days after final capture, we plan to
deliver oblique imagery and standard ortho tiles and orthomosaics on a
hard drive. This imagery will be available on CONNECT. (Standard ortho
imagery has not undergone aerial triangulation or image corrections.)
Authoritative Orthomosaic Delivery (if applicable): We will deliver final
ortho tiles and areawide orthomosaics that meet accuracy specifications
with maximum image clarity within 120 days after final capture. We apply
a full QA/QC process to final orthophotos, which will be aerial triangulated
and corrected through automated and manual methods.
b. Contingency measures
Ensuring Data Collection and Delivery Schedules
A growing fleet of more than 100 aircraft will ensure sufficient resources can be dedicated to each project,
and projects can be started and completed on time, pending unexpected weather and Air Traffic Control
restrictions. EagleView's longstanding relationship with Air Traffic Control will allow the Flight Operations
team to capture aerial imagery in highly controlled and congested airspace in a timely manner. To alleviate
the impact of poor weather, EagleView's meteorologist(s) on staff will provide long- and short-range
forecasts to best predict optimal flight windows.
Steps for Issue Resolution
If a project changes course, the Project Management team follows these steps, focusing on maintaining
quality and adhering to customer specifications and schedule:
1. Review issue and/or change and analyze potential impact on quality and schedule.
2. Develop a plan or options available that will minimize impact on quality and schedule.
3. Communicate options to customer. Collaboratively determine best course of action.
4. Coordinate with internal teams and customer to implement plan.
EagleView's change management procedures align closely with its communications plan. EagleView's
Customer Relationship Management (CRM) system is key to change management processes. Internal
teams provide all project updates in the CRM. External communication with the customer also is tracked
using this tool.
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c. Quality assurance and quality control measures
To ensure the Borough receives high quality, georeferenced imagery and to meet the Borough's
specifications, EagleView will apply its stringent quality control checkpoints throughout the capture and
production process. The quality control procedures use both automated software -based methods and
visual inspection. All quality control processes have been carefully developed and evaluated by licensed
surveyors and certified photogrammetrists to comply with industry standards.
Some of the key quality checkpoints are outlined here:
Checkpoint
Description
System Calibration
EagleView's sensors are calibrated for lens distortion, system geometry,
color response, and accurate bore sighting.
Flight Planning
Taking into account the digital elevation model, flight plans are tiered at
different altitudes to allow for complete image overlaps and consistent
resolution. The ground elevation also affects the altitude needed to fly to
remain safe.
Image Acquisition
The flight management system performs several real-time quality checks
during capture operations. The system immediately flags images captured
when the aircraft experiences excessive roll, pitch, or yaw, and recaptures
frames with significant glare or hot spots from solar reflection.
Receiving
Upon receipt of captured imagery, the Geomatics Team does a thorough
inspection of imagery for any issues related to color, camera defects,
environmental conditions, capture platform anomalies, cloud cover,
shadows, glint or glare, and motion blur. If images do not meet quality
standards, the image will be marked for recapture.
Re fly
EagleView ships drives containing imagery and data to its processing
facility while aircraft are still in the area. If a re -fly is needed, EagleView
can dispatch pilots quickly.
GPS Post -Processing
Differential GPS and IMU post -processing is handled using Applanix
POSPac suite of software, and the resulting solution is held to strict
accuracy standards.
Relative Accuracy
Using proprietary software, EagleView imagery is accuracy tested which
Verification
provides a means for determining image -to -image as well as camera -to -
camera accuracy.
Ortho Mosaic Tile Review
The Geomatics Team reviews each ortho-mosaic sector tile to verify
proper coverage and identifies any image issues with careful attention
paid to developed features, such as roads.
Customer Deliverables
A member of the QC team reviews all deliverables through a 12 -step
process to ensure data matches customer specifications and is free of
errors.
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d. Ability to adapt to change and offer new products
EagleView will work with Kodiak Island Borough to make the Borough aware of new products as they
become available and is open to amending contracts to adjust products based on mutually agreeable
terms.
6. Conflict of interest
There are no conflicts of interests.
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7. Attachments
a. Key personnel
9
r�rN�
All
�� k1f'-"-1• � 4i
r Cotla
— AGENDA ITEM #9.a.
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and subcontractor qualifications
Michael
Michael Borrelli has been a project manager with EagleView (Pictometry) since 2015. In this
capacity, he has supported customers by successfully directing the planning, execution and
delivery of aerial imagery projects. Prior to his tenure at EagleView, Mr. Borrelli collected
geospatial data for the Town of Cheektowaga, NY, and served as the Survey Team Lead for a
SUNY Research Foundation project in the Town of Tonawanda, NY.
Allegheny County, PA
2019
Mr. Borrelli managed Allegheny
County's most recent aerial imagery
capture, which consisted of 3"
resolution oblique and ortho imagery
covering 784 square miles, including
the City of Pittsburgh. Deliverables
included standard imagery and
certified cinhomosaics. Mr. Borrelli has
worked closely with this customer to
ensure all final imagery meets
specificatic ns,
Education
B.A. Geography
SUNY Buffalo State College
A.A. Liberal Arts
Monroe Community College
PROJECT EXAMPLES
Fond du Lac, Wl
2019
For this project, EagleView
captured 3" oblique and ortho
Imagery and HDAR data covering
65 square miles. Mr. Borrelli
successfully coordinated this
protect with internal teams and the
customer from capture through
delivery- Final products included 3"
oblique imagery, certified
orttomosaics, and t_iDAR-derived
DEM and terrain products.
Concho Vatley Council of
Governments, 2o18-ig
This imagery capture covered 13
counties over 16,425 square miles in
West Central Texas. The project
consisted of 6" ortho and B" oblique
imagery for the entire area with 3"
imagery for high -papulation areas. Mr.
Borrelli managed the project from the
planning phase through delivery.
Imagery capture started in early
December and imagery was delivered
by the end of March. Delivery was
separated by county for easier
distribution among COG entities.
Programs, Tools and Techniques
Microsoft Office, Salesforce, Esri ArcGIS,
QGIS, Bentley Microstation, LAS Tools
Core Competencies
Customer Relations, Technical Support,
Project Management, Field Work, Resource
Management, Team Leadership
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- AGENDA ITEM #9.a.
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40-
_.
Chad RhinewaldMoo"'
_
t Senior Director of Imagery Acquisition
~r ! ■
f Driving efficient capture of aerial imagery from
+ planning stages through acquisition -
Mr. Rhinewald has responsibility for efficient management of flight planning activities; assignment
and deployment of aircraft; and management of aircraft vendors. He and his team focus on
maximizing resources and performance to ensure timely capture of high-resolution imagery.
Mr. Rhinewaid has nearly 14 years' experience related to remote sensing and geographic
information systems, and more than 10 years' experience at EagleView. He previously served as
Director of the Project Management office where he supervised all project management activities.
Prior to this role, he served as a project manager, overseeing more than 500 customer accounts
during his tenure. Before joining EagleView, Mr. Rhinewald worked for the U.S. Army as a GIS
Analyst.
PROJECT MANAGEMENT EXPERIENCE
Metropotitan Area Planning Wisconsin -based Enemy Chickasaw Nation,
Agency (MAPA), NE and LA
MAPA project deliverables consisted of
orthogonal and oblique imagery, mosaic
tiles, change detection for 148,0011 parcels
and planlmetrics from Pictometry for eight
counties in Nebraska and two counties in
Iowa. EagleView captured nearly 6,000 -
square miles of 3", 6' and 9" GSD oblique
and Ortho imagery_ MAPA also
implemented EagleViiew's web -based
image portal, CONNECT, and Electronic
Field Study (EFS), desktop image -viewing
portal. Mr_ Rhinewald managed
communication and organization of
capture. He supervised processing and
delivery and ensured compliance with the
customer's timeline and budget.
Education
BA in Geography,
SUNY Geneseo, NY
MS in Geography,
Okkahoma State University
Company
Mr. Rhinewald has managed mull ple
captures for this Wiscensin4oased
Energy Company. The mast recent
project spanned 740 linear miles of
corridors and included 5 -square miles of
wide -area capture. EagleView prepared
flight pians and captured 2", 3", 4" and
6" GSDs within the project area- Under
Mr. Rhinewald's supervision, EagleView
delivered the project a month ahead of
schedule.
OK
Mr. Rhinewald managed the
coordination of this project, spanning
more than 11,000 -square miles, from
planning to delivery. Products
included 12" GSO and 4" GSD ortho
imagery, onho dies and oblique
imagery. EagleView delivered
imagery an nearly 40 hard drives to
multiple departments and precincts.
Additionally, the customer received
desktop image viewing software,
Electronic Field Study (EFS), and free
training and technical support.
Related 5ldlls
Esri Suite, Global Mapper, Salesforce, Sharepoint, EagleView
Suite, ERDAS, QGIS, Microsoft Suite
Certifications
GIS Certificate
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Page 74 of 115
f. AGENDA ITEM #9.a.
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Mr. Clar has been with EagleView since 2010. He oversees all production teams responsible for standard
imagery, AccuPlus (obliques and ortho images that meet accuracy specifications), and UDAR products. He
has helped develop the highly accurate methods for ortho image corrections and played an integral role in
transitioning the group from product development into a full-scale production team. While under Mr. Clar's
management the past four years, the Photo grammetric production team has grown exponentially and
produced 25 percent more square mileage, season over season. For 2017, the Photogrammetric production
teams completed 50,000 -square miles of both ortho imagery and LiDAR products.
Jefferson County, KY
2o16
This 1,050 square mile project
consisted of four -band, 4 -inch ortho
images that met required accuracy
specifications and JDAR data
deliverables. Mr. Clar oversaw the
production teams responsible for the
Aerial Tf iangu lation, Image
Corrections. and deliverable creation
for this project. The LiDAR capture
deliverable was 1.0 -meter point
spacing and was contracted for full
classification. Mr. Clar oversaw the
management of the production team
who worked on the classification and
produced the finalized point cloud
deliverables.
Geospatial Software Tools
PROJECT EXAMPLES
Lee County, FL
2o16
This project included the capture
of 1,198 square miles of four -
band, 4 -inch GSD ortho imagery.
Final ortho mosaics conformed to
the requested accuracy
specifications. The total project
weawas broken into 11 blocks of
separated imagery for processing
Mr. Clar oversaw the production
teams who performed the Aerial
Triangulation, (mage Corrections,
and deliverable creation.
Education
County of Los Angeles, CA
2017
EagleView captured oblique and
ortho imagery and produced
deliverables that met or exceeded
the custamer's requested accuracy
specifications. This project
consisted of 3,182 square miles of
four -band, 4 -inch imagery and
1,031 square miles of four -band,
9 -inch imagery. Mr. Clar managed
the production of this project from
Aerial Triangulation, Image
Corrections and deliverable
creation.
QuantumGIS, Global Mapper, CrthWista, InPho, Bachelor of Fine Arts,
GeoExpress, GeoCue, Terrasolid, LP360, Bentley Map Alfred University School of Art and Design
Powerview, Bentley Microstation, Optech LMS.
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery
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Page 75 of 115
fllllll■ AGENDA ITEM #9.a.
eagleview,
Carl L. SchoenthaL, PE
Senior Director of ProfessionaL Processes
Ensuring processes and projects meet the highest
standards of professionalism
Mr. Schoenthal has been a licensed professional engineer for more than 15 years with previous
experience in project planning, process design, and project management at firms in Upstate New
York State. He is responsible for overseeing and developing operations strategies utilized on
phatogrammetric projects and ensures that professional services are performed to meet applicable
standards and industry best practices. Mr. Schoenthal supervises the ground control and mission
planning prior to data capture, reviews and oversees client geo-spatial dataset integration, and
reviews and prepares data for compliance reporting.He works with multiple stakeholders and
customers to successfully deliver high accuracy imagery, LiDAR data, and other phatogrammetric
projects.
Ground Control Oversight
for Multiple Projects
Mr_ Schoenthal is responsible for
the planning and collection of
ground control points for ail
projects. He reviews field data to
ensure Engleview meets project
specifications: prepares
compliance testing and reports,
and collaborates with
subcontractors, as needed, to
provide surveying services.
Technical SkAls
Project Management for Los
Angeles legion Imagery
Acquisition Consortium
(LARIAC)
EagleVievds 2017 project for LAR -
LACE; consisted of 441ch and 9 -inch
GSD, four -hand digital Ortho and true
color oblique imagery for all of Los
Angeles County and 45 constituent
participating agerticies. Mr. Schoemhai
was responsible for the project's
planning, scoping, execution and
deliverables_ Dariy duties included
coordination and project status
reporting, quality assurance, staffing,
role assignment,, managing workflows,
and setting schedules and budgets.
Esri Arc Gl5 Suite (ArcGIS, ArcExplorer): RiskyProject
(Intaver Institute):Primavera (Expeditfori); Adobe Creative
Suite, Autodesk Suite (AutoCAD Civil 3b); Microsoft Office
Suite (Word, Excel, Project):
Project Management Professional — coursework completed
Education
Professional Engineering
Licenses in 29 States
Mr. Schoenthal is a registered
Professional Engineer in the
following states: New York,
Pennsylvania, Texas, Kentucky,
Louisiana, Oklahoma, Oregon,
South Carolina, Minnesota
Wyoming, Alabama, New Mexico,
Washington, Montana, Arizona,
Virginia, Indiana, Florida, Arkansas,
New Hampshire, Kansas, Utah,
Connecticut, West Virginia, Maine.
Maryland, Michigan, South Dakota
and Vermont.
B.S. Civil Engineering, SUNY Buffalo (Cum Laude)
Master of Erupneering, Construction Engineering &
Management, SUNY Buffalo
NF_5_, Management Roberts Wesleyan College Rochester,
NY
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery
2/4/21 Assembly RM
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Page 76 of 115
— AGENDA ITEM #9.a.
eagleview'"
b. Imagery and metadata samples
Imagery and metadata samples have been uploaded directly to Kodiak Island Borough.
c. Alternative product detail
CONNECT Explorer
Our CONNECT platform consists of a suite of software applications that give licensed users access to aerial
imagery hosted on secure servers. The intuitive platform requires minimal training and provides a robust
set of tools to perform day-to-day tasks via a web browser. Licensed CONNECT users can view and
measure current and historical imagery and their own uploaded GIS data against the backdrop of high-
resolution orthomosaics and oblique images.
CONNECT integrations exist within Esri's ArcGIS platform and most major computer-assisted mass
appraisal (CAMA) systems, computer-aided dispatch (CAD) systems, and E-911 dispatch applications.
Tens of thousands of county and city customers use CONNECTExplorer to make informed, accurate
decisions daily. No software or installation is required. Features of CONNECTExplorer include:
Access to current and historical imagery
Intuitive analysis tools to determine location, area, height, elevation, ground slope, bearing,
annotations, walking distance and more
GIS -layer hosting and integration
Search functionality on customer -provided GIS layers
Dual -pane mode to simultaneously view imagery from different years and angles to detect change
GPS Tool to narrow in on a user's location
Image extraction in standard file formats, including JPG, TIF, GIF, KML, and PDF
24/7 access to your data using secure access protocols
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 22
2/4/21 Assembly RM Page 77 of 115
46
— AGENDA ITEM #9.a.
eagleview,
Measure building heights and visually evaluate ingress and egress of buildings in CONNECTExplorer. Public
Safety and Assessment departments can make key decisions from their desks using EagleView's oblique imagery in
conjunction with the measurement and visualization tools in CONNECTExplorer.
Esri Integrations
EagleView is a Gold Partner of good standing in the Esri Partner Network. Our orthophotography is fully
compatible with Esri applications, and we produce several integrations with Esri products to
accommodate oblique imagery and tools. We offer integration solutions for:
• ArcGIS Desktop
• ArcGIS Server
• ArcGIS Pro
• Web AppBuilder
These integrations support location synchronization with the Esri map window to provide oblique imagery
viewing, navigation and analysis, as well as GIS vector layer overlays.
Esri Web AppBuilder
Built with the Integrated Pictometry Application (IPA), the Pictometry for Esri Web AppBuilder (Developer
Edition) is a custom widget that can be added to a web application developed using Esri's Web AppBuilder
(Developer Edition). This widget allows users with an active CONNECT organization to access oblique and
orthogonal frame imagery; GIS layers configured in the CONNECT organization; and analytics tools for
internal sites. Public -facing sites are configured for view -only access.
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 23
2/4/21 Assembly RM Page 78 of 115
47
_ AGENDA ITEM #9.a.
eagleview,
Customizable Widget for Esri. Users can pan and rotate oblique and ortho imagery, view CONNECT -
configured GIS layers and customize the dashboard with the Pictometry for Esri Web Appeuilder widget, which
corresponds with the users' web maps.
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 24
2/4/21 Assembly RM Page 79 of 115
48
— AGENDA ITEM #9.a.
eagleviewTM
Web Mapping and Web Map Tile Services
The CONNECT Image Service will allow Kodiak Island Borough to connect to a secure Web Mapping Service
(WMS) or Web Map Tile Service (WMTS) to access orthomosaics available through its CONNECT account.
Our WMS conforms with the Open Geospatial Consortium (OGC) WMS version 1.3.0 specification; WMTS
conforms with the OGC version 1.0.0 specification. These web services can be accessed in most
mainstream GIS or mapping applications that are capable of consuming orthomosaics compliant with OGC
WMS/WMTS specifications for use internally and on public -facing websites. Example applications include,
but are not limited to, Esri ArcGIS Desktop, ArcGIS Server and ArcGIS Online, Autodesk, and QGIS.
If other third -party software packages can use WMS or WMTS that conform with the OGC specification,
they will also be compatible. The projection for the map service is WGS84.
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Esri-Compatible WMS and WMTS. Our Web Map Tile Service integrates with Esri's ArcGIS De.
ArcGIS Server and ArcGIS Online as well as other common GIS applications.
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;ktop (as seen above),
Disaster Response Program (DRP) Participation
Kodiak Island Borough is eligible for participation in our Disaster Response Program (DRP) described below
if the Borough purchases oblique imagery. The Borough would then be eligible from the effective date
through the second anniversary of the initial project delivery. Following payment to EagleView of amounts
due with respect to each subsequent project, the Borough will be eligible for the then -current DRP for a
period of two years from delivery of such subsequent project. Customer must be in good -standing with
EagleView to maintain eligibility for DRP. Subject to EagleView resources availability.
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery
2/4/21 Assembly RM
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Page 80 of 115
— AGENDA ITEM #9.a.
eagleview'"
A. Disaster Coverage Imagery at No Additional Charge — EagleView
will, upon request of Customer and at no additional charge, provide
standard quality imagery of up to 200 square miles of affected areas
(as determined by EagleView) upon the occurrence of any of the
following events during any period Customer is eligible for the DRP:
• Hurricane: areas affected by hurricanes of Category II and
higher
• Tornado: areas affected by tornados rated EF4 and higher
• Terrorist: areas affected by damage from terrorist attack
• Earthquake: areas affected by damage to critical
infrastructure resulting from earthquakes measured at 6.0 or
higher on the Richter scale
• Tsunami: areas affected by damage to critical infrastructure
resulting from tsunamis
B. Discounted Rate — Coverage for areas affected by the events set
forth above exceeding 200 square miles will be, subject to EagleView
resource availability, offered to Customer at the then current DRP
rates. Also, coverage for areas affected by hurricanes below Category
II, tornadoes below EF4 or earthquakes rated below 6.0 on the Richter
scale will be, subject to EagleView resource availability, offered to
Customer at the then current DRP rates.
C. Online Services — Use of EagleView CONNECTExplorer — EagleView's DRP includes the use of
CONNECTExplorer for a term of ninety days from the date of delivery of the DRP imagery. The CONNECT
Explorer application simultaneously displays pre- and post -disaster images to aid recovery and restoration
efforts.
Technical Support and Training
At no cost, EagleView will provide ongoing technical support and on -location training, which is unmatched
in the industry. Users will learn best practices and how to use and manage our imagery and software
within existing workflows. Our training program has increased the use of imagery and software
throughout our customers' organizations.
Our Technical Training team will work with you to customize a training plan that best fits your needs. We
offer various options, as noted below. Full electronic documentation is included for all sessions.
Administrator Training: We will deliver on -location or online (virtual classroom) training for
administrators. GIS and IT support staff members will learn how to install, configure and support
EagleView's web -based CONNECT environment. This session will also include training on
administration for Electronic Field Study (EFS) software, our desktop solution, if applicable.
End -User Orientation Training: We will deliver on -location or online (virtual classroom) training
for end users to learn how our imagery functions with their GIS data and within existing
workflows. Depending on your needs, we will train end users on the CONNECT and/or EFS
solutions.
Advanced -User Training: Delivered on -location or online (virtual classroom), we will provide
hands-on, customized training for Advanced Users you select.
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 26
2/4/21 Assembly RM Page 81 of 115
50
— AGENDA ITEM #9.a.
eagleview'"
Online Learning Center: Kodiak Island Borough employees are encouraged to register at
www.learning.eagleview.com for additional product resources, user -led training modules and
access to live web -based training calendars at any time for no additional cost.
Customer Support: Customers can request support from Customer Technical Support (CTS) by sending an
email to CustomerSupport@eagleview.com anytime or calling 1-855-337-1526 between 8:30 a.m. and
8:30 p.m. EST Monday through Friday. Customers can submit a support case via email 24/7. The first
response will be less than six (6) business hours.
Technical Support: Ongoing technical support will be provided by Megan Reilly, Technical Manager who
supports Kodiak Island Borough, at (208) 390-8420 and Megan.Reilly@EagleView.com.
Account Support: For account support and direction, contact: Dustin Walters, Alaska District Manager, at
(541) 325-3781 and Dustin.Walters@EagleView.com.
d. Exceptions to the provided sample contract
We reviewed and are responding to your Request for Proposals ("RFP"). We prepared our proposal based
on the information provided by you and any assumptions we made in preparing our response. If there are
material changes to the information or assumptions, this may result in modification to our proposal.
Should Kodiak Island Borough have any concerns with EagleViews's exceptions listed below, EagleView is
agreeable to further negotiate these exceptions in order to come to a mutually agreeable contract for this
project.
These exceptions were considered in EagleView's previous response and draft contract with Kodiak Island
Borough.
1. Appendix A: Sample Contract, Section 4 (d)(2)
a. EagleView requests an exception to add clarification to this. Should the services be
deemed "defective" in the sense that the deliverables do not meet specifications,
EagleView will use commercially reasonable efforts to remedy.
2. Appendix A: Sample Contract, Section 7(d)(1) and (2)
a. EagleView requests an exception to these provisions.
Appendix A: Sample Contract, Section 7(d)(e)
a. In the event of termination and all fees have been received for an applicable project, the
Borough is entitled to a perpetual license of the delivered content.
4. Appendix A: Sample Contract, Section 9
a. EagleView requests an exception to this provision and suggests the following language:
Neither party may assign or transfer this Agreement or any rights granted to it hereunder, in whole or in
part, nor delegate any of its duties or obligations arising hereunder without the prior written consent of
the other party, which consent shall not be unreasonably withheld; provided, however that this
Agreement may be transferred by operation of law or assignment by either party to a surviving entity of
a merger or consolidation involving that party or to a purchaser of all or substantially all of that party's
assets. Any assignment, transfer or delegation of rights, duties or obligations hereunder in contravention
of the preceding sentence shall be null and void. This Agreement shall be binding upon and shall inure to
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 27
2/4/21 Assembly RM Page 82 of 115
51
— AGENDA ITEM #9.a.
eagleview'"
the benefit of, and be enforceable by, the parties to this Agreement and their respective successors and
permitted assigns.
S. Appendix A: Sample Contract, Section 12(a)
a. EagleView requests that "allegedly" be deleted from this provision.
6. Appendix A: Sample Contract, Section 16(e)
a. As the imagery quality and the imagery capture process is contingent on conditions
outside of EagleView's control, including weather, EagleView requests an exception to
this provision.
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 28
2/4/21 Assembly RM Page 83 of 115
52
AGENDA ITEM #9.a.
EXHIBIT C
RATE SCHEDULE
The rates estimated for each year of service under the contract are listed in the table below. The costs listed are
comprehensive estimates based upon current costs at the time of entering into the contract. Years 2-6 may
require adjustment based upon changes in scope or scale, or changes in logistical expenses. The Contractor
will notify the Owner of any adjustments from this table before the beginning of each contract year.
Year of Service
Task Order Region Task Order Cost
Year 1 (2021)
Road System
$47,180.00
Year 2 (2022)
Southeast Kodiak
$136,080.00
Year 3 (2023)
Southwest Kodiak
$62,352.00
Year 4 (2024)
Road System
$47,180.00
Year 5 (2025)
Northwest Kodiak
$89,280.00
Year 6 (2026)
Afognak Island
$123,984.00
Page 16 of 36
Kodiak Island Borough—C16413995 610Of 1155
2/4/21 Assembly RM
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AGENDA ITEM #9.a.
EXHIBIT D
CONTRACTOR'S DELIVERABLES
FIRST PROJECT
QTY
PRODUCT NAME
PRODUCT DESCRIPTION
LIST PRICE
DISCOUNT
AMOUNT
PRICE
260
Reveal Essentials+
Provides ortho and oblique imagery at a Neighborhood
$160.00
$144.00
$37,440.00
Neighborhood
level.
(10%— Long
Deliverables include measurable oblique and ortho
Term Incentive
imagery at neighborhood resolutions. Color balanced
Discount)
orthomosaic imagery is generated by a fully automated
photogrammetric process and delivered digitally in
various formats with the associated metadata.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
1
Survey - Ground Control
Survey of Ground Control Points (GCPs) performed by
$8,000.00
$8,000.00
Points - non-specific
appropriately licensed surveyor.
Applicable Tenns and Conditions: Order Form
29
Reveal TrueTouch
TrueTouch is the application of visual improvements to
$30.00
$870.00
Neighborhood
customers' orthomosaic imagery
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
29
Reveal Certified Ortho
Certified Ortho upgrades an Essentials orthomosaic to an
$30.00
$870.00
Neighborhood
authoritative orthomosaic produced in accordance with
state and local requirements
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
1
Pictometry Connect -
Pictometry Connect - EarlyAccess provides authorized
$10,000.00
$0.00
$0.00
EarlyAccess
users the ability to login and access the imagery, as
(100%)
specified elsewhere in this agreement, immediately
following its preliminary processing and quality control
checks and prior to its final processing. Early Access
imagery will become available in CONNECT Explorer
incrementally as it is processed and it will remain
available until final, fully processed imagery is made
available through other means. This offering requires an
active Pictometry CONNECT account and the current
purchase of access to an imagery product.
Applicable Terms and Conditions: Online Services
General Terms and Conditions
1
Pictometry Connect - CA -
Pictometry Connect - CA - 50 (Custom Access) provides
$2,200.00
$0.00
$0.00
50
up to 50 concurrent authorized users the ability to login
(100%)
and access the Pictometry-hosted custom imagery
libraries specified elsewhere in this Agreement via a web -
based, server -based or desktop integration. The default
deployment is through web -based Pictometry Connect.
Term commences on date of activation. The quantity
represents the number of years in the Connect term.
Applicable Terms and Conditions: Online Services
General Terms and Conditions;Software License
Agreement
260
Reveal Orthomosaic -
This product represents a single orthomosaic, combining
$0.00
$0.00
Combined
tiles of multiple resolutions with the best -available
resolution preferred
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
1
RapidAccess - Disaster
RapidAccess - Disaster Response Program is an
$0.00
$0.00
Response Program
emergency response program offering flights after an
emergency or disaster. Refer to the attached detailed
description of the Disaster Response Program.
Applicable Terms and Conditions: Order Form
SUBTOTAL — FIRST PROJECT $47,180.00
SECOND PROJECT
QTY
PRODUCT NAME
PRODUCT DESCRIPTION
LIST PRICE
DISCOUNT
AMOUNT
PRICE
945
Reveal Essentials+
Provides ortho and oblique imagery at a Neighborhood
$160.00
$144.00
$136,080.00
Neighborhood
level.
(10%— Long
Deliverables include measurable oblique and ortho
Term Incentive
imagery at neighborhood resolutions. Color balanced
Discount)
orthomosaie imagery is generated by a fully automated
photogrammetric process and delivered digitally in
various formats with the associated metadata.
Page 17 of 36 Kodiak Island Borough — C16413995 6 85' of 115
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AGENDA ITEM #9.a.
THIRD PROJECT
QTY
Applicable Terms and Conditions: Delivered Content
PRODUCT DESCRIPTION
LIST PRICE
DISCOUNT
PRICE
AMOUNT
433
Terms and Conditions of Use
Provides ortho and oblique imagery at a Neighborhood
$160.00
$144.00
1
Pictometry Connect -
Pictometry Connect - EarlyAccess provides authorized
$10,000.00
$0.00
$0.00
EarlyAccess
users the ability to login and access the imagery, as
Deliverables include measurable oblique and ortho
(100%)
Term Incentive
specified elsewhere in this agreement, immediately
imagery at neighborhood resolutions. Color balanced
Discount)
following its preliminary processing and quality control
orthomosaic imagery is generated by a fully automated
checks and prior to its final processing. Early Access
photogrammetric process and delivered digitally in
imagery will become available in CONNECT Explorer
various formats with the associated metadata.
incrementally as it is processed and it will remain
Applicable Terms and Conditions: Delivered Content
available until final, fully processed imagery is made
Terms and Conditions of Use
1
available through other means. This offering requires an
Pictometry Connect - EarlyAccess provides authorized
$10,000.00
$0.00
$0.00
active Pictometry CONNECT account and the current
users the ability to login and access the imagery, as
(100%)
purchase of access to an imagery product.
specified elsewhere in this agreement, immediately
Applicable Terms and Conditions: Online Services
following its preliminary processing and quality control
General Terns and Conditions
checks and prior to its final processing. Early Access
1
Pictometry Connect - CA -
Pictometry Connect - CA - 50 (Custom Access) provides
$2,200.00
$0.00
$0.00
50
up to 50 concurrent authorized users the ability to login
incrementally as it is processed and it will remain
(100%)
and access the Pictometry-hosted custom imagery
available until final, fully processed imagery is made
libraries specified elsewhere in this Agreement via a web -
available through other means. This offering requires an
based, server -based or desktop integration. The default
active Pictometry CONNECT account and the current
deployment is through web -based Pictometry Connect.
purchase of access to an imagery product.
Term commences on date of activation. The quantity
Applicable Terms and Conditions: Online Services
represents the number of years in the Connect term.
General Terns and Conditions
1
Applicable Terms and Conditions: Online Services
Pictometry Connect - CA - 50 (Custom Access) provides
$2,200.00
$0.00
$0.00
General Terms and Conditions;Software License
up to 50 concurrent authorized users the ability to login
(100%)
Agreement
and access the Pictometry-hosted custom imagery
1
RapidAccess - Disaster
RapidAccess - Disaster Response Program is an
$0.00
$0.00
Response Program
emergency response program offering flights after an
based, server -based or desktop integration. The default
emergency or disaster. Refer to the attached detailed
deployment is through web -based Pictometry Connect.
description of the Disaster Response Program.
Term commences on date of activation. The quantity
Applicable Terms and Conditions: Order Form
represents the number of years in the Connect term.
SUBTOTAL —SECOND PROJECT $136,080.00
THIRD PROJECT
QTY
PRODUCT NAME
PRODUCT DESCRIPTION
LIST PRICE
DISCOUNT
PRICE
AMOUNT
433
Reveal Essentials+
Provides ortho and oblique imagery at a Neighborhood
$160.00
$144.00
$62,352.00
Neighborhood
level.
(10% — Long
Deliverables include measurable oblique and ortho
Term Incentive
imagery at neighborhood resolutions. Color balanced
Discount)
orthomosaic imagery is generated by a fully automated
photogrammetric process and delivered digitally in
various formats with the associated metadata.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
1
Pictometry Connect -
Pictometry Connect - EarlyAccess provides authorized
$10,000.00
$0.00
$0.00
EarlyAccess
users the ability to login and access the imagery, as
(100%)
specified elsewhere in this agreement, immediately
following its preliminary processing and quality control
checks and prior to its final processing. Early Access
imagery will become available in CONNECT Explorer
incrementally as it is processed and it will remain
available until final, fully processed imagery is made
available through other means. This offering requires an
active Pictometry CONNECT account and the current
purchase of access to an imagery product.
Applicable Terms and Conditions: Online Services
General Terns and Conditions
1
Pictometry Connect - CA -
Pictometry Connect - CA - 50 (Custom Access) provides
$2,200.00
$0.00
$0.00
50
up to 50 concurrent authorized users the ability to login
(100%)
and access the Pictometry-hosted custom imagery
libraries specified elsewhere in this Agreement via a web -
based, server -based or desktop integration. The default
deployment is through web -based Pictometry Connect.
Term commences on date of activation. The quantity
represents the number of years in the Connect term.
Applicable Terms and Conditions: Online Services
General Terms and Conditions;Software License
Agreement
1
RapidAccess - Disaster
RapidAccess - Disaster Response Program is an
$0.00
$0.00
Response Program
emergency response program offering flights after an
emergency or disaster. Refer to the attached detailed
description of the Disaster Response Program.
Applicable Terms and Conditions: Order Form
SUBTOTAL — THIRD PROJECT $62,352.00
Page 18 of 36 Kodiak Island Borough — C16413995 OMP Of 115
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AGENDA ITEM #9.a.
FOURTH PROJECT
QTY
PRODUCT NAME
PRODUCT DESCRIPTION
LIST PRICE
DISCOUNT
PRICE
AMOUNT
260
Reveal Essentials+
Provides ortho and oblique imagery at a Neighborhood
$160.00
$144.00
$37,440.00
620
Neighborhood
level.
$160.00
(10%— Long
$89,280.00
Neighborhood
Deliverables include measurable oblique and ortho
Term Incentive
imagery at neighborhood resolutions. Color balanced
Discount)
orthomosaic imagery is generated by a fully automated
Discount)
photogrammetric process and delivered digitally in
various formats with the associated metadata.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
1
Survey - Ground Control
Survey of Ground Control Points (GCPs) performed by
$8,000.00
$8,000.00
Points - non-specific
appropriately licensed surveyor.
Applicable Terms and Conditions: Order Form
29
Reveal TrueTouch
TrueTouch is the application of visual improvements to
$30.00
$870.00
Neighborhood
customers' orthomosaic imagery
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
29
Reveal Certified Ortho
Certified Ortho upgrades an Essentials orthomosaic to an
$30.00
$870.00
Neighborhood
authoritative orthomosaic produced in accordance with
state and local requirements
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
1
RapidAccess - Disaster
RapidAccess - Disaster Response Program is an
$0.00
$0.00
Response Program
emergency response program offering flights after an
emergency or disaster. Refer to the attached detailed
description of the Disaster Response Program.
Applicable Terms and Conditions: Order Form
260
Reveal Orthomosaic -
This product represents a single orthomosaic, combining
$0.00
$0.00
Combined
tiles of multiple resolutions with the best -available
resolution preferred
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
1
Pictometry Connect - CA -
Pictometry Connect - CA - 50 (Custom Access) provides
$2,200.00
$0.00
$0.00
50
up to 50 concurrent authorized users the ability to login
(100%)
and access the Pictometry-hosted custom imagery
libraries specified elsewhere in this Agreement via a web -
based, server -based or desktop integration. The default
deployment is through web -based Pictometry Connect.
Term commences on date of activation. The quantity
represents the number of years in the Connect term.
Applicable Terms and Conditions: Online Services
General Terns and Conditions;Software License
Agreement
1
Pictometry Connect -
Pictometry Connect - EarlyAccess provides authorized
$10,000.00
$0.00
$0.00
EarlyAccess
users the ability to login and access the imagery, as
(100%)
specified elsewhere in this agreement, immediately
following its preliminary processing and quality control
checks and prior to its final processing. Early Access
imagery will become available in CONNECT Explorer
incrementally as it is processed and it will remain
available until final, fully processed imagery is made
available through other means. This offering requires an
active Pictometry CONNECT account and the current
purchase of access to an imagery product.
Applicable Terms and Conditions: Online Services
General Terms and Conditions
SUBTOTAL — FOURTH PROJECT $47,180.00
FIFTH PROJECT
QTY
PRODUCT NAME
PRODUCT DESCRIPTION
LIST PRICE
DISCOUNT
AMOUNT
PRICE
620
Reveal Essentials+
Provides ortho and oblique imagery at a Neighborhood
$160.00
$144.00
$89,280.00
Neighborhood
level.
(10% — Long
Deliverables include measurable oblique and ortho
Term Incentive
imagery at neighborhood resolutions. Color balanced
Discount)
orthomosaic imagery is generated by a fully automated
photogrammetric process and delivered digitally in
various formats with the associated metadata.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
Page 19 of 36 Kodiak Island Borough — C16413995 6tVof 115
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AGENDA ITEM #9.a.
1
Pictometry Connect -
Pictometry Connect - EarlyAccess provides authorized
$10,000.00
$0.00
$0.00
AMOUNT
EarlyAccess
users the ability to login and access the imagery, as
Provides ortho and oblique imagery at a Neighborhood
(100%)
$144.00
$123,984.00
specified elsewhere in this agreement, immediately
level.
(10%— Long
following its preliminary processing and quality control
Deliverables include measurable oblique and ortho
Term Incentive
checks and prior to its final processing. Early Access
imagery at neighborhood resolutions. Color balanced
Discount)
imagery will become available in CONNECT Explorer
orthomosaic imagery is generated by a fully automated
incrementally as it is processed and it will remain
photogrammetric process and delivered digitally in
available until final, fully processed imagery is made
various formats with the associated metadata.
available through other means. This offering requires an
Applicable Terms and Conditions: Delivered Content
active Pictometry CONNECT account and the current
Terms and Conditions of Use
1
purchase of access to an imagery product.
RapidAccess - Disaster Response Program is an
$0.00
$0.00
Applicable Terms and Conditions: Online Services
emergency response program offering flights after an
General Terms and Conditions
emergency or disaster. Refer to the attached detailed
1
Pictometry Connect - CA -
Pictometry Connect - CA - 50 (Custom Access) provides
$2,200.00
$0.00
$0.00
50
up to 50 concurrent authorized users the ability to login
Applicable Terms and Conditions: Order Form
(100%)
1
and access the Pictometry-hosted custom imagery
Pictometry Connect - CA - 50 (Custom Access) provides
$2,200.00
$0.00
$0.00
libraries specified elsewhere in this Agreement via a web -
up to 50 concurrent authorized users the ability to login
(100%)
based, server -based or desktop integration. The default
and access the Pictometry-hosted custom imagery
deployment is through web -based Pictometry Connect.
libraries specified elsewhere in this Agreement via a web -
Term commences on date of activation. The quantity
based, server -based or desktop integration. The default
represents the number of years in the Connect term.
deployment is through web -based Pictometry Connect.
Applicable Terms and Conditions: Online Services
Term commences on date of activation. The quantity
General Terns and Conditions;Software License
represents the number of years in the Connect term.
Agreement
Applicable Terms and Conditions: Online Services
1
RapidAccess - Disaster
RapidAccess - Disaster Response Program is an
$0.00
$0.00
Response Program
emergency response program offering flights after an
Agreement
1
emergency or disaster. Refer to the attached detailed
Pictometry Connect - EarlyAccess provides authorized
$10,000.00
$0.00
$0.00
description of the Disaster Response Program.
users the ability to login and access the imagery, as
(100%)
A licable Terns and Conditions: Order Form
specified elsewhere in this agreement, immediately
SUBTOTAL —FIFTH PROJECT $89,280.00
SIXTH PROJECT
QTY
PRODUCT NAME
PRODUCT DESCRIPTION
LIST PRICE
DISCOUNT
PRICE
AMOUNT
861
Reveal Essentials+
Provides ortho and oblique imagery at a Neighborhood
$160.00
$144.00
$123,984.00
Neighborhood
level.
(10%— Long
Deliverables include measurable oblique and ortho
Term Incentive
imagery at neighborhood resolutions. Color balanced
Discount)
orthomosaic imagery is generated by a fully automated
photogrammetric process and delivered digitally in
various formats with the associated metadata.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
1
RapidAccess - Disaster
RapidAccess - Disaster Response Program is an
$0.00
$0.00
Response Program
emergency response program offering flights after an
emergency or disaster. Refer to the attached detailed
description of the Disaster Response Program.
Applicable Terms and Conditions: Order Form
1
Pictometry Connect - CA -
Pictometry Connect - CA - 50 (Custom Access) provides
$2,200.00
$0.00
$0.00
50
up to 50 concurrent authorized users the ability to login
(100%)
and access the Pictometry-hosted custom imagery
libraries specified elsewhere in this Agreement via a web -
based, server -based or desktop integration. The default
deployment is through web -based Pictometry Connect.
Term commences on date of activation. The quantity
represents the number of years in the Connect term.
Applicable Terms and Conditions: Online Services
General Terms and Conditions;Software License
Agreement
1
Pictometry Connect -
Pictometry Connect - EarlyAccess provides authorized
$10,000.00
$0.00
$0.00
EarlyAccess
users the ability to login and access the imagery, as
(100%)
specified elsewhere in this agreement, immediately
following its preliminary processing and quality control
checks and prior to its final processing. Early Access
imagery will become available in CONNECT Explorer
incrementally as it is processed and it will remain
available until final, fully processed imagery is made
available through other means. This offering requires an
active Pictometry CONNECT account and the current
purchase of access to an imagery product.
Applicable Terms and Conditions: Online Services
General Terms and Conditions
SUBTOTAL
—SIXTH PROJECT $123,984.00
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57
AGENDA ITEM #9.a.
Thank you for choosing Pictometry as your service provider. TOTAL $506,056.00
'Amount per product = ((1 -Discount %) * Qty * List Price)
FEES; PAYMENT TERMS
All amounts due to Pictometry pursuant to this Agreement ("Fees") are expressed in United States dollars and do not include any duties, taxes
(including, without limitation, any sales, use, ad valorem or withholding, value added or other taxes) or handling fees, all of which are in addition to
the amounts shown above and, to the extent applicable to purchases by Customer, shall be paid by Customer to Pictometry without reducing any
amount owed to Pictometry unless documents satisfactory to Pictometry evidencing exemption from such taxes is provided to Pictometry prior to
billing. To the extent any amounts properly invoiced pursuant to this Agreement are not paid within thirty (30) days following the invoice due date,
such unpaid amounts shall accrue.
FIRST PROJECT
Due at Initial Shipment of Imagery $47,180.00
Total Payments
$47,180.00
SECOND PROJECT
Leaf Off: Less than 30% leaf cover
Due at Initial Shipment of Imagery
$136,080.00
Total Payments
$136,080.00
THIRD PROJECT
Leaf Off: Less than 30% leaf cover
Due at Initial Shipment of Imagery
$62,352.00
Total Payments
$62,352.00
FOURTH PROJECT
Due at Initial Shipment of Imagery $47,180.00
Total Payments $47,180.00
FIFTH PROJECT
Due at Initial Shipment of Imagery $89,280.00
Total Payments $89,280.00
SIXTH PROJECT
Due at Initial Shipment of Imagery $123,984.00
Total Payments $123,984.00
PRODUCT PARAMETERS
Reveal Essentials+ Neighborhood
FIRST PROJECT
Leaf Off: Less than 30% leaf cover
IMAGERY
Product:
Reveal Essentials+ Neighborhood
Leaf:
Leaf Off: Less than 30% leaf cover
CONNECT
tstorey@kodiakak.us
Product:
Pictometry Connect - CA - 50
Admin User Name:
Tom Storey
Admin User Email:
tstorey@kodiakak.us
Geofence:
AK Kodiak Island
SECOND PROJECT
IMAGERY
Product:
Reveal Essentials+ Neighborhood
Leaf:
Leaf Off: Less than 30% leaf cover
CONNECT
Product:
Pictometry Connect - CA - 50
Admin User Name:
Tom Storey
Admin User Email:
tstorey@kodiakak.us
Geofence:
AK Kodiak Island
THIRD PROJECT
IMAGERY
Product: Reveal Essentials+ Neighborhood
Page 21 of 36 Kodiak Island Borough — C16413995 6'89of 115
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AGENDA ITEM #9.a.
Leaf: Leaf Off: Less than 30% leaf cover
CONNECT
Product: Pictometry Connect - CA - 50
Admin User Name: Tom Storey
Admin User Email: tstorey@kodiakak.us
Geofence: AK Kodiak Island
FOURTH PROJECT
IMAGERY
Product:
Reveal Essentials+ Neighborhood
Leaf.
Leaf Off: Less than 30% leaf cover
CONNECT
Product:
Pictometry Connect - CA - 50
Admin User Name:
Tom Storey
Admin User Email:
tstorey@kodiakak.us
Geofence:
AK Kodiak Island
FIFTH PROJECT
IMAGERY
Product:
Reveal Essentials+ Neighborhood
Leaf:
Leaf Off: Less than 30% leaf cover
CONNECT
Product:
Pictometry Connect - CA - 50
Admin User Name:
Tom Storey
Admin User Email:
tstorey@kodiakak.us
Geofence:
AK Kodiak Island
SIXTH PROJECT
IMAGERY
Product:
Reveal Essentials+ Neighborhood
Leaf:
Leaf Off: Less than 30% leaf cover
CONNECT
Product:
Pictometry Connect - CA - 50
Admin User Name:
Tom Storey
Admin User Email:
tstorey@kodiakak.us
Geofence:
AK Kodiak Island
STANDARD ORTHO MOSAIC PRODUCTS
Pictometry standard ortho mosaic products are produced through automated mosaicking processes that incorporate digital elevation data with individual Pictometry
ortho frames to create large -area mosaics on an extremely cost-effective basis. Because these products are produced through automated processes, rather than more
expensive manual review and hand -touched corrective processes, there may be inherent artifacts in some of the resulting mosaics. While Pictometry works to minimize
such artifacts, the Pictometry standard ortho mosaic products are provided on an 'AS IS' basis with respect to visible cutlines along mosaic seams resulting from the
following types of artifacts:
i. Disconnects in non -elevated surfaces generally caused by inaccurate elevation data;
ii. Disconnects in elevated surfaces (e.g., roadways, bridges, etc.) generally caused by elevated surfaces not being represented in the elevation data;
iii. Building intersect and clipping generally caused by buildings not being represented in the elevation data;
iv. Seasonal variations caused by images taken at different times during a season, or during different seasons;
V. Ground illumination variations caused by images taken under different illumination (e.g., sunny, high overcast, morning light, afternoon light, etc.) within one
flight day or during different flight days;
vi. Single GSD color variations caused by illumination differences or multiple-aircraft/camera captures;
vii. Mixed GSD color variations caused by adjacent areas being flown at different ground sample distances (GSDs); and
viii. Water body color variations caused by multiple individual frames being used to create a mosaic across a body of water (e.g., lakes, ponds, rivers, etc.).
Other Pictometry products may be available that are less prone to such artifacts than the Pictometry standard ortho mosaic products.
RapidAccess—Disaster Response Program ("DRP")
Customer is eligible for DRP described below from the Effective Date through the second anniversary of the initial Project delivery. Following
payment to Pictometry of amounts due with respect to each subsequent Project, Customer will be eligible for the then -current DRP for a period of
two years from delivery of such subsequent Project. Customer must be in good -standing with Pictometry to maintain eligibility for DRP.
A. Disaster Coverage Imagery at No Additional Charge — Pictometry will, upon request of Customer and at no additional charge, provide
standard quality imagery of up to 200 square miles of affected areas (as determined by Pictometry) upon the occurrence of any of the following
events during any period Customer is eligible for DRP:
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AGENDA ITEM #9.a.
- Hurricane: areas affected by hurricanes of Category 2 and higher.
- Tornado: areas affected by tornados rated EF4 and higher.
- Terrorist: areas affected by damage from terrorist attack.
Earthquake: areas affected by damage to critical infrastructure resulting from earthquakes measured at 6.0 or higher on the Richter scale.
- Tsunami: areas affected by damage to critical infrastructure resulting from tsunamis.
B. Discounted Rate — Coverage for areas affected by the events set forth above exceeding 200 square miles will be, subject to Pictometry resource
availability, offered to Customer at the then current DRP rates. Also, coverage for areas affected by hurricanes below Category Il, tornadoes
below EF4 or earthquakes rated below 6.0 on the Richter scale will be, subject to Pictometry resource availability, offered to Customer at the
then current DRP rates.
C. Online Services — Use of Pictometry Connect ExplorerTM — Pictometry's DRP includes the use of Connect Explorer for a term of ninety days
from the date of delivery of the DRP imagery. Customer shall have access to the DRP imagery for as long as they maintain an active Connect
account.
Essentials+ Neighborhood deliverables
Product
Essentials+ Neighborhood
Orthomosaic Specifications
• Typical Positional Horizontal Accuracy: 1m at a 95% confidence level
• Fully automated photogrammetric orthomosaic. Imagery may contain seamlines
• Project -wide color and contrast balancing
Oblique Imagery
Nominal 6in GSD oblique imagery or better:
• Where available fully automated photogrammetric mosaiced imagery. Imagery may
contain seamlines
Metadata and Reporting
Metadata:
• Metadata generated that meets FGDC Standards upon request
• Shapefile(s) with discrete deliverable boundaries and directional metadata
Orthomosaic Deliverable
Resolution:
Format (Online)
• Nominal 6in GSD
Access Methods:
• Available via web -based viewer (Connect) - Contracted separately
• Also available via WMS/WMTS (Image Service) - Contracted separately
Orthomosaic Deliverable
Resolution:
Format (Physical)
0 Nominal 6in GSD
Projection/Coordinate System:
• Customer Selectable
Datum:
• Customer Selectable
File Format:
• Mosaic Tiles
o Available as JPEG, GeoTIFF, JPEG2000, PNG, ECW, MrSID (All versions) with
world file
o Includes separate Pictometry Map Image (PMI) trailer file
• Project -Wide Mosaic
o Available in ECW, MrSID (All versions) format
Oblique Imagery Deliverable
Access methods:
Format
0 Available via web -based viewer (Connect) - Contracted separately
Delivery Timeline
• Best efforts to make ortho and oblique imagery available online and/or ready for
physical delivery within 30 days of capture completion
Essentials Add-on - Certified Ortho
products Related to Essentials
Essentials+
Advanced
Page 23 of 36 Kodiak Island Borough — C16413995 6199 90f 115
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AGENDA ITEM #9.a.
Product Description
Certified Ortho upgrades an Essentials orthomosaic to
an authoritative orthomosaic produced in accordance with state and local requirements
Product Eligibility
0Reveal Certified Ortho can only be purchased in conjunction with a related product
Product Description
type
Product Eligibility
• Reveal Certified Ortho is only applicable to Reveal orthomosaic imagery
Orthomosaic Accuracy
Absolute Horizontal Accuracy:
Content Specifications
• Produced to meet ASPRS Horizontal Accuracy Standards of <-3 px RMSEx,y
• Optional 2 px RMSEx,y (where available)
ASPRS Accuracy
https://www.asprs.org/a/society/committees/standards/Positional Accuracy Standards. df
Standards
Metadata and Reporting
Reporting
• FGDC Compliant metadata
• Project report in accordance with state and local requirements
Optional Reporting*
0 Signed & Sealed Produced to Accuracy Statement
• Signed & Sealed Tested to Accuracy Statement
o Requires Independent Accuracy Assessment to ASPRS Standards Product
Delivery Timeline
Best efforts to ensure orthomosaic and related reports will be made available online and
ready for physical delivery within 60 — 90 days of data collected, depending on size
* Available upon request. May require purchase of additional products
Essentials Add-on - TrueTouch
Products Related to
Essentials
Essentials+
Advanced
Product Description
TrueTouch is the application of visual improvements to customers' orthomosaic imagery
Product Eligibility
Can only be purchased with appropriate Reveal product
rueTouch is only applicable to customer RGB and CIR orthomosaic imagery
Content Specifications
Seam Artifacts
• There will be no obvious seam edges between two adjacent orthophotos
• Orthomosaic will have edits to eliminate feature misalignment caused by
seamlines which pass through features above the elevation surface including
roads. Feature alignment across seamlines will be 3px or better.
o Exceptions may include residential buildings and industrial complexes
Building and Bridge Lean
• Correction of bridges
• Correction of major buildings obstructing roadways
o Exceptions may include residential buildings and industrial complexes
Delivery Timeline
0 Imagery will be made available online and/or ready for physical delivery
within 120 days of completion of capture
Page 24 of 36 Kodiak Island Borough — C16413995 61919 of 115
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MAPS:
FIRST AND FOURTH PROJECTS:
l eagleview-
AGENDA ITEM #9.a.
Kodiak Island Borough, AK
Page 25 of 36
mEssentials+ Neighborhood w.rfrue Touch and Certified Ortho - 29 Sq. Miles
=Essentials+ Neighborhood -260 Sq. Miles
Kodiak Island Borough — C16413995 619V Of 115
2/4/21 Assembly RM
62
SECOND PROJECT:
e l evict -
L .
AGENDA ITEM #9.a.
Kodiak Island Borough, Alt
Essentials+ Neighborhood - 945 5q. Miles
Page 26 of 36 Kodiak Island Borough — C16413995 6'9* 0f 115
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63
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is
is
ci
20
Miles
Essentials+ Neighborhood - 945 5q. Miles
Page 26 of 36 Kodiak Island Borough — C16413995 6'9* 0f 115
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63
THIRD PROJECT:
e leIeTM
AGENDA ITEM #9.a.
Kodiak Island Borough, AK
Page 27 of 36
IIIIIIIIIIIIIIIEssentials+ Neighborhood -433 5q. Miles
Kodiak Island Borough—C16413995 619VOf 115
2/4/21 Assembly RM
64
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7
10.5
14
17.5
Mils
Page 27 of 36
IIIIIIIIIIIIIIIEssentials+ Neighborhood -433 5q. Miles
Kodiak Island Borough—C16413995 619VOf 115
2/4/21 Assembly RM
64
AGENDA ITEM #9.a.
FIFTH PROJECT:
Page 28 of 36 Kodiak Island Borough — C16413995 6199 of 115
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SIXTH PROJECT:
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AGENDA ITEM #9.a.
Kodiak Island Borough, AK
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Page 29 of 36 Kodiak Island Borough — C16413995 619VOf 115
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AGENDA ITEM #9.a.
EXHIBIT E
CONTRACTOR'S LICENSE TERMS
PICTOMETRY DELIVERED CONTENT
TERMS AND CONDITIONS OF USE
These Pictometry Delivered Content Terms and Conditions of Use (the "Delivered Content Terms and Conditions"), in combination with the corresponding Agreement
into which these terms are incorporated, collectively set forth the terms and conditions that govern use of Delivered Content (as hereinafter defined) for use within
computing environments operated by parties other than Pictometry. As used in the Delivered Content Terms and Conditions the terms "you" and "your" in uppercase
or lowercase shall mean the Customer that entered into the Agreement into which the Delivered Content Terms and Conditions are incorporated.
1. DEFINITIONS
1.1 "Authorized Subdivision" means, if you are a county or a non -state consortium of counties, any political unit or subdivision located totally or substantially
within your boundaries that you authorize to have access to Delivered Content pursuant to the Delivered Content Terms and Conditions.
1.2 "Authorized System" means a workstation or server that meets each of the following criteria (i) it is owned or leased by you or an Authorized Subdivision, (ii)
it is located within and only accessible from facilities that are owned or leased by you or an Authorized Subdivision, and (iii) it is under the control of and may
only be used by you or Authorized Subdivisions.
1.3 "Authorized User" means any employee of you or Authorized Subdivisions that is authorized by you to have access to the Delivered Content through an
Authorized System.
1.4 "Delivered Content" means the images, metadata, data layers, models, reports and other geographic or structural visualizations or embodiments included in,
provided with, or derived from the information delivered to you by or on behalf of Pictometry pursuant to the Agreement.
1.5 "Project Participant" means any employee or contractor of persons or entities performing services for compensation for you or an Authorized Subdivision that
has been identified by written notice to Pictometry prior to being granted access to Delivered Content and, unless Pictometry expressly waives such requirement
for any individual, has entered into a written agreement with Pictometry authorizing such access.
2. GRANT OF RIGHTS; RESTRICTIONS ON USE; OWNERSHIP
2.1 Subject to the terms and conditions of the Agreement, you are granted nonexclusive, nontransferable, limited rights to:
(a) install the Delivered Content on Authorized Systems;
(b) permit access and use of the Delivered Content through Authorized Systems by:
(i) Authorized Users for performance of public responsibilities of you or Authorized Subdivisions that are to be performed entirely within facilities
of you or Authorized Subdivisions;
(ii) Project Participants under the supervision of Authorized Users for performance of tasks or preparation of materials using only hard copies (or
jpg copies) of Delivered Content solely for fulfilling public responsibilities of you or Authorized Subdivisions to be performed entirely within
facilities of you or Authorized Subdivisions; and
(iii) individual members of the public, but only through Authorized Users and solely for the purpose of making hard copies or jpg copies of images
of individual properties or structures (but not bulk orders of multiple properties or structures) to the individual members of the public requesting
them.
2.2 You may not reproduce, distribute or make derivative works based upon the Delivered Content in any medium, except as expressly permitted in the Delivered
Content Terms and Conditions.
2.3 You may not offer any part of the Delivered Content for commercial resale or commercial redistribution in any medium.
2.4 You may not distribute or otherwise make available any Delivered Content to Google or its affiliates, either directly or indirectly.
2.5 You may not exploit the goodwill of Pictometry, including its trademarks, service marks, or logos, without the express written consent of Pictometry.
2.6 You may not remove, alter or obscure copyright notices or other notices contained in the Delivered Content.
2.7 All right, title, and interest (including all copyrights, trademarks and other intellectual property rights) in Delivered Content in all media belong to Pictometry
or its third party suppliers. Neither you nor any users of the Delivered Content acquire any proprietary interest in the Delivered Content, or any copies thereof,
except the limited use rights granted herein.
3. OBLIGATIONS OF CUSTOMER
3.1 Geographic Data. If available, you agree to provide to Pictometry geographic data in industry standard format (e.g., shape, DBF) including, but not limited
to, digital elevation models, street centerline maps, tax parcel maps and centroids, which data, to the extent practicable, shall be incorporated into the Delivered
Content. You agree that any of this data that is owned by you may be distributed and modified by Pictometry as part of its products and services, provided
that at no time shall Pictometry claim ownership of that data. You retain all rights to Your data which is maintained separate from the Delivered Content and
to use Your data for other purposes.
3.2 Notification. You shall (a) notify Pictometry in writing of any claims or proceedings involving any of the Delivered Content within ten (10) days after you
learn of the claim or proceeding, and (b) report promptly to Pictometry all claimed or suspected defects in Delivered Content.
3.3 Authorized User Compliance. You shall at all times be responsible for compliance by each Authorized User with the Delivered Content Terms and
Conditions.
3.4 Authorized Subdivision Compliance. You shall at all times be responsible for compliance by each Authorized Subdivision with the Delivered Content Terms
and Conditions.
3.5 Project Participants. Each notice to Pictometry identifying a potential Project Participant shall include a detailed description of the scope and nature of the
Project Participants' planned work and the intended use of the Delivered Content in such work. Pictometry retains the right to restrict or revoke access to
Delivered Content by any Project Participant who does not comply with the terms of the Delivered Content Terms and Conditions.
4. LICENSE DURATION; EFFECT OF TERMINATION
4.1 Term. The license granted to you in the Delivered Content Terms and Conditions is perpetual, subject to Pictometry's right to terminate the license in the
Page 30 of 36 Kodiak Island Borough — C16413995 6]969Of 115
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AGENDA ITEM #9.a.
event you do not pay in full the Fees specified elsewhere in the Agreement, the Agreement is terminated for any reason other than a breach of the Agreement
by Pictometry, or as otherwise provided in the Agreement.
4.2 Effect of Termination. Upon termination of the license granted to you in the Delivered Content Terms and Conditions, you shall immediately cease all use
of the Delivered Content, promptly purge all copies of the Delivered Content from all workstations and servers on which any of it may be stored or available
at the time, and return hard drive/media containing Delivered Content to Pictometry.
5. TRADEMARKS; CONFIDENTIALITY
5.1 Use of Pictometry's Marks. You agree not to attach any additional trademarks, trade names, logos or designations to any Delivered Content or to any copies
of any Delivered Content without prior written approval from Pictometry. You may, however, include an appropriate government seal and your contact
information so long as the seal and contact information in no way obscure or deface the Pictometry marks. You further agree that you will not use any
Pictometry trademark, trade name, logo, or designation in connection with any product or service other than the Delivered Content. Your nonexclusive right
to use Pictometry's trademarks, trade name, logos, and designations are coterminous with the license granted to you in the Delivered Content Terms.
5.2 Confidentiality of Delivered Content. The Delivered Content consists of commercially valuable, proprietary products owned by Pictometry, the design and
development of which reflect an investment of considerable time, effort, and money. The Delivered Content is treated by Pictometry as confidential and
contains substantial trade secrets of Pictometry. You agree that you will not disclose, provide a copy of, or disseminate the Delivered Content (other than as
expressly permitted in the Delivered Content Terms and Conditions) or any part thereof to any person in any manner or for any purpose inconsistent with the
license granted to you in the Delivered Content Terms and Conditions. You agree to use your best efforts to assure that your personnel, and any others afforded
access to the Delivered Content, protect the Delivered Content against unauthorized use, disclosure, copying, and dissemination, and that access to the
Delivered Content and each part thereof will be strictly limited.
6. LIMITED WARRANTY; DISCLAIMER OF WARRANTIES
6.1 Limited Warranties; Exclusive Remedy. Pictometry warrants that the Delivered Content will contain true and usable copies of the designated imagery as
of the date of capture. As the sole and exclusive remedy for any breach of the foregoing warranty, Pictometry shall use reasonable efforts to correct any
deficiency that precludes use of the Delivered Content in the manner intended.
6.2 Disclaimer of Other Warranties. Except as provided in Section 6. 1, above, THE DELIVERED CONTENT IS PROVIDED TO YOU "AS IS" AND "WITH
ALL FAULTS." PICTOMETRY MAKES NO OTHER WARRANTIES OR REPRESENTATIONS OF ANY KIND, EXPRESS, IMPLIED, OR
STATUTORY. ALL IMPLIED WARRANTIES, INCLUDING BUT NOT LIMITED TO WARRANTIES OF PERFORMANCE, MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE, AND ACCURACY, ARE HEREBY DISCLAIMED AND EXCLUDED BY PICTOMETRY.
6.3 Limitation of Liability. With respect to any other claims that you may have or assert against Pictometry on any matter relating to the Delivered Content, the
total liability of Pictometry shall, in the aggregate, be limited to the aggregate amount received by Pictometry in payment for Delivered Content during the
immediately preceding twenty-four (24) month period.
7. MISCELLANEOUS PROVISIONS
7.1 Restricted Rights. Delivered Content acquired with United States Government funds or intended for use within or for any United States federal agency is
provided with "Restricted Rights" as defined in DFARS 252.227-7013, Rights in Technical Data and Computer Software and FAR 52.227-14, Rights in Data -
General, including Alternate III, as applicable.
7.2 Governing Law. This License Agreement shall be governed by and interpreted in accordance with the laws of the State of New York, excluding its
conflicts of law principles.
[END OF DELIVERED CONTENT TERMS AND CONDITIONS]
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AGENDA ITEM #9.a.
PICTOMETRY ONLINE SERVICES
GENERAL TERMS AND CONDITIONS
These Pictometry Online Services General Terms and Conditions (the "General Terms and Conditions"), in combination with the corresponding Pictometry order form,
if any, collectively constitute the license agreement (the "License Agreement") that governs your use of the Pictometry online services (the "Online Services"), the
images available in the Online Services, and all associated metadata and data layers included in, provided with, or derived from those images (the "Licensed Content")
provided by Pictometry International Corp. and its affiliated companies (collectively, "Pictometry"). The terms "you" and "your" in uppercase or lowercase shall mean
the individual, entity (e.g., corporation, limited liability company, partnership, sole proprietor, etc.) or government agency entering into the License Agreement.
1. GRANT OF RIGHTS; RESTRICTIONS ON USE; OWNERSHIP
1.1 You are granted a nonexclusive, nontransferable, limited right to access and use the Online Services and the Licensed Content obtained or derived from the
Online Services solely for your internal business purposes and not for resale or redistribution. The rights granted to you include, subject to the restrictions set
forth below and on the Order Form, the right to copy limited portions of the Licensed Content onto your computer to facilitate preparation of hardcopies and
work product records, and the right to make hardcopies of the Licensed Content, provided that the Licensed Content and the permitted copies thereof may
not be sold, leased, loaned, distributed, or copied for use by anyone other than you.
1.2 You may not make the Online Services available to any other party.
1.3 You may not copy the Licensed Content or portions thereof onto any computer or storage device or media for the purpose of creating or maintaining one or
more databases of that content for use in substitution for subsequent access to the content through the Online Services.
1.4 You may not distribute or otherwise make available any Licensed Content to Google or its affiliates, either directly or indirectly.
1.5 You may not exploit the goodwill of Pictometry, including its trademarks, service marks, or logos, without the express written consent of Pictometry.
1.6 You may not remove, alter or obscure copyright notices or other notices contained in the Licensed Content.
1.7 You may not offer any part of the Online Services or the Licensed Content for commercial resale or commercial redistribution in any medium.
1.8 You may not use the Online Services or the Licensed Content to compete with any businesses of Pictometry.
1.9 You may not use information included in the Online Services or the Licensed Content to determine an individual consumer's eligibility for (a) credit or
insurance for personal, family, or household purposes; (b) employment; or (c) a government license or benefit. The term "consumer" is defined in the United
States Fair Credit Reporting Act at 15 USC § 1681.
1.10 You may not access the Online Services via mechanical, programmatic, robotic, scripted or any other automated means. Unless otherwise agreed by
Pictometry in writing, use of the Online Services is permitted only via manually conducted, discrete, human -initiated individual search and retrieval
activities.
1.11 All right, title, and interest (including all copyrights, trademarks and other intellectual property rights) in the Online Services and the Licensed Content in all
media belong to Pictometry or its third party suppliers. Neither you nor any users of the Online Services or the Licensed Content acquire any proprietary
interest in the Online Services, the Licensed Content, or any copies thereof, except the limited use rights granted herein.
2. ACCESS TO SERVICES
2.1 Only you, your employees, and temporary or contract employees dedicated to performing work exclusively for you (each, an "Eligible User" and
collectively, the "Eligible Users") are eligible to access and use the Online Services and the Licensed Content pursuant to the License Agreement. Each
Eligible User to be provided access to the Online Service shall be assigned a unique login/password ("Pictometry Credential") for purposes of accessing the
Online Services. You agree that each Pictometry Credential shall only be used by the Eligible User to whom it was originally assigned and that Pictometry
Credentials may not be shared with, or used by, any other person, including other Eligible Users. You will promptly deactivate an Eligible User's
Pictometry Credential in the event the Eligible User no longer meets the eligibility requirements or you otherwise wish to terminate the Eligible User's
access to the Online Services. You are responsible for all use of the Online Services accessed with Pictometry Credentials issued to your Eligible Users,
including associated charges, whether by Eligible Users or others. You will use reasonable commercial efforts to prevent unauthorized use of Pictometry
Credentials assigned to your Eligible Users and will promptly deactivate any Pictometry Credentials you suspect are lost, stolen, compromised, or misused.
2.2 The Online Services, the Licensed Content, and features and functionality within the Online Services may be enhanced, added to, withdrawn, or otherwise
changed by Pictometry without notice.
2.3 You are aware and understand that any user data collected or stored by the Online Services may be accessed by US law enforcement agencies under the US
PATRIOT Act. You hereby release, and agree to hold Pictometry harmless from, all claims against Pictometry with respect to such access.
3. DISCLAIMERS
3.1 The Online Services and the Licensed Content are provided for visualization purposes only, are not authoritative or definitive, and do not constitute
professional engineering or surveying services.
3.2 The Online Services and the Licensed Content are not to be relied upon to precisely locate or determine property boundaries and should not be used in lieu
of a professional survey where the accuracy of measurements, distance, height, angle, area and volume, may have significant consequences.
3.3 All measurements and reports generated by the Online Services or from the Licensed Content are based upon second order visualization and measurement
data that do not provide authoritative or definitive measurement results suitable for professional engineering or surveying purposes.
3.4 Contour information obtained from the Online Services or contained in the Licensed Content is generated from undersampled elevation data, is provided for
informational purposes only, and is not suitable for use as the basis for hydrographic computations, estimations or analyses.
3.5 While the Online Services and the Licensed Content may be considered useful supplements for life critical applications, they are not designed or maintained
to support such applications and Pictometry and its third party suppliers of the Online Services and the Licensed Content hereby disclaim all liability for
damages claims and expenses arising from such use.
3.6 Your reliance on the Online Services and the Licensed Content should only be undertaken after an independent review of their accuracy, completeness,
efficacy, timeliness and adequacy for your intended purpose.
3.7 Pictometry and each third party supplier of any portion of the Online Services or the Licensed Content assume no responsibility for any consequences
resulting from the use of the Online Services or the Licensed Content.
3.8 Pictometry and each third party supplier of any portion of the Online Services or the Licensed Content hereby disclaim all liability for damages, claims and
expenses arising from or in any way related to the accuracy or availability of the Online Services and the Licensed Content.
3.9 By accepting these General Terms and Conditions or by using the Online Services or the Licensed Content, you waive any and all rights you may have
against Pictometry, each third party supplier of any portion of the Online Services or the Licensed Content, and each of their directors, officers, members and
employees, arising out of use of or reliance upon the Online Services or the Licensed Content.
4. LIMITED WARRANTY
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AGENDA ITEM #9.a.
4.1 Pictometry represents and warrants that it has the right and authority to make the Online Services and the Licensed Content available to you and your
Eligible Users as authorized expressly by this License Agreement.
4.2 EXCEPT AS OTHERWISE PROVIDED IN SECTION 4.1, THE ONLINE SERVICES AND LICENSED CONTENT ARE PROVIDED ON AN "AS IS",
"AS AVAILABLE" BASIS AND PICTOMETRY AND EACH THIRD PARTY SUPPLIER OF LICENSED CONTENT EXPRESSLY DISCLAIM ALL
OTHER WARRANTIES, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
5. LIMITATION OF LIABILITY
5.1 No Covered Parry (as defined below) shall be liable for any loss, injury, claim, liability, or damage of any kind resulting in any way from (a) any errors in or
omissions from the Online Services or the Licensed Content, (b) the unavailability or interruption of the Online Services or any features thereof or the
Licensed Content, (c) your or an Eligible User's use of the Online Services or the Licensed Content, (d) the loss or corruption of any data or equipment in
connection with the Online Services or the Licensed Content, (e) the content, accuracy, or completeness of the Licensed Content, all regardless of whether
you received assistance in the use of the Online Service from a Covered Party, (f) any delay or failure in performance beyond the reasonable control of a
Covered Party, or (g) any content retrieved from the Internet even if retrieved or linked to from within the Online Services.
5.2 "Covered Party" means (a) Pictometry and any officer, director, employee, subcontractor, agent, successor, or assign of Pictometry; and (b) each third party
supplier of any Licensed Content, third party alliance entity, their affiliates, and any officer, director, employee, subcontractor, agent, successor, or assign of
any third party supplier of any Licensed Content or third party alliance entity and their affiliates.
5.3 TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW, UNDER NO CIRCUMSTANCES WILL THE AGGREGATE LIABILITY OF
THE COVERED PARTIES IN CONNECTION WITH ANY CLAIM ARISING OUT OF OR RELATING TO THE ONLINE SERVICES OR THE
LICENSED CONTENT OR THIS LICENSE AGREEMENT EXCEED THE LESSER OF YOUR ACTUAL DIRECT DAMAGES OR THE AMOUNT
YOU PAID FOR THE ONLINE SERVICES IN THE TWELVE MONTH PERIOD IMMEDIATELY PRECEDING THE DATE THE CLAIM AROSE.
YOUR RIGHT TO MONETARY DAMAGES IN THAT AMOUNT SHALL BE IN LIEU OF ALL OTHER REMEDIES WHICH YOU MAY HAVE
AGAINST ANY COVERED PARTY.
5.4 TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW, NEITHER YOU NOR THE COVERED PARTIES WILL BE LIABLE FOR
ANY SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND WHATSOEVER (INCLUDING, WITHOUT
LIMITATION, ATTORNEYS' FEES) IN ANY WAY DUE TO, RESULTING FROM, OR ARISING IN CONNECTION WITH THE ONLINE
SERVICES, THE LICENSED CONTENT, OR THE FAILURE OF ANY COVERED PARTY TO PERFORM ITS OBLIGATIONS. THE FOREGOING
LIMITATION OF LIABILITY SHALL NOT APPLY TO A PARTY'S INDEMNITY OBLIGATIONS OR YOUR (AND YOUR ELIGIBLE USERS')
INFRINGEMENT OF INTELLECTUAL PROPERTY OR MISAPPROPRIATION OF PROPRIETARY DATA BELONGING TO PICTOMETRY OR ITS
THIRD PARTY SUPPLIERS.
5.5 Notwithstanding anything to the contrary in this Section 5:
(a) If there is a breach of the warranty in Section 4.1 above, then Pictometry, at its option and expense, shall either defend or settle any action and hold you
harmless against proceedings or damages of any kind or description based on a third party's claim of patent, trademark, service mark, copyright or
trade secret infringement related to use of the Online Services or the Licensed Content, asserted against you by such third party provided: (i) all use of
the Online Services and the Licensed Content was in accordance with this License Agreement; (ii) the claim, cause of action or infringement was not
caused by you modifying or combining the Online Services or the Licensed Content with or into other products, applications, images or data not
approved by Pictometry; (iii) you give Pictometry prompt notice of such claim; and (iv) you give Pictometry the right to control and direct the
investigation, defense and settlement of such claim. You, at Pictometry's expense, shall reasonably cooperate with Pictometry in connection with the
foregoing.
(b) In addition to Section 5.5(a), if the Online Services, the operation thereof or the Licensed Content become, or in the opinion of Pictometry are likely to
become, the subject of a claim of infringement, Pictometry may, at its option and expense, either: (i) procure for you the right to continue using the
Online Services or the Licensed Content, (ii) replace or modify the Online Services or the Licensed Content so that they become non -infringing; or (iii)
terminate the License Agreement on notice to you and grant you a pro -rata refund or credit (whichever is applicable) for any pre -paid fees or fixed
charges.
(c) The provisions of Sections 5.5(a) and (b) shall constitute your sole and exclusive remedy for the respective matters specified therein.
6. MISCELLANEOUS
6.1 The terms and conditions of this License Agreement may be changed from time to time immediately upon notice to you. If any changes are made to this
License Agreement, such changes will: (a) only be applied prospectively; and (b) not be specifically directed against you or your Eligible Users but will
apply to all similarly situated Pictometry customers using the Online Services. You may terminate this License Agreement upon written notice to
Pictometry if any change to the terms and conditions of this License Agreement is unacceptable to you. For termination to be effective under this Section
6.1, written notice of termination must be provided to Pictometry within 90 days of the effective date of the change. Continued use of the Online Services
following the effective date of any change constitutes acceptance of the change, but does not affect the foregoing termination right. Except as provided
above, this License Agreement may not be supplemented, modified or otherwise revised unless signed by duly authorized representatives of both parties.
Furthermore, this License Agreement may not be supplemented, modified or otherwise revised by email exchange, even if the email contains a printed name
or signature line bearing signature -like font. The foregoing does not prohibit the execution of electronic contracts bearing electronic signatures of authorized
representatives of both parties, provided such signatures include digital certifications or are otherwise authenticated.
6.2 hi the event of a breach of this License Agreement by you, any Eligible User or someone using the Pictometry Credential of an Eligible User, Pictometry
may temporarily suspend or discontinue providing access to the Online Services to any or all Eligible Users without notice and Pictometry may pursue any
other legal remedies available to it.
6.3 All notices and other communications hereunder shall be in writing or displayed electronically in the Online Services by Pictometry. Notices shall be
deemed to have been properly given on the date deposited in the mail, if mailed; on the date first made available, if displayed in the Online Services; or on
the date received, if delivered in any other manner. Legal notices to Pictometry should be sent to Pictometry, Attn: General Counsel, 25 Methodist Hill
Drive, Rochester, New York 14623.
6.4 The failure of you, Pictometry, or any third party supplier of the Online Services or any Licensed Content to enforce any provision hereof shall not constitute
or be construed as a waiver of such provision or of the right to enforce it at a later time.
6.5 Neither you nor any Eligible User may assign or otherwise transfer your rights or delegate your duties under this License Agreement without the prior
written consent of Pictometry. Any attempt by you or any Eligible User to assign, transfer or delegate your rights or obligations under this License
Agreement without Pictometry's consent shall be void, and shall also void the limited license granted to you by this License Agreement. This License
Agreement and any amendment thereto shall be binding on, and will inure to the benefit of the parties and their respective successors and permitted assigns.
6.6 This License Agreement shall be governed by and interpreted in accordance with the laws of the State of New York, excluding its conflicts of law principles.
Unless you are a government entity, in the event that any legal proceedings are commenced with respect to any matter arising under this License Agreement,
the parties specifically consent and agree that the courts of the State of New York or, in the alternative, the Federal Courts located in the State of New York
shall have exclusive jurisdiction over each of the parties and over the subject matter of any such proceedings, and that the venue of any such action shall be
in Monroe County, New York or the U.S. District Court for the Western District of New York, as applicable.
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6.7 This License Agreement will be enforced to the fullest extent permitted by applicable law. If any provision of this License Agreement is held to be invalid or
unenforceable to any extent, then (a) such provision will be interpreted, construed and reformed to the extent reasonably required to render it valid,
enforceable and consistent with its original intent and (b) such invalidity or unenforceability will not affect any other provision of this License Agreement.
6.8 Where applicable, each affiliated company of Pictometry and each third party supplier of the Online Services or any Licensed Content has the right to assert
and enforce the provisions of this License Agreement directly on its own behalf as a third party beneficiary.
6.9 hi the event of a breach of your obligations under this License Agreement or your payment obligations with respect to access to the Online Services or the
Licensed Content, you agree to pay all of Pictometry's costs of enforcement and collection, including court costs and reasonable attorneys' fees.
6.10 This License Agreement constitutes the entire agreement of the parties with respect to its subject matter and replaces and supersedes any prior written or
verbal communications, representations, proposals or quotations relating to that subject matter.
[END OF ONLINE SERVICES GENERAL TERMS AND CONDITIONS]
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AGENDA ITEM #9.a.
PICTOMETRY SOFTWARE
LICENSE AGREEMENT
PLEASE READ THIS SOFTWARE LICENSE AGREEMENT ("LICENSE") CAREFULLY BEFORE DOWNLOADING,
INSTALLING OR USING THE SOFTWARE. BY USING THE SOFTWARE, YOU AGREE TO THE TERMS OF THIS LICENSE.
IF YOU DO NOT AGREE TO THE TERMS OF THIS LICENSE, DO NOT DOWNLOAD, INSTALL OR USE THE SOFTWARE.
GENERAL. The software ("Pictometry Software") and any written materials that accompany the software ("Documentation") in any
media or form are licensed, not sold, to you by Pictometry International Corp. ("Pictometry") for use only under the terms of this
License. Pictometry reserves all rights not expressly granted to you in this License.
LICENSE. Subject to the terms and conditions of this License, you are granted a limited, non -transferable, terminable, non-
sublicenseable, non-exclusive license to install and use the Pictometry Software and the Documentation (collectively, the "Proprietary
Materials") solely for internal use. Use of the fimctionality provided by the Pictometry Software other than for your internal use is
prohibited, except with the prior written approval of Pictometry. You may make one copy of the Pictometry Software in machine-
readable form for backup purposes only; provided that the backup copy must include all copyright and other proprietary notices
contained in the original. You will not and will not enable others to decompile, reverse engineer, disassemble, attempt to derive the
source code of, decrypt, modify, create derivative works of, or tamper with or disable any security or monitoring features within the
Pictometry Software. Any attempt to do so is a violation of the rights of Pictometry and its licensors.
TITLE. The Proprietary Materials are confidential information of, trade secrets of, and are proprietary to Pictometry. Title to the
Proprietary Materials is and will remain in Pictometry and its licensors. All applicable rights to patents, copyrights, trademarks, trade
secrets, and other intellectual property rights in the Proprietary Materials are and will remain in Pictometry and its licensors. You will
not assert any right, title or interest in the Proprietary Materials provided to you under this License, except for the express license
granted to you hereunder. You will not remove any copyright or other proprietary notice or legend contained on or included in any
Proprietary Materials and you will reproduce all such information on all copies made hereunder. You will keep the Proprietary
Materials free of all claims, liens and encumbrances.
4. DISCLAIMERS OF WARRANTY. USE OF THE PICTOMETRY SOFTWARE IS AT YOUR SOLE RISK. TO THE
MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE PICTOMETRY SOFTWARE IS PROVIDED "AS IS", WITH
ALL FAULTS AND WITHOUT WARRANTY OF ANY KIND, AND PICTOMETRY HEREBY DISCLAIMS ALL
WARRANTIES WITH RESPECT TO THE PICTOMETRY SOFTWARE, WHETHER EXPRESS, IMPLIED OR STATUTORY,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND OF FITNESS FOR A
PARTICULAR PURPOSE. PICTOMETRY DOES NOT WARRANT THAT THE FUNCTIONS CONTAINED IN OR PROVIDED
BY THE PICTOMETRY SOFTWARE WILL MEET YOUR REQUIREMENTS, THAT THE OPERATION OF THE
PICTOMETRY SOFTWARE WILL BE UNINTERRUPTED OR ERROR -FREE, OR THAT DEFECTS IN THE PROPRIETARY
MATERIALS WILL BE CORRECTED.
LIMITATION OF LIABILITY. IN NO EVENT WILL PICTOMETRY BE LIABLE FOR ANY INCIDENTAL, SPECIAL,
INDIRECT OR CONSEQUENTIAL DAMAGES WHATSOEVER, INCLUDING, WITHOUT LIMITATION, DAMAGES FOR
LOSS OF PROFITS, LOSS OF DATA, BUSINESS INTERRUPTION OR ANY OTHER COMMERCIAL DAMAGES OR LOSSES
ARISING OUT OF OR RELATED TO YOUR USE OR INABILITY TO USE THE PICTOMETRY SOFTWARE, HOWEVER
CAUSED, REGARDLESS OF THE THEORY OF LIABILITY (CONTRACT, TORT OR OTHERWISE), EVEN IF PICTOMETRY
HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT WILL PICTOMETRY'S TOTAL
LIABILITY TO YOU FOR ALL DAMAGES (OTHER THAN AS MAY BE REQUIRED BY APPLICABLE LAW IN CASES
INVOLVING PERSONAL INJURY) CAUSED BY, ARISING OUT OF OR IN ANY WAY RELATED TO THE PICTOMETRY
SOFTWARE EXCEED THE AMOUNT OF FIFTY DOLLARS ($50.00). THE FOREGOING LIMITATIONS WILL APPLY EVEN
IF THE ABOVE STATED REMEDY FAILS OF ITS ESSENTIAL PURPOSE.
6. TERMINATION. This License will terminate automatically without notice from Pictometry if you fail to comply with any term of
this License. Upon the termination of this License, you will cease all use of the Pictometry Software and destroy all copies, full or
partial, of the Proprietary Materials.
7. MISCELLANEOUS PROVISIONS.
A. Restricted Rights. Pictometry Software acquired with United States Government funds or intended for use within or for any United
States federal agency is provided with "Restricted Rights" as defined in DFARS 252.227-7013, Rights in Technical Data and
Computer Software and FAR 52.227-14, Rights in Data -General, including Alternate III, as applicable. Pictometry must be notified in
advance of any license grants to United States federal governmental entities. The Pictometry Software is developed for general use in
a variety of applications and is not developed or intended for use in any inherently dangerous applications or applications that could
lead to property damage, personal injury or death. If you use the Pictometry Software in such applications, then you will be
responsible for taking all appropriate fail-safe, backup, redundancy, and other measures to ensure the safe use of the Pictometry
Software in such applications, including but not limited to, in any nuclear, aviation, mass transit, public safety or medical applications.
B. Foreign Trade Restrictions. The parties acknowledge that certain information, software technology, accompanying documentation
and technical information may be subject to United States export control laws. You will not directly or indirectly export or re-export the
Pictometry Software in violation of the Export Administration Regulations of the U.S. Department of Commerce.
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C. Governing Law. This License will be governed by and interpreted in accordance with the laws of the State of Alaska, excluding its
conflict of laws principles.
D. Assignment You may not assign this License without Pictometry's prior written consent. Any assignment in violation of this License
will be null, void and of no force and effect. For all purposes under this License, any merger, consolidation, spin-off, acquisition or
change -in -control will be deemed an assignment.
E. Partial Invalidity; Survival. If any provision of this License is held invalid or unenforceable by competent authority, that provision
will be construed so as to be limited or reduced to be enforceable to the maximum extent compatible with the law as it will then appear.
The total invalidity or unenforceability of any particular provision of this License will not affect its other provisions and this License will be
construed in all respects as if the invalid or unenforceable provision were omitted. The provisions of this License that by their nature
would survive its termination will survive indefinitely.
F. Force Majeure. Neither party will be liable for any costs or damages due to nonperformance under this License arising out of any
cause not within the reasonable control of such party and without its fault or negligence. Neither party will be liable for any delay or
failure in the performance of its obligations under this License that directly results from any failure of the other party to perform its
obligations as set forth in this License.
G. Waiver. No waiver of a breach of any term of this License will be effective unless in writing and duly executed by the waiving party.
No such waiver will constitute a waiver of any subsequent breach of the same or any other term of this License. No failure on the part
of a party to exercise, and no delay in exercising any of its rights hereunder will operate as a waiver thereof, nor will any single or
partial exercise by a parry of any right preclude any other or future exercise thereof or the exercise of any other right. No course of
dealing between the parties will be deemed effective to modify, amend or discharge any part of this License or the rights or
obligations of any party hereunder.
H. Entire Agreement; Construction. This License contains the entire understanding of the parties with respect to the subject matter
hereof and supersedes any prior or contemporaneous understandings regarding that subject matter. No amendment to or modification
of this License will be binding unless in writing and signed by Pictometry. There are no representations, warranties, or obligations of
any party not expressly contained herein. The headings in this License are for convenience only. They do not constitute a portion of
this License and will not be used in any construction of it.
[END OF SOFTWARE LICENSE AGREEMENT]
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AGENDA ITEM #9.a.
�\SLA1Vo e
0 �� S G
G)
dQ Z
ALASKA
Request for Proposal (RFP)
for
ORTHOIMAGERY
Kodiak Island Borough
Issued on
September 16, 2020
Proposals due: October 26, 2020 4:30 p.m. Kodiak Local Time
Proposals must be delivered to the Borough Cashier's Office:
US Mail:
ATTN: Cashier — Room 104
RE: KIB IMAGERY RFP RESPONSE
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
Or Email:
To Brandi Wagner: bwagner@kodiakak.us
Subject: KIB IMAGERY RFP RESPONSE
Statement of Intent to Propose should be emailed to: tstorey@kodiakak.us by October 5,
2020.
Questions regarding RFP should be emailed to: tstorey@kodiakak.us by September 28, 2020.
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Contents
1. Introduction..........................................................................................................................................3
1.1 Overview/Objective......................................................................................................................
3
1.2 About the Kodiak Island Borough.................................................................................................3
2. Scope of Services................................................................................................................................... 3
2.1 Scope of work................................................................................................................................ 3
2.2 Contract Deliverables....................................................................................................................6
2.2.1 Acquisition planning and updates................................................................................................6
2.2.2 Orthoimagery...............................................................................................................................6
2.2.3 Alternative Products and/or Services (If applicable)...................................................................6
2.2.4 Control.........................................................................................................................................6
2.2.5 Metadata......................................................................................................................................6
2.3 Proposed collection schedule.......................................................................................................6
2.4 Considerations..............................................................................................................................
7
Imagery.................................................................................................................................................
7
Coordinatesystem................................................................................................................................7
Software................................................................................................................................................
7
3. Instructions to Proposers......................................................................................................................7
3.1 RFP Schedule.................................................................................................................................7
3.2 Required Elements........................................................................................................................7
3.2.1 Statement of Intent to Propose...................................................................................................7
3.2.2 Proposal.......................................................................................................................................8
3.2.3 Imagery, Metadata, and alternative and/or additional product Samples.................................10
3.4 Questions..........................................................................................................................................10
4. Evaluation and Selection Process.......................................................................................................10
5. Evaluation and Selection Criteria........................................................................................................11
6. Protest Period.........................................................................................................................................11
APPENDIX A: DRAFT CONTRACT.................................................................................................................12
KIB Imagery RFP, Page 2
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AGENDA ITEM #9.a.
1. Introduction
1.1 Overview/Objective
The Kodiak Island Borough is requesting proposals from qualified companies to provide aerial
imagery products and services to the Borough. The Borough intends to select one company to be
the sole source provider of imagery for the next six years.
The primary purpose of the imagery in the past has been to help Borough staff identify buildings and
accurately measure them. The Borough would like to utilize imagery for this purpose but,
additionally, make the imagery available for public and staff consumption via online products,
including ESRI's ArGIS platform. Borough staff would also like to use the imagery for numerous
disparate uses including heads up digitization of vector data, change detection, etc.
Since the start of its imagery acquisition program in 2013, the Borough has acquired 4 -band imagery
(Red, Green, Blue, Near Infrared) products for use in its ArcGIS Desktop and ArcGIS Online
environments. Since this time, the Borough has recognized advantages and disadvantages of
imagery, how the imagery can be utilized, and the importance of ongoing collection of imagery for
field work preparation, pseudo -ground truthing, change detection, etc. The Borough will entertain
proposals from imagery providers that can meet existing imagery product specifications and/or offer
alternative products that can meet the Borough's needs and help the Borough achieve its goals
using cost effective data and methods.
Proposals recommending additional or alternative products must provide sufficient detail of the
product, the product's uses, and explain how the product meets Borough needs.
1.2 About the Kodiak Island Borough
The Kodiak Island Borough encompasses the Kodiak Archipelago and a portion of the Alaska
Peninsula. The topography varies from rugged mountains and deep valleys to gently sloping terrain.
Alpine tundra covers the ridges and much of the lower elevations are covered in thick vegetation:
spruce, alder and salmonberry. The City of Kodiak is the Borough's most populated and developed
area. The City of Kodiak is part of the road system. Additional population centers on the road system
include the formal and informal communities of Bells Flats / Womens Bay, Kalsin Bay, Chiniak and
Pasagshak. Remote communities of Akhiok, Karluk, Larsen Bay, Old Harbor, Ouzinkie, Port Lions are
remote communities accessible by boat and plane only.
The climate of Kodiak Island is characterized by moderately heavy precipitation and cool
temperatures with frequent high clouds, fog, and high winds. Kodiak can experience extreme
fluctuations in weather conditions from one hour to the next and from one part of the island to
another.
2. Scope of Services
2.1 Scope of work
The general scope of work includes planning, collecting, processing, and delivering a color -balanced,
georeferenced, and orthorectified imagery product and/or alternatives to the Borough for the next
six years.
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Two different minimum spatial resolutions are requested: high-resolution (6 in) and medium
resolution (1.5 ft). The general areas and the desired minimum resolutions are depicted in Figure 1:
Collection Areas.
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Kodiak Island Borough Imagery Collection Areas
Collection Areas
Remote Area 1, Northwest Kodiak
Remote Area 2, Afognak
Remote Area 3, Southeast Kodiak
Remote Area 4, Southwest Kodiak
Road System, Road System
Q High -Resolution (6")
1
Old Harbor
rz
'rte _ / c> a;,.
Lions
Z'
0
Figure 1: Collection Areas
Collection area shapefile can be downloaded from:
http://data-kiborough.opendata.arcgis.com/datasets/kib-collectionareas-aksp5nad83
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R E S O L U T I O N
Collection Area
Medium
High
Remote 1
447 sq. mi.
173 sq. mi.
Remote 2
724 sq. mi.
137 sq. mi.
s° Remote 3
928 sq. mi.
17 sq. mi.
Remote 4
244 sq. mi.
189 sq, mi.
Road System
n/a
260 sq. mi.
Figure 1: Collection Areas
Collection area shapefile can be downloaded from:
http://data-kiborough.opendata.arcgis.com/datasets/kib-collectionareas-aksp5nad83
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2.2 Contract Deliverables
2.2.1 Acquisition planning and updates
Prior to each acquisition, the collection area will be reviewed and modified as needed. Areas may be
larger or smaller than areas presented in Figure 1 of this RFP. Imagery providers shall communicate
acquisition and delivery schedules with the Borough and, if applicable, make interim products
available to the Borough.
2.2.2 Orthoimagery
All imagery must be color -corrected, georeferenced, orthorectified, have a minimum spectral
resolution of three -bands (R,G,B), have a minimum spatial resolution of 6 inches in high resolution
collection areas, and have a minimum spatial resolution of 1.5 feet in medium resolution collection
areas.
2.2.3 Alternative Products and/or Services (If applicable)
Additional and/or alternative products or services that will help Borough staff view and accurately
measure buildings and building features and/or provide the Borough and taxpayers with added
value is encouraged. The products and/or services must allow users the ability to view GIS data and
the orthoimagery concurrently. The products and/or services should integrate into ESRI's ArcGIS
platform and/or be standalone products/services.
2.2.4 Control
Horizontal and vertical control information for aerial acquisition products must be provided.
2.2.5 Metadata
Metadata in FGDC or Esri compliant format must accompany imagery deliverable. All metadata will
include contact info, acquisition date, platform used, a statement regarding horizontal and vertical
control, and an accuracy statement.
2.3 Proposed collection schedule
The proposed schedule for imagery acquisition is provided in in Table 2.
Y1 Y2 Y3 Y4 Y5 Y6
Area 2021 2022 2023 2024 2025 2026
Remote 1: Northwest Kodiak x
Remote 2: Afognak x
Remote 3: Southeast Kodiak x
Remote 4: Southwest Kodiak x
Road System x x
Table 2: Proposed collection schedule
The Borough would prefer imagery acquisition to occur in the spring, after the snow melt, before
the vegetation leafs out and with minimal shadows. The goal is to collect imagery that makes it easy
to identify and delineate buildings and other structures. Final products should be delivered on or
before December 1 of each collection year.
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2.4 Considerations
Imagery
The Borough is requesting that the imagery be snow -free, cloud -free and vegetation -free with
minimal shadows.
Coordinate system
The Borough uses two projected coordinate systems: NAD 1983 Alaska State Plane Zone 5
(WKID:102635, Esri) and WGS 1984 Web Mercator (WKID:3857, EPSG).
Software
The Borough uses ArcGIS Desktop to view, process, and publish imagery data. Currently, the
Borough is running ArcGIS 10.x. The Borough also publishes data to ArcGIS Online for use in web
applications. Furthermore, there is the possibility that the Borough may have the ability to manage
and serve imagery in the future using enterprise solutions and for the Borough to create web
applications using the JavaScript API.
3. Instructions to Proposers
This section outlines the RFP Schedule and proposal requirements. Please note, if you are offering
alternative products and/or services, please provide as much information as possible to assist the
Borough in determining whether the alternative will meet the Borough's needs.
3.1 RFP Schedule
Anticipated RFP schedule is provided in Table 1.
Event
Date
RFP Issued
September 16, 2020
Question deadline
September 28, 2020
Statement of Intent to Propose due
October 5, 2020
Addendum released, if necessary
October 14, 2020
Proposals due
October 26, 2020
4:30 p.m. Kodiak Local Time
Bid Opening
October 27, 2020
Notice of Intent to Award
November 2, 2020
Protest Period
November 2 — November 16, 2020
Borough Assembly vote
December 3, 2020
Contract Awarded
December 4, 2020
Table 1: RFP Schedule
3.2 Required Elements
3.2.1 Statement of Intent to Propose
Those intending to submit a proposal are required to submit a Statement of Intent to Propose
via email. The Statement of Intent to Propose should include the following information:
1. Contact information
a. Company name
b. Point of contact
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c. Mailing address
d. Email address
e. Telephone number
2. The statement of intent to propose should include a brief summary of the product
and/or services you are offering to the Borough
3. The statement of intent to propose should include a submission preference — U.S.
Mail or Email
4. A component of the proposal package is to include samples of the product(s) being
offered. Please indicate if you would like to upload those samples directly to the
Borough. A secure location will be provided to those that indicate they would like to
exercise this option. Please include emails of the individuals that should have this
access so that a secure login can be set up.
3.2.2 Proposal
The proposal packet should not exceed 15 pages, exclusive of the cover letter and attachments.
Alternate and/or additional products may be added as attachments.
Proposals must be submitted to the Cashier's Office via:
US Mail:
ATTN: Cashier — Room 104
RE: KIB IMAGERY RFP RESPONSE
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
Or Email:
To Brandi Wagner: bwagner@kodiakak.us
Subject: KIB IMAGERY RFP RESPONSE
The Kodiak Island Borough understands that services, products and pricing can change with
time. The proposal should include current offerings and pricing, as well as predicted future
offerings and pricing, if known. If unknown, the proposal should discuss how the company
would manage these changes and communicate them with the Borough.
The proposal should include:
1. Cover letter, signed by an authorized representative of the company, that includes:
a. Proposer's commitment to provide the services as proposed
2. Company information, including:
a. Company name, authorized representative (s), point of contact, address,
telephone number and email address
b. Company overview
c. Company qualifications
d. Key personnel overview; detailed qualifications can be provided as an
attachment
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e. Subcontractor overview, if applicable
f. Resources and equipment
g. At least two references; no more than four
3. Proposed product information; for all proposed products, including:
a. Product specifications
i. Satellite or aerial imagery
ii. Spatial resolution
iii. Spectral resolution
iv. Control to be used for orthorectification
v. Uses with ESRI Platform
b. Product pricing for proposed products, including a breakout of costs
associated with:
i. Acquisition costs
ii. Control collection costs, if applicable
iii. Processing costs
iv. Enhancement costs
v. Total cost
c. Alternative and/or additional products and pricing (if applicable)
d. Product acquisition and delivery timeline based on proposed collection
schedule and imagery considerations described in Section 2.4 of this RFP,
indicate:
i. What the recommended collection window is for staging and
acquisition
ii. What the turnaround time is from raw data acquisition to
orthoimagery deliverable
e. Provide product and metadata samples as an attachment
i. Provide four contiguous tiles for each product offered that show
land cover conditions like Kodiak, a built environment among dense
vegetation
ii. Provide metadata sample that would accompany sample tiles
4. Special considerations, for each product offered, indicate if there are any:
a. Licensing and/or use restrictions
b. Minimum collection area requirements
5. Project management, please include:
a. Proposed plan of action
b. Methods for ensuring data gets collected and delivered according to
schedule and contingency measures. Please include discussion for
contingencies in the event data cannot be collected during the preferred
spring timeframe.
c. Quality assurance and quality control measures
d. Ability to adapt to change and offer new products if they become available
or if existing products are no longer available
6. Conflict of interest, provide statement on:
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a. Any real or potential conflicts of interest or that there are no conflicts of
interest
7. Attachments
a. Key personnel and subcontractor qualifications
b. Imagery and metadata samples
c. Alternative and/or additional product detail and sample (if applicable)
i. What it is
ii. How it meets Borough's needs
iii. Sample
8. Duration
a. Proposals must remain valid for at least 120 days from the deadline for
receipt of proposals
9. Exceptions
a. Proposals should include any exceptions or limitations to the proposed
contract form suggested by the proposer, including any licensing or
copyright related terms proposed by the proposer.
3.2.3 Imagery, Metadata, and alternative and/or additional product Samples
Part of the proposal package includes the submission of imagery, metadata, and alternative
and/or additional product samples. Please provide four contiguous tiles for each product being
offered. Images should show land cover conditions similar to Kodiak, a built environment among
dense vegetation. Include the metadata that corresponds to the sample tiles. These items can
be uploaded to a secure location and/or other means that is mutually agreeable to the Borough
and the proposer.
3.4 Questions
Questions can be submitted to Thomas Storey at tstorev@kodiakak.us before the question deadline
per the RFP Schedule. Questions will be responded to individually via email, with all questions and
responses being released as an addendum as per the RFP Schedule.
4. Evaluation and Selection Process
Proposals will be accepted until the submission deadline, as per the RFP Schedule. The proposals will
be evaluated by a selection committee based on the criteria in Section 5 below. Following the
evaluation process, a notice of intent to award will be sent to each proposer, notifying them of the
recommended selection. A contract will be negotiated with the successful proposer and presented
to the Borough Assembly for final approval. A sample contract is included in the RFP materials as
Appendix A. Assembly consideration and approval is expected to follow the expiration of the protest
period or, if protested, the final decision on any protest, detailed in section 6. Upon final approval
by the assembly, a contract will be awarded to, and executed with, the winning proposer.
Proposals from unsuccessful proposers will remain confidential until a contract is awarded by the
Assembly. The proposal recommended for award, and the summary rating for that proposal, may be
made available upon written request after the notice of intent to award has been issued. After a
notice of intent to award has been made, a proposer may receive, via written request, the summary
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rating for their proposal. Information identified in a proposal as confidential and/or proprietary will
be redacted prior to the release of that proposal and will not be released.
The Borough reserves the right to reject all proposals or to cancel the procurement at any time prior
to execution of a final contract with the selected proposer.
S. Evaluation and Selection Criteria
The evaluation and selection criteria are as follows:
Evaluation Criteria
Possible Points
1.
Proposed Products*
30
a. Spatial Resolution (18%)
5.4
b. Spectral Resolution (1o%)
3
c. Vertical/Horizontal Accuracy (1s/)
5.4
d. Image Visual Quality (18i)
5.4
e. Metadata, Metadata Completeness, Metadata Clarity, etc. (3%)
0.9
f. Ability of Product to Meet the Borough's Needs (33%)
9.9
2.
Quality of Proposal*
5
a. RFP criteria sufficiently addressed (75i)
3.75
b. Quality in General (25%)
1.25
3.
Price**
30
4.
Vendor Capabilities*
25
a. Value Added Products, additional, or alternative products (25i)
6.25
b. Use with ESRI Platform (25%)
6.25
c. Temporal Resolution (25%)
6.25
d. Equipment, Hardware, Software (25%)
6.25
5.
References*
10
TOTAL:
100
*Total points = Possible points x (category points awarded _ best product points in category)
**Total points = Possible points x (lowest total price for product for contract period _ proposer
total price for product for contract period)
Submittal of a proposal authorizes the Borough to investigate, without limitation, the background
and current performance of the proposing company and its staff. The Borough may interview
vendors that demonstrate, through their proposal, that they can provide services requested in the
RFP. Discovery of any material misstatement of fact may lead to disqualification of a proposal or to
the cancellation of any resulting contract.
6. Protest Period
A protest period of two weeks will begin upon the mailing of the intent to award letter. A protest
may be made by delivery of a letter of protest to the Borough Manager's Office. Protests will only
be accepted based on an alleged material error in process and must identify the alleged error with
specificity. If/when a timely protest is received, an administrative review process will begin. The
protestor can expect a final administrative decision by the Kodiak Island Borough Manager within 30
working days of the receipt of a protest.
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KODIAK ISLAND BOROUGH
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