2020-02-13 Work Session
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www.kodiakak.us www.facebook.com/Kodiakislandborough @KodiakBorough
Kodiak Island Borough
Assembly Work Session
Thursday, February 13, 2020, 6:30 p.m.
School District Conference Room
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming
regular meeting agenda packet and seek or receive information from staff. Although additional items not
listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no
formal action is taken at work sessions and items that require formal Assembly action are pl aced on
regular Assembly meeting agenda. Citizen’s comments at work sessions are NOT considered part of the
official record. Citizen’s comments intended for the “official record” should be made at a regular Assembly
meeting.
Page
1. CITIZENS’ COMMENTS (Limited to Three Minutes per Speaker)
2. AGENDA ITEMS
a.
Ordinance FY2020-15 Amending Title 3 Revenue And Finance
Chapter 3.10.030 Permissible Investments And Chapter 3.10.120
Facilities Fund
3 - 7
b.
Budget Matrix: Legislative Performance Measures
Matrix
KIB Strategic Plan
Budget Performance Indicator Example from Finance
c.
Assembly Input On Consolidation Committee
3. MANAGER COMMENTS
4. CLERK’S COMMENTS
5. PACKET REVIEW
Items may be added during the work session for inclusion on the Regular Meeting agenda. The
item title needs to be provided/developed at the work session in enough detail to give assembly
and public reasonable notice.
AWARDS AND PRESENTATIONS
FY2020 2nd Quarter Budget-v-Actual Presentation
PUBLIC HEARING
Ordinance No. FY2020-09 An ordinance of the Assembly of the Kodiak
Island Borough amending Titles 1, 6, 8, 9, 10, 13, 16, 17 and 18 of the
Borough code to clarify and make consistent language relating to code
Page 1 of 7
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www.kodiakak.us www.facebook.com/Kodiakislandborough @KodiakBorough
enforcement.
UNFINISHED BUSINESS
NEW BUSINESS
CONTRACTS
Contract for the Bayside Exterior Remodel Project
RESOLUTIONS
* Resolution No. FY2020-20 Approving the Native Village of Karluk And
The Karluk IRA Tribal Council As An Unincorporated Community For
Participation In the FY21 Community Assistance Program.
Resolution No. FY2020-21 Approving The Disposal By Sale Of A
Portion Of Lot 5, Block 7, Monashka Bay Alaska Subdivision For The
Fair Market Value Of $1,192.00(P&Z Case No. 20-004).
ORDINANCES FOR INTRODUCTION
Ordinance No. FY2020-14 Determining The Disposition Of Tax Year
2007 Foreclosed Properties KIB/Dorothy Beeching And KIB/Estate Of
Willie Norell And Establishing Intention To Surplus And Sell Said
Property By Finding That A Public Need Does Not Exist For The
Property And Authorizing The Property For Immediate Disposal.
OTHER ITEMS
Confirmation Of A Mayoral Appointment to the Cook Inlet Regional
Citizens Advisory Council
* Confirmation of Mayoral Appointment To The Board Of Equalization
(Mr. Tucker).
* Confirmation of Mayoral Appointment To Architectural/Engineering
Review Board (Mr. Haffeman).
EXECUTIVE SESSION
Matters Involving Negotiations With The IBEW.
6. ASSEMBLY MEMBERS COMMENTS
7. MAYOR’S COMMENTS
Page 2 of 7
Legislative FY 2021
FY2021 Priorities
(Not in Priority Order)
1. Focus on staffing structure and ensure a smooth transition for new key leaders.
2. Establish expectations and accountability for each committee, and ensure codes and
roles are clear and understood by members.
3. Explore ways to collaborate with the City of Kodiak, the school district, service areas,
tribes, rural communities and civic organizations within the borough.
4. Identify potential policies for adoption to enhance economic development.
5. Develop a catalog of all available land to begin the process of developing a
comprehensive land plan.
6. Look into cost of securing specialist(s) to forecast and recommend the most viable
economic strategies.
7. Continue to seek opportunities for restructuring or consolidation with expectations to
have a report at year’s end on opportunities and progress made.
PROGRAM DESCRIPTION: The Kodiak Island Borough government exists to provide effective and efficient
government services within our powers and duties that will improve the quality of life in our community.
The executive duties of the borough are vested in the Borough Mayor. The mayor is elected at-large by
the qualified voters of the borough. The legislative power of the borough is vested in the Borough
Assembly which is otherwise known also as the governing body. The assembly consists of seven members
elected at large. The Assembly formally establishes borough policy by ordinance or resolution.
ANALYSIS: Citizens have entrusted the Kodiak Island Borough government with powers that promote a
vibrant, diverse, and healthy economy and community centered on Kodiak’s unique assets like our
natural resources, people, and history. This includes a focus on a reasonable cost of living and a great
quality of life where diverse cultures and viewpoints come together; and an engaged community of
citizens who are working, living, and thriving together. The FY2020 budget shows a marked reduction
from the XXXXX and an increase in the XXXX.
SIGNIFICANT BUDGET CHANGES: There was a significant budget reduction of $XXXX. AGENDA ITEM #2.b.Budget Matrix: Legislative Performance MeasuresPage 3 of 7
Goals Department Objectives Indicators
FY2018
Outcome
FY2019
Outcome FY2020 Goal FY2020
Outcome FY2021 Goal
Review the strategic plan
annually Done annually Yes No Yes
# of Regular Assembly
Meetings 21 22 24
# of Special Meetings 10 14 4
# of Work Sessions 21 32 28
# of Joint Work Sessions with
the City of Kodiak 4 3 4
# of Joint Work Sessions with
the KIB School District 1 2 2
Host the Mayor's Conference No No Yes
# of Quarterly Budget updates 2 4 4
Provide Manager with policy
direction No No Yes
Approve the budget by June 10 Yes Yes Yes
Establish annual priorities No No Yes
Goals, Objectives, and Performance Indicators:
Collaborate with the City of
Kodiak, school district, service
areas, tribes, rural communities
and civic organizations within the
Borough
Provide efficient, effective, and
consistent government processes
# of attendees of AML NEO 2 1 3
Hold Borough Assembly
meetings to establish Borough
policy by ordinance or resolution
Newly elected Assembly attends
Alaska Municipal League
(AML)Newly Elected Officials
(NEO) training
Ensure an effective budgeting
process
Promote fiscal policies that ensure
stability and responsible
government
12# of published monthly finance
reports 11 12Foster public understanding of
Borough finances and operations
AGENDA ITEM #2.b.Budget Matrix: Legislative Performance MeasuresPage 4 of 7
Kodiak Island Borough
Mission Statement
Our mission is to provide quality service to the public in a fiscally responsible manner while fulfilling
Borough responsibilities and exercising powers required by Alaska Statute Title 29 and the Kodiak island
Borough Code of Ordinances.
Vision Statement
Our vision is that the Kodiak Island Borough government is trusted and respected as a leader in
providing the highest quality of services to the public in a cost effective,efficient manner that is open,
dynamic,and focused.
Strategic Plan
Fiscal Years 2018-2023
{last updated 03/22/2018)
Purpose
The Kodiak island Borough government exists to provide effective and efficient government services
within our powers and duties that will improve the quality of life in our community.
Envisioned Future 2030
Citizens have entrusted the Kodiak island Borough government with powers that promote a vibrant,
diverse,and healthy economy and community centered on Kodiak's unique assets like our natural
resources,people,and history.This includes a focus on a reasonable cost of living and a great quality of
life where diverse cultures and viewpoints come together,and an engaged community of citizens who
are working,living,and thriving together.
Strategic Direction
1.Encourage land and natural resources management for maximum benefit of Borough citizens.
a.Review Comprehensive Plan to ensure it is current and accurate,then develop land plan
consistent with the Comprehensive Plan to maximize potential for our community's economic
growth and quality of life.
b.Create a long range natural resource development plan.
2.Optimize the effective use of community resources and assets through partnerships for the
benefit of Borough citizens.
a.Explore ways to collaborate with local governments to capitalize on community partnerships
through fostering positive relationships with cities,school district,service areas,tribes and rural
communities within the borough.
Work in partnership with State and Federal Agencies.
c.Promote a culture of public trust of elected officials,appointed officials,and staff through
involvement of all citizens,and strive to ensure all citizens feel comfortable,empowered and
desirous of participating in local government.
AGENDA ITEM #2.b.
Budget Matrix: Legislative Performance Measures
Page 5 of 7
3.Foster responsible economic growth throughout the Borough.
a.Promote economic development policies that enhance a diverse economy and business
development.
Advocate for a healthy and vibrant fisheries industry.
c.Advocate for enhancement of local resources such as Kodiak based seafood and marine science
and education opportunities,tourism,agriculture,energy,Pacific Space Port,mineral extraction,
etc.
d.Encourage options to meet the local need for housing affordable for citizens with financial
capacities.
4.Promote fiscal policies that ensure stability and responsible government.
a.The Borough Assembly will be prudent in deliberations on revenue required to fund Borough
operations.
Balance expenditures to revenues on an annual basis to ensure the health of our community.
Foster public understanding of borough finances and operations.
d.Periodically review the long~term solid waste plan and revise as necessary.
{'37
5.Promote efficient,effective and responsive processes reflective of a high~perforn-ling government.
a.Evaiuate opportunities for restructuring local government (e.g.,consolidation or other options
available under Alaska law).
is.Understand the service area boards activities and borough’s responsibility in regards to service
area boards.
c.Seek ways to integrate committees in borough and city that maximize participation and
capacity.
d.Provide clear and concise direction to committees on an annual basis.
FY2020 Priorities
(Not in Priority Order)
1.Focus on staffing structure and ensure a smooth transition for new key leaders.
2.Establish expectations and accountability for each committee,and ensure codes and roles are
clear and understood by members.
3.Explore ways to collaborate with the City of Kodiak,the school district,service areas,tribes,
rural communities and civic organizations within the borough.
4.Identify potential policies for adoption to enhance economic development.
5.Develop a catalog of all available land to begin the process of developing a comprehensive land
plan.
6.Look into cost of securing specialistls)to forecast and recommend the most viable economic
strategies.
7.Continue to seek opportunities for restructuring or consolidation with expectations to have a
report at year's end on opportunities and progress made.
AGENDA ITEM #2.b.
Budget Matrix: Legislative Performance Measures
Page 6 of 7
AGENDA ITEM #2.b.Budget Matrix: Legislative Performance MeasuresPage 7 of 7
Ordinance No. FYI 991-10 An Ordinance Adopting the Kodiak Island Borough
Fiscal Policy was adopted 3/15190.
Section 3.01.060 of the ordinance states :
The Borough will annually strive for the GFOA Certificate of Achievement for
Excellence in Financial Reporting and the GFOA Distinguished Budget
Presentation Award.
In the GFOA Detailed Criteria Location Guide:
#02: The document should provide narrative, tables, schedules, or matrices to
show the relationship between functional units, major funds, and nonmajor funds
in the aggregate.
From Finance staff last July:
• the best is to include your best performance indicators not everything you
do
• the "GOAL" needs to tie in with the strategic plan of the KIB.
• the Objective is how you are going to achieve that "goal"
• the indicator is showing your performance (they are looking for numbers not
yes and no answers)
Performance indicators are measurable values that demonstrate how effectively an
organization is achieving their objectives.
Then Mayor Dan Rohrer, DPO Rebecca Skinner and I worked out a new matrix
last July and it was published in FY2020's budget book.
New for this budget:
• Provide Manager with policy direction
• Establish annual priorities
• Host the Mayor's Conference
PROGRAM DESCRIPTION: The Kodiak Island Borough govemment exists to provide effective and efficient
government services within our powers and duties that will Improve the quality of life in our community.
The executive duties of the borough are vested in the Borough Mayor. The mayor is elected at -large by
the qualified voters of the borough. The legislative power of the borough Is vested in the Borough
Assembly which is otherwise known also as the governing body. The assembly consists of seven members
elected at large. The Assembly formally establishes borough policy by ordinance or resolution.
ANALYSIS: Citizens have entrusted the Kodiak Island Borough govemment with powers that promote a
vibrant, diverse, and healthy economy and community centered on Kodiak's unique assets like our
natural resources, people, and history. This includes a focus on a reasonable cost of living and a great
quality of life where diverse cultures and viewpoints come together, and an engaged community of
citizens who are working, living, and thriving together. The FY2020 budget shows a marked reduction
from the XXXXX and an Increase In the XXXX.
FY2021 Priorities
(Not in Priority Order)
1. Focus on staffing structure and ensure a smooth transition for new key leaders.
2. Establish expectations and accountability for each committee, and ensure codes and
roles are clear and understood by members.
3. Explore ways to collaborate with the City of Kodiak, the school district, service areas,
tribes, rural communities and civic organizations within the borough.
4. Identify potential policies for adoption to enhance economic development.
5. Develop a catalog of all available land to begin the process of developing a
comprehensive land plan.
6. Look into cost of securing specialists) to forecast and recommend the most viable
economic strategies.
7. Continue to seek opportunities for restructuring or consolidation with expectations to
have a report at year's end on opportunities and progress made.
SIGNIFICANT BUDGET CHANGES: There was a significant budget reduction of $XXXX.
i
als
Oe artment06 ectives
Indlmturs
Outcome
Outcome
PY2020Goal
Ounmie
FY2021Goal
Review the strategic plan
annually
Gane annual ly
Yes
No
Yes
Hold Borough Assembly
#of Regular Assembly
21
22
24
gof Special Meetings
10
14
4
meetings to establish Borough
policy by ordinance or resolution
Mof Work Sessions
21
32
29
#of Joint Work Sessions with
the Ci ry of Kod ak
4
3
4
Provide efficient, effective, and
consistent government processes
Co-laborate with the City of
Kodiak, school district, service
N of Joint Work Sessions with
the KIS School District
1
2
2
areas, tribes, rura; common ties
and civic organizations within the
Borough
Host the Mayers conference
No
No
Yes
Newly elected Assembly attends
Alaska Municipal League
(AML)Newly Elected Officials
p of attendees of AML NEO
2
1
3
(NEO) training
Foster publlcunderstandingof
tlofpublished monthly finance"
rrports
11
11
U
Borough finances and operations
itaFQuarterly Budget updates
2
4
4
Promote fiscal policies that ensure
stability and responsible
Provide Manager with policy
direct,on
No
rro
Yes
Approve the budget by lune 10
Yes
"s
rex
government
Ensure an effective budgeting
process
FFtabIish annual priorities
No
No
Yes
PROGRAM DESCRIPTION: The Kodiak Island Borough government exists to provide effective and efficient
government services within the powers and duties that will improve the quality of life in the community. The
executive duties of the Borough are vested in the Borough Mayor. The mayor is elected at -large by the qualified
voters of the Borough. The legislative power of the Borough is vested in the Borough Assembly which is also
known as the governing body. The assembly consists of seven members elected at large. The Assembly formally
establishes borough policy by ordinance or resolution.
GOALS AND OBJECTIVES:
ANALYSIS: Citizens have entrusted the Kodiak Island Borough government with powers that promote a vibrant,
diverse, and healthy economy and community centered on Kodiak's unique assets like our natural resources,
people, and history. This includes a focus on a reasonable cost of living and a great quality of life where diverse
cultures and viewpoints come together, and an engaged community of citizens who are working, living, and
thriving together.
.. —
... __ . -
ir?f2iit7, I ..... f .
De rima Gdm
Itndlcatflrs Outcome Outcome Goal
Update the strategic plan
Done annually
No Yes Yes
annually
# of Regular Assembly
22 21 20
Optimize the effective use of
Hold Borough Assembly
s
community resources and assets
meetings to establish Borough g 8
It of Special Meetings
dhlee'ir7
13 10 10
for the benefit of the borough
policy by ordinance or resolution
27 21 25
citizens
# of Work Sessions
Facilitate involvement of all
Number of civic activities
citizens and multi -cultural
involved in
engagement in civic activities
Provide efficient, effective, and
Assembly attends Conferences
SWAMC Conference attendees
2 1 2
consistent government processes
for government training
AML Conference attendees
4 5
Borough Budget books
Yes Yes Yes
Promote fiscal policies that ensure Foster public understanding of
available to the public
stability, growth and responsible
Borough Finances and operations Borough Popular Report
91453 9,357 9,300
government
mailed to register voters
Develop a Borough-KIBSD multi- Fiscal pian developed
year fiscal plan
Develop economic development
Foster Responsible economic
policies that promote a diverse
Number of policies developed
development throughout the
economy and business
Borough
ANALYSIS: Citizens have entrusted the Kodiak Island Borough government with powers that promote a vibrant,
diverse, and healthy economy and community centered on Kodiak's unique assets like our natural resources,
people, and history. This includes a focus on a reasonable cost of living and a great quality of life where diverse
cultures and viewpoints come together, and an engaged community of citizens who are working, living, and
thriving together.
Mayor & City Council
PROGRAM DESCRIPTION: To provide policy direction and leadership, on behalf of the citizens, to the City government function.
To serve as liaison on a variety of committees, boards, commissions and citizen groups on community issues.
ANALYSIS:
Targets for Action — Top Priority:
Twin Bridges Site Redevelopment
Lodge Site Redevelopment
Broadband Policy & City Actions
Community Center Scope
Town Square Development
Riverfront Land Acquisition
Targets for Action — High Priority
City Space Needs Analysis & Plan
Youth Sports Complex
Code Enforcement Enhancements
City Events & Festivals Expansion
Port Development
Traffic Enforcement Report/Neighborhood Follow-up
Mobile App Development
Winter Events & Festivals
Strategic Plans, Objectives
& Indicators
Council Goal
Objective
Indicator FY 14/15 1 FYI5/16
FY 16/17
FY 17/19
Actual Actual
Target
Target
% of citizens surveyed
Provide services In
rating value of services
efficient manner with
for the taxes paid to
76%
7411/4
75%
73%
convenient access to
Bettendorf as good or
Financially sound
users
excellent
Median household cost of
$1,551
$1,630
$1,925
$2,000
city providing quality
city services
services
General Fund fund
Have a balanced
balance as a %of
27%
26%
24%
24%
budget with adequate
expenditures
resources for services
% of General Fund levy
67.2%
62.2%
62.6%
61.9%
and reserves
limit used
Growing current
% of citizens surveyed
businesses &
Retain & grow quality
rating overall quality of
attracting new
businesses and attract
businesses and service
77%
72%4
7$%
75%
businesses
quality new businesses
establishments as good or
great
Sufficient resources to
$ spent on CIP projects
Orderly growth &
provide infrastructure
across all funds
$14.9M
$11.7M
$35.1 M
$20.4M
quality development
and services to new
developments
% of debt limit used
70.1 %
75.4%
73.1 %
67.8%
Riverfront/Downtown
Mixed-use development,
Downtown Improvement
Development
destination point,
Fund expenditures 1
$120,342
$408,300
$4,451,016
$475,000
expanded tax base, etc.
% of citizens surveyed
rating value of services
76%
74%
759/o
75%
for taxes paid as good or
excellent
Greater sense of
% of citizens surveyed
Premier place to live
community and
rating overall confidence
78%
77%
80%
80°x°
participation
In Bettendorf government
as good or excellent
% of citizens surveyed
rating overall image of
97%
92%
97%
97%
Bettendorf as good or
excellent
1'1.7
1) Name "Municipality of Kodiak"
2) Assembly/Council make up by district & the Manager/Mayor form of
leadership
3) Adoption of any specific powers- we have initially adopted all powers
encompassed in both entities. This recognizes their importance/necessity
and allows for the budget discussion on each one.
4) Form of government- "Home Rule"
5) Charter Committee- the need to have the right make up for the
committee.
Kodiak Island Borough
CONSOLIDATION COMMITTEE
Recommendations
CONSOLIDATION IS THE DISSOLUTION OF TWO OR MORE LOCAL GOVERNMENTS WHICH THEN ARE
COMBINED TO FORM A NEW SINGLE LOCAL GOVERNMENT
The Consolidation Committee is charged with investigating what a new consolidated government would
look like for Kodiak. The following are recommendations made by the Consolidation Committee; some
of these recommendations are tentative pending further discussion and consideration, and all are
subject to change at the discretion of the committee or direction of the Assembly.
❖ The consolidated government will not include the village communities; they will remain
autonomous as they currently are.
❖ The consolidated government will be a Home Rule Borough.
❖ The reasons for consolidation are as follows:
o to provide maximum self -governance with minimum governmental units
o to provide services in a streamlined and equitable manner
o to provide effective representation
❖ The Assembly composition of seven members will be as follows:
o 2 seats elected from the area currently known as Fire Protection Area No. 1
o 2 seats elected from the area currently known as the City of Kodiak
0 1 seat elected from the area generally south of the area currently known as the
City of Kodiak, which include neighborhoods of the US Coast Guard Base, Bells
Flats, Anton Larsen Bay, Chiniak, Pasagshak and residents in-between
o 1 seat elected from the rural/village communities
c 1 seat elected at -large
■ And, assuming a Mayor -Manager form of government, the Mayor will be
elected at -large.
❖ The new home rule borough will be named the Municipality of Kodiak
❖ All current borough area -wide powers will be maintained, and all current borough non -
area -wide powers plus the current city powers and any powers not otherwise prohibited
become adopted for the new home rule borough, Municipality of Kodiak.
❖ Water & Sewer services will be provided in the area of the current infrastructure and
will be paid by user fees; future expansion will be possible and determined under the
new consolidated government.
❖ Animal Control Services will be provided along the road system and paid for via a non-
areawide property tax and user fees.
❖ Parks & Recreation powers will be provided in the area of the road system, excluding
the Anton Larsen Bay Dock which will move to Ports & Harbor services, to be paid for via
non-areawide property taxes and user fees.
❖ Solid Waste powers will remain as they currently are; public services may change as the
contract with waste collectors change.
❖ Port and Harbor services will be provided as a borough wide power/service, excluding
the facilities owned by the island's 2nd class cities and tribal governments (the new
borough will not take over village community harbors), and services will be paid for by
an areawide tax such as severance tax plus user fees.
❖ Maintain Public Safety/Law Enforcement in its current form.
•:• The consolidated government will provide road maintenance services throughout the road
system utilizing an internal public works department, with the ability to subcontract work as
needed, paid for via property and sales tax.
+ The consolidated government will have a centrally administered fire department that will
provide fire and EMS response to the road system with a blended workforce of paid and
volunteer workers, paid for with aFea wide taxes sweh i -s property tax and sales tax, and user
fees.
❖ The Building Inspection Department will be maintained and paid for with area -wide funding plus
user fees.
❖ Library services will continue and be paid through the general fund and supplemented by user
fees.
•:• The two airport facilities should be maintained and supported by user fees and area -wide taxes.
❖ Adopt areawide health powers
•:• Tourism will be an areawide service
❖ Economic Development will be maintained on an areawide basis
❖ The consolidated government will provide disaster preparedness on an areawide basis.
1) Name "Municipality of Kodiak"
2) Assembly/Council make up by district & the Manager/Mayor form of
leadership
3) Adoption of any specific powers- we have initially adopted all powers
encompassed in both entities. This recognizes their importance/necessity
and allows for the budget discussion on each one.
4) Form of government- "Home Rule"
5) Charter Committee- the need to have the right make up for the
committee.
Kodiak Island Borough
CONSOLIDATION COMMITTEE
Recommendations
CONSOLIDATION IS THE DISSOLUTION OF TWO OR MORE LOCAL GOVERNMENTS WHICH THEN ARE
COMBINED TO FORM A NEW SINGLE LOCAL GOVERNMENT
The Consolidation Committee is charged with investigating what a new consolidated government would
look like for Kodiak. The following are recommendations made by the Consolidation Committee; some
of these recommendations are tentative pending further discussion and consideration, and all are
subject to change at the discretion of the committee or direction of the Assembly.
❖ The consolidated government will not include the village communities; they will remain
autonomous as they currently are.
❖ The consolidated government will be a Home Rule Borough.
❖ The reasons for consolidation are as follows:
o to provide maximum self -governance with minimum governmental units
o to provide services in a streamlined and equitable manner
o to provide effective representation
❖ The Assembly composition of seven members will be as follows:
0 2 seats elected from the area currently known as Fire Protection Area No.1
0 2 seats elected from the area currently known as the City of Kodiak
0 1 seat elected from the area generally south of the area currently known as the
City of Kodiak, which include neighborhoods of the US Coast Guard Base, Bells
Flats, Anton Larsen Bay, Chiniak, Pasagshak and residents in-between
0 1 seat elected from the rural/village communities
0 1 seat elected at -large
■ And, assuming a Mayor -Manager form of government, the Mayor will be
elected at -large.
❖ The new home rule borough will be named the Municipality of Kodiak
❖ All current borough area -wide powers will be maintained, and all current borough non -
area -wide powers plus the current city powers and any powers not otherwise prohibited
become adopted for the new home rule borough, Municipality of Kodiak.
❖ Water & Sewer services will be provided in the area of the current infrastructure and
will be paid by user fees; future expansion will be possible and determined under the
new consolidated government.
M
Ordinance No. FY1991-10 An Ordinance Adopting the Kodiak Island Borough
Fiscal Policy was adopted 3115190.
Section 3.01.060 of the ordinance states :
The Borough will annually strive for the GFOA Certificate of Achievement for
Excellence in Financial Reporting and the GFOA Distinguished Budget
Presentation Award.
In the GFOA Detailed Criteria Location Guide:
#02: The document should provide narrative, tables, schedules, or matrices to
show the relationship between functional units, major funds, and nonmajor funds
in the aggregate.
From Finance staff last July:
• the best is to include your best performance indicators not everything you
do
• the "GOAL" needs to tie in with the strategic plan of the KIB.
• the Objective is how you are going to achieve that "goal"
• the indicator is showing your performance (they are looking for numbers not
yes and no answers)
Performance indicators are measurable values that demonstrate how effectively an
organization is achieving their objectives.
Then Mayor Dan Rohrer, DPO Rebecca Skinner and I worked out a new matrix
last July and it was published in FY2020's budget book.
New for this budget:
• Provide Manager with policy direction
• Establish annual priorities
• Host the Mayor's Conference
PROGRAM DESCRIPTION: The Kodiak Island Borough government exists to provide effective and efficient
government services within our powers and duties that will Improve the quality of life in our community.
The executive duties of the borough are vested in the Borough Mayor. The mayor is elected at -large by
the qualified voters of the borough. The legislative power of the borough is vested in the Borough
Assembly which Is otherwise known also as the governing body. The assembly consists of seven members
elected at large. The Assembly formally establishes borough policy by ordinance or resolution.
ANALYSIS: Citizens have entrusted the Kodiak Island Borough government with powers that promote a
vibrant, diverse, and healthy economy and community centered on Kodiak's unique assets like our
natural resources, people, and history. This includes a focus on a reasonable cost of living and a great
quality of life where diverse cultures and viewpoints come together; and an engaged community of
citizens who are working, living, and thriving together. The FY2020 budget shows a marked reduction
from the XXXXX and an increase In the )=X.
FY2021 Priorities
(Not in Priority Order)
1. Focus on staffing structure and ensure a smooth transition for new key leaders.
2. Establish expectations and accountability for each committee, and ensure codes and
roles are clear and understood by members.
3. Explore ways to collaborate with the City of Kodiak, the school district, service areas,
tribes, rural communities and civic organizations within the borough.
4. Identify potential policies foradoption to enhance economic development.
S. Develop a catalog of all available land to begin the process of developing a
comprehensive land plan.
6, Look into cost of securing specialists) to forecast and recommend the most viable
economic strategies.
7. Continue to seek opportunities for restructuring or consolidation with expectations to
have a report at year's end on opportunities and progress made.
SIGNIFICANT BUDGET CHANGES: There was a significant budget reduction of $XXXX,
PROGRAM DESCRIPTION: The Kodiak Island Borough government exists to provide effective and efficient
government services within the powers and duties that will improve the quality of life in the community. The
executive duties of the Borough are vested in the Borough Mayor. The mayor is elected at -large by the qualified
voters of the Borough. The legislative power of the Borough is vested in the Borough Assembly which is also
known as the governing body. The assembly consists of seven members elected at large_ The Assembly formally
establishes borough policy by ordinance or resolution.
GOALS AND OBJECTIVES:
alarm
f�,'�1F F4Z71S
F'C}Il78
Do rtment D ectlwes
IFadfcatots Outcome Mai
Goal
Update the strategic plan
Done annually
No Yes
Yes
annually
_
Itof Regular Assembly
22 21
20
Optimize the effective use of
Hold Borough Assembly
jinps
community resources and assets
Borough to establish meetings
g
# of Special Meetings
p g5
13 10
14
for the benefit of the borough
policy by ordinance or resolution
27 21
25
citizens
It of Work Sessions
Facilitate involvement of all
Number of civic activities
citizens and multicultural
involved in
en a ement In civic activities
Provide efficient, effective, and
Assembly attends Conferences
SWAMC Conference attendees
2 1
2
consistent government processes
for government training
AMI,Conferenceattendees
G S
Borough Budget books
Yes Yes
Yes
Promote fiscal policies that ensure
Foster public understanding of
available to the public
stability, growth and responsible
1 Borough Finances and operations Borough Popular Report
9,357
9.300
government9,453
mailed tore ister eaters
Develop a Borough-KIBSD multi-
Fiscal plan developed
yearfiscal plan
Develop economic development
Foster Responsible economic
policies that promote a diverse
Number of policies developed
development throughout the
economy and business
Borough
ANALYSIS: Citizens have entrusted the Kodiak Island Borough government with powers that promote a vibrant,
diverse, and healthy economy and community centered on Kodiak's unique assets like our natural resources,
people, and history. This includes a focus on a reasonable cost of living and a great quality of life where diverse
cultures and viewpoints come together, and an engaged community of citizens who are working, living, and
thriving together.
50
PROGRAM DESCRIPTION: To provide policy direction and leadership, on behalf of the citizens, to the City government function.
To serve as liaison on a variety of committees, boards, commissions and citizen groups on community issues.
ANALYSIS:
Targets for Action — Top Priority:
Twin Bridges Site Redevelopment
Lodge Site Redevelopment
Broadband Policy & City Actions
Community Center Scope
Town Square Development
River -front Land Acquisition
Targets for Action — High Priority
City Space Needs Analysis & Plan
Youth Sports Complex
Code Enforcement Enhancements
City Events & Festivals Expansion
Port Development
Traffic Enforcement Report/Neighborhood Follow-up
Mobile App Development
Winter Events & Festivals
Strategic Plans, Objectives
& Indicators
Council Goal
Objective
Indicator
FY 14/15
FY 15/16
FY 16/17
FY 17/18
Actual
Actual
Target
Target
% of citizens surveyed
rating value of services
Provide services in
for the taxes paid to
76%
74%
75%
75%
efficient manner with
Bettendorf as good or
convenient access to
excellent
Financially sound
users
Median household cost of
city providing quality
$1,551
$1,630
$1,925
$2,000
city services
services
General Fund fund
Have a balanced
balance as a % of
27%
26%
24%
24%
budget with adequate
resources for services
expenditures
% of General Fund levy
67.2%
62.2%
62.6%
61.9%
and reserves
limit used
Growing current
% of citizens surveyed
businesses &
Retain & grow quality
rating overall quality of
attracting new
businesses and attract
businesses and service
77%
72%
75%
75%
businesses
quality new businesses
establishments as good or
great
Sufficient resources to
$ spent on CIP projects
$14.9M
$11.7M
$35.1 M
$20.4M
Orderly growth &
provide infrastructure
across all funds
quality development
and services to new
developments
% of debt limit used
70.1 °/a
75.4%
73.1 %
67.8%
Riverfront/Downtown
Mixed-use development,
Downtown Improvement
Development
destination point,
Fund expenditures
$120,342
$408,300
$4,451,016
$475,000
expanded tax base, etc.
% of citizens surveyed
rating value of services
for taxes paid as good or
76%
74%
75%
75%
excellent
Greater sense of
% of citizens surveyed
Premier place to live
community and
rating overall confidence
78%
77%
80%
80%
in Bettendorf government
participation
as good or excellent
% of citizens surveyed
rating overall image of
97%
92%
97%
97%
Bettendorf as good or
excellent
95
WORK SESSION
DATE 9
SCOTT ARNDT ATTENDED
DUANE DVORAK ATTENDED
JULIE KAVANAU G H ATTENDED
ANDY SCHROEDER ATTENDED
REBECCA SKINNER ATTENDED
DENNIS SYMMONS ATTENDED
JAMES TURNER ATTENDED
MAYOR ROBERTS ATTENDED
ABSENT
ABSENT
F
CQf
I e l,q Fi Fe- (eA c e-,
ABSENT
ABSENT
ABSENT
ABSENT
ABSENT