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2020-06-04 Regular Meeting Meeting broadcast live over radio station KMXT 100.1 FM. Citizens’ Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.kodiakak.us www.facebook.com/Kodiakislandborough @KodiakBorough Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, June 4, 2020, 6:30 p.m. Borough Assembly Chambers Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non- controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. *APPROVAL OF MINUTES 5 - 13 A. *Regular Meeting Minutes Of May 21, 2020 Minutes 6. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker) A. Agenda Items Not Scheduled For Public Hearing And General Comments 7. AWARDS AND PRESENTATIONS 8. COMMITTEE REPORTS 9. PUBLIC HEARING 14 - 27 A. Ordinance No. FY2020-01C Amending Ordinance No. FY2020- 01, Fiscal Year 2020 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Page 1 of 297 Meeting broadcast live over radio station KMXT 100.1 FM. Citizens’ Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.kodiakak.us www.facebook.com/Kodiakislandborough @KodiakBorough Additional Expenditures And Moving Funds Between Projects. Complete Binder For Ordinance No. FY2020-01C - Pdf FY2020-01C Budget Amendment V2 FY2020-01C Budget Amendment 28 - 204 B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Adopting The Budget For Fiscal Year 2021 And Appropriating From All Borough Funds. Complete Binder For Ordinance No. FY2021-01 - Pdf 205 - 222 C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Receiving The 2020 Certified Real And Personal Property Tax Roll, Levying Ad Valorem Property Taxes For Tax Year 2020 Consisting Of An Areawide Tax, Women’s Bay Fire Area Tax, A Women’s Bay Road Service Area Tax, A Bay View Road Service Area Tax, A Tax In Fire Protection Service Area No. 1, A Monashka Bay Road Service Area Tax, A Tax In Service Area No. 1 Roads, A Woodland Acres Street Light Service Area, A Tax In The Service Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax In The Trinity Islands Street Light Service Area, And A Tax In The Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax Providing For The Collection Of Taxes Due In 2020; And Setting The Date When Taxes Become Delinquent. Complete Binder For Ordinance No. FY2021-02 - Pdf 10. BOROUGH MANAGER'S REPORT 223 A. Borough Manager's Report For June 4, 2020 2020-06-04 Manager's Report 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 224 - 233 A. Reconsideration Of The Vote Taken On Resolution No. FY2021 - 01 Of The Assembly Of The Kodiak Island Borough Establishing The Amount Of Funds To Be Made Available From Local Sources For The Kodiak Island Borough School District For The Fiscal Year Beginning July 1, 2020 And Ending June 30, 2021. Affidavit of Reconsideration - Pdf Resolution No. FY2021-01 Adopted Regular Meeting of May 21, Page 2 of 297 Meeting broadcast live over radio station KMXT 100.1 FM. Citizens’ Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.kodiakak.us www.facebook.com/Kodiakislandborough @KodiakBorough 2020 Resolution No. FY2021-01 Binder From May 21, 2020 Regular Meeting 13. NEW BUSINESS 13.A. Contracts 234 - 248 1. Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Project. Complete Binder For Contract No. FY2020-36 - Pdf 249 - 266 2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Concept Design And Estimating And Continued Consulting Services For The Leachate Treatment Plant. Complete Binder For Contract No. FY2020-35 - Pdf 13.B. Resolutions 267 - 293 1. Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose Of Certain Kodiak Island Borough Records. Complete Binder Resolution No. FY2020-24 - Pdf 294 - 295 2. Resolution No. FY2020-32 Coronavirus Relief Funds. Resolution No. FY2020-32 Coronavirus Relief Funds - Pdf 13.C. Ordinances for Introduction 13.D. Other Items 296 - 297 1. *Confirmation Of Mayoral Appointment To The Architectural/Engineering Review Board (Mr. Tyler Swanson). Tyler Swanson Application and ARB Roster 14. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. ADJOURNMENT 17. INFORMATIONAL MATERIALS (No Action Required) Page 3 of 297 Meeting broadcast live over radio station KMXT 100.1 FM. Citizens’ Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.kodiakak.us www.facebook.com/Kodiakislandborough @KodiakBorough 17.A. Minutes of Other Meetings 17.B. Reports Page 4 of 297 Kodiak Island Borough May 21, 2020 Assembly Regular Meeting Minutes Page 1 of 9 KODIAK ISLAND BOROUGH Assembly Regular Meeting May 21, 2020 A regular meeting of the Kodiak Island Borough Assembly was held on May 21, 2020 in the Assembly Chambers of the Kodiak Island Borough, 710 Mill Bay Road. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Andy Schroeder, Rebecca Skinner, and James Turner. Also present were Borough Manager Michael Powers, Borough Clerk Tara Welinsky, Deputy Clerk Alise Rice, and Assistant Clerk Lina Cruz. DVORAK moved to excuse Assembly member Symmons who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. ARNDT moved to approve the agenda and consent agenda. ARNDT moved to amend the agenda and consent agenda by adding a Letter of Support for the Kodiak Area Native Association under consent agenda. VOICE VOTE ON MOTION TO AMEND THE AGENDA AND CONSENT AGENDA CARRIED UNANIMOUSLY. VOICE VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY. The following items were approved under consent agenda: • Regular Meeting Minutes of May 7, 2020 • Special Meeting Minutes of May 14, 2020 • Corrected Special Meeting Minutes of April 30, 2020 • Letter of Support for the Kodiak Area Native Association during COVID-19 APPROVAL OF MINUTES • *Regular Meeting Minutes of May 7, 2020 • *Special Meeting Minutes of May 14, 2020 • *Corrected Special Meeting Minutes of April 30, 2020 CITIZENS’ COMMENTS The following spoke under citizens’ comments: • Pat Holmes AGENDA ITEM #5.A. *Regular Meeting Minutes Of May 21, 2020 Page 5 of 297 Kodiak Island Borough May 21, 2020 Assembly Regular Meeting Minutes Page 2 of 9 • Brandi Wagner • Lisa Zeimer • Joe Dinnocenzo • Jeremiah Gardner • Todd Heiner • Patrick O’Donnell • Erin Welty • Jennifer Culbertson • Judi Kidder • Jake Jacobson • Craig Olsen • Janel Day • Tonya Kitka • Katherine Smith • Sandra Collins-Jackson • Robin Haight • Fred Fogel AWARDS AND PRESENTATIONS • Mayor Roberts declared the week of May 11 thru 15, 2020 as National Salvation Army Week and urge all to express appreciation for the Salvation Army’s good work and to follow their example of serving a cause greater than themselves. The proclamation was accepted by Major David Davis of Salvation Army. • Mayor Roberts declared the week of May 16 thru 22, 2020 as National Safety Boating Week and urged all those who boat to “wear it” and practice safe boating habits. • Manager Powers presented the Employee of the Quarter Award for the first quarter Amy Geer, Accounting Technician / Payroll. COMMITTEE REPORTS • Assembly Member Kavanaugh announced that the Consolidation Committee will resume their meetings on June 1, 2020. • Assembly Member gave credit to the Solid Waste Advisory Board for their ability to implement the bear resistant roll carts amidst the pandemic. Mayor Roberts recessed the meeting at 7:33 p.m. Mayor Roberts reconvened the meeting at 7:38 p.m. PUBLIC HEARING 1. Resolution No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Establishing The Amount Of Funds To Be Made Available From Local Sources For The Kodiak Island Borough School District For The Fiscal Year Beginning July 1, 2020 And Ending June 30, 2021. ARDNT moved to adopt Resolution No. FY2021-01. AGENDA ITEM #5.A. *Regular Meeting Minutes Of May 21, 2020 Page 6 of 297 Kodiak Island Borough May 21, 2020 Assembly Regular Meeting Minutes Page 3 of 9 Version 1 The School District submitted their proposed budget to the manager on April 30, 2019 and per AS 14.14.060(c), within 30 days after receipt of the budget, the assembly shall determine the total amount of money to be made available from local sources for school purposes and shall furnish the school board with a statement of the sum to be made available. Version 2 This reflects a .5 mill ($724,263) reduction in funding requested by assembly at the May 14, 2020 Work Session. Total support $9,730,981. Version 3 This reflects an additional .23 mill ($340,892) reduction in funding requested by the Assembly at the May 21, 2020 Regular Meeting. Total support $9,390,089. If the assembly does not, within 30 days, furnish the school board with a statement of the sum to be made available, the amount requested in the budget is automatically approved. Mayor Roberts opened the public hearing. CITIZENS' COMMENTS The following spoke under citizens’ comments: • Daniel Specht • Justin Thran • David Johnson • Summer Blain • Casey Turner • John Neff • Lindsey Glen • Hazel Ardinger • Duncan Fields • Patrick O’Donnell • Tyler Randolph • Judi Kidder • Judy Carstens • Jeanine Costello • Julien Heiner • Dean Brown Mayor Roberts closed the public hearing and reconvened the regular meeting. KAVANAUGH moved to amend the dollar amount on line 39 to $9,390,089. ROLL CALL VOTE ON MOTION TO AMEND LINE 39 TO $9,390,089 CARRIED FIVE TO TWO: Arndt, Dvorak, Kavanaugh, and Skinner (AYES); Schroeder and Turner (NOES) Mayor Roberts broke the tie and voted in favor of passing. Arndt changed his vote from No to Aye. DVORAK moved to amend the date from May 29th to May 27th. ROLL CALL VOTE ON MOTION TO AMEND FROM MAY 29th TO MAY 27th CARRIED FIVE TO ONE: Dvorak, Kavanaugh, Schroeder, Skinner, and Turner (AYES); Arndt (NO) AGENDA ITEM #5.A. *Regular Meeting Minutes Of May 21, 2020 Page 7 of 297 Kodiak Island Borough May 21, 2020 Assembly Regular Meeting Minutes Page 4 of 9 ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED FIVE TO ONE: Kavanaugh, Schroeder, Skinner, Arndt, and Dvorak (AYES); Turner (NO) Arndt changed his vote from No to Aye. BOROUGH MANAGER’S REPORT Manager Powers reported on the following: • Spoke on CARES monies for the Borough facilities. • Bear resistance roll carts have been implemented and is working well with the public. • Worked with the City of Kodiak regarding significant concerns expressed should there be a Covid outbreak among the staff. • Submitted and received approval for the Meeting Mitigation Plan. • Discussed the CARES money situation with State and Federal Lobbyist, Elected, and Appointed Officials. • Sent a letter to the School District regarding the budget and funding for schools. • Responded to several public phone calls about school bond debt reimbursement, funding levels to the schools and related topics. • Met with Providence Hospital regarding projects and future capital needs. • The Borough travel plan remains in place until June 1, 2020. It will be extended to mirror the State ban on interstate travel. MESSAGES FROM THE BOROUGH MAYOR Borough Mayor Roberts reported on the following: • Spoke about his concerns with the Governor re-opening the State for business. • Spoke on funding the school district and expressed concerns on balancing the budget. • Announced that there will be a Special Work Session on Wednesday May 27, 2020 to interview three new applicants for the Borough Clerks position. • Announced that there will be a Special Meeting on Thursday, May 28, 2020 to discuss the applicants for the Borough Clerks position under Executive Session. Mayor Roberts recessed the meeting at 9:15 p.m. Mayor Roberts reconvened the meeting at 9:25 p.m. UNFINISHED BUSINESS None. NEW BUSINESS Contracts 1. Change Order No. 9 Amending Contract FY2019-10 Architectural And Engineering Services Term Contract For Design For The Kodiak Island Borough School District Auditorium Upgrade Project. ARNDT moved to authorize the Borough Manager to Execute Change Order No. 9 Amending Contract FY2019-10 with Jensen Yorba Wall, Inc. for Architectural and Engineering Services Term Contract in an amount not to exceed $24,500. This is a change order to the Borough's term contract with Jensen Yorba Wall (JYW) to include conceptual design services for the KIBSD Auditorium Upgrades project. The Auditorium is in need of various upgrades to lighting, rigging, seating, and audio/visual equipment. Kodiak Island Borough AGENDA ITEM #5.A. *Regular Meeting Minutes Of May 21, 2020 Page 8 of 297 Kodiak Island Borough May 21, 2020 Assembly Regular Meeting Minutes Page 5 of 9 School District is going to manage the design process for this project but will be paying for the design costs through the Borough's term contract with Jensen Yorba Wall. This design work will be paid for by Kodiak Island Borough and reimbursed by Kodiak Island Borough School District. The total cost for this change order is $24,500. The total estimated reimbursable amount is $27,000, including the design fees and Kodiak Island Borough staff time. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Schroeder, Skinner, Turner, Arndt, Dvorak, and Kavanaugh. 2. Award Contract For Purchase Of Front-End Loader For Landfill. ARNDT moved to reject all bids. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Skinner, Turner, Arndt, Dvorak, Kavanaugh, and Schroeder. Resolutions – None Ordinances for Introduction 1. Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2020 Budget, By Amending Budgets to Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. DVORAK moved to advance Ordinance No. FY2020-01C to public hearing at the next regular meeting of the Assembly on June 4, 2020. This ordinance details changes and accounts for additional funding requests that have occurred during the current fiscal year for items or circumstances that were not known or expected during the initial creation of the fiscal year 2020 budget. Funds: Funds are accounts established to collect money that must be used for a specific purpose. The following funds are being changed with this budget amendment. • Fund 100 General Fund will transfer $530,742 to Capital Projects Fund - Tsunami Siren Upgrades: • Department 135 Engineering & Facilities (13,500) • Department 140 Community Development ($221,156) • Department 172 Parks & Recreation ($15,000) • Department 175 Emergency Preparedness ($35,000) • Fund 201 Education Support - Central Treasury transfer of $589,039 to Capital Projects Fund for: • $60,000 to Auxiliary Gym Design • $502,039 to North Star Siding Replacement • $27,000 to Auditorium Upgrades • Fund 210 Land Sales (transfer $100,000 to Capital Projects Fund - Salonie Creek Culvert Replacements) • Fund 220 - Building & Grounds (transfer $233,086 to Capital Project Fund - Tsunami Siren Upgrades) • Fund 234 - LEPC (Local Emergency Planning Committee) (transfer $13,000 to Capital Projects - Tsunami Siren Upgrades) AGENDA ITEM #5.A. *Regular Meeting Minutes Of May 21, 2020 Page 9 of 297 Kodiak Island Borough May 21, 2020 Assembly Regular Meeting Minutes Page 6 of 9 • Fund 242 - Service Area #1 (increase Use of Fund Balance and Repair & Maintenance accounts by $157,000) • Fund 250 - Fire Protection Area #1 (transfer $410,000 to Capital Projects - Exterior Improvements) • Fund 469 - Renewal & Replacement (allocate $50,000 to Borough Building Abatement/Mechanical Upgrades) • Fund 530 - Solid Waste Disposal & Collection (transfer $50,000 to Capital Projects Fund - Baler Building Septic Removal/Replacement) • Fund 540 Hospital Fund - transfer $200,000 to Capital Projects Fund for: • $50,000 to Structural Analysis • $150,000 to New Fuel Tank Projects: Since most projects cover multiple years, the borough does not create annual budgets for them. Instead, each project budget is created individually when the project itself is created. Throughout the life of a project, funds may be moved into or out of the project due to additions and subtractions to changes to the scope work, expenses that come in over/under original estimates, or funds that remain at the completion of the project. The projects being amended by this budget amendment are: • Fund 415 - Increase by $589,039 • $60,000 to Auxiliary Gym Design • $502,039 to North Star Siding Replacement • $27,000 to Auditorium Upgrades • Fund 450/455 - Increasing by $1,040,742 • $100,000 for Salonie Creek Culvert replacements • $530,742 for Tsunami Siren Upgrades • $410,000 for Exterior Improvements • Fund 469 - Borough Building Abatement/Mechanical Upgrades (increasing by $50,000) • Fund 495 - Increasing by $200,00 • $50,000 to Structural Analysis • $150,000 to New Fuel Tank • Fund 490 - Baler Building Septic Removal/Replacement (increasing by $50,000) ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Arndt, Dvorak, Kavanaugh, Schroeder, and Skinner. 2. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Adopting The Budget For Fiscal Year 2021 And Appropriating From All Borough Funds. SKINNER moved to advance Ordinance No. FY2021-01 to public hearing at the next regular meeting of the Assembly on June 4, 2020. Version 1 (L2) Include requested changes from assembly work session on Saturday, May 9, 2020. Original (Manager's Budget) The Assembly will consider Ordinance No. FY2021-01 at its meeting on May 21, 2020 and is set for public hearing on June 4, 2020. AGENDA ITEM #5.A. *Regular Meeting Minutes Of May 21, 2020 Page 10 of 297 Kodiak Island Borough May 21, 2020 Assembly Regular Meeting Minutes Page 7 of 9 The FY2021 Borough budget, as offered for introduction, is a balanced budget. This means that proposed expenditures do not exceed anticipated revenues and planned use of fund balance. Implementation of the budget will require adoption of Ordinance No. FY2020-01 for all Borough appropriations. As required by AS 29.45.240 and KIBC 3.35.010, a separate resolution (which the assembly will do as an Ordinance FY2021-02 so a public hearing can be held) for the levy of taxes will be considered at the Assembly's May 21, 2020 meeting and is set for public hearing on June 4, 2020. Version 2 Change in Education Support Funding Version 2 (L3) Julie's proposed mill rate calculations. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Schroeder, Skinner, and Turner. 3. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Receiving The 2020 Certified Real And Personal Property Tax Roll, Levying Ad Valorem Property Taxes For Tax Year 2020 Consisting Of An Areawide Tax, Women’s Bay Fire Area Tax, A Women’s Bay Road Service Area Tax, A Bay View Road Service Area Tax, A Tax In Fire Protection Service Area No. 1, A Monashka Bay Road Service Area Tax, A Tax In Service Area No. 1 Roads, A Woodland Acres Street Light Service Area, A Tax In The Service Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax In The Trinity Islands Street Light Service Area, And A Tax In The Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax Providing For The Collection Of Taxes Due In 2020; And Setting The Date When Taxes Become Delinquent. ARNDT moved to advance Ordinance No. FY2021-02 to public hearing at the next regular meeting of the Assembly on June 4, 2020. SKINNER moved to amend line 52 to reflect the current mill rate. Version 1. As of May 14, 2020, the certified totals are an estimate. The Assessing Department will not certify until May 20, 2020. Version 2. The levy was certified on May 20, 2020 by the Assessing Department and Version 2 includes the proposed Area-wide mill rate of 12.43 mills. ROLL CALL VOTE ON MOTION TO AMEND LINE 52 CARRIED FOUR TO TWO: Dvorak, Kavanaugh, Schroeder, and Skinner (AYES); Turner and Arndt (NOES). ROLL CALL VOTE ON THE MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Turner, Arndt, and Dvorak. Other Items 1. Letter of Appreciation - KMXT Radio. SKINNER moved to approve Letter of Appreciation recognizing the staff at KMXT Radio. AGENDA ITEM #5.A. *Regular Meeting Minutes Of May 21, 2020 Page 11 of 297 Kodiak Island Borough May 21, 2020 Assembly Regular Meeting Minutes Page 8 of 9 ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Schroeder, Skinner, Turner, Arndt, Dvorak, and Kavanaugh. SKINNER moved to extend the meeting to 11:00 pm. ROLL CALL VOTE ON MOTION TO EXTEND TO 11:00 P.M. CARRIED FIVE TO TWO: Schroeder, Skinner, and Kavanaugh (AYES); Turner and Arndt (NOES). Mayor Roberts broke the tie and voted in favor of passing. Schroeder changed his vote from No to Aye. CITIZENS’ COMMENTS • Judi Kidder • Justin Thran • Paul VanDyke • Katie Kesling • Jeremiah Wagner • Alex Turner • Toni Hallam • Tyler Randolph ASSEMBLY MEMBERS’ COMMENTS • Assembly Member Dvorak spoke about the mill increases and urged citizens to really investigate the budget documents and come up with constructive suggestions. • Assembly Member Turner spoke about his version of the budget. • Assembly Member Schroeder expressed his disappointment in the Assembly’s failure to fund education. He encouraged more public involvement regarding budget solutions. • Assembly Member Kavanaugh expressed her concern about the public’s burden to balance the budget. • Assembly Member Arndt expressed his disappointment in the Assembly’s actions for funding the School District. He also spoke about his point of view on the budget. • Assembly Member Skinner commented on everyone’s budget concerns. She also suggested allowing the people to vote on using the facilities fund. KAVANAUGH moved to recess the regular meeting and reconvene on Friday, May 22, 2020 at 6:30 p.m. in the Borough Assembly Chambers. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. ANNOUNCEMENTS A Special Work Session on Wednesday, May 27, 2020 at 12:00 p.m. to interview additional borough clerk applicants. A Special Meeting is scheduled on Thursday, May 28, 2020 at 6:30 p.m. to be held before the scheduled Work Session. This meeting will be for executive session to discuss the borough clerk applicants. Mayor Roberts recessed the regular meeting at 11:00 p.m. Mayor Roberts reconvened the regular meeting on Friday, May 22, 2020 at 6:30 p.m. EXECUTIVE SESSION 1. Execution Session - Borough Manager’s Performance Evaluation. AGENDA ITEM #5.A. *Regular Meeting Minutes Of May 21, 2020 Page 12 of 297 Kodiak Island Borough May 21, 2020 Assembly Regular Meeting Minutes Page 9 of 9 SKINNER moved to convene into executive session to discuss the Borough Manager’s Performance Evaluation. A subject that qualifies for executive session under the authority of KIBC 2.30.030(F)(1 )(c) for the purpose of discussing matters which may tend to prejudice the reputation or character of a person. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Schroeder, Skinner, and Turner. SKINNER moved to invite the Borough Mayor and Assembly into executive session. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. After the vote, Mayor Roberts recessed the regular meeting and convened the executive session. Upon returning from the executive session, Mayor Roberts reconvened the regular meeting. SKINNER moved to award a three-year extension to the Borough Manager’s contract. ROLL CALL VOTE ON MOTION CARRIED FIVE TO ONE: Dvorak, Kavanaugh, Schroeder, Skinner, and Turner (AYES); Arndt (NO). ADJOURNMENT ARNDT moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting adjourned at 7:52 p.m. KODIAK ISLAND BOROUGH ATTEST: ___________________________ William Roberts, Mayor ___________________________ Alise L. Rice, Deputy Clerk, Acting Clerk AGENDA ITEM #5.A. *Regular Meeting Minutes Of May 21, 2020 Page 13 of 297 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 4, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2020 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. ORIGINATOR: Dora Cross RECOMMENDATION: Move to adopt Ordinance No. FY2020-01C. DISCUSSION: 5-28-20 Version 2 Changed Fund 250 - Fire Protection Area #1 project transfer request from $410,000$350,000. Original amount was for the remainder of the project, not what was intended to be spent during FY2020. Original This ordinance details changes and accounts for additional funding requests that have occurred during the current fiscal year for items or circumstances that were not known or expected during the initial creation of the FY2020 Budget. Funds Funds are accounts established to collect money that must be used for a specific purpose. The following funds are being changed with this budget amendment. • Fund 100 General Fund will transfer $530,742$284,656 to Capital Projects Fund - Tsunami Siren Upgrades: o Department 135 Engineering & Facilities ($13,500) o Department 140 Community Development ($221,156) o Department 172 Parks & Recreation ($15,000) o Department 175 Emergency Preparedness ($35,000) • Fund 201 Education Support - Central Treasury transfer of $589,039 to Capital Projects Fund for: o $60,000 to Auxiliary Gym Design o $502,039 to North Star Siding Replacement o $27,000 to Auditorium Upgrades • Fund 210 Land Sales (transfer $100,000 to Capital Projects Fund - Salonie Creek Culvert Replacements) • Fund 220 - Building & Grounds (transfer $233,086 to Capital Project Fund - Tsunami Siren Upgrades) • Fund 234 - LEPC (Local Emergency Planning Committee) (transfer $13,000 to Capital Projects - Tsunami Siren Upgrades) • Fund 242 - Service Area #1 (increase Use of Fund Balance and Repair & Maintenance accounts by $157,000) • Fund 250 - Fire Protection Area #1 (transfer $410,000$350,000 to Capital Projects - Exterior Improvements) • Fund 469 - Renewal & Replacement (allocate $50,000 to Borough Building Abatement/Mechanical Upgrades) • Fund 530 - Solid Waste Disposal & Collection (transfer $50,000 to Capital Projects Fund - AGENDA ITEM #9.A. Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2...Page 14 of 297 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 4, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough Baler Building Septic Removal/Replacement) • Fund 540 Hospital Fund - transfer $200,000 to Capital Projects Fund for: o $50,000 to Structural Analysis o $150,000 to New Fuel Tank Projects: Since most projects cover multiple years, the borough does not create annual budgets for them. Instead, each project budget is created individually when the project itself is created. Throughout the life of a project, funds may be moved into or out of the project due to additions and subtractions to changes to the scope work, expenses that come in over/under original estimates, or funds th at remain at the completion of the project. The projects being amended by this budget amendment are: • Fund 415 - Increase by $589,039 o $60,000 to Auxiliary Gym Design o $502,039 to North Star Siding Replacement o $27,000 to Auditorium Upgrades • Fund 450/455 - Increasing by $1,040,742 o $100,000 for Salonie Creek Culvert Replacements o $530,742 for Tsunami Siren Upgrades o $410,000$350,000 for Exterior Improvements • Fund 469 - Borough Building Abatement/Mechanical Upgrades (increasing by $50,000) • Fund 495 - Increasing by $200,000 o $50,000 to Structural Analysis o $150,000 to New Fuel Tank • Fund 490 - Baler Building Septic Removal/Replacement (increasing by $50,000) ALTERNATIVES: Not passing this ordinance would mean fund budget expenses may exceed their appropriations and projects may not be started and/or completed. FISCAL IMPACT: See 'Discussion' above. OTHER INFORMATION: AGENDA ITEM #9.A. Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2...Page 15 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2020-01C Deletion – Red, Strikeout Page 1 of 3 Insertion – Bold, Blue, Underlined Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: May 21, 2020 3 Public Hearing Date: June 4, 2020 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2020-01C 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING 10 ORDINANCE NO. FY2020-01, FISCAL YEAR 2020 BUDGET, BY AMENDING BUDGETS TO 11 ACCOUNT FOR VARIOUS REVENUES THAT ARE OVER BUDGET, PROVIDING FOR 12 ADDITIONAL EXPENDITURES AND MOVING FUNDS BETWEEN PROJECTS. 13 14 WHEREAS, staff requests a transfer of $50,000 from the Hospital Fund to a Capital Project Fund 15 for the PKIMC (Providence Kodiak Island Medical Center) Structural Analysis project. This project 16 will use R&R (Replacement & Renewal) funds established by lease; and 17 18 WHEREAS, staff requests a transfer of $150,000 from the Hospital Fund to a Capital Project Fund 19 for the PKIMC New Fuel Tank project. This project will use R&R funds established by lease; and 20 21 WHEREAS, staff requests a transfer of $60,000 from the KIBSD (Kodiak Island School District) 22 to a Capital Project Fund for the KIBSD Auxiliary Gym Design project; and 23 24 WHEREAS, staff requests a transfer of $502,039 from the KIBSD to a Capital Project Fund for 25 the North Star Siding Replacement project; and 26 27 WHEREAS, staff requests a transfer of $27,000 from the KIBSD to a Capital Project Fund for the 28 KIBSD Auditorium Upgrades project; and 29 30 WHEREAS, staff requests a transfer of $100,000 from the Land Sale Fund to a Capital Project 31 Fund for the Salonie Creek Culvert Replacements project; and 32 33 WHEREAS, staff requests a transfer of $13,500 from the General Fund Engineering & Facilities 34 Department to a Capital Project Fund for the Tsunami Siren Upgrades project; and 35 36 WHEREAS, staff requests a transfer of $221,156 from the General Fund Community 37 Development Department to a Capital Project Fund for the Tsunami Siren Upgrades project; and 38 39 WHEREAS, staff requests a transfer of $15,000 from the General Fund Parks & Recreation 40 Department to a Capital Project Fund for the Tsunami Siren Upgrades project; and 41 42 WHEREAS, staff requests a transfer of $35,000 from the General Fund Emergency Preparedness 43 Department to a Capital Project Fund for the Tsunami Siren Upgrades project; and 44 45 AGENDA ITEM #9.A. Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2...Page 16 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2020-01C Deletion – Red, Strikeout Page 2 of 3 Insertion – Bold, Blue, Underlined WHEREAS, staff requests a transfer of $233,086 from the Building & Grounds Fund to a Capital 46 Project Fund for the Tsunami Siren Upgrades project; and 47 48 WHEREAS, staff requests a transfer of $13,000 from the LEPC (Local Emergency Planning 49 Committee) Fund to a Capital Project Fund for the Tsunami Siren Upgrades project; and 50 51 WHEREAS, staff requests a transfer of $50,000 from the Solid Waste Disposal & Collection Fund 52 to a Capital Projects Fund for the Baler Building Septic Removal/Replacement project; and 53 54 WHEREAS, staff requests a transfer of $410,000 $350,000 the Fire Protection Area #1 Fund to 55 the Capital Project Fund for the Fire Protection Area #1 Exterior Improvements project; and 56 57 WHEREAS, staff requests an allocation of $50,000 within the Renewal & Replacement Fund for 58 the Borough Building Abatement/Mechanical Upgrades project; and 59 60 WHEREAS, Service Area #1 board chair requests a $157,000 of Use of Fund Balance from the 61 Service Area #1 Fund to pay for a road chip seal contract with the Alaska Department of 62 Transportation, South Coast Region; and 63 64 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 65 BOROUGH THAT: 66 67 Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the 68 Kodiak Island Borough Code of Ordinances. 69 70 Section 2: Fund 540 Hospital will transfer $200,000 to Fund 495 Capital Projects Hospital for: 71  $50,000 to Project #20006 Structural Analysis 72  $150,000 to Project #20001 New Fuel Tank 73 74 Section 3: KIBSD Central Treasury will transfer $589,039 to Fund 415 Capital Projects for: 75  $60,000 to Project #20007 KIBSD Auxiliary Gym Design 76  $502,039 to Project #20008 KIBSD North Star Siding Replacement 77  $27,000 to Project #20020 Auditorium Upgrades 78 79 Section 4: Fund 210 Land Sales will transfer $100,000 to Fund 450 Capital Project - #20009 80 Salonie Creek Culvert Replacements. 81 82 Section 5: Fund 100-135 General Fund, Engineering & Facilities Department will transfer 83 $13,000 to Fund 455 Capital Project - #20021 Tsunami Siren Upgrades 84 85 Section 6: Fund 100-140 General Fund, Community Development Department will transfer 86 $221,156 to Fund 455 Capital Project - #20021 Tsunami Siren Upgrades 87 88 Section 7: Fund 100-172 General Fund, Parks & Recreation Department will transfer $35,000 to 89 Fund 455 Capital Project - #20021 Tsunami Siren Upgrades 90 AGENDA ITEM #9.A. Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2...Page 17 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2020-01C Deletion – Red, Strikeout Page 3 of 3 Insertion – Bold, Blue, Underlined 91 Section 8: Fund 100-175 General Fund, Emergency Preparedness Department will transfer 92 $35,000 to Fund 455 Capital Project - #20021 Tsunami Siren Upgrades 93 94 Section 9: Fund 220 Building & Grounds will transfer $233,086 to Fund 455 Capital Project - 95 #20021 Tsunami Siren Upgrades 96 97 Section 10: Fund 234 LEPC will transfer $13,000 to Fund 455 Capital Project - #20021 Tsunami 98 Siren Upgrades 99 100 Section 11: Fund 530 Solid Waste Disposal & Collection will transfer $50,000 to Fund 490 Capital 101 Projects - #18004 Baler Building Septic Removal/Replacement. 102 103 Section 12: Fund 250 Fire Protection Area #1 will transfer $410,000 $350,000 to Fund 450 104 Capital Projects – #19009 Fire Protection Area #1 Exterior Improvements. 105 106 Section 13: Fund 469 Renewal & Replacement will allocate $50,000 to project #20005 Borough 107 Building Abatement/Mechanical Upgrades. 108 109 Section 14: Fund 242 Service Area #1 will increase the Use of Fund Balance and the 110 Maintenance Repair accounts by $157,000 to pay for a road chip seal contract. 111 112 Effective Date: This ordinance takes effect upon adoption. 113 114 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 115 THIS __________ DAY OF _______________, 2020. 116 117 KODIAK ISLAND BOROUGH ATTEST: 118 119 120 ___________________________ ___________________________ 121 William Roberts, Mayor , Clerk 122 123 VOTES: 124 Ayes: 125 Noes: 126 AGENDA ITEM #9.A. Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2...Page 18 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2020-01C Deletion – Red, Strikeout Page 1 of 3 Insertion – Bold, Blue, Underlined Version 1 Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: May 21, 2020 3 Public Hearing Date: 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2020-01C 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING 10 ORDINANCE NO. FY2020-01, FISCAL YEAR 2020 BUDGET, BY AMENDING BUDGETS TO 11 ACCOUNT FOR VARIOUS REVENUES THAT ARE OVER BUDGET, PROVIDING FOR 12 ADDITIONAL EXPENDITURES AND MOVING FUNDS BETWEEN PROJECTS. 13 14 WHEREAS, staff requests a transfer of $50,000 from the Hospital Fund to a Capital Project Fund 15 for the PKIMC (Providence Kodiak Island Medical Center) Structural Analysis project. This project 16 will use R&R (Replacement & Renewal) funds established by lease; and 17 18 WHEREAS, staff requests a transfer of $150,000 from the Hospital Fund to a Capital Project Fund 19 for the PKIMC New Fuel Tank project. This project will use R&R funds established by lease; and 20 21 WHEREAS, staff requests a transfer of $60,000 from the KIBSD (Kodiak Island School District) 22 to a Capital Project Fund for the KIBSD Auxiliary Gym Design project; and 23 24 WHEREAS, staff requests a transfer of $502,039 from the KIBSD to a Capital Project Fund for 25 the North Star Siding Replacement project; and 26 27 WHEREAS, staff requests a transfer of $27,000 from the KIBSD to a Capital Project Fund for the 28 KIBSD Auditorium Upgrades project; and 29 30 WHEREAS, staff requests a transfer of $100,000 from the Land Sale Fund to a Capital Project 31 Fund for the Salonie Creek Culvert Replacements project; and 32 33 WHEREAS, staff requests a transfer of $13,500 from the General Fund Engineering & Facilities 34 Department to a Capital Project Fund for the Tsunami Siren Upgrades project; and 35 36 WHEREAS, staff requests a transfer of $221,156 from the General Fund Community 37 Development Department to a Capital Project Fund for the Tsunami Siren Upgrades project; and 38 39 WHEREAS, staff requests a transfer of $15,000 from the General Fund Parks & Recreation 40 Department to a Capital Project Fund for the Tsunami Siren Upgrades project; and 41 42 WHEREAS, staff requests a transfer of $35,000 from the General Fund Emergency Preparedness 43 Department to a Capital Project Fund for the Tsunami Siren Upgrades project; and 44 45 AGENDA ITEM #9.A. Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2...Page 19 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2020-01C Deletion – Red, Strikeout Page 2 of 3 Insertion – Bold, Blue, Underlined Version 1 WHEREAS, staff requests a transfer of $233,086 from the Building & Grounds Fund to a Capital 46 Project Fund for the Tsunami Siren Upgrades project; and 47 48 WHEREAS, staff requests a transfer of $13,000 from the LEPC (Local Emergency Planning 49 Committee) Fund to a Capital Project Fund for the Tsunami Siren Upgrades project; and 50 51 WHEREAS, staff requests a transfer of $50,000 from the Solid Waste Disposal & Collection Fund 52 to a Capital Projects Fund for the Baler Building Septic Removal/Replacement project; and 53 54 WHEREAS, staff requests a transfer of $410,000 the Fire Protection Area #1 Fund to the Capital 55 Project Fund for the Fire Protection Area #1 Exterior Improvements project; and 56 57 WHEREAS, staff requests an allocation of $50,000 within the Renewal & Replacement Fund for 58 the Borough Building Abatement/Mechanical Upgrades project; and 59 60 WHEREAS, Service Area #1 board chair requests a $157,000 of Use of Fund Balance from the 61 Service Area #1 Fund to pay for a road chip seal contract with the Alaska Department of 62 Transportation, South Coast Region; and 63 64 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 65 BOROUGH THAT: 66 67 Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the 68 Kodiak Island Borough Code of Ordinances. 69 70 Section 2: Fund 540 Hospital will transfer $200,000 to Fund 495 Capital Projects Hospital for: 71  $50,000 to Project #20006 Structural Analysis 72  $150,000 to Project #20001 New Fuel Tank 73 74 Section 3: KIBSD Central Treasury will transfer $589,039 to Fund 415 Capital Projects for: 75  $60,000 to Project #20007 KIBSD Auxiliary Gym Design 76  $502,039 to Project #20008 KIBSD North Star Siding Replacement 77  $27,000 to Project #20020 Auditorium Upgrades 78 79 Section 4: Fund 210 Land Sales will transfer $100,000 to Fund 450 Capital Project - #20009 80 Salonie Creek Culvert Replacements. 81 82 Section 5: Fund 100-135 General Fund, Engineering & Facilities Department will transfer 83 $13,000 to Fund 455 Capital Project - #20021 Tsunami Siren Upgrades 84 85 Section 6: Fund 100-140 General Fund, Community Development Department will transfer 86 $221,156 to Fund 455 Capital Project - #20021 Tsunami Siren Upgrades 87 88 Section 7: Fund 100-172 General Fund, Parks & Recreation Department will transfer $35,000 to 89 Fund 455 Capital Project - #20021 Tsunami Siren Upgrades 90 AGENDA ITEM #9.A. Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2...Page 20 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2020-01C Deletion – Red, Strikeout Page 3 of 3 Insertion – Bold, Blue, Underlined Version 1 91 Section 8: Fund 100-175 General Fund, Emergency Preparedness Department will transfer 92 $35,000 to Fund 455 Capital Project - #20021 Tsunami Siren Upgrades 93 94 Section 9: Fund 220 Building & Grounds will transfer $233,086 to Fund 455 Capital Project - 95 #20021 Tsunami Siren Upgrades 96 97 Section 10: Fund 234 LEPC will transfer $13,000 to Fund 455 Capital Project - #20021 Tsunami 98 Siren Upgrades 99 100 Section 11: Fund 530 Solid Waste Disposal & Collection will transfer $50,000 to Fund 490 Capital 101 Projects - #18004 Baler Building Septic Removal/Replacement. 102 103 Section 12: Fund 250 Fire Protection Area #1 will transfer $410,000 to Fund 450 Capital Projects 104 – #19009 Fire Protection Area #1 Exterior Improvements. 105 106 Section 13: Fund 469 Renewal & Replacement will allocate $50,000 to project #20005 Borough 107 Building Abatement/Mechanical Upgrades. 108 109 Section 14: Fund 242 Service Area #1 will increase the Use of Fund Balance and the 110 Maintenance Repair accounts by $157,000 to pay for a road chip seal contract. 111 112 Effective Date: This ordinance takes effect upon adoption. 113 114 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 115 THIS __________ DAY OF _______________, 2020. 116 117 KODIAK ISLAND BOROUGH ATTEST: 118 119 120 ___________________________ ___________________________ 121 William Roberts, Mayor , Clerk 122 123 VOTES: 124 Ayes: 125 Noes: 126 AGENDA ITEM #9.A. Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2...Page 21 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2020-01C Deletion – Red, Strikeout Page 1 of 3 Insertion – Bold, Blue, Underlined Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: May 21, 2020 3 Public Hearing Date: June 4, 2020 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2020-01C 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING 10 ORDINANCE NO. FY2020-01, FISCAL YEAR 2020 BUDGET, BY AMENDING BUDGETS TO 11 ACCOUNT FOR VARIOUS REVENUES THAT ARE OVER BUDGET, PROVIDING FOR 12 ADDITIONAL EXPENDITURES AND MOVING FUNDS BETWEEN PROJECTS. 13 14 WHEREAS, staff requests a transfer of $50,000 from the Hospital Fund to a Capital Project Fund 15 for the PKIMC (Providence Kodiak Island Medical Center) Structural Analysis project. This project 16 will use R&R (Replacement & Renewal) funds established by lease; and 17 18 WHEREAS, staff requests a transfer of $150,000 from the Hospital Fund to a Capital Project Fund 19 for the PKIMC New Fuel Tank project. This project will use R&R funds established by lease; and 20 21 WHEREAS, staff requests a transfer of $60,000 from the KIBSD (Kodiak Island School District) 22 to a Capital Project Fund for the KIBSD Auxiliary Gym Design project; and 23 24 WHEREAS, staff requests a transfer of $502,039 from the KIBSD to a Capital Project Fund for 25 the North Star Siding Replacement project; and 26 27 WHEREAS, staff requests a transfer of $27,000 from the KIBSD to a Capital Project Fund for the 28 KIBSD Auditorium Upgrades project; and 29 30 WHEREAS, staff requests a transfer of $100,000 from the Land Sale Fund to a Capital Project 31 Fund for the Salonie Creek Culvert Replacements project; and 32 33 WHEREAS, staff requests a transfer of $13,500 from the General Fund Engineering & Facilities 34 Department to a Capital Project Fund for the Tsunami Siren Upgrades project; and 35 36 WHEREAS, staff requests a transfer of $221,156 from the General Fund Community 37 Development Department to a Capital Project Fund for the Tsunami Siren Upgrades project; and 38 39 WHEREAS, staff requests a transfer of $15,000 from the General Fund Parks & Recreation 40 Department to a Capital Project Fund for the Tsunami Siren Upgrades project; and 41 42 WHEREAS, staff requests a transfer of $35,000 from the General Fund Emergency Preparedness 43 Department to a Capital Project Fund for the Tsunami Siren Upgrades project; and 44 45 AGENDA ITEM #9.A. Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2...Page 22 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2020-01C Deletion – Red, Strikeout Page 2 of 3 Insertion – Bold, Blue, Underlined WHEREAS, staff requests a transfer of $233,086 from the Building & Grounds Fund to a Capital 46 Project Fund for the Tsunami Siren Upgrades project; and 47 48 WHEREAS, staff requests a transfer of $13,000 from the LEPC (Local Emergency Planning 49 Committee) Fund to a Capital Project Fund for the Tsunami Siren Upgrades project; and 50 51 WHEREAS, staff requests a transfer of $50,000 from the Solid Waste Disposal & Collection Fund 52 to a Capital Projects Fund for the Baler Building Septic Removal/Replacement project; and 53 54 WHEREAS, staff requests a transfer of $410,000 $350,000 the Fire Protection Area #1 Fund to 55 the Capital Project Fund for the Fire Protection Area #1 Exterior Improvements project; and 56 57 WHEREAS, staff requests an allocation of $50,000 within the Renewal & Replacement Fund for 58 the Borough Building Abatement/Mechanical Upgrades project; and 59 60 WHEREAS, Service Area #1 board chair requests a $157,000 of Use of Fund Balance from the 61 Service Area #1 Fund to pay for a road chip seal contract with the Alaska Department of 62 Transportation, South Coast Region; and 63 64 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 65 BOROUGH THAT: 66 67 Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the 68 Kodiak Island Borough Code of Ordinances. 69 70 Section 2: Fund 540 Hospital will transfer $200,000 to Fund 495 Capital Projects Hospital for: 71  $50,000 to Project #20006 Structural Analysis 72  $150,000 to Project #20001 New Fuel Tank 73 74 Section 3: KIBSD Central Treasury will transfer $589,039 to Fund 415 Capital Projects for: 75  $60,000 to Project #20007 KIBSD Auxiliary Gym Design 76  $502,039 to Project #20008 KIBSD North Star Siding Replacement 77  $27,000 to Project #20020 Auditorium Upgrades 78 79 Section 4: Fund 210 Land Sales will transfer $100,000 to Fund 450 Capital Project - #20009 80 Salonie Creek Culvert Replacements. 81 82 Section 5: Fund 100-135 General Fund, Engineering & Facilities Department will transfer 83 $13,000 to Fund 455 Capital Project - #20021 Tsunami Siren Upgrades 84 85 Section 6: Fund 100-140 General Fund, Community Development Department will transfer 86 $221,156 to Fund 455 Capital Project - #20021 Tsunami Siren Upgrades 87 88 Section 7: Fund 100-172 General Fund, Parks & Recreation Department will transfer $35,000 to 89 Fund 455 Capital Project - #20021 Tsunami Siren Upgrades 90 AGENDA ITEM #9.A. Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2...Page 23 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2020-01C Deletion – Red, Strikeout Page 3 of 3 Insertion – Bold, Blue, Underlined 91 Section 8: Fund 100-175 General Fund, Emergency Preparedness Department will transfer 92 $35,000 to Fund 455 Capital Project - #20021 Tsunami Siren Upgrades 93 94 Section 9: Fund 220 Building & Grounds will transfer $233,086 to Fund 455 Capital Project - 95 #20021 Tsunami Siren Upgrades 96 97 Section 10: Fund 234 LEPC will transfer $13,000 to Fund 455 Capital Project - #20021 Tsunami 98 Siren Upgrades 99 100 Section 11: Fund 530 Solid Waste Disposal & Collection will transfer $50,000 to Fund 490 Capital 101 Projects - #18004 Baler Building Septic Removal/Replacement. 102 103 Section 12: Fund 250 Fire Protection Area #1 will transfer $410,000 $350,000 to Fund 450 104 Capital Projects – #19009 Fire Protection Area #1 Exterior Improvements. 105 106 Section 13: Fund 469 Renewal & Replacement will allocate $50,000 to project #20005 Borough 107 Building Abatement/Mechanical Upgrades. 108 109 Section 14: Fund 242 Service Area #1 will increase the Use of Fund Balance and the 110 Maintenance Repair accounts by $157,000 to pay for a road chip seal contract. 111 112 Effective Date: This ordinance takes effect upon adoption. 113 114 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 115 THIS __________ DAY OF _______________, 2020. 116 117 KODIAK ISLAND BOROUGH ATTEST: 118 119 120 ___________________________ ___________________________ 121 William Roberts, Mayor , Clerk 122 123 VOTES: 124 Ayes: 125 Noes: 126 AGENDA ITEM #9.A. Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2...Page 24 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2020-01C Deletion – Red, Strikeout Page 1 of 3 Insertion – Bold, Blue, Underlined Version 1 Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: May 21, 2020 3 Public Hearing Date: 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2020-01C 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING 10 ORDINANCE NO. FY2020-01, FISCAL YEAR 2020 BUDGET, BY AMENDING BUDGETS TO 11 ACCOUNT FOR VARIOUS REVENUES THAT ARE OVER BUDGET, PROVIDING FOR 12 ADDITIONAL EXPENDITURES AND MOVING FUNDS BETWEEN PROJECTS. 13 14 WHEREAS, staff requests a transfer of $50,000 from the Hospital Fund to a Capital Project Fund 15 for the PKIMC (Providence Kodiak Island Medical Center) Structural Analysis project. This project 16 will use R&R (Replacement & Renewal) funds established by lease; and 17 18 WHEREAS, staff requests a transfer of $150,000 from the Hospital Fund to a Capital Project Fund 19 for the PKIMC New Fuel Tank project. This project will use R&R funds established by lease; and 20 21 WHEREAS, staff requests a transfer of $60,000 from the KIBSD (Kodiak Island School District) 22 to a Capital Project Fund for the KIBSD Auxiliary Gym Design project; and 23 24 WHEREAS, staff requests a transfer of $502,039 from the KIBSD to a Capital Project Fund for 25 the North Star Siding Replacement project; and 26 27 WHEREAS, staff requests a transfer of $27,000 from the KIBSD to a Capital Project Fund for the 28 KIBSD Auditorium Upgrades project; and 29 30 WHEREAS, staff requests a transfer of $100,000 from the Land Sale Fund to a Capital Project 31 Fund for the Salonie Creek Culvert Replacements project; and 32 33 WHEREAS, staff requests a transfer of $13,500 from the General Fund Engineering & Facilities 34 Department to a Capital Project Fund for the Tsunami Siren Upgrades project; and 35 36 WHEREAS, staff requests a transfer of $221,156 from the General Fund Community 37 Development Department to a Capital Project Fund for the Tsunami Siren Upgrades project; and 38 39 WHEREAS, staff requests a transfer of $15,000 from the General Fund Parks & Recreation 40 Department to a Capital Project Fund for the Tsunami Siren Upgrades project; and 41 42 WHEREAS, staff requests a transfer of $35,000 from the General Fund Emergency Preparedness 43 Department to a Capital Project Fund for the Tsunami Siren Upgrades project; and 44 45 AGENDA ITEM #9.A. Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2...Page 25 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2020-01C Deletion – Red, Strikeout Page 2 of 3 Insertion – Bold, Blue, Underlined Version 1 WHEREAS, staff requests a transfer of $233,086 from the Building & Grounds Fund to a Capital 46 Project Fund for the Tsunami Siren Upgrades project; and 47 48 WHEREAS, staff requests a transfer of $13,000 from the LEPC (Local Emergency Planning 49 Committee) Fund to a Capital Project Fund for the Tsunami Siren Upgrades project; and 50 51 WHEREAS, staff requests a transfer of $50,000 from the Solid Waste Disposal & Collection Fund 52 to a Capital Projects Fund for the Baler Building Septic Removal/Replacement project; and 53 54 WHEREAS, staff requests a transfer of $410,000 the Fire Protection Area #1 Fund to the Capital 55 Project Fund for the Fire Protection Area #1 Exterior Improvements project; and 56 57 WHEREAS, staff requests an allocation of $50,000 within the Renewal & Replacement Fund for 58 the Borough Building Abatement/Mechanical Upgrades project; and 59 60 WHEREAS, Service Area #1 board chair requests a $157,000 of Use of Fund Balance from the 61 Service Area #1 Fund to pay for a road chip seal contract with the Alaska Department of 62 Transportation, South Coast Region; and 63 64 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 65 BOROUGH THAT: 66 67 Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the 68 Kodiak Island Borough Code of Ordinances. 69 70 Section 2: Fund 540 Hospital will transfer $200,000 to Fund 495 Capital Projects Hospital for: 71  $50,000 to Project #20006 Structural Analysis 72  $150,000 to Project #20001 New Fuel Tank 73 74 Section 3: KIBSD Central Treasury will transfer $589,039 to Fund 415 Capital Projects for: 75  $60,000 to Project #20007 KIBSD Auxiliary Gym Design 76  $502,039 to Project #20008 KIBSD North Star Siding Replacement 77  $27,000 to Project #20020 Auditorium Upgrades 78 79 Section 4: Fund 210 Land Sales will transfer $100,000 to Fund 450 Capital Project - #20009 80 Salonie Creek Culvert Replacements. 81 82 Section 5: Fund 100-135 General Fund, Engineering & Facilities Department will transfer 83 $13,000 to Fund 455 Capital Project - #20021 Tsunami Siren Upgrades 84 85 Section 6: Fund 100-140 General Fund, Community Development Department will transfer 86 $221,156 to Fund 455 Capital Project - #20021 Tsunami Siren Upgrades 87 88 Section 7: Fund 100-172 General Fund, Parks & Recreation Department will transfer $35,000 to 89 Fund 455 Capital Project - #20021 Tsunami Siren Upgrades 90 AGENDA ITEM #9.A. Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2...Page 26 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2020-01C Deletion – Red, Strikeout Page 3 of 3 Insertion – Bold, Blue, Underlined Version 1 91 Section 8: Fund 100-175 General Fund, Emergency Preparedness Department will transfer 92 $35,000 to Fund 455 Capital Project - #20021 Tsunami Siren Upgrades 93 94 Section 9: Fund 220 Building & Grounds will transfer $233,086 to Fund 455 Capital Project - 95 #20021 Tsunami Siren Upgrades 96 97 Section 10: Fund 234 LEPC will transfer $13,000 to Fund 455 Capital Project - #20021 Tsunami 98 Siren Upgrades 99 100 Section 11: Fund 530 Solid Waste Disposal & Collection will transfer $50,000 to Fund 490 Capital 101 Projects - #18004 Baler Building Septic Removal/Replacement. 102 103 Section 12: Fund 250 Fire Protection Area #1 will transfer $410,000 to Fund 450 Capital Projects 104 – #19009 Fire Protection Area #1 Exterior Improvements. 105 106 Section 13: Fund 469 Renewal & Replacement will allocate $50,000 to project #20005 Borough 107 Building Abatement/Mechanical Upgrades. 108 109 Section 14: Fund 242 Service Area #1 will increase the Use of Fund Balance and the 110 Maintenance Repair accounts by $157,000 to pay for a road chip seal contract. 111 112 Effective Date: This ordinance takes effect upon adoption. 113 114 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 115 THIS __________ DAY OF _______________, 2020. 116 117 KODIAK ISLAND BOROUGH ATTEST: 118 119 120 ___________________________ ___________________________ 121 William Roberts, Mayor , Clerk 122 123 VOTES: 124 Ayes: 125 Noes: 126 AGENDA ITEM #9.A. Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2...Page 27 of 297 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 4, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Adopting The Budget For Fiscal Year 2021 And Appropriating From All Borough Funds. ORIGINATOR: Dora Cross RECOMMENDATION: Move to adopt Ordinance No. FY2021-01. DISCUSSION: L5 Assembly member Skinner's budget L4 - Assembly members Mr. Turner and Mr. Arndt's - analyzed budget worksheets See attached memo from the Manager Version 2 (L3) Assembly member Kavanaugh' proposed mill rate calculations. Version 2 Change in Education Support Funding. Version 1 (L2) Include requested changes from assembly Work Session on Saturday, May 9, 2020. Original (Borough Manager Powers's Budget) The Assembly will consider Ordinance No. FY2021-01 at its meeting on May 21, 2019 and is set for public hearing on June 4, 2020. The FY2021 Borough budget, as offered for introduction, is a balanced budget. that proposed expenditures do not exceed anticipated revenues and planned use of fund balance. Implementation of the budget will require adoption of Ordinance No. FY2020-01 for all Borough appropriations. As required by AS 29.45.240 and KIBC 3.35.010, a separate resolution (which the assembly will do as an Ordinance FY2021-02 so a public hearing can be held) for the levy of taxes will be considered at the Assembly's May 21, 2020 regular meeting and is set for public hearing on June 4, 2020. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 28 of 297 Kodiak Island Borough OFFICE of the MANAGER 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 Fax (907) 486-9390 E-mail: MPowers@kodiakak.us TO: Mayor and Members of the Assembly FROM: Michael Powers, Borough Manager SUBJECT: Level 4 (Turner and Arndt) and Level 5 (Skinner) Budgets DATE: June 2, 2020 Staff has reviewed the line item budget revisions provided by Assembly Members Turner and Arndt (Level 4) as well as the revenue budget provided by Assembly Member Skinner (Level 5). The Level 4 budget was prepared without input or assistance from staff, whereas staff worked with Member Skinner on her proposal. Each of the proposals is addressed below. Turner & Arndt Budget (Level 4) Staff wants to communicate to the Assembly, that it is obvious the Level 4 budget draft was prepared without due care for Borough budgeting process and without any requests for assistance from staff to assist them in preparing a budget that sets forth their desired policies. Further, the methods used do not conform to Generally Accepted Accounting Practices and fail to include basic information and considerations for the upcoming fiscal year including numerous flaws within their labor costs. Budgeting, and especially governmental budgeting, has unique items not found in private industry budgets. Since staff did not get a chance to express their professional opinions regarding the items changed in the Level 4 budget, the following comments are staffs concerns regarding the proposed changes. • The ‘Fully Loaded’ salary totals (taken from the released Pay Titles and Rates Compensation list) are used in some places of the budget, but not others and does not include the refunded amount of PRS expense that must be expensed through the department. This additional expense, and the additional revenue, must be reported in the financial statements separately and cannot be netted. If the level 4 expenses are not going to include the additional State paid amount over 22%, then the line item for revenue must be removed as well, which it was not. This has the effect of overstating revenue, understating expenses and creates a potential material audit item if not corrected in a subsequent budget amendment. • The ‘Fully Loaded’ salary totals used do not appear to include annual cost increases in payroll such as the negotiated union bonus amounts, step increases, annual health insurance premium increases, or overtime expenses for staffing night meetings for the assembly or other boards and committees. These items were included in the previous budget provided by staff. AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 29 of 297 • The elimination of the borough’s insurance expense means the borough will not have any liability or automobile coverages. • Travel and per diem have been cut in numerous areas but not all; there does not seem to be a pattern or reason staff can discern. Such short sightedness is a disservice to the residents of the community. • Without Assessing there would be no funding anything, including the school. The assessing department determines property values so that there is money to fund services and projects. They document property sales, and ownership and address changes. They watch sale markets and trends to ensure that our values are in line with state statutes of “market value as of Jan. 1st”. Assessing is a State Mandated department and as such, it is under the watchful eye of the State Assessor. Since aerial imagery was not acquired this year, travel is required in order to set values. Without adequate staffing, it is impossible to conduct the required inspections. • In Assessing, staff turnover will continue. Failure to add and train staff will result in problems and errors in future years. Various projects are underway that are critical to remain in compliance. • Mr. Arndt has specifically come into the borough offices requesting pay increases for certain staff while also proposing to reduce staffing. • Assessing is tracking discovery adjustments this year to make sure they are not included in the tax cap for FY2021. This must be done manually, since our current software has not been upgraded to provide this information. • Eliminating staff time and overtime in the IT budget will increase overall borough staff downtime as the phone, computer and other internal systems and program upgrades done after 5pm and on the weekends will now be done during regular work hours. • Eliminating the Contracted Services in the IT budget will mean our software and phone systems will no longer be upgraded. We already have a significant problem with our PACS program (property assessing and collection software) not being updatable. These upgrades are critical to staying up to date with security updates and connections to banks, title companies, and escrow servicers. • Reduced continuing education in the E/F department means no confined space training, SWANA training, SWPPP training, or training for the new Environmental Manager and other training staff is required to have by our various ADEC Permits. • The travel eliminated from E/F will eliminate the planned fine/penalty negotiations with ADEC and specialized OSHA training for building engineers and project staff. • A reduction in Contract Services in the Parks and Recreation department means no small improvements, installation of new tables or updated play equipment. Contractors are typically used for installations as they already have the necessary machinery. • The personnel and employee benefits cuts to Community Development total almost $100,000. This means cutting an additional position after already agreeing to cut a planner. It has also eliminated all over-time, which is time paid to the secretary to attend Planning & Zoning Meetings, as well as eliminating a cell phone stipend from employees that are required to go to the field – which creates safety concerns. • Level 2 cuts staff made to line items for junk cars, legal fees, dues & books, business lunches, advertisings/hearings, and continuing education were reinstated in the level 4 budget, while unwanted cuts to staff and commissioner travel were made. • Cutting commissioner travel means no education for new Planning & Zoning Commissioners. Travel was something that was supported by one of the L4 budget proponents last year in an amount far above the $4,000 we actually spent. AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 30 of 297 • Cutting staff travel means staff will not only be unable to travel for any specialized educational needs, but it will also prevent travelling to villages for planning cases or to involve them in code change updates, something that has been lacking to date. • The Community Development Department has been short three of our six staff members since July 2019. The Department has gotten by, but certain duties have not been accomplished. In March, the Associate Planner was tapped to serve on the Emergency Operations Team in response to COVID-19. Until a week ago, she was out of the office nearly five days a week, leaving only the department director and the secretary. She continues to serve three days a week, at least half of each day. On May 29th, the department secretary retired. Additionally, on top of all our normal duties, CDD took on many of the responsibilities of the Resource Management Officer, such as permits for ROW and telecommunications work, easement acquisition, etc. As of today, June 2nd, there are 1.5 staff members doing the work of seven positions. The director agreed to cutting one planner but cannot agree to cutting another position which the level 4 budget seems to request. At this point, there has not been a Planning & Zoning meeting for four months, all complaints are filed for future review and the junk cars disposal program is falling by the wayside. • The L4 revenue assumptions use the Solid Waste enterprise fund’s fund balance (savings) to pay for expenses in other funds but do not indicate any repayment method or schedule. Further, State Dept of Ecology requires the Solid Waste Fund to maintain specific amounts ($5.8 million for FY20) as a guarantee that the borough has sufficient funds for future closure/post closure costs. Failure to keep these funds may result in a mandate by the State to carry a bond, with an unknown annual expense. The additional cost of the bond would be borne by the Solid Waste Fund and hence, rate payers. Lastly, the budget does not balance but if it is balanced according to the cover page, the mill rate would be 10.75 mills Skinner (Level 5) The budget provided was a revision to a previous iteration prepared by Member Skinner. In it, she addressed the revenue side and requested staff to identify potential reductions in General Fund operating costs as well as detailed information on fund balance projections. The Level 5 budget would require an additional reduction of over $375,000 from the Level 2 budget. The largest amount would be a reduction in R&R transfers ($300,000) as well as the following reductions from the Level 2 Budget to balance to the Revenue: Amount Fund Department Description $34,000 100-140 CDD Secretary Salary Savings $ 7,000 100-186 Animal Animal control contract price reduction. $11,000 100-135 E&F Salary savings-Interpretive Specialist $ 4,000 100-100 Assembly Travel (2 AML Annual, 3 NEO, 1 SWAMC Conference, 1 SWAMC retreat) $ 5,000 100-105 Manager Travel (only travel to AML) $ 2,000 100-120 Finance Continuing Ed $ 2,000 100-125 IT Cont. Ed $ 1,000 100-125 IT Maint. & Repairs $ 2,000 100-130 Assessing Continuing Ed. $ 3,681 100-165 Gen Admin Contingency AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 31 of 297 The Revenue projects are based upon using all of the Facility Fund interest earning and $1,389,000 of R&R fund balance to a resultant Mill Rate of 10.75 Mills. In the larger picture, the levy under the Maximum Allowable Tax Revenue limit would be 9.2 Mills. AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 32 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2021-01 Deletion – Red, Strikeout Page 1 of 3 Insertion – Bold, Blue, Underlined Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: May 21, 2020 3 Public Hearing Date: June 4, 2020 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2021-01 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE 10 BUDGET FOR FISCAL YEAR 2021 AND APPROPRIATING FROM ALL BOROUGH FUNDS 11 12 WHEREAS, in accordance with Kodiak Island Borough Code 03.15.040, the Borough Assembly 13 held a public hearing on the proposed Fiscal Year 2021 Budget; and 14 15 WHEREAS, the Assembly has considered and incorporated the appropriation of funds 16 established in Resolution No. FY2021-01, which is appropriated in this ordinance and shall 17 constitute the entire Borough budget and appropriations for FY2021, except for capital 18 improvement projects; and 19 20 WHEREAS, after hearing public testimony, the Assembly now desires to adopt the FY2021 21 budget and make appropriations to fund that budget from the corresponding Borough funds. 22 23 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 24 BOROUGH THAT: 25 26 Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the 27 Kodiak Island Borough Code of Ordinances. 28 29 Section 2: The budget for the fiscal year beginning July 1, 2020 entitled Kodiak Island Borough 30 FY2021 Budget, excluding capital projects, is hereby adopted. 31 32 Fund – Department Title Amount 100-100 Legislative $153,047$134,047$ $149,047 100-105 Borough Management $669,732$607,757 $664,732 100-110 Borough Clerk $483,360$460,717 $483,360 100-115 Borough Attorney $109,500 100-120 Finance $821,986$832,200 $819,986 100-125 Finance – Information Technology $854,840$761,928 $851,840 100-130 Assessing $656,886$731,316 $654,886 100-135 Engineering & Facilities $396,671$404,633 $385,671 100-140 Community Development $760,921 $662,240 $726,921 100-142 Building Official $160,491 100-160 Economic Development $0 $20,000 $0 100-165 General Administration $423,608$203,608 $419,927 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 33 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2021-01 Deletion – Red, Strikeout Page 2 of 3 Insertion – Bold, Blue, Underlined 100-172 Parks & Recreation $72,772 $47,772 $72,772 100-175 Emergency Preparedness $40,950 $35,950 $40,950 100-186 Animal Control $125,715 $118,715 100-190 Education/Culture/Recreation $20,800 100-191 Non-Profit – Kodiak College & Libraries $0 $50,000 $0 100-192-110 Non-Profit – Health & Social Services $117,750 100-192-120 Non-Profit - Education, Culture & Recreation $9,000 100-195 Transfers $2,621,918 $1,564,572 $3,026,148 General Fund Subtotal $8,499,947 $7,059,996 $8,832,496 201 Education Support $9,787,981 $9,390,089$10,512,244 $9,390,089 210 Land Sales $306,167 220 Building & Grounds $1,238,382 234 LEPC $10,072 $0 240 Women’s Bay Road Service $237,600 242 Service Area #1 $428,500 244 Monashka Bay Road Service $48,805 246 Bay View Road Service $13,979 250 Fire Protection Area #1 $739,633 252 Women’s Bay Fire Department $314,200 260 KIB Airport Fire District $18,429 262 Woodland Acres Lighting District $5,540 264 Mission Lake Tide Gate $2,129 276 Facility $867,750 $832,316 277 Tourism Development $75,000 278 Commercial Vessel Passenger $0 300 Debt Service $8,073,670 530 Solid Waste Collection & Disposal $5,457,858 540 Hospital $1,414,272 545 Long-Term Care Center $1,133,432 555 Kodiak Fisheries Research Center $2,105,975 556 Research Court Apartments $57,483 560 E911 Service $300,000 33 Section 3: The amounts listed below are hereby appropriated from the corresponding funds: 34 35 Section 4: Every unencumbered appropriation for all funds shall lapse at the close of the fiscal 36 year, June 30, 2021, to the respective fund. An appropriation for a capital improvement, grant 37 award or encumbered contract appropriation for all funds in this ordinance shall not lapse until its 38 purpose has been accomplished or abandoned. 39 40 Effective Date: This ordinance is effective as provided in Section 2.30.070 of the KIB Code of 41 Ordinances, on July 1, 2020. 42 43 44 45 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 34 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2021-01 Deletion – Red, Strikeout Page 3 of 3 Insertion – Bold, Blue, Underlined 46 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 47 THIS __________ DAY OF JUNE, 2020. 48 49 KODIAK ISLAND BOROUGH ATTEST: 50 51 52 ___________________________ ___________________________ 53 William Roberts, Mayor Alise Rice, Acting Clerk 54 55 VOTES: 56 Ayes: 57 Noes: 58 59 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 35 of 297 Skinner FY2021 Budget Proposal My proposal balances the significant $5M increase in bond debt payments since our budget discussion a year ago against the consideration of significant economic and financial disruptions resulting from COVID- 19 in our community. The Borough has substantially increased financial obligations for FY2021, less projected revenue, and a community that has been hit hard by business closures and travel restrictions. This dynamic was reflected in Assembly discussion while we debated the minimum amount to be made available to the School District, and the resulting decision to allocate $9.3M, approximately $1.1M less than what the District requested for FY2021. In light of COVID-19 impacts this year my proposed budget further reduces General Fund expenditures, and uses a one-time transfer from the R&R fund balance to keep the Mill Rate flat at 10.75. I worked with Manager Michael Powers to ensure that the proposed General Fund cuts do not eviscerate Borough programs or require downsizing existing staff to the point of negatively impacting Borough services. CARES Act Funds. I note that I am not building use of CARES Act monies into this budget because that money comes with a lot of restrictions and we will need to carefully craft our spending plan to ensure we are operating within the given rules. That being said I do believe we will be able to use CARES Act money for certain R&R projects, to support Kodiak College with expenses related to COVID-19, and help offset extra costs the School District will incur to respond to COVID-19. I expect those projects and spend plans would be developed over the next month in close collaboration with the College and School District. Alaska has experienced huge spikes in COVID-19 cases this past weekend and the Borough may be hit with additional COVID-19 costs for which we can use CARES Act monies. Risk. This proposed budget takes a risk by using Renewal and Replacement (R&R) fund balance to fill gaps because we won’t be able to do that again next year and R&R monies were set aside from annual area- wide tax levies to take care of Borough buildings. However, we may be able to backfill R&R with CARES Act funds, additional federal COVID-19 aide, use of Facilities Fund if approved by voters in October, or by recouping $1.4M through the mill levy next year if bond debt is fully reimbursed by the state. If none of those things come to pass the Borough will be out $1.4M for R&R, but given the circumstances stemming from COVID-19 this year that seems like not an unreasonable trade-off. The other risk in this FY2021 proposed budget is that two substantial and recurring Borough costs of Education Support and High School Bond Debt payments alone total 11.85 Mills and we are using one- time funds to meet our obligation. Next year and into the future these Borough obligations will continue, and given uncertainties around the State’s budget and financial condition we, Borough and community, risk being solely responsible for 100% of these costs. Expense FY2021 Amount Associated Mill Rate Bond Debt Obligation $ 8,073,670 5.40 Education Support $ 9,390,089 6.45 Total $17,463,759 11.85 Mills The Borough will also need to continue providing services which are paid for from the General Fund (Planning and Zoning, Assessing, General Management, Finance, Clerk’s Office support of public meetings) and also ensure Borough buildings are maintained which is paid through R&R funds. One can see that a Mill Rate of 10.75 does not even cover Education Support and Bond Debt payments, let alone contribute anything toward R&R necessary for Borough buildings. AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 36 of 297 Skinner FY2021 Budget Proposal Summary June 3, 2020 Mills Dollars Notes GF*2.62 3,814,269 $798,193 to GF and $3,016,076 to Debt Ed 6.45 9,390,089 Debt**1.68 2,445,791 R&R - CARES Act funding Total 10.75 15,650,148 **Debt Total Need: 8,073,670 Mills Dollars Notes 1.68 2,445,791 Levied amount 2.07 3,016,076 Transfer from GF levy 827,316 FY2021 Facilities Fund Interest earnings FY21 projected Facilities Fund earnings $827,316 1,574,488 Transfer from R&R Fund Balance (1.08 Mill) 210,000 Motor Vehicle Tax Debt Total 8,073,670 *GF Need: $5,816,420 Mills Dollars Notes 0.55 798,193 Levied amount 5,018,227 Other GF revenue from Manager's Budget GF Total 5,816,420 Mill Rate and Levied Amounts AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 37 of 297 Skinner Proposed FY2021 General Fund Budget by Department GF#Department FY2021 MGR L2 FY2021 Skinner 100-100 Legislative 153,047 149,047 100-105 Borough Management 669,732 664,732 100-110 Borough Clerk 483,360 483,360 100-115 Borough Attorney 109,500 109,500 100-120 Finance 821,986 819,986 100-125 Finance-IT 854,840 851,840 100-130 Assessing 656,886 654,886 100-135 E&F 396,671 385,671 100-140 Community Development 760,921 726,921 100-142 Building Official 160,491 160,491 100-160 Economic Development - - 100-165 General Administration 423,608 419,927 100-172 Parks & Rec 72,772 72,772 100-175 Emergency Preparedeness 40,950 40,950 100-186 Animal Control 125,715 118,715 100-190 Educ/Culture/Recreation 20,800 20,800 100-191 Non-Profit College - - 100-192 Non-Profit Funding 117,750 117,750 100-192 Non-Profit-Museums 9,000 9,000 100-195 Transfer to LEPC 10,072 10,072 Subtotal General Fund Expense 5,888,101 5,816,420 100-195 Transfer to Debt 3,134,736 Total Levy to General Fund 8,951,156 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 38 of 297 Kodiak Island BoroughFY2021 Budget Summary ‐ L5Area‐Wide Mill Rate CalculationsLevel 1     BudgetLevel 2       Budget Change  Mill rate equivalent GF 6,605,710$     5,878,029$    (727,681)            (0.50)FINAL ‐ Certified Taxable Assessed Value1,455,827,742$  ED 10,512,244$   9,787,981$    (724,263)$         (0.50)Category :FB 10,072$           1,584,559$    1,574,487$       1.08               Mill  :(GF = General Fund, ED = Education Support, FB = Fund Balance)Estimated RevenuesEquivalent:Local ‐ revenue tax cap ‐ Prop Tax 13,208,853$  9.07          Other Revenues:    Federal 1,490,000$          1.02          :    State 1,556,027$          1.07          :    Local ‐ revenue tax cap ‐ other1,554,500$          1.07          :    Local ‐ other 417,700$             5,018,227$    0.29          :Estimated Total Revenues 18,227,080$  12.52        :: Rebecca proposedEstimated Revenue Tax Cap Expenses Level 1 Level 2: Maximum Tax Revenue Mill Rate  New Mill Rates  Areawide Tax Collections  Other GF Revenues  Revenue from Facilities Fund  Transfer from R&R TotalGeneral Fund (fund 100) 6,605,710$          5,888,101$    4.04          :1.39            2.75                  2.62                  3,814,269$    2,002,151          5,816,420$    Education Support (fund 201) (inc 18k bad debt, $39 fund deficit)10,512,244$        9,787,981$    6.72          :6.72            6.45                  6.45                  9,390,089$     ‐                      9,390,089$    Renewal & Replacement (fund 469) 1,400,000$          1,400,000$    0.96          :0.96             ‐                     ‐                     ‐$                 ‐                       ‐$                 Estimated Total Expenses 18,517,954$        17,076,082$  11.72        :9.07            9.20                  9.07                  13,204,358$  15,206,509$  ‐                   ‐                   ‐                   ‐                   Debt Service:‐                   FY20 KIB Principal, Interest and Service Costs 2,786,335            1.91:‐                   FY20 SOA Eligible Principal and Interest Costs 5,287,335            3.63:‐                   Less: SOA Debt Service Reimbursements‐                        0.00:‐                   Less: Non‐Ad Valorem Tax ‐ MVRT (210,000)              (0.14):‐                   Plus: Reserves‐                        0.00:‐                   Estimated Total Revenue Needed 7,863,670            5.40:5.40 1.55 1.68 2,445,791$    3,016,076          827,316             1,574,487     7,863,670$    :‐                    Total Area‐Wide Mill Rate:14.47 10.75 10.75 15,650,149$  5,018,227          827,316             1,574,487     1 mill = $1,455,828 millionBUDGET CHANGES FROM LEVEL 1 TO LEVEL 2AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 39 of 297 Kodiak Island BoroughFY2021 Budget (Level 5)General Fund Revenues(as of 05/15/20)2016 2017 2018 2019 2020 2020 2021 2020 to 2021(Actual)(Actual)(Actual)(Actual)(Budget)(Actual)(L5 Budget)differenceAreawide Mill Rate10.75 10.75 10.75 10.75 10.7510.75General Fund Mill Rate0.10 0.15 0.15 1.10 0.562.75General Fund By TypeProperty Tax 32,040$        181,304$      822,653$      1,600,580$  797,806$      795,803$      3,814,269$    3,016,463$    Aircraft 44,651$        26,436$        30,000$        60,200$        27,000$        29,100$        28,000$          1,000$            PILT 1,670,540    1,592,112    1,621,466    1,582,037    1,338,000    58,863          1,338,000        ‐$                Severance Tax 1,491,089    1,306,507    1,815,923    1,206,697    1,409,000    1,033,104    1,124,000       (285,000)$      Penalties & Interest 145,067        213,373        219,086        288,818        200,000        216,033        210,000          10,000$         License & Permits 66,151          83,546          62,349          130,441        72,975          74,357          72,700            (275)$              Excise Tax‐                  ‐                 310,482        425,445        405,000        276,165        402,500          (2,500)$          Federal Shared 203,084        230,082        191,973        222,000        180,000        193,149        190,000          10,000$         State Shared 2,258,439    1,915,963    1,684,652    2,599,004    1,739,375    1,458,665    1,541,027       (198,348)$      Investment Interest 54,211          11,059          10,830          211,629        50,000          137,496        100,000          50,000$         Miscellaneous 441,430        3,716            500,890        162,202        3,200            23,968          12,000            8,800$            Use of Fund Balance‐                  ‐                  ‐                  ‐                 20,403           ‐                  ‐                   (20,403)$        6,406,702$  5,564,098$  7,270,304$  8,489,053$  6,242,759$  4,296,703$  8,832,496$    2,589,737$    AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 40 of 297 Kodiak Island BoroughFY2021 Level 1‐5Updated 6/03/20 dlcGeneral Fund Expenses(as of 06/01/20)2018 2019 2020 2020 2021 2021 2021 2021 2021General Fund By Department(Actual)(Actual)(Budget)(Actual)(Mgr Budget)(Level 2)(Level 3)(Level 4)(Level 5)100‐100 LegislativePersonnel Services 31,800$        31,500$        32,600$        24,700$             32,100$          32,100$          32,100$          32,100$          Employee Benefits 3,926$          2,924$          4,219$          2,456$               3,597$            3,597$            3,597$            3,597$            Professional Services 72,931$        72,954$        90,500$        62,184$             73,500$          73,500$          73,500$          73,500$          Support Goods & Services 38,774$        37,077$        48,650$        35,489$             50,850$          43,850$          24,850$          39,850$          Total 147,431$      144,455$      175,969$      124,829$          160,047$        153,047$         ‐$                134,047$        149,047$        100‐105 Borough ManagementPersonnel Services 347,178$      392,194$      393,483$      337,514$          404,431$        404,431$        601,757$        404,431$        Employee Benefits 213,188$      229,913$      236,590$      205,540$          253,301$        253,301$         ‐$                253,301$        Professional Services‐$               ‐$               ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                Support Goods & Services 64,223$        76,215$        63,549$        53,510$             57,000$          54,000$          48,000$          49,000$          Allocated (32,000)$      (37,000)$      (42,000)$      (42,000)$           (42,000)$         (42,000)$         (42,000)$         (42,000)$         Total 592,589$      661,322$      651,622$      554,564$          672,732$        669,732$         ‐$                607,757$        664,732$        100‐110 Borough ClerkPersonnel Services 254,649$      274,088$      226,200$      176,502$          220,999$        219,126$        342,845$        219,126$        Employee Benefits 152,267$      160,728$      157,637$      127,556$          156,525$        150,862$         ‐$                150,862$        Professional Services‐$               ‐$               ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                Support Goods & Services 129,539$      118,148$      116,172$      88,589$             117,872$        113,372$        117,872$        113,372$        Allocated‐$               ‐$               ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                Total 536,455$      552,964$      500,009$      392,647$          495,396$        483,360$         ‐$                460,717$        483,360$        100‐115 Borough AttorneyProfessional Services 89,553$        62,455$        125,000$      56,597$             100,000$        100,000$        100,000$        100,000$        Support Goods & Services 15,294$        24,439$        10,000$        13,488$             9,500$            9,500$            9,500$            9,500$            Total 104,847$      86,894$        135,000$      70,085$             109,500$        109,500$         ‐$                109,500$        109,500$        100‐120 Finance DepartmentPersonnel Services 420,271$      426,275$      507,851$      383,522$          442,408$        442,408$        782,638$        442,408$        Employee Benefits 268,749$      278,740$      371,432$      263,005$          335,016$        335,016$         ‐$                335,016$        Professional Services‐$               ‐$               ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                Support Goods & Services 112,145$      99,064$        100,481$      86,519$             97,881$          92,881$          97,881$          90,881$          Allocated (43,000)$      (48,319)$      (47,319)$      (47,319)$           (48,319)$         (48,319)$         (48,319)$         (48,319)$         Total 758,165$      755,760$      932,445$      685,727$          826,986$        821,986$         ‐$                832,200$        819,986$        AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 41 of 297 Kodiak Island BoroughFY2021 Level 1‐5Updated 6/03/20 dlcGeneral Fund Expenses(as of 06/01/20)2018 2019 2020 2020 2021 2021 2021 2021 2021General Fund By Department(Actual)(Actual)(Budget)(Actual)(Mgr Budget)(Level 2)(Level 3)(Level 4)(Level 5)100‐125 Information TechnologyPersonnel Services 273,862$      278,941$      292,689$      261,477$          344,779$        282,927$        391,034$        282,927$        Employee Benefits 165,684$      172,401$      182,354$      162,203$          233,741$        185,519$         ‐$                185,519$        Professional Services 6,680$          9,286$          15,000$         ‐$                   15,000$          15,000$           ‐$                15,000$          Support Goods & Services 347,531$      406,491$      342,394$      297,629$          368,394$        346,394$        345,894$        343,394$        Capital Outlay 18,726$        83,625$        157,500$       ‐$                   75,000$          25,000$          25,000$          25,000$          Allocated Salaries (6,000)$          ‐$               ‐$               ‐$                    ‐$                Operating Transfers‐$              200,000$       ‐$               ‐$                    ‐$                Total 806,483$      1,150,744$  989,937$      721,309$          1,036,914$    854,840$         ‐$                761,928$        851,840$        100‐130 Assessing DepartmentPersonnel Services 460,871$      260,574$      305,000$      292,119$          383,971$        333,465$        378,594$        333,465$        Employee Benefits 272,680$      184,847$      219,045$      200,099$          287,164$        231,863$        287,164$        231,863$        Professional Services‐$              18,470$        25,000$        7,260$                ‐$                 ‐$                 ‐$                 ‐$                Support Goods & Services 59,928$        62,483$        60,660$        58,615$             122,558$        93,058$          67,058$          91,058$          Allocated Salaries (4,000)$         (4,000)$         (1,500)$         (1,500)$             (1,500)$           (1,500)$           (1,500)$           (1,500)$           Total 789,479$      522,374$      608,205$      556,593$          792,193$        656,886$         ‐$                731,316$        654,886$        100‐135 Engineering / FacilitiesPersonnel Services 234,475$      232,915$      175,778$      164,619$          192,121$        186,369$        192,121$        175,369$        Employee Benefits 149,305$      155,503$      120,724$      126,900$          136,512$        129,302$        136,512$        129,302$        Professional Services‐$               ‐$               ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                Support Goods & Services 81,398$        74,589$        87,792$        61,935$             81,000$          81,000$          76,000$          81,000$          Allocated Salaries‐$               ‐$               ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                Total 465,178$      463,007$      384,294$      353,454$          409,633$        396,671$         ‐$                404,633$        385,671$        100‐140 Community DevelopmentPersonnel Services 438,592$      364,544$      465,854$      222,039$          379,558$        378,793$        536,857$        354,793$        Employee Benefits 285,084$      255,130$      301,107$      144,678$          269,210$        257,695$        247,545$        Professional Services 32,726$        33,407$        19,000$        38,267$             20,000$          17,000$          20,000$          17,000$          Support Goods & Services 124,339$      253,418$      184,140$      100,749$          112,383$        107,433$        105,383$        107,583$        Allocated Salaries (500)$            (500)$             ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                Operating Transfers‐$              65,200$         ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                Total 880,241$      971,199$      970,101$      505,733$          781,151$        760,921$         ‐$                662,240$        726,921$        AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 42 of 297 Kodiak Island BoroughFY2021 Level 1‐5Updated 6/03/20 dlcGeneral Fund Expenses(as of 06/01/20)2018 2019 2020 2020 2021 2021 2021 2021 2021General Fund By Department(Actual)(Actual)(Budget)(Actual)(Mgr Budget)(Level 2)(Level 3)(Level 4)(Level 5)100‐142 Building OfficialProfessional Services 142,231$      167,430$      146,000$      119,990$          140,000$        140,000$        140,000$        140,000$        Support Goods & Services 24,220$        20,642$        20,591$        18,784$             20,491$          20,491$          20,491$          20,491$          Total 166,451$      188,072$      166,591$      138,774$          160,491$        160,491$         ‐$                160,491$        160,491$        100‐160 Economic DevelopmentProfessional Services 33,336$         ‐$              20,000$        20,000$             20,000$           ‐$                20,000$           ‐$                Support Goods & Services 600$             600$             600$             600$                   ‐$                 ‐$                 ‐$                 ‐$                Total 33,936$        600$             20,600$        20,600$             20,000$           ‐$                 ‐$                20,000$           ‐$                100‐165 General AdministrationPersonnel Services 833$             1,433$          1,000$          710$                  1,500$            1,500$            1,500$            1,500$            Employee Benefits 2,880$          3,250$          3,413$          2,884$               3,665$            3,665$            3,665$            3,665$            Professional Services 98,555$        107,308$      105,125$      89,159$             108,125$        108,125$        108,125$        108,125$        Support Goods & Services 92,591$        237,627$      100,500$      162,873$          310,318$        310,318$        90,318$          306,637$        Total 194,859$      349,618$      210,038$      255,626$          423,608$        423,608$         ‐$                203,608$        419,927$        100‐172 Parks & RecreationPersonnel Services 17,414$        11,570$        47,924$        8,996$               29,500$          29,500$          29,500$          29,500$          Employee Benefits 4,304$          3,219$          6,480$          1,967$               6,272$            6,272$            6,272$            6,272$            Professional Services 8,431$          1,055$          10,000$        1,350$               10,000$          10,000$          2,500$            10,000$          Support Goods & Services 38,003$        41,252$        22,500$        9,455$               27,000$          27,000$          9,500$            27,000$          Capital Outlay 9,035$           ‐$               ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                Total 77,187$        57,096$        86,904$        21,768$             72,772$          72,772$           ‐$                47,772$          72,772$          100‐175 Emergency PreparednessPersonnel Services 4,204$          5,028$          6,375$          423$                   ‐$                 ‐$                 ‐$                 ‐$                Employee Benefits 2,443$          2,637$          4,918$          251$                   ‐$                 ‐$                 ‐$                 ‐$                Professional Services 21,917$        400$             30,000$         ‐$                   40,000$          20,000$          20,000$          20,000$          Support Goods & Services 14,473$        6,241$          21,750$        3,600$               20,950$          20,950$          15,950$          20,950$          Total 43,037$        14,306$        63,043$        4,274$               60,950$          40,950$           ‐$                35,950$          40,950$          100‐186 Animal ControlProfessional Services 114,015$      115,800$      118,700$      118,700$          125,715$        125,715$        125,715$        118,715$        Total 114,015$      115,800$      118,700$      118,700$          125,715$        125,715$         ‐$                125,715$        118,715$        100‐190 Education / Culture / RecreationSupport Goods & Services 4,665$          20,472$        20,800$        19,668$             20,800$          20,800$          20,800$          20,800$          Total 4,665$          20,472$        20,800$        19,668$             20,800$          20,800$           ‐$                20,800$          20,800$          AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 43 of 297 Kodiak Island BoroughFY2021 Level 1‐5Updated 6/03/20 dlcGeneral Fund Expenses(as of 06/01/20)2018 2019 2020 2020 2021 2021 2021 2021 2021General Fund By Department(Actual)(Actual)(Budget)(Actual)(Mgr Budget)(Level 2)(Level 3)(Level 4)(Level 5)100‐191 Kodiak College & LibrariesContributions 72,000$        50,000$        50,000$        50,000$              ‐$                 ‐$                50,000$           ‐$                Total 72,000$        50,000$        50,000$        50,000$              ‐$                 ‐$                 ‐$                50,000$           ‐$                100‐192‐ 110 Non‐Profit Funding: Health & Social ServicesContributions 179,500$      158,300$      133,800$      133,800$          117,750$        117,750$        117,750$        117,750$        Total 179,500$      158,300$      133,800$      133,800$          117,750$        117,750$         ‐$                117,750$        117,750$        100‐192‐ 120 Non‐Profit Funding: Education, Culture & RecreationContributions 28,000$        24,600$        23,700$        23,700$             9,000$            9,000$            9,000$            9,000$            Total 28,000$        24,600$        23,700$        23,700$             9,000$            9,000$             ‐$                9,000$            9,000$            100‐195 Transfers OutOperating Transfers 403,958$       ‐$              13,000$        13,000$             310,072$        2,621,918$    1,564,572$    3,026,148$    Total 403,958$       ‐$              13,000$        13,000$             310,072$        2,621,918$     ‐$                1,564,572$    3,026,148$    2018 2019 2020 2020 2021 2021 2021 2021 2021General Fund by Category(Actual)(Actual)(Budget)(Actual)(Mgr Budget)(Level 2)(Level 3)(Level 4)(Level 5)Personnel Services 2,484,149$  2,279,062$  2,454,754$  1,872,621$       2,431,367$    2,310,619$     ‐$                3,288,946$    2,275,619$    Employee Benefits 1,520,510$  1,449,292$  1,607,919$  1,237,539$       1,685,003$    1,557,092$     ‐$                437,210$        1,546,942$    Professional Services 620,375$      588,565$      704,325$      513,507$          652,340$        609,340$         ‐$                609,840$        602,340$        Support Goods & Services 1,147,723$  1,478,758$  1,200,579$  1,011,503$       1,416,997$    1,341,047$     ‐$                1,049,497$    1,321,516$    Capital Outlay 27,761$        83,625$        157,500$       ‐$                   75,000$          25,000$           ‐$                25,000$          25,000$          Allocated Salaries (85,500)$      (89,819)$      (90,819)$      (90,819)$           (91,819)$         (91,819)$          ‐$                (91,819)$         (91,819)$         Non‐Profit Contributions 279,500$      232,900$      207,500$      207,500$          126,750$        126,750$         ‐$                176,750$        126,750$        Subtotal 5,994,518$  6,022,383$  6,241,758$  4,751,851$       6,295,638$    5,878,029$     ‐$                5,495,424$    5,806,348$    Operating Transfers 403,958$      265,200$      13,000$        13,000$             310,072$        2,621,918$     ‐$                1,564,572$    3,026,148$    L3 Manger's Choice to reduce‐$               ‐$               ‐$               ‐$                    ‐$                 ‐$                (141,960)$       ‐$                 ‐$                L4 Unknown errors in line totals(164,241)$      *‐$                Grand Total 6,398,476$  6,287,583$  6,254,758$  4,764,851$       6,605,710$    8,499,947$    (141,960)$      6,895,755$    8,832,496$    * Forced numberin order to matchJS total amountAGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 44 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 45 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 46 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 47 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 48 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 49 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 50 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 51 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 52 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 53 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 54 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 55 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 56 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 57 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 58 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 59 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 60 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 61 of 297 AGENDA ITEM #9.B. 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Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 79 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2021-01 Deletion – Red, Strikeout Page 1 of 3 Insertion – Bold, Blue, Underlined Version 2 Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: May 21, 2020 3 Public Hearing Date: June 4, 2020 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2021-01 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE 10 BUDGET FOR FISCAL YEAR 2021 AND APPROPRIATING FROM ALL BOROUGH FUNDS 11 12 WHEREAS, in accordance with Kodiak Island Borough Code 03.15.040, the Borough Assembly 13 held a public hearing on the proposed Fiscal Year 2021 Budget; and 14 15 WHEREAS, the Assembly has considered and incorporated the appropriation of funds 16 established in Resolution No. FY2021-01, which is appropriated in this ordinance and shall 17 constitute the entire Borough budget and appropriations for FY2021, except for capital 18 improvement projects; and 19 20 WHEREAS, after hearing public testimony, the Assembly now desires to adopt the FY2021 21 budget and make appropriations to fund that budget from the corresponding Borough funds. 22 23 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 24 BOROUGH THAT: 25 26 Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the 27 Kodiak Island Borough Code of Ordinances. 28 29 Section 2: The budget for the fiscal year beginning July 1, 2020 entitled Kodiak Island Borough 30 FY2021 Budget, excluding capital projects, is hereby adopted. 31 32 Fund – Department Title Amount 100-100 Legislative $153,047$134,047 100-105 Borough Management $669,732$607,757 100-110 Borough Clerk $483,360$460,717 100-115 Borough Attorney $109,500 100-120 Finance $821,986$832,200 100-125 Finance – Information Technology $854,840$761,928 100-130 Assessing $656,886$731,316 100-135 Engineering & Facilities $396,671$404,633 100-140 Community Development $760,921 $662,240 100-142 Building Official $160,491 100-160 Economic Development $0 $20,000 100-165 General Administration $423,608$203,608 100-172 Parks & Recreation $72,772 $47,772 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 80 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2021-01 Deletion – Red, Strikeout Page 2 of 3 Insertion – Bold, Blue, Underlined Version 2 100-175 Emergency Preparedness $40,950 $35,950 100-186 Animal Control $125,715 100-190 Education/Culture/Recreation $20,800 100-191 Non-Profit – Kodiak College & Libraries $0 $50,000 100-192-110 Non-Profit – Health & Social Services $117,750 100-192-120 Non-Profit - Education, Culture & Recreation $9,000 100-195 Transfers $2,621,918 $1,564,572 General Fund Subtotal $8,499,947 $7,059,996 201 Education Support $9,787,981 $9,390,089 $10,512,244 210 Land Sales $306,167 220 Building & Grounds $1,238,382 234 LEPC $10,072 240 Women’s Bay Road Service $237,600 242 Service Area #1 $428,500 244 Monashka Bay Road Service $48,805 246 Bay View Road Service $13,979 250 Fire Protection Area #1 $739,633 252 Women’s Bay Fire Department $314,200 260 KIB Airport Fire District $18,429 262 Woodland Acres Lighting District $5,540 264 Mission Lake Tide Gate $2,129 276 Facility $867,750 277 Tourism Development $75,000 278 Commercial Vessel Passenger $0 300 Debt Service $8,073,670 530 Solid Waste Collection & Disposal $5,457,858 540 Hospital $1,414,272 545 Long-Term Care Center $1,133,432 555 Kodiak Fisheries Research Center $2,105,975 556 Research Court Apartments $57,483 560 E911 Service $300,000 33 Section 3: The amounts listed below are hereby appropriated from the corresponding funds: 34 35 Section 4: Every unencumbered appropriation for all funds shall lapse at the close of the fiscal 36 year, June 30, 2021, to the respective fund. An appropriation for a capital improvement, grant 37 award or encumbered contract appropriation for all funds in this ordinance shall not lapse until its 38 purpose has been accomplished or abandoned. 39 40 Effective Date: This ordinance is effective as provided in Section 2.30.070 of the KIB Code of 41 Ordinances, on July 1, 2020. 42 43 44 45 46 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 47 THIS __________ DAY OF JUNE, 2020. 48 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 81 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2021-01 Deletion – Red, Strikeout Page 3 of 3 Insertion – Bold, Blue, Underlined Version 2 49 KODIAK ISLAND BOROUGH ATTEST: 50 51 52 ___________________________ ___________________________ 53 William Roberts, Mayor , Clerk 54 55 VOTES: 56 Ayes: 57 Noes: 58 59 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 82 of 297 1,490,000.00      1.03 1,490,000.00      1,556,027.00      1.07 1,556,027.00      13,208,853.00    9.12 13,208,853.00    1,554,500.00      1.07 1,554,500.00      417,700.00         0.29 417,700.00          18,227,080.00    12.58 18,227,080.00    Estimated Expenses5,341,255.00      3.69 5,341,255.00      10,512,244.00    7.26 10,512,244.00    0.0015,853,499.00    10.94 15,853,499.00    Federal‐1.03 (1,490,000.00)     State‐0.51 (736,946.00)        Local ‐ Other‐0.29 (417,700.00)        (2,373,581.00)    13,208,853.00    9.12 13,208,853.00(13,208,853.00)   Debt Service2,786,335.00      1.92               1.92 2,786,335.00      5,287,335.00      3.65               3.65 5,287,335.00      ‐                         ‐                 0.00 0(210,000.00)        (0.14)               ‐0.14 (210,000.00)        (412,509.00)        ‐0.28 (412,509.00)        (827,316.00)        ‐0.57 (827,316.00)        ‐                         ‐                  ‐1.07 (1,554,500.00)     0.00‐                        Estimated Total Revenue Needed7,863,670.00      5.43 3.50 5,069,345.00      03.50               5,069,345.00      State (0.57)              (819,081.00)        2.93               4,250,264.00      12.05             17,459,117.00    (1.30)              (1,887,462.50)     10.75 15,571,654.50    Local ‐Revenue Cap‐ OtherArea‐wide Mill Rate Debt serviceArea‐wide Mill Rate Debt service less state rev balanceTotal Area‐wide Mill RateSolid Waste Disposal Revenue Fund 530.000 (340.170) Local ‐ OtherFY21 Facilities Fund (276)General Fund (Fund100)Education Support (Fund 201)Renewal & Replacement (Fund469)Estimated Total ExpensesBudget is Balanced if total is $0.00FY20 KIB Pricipal, Int and Service CostFY20 SOA Eligible Pricipal and Interest CoLess: SOA Debt Service ReimbursementsLess: Non Ad Valorem Tax‐ MVRTFY20 Facilities Fund (276)Local Revenue Cap ‐ Prop TaxFederalStateLocal Revenue Cap ‐ Prop TaxLocal ‐Revenue Cap‐ OtherLocal ‐ OtherEstimated Total RevenuesJames' Budget Level 3Draft Areawide Mill RateDraft Areawide $$ AmountsEstimated RevenuesAGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 83 of 297 Kodiak Island BoroughFY2021 Level 4Updated 6/01/20 dlcGeneral Fund Expenses(as of 06/01/20)2018 2019 2020 2020 2021 2021 2021 2021 L2 to L4General Fund By Department(Actual)(Actual)(Budget)(Actual)(Mgr Budget)(Level 2)(Level 3)(Level 4)difference100‐100 LegislativePersonnel Services 31,800$        31,500$        32,600$        24,700$             32,100$          32,100$          32,100$           ‐$                  Employee Benefits 3,926$          2,924$          4,219$          2,456$               3,597$            3,597$            3,597$             ‐$                  Professional Services 72,931$        72,954$        90,500$        62,184$             73,500$          73,500$          73,500$           ‐$                  Support Goods & Services 38,774$        37,077$        48,650$        35,489$             50,850$          43,850$          24,850$          (19,000)$           Total 147,431$      144,455$      175,969$      124,829$          160,047$        153,047$         ‐$                134,047$        (19,000)$           100‐105 Borough ManagementPersonnel Services 347,178$      392,194$      393,483$      337,514$          404,431$        404,431$        601,757$        197,326$          Employee Benefits 213,188$      229,913$      236,590$      205,540$          253,301$        253,301$         ‐$                (253,301)$        Professional Services‐$               ‐$               ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                  Support Goods & Services 64,223$        76,215$        63,549$        53,510$             57,000$          54,000$          48,000$          (6,000)$             Allocated (32,000)$      (37,000)$      (42,000)$      (42,000)$           (42,000)$         (42,000)$         (42,000)$          ‐$                  Total 592,589$      661,322$      651,622$      554,564$          672,732$        669,732$         ‐$                607,757$        (61,975)$           100‐110 Borough ClerkPersonnel Services 254,649$      274,088$      226,200$      176,502$          220,999$        219,126$        342,845$        123,719$          Employee Benefits 152,267$      160,728$      157,637$      127,556$          156,525$        150,862$         ‐$                (150,862)$        Professional Services‐$               ‐$               ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                  Support Goods & Services 129,539$      118,148$      116,172$      88,589$             117,872$        113,372$        117,872$        4,500$              Allocated‐$               ‐$               ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                  Total 536,455$      552,964$      500,009$      392,647$          495,396$        483,360$         ‐$                460,717$        (22,643)$           100‐115 Borough Attorney‐$                  Professional Services 89,553$        62,455$        125,000$      56,597$             100,000$        100,000$        100,000$         ‐$                  Support Goods & Services 15,294$        24,439$        10,000$        13,488$             9,500$            9,500$            9,500$             ‐$                  Total 104,847$      86,894$        135,000$      70,085$             109,500$        109,500$         ‐$                109,500$         ‐$                  100‐120 Finance DepartmentPersonnel Services 420,271$      426,275$      507,851$      383,522$          442,408$        442,408$        782,638$        340,230$          Employee Benefits 268,749$      278,740$      371,432$      263,005$          335,016$        335,016$         ‐$                (335,016)$        Professional Services‐$               ‐$               ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                  Support Goods & Services 112,145$      99,064$        100,481$      86,519$             97,881$          92,881$          97,881$          5,000$              Allocated (43,000)$      (48,319)$      (47,319)$      (47,319)$           (48,319)$         (48,319)$         (48,319)$          ‐$                  Total 758,165$      755,760$      932,445$      685,727$          826,986$        821,986$         ‐$                832,200$        10,214$            AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 84 of 297 Kodiak Island BoroughFY2021 Level 4Updated 6/01/20 dlcGeneral Fund Expenses(as of 06/01/20)2018 2019 2020 2020 2021 2021 2021 2021 L2 to L4General Fund By Department(Actual)(Actual)(Budget)(Actual)(Mgr Budget)(Level 2)(Level 3)(Level 4)difference100‐125 Information TechnologyPersonnel Services 273,862$      278,941$      292,689$      261,477$          344,779$        282,927$        391,034$        108,107$          Employee Benefits 165,684$      172,401$      182,354$      162,203$          233,741$        185,519$         ‐$                (185,519)$        Professional Services 6,680$          9,286$          15,000$         ‐$                   15,000$          15,000$           ‐$                (15,000)$           Support Goods & Services 347,531$      406,491$      342,394$      297,629$          368,394$        346,394$        345,894$        (500)$                Capital Outlay 18,726$        83,625$        157,500$       ‐$                   75,000$          25,000$          25,000$           ‐$                  Allocated Salaries (6,000)$          ‐$               ‐$               ‐$                    ‐$                 ‐$                  Operating Transfers‐$              200,000$       ‐$               ‐$                    ‐$                 ‐$                  Total 806,483$      1,150,744$  989,937$      721,309$          1,036,914$     854,840$         ‐$                761,928$        (92,912)$           100‐130 Assessing DepartmentPersonnel Services 460,871$      260,574$      305,000$      292,119$          383,971$        333,465$        378,594$        45,129$            Employee Benefits 272,680$      184,847$      219,045$      200,099$          287,164$        231,863$        287,164$        55,301$            Professional Services‐$              18,470$        25,000$        7,260$                ‐$                 ‐$                 ‐$                 ‐$                  Support Goods & Services 59,928$        62,483$        60,660$        58,615$             122,558$        93,058$          67,058$          (26,000)$           Allocated Salaries (4,000)$         (4,000)$         (1,500)$         (1,500)$             (1,500)$           (1,500)$           (1,500)$            ‐$                  Total 789,479$      522,374$      608,205$      556,593$          792,193$        656,886$         ‐$                731,316$        74,430$            100‐135 Engineering / FacilitiesPersonnel Services 234,475$      232,915$      175,778$      164,619$          192,121$        186,369$        192,121$        5,752$              Employee Benefits 149,305$      155,503$      120,724$      126,900$          136,512$        129,302$        136,512$        7,210$              Professional Services‐$               ‐$               ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                  Support Goods & Services 81,398$        74,589$        87,792$        61,935$             81,000$          81,000$          76,000$          (5,000)$             Allocated Salaries‐$               ‐$               ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                  Total 465,178$      463,007$      384,294$      353,454$          409,633$        396,671$         ‐$                404,633$        7,962$              100‐140 Community DevelopmentPersonnel Services 438,592$      364,544$      465,854$      222,039$          379,558$        378,793$        536,857$        158,064$          Employee Benefits 285,084$      255,130$      301,107$      144,678$          269,210$        257,695$        (257,695)$        Professional Services 32,726$        33,407$        19,000$        38,267$             20,000$          17,000$          20,000$          3,000$              Support Goods & Services 124,339$      253,418$      184,140$      100,749$          112,383$        107,433$        105,383$        (2,050)$             Allocated Salaries (500)$            (500)$             ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                  Operating Transfers‐$              65,200$         ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                  Total 880,241$      971,199$      970,101$      505,733$          781,151$        760,921$         ‐$                662,240$        (98,681)$           AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 85 of 297 Kodiak Island BoroughFY2021 Level 4Updated 6/01/20 dlcGeneral Fund Expenses(as of 06/01/20)2018 2019 2020 2020 2021 2021 2021 2021 L2 to L4General Fund By Department(Actual)(Actual)(Budget)(Actual)(Mgr Budget)(Level 2)(Level 3)(Level 4)difference100‐142 Building Official‐$                  Professional Services 142,231$      167,430$      146,000$      119,990$          140,000$        140,000$        140,000$         ‐$                  Support Goods & Services 24,220$        20,642$        20,591$        18,784$             20,491$          20,491$          20,491$           ‐$                  Total 166,451$      188,072$      166,591$      138,774$          160,491$        160,491$         ‐$                160,491$         ‐$                  100‐160 Economic DevelopmentProfessional Services 33,336$         ‐$              20,000$        20,000$             20,000$           ‐$                20,000$          20,000$            Support Goods & Services 600$             600$             600$             600$                   ‐$                 ‐$                 ‐$                 ‐$                  Total 33,936$        600$             20,600$        20,600$             20,000$           ‐$                 ‐$                20,000$          20,000$            100‐165 General AdministrationPersonnel Services 833$             1,433$          1,000$          710$                  1,500$            1,500$            1,500$             ‐$                  Employee Benefits 2,880$          3,250$          3,413$          2,884$               3,665$            3,665$            3,665$             ‐$                  Professional Services 98,555$        107,308$      105,125$      89,159$             108,125$        108,125$        108,125$         ‐$                  Support Goods & Services 92,591$        237,627$      100,500$      162,873$          310,318$        310,318$        90,318$          (220,000)$        Total 194,859$      349,618$      210,038$      255,626$          423,608$        423,608$         ‐$                203,608$        (220,000)$        100‐172 Parks & RecreationPersonnel Services 17,414$        11,570$        47,924$        8,996$               29,500$          29,500$          29,500$           ‐$                  Employee Benefits 4,304$          3,219$          6,480$          1,967$               6,272$            6,272$            6,272$             ‐$                  Professional Services 8,431$          1,055$          10,000$        1,350$               10,000$          10,000$          2,500$            (7,500)$             Support Goods & Services 38,003$        41,252$        22,500$        9,455$               27,000$          27,000$          9,500$            (17,500)$           Capital Outlay 9,035$           ‐$               ‐$               ‐$                    ‐$                 ‐$                 ‐$                 ‐$                  Total 77,187$        57,096$        86,904$        21,768$             72,772$          72,772$           ‐$                47,772$          (25,000)$           100‐175 Emergency PreparednessPersonnel Services 4,204$          5,028$          6,375$          423$                   ‐$                 ‐$                 ‐$                 ‐$                  Employee Benefits 2,443$          2,637$          4,918$          251$                   ‐$                 ‐$                 ‐$                 ‐$                  Professional Services 21,917$        400$             30,000$         ‐$                   40,000$          20,000$          20,000$           ‐$                  Support Goods & Services 14,473$        6,241$          21,750$        3,600$               20,950$          20,950$          15,950$          (5,000)$             Total 43,037$        14,306$        63,043$        4,274$               60,950$          40,950$           ‐$                35,950$          (5,000)$             100‐186 Animal ControlProfessional Services 114,015$      115,800$      118,700$      118,700$          125,715$        125,715$        125,715$         ‐$                  Total 114,015$      115,800$      118,700$      118,700$          125,715$        125,715$         ‐$                125,715$         ‐$                  100‐190 Education / Culture / RecreationSupport Goods & Services 4,665$          20,472$        20,800$        19,668$             20,800$          20,800$          20,800$           ‐$                  Total 4,665$          20,472$        20,800$        19,668$             20,800$          20,800$           ‐$                20,800$           ‐$                  AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 86 of 297 Kodiak Island BoroughFY2021 Level 4Updated 6/01/20 dlcGeneral Fund Expenses(as of 06/01/20)2018 2019 2020 2020 2021 2021 2021 2021 L2 to L4General Fund By Department(Actual)(Actual)(Budget)(Actual)(Mgr Budget)(Level 2)(Level 3)(Level 4)difference100‐191 Kodiak College & LibrariesContributions 72,000$        50,000$        50,000$        50,000$              ‐$                 ‐$                50,000$          50,000$            Total 72,000$        50,000$        50,000$        50,000$              ‐$                 ‐$                 ‐$                50,000$          50,000$            100‐192‐ 110 Non‐Profit Funding: Health & Social ServicesContributions 179,500$      158,300$      133,800$      133,800$          117,750$        117,750$        117,750$         ‐$                  Total 179,500$      158,300$      133,800$      133,800$          117,750$        117,750$         ‐$                117,750$         ‐$                  100‐192‐ 120 Non‐Profit Funding: Education, Culture & Recreation‐$                  Contributions 28,000$        24,600$        23,700$        23,700$             9,000$            9,000$            9,000$             ‐$                  Total 28,000$        24,600$        23,700$        23,700$             9,000$            9,000$             ‐$                9,000$             ‐$                  100‐195 Transfers Out‐$                  Operating Transfers 403,958$       ‐$              13,000$        13,000$             310,072$        2,621,918$     1,564,572$     (1,057,346)$     Total 403,958$       ‐$              13,000$        13,000$             310,072$        2,621,918$      ‐$                1,564,572$     (1,057,346)$     2018 2019 2020 2020 2021 2021 2021 2021 L2 to L4General Fund by Category(Actual)(Actual)(Budget)(Actual)(Mgr Budget)(Level 2)(Level 3)(Level 4)differencePersonnel Services 2,484,149$  2,279,062$  2,454,754$  1,872,621$       2,431,367$     2,310,619$      ‐$                3,288,946$     978,327$          Employee Benefits 1,520,510$  1,449,292$  1,607,919$  1,237,539$       1,685,003$     1,557,092$      ‐$                437,210$        (1,119,882)$     Professional Services 620,375$      588,565$      704,325$      513,507$          652,340$        609,340$         ‐$                609,840$        500$                 Support Goods & Services 1,147,723$  1,478,758$  1,200,579$  1,011,503$       1,416,997$     1,341,047$      ‐$                1,049,497$     (291,550)$        Capital Outlay 27,761$        83,625$        157,500$       ‐$                   75,000$          25,000$           ‐$                25,000$           ‐$                  Allocated Salaries (85,500)$      (89,819)$      (90,819)$      (90,819)$           (91,819)$         (91,819)$          ‐$                (91,819)$          ‐$                  Operating Transfers 403,958$      265,200$      13,000$        13,000$             310,072$        2,621,918$      ‐$                1,564,572$     (1,057,346)$     Contributions 279,500$      232,900$      207,500$      207,500$          126,750$        126,750$         ‐$                176,750$        50,000$            L3 Manger's Choice to reduce‐$               ‐$               ‐$               ‐$                    ‐$                 ‐$                (141,960)$       ‐$                 ‐$                  L4 Unknown errors in line totals(164,241)$      * (164,241)$        Grand Total 6,398,476$  6,287,583$  6,254,758$  4,764,851$       6,605,710$     8,499,947$     (141,960)$      6,895,755$     (1,604,192)$     * Forced numberin order to matchJS total amountAGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 87 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 88 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 89 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 90 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 91 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 92 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 93 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 94 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 95 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 96 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 97 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 98 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 99 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 100 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 101 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 102 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 103 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 104 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 105 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 106 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 107 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 108 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 109 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 110 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 111 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 112 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 113 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 114 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 115 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 116 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 117 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 118 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 119 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 120 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 121 of 297 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 122 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 123 of 297 m -u n a nun msam ms: unu- an an .- no 1- no in um nu ma» um xww mu sum 450 100 450 120 450.140 450 IN 450.210 450.220 450.222 450.224 450300 450.30] 450.340 450.485 Omce Supp?a Printing /Binding Dueslaooks/Pedodicals Hanoranum I Amennia Food/Buslm5sLund1IMee?ng|looms Insurance In Bonding Genenl LlahlitylnsunanueCnverage lnsurdncz Cwerage Discnunts Travdl Pa Diem Mayo?ravell Permem Telephone Town Meeting Oasis $38,773.93 $37,076.58 $48,650 00 $35,435.35 $50,050.00 43850 14850 $147 430 71 $144,454,42 $175 969.00 $111,324.66 $160,047 00 153047 134047 Budget Worksheet Report $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 K ODE K ISLA ND w 5000011Good:A Servkes totals Department mo -Legislative Totals Budget Year 2021 19,150.00 1500. 00 1,soo.uo 462.77 (123.00) 13,392. 73 550. 00 (100.00) 2o,ooo‘ 471.19 (173.63) 16,097.91 1.50100 1,500.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 124 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 125 of 297 mm Lnu:nmmn -mm 2,361.09 1:94.45 .00 .00 .00 .00 .00 .00 5,531 55 7,747.55 7,000.00 5,420.40 9,000.00 9,000.00 35,402 00 39,115000 39,049.00 33,207.50 40,000.00 40,000.00 40,000.00 701.27 500.41 2,000.00 505.33 1,000.00 1,000.00 1,000.00 .00 .00 .00 .00 .00 .00 .00 554,040.19 $75,214.00 $53,549.00 $51,539.49 $1000.00 54000 (10,000.00)(10,000.00)05,000.00)(15.000.00)(1s,000.00)(15,000.00)(15,000.00) (10,000.00)(1s,000.00)(15,000.00)(15,000.00)(15,000.00)05,000.00)(15,000.00) (12,000.00)(1z,000.00)(1z,000.00)(12.000.00)(12,000.00)(12,000.00)(12.000.00) (s32.ooo.0o)($37,000.00)($42,000.00)($42,000.00)($42.o00.00)($42.o00.00)-42000 $592,509 14 $551,322.20 s551,52z00 $531,904 77 $572,737.00 559732 507757 450.160 450.170 450.200 450.210 450.220 450.222 450 224 450 270 Furniture]?xtures Machinery]Eqmpman <ssooo Honoradum I Alnenl?a Food/Buslnss umdIlMeet1ng Rooms Insurance In Bonding Gusaal Uahlily Insurance Cuverage Insurance Coverage Dignunts Continuing Edum?on Recruit Rdoamon Budget Worksheet Report K ODIAK ISLAND 492.530 Allocatedto Solid Wast e 492.540 Allotatai In Hospital KFRC 450.300 450.330 450.340 450.430 Travel I Pu Die m Rem mepnone Malnl &Repairs Allorated Ia Prvjecs Tara/s Depanmem Totals Budget Year 2021 3,500.00 (900.00) 4,om.m 105 <Borough Management 3,539.65 (939.00) 4,591.67 Suppon‘Goods 5 Servxrs Tnla/ 3,768.57 (913.15)AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 126 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 127 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 128 of 297 Acrount Account Description 100 General Fund EXPENSE X15 Borough Attnmey 431 110 Ll?gauon Expenses 431120 Legal?a 450 B0 Advemslng Hearings 450.240 ?ling RzcnvdFEE 450.245 ‘File Search Fees 450340 Telephone 36,902.91 15,459.73 25,000.00 1,360.00 .00 .00 52.65055 46,996.24 100,000.00 44,662.94 100,000.00 100,000.00 $89 5'?.46 $62,455.47 $175,000.00 $46,022.94 $100,000.00 $100,000.00 9,011.79 10,011.98 2,000 00 10,215.71 4,000.00 4,000.00 1,522.00 4,376.95 3,000.01]2,956.00 3,000.00 3,000.00 4 750.00 9,750.00 5,000.00 .00 2,500.00 2,500.00 $15,293 79 $24,430 93 $l0,IXNJ.00 $13,173.73 $9,500.00 $9,500.00 $104,047.75 $86,894.40 $135,000.00 $59,196.17 $109,500.00 $109,500.00 $lIX'D,D00.00 4,000.00 3,000.00 2,500.00 $9,500.00 sm9,5oo.oo j Budget Worksheet Report Budget Year 2021KODIAKISLAND £|l4U HlI!:lIJt'|J 2018 Actual Amount 2019 Actual Amount Budget 2020 Actual Amount 2021 Level Supmr!Goats &Semces routs Department 115 -Bomugll Attorney TOBI 202!Level2 2021 lzvd )5‘? Fund - Department 5upp0ItGo¢x1s&5ervrcPs legal servnvsTalals AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 129 of 297 zuzu mnelual Account Account Descnphon 2018 Actual Amount 2019 ActualAmount 1300921 2020 ActualAmount 2021 Level 1 2021 Level 2 2021 Level 35 4 100 General Fund EXPENSE 120 -Finance Department fully loaded 410.1 10 Salaries 394,681.B 404,369.43 478,251.00 342,158.65 414,008.00 414,008.00 781438 410.120 Tempomry Help 23,916.97 19,789.59 26,000.00 24,169.15 26,000.00 26,000.00 410.130 mre?illle 1,672.76 1,215.81 2,400.00 1,071.95 1,200.00 1,200.00 0 410.152 CAOPhone Stipend .00 $10.00 1,200.00 825.00 1,200.00 1,200.00 1200 $420,271.26 $426,274.83 $507,851.00 $368,224.75 $442,408.00 $442,408.00 782638 420.110 Unermioymenl Taxes 39.65 40.33 51.1!)33.89 44.00 44.00 420.120 FICATaxs 31,178.79 31,455.54 38,765.00 26,794.00 33,752.00 33,757.00 420.130 Group Insurance 133,243.97 140,390.85 197,470.00 132,179.29 171,990.00 171,990.00 420.140 Ra?mnenl 100,819.08 103,917.98 131,751.00 97,017.H 126,274.00 126,274.00 420 150 wuvtas Compensation 3,467.99 2,935.65 3,395 00 1,792.91 2,9S6.IX)2,956.00 0 $268,749.48 $278,740.35 $371,437.00 $2N,817.61 $335,016.13 $335,016.00 0 430 140 Cnnlracn-.41Se!‘/{E .00 .00 .00 .00 .00 .M $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 450.1%00%:Supplis 2,719.69 2,044.82 2,200.00 1,870.88 2,500.00 2,500.IX)2,500.00 450 120 Printing Binding 8,951 41 8 026.36 12,010.00 7,974.14 12,000.00 12,000.00 12,000.00 Dues Books Paiwtals 3 126.41 2,714.24 3,500.00 3,562.95 3,500.00 3,500.00 3,500.00 Budget Worksheet Report KODIA K ISLA ND Budget Year 2021 Fund - Department PermrJI)eI$ev1/Ices Pm/Essronalsa-mes Torah Employee Bene?ts Talal Goad:J Serwces AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 130 of 297 «.21:47 um 4,613.82 1,224.00) 5,679.48 1,424.51 70,400.00 1 080.41 162.04 2,925.00 $ll1.l45.Z4 .00 0.43 .00 4,755.59 (1,245 75) 8,324.50 2,154 75 55,555.00 1,363 04 3 092.37 63]40 $99,063.71 .00 5,100.00 (1.200-W) 6,500.00 1,000.00 66,556.00 1,400.00 2,925.00 $100,401.00 496.23 77.40 2,750.00 .00 .00 2.057.25 2,350.52 55,453.14 1,549.45 .00 2,466.60 500,525.75 0,000.00 66556.00 1,400.00 2,925.00 $97,8B1.M .00 .00 .00 0,000.00 500.00 66,556.00 1,400.00 .00 2325.00 97881 .00 .00 .00 8,000.00 500.00 55,555.00 1,400.00 .00 2,975.00 9708] 450 l60 450 170 450 210 450220 450222 450 224 450 270 FUHIIIUIEI Flxmrcs Machinery]Equipment <sS000 Food Buslues LundIlMee?ng Rooms Insurance l Band|n9 Gmeral uablity Insurance covemge llutranca Caverage Discounts Condnulng Edum?on Rdoauon Budget Worksheet Report Budget Year 2021KODIAKLSZAND 450330 450.340 450.430 493 130 Telqahme Main!5 Rzpalrs Bond lnstrance Cnverdge Goats A 5<‘!'|/I625‘Tomb AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 131 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 132 of 297 37.1511: mm: mm»Aug 3,75: an no an mm m m 1» mm Loww umm an an on m an av: u no .00 .00 .00 .00 3,335.51 3,629.89 3,500.00 .00 .00 (885.00)(951.13)(500.00).00 .00 .1!) 4,790.65 12,567.06 15,000.00 .00 15,000.00 15,000.00 4,353.09 427.24 1,5(X).lX)6.92 l5,000.M 15,000.00 71,914.00 70,174.00 70,174.00 58,473.34 70,1741!)70,174.00 3,351.99 3,962.60 3,700.00 3,150.30 5,200.00 5,100.00 5,542.33 4,230.24 5,000.00 3,704.44 10,01X).00 10,000.00 211,101.31 734,008.40 215,000.00 206,742.95 210,000.00 220,000.00 $347,531.19 $406,490.66 $342.394.00 $206,134.51 $368,394.00 346394 7,311.41 03,624.74 57,500.00 .00 25,000.00 75,lXX).00 11,414.79 .00 100,000.00 .00 50,000.00 $0,000.00 $10,726.20 $83,624.74 $157,500.00 $0.00 $75,IXXJ.00 25000 754]) 70,174.00 5,200.00 10,000.00 2Z0,0M.00 345894 25,000.00 450 120 450.140 450.160 450 170 450 191 450.210 450.220 450.222 450.224 450.270 Printing I Btnding Dues]Books/Penodlals Fumlmre Flxlures Machhery Equlpmult <§5?W GIS Data Food I Buslnss Lundull-Ieeung Rooms Insurance &Bonding General uahluly lnsuiance Coverage lnsumnce Coverage Discounts Cmlinulng Edum?on Travel Per Diem Budget Worksheet Report Budget Year 2021KODIAKISLAND BORO UGH 450.330 450.340 450.430 450435 Telephone Mzlnl a Rznahs Main!Agreements 470.100 Mamlneryl Equipment >$5000 470 115 Cnmputu Sokwave >$5000 Suppm‘ans 1:Serwres T051 435.83 23,516.73 2,220.002.220. 011 Capital Outlay Tntal 21110. 00 2,220.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 133 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 134 of 297 (6000000) ($6,000.00)$0.00 30000 30. 00 00 200000000 ...00 .00 30.00 $200,000.00 3000 30.00 50.00 30.00 :0 00 $506,453 07 $1,150,742.96 $909,937.00 $691,042.61 $l,036.9l4.00 354040 761928 Budget Worksheet Report Budget Year 2021KODEKISLAND opevamg Trans/as Tomb Department 115 -Inlnrlllallan Technology TOK AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 135 of 297 zuw nlnauul am...“mm".D,m.,,..°..000921 2020 ActualAmount Fund 100 -General Fund EXPENSE Devan 1 130 -Assessing Department 410.110 Salaries 460,047.01 250,216.70 301,600.00 266,790.96 00 410.120 Tenlputary Hela .00 3,243.14 .00 10,109.27 410.130 Ovenime 02.1.74 5,914.12 1,000.00 965.54 4,177.00 4,177.00 410.152 Cell Phone supend .00 1,200.00 2,400.00 1,000.00 2,400.00 2,400.00 $460,070.75 $260,n4.04 $305,000.00 $279,753.77 $303,971.00 303971 420.110 Unemployment Taxes 4234 25:47 30.00 26 09 30.00 30.00 420.120 FICATaxes 33,099.05 19,451.00 23,150.00 20,930.13 29,190.00 29,190.00 420.130 Gmup Insurance 117,392.33 05,570.09 101,920.00 05,160.70 127,400.00 127,400.00 420.140 Ranrement 100,744.47 65,731.64 70,679.00 76,634.15 109,206.00 109,206.00 420.150 Workets Cnmpensation 13,401.12 14,060.45 15,266.00 12,166.07 21,330.00 21,330.00 $27z,67931 $104,047.35 $219,045.00 $194,926.02 $201,164.00 207164 430.140 umcraued Sevlues .00 10,470.00 25,000.00 7,260.00 .00 .00 $0.00 $10,470.00 $25,000.00 $1,260.00 $0.00 $0.00 450 100 O?lce Suoplls 300.69 1 779.07 300.00 1,243.49 500.00 500.00 450.115 Computer Sokwaru <$5000 .00 .00 .00 .00 5,000.00 5,000.00 450 120 Printing]Binding 4,309.04 4,773 19 4,000.00 3,215.02 5,000.00 5,000.00 37&594 $0.00 500.00 5,0CI'D.|l0 5.00000 Budget Worksheet Report KODLAK ISLAND Prorbssnanalsawces Tola/ 5 Goods .5 Servams Budget Year 2021 2021 Level2 2021 Level )54 fully loaded 377,394.00 Employee Bane/its Tala/5 Nvmrwyel N.1ua|Amoun Em?abyee Eenelis AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 136 of 297 mm urn: um: um my 5-imnm ma .. -mu mum uuao S5-nu 371.75 2.80237 46,672.00 7M.36 $59,927.96 (2,5(XJ.CIJ) 0,500.00) ($4,000.00) $700,470.02 0,525.69 .00 .00 .00 .00 .00 .00 5,000.00 3,665.06 50,000.00 50,000.00 0 39,560.00 39,560.00 32,966.66 42,550.00 42,550.00 42,550.00 1.00634 1,000.00 079.11 1,000.00 1,000.00 1,000.00 $62,403.21 $60,560.00 $55,109.05 $122,550.00 03050 67050 (2,500,011).00 .00 .00 .00 .00 (1,500.00)(1,500.00)(1,500.00)(1,500.00)(1,5o0.00)(1,s00.00) ($4,000.00)($1,500.00)($1,500.00)($1,500.00)($1,500.00)($1,500.00) $522,374.60 $600,205.00 $535,549.64 $792,193.00 76169:731316 Budget Worksheet Report 450 130 450.140 450.160 450.210 450130 Postage Duesl?ouksllknodials FumltureI Fixtures Food/BusIucssLundIlMee?ngRnoms Advertising /Hearings KODLAK IISZAIVD 450.270 450.2!) 45034!) 450330 450.340 Continuing Education Recruit]Rehauon Travel]Pernlem Tdephone Support Goods .9 Sennres Taza b Alkralecf nvjeas Albraled In hvpcrs ram s 3 -Totals Budget Year 2021 Land Sal? 1 0 Assessing Department 1. 80000 5,500.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 137 of 297 ‘mm m.was 1AccountAccountpuon 2921 I-EV?‘154 100 Gtneral Fund EXPENSE 135 Engineering I Fadll?es fully loaded 410.110 Salaries 733,037.63 227,556.89 165,601.00 151,753.47 190,921.|W 1W,921.00 1H),921.00 410.120 Temporary Help .00 532.12 500.00 .00 .00 .111 .00 410 130 Overtime 636.96 1,626.13 637.00 975 B0 .00 .00 .00 410.152 C61 Phone Stipend .00 3,200 00 6,(XX).00 2.31361!)1,200.00 1,200.00 1,200.00 $734,414.59 $m.915.14 $175,770.00 $155,070.27 $192,121.00 106369 $192,121.00 420.110 Unemploymmt TEXES 20.63 21.72 17.00 15.23 19.00 19.00 19.00 420.120 FICI Taxes 17 555 19 17 475.60 12,950.00 11,424.45 14,6051!)14,605.00 14,605.00 420.130 Gmunlnsuronu:65,461.45 62,707.90 56,566.00 53,013.27 61,152.00 61,152.00 61,152.00 420 140 Retirement 55,434.71 62,492.11 44,012.00 52,812.52 54,641.00 54,641.00 $4,641.00 420 150 Wll1(£l'S Compensation 9,002.53 12005.10 7,179.00 5,655.62 6,095.00 6,095 00 6,095.00 $149,304.57 $155,502.51 $120,724.00 $122,921.39 $136,512.00 $136,512.00 450.100 Omce Supplies 951.19 043.11 1,000.00 1,044.25 1,000.00 1,000.00 1,000.00 450.110 Opemling Supplla 370.86 1,033 77 1,000.00 014.44 1,000.00 1,000.11)1,000.00 450.120 Prkmng I Blllilf?2,581.75 1,264.69 1,500.00 1,267.87 1,5(X1.1X1 1,500.00 1,500.00 450 140 D05 Books]Petlodiasls 120.00 713.00 500.00 223.00 500.00 500.00 500.00 450.160 Fummue Flxtures 441.20 .00 1,0M.(X)262.06 3,000.00 3,000.00 3,IXX).IX) Budget Worksheet Report KODIAK ISLAND zugu muuneu moun AztualAmount Budget 2020 Actual Amount Fund - Department Budget Year 2021 Bene?ts Tmel $:IDvortEo¢x15&5evvu°s Enuzlayae Benet/Is AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 138 of 297 m 4; on 1.uslu nun sou zms no M u no nu 14516.14 (402.00) 1,533.41 3,394 77 4,039.05 5,000.00 3,367 40 2,567.65 10,000.00 499 76 , 113.17 1,484.51 5,000.00 1,342.00 5.00011)5,000.00 0 65,981.00 56,302.00 56,082.00 47,401.66 57,000.00 W,000.00 57,000.00 1.25397 2,169.65 1,500.00 1,289.32 2,000.00 2,000.00 2,000.00 .00 285.00 760.00 .00 .00 .00 .00 $01,390.31 $71,588.75 $07,792.00 $56,842.20 $01,000.00 $81,000.00 76000 $465,177.47 $463,006.40 $384,294.00 $334,031.86 $409,633.00 396671 404633 450.170 450.210 450.220 450.222 450.224 450.230 450.270 450.290 450.300 450.130 450340 450.430 450.540 Machinery]Equipment <$S000 Food/BusInessLnndIlMee?ngRooms lramuu:&Bonding General LlablnlyIusuranc:Covzmge Insurance Cavemge D?scounls Mverustng/Hearings Continuing Eduation RzcrullI Relocation TIave|lPer Dlem Telemone Main:5 Repairs Clothing Allowance Budget Worksheet Report Budget Year 2021KODIAKLSLAND BOROUGH Support Goods .5‘?Services Tnla b 135 -Engineering Faclllllu Taxals 2. 00000 2,500.00 5,000.00 1000. 00 1v5(D.M 5.| 2,000.00 7,500.00 SIMON) 1,900. 00 (400.00) 1,574.99 (436.49) 1,741.73 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 139 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 140 of 297 mu. mm am... tum- 450.100 450.120 450.140 450.150 450 170 450.191 450.210 450.230 450.270 450.290 450.JW 450.101 450.330 450.340 450.430 450,480 UK:5099156 PmI?n9BIlI1ng Dues?tnlskrndtals FurM.ur:Fmur? Maaunav Em-prruu <s5ooo G15Data Fu?B09I\e$SLll|d!lMee\Il|gl'ux!I5 Amamsilg?urlngs Orvhmng Eilralhn Rxnll Rektillnn Trlvd PHDGII Cumnsslnv?nvel Tdenhone Mamtalupanrs Boaluslntnvmunm .00 917.49 .W 358.00 .00 .00 M1 137,900.00 70,W.00 6,951.79 .D0 M .1!).w 150.00 M)150.00 150.00 7,460.10 7,3611 7,000.00 3,754.20 7,DlX).W 7,000.W 4,527.31 4,517.26 2,000.00 1,602 12 3,000.13 3,000.W W 7,590.21 .00 3,112.15 .00 .00 5,570.25 W 2,000.00 691.79 3,|100.W 3,000.00 6,279.44 W 4.01110‘!3,536.60 4,|XXJ.W 4,000.|l'l 73,994.00 71,440.00 71,440.00 59,513.34 6E,?].M S8,§3J.N 380.75 2,115 50 1,7W.|X'l 1,681.01 E50110 I501!) 414.99 M .110 ,00 .00 .00 12,%.00 13,0W.00 16.53.00 6,600.13 16,I'I'l.M 16,HI1.|I'l $124,139.41 $153,415.45 S134 l40.W $94,415.72 $112,333.11)1074]]105333 Budget Worksheet Report Budget Year 202KODIAKISLAND BOR 0 UGH 750.00 1,900. 00 750.00 6.| XJO.|‘I'l 750.00 5,000. 00 1,300. 5¢J?70ItEr.\2ds&5o.9v1Tdab $5.01 4,531. 91 108.47 9JBI,54 1,792. 978. 41 6,403.17 6G.5]3.W ?50.N 541170-7rtGond5.iSavn(rs 750. 00 6.lXl).W AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 141 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 142 of 297 nun (V1 mm 142,131.18 $142,131.18 24,130 00 90.02 $24,220 02 $166,451.20 167,430.04 $167,430.04 20.49000 151.66 $20,641.66 $188,071 70 145.000.00 $145.000.00 20,491.00 100.00 320.59100 00 119,990.17 $119,990.17 17,075.34 $17,075.94 $137,066.01 140,000.00 $140,000.00 20,491.00 $20,491.00 $160,491.00 140,000.00 $140,000.00 20.491. 00 $20.491.00 $160,491.00 Account Account Descnpnon Z018 Actua Amount Actua Amount AULU RIIIEIKRU Budget 2020 Actual Amount av 100 General Fund EXPENSE 142 Bunlding O?iual Cnnu-acted Servkes Budget Worksheet Report KODIAK I:$I.AND $20,491.00 $160,491.00 140,000.00 $140,000.00 20,491.00 Support Goods 5 Servrres Totals Department -Tutals Budget Year 2021 Fund - Department - Fmlessra/2aI$eM‘c1=5 142 Building O?lclal 2021 Leve J5 Support Goods &Senvces Telephon AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 143 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 144 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 145 of 297 35.11::97 $35 102.97 1,576.85 7 412.91 8,451.03 1.69596 1,914.42 460.24 10,068.95 400.00 (4,19a.00) 570.25 162.60 $103 931.39 2,330.73 91116.90 5,140.55 1,695.96 .00 763.09 11,903.10 400.00 (4,360.10) 570.71 823.00 $36,Il|0.00 3,000.00 5,000.00 10,000.00 2,000.00 6(XJ.00 13.000100 400.00 (4,400.00) 2,000.00 300.00 140,000.00 4,911.10 3,409.60 1,271 97 1,513.08 261.25 14,159.03 400.00 (4,700.00) 216.85 532.21 10,000 00 10,000.00 2.0001!) 600.00 100,000.00 1,000.00 $140,000.00 3,000.00 10,000.00 10,000.00 2,000.00 600.00 100,000 00 1,000.00 3,000.00 10,000.00 19. 001100 2,000.00 600.00 l,W0.D0 450.100 450 120 450.130 450.180 450.200 450.210 450.215 450.220 450222 450223 450.224 450.225 450.230 450.31 450.250 450.250 Omce Supplies Printing I Binding Postage Equipment Rental HonoramunI Amanities Food]Busin5.5I.IIm'NMeeiirIg Room s DisaeuonarvFunds insumnce &Bonding General LiabiiiyInsurance Coverage Crime Protection Insurance covemge insurance cuvemgeDismunts insurance Deductible Mver?smg I Hearings Miscellaneous Staff Training Recruit]Rdom?on Budget Worksheet Report K ODIAK ISLAND Budget Year 2021 1-1o,ooo. oo i140,IX)0.D0 3,ooo.oo 448.902 Donated Trash Disposa 94,159.81 594.159.! !! 1,296. Support Good:&5c’VVK THIJ AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 146 of 297 an m :9 4129 no In on «I:95.12:s:mm ).am-I xmam mm Am I».2 an 44 10 11.00 .00 50.00 50.00 50.00 2,564.27 .00 32.12 .00 .00 097.65 1,210.27 1,000.00 450.51 1,000.00 1,000.00 1,000.00 5,033.39 6,140 13 5,000.00 3,206.25 6,500.00 6,500.00 6,500.00 4,762.41 7,930.77 0,000.00 4,310.65 10,000.00 10,000.00 10,000.00 00 .00 .00 .00 5,660.00 5,660.00 5,660.00 4,554 92 5,742.53 7,000.00 2,569.53 7,000.00 7,000.00 7,000.00 7.64030 17,003 79 5,000.00 7,369.70 5,000.00 5,000.00 5,000.00 $51 007.04 $120,200.45 $59,000.00 $62,124.25 $164,010.00 $164,010.00 04010 1,000 950.00 1,000.00 950.00 1,000.00 1,000.00 1,000.00 $1,000.00 $950.00 $1,000.00 $950.00 $1,000.00 $1,000.00 $1,000.00 4,679.96 4,465.07 4,500.00 4,375.00 4,500.00 4,500.00 4,500.00 $4,679.96 $4,465.07 $4,500.00 $4,375.00 $4,500.00 $4,500.00 $194,059 00 $349,610.90 $210,030.00 $254,330.92 $421,600.00 $421,600.00 450.300 -150.320 450.323 450.327 450.340 450.365 450440 450.450 450.461 Travdl PH Diem Badbebt?xpense mllectiou Agency Expense Telebhone Fuel Vehlde Aim)Main!5 REDRIIS Contingendes Saleiy Supplies Budget Worksheet Report KODIAK ISLAND Budget Year 2021 461.220 Travel Inmrance Cmemge 466.220 Amn uabllily Insurdntz Support Goad:ti Saw.-es Talals Equipmen!Tulals 20,855.97 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 147 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 148 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 149 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 150 of 297 mm 723.64 .00 1,000.00 .00 .00 .00 .00 1,350.69 5,000.00 .00 6,000.00 6,000.00 6,000.00 .00 1,063.57 2,500.00 .00 2,500.00 2,500.00 0 632.70 .00 750.00 .00 1,250.00 1,250.00 1,250.00 1,104.96 1,104.40 2,000.00 037.20 1,200.00 1,200.00 1,200.00 .00 654.74 500.00 1,133.36 .00 .00 12,102.52 1,979.66 10,000.00 1,393.02 5,000.00 5,000.00 5,000.00 $14,473.34 $6,241.06 $21,750.00 $3,413.66 320,950.00 520,950.00 12200 00 $14,306.60 $63,043.00 $4,000.21 $60,950.00 40950 32200 450.170 450.220 450.224 450.226 450.730 450.270 450.300 450.340 450.350 450.360 450.430 MadI1n¢I'Y/Etlwnment45000 Insurance In Bonding Insurance uwexageDlscmnts MobileEqulpmenl Insurance Advertising Hearings Conunumg Edua?on Travel Pub?em Telephone Elect?dtv Fuel Healing Main!5 Repaks Budget Worksheet Report KODIAK ISLAND BOROUGH /\5f \§D Budget Year 2021 Szppon Good:5 Sew/(es fatal: I75 Emcmlzncy Preparednus Swm?axxt?semres (452.00)AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 151 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 152 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 153 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 154 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 155 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 156 of 297 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 157 of 297 mm ntnmueu Aqggum Acq)un[Dgggqpugu 2018 Anual Amount 2019 ActualAmount Budget 2020 Aclua|Amount 2021 Level 1 2021 Level 2 2021 Level J5 201 Education Sumaon Fund REVENUE 000 Fund Revenues 311.100 Real Pmpevty Tax 8,152,773.08 8,819,272.59 9,554,612.00 9,432,889.42 9,436,720.00 9,436,720.00 9,435,720.00 311.200 Personal Properly Tax 928,758.90 976,732.82 1,035,893.00 1,154,138.82 1,018,524.00 1,018,524.00 1,018,524.00 $9,081,031.95 $9,795,955.41 $l0,590,505.00 $10,587,0ZB.24 $l0,455,Z44.00 $l0,455,244.00 $10,45S,244.00 313.110 Motnr VemcleTax 237,594.52 220,391.44 .00 .00 .00 .00 .00 $737,894.52 $220,392.44 $0.00 $0.00 $0.00 $0.00 30. 00 391.100 General Fund .00 .00 .00 .00 .M .00 .00 391.276 Fadlmes Fund .00 .00 .00 .(X).00 .00 .00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 W,F,,,,,,,.,,,,,,,,,,,._,$9,318,916.50 $lD,Dl6,347.B5 s1a,59o,sus.oo s1o,sa7,o2n.2-1 510.455.244.00 s1o,455,z44.oo s:o,455,2«.na REVENUETOTALS $9,318,926.50 $10,016,347.?5 $10,590,505.00 $10,S87,02H.24 $1D,4§5,244.00 $10,455,Z44.00 $10,455,Z44.00 Budget Worksheet Report K ODIAK ISLAND Operanng fransmrs In Tolal s Department -Toka|s Budget Year 2021 Fmu D?éanmem hv/rny Tax Tola/ Dpevaling Translers In Tan‘; Pmpmy fav ram AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 158 of 297 1012 x l\I£U MHIEHUEO Accoun Budget 2020 ActualAmount 201 -Education Sunoon Fund EXPENSE 201 Educatmn Support 430.165 ProvidenceMentalHealth Services 00 00 00 00 00 00 5 432.000 Audk Expenses 38,641.39 35,964.24 42,500.00 44,637.56 42,500.00 42,500.00 42,500.00 432.1 10 Out of Pocket Expenses 7,198.61 5,035.76 7,500.00 4,612.44 7,500.00 7,500.00 7,500.00 $45,040.00 $41,000.00 $50,000.00 $49,250.00 $50,000.00 $50,000.00 0$ 450.220 Insurance &Bonding .00 .00 .00 .00 .00 .00 00 450.221 Property Insurance 151,464.83 169,799.51 145,000.00 223,739.00 145,000.00 145,000.00 145,000 00 450 222 General Uablity lnsumnce Coverage 120,262.41 130,984.00 140,000 00 126,178.24 140,000.00 140,000 00 140,000 00 450.224 Insurance Coverage Discounu (38,292.00)(11,976.00).00 (12,180.00).00 .00 .00 450.226 MobileEquipment Insurance 912.00 987.00 .00 987.00 .00 .00 .00 450.320 Bad Debt Expense .00 30,332.37 .00 17,290.86 .00 .00 00 450.380 Snow Removal/Sanding 29,015.00 13,867.50 70,000.00 136,642.50 70,000.00 70,000.00 70,000.00 450.430 Main:&Repairs 9,901.00 20,770.00 25,000.00 10,992.27 25,000.00 25,000 00 25,000.00 Budget Worksheet Report Budget Year 2021KODIAKISLAND Amount 2019 Actua Fund Department 1 - IWv?r&nu?£kvvkz5 evel 2 2021 Level JS AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 159 of 297 m M :14 ‘ hm nu . $273,253.24 $354,754.39 15,251.00 $503,549.37 $330,000.00 $300,000.00 13,375.20 13,235.00 .00 17,711.00 .00 .00 .00 $13,375.20 $13,205.00 $0.00 $17,711.00 $0.00 $0.00 Two 9 040,020 55 9,505,525.99 10,025,:-44.00 5,721,555.00 10,025,244.00 10,025,244 00 10 025 244.00 $9,377,500 00 $9,920,575.37 $10 590,505.00 $7,292,155 37 $10,455,244.00 $10,455,244 00 ? $9 377,500.00 $9 920,576.37 $10,590 505.00 $7,292,165.87 $0,455,244.00 $10,455,244 00 $10,455 244 00 $9,318,926.50 $l0,0l6,347.85 $l0,590,505.00 $10,587,02B.24 $10,-155,244.00 $l0,455,244.00 $l0,455,244.00 $9,377,500 00 $9,920,576.37 $l0,S90,505.00 $7,292,165.87 $10,455,244.00 $l0,455,Z44.00 $lO,455,244.00 ($58,573.50)$95,771.48 $0.00 $3,294,062.37 $0.00 $0.00 $0.00 Budget Worksheet Report K ODEK ISLA ND Operating Transfers Total s partment 201 -Education Support Totals 201 -Educa ion uppo un REVENUETOTAL S Budget Year 2021 466.220 AutoUablllty Insurance 201 -Education Support Fund 5:/ppm‘Goods N Services Total 450.450 Contingencies Operating Transfers KIBS 135,261.00 Equipment Taral Equipment AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 160 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2021-01 Deletion – Red, Strikeout Page 1 of 3 Insertion – Bold, Blue, Underlined Version 2 Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: May 21, 2020 3 Public Hearing Date: 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2021-01 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE 10 BUDGET FOR FISCAL YEAR 2021 AND APPROPRIATING FROM ALL BOROUGH FUNDS 11 12 WHEREAS, in accordance with Kodiak Island Borough Code 03.15.040, the Borough Assembly 13 held a public hearing on the proposed Fiscal Year 2021 Budget; and 14 15 WHEREAS, the Assembly has considered and incorporated the appropriation of funds 16 established in Resolution No. FY2021-01, which is appropriated in this ordinance and shall 17 constitute the entire Borough budget and appropriations for FY2021, except for capital 18 improvement projects; and 19 20 WHEREAS, after hearing public testimony, the Assembly now desires to adopt the FY2021 21 budget and make appropriations to fund that budget from the corresponding Borough funds. 22 23 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 24 BOROUGH THAT: 25 26 Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the 27 Kodiak Island Borough Code of Ordinances. 28 29 Section 2: The budget for the fiscal year beginning July 1, 2020 entitled Kodiak Island Borough 30 FY2021 Budget, excluding capital projects, is hereby adopted. 31 32 Fund – Department Title Amount 100-100 Legislative $153,047 100-105 Borough Management $669,732 100-110 Borough Clerk $483,360 100-115 Borough Attorney $109,500 100-120 Finance $821,986 100-125 Finance – Information Technology $854,840 100-130 Assessing $656,886 100-135 Engineering & Facilities $396,671 100-140 Community Development $760,921 100-142 Building Official $160,491 100-160 Economic Development $0 100-165 General Administration $423,608 100-172 Parks & Recreation $72,772 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 161 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2021-01 Deletion – Red, Strikeout Page 2 of 3 Insertion – Bold, Blue, Underlined Version 2 100-175 Emergency Preparedness $40,950 100-186 Animal Control $125,715 100-190 Education/Culture/Recreation $20,800 100-191 Non-Profit – Kodiak College & Libraries $0 100-192-110 Non-Profit – Health & Social Services $117,750 100-192-120 Non-Profit - Education, Culture & Recreation $9,000 100-195 Transfers $2,621,918 $701,590 General Fund Subtotal $8,499,947 $6,579,619 201 Education Support $9,787,981 $9,390,089 210 Land Sales $306,167 220 Building & Grounds $1,238,382 234 LEPC $10,072 240 Women’s Bay Road Service $237,600 242 Service Area #1 $428,500 244 Monashka Bay Road Service $48,805 246 Bay View Road Service $13,979 250 Fire Protection Area #1 $739,633 252 Women’s Bay Fire Department $314,200 260 KIB Airport Fire District $18,429 262 Woodland Acres Lighting District $5,540 264 Mission Lake Tide Gate $2,129 276 Facility $867,750 277 Tourism Development $75,000 278 Commercial Vessel Passenger $0 300 Debt Service $8,073,670 $8,071,470 530 Solid Waste Collection & Disposal $5,457,858 540 Hospital $1,414,272 545 Long-Term Care Center $1,133,432 555 Kodiak Fisheries Research Center $2,105,975 556 Research Court Apartments $57,483 560 E911 Service $300,000 33 Section 3: The amounts listed below are hereby appropriated from the corresponding funds: 34 35 Section 4: Every unencumbered appropriation for all funds shall lapse at the close of the fiscal 36 year, June 30, 2021, to the respective fund. An appropriation for a capital improvement, grant 37 award or encumbered contract appropriation for all funds in this ordinance shall not lapse until its 38 purpose has been accomplished or abandoned. 39 40 Effective Date: This ordinance is effective as provided in Section 2.30.070 of the KIB Code of 41 Ordinances, on July 1, 2020. 42 43 44 45 46 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 47 THIS __________ DAY OF JUNE, 2020. 48 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 162 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2021-01 Deletion – Red, Strikeout Page 3 of 3 Insertion – Bold, Blue, Underlined Version 2 49 KODIAK ISLAND BOROUGH ATTEST: 50 51 52 ___________________________ ___________________________ 53 William Roberts, Mayor , Clerk 54 55 VOTES: 56 Ayes: 57 Noes: 58 59 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 163 of 297 Julie's Proposal5/21/2020Certified Value 1,455,827,742$   Other L3 Total L2 TotalMill RateAmountMill RateBalance AmountMill RateAmountRevenueRevenue by FundRevenue by FundDifferenceGeneral Fund 0.400 582,331$        0.100 145,583$              0.500 727,914$              5,018,227$        5,746,141$             5,888,101$          (141,960)$      Education 6.450 9,390,089$    0.000‐$                       6.450 9,390,089$           ‐$                    9,390,089$             9,787,981$          (397,892)$      R&R 0.000‐$                0.475 691,518$              0.475 691,518$               ‐$                    691,518$                1,400,000$          (708,482)$      Tax Cap Areawide Totals 6.850 9,972,420$    *0.575 837,101$              7.425 10,809,521$        5,018,227$        15,827,748$           17,076,082$        (1,248,334)$  Debt Service 5.400 7,861,470$    0.000‐$                       5.400 7,861,470$           ‐$                    7,861,470$             7,863,748$          (2,278)$          Areawide Total 12.250 17,833,890$  0.575 837,101$              12.825 18,670,991$        5,018,227$        23,689,218$           24,939,830$        (1,250,612)$  *FY22 Maximum Allowable Property Tax Collection Tax Collection Use of Fund Totals AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 164 of 297 Budget Worksheet Report Budget Year 2021 KODIAK ISLAND BOROUGH Run by Dora Cross on 05/26/2020 14:47:49 PM Page 1 of 35 2018 Actual 2019 Actual 2020 Amended 2020 Actual CalaJlated Column Account Account Descrii;ition Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2Q21 Level 3 1 Fund 100 • General Fund REVENUE Department 000 • Fund Revenues Property Tax 311 .100 Real Property Tax 737,825 .22 1,448,181.84 718,025.00 709,047.85 1,158,735.00 1,820,262.00 524,098.00 (1,296,164.00) 311.200 Personal Property Tax 84,827 .35 152,397.94 79,781.00 86,754.06 128,748.00 202,261.00 58,233.00 (144,028.00) Property Tax Totals $822,652 .57 $1,600,579.78 $797,806.00 $795,801.91 $1,287,483.00 $2,022,523.00 $582,331.00 ($1,440,192.00) Non-Ad Va/orem Taxes 313.120 Aircraft Tax 30,000.00 30,200.00 27,000.00 29,100.00 28,000.00 28,000.00 28,000.00 .00 Non-Ad Valorem Taxes Totals $30,000.00 $30,200.00 $27,000.00 $29,100.00 $28,000.00 $28,000.00 $28,000.00 $0.00 Payment In Lieu of Taxes 314 .100 PILT - Federal 1,578,030.00 1,542,393.00 1,300,000.00 40,280.00 i,300,000.00 1,300,000.00 1,300,000.00 .oo 314 , 200 PILT- KIHA 27,601.54 22,227.38 23,000.00 18,583.38 23,000.00 23,000.00 23,000.00 .00 314.210 PILT - Alaska Housing 15,834.11 17,417.08 15,000.00 .00 15,000.00 15,000.00 15,000.00 .00 Payment In Ueu of Taxes Totals $1,621,465 .65 $1,582,037.46 $1,338,000.00 $58,863.38 $1,338,000.00 $1,338,000.00 $1,338,000.00 $0.00 Seve1once Taxes 316.100 Sea Products 1,66 0,842.06 1,163,238.06 1,375,000.00 1,001,370.64 1,100,000.00 1,100,000.00 1,100,000.00 .00 316.200 Mining - Gravel 53,618.33 5,182.78 4,000.00 4,174.09 4,000.00 4,000.00 4,000.00 .OD 316.300 Timber 101, 463.04 38,276.51 30,000.00 27,559.11 20,000.00 20,000.00 20,000.00 .00 Severance Taxes Totals $1,815,9 23.43 $1,206,697.35 $1,409,000.00 $1,033,103.84 $1,124,000.00 $1,124,000.00 $1,124,000.00 $0.00 Penalties & Interest Tax 319.100 Penalties & Interest 219,086 .29 288,818.29 200,000.00 216,032.64 210,000,00 210,000.00 210,000.00 .00 Pena/aes & Interest Tax Totals $219,086.29 $288,818.29 $200,000.00 $216,032.64 $210,000.00 $210,000.00 $210,000.00 $0.00 Ucenses & Permits 322.110 Building Permits 42,465 .65 99,553.45 47,700.00 71,311.50 52,000.00 52,000.00 52,000.00 .00 322.120 subdivision 4,200.00 6,765.00 6,200,00 1,600.00 4,000.00 4,000.00 4,000.00 .00 322.130 Conditional Use Permit 250.00 900.00 1,700.00 .00 500.00 500.00 500.00 .00 322.140 Zoning Compliance Permit 6,180 .00 6,190.00 7,000.00 5,280.00 7,000.00 7,000.00 7,000.00 .00 322.150 Exception Permits .00 100.00 .00 .00 .00 .00 .00 .00 322.160 Variance Fee 650 .00 1,750.00 1,400.00 250.00 500.00 500.00 500.00 .OD 322.170 Zoning Change Fee .00 .00 275.00 .00 .00 .00 .00 .00 322.1B0 Electric Permit 3,872.85 4,445.50 3,600.00 3,540.00 4,000.00 4,000.00 4,000.00 .00 322.190 Plumbing Permit 2,513.BO 5,629.40 2,400,00 1,469.BO 2,400.00 2,400.00 2,400.00 .00 322.200 P & Z Review Fee 600 .00 900.00 1,000.00 450.00 1,000.00 1,000.00 1,000.00 .00 322.230 Dog Licenses 1,467.00 1,608.00 1,400.00 .00 1,000.00 1,000.00 1,000.00 .00 322.239 Business License - Tobacco .00 400.00 300.00 300.00 300.00 300.00 300.00 .00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 165 of 297 Budget Worksheet Report Budget Year 2021 KODIAK ISLAND BOROUGH Page 2 of35 Run by Dora Cross on 05/26/2020 14:47:49 PM 2018 Actual 2019 Actual 2020 Amended 2020 Actual Calrulated Column Account Account Descrilltion Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 _1 Fund 100 - General Fund REVENUE Department 000 - Fund Revenues licenses & Permits 322.240 Business License - Marijuana .00 2,200.00 .00 1,000.00 .00 .00 .00 .00 322.250 Site Plan Review 150.00 .00 .00 .00 .00 .00 .00 .00 Licenses & Permits Totals $62,349.30 $130,441.35 $72,975.00 $85,201.30 $72,700.00 $72,700.00 $72,700.00 $0.00 Excise Tax 323.100 Tobacco Excise Tax 310,482.25 423,979.28 405,000.00 274,716.03 400,000.00 400,000.00 400,000.00 .00 323.110 Marijuana Excise Tax .00 1,465.36 .00 1,449.35 2,500.00 2,500.00 2,500.00 .00 Excise Tax Totals $310,482.25 $425,444.64 $405,000.00 $276,165.38 $402,500.00 $402,500.00 $402,500.00 $0.00 Federal Shared Revenue 332.100 National Wildlife Refuge 191,973.00 722,000.00 180,000.00 193,149.00 190,000.00 190,000.00 190,000.00 .00 Federal Shared Revenue Totals $191,973.00 $222,000.00 $180,000.00 $193,149.00 $190,000.00 $190,000.00 $190,000.00 $0.00 State Shared Revenues 335.110 State Community Assistance (formally State Revenue Sharing) 465,942.00 443,210.80 405,124.00 408,022.08 316,986.00 316,986.00 316,986.00 .00 335.130 Fisheries Business Tax 1,103,101.42 1,816,530.38 1,200,000.00 718,306.93 900,000.00 900,000.00 900,000.00 .00 335.132 Business Fisheries &. Landing Tax 14,867.52 184,559.55 12,000.00 210,076.14 150,000.00 150,000.00 150,000.00 .00 335.150 Telephone &. Bectric 17,320.57 16,560.89 16,750.00 .00 17,000.00 17,000.00 17,000.00 .00 335.170 Liquor License .00 .00 .00 174.00 .00 .00 .00 .00 335.175 Marijuana Licenses 500.00 1,000.00 500.00 300.00 500.00 500.00 500.00 .00 335.190 PERS on Behalf Payment 82,920.34 137,142.18 105,000.00 116,787.17 155,541.00 155,541.00 155,541.00 .00 335.191 PERS Forfeiture .00 .00 .00 10,520.95 1,000.00 1,000.00 1,000.00 .00 SliJte Shared Revenues ToliJ/s $1,684,651.85 $2,599,003.80 $1,739,374.00 $1,464,187.27 $1,541,027.00 $1,541,027.00 $1,541,027.00 $0.00 fines 351.100 Animal Control 441.00 .00 150.00 55.00 .00 .00 .00 .00 Fines ToliJls $441.00 $0.00 $150.00 $55.00 $0.00 $0.00 $0.00 $0.00 Interest Earnings 361.100 Interest Earnings 60,667.70 121,585.52 50,000.00 112,666.62 100,000.00 100,000.00 100,000.00 .00 361.300 Oiange in Fair Market Value (49,837.69) 90,043.57 .00 24,829.82 .00 .00 .00 .00 Interest Earnings Totals $10,830.01 $211,629.09 $50,000.00 $137,496.44 $100,000.00 $100,000.00 $100,000.00 $0.00 Miscellaneous - Classified 380.110 Jury Duty 250.00 300.00 200.00 300.00 200.00 200.00 200.00 .00 380.120 Sale of Copies 95.25 .00 .00 691.25 500.00 500.00 500.00 .00 380.122 Sale of Maps 1,969.04 1,458.32 1,200.00 828.92 1,200.00 1,200.00 1,200.00 .00 380.130 Dishonored Check Fee 219.00 245.00 150.00 75.00 100.00 100.00 100.00 .00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 166 of 297 Budget Worksheet Report Budget Year 2021 KODIAK ISLAND Page 3 of 35 Run by Dora Cross on 05/26/2020 14:47:50 PM BO/l.OUGH 2018 Actual 2019 Actual 2020 Amended 2020 Actual Calrulated Column Account Account Descri on Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2Q21 Level 3 1 Fund 100 - General Fund REVENUE Department 000 - Fund Revenues Miscellaneous - Oassified 380 .170 Other 3,740.19 13,206.58 1,500.00 11,610.50 10,000.00 10,000.00 10,000.00 .00 380.260 Legal & Collection Fee Reimbursement .00 .00 .00 13,006.70 .00 .00 .00 .00 Mlscellaneous - Oassified Totals $6,273.48 $15,209.90 $3,050.00 $26,512.37 $12,000.00 $12,000.00 $12,000.00 $0.00 Other Rnandng Sources 389 .100 Use of Fund Balance .□□ .00 20,403.00 .□□ 300,000.00 1,459,197.00 979,061.00 (480,136.00) Other Finandng Sources Totals $0.00 $0.00 $20,403.00 $0.00 $300,000.00 $1,459,197.00 $979,061.00 ($480,136.00) Operating Transfers In 391.300 Debt Service 492,936.00 142,177.00 .00 .00 .00 .00 .00 .00 Operating Transfers In Totals $492,936.00 $142,177.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sale of Fixed Assets 392 .100 Sale / General Fixed Assets 1,24 0.00 4,815.00 .oo .00 .00 .00 .00 .00 Sale of Fixed Assets Totals $1,2 40.00 $4,815.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Department 000 - Fund Revenues Totals $7,270,304.83 $8,459,053.66 $6,242,758.00 $4,315,668.53 $6,605,710.00 $8,499,947.00 $6,579,619.00 ($1,920,328.00) REVENUE TOTALS $7,270,304.83 $8,459,053.66 $6,242,758.00 $4,315,668.53 $6,605,710.00 $8,499,947.00 $6,579,619.00 ($1,920,328.00) AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 167 of 297 Budget Worksheet Report Budget Year 2021 KODIAK ISLAND Run by Dora Cross on 05/26/2020 14:47:50 PM Page 4 of35 BOROUGH 2018 Actual 2019 Actual 2020 Amended 2020 Actual calrulated Column Account Account' Descrill!;jon Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 100 • General Fund EXPENSE Department 100 • Legislative Personnel Services 410.106 Mayoral Stipend 6,000.00 6,000.00 6,500.00 5,000.00 6,000.00 6,000.00 6,000.00 ..oo 410.108 Assembly Stipend 25,800.00 25,500.00 26,100.00 19,450.00 26,100.00 26,100.00 26,100.00 .00 Personnel Services Totals $31,800.00 $31,500.00 $32,600.00 $24,450.00 $32,100.00 $32,100.00 $32,100.00 $0.00 Employee Benef"J/:s 420.120 FICA Taxes 2,486.26 2,409.75 2,519.00 1,851.30 2,567.00 2,567.00 2,567.00 .00 420.140 Retirement 1,205.59 296.70 1,500.00 481.11 1,030.00 1,030.00 1,030.00 .00 420.150 Workers Compensation 233.75 216.93 200.00 122.51 .00 .00 .00 .00 Employee Benefi/s Totals $3,925.60 $2,923.38 $4,219.00 $2,454.92 $3,597.00 $3,597.00 $3,597.00 $0.00 Professional Services 430.100 Political Lobbyist 72,000.00 72,000.00 85,500.00 62,000.00 72,000.00 72,000.00 72,000.00 .00 430.101 Lobbying Expense .00 .00 .00 .00 1,500.00 1,500.00 1,500.00 .00 430.102 Consolidation Expenses 931.18 954.46 .00 184.39 .00 .00 .00 .00 430.140 Contracted Services .00 .00 5,000.00 .00 .00 .00 .00 .00 Professional Services Totals $72,931.18 $72,954.46 $90,500.00 $62,184.39 $73,500.00 $73,500.00 $73,500.00 $0.00 Support Goods & Services 450.100 Office Supplies 86.14 402.71 700.00 127.46 500.00 500.00 500.00 .00 450.120 Printing / Binding .00 .00 .00 17.12 200.00 200.00 200.00 .00 450.140 Dues / Books/ Periodicals 18,475.00 18,289.20 19,000.00 16,611.25 19,150.00 19,150.00 19,150.00 .00 450.200 Honorarium / Amenities 4,136.93 200.56 1,000.00 1,336.60 2,500.00 2,500.00 2,500.00 .00 450.210 Food / Business Lunch/Meeting Rooms 1,163.12 1,011.58 1,500.00 353.51 1,500.00 1,500.00 1,500.00 .00 450.222 General Uablity Insurance Coverage 462.77 471.19 550.00 .00 .00 .00 .00 .00 450.224 Insurance Coverage Discounts (123.00) (123.63) (100.00) .oo .00 .00 .00 .00 450.300 Travel / Per Diem 13,392.73 16,097.91 20,000.00 15,898.66 20,000.00 15,000.00 15,000.00 .00 450.301 Mayor Travel / Per Diem 873.33 380.00 5,000.00 715.53 6,000.00 4,000.00 4,000.00 .00 450.340 Telephone 306.91 347·.06 500.00 429.00 500.00 500.00 500.00 .00 450.485 Town Meeting Costs .00 .00 500.00 .00 500.00 500.00 500.00 .00 Support Goods & Services Totals $38,773.93 $37,076.58 $48,650.00 $35,489.13 $50,850.00 $43,850.00 $43,850.00 $0.00 Department 100 • Legislative Totals $147,430.71 $144,454.42 $175,969.00 $124,578.44 $160,047.00 $153,047.00 $153,047.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 168 of 297 Budget Worksheet Report Budget Year 2021 KODIAK ISLAND JJO]l.OUGH Run by Dora Cross on 05/26/2020 14:47:50 PM Page 5 of35 2018 Actual 2019 Actual 2020 Amended 2020 Actual CalOJlated Column Account Account Descrie!ion Amount Amount Budget Amount 2021 Level _1 2021 Level 2 2021 Level 3 1 Fund 100 - General Fund EXPENSE Department 105 - Borough Management Personnel services 410.110 Salaries 344,572.04 387,896.23 390,783.00 330,393.41 403,231.00 403,231.00 403,231.00 .00 410.130 Overtime 2,605.85 3,098.18 1,500.00 6,020.45 .00 .00 .00 .00 410.152 Cell Phone Stipend .00 1,200.00 1,200.00 1,100.00 1,200.00 1,200.00 1,200.00 .00 Personnel Services Totals $347,177.89 $392,194.41 $393,483.00 $337,513.86 $404,431.00 $404,431.00 $404,431.00 $0.00 Employee Benef"lfs 420.110 Unemployment Taxes 34.45 37.62 39.00 33.16 40.00 40.00 40.00 .00 420.120 FICA Taxes 25,983.10 28,573.78 30,010.00 24,391.56 30,579.00 30,579.00 30,579.00 .00 420.130 Group Insurance 96,172.15 100,926.97 101,920.00 83,591.03 106,320.00 106,320.00 106,320.00 .00 420.140 Retirement 88,380.98 97,811.64 101,993.00 95,888.05 114,403.00 114,403.00 114,403.00 .00 420.150 Workers Compensation 2,617.38 2,562.98 2,628.00 1,635.74 1,959.00 1,959.00 1,959.00 .00 Employee Benefits Totals $213,188.06 $229,912.99 $236,590.00 $205,539.54 $253,301.00 $253,301.00 $253,301.00 $0.00 Professional 5ervices 430.140 Contracted Services 175.00 .00 .00 .00 .00 .00 .00 .00 Professional Services Totals $175.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Support Goods & services 450.100 Office Supplies 772.92 933.57 500.00 1,542.87 750.00 750.00 750.00 .00 450.120 Printing / Binding 4,560.16 2,744.37 2,500.00 1,216.92 1,500.00 1,500.00 1,500.00 .00 450.130 Postage 68.45 8.03 100.00 .00 50.00 50.00 50.00 .00 450.140 Dues / Books / Periodicals 3,641.45 4,399.68 3,000.00 3,374.00 2,200.00 2,200.00 2,200.00 .00 450.160 Furniture / Fixtures 3,914.14 1,914.31 1,000.00 .00 500.00 500.00 500.00 .00 450.200 Honorarium / Amenities .00 2,472.77 .00 792.01 500.00 500.00 500.00 .00 450.210 Food / Business Lunch/Meeting Rooms 269.38 1,522.99 1,000.00 2,256.16 1,500.00 1,500.00 1,500.00 .00 450.222 General Uablity Insurance Coverage 3,539.65 3,768.57 3,500.00 .00 .00 .00 .00 .00 450.224 Insurance Coverage Discounts (939.00) (923.15) (900.00) .00 .00 .00 .00 .00 450.270 Continuing Education 4,591.67 11,167.59 4,000.00 541.09 .00 .00 .00 .00 450.290 Recruit/ Relocation 894.45 .00 .00 .00 .00 .00 .00 .00 450.300 Travel / Per Diem 6,631.65 7,747.66 7,000.00 6,428.48 9,000.00 6,000.00 6,000.00 .00 450.330 Rent 35,402.00 39,850.00 39,849.00 33,207.50 40,000.00 40,000.00 40,000.00 .00 450.340 Telephone 701.27 608.41 2,000.00 830.42 1,000.00 1,000.00 1,000.00 .00 Support Goods & Services Totals $64,048.19 $76,214.80 $63,549.00 $50,189.45 $57,000.00 $54,000.00 $54,000.00 $0.00 Allocaf:Ed to Projects 492.530 Allocated to Solid Waste (10,000.00) (10,000.00) (15,000.00) (15,000.00) (15,000.00) (15,000.00) (15,000.00) .00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 169 of 297 Run by Dora Cross on 05/26/2020 14:47:50 PM Page 6 of35 Budget Worksheet Report KODIAK ISLAND 110:Jl.0 UGH Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual Calrulated Column Account Account Descrill!ion Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 100 - General Fund EXPENSE Department 105 - Borough Management Alkxated to Projects 492.540 Allocated to Hospital (10,000.00) (15,000.00) (15,000.00) (15,000.00) (15,000.00) (15,000.00) (15,000.00) .00 492.555 Allocated to KFRC (12,000.00) (12,000.00) (12,000.00) (12,000.00) (12,000.00) (12,000.00) (12,000.00) .00 Al/0Ci1ted to Projects Totals ($32,000.00) ($37,000.00) ($42,000.00) ($42,000.00) ($42,000.00) ($42,000.00) ($42,000.00) $0.00 Department 105 - Borough Management Totals $592,589.14 $661,322.20 $651,622.00 $551,242.85 $672,732.00 $669,732.00 $669,732.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 170 of 297 Budget Worksheet Report Run by Dora Cross on 05/26/2020 14:47:50 PM Page 7 of35 KODIAK ISLAND BOROUGH Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual Calrulated Column 8g;ount Acx:ountDescril!!;!on Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 L!lV!ll 3 1 Fund 100 - General Fund EXPENSE Department 110 - Borough Clerk Personnel Services 410 .110 Salaries 249,075.27 265,816.21 215,000.00 171,500.36 209,799.00 209,926.00 209,926.00 .00 410.130 Overtime 5,573 .59 7,071.95 10,000.00 3,930.67 10,000.00 8,000.00 8,000.00 .00 410.152 Cell Phone Stipend .00 1,200.00 1,200.00 1,070.97 1,200.00 1,200.00 1,200.00 .00 Personnel Services Totals $254,648 .86 $274,088.16 $226,200.00 $176,502.00 $220,999.00 $219,126.00 $219,126.00 $0.00 Employee Benefits 420 ,110 Unemployment Taxes 24.31 23.75 24.00 17.53 22.00 22.00 22.00 .00 420.120 ACATaxes 18,320.52 19,505.34 18,089.00 13,250.14 16,662.00 16,671.00 16,671.00 .00 420.130 Group Insurance 70,171.29 78,264.16 76,440.00 63,215.31 76,440.00 76,440.00 76,440.00 .00 420.140 Retirement 62,105.26 61,329.28 61,480.00 50,208.45 62,334.00 56,661.00 56,661.00 .00 420.150 Workers Compensation 1,645.15 1,605.21 1,604.00 864.92 1,067.00 1,068.00 1,068.00 .00 Employee Benefits Totals $152,266.53 $160,727.74 $157,637.00 $127,556.35 $156,525.00 $150,862.00 $150,862.00 $0.00 Support Goods & Sefvices 450 .100 Office Supplies 784.59 799.86 1,000.00 319.19 1,000.00 1,000.00 1,000.00 .00 450.110 Operating Supplies .00 169.00 500.00 50.97 500.00 500.00 500.00 .00 450.115 Computer Software <$5000 .00 .00 .00 720.00 .00 .00 .00 .00 450.120 Printing / Binding 9,912 .43 4,563.65 8,000.00 5,178.18 8,000.00 6,000.00 6,000.00 .00 450.130 Postage .00 31.40 100.00 48.15 100.00 100.00 100.00 .00 450.140 Dues / Books / Periodicals 955.00 1,485.00 1,100.00 356.00 1,000.00 1,000.00 1,000.00 .OD 45 0.170 Machinery / Equipment <$5000 968.00 3,768.51 .oo .00 .00 .OD .00 .00 450.200 Honorarium / Amenities .00 .00 .00 .00 225.00 225.00 225.00 .00 450.210 Food / Business Lunch/Meeting Rooms .00 .00 .oo 116.49 75.00 75.00 75.00 .00 450.230 Advertising / Hearings 18,745.76 6,591.59 6,000.00 5,655.60 7,000.00 7,000.00 7,000.00 .00 450.232 Advertising - APOC to Advertising - Ballot Propositions .00 .00 1,000.00 .00 1,000.00 1,000.00 1,000.00 .00 450.270 Continuing Education 9,836 .94 13,403.62 21,000.00 6,929.47 13,000.00 13,000.00 13,000.00 .00 450.290 Recruit / Relocation .00 10,827.63 .00 3,216.76 .00 .00 .00 .00 450.300 Travel / Per Diem 2,412.50 172.93 1,000.00 .00 1,000.00 1,000.00 1,000.00 .00 450.330 Rent 58,634 .00 49,772.00 49,772.00 41,476.66 49,772.00 49,772.00 49,n2.oo .00 450.340 Telephone 1,184 .21 1,795.86 1,200.00 1,201.15 2,200.00 2,200.00 2,200.00 .00 450.470 Section Local 23,631.60 21,505.53 22,000.00 19,173.07 25,000.00 25,000.00 25,000.00 .00 450.480 Boards &. Committees 200.00 1,956.55 1,000.00 .OD 2,000.00 2,000.00 2,000.00 .00 450.530 Reairds Management 2, 273 .75 710 . 22 2,500.00 .00 5,000.00 2,500.00 2,500.00 .00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 171 of 297 Budget Worksheet Report Run by Dora Cross on 05/26/2020 14:47:50 PM Page 8 of35 KODIAK IBLAND BO OUGH Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual Calo.dated Column Account Acrount Q!lgrl on Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 100 - General Fund EXPENSE Department 110 - Borough Clerk Support Goods & Services 450.531 Transcription / Record Restoration Fee .00 594.70 .00 .00 1,000.00 1,000 .00 1,000.00 .00 Support Goods & Services Totals $129,538.78 $118,148.05 $116,ln.oo $84,441.69 $117,sn.oo $113,372.00 $113,Jn.oo $0.00 Department 110 - Borough Clerk Totals $536,454.17 $552,963.95 $500,009.00 $388,500.04 $495,396.00 $483,360.00 $483,360.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 172 of 297 Budget Worksheet Report Run by Dora Cross on 05/26/2020 14:47:50 PM Page 9 of 35 KODIAK ISLAND ;BOROU0H Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual Cala.Jlated Column Ag,;ount Aa:ount Descrill!;!on AmQ!!nt Amount Budget Amount 2021 Level 1 2021 Level 2 2021 L el 3 --- _1 Fund 100 • General Fund EXPENSE Department 115 - Borough Attorney Legal Servires 431.110 Litigation Expenses 36,902.91 15,459.23 25,000.00 1,360.00 .oo .00 .00 .00 431.120 Legal Fees 52,650.55 46,996.24 100,000.00 55,237.05 100,000.00 100,000.00 100,000.00 .00 Legal Services Totals $89,553.46 $62,455.47 $125,000.00 $56,597.05 $100,000.00 $100,000.00 $100,000.00 $0.00 Suppott 450.230 Goods 8. 5ervices Advertising / Hearings 9,021.79 10,811.98 2,000.00 10,215.23 4,000.00 4,000.00 4,000.00 .00 450.240 Rling / Record Fees 1,522.00 4,376.95 3,000.00 3,273.00 3,000.00 3,000.00 3,000.00 .00 450.245 Title Search Fees 4,750.00 9,250.00 5,000.00 .00 2,500.00 2,500.00 2,500.00 .00 Suppott Goods & Services Totals $15,293 .79 $24,438.93 $10,000.00 $13,488.23 $9,500.00 $9,500.00 $9,500.00 $0.00 Department 115 • Borough Attorney Totals $104,847.25 $86,894.40 $135,000.00 $70,085.28 $109,500.00 $109,500.00 $109,500.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 173 of 297 Budget Worksheet Report Run by Dora Cross on 05/26/2020 14:47:50 PM Page 10 of 35 KODI:AK ISLAND BOROUGH Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual calrulatecl Column Aa:ount Aa:ount DescriQ!jon Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 100 • General Fund EXPENSE Department 120 • Finance Deparbnent Personnel services 410.110 Salaries 394,681.53 404,369.43 478,251.00 356,062.57 414,008.00 414,008.00 414,008.00 .00 410.120 Temporary Help 23,916.97 19,789.59 26,000.00 25,515.00 26,000.00 26,000.00 26,000.00 .00 410.130 Overtime 1,672.76 1,215.81 2,400.00 1,119.58 1,200.00 1,200.00 1,200.00 .00 410.152 Cell Phone Stipend .00 900.00 1,200.00 825.00 1,200.00 1,200.00 1,200.00 .00 Personnel Services TofiJ/s $420,271.26 $426,274.83 $507,851.00 $383,522.15 $442,408.00 $442,408.00 $442,408.00 $0.00 Employee Benefits 420.110 Unemployment Taxes 39.65 40.33 51.00 35.28 44.00 44.00 44.00 .00 420.120 FICA Taxes 31,178.79 31,455.54 38,765.00 27,911.91 33,752.00 33,752.00 33,752.00 .00 420.130 Group Insurance 133,243.97 140,390.85 197,470.00 132,179.29 171,990.00 171,990.00 171,990.00 .00 420.140 Retirement 100,819.08 103,917.98 131,751.00 101,010.45 126,274.00 126,274.00 126,274.00 .00 420.150 Workers Compensation 3,467.99 2,935.65 3,395.00 1,867.86 2,956.00 2,956.00 2,956.00 .00 Employee Benefits Totals $268,749.48 $278,740.35 $371,432.00 $263,004.79 $335,016.00 $335,016.00 $335,016.00 $0.00 Support Goods & Services 450.100 Office Supplies 2,719.69 2,044.82 2,200.00 1,862.41 2,500.00 2,000.00 2,000.00 .00 450.120 Printing / Binding 8,951.41 8,026.36 12,000.00 8,159.69 12,000.00 9,500.00 9,500.00 .00 450.140 Dues / Books / Periodicals 3,126.41 2,714.24 3,500.00 3,562.95 3,500.00 3,500.00 3,500.00 .00 450.160 Furniture / Fixtures 4,278.47 635.97 500.00 .00 500.00 500.00 500.00 .00 450.170 Machinery / Equipment <$5000 .00 .00 .00 496.23 .00 .00 .00 .00 450.210 Food / Business Lunch/Meeting Rooms .00 8.43 .00 77.40 .00 .00 .00 .00 450.220 Insurance & Bonding .00 .00 .00 2,750.00 .00 .00 .00 .00 450.222 General Uablity Insurance Coverage 4,613.82 4,755.59 5,100.00 .00 .00 .00 .00 .00 450.224 Insurance Coverage Discounts (1,224.00) (1,245.76) (1,200.00) .oo .00 .00 .00 .00 450.270 Continuing Education 5,679.48 8,324.50 6,500.00 2,057.25 8,000.00 6,000.00 6,000.00 .00 450.290 Recruit / Relocation 1,424.51 2,154.75 1,000.00 2,358.52 500.00 500.00 500.00 .00 450.330 Rent 78,408.00 66,556.00 66,556.00 55,463.34 66,556.00 66,556.00 66,556.00 .00 450.340 Telephone 1,080.41 1,363.04 1,400.00 1,718.70 1,400.00 1,400.00 1,400.00 .00 450.430 Maint & Repairs 162.04 3,092.37 .00 .00 .00 .00 .00 .00 493.130 Bond Insurance Coverage 2,925.00 633.40 2,925.00 2,466.60 2,925.00 2,925.00 2,925.00 .00 Support Goods & services TofiJls $112,145.24 $99,063.71 $100,481.00 $80,973.09 $97,881.00 $92,881.00 $92,881.00 $0.00 Allocated to Projects 492.210 Allocated to Land sales (1,000.00) (1,000.00) .00 .00 (1,000.00) (1,000.00) (1,000.00) .oo AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 174 of 297 Budget Worksheet Report Budget Year 2021 KODIAK ISLAND BOROUGH Run by Dora Cross on 05/26/2020 14:47:50 PM Page 11 of 35 2018 Actual 2019 Actual 2020 Amended 2020 Actual calwlated Column Account Acrount Descrt12tfon Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 100 • General Fund EXPENSE Department 120 - Finance Department AIIOCilted to Projects 492 .530 Allocated to Solid Waste (6,000.00) (10,000.00) (10,000.00) (10,000.00) (10,000.00) (10,000.00) (10,000.00) .00 492.540 Allocated to Hospital (24,000.00) (25,319.00) (25,319.00) (25,319.00) (25,319.00) (25,319.00) (25,319.00) .00 492.555 Allocated to KFRC (12,000.00) (12,000.00) (12,000.00) (12,000.00) (12,000.00) (12,000.00) (12,000.00) .00 Allocated to Projects Totals {$43,000.00) ($48,319.00) ($47,319.00) ($47,319.00) ($48,319.00) ($48,319.00) ($48,319.00) $0.00 Department 120 • Finance Department Totals $758,165.98 $755,759.89 $932,445.00 $680,181.03 $826,986.00 $821,986.00 $821,986.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 175 of 297 Budget Worksheet Report Budget Year 2021 KODIAK ISLAND BOROUGH Run by Dora Cross on 05/26/2020 14:47:51 PM Page 12 of 35 201B Actual 2019 Actual 2020 Amended 2020 Actual calOJlated Column Account Aa:ount Descri on Amount Amount Budget Amount 2021 level 1 2021 level 2 2021 LeveL3 1 Fund 100 - General Fund EXPENSE Department 125 • Information Technology Personnel 5etvices 410.110 salaries 262,863.88 264,854.45 279,089.00 241,B67 . B9 334,179.00 2n ,327.□□ 2n,321.oo .00 410.120 Temporary Help 49.39 .00 .00 .00 .00 .00 .00 .00 410.130 overtime 10,949.15 10,186.05 10,000.00 16,034.43 7,000.00 7,000.00 7,000.00 .00 410.152 Cell Phone Stipend .00 3,900.00 3,600.00 3,575.00 . 3,600.00 3,600.00 3,600.00 .00 Emplo Petsonnef Services Totals yee Benefits $273,862.42 $278,940.50 $292,689.00 $261,477.32 $344,779.00 $282,927.00 $282,927.00 $0.00 420.110 Unemployment Taxes 26.86 27.39 29.00 25.79 34.00 28.00 28.00 .00 420.120 ACATaxes 20,464.62 20,804.36 22,415.00 19,478.60 26,100.00 21,369.00 21,369.00 .00 420.130 Group Insurance 73,464.15 77,458.37 82,810.00 67,054.86 1□B,29 0.00 B2,B10.0Q 82,810.00 .00 420.140 Retirement 69,456.54 72,189.59 75,163.00 74,362.51 97,645.00 79,943.00 79,943.00 .OD 420.150 Workers Compensation 2,272.19 1,921.06 1,937.00 1,281.16 1,672.00 1,369.00 1,369.00 .00 Employee Benefits Totals $165, 684.36 $172,400.77 $182,354.00 $162,202.92 $233,741.00 $185,519.00 $185,519.00 $0.00 Professional Services 430.140 Contracted Services 6,679.70 9,286.29 15,000.00 .00 15,000.00 15,000.00 15,000.00 .00 Professional Services Totals $6,679.70 $9,286.29 $15,000.00 $0.00 $15,000.00 $15,000.00 $15,000.00 $0.00 Support Goods & Services 450.100 Office Supplies 2,194.76 454.26 1,200.00 320.01 1,200.00 1,200.00 1,200.00 .00 450.110 Operating Supplies 1,166.B3 3,893.18 4,500.00 4,119.05 8,500.00 8,500.00 B,500.00 .OD 450.115 Computer Software <$5000 9,549.79 3,630.56 5,000.00 5,286.80 5,000.00 5,000.00 5,000.00 .OD 450.120 Printing / Binding 2,103.37 844.20 2,220.00 1,161.27 2,220.00 2,220.00 2,220.00 .OD 450.140 Dues / Books / Periodicals .OD .oo 300.00 .00 300.00 300.00 300.00 .OD 450.160 Furniture / Fixtures 435.83 B06.80 1,000.00 83.99 1,000.00 1,000.00 1,000.00 .OD 450.170 Machinery / Equipment <$5000 28,576.73 67,953.18 14,800.00 3,795.80 14,800.00 14,800.00 14,800.00 .00 450.210 Food / Business Lunch/Meeting Rooms .00 52.10 .00 22.00 .00 .00 .00 .00 450.222 General Uablity Insurance Coverage 3,335.51 3,629.89 3,500.00 .oo .00 .00 .00 .00 450.224 Insurance Coverage Discounts (B85.00) (951.13) (500.00) .00 .00 .00 .00 .00 450.270 Continuing Education 4,790.65 12,567.06 15,000.00 .00 15,000.00 6,000.00 6,000.00 .00 450.300 Travel / Per Diem 4,353.09 427.24 1,500.00 6.92 15,000.00 2,000.00 2,000.00 .00 450.330 Rent 71,914.00 70,174.00 70,174.00 58,478.34 70,174.00 70,174.00 70,174.00 .00 450.340 Telephone 3,351.99 3,962.68 3,700.00 3,957.91 5,200.00 5,200.00 5,200.00 .00 450.430 Maint & Repairs 5,542.33 4,238.24 5,000.00 3,704.44 10,000.00 10,000.00 10,000.00 .DO AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 176 of 297 Budget Worksheet Report Run by Dora Cross on 05/26/2020 14:47:51 PM Page 13of 35 KODUK ISLAND BOROUGH Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual Calrulated Column Aa:ount Aa:ount Descri[!tlon AmQUnt Amount Budget Amount 2021 Level 1 2021 Level 2 2021 L vel 3 1 Fund 100 • General Fund EXPENSE Department 125 - Information Technology Suppo,t Goods & Services 4 50.435 Maint Agreements 211,101.31 234,808.40 215,000.00 210,844.47 220,000,00 220,000.00 220,000.00 .00 Suppo,t Goods & Services Totals $347,531.19 $406,490.66 $342,394.00 $291,781.00 $368,394.00 $346,394.00 $346,394.00 $0.00 Capital Outlay 470 .100 Machinery / Equipment >$5000 7,311.41 83,624.74 57,500.00 .00 25,000.00 25,000.00 25,000.00 .00 470.115 Computer Software >$5000 11,414.79 .00 100,000.00 .00 50,000.00 .00 .00 .00 Capital Outlay Totals $18,726 .20 $83,624.74 $157,500.00 $0.00 $75,000.00 $25,000.00 $25,000.00 $0.00 AIIOCi1ted to Projects 492 .530 Allocated to Solid Waste (6,000.00) .oo .00 .00 .00 .00 .00 .00 Allocated to Projects Totals ($6, 000.00) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Operating Transfers 494 ,410 Capital Project - KIB .00 200,000.00 .00 .00 .00 .00 .00 .00 Operating Transfers Totals $0.00 $200,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Department 125 - Information Technology Totals $806,483.87 $1,150,742.96 $989,937.00 $715,461.24 $1,036,914.00 $854,840.00 $854,840.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 177 of 297 Budget Worksheet Report Run by Dora Cross on 05/26/2020 14:47:51 PM Page 14of 35 KOBUK ISLAND BB}.l.OUGH Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual calrnlated coiumn Account Account Descrietion Amount Amount Budget Amount 2021_Leyel 1 2021 Level 2 2021 Level 3 _l Fund 100 - General Fund EXPENSE Department 130 - Assessing Department Personnel 5eNices 410.110 Salaries 460,047.01 250,216.78 301,600.00 279,163.86 377,394.00 326,888.00 326,888.00 .00 410.120 Temporary Help .00 3,243.14 .00 10,189.27 .00 .00 .00 .00 410.130 Overtime 823.74 5,914.12 1,000.00 965.54 4,177.00 4,177.00 4,177.00 .00 410.152 Cell Phone Stipend .00 1,200.00 2,400.00 1,800.00 2,400.00 2,400.00 2,400.00 .00 Personnel Services Totals $460,870.75 $260,574.04 $305,000.00 $292,118.67 $383,971.00 $333,465.00 $333,465.00 $0.00 Employee Benefits 420.110 Unemployment Taxes 42.34 25.37 30.00 2B.13 38.00 33.00 33.00 .00 420.120 FICA Taxes 33,099.05 19,451.00 23,150.00 21,849.90 29,190.00 25,326.00 25,326.00 .00 420.130 Group Insurance 117,392.33 85,578.89 101,920.00 85,168.78 127,400.00 101,920.00 101,920.00 .00 420.140 Retirement 108,744.47 65,731.64 78,679.00 80,172.99 109,206.00 86,077.00 86,077.00 .00 420.150 Workers compensation 13,401.12 14,060.45 15,266.00 12,879.09 21,330.00 18,507.00 18,507.00 .00 Employee Benefits Totals $272,679.31 $184,847.35 $219,045.00 $200,098.89 $287,164.00 $231,863.00 $231,863.00 $0.00 Professional Services 430.140 Contracted Services .00 18,470.00 25,000.00 7,260.00 .00 .DO .00 .00 Professional Services Totals $0.00 $18,470.00 $25,000.00 $7,260.00 $0.00 $0.00 $0.00 $0.00 Support Goods & 5e!Vlces 450.100 Office Supplies 38B.69 1,779.87 300.00 1,243.49 500.00 500.00 500.00 .OD 450.115 Computer Software <$5000 .00 .00 .OD .OD 5,000.00 1,000.00 1,000.00 .OD 450.120 Printing / Binding 4,389.84 4,773.19 4,000.00 3,290.76 5,000.00 4,000.00 4,000.00 .OD 450.130 Postage 725.00 725.60 1,000.00 1,040.00 1,000.00 1,000.00 1,000.00 .00 450.140 Dues / Books / Periodicals 1,689.20 1,249.20 1,800.00 1,076.00 1,800.00 1,800.00 1,800.00 .00 450.160 Furniture/ Fixtures .OD 142.99 .OD 59.99 5,500.00 1,000.00 1,000.00 .00 450.210 Food / Business Lunch/Meeting Rooms 193.26 71.75 .OD .OD .00 .00 .00 .00 450.230 Advertising / Hearings 216.16 .OD 200.00 206.40 200.00 200.00 200.00 .00 450.250 Data Services 1,000.00 .DO BOO.OD 500.00 .OD .OD .00 .00 450.270 Continuing Education 748.33 4,647.58 6,000.00 10,256.52 10,000.00 10,000.00 10,000.00 .00 450.290 Recruit/ Relocation 372.75 8,526.69 .OD .00 .DO .OD .00 .00 450.300 Travel / Per Diem 2,802.37 .00 6,000.00 3,665.06 50,000.00 30,000.00 30,000.00 .OD 450.330 Rent 46,622.00 39,560.00 39,560.00 32,966.66 42,558.00 42,558.00 42,558.00 .OD 450.340 Telephone 780.36 1,006.34 1,000.00 1,013.47 1,000.00 1,000.00 1,000.00 .OD Support Goods & 5e!Vlces Totals $59,927.96 $62,483.21 $60,660.00 $55,318.35 $122,558.00 $93,058.00 $93,058.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 178 of 297 Run by Dora Cross on 05/26/2020 14:47:51 PM Page 15 of 35 KODIAK ISLAND )JOJ;l.OUCH Budget Worksheet Report Budget Year 2021 2018 AcbJal 2019 AcbJal 2020 Amended 2020 Actual calrulated Column Aa:ount Account Descrilll;!on Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 100 - General Fund EXPENSE Deparbnent 130 - Assessing Deparbnent Allocated to Projects 492.210 Allocated to Land Sali:5 (2,500.00) (2,500.00) .oo .00 .00 .00 .00 .00 492.560 Allocated to 911 Services (1,500.00) (1,500.00) (1,500.00) (1,500.00) {1,500.00) (1,500.00) {1,500.00) .00 Allocated to Projects Totals ($4,000.00) {$4,000.00) ($1,500.00) ($1,500.00) ($1,500.00) {$1,500.00) ($1,500.00) $0.00 Department 130 - Assessing Deparbnent Totals $789,478.02 $522,374.60 $608,205.00 $553,295.91 $792,193.00 $656,886.00 $656,886.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 179 of 297 Run by Dora Cross on 05/26/2020 14:47:51 PM Page 16 of 35 Budget Worksheet Report KODI:AK ISLAND BOROUGH Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual cal0.1lated Column Aa:ount Account Desaiimon Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 100 - General Fund EXPENSE Department 135 - Engineering / Facilities Personnel services 410.110 Salaries 233,837.63 227,556.89 168,641.00 161,274.17 190,921.00 185,169.00 185,169.00 .00 410.120 Temporary Help .OD 532.12 500.00 .00 .00 .00 .00 .00 410.130 Overtime 636.96 1,626.13 637.00 1,008.69 .00 .00 .00 .00 410.152 Cell Phone Stipend .00 3,200.00 6,000.00 2,336.00 1,200.00 1,200.00 1,200.00 .00 Personnel Services Totals $234,474.59 $232,915.14 $175,778.00 $164,618.86 $192,121.00 $186,369.00 $186,369.00 $0.00 Employee Benefits 420.110 Unemployment Taxes 20.63 21.72 17.00 16.18 19.00 19.00 19.00 .00 420.120 FICA Taxes 17,585.19 17,475.60 12,950.00 12,117.50 14,605.00 14,165.00 14,165.00 .00 420.130 Group Insurance 65,461.45 62,707.90 56,566.00 53,013.27 61,152.00 56,056.00 56,056.00 .00 420.140 Retirement 56,434.77 62,492.11 44,012.00 55,814.82 54,641.00 52,995.00 52,995.00 .00 420.150 Workers Compensation 9,802.53 12,805.18 7,179.00 5,938.72 6,095.00 6,067.00 6,067.00 .00 Employee Benefits Totals $149,304.57 $155,502.51 $120,724.00 $126,900.49 $136,512.00 $129,302.00 $129,302.00 $0.00 Support Goods & Services 450.100 Office Supplies 952.19 843.11 1,000.00 1,044.25 1,000.00 1,000.00 1,000.00 .00 450.110 Operating Supplies 378.86 1,033.77 1,000.00 814.44 1,000.00 1,000.00 1,000.00 .00 450.120 Printing / Binding 2,581.75 1,264.69 1,500.00 1,410.43 1,500.00 1,500.00 1,500.00 .OD 450.140 Dues / Books / Periodicals 120.00 713.00 500.00 223.00 500.00 500.00 500.00 .00 450.160 Furniture/ Fixtures 443.20 .OD 1,000.00 262.86 3,000.00 3,000.00 3,000.00 .00 450.170 Machinery / Equipment <$5000 .00 .00 .00 1,658.6g 250.00 250.00 250.00 .00 450.210 Food / Business Lunch/Meeting Rooms 164.45 328.09 250.00 238.13 250.00 250.00 250.00 .00 450.222 General Liablity Insurance Coverage 1,516.14 1,674.99 1,800.00 .00 .00 .00 .00 .00 450.224 Insurance Coverage Discounts (402.00) (438.49) (400.00) .OD .00 .OD .00 .00 450.230 Advertising / Hearings 1,533.41 1,741.73 2,000.00 .OD 2,000.00 2,000.00 2,000.00 .00 450.270 Continuing Education 3,394.77 4,039.05 5,000.00 818.00 2,500.00 2,500.00 2,500.00 .00 450.290 Recruit/ Relocation 3,367.40 2,567.65 10,000.00 499.76 5,000.00 5,000.00 5,000.00 .00 450.300 Travel / Per Diem 113.17 1,484.51 5,000.00 1,342.00 5,000.00 5,000.00 5,000.00 .00 450.330 Rent 65,981.00 56,882.00 56,882.00 47,401.66 57,000.00 57,000.00 57,000.00 .00 450.340 Telephone 1,253.97 2,169.65 1,500.00 1,481.71 2,000.00 2,000.00 2,000.00 .00 450.540 Clothing Allowance .00 285.00 760.00 .OD .00 .OD .00 .OD Support Goods & Services Totals $81,398.31 $74,588.75 $87,792.00 $57,194.93 $81,000.00 $81,000.00 $81,000.00 $0.00 Depa rtment 135 - Engineering / Facilities Totals $465,177.47 $463,006.40 $384,294.00 $348,714.28 $409,633.00 $396,671.00 $396,671.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 180 of 297 Budget Worksheet Report Page 17 of 35 Run by Dora Cross on 05/26/2020 14:47:51 PM KODIAK ISLAND BOROUGH Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual Calrulated Column Account Aa:ount Descrl12t1on Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Lml3 --- - 1 Fund 100 • General Fund EXPENSE Department 140 • community Development Personnel Services 410.110 Salaries 432,332.53 352,177.41 450,554.00 214,905.03 375,058.00 374,293.00 374,293.00 .00 410.130 OVertime 6,259.76 7,982.70 10,500.00 5,237.43 2,100.00 2,100.00 2,100.00 .00 410.152 Cell Phone Stipend .00 4,383.41 4,800.00 1,896.78 2,400.00 2,400.00 2,400.00 .00 Personnel Services Totals $438,592.29 $364,543.52 $465,854.00 $222,039.24 $379,558.00 $378,793.00 $378,793.00 $0.00 Employee Benefits 420.110 Unemployment Taxes 43.33 35.56 46.00 21.69 38.00 38.00 38.00 .00 420.120 FICA Taxes 33,642.30 28,557.32 35,271.00 16,986.38 28,853.00 28,794.00 28,794.00 .00 420.130 Group Insurance 132,774.31 127,891.26 140,433.00 63,715.55 127,400.00 127,400.00 127,400.00 .00 420.140 Retirement 112,152.86 93,243.21 119,874.00 62,578.23 107,943.00 97,862.00 97,862.00 .00 420.150 Workers Compensation 6,470.82 5,402.73 5,483.00 1,376.54 4,976.00 3,601.00 3,601.00 .00 Employee Benefits Totals $285,083.62 $255,130.08 $301,107.00 $144,678.39 $269,210.00 $257,695.00 $257,695.00 $0.00 Professional ServiCes 430.140 Contracted Services 235.00 2,115.30 .00 20,972.07 .00 .00 .00 .00 430.145 Junk Removal Services 12,981.71 19,307.37 11,000.00 10,467.00 12,000.00 10,000.00 10,000.00 .00 Professional Services Totals $13,216.71 $21,422.67 $11,000.00 $31,439.07 $12,000.00 $10,000.00 $10,000.00 $0.00 Legal Services 431.120 Legal Fees 19,508.50 11,984.00 8,000.00 6,828.00 8,000.00 7,000.00 7,000.00 .00 Legal Services Totals $19,508.50 $11,984.00 $8,000.00 $6,828.00 $8,000.00 $7,000.00 $7,000.00 $0.00 Support 450.100 Goods & Services Office Supplies 708.47 978.41 750.00 808.02 750.00 750.00 750.00 .00 450.120 Printing / Binding 9,381.54 6,403.37 6,000.00 4,531.92 6,000.00 6,000.00 6,000.00 .00 450.140 Dues/ Books/ Periodicals 1,79 2.55 790.00 1,800.00 1,003.62 1,800.00 1,000.00 1,000.00 .00 450.160 Furniture/ Rxtures 20.00 .00 500.00 431.51 500.00 500.00 500.00 .00 450.170 Machinery/ Equipment <$5000 .00 917.49 .00 35B.00 .00 .00 .00 .00 450.191 GIS Data .00 137,900.00 70,000.00 6,951.79 .00 .00 .00 .00 450.210 Food / Business Lunch/Meeting Rooms .00 .00 150.00 .00 150.00 .00 .00 .00 450.230 Advertising / Hearings 7,460.10 7,646.21 7,000.00 3,754.20 7,000.00 5,000.00 5,000.00 .00 450.240 Rling / Record Fees .00 .00 .00 25.00 .00 .00 .00 .00 450.270 Continuing Education 4,827 .31 4,637.26 2,000.00 1,727.12 3,000.00 2,000.00 2,000.00 .00 450.290 Recruit / Relocation .00 7,590.21 .OD 3,112.15 .00 .00 .00 .DO 450300 Travel / Per Diem 5,B7D. 25 .00 2,000.0D 691.79 3,DD0.00 2,D00.00 2,0D0.00 .00 450.302 Commission Travel 6,279.44 .00 4,000.00 3,536.60 4,000.00 4,000.00 4,000.00 .00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 181 of 297 Budget Worksheet Report Page 18 of 35 Run by Dora Cross on 05/26/2020 14:47:51 PM KODIAK I6LAND B(JROUGH Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual calailatecl Column Account Account Descrilnjon Amount Amount Budget Amoul'll: 2QZ_1 Level 1 2021 Level 2 2021 Level 3 1 Fund 100 - General Fund EXPENSE Department 140 - community Development Support Goods & Services 450.330 Rent 73,894.00 71,440.00 71,440.00 59,533.34 68,533.00 68,533.00 68,533.00 .00 450.340 Telephone 880.76 2,115.50 1,700.00 1,730.48 850.00 850.00 850.00 .00 450.430 Maint & Repairs 424.99 .00 .00 .00 .00 ,00 .00 .00 450.480 Boards & Committees 12,800.00 13,000.00 16,800.00 6,600.00 16,800.00 16,800.00 16,800.00 .00 Support Goods & Services Totals $124,339.41 $253,418.45 $184,140.00 $94,795.54 $112,383.00 $107,433.00 $107,433.00 $0.00 Allocated to Projects 492 .210 Allocated to Land Sales (500.00) (500.00) .00 .00 .00 .00 .00 .00 Allocated to Projecls Totals ($500.00) ($500.00) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Operating Transfers 494.410 capital Project - KIB .00 25,200.00 .00 .00 .00 .00 .00 .00 494.415 capital Projects (Borough) .00 40,000.00 .00 .00 .00 .00 .00 .00 Operating Transfers Totals $0.00 $65,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Department 140 • Community Development Totals $880,240.53 $971,198.72 $970,101.00 $499,780.24 $781,151.00 $760,921.00 $760,921.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 182 of 297 Budget Worksheet Report Budget Year 2021 KODIAK ISLAND BOROUGH Run by Dora Cross on 05/26/2020 14:47:51 PM Page 19 of 35 2018 Actual 2019 Actual 2020 Amended 2020 Actual calrulated Column Account AccountDescri tion Amount Amount Budget Amount 2021 L I 1 2021 Level 2 2021 Level 3 _1 Fund 100 - General Fund EXPENSE Department 142 - Building Official ProfessionBf Services 430.140 Contracted Services 142,231.18 167,430.04 146,000.00 119,990.17 140,000.00 140,000.00 140,000.00 .00 ProfessfonBI Services Totals $142,231.18 $167,430.04 $146,000.00 $119,990.17 $140,000.00 $140,000.00 $140,000.00 $0.00 Support 450 .330 Goods & Services Rent 24,130.00 20,490.00 20,491.00 17,07S.84 20,491.00 20,491.00 20,491.00 .00 450.340 Telephone 90.02 151.66 100.00 .00 .00 .00 .00 .00 Support Goods & Services Totals $24,220.02 $20,641.66 $20,591.00 $17,075.84 $20,491.00 $20,491.00 $20,491.00 $0.00 Department 142 - Building Official Totals $166,451.20 $188,071.70 $166,591.00 $137,066.01 $160,491.00 $160,491.00 $160,491.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 183 of 297 Budget Worksheet Report Budget Year 2021 KODIAK ISLAND BOROUGH Run by Dora Cross on 05/26/2020 14:47:51 PM Page 20 of 35 2018 Actual 2019 Actual 2020 Amended 2020 Actual c.aia.ilated Column Account Acrount Descrill!;ion Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level_3 - l Fund 100 - General Fund EXPENSE Department 160 - Economic Development Professional SefVices 430.140 Contracted Services 33,336.00 .00 20,000.00 20,000.00 20,000.00 .00 .00 .00 Professional Services Totals $33,336.00 $0.00 $20,000.00 $20,000.00 $20,000.00 $0.00 $0.00 $0.00 Support 450.140 Goods & Services Dues / Books / Periodicals 600.00 600.00 600.00 600.00 .00 .00 .00 .00 Support Goods & SefVices Totals $600.00 $600.00 $600.00 $600.00 $0.00 $0.00 $0.00 $0.00 Department 160 - Economic Development Totals $33,936.00 $600.00 $20,600.00 $20,600.00 $20,000.00 $0.00 $0.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 184 of 297 Budget Worksheet Report Budget Year 2021 KODIAK ISLAND BOROUGH Run by Dora Cross on 05/26/2020 14:47:52 PM Page 21 of 35 2018 Actual 2019 Actual 2020 Amended 2020 Actual calrulated Column Account Account Descrietion Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 100 • General Fund EXPENSE Department 165 • General Administration Personnel Services 410.110 5alarfes 833.01 1,156.35 1,000.00 642.94 1,500.00 1,500.00 1,500.00 .00 410.120 Temporary Help .00 241.12 .00 66.85 .00 .00 .00 .00 410.130 Overtime .00 35.24 .00 .00 .00 .00 .00 .00 Personnel Services Totals $833.01 $1,432.71 $1,000.00 $709.79 $1,500.00 $1,500.00 $1,500.00 $0.00 Employee Benefits 420.110 Unemployment Taxes .06 .10 1.00 .04 .00 .00 .00 .00 420.120 ACATaxes 61.59 105.70 77.00 52.24 115.00 115.00 115.00 .00 420.130 Group Insurance 2,571.49 2,770.16 3,000.00 2,635.44 3,000.00 3,000.00 3,000.00 .00 420.140 Retirement 180.10 257.94 260.00 139.22 430.00 430.00 430.00 .00 420.150 Workers Compensation 66.98 116.31 75.00 56.58 120.00 120.00 120.00 .00 Employee Benefits Totals $2,880.22 $3,250.21 $3,413.00 $2,883.52 $3,665.00 $3,665.00 $3,665.00 $0.00 Audit Expense 432.100 Professional Services 85,152.96 94,735.34 95,000.00 80,350.29 95,000.00 95,000.00 95,000.00 .00 432.110 Out of Pocket Expenses 13,402.04 12,465.22 10,000.00 8,699.65 13,000 .00 13,000.00 13,000.00 .00 432.120 Contracted Services .00 107.79 125.00 108.96 125.00 125.00 125.00 .00 Audit Expense Totals $98,555.00 $107,308.35 $105,125.00 $89,158.90 $108,125.00 $108,125.00 $108,125.00 $0.00 Contributions 448.902 Donated Trash Disposal 35,102.97 103,931.39 36,000.00 94,159.81 140,000.00 140,000.00 140,000.00 .oo Contributions Totals $35,102 .97 $103,931.39 $36,000.0D $94,159.81 $140,000.0D $140,DOO.OO $140,000.00 $0.00 Support Goods & Services 450.100 Office Supplies 1,576.85 2,330.73 3,000.00 1,064.79 3,000.00 3,000.0D 3,000.00 .DO 450.120 Printing / Binding 7,412.92 9,116.9D 6,00D.00 4,911.10 10,00D.OO 10,000.00 10,000.00 .00 450.130 Postage 8,451.08 8,140.55 10,000.00 3,409.60 10,00D.OO 10,000.00 10,000.00 .00 450.180 Equipment Rental 1,695.96 1,695.96 2,000.00 1,271.97 2,0DD.00 2,000.00 2,000.00 .00 450.200 Honorarium / Amenities 1,914.42 .00 .00 1,548.70 .00 .00 .0 0 .00 450.210 Food / Business Lunch/Meeting Rooms 460.24 763.09 600.00 261.26 600.00 600.00 600.00 .00 450.222 General Liablity Insurance Coverage 10,068.95 11,983.18 13,000.00 14,159.83 100,000.00 100,000.00 100,000.00 .00 450.223 Crime Protection Insurance Coverage 400.00 400.00 400.00 400.00 .00 .00 .00 .00 450.224 Insurance Coverage Discounts (4,198.00) (4,360.10) (4,400.00) (4,700.00) .00 .00 .DO .00 450.230 Advertising / Hearings 578.25 570.71 2,000.00 .00 1,000.00 1,000.00 1,000.00 .00 450.251 Miscellaneous .00 .00 .00 216.85 .00 .00 .00 .00 450.280 Staff Training 162.60 .00 .00 .00 .OD .00 .00 .00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 185 of 297 Budget Worksheet Report Budget Year 2021 KODIAK ISLAND BOROUGH Run by Dora Cross on 05/26/2020 14:47:52 PM Page 22 of 35 2018 Actual 2019 Actual 2020 Amended 2020 Actual calrulated Column Aa:ount Ag;Qunt rietion Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 _1 Fund 100 - General Fund EXPENSE Department 165 - General Administration Support Goods & Se,vicEs 450.290 Recruit/ Relocation 299.50 823.00 300.00 687.29 .00 .00 .00 .00 450.320 Bad Debt Expense 44.30 55,405.67 100.00 20,856.35 3,000.00 3,000.00 3,000.00 .00 450.323 Collection Agency Expense 44.10 11.00 .00 5.50 50.00 50.00 50.00 .00 450.327 Fines .00 2,564.27 .00 32.12 .00 .00 .00 .00 450.340 Telephone 897.65 1,210.27 1,000.00 485,62 1,000.00 1,000.00 1,000.00 .00 450.365 Fuel - Vehicle 5,033.39 6,140.13 5,000.00 3,374.83 6,500.00 6,500.00 6,500.00 .00 450.440 Auto Malnt & Repairs 4,762.41 7,93B.n 8,000.00 4,963.71 10,000.00 10,000.00 10,000.00 .00 450.450 Contingencies .00 .00 .00 .00 5,668.00 5,668.00 5,668.00 .00 450.461 Safety Supplies 4,554.92 5,742.53 7,000.00 3,068.53 7,000.00 7,000.00 7,000.00 .00 450.495 Bank Fees 7,648.30 17,803.79 5,000.00 7,369.70 5,000.00 5,000.00 5,000.00 .00 Support Goods & Services Totals Travel $51,807.84 $128,280.45 $59,000.00 $63,387.75 $164,818.00 $164,818.00 $164,818.00 $0.00 461.220 Travel Insurance Coverage 1,000.00 950.00 1,000.00 950.00 1,000.00 1,000.00 1,000.00 .00 Travel Totals $1,000.00 $950.00 $1,000.00 $950.00 $1,000.00 $1,000.00 $1,000.00 $0.00 Equipment 466.220 Auto Liability Insurance 4,679.96 4,465.87 4,500.00 4,375.00 4,500.00 4,500.00 4,500.00 .00 Equipment Totals $4,679.96 $4,465.87 $4,500.00 $4,375.00 $4,500.00 $4,500.00 $4,500.00 $0.00 Department 165 - General Administration Totals $194,859.00 $349,618.98 $210,038.00 $255,624.n $423,608.00 $423,608.00 $423,608.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 186 of 297 Budget Worksheet Report Budget Year 2021 KODIAK ISLAND BOROUGH Run by Dora Cross on 05/26/2020 14:47:52 PM Page 23 of 35 2018 Actual 2019 Actual 2020 Amended 2020 Actual Calt11lated Column Account Ag;guntDescril!!;!on Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 100 - General Fund EXPENSE Department 172 - Parks & Recreation Personnel Services 410.110 Salaries 3,335.57 2,845.42 3,458.00 · 1,594.26 4,000.00 4,000.00 4,000.00 .00 410.120 Temporary Help 13,963.64 8,513.13 44,316.00 7,378.00 25,000.00 25,000.00 25,000.00 .00 410.130 Overtime 114 .46 211.88 150.00 23.82 500.00 500.00 500.00 .OD Personnel Services Totals $17,413.67 $11,570.43 $47,924.00 $8,996.08 $29,500.00 $29,500.00 $29,500.00 $0.00 Employee Benefits 420.110 Unemployment Taxes .33 .31 4.00 .15 3.00 3.00 3.00 .00 420.120 ACATaxes 1,323.80 875.62 3,655.00 683.31 2,269.00 2,269.00 2,269.00 .00 420.130 Group Insurance 1,369.21 833.09 1,529.00 250.88 1,200.00 1,200.00 1,200.00 .00 420.140 Retirement 749.21 663.33 899.00 350.58 1,200.00 1,200.00 1,200.00 .00 420.150 Workers Compensation 861.32 846.58 393.00 681.72 1,600.00 1,600.00 1,600.00 .00 Employee Benefits Totals $4,303.87 $3,218.93 $6,480.00 $1,966.64 $6,272.00 $6,272.00 $6,272.00 $0.00 Professional Services 430.140 Contracted Services 8,430.60 1,055.00 10,000.00 1,350.00 10,000.00 10,000.00 10,000.00 .00 Professional Services Totals Support Goods & Serviees $8,430.60 $1,055.00 $10,000.00 $1,350.00 $10,000.00 $10,000.00 $10,000.00 $0.00 450.170 Machinery / Equipment <$5000 65.50 13,685.97 .00 .00 2,000.00 2,000.00 2,000.00 .00 450.230 Advertising / Hearings 286.45 .00 .00 .00 .00 .00 .00 .00 450.380 Snow Removal / Sanding 1,559.20 453.00 2,500.00 1,295.00 5,000.00 5,000.00 5,000.00 .00 450.430 Maint & Repairs 36,092.11 27,112.74 20,000.00 8,159.58 20,000.00 20,000.00 20,000.00 .00 Support Goods & Services Totals $38,003.26 $41,251.71 $22,500.00 $9,454.58 $27,000.00 $27,000.00 $27,000.00 $0.00 capital Outlay 470.100 Machinery / Equipment >$5000 9,034.94 .00 .00 .00 .00 .00 .00 .00 capital Outlay Totals $9,034.94 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Department 172 - Parks & Recreation Totals $77,186.34 $57,096.07 $86,904.00 $21,767.30 $72,772.00 $72,772.00 $72,772.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 187 of 297 Budget Worksheet Report Run by Dora Cross on 05/26/2020 14:47:52 PM Page 24 of 35 KODIAK ISLAND BO:ROUCH Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual ca10.1lated Column Account Account Descri@n Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 100 - General Fund EXPENSE Department 175 - Emergency Preparedness Personnel Services 410.110 Salaries 4,072.36 4,832.41 6,275.00 423.18 .00 .00 .00 .00 410.130 OVertime 131.82 195.82 100.00 .00 .00 .00 .00 .00 Personnel Services Totals $4,204.18 $5,028.23 $6,375.00 $423.18 $0.00 $0.00 $0.00 $0.00 Employee Benef"Jts 420.110 Unemployment Taxes .42 .51 .00 .03 .00 .00 .00 .00 420.120 ACA Taxes 314.66 370.94 480.00 31.03 .00 .00 .00 .00 420.130 Group Insurance 1,195.95 923.05 2,293.00 94.69 .00 .00 .00 .00 420.140 Retirement 762.14 . 1,101.54 1,631.00 91.89 .00 .00 .00 .00 420.150 Workers Compensation 170.31 241.27 514.00 33.73 .00 .00 .00 .00 Employee Benefits Totals $2,443.48 $2,637.31 $4,918.00 $251.37 $0.00 $0.00 $0.00 $0.00 Professional Services 430.140 Contracted Services 21,917.08 400.00 30,000.00 .00 40,000.00 20,000.00 20,000.00 .00 Professional Services Totals $21,917.08 $400.00 $30,000.00 $0.00 $40,000.00 $20,000.00 $20,000.00 $0.00 Support Goods & Services 450.170 Machinery / Equipment <$5000 .00 .00 .00 .00 5,000.00 5,000.00 5,000.00 .00 450.224 Insurance Coverage Discounts (462.00) .00 .00 .00 .00 .00 .00 .00 450.226 Mobile Equipment Insurance 211.44 .00 .00 .00 .00 .00 .00 .00 450.230 Advertising / Hearings 723.64 .00 1,000.00 .00 .00 .00 .00 .00 450.270 Continuing Education .00 1,358.69 5,000.00 .00 6,000.00 6,000.00 6,000.00 .00 450.300 Travel / Per Diem .00 1,063.57 2,500.00 .00 2,500.00 2,500.00 2,500.00 .00 450.340 Telephone 632.78 .00 750.00 .00 1,250.00 1,250.00 1,250.00 .00 450.350 Electricity 1,184.96 1,184.40 2,000.00 989.20 1,200.00 1,200.00 1,200.00 .00 450.360 Fuel - Heating .00 654.74 500.00 1,217.96 .00 .00 .00 .00 450.430 Maint &. Repairs 12,182.52 1,979.66 10,000.00 1,393.02 5,000.00 5,000.00 5,000.00 .00 Support Goods & Services Totals $14,473.34 $6,241.06 $21,750.00 $3,600.18 $20,950.00 $20,950.00 $20,950.00 $0.00 Department 175 - Emergency Preparedness Totals $43,038.08 $14,306.60 $63,043.00 $4,274.73 $60,950.00 $40,950.00 $40,950.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 188 of 297 Run by Dora Cross on 05/26/2020 14:47:52 PM Page 25 of 35 Budget Worksheet Report KODIAK ISLAND BO]lOU(;l-H Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual caJwlated Column Aa:ount Acrount Descri(!tion Amount Amount Budget Amount 2021 Level 1 2Q21 Level 2 2021 Level 3 1 Fund 100 - General Fund EXPENSE Department 186 - Animal Control Contracted Services 444.110 Anlmal Control 114,015.00 115,800.00 118,700.00 118,700.00 125,715.00 125,715.00 125,715.00 .00 Contracted Services Totals $11 4,015.00 $115,800.00 $118,700.00 $118,700.00 $125,715.00 $125,715.00 $125,715.00 $0.00 Department 186 - Animal Control Totals $114,015.00 $115,800.00 $118,700.00 $118,700.00 $125,715.00 $125,715.00 $125,715.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 189 of 297 Budget Worksheet Report Run by Dora Cross on 05/26/2020 14:47:52 PM Page 26 of 35 KODUK ISLAND BOROUGH Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual calrulated Column Account Account DescriE!tion Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 100 • General Fund EXPENSE Deparbnent 190 • Education / Culture / Recreation contributions 448.351 North Star PTA (Street Lights) 4,665.06 4,683.04 4,800.00 3,879.01 4,800.00 4,800.00 4,800.00 .OD 448.358 Karluk IRA Council .00 15,789.00 16,000.00 15,789.00 16,000.00 16,000.00 16,000.00 .00 Contlibutions Totals $4,665.06 $20,472.04 $20,800.00 $19,668.01 $20,800.00 $20,800.00 $20,800.00 $0.00 Department 190 • Education / Culture / Recreation Totals $4,665.06 $20,472.04 $20,800.00 $19,668.01 $20,800.00 $20,800.00 $20,800.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 190 of 297 Budget Worksheet Report Run by Dora Cross on 05/26/2020 14:47:52 PM Page 27 of 35 KODIAK ISLAND BO}.lOUGH Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual calrulated Column Account Account Descri11tion Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 100 - General Fund EXPENSE Department 191 - Kodiak College & Libraries Contributions 448.350 Kodiak College 60,000.00 50,000.00 50,000.00 50,000.00 .00 .00 .00 .00 448.900 Public Libraries 12,000.00 .00 .oo .00 .00 .00 .00 .00 Contnbutions Totals $72,000.00 $50,000.00 $50,000.00 $50,000.00 $0.00 $0.00 $0.00 $0.00 Department 191 - Kodiak College & Libraries Totals $72,000.00 $50,000.00 $50,000.00 $50,000.00 $0.00 $0.00 $0.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 191 of 297 Budget Worksheet Report Run by Dora Cross on 05/26/2020 14:47:52 PM Page 28 of 35 KODIAK ISI:AND BOROUGH Budget Year 2021 7018 Actual 2019 Actual 2020 Amended 2020 Actual calrulated Column Account Account DescriJl!jon Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 100 - General Fund EXPENSE Department 192 - Non Profit Funding Sub-Department 110 - Health & Social Services Contributions 448.303 Providence / Safe Harbor 17,000.00 4,100.00 .00 .oo .00 .00 .00 .00 448.307 Humane Society 4,000.00 4,100.00 3,100.00 3,100.00 .00 .00 .00 .00 448.308 Womens Resource Center 47,500.00 47,500.00 47,500.00 47,500.00 .00 .00 .00 .00 448.310 American Red Cross .00 4,100.00 3,100.00 3,100.00 .00 .00 .00 .00 448.314 Kodiak Baptist Mission 34,000.00 27,200.00 .00 .00 .00 .00 .00 .00 448.319 Hospice of Kodiak 4,000.00 4,100.00 3,100.00 3,100.00 .00 .00 .00 .00 448.322 Senior Otizen Support 26,000.00 20,800.00 21,000.00 21,000.00 .00 .00 .00 .00 448.324 Hope Community Resources 4,000.00 .00 .00 .00 .00 .00 .00 .00 448.380 Salvation Army .00 12,000.00 20,000.00 20,000.00 .00 .00 .00 .00 448.382 Brother Francis Shelter 43,000.00 34,400.00 36,000.00 36,000.00 .00 .00 .00 .00 448.910 Funding / Non-Profits .00 .00 .00 .00 117,750.00 117,750.00 117,750.00 .00 Contributions Totals $179,500.00 $158,300.00 $133,800.00 $133,800.00 $117,750.00 $117,750.00 $117,750.00 $0.00 Sub-Department 110 - Health & Social Services Totals $179,500.00 $158,300.00 $133,800.00 $133,BOO.OO $117,750.00 $117,750.00 $117,750.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 192 of 297 Run by Dora Cross on 05/26/2020 14:47:52 PM Page 29 of 35 Budget Worksheet Report Budget Year 2021 KODIAK ISLAND BOROU0H Account Account DescriQtion 2018 Actual Amount 2019 Actual Amount 2020 Amended Budget 2020 Actual Amount 2021 Level 1 2021 LeVel 2 2021 Level 3 calaJlated Column 1 Fund 100 - General Fund EXPENSE Department 192 - Non Profit Funding Sub-Department 120 - Education / Culture &. Recreation CCntributions 448.330 KMXT Public Radio 4,000.00 4,100.00 3,700.00 3,700.00 .00 .00 .00 .00 448,340 Kodiak Art Council 4,000.00 4,100.00 3,100.00 3,100.00 .00 .00 .00 .00 448.361 Kodiak Area Mentor Program 4,000.00 4,100.00 4,500.00 4,500.00 .00 .00 .00 .00 448.366 KANA Family Center 4,000.00 4,100.00 3,100.00 3,100.00 .00 .00 .00 .00 448.371 Kodiak Soil & Water CQnservatlon 4,000.00 .00 3,100.00 3,100.00 .00 .00 .00 .00 448 .381 Native Village of Port Lions 4,000.00 .00 .oo .00 .00 .00 .00 .00 448.400 Kodiak Rodeo & State Fair 4,000.00 .00 .00 .00 .00 .00 .00 .00 448.405 Kodiak Teen Court .00 4,100.00 3,100.00 3,100.00 .00 .00 .00 .00 448.409 Rural Alaska Community Action Program .00 4,100.00 3,100.00 3,100.00 .00 .00 .00 .00 448.910 Funding / Non-Profits .00 .00 .oo .00 9,000.00 9,000.00 9,000.00 .00 Contributions Totals $28,000.00 $24,600.00 $23,700.00 $23,700.00 $9,000.00 $9,000.00 $9,000.00 $0.00 Sub-Department 120 - Education / Culture &. $28,000.00 $24,600.00 $23,700.00 $23,700.00 $9,000.00 $9,000.00 $9,000.00 $0.00 Recreation Totals Department 192 - Non Profit Funding Totals $207,500.00 $182,900.00 $157,500.00 $157,500.00 $126,750.00 $126,750.00 $126,750.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 193 of 297 Budget Worksheet Report Budget Year 2021 KODIAK ISLAND Run by Dora Cross on 05/26/2020 14:47:52 PM Page 30 of 35 J19ROUGH 2018 Actual 2019 Actual 2020 Amended 2020 Actual cala.llated Column Account Account Descriimon Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 100 - General Fund EXPENSE Department 195 - Transfers Out Operating Transfers 494.234 LEPC .00 .00 13,000.00 13,000.00 10,072.00 10,072.00 10,072.00 .00 494.300 Transfer to Debt Service .00 .00 .00 .00 .00 2,611,846.00 .00 (2,611,846.00) 494.450 Transfers to Capital Projects 403,958.00 .00 .00 .00 .00 .00 .00 .00 494.469 Renewal & Replacement Projects .00 .00 .00 .oo 300,000.00 .00 691,518.00 691,518.00 Operating Transfers Totals $403,958.00 $0.00 $13,000.00 $13,000.00 $310,072.00 $2,621,918.00 $701,590.00 ($1,920,328.00) Department 195 - Transfers Out Totals $403,958.00 $0.00 $13,000.00 $13,000.00 $310,072.00 $2,621,918.00 $701,590.00 ($1,920,328.00) EXPENSE TOTALS $6,398,475.82 $6,287,582.93 $6,254,758.00 $4,730,040.13 $6,605,710.00 $8,499,947.00 $6,579,619.00 ($1,920,328.00) Fund 100 - General Fund Totals REVENUE TOTALS $7,270,304.83 $8,459,053.66 $6,242,758.00 $4,315,668.53 $6,605,710.00 $8,499,947.00 $6,579,619.00 ($1,920,328.00) EXPENSE TOTALS $6,398,475.82 $6,287,582.93 $6,254,758.00 $4,730,040.13 $6,605,710.00 $8,499,947.00 $6,579,619.00 ($1,920,328.00) Fund 100 - General Fund Totals $871,829.01 $2,171,470.73 ($12,000.00) ($414,371.60) $0.00 $0.00 $0.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 194 of 297 Budget Worksheet Report Budget Year 2021 KODIAK ISLAND Run by Dora Cross on 05/26/2020 14:47:52 PM Page 31 of 35 BOROU0-H 2018 Actual 2019 Actual 2020 Amended 2020 Actual Calrulated Column Account Account Descri on Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 _1 Fund 201 - Education Support Fund REVENUE Department 000 - Fund Revenues Property Tax 311.100 Real Property Tax 8,152,773.08 8,819,222.59 9,554,612.00 9,432,883.24 9,436,720.00 B,B09,183.00 8,451,080.00 (358,103.00) 311.200 Personal Property Tax 928,258.90 976,732.82 1,035,893.00 1,154,13B.B2 1,018,524.00 978,798.00 939,009.00 (39,789.00) Non-Ad Valorern Taxes Property Tax Totals $9,081,031.98 $9,795,955.41 $10,590,505.00 $10,587,022.06 $10,455,244.00 $9,787,981.00 $9,390,089.00 ($397,892.00) 313.110 Motor Vehide Tax 237,894.52 220,392.44 .00 .00 .00 .00 .00 .00 Non-Ad Valorem Taxes Totals $237,894.52 $220,392.44 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Department 000 - Fund Revenues Totals $9,318,926.50 $10,016,347.85 $10,590,505.00 $10,587,022.06 $10,455,244.00 $9,787,981.00 $9,390,089.00 ($397,892.00) REVENUE TOTALS $9,318,926.50 $10,016,347.BS $10,590,505.00 $10,587,022.06 $10,455,244.00 $9,787,981.00 $9,390,089.00 ($397,892.00) AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 195 of 297 Run by Dora Cross on 05/26/2020 14:47:52 PM Page 32 of 35 Budget Worksheet Report KODLAK ISLAND BOROUGH Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual calrulated Column Account Account Descrim!on Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 201 - Education Support Fund EXPENSE Deparbnent 201 - Education Support Audit Expense 432.000 Audit Expenses 38,641.39 35,964.24 42,500.00 44,637.56 42,500.00 42,500.00 42,500.00 .00 432.110 Out of Pocket Expenses 7,198.61 5,035.76 7,500.00 4,612.44 7,500.00 7,500.00 7,500.00 .oo Audit Expense Totals $45,840.00 $41,000.00 $50,000.00 $49,250.00 $50,000.00 $50,000.00 $50,000.00 $0.00 Support Goods & Services 450.221 Property Insurance 151,464.83 169,799.51 145,000.00 223,739.00 145,000.00 145,000.00 145,000.00 .00 450.222 General Liablity Insurance Coverage 120,262.41 130,984.00 140,000.00 126,178.24 140,000.00 140,000.00 140,000.00 .00 450.224 Insurance Coverage Discounts (38,292.00) (11,976.00) .00 (12,180.00) .oo .00 .00 .00 450.226 Mobile Equipment Insurance 912.00 9B7.00 .00 9B7.00 .00 .00 .00 .00 450.320 Bad Debt Expense .00 30,332.37 .00 17,290.86 .00 18,000.00 .00 (18,000.00) 450.380 Snow Removal / Sanding 29,015.00 13,867.50 70,000.00 138,417.50 70,000.00 70,000.00 70,000.00 .00 450.430 Maint & Repairs 9,901.00 20,770.00 25,000.00 22,699.77 25,000.00 25,000.00 25,000.00 .00 450.450 Contingencies .00 .00 135,261.00 .00 .00 39,000.00 .00 (39,000.00) Support Goods & Services Totals $273,263.24 $354,764.38 $515,261.00 $517,132.37 $380,000.00 $437,000.00 $380,000.00 ($57,000.00) Equipment 466.220 Auto Liability Insurance 18,376.20 18,286.00 .00 17,956.27 .00 .00 .00 .00 Equipment Totals $18,376.20 $18,286.00 $0.00 $17,956.27 $0.00 $0.00 $0.00 $0.00 Operating Transfers 494.290 KIBSD 9,040,020.56 9,506,525.99 10,025,244.00 6,721,555.00 10,025,244.00 9,300,981.00 8,960,089.00 (340,892.00) Operating Transfers Totals $9,040,020.56 $9,506,525.99 $10,025,244.00 $6,721,555.00 $10,025,244.00 $9,300,981.00 $8,960,089.00 ($340,892.00) Deparbnent 201 - Education Support Totals $9,377,500.00 $9,920,576.37 $10,590,505.00 $7,305,893.64 $10,455,244.00 $9,787,981.00 $9,390,089.00 ($397,892.00) EXPENSE TOTALS $9,377,500.00 $9,920,576.37 $10,590,505.00 $7,305,893.64 $10,455,244.00 $9,787,981.00 $9,390,089.00 ($397,892.00) Fund 201 - Education Support Fund Totals REVENUE TOTALS $9,318,926.50 $10,016,347.B5 $10,590,505.00 $10,587,022.06 $10,455,244.00 $9,787,981.00 $9,390,089.00 ($397,892.00) EXPENSE TOTALS $9,377,500.00 $9,920,576.37 $10,590,505.00 $7,305,893.64 $10,455,244.00 $9,787,981.00 $9,390,089.00 ($397,892.00) Fund 201 - Education Support Fund Totals ($58,573.50) $95,771.48 $0.00 $3,281,128.42 $0.00 $0.00 $0.00 $0.00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 196 of 297 Budget Worksheet Report Run by Dora Cross on 05/26/2020 14:47:52 PM Page 33 of 35 KODUK ISLAND BOROUGH Budget-Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual calrulated Column Account Acmunt Descrii;ition Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 300 • Debt Service REVENUE Department 000 • Fund Revenues Property Tax 311.100 Real Property Tax 2,433,590.84 2,339,243.00 2,290,108.00 2,266,422.96 7,189,802.00 4,726,642.00 7,075,323.00 2,348,681.00 311.200 Personal Property Tax 277,522.97 259,076.66 254,456.00 277,303.10 798,897.00 525,182.00 786,147.00 260,965.00 Property Tax Totals $2,711,113.81 $2,598,319.66 $2,544,564.00 $2,543,726.06 $7,988,699.00 $5,251,824.00 $7,861,470.00 $2,609,646.00 Non-Ad Vatorem Taxes 313.110 Motor Vehide Tax .00 .00 230,000.00 131,443.16 210,000.00 210,000.00 210,000.00 .00 Non-Ad Valorem Taxes Totals $0.00 $0.00 $230,000.00 $131,443.16 $210,000.00 $210,000.00 $210,000.00 $0.00 State Shared Revenues 335.200 School Debt Reimbursement - Current 4,985,040.00 5,226,069.00 5,263,053.00 2,552,219.00 .00 .00 .00 .00 State Shared Revenues Totals $4,985,040.00 $5, 226,069.00 $5,263,053.00 $2,552,219.00 $0.00 $0.00 $0.00 $ 0.00 Interest Earnings 361,100 Interest Earnings 5,085.55 711.44 .OD .OD .OD .DO .00 .OD 361.300 Change in Fair Market Value (6,832.36) 501.35 .00 .00 .00 .00 .00 .DO Interest Earnings Totals ($1,746.81} $1,212.79 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Operating Transfers In 391.100 General Fund .00 .00 .00 .00 .00 2,611,846.00 .00 (2,611,846.00) 391.201 Education Support Fund .00 .00 .00 1,632,815.00 .00 .00 .00 .00 391.276 Facilities Fund 65,105.00 338,982.00 417,596.00 417,596.00 .OD .OD .DO .00 Operating Transfers In Totals $65,105.00 $338,982.00 $417,596.00 $2,050,411.00 $0.00 $2,611,846.00 $0.00 ($2,611,846.00) Department ODO • Fund Revenues Totals $7,759,512.00 $8,164,583.45 $8,455,213.00 $7,277,799.22 $8,198,699.00 $8,073,670.00 $8,071,470.00 ($2,200.00) REVENUE TOTALS $7 , 759 , 512 .00 $8,164,583.45 $8,455,213.00 $7,277,799.22 $8,198,699.00 $8,073,670.00 $8,071,470.00 ($2,200.00) AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 197 of 297 Budget Worksheet Report Run by Dora Cross on 05/26/2020 14:47:52 PM Page 34 of 35 HO'DUK ISLAND BOJ;l.OUGH Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual cala.dated Column Account Account Descrill!;ion Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 300 • Debt Service EXPENSE Department 300 • Debt Service • School Professional SelVices 430.130 Consultants 16,050.00 3,150.00 3,149.00 .oo 6,300.00 6,301.00 6,301.00 .00 Professional Services Totals $16,050.00 $3,150.00 $3,149.00 $0.00 $6,300.00 $6,301.00 $6,301.00 $0.00 Suppo,t Goods & Services 450.320 Bad Debt Expense 7.37 4,577.41 .00 4,184.42 .00 .00 .00 .00 450.450 Contingencies .00 .00 720,670.00 .00 125,000.00 .00 .00 .00 Suppo,t Goods & Services Totals $7.37 $4,577.41 $720,670.00 $4,184.42 $125,000.00 $0.00 $0.00 $0.00 Debt Service - Prindpal 475.239 2011 Bond Issue 330,000.00 340,000.00 355,000.00 355,000.00 370,000.00 370,000.00 370,000.00 .00 475.241 2012A Refunding Bond Issue 460,000.00 480,000.00 495,000.00 495,000.00 525,000.00 525,000.00 525,000.00 .00 475.242 2012B Refunding Bond Issue 565,000.00 585,000.00 610,000.00 610,000.00 640,000.00 640,000.00 640,000.00 .00 475.243 GO 2013 - Principal 820,000.00 855,000.00 895,000.00 895,000.00 935,000.00 935,000.00 935,000.00 .00 475.245 2014 GO Bond 840,000.00 880,000.00 900,000.00 900,000.00 915,000.00 915,000.00 915,000.00 .00 475.246 2015 GO HS Bond 200,000.00 205,000.00 215,000.00 215,000.00 225,000.00 225,000.00 225,000.00 .00 475.247 2015 GO R & R Bond 150,000.00 155,000.00 160,000.00 160,000.00 170,000.00 170,000.00 170,000.00 .00 475.248 2016 GO HS Bond 65,000.00 65,000.00 70,000.00 70,000.00 75,000.00 75,000.00 75,000.00 .00 475.249 2016 GO R & R Bond 440,000.00 465,000.00 490,000.00 490,000.00 515,000.00 515,000.00 515,000.00 .00 475.252 2016 GO Series 3 - Principal .00 395,000.00 415,000.00 415,000.00 430,000.00 430,000.00 430,000.00 .00 475.253 2018 AMBBA DL - HS Reno Principal .00 .00 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 .00 Debt Service - Principal Totals $3,870,000.00 $4,425,000.00 $4,655,000.00 $4,655,000.00 $4,850,000.00 $4,850,000.00 $4,850,000.00 $0.00 Debt Service - Interest: 476.239 2011 Bond Issue 292,950.00 281,400.00 267,800.00 267,800.00 253,600.00 253,600.00 253,600.00 .00 476.241 2012A Refunding Bond Issue 186,600.00 172,400.00 150,425.00 150,425.00 124,925.00 124,925.00 124,925.00 .00 476.242 2012B Refunding Bond Issue 227,900.00 210,550.00 183,600.00 183,600.00 152,350.00 152,350.00 152,350.00 .00 476.243 GO 2013 - Interest 868,140.00 835,340.00 792,590.00 792,590.00 756,790.00 756,790.00 756,790.00 .oo 476.245 2014 GO Bond Issue 934,712.50 892,712.50 875,113.00 875,112.50 857,112.00 857,112.00 857,112.00 .00 476.246 2015 GO HS Bond 292,412.50 286,312.50 276,838.00 276,837.50 265,837.00 265,837.00 265,837.00 .00 476.247 2015 GO R & R Bond 74,200.00 69,600.00 62,500.00 62,500.00 54,250.00 54,250.00 54,250.00 .00 476.248 2016 GO HS Bond 68,793.76 65,543.76 62,169.00 62,168.76 58,543.00 58,543.00 58,543.00 .00 476.249 2016 GO R & R Bond 234,250.00 211,625.00 187,750.00 187,750.00 162,625.00 162,625.00 162,625.00 .00 476.252 2016 GO Series 3 - Interest 228,350.00 220,450.00 204,250.00 204,250.00 187,350.00 187,350.00 187,350.00 .00 476.253 2018 AMBBA DL • HS Reno Interest .00 7,479.03 13,359.00 15,359.00 13,987.00 13,987.00 13,987.00 .00 AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 198 of 297 Budget Worksheet Report Run by Dora Cross on 05/26/2020 14:47:52 PM Page 35 of 35 KODLJK ISLAND BO]l.OUGH Budget Year 2021 2018 Actual 2019 Actual 2020 Amended 2020 Actual calculated Column Account Aa:o!!nt Descrietion Amount Amount Budget Amount 2021 Level 1 2021 Level 2 2021 Level 3 1 Fund 300 • Debt Service EXPENSE Department 300 - Debt service - School Debt Service - Interest Debt Service - Interest Totals $3,408,308.76 $3,253,412.79 $3,076,394.00 $3,078,392.76 $2,887,369.00 $2,887,369.00 $2,887,369.00 $0.00 Relilnded Bond Uses 493.140 Bond Issuance Costs .00 10,000.00 .00 .00 30,000.00 30,000.00 30,000.00 .00 493.160 Other .00 .00 .00 .00 300,000.00 300,000.00 300,000.00 .00 Relilnded Bond Uses Totals $0.00 $10,000.00 $0.00 $0.00 $330,000.00 $330,000.00 $330,000.00 $0.00 Operating Transfers 494.100 General Fund 492,936.00 142,177.00 .00 .00 .00 .00 .00 .00 Operating Transfers Totals $492,936.00 $142,177.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Department 300 - Debt Service - School Totals $7,787,302.13 $7,838,317.20 $8,455,213.00 $7,737,577.18 $8,198,669.00 $8,073,670.00 $8,073,670.00 $0.00 EXPENSE TOTALS $7,787,302.13 $7,838,317.20 $8,455,213.00 $7,737,577.18 $8,198,669.00 $8,073,670.00 $8,073,670.00 $0.00 Fund 300 - Debt service Totals REVENUE TOTALS $7,759,512.00 $8,164,583.45 $8,455,213.00 $7,277,799.22 $8,198,699.00 $8,073,670.00 $8,071,470.00 ($2,200.00) EXPENSE TOTALS $7,787,302.13 $7,838,317.20 $8,455,213.00 $7,737,577.18 $8,198,669.00 $8,073,670.00 $8,073,670.00 $0.00 Fund 300 - Debt service Totals ($27,790.13) $326,266.25 $0.00 ($459,777.96) $30.00 $0.00 ($2,200.00) ($2,200.00) Net Grand Totals REVENUE GRAND TOTALS $24,348,743.33 $26,639,984.96 $25,288,476.00 $22,180,489.81 $25,259,653.00 $26,361,598.00 $24,041,178.00 ($2,320,420.00) EXPENSE GRAND TOTALS $23,563,277.95 $24,046,476.50 $25,300,476.00 $19,773,510.95 $25,259,623.00 $26,361,598.00 $24,043,378.00 ($2,318,220.00) Net Grand Totals $785,465.38 $2,593,508.46 ($12,000.00) $2,406,978.86 $30.00 $0.00 ($2,200.00) ($2,200.00) AGENDA ITEM #9.B.Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 199 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2021-01 Deletion – Red, Strikeout Page 1 of 3 Insertion – Bold, Blue, Underlined Version 2 Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: May 21, 2020 3 Public Hearing Date: 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2021-01 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE 10 BUDGET FOR FISCAL YEAR 2021 AND APPROPRIATING FROM ALL BOROUGH FUNDS 11 12 WHEREAS, in accordance with Kodiak Island Borough Code 03.15.040, the Borough Assembly 13 held a public hearing on the proposed Fiscal Year 2021 Budget; and 14 15 WHEREAS, the Assembly has considered and incorporated the appropriation of funds 16 established in Resolution No. FY2021-01, which is appropriated in this ordinance and shall 17 constitute the entire Borough budget and appropriations for FY2021, except for capital 18 improvement projects; and 19 20 WHEREAS, after hearing public testimony, the Assembly now desires to adopt the FY2021 21 budget and make appropriations to fund that budget from the corresponding Borough funds. 22 23 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 24 BOROUGH THAT: 25 26 Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the 27 Kodiak Island Borough Code of Ordinances. 28 29 Section 2: The budget for the fiscal year beginning July 1, 2020 entitled Kodiak Island Borough 30 FY2021 Budget, excluding capital projects, is hereby adopted. 31 32 Fund – Department Title Amount 100-100 Legislative $153,047 100-105 Borough Management $669,732 100-110 Borough Clerk $483,360 100-115 Borough Attorney $109,500 100-120 Finance $821,986 100-125 Finance – Information Technology $854,840 100-130 Assessing $656,886 100-135 Engineering & Facilities $396,671 100-140 Community Development $760,921 100-142 Building Official $160,491 100-160 Economic Development $0 100-165 General Administration $423,608 100-172 Parks & Recreation $72,772 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 200 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2021-01 Deletion – Red, Strikeout Page 2 of 3 Insertion – Bold, Blue, Underlined Version 2 100-175 Emergency Preparedness $40,950 100-186 Animal Control $125,715 100-190 Education/Culture/Recreation $20,800 100-191 Non-Profit – Kodiak College & Libraries $0 100-192-110 Non-Profit – Health & Social Services $117,750 100-192-120 Non-Profit - Education, Culture & Recreation $9,000 100-195 Transfers $2,621,918 General Fund Subtotal $8,499,947 201 Education Support $9,787,981 $9,390,089 210 Land Sales $306,167 220 Building & Grounds $1,238,382 234 LEPC $10,072 240 Women’s Bay Road Service $237,600 242 Service Area #1 $428,500 244 Monashka Bay Road Service $48,805 246 Bay View Road Service $13,979 250 Fire Protection Area #1 $739,633 252 Women’s Bay Fire Department $314,200 260 KIB Airport Fire District $18,429 262 Woodland Acres Lighting District $5,540 264 Mission Lake Tide Gate $2,129 276 Facility $867,750 277 Tourism Development $75,000 278 Commercial Vessel Passenger $0 300 Debt Service $8,073,670 530 Solid Waste Collection & Disposal $5,457,858 540 Hospital $1,414,272 545 Long-Term Care Center $1,133,432 555 Kodiak Fisheries Research Center $2,105,975 556 Research Court Apartments $57,483 560 E911 Service $300,000 33 Section 3: The amounts listed below are hereby appropriated from the corresponding funds: 34 35 Section 4: Every unencumbered appropriation for all funds shall lapse at the close of the fiscal 36 year, June 30, 2021, to the respective fund. An appropriation for a capital improvement, grant 37 award or encumbered contract appropriation for all funds in this ordinance shall not lapse until its 38 purpose has been accomplished or abandoned. 39 40 Effective Date: This ordinance is effective as provided in Section 2.30.070 of the KIB Code of 41 Ordinances, on July 1, 2020. 42 43 44 45 46 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 47 THIS __________ DAY OF JUNE, 2020. 48 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 201 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2021-01 Deletion – Red, Strikeout Page 1 of 3 Insertion – Bold, Blue, Underlined Version 1 Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: May 21, 2020 3 Public Hearing Date: 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2021-01 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING THE 10 BUDGET FOR FISCAL YEAR 2021 AND APPROPRIATING FROM ALL BOROUGH FUNDS 11 12 WHEREAS, in accordance with Kodiak Island Borough Code 03.15.040, the Borough Assembly 13 held a public hearing on the proposed Fiscal Year 2021 Budget; and 14 15 WHEREAS, the Assembly has considered and incorporated the appropriation of funds 16 established in Resolution No. FY2021-01, which is appropriated in this ordinance and shall 17 constitute the entire Borough budget and appropriations for FY2021, except for capital 18 improvement projects; and 19 20 WHEREAS, after hearing public testimony, the Assembly now desires to adopt the FY2021 21 budget and make appropriations to fund that budget from the corresponding Borough funds. 22 23 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 24 BOROUGH THAT: 25 26 Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the 27 Kodiak Island Borough Code of Ordinances. 28 29 Section 2: The budget for the fiscal year beginning July 1, 2020 entitled Kodiak Island Borough 30 FY2021 Budget, excluding capital projects, is hereby adopted. 31 32 Fund – Department Title Amount 100-100 Legislative $153,047 100-105 Borough Management $669,732 100-110 Borough Clerk $483,360 100-115 Borough Attorney $109,500 100-120 Finance $821,986 100-125 Finance – Information Technology $854,840 100-130 Assessing $656,886 100-135 Engineering & Facilities $396,671 100-140 Community Development $760,921 100-142 Building Official $160,491 100-160 Economic Development $0 100-165 General Administration $423,608 100-172 Parks & Recreation $72,772 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 202 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2021-01 Deletion – Red, Strikeout Page 2 of 3 Insertion – Bold, Blue, Underlined Version 1 100-175 Emergency Preparedness $40,950 100-186 Animal Control $125,715 100-190 Education/Culture/Recreation $20,800 100-191 Non-Profit – Kodiak College & Libraries $0 100-192-110 Non-Profit – Health & Social Services $117,750 100-192-120 Non-Profit - Education, Culture & Recreation $9,000 100-195 Transfers $2,621,918 201 Education Support $9,787,981 210 Land Sales $306,167 220 Building & Grounds $1,238,382 234 LEPC $10,072 240 Women’s Bay Road Service $237,600 242 Service Area #1 $428,500 244 Monashka Bay Road Service $48,805 246 Bay View Road Service $13,979 250 Fire Protection Area #1 $739,633 252 Women’s Bay Fire Department $314,200 260 KIB Airport Fire District $18,429 262 Woodland Acres Lighting District $5,540 264 Mission Lake Tide Gate $2,129 276 Facility $867,750 277 Tourism Development $75,000 278 Commercial Vessel Passenger $0 300 Debt Service $8,198,699 530 Solid Waste Collection & Disposal $5,457,858 540 Hospital $1,414,272 545 Long-Term Care Center $1,133,432 555 Kodiak Fisheries Research Center $2,105,975 556 Research Court Apartments $57,483 560 E911 Service $300,000 33 Section 3: The amounts listed below are hereby appropriated from the corresponding funds: 34 35 Section 4: Every unencumbered appropriation for all funds shall lapse at the close of the fiscal 36 year, June 30, 2021, to the respective fund. An appropriation for a capital improvement, grant 37 award or encumbered contract appropriation for all funds in this ordinance shall not lapse until its 38 purpose has been accomplished or abandoned. 39 40 Effective Date: This ordinance is effective as provided in Section 2.30.070 of the KIB Code of 41 Ordinances, on July 1, 2020. 42 43 44 45 46 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 47 THIS __________ DAY OF JUNE, 2020. 48 49 KODIAK ISLAND BOROUGH ATTEST: 50 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 203 of 297 Kodiak Island Borough, Alaska Ordinance No. FY2021-01 Deletion – Red, Strikeout Page 3 of 3 Insertion – Bold, Blue, Underlined Version 1 51 52 ___________________________ ___________________________ 53 William Roberts, Mayor , Clerk 54 55 VOTES: 56 Ayes: 57 Noes: 58 59 AGENDA ITEM #9.B. Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Ado...Page 204 of 297 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 8, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Receiving The 2020 Certified Real And Personal Property Tax Roll, Levying Ad Valorem Property Taxes For Tax Year 2020 Consisting Of An Areawide Tax, Women’s Bay Fire Area Tax, A Women’s Bay Road Service Area Tax, A Bay View Road Service Area Tax, A Tax In Fire Protection Service Area No. 1, A Monashka Bay Road Service Area Tax, A Tax In Service Area No. 1 Roads, A Woodland Acres Street Light Service Area, A Tax In The Service Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax In The Trinity Islands Street Light Service Area, And A Tax In The Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax Providing For The Collection Of Taxes Due In 2020; And Setting The Date When Taxes Become Delinquent. ORIGINATOR: Dora Cross RECOMMENDATION: Move to adopt Ordinance No. FY2021-02. DISCUSSION: L5 Assembly member Skinner's proposed levy L3 Assembly member Kavanaugh's proposed levy Version 2 (L2) The levy was certified on May 20, 2020 by the Assessing Department. Version 2 includes the L2 proposed Area-wide mill rate of 12.43 mills. Version 1. As of May 14, 2020 the certified totals are an estimate. The Assessing Department will not certify until May 20, 2020. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 205 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-02 Page 1 of 4 Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: May 21, 2020 3 Public Hearing on: 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2021-02 8 9 A ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 10 RECEIVING THE 2020 CERTIFIED REAL AND PERSONAL PROPERTY TAX ROLL, 11 LEVYING AD VALOREM PROPERTY TAXES FOR TAX YEAR 2020 CONSISTING OF 12 AN AREAWIDE TAX, WOMEN’S BAY FIRE AREA TAX, A WOMEN’S BAY ROAD 13 SERVICE AREA TAX, A BAY VIEW ROAD SERVICE AREA TAX, A TAX IN FIRE 14 PROTECTION SERVICE AREA NO. 1, A MONASHKA BAY ROAD SERVICE AREA 15 TAX, A TAX IN SERVICE AREA NO. 1 ROADS, A WOODLAND ACRES STREET 16 LIGHT SERVICE AREA, A TAX IN THE SERVICE AREA NO. 2, A TAX IN THE KIB 17 AIRPORT FIRE SERVICE AREA, A TAX IN THE TRINITY ISLANDS STREET LIGHT 18 SERVICE AREA, AND A TAX IN THE MISSION LAKE TIDE GATE SERVICE AREA; 19 LEVYING COMMERCIAL AIRCRAFT TAX PROVIDING FOR THE COLLECTION OF 20 TAXES DUE IN 2020; AND SETTING THE DATE WHEN TAXES BECOME 21 DELINQUENT 22 23 WHEREAS, the Kodiak Island Borough Assembly exercises its power to assess, levy, and 24 collect property taxes as provided in AS Chapter 29.45 and KIBC Title 3.35; and 25 26 WHEREAS, the Assembly wishes to acknowledge receipt of the 2020 Certified Real Property 27 Roll and Business Personal Property Roll as certified by the Assessor on May 20, 2020; and 28 29 WHEREAS, AS 29.45.240(a) calls for the Borough to annually set the rate of tax levy, date of 30 equalization and date when taxes become delinquent by resolution; and 31 32 WHEREAS, AS 29.45.240(a) calls for the rate of levy to be determined by June 15 each year; 33 and 34 35 WHEREAS, in accordance with AS 29.45.240, KIBC 3.35.010 and KIBC 3.35.120, the 36 Assembly now wishes to set the 2020 tax year rates of levy and date when taxes become 37 delinquent.; and 38 39 40 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 41 BOROUGH that 42 Section 1. Certified Roll Acknowledged. The Assembly hereby acknowledges the 43 2020 Certified Real Property Roll and Business Personal Property Roll as certified by the 44 Borough Assessor May 20, 2020 and presented to the Assembly May 20, 2020 and uses 45 that roll as the basis for levy of property taxes for 2020. A copy of the certification is 46 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 206 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-02 Page 2 of 4 attached hereto as Exhibit A. The complete roll is available in the Borough Assessor’s 47 office. 48 Section 2. Areawide Tax. There is hereby levied upon all taxable real property in the 49 Kodiak Island Borough, a property tax consisting of a tax allocated to the Kodiak Island 50 Borough General Fund at the rate of 1.39 2.75 mills; a tax allocated to the Educational 51 Support Fund at the rate of 6.72 6.45 mills; a tax allocated to the Debt Service Fund at the 52 rate of 3.63 1.55 mills; and a tax allocated to the Renewal and Replacement Fund at the 53 rate of 0.96 0.00 mills; for a total areawide tax levy of 12.70 10.75 mills for the tax year 54 2020, based upon the net taxable roll for real property in the amount of $1,298,329,669 55 and personal property in the amount of $157,498,073 producing areawide taxes of 56 $13,208,853 $15,650,149. 57 Section 3. Women’s Bay Road Service Area. There is hereby levied upon all taxable 58 real property within the Women’s Bay Road Service Area, a property tax of 2.50 mills for 59 service area purposes, in addition to the tax levied in Section 2 above, for the tax year 60 2020, based on the net taxable roll for real property in the amount of $83,377,500 and 61 personal property in the amount of $2,571,239 producing taxes for this service area of 62 $214,872. 63 Section 4. Service Area No. 1 Roads. There is hereby levied upon all taxable real 64 property in the Service Area No. 1 Roads Service Area a property tax of 1.50 mills for 65 service area purposes, in addition to the tax levied in Sections 2 and 3, above, for the tax 66 year 2020, based on the assessment roll for real property in the amount of $283,440,626 67 and personal property in the amount of $5,777,928 producing taxes for this service area 68 of $433,828. 69 Section 5. Monashka Bay Road Service Area. There is hereby levied upon all 70 taxable real property in the Monashka Bay Road Service Area a property tax of 2.00 1.99 71 mills for service area purposes, in addition to the tax levied in Sections 2, 3 and 4 above, 72 for the tax year 2020, based on the net taxable roll for real property in the amount of 73 $26,240,500 and personal property in the amount of $133,800 producing taxes for this 74 service area of $52,485. 75 Section 6. Bay View Road Service Area. There is hereby levied upon all taxable real 76 property in the Bay View Road Service Area, a property tax of 1.50 1.47 mills for service 77 area purposes, in addition to the tax levied in Sections 2, 3, 4 and 5 above, for the tax year 78 2020 based on the net taxable roll for real property in the amount of $10,187,300 79 producing taxes for this service area of $14,975. 80 Section 7. Fire Protection Area No. 1 Service Area. There is hereby levied upon all 81 taxable real property in the Fire Protection Area No. 1 Service Area a property tax of 1.50 82 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5 and 6 83 above, for the tax year 2020, based on the net taxable roll for real property in the amount 84 of $422,388,713 and personal property in the amount of $6,000,735 producing taxes for 85 this service area of $642,584 86 Section 8. Women’s Bay Fire Area. There is hereby levied upon all taxable real 87 property in the Women’s Bay Fire Service Area, a property tax of 1.25 mills for fire area 88 service in addition to the tax levied in Sections 2, 3, 4, 5, 6 and 7 above, for the tax year 89 2020 based on the net taxable roll for real property in the amount of $86,609,200 and 90 personal property in the amount of $2,571,239 producing taxes for this service area of 91 $111,476. 92 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 207 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-02 Page 3 of 4 Section 9. KIB Airport Fire Service Area. There is hereby levied upon all taxable real 93 property in the KIB Airport Fire Service Area a property tax of 1.25 1.22 mills for service 94 area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6,7 and 8 above, for the 95 tax year 2020, based on the net taxable roll for real property in the amount of $10,876,300 96 and personal property in the amount of $4,461,107 producing taxes for this service area 97 of $18,712. 98 Section 10. Woodland Acres Street Light Service Area. There is hereby levied upon 99 all taxable real property in the Woodland Acres Street Light Service Area a property tax of 100 0.10 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 101 7, 8 and 9 above, for the tax year 2020, based on the net taxable roll for real property in 102 the amount of $56,279,400 and personal property in the amount of $500,443 producing 103 taxes for this service area of $5,678. 104 Section 11. Trinity Islands Street Light Service Area. There is hereby levied upon all 105 taxable real property in the Trinity Islands Street Light Service Area a property tax of 0.15 106 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 107 9 and 10 above, for the tax year 2020, based on the net taxable roll for real property in the 108 amount of $12,495,400 and personal property in the amount of $10,800 producing taxes 109 for this service area of $1,876. 110 Section 12. Mission Lake Tide Gate Service Area. There is hereby levied upon all 111 taxable real property in the Mission Lake Tide Gate Service Area a property tax of 0.25 112 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 113 8,9,10 and 11 above, for the tax year 2020, based on the net taxable roll for real property 114 in the amount of $6,135,400 producing taxes for this service area of $1,534. 115 Section 13. Commercial Aircraft Tax. These areawide and service area levies made 116 above are separate from and in addition to the property tax levied on aircraft by Section 117 3.40.070 of the Kodiak Island Borough Code. This tax shall be levied on the following 118 schedule: 119 FIXED WING ROTOCRAFT Gross Lbs Annual Tax Gross Lbs Annual Tax Non Flyable $50 0-1,000 $100 0-2,000 $400 1,001-2,000 $200 2,001-3,000 $800 2,001-3,000 $400 3,001-4,000 $1,000 3,001-4,000 $600 4,001-7,000 $1,400 4,001-5,000 $800 7,001-12,500 $1,600 5,001-6,000 $1,000 6,001-7,000 $1,200 7,001-8,000 $1,300 8,001-10,000 $1,400 10,001-12,500 $1,500 120 Section 14. Delinquent Date Established. The billing date for taxes levied pursuant 121 to the provisions of this resolution shall be July 1, 2020. In accordance with KIBC 122 3.35.120, the taxes set out in this resolution shall become due on October 15, 2020 if 123 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 208 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-02 Page 4 of 4 made in a single payment; or if made in two payments half due on August 15, 2020 and 124 half due on November 15, 2020. Should due date fall on a Saturday, Sunday or holiday, 125 the due date shall be the next business day. Said taxes shall be delinquent unless paid 126 before 5:00 p.m. local time, on the due date. Payments may be accepted based on a 127 timely postmark only if the return receives a United States Postal Service cancellation on 128 or before the due date. 129 Section 15. Effective Date. This resolution shall be effective upon adoption. 130 131 132 133 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 134 THIS DAY OF JUNE, 2020. 135 136 137 KODIAK ISLAND BOROUGH ATTEST: 138 139 140 ___________________________ ___________________________ 141 William Roberts, Mayor , Clerk 142 143 VOTES: 144 Ayes: 145 Noes: 146 147 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 209 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-02 Page 1 of 4 Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: May 21, 2020 3 Public Hearing on: 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2021-02 8 9 A ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 10 RECEIVING THE 2020 CERTIFIED REAL AND PERSONAL PROPERTY TAX ROLL, 11 LEVYING AD VALOREM PROPERTY TAXES FOR TAX YEAR 2020 CONSISTING OF 12 AN AREAWIDE TAX, WOMEN’S BAY FIRE AREA TAX, A WOMEN’S BAY ROAD 13 SERVICE AREA TAX, A BAY VIEW ROAD SERVICE AREA TAX, A TAX IN FIRE 14 PROTECTION SERVICE AREA NO. 1, A MONASHKA BAY ROAD SERVICE AREA 15 TAX, A TAX IN SERVICE AREA NO. 1 ROADS, A WOODLAND ACRES STREET 16 LIGHT SERVICE AREA, A TAX IN THE SERVICE AREA NO. 2, A TAX IN THE KIB 17 AIRPORT FIRE SERVICE AREA, A TAX IN THE TRINITY ISLANDS STREET LIGHT 18 SERVICE AREA, AND A TAX IN THE MISSION LAKE TIDE GATE SERVICE AREA; 19 LEVYING COMMERCIAL AIRCRAFT TAX PROVIDING FOR THE COLLECTION OF 20 TAXES DUE IN 2020; AND SETTING THE DATE WHEN TAXES BECOME 21 DELINQUENT 22 23 WHEREAS, the Kodiak Island Borough Assembly exercises its power to assess, levy, and 24 collect property taxes as provided in AS Chapter 29.45 and KIBC Title 3.35; and 25 26 WHEREAS, the Assembly wishes to acknowledge receipt of the 2020 Certified Real Property 27 Roll and Business Personal Property Roll as certified by the Assessor on May 20, 2020; and 28 29 WHEREAS, AS 29.45.240(a) calls for the Borough to annually set the rate of tax levy, date of 30 equalization and date when taxes become delinquent by resolution; and 31 32 WHEREAS, AS 29.45.240(a) calls for the rate of levy to be determined by June 15 each year; 33 and 34 35 WHEREAS, in accordance with AS 29.45.240, KIBC 3.35.010 and KIBC 3.35.120, the 36 Assembly now wishes to set the 2020 tax year rates of levy and date when taxes become 37 delinquent.; and 38 39 40 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 41 BOROUGH that 42 Section 1. Certified Roll Acknowledged. The Assembly hereby acknowledges the 43 2020 Certified Real Property Roll and Business Personal Property Roll as certified by the 44 Borough Assessor May 20, 2020 and presented to the Assembly May 20, 2020 and uses 45 that roll as the basis for levy of property taxes for 2020. A copy of the certification is 46 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 210 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-02 Page 2 of 4 attached hereto as Exhibit A. The complete roll is available in the Borough Assessor’s 47 office. 48 Section 2. Areawide Tax. There is hereby levied upon all taxable real property in the 49 Kodiak Island Borough, a property tax consisting of a tax allocated to the Kodiak Island 50 Borough General Fund at the rate of 1.39 0.40 mills; a tax allocated to the Educational 51 Support Fund at the rate of 6.72 6.45 mills; a tax allocated to the Debt Service Fund at the 52 rate of 3.63 5.40 mills; and a tax allocated to the Renewal and Replacement Fund at the 53 rate of 0.96 0.00 mills; for a total areawide tax levy of 12.70 12.25 mills for the tax year 54 2020, based upon the net taxable roll for real property in the amount of $1,298,329,669 55 and personal property in the amount of $157,498,073 producing areawide taxes of 56 $13,208,853 $17,833,890. 57 Section 3. Women’s Bay Road Service Area. There is hereby levied upon all taxable 58 real property within the Women’s Bay Road Service Area, a property tax of 2.50 mills for 59 service area purposes, in addition to the tax levied in Section 2 above, for the tax year 60 2020, based on the net taxable roll for real property in the amount of $83,377,500 and 61 personal property in the amount of $2,571,239 producing taxes for this service area of 62 $214,872. 63 Section 4. Service Area No. 1 Roads. There is hereby levied upon all taxable real 64 property in the Service Area No. 1 Roads Service Area a property tax of 1.50 mills for 65 service area purposes, in addition to the tax levied in Sections 2 and 3, above, for the tax 66 year 2020, based on the assessment roll for real property in the amount of $283,440,626 67 and personal property in the amount of $5,777,928 producing taxes for this service area 68 of $433,828. 69 Section 5. Monashka Bay Road Service Area. There is hereby levied upon all 70 taxable real property in the Monashka Bay Road Service Area a property tax of 2.00 1.99 71 mills for service area purposes, in addition to the tax levied in Sections 2, 3 and 4 above, 72 for the tax year 2020, based on the net taxable roll for real property in the amount of 73 $26,240,500 and personal property in the amount of $133,800 producing taxes for this 74 service area of $52,485. 75 Section 6. Bay View Road Service Area. There is hereby levied upon all taxable real 76 property in the Bay View Road Service Area, a property tax of 1.50 1.47 mills for service 77 area purposes, in addition to the tax levied in Sections 2, 3, 4 and 5 above, for the tax year 78 2020 based on the net taxable roll for real property in the amount of $10,187,300 79 producing taxes for this service area of $14,975. 80 Section 7. Fire Protection Area No. 1 Service Area. There is hereby levied upon all 81 taxable real property in the Fire Protection Area No. 1 Service Area a property tax of 1.50 82 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5 and 6 83 above, for the tax year 2020, based on the net taxable roll for real property in the amount 84 of $422,388,713 and personal property in the amount of $6,000,735 producing taxes for 85 this service area of $642,584 86 Section 8. Women’s Bay Fire Area. There is hereby levied upon all taxable real 87 property in the Women’s Bay Fire Service Area, a property tax of 1.25 mills for fire area 88 service in addition to the tax levied in Sections 2, 3, 4, 5, 6 and 7 above, for the tax year 89 2020 based on the net taxable roll for real property in the amount of $86,609,200 and 90 personal property in the amount of $2,571,239 producing taxes for this service area of 91 $111,476. 92 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 211 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-02 Page 3 of 4 Section 9. KIB Airport Fire Service Area. There is hereby levied upon all taxable real 93 property in the KIB Airport Fire Service Area a property tax of 1.25 1.22 mills for service 94 area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6,7 and 8 above, for the 95 tax year 2020, based on the net taxable roll for real property in the amount of $10,876,300 96 and personal property in the amount of $4,461,107 producing taxes for this service area 97 of $18,712. 98 Section 10. Woodland Acres Street Light Service Area. There is hereby levied upon 99 all taxable real property in the Woodland Acres Street Light Service Area a property tax of 100 0.10 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 101 7, 8 and 9 above, for the tax year 2020, based on the net taxable roll for real property in 102 the amount of $56,279,400 and personal property in the amount of $500,443 producing 103 taxes for this service area of $5,678. 104 Section 11. Trinity Islands Street Light Service Area. There is hereby levied upon all 105 taxable real property in the Trinity Islands Street Light Service Area a property tax of 0.15 106 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 107 9 and 10 above, for the tax year 2020, based on the net taxable roll for real property in the 108 amount of $12,495,400 and personal property in the amount of $10,800 producing taxes 109 for this service area of $1,876. 110 Section 12. Mission Lake Tide Gate Service Area. There is hereby levied upon all 111 taxable real property in the Mission Lake Tide Gate Service Area a property tax of 0.25 112 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 113 8,9,10 and 11 above, for the tax year 2020, based on the net taxable roll for real property 114 in the amount of $6,135,400 producing taxes for this service area of $1,534. 115 Section 13. Commercial Aircraft Tax. These areawide and service area levies made 116 above are separate from and in addition to the property tax levied on aircraft by Section 117 3.40.070 of the Kodiak Island Borough Code. This tax shall be levied on the following 118 schedule: 119 FIXED WING ROTOCRAFT Gross Lbs Annual Tax Gross Lbs Annual Tax Non Flyable $50 0-1,000 $100 0-2,000 $400 1,001-2,000 $200 2,001-3,000 $800 2,001-3,000 $400 3,001-4,000 $1,000 3,001-4,000 $600 4,001-7,000 $1,400 4,001-5,000 $800 7,001-12,500 $1,600 5,001-6,000 $1,000 6,001-7,000 $1,200 7,001-8,000 $1,300 8,001-10,000 $1,400 10,001-12,500 $1,500 120 Section 14. Delinquent Date Established. The billing date for taxes levied pursuant 121 to the provisions of this resolution shall be July 1, 2020. In accordance with KIBC 122 3.35.120, the taxes set out in this resolution shall become due on October 15, 2020 if 123 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 212 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-02 Page 4 of 4 made in a single payment; or if made in two payments half due on August 15, 2020 and 124 half due on November 15, 2020. Should due date fall on a Saturday, Sunday or holiday, 125 the due date shall be the next business day. Said taxes shall be delinquent unless paid 126 before 5:00 p.m. local time, on the due date. Payments may be accepted based on a 127 timely postmark only if the return receives a United States Postal Service cancellation on 128 or before the due date. 129 Section 15. Effective Date. This resolution shall be effective upon adoption. 130 131 132 133 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 134 THIS DAY OF JUNE, 2020. 135 136 137 KODIAK ISLAND BOROUGH ATTEST: 138 139 140 ___________________________ ___________________________ 141 William Roberts, Mayor , Clerk 142 143 VOTES: 144 Ayes: 145 Noes: 146 147 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 213 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-02 Page 1 of 4 Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: May 21, 2020 3 Public Hearing on: 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2021-02 8 9 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 10 RECEIVING THE 2020 CERTIFIED REAL AND PERSONAL PROPERTY TAX ROLL, 11 LEVYING AD VALOREM PROPERTY TAXES FOR TAX YEAR 2020 CONSISTING OF 12 AN AREAWIDE TAX, WOMEN’S BAY FIRE AREA TAX, A WOMEN’S BAY ROAD 13 SERVICE AREA TAX, A BAY VIEW ROAD SERVICE AREA TAX, A TAX IN FIRE 14 PROTECTION SERVICE AREA NO. 1, A MONASHKA BAY ROAD SERVICE AREA 15 TAX, A TAX IN SERVICE AREA NO. 1 ROADS, A WOODLAND ACRES STREET 16 LIGHT SERVICE AREA, A TAX IN THE SERVICE AREA NO. 2, A TAX IN THE KIB 17 AIRPORT FIRE SERVICE AREA, A TAX IN THE TRINITY ISLANDS STREET LIGHT 18 SERVICE AREA, AND A TAX IN THE MISSION LAKE TIDE GATE SERVICE AREA; 19 LEVYING COMMERCIAL AIRCRAFT TAX PROVIDING FOR THE COLLECTION OF 20 TAXES DUE IN 2020; AND SETTING THE DATE WHEN TAXES BECOME 21 DELINQUENT 22 23 WHEREAS, the Kodiak Island Borough Assembly exercises its power to assess, levy, and 24 collect property taxes as provided in AS Chapter 29.45 and KIBC Title 3.35; and 25 26 WHEREAS, the Assembly wishes to acknowledge receipt of the 2020 Certified Real Property 27 Roll and Business Personal Property Roll as certified by the Assessor on May 20, 2020; and 28 29 WHEREAS, AS 29.45.240(a) calls for the Borough to annually set the rate of tax levy, date of 30 equalization and date when taxes become delinquent by resolution; and 31 32 WHEREAS, AS 29.45.240(a) calls for the rate of levy to be determined by June 15 each year; 33 and 34 35 WHEREAS, in accordance with AS 29.45.240, KIBC 3.35.010 and KIBC 3.35.120, the 36 Assembly now wishes to set the 2020 tax year rates of levy and date when taxes become 37 delinquent.; and 38 39 40 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 41 BOROUGH that 42 Section 1. Certified Roll Acknowledged. The Assembly hereby acknowledges the 43 2020 Certified Real Property Roll and Business Personal Property Roll as certified by the 44 Borough Assessor May 20, 2020 and presented to the Assembly May 20, 2020 and uses 45 that roll as the basis for levy of property taxes for 2020. A copy of the certification is 46 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 214 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-02 Page 2 of 4 attached hereto as Exhibit A. The complete roll is available in the Borough Assessor’s 47 office. 48 Section 2. Areawide Tax. There is hereby levied upon all taxable real property in the 49 Kodiak Island Borough, a property tax consisting of a tax allocated to the Kodiak Island 50 Borough General Fund at the rate of 1.39 mills; a tax allocated to the Educational Support 51 Fund at the rate of 6.45 mills; a tax allocated to the Debt Service Fund at the rate of 3.63 52 mills; and a tax allocated to the Renewal and Replacement Fund at the rate of 0.96 mills; 53 for a total areawide tax levy of 12.43 mills for the tax year 2020, based upon the net taxable 54 roll for real property in the amount of $1,298,329,669 and personal property in the amount 55 of $157,498,073 producing areawide taxes of $18,095,939. 56 Section 3. Women’s Bay Road Service Area. There is hereby levied upon all taxable 57 real property within the Women’s Bay Road Service Area, a property tax of 2.50 mills for 58 service area purposes, in addition to the tax levied in Section 2 above, for the tax year 59 2020, based on the net taxable roll for real property in the amount of $83,377,500 and 60 personal property in the amount of $2,571,239 producing taxes for this service area of 61 $214,872. 62 Section 4. Service Area No. 1 Roads. There is hereby levied upon all taxable real 63 property in the Service Area No. 1 Roads Service Area a property tax of 1.50 mills for 64 service area purposes, in addition to the tax levied in Sections 2 and 3, above, for the tax 65 year 2020, based on the assessment roll for real property in the amount of $283,440,626 66 and personal property in the amount of $5,777,928 producing taxes for this service area 67 of $433,828. 68 Section 5. Monashka Bay Road Service Area. There is hereby levied upon all 69 taxable real property in the Monashka Bay Road Service Area a property tax of 2.00 1.99 70 mills for service area purposes, in addition to the tax levied in Sections 2, 3 and 4 above, 71 for the tax year 2020, based on the net taxable roll for real property in the amount of 72 $26,240,500 and personal property in the amount of $133,800 producing taxes for this 73 service area of $52,485. 74 Section 6. Bay View Road Service Area. There is hereby levied upon all taxable real 75 property in the Bay View Road Service Area, a property tax of 1.50 1.47 mills for service 76 area purposes, in addition to the tax levied in Sections 2, 3, 4 and 5 above, for the tax year 77 2020 based on the net taxable roll for real property in the amount of $10,187,300 78 producing taxes for this service area of $14,975. 79 Section 7. Fire Protection Area No. 1 Service Area. There is hereby levied upon all 80 taxable real property in the Fire Protection Area No. 1 Service Area a property tax of 1.50 81 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5 and 6 82 above, for the tax year 2020, based on the net taxable roll for real property in the amount 83 of $422,388,713 and personal property in the amount of $6,000,735 producing taxes for 84 this service area of $642,584. 85 Section 8. Women’s Bay Fire Area. There is hereby levied upon all taxable real 86 property in the Women’s Bay Fire Service Area, a property tax of 1.25 mills for fire area 87 service in addition to the tax levied in Sections 2, 3, 4, 5, 6 and 7 above, for the tax year 88 2020 based on the net taxable roll for real property in the amount of $86,609,200 and 89 personal property in the amount of $2,571,239 producing taxes for this service area of 90 $111,476. 91 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 215 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-02 Page 3 of 4 Section 9. KIB Airport Fire Service Area. There is hereby levied upon all taxable real 92 property in the KIB Airport Fire Service Area a property tax of 1.25 1.22 mills for service 93 area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6,7 and 8 above, for the 94 tax year 2020, based on the net taxable roll for real property in the amount of $10,876,300 95 and personal property in the amount of $4,461,107 producing taxes for this service area 96 of $18,712. 97 Section 10. Woodland Acres Street Light Service Area. There is hereby levied upon 98 all taxable real property in the Woodland Acres Street Light Service Area a property tax of 99 0.10 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 100 7, 8 and 9 above, for the tax year 2020, based on the net taxable roll for real property in 101 the amount of $56,279,400 and personal property in the amount of $500,443 producing 102 taxes for this service area of $5,678. 103 Section 11. Trinity Islands Street Light Service Area. There is hereby levied upon all 104 taxable real property in the Trinity Islands Street Light Service Area a property tax of 0.15 105 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 106 9 and 10 above, for the tax year 2020, based on the net taxable roll for real property in the 107 amount of $12,495,400 and personal property in the amount of $10,800 producing taxes 108 for this service area of $1,876. 109 Section 12. Mission Lake Tide Gate Service Area. There is hereby levied upon all 110 taxable real property in the Mission Lake Tide Gate Service Area a property tax of 0.25 111 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 112 8,9,10 and 11 above, for the tax year 2020, based on the net taxable roll for real property 113 in the amount of $6,135,400 producing taxes for this service area of $1,534. 114 Section 13. Commercial Aircraft Tax. These areawide and service area levies made 115 above are separate from and in addition to the property tax levied on aircraft by Section 116 3.40.070 of the Kodiak Island Borough Code. This tax shall be levied on the following 117 schedule: 118 FIXED WING ROTOCRAFT Gross Lbs Annual Tax Gross Lbs Annual Tax Non Flyable $50 0-1,000 $100 0-2,000 $400 1,001-2,000 $200 2,001-3,000 $800 2,001-3,000 $400 3,001-4,000 $1,000 3,001-4,000 $600 4,001-7,000 $1,400 4,001-5,000 $800 7,001-12,500 $1,600 5,001-6,000 $1,000 6,001-7,000 $1,200 7,001-8,000 $1,300 8,001-10,000 $1,400 10,001-12,500 $1,500 119 Section 14. Delinquent Date Established. The billing date for taxes levied pursuant 120 to the provisions of this ordinance shall be July 1, 2020. In accordance with KIBC 121 3.35.120, the taxes set out in this ordinance shall become due on October 15, 2020 if 122 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 216 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-02 Page 4 of 4 made in a single payment; or if made in two payments half due on August 15, 2020 and 123 half due on November 15, 2020. Should due date fall on a Saturday, Sunday or holiday, 124 the due date shall be the next business day. Said taxes shall be delinquent unless paid 125 before 5:00 p.m. local time, on the due date. Payments may be accepted based on a 126 timely postmark only if the return receives a United States Postal Service cancellation on 127 or before the due date. 128 Section 15. Effective Date. This ordinance shall be effective upon adoption. 129 130 131 132 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 133 THIS DAY OF JUNE, 2020. 134 135 136 KODIAK ISLAND BOROUGH ATTEST: 137 138 139 ___________________________ ___________________________ 140 William Roberts, Mayor , Clerk 141 142 VOTES: 143 Ayes: 144 Noes: 145 146 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 217 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-02 Page 1 of 4 Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: 3 Public Hearing on: 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 ORDINANCE NO. FY2021-02 8 9 A ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 10 RECEIVING THE 2020 CERTIFIED REAL AND PERSONAL PROPERTY TAX ROLL, 11 LEVYING AD VALOREM PROPERTY TAXES FOR TAX YEAR 2020 CONSISTING OF 12 AN AREAWIDE TAX, WOMEN’S BAY FIRE AREA TAX, A WOMEN’S BAY ROAD 13 SERVICE AREA TAX, A BAY VIEW ROAD SERVICE AREA TAX, A TAX IN FIRE 14 PROTECTION SERVICE AREA NO. 1, A MONASHKA BAY ROAD SERVICE AREA 15 TAX, A TAX IN SERVICE AREA NO. 1 ROADS, A WOODLAND ACRES STREET 16 LIGHT SERVICE AREA, A TAX IN THE SERVICE AREA NO. 2, A TAX IN THE KIB 17 AIRPORT FIRE SERVICE AREA, A TAX IN THE TRINITY ISLANDS STREET LIGHT 18 SERVICE AREA, AND A TAX IN THE MISSION LAKE TIDE GATE SERVICE AREA; 19 LEVYING COMMERCIAL AIRCRAFT TAX PROVIDING FOR THE COLLECTION OF 20 TAXES DUE IN 2020; AND SETTING THE DATE WHEN TAXES BECOME 21 DELINQUENT 22 23 WHEREAS, the Kodiak Island Borough Assembly exercises its power to assess, levy, and 24 collect property taxes as provided in AS Chapter 29.45 and KIBC Title 3.35; and 25 26 WHEREAS, the Assembly wishes to acknowledge receipt of the 2020 Certified Real Property 27 Roll and Business Personal Property Roll as certified by the Assessor on May __, 2020; and 28 29 WHEREAS, AS 29.45.240(a) calls for the Borough to annually set the rate of tax levy, date of 30 equalization and date when taxes become delinquent by resolution; and 31 32 WHEREAS, AS 29.45.240(a) calls for the rate of levy to be determined by June 15 each year; 33 and 34 35 WHEREAS, in accordance with AS 29.45.240, KIBC 3.35.010 and KIBC 3.35.120, the 36 Assembly now wishes to set the 2020 tax year rates of levy and date when taxes become 37 delinquent.; and 38 39 40 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 41 BOROUGH that 42 Section 1. Certified Roll Acknowledged. The Assembly hereby acknowledges the 43 2020 Certified Real Property Roll and Business Personal Property Roll as certified by the 44 Borough Assessor May ___, 2020 and presented to the Assembly May ___, 2020 and 45 uses that roll as the basis for levy of property taxes for 2020. A copy of the certification is 46 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 218 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-02 Page 2 of 4 attached hereto as Exhibit A. The complete roll is available in the Borough Assessor’s 47 office. 48 Section 2. Areawide Tax. There is hereby levied upon all taxable real property in the 49 Kodiak Island Borough, a property tax consisting of a tax allocated to the Kodiak Island 50 Borough General Fund at the rate of 1.39 mills; a tax allocated to the Educational Support 51 Fund at the rate of 6.76 mills; a tax allocated to the Debt Service Fund at the rate of 3.63 52 mills; and a tax allocated to the Renewal and Replacement Fund at the rate of 0.97 mills; 53 for a total areawide tax levy of 12.75 mills for the tax year 2020, based upon the net taxable 54 roll for real property in the amount of $------ and personal property in the amount of $---55 ----- producing areawide taxes of $ --------- . 56 Section 3. Women’s Bay Road Service Area. There is hereby levied upon all taxable 57 real property within the Women’s Bay Road Service Area, a property tax of 2.50 mills for 58 service area purposes, in addition to the tax levied in Section 2 above, for the tax year 59 2020, based on the net taxable roll for real property in the amount of $83,018,200 and 60 personal property in the amount of $2,281,728 producing taxes for this service area of 61 $213,250. 62 Section 4. Women’s Bay Fire Area. There is hereby levied upon all taxable real 63 property in the Women’s Bay Fire Service Area, a property tax of 1.25 mills for fire area 64 service in addition to the tax levied in Sections 2, and 3 above, for the tax year 2020 based 65 on the net taxable roll for real property in the amount of $86,274,500 and personal property 66 in the amount of $2,281,728 producing taxes for this service area of $110,695. 67 Section 5. Bay View Road Service Area. There is hereby levied upon all taxable real 68 property in the Bay View Road Service Area, a property tax of 1.50 mills for service area 69 purposes, in addition to the tax levied in Sections 2, 3, and 4 above, for the tax year 2020 70 based on the net taxable roll for real property in the amount of $9,954,500 producing taxes 71 for this service area of $14,932. 72 Section 6. Fire Protection Area No. 1 Service Area. There is hereby levied upon all 73 taxable real property in the Fire Protection Area No. 1 Service Area a property tax of 1.50 74 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4 and 5 above, 75 for the tax year 2020, based on the net taxable roll for real property in the amount of 76 $417,069,669 and personal property in the amount of $5,279,026 producing taxes for this 77 service area of $633,523. 78 Section 7. Monashka Bay Road Service Area. There is hereby levied upon all 79 taxable real property in the Monashka Bay Road Service Area a property tax of 2.00 mills 80 for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5 and 6 above, 81 for the tax year 2020, based on the net taxable roll for real property in the amount of 82 $25,894,700 and personal property in the amount of $146,924 producing taxes for this 83 service area of $52,083. 84 Section 8. Service Area No. 1 Roads. There is hereby levied upon all taxable real 85 property in the Service Area No. 1 Roads Service Area a property tax of 1.50 mills for 86 service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6 and 7 above, 87 for the tax year 2020, based on the assessment roll for real property in the amount of 88 $279,391,382 and personal property in the amount of $5,100,478 producing taxes for this 89 service area of $426,738. 90 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 219 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-02 Page 3 of 4 Section 9. Woodland Acres Street Light Service Area. There is hereby levied upon 91 all taxable real property in the Woodland Acres Street Light Service Area a property tax of 92 0.10 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 93 7 and 8 above, for the tax year 2020, based on the net taxable roll for real property in the 94 amount of $55,387,600 and personal property in the amount of $412,435 producing taxes 95 for this service area of $5,580. 96 Section 10. KIB Airport Fire Service Area. There is hereby levied upon all taxable real 97 property in the KIB Airport Fire Service Area a property tax of 1.25 mills for service area 98 purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6,7 8 and 9 above, for the tax 99 year 2020, based on the net taxable roll for real property in the amount of $10,876,300 100 and personal property in the amount of $3,867,400 producing taxes for this service area 101 of $18,430. 102 Section 11. Trinity Islands Street Light Service Area. There is hereby levied upon all 103 taxable real property in the Trinity Islands Street Light Service Area a property tax of 0.15 104 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 8, 105 9 and 10 above, for the tax year 2020, based on the net taxable roll for real property in the 106 amount of $12,797,400 producing taxes for this service area of $1,920. 107 Section 12. Mission Lake Tide Gate Service Area. There is hereby levied upon all 108 taxable real property in the Mission Lake Tide Gate Service Area a property tax of 0.25 109 mills for service area purposes, in addition to the tax levied in Sections 2, 3, 4, 5, 6, 7, 110 8,9,10 and 11 above, for the tax year 2020, based on the net taxable roll for real property 111 in the amount of $6,285,300 producing taxes for this service area of $1,571. 112 Section 13. Commercial Aircraft Tax. These areawide and service area levies made 113 above are separate from and in addition to the property tax levied on aircraft by Section 114 3.40.070 of the Kodiak Island Borough Code. This tax shall be levied on the following 115 schedule: 116 FIXED WING ROTOCRAFT Gross Lbs Annual Tax Gross Lbs Annual Tax Non Flyable $50 0-1,000 $100 0-2,000 $400 1,001-2,000 $200 2,001-3,000 $800 2,001-3,000 $400 3,001-4,000 $1,000 3,001-4,000 $600 4,001-7,000 $1,400 4,001-5,000 $800 7,001-12,500 $1,600 5,001-6,000 $1,000 6,001-7,000 $1,200 7,001-8,000 $1,300 8,001-10,000 $1,400 10,001-12,500 $1,500 117 Section 14. Delinquent Date Established. The billing date for taxes levied pursuant 118 to the provisions of this resolution shall be July 1, 2020. In accordance with KIBC 119 3.35.120, the taxes set out in this resolution shall become due on October 15, 2020 if 120 made in a single payment; or if made in two payments half due on August 15, 2020 and 121 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 220 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-02 Page 4 of 4 half due on November 15, 2020. Should due date fall on a Saturday, Sunday or holiday, 122 the due date shall be the next business day. Said taxes shall be delinquent unless paid 123 before 5:00 p.m. local time, on the due date. Payments may be accepted based on a 124 timely postmark only if the return receives a United States Postal Service cancellation on 125 or before the due date. 126 Section 15. Effective Date. This resolution shall be effective upon adoption. 127 128 129 130 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 131 THIS DAY OF JUNE, 2020. 132 133 134 KODIAK ISLAND BOROUGH ATTEST: 135 136 137 ___________________________ ___________________________ 138 William Roberts, Mayor , Clerk 139 140 VOTES: 141 Ayes: 142 Noes: 143 144 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 221 of 297 AGENDA ITEM #9.C. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Rec...Page 222 of 297 Manager’s Report Michael Powers June 4, 2020 Activities Budget Worked through proposals from Arndt/Turner and Skinner. Modified budgets, agenda item and reviewed potential FY21 & FY22 impacts. Staff is concerned that we will face the same, or worse, economic circumstances next year if there is another shutdown of the economy due to Covid 19 this winter. Covid-19 Non-profits-I have reached out to all of the non-profits to let them know about the potential for CARES funding from the Borough to offset expenses they have had and asked them to submit their expenses for the Assembly’s consideration. I am following up with legal counsel and lobbyists regarding language on the “cost incurred” end date for expenditures. New cases continue in Alaska-1 new case in Kodiak-traveler. Attended an AML teleconference on COVID19. Discussed the brand new CARES Act program through AML. Attended the daily briefings and ESC meeting. Reviewed very preliminary draft Community Mitigation Reopening document put out by the EOC. There was considerable discussion regarding the 4th of July and Crabfest Parades as well as other social events. Other Issues Met with Island Trails Network regarding the Saltery Trail Grant. We will have an item on the agenda next regular meeting to accept the grant to move forward with the project. The project consists of securing the right of way and making improvements to the trail for this historic access. Roll out of Bear Resistant carts continues. I have heard anecdotally about complaints the size of the new carts and potential costs. Personnel-Worked on several recruitments including Borough Clerk as well as other matters. Reopening of the Borough Facilities-The Borough building will reopen June 8. The City has not responded to the issues raised with them and we will be increasing their proposed rental contract to cover receptionist costs since they have been unwilling to provide staffing to assist. Due to cleanliness concerns, we are not reopening KFRC at this time. Our modified provisions for operations at the landfill will continue. Travel- I have NOT extended the Borough travel ban at this time; however, most training and educational events have either been cancelled or moved online. I will review and consider requests as appropriate. In addition, we have new guidance from the State regarding travel. AGENDA ITEM #10.A. Borough Manager's Report For June 4, 2020 Page 223 of 297 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 8, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Reconsideration Of The Vote Taken On Resolution No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Establishing The Amount Of Funds To Be Made Available From Local Sources For The Kodiak Island Borough School District For The Fiscal Year Beginning July 1, 2020 And Ending June 30, 2021. ORIGINATOR: Alise Rice RECOMMENDATION: Move to reconsider the vote taken on Resolution No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Establishing The Amount Of Funds To Be Made Available From Local Sources For The Kodiak Island Borough School District For The Fiscal Year Beginning July 1, 2020 And Ending June 30, 2021. DISCUSSION: At the Regular Meeting of May 21, 2020 Resolution No. FY2021 was amended and adopted. On May 26, 2020, Assembly member Arndt seconded by Assembly member Turner filed a motion to reconsider the vote taken on the Resolution titled above. Once the motion is seconded, discussion should be focused on the reason to reconsider the vote. As the maker of the motion, Assembly member Arndt should speak first. If the motion to reconsider passes with a majority vote, the original motion will be before you as if t he original vote had not taken place. If the motion to reconsider fails, the original vote stands. Only one motion to reconsider shall be entertained on any specific vote even if the Assembly overturns the original actions. If a motion to reconsider fails, a second motion to reconsider the same action shall not be in order. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Code 2.30.070 (F)(2) Voting 2. The assembly member makes the motion to reconsider on the same day and at the same meeting at which the vote to be reconsidered was taken. Such a motion for reconsideration requires a two-thirds vote to carry; or 3. Two assembly members file with the clerk, not later than 5 p.m. on the first borough business day following the day on which the vote was taken, a notice of intent to reconsider and then makes the motion to reconsider at the next regular assembly meeting. The assembly member can file by telephone; provided, that the notice of intent to reconsider is signed before the motion is considered. Such a motion for reconsideration requires a majority vote to carry. An assembly meeting which is recessed and reconvened on a different day AGENDA ITEM #12.A. Reconsideration Of The Vote Taken On Resolution No. FY2021-01 Of The Ass...Page 224 of 297 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 8, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough shall constitute one meeting. The reconvened session of such a meeting shall not constitute the “next regular assembly meeting” as that term is used in this section. Only one motion to reconsider shall be entertained on any ordinance, resolution or other action even if the assembly overturns the original action. If a motion to reconsider a particular ordinance, resolution... AGENDA ITEM #12.A. Reconsideration Of The Vote Taken On Resolution No. FY2021-01 Of The Ass...Page 225 of 297 AGENDA ITEM #12.A.Reconsideration Of The Vote Taken On Resolution No. FY2021-01 Of The Ass...Page 226 of 297 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Introduced by: Borough Manager Drafted by: Finance Director Introduced on: May 21, 2020 Amended on: May 21, 2020 Adopted on: May 21, 2020 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2021-01 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ESTABLISHING THE AMOUNT OF FUNDS TO BE MADE AVAILABLE FROM LOCAL SOURCES FOR THE KODIAK ISLAND BOROUGH SCHOOL DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1, 2020 AND ENDING JUNE 30, 2021 WHEREAS, Kodiak Island Borough Code of Ordinances 3.15.030B provides that the Kodiak Island Borough Board of Education shall submit the proposed budget and local support requirements for the schools by April 30; and WHEREAS, the Kodiak Island Borough Board of Education submitted their proposed budget and local support requirements for the schools on April 27, 2020; and WHEREAS, pursuant to AS 14.14.060(c), within thirty days after receipt of the school district budget, the assembly shall determine the amount of funds to be made available from local sources for school purposes and shall furnish the Board of Education with a statement of the sum to be made available; and WHEREAS, the Board of Education has submitted a request of KIB support for $10.455.244, of which $430,000 is in kind services and $10,025,244 is appropriation; and WHEREAS, the amount of funds to be appropriated from local sources for school purposes will be incorporated into Ordinance No. FY2021-01, the Borough's fiscal year 2021 appropriation and tax levy ordinance; and WHEREAS, the School District appropriation stated in this resolution may be adjusted as part of the Borough budget process; and NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that the amount to be made available to the Kodiak Island Borough School District from local sources for the fiscal year ending June 30, 2021 is set at $9,390,089 for both direct appropriation and in-kind services. Kodiak Island Borough, Alaska Resolution No. FY2021-01 Page 1 of 2 AGENDA ITEM #12.A. Reconsideration Of The Vote Taken On Resolution No. FY2021-01 Of The Ass...Page 227 of 297 KODIAK ISLAND BOROUGH STAFF REPORT MAY 21, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Establishing The Amount Of Funds To Be Made Available From Local Sources For The Kodiak Island Borough School District For The Fiscal Year Beginning July 1, 2020 And Ending June 30, 2021 ORIGINATOR: Dora Cross RECOMMENDATION: Move to adopt Resolution No. FY2021-01. DISCUSSION: Version 3 This reflects an additional .23 mill ($340,892) reduction in funding requested by the assembly in the 5 - 21-20 regular meeting. Total support $9,390,089. Version 2 This reflects a .5 mill ($724,263) reduction in funding requested by assembly in the 5 -14-20 worksession. Total support $9,730,981. Version 1 The School District submitted their proposed budget to the manager on April 30, 2019 and per AS 14.14.060(c), within 30 days after receipt of the budget, the assembly shall determine the total amount of money to be made available from local sources for school purposes and shall furnish the school board with a statement of the sum to be made available. If the assembly does not, within 30 days, furnish the school board with a statement of the sum to be made available, the amount requested in the budget is automatically approved. ALTERNATIVES: To fund less or to fund more. FISCAL IMPACT: $10,455,244 of taxpayer money for educational support for the Kodiak Island Borough School District. OTHER INFORMATION: AGENDA ITEM #12.A. Reconsideration Of The Vote Taken On Resolution No. FY2021-01 Of The Ass...Page 228 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-01 Page 1 of 2 Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: May 21, 2020 3 Adopted on: 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2021-01 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ESTABLISHING 9 THE AMOUNT OF FUNDS TO BE MADE AVAILABLE FROM LOCAL SOURCES FOR THE 10 KODIAK ISLAND BOROUGH SCHOOL DISTRICT FOR THE FISCAL YEAR BEGINNING 11 JULY 1, 2020 AND ENDING JUNE 30, 2021 12 13 WHEREAS, Kodiak Island Borough Code of Ordinances 3.15.030B provides that the Kodiak 14 Island Borough Board of Education shall submit the proposed budget and local support 15 requirements for the schools by April 30; and 16 17 WHEREAS, the Kodiak Island Borough Board of Education submitted their proposed budget and 18 local support requirements for the schools on April 29 27, 2020; and 19 20 WHEREAS, pursuant to AS 14.14.060(c), within thirty days after receipt of the school district 21 budget, the assembly shall determine the amount of funds to be made available from local sources 22 for school purposes and shall furnish the Board of Education with a statement of the sum to be 23 made available; and 24 25 WHEREAS, the Board of Education has submitted a request of KIB support for $10,455,244, of 26 which $430,000 is in kind services and $10,025,244 is appropriation; and 27 28 WHEREAS, the amount of funds to be appropriated from local sources for school purposes will 29 be incorporated into Ordinance No. FY2021-01, the Borough’s fiscal year 2021 appropriation and 30 tax levy ordinance; and 31 32 WHEREAS, the School District appropriation stated in this resolution may be adjusted as 33 part of the Borough budget process; and 34 35 36 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 37 BOROUGH that the amount to be made available to the Kodiak Island Borough School District 38 from local sources for the fiscal year ending June 30, 2021 is set at $10,455,244 $9,730,981 39 $9,390,089 for both direct appropriation and in-kind services. 40 41 42 43 44 45 AGENDA ITEM #12.A. Reconsideration Of The Vote Taken On Resolution No. FY2021-01 Of The Ass...Page 229 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-01 Page 2 of 2 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 46 THIS __________ DAY OF _______________, 2020. 47 48 KODIAK ISLAND BOROUGH ATTEST: 49 50 51 ___________________________ ___________________________ 52 William Roberts, Mayor , Clerk 53 54 VOTES: 55 Ayes: 56 Noes: 57 58 AGENDA ITEM #12.A. Reconsideration Of The Vote Taken On Resolution No. FY2021-01 Of The Ass...Page 230 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-01 Page 1 of 2 Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: 05/21/2020 3 Adopted on: 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2021-01 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ESTABLISHING 9 THE AMOUNT OF FUNDS TO BE MADE AVAILABLE FROM LOCAL SOURCES FOR THE 10 KODIAK ISLAND BOROUGH SCHOOL DISTRICT FOR THE FISCAL YEAR BEGINNING 11 JULY 1, 2020 AND ENDING JUNE 30, 2021 12 13 WHEREAS, Kodiak Island Borough Code of Ordinances 3.15.030B provides that the Kodiak 14 Island Borough Board of Education shall submit the proposed budget and local support 15 requirements for the schools by April 30; and 16 17 WHEREAS, the Kodiak Island Borough Board of Education submitted their proposed budget 18 and local support requirements for the schools on April 29, 2020; and 19 20 WHEREAS, pursuant to AS 14.14.060(c), within thirty days after receipt of the school district 21 budget, the assembly shall determine the amount of funds to be made available from local sources 22 for school purposes and shall furnish the Board of Education with a statement of the sum to be 23 made available; and 24 25 WHEREAS, the Board of Education has submitted a request of KIB support for $10,455,244, 26 of which $430,000 is in kind services and $10,025,244 is appropriation; and 27 28 WHEREAS, the amount of funds to be appropriated from local sources for school purposes will 29 be incorporated into Ordinance No. FY2021-01, the Borough’s fiscal year 2021 appropriation and 30 tax levy ordinance; and 31 32 WHEREAS, the School District appropriation stated in this resolution may be adjusted 33 as part of the Borough budget process; and 34 35 36 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 37 BOROUGH that the amount to be made available to the Kodiak Island Borough School District 38 from local sources for the fiscal year ending June 30, 2021 is set at $10,455,244 for both direct 39 appropriation and in-kind services. 40 41 42 43 44 45 Version 1 AGENDA ITEM #12.A. Reconsideration Of The Vote Taken On Resolution No. FY2021-01 Of The Ass...Page 231 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-01 Page 2 of 2 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 46 THIS __________ DAY OF _______________, 2020. 47 48 KODIAK ISLAND BOROUGH ATTEST: 49 50 51 ___________________________ ___________________________ 52 William Roberts, Mayor Tara Welinsky, Clerk 53 54 VOTES: 55 Ayes: 56 Noes: 57 58 AGENDA ITEM #12.A. Reconsideration Of The Vote Taken On Resolution No. FY2021-01 Of The Ass...Page 232 of 297 AGENDA ITEM #12.A.Reconsideration Of The Vote Taken On Resolution No. FY2021-01 Of The Ass...Page 233 of 297 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 8, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Project. ORIGINATOR: Matt Gandel RECOMMENDATION: Move to authorize the Borough Manager to execute Contract No. FY2020-36 with Wolverine Supply, Inc. for the Kodiak Fisheries Research Center Fire Alarm project in an amount not to exceed $207,000. DISCUSSION: Kodiak Island Borough Code 3.30.020 Limitation on Manager's Authority, states that a contract exceeding $25,000 requires Assembly approval. This contract is for construction of the Kodiak Fisheries Research Center (KFRC) Fire Alarm project. Design cowas the by approved Engineers RSA and and Yorba Jensen by mpleted Wall Architectural/Engineering Review Board. The scope of work is replacement of the fire alarm devices and panel at the KFRC building. The fire alarm system was installed when the building w as constructed in 1997. The existing fire alarm panel and devices are over 20 years old. The panel is no longer supported by the manufacturer and replacement parts are more and more difficult to find. An invitation to bid was issued on April 21, 2020, bids were due and opened on May 19, 2020. Three bids were received. After reviewing each bid, Staff has determined that Wolverine Supply, Inc. is the lowest responsive bidder. A copy of the bid tabulation is attached. This work is scheduled to be complete by August 17, 2020. ALTERNATIVES: Take no action or reject all bids. Neither of these are recommended since to complete the work during summer 2020 requires awarding a contract in a timely fashion. FISCAL IMPACT: This work will be funded by renewal and replacement funds collected through the lease with GSA/NOAA. This work and the cost has been discussed and agreed on by both Borough staff and GSA/NOAA. OTHER INFORMATION: Kodiak Island Borough Code 3.30.020 Limitation on Manager's Authority The manager may not make an acquisition, sale, transfer, or contract authorized by KIBC 3.30.010 if the value of the property, service, or contract exceeds $25,000 witho ut first obtaining assembly approval with the exception of utility bills, which may be paid without assembly approval. Similar types of work, even if performed in different geographic locations, are considered “in the aggregate” regardless of the project, contract, purchase orders, or change order and require assembly notification if the total payment to one contractor exceeds $25,000 in one fiscal year. AGENDA ITEM #13.A.1. Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Proje...Page 234 of 297 Contract No. FY2020-36 Kodiak Island Borough Construction Contract Page 1 of 3 KODIAK ISLAND BOROUGH, ALASKA CONSTRUCTION CONTRACT KODIAK FISHERIES RESEARCH CENTER FIRE ALARM REPLACEMENT & UPGRADE #19004 PROJECT NAME AND NUMBER This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough, acting by and through its Borough Manager, and Wolverine Supply, Inc. Company Name 5099 E. Blue Lupine Drive, Wasilla, AK 99654 Company Address (Street or PO Box, City, State, Zip) a/an Individual Partnership Limited Liability Company Sole Proprietorship X Corporation incorporated under the laws of the State of Alaska its successors and assigns, herein called the Contractor, is effective the date of the signature of the Borough Manager on this document. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the Borough, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above-referenced project as bid by the Contractor, which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the Borough, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the Borough. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor’s own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order. Payment under this Contract shall not exceed Two Hundred and Seven Thousand Dollars and Zero Cents ($207,000.00) for the Base Bid. The Contractor further covenants and agrees that all materials shall be furnished and delivered, and all work and labor shall be done and performed, in every respect, to the satisfaction of the Borough, on or before: August 17, 2020. It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the Borough, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the Borough shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the Borough shall have the right to recover Liquidated Damages as described in the General Conditions for each calendar day elapsing between the time stipulated for achieving completion of an AGENDA ITEM #13.A.1. Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Proje...Page 235 of 297 Contract No. FY2020-36 Kodiak Island Borough Construction Contract Page 2 of 3 individual phase and the actual date of completion of that phase in accordance with the terms hereof; such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay furnishing of materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. The bonds given by the Contractor in the sum of $ 207,000.00 Payment Bond, and $207,000.00 Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the Borough subject to the inspection at all times and approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough. For purposes of this Contract, Contracting Officer means Michael Powers or any other person designated by the Borough Manager. The Contractor is an independent contractor and not an employee or agent of the Borough. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and include but are not limited to this Contract, the General Conditions of the Construction Contract, the Supplementary Conditions, and the following listed documents: 1) Drawings dated April 17, 2020 2) Project Manual dated April 17, 2020 3) Addendum #1 dated May 5, 2020 AGENDA ITEM #13.A.1. Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Proje...Page 236 of 297 Contract No. FY2020-36 Kodiak Island Borough Construction Contract Page 3 of 3 IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. CONTRACTOR Wolverine Supply, Inc. Company Name Signature of Authorized Company Representative Name and Title Date KODIAK ISLAND BOROUGH Signature of Borough Manager Michael Powers Typed Name Date Borough Clerk (ATTEST) AGENDA ITEM #13.A.1. Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Proje...Page 237 of 297 Contractor Base Bid Little Susitna Construction 440,000.00$ Nodak Electric & Construction 238,650.00$ Wolverine Supply, Inc. 207,000.00$ This bid tabulation is unofficial until KIB staff have a chance to review and verify the bid documents submitted by the apparent low bidder, and the contract receives administrative or Assembly approval. Kodiak Island Borough Bid Tabulation - KFRC Fire Alarm Upgrade Project Bid Opening: 5/19/20 - 2:00 pm AGENDA ITEM #13.A.1. Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Proje...Page 238 of 297 AGENDA ITEM #13.A.1.Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Proje...Page 239 of 297 KODIAK ISLAND BOROUGH FIRE ALARM UPGRADE KODIAK, AK KODIAK FISHERIES RESEARCH CENTERAPRIL 17, 2020L9258DATE:FILE:SHEET TITLEREVISIONS.JensenYorbaWallInc.522 West 10th StreetJuneau, Alaska 99801907.586.1070AECC137jensenyorbawall.comMechanical andElectrical ConsultingEngineersASR670 West Fireweed Lane, Suite 200Anchorage, AK 99503(907)276-0521Corporate No.: AECC542LEGENDFIRE ALARM CODE ANALYSIS:DETAIL NOTES:1FIRE ALARM SYSTEM ONE-LINE DIAGRAMNO SCALEAGENDA ITEM #13.A.1.Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Proje...Page 240 of 297 A B C D 1236789111012FCBAD45EKODIAK ISLAND BOROUGH FIRE ALARM UPGRADE KODIAK, AK KODIAK FISHERIES RESEARCH CENTERAPRIL 17, 2020L9258DATE:FILE:SHEET TITLEREVISIONS.JensenYorbaWallInc.522 West 10th StreetJuneau, Alaska 99801907.586.1070AECC137jensenyorbawall.comMechanical andElectrical ConsultingEngineersASR670 West Fireweed Lane, Suite 200Anchorage, AK 99503(907)276-0521Corporate No.: AECC5421FIRST FLOOR REFLECTED CEILING REFERENCE PLAN3/32" = 1'-0"CEILING LEGENDAGENDA ITEM #13.A.1.Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Proje...Page 241 of 297 A B C D 1236789111012FCBAD45EKODIAK ISLAND BOROUGH FIRE ALARM UPGRADE KODIAK, AK KODIAK FISHERIES RESEARCH CENTERAPRIL 17, 2020L9258DATE:FILE:SHEET TITLEREVISIONS.JensenYorbaWallInc.522 West 10th StreetJuneau, Alaska 99801907.586.1070AECC137jensenyorbawall.comMechanical andElectrical ConsultingEngineersASR670 West Fireweed Lane, Suite 200Anchorage, AK 99503(907)276-0521Corporate No.: AECC5421SECOND FLOOR REFLECTED CEILING REFERENCE PLAN3/32" = 1'-0"CEILING LEGENDAGENDA ITEM #13.A.1.Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Proje...Page 242 of 297 A B C D 12345KODIAK ISLAND BOROUGH FIRE ALARM UPGRADE KODIAK, AK KODIAK FISHERIES RESEARCH CENTERAPRIL 17, 2020L9258DATE:FILE:SHEET TITLEREVISIONS.JensenYorbaWallInc.522 West 10th StreetJuneau, Alaska 99801907.586.1070AECC137jensenyorbawall.comMechanical andElectrical ConsultingEngineersASR670 West Fireweed Lane, Suite 200Anchorage, AK 99503(907)276-0521Corporate No.: AECC5421FIRST FLOOR FIRE ALARM PLAN - WEST1/8" = 1'-0"GENERAL NOTES:SHEET NOTES:KEY PLAN1/32" = 1'-0"AGENDA ITEM #13.A.1.Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Proje...Page 243 of 297 6789E111012FCBAD5KODIAK ISLAND BOROUGH FIRE ALARM UPGRADE KODIAK, AK KODIAK FISHERIES RESEARCH CENTERAPRIL 17, 2020L9258DATE:FILE:SHEET TITLEREVISIONS.JensenYorbaWallInc.522 West 10th StreetJuneau, Alaska 99801907.586.1070AECC137jensenyorbawall.comMechanical andElectrical ConsultingEngineersASR670 West Fireweed Lane, Suite 200Anchorage, AK 99503(907)276-0521Corporate No.: AECC5421FIRST FLOOR FIRE ALARM PLAN - EAST1/8" = 1'-0"GENERAL NOTES:SHEET NOTES:KEY PLAN1/32" = 1'-0"AGENDA ITEM #13.A.1.Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Proje...Page 244 of 297 A B C D 12345KODIAK ISLAND BOROUGH FIRE ALARM UPGRADE KODIAK, AK KODIAK FISHERIES RESEARCH CENTERAPRIL 17, 2020L9258DATE:FILE:SHEET TITLEREVISIONS.JensenYorbaWallInc.522 West 10th StreetJuneau, Alaska 99801907.586.1070AECC137jensenyorbawall.comMechanical andElectrical ConsultingEngineersASR670 West Fireweed Lane, Suite 200Anchorage, AK 99503(907)276-0521Corporate No.: AECC5421SECOND FLOOR FIRE ALARM PLAN - WEST1/8" = 1'-0"GENERAL NOTES:SHEET NOTES:KEY PLAN1/32" = 1'-0"AGENDA ITEM #13.A.1.Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Proje...Page 245 of 297 6789E111012FCBAD5KODIAK ISLAND BOROUGH FIRE ALARM UPGRADE KODIAK, AK KODIAK FISHERIES RESEARCH CENTERAPRIL 17, 2020L9258DATE:FILE:SHEET TITLEREVISIONS.JensenYorbaWallInc.522 West 10th StreetJuneau, Alaska 99801907.586.1070AECC137jensenyorbawall.comMechanical andElectrical ConsultingEngineersASR670 West Fireweed Lane, Suite 200Anchorage, AK 99503(907)276-0521Corporate No.: AECC5421SECOND FLOOR FIRE ALARM PLAN - EAST1/8" = 1'-0"GENERAL NOTES:SHEET NOTES:KEY PLAN1/32" = 1'-0"AGENDA ITEM #13.A.1.Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Proje...Page 246 of 297 KODIAK ISLAND BOROUGH FIRE ALARM UPGRADE KODIAK, AK KODIAK FISHERIES RESEARCH CENTERAPRIL 17, 2020L9258DATE:FILE:SHEET TITLEREVISIONS.JensenYorbaWallInc.522 West 10th StreetJuneau, Alaska 99801907.586.1070AECC137jensenyorbawall.comMechanical andElectrical ConsultingEngineersASR670 West Fireweed Lane, Suite 200Anchorage, AK 99503(907)276-0521Corporate No.: AECC5421MEZZANINE FIRE ALARM PLAN - WEST1/8" = 1'-0"GENERAL NOTES:SHEET NOTES:KEY PLAN1/32" = 1'-0"AGENDA ITEM #13.A.1.Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Proje...Page 247 of 297 KODIAK ISLAND BOROUGH FIRE ALARM UPGRADE KODIAK, AK KODIAK FISHERIES RESEARCH CENTERAPRIL 17, 2020L9258DATE:FILE:SHEET TITLEREVISIONS.JensenYorbaWallInc.522 West 10th StreetJuneau, Alaska 99801907.586.1070AECC137jensenyorbawall.comMechanical andElectrical ConsultingEngineersASR670 West Fireweed Lane, Suite 200Anchorage, AK 99503(907)276-0521Corporate No.: AECC542GENERAL NOTES:KEY PLAN1/32" = 1'-0"1SECOND FLOOR FIRE ALARM PLAN - EAST1/8" = 1'-0"SHEET NOTES:AGENDA ITEM #13.A.1.Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Proje...Page 248 of 297 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 8, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Concept Design And Estimating And Continued Consulting Services For The Leachate Treatment Plant. ORIGINATOR: Dave Conrad RECOMMENDATION: Move to approve Contract No. FY2020-35 to Jacobs Engineering in the amount of $28,600.00 for the 35% design and cost estimation for interim closure of a portion of the Kodiak Island Borough Landfill and continuing consulting services for the Leachate Treatment Plant. DISCUSSION: This concept design is for additional interim closure of the original potion of the landfill to reduce rainfall penetration creating additional leachate. By closing additional filled landfill surface, rainwater will be able to be diverted as storm water that does not require additional treatment. When the 35% design and cost estimation is completed, the design will be forwarded to the ADEC for review and approval. This approval at 35% will ensure that the KIB has regulatory agreement with the project concept design before expending the funds for the normal 95% cost design. This portion of this change order is $18,600.00. Staff proposes to utilize low interest loan funds remaining from the Phase 3 Lateral Expansion and Leachate Treatment Plant Construct ion. The additional $10,000.00 is for the continued engineering consulting services for the support of the sampling, testing, reporting, and trend analysis for the EPA and ADEC mandates as stated in the various operating permits. ALTERNATIVES: Take no action and reject the contract authorization. This is not recommended as closure reduces the fiscal burden commitment for required closure of the landfill. Consulting services are a continued requirement to ensure permit compliance. FISCAL IMPACT: Funds for the closure design are proposed to be taken from the remaining loan funds from the construction and development loans provided by the ADEC for the Leachate Treatment Plant. There is $1,663,288.24 remaining in the loan package. The $10,000.00 for the Leachate Treatment Plant engineering support will be funded from Fund 530 731 701 430 130 Consultants. OTHER INFORMATION: AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 249 of 297 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 4, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT:Contract No. FY2020-35 Closure Concept 35% Design and Consulting Services for the Leachate Treatment Plant Operations. ORIGINATOR:David Conrad RECOMMENDATION: Move to Authorize the Manager to execute Contract # 2020-35 with Jacobs Engineering for the 35% Design and Cost Estimation for interim closure of a portion of the Kodiak Island Borough Landfill and Continuing Consulting Support for the Leachate Treatment Plant (LTP) Operations in an amount not to exceed $28,600.00. DISCUSSION: This concept design is for additional interim closure of the original potion of the landfill to reduce rainfall penetration creating additional leachate. By closing additional filled landfill surface, rainwater will be able to be diverted as storm water that does not require additional treatment. When the 35% design and cost estimation is completed, the design will be forwarded to the ADEC for review and approval. This approval at 35% will ensure that the KIB has regulatory agreement with the project concept design before expending the funds for the normal 95% cost design. This portion of this change order is $18,600.00. Staff proposes to utilize low interest loan funds remaining from the Phase 3 Lateral Expansion and LTP Construction. The additional $10,000.00 is for the continued engineering consulting services for the support of the sampling, testing, reporting and trend analysis for the EPA and ADEC mandates as stated in the various operating permits. ALTERNATIVES: 1. Take no action and reject the contract authorization. FISCAL IMPACT: The funds for the closure design are proposed to be taken from the remaining loan funds from the construction and development loans provided by the ADEC for the LTP. There is $1,663,288.24 remaining in the loan package. The $10,000.00 for the LTP engineering support will be funded from Fund 530 731 701 430 130 Consultants. OTHER INFORMATION: AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 250 of 297 AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 251 of 297 949 E. 36th Avenue, Suite 500 Anchorage, Alaska 99508 United States T +1.907.762.1500 F +1.907.762.1600 www.jacobs.com CH2M HILL, Inc. May 6, 2020 Dave Conrad Director of Engineering & Facilities Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Subject: Fee Proposal for Kodiak Landfill Stage 3 Closure Concept Design and Additional Consulting Support for Leachate Treatment Plant (LTP) Operations Dear Dave, CH2M HILL Engineers, Inc. (Jacobs) is pleased to provide this fee proposal to provide a concept design for interim closure of a portion of the Kodiak Landfill, hereby called the Stage 3 Closure. The purpose for this proposed closure is to divert clean stormwater away from the leachate lagoon to reduce the volume of leachate that must be treated in the Leachate Treatment Plant. The intent is to prepare a concept design for regulatory approval. Also included in this fee proposal is a request for additional funding for LTP Operations. We suggest the following scope of work: Task 1: Stage 3 Closure Concept Design. Jacobs will use the design criteria and specifications for the Stage 2 Closure (2012) and prepare a concept design for KIB review. The extent of the interim cover will include: the remaining portion of the western slopes with tie-in to the Stage 1 and Stage 2 closure areas; areas of the landfill top deck that are not critical to ongoing operations; and areas of the eastern slopes where landfilling can be delayed for at least several years to make the closure construction worthwhile. The closure on the western slopes will be considered Final Closure. The closure on the top deck and eastern slopes will be considered interim, as the final closure plan involves additional placement of fill over these areas. Following submittal of the concept design, Jacobs and KIB will have a teleconference to discuss and resolve comments. Deliverables: concept design report with 2-page narrative; up to 3 drawings including plan, section, and details showing extent of cover and tie-in with existing AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 252 of 297 May 6, 2020 Subject: Fee Proposal for Kodiak Landfill Stage 3 Closure Concept Design and Additional Consulting Support for Leachate Treatment Plant (LTP) Operations 2 cover and stormwater systems; AACE Class 4 construction cost estimate (expected accuracy range -20% to +50%); and response to KIB comments on the concept design. Assumptions: KIB will provide recent topography of the landfill surface. KIB will provide current photos (or drone video) of the landfill. Task 2: Additional LTP Operations. Jacobs will provide additional support for LTP operations as requested by KIB. This support may include: conference calls to understand operational status of the LTP and type of support needed; review of operational data and recommendations for improving performance; or other support requested by KIB. Fee Proposal. Estimated price for these tasks, using 2020 labor rates included in Attachment 1, is shown in the table below. Task Estimated Price 1-Stage 3 Concept Design $18,600 2-Consulting Support for LTP Operations $10,000 Total $28,600 Contract Terms. We propose to conduct this work on a time and materials basis using the enclosed Agreement for Professional Services included as Attachment 2. We will be conducting this work using our legal entity CH2M HILL Engineers, Inc., a Jacobs company. Sincerely Cory Hinds, P.E. Jacobs Project Manager Patrick Kalita Manager of Projects AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 253 of 297 Attachment 1:    2020 Staff Rates Kodiak LF, Stage 3 Closure Labor Category/Description 2020 Hourly Rate Project Management 1/Design Manager 180 Project Management 3/Project Manager 180 Civil Engineer 1/Civil and Stormwater Lead 125 Civil Design 1/CADD 90 Civil Design Technician 6/Process Automation Lead 95 Geotechnical Engineer 1/Geosynthetics 125 Geotechnical Engineer 5/Geosynthetics Review 180 Environmental Engineer 4/Project Controls 180 Environmental Engineer 6/Civil Review 180 Technologist Professional 1/Stormwater Review 180 Publishing Technician 6/Specifications Processing 160 Estimating Professional 6/Cost Estimator 180 Client Deliverables Support 6/Publications and Editing 100 Accounting Professional 1/Project Accountant 75 AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 254 of 297 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CH2M HILL ENGINEERS, INC. AND KODIAK ISLAND BOROUGH AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 255 of 297 File: APS – JEG (4-6-09) AGREEMENT FOR PROFESSIONAL SERVICES TABLE OF CONTENTS ARTICLE 1 General Obligations of Engineer 1 ARTICLE 2 General Obligations of Client 1 ARTICLE 3 Compensation 1 ARTICLE 4 Payments 1 ARTICLE 5 Period of Service 2 ARTICLE 6 Changes in Scope of Services 2 ARTICLE 7 Warranty 2 ARTICLE 8 Indemnification 3 ARTICLE 9 Limitation of Liability 3 ARTICLE 10 Insurance 4 ARTICLE 11 Relationship of Engineer to Client 4 ARTICLE 12 Personnel 4 ARTICLE 13 Ownership of Instruments of Service and Data 5 ARTICLE 14 Permits and Licenses 5 ARTICLE 15 Adherence to Laws 5 ARTICLE 16 Nondisclosure of Proprietary and Confidential Materials 5 ARTICLE 17 Certification or Sealing of Instruments of Services by Professional Engineer 6 ARTICLE 18 Force Majeure 6 ARTICLE 19 Project Delay 7 ARTICLE 20 Construction Phase Services 7 ARTICLE 21 Governing Law 8 ARTICLE 22 Alternate Dispute Resolution 8 ARTICLE 23 Notices and/or Communications 9 ARTICLE 24 Miscellaneous 9 AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 256 of 297 File: APS – JEG (4-6-09) Page 1 of 10 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made and executed as of the ______ day of ___________, 2020 by and between CH2M HILL ENGINEERS, INC., with a place of business at 949 East 36th Avenue, Anchorage, (hereinafter called “Engineer”) and the Kodiak Island Borough, an incorporated borough, with a place of business at 710 Mill Bay Road, Kodiak (hereinafter called “Client”), collectively referred to herein as “Parties”, provides as follows: ARTICLE 1 GENERAL OBLIGATIONS OF ENGINEER The description of the Client’s project (the “Project”) and scope of services (hereinafter “Services”) to be provided to Client is stated in a formal Proposal from Engineer dated _______________ (the “Proposal”). The Proposal is made a part of this Agreement by reference. ARTICLE 2 GENERAL OBLIGATIONS OF CLIENT Client shall provide Engineer full information regarding Client’s requirements for the Project and shall provide information regarding existing facilities, such as drawings, as-built drawings, legal description, easements, rights of way, agreements with any utilities, or any other information in Client’s possession which is necessary or useful in connection with the Project. Client shall appoint a representative that will have the authority to make decisions on behalf of Client regarding the Project. Client shall make decisions regarding the Project in a timely manner. ARTICLE 3 COMPENSATION Engineer will be compensated for Services as set forth in the Proposal. ARTICLE 4 PAYMENTS Engineer will submit monthly invoices for compensation and expenses by electronic transmission. Payments will be due within 30 days after receipt of invoices and shall be made by electronic funds transfer to the bank and account designated in the invoice. Past due amounts will accrue interest at one and one-half percent (1½%) per month, without limiting other remedies. AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 257 of 297 File: APS – JEG (4-6-09) Page 2 of 10 In the event Client does not make payments as required herein, in addition to any other remedy available to Engineer, including but not limited to termination, Engineer shall have the right to suspend its performance on the Project and await receipt of all payments and interest then due before resuming performance. Engineer shall be entitled an extension of time for the period of suspension. During any suspension, Engineer shall have the right to terminate the Agreement for non-payment. ARTICLE 5 PERIOD OF SERVICE Engineer shall make its best efforts to complete its Services for the Project within the time period set forth in the Proposal. ARTICLE 6 CHANGES IN SCOPE OF SERVICES Client may, at any time, make changes in the scope of Services for the Project or in the definition of Services to be performed. In the event Client notifies Engineer of its desire to make a change in the scope of Services that may change the cost of performance, Engineer shall, within ten (10) working days after receiving such notice, give Client notification of any potential change in price for the Services. Equitable adjustments to price and time of performance resulting from scope of Services changes will be negotiated and upon mutual agreement by Client and Engineer, this Agreement will be modified by a written instrument, signed by both parties, to reflect the changes in scope of Services, price and schedule. ARTICLE 7 WARRANTY A. Engineer warrants that its engineering, design and consulting Services will be performed in accordance with generally accepted standards in the industry. Following completion of its Services and for a period of twelve (12) months thereafter, if the Services provided hereunder do not conform to the warranty above stated and the same is reported to Engineer by Client in writing promptly after recognition thereof, Engineer shall, at no cost to Client, furnish all remedial engineering, design or consulting Services required in connection therewith as soon as reasonably possible after receipt of such report from Client; and Engineer shall have no liability for costs related to the repair, replacement, addition or deletion of materials, equipment or facilities as a result of such failure to conform to the above-referenced warranties, which costs shall be deemed costs of the project, whether incurred during performance of the Services or after completion of the Services. B. Engineer’s warranties shall not apply to any defect which results from: ordinary wear and tear, misoperation, corrosion or erosion, noise levels, operating conditions more severe than those contemplated in the original design, or a defect in a process or mechanical design or equipment furnished or specified by Client or others. AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 258 of 297 File: APS – JEG (4-6-09) Page 3 of 10 C. All representations, warranties and guarantees made by Engineer in connection with its Services are limited to those set forth in this Article 6. IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE SPECIFICALLY EXCLUDED. For any deficiencies in the Services, Client shall be restricted to the remedies expressly set forth in this Article 6; such remedies are Client’s sole and exclusive remedies for deficiencies in the Services and Client hereby waives any and all other remedies, whether at law or in equity, and regardless of whether the claim is asserted under contract, tort (including the concurrent or sole and exclusive negligence of Engineer), strict liability or otherwise. ARTICLE 8 INDEMNIFICATION A. Engineer will defend, indemnify and hold the Client harmless from all claims, liabilities, demands, costs, expenses (including attorneys’ fees) and causes of action arising out of third party claims for bodily injury (including death) and damage to tangible property to the extent caused by a negligent act or omission of Engineer, its employee or subconsultant. B. The Client hereby agrees to release, waive all rights of subrogation against, defend, indemnify and hold Engineer harmless from all claims, liabilities, demands, costs, expenses (including attorneys’ fees) and causes of action arising out of bodily injury (including death) to any person or damage or loss to any property (“Harms”), irrespective of Engineer’s fault (including, without limitation, breach of contract, tort including concurrent or sole and exclusive negligence, strict liability or otherwise of Engineer), when the Harms result from (i) the discharge, dispersal, release or escape of smoke, vapors, soot, fumes, acids, alkalis, toxic chemicals, liquids or gases, waste materials or other irritants, contaminants or pollutants into or upon land, the atmosphere or any water course or body of water; (ii) errors or omissions in Engineer’s Services due to Engineer being required, directly or indirectly, by Client to take certain actions contrary to the recommendations of Engineer; (iii) errors or omissions in Engineer’s Services while assisting in the commissioning, start-up or operation of Client’s facilities; and (iv) the acts, errors, omissions or negligence of Client, its employee or other contractor. ARTICLE 9 LIMITATION OF LIABILITY The total aggregate liability of Engineer arising out of the performance or breach of this Agreement shall not exceed twenty-five percent (25%) of the compensation paid to Engineer under this Agreement. Notwithstanding any other provision of this Agreement, Engineer shall have no liability to the Client for contingent, consequential or other indirect damages including, without limitation, damages for loss of use, revenue or profit (direct or indirect); operating costs and facility downtime; or other similar business interruption losses, however the same may be caused. The limitations and exclusions of liability set forth in this Article shall apply regardless of the fault, breach of contract, tort (including negligence), strict liability or otherwise of AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 259 of 297 File: APS – JEG (4-6-09) Page 4 of 10 Engineer, its employees or subconsultants. The Parties agree that the limitations of liability and waiver of damages as set forth herein shall not be interpreted as a form of indemnification. ARTICLE 10 INSURANCE A. During the term of this Agreement, Engineer shall, at its sole expense, secure and maintain in force policies of insurance of the following types: 1. Workers’ compensation coverage in accordance with the statutory requirements of the jurisdiction in which services are to be performed. 2. Employer’s liability insurance with a minimum of $250,000. 3. Comprehensive General Liability Insurance, subject to a limit for bodily injury and property damage combined of at least $1,000,000 aggregate. 4. Automobile liability insurance subject to a limit for bodily injury and property damage combined, of at least $1,000,000 per occurrence. B. Engineer shall furnish Client certificates of insurance evidencing the insurance coverages required in this Article 9. The certificates shall stipulate that should any of the above insurance policies be cancelled before the termination of this Agreement, the issuing company will endeavor to mail thirty (30) days’ written notice to Client. C. As between Engineer and Client, Client agrees to insure (or at its election to self-insure) its existing property and the facilities which are the subject of the Engineer’s services, from risks insurable under Fire and Extended Coverage, All Risk Builder’s Risk, and Business Interruption Insurance policies. Client hereby waives any rights which it or its insurers may have against Engineer for any damages, losses or expenses resulting from the risks to be insured (or self-insured) by Client or its contractors on the facilities which are the subject of Engineer’s Services, and Client agrees to include Engineer as an additional insured in all such policies and in any waiver of rights obtained by Client from its contractor with respect to property damage insurance carried by such contractor. ARTICLE 11 RELATIONSHIP OF ENGINEER TO CLIENT The Engineer shall be and shall operate as an independent contractor with respect to the Services performed under this Agreement and shall not be nor operate as an agent or employee of Client. This Agreement is not intended to be one of hiring under the provisions of a Workers’ Compensation statute or other law and shall not be so construed. AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 260 of 297 File: APS – JEG (4-6-09) Page 5 of 10 ARTICLE 12 PERSONNEL Engineer agrees that during Engineer’s performance of Services hereunder, adequate provision shall be made to staff and retain the services of such competent personnel as may be appropriate or necessary for the performance of such Services. Client shall have the right to review the personnel assigned by Engineer, and Engineer shall remove any personnel not acceptable to Client. Engineer may remove personnel assigned to the Project without Client’s prior approval, provided the progress of the Services shall not be unreasonably impaired. ARTICLE 13 OWNERSHIP OF INSTRUMENTS OF SERVICE AND DATA A. Client agrees to defend, indemnify and hold harmless Engineer and its employees from and against claims resulting from re-use of the design data, drawings, estimates, calculations and specifications prepared by Engineer (“instruments of service”) on extensions of the project or at a location other than that contemplated by this Agreement. Client is advised that should Client re-use the instruments of service at another location, the instruments of service should be reviewed and sealed by Client or an engineer licensed in the jurisdiction where the instruments of service are sought to be re-used. B. All materials and information that are the property of Client and all copies or duplications thereof shall be delivered to Client by Engineer, if requested by Client, upon completion of Services. Engineer may retain one complete set of reproducible copies of all of its instruments of service. ARTICLE 14 PERMITS AND LICENSES Engineer represents to Client that it has and will maintain during the performance of the Services under this Agreement any permits or licenses which, under the regulations of federal, state, or local governmental authority, it may be required to maintain in order to perform the Services. ARTICLE 15 ADHERENCE TO LAWS Engineer shall adhere to federal, state, and local laws, rules, regulations, and ordinances applicable to performance of the Services hereunder including, without limitation, all applicable provisions of federal and state law relating to equal employment opportunity and non- discrimination. AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 261 of 297 File: APS – JEG (4-6-09) Page 6 of 10 ARTICLE 16 NONDISCLOSURE OF PROPRIETARY AND CONFIDENTIAL MATERIALS Client and Engineer agree that any disclosure will be made on the following basis: A. Confidential Client Information (“Primary Data”) disclosed to Engineer which is identified in writing by Client as proprietary to Client shall be: (1) safeguarded, (2) maintained in confidence, and (3) made available by Engineer only to those of its employees or others who have a need-to-know and agree to equivalent conditions pertaining to nondisclosure as contained herein. B. Upon completion of the Project or sooner if Client so requests, the Engineer shall return to Client’s representative all Primary Data furnished to the Engineer under this Agreement and shall, if requested, deliver to the Client’s representative all drawings, schedules, calculations, and other documents generated by Engineer for use in connection with the Project (“Secondary Data”). C. Engineer shall not use for itself or to disclose to third parties any Primary Data or Secondary Data without the prior written consent of Client. D. The nondisclosure obligations pertaining to Primary and Secondary Data shall terminate three (3) years from date Engineer’s association with this Project terminates. The nondisclosure obligations shall not apply to any data which: 1. Was known to the Engineer (and previously unrestricted) before disclosure of Primary Data to Engineer under this Agreement or before generation of Secondary Data; 2. Is subsequently acquired by the Engineer from a third party who is not in default of any obligation restricting the disclosure of such information; or 3. Is subsequently available or becomes generally available to the public. E. Notwithstanding this nondisclosure obligation, Engineer may nevertheless draw upon its experience in its future association with other clients. ARTICLE 17 CERTIFICATION OR SEALING OF INSTRUMENTS OF SERVICE BY PROFESSIONAL ENGINEER All specifications, drawings, and other engineering documents that are prepared by Engineer shall be certified or sealed by a registered professional engineer. Such certifications or seals shall be valid for the state in which the specifications, drawings, or other engineering documents are to be used or applied. AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 262 of 297 File: APS – JEG (4-6-09) Page 7 of 10 ARTICLE 18 FORCE MAJEURE Any delays in or failure of performance by Engineer or Client, other than the payment of money, shall not constitute default hereunder if and to the extent such delays or failures of performance are caused by occurrences beyond the reasonable control of Client or Engineer, as the case may be, including but not limited to, acts of God or the public enemy; compliance with any order or request of any governmental authority; fires, floods, explosion, accidents; riots, strikes or other concerted acts of workmen, whether direct or indirect; or any causes, whether or not of the same class or kind as those specifically named above, which are not within the reasonable control of Client or Engineer respectively. In the event that any event of force majeure as herein defined occurs, Engineer shall be entitled to a reasonable extension of time for performance of its Services under this Agreement. ARTICLE 19 PROJECT DELAY If the Engineer’s proposal calls for provision of its Services under a guaranteed maximum price, fixed fee, or stipulated lump sum basis and the Engineer’s work on any phase of the Services is extended by one or more force majeure events or other delays not attributable in whole or in part to the fault of Engineer, then the guaranteed maximum price, fixed fee, or stipulated lump sum, as the case may be, shall be equitably adjusted. ARTICLE 20 CONSTRUCTION PHASE SERVICES If this Agreement includes the furnishing of any Services during the construction phase of the Project, the following terms will apply: A. If Engineer is called upon to observe the work of Client’s construction contractor(s) for the detection of defects or deficiencies in such work, Engineer will not bear any responsibility or liability for such defects or deficiencies or for the failure to so detect. Engineer shall not make inspections or reviews of the safety programs or procedures of the construction contractor(s), and shall not review their work for the purpose of ensuring their compliance with safety standards. B. If Engineer is called upon to review submittals from construction contractors, Engineer shall review and approve or take other appropriate action upon construction contractor(s)’ submittals such as shop drawings, product data and samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the contract documents. The Engineer’s action shall be taken with such reasonable promptness as to cause no delay in the work while allowing sufficient time in the Engineer’s professional judgment to permit adequate review. Review of such submittals will not be conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities or for substantiating instructions for installation or AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 263 of 297 File: APS – JEG (4-6-09) Page 8 of 10 performance of equipment or systems designed by the construction contractor, all of which remain the responsibility of the construction contractor. The Engineer’s review shall not constitute approval of safety precautions or of construction means, methods, techniques, sequences or procedures. The Engineer’s approval of a specific item shall not indicate approval of an assembly of which the item is a component. C. Engineer shall not assume any responsibility or liability for performance of the construction services, or for the safety of persons and property during construction, or for compliance with federal, state and local statutes, rules, regulations and codes applicable to the conduct of the construction services. D. All services performed by others, including construction contractors and their subcontractors, shall be warranted only by such others and not by the Engineer. E. All contracts between Client and its construction contractor(s) shall contain broad form indemnity and insurance clauses in favor of Client and Engineer, in a form satisfactory to Engineer. ARTICLE 21 GOVERNING LAW This Agreement shall be governed by and construed in accordance with the laws of the State of Alaska. ARTICLE 22 ALTERNATE DISPUTE RESOLUTION A. Client and Engineer understand and appreciate that their long term mutual interests will be best served by affecting a rapid and fair resolution of any claims or disputes which may arise out of this Agreement. Therefore, both Parties agree to use their best efforts to resolve all such disputes as rapidly as possible on a fair and equitable basis. Toward this end both Parties agree to develop and follow a process for presenting, rapidly assessing, and settling claims on a fair and equitable basis. B. If any dispute or claim arising under this Agreement cannot be resolved by the project managers for the Parties within thirty (30) days after they identified the problem, the Parties agree that either of them may refer the matter to a panel consisting of one (1) executive from each party not directly involved in the claim or dispute for review and resolution. A copy of the Agreement, agreed upon facts (and areas of disagreement), and concise summary of the basis for each side’s contentions will be provided to both executives who shall review the same, confer, and attempt to reach a mutual resolution of the issue. C. If the dispute cannot be resolved under the process set forth in Section B, the Parties may elect to resolve the dispute through non-binding mediation. If mediation is to be utilized, the Parties shall select a single unrelated but qualified Mediator who shall hold a hearing (not to exceed half a day) during which each Party shall present its version of the facts (supported, if desired, by sworn, written testimony, and other relevant documents), its assessment of damages, and its argument. The Parties shall provide the Mediator with AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 264 of 297 File: APS – JEG (4-6-09) Page 9 of 10 copies of all documents provided to their senior executives under Section B at least ten (10) days prior to the scheduled date of the mediation hearing. The Parties may also provide the Mediator with copies of any laws or regulations that they feel are relevant to the dispute. A copy of the Agreement and any disputed Purchase Orders will be provided to the Mediator. Formal written arguments, legal memorandum, and live testimony are discouraged but may be permitted at the discretion of the Mediator. Both Parties agree to make any involved employees or documents available to the other Party for its review and use in preparing its position under this clause without the need for subpoena or other court order. D. Following the mediation, the Mediator will meet with both Parties and provide each of them, on a confidential basis, with his/her views of the strengths and weaknesses of their respective positions. The Parties will then reconvene and, with the assistance of the Mediator, attempt to resolve the matter. If the Parties cannot achieve resolution on the day of the mediation hearing or within forty-eight (48) hours thereafter, the Mediator will, within fifteen (15) additional days, issue a written, non-binding decision on the issue. E. If the matter has not been resolved utilizing the processes set forth above and the Parties are unwilling to accept the non-binding decision of the Mediator, either or both Parties may elect to pursue resolution through litigation. In the event of any litigation between the Parties, it is agreed and stipulated that the case shall be heard and decided by the court, without a jury. F. The costs of the Mediator shall be borne equally by the Parties. Each Party will bear its own costs of mediation. ARTICLE 23 NOTICES AND/OR COMMUNICATIONS All notices and/or communications to be given under this Agreement shall be in writing and shall be addressed as follows: To Engineer To Client Original to: Cory Hinds, P.E. Original to: David Conrad Position: Project Manager Position: Director of Engineering & Facilities Address: CH2M HILL ENGINEERS, INC. Address: Kodiak Island Borough 710 Mill Bay Road 949 E. 36th Avenue, Suite 500 Kodiak, AK 99615 Anchorage, AK 99508 Copy to: Copy to: Position: Position: Address: Address: AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 265 of 297 File: APS – JEG (4-6-09) Page 10 of 10 Either party may, by written notice to the other, change the representative or the address to which such notices, certificates, or communications are to be sent. ARTICLE 24 MISCELLANEOUS A. Waiver. Waiver by either party of any breach or failure to enforce any of the terms and conditions of this Agreement at any time shall not in any way effect, limit, or waive such party’s rights thereafter to enforce and compel strict compliance with all the terms and conditions of this Agreement. B. Severability. Any provision of this Agreement prohibited by law shall be ineffective to the extent of such prohibition without invalidating the remaining provisions of this Agreement. C. Rights and Remedies. The specific remedies set forth in this Agreement, including but not limited to those remedies with respect to the quality of the Services performed by Engineer hereunder, are the exclusive remedies of the Parties. D. Transfer of Ownership. Client represents that either it is the sole owner of the facilities which are the object of the Services or that it is authorized to bind and does bind all owners of such facilities to the releases and limitations of liability set forth in this Agreement. Client further agrees that any future recipient of any interest in the facilities and the Services will be bound by such releases and limitations of liability such that the total aggregate liability of Engineer to Client and such recipients shall not exceed the limits of liability set forth in this Agreement. E. Time of Accrual. For services performed by Engineer before substantial completion, all causes of action against Engineer shall accrue and the statute of limitations shall commence to run no later than the date of substantial completion of the Project. For services performed by Engineer after the date of substantial completion but before final completion of the Project, all causes of action against Engineer shall accrue and the statute of limitations shall commence to run no later than the date of final completion. The Parties expressly agree that the discovery rule for purposes of accrual shall not apply. F. Publicity. Neither of the Parties shall make any press release, news disclosure or other advertising related to the Project that includes the name of the other party without first obtaining the written approval of the other party. G. Entirety of Agreement. This Agreement constitutes the entire Agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations and discussions concerning the subject matter hereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement to be effective as of the date first above written. ENGINEER: CLIENT: CH2M HILL ENGINEERS, INC. By: ________________________________ By: __________________________________ AGENDA ITEM #13.A.2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Co...Page 266 of 297 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 8, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose Of Certain Kodiak Island Borough Records. ORIGINATOR: Alise Rice RECOMMENDATION: Move to approve Resolution No. FY2020-24. DISCUSSION: This Resolution is for the annual records destruction. Per KIB Code 2.40.160 the records for destruction have been reviewed and approved for destruction by each department director. The Borough Attorney has reviewed the records and found them to be of no historical interest nor to have a legal or administrative value. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Code Title 2 Administration and Personnel, Chapter 2.40 Records Management KIBC 2.40.160 Disposal of records. A. Any records to be destroyed shall be reviewed and approved by the department head and clerk, and signed off by the attorney. B. The assembly, by resolution, shall authorize the disposal of the records to be destroyed. C. The resolution authorizing the disposal of records shall provide for the destruction of records of the borough which have been found not to be of historical interest nor to have a legal or administrative value; permanent but nonhistorical and have been microfilmed; or not of a historical, legal, or administrative value. Records may also be disposed of by returning them to the original owner. D. The clerk shall dispose of the records to be destroyed in a manner determined to be appropriate. E. Upon disposal, the clerk shall file in the clerk’s office, a descriptive list of the records disposed of and microfilmed. [Ord. FY2010-02 §2, 2009].2.40.170 Micrographic program established. AGENDA ITEM #13.B.1. Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose ...Page 267 of 297 KEENE 8 CURRALL A PARTNERSHIP or PROFESSIONAL COMPANIES ATTORNEYS AT LAW CURRALL OFFICE BUILDING AREA CODE (907) TELEPHONE E25-4l3I FACSIMILE 225‘O54O H.CLAY KEENE claykeer1e@keenecurrall com 540 wmzn s'rR::T,suw:302 sco'r-r A.ER’ANDT~ERlCHSEN KETCHIKAN,ALASKA 9990: 5 brancii—erici-isen@keenecurran.com szorrnzv 5 CURRALL -I94-a-zois May 28,2020 Via Email:arice@kodiakak.us Alise L.Rice,Deputy Clerk,Acting Clerk Kodiak Island Borough 710 Mill Bay Road,Room 234 Kodiak,Alaska 99615 Re:2020 Records Destruction Our File No.:20.231.A Dear Acting Clerk Rice, In response to the request from your office,I have reviewed Resolution 2020-24 authorizing the destruction of certain listed records of the Kodiak Island Borough in accordance with its records retention policies.My review was conducted for the purpose of satisfying the requirement in KIBC 2.40.160(A)that the Borough Attorney review and sign off on the records proposed to be destroyed.In particular,my review looked at whether the records described met the retention schedule,and whether any of the listed records,despite being past the retention date,were records which should be retained for a longer period due to the need for access to the records for purposes of pending or threatened litigation or other legal purposes.My review took into account the specific requested extensions for certain records by some department heads and concurs with those requests. After reviewing the list,I find that all of the listed records scheduled for destruction have reached the end of their respective retention period,and are not needed for any purposes in relation to pending or threatened litigation,or other legal purposes.Therefore,I have no objections to these records being destroyed in accordance with Resolution 2020-24.I would also suggest that the categories noted in specific requests from department heads be reviewed for potential amendment to the retention schedule to incorporate their concerns. Very truly, KEENE &CURRALL A Partnership of Professional Companies ScottA.Brandt-Erichsenbri\U.\Kod1ak Island Borough (20 231 A)CIerk\Record DestruCtIonlLelter to Clerk docx AGENDA ITEM #13.B.1. Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose ...Page 268 of 297 Page 1 of 12 Kodiak Island Borough Records Retention Schedule FY2020 Records Destruction KIBC = Kodiak Island Borough Code AO = Assessor’s Office DP = Data Processing MG = Manager’s Off. SR = State of Alaska Retention BC = Borough Clerk’s Office EL = Elections OM = Mayor’s Office AS = Alaska State Statute BF = Borough Fire Departments EF = Engineering and Facilities MA = Mayor’s Office DC = Child Care Assist. Office FI = Finance PE = Personnel Man. CD = Community Development MH = Mental Health RM = Resource Man. Ord. 2006-04 = Ordinance No. FY2006-04 Adopted, 11/03/2005 ONSITE: = That specific Department 3 YRS = 3 Years in the specific Department R2018-26 = Resolution No. FY2018-26, Adopted 03/22/2018 CENTER: = Records Room 0 YRS = 0 Years in the Records Room TOTAL: = Retention 3 YRS = Total of 3 Year Retention R1995-01 = Resolution No. 1995-01 - Adopted 02/02/1995 R1995-01A = Resolution No. 1995-01A - Adopted 06/15/1995 Electronic = Record is keep in electronic format R1995-01B = Resolution No. 1995-01B - Adopted 03/07/1996 Historical = Record is historical R1995-01C = Resolution No. 1995-01C - Adopted 06/19/1997 Laserfiche = Borough Archival Software R1995-01D = Resolution No. 1995-01D - Adopted 11/06/1997 Microfilm = Borough Archival Software R1995-01E = Resolution No. 1995-01E - Adopted 04/20/2020 PACS = Property Appraisal and Collections System R1995-01F = Resolution No. 1995-01F - Adopted 09/01/2005 Paper = Original Paper(s) R1995-01H = Resolution No. 1995-01H - Adopted 09/18/2014 Vital Record = Vital Record Assessor’s Office - AO Series KIB/State Code Title And Description Retention Format / Remarks/ 2020 Fiscal Year To Be Destroyed AO-00 SR 1.1/1.2 ASSESSING – GENERAL CORRESPONDENCE Includes correspondence, reports, studies, and other pertinent information on department functions, conditions, and events of a routine nature. Added by R1995-01H - Adopted FY2015 ONSITE: 3 YRS CENTER: 0 TOTAL : 3 YRS Electronic Destroy FY2017 and prior AO-03 KIBC 3.35.070 SR None Cited Change of Address FORMS Change of address forms indicating a change in where notices, bills, or other correspondence regarding taxation is received. Filed alphabetically by owner’s last name. Amended by R1995-01H - Adopted FY2015 ONSITE: 3 YRS CENTER: 0 TOTAL : 3 YRS Destroy FY2017 and prior AO-11 KIBC None cited SR 15.10 MARKET SALES PROGRAM RECORDS Includes property acquisition questionnaires and market sales program information. This retention includes appraisals contracted by the borough. Added By R1995-01H - Adopted FY2015 ONSITE: 6 YRS CENTER: 0 TOTAL: 6 YRS Retention was amended to 6 Years in FY2015 No records up for des. until FY2022 AO-12 KIBC 3.35.040 SR 15.2 NOTICES OF ASSESSMENT Real and personal assessment notices (PACS), including undeliverable (paper). Added by R1995-01H - Adopted FY2015 ONSITE: 6 YRS CENTER: 0 TOTAL: 6 YRS PACS only Retention was amended to 6 Years in FY2015 No records up for des. until FY2022 AGENDA ITEM #13.B.1.Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose ...Page 269 of 297 Page 2 of 12 Borough Clerk - BC Series KIB/State Code Title And Description Retention Format / Remarks/ 2020 Fiscal Year To Be Destroyed BC-01 KIBC None cited BOROUGH CLERK’S OFFICE – GENERAL CORRESPONDENCE Assembly and clerk’s office incoming and outgoing correspondence of a general nature. Amended by R1995-01H - Adopted FY2015 ONSITE: CENTER: TOTAL: 3 YRS 0 3 YRS FY2017 and prior BC-02 KIBC 15.45 SR None Cited GENERAL APPEALS Records related to appeals submitted to the Borough Assembly on issues other than land use concerns and permits, i.e., Building Code Board of Appeals to the Assembly. Amended by R1995-01H - Adopted FY2015 ONSITE: CENTER: TOTAL: 2 YRS 8 YRS 10 YR FY2010 and prior Retention period starts after final decision is adopted. BC-03 KIBC 16.90, 17.225 SR None Cited LAND USE APPEALS Appeals from approvals, denials, or conditions of land use permits i.e., variances, use permits, zoning issues, subdivisions, etc., i.e., Appeals to the Assembly/Board of Adjustment. Amended by R1995-01H - Adopted FY2015 ONSITE: CENTER: TOTAL: 1 MO 0 1 MO Retention period starts after findings of fact are adopted. Transfer file to Com/Dev. for permanent retention. BC-05 KIBC 2.30 SR 2.1; 2.2 ASSEMBLY AGENDAS AND PACKETS Regular meeting, special meeting, work session, and joint work session packets containing backup correspondence and reports distributed to assembly members at assembly meetings. Includes agendas, roll call sheets, sign-in sheets, public hearing documentation, and guidelines. Agendas are permanent Amended by R1995-01H - Adopted FY2015 PACKET ONSITE: CENTER: TOTAL: AGENDA ONSITE: CENTER: TOTAL: 2 YRS 15 YR 15 YR 2 YR P P Laserfiche FY2005 and prior Microfilm Laserfiche Permanent BC-15 KIBC 3.30 SR 5.2 CONTRACTS Contracts, agreements, and leases between KIB and vendor. Contract file includes change orders and insurance certificates as required by agreement. General (GEN), Service, and/or Maintenance (S/M) contracts are kept for 10 years after completion of the project or contract. Capital Project (CP) or Facilities (FAC) contracts are kept permanently to cover any applicable warranties that are associated with the contract. Amended by R1995-01H - Adopted FY2015 GEN/S/M ONSITE: CENTER: TOTAL: CP/FAC ONSITE: CENTER: TOTAL: 2 YR 10 YR 12 YR 2 YR P P Laserfiche/Vital record Retention begins after contract completion date. Permanent Clerk’s office retains original or copies of signed contracts. BC-25 KIBC 16.90 SR 2.2 PUBLIC HEARING RECORDS Public hearing notices and responses regarding rezones and appeals and other general matters. General public hearing records shall be retained by the Clerk’s office. Amended by R1995-01H - Adopted FY2015 GENERAL ONSITE: CENTER: TOTAL: REZONES/ APPEALS ONSITE: CENTER: TOTAL: 2 YRS 8 YR 15 YR 1 MO 0 1 MO Backup documentation shall remain part of the agenda packets. One (1) month after completion of assembly action, transfer file to Community Development for permanent retention. BC-43 KIBC 5.01 & 5.02 STATE LICENSES, LIQUOR AND MARIJUANA Liquor license and marijuana applications and back-up information. This series documents the processing of liquor and marijuana licenses in cooperation with the Alcohol and Marijuana Control Office. ONSITE: CENTER: TOTAL: 2 YRS 4 YRS 6 YRS Electronic FY2014 and prior AGENDA ITEM #13.B.1.Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose ...Page 270 of 297 Page 3 of 12 SR 14.1 Amended by R2018-26 - Adopted FY2018 BC-51 KIBC None SR 14.1 LICENSES, GAMES Games of Chance and Skill permit applications. ONSITE: CENTER: TOTAL: 2 YRS 4 YRS 6 YRS FY2014 and prior BC-56 KIBC None SR 2.3 AS 29.6 PETITIONS For initiatives, referenda, and recall filed by private citizens or groups. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 6 YRS 0 6 YRS FY2014 and prior BC-68 KIBC 2.100; 4.15 SR 2.1 BOARDS, COMMITTEES, AND COMMISSIONS AUDIO (Including AD-HOC) Audio recordings of regular and special meetings held by boards, commissions, and committees of the Borough. Added by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 5 YRS 0 5 YRS FY2015 and prior Boards, etc. specifically staffed by other Borough departments will retain audio according to specified retention schedules. BC-69 KIBC 2.100; 4.15 SR 2.1 BOARDS COMMITTEES, AND COMMISSIONS (Including AD-HOC) Board members applications, affirmations, acknowledgements, notices of appointments, resignations, and correspondence. Includes all service area boards. Added by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 2 YRS 3 YRS 5 YRS FY2015 and prior BC-70 KIBC None cited SR 2.1 BOROUGH NEWSLETTER A printed report published after regular or special meetings reporting on agenda items. Added by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 5 YRS 0 5 YRS Electronic/Laserfiche FY2015 and prior BC-71 KIBC None cited SR None cited LOBBYIST Lobbyist employer activities, reports of activities to APOC. File includes copies of contract, APOC quarterly reports, and status reports. Added by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 2 YRS 4 YRS 6 YRS Electronic FY2014 and prior Borough Fire Departments -BF Series KIB/State Code Title And Description Retention Format / Remarks/ 2020 Fiscal Year To Be Destroyed BF-01 KIBC 2.35 CORRESPONDENCE FILES Correspondence related to fire administration comments. ONSITE - 2 YRS CENTER – 5 YRS TOTAL 7 – YRS FY2014 and prior BF-03 KIBC 2.12 VOLUNTEER PERSONNEL RECORDS Personnel jackets containing records relating to fire personnel history. Retention period begins after termination of participation. Confidential ONSITE – 10 YRS CENTER – 0 TOTAL – 10 YRS FY2010 and prior BF-06 KIBC 2.35.020 FIRE TRAINING FILES Training records, fire prevention programs, and weekly drill rosters (copy these drill rosters to personnel assistant). Individual employee training should also be documented in personnel records. ONSITE – 2 YRS CENTER – 8 YRS TOTAL – 10 YRS FY2010 and prior BF-07 KIBC 2.35.050 EQUIPMENT INSPECTION REPORTS Hose tests. ONSITE – 2 YRS CENTER - 0 TOTAL – 2 YRS FY2018 and prior AGENDA ITEM #13.B.1.Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose ...Page 271 of 297 Page 4 of 12 BF-10 KIBC 2.35.060 FIRE PROTECTION AGREEMENTS Signed mutual aid agreements with other agencies. Originals are kept in the Clerk's office. Retention begins upon termination of the agreements. ONSITE – 2 YRS CENTER – 5 YRS TOTAL – 7 YRS FY2013 and prior BF-11 KIBC 4.50 WOMENS BAY SERVICE DISTRICT Agendas, board member rosters and copies of minutes from Womens Bay service district meetings. Originals are kept in the Borough Clerk's office. ONSITE – 2 YRS CENTER – 13 YR TOTAL – 15 YRS FY2005 and prior DC-01 19 AAC 65.091 PARENT FILES Childcare family eligibility files, assigned numbers by child care office, for personal family information, demographics and financial eligibility. Series DC-05, childcare provider authorizations are included in terminated files. Retention begins at termination of eligibility; retain index of numerical assignments. ONSITE – 2 YRS CENTER – 5 YRS TOTAL – 7 YRS FY2013 and prior confidential DC-03 19 AAC 65.131 FINANCIAL REPORTING Attendance and billing reports of child care providers. File by fiscal year. ONSITE – 2 YRS CENTER – 5 YRS TOTAL – 7 YRS FY2013 and prior DC-04 19 AAC 65.061 KIBC 3.12.030 GRANT ADMINISTRATION FILES Grant receipt, applications, budgets, project narrative, plans of work, progress reports, records of matching or in-kind contributions, and correspondence. File by fiscal year, retention starts at close of grant funds. ONSITE – 2 YRS CENTER – 5 YRS TOTAL – 7 YRS FY2013 and prior DC-05 19 AAC 65.101 CHILD CARE PROVIDER AUTHORIZATIONS Written agreement signed by the grantee, provider, and parent or guardian identifying the children, hours and days of care provided, a description of the care, the provider that will deliver care, the period of time for which the agreement is effective, the percent of subsidy for which the parent or guardian is eligible and maximum monthly subsidy per child. Filed by fiscal year when terminated; enclose with DC-01 records. ONSITE – ACT CENTER – 7 YR TOTAL – 7 YRS FY2013 and prior confidential DC-07 19 AAC 65.121 STATISTICAL CHILD CARE PROVIDER REPORTS Financial support records for grants: may include work papers, spreadsheets, summaries, and other data reflecting expenditure of grant funds. File by fiscal year. ONSITE – 2 YRS CENTER – 5 YRS TOTAL – 7 YRS FY2013 and prior DC-08 19 AAC 65.181 PROVIDER FILES Rate sheets, other child care charges, hours of operation, policies, business license, childcare license, correspondence with providers. Retention begins when provider terminates. ONSITE – 2 YRS CENTER – 5 YRS TOTAL – 7 YRS FY2013 and prior DC-09 19 AAC 65.111 WAIT LIST A prioritized list of eligible families maintained when there is insufficient funding or providers. Purge annually. File with DC-04, grant administration, at end of fiscal year. ONSITE – 2 YRS CENTER – 5 YRS TOTAL – 7 YRS FY2013 and prior confidential Community Development - CD Series KIB/State Code Title And Description Retention Format / Remarks/ 2020 Fiscal Year To Be Destroyed CD-01 KIBC 2.80 SR 1.1; 1.2 COMMUNITY DEVELOPMENT – GENERAL CORRESPONDENCE Correspondence files related to departmental administration of a routine nature: Budget work files, inter-department memos. Subject to annual administrative review and purge. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 3 YRS 0 3 YRS Electronic FY2017 and prior CD-02 KIBC None cited SR None cited PROJECT FILES Project files related to projects or matters not related to property records. Subject to annual administrative review for completion and historical value for transfer to the Records Center or to CD-12 Library. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: A + 2 YR 13 YRS 15 YRS Electronic FY2005 and prior CD-04 MINUTES AND AUDIO RECORDINGS OF COMMITTEE MEETINGS ONSITE: 5 YRS FY2015 and prior AGENDA ITEM #13.B.1.Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose ...Page 272 of 297 Page 5 of 12 KIBC None cited SR 12.1 Meeting minutes and audio recordings of committee meetings. Amended by R1995-01H - Adopted FY2014 CENTER: TOTAL: 0 5 YRS Original signed minutes are retained by the Borough Clerk’s office. CD-06 KIBC None Cited SR 12.7 COASTAL ZONE MANAGEMENT AND OUTER CONTINENTAL SHELF Coastal Zone Management and Outer Continental Shelf correspondence related to coastal management and outer continental shelf issues. Grant and legislative backup files. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: A + 2 3 YRS A + 5 YRS FY2015 and prior Retention period starts after project completed. Historical - This record series is currently inactive. CD-10 KIBC 2.105 SR 12.1 PLANNING AND ZONING COMMISSION AGENDA PACKETS Agendas, public hearing records, and items presented to the commission for action. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 2 YRS 13 YR 15 YR Electronic/Laserfiche FY2005 and prior CD-11 KIBC 10.10 TITLES 6, 8, 10, AND 15 ADMINISTRATION Correspondence, reports, ownership files related to animal control issues, junk removal, including vehicles, solid waste and litter control, and building official administration. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 2 YRS 4 YRS 6 YRS Electronic FY2014 and prior CD-12 KIBC None cited SR 1.4 LIBRARY Studies and surveys generated by Kodiak Island Borough and other jurisdictions. (Functions as reference library.) Includes administrative decisions/determinations not related to property files. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: ACTIVE 0 ACTIVE Review for historical value. Retain ACTIVE until obsolete, superseded, or administrative need is met. CD-23 KIBC 2.120 SR 2.1 PARKS AND RECREATION COMMITTEE AGENDA PACKETS Agenda packets, rosters and correspondence relating to Borough recreational activities. This includes advisory boards. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 2 YRS 13 YRS 15 YRS Electronic/Laserfiche FY2005 and prior Original signed minutes are retained by the Borough Clerk's office. Data Processing - DP Series KIB/State Code Title And Description Retention Format / Remarks/ 2020 Fiscal Year To Be Destroyed DP-01 KIBC 2.33 ADMINISTRATIVE SUBJECT FILES Correspondence and reports related to data processing administration. ONSITE – 3 YRS CENTER – 0 TOTAL – 3 YRS FY2017 and prior DP-04 KIBC 2.33 DATA PROCESSING STEERING COMMITTEE Committee meeting minutes and agenda packets. Clerk's office will keep official copy of data processing steering committee meeting minutes. ONSITE – 2 YRS CENTER – 13 YRS TOTAL – 15 YRS FY2005 and prior DP-06 KIBC 2.33 DATA PROCESSING SYSTEM AND PROGRAM DOCUMENTATION Back-up the design, operations, and maintenance of EDP systems or software. Retention begins after a particular system is abandoned. ONSITE - 1 YR CENTER - 2 YRS TOTAL - 3 YRS FY2017 and prior DP-08 KIBC 2.33 DATA PROCESSING TRAINING Curriculum and log of DP classes held. Copy of class attendees in personnel files. ONSITE - 3 YRS CENTER - 0 TOTAL - 3 YRS FY2017 and prior Elections - EL Series KIB/State Code Title And Description Retention Format / Remarks/ 2020 Fiscal Year To Be Destroyed AGENDA ITEM #13.B.1.Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose ...Page 273 of 297 Page 6 of 12 EL-02 KIBC 7.40.020 SR 8.2 CERTIFICATES OF ELECTION Copies of election certificates presented to candidates upon verification of election. ONSITE: CENTER: TOTAL: 4 YRS 0 4 YRS FY2016 and prior EL-04 KIBC 7.30 SR EL-4 AS 15.15.470 ELECTION REGISTERS AND TALLY BOOKS Consists of the following registers: precinct, final voting, questioned voter, personal representative, and absentee voter. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 4 YRS 0 4 YRS FY2016 and prior EL-05 KIBC 7.40 ELECTION CONTEST Contested election data. ONSITE: CENTER: TOTAL: 1 YR 0 1 YR FY2019 Retain 1 year after election is certified. EL-07 KIBC 7.20 SR EL-7 AS 15.25.030 DECLARATIONS OF CANDIDACY Declarations executed under oath, applications including name, mailing address, office declared, residency length, etc. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 4 YRS 0 4 YRS FY2016 and prior EL-08 KIBC 7.20 SR EL-8.8 FINANCIAL DISCLOSURE STATEMENTS Alaska Public Offices Commission (APOC) financial disclosure reports. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 6 YRS 0 6 YRS Electronic FY2014 and prior EL-09 KIBC None cited SR EL-9 SPECIAL REQUEST AFFIDAVITS Voters requiring or requesting action or special accommodation during an election documentation. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 4 YRS 0 4 YRS FY2016 and prior EL-10 XREF KIBC 7.40 SR EL-10 RECOUNT PETITIONS Candidate requests for recount of individual machine or ballot tallies. Includes candidates' reason for request. ONSITE: CENTER: TOTAL: 4 YRS 0 4 YRS FY2016 and prior EL-11 KIBC 7.20.030 SR EL-11 CANDIDATE LISTS Lists of candidates. Data includes name and address of candidate, order in which they will appear on the ballot, office sought, and term of office. ONSITE: CENTER: TOTAL: 4 YRS 0 4 YRS FY2016 and prior EL-12 KIBC 7.20.030 SR EL-12 CANDIDATE WITHDRAWALS Candidate statement concerning reason for withdrawal. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 4 YRS 0 4 YRS FY2016 and prior EL-13 KIBC 7.30.030 SR EL-13 ELECTION OFFICIAL'S RECORDS May consist of recruitment materials, interest letters, training notes, acceptance forms, oaths, mileage reimbursement requests, and election workers’ payment requests. Includes absentee voting official's documentation. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 4 YRS 0 4 YRS FY2016 and prior AGENDA ITEM #13.B.1.Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose ...Page 274 of 297 Page 7 of 12 EL-15 SR EL-15 CAMPAIGN DISCLOSURE Documentation where municipalities must report to APOC when money is spent on information campaigns. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 6 YRS 0 6 YRS FY2014 and prior Engineering And Facilities - EF Series KIB/State Code Title And Description Retention Format / Remarks/ 2020 Fiscal Year To Be Destroyed EF-00 SR 1.1/1.2 ENGINEERING FACILITIES DEPARTMENT – GENERAL CORRESPONDENCE Status reports, logs, and internal departmental business of a routine nature. Added by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 3 YRS 0 3 YRS FY2017 and prior EF-01 KIBC None cited SR 2.1 HEALTH AND SAFETY Internal Borough safety meeting notes, training records, inspections, safety violations and corrections, sign-in sheets, meeting backup documentation for compliance with insurance program requirements. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 7 YRS 0 7 YRS Laserfiche/Microfilm FY2013 and prior EF-03 KIBC 3.30; 3.65 SR None Cited ROADS, TRAILS, AND PARKS Recommendations, petitions, action taken, repairs, complaints, construction as-builts, on Borough roads not within service areas, trails, and parks. etc. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 10 YRS 0 10 YRS FY2010 and prior EF-05 KIBC 4.10; 4.15 SR 2.1 SERVICE AREA FILES Recommendations, petitions, action taken, repairs, complaints, construction as-builts, on Borough roads within service areas. Includes board correspondence and copies of service area road maintenance working documents. Service Areas include Bay View Road Service Area, Fire Protection Area No. 1, Monashka Bay Road Service Area, Service Area No. 1, Womens Bay Road Service Area, and any other established service or protection areas. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 2 YRS 3 YRS 5 YRS Electronic FY2015 and prior Borough Clerk’s office retains original minutes and contracts. Cassette tapes converted to digital audio recordings EF-08 KIBC 8.25 SR 13.18/13.19 SOLID WASTE DISPOSAL Scale reports. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 1 YR 4 YRS 5 YRS FY2015 and prior EF-09 KIBC None cited SR 13.32 RECYCLING PROGRAMS Reports, activities, and feasibility studies. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 3 YRS 0 3 YRS FY2017 and prior EF-12 KIBC 2.125 SR 2.1 ARCHITECTURAL/ENGINEERING REVIEW BOARD MEETING PACKETS AND AUDIO RECORDINGS Agendas, meeting packets containing backup correspondence and reports related to business of the board, roll call sheets or attendance records, sign-in sheets, audio recordings, and copies of minutes. Includes board correspondence. ONSITE: CENTER: TOTAL: 2 YRS 3 YRS 5 YRS Laserfiche/Microfilm FY2015 and prior Borough Clerk’s office retains original minutes. AGENDA ITEM #13.B.1.Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose ...Page 275 of 297 Page 8 of 12 Amended by R1995-01H - Adopted FY2014 EF-14 KIBC 3.30 SR 1.9 VEHICLES, MUNICIPAL Vehicle records. Amended by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: C + 2 YR 0 C + 2 YR FY2018 and prior Dispose of files after vehicles are sold or transferred. See State Retention regarding Claim Files for accident/litigation. EF-16 29 CFR 1903.33 OSHA REPORTS Contains only (i.e., 300, 301, 300A) summary accident reports as required by OSHA to be retained for five years. Accident records are CONFIDENTIAL and shall be retained within EF-17. Added by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 5 YRS 0 5 YRS Laserfiche/Microfilm FY2015 and prior confidential (accident records) EF-17 KIBC None Cited SR None Cited OSHA PLANS, RECORDS, AND REPORTS Accident and incident reports and training records retain for total retention period. Accident Prevention Programs, training modules, and Right to Know retain ACTIVE until obsolete, or superseded. Any accident records containing employee information are considered CONFIDENTIAL and shall be transferred to the Human Resource Officer for inclusion in Personnel Medical History file. Added by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 5 YRS 45 YRS 50 YRS Laserfiche/Microfilm FY2000 and prior confidential(accident records) EF-18 KIBC None Cited SR 13.20 UNDERGROUND STORAGE TANK RECORDS Document registration and State Certification. Retain maintenance and repair history for the life of the tank plus 6 years. Retain current registration and certification for 6 years. Corrective action documents are permanently retained under EF-21 DEC Reports. Added by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: CUR 6 YRS 6 YRS FY2014 and prior EF-19 KIBC 2.145 SR 2.1 SOLID WASTE ADVISORY BOARD MEETING PACKETS AND AUDIO RECORDINGS Agendas, meeting packets containing backup correspondence and reports related to business of the board, roll call sheets or attendance records, sign-in sheets, audio recordings, and copies of minutes. Includes board correspondence. Includes any ad-hoc subcommittees that may be established in association with the Solid Waste Advisory Board’s duties. Added by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 2 YRS 3 YRS 5 YRS FY2015 and prior Borough Clerk’s office retains original minutes. EF-23 KIBC 3.30; 3.65 SR None Cited UNADOPTED PROJECT FILES Recommendations, petitions, action taken, repairs, complaints, construction as-builts, etc., for projects prior to official adoption. Un-adopted projects with no action retain on-site 10 years. Adopted project becomes EF-06. Added by R1995-01H - Adopted FY2014 ONSITE: CENTER: TOTAL: 10 YRS 0 10 YRS Laserfiche/Microfilm FY2010 and prior EF-24 KIBC 4.10; 4.15 SR 2.1 SERVICE AREA BOARDS MEETING PACKETS AND AUDIO RECORDINGS Agendas, meeting packets containing backup correspondence and reports related to service areas and business of the board, roll call sheets or attendance records, sign-in sheets, public hearing documentation, audio recordings, and copies of minutes. Includes board correspondence and copies of service area road maintenance contracts. Service Areas include Bay View Road Service Area, Fire Protection Area No. 1, Monashka Bay Road Service Area, Service Area No. 1, Womens Bay Road Service Area, and any other established service or protection areas. ONSITE: CENTER: TOTAL: 2 YRS 3 YRS 5 YRS FY2015 and prior Borough Clerk’s office retains original minutes. WBSA files are maintained at Womens Bay Fire Hall AGENDA ITEM #13.B.1.Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose ...Page 276 of 297 Page 9 of 12 Added by R1995-01H - Adopted FY2014 Finance - FI Series KIB/State Code Title And Description Retention Format / Remarks/ 2020 Fiscal Year To Be Destroyed FI-01 KIBC 3.16 ACCOUNTING REPORTS/ACCOUNTS PAYABLE-CPO REPORTS Annual report of cash receipts-detailed register, cash in bank report, revenue report, detailed statement of expenditures, summary of expenditures - specify fund. At the time, this report is run it will be saved to tape and the tape transferred to the records center for conversion to microform for permanent and off-site storage. ONSITE - 3 YRS CENTER - P TOTAL - P Permanent FI-03 KIBC 3.01.02 BUDGET PROCESSING Budget worksheet - revenue, budget worksheet -expenditure, current budget-revenue, current budget expenditure. (IAW Alaska State archives guidelines.) ONSITE - 2 YR CENTER - 0 YR TOTAL - 2 YRS FY2018 and prior FI-05 KIBC 3.08 SHORT REPORTS – CPO REPORTS CPO reports not named elsewhere in the schedule generated for temporary internal use. These records have no retention value. ONSITE - 1 YR CENTER - 1 YR TOTAL - 2 YRS FY2018 and prior FI-06 KIBC 3.00 JOURNAL VOUCHERS - ACCOUNTING REPORTS ONSITE - 1 YR CENTER - 6 YRS TOTAL - 7 YRS FY2013 and prior FI-07 KIBC 3.20 PROPERTY TAX ACCOUNTING Tax billing, payments, adjustments, and interest and penalties calculations. Monthly reports. Amended by R1995-01C - Adopted FY1997 ONSITE - 1 YR CENTER - 6 YRS TOTAL - 7 YRS FY2013 and prior FI-09 KIBC 3.20 PROPERTY TAX - TAX FORECLOSURE Monthly reports Amended by R1995-01C - Adopted FY1997 ONSITE - 1 YR CENTER - 9 YRS TOTAL - 10 YRS FY2010 and prior FI-11 KIBC 13.00 UTILITY MONTHLY REPORTS Master list by account number; payment and adjust; billing register; account recd. Aging; penalty list; deposits recd. monthly reports bound together. ONSITE - 1 YR CENTER - 6 YRS TOTAL - 7 YRS FY2013 and prior FI-13 KIBC 3.16 ACCOUNTS PAYABLE Copies of invoices, checks issued and requests for payment. ONSITE - 1 YR CENTER - 6 YRS TOTAL - 7 YRS FY2013 and prior FI-14 KIBC 3.10 ACCOUNTS RECEIVABLE - CASH RECEIPTS Second copy of cash receipts filed. Filed in folders by month. ONSITE - 1 YR CENTER - 6 YRS TOTAL - 7 YRS FY2013 and prior FI-15 KIBC 3.10 ACCOUNTS RECEIVABLE - DAILY RECORDS OF CASH RECEIVED Cash receipts filed in daily business envelope w/bank deposit slips remit advice portion of checks, utility bills receipts, and printout of tax payments. ONSITE - 1 YR CENTER - 6 YRS TOTAL - 7 YRS FY2013 and prior FI-19 KIBC 3.10 BANK RECONCILIATION STATEMENTS Statements of account activity, reconciliation, and credit/debit notices. ONSITE - 2 YRS CENTER - 5 YRS TOTAL - 7 YRS FY2013 and prior AGENDA ITEM #13.B.1.Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose ...Page 277 of 297 Page 10 of 12 FI-21 KIBC 3.16 CANCELED CHECKS Checks filed after returned to the Borough. Includes payroll checks. ONSITE - 2 YRS CENTER - 5 YRS TOTAL - 7 YRS FY2013 and prior FI-22 KIBC 2.12 EMPLOYEE CASE FILES Completed health and life insurance forms, duplicate of personnel actions and cafeteria plan records (pre-tax deductions). ONSITE - 1 YR CENTER - 6 YRS TOTAL - 7 YRS Retention time begins with employee termination. FY2013 and prior FI-23 KIBC 2.12 FEDERAL DEPOSIT TAX STUBS Semi-monthly, quarterly and annual reports of payroll taxes withheld and paid to Federal government. ONSITE - 1 YR CENTER - 6 YRS TOTAL - 7 YRS FY2013 and prior FI-27 KIBC 2.12 PAYROLL BACKUP RECORDS Time sheets and vacation/sick leave slips. IAW Alaska Statutes. ONSITE - 1 YR CENTER - 2 YRS TOTAL - 3 YRS FY2017 and prior FI-28 KIBC 3.16 PURCHASE ORDERS Record of purchases made using purchase order process. ONSITE - 2 YRS CENTER - 5 YRS TOTAL - 7 YRS FY2013 and prior FI-29 KIBC 2.12 FEDERAL AND STATE EMPLOYEE TAXES Statements of employee earnings - W-2's; W-4's; FICA; PERS; 1098's; and 1099's. IAW Alaska Guidelines. ONSITE - 1 YR CENTER - 6 YRS TOTAL - 7 YRS FY2013 and prior FI-30 KIBC 3.01 PAYROLL ACCOUNTING REPORTS – CPO REPORT Shows gross earnings, deductions, and net pay to each employee. (IAW Alaska Statutes) ONSITE - 1 YR CENTER - 49 YRS TOTAL -50 YRS FY1970 and prior FI-33 KIBC 8.20 BALER MONTHLY ACCOUNTING REPORTS Invoice reports; invoice copies; aging report; and copy of bills. ONSITE - 1 YR CENTER - 6 YRS TOTAL - 7 YRS FY2013 and prior FI-34 KIBC 8.20 SANITATION MONTHLY ACCOUNTING REPORTS Consumption reports; aging; payments; adjustments; billing register; and copy of bills. ONSITE - 1 YR CENTER - 6 YRS TOTAL - 7 YRS FY2013 and prior FI-35 KIBC 8.04 HOSPITAL ACCOUNTING RECORDS Central treasury monthly reconciliations. ONSITE - 1 YR CENTER - 6 YRS TOTAL - 7 YRS FY2013 and prior FI-36 KIBC 3.01 FUND INVESTMENT RECORDS Includes buy/sell orders; confirmations; safekeeping advices' and ledgers. ONSITE - 2 YRS CENTER - 5 YRS TOTAL - 7 YRS FY2013 and prior FI-37 KIBC 3.01 GRANT FILES Official documents for receipt of grant funds from either State or Federal agencies. Combine with department's grant files for records center retention. ONSITE - 2 YRS CENTER - 5 YRS TOTAL - 7 YRS FY2013 and prior FI-38 KIBC 8.08 MENTAL HEALTH CENTER ACCOUNTING REPORTS Accounts receivable reconciliation and collections. ONSITE - 1 YRS CENTER - 6 YRS TOTAL - 7 YRS FY2013 and prior confidential FI-39 KIBC 3.45, 3.70, & 3.80 SEVERANCE, TRANSIENT, EXCISE AND FISH TAXES, Severance timber, gravel and fish, transient accommodations, and marijuana and tobacco excise tax forms filed with borough; Quarterly schedules of revenues collected and taxes remitted. Amended by R2018-26 - Adopted FY2018 ONSITE - 1 YR CENTER - 6 YRS TOTAL - 7 YRS Electronic FY2013 and prior confidential FI-40 REQUESTS FOR PROPOSALS Responses to request for proposals, not selected.. ONSITE - 1 YR CENTER - NO Keep until annual audit is completed AGENDA ITEM #13.B.1.Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose ...Page 278 of 297 Page 11 of 12 KIBC 3.16 TOTAL - 1 YR FY2019 and prior FI-41 KIBC 2.24 SMALL CLAIMS LITIGATION Proceedings from small claims court on behalf of the Borough. ONSITE - 2 YRS CENTER - 8 YRS TOTAL - 10 YRS Retention begins upon settlement. FY2010 and prior FI-42 KIBC 3.10 JE EDITS Cash receipts; check register by detail; check register by check number; manual/void checks; purchase orders; invoice input edit list. Work papers/information for annual audit. ONSITE - 1 YR CENTER - 1 YR TOTAL - 2 YRS FY2018 and prior FI-43 KIBC 3.10 SCHOOL DISTRICT ACCOUNTING RECORDS Central treasury monthly reconciliations. ONSITE - 1 YR CENTER - 6 YRS TOTAL - 7 YRS FY2013 and prior FI-46 KIBC 5.02 SR 14.1 BOROUGH LICENSE, MARIJUANA Marijuana license applications and back-up information. This series includes the name and address of licensee, documentation relating to the type of business to be conducted, the address at which the business is conducted, the license number, and the year for which the license is issued. Instituted by R2018-26 ONSITE: 6 YRS CENTER: 0 TOTAL: 6 YRS Electronic FY2013 and prior FI-48 KIBC: TRAVEL ACCOUNTING Travel Authorizations and backup documentation for all Borough-related travel. Added by: R2018-26 ONSITE: 3 YRS CENTER: 0 TOTAL: 3 YRS Electronic FY2017 Manager’s Office – MG Series KIB/State Code Title And Description Retention Format / Remarks/ 2020 Fiscal Year To Be Destroyed MG-01 KIBC 2.20 MANAGER'S ADMINISTRATIVE FILES (DEPARTMENTAL AND FUNCTIONAL) Correspondence, reports, and information related to the functional departments of the Borough and which document events, projects, activities, and issues. Potential historical value. ONSITE - 2 YRS CENTER - 8 YRS TOTAL - 10 YRS FY2010 and prior MG-02 KIBC 3.16 CONTRACTS AND BIDS Copies of contracts and bids related to grants, leases, facilities purchases, etc. does not include purchase orders. Originals are retained by the Borough clerk. SEE BC-15. ONSITE - 2 YRS CENTER - NO TOTAL - 2 YRS FY2018 and prior MG-03 KIBC 3.12.030 GRANT PROJECT FILES Project files related to the administration of Federal and State grants. Consolidated these files with Finance Dept. Grant files (FI-37) for record center storage. Retention starts with project completion. ONSITE - 1 YRS CENTER - 6 YRS TOTAL - 7 YRS FY2013 and prior MG-04 KIBC 2.24 LITIGATION CASE FILES Documents civil actions by or against the Borough. Includes work papers, copies of court documents, and correspondence. Retention period starts after case is closed. CONFIDENTIAL ONSITE – ACTIVE CENTER - 10 YRS TOTAL - 10 YRS FY2010 and prior MG-05 KIBC 2.39 MINUTES OF ADVISORY BOARDS AND COMMISSION MEETINGS Copies of all boards, committees, and commission minutes relating to Borough activities. Send original minutes to Borough Clerk's office. ONSITE - 2 YRS CENTER - NO TOTAL - 2 YRS FY2013 and prior MG-11 KIBC 2.24 LEGAL ADMINISTRATION FILES Correspondence and reports related to the legal review of Borough functions such as bond issues, insurance, ordinances, contracts, grants, and claims for damages, etc. ONSITE - 2 YRS CENTER - 3 YRS TOTAL - 5 YRS FY2015 and prior AGENDA ITEM #13.B.1.Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose ...Page 279 of 297 Page 12 of 12 Added/amended by R1995-01E. MG-18 KIBC 3.12.30 NONPROFIT ORGANIZATION FILES Files related to the administration of Borough appropriations to local Non-profit organizations. Retention period starts after completion. Added/amended by R1995-01E. ONSITE - 1 YRS CENTER - 6 YRS TOTAL - 7 YRS FY2013 and prior Mayor’s Office - MA Series KIB/State Code Title And Description Retention Format / Remarks/ 2020 Fiscal Year To Be Destroyed MA-01 KIBC MAYOR'S READING FILES Copies of outgoing letters and memoranda arranged by date. Potential historical value. Added/amended by R1995-01E ONSITE - 2 YRS CENTER – 8 YRS TOTAL – 10 YRS FY2010 Personnel Management - PE Series KIB/State Code Title And Description Retention Format / Remarks/ 2020 Fiscal Year To Be Destroyed PE-01 KIBC 2.12, PM 406 RECRUITMENT Recruitment bulletins and affidavits of publication. ONSITE - 1 YR CENTER - NO TOTAL - 1 YR FY2019 PE-02 KIBC 2.12, PM 407 EMPLOYMENT APPLICATIONS Those not selected for Borough positions. ONSITE - 1 YR CENTER - NO TOTAL - 1 YR FY2019 Confidential PE-03 KIBC 2.12, PM 203 PERSONNEL ADVISORY BOARD Rosters, copies of minutes and agenda packets, Original minutes are retained by Borough Clerk ONSITE - 2 YRS CENTER - 13 YRS TOTAL - 15 YRS Repealed by R1995-01H Adopted FY2014 Retention ends FY2029 FY2005 PE-07 KIBC 2.12; PM104 EEO AND AFFIRMATIVE ACTION RECORDS Compliance reports, action plans, etc. Retention begins upon resolution of an action. ONSITE – 2 YRS CENTER – 3 YRS TOTAL – 5 YEARS FY2015 PE-09 KIBC 2.12, PM 408 ELIGIBLE LISTS Lists of qualified candidates for positions showing interviewers' notes and summaries. ONSITE - 1 YR CENTER - NO TOTAL - 1 YR FY2019 PE-10 KIBC 2.47 AIRPORT COMMITTEES, STUDIES AND REPORTS Copy of rosters and minutes, and agenda packets, reports and studies for airport advisory committee, airport task force, and other airport studies. Clerk's office retains original copy of minutes. ONSITE - 2 YRS CENTER - 13 YRS TOTAL - 15 YRS FY2005 PE-12 KIBC 2.12, PM1201 GRIEVANCE CASE FILES Proceedings and findings; complaints Retention begins after settlement. ONSITE - YES CENTER - NO TOTAL - 5 YRS FY2015 confidential PE-14 KIBC 2.12, PM 204 ADVISORY COUNCIL Working conditions advisory council meetings, roster, minutes, and recommendations. This Council will begin in 1995. ONSITE - 2 YRS CENTER - 13 YRS TOTAL - 15 YRS FY2005 Resource Management - RM SERIES DESCRIPTION RETENTION FORMAT / REMARKS RM-09 KIBC 18.70 FIREWOOD PERMITS Short-term permits allowing cutting of firewood on Borough lands. ONSITE - 1 YR CENTER - NO TOTAL - 1 YR FY2019 AGENDA ITEM #13.B.1.Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose ...Page 280 of 297 Kodiak Island Borough OFFICE of the CLERK 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 E-mail: clerks@kodiakak.us Memorandum MEMO TO: Distribution List FROM: Alise Rice, Deputy Clerk, Records Administrator VIA: Tara Welinsky Borough Clerk DATE: May 5, 2020 SUBJECT: FY2020 Records Destruction Attached is the DRAFT resolution along with your department’s routine record destruction list reflecting the files that have met their retention date. Each department must approve, sign, and return the Records Destruction Authorization Form by Thursday, May 12, 2020. Title 2 Administration and Personnel, Chapter 2.40 Records Management, 2.40.160 Disposal of records. A. Any records to be destroyed shall be reviewed and approved by the department head and clerk, and signed off by the attorney. B. The assembly, by resolution, shall authorize the disposal of the records to be destroyed. C. The resolution authorizing the disposal of records shall provide for the destruction of records of the borough which have been found not to be of historical interest nor to have a legal or administrative value; permanent but nonhistorical and have been microfilmed; or not of a historical, legal, or administrative value. Records may also be disposed of by returning them to the original owner. D. The clerk shall dispose of the records to be destroyed in a manner determined to be appropriate. E. Upon disposal, the clerk shall file in the clerk’s office, a descriptive list of the records disposed of and microfilmed. [Ord. FY2010-02 §2, 2009]. Justification for extending any record’s retention should be given. Please reach out to me if you have any questions or concerns. Distribution: Michael Powers, Borough Manager Seema Garoutte, Borough Assessor Tara Welinsky, Borough Clerk Erin Welinsky, Community Development Director Dave Conrad, Engineering and Facilities Director Dora Cross, Finance Director Enclosures: Records for Destruction Current Retention Schedule Records Destruction Authorization Form Draft Resolution AGENDA ITEM #13.B.1. 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ORIGINATOR: Michael Powers RECOMMENDATION: Move to approve Resolution No. FY2020-32 Coronavirus Relief Funds and authorize the Borough Manager to execute all necessary documents and agreements. DISCUSSION: The State of Alaska has been tasked with distributing Federal CARES act funding for expenses related to the Covid19 pandemic. The first step is of the Borough Assembly is to approve the resolution required by the State accepting the funds and designating the Borough Manager to execute agreements and documents. ALTERNATIVES: Do not approve the resolution. If this option is followed, the Borough will be ineligible to receive and spend CARES funding FISCAL IMPACT: Potentially a signficantly positive impact. The Borough is authorized up to $5,729,501 in CARES funding to spend upon Covid19 related issues. OTHER INFORMATION: https://www.commerce.alaska.gov/web/dcra/LocalGovernmentResourceDesk/COVID19.aspx AGENDA ITEM #13.B.2. Resolution No. FY2020-32 Coronavirus Relief Funds.Page 294 of 297 Kodiak Island Borough, Alaska Resolution No. FY2021-01 Page 1 of 1 Introduced by: Borough Manager 1 Drafted by: Borough Manager 2 Introduced on: June 4, 2020 3 Adopted on: 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2020-32 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ACCEPTING 9 CORONAVIRUS RELIEF FUNDS IN THE AMOUNT OF $5,792,501 FROM THE ALASKA 10 DEPARTMENT OF COMMERCE, COMMUNITY AND ECONOMIC DEVELOPMENT 11 (HEREINAFTER “DEPARTMENT”) FOR COSTS THAT ARE FOR NECESSARY 12 EXPENDITURES INCURRED DUE TO THE PUBLIC HEALTH EMERGENCY WITH RESPECT 13 TO THE CORONAVIRUS DISEASE 2019 (COVID-19) 14 15 WHEREAS, the Kodiak Island Borough wishes to provide the above described funds for the 16 community of Kodiak Island Borough; and 17 18 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 19 BOROUGH agrees to accept the Coronavirus Relief Funds from the Department and to comply 20 with the conditions in the Grant Agreement between the Kodiak Island Borough and the 21 Department. 22 23 BE IT FURTHER RESOLVED the Borough Manager is authorized to execute all necessary 24 documents and agreements to accomplish the use of funds. 25 26 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 27 THIS __________ DAY OF _______________, 2020. 28 29 KODIAK ISLAND BOROUGH ATTEST: 30 31 32 ___________________________ ___________________________ 33 William Roberts, Mayor , Clerk 34 35 VOTES: 36 Ayes: 37 Noes: 38 39 AGENDA ITEM #13.B.2. Resolution No. FY2020-32 Coronavirus Relief Funds.Page 295 of 297 AGENDA ITEM #13.D.1.*Confirmation Of Mayoral Appointment To The Architectural/Engineering Re...Page 296 of 297 Revision Date: 3/10/2020 Revised by: LC ARCHITECTURAL/ENGINEERING REVIEW BOARD BUILDING CODE BOARD OF APPEALS KODIAK ISLAND BOROUGH DIRECTOR DAVID CONRAD 486-9357 dconrad@kodiakak.us PROJ. MGR./INSPECTOR, MATT GANDEL 486-9211 mgandel@kodiakak.us ENGINEERING & FACILITIES DEPARTMENT PROJECTS OFFICE 720 EGAN WAY KODIAK, AK 99615 STAFF: NAME TERM HOME PHONE WORK PHONE CELL PHONE EMAIL Cliff Ford 1250 Beaver Way Kodiak, AK 99615 2021 (907) 486-5353 None (907) 539-5342 clifff@acsalaska.net Jon Melin 2011 Mill Bay Road #2 Kodiak, AK 99615 2021 None None (907) 539-1589 Jon.premier@alaska.net Rick Ryser PO Box 8908 Kodiak, AK 99615 2020 (907) 486-5490 None (907) 942-2747 goldenalaska@gmail.com Jerrol Friend (Chair) 1950 Mill Bay Rd. Kodiak, AK 99615 2020 (907) 539-1975 (907)486-3908 (907) 539-1975 jerrol@friendcontractors.com VACANT 2020 Jascha Zbitnoff (Vice Chair) PO Box 9012 Kodiak, AK 99615 2022 None None (907) 942-3215 jascha@brechan.com Dennis Hunt 182 Alimaq Dr. Apt 308 Kodiak, AK 99615 2022 (907) 529-6752 (907)486-9525 (907) 529-6752 dennis.hunt3@icloud.com NON-VOTING EX-OFFICIOS Assembly Representative Duane Dvorak 2022 (907) 942-2912 None (907) 942-2912 duane.dvorak@kibassembly.org School Board Representa- tive VACANT OR Duncan Fields PO Box 25 Kodiak, AK 99615 486-6393 486-8835 317-5959 dfields8925@gmail.com This board is governed by Kodiak Island Borough Code 2.125 and 15.45.010 AGENDA ITEM #13.D.1. *Confirmation Of Mayoral Appointment To The Architectural/Engineering Re...Page 297 of 297 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Introduced by: Borough Manager Drafted by: Finance Director Version 3 Introduced on: May 21, 2020 Public Hearing Date: June 4, 2020 Adopted on. KODIAK ISLAND BOROUGH ORDINANCE NO. FY2020-01C AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING ORDINANCE NO. FY2020.01, FISCAL YEAR 2020 BUDGET, BY AMENDING BUDGETS TO ACCOUNT FOR VARIOUS REVENUES THAT ARE OVER BUDGET, PROVIDING FOR ADDITIONAL EXPENDITURES AND MOVING FUNDS BETWEEN PROJECTS. WHEREAS, staff requests a transfer of $50,000 from the Hospital Fund to a Capital Project Fund for the PKIMC (Providence Kodiak Island Medical Center) Structural Analysis project. This project will use R&R (Replacement & Renewal) funds established by lease; and WHEREAS, staff requests a transfer of $150,000 from the Hospital Fund to a Capital Project Fund for the PKIMC New Fuel Tank project. This project will use R&R funds established by lease; and WHEREAS, staff requests a transfer of $60,000 from the KIBSD (Kodiak Island School District) to a Capital Project Fund for the KIBSD Auxiliary Gym Design project; and WHEREAS, staff requests a transfer of $502,039 from the KIBSD to a Capital Project Fund for the North Star Siding Replacement project; and WHEREAS, staff requests a transfer of $27,000 from the KIBSD to a Capital Project Fund for the KIBSD Auditorium Upgrades project; and WHEREAS, staff requests a transfer of $100,000 from the Land Sale Fund to a Capital Project Fund for the Salonie Creek Culvert Replacements project; and VV1 9REAS-staff Feq uesks a t;a Fi4v of @'J 1 50P f 9F !he Ge F4e B art€ e€� to a C�rpi4a# Pfejes Fr T -E wia€e+-S4effl--Dp g Fad es pR��i; and aha Ts uea-S3{en-6pgfad-pra*t�-and E..REA 6t r { Er Fr m- Fran sfcr r, ¢ 00 #om the Gee anal GURU Pa Fk R_ ReG ran+inn Berme ` WHER6 h e, staff' #:ie t5-c-,tra�sfer of 5�}Ok# €{erg ##�e Ge€�efal Fe€� efg #�eparedae n4e*t Fuq-d frar the Tsiia mi 'Fel l In er pRs er4; -anri Kodiak Island Borough, Alaska Deletion — Red, Strikeout Insertion — Bold, Blue, Underlined Ordinance No. FY2020-01 C Page 1 of 4 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 WHE AS;- 5ta 33 086 fFem +he S,,F;@ &Gf�q ond siFU -te-a pilal Project-Fuf+d-fb;: the T e Ra f:eRl Imes- nrn a WH FAS ,I-11i:ie the Q f Ga. ry P1aF �-.,-r ��,�Tegts-a�r�sfe�r-e� �1,000--#rer�Ll���e�€�+ergc��--r,��n+ng -u -to a Capitai - Rfejec�Fu fa d fiqr WHEREAS, -an allocation of $530,742 within the Renewal & Replacement Fund for r the Tsunami Siren Upgrades project; and WHEREAS, staff requests a transfer of $50,000 from the Solid Waste Disposal & Collection Fund to a Capital Projects Fund for the Baler Building Septic Removal/Replacement project; and WHEREAS, staff requests a transfer of $41000 350,000 the Fire Protection Area #1 Fund to the Capital Project Fund for the Fire Protection Area #1 Exterior Improvements project; and WHEREAS, eta# request an allesatien a transfer of $50,000 wl #-�iq from the RcAma;--fix m Rep Ia^^^^{ Building & Grounds Fund for the Borough Building Abatement/Mechanical Upgrades project; and WHEREAS, Service Area #1 board chair requests a $157,000 of Use of Fund Balance from the Service Area #1 Fund to pay for a road chip seal contract with the Alaska Department of Transportation, South Coast Region; and WHEREAS, a re -allocation of $412,509, originally transferred to the _Renewal & Replacement fund from the Facilities Fund, to the Debt Service Fund. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the Kodiak Island Borough Code of Ordinances. Section 2: Fund 540 Hospital will transfer $200,000 to Fund 495 Capital Projects Hospital for: • $50,000 to Project #20006 Structural Analysis 0 $150,000 to Project #20001 New Fuel Tank Section 3: KIBSD Central Treasury will transfer $589,039 to Fund 415 Capital Projects for: • $60,000 to Project #20007 KIBSD Auxiliary Gym Design • $502,039 to Project #20008 KIBSD North Star Siding Replacement • $27,000 to Project #20020 Auditorium Upgrades Section 4: Fund 210 Land Sales will transfer $100,000 to Fund 450 Capital Project - #20009 Salonie Creek Culvert Replacements. Kodiak Island Borough, Alaska Ordinance No. FY2020-01 C Deletion — Red, Strikeout Page 2 of 4 Insertion — Bold, Blue, Underlined 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 SO�.srrsz.:rs��m:� ■■■ #20 021 - I Fe R - pg Fad s Qe,r.+gy 6� Fupd- 1-00 140 f`qRflraa RE i {Yi-#1 /�7�/�y${�{$i 221 , 15 6 i., -upd 455 Gapifal P4;*G! 021 T-suFiaarnm'r-cfi{e{l-` pgf-a{ es ection-7: Fufid-100-472eRe .. 6�r F046 S+ a +rrsnf;nn Ilan-Srhmenf mll tr2R feF $fir. 909 fn F -r rpd 455 Cap ta; PFgjeG�-^- 2 Ts fyi- if-eR U f as Sem*:..... Q_ CMn.l Inn 475 G Gra1 �E#qe enG—Feparedpess $35;AB4e- �r f4sfef7-�' l - to- Fund X55 apftal rejes #20921 T -S Raffli Sir E In es Bestion40:-i-urid-234 .wil4 tfan51eF $13 09-te-l=uR"5 Sire -Upgrades Section 43 5: Fund 469 Renewal & Replacement will allocate $190,900 $530,742 to we}er'l 2 085—Befeug# LLBE3+4dir — A te€f eft!# les EarEWpgrn prosect #20021 Tsunami Siren Upgrades. Section 41 6: Fund 530 Solid Waste Disposal & Collection will transfer $50,000 to Fund 490 Capital Projects - #18004 Baler Building Septic Removal/Replacement. Section 1-P 7: Fund 250 Fire Protection Area #1 will transfer 41$,-9 9 1350,000 to Fund 450 Capital Projects— #19009 Fire Protection Area #1 Exterior Improvements. Section ,3 8: Fund 220 Building & Grounds will transfer $50,000 to Fund 469 Renewal & Replacement - proiect #20005 Borough Building Abate mentlMechani cal Up -grades ro'ect• and Section 4-4 9: Fund 242 Service Area #1 will increase the Use of Fund Balance and the Maintenance Repair accounts by $157,000 to pay for a road chip seal contract. Section 10: Fund 469 Renewal & Replacement will transfer $412,509 to Fund 300 Debt Service. Effective Date: This ordinance takes effect upon adoption. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2020. KODIAK ISLAND BOROUGH Kodiak Island Borough, Alaska Deletion — Red, Strikeout Insertion — Bold, Blue, Underlined ATTEST: Ordinance No. FY2020-01 C Page 3 of 4 135 136 137 138 139 140 141 142 William Roberts, Mayor VOTES: Ayes: Noes: Kodiak Island Borough, Alaska Deletion — Red, Strikeout Insertion — Bold, Blue, Underlined , Clerk Ordinance No. FY2020-01 C Page 4 of 4 KODIAK ISLAND BOROUGH SCHOOL DISTRICT Local Support History Information from KIBSD Annual Audits Fiscal Aporoariation In -Kind Local Su000rt Year -to -Year Max Allowable Year Difference Amount percent of Below the Max can 2007 7,775,801 895,459 8,671,260 38,820 Actual 9,663,496 992,236 89,73% 2008 8,482,554 937,858 9,420,412 749,152 Actual 9,624,522 204,110 97.88% 2009 9,270,768 972,850 10,243,618 823,206 Actual 10,243,618 100.00% 2010 9.343,500 946,850 10,290,350 46,732 Actual 10,612,781 322,431 96.96% 2011 9,494,388 780,962 10,275,350 15,006 Actual 11,016,766 741,416 93.27% 2012 9,481,000 769,350 10,250,350 25,000 Actual 11,098,280 847,930 92.3696 2013 9,348,500 901,850 10,256,350 - Actual 10,388,388 138,038 98.67% 2014 9,795,870 853,850 10,649,720 399,370 Actual 10,946,091 296,371 97.29% 2015 10,090,250 815,350 10,905,600 255,880 Actual 11,009,455 103,855 99.06% 2016 10,154,238 751,362 10,905,600 Actual 11,705,821 800,221 93.16% 2017 9,366,500 911,000 10,277,500 628,100 Actual 11,630,705 1,353,205 88.37% 2018 8,947,500 430,000 9,377,500 900,000 Actual 11,537,978 2,160,478 81,28% 2019 9,460,244 430,000 9,890,244 512,744 Actual 11,579,181 1,688,937 85.41% 2020 10,025,244 430.000 10,455,244 565.000 Adopted 11,345,168 889,924 92.16% 2021 8,960,089 430,000 9,390,089 (1,065,155) Preliminary 11,496,963 2,106,874 81,67% 14,000,000 12,000,000 10,000,000 8,000,aa0 6,000,000 4,000,000 2,000,000 ■ Lol Supp Ix Allo able 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 F'Y21 Revenue working document R 3 5/2912020 3:27 PM 4- 'ss8o81� pue JapJO 10 lu103 -(wnionb) digsJagwaw aul jo Alpofew sl alon ApicifeW - uoilsanb snoinaJd 'alegap pualxe 10 11w11 'salm jo uoisuadsns ',tap awes aLp uo uoQeJapisuooaa g saiinbal luesaid t,'ti saJinbai luesaid g :fir saiinbei luasaid g_g saiinbei luesaJd L _tiaeo of alon £IZ Jo] paJinbei suorloW • — r - - --- o JO/�BW 5� lagan JD/�eW `� SlJagO� JO/�ew sliarjor] JoAe s�Jago�j Jo�teW S a q �I _ aqj }o a;OA Oil ODAL11I00141 a si WaLq pue juaSald ate AjqFjqssa aLp }o siagwow )as Ajuo c'1Jal.iM asm ayj u1 jdaoxa ajPn AMI G'LU 17111 l`d101 + :Id101 . ,G2 - Id101 :-lt/lO-L �d101 LD -LOA 813H1 3OWHO 01 3>i1�1 3NOANV a-inom 4310A 813H1 3JNdH0 Ol 3�11-1 3NOANb a-inom � JauJnl 'JW JauJnl 'JW -Jauml '�W I — JauJnly JW Jawnl 'JW suowwrtSy'JW suowwAS 'JW suawwAS 'JW suowwAS 'JW A -- suaww/LS 'JW Jauw •s Ja IUTAS •sw JauuiAS -SW � JauuiNS 'sW JauuiNS •shy !�* .SIS _W 1,0111,11, �apaoJuos 'J Ja aoJ o JW JapaoJyoS 'J1/IJ /� JapaoJL�aS- JW JapaoJyas 'JW gBneuene)i -SW Gneuene){ 'SIN y6neueney4 'sW , L18neueney4:s _ L{Gneuene}1 _sw �— - �eJOnQ `JW ) EJQnQ 'JW >)eJ0^a 'JW _ a^ V!1 )IeJOn❑ 'JW jpuJy 'JW jPuJb 'JW jpwy 'J lPuJV 'JW }Pwd,JW I %, AI)D: C), oe 1 i :aN033S 'aN003S =As �. :pauJnofpd :p9uanu0088 :aN003S v o •Jl8 133HS I-IV3 1-10H A18W3SSV Honom08 aNWISI mvia0m \Ivj� )I I � :A13 :pauanuoO leroadS ^ Je1n6a,�l •ssaoa�l pue japjp jo tuiod -(wnionb) diysjagwaw ay) Io Al!jofew sl anon AalJoFeEry + uol;sanb snajnajd 'afegap pua)xa 10 t!wg 'salm }o uolsuadsns 'Aep awes ay; uo uollWapisu008a E saimbai tuasaid t, :b sail nbaj tuasajd g 't, saiinbai tuasaid g `g sail nbai auasaid L 'tiMea 01 afon 6/Z jol pail nbaj suopovq s�ago8 ao�few Ei s aqa� ao�(eW I sliago� �.`.��.� We" s�ago-8 jo,(eLN I - s;jegob aoAeW _ - ,Ajgwasse ayj;o 030n 014 oaag;�aaayJ a sl aJay; pue Wasald le AIgwesse ayp jo s.11agwaw xts ICluo a.�aynn asp aye aye ul;deoxa a- AC non ew w 104Oayl G � vIol ' lb'101 :IV101 T :1V101 --•Mol _ VflOA NI�]Hl EIE)WHO Ol 3N1-1 3 AV aZQ.c,�10A NOHY ~, H Ol 3�1I-I 3NOAN ON4 F .iawnl 'aW - - F - aauanl '�UII aauanl '� � � aauanl '�W I aauanl 'aW suoWWA '�W ' suaiuw/CS 'aW ' suoww�Cs '�W f suou�ua�Cs 'a suoWWAS 'alN - /� �auui -SWJauulms -SW � aauuims *SW �S aauuims -SW _ �` lauut�{S •sw — _- - - _ --- - _aapaojyas '--, I lapaayos 'aW_. �apeo�uos IIV japaoigoS '�W aapaojyoS _ 'aW i yfineuene){ _SW - y6neuene5{ -SIN f y6neueneyl -SW y6neueneyl syg --- yGneuene�{ syyl �IelonO 'aW �{elona -JVY �leJonp •aW �IeaonO 'aW }pwy '.ivy � apuad wm � 3Puiv 1W - )PuiV 'JW S3�=- )Pwv aW 91 ON S3A N S3A ON IVi 110 �i7 1 I � �003S=aN003S aN033S :aN003S A:aN003S �A9 :As :Aa :A9 :AS 4q - 7dr&- :pauanofpV . :pau9nu039a �• :passa�a�l :pauanuoo QQZ aleG IeioadS jejn69a 133HS '1-IVO 110H A113W3SSV HsnotiOa ONVISI NV100M ssaaa�l pue Japio jo aulod •(wnionb) d!ysaagwaw ayj }o ICJuo(ew sl aeon Al!jofeyu uollsanb snoinajd `alegap puaixa;o aiwll 'salm jo uoisuadsns '/hep awes ay; uo uo!leJapisuooa8 £ b sajinbai luasaid 'ti samn6aa auasaid g :t, saimbai luesald g :g saimbai )uasoid L _Ajjeo o) a}on E1Z JOJ paalnbai suopoW • spagoU jo�[eW ! 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S3A _— <;lj GN003S 4c3 :A8 :pauanuo0 lelsadS aew6am KODIAK ISLAND BOROUGH Meeting Type: S5eko 1 r 2Q Y, Date: 20 Please PRINT your name legibly Please PRINT your name legibi kt� LtA �� , 5 f7N �V� V✓L{, View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2020, No. 62 June 5, 2020 At Its Regular Meeting Of June 4, 2020, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, June 18, 2020, At 6:30 P.M. AMENDED, ADOPTED Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2020 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. AMENDED, ADOPTED Ordinance No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Adopting The Budget For Fiscal Year 2021 And Appropriating From All Borough Funds. AMENDED, ADOPTED Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Receiving The 2020 Certified Real And Personal Property Tax Roll, Levying Ad Valorem Property Taxes For Tax Year 2020 Consisting Of An Areawide Tax, Women’s Bay Fire Area Tax, A Women’s Bay Road Service Area Tax, A Bay View Road Service Area Tax, A Tax In Fire Protection Service Area No. 1, A Monashka Bay Road Service Area Tax, A Tax In Service Area No. 1 Roads, A Woodland Acres Street Light Service Area, A Tax In The Service Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax In The Trinity Islands Street Light Service Area, And A Tax In The Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax Providing For The Collection Of Taxes Due In 2020; And Setting The Date When Taxes Become Delinquent. AUTHORIZED The Borough Manager To Execute Contract No. FY2020-36 With Wolverine Supply, Inc. For The Kodiak Fisheries Research Center Fire Alarm Project In An Amount Not To Exceed $207,000. APPROVED Contract No. FY2020-35 To Jacobs Engineering In The Amount Of $28,600.00 For The 35% Design And Cost Estimation For Interim Closure Of A Portion Of The Kodiak Island Borough Landfill And Continuing Consulting Services For The Leachate Treatment Plant. APPROVED Resolution No. FY2020-24 Authorization For The Borough Clerk To Dispose Of Certain Kodiak Island Borough Records. APPROVED Resolution No. FY2020-32 Coronavirus Relief Funds And Authorize The Borough Manager To Execute All Necessary Documents And Agreements. RELEASED A Legal Opinion Dated May 22, 2020 Regarding Potential Reconsideration Of Resolution 2021-01. *CONFIRMED The Mayoral Appointment Of Mr. Tyler Swanson To The Architectural/Engineering Review Board. (*) Items Approved Under Consent Agenda.