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2019-10-24 Work Session Visit our website at www.kodiakak.us www.facebook.com/Kodiakislandborough @KodiakBorough Kodiak Island Borough Assembly Work Session Thursday, October 24, 2019, 6:30 p.m. School District Conference Room Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal Assembly action are pla ced on regular Assembly meeting agenda. Citizen’s comments at work sessions are NOT considered part of the official record. Citizen’s comments intended for the “official record” should be made at a regular Assembly meeting. Page 1. CITIZENS’ COMMENTS (Limited to Three Minutes per Speaker) 2. AGENDA ITEMS a. Bond Debt Reimbursement b. Capital Projects - Explanation On The Use Of Projects And Reporting To The Assembly 3 - 17 c. State Program and Capital Improvement Priority List Resolution No. FY2019-11 State CIP FINAL ES PZ FY2020-02 CIP Adopted Output Document (AS - 1081) - Pdf 18 - 23 d. Resolution No. FY2020-14 Adopting the Federal Program And Capital Improvement Priority List for Federal Fiscal Year 2020 Resolution No. FY2020-14 e. Discussion Of Borough Representation To Alaska Municipal League (AML) And Southwest Alaska Municipal Conference (SWAMC) 3. MANAGER COMMENTS 4. CLERK’S COMMENTS 5. PACKET REVIEW - REGULAR MEETING OF NOVEMBER 7, 2019 a. PUBLIC HEARING - None NEW BUSINESS Page 1 of 23 Visit our website at www.kodiakak.us www.facebook.com/Kodiakislandborough @KodiakBorough Election of the Deputy Presiding Officer CONTRACTS - None RESOLUTIONS Resolution No. FY2020-13 Identifying the Capital Improvement Priorities List for the 2020 State Legislative Session Resolution No. FY2020-14 Identifying the Federal Program and Capital Improvement Priority List for Federal Fiscal Year 2020 ORDINANCES FOR INTRODUCTION - None OTHER ITEMS Assembly Approval Of An Assembly Candidate To The Alaska Municipal League Board of Directors District 10 Seat Appointment Of The Voting Delegate For The Kodiak Island Borough At The Alaska Municipal League Business Meeting Mayoral Appointments Of Assembly Member Representatives To Different Boards, Committees, Commissions, And Councils Assembly Review And Taking Official Action In Support To The Following Alaska Municipal League Resolutions EXECUTIVE SESSION - None 6. ASSEMBLY MEMBERS COMMENTS 7. MAYOR’S COMMENTS Page 2 of 23 Kodiak Island Borough, Alaska Resolution No. FY2019-11 Page 1 of 4 Introduced by: Borough Manager 1 Drafted by: Special Projects Support 2 Introduced on: 11/01/2018 3 Amended: 11/01/2018 4 Adopted on: 11/01/2018 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2019-11 8 9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING A 10 STATE LEGISLATIVE CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST FOR THE 2019 11 LEGISLATIVE SESSION 12 13 WHEREAS, the Kodiak Island Borough represents nearly 14,000 residents of the Kodiak Island 14 Archipelago living in six incorporated cities and one community governed by a tribal council 15 government; and 16 17 WHEREAS, a Borough–wide capital improvement program has been adopted by the Kodiak 18 Island Borough Planning & Zoning Commission which identifies major needs of the island 19 community for the next five years; and 20 21 WHEREAS, the Kodiak Island Borough Assembly has reviewed the borough-wide capital 22 improvement program adopted by the Planning & Zoning Commission and identified major 23 projects to submit to the Alaska Governor and State Legislative Delegation for funding 24 consideration; and 25 26 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 27 BOROUGH THAT: 28 29 Section 1: The Kodiak Island Borough’s State Legislative capital improvement project priorities 30 for the 2019 legislative session are as follows: 31 32 1. Peterson Elementary School Roof Replacement and Repairs 33 Estimated Project Cost $3,282,467 34 Local Funding $985,000 35 State Funding Request $2,297,467 36 37 Peterson School was built in the early 1950’s and expanded in early 2000’s. This school has 38 served the families of the military base (Navy and then Coast Guard) and Kodiak’s Bells Flats 39 neighborhood residents. 40 41 The roof on the school is an EPDM/IRMA Ballasted and Protected Membrane Roof System 42 that is approximately twenty-five years old. The roof has been leaking, causing rot and 43 degradation of support elements, specifically the parapet walls, rooftop HVAC units and 44 associated ducting; repairs have been difficult to accomplish due to the type of the roof system 45 AGENDA ITEM #2.c. State Program and Capital Improvement Priority List Page 3 of 23 Kodiak Island Borough, Alaska Resolution No. FY2019-11 Page 2 of 4 in place. Asbestos removal for the rain leader drains are also concerns and add cost for haz-46 mat handling. This project is a priority item on the Borough’s school facility repair and 47 replacement list and has been submitted to DEED for consideration under the department’s 48 major maintenance program but is unlikely to get funding in next few years given competing 49 projects already on the list and the minimal amount of annual funding provided. 50 51 2. East Elementary Traffic Flow Improvements 52 Estimated Project Cost $2,000,000 53 Local Funding 54 State Funding Request $2,000,000 55 56 There is a safety issue in the East Elementary School parking lot. The school was constructed 57 in 1966 with a substantial addition in 1988. The facility now totals 39,842 square feet with 58 twenty-five teaching stations. Since the expansion, increased traffic flows have created 59 dangerous vehicle/student hazards when students are entering and leaving school. 60 Reconfiguration of the parking area will reduce risks by providing for a safer separation of 61 pedestrians, small vehicle traffic and bus loading/unloading. The project will require an 62 increase in the total area of the parking lot by expanding into neighboring Borough-owned 63 land to allow adequate parking to support increased building usage and occupant load. 64 65 3. Drainage Improvements for Chiniak Highway and Sargent Creek Intersection 66 Estimated Project Cost $500,000 67 State Funding Request $500,000 68 69 This request is to provide funding to the DOT&PF Southcoast Region, Kodiak Island District 70 for the construction of improvements near the intersection of the Chiniak Highway and Sargent 71 Creek Road. These improvements will address flooding at the intersection that sometimes 72 makes it impassable. 73 74 Heavy rain events occurring in conjunction with high tide cause the intersection to flood the 75 only roadway in and out of Bells Flats subdivision. This flooding impedes safe travel and often 76 leaves motorists stranded and unable to reach homes or critical services located in town. 77 78 Proposed improvements along the Sargent Creek approach to the Chiniak Highway include 79 bank stabilization, armoring, and rechanneling as needed to keep the river in its channel. 80 Roadway improvements include a modification, essentially raising the entrance, of Sargent 81 Creek Road as it approaches the intersection with the Chiniak Highway to elevate it above 82 where flood water collects. 83 84 4. Safe Pathways to North Star Elementary School 85 Estimated Project Cost $1,500,000 86 Local Funding 87 State Funding Request $1,500,000 88 89 Northstar Elementary School is located on a hill amongst several residential neighborhoods. 90 Many roads connecting the neighborhoods around the school are narrow, steep, and winding 91 dirt roads without sidewalks or separated pathways to keep pedestrians safe from vehicular 92 traffic. The Kodiak Safe Routes to Schools Plan (2013) describes a need for separated 93 AGENDA ITEM #2.c. State Program and Capital Improvement Priority List Page 4 of 23 Kodiak Island Borough, Alaska Resolution No. FY2019-11 Page 3 of 4 pathways or trails to connect the residential neighborhoods to the school. This project would 94 provide separated soft surface pedestrian pathways along Lily Drive and Anton Way. 95 96 5. Self-Activated School Crosswalk Warning Systems 97 Estimated Project Cost $1,300,000 98 State Funding Request $1,300,000 99 100 Poor visibility of crosswalks in school zones is a safety hazard! Local weather and traffic 101 degrade the paint on crosswalks; and pedestrians waiting to cross are often difficult to see 102 due to the long season of dark days, inclement weather, and busy traffic at busy intersections 103 near schools. 104 105 Rezanof Drive is a state-owned roadway and is the main road through the City of Kodiak. 106 Pedestrians needing to cross this road to access schools that include Kodiak Middle School, 107 Main Elementary School, East Elementary School and Kodiak College must wait for a break 108 in traffic or for motorists to notice their intent to cross and stop to allow the crossing. The 109 Kodiak Island Borough is requesting funding for AKDOT to purchase and install self -activated 110 (push button) crosswalk warning systems at the intersections of Rezanof Drive and Powell 111 Street, and Rezanof Drive and Benny Benson Street to increase pedestrian safety near 112 schools located along Rezanof Drive. 113 114 115 6. Service Area Road Improvements and Paving 116 Estimated Project Cost $5,000,000 117 Local Funding 118 State Funding Request $5,000,000 119 120 This project addresses the on-going need to improve portions of Borough Service Area roads. 121 There are approximately 26 miles of road among four Road Service Areas that connect 122 residential neighborhoods with the greater Kodiak community. Paving projects will address 123 main thoroughfares or busy neighborhood roads. Improvements to major drainage courses, 124 installation of guard rails, and other identified road improvement needs may also be addressed 125 with this funding. 126 127 The two larger local road services areas, Road Service Area No. 1, serving an area north of 128 the City of Kodiak, and Women’s Bay Service Area will share the funding amongst priorities 129 that have been determined by the road service area boards. Local contributions to road 130 improvements may be funded through local improvement districts where those in the district 131 are taxed a proportion of the project cost. 132 133 134 7. Anton Larsen Bay Road Extension to Ice Free Water 135 Estimated Project Cost $8,450,000 136 Funding Acquired 450,000 137 State Funding Request $8,000,000 138 139 140 141 AGENDA ITEM #2.c. State Program and Capital Improvement Priority List Page 5 of 23 Kodiak Island Borough, Alaska Resolution No. FY2019-11 Page 4 of 4 An extension of the Anton Larsen Bay Road will be a public road of approximately 2.2 142 miles to ice free waters just outside Anton Larsen Bay. The project will include a boat 143 launching ramp. The road will provide year around road access to Kodiak for residents 144 of Port Lions, Ouzinkie and much of the west side of Kodiak Island and all of Afognak 145 Island without having to travel around Spruce Cape. Year-around travel by vessel to 146 Kodiak around Spruce Cape is treacherous and extending the Anton Larsen Bay road 147 makes winter traveling safer and provides access to critical services located in the City 148 of Kodiak – including hospitals and businesses. The road extension will support existing 149 commercial operations in Marmot Bay such as Kodiak Electrical Association’s Hydro-150 Electric plant, Koniag, Inc.’s rock quarry and Kodiak Regional Aquaculture Association’s 151 Kitoi hatchery. 152 153 Moreover, an extended road will enhance summer and winter recreational opportunities 154 and activities for all Kodiak residents. The Anton Larsen Bay road extension is 155 envisioned as a project undertaken by the Native Village of Ouzinkie or the Spruce 156 Island Develop Corporation. It will be built on a road right-of-way donated by the 157 Ouzinkie Native Corporation and Koniag, Inc. The road extension is also in the Sun’aq 158 Tribe of Kodiak’s road inventory. Maintenance of the extension is expected to be by one 159 or both tribal entities. The route is identified in the Kodiak Transportation Plan as in 160 important upland facility. An environmental assessment is expected to be completed in 161 the summer of 2019. Funding will be from State and/or Federal funds. Cost of the project 162 is estimated at $8,500,000. 163 164 8. Mill Bay Beach Access and Recreation Upgrade 165 Estimated Project Cost $500,000 166 Local Funding 167 State Funding Request $500,000 168 169 This beach site is heavily used by residents and visitors who come to recreate in a variety of 170 ways at this bay located close to town. Time, tide and use have eroded safe access to the 171 two stretches of beach at this site. New construction items proposed here include new stairs 172 and walkways and trail enhancements between the two beaches, as well as a small raft/kayak 173 launch. 174 175 Section 2: The Kodiak Island Borough administration is hereby instructed to advise our State 176 of Alaska Governor and Legislative Delegation of the Capital Improvement Projects Priority List 177 adopted by the Kodiak Island Borough Assembly. 178 179 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 180 THIS FIRST DAY OF NOVEMBER, 2018. 181 182 183 VOTES: 184 Ayes: Kavanaugh, Schroeder, Skinner, Smiley, Turner 185 Absent: Symmons and one Assembly vacant seat 186 AGENDA ITEM #2.c. State Program and Capital Improvement Priority List Page 6 of 23 Kodiak Island Borough, Alaska Resolution No. FY2020-02 Page 1 of 3 1 2 3 4 5 KODIAK ISLAND BOROUGH 6 PLANNING AND ZONING COMMISSION 7 RESOLUTION NO. FY2020-02 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH PLANNING AND ZONING 10 COMMISSION RECOMMENDING A CAPITAL IMPROVEMENT PROJECTS PRIORITY 11 LIST FOR FY 2020-2024 12 13 WHEREAS, the Kodiak Island Borough represents approxi mately 15 ,000 residents of the 14 Kodiak Island Archipelago living in six incorporated cities and one community governed by 15 a tribal council government; and 16 17 WHEREAS, a Borough-wide capital improvement program is adopted annually by the 18 Kodiak Island Borough Assembly with recommendations from the Planning and Zoning 19 Commission. This list identifies the major needs of the island community for the next five years; 20 and 21 22 WHEREAS, the Kodiak Island Borough identifies priority projects to be submitted to the 23 Alaska State legislative delegation , the Federal legislative delegation and when applying for 24 grants; 25 26 NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING AND ZONING COMMISSION 27 OF THE KODIAK ISLAND BOROUGH THAT: 28 29 Section 1: The Kodiak Island Borough Planning and Zoning Commission recommends 30 the following capital improvement projects, not in any priority order, for adoption into the 31 Kodiak Island Borough FY 2020 - 2024 CIP list of capital projects: 32 33 1. Anton Larsen Bay Road Extension to Ice Free Water $8,100,000 34 An extension of the Anton Larsen Bay Road to ice-free waters will provide year around access 35 to those communities located in the Kupreanof Strait and Kizhuiak Bay areas as well as those 36 who use the island's west side for commercial and recreational purposes. Many times during the 37 year travel by vessel to Kodiak is treacherous. Extending the road to ice free waters makes 38 traveling safer, providing access to critical services located in the City of Kodiak including 39 hospitals and businesses. This is envisioned to be a cooperative effort between KIB, AKDOT, 40 Ouzinkie Native Corporation (surface estate owner), Koniag Inc. (subsurface estate owner) and 41 other tribal entities. This route was identified in the Kodiak Transportation Plan as an important 42 upland facility. Some or all of the aforementioned parties may participate in funding this. 43 44 2. Service Area Road and Paving Improvements $7,500,000 45 To be applied to priority projects identified by the road service districts including Service Area 46 One, Womens Bay Service Area, Bayview Service Area, and Monashka Bay Service Area. 47 Priorities will be based on recommendations made by the elected service area boards and 48 professional engineering study. Local contributions to project engineering and design may be 49 funded through local improvement districts where those in the district are taxed a proportion of 50 the project. 51 52 3. Mission Road (Including Spruce Cape) Safety Improvements $20,000,000 53 Mission Road (including Spruce Cape) is a major collector street for the community , and 54 one of the roads that lead to downtown. The project will widen the existing two (2) lanes 55 nd provide a pedestrian and bike path on the shoulder or on the sidewalks. This requested 56 Introduced by: CDD Requested by: P&Z Commission Drafted by: CDD Introduced on: 10/16/2019 Adopted on: 10/16/19 AGENDA ITEM #2.c. State Program and Capital Improvement Priority List Page 7 of 23 Kodiak Island Borough, Alaska Resolution No. FY2020-02 Page 2 of 3 funding will provide for the needed planning and design that will help develop a scope of work 57 and the overall project cost. 58 59 4. VFW Rifle Range Reconstruction $150,000 60 The existing outdoor rifle range is closed because it is unsafe to property owners adjacent to the 61 facility. Bullets are known to have left the range creating off-site dangers. The solution to this 62 danger is to properly develop the area into a bone-a-fide 100 yard range. KISA has enlisted the 63 help of a range consultant that evaluated the existing range and made design suggestions to 64 make it available to the shooting public. Design aspects include the proper grading of the area, 65 creation of two backstops, expansion of the width of the range and the installation of a baffle 66 system. The continued closure of this range has led to a number of unsafe bandit ranges along 67 the road system that are not regulated, cause a public nuisance and are in dangerous. 68 69 5. Engineering and Design for East Elementary Traffic Flow Improvements $815,000 70 East Elementary School was constructed in 1966 with a substantially addition in 1988. The 71 facil ity now totals 39,842 square feet w ith twenty -five teachi ng stations. Since the expansion, 72 increased traffic flows in the vicinity due to major business development have created 73 dangerous vehicl e/student hazards when students are entering and leaving school. 74 Reconfiguration of the parking area will reduce risks by providing for a safer separation of 75 pedestrians, small vehicle traffic and bus loading/unloading. A new design will require an 76 increase in the total area of the parking lot to allow adequate parking to support increased 77 building usage and occupant load. 78 79 6. Parks and Field Plan $10,000 80 Borough owns and manages land and fields for recreational purposes which need a master 81 plan to ensure best utilization and maintenance by the community. A master plan would also 82 help to reconcile jurisdictional and policy concerns with regard to cooperative use 83 arrangements with City of Kodiak and KIB School District. 84 85 7. Kodiak Island Trail Improvements $50,000 86 This is a priority identified by the Kodiak Island Borough Parks and Recreation Committee. 87 The purpose of the project would be to design and implement trail system improvements as 88 recommended and prioritized in the recently adopted Kodiak Road System Trail Plan, to 89 include , but not limited to, trail head improvements, parking area and c irculation plans, 90 dra inage improvements , environmental permitting , etc. 91 92 8. Mill Bay Beach Access and Recreation Upgrade $163,000 93 This beach is heavily used by residents, sports fisherman and the community who come to 94 view this bay located close to town. New construction items proposed here would include new 95 stairs and walkways and trail enhancements between the two beaches, as well as a small 96 raft/kayak launch . The planning and design has already been funded . 97 98 9. West Rezanof Drive Pedestrian Improvements $5,000,000 99 The section of West Rezanof Drive near Sargent Creek and the Russian River frequently 100 has visitors taking advantage of fishing opportunities and other wildlife viewing activities. 101 Roadside parking and pedestrian activity along this corridor is not compatible with the high 102 speed vehicular traffic on the roadway. To enhance safety and eliminate conflicts between 103 user groups, new construction items are being proposed. This includes, but is not limited to, 104 additional off-street parking, boardwalks, pedestrian bridges, and other pedestrian 105 improvements. 106 107 10. Anton Larsen Dock, Launch Ramp, and Parking Improvements $2,000,000 108 The Anton Larsen Dock is heavily used by Port Lions and Ouzinkie residents, as well as 109 others living on the island’s west side, commercial fishermen, charter operations, and 110 citizens living on Kodiak’s road system. Improvements to this facility have been made in the 111 recent past. However, given the site’s popularity, an expansion of the parking facilities is 112 AGENDA ITEM #2.c. State Program and Capital Improvement Priority List Page 8 of 23 Kodiak Island Borough, Alaska Resolution No. FY2020-02 Page 3 of 3 needed. Additionally, a floating dock space is needed at the ramp so that users can more 113 safely pull boats or cargo to shore. 114 115 ADOPTED BY THE KODIAK ISLAND BOROUGH PLANNING AND ZONING 116 COMMISSION THIS ______ DAY OF ______________, 2019 117 118 119 PLANNING AND ZONING COMMISSION 120 121 122 __________________________________ 123 Dave Townsend , Chair 124 ATTEST 125 126 127 __________________________________ 128 Sheila Smith, Secretary 129 AGENDA ITEM #2.c. State Program and Capital Improvement Priority List Page 9 of 23 KODIAK ISLAND BOROUGH STAFF REPORT OCTOBER 24, 2019 ASSEMBLY WORK SESSION Kodiak Island Borough SUBJECT: State Program and Capital Improvement Priority List ORIGINATOR: Clerk's Office Staff RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #2.c. State Program and Capital Improvement Priority List Page 10 of 23 Kodiak Island Borough, Alaska Resolution No. FY2019-11 Page 1 of 4 Introduced by: Borough Manager 1 Drafted by: Special Projects Support 2 Introduced on: 11/01/2018 3 Amended: 11/01/2018 4 Adopted on: 11/01/2018 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2019-11 8 9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING A 10 STATE LEGISLATIVE CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST FOR THE 2019 11 LEGISLATIVE SESSION 12 13 WHEREAS, the Kodiak Island Borough represents nearly 14,000 residents of the Kodiak Island 14 Archipelago living in six incorporated cities and one community governed by a tribal council 15 government; and 16 17 WHEREAS, a Borough–wide capital improvement program has been adopted by the Kodiak 18 Island Borough Planning & Zoning Commission which identifies major needs of the island 19 community for the next five years; and 20 21 WHEREAS, the Kodiak Island Borough Assembly has reviewed the borough-wide capital 22 improvement program adopted by the Planning & Zoning Commission and identified major 23 projects to submit to the Alaska Governor and State Legislative Delegation for funding 24 consideration; and 25 26 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 27 BOROUGH THAT: 28 29 Section 1: The Kodiak Island Borough’s State Legislative capital improvement project priorities 30 for the 2019 legislative session are as follows: 31 32 1. Peterson Elementary School Roof Replacement and Repairs 33 Estimated Project Cost $3,282,467 34 Local Funding $985,000 35 State Funding Request $2,297,467 36 37 Peterson School was built in the early 1950’s and expanded in early 2000’s. This school has 38 served the families of the military base (Navy and then Coast Guard) and Kodiak’s Bells Flats 39 neighborhood residents. 40 41 The roof on the school is an EPDM/IRMA Ballasted and Protected Membrane Roof System 42 that is approximately twenty-five years old. The roof has been leaking, causing rot and 43 degradation of support elements, specifically the parapet walls, rooftop HVAC units and 44 associated ducting; repairs have been difficult to accomplish due to the type of the roof system 45 AGENDA ITEM #2.c. State Program and Capital Improvement Priority List Page 11 of 23 Kodiak Island Borough, Alaska Resolution No. FY2019-11 Page 2 of 4 in place. Asbestos removal for the rain leader drains are also concerns and add cost for haz-46 mat handling. This project is a priority item on the Borough’s school facility repair and 47 replacement list and has been submitted to DEED for consideration under the department’s 48 major maintenance program but is unlikely to get funding in next few years given competing 49 projects already on the list and the minimal amount of annual funding provided. 50 51 2. East Elementary Traffic Flow Improvements 52 Estimated Project Cost $2,000,000 53 Local Funding 54 State Funding Request $2,000,000 55 56 There is a safety issue in the East Elementary School parking lot. The school was constructed 57 in 1966 with a substantial addition in 1988. The facility now totals 39,842 square feet with 58 twenty-five teaching stations. Since the expansion, increased traffic flows have created 59 dangerous vehicle/student hazards when students are entering and leaving school. 60 Reconfiguration of the parking area will reduce risks by providing for a safer separation of 61 pedestrians, small vehicle traffic and bus loading/unloading. The project will require an 62 increase in the total area of the parking lot by expanding into neighboring Borough-owned 63 land to allow adequate parking to support increased building usage and occupant load. 64 65 3. Drainage Improvements for Chiniak Highway and Sargent Creek Intersection 66 Estimated Project Cost $500,000 67 State Funding Request $500,000 68 69 This request is to provide funding to the DOT&PF Southcoast Region, Kodiak Island District 70 for the construction of improvements near the intersection of the Chiniak Highway and Sargent 71 Creek Road. These improvements will address flooding at the intersection that sometimes 72 makes it impassable. 73 74 Heavy rain events occurring in conjunction with high tide cause the intersection to flood the 75 only roadway in and out of Bells Flats subdivision. This flooding impedes safe travel and often 76 leaves motorists stranded and unable to reach homes or critical services located in town. 77 78 Proposed improvements along the Sargent Creek approach to the Chiniak Highway include 79 bank stabilization, armoring, and rechanneling as needed to keep the river in its channel. 80 Roadway improvements include a modification, essentially raising the entrance, of Sargent 81 Creek Road as it approaches the intersection with the Chiniak Highway to elevate it above 82 where flood water collects. 83 84 4. Safe Pathways to North Star Elementary School 85 Estimated Project Cost $1,500,000 86 Local Funding 87 State Funding Request $1,500,000 88 89 Northstar Elementary School is located on a hill amongst several residential neighborhoods. 90 Many roads connecting the neighborhoods around the school are narrow, steep, and winding 91 dirt roads without sidewalks or separated pathways to keep pedestrians safe from vehicular 92 traffic. The Kodiak Safe Routes to Schools Plan (2013) describes a need for separated 93 AGENDA ITEM #2.c. State Program and Capital Improvement Priority List Page 12 of 23 Kodiak Island Borough, Alaska Resolution No. FY2019-11 Page 3 of 4 pathways or trails to connect the residential neighborhoods to the school. This project would 94 provide separated soft surface pedestrian pathways along Lily Drive and Anton Way. 95 96 5. Self-Activated School Crosswalk Warning Systems 97 Estimated Project Cost $1,300,000 98 State Funding Request $1,300,000 99 100 Poor visibility of crosswalks in school zones is a safety hazard! Local weather and traffic 101 degrade the paint on crosswalks; and pedestrians waiting to cross are often difficult to see 102 due to the long season of dark days, inclement weather, and busy traffic at busy intersections 103 near schools. 104 105 Rezanof Drive is a state-owned roadway and is the main road through the City of Kodiak. 106 Pedestrians needing to cross this road to access schools that include Kodiak Middle School, 107 Main Elementary School, East Elementary School and Kodiak College must wait for a break 108 in traffic or for motorists to notice their intent to cross and stop to allow the crossing. The 109 Kodiak Island Borough is requesting funding for AKDOT to purchase and install self -activated 110 (push button) crosswalk warning systems at the intersections of Rezanof Drive and Powell 111 Street, and Rezanof Drive and Benny Benson Street to increase pedestrian safety near 112 schools located along Rezanof Drive. 113 114 115 6. Service Area Road Improvements and Paving 116 Estimated Project Cost $5,000,000 117 Local Funding 118 State Funding Request $5,000,000 119 120 This project addresses the on-going need to improve portions of Borough Service Area roads. 121 There are approximately 26 miles of road among four Road Service Areas that connect 122 residential neighborhoods with the greater Kodiak community. Paving projects will address 123 main thoroughfares or busy neighborhood roads. Improvements to major drainage courses, 124 installation of guard rails, and other identified road improvement needs may also be addressed 125 with this funding. 126 127 The two larger local road services areas, Road Service Area No. 1, serving an area north of 128 the City of Kodiak, and Women’s Bay Service Area will share the funding amongst priorities 129 that have been determined by the road service area boards. Local contributions to road 130 improvements may be funded through local improvement districts where those in the district 131 are taxed a proportion of the project cost. 132 133 134 7. Anton Larsen Bay Road Extension to Ice Free Water 135 Estimated Project Cost $8,450,000 136 Funding Acquired 450,000 137 State Funding Request $8,000,000 138 139 140 141 AGENDA ITEM #2.c. State Program and Capital Improvement Priority List Page 13 of 23 Kodiak Island Borough, Alaska Resolution No. FY2019-11 Page 4 of 4 An extension of the Anton Larsen Bay Road will be a public road of approximately 2.2 142 miles to ice free waters just outside Anton Larsen Bay. The project will include a boat 143 launching ramp. The road will provide year around road access to Kodiak for residents 144 of Port Lions, Ouzinkie and much of the west side of Kodiak Island and all of Afognak 145 Island without having to travel around Spruce Cape. Year-around travel by vessel to 146 Kodiak around Spruce Cape is treacherous and extending the Anton Larsen Bay road 147 makes winter traveling safer and provides access to critical services located in the City 148 of Kodiak – including hospitals and businesses. The road extension will support existing 149 commercial operations in Marmot Bay such as Kodiak Electrical Association’s Hydro-150 Electric plant, Koniag, Inc.’s rock quarry and Kodiak Regional Aquaculture Association’s 151 Kitoi hatchery. 152 153 Moreover, an extended road will enhance summer and winter recreational opportunities 154 and activities for all Kodiak residents. The Anton Larsen Bay road extension is 155 envisioned as a project undertaken by the Native Village of Ouzinkie or the Spruce 156 Island Develop Corporation. It will be built on a road right-of-way donated by the 157 Ouzinkie Native Corporation and Koniag, Inc. The road extension is also in the Sun’aq 158 Tribe of Kodiak’s road inventory. Maintenance of the extension is expected to be by one 159 or both tribal entities. The route is identified in the Kodiak Transportation Plan as in 160 important upland facility. An environmental assessment is expected to be completed in 161 the summer of 2019. Funding will be from State and/or Federal funds. Cost of the project 162 is estimated at $8,500,000. 163 164 8. Mill Bay Beach Access and Recreation Upgrade 165 Estimated Project Cost $500,000 166 Local Funding 167 State Funding Request $500,000 168 169 This beach site is heavily used by residents and visitors who come to recreate in a variety of 170 ways at this bay located close to town. Time, tide and use have eroded safe access to the 171 two stretches of beach at this site. New construction items proposed here include new stairs 172 and walkways and trail enhancements between the two beaches, as well as a small raft/kayak 173 launch. 174 175 Section 2: The Kodiak Island Borough administration is hereby instructed to advise our State 176 of Alaska Governor and Legislative Delegation of the Capital Improvement Projects Priority List 177 adopted by the Kodiak Island Borough Assembly. 178 179 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 180 THIS FIRST DAY OF NOVEMBER, 2018. 181 182 183 VOTES: 184 Ayes: Kavanaugh, Schroeder, Skinner, Smiley, Turner 185 Absent: Symmons and one Assembly vacant seat 186 AGENDA ITEM #2.c. State Program and Capital Improvement Priority List Page 14 of 23 Kodiak Island Borough, Alaska Resolution No. FY2020-02 Page 1 of 3 1 2 3 4 5 KODIAK ISLAND BOROUGH 6 PLANNING AND ZONING COMMISSION 7 RESOLUTION NO. FY2020-02 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH PLANNING AND ZONING 10 COMMISSION RECOMMENDING A CAPITAL IMPROVEMENT PROJECTS PRIORITY 11 LIST FOR FY 2020-2024 12 13 WHEREAS, the Kodiak Island Borough represents approximately 15 ,000 residents of the 14 Kodiak Island Archipelago living in six incorporated cities and one community governed by 15 a tribal council government; and 16 17 WHEREAS, a Borough-wide capital improvement program is adopted annually by the 18 Kodiak Island Borough Assembly with recommendations from the Planning and Zoning 19 Commission. This list identifies the major needs of the island community for the next five years; 20 and 21 22 WHEREAS, the Kodiak Island Borough identifies priority projects to be submitted to the 23 Alaska State legislative delegation , the Federal legislative delegation and when applying for 24 grants; 25 26 NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING AND ZONING COMMISSION 27 OF THE KODIAK ISLAND BOROUGH THAT: 28 29 Section 1: The Kodiak Island Borough Planning and Zoning Commission recommends 30 the following capital improvement projects, not in any priority order, for adoption into the 31 Kodiak Island Borough FY 2020 - 2024 CIP list of capital projects: 32 33 1. Anton Larsen Bay Road Extension to Ice Free Water $8,100,000 34 An extension of the Anton Larsen Bay Road to ice-free waters will provide year around access 35 to those communities located in the Kupreanof Strait and Kizhuiak Bay areas as well as those 36 who use the island's west side for commercial and recreational purposes. Many times during the 37 year travel by vessel to Kodiak is treacherous. Extending the road to ice free waters makes 38 traveling safer, providing access to critical services located in the City of Kodiak including 39 hospitals and businesses. This is envisioned to be a cooperative effort between KIB, AKDOT, 40 Ouzinkie Native Corporation (surface estate owner), Koniag Inc. (subsurface estate owner) and 41 other tribal entities. This route was identified in the Kodiak Transportation Plan as an important 42 upland facility. Some or all of the aforementioned parties may participate in funding this. 43 44 2. Service Area Road and Paving Improvements $7,500,000 45 To be applied to priority projects identified by the road service districts including Service Area 46 One, Womens Bay Service Area, Bayview Service Area, and Monashka Bay Service Area. 47 Priorities will be based on recommendations made by the elected service area boards and 48 professional engineering study. Local contributions to project engineering and design may be 49 funded through local improvement districts where those in the district are taxed a proportion of 50 the project. 51 52 3. Mission Road (Including Spruce Cape) Safety Improvements $20,000,000 53 Mission Road (including Spruce Cape) is a major collector street for the community , and 54 one of the roads that lead to downtown. The project will widen the existing two (2) lanes 55 nd provide a pedestrian and bike path on the shoulder or on the sidewalks. This requested 56 Introduced by: CDD Requested by: P&Z Commission Drafted by: CDD Introduced on: 10/16/2019 Adopted on: 10/16/19 AGENDA ITEM #2.c. State Program and Capital Improvement Priority List Page 15 of 23 Kodiak Island Borough, Alaska Resolution No. FY2020-02 Page 2 of 3 funding will provide for the needed planning and design that will help develop a scope of work 57 and the overall project cost. 58 59 4. VFW Rifle Range Reconstruction $150,000 60 The existing outdoor rifle range is closed because it is unsafe to property owners adjacent to the 61 facility. Bullets are known to have left the range creating off-site dangers. The solution to this 62 danger is to properly develop the area into a bone-a-fide 100 yard range. KISA has enlisted the 63 help of a range consultant that evaluated the existing range and made design suggestions to 64 make it available to the shooting public. Design aspects include the proper grading of the area, 65 creation of two backstops, expansion of the width of the range and the installation of a baffle 66 system. The continued closure of this range has led to a number of unsafe bandit ranges along 67 the road system that are not regulated, cause a public nuisance and are in dangerous. 68 69 5. Engineering and Design for East Elementary Traffic Flow Improvements $815,000 70 East Elementary School was constructed in 1966 with a substantially addition in 1988. The 71 facil ity now totals 39,842 square feet with twenty -five teaching stations. Since the expansion, 72 increased traffic flows in the vicinity due to major business development have created 73 dangerous vehicl e/student hazards when students are entering and leaving school. 74 Reconfiguration of the parking area will reduce risks by providing for a safer separation of 75 pedestrians, small vehicle traffic and bus loading/unloading. A new design will require an 76 increase in the total area of the parking lot to allow adequate parking to support increased 77 building usage and occupant load. 78 79 6. Parks and Field Plan $10,000 80 Borough owns and manages land and fields for recreational purposes which need a master 81 plan to ensure best utilization and maintenance by the community. A master plan would also 82 help to reconcile jurisdictional and policy concerns with regard to cooperative use 83 arrangements with City of Kodiak and KIB School District. 84 85 7. Kodiak Island Trail Improvements $50,000 86 This is a priority identified by the Kodiak Island Borough Parks and Recreation Committee. 87 The purpose of the project would be to design and implement trail system improvements as 88 recommended and prioritized in the recently adopted Kodiak Road System Trail Plan, to 89 include , but not limited to, trail head improvements, parking area and c irculation plans, 90 dra inage improvements , environmental permitting , etc. 91 92 8. Mill Bay Beach Access and Recreation Upgrade $163,000 93 This beach is heavily used by residents, sports fisherman and the community who come to 94 view this bay located close to town. New construction items proposed here would include new 95 stairs and walkways and trail enhancements between the two beaches, as well as a small 96 raft/kayak launch . The planning and design has already been funded . 97 98 9. West Rezanof Drive Pedestrian Improvements $5,000,000 99 The section of West Rezanof Drive near Sargent Creek and the Russian River frequently 100 has visitors taking advantage of fishing opportunities and other wildlife viewing activities. 101 Roadside parking and pedestrian activity along this corridor is not compatible with the high 102 speed vehicular traffic on the roadway. To enhance safety and eliminate conflicts between 103 user groups, new construction items are being proposed. This includes, but is not limited to, 104 additional off-street parking, boardwalks, pedestrian bridges, and other pedestrian 105 improvements. 106 107 10. Anton Larsen Dock, Launch Ramp, and Parking Improvements $2,000,000 108 The Anton Larsen Dock is heavily used by Port Lions and Ouzinkie residents, as well as 109 others living on the island’s west side, commercial fishermen, charter operations, and 110 citizens living on Kodiak’s road system. Improvements to this facility have been made in the 111 recent past. However, given the site’s popularity, an expansion of the parking facilities is 112 AGENDA ITEM #2.c. State Program and Capital Improvement Priority List Page 16 of 23 Kodiak Island Borough, Alaska Resolution No. FY2020-02 Page 3 of 3 needed. Additionally, a floating dock space is needed at the ramp so that users can more 113 safely pull boats or cargo to shore. 114 115 ADOPTED BY THE KODIAK ISLAND BOROUGH PLANNING AND ZONING 116 COMMISSION THIS ______ DAY OF ______________, 2019 117 118 119 PLANNING AND ZONING COMMISSION 120 121 122 __________________________________ 123 Dave Townsend , Chair 124 ATTEST 125 126 127 __________________________________ 128 Sheila Smith, Secretary 129 AGENDA ITEM #2.c. State Program and Capital Improvement Priority List Page 17 of 23 KODIAK ISLAND BOROUGH STAFF REPORT OCTOBER 24, 2019 ASSEMBLY WORK SESSION Kodiak Island Borough SUBJECT: Resolution No. FY2020-14 Adopting the Federal Program And Capital Improvement Priority List for Federal Fiscal Year 2020 ORIGINATOR: Clerk's Office Staff RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #2.d. Resolution No. FY2020-14 Adopting the Federal Program And Capital Improv... Page 18 of 23 Kodiak Island Borough, Alaska Resolution No. FY2020-14 Page 1 of 5 Introduced by: Manager Powers 1 Drafted by: Special Projects Support 2 Introduced on: 11/07/2019 3 Adopted on: 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2020-14 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH IDENTIFYING 9 FEDERAL PROGRAM PRIORITIES AND A CAPITAL IMPROVEMENT PROGRAM FOR 10 FEDERAL FISCAL YEAR 2020 & 2021 11 12 WHEREAS, the Alaska Congressional Delegation has requested the views of the Kodiak Island 13 Borough on which federal programs and projects should be considered priorities, in no particular 14 order, for rural Alaskan communities and their residents.; and 15 16 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 17 BOROUGH that the Kodiak Island Borough’s views and recommendations on priority Federal 18 programs and projects are as follows: 19 20 1. Groundfish Surveys: The Kodiak Island Borough remains concerned over reduced 21 groundfish trawl surveys in the Gulf of Alaska. Groundfish are very important to Kodiak 22 fisheries, representing 60 percent of all our landings. These surveys provide data on 23 groundfish species abundance which is then used to set fishing quotas. Inadequate 24 data creates the possibility of reduced quotas as fisheries managers seek to control 25 fishing effort on a precautionary basis. The National Marine Fisheries Service (NMFS) 26 has been seeking to reduce the number of vessel surveys – both those using Federal 27 fishery research vessels as well as private chartered vessels -- from five to four. The 28 Borough submitted a FY 2020 Federal request to the Delegation seeking five annual 29 surveys – both public and private. The FY 2020 Senate Commerce, Justice, Science 30 Appropriations Bill, which funds the National Marine Fisheries Service, includes report 31 language that states – “The Committee notes that any reduction in fisheries survey 32 coverage is unacceptable, especially in areas where the distribution of fish stocks are 33 changing due to climate change. Therefore, an additional $2,000,000 above the fiscal 34 year 2019 enacted level is provided for NMFS to maintain historical levels of fisheries 35 survey coverage in fiscal year 2020. At this funding level the Committee expects NMFS 36 to contract no less than five vessels for Alaskan bottom trawl surveys and cooperative 37 research…” The Borough urges that the House-Senate Conference adopt this 38 language during negotiations on a final FY 2020 bill and support its inclusion in the FY 39 2021 appropriations bills when they are developed next year. 40 41 2. Gulf of Alaska Pacific Cod Fisheries Disaster: The Pacific Cod fishery is important 42 to Kodiak. Our fishermen and processors suffered significant losses in this fishery in 43 2018 due to the unfortunate effects on the species of the “warm blob” in North Pacific 44 waters. The Secretary of Commerce formally approved the Governor’s fishery 45 AGENDA ITEM #2.d. Resolution No. FY2020-14 Adopting the Federal Program And Capital Improv... Page 19 of 23 Kodiak Island Borough, Alaska Resolution No. FY2020-14 Page 2 of 5 disaster request this fall for the Pacific Cod fishery in the Gulf of Alaska. The next step 46 is for the U.S. Department of Commerce to allocate prior appropriated funds to the 47 Gulf Pacific Cod Disaster and for the State of Alaska to prepare a spend plan that that 48 addresses the different sectors of the fishery impacted by the disaster. We request 49 that the Delegation communicate to the Secretary of Commerce the urgent need to 50 allocate sufficient funding and promptly approve a State of Alaska spend plan. 51 52 53 3. Alaska Pink Salmon Disaster Funding: After a long and delayed process, funds for 54 the AK pink salmon disaster in 2016 are about to be distributed to eligible fishermen 55 and processors. $31.8 million will go to fishermen (including captain/crew); $17.7 56 million to processors (15 percent set aside for processing workers) and $3.6 million to 57 research and mitigate the cause of the disaster. The State’s spend plan also calls for 58 $2.4 million to go to local coastal governments for foregone fish taxes as a result of 59 the reduced landings of pink salmon that year. The Department of Commerce and 60 Office of Management & Budget (OMB) initially rejected that portion of the State’s 61 spend plan, claiming that the funding had to be used by local governments for a 62 dedicated activity connected to the fishery such as shoreside infrastructure. The 63 Pacific States Marine Fisheries Commission, the grant applicant and funding 64 distributor delegated by NOAA, has submitted a second application for the $2.4 million. 65 It takes into account the suggestions made by the Department and OMB and is now 66 under review. We urge that the Delegation continue to press for approval of this 67 portion of the spend plan. 68 69 4. North Pacific Observer Program: Observers are an important part of managing the 70 halibut and groundfish fisheries in the Gulf of Alaska. Over 400 observers work in the 71 program on board fishing vessels as well as at processing plants to gather data used 72 in managing these fisheries in a sustainable way. Kodiak generally benefits from a 73 well-run and adequately funded observer program through expanded economic 74 opportunities for its groundfish and halibut fleet and processing sector. Gulf of Alaska 75 fishery participants pay into the North Pacific Observer Fund to cover the costs of 76 “partial coverage” for Gulf fishing sectors. Partial coverage has been in decline due 77 to the dramatic increase in observer coverage costs. The FY 2020 Senate 78 Commerce, Justice, Science Appropriations Bill includes $1 million to supplement the 79 partial coverage program. The Borough urges the House-Senate Appropriation 80 Conference to include this increase in a final FY 2020 bill. We also support $2 million 81 in supplemental funding for the program in the FY 2021 appropriations bill next year. 82 83 5. Homeporting U.S. Coast Guard Vessels And Kodiak Base Infrastructure 84 Improvements: Continued infrastructure development at the USCG Base in Kodiak 85 along with Coast Guard vessel homeporting expansion plans remain a high priority for 86 the Kodiak Island Borough. The Base is an excellent location for vessels from all of 87 the new major Coast Guard vessel classes, including Polar Security Cutters (PSC), 88 National Security Cutters (NSC), Offshore Patrol Cutters (OPC), and Fast Response 89 Cutters (FRC). The construction of the first new Polar Security Cutter has been funded 90 AGENDA ITEM #2.d. Resolution No. FY2020-14 Adopting the Federal Program And Capital Improv... Page 20 of 23 Kodiak Island Borough, Alaska Resolution No. FY2020-14 Page 3 of 5 and contract awarded, with the FY 2020 House Department of Homeland Security 91 (DHS) Appropriations Bill providing a down payment for the construction of the second 92 vessel. The first PSC is expected to be completed in 2023. For the FRC program, 93 funding in the FY 2020 House DHS Appropriations Bill would be adequate for 94 construction of five more vessels; the Senate would fund four craft. The Coast Guard 95 has announced that two FRCs will be homeported in Kodiak. Funding in the House bill 96 for the NSC program would go toward the long lead-time materials for construction of 97 a 12th NSC. Both bills would fund construction of a 3rd OPC and provide long lead-98 time materials for construction of two more vessels in this class. For FY 2020 and 99 subsequent out-years, significant investments are planned for the Kodiak Base’s 100 shoreside infrastructure (including housing) as well as environmental remediation in 101 order to be ready for the new vessel classes. This includes -- $25 million for 102 infrastructure improvements to support both FRC and OPC homeporting, with 103 estimates for OPC homeporting spending projected at $63 million through FY 2024; 104 $32 million in housing upgrades; and $31 million for environmental remediation. We 105 welcome these investments and the Coast Guard’s commitment to the Base. We 106 appreciate the Delegation’s support for the Base as a future homeport for the new 107 vessel classes and urge continued advocacy as future Coast Guard decisions are 108 made. 109 110 6. Payment-In-Lieu-of-Taxes (PILT): The Borough submitted FY 2020 Federal 111 requests with the Alaska Congressional Delegation earlier this year for continued 112 funding of PILT as we have done in years past and seek to do so for FY 2021. This 113 is a very important revenue source to the Borough, given that there are over 2.8 million 114 acres removed by the Federal Government from taxation within the boundaries of the 115 Kodiak Island Borough. This is land that would otherwise be available to the private 116 sector to develop, creating jobs for the residents of Kodiak and the rural Kodiak Island 117 communities. PILT funds supplement Borough resources to provide basic social 118 services, including medical facilities, emergency fire and rescue services, roads, and 119 schools to our island communities. Both the House and Senate FY 2020 Interior 120 Appropriations Bills include full funding for the PILT program. The Borough supports 121 enactment of the legislation, continued funding in FY 2021 and thanks the Delegation 122 for its support of the program. 123 124 7. National Wildlife Refuge Fund (“Refuge Revenue Sharing”): The Kodiak Island 125 Borough opposes the termination of appropriations for this program. While not as 126 significant as PILT, the National Wildlife Refuge Fund is a critical source of 127 replacement revenue to communities like ours that have the presence of a large 128 Federal wildlife refuge within their boundaries. The President’s FY 2020 budget 129 request again proposes to eliminate Federal appropriations for this important program. 130 The Borough submitted FY 2020 Federal requests with the Alaska Congressional 131 Delegation earlier this year to maintain funding for the program. We understand that 132 both the House and Senate FY 2020 Interior Appropriations Bills include level funding 133 for the program. The Borough supports enactment of the legislation, thanks the 134 AGENDA ITEM #2.d. Resolution No. FY2020-14 Adopting the Federal Program And Capital Improv... Page 21 of 23 Kodiak Island Borough, Alaska Resolution No. FY2020-14 Page 4 of 5 Delegation for continued support of the program, and seeks continued funding for it in 135 FY 2021. 136 137 8. Essential Air Service (EAS) & Air Traffic Control Privatization: The FAA 138 reauthorization bill extends the EAS program for five years and rejected efforts to 139 privatize our nation’s Air Traffic Control system. While the debate on the latter issue 140 has settled for the moment, annual EAS funding still remains a concern. The 141 Administration is seeking just under a 30 percent cut to EAS in its FY 2020 budget 142 request. Without full funding of the EAS program, we would lose or have vastly 143 reduced air service to our island communities. Earlier this year, the Borough submitted 144 an FY 2020 Federal request for level funding of $175 million for EAS. Level funding 145 is provided in the FY 2020 House Transportation-Housing Appropriations Bill, while its 146 Senate counterpart contains a 7 percent cut. The Borough favors the House number 147 during House-Senate negotiations on a final bill. The Borough also supports level 148 funding for FY 2021. 149 150 9. U.S. Navy Arctic Presence: Selection of Kodiak as a potential Navy base or staging 151 area as the U.S. expands its security presence in the Arctic is a long-term goal for the 152 Borough. The Borough seeks to continue to keep Kodiak “on the radar screen” with 153 the Delegation and Department of Defense as future Arctic plans develop. There is 154 adequate land at our Coast Guard Base as well as a deepwater port at Womens Bay 155 that could support the Navy’s presence. The Borough appreciates the continuing 156 engagement of the Delegation on this issue. 157 158 10. Anton Larsen Bay Road Extension Project: The Kodiak Island Borough has 159 submitted this project as a Federal request to the Delegation the last few years in 160 hopes that Congress will resume the practice of Congressionally-directed spending, 161 otherwise known as earmarks. While both the House and Senate have opted not to 162 resume the practice this year, the Borough is submitting this project as a Federal 163 request in case there is a shift in policy in the future. An extension of the Anton Larsen 164 Bay Road to ice free waters will provide year around access to those communities 165 located in the Kupreanof Strait as well as those who use the island’s west side for 166 commercial and recreational purposes. Extending the road to ice free waters makes 167 traveling safer, providing access to critical services located in the City of Kodiak, 168 including hospitals and businesses. Both the Ouzinkie Native Corporation through its 169 subsidiary, the Spruce Island Development Corporation, and the Sun’aq Tribe of 170 Kodiak have agreed to partner on the project. Its total project cost is $8 million. 171 172 11. Broadband Service To Rural Areas: The Borough reiterates the importance of 173 improving broadband service to our rural island communities. The poor internet 174 service experienced by many of our communities has a negative impact on the delivery 175 of important public services as well as commerce. The Borough understands that the 176 Federal Communications Commission’s (FCC) Alaska Plan provides the necessary 177 funding from the Connect America Fund for significant investments by Alaska telecom 178 providers in rural broadband. These investments will help bring improve Internet 179 AGENDA ITEM #2.d. Resolution No. FY2020-14 Adopting the Federal Program And Capital Improv... Page 22 of 23 Kodiak Island Borough, Alaska Resolution No. FY2020-14 Page 5 of 5 service speed and coverage to the more remote parts of the State by 2025. The key 180 to our villages receiving broadband service will be the carriers making necessary 181 “middle” and “last” mile investments on the Island. We continue to urge the Alaska 182 Delegation to encourage telecom providers in our region to make those investments 183 as part of implementation of the FCC Alaska Plan. The USDA has grant/loan 184 programs (Telecommunications Infrastructure Loan Program & Community Connect 185 Grant Program) that could fund “last mile” broadband infrastructure programs once the 186 Alaska Plan begins to move forward. The Borough, in cooperation with a local internet 187 provider, could then submit a funding application with USDA’s program. If so, we would 188 seek Delegation support for our application. 189 190 BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that 191 the Kodiak Island Borough administration is hereby instructed to advise Congress and the 192 appropriate agencies of the United States Federal Government of the Capital Improvement 193 Program and priorities adopted by the Kodiak Island Borough Assembly. 194 195 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 196 THIS __________ DAY OF _______________, 2019. 197 198 KODIAK ISLAND BOROUGH ATTEST: 199 200 201 ___________________________ ___________________________ 202 Mayor Bill Roberts Nova M. Javier, MMC, Clerk 203 204 VOTES: 205 Ayes: 206 Noes: 207 208 209 AGENDA ITEM #2.d. Resolution No. FY2020-14 Adopting the Federal Program And Capital Improv... Page 23 of 23 KODIAK ISLAND BOROUGH Meeting Type: e: Date: 12 9 � . _ o� Please PRINT V�ur name legibly Please PRINT your name legibly L-A 5 c Mlr�- 5 '.r PROJECT k, BUDGE',TING ANNUAL V'S PROJECTS PRESENTED BY DRIA. BRAY -HOLLOWAY Two types: THE ANNUAL BUDGET A PROJECT BUDGET IS BASED ON A - GENERAL FUND PROJECT AND IS NOT BUDGETED ON AN ANNUAL BASIS. -SPECIAL REVENUE FUNDS ENTERPRISE FUNDS TRA, ITS) OF PRO JE CT BUDGETS • Originated and adjusted by budget amendments through ordinance. • Are often associated with contract awards • "Stand alone" • Budget is linked to contracts/ reporting categories. The actual budget amount is allocated tovarious sub- projects per the direction of the project manager. The categories are mirrored from the budget categories established by the Alaska Department of Education & Early Development (DEED) • The legal budget = the amount of the awarded contract (without specific categories) General Ledger (Finance) —the 4E�01 dashboard where all transactions are recorded Ledger Activity Project Module ( Finance) — a 7,,,v � subledger used for all project related transaction • First two digits (prefix) coincide with the Fiscal Year in which any activity is initiated ( i.e. Allocation of employee hours worked on a project). . # Examples: 1900111 190021 19003 are for FY2019 13001, 130021 13018 are for FY2013 qu 0 Capital projects are held within the "400" series fund numbers. They are loosely grouped in the fund numbers below: 415 Borough non -building type proj. (replaces fund 410) 430 - State grants 450 — Service area non -building as of FY2010 460 — KHS Renovation / Addition bond 469 — Renewal and Replacement of Borough buildings 470 - School R & R Facilities Bond 490 — Capital project Solid Waste 495- Capital Project for Hospital OftGANIZATION • Create the project number Assign a fund series Build the sub project categories input general ledger account numbers for sub prq Post appropriated budget from project manager Post revenue budgets and inter fund transfers TRACKINfi • All expense transactions are recorded on Project module • View balance of open purchase order encumbrances and change orders for specific projects • Tracks surplus and deficits of project budget A" • Reference available project budget • Proof of LTD history of project and current fiscal year expenses • Track all changes to actual revenues and expense budgets f_r Y'. Reports to the Assembly 1. Project Performance Report AKA "Short • Report" a). Long or short format by fund with or without detail 2. Project Income Statement Kodiak Island Borough Fund 415 Project Performance September 2019 Life -to -Date To! 9f IM19 Prnieq Number bw"F41¢t 51 r Budget Eapens" F�ffd r em 9alance % Used prgea, 1 W 13 An* Car Rem Wad 4415-5361 Ac4ve Sub Prolect.0 Revenues Actme Reportng Category: A TrwWm Irom find 100 depanmert 140 Adtw Reponng Category A Tdat Mo 10.00 $0.00 3000 ••• SW "ed 0 Total $000 30.00 $n00 $000 ... SrL Project: 1 CM h Herne Active Sub pooled 1 Total, 20.00 2000 $000 2000 •�+ son Prged: 2 land Acute Sub proled 2 Tdm. 20.00 $000 $000 30.00 «+ Sub Prgea 3 91e Inwtagaaon AGM Sub Prgecf 3 Total. 2000 $090 $0 Do Woo +++ SQL Prgect: 4 Design Seniors Ad" SW PM@d 4Total 3000 $0.00 3000 $000 ••• Sub Protea 5 Ranamq Jtnk Can Active Sub Project 5 Total: $25.20300 319,91260 sow 15.28720 79% Sub prgeCL 6 Equwm"t Acbv SrO Proed a Total: sago soon $0.00 s000 •.. Sub Projea Y hdred Adnwstrauw Ovedread ACWe Sub "ad 7 Total: $000 soon 1000 $000 +++ Son Project 9 "ed CaNrgeaey Active Sr6 Rojed 9 Total: sow $000 Moo $000 ++ Rote" 19013Toral. 525,200.00 310.91260 $000 15,78720 79% Grand Told: $25.200.00 $19.912110 1000 $5,297.20 797E User bra Bray -Holloway Rept# 1 of t Thursday. October 24 2019 d: ' KODLAKIA5rLAND B ARO iJt�S Project Income Statement Year-bDate Tlyoig 109/30/19 Ro Nunber Pmod Desdpbcn Status Anton Errmbaed agvice %Of ROW - 19013 JyA CQ Reomel (415 -MO) Add REVENLES.W m XD +.. EXPENSES .03 19377.80 no(19,337.BEI� +++ PTaOd 19013 - 3wk Ce Rema (415 M) Net $aCD (519,3)7.80 19,337.ID .. Grand utak AEVULES .03 40 .03 4++ EWENSES .ml 337E0 .00 19 780 +++ Grand lot& Net +r+ Run by Dea DraptW owayon toJZ4J2019 0'300:30 PM Pop t d l f n SODLdSISI. MD BOROUGIT Project Income Statement Life-tc,Date Thrcugh 09/30/19 Prolact Number ProjeR Desalpbm 5ta4u BLxwt Actual Etcunbared Balance %OF t Protect -19013 U*CarRemoval (115.538) Active REVENLE5 25,200LD 2%20D90 to IOD E)PU PS 25 19 912.00 90 5 7.20 79 Protect l9013 - XA Car Removd (115338) Net 0.W $%2872D 287211 +i -F Crand Taroks REVEMX5 251200.00 2%anoo .m 100 E)MENSE5 25 1941290 DO 5 7.m 79 Grand Torok Net �.. Aun Wite Brw+Wlomy on 30124IM1903:011:41 PM Pert' 1 of 1 Thanks for your attention. 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Introduced by: Borough Manager Drafted by: Special Projects Support Introduced on: 11/01/2018 Amended: 11/01/2018 Adopted on: 11/01/2018 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2019-11 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING A STATE LEGISLATIVE CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST FOR THE 2019 LEGISLATIVE SESSION WHEREAS, the Kodiak Island Borough represents nearly 14,000 residents of the Kodiak Island Archipelago living in six incorporated cities and one community governed by a tribal council government; and WHEREAS, a Borough—wide capital improvement program has been adopted by the Kodiak Island Borough Planning & Zoning Commission which identifies major needs of the island community for the next five years; and WHEREAS, the Kodiak Island Borough Assembly has reviewed the borough -wide capital improvement program adopted by the Planning & Zoning Commission and identified major projects to submit to the Alaska Governor and State Legislative Delegation for funding consideration; and NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Kodiak Island Borough's State Legislative capital improvement project priorities for the 2019 legislative session are as follows: i. Peterson Elementary School Roof Replacement and Repairs Estimated Project Cost $3,282,467 Local Funding $985,000 State Funding Request $2,297,467 Peterson School was built in the early 1950's and expanded in early 2000's. This school has served the families of the military base (Navy and then Coast Guard) and Kodiak's Bells Flats neighborhood residents. The roof on the school is an EPDM/IRMA Ballasted and Protected Membrane Roof System that is approximately twenty-five years old. The roof has been leaking, causing rot and degradation of support elements, specifically the parapet walls, rooftop HVAC units and associated ducting; repairs have been difficult to accomplish due to the type of the roof system Kodiak Island Borough, Alaska Resolution No. FY2019-11 Page 1 of 4 46 in place. Asbestos removal for the rain leader drains are also concerns and add cost for haz- 47 mat handling. This project is a priority item on the Borough's school facility repair and 48 replacement list and has been submitted to DEED for consideration under the department's 49 major maintenance program but is unlikely to get funding in next few years given competing 50 projects already on the list and the minimal amount of annual funding provided. 51 52 2. East Elementary Traffic Flow Improvements 53 Estimated Project Cost $2,000,000 54 Local Funding 55 State Funding Request $2,000,000 56 57 There is a safety issue in the East Elementary School parking lot. The school was constructed 58 in 1966 with a substantial addition in 1988. The facility now totals 39,842 square feet with 59 twenty-five teaching stations. Since the expansion, increased traffic flows have created 60 dangerous vehicle/student hazards when students are entering and leaving school. 61 Reconfiguration of the parking area will reduce risks by providing for a safer separation of 62 pedestrians, small vehicle traffic and bus loading/unloading. The project will require an 63 increase in the total area of the parking lot by expanding into neighboring Borough -owned 64 land to allow adequate parking to support increased building usage and occupant load. 65 66 3. Drainage Improvements for Chiniak Highway and Sargent Creek Intersection 67 Estimated Project Cost $500,000 68 State Funding Request $500,000 69 70 This request is to provide funding to the DOT&PF Southcoast Region, Kodiak Island District 71 for the construction of improvements near the intersection of the Chiniak Highway and Sargent 72 Creek Road. These improvements will address flooding at the intersection that sometimes 73 makes it impassable. 74 75 Heavy rain events occurring in conjunction with high tide cause the intersection to flood the 76 only roadway in and out of Bells Flats subdivision. This flooding impedes safe travel and often 77 leaves motorists stranded and unable to reach homes or critical services located in town. 78 79 Proposed improvements along the Sargent Creek approach to the Chiniak Highway include 80 bank stabilization, armoring, and rechanneling as needed to keep the river in its channel. 81 Roadway improvements include a modification, essentially raising the entrance, of Sargent 82 Creek Road as it approaches the intersection with the Chiniak Highway to elevate it above 83 where flood water collects. 84 85 4. Safe Pathways to North Star Elementary School 86 Estimated Project Cost $1,500,000 87 Local Funding 88 State Funding Request $1,500,000 89 1 90 Northstar Elementary School is located on a hill amongst several residential neighborhoods. 91 Many roads connecting the neighborhoods around the school are narrow, steep, and winding 92 dirt roads without sidewalks or separated pathways to keep pedestrians safe from vehicular 93 traffic. The Kodiak Safe Routes to Schools Plan (2013) describes a need for separated Kodiak Island Borough, Alaska Resolution No. FY2019-11 Page 2 of 4 94 I pathways or trails to connect the residential neighborhoods to the school. This project would 95 provide separated soft surface pedestrian pathways along Lily Drive and Anton Way. 96 97 5. Self -Activated School Crosswalk Warning Systems 98 Estimated Project Cost $1,300,000 99 State Funding Request $1,300,000 100 101 Poor visibility of crosswalks in school zones is a safety hazard! Local weather and traffic 102 degrade the paint on crosswalks; and pedestrians waiting to cross are often difficult to see 103 due to the long season of dark days, inclement weather, and busy traffic at busy intersections 104 near schools. 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 Rezanof Drive is a state-owned roadway and is the main road through the City of Kodiak. Pedestrians needing to cross this road to access schools that include Kodiak Middle School, Main Elementary School, East Elementary School and Kodiak College must wait for a break in traffic or for motorists to notice their intent to cross and stop to allow the crossing. The Kodiak Island Borough is requesting funding for AKDOT to purchase and install self -activated (push button) crosswalk warning systems at the intersections of Rezanof Drive and Powell Street, and Rezanof Drive and Benny Benson Street to increase pedestrian safety near schools located along Rezanof Drive. Service Area Road Improvements and Paving Estimated Project Cost $5,000,000 Local Funding State Funding Request $5,000,000 This project addresses the on-going need to improve portions of Borough Service Area roads. There are approximately 26 miles of road among four Road Service Areas that connect residential neighborhoods with the greater Kodiak community. Paving projects will address main thoroughfares or busy neighborhood roads. Improvements to major drainage courses, installation of guard rails, and other identified road improvement needs may also be addressed with this funding. The two larger local road services areas, Road Service Area No. 1, serving an area north of the City of Kodiak, and Women's Bay Service Area will share the funding amongst priorities that have been determined by the road service area boards. Local contributions to road improvements may be funded through local improvement districts where those in the district are taxed a proportion of the project cost. Anton Larsen Bay Road Extension to Ice Free Water Estimated Project Cost $8,450,000 Funding Acquired 450,000 State Funding Request $8,000,000 Kodiak Island Borough, Alaska Resolution No. FY2019-11 Page 3 of 4 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 An extension of the Anton Larsen Bay Road will be a public road of approximately 2.2 miles to ice free waters just outside Anton Larsen Bay. The project will include a boat launching ramp. The road will provide year around road access to Kodiak for residents of Port Lions, Ouzinkie and much of the west side of Kodiak Island and all of Afognak Island without having to travel around Spruce Cape. Year -around travel by vessel to Kodiak around Spruce Cape is treacherous and extending the Anton Larsen Bay road makes winter traveling safer and provides access to critical services located in the City of Kodiak — including hospitals and businesses. The road extension will support existing commercial operations in Marmot Bay such as Kodiak Electrical Association's Hydro - Electric plant, Koniag, int.'s rock quarry and Kodiak Regional Aquaculture Association's Kitoi hatchery. Moreover, an extended road will enhance summer and winter recreational opportunities and activities for all Kodiak residents. The Anton Larsen Bay road extension is envisioned as a project undertaken by the Native Village of Ouzinkie or the Spruce Island Develop Corporation. It will be built on a road right-of-way donated by the Ouzinkie Native Corporation and Koniag, Inc. The road extension is also in the Suri aq Tribe of Kodiak's road inventory. Maintenance of the extension is expected to be by one or both tribal entities. The route is identified in the Kodiak Transportation Plan as in important upland facility. An environmental assessment is expected to be completed in the summer of 2019. Funding will be from State and/or Federal funds. Cost of the project is estimated at $8,500,000. 8. Mill Bay Beach Access and Recreation Upgrade Estimated Project Cost $500,000 Local Funding State Funding Request $500,000 This beach site is heavily used by residents and visitors who come to recreate in a variety of ways at this bay located close to town. Time, tide and use have eroded safe access to the two stretches of beach at this site. New construction items proposed here include new stairs and walkways and trail enhancements between the two beaches, as well as a small raft/kayak launch. Section 2: The Kodiak Island Borough administration is hereby instructed to advise our State of Alaska Governor and Legislative Delegation of the Capital Improvement Projects Priority List adopted by the Kodiak Island Borough Assembly. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS FIRST DAY OF NOVEMBER, 2018. KODIAK ISLAND BOROUGH ATTEST: Daniel A. Rohrer, Mayor Nova M. Javier, MMC, lerk VOTES: Ayes: Kavanaugh, Schroeder, Skinner, Smiley, Turner Absent: Symmons and one Assembly vacant seat Kodiak Island Borough, Alaska Resolution No. FY2019-11 Page 4 of 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Introduced by: Finance Director Drafted by: Finance Director Introduced on - Public Hearing Date; Adopted on.- KODIAK n; KODIAK ISLAND BOROUGH ORDINANCE NO. FY2020-01B AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING ORDINANCE NO. FY2020-01, FISCAL YEAR 2020 BUDGET, BY AMENDING BUDGETS TO ACCOUNT FOR VARIOUS REVENUES THAT ARE OVER BUDGET, PROVIDING FOR ADDITIONAL EXPENDITURES AND MOVING FUNDS BETWEEN PROJECTS. WHEREAS, the assembly adopted the fiscal year 2020 budget on May 23, 2019; and WHEREAS, the adopted budget presumed the State of Alaska would fully fund the State Aid for Costs of School Construction Debt and the Borough would receive the normal reimbursement of $5,263,053 (60-70% reimbursement of eligible bond interest and principal payments for the year); and " WHEREAS, the Borough received official notification from the State of Alaska Division of School Finance & Facilities that on June 2811, Governor Dunleavy reduced the program payments by 50%, thereby reducing the amount the Borough would receive to $2,631,527; and WHEREAS, staff desires to reduce the FY2020 salary and benefit budget of the Community Development Department by $325,000 and move those funds to the Debt Service Fund; and WHEREAS, the assembly desires to reduce the amount of money transferred from the Facility Fund to the Renewal & Replacement Fund by $121,841; and WHEREAS, the assembly desires to transfer $417,596, which is 50% of the allowable 85% of the prior year's interest income from the Facility Fund to the Debt Service Fund; and NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the Kodiak Island Borough Code of Ordinances. Section 2: Fund 100 — General Fund, department 140 is reduced by $325,000 and Fund 300 - Debt Service is increased by $325,000. Section 3: Fund 469 — Renewal & Replacement Fund is reduced by $121,841 and Fund 276 - Facility Fund is increased by $121,841 Kodiak Island Borough, Alaska Ordinance No. FY2020-01 B Deletion — Red, Strikeout Page 1 of 2 Insertion — Bold, Blue, Underlined Version 1 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 Section 4: Fund 276 - Facility Fund transfers $417,596 to Fund 300 - Debt Service. Effective Date: This ordinance takes effect upon adoption. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2019. KODIAK ISLAND BOROUGH Bill Roberts, Mayor VOTES: Ayes: Noes: ATTEST: Tara Welinsky, Clerk Kodiak Island Borough, Alaska Ordinance No. FY2020-01 B Deletion — Red, Strikeout Page 2 of 2 Insertion — Bold, Blue, Underlined Version 1 10/24/19 dlc Kodiak Island Borough FY2020 Debt Service Fund Summary 07/01/2019 Beginning Fund Balance Bond Pricipal, Interest and Arbitrage Expenses Levied FY20 Property Tax Income $ 2,547,658 Estimated Uncollected Tax Income (12,738) Motor Vehicle Registration Tax (MVRT) Income $ 230,000 Estimated Uncollected MVRT Income (10,000) Expected State of Alaska Debt Reimb. Income Reallocation of General Fund Expenses Transfer From Facilities Fund $ 472,706 (7,734,543) (Total due for FY2020) (Includes $303,074 of contingency) 2,534,920 (levy Total x 0,576 Delinquent Rate) 220,000 (Received $220,392 in FY19) 21631,527 (50% reimbursement) 325,000 (Camm Dev - Budgeted Salary & Benefit Expenses) 417,596 Estimated 06/30/20 Ending Fund Balance $ (1,132,794) (amount we need) Facilities Fund Life to Date Transfers Out Building Insurance Debt Service Capital Projects Total Spent Fund Balance Rules: Only 85% or prior year income can be used for: 1 maint & repair of Borough buildings 2 insurance on Borough buildings 3 up to 50% of total for GO bond pmts 4 upgrade & reconstruction of existing facilities $ - $ 10,000 $ 5,000 $ 5,000 151,858 65,105 338,982 417,596 286,455 55,105 333,983 412,595 $ 438,313 $ 130,210 $ 677,965 $ 835.191 $ 39,297,998 $ 39,371,218 $ 40,318,331 $ 40,233,140 FY2017 FY2018 FY2019 FY2020 Actual Actual Actual Budget Revenues Sale of Shuyak Island Interfund Loan Interest (Funds 469, 540 & 555) Investment interest Earnings 497,367 797,606 982,578 750,000 Change in Market Value 305,976 594,176 642,500 Total $ 191,391 $ 203,430 $ 1,625,078 $ 750,000 Last years interest earnings X .85 $ 688,859 $ 422,762 $ 677,965 $ 835,191 Unused amounts carried forward 1,419,060 1,669,606 1,962,158 1,962,157 Amount available during current year $ 2,107,919 $ 2,092,368 $ 2,640,122 $ 2,797,349 Transfers Out Building Insurance Debt Service Capital Projects Total Spent Fund Balance Rules: Only 85% or prior year income can be used for: 1 maint & repair of Borough buildings 2 insurance on Borough buildings 3 up to 50% of total for GO bond pmts 4 upgrade & reconstruction of existing facilities $ - $ 10,000 $ 5,000 $ 5,000 151,858 65,105 338,982 417,596 286,455 55,105 333,983 412,595 $ 438,313 $ 130,210 $ 677,965 $ 835.191 $ 39,297,998 $ 39,371,218 $ 40,318,331 $ 40,233,140 I Introduced by: coo 2 Requested by: P&Z Commission 3 Drafted by: CDD Introduced on: 10/16/2019 4 Adopted on-. 10/16/19 5 6 KODIAK ISLAND BOROUGH 7 PLANNING AND ZONING COMMISSION 8 RESOLUTION NO. FY2020-02 9 10 A RESOLUTION OF THE KODIAK ISLAND BOROUGH PLANNING AND ZONING 11 COMMISSION RECOMMENDING A CAPITAL IMPROVEMENT PROJECTS PRIORITY 12 LIST FOR FY 2020-2024 13 14 WHEREAS, the Kodiak Island Borough represents approximately 15,000 residents of the 15 Kodiak Island Archipelago riving in six incorporated cities and one community governed by 16 a tribal council government; and 17 18 WHEREAS, a Borough -wide capital improvement program is adopted annually by the 19 Kodiak Island Borough Assembly with recommendations from the Planning and Zoning 20 Commission. This list identifies the major needs of the island community for the next five years; 21 and 22 23 WHEREAS, the Kodiak Island Borough identifies priority projects to be submitted to the 24 Alaska State legislative delegation, the Federal legislative delegation and when applying for 25 grants; 26 27 NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING AND ZONING COMMISSION 28 OF THE KODIAK ISLAND BOROUGH THAT: 29 30 Section 1: The Kodiak Island Borough Planning and Zoning Commission recommends 31 the following capital improvement projects, not in any priority order, for adoption into the 32 Kodiak Island Borough FY 2020 —2024 CEP list of capital projects: 33 34 1. Anton Larsen Bay Road Extension to Ice Free Water $8,100,000 35 An extension of the Anton Larsen Bay Road to ice -free waters will provide year around access 36 to those communities located in the Kupreanof Strait and Kizhuiak Bay areas as well as those 37 who use the island's west side for commercial and recreational purposes. Many times during the 38 year travel by vessel to Kodiak is treacherous. Extending the road to ice free waters makes 39 traveling safer, providing access to critical services located in the City of Kodiak including 40 hospitals and businesses. This is envisioned to be a cooperative effort between KIB, AKDOT, 41 Ouzinkie Native Corporation (surface estate owner), Koniag Inc. (subsurface estate owner) and 42 other tribal entities. This route was identified in the Kodiak Transportation Plan as an important 43 upland facility. Some or all of the aforementioned parties may participate in funding this. 44 45 2. Service Area Road and Paving Improvements $7,500,000 46 To be applied to priority projects identified by the road service districts including Service Area 47 One, Womens Bay Service Area, Bayview Service Area, and Monashka Bay Service Area, 48 Priorities will be based on recommendations made by the elected service area boards and 49 professional engineering study. Local contributions to project engineering and design may be 50 funded through local improvement districts where those in the district are taxed a proportion of 51 the project. 52 53 3. Mission Road (Including Spruce Cape) Safety Improvements $20,000,000 54 Mission Road (including Spruce Cape) is a major collector street for the community_ and 55 one of the roads that lead to downtown. The project will widen the existing two (2) lanes 56 nd provide a pedestrian and bike path on the shoulder or on the sidewalks. This requested Kodiak Island Borough, Alaska Resolution No. FY2020-02 Page 1 of 3 57 funding will provide for the needed planning and design that will help develop a scope of work 58 and the overall project cost. 59 60 4. VFW Rifle Range Reconstruction $150,000 61 The existing outdoor rifle range is closed because it is unsafe to property owners adjacent to the 62 facility. Bullets are known to have left the range creating off-§te dangers. The solution to this 63 danger is to properly develop the area into a bone -a -tide 100 yard range. KISA has enlisted the 64 help of a range consultant that evaluated the existing range and made design suggestions to 65 make it available to the shooting public. Design aspects include the proper grading of the area, 66 creation of two backstops, expansion of the width of the range and the installation of a baffle 67 system. The continued closure of this range has led to a number of unsafe bandit ranges along 68 the road system that are not regulated, cause a public nuisance and are in dangerous. 69 70 5. Engineering and Design for East Elementary Traffic Flow Improvements $815,000 71 East Elementary School was constructed in 1966 with a substantially addition in 1988. The 72 facility now totals 39,842 square feet with twenty-five teaching stations.Since the expansion, 73 increased traffic flows in the vicinity due to major business development have created 74 dangerous vehicle/student hazards when students are entering and leaving school. 75 Reconfiguration of the parking area will reduce risks by providing for a safer separation of 76 pedestrians, small vehicle traffic and bus loadinglunloading. A new design will require an 77 increase in the total area of the parking lot to allow adequate parking to support increased 78 building usage and occupant load. 79 80 6. Parks and Field Plan ca$10,OOO 81 Borough owns and manages land and fields for recreational purposes which need 82 plan to ensure best utilization and maintenance by the community. A master plan would also 83 help to reconcile jurisdictional and policy concerns with regard to cooperative use 84 arrangements with City of Kodiak and KIB School District. 85 86 7. Kodiak Island Trail Improvements $50,004 87 This is a priority identified by the Kodiak Island Borough Parks and Recreation Committee, 88 The purpose of the projectwould be to design and implement trail system improvements as 89 recommended and prioritized in the recently adopted Kodiak Road System Trail Plan, to 90 include, but not limited to, trail head improvements, parking area and circulation plans, 91 drainage improvements_ environmental permifting,etc_ 92 93 8. Mill Bay Beach Access and Recreation Upgrade $163,000 94 This beach is heavily used by residents, sports fisherman and the community who come to 95 view this bay located close to tow n. New construction items proposed here would include new 96 stairs and walkways and trail enhancements between the two beaches, as well as a small 97 raft/kayak launch. The planning and design has already been funded. 98 99 9. West Rezanof Drive Pedestrian Improvements $5,000,000 100 The section of West Rezanof Drive near Sargent Creek and the Russian River frequently 101 has visitors taking advantage of fishing opportunities and other wildlife viewing activities. 102 Roadside parking and pedestrian activity along this corridor is not compatible with the high 103 speed vehicular traffic on the roadway. To enhance safety and eliminate conflicts between 104 user groups, new construction items are being proposed. This includes, but is not limited to, 105 additional off-street parking, boardwalks, pedestrian bridges, and other pedestrian 106 improvements. 107 108 10. Anton Larsen Dock, Launch Ramp, and Parking Improvements $2,000,000 109 The Anton Larsen Dock is heavily used by Port Lions and Ouzinkie residents, as well as 110 others living on the island's west side, commercial fishermen, charter operations, and 111 citizens living on Kodiak's road system. Improvements to this facility have been made in the 112 recent past. However, -given the site's popularity, an expansion -of the -parking-faciliti es is Kodiak Island Borough, Alaska Resolution No. FY2020-02 Page 2 of 3 113 needed. Additionally, a floating dock space is needed at the ramp so that users can more 114 safely pull boats or cargo to shore. 115 116 ADOPTED BY THE KODIAK ISLAND BOROUGH PLANNING AND ZONING 117 COMMISSION THIS DAY OF 2019 118 119 120 PLANNING AND ZONING COMMISSION 121 122 123 124 Dave Townsend, Chair 125 ATTEST 126 127 128 129 Sheila Smith, Secretary Kodiak Island Borough, Alaska Resolution No. FY2020-02 Page 3 of 3 Otmeloi Way Reconstruction Estimated Project Cost $7,930,000 FY06 Designated Legislative Grant $3,300,000 Requested Federal Aid Funding $4,630,000 The purpose of this project is to address health and safety concerns along Otmeloi Way, which serves as access to North Star Elementary School and a large number of residential properties. Otmeloi Way is currently a state owned and maintained road, however, with completion of this project, the Kodiak Island Borough will take ownership and maintenance responsibility. This project will: - Reconstruct and convert Otmeloi Way and a 500 -foot portion of Mallard Way from unpaved to paved; - Address horizontal/vertical alignment and grade issues; - Enhance drainage; - Install lighting; and - Widen the typical section to construct a facility for non -motorized users. Safety concerns address by this project include fugitive dust, curve radii and roadway grades inadequate for the existing posted speed limit of 25 MPH, and the lack of a safe, well -lit facility for children walking or biking to North Star Elementary School. This project was specifically identified as a priority in Kodiak's adopted Safe Routes to School Plan (2013). The Kodiak Island Borough requests that the balance of the FY06 grant funds, approximately $2.7 million, remain designated to this project as matching funds for federal funding; and requests support of our Community Transportation Program nomination application. MN Tustumena Replacement Vessel Construction Estimated Project Cost $238,000,000 The M/V Tustumena was built in 1464 and serves the communities of South Central, Kodiak Island and Southwest Alaska. It is one of two ocean class vessels in the Alaska Marine Highway System (AMHS) fleet. Because of its size and design, it is the only AMHS vessel capable of serving all 13 ports of call between Homer and Unalaska. Retiring and replacing the M/V Tustumena with a vessel that is equally, if not more, versatile and seaworthy will provide reliable marine transportation service well into the future for the communities, residents and businesses in South Central, Kodiak Island and Southwest Alaska (from the Alaska Marine Highway System website). The M/V Tustumena is an essential service to the communities of Kodiak Island and other ports in Southwest Alaska. The project has been funded by the legislature and is scheduled for the start of construction in the latest Department of Transportation & Public Facilities' Statewide Transportation Improvement Project (STIP) for federal fiscal year (FFY) 2020. Changes at the AMHS under the Dunleavy Administration suggest the replacement project is under re- evaluation. Given the age of the M/V Tustumena and ever-increasing maintenance challenges and costs, the Kodiak Island Borough respectfully request the department complete the design as soon as possible and advertise for construction during IFFY 2020. Moving quickly is of the utmost importance. 1[ Ocr 6 b / -:�� r1 Glossary ANNUAL BUDGET: A budget developed and enacted to apply to a single fiscal yea r. CAPITAL PROJECTS FUND: Funds established to account for financial resources to be used for the acquisition or construction of major capital facilities (other than propriety and trust funds). ENCUMBRANCES: Commitments related to unperformed contracts, in the form of purchase orders or contracts, for goods or services. Used in budgeting, encumbrances are not expenditures or liabilities, but represent the estimated amount of expenditures that will result if unperformed contracts in process are completed. ENTERPRISE FUND: A proprietary fund established to account for operations that are financed and operated in a manner similar to private business enterprise. In this case, the intent of the governing body is that the expenses, including depreciation, of providing goods and services to the general public on a continuing basis will be financed or recovered primarily through user charges. GENERAL FUND: A type of governmental fund used to account for regular day-to- day Borough operations revenues and expenditures, including school district transactions, which are not accounted for in specific purpose funds. The primary sources of revenue for this fund are local taxes and federal and state revenues. SPECIAL REVENUE FUND: A fund used to account for the proceeds of specific revenue sources (other than expendable trust or major capital projects) that are legally restricted to expenditures for specific purposes. Kodiak Island Borough Fund 415 Project Performance September 2019 Llfe-to-DateTo: 9730i i9 Project Humber btxrlptlan aw— &algal Expenses EnQoritww aea balance S Umd "act 19013 Jur# Car Ram" 4415.5361 ACtNe Sub Pn"cl: 0 Revwr s Ad" ReporMg Calagwy- A Tranfars bpm hnd 100 depadmer4 14D Adrve Reponng Category A Tdal. 5000 50.00 $000 $0.00 ++* Sub "ado Total $000 $000 4000 $000 ... Sib PrgecC 1 CM n Hmw Active sub Prged 1 Total Sopa $000 $0.00 50.00 ... Sb Projed: 2 Land Acbw Sub Projed 2 Total $000 5000 5000 50.00 «• Srb Project 3 Site InvedVakon Active Sub Profed 3 Total 5000 50.00 50.00 SO.00 ... Sb Pmled', 4 Desgn Sen ccs Adwe Sb Prcjed4 rdat, $0.00 5000 $000 $000 ... Srb Prgect 5 Remuvng.l nk Cary Active Sub Projed 5 Total 525.370.00 319.912a0 30.00 S5.26720 79% Sb Project 5 Fcruipmed Adrve Sub Project 6 Total $0.00 5000 10.00 5000 ... Sb Prgea 7 Mted Adnnisby tm Overhead Active Sub Prged 7 Total $0.00 5000 50.00 SO00 ... Sb Prgect 9 Pr*d C-"Venc7 Act ve Sub PrgedO Total: 50.00 5000 5000 $000 ... Protect 19013Total- 525.200.00 519.91280 $000 55.26720 79% Onnd Total: 175,31000 $10.912.60 5000 55,26729 79% User Drra Bray-Holoway Pages 1 of 1 Thursday. October 24, 2019 SODL R- ISLAND i3OROiI[IS Project Income Statement Year -b -Date Tfra-igh C9/30/19 profatNsnba Pmlad0esalp8m Slehes ., Me Atttlel Enanbered ealanoa %oFeudQt Pro)ed-19013 1rikCaRanoW (415.538) Adhe RE4ENLES .W m .W +++ EXPEN5E5.W 1911790 .00 Pm)td19013.3*CarRemoval(415398) Net M1W (519,33797) Grand Totals REYENZ5 .W Do .W +++ EYMJ5E5 .Wl 31790 .00 19 797 +*++ Grand TOWS Net ++ Run by OdaBrayHoloveyon10f2gM190 =30 PM RsjaLdL WODIdS ISLAMD BOROUGH Project Income Statement Life-ta-Date Thrcugh 09/30/19 PrOWNMbar ProjectDesampbon Stena AchW Ernnbeed Baiar¢e %of miget Project -19013 Ju* Car Removal (415.538) Actiie REVENJES 25200A0 25,270.00 W 300 EXPENSES 25 19912E0 M 5 ,: 79 Project 19013 - ]urkCar Removal (415,M) Net 0.W 267.20 28720 +.. Grand Totds REVENUES 25,200.OD 25,200,00 .03 IDD EXPENSES 25 19912.60 m Grand Taws Net t f+ Run byDriaBrq?+WDwayon10/2VM19UROR11PM paO.- 3 11 Iq 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Introduced by: Borough Manager Drafted by: Special Projects Support Introduced on: 11/01/2018 Amended: 11/01/2018 Adopted on: 11/01/2018 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2019-11 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING A STATE LEGISLATIVE CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST FOR THE 2019 LEGISLATIVE SESSION WHEREAS, the Kodiak Island Borough represents nearly 14,000 residents of the Kodiak Island Archipelago living in six incorporated cities and one community governed by a tribal council government; and WHEREAS, a Borough—wide capital improvement program has been adopted by the Kodiak Island Borough Planning & zoning Commission which identifies major needs of the island community for the next five years; and WHEREAS, the Kodiak Island Borough Assembly has reviewed the borough -wide capital improvement program adopted by the Planning & zoning Commission and identified major projects to submit to the Alaska Governor and State Legislative Delegation for funding consideration; and NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Kodiak Island Borough's State Legislative capital improvement project priorities for the 2019 legislative session are as follows: . I. Peterson Elementary School Roof Replacement and Repairs Estimated Project Cost $3,282,467 Local Funding $985,000 State Funding Request $2,297,467 Peterson School was built in the early 1950's and expanded in early 2000's. This school has served the families of the military base (Navy and then Coast Guard) and Kodiak's Bells Flats neighborhood residents. The roof on the school is an EPDM/IRMA Ballasted and Protected Membrane Roof System that is approximately twenty-five years old. The roof has been leaking, causing rot and degradation of support elements, specifically the parapet walls, rooftop HVAC units and associated ducting; repairs have been difficult to accomplish due to the type of the roof system Kodiak Island Borough, Alaska Resolution No. FY2019-11 Page 1 of 4 46 in place. Asbestos removal for the rain leader drains are also concerns and add cost for haz- 47 mat handling. This project is a priority item on the Borough's school facility repair and 48 replacement list and has been submitted to DEED for consideration under the department's 49 major maintenance program but is unlikely to get funding in next few years given competing 50 projects already on the list and the minimal amount of annual funding provided. 51 52 2. East Elementary Traffic Flow Improvements 53 Estimated Project Cost $2,000,000 54 Local Funding 55 State Funding Request $2,000,000 56 57 There is a safety issue in the East Elementary School parking lot. The school was constructed 58 in 1966 with a substantial addition in 1988. The facility now totals 39,842 square feet with 59 twenty-five teaching stations. Since the expansion, increased traffic flows have created 60 dangerous vehicle/student hazards when students are entering and leaving school. 61 Reconfiguration of the parking area will reduce risks by providing for a safer separation of 62 ' pedestrians, small vehicle traffic and bus load inglunloading. The project will require an 63 increase in the total area of the parking lot by expanding into neighboring Borough -owned 64 land to allow adequate parking to support increased building usage and occupant load. 65 66 3. Drainage Improvements for Chiniak Highway and Sargent Creek Intersection 67 Estimated Project Cost $500,000 68 State Funding Request $500,000 69 70 This request is to provide funding to the DOT&PF Southcoast Region, Kodiak Island District 71 forthe construction of improvements nearthe intersection of the Chiniak Highway and Sargent 72 Creek Road. These improvements will address flooding at the intersection that sometimes 73 makes it impassable. 74 75 Heavy rain events occurring in conjunction with high tide cause the intersection to flood the 76 only roadway in and out of Bells Flats subdivision. This flooding impedes safe travel and often 77 leaves motorists stranded and unable to reach homes or critical services located in town. 78 79 Proposed improvements along the Sargent Creek approach to the Chiniak Highway include 80 bank stabilization, armoring, and rechanneling as needed to keep the river in its channel. 81 Roadway improvements include a modification, essentially raising the entrance, of Sargent 82 Creek Road as it approaches the intersection with the Chiniak Highway to elevate it above 83 where flood water collects. 84 85 4. Safe Pathways to North Star Elementary School 86 Estimated Project Cost $1,500,000 87 Local Funding 88 State Funding Request $1,500,000 89 90 Northstar Elementary School is located on a hill amongst several residential neighborhoods. 91 Many roads connecting the neighborhoods around the school are narrow, steep, and winding 92 dirt roads without sidewalks or separated pathways to keep pedestrians safe from vehicular 93 ! traffic. The Kodiak Safe Routes to Schools Plan (2013) describes a need for separated Kodiak Island Borough, Alaska Resolution No. FY2019-11 Page 2 of 4 94 ` pathways or trails to connect the residential neighborhoods to the school. This project would 95 I provide separated soft surface pedestrian pathways along Lily Drive and Anton Way. 96 97 5. Self -Activated School Crosswalk Warning Systems 98 Estimated Project Cost $1,300,000 99 t State Funding Request $1,300,000 100 101 Poor visibility of crosswalks in school zones is a safety hazard! Local weather and traffic 102 ; degrade the paint on crosswalks; and pedestrians waiting to cross are often difficult to see 103 due to the long season of dark days, inclement weather, and busy traffic at busy intersections 104 ! near schools. 105 106 107 108 109 110 Ill 112 1I3 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 1.36 137 138 139 I40 141 Rezanof Drive is a state-owned roadway and is the main road through the City of Kodiak. Pedestrians needing to cross this road to access schools that include Kodiak Middle School, Main Elementary School, East Elementary School and Kodiak College must wait for a break in traffic or for motorists to notice their intent to cross and stop to allow the crossing. The Kodiak Island Borough is requesting funding for AKDOT to purchase and install self -activated (push button) crosswalk warning systems at the intersections of Rezanof Drive and Powell Street, and Rezanof Drive and Benny Benson Street to increase pedestrian safety near schools located along Rezanof Drive. 6. Service Area Road improvements and Paving Estimated Project Cost $5,000,000 Local Funding State Funding Request $5,000,000 This project addresses the on-going need to improve portions of Borough Service Area roads. There are approximately 26 miles of road among four Road Service Areas that connect residential neighborhoods with the greater Kodiak community. Paving projects will address main thoroughfares or busy neighborhood roads. Improvements to major drainage courses, installation of guard rails, and other identified road improvement needs may also be addressed with this funding. The two larger local road services areas, Road Service Area No. 1, serving an area north of the City of Kodiak, and Women's Bay Service Area will share the funding amongst priorities that have been determined by the road service area boards. Local contributions to road improvements may be funded through local improvement districts where those in the district are taxed a proportion of the project cost. 7. Anton Larsen Bay Road Extension to Ice Free Water Estimated Project Cost $8,450,000 Funding Acquired 450,000 State Funding Request $8,000,000 Kodiak Island Borough, Alaska Resolution No. FY2019-11 Page 3 of 4 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 An extension of the Anton Larsen Bay Road will be a public road of approximately 2.2 miles to ice free waters just outside Anton Larsen Bay. The project will include a boat launching ramp. The road will provide year around road access to Kodiak for residents of Port Lions, Ouzinkie and much of the west side of Kodiak Island and all of Afognak Island without having to travel around Spruce Cape. Year -around travel by vessel to Kodiak around Spruce Cape is treacherous and extending the Anton Larsen Bay road makes winter traveling safer and provides access to critical services located in the City of Kodiak — including hospitals and businesses. The road extension will support existing commercial operations in Marmot Bay such as Kodiak E=lectrical Association's Hydro - Electric plant, Koniag, Inc.'s rock quarry and Kodiak Regional Aquaculture Association's Kitoi hatchery. Moreover, an extended road will enhance summer and winter recreational opportunities and activities for all Kodiak residents. The Anton Larsen Bay road extension is envisioned as a project undertaken by the Native Village of Ouzinkie or the Spruce Island Develop Corporation. It will be built on a road right-of-way donated by the Ouzinkie Native Corporation and Koniag, Inc. The road extension is also in the Sun'aq Tribe of Kodiak's road inventory. Maintenance of the extension is expected to be by one or both tribal entities. The route is identified in the Kodiak Transportation Plan as in important upland facility. An environmental assessment is expected to be completed in the summer of 2019. Funding will be from State and/or Federal funds. Cost of the project is estimated at $8,500,000. 8. Mill Bay Beach Access and Recreation Upgrade Estimated Project Cost $500,000 Local Funding State Funding Request $500,000 This beach site is heavily used by residents and visitors who come to recreate in a variety of ways at this bay located close to town. Time, tide and use have eroded safe access to the two stretches of beach at this site. New construction items proposed here include new stairs and walkways and trail enhancements between the two beaches, as well as a small raft/kayak launch. Section 2: The Kodiak Island Borough administration is hereby instructed to advise our State of Alaska Governor and Legislative Delegation of the Capital Improvement Projects Priority List adopted by the Kodiak Island Borough Assembly. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS FIRST DAY OF NOVEMBER, 2018. KODIAK ISLAND BOROUGH ATTEST: �An . Daniel A. Rohrer, Mayor Nova M. Javier, MMC, Jerk VOTES: Ayes: Kavanaugh, Schroeder, Skinner, Smiley, Turner Absent: Symmons and one Assembly vacant seat Kodiak Island Borough, Alaska Resolution No. FY2019-11 Page 4 of 4 1 2 3 4 5 6 7 8 9 IO 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Introduced by: Finance Director Drafted by: Finance Director Introduced on: Public Hearing Date: Adopted on; KODIAK ISLAND BOROUGH ORDINANCE NO. FY2020-01B AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING ORDINANCE NO. FY2020-01, FISCAL YEAR 2020 BUDGET, BY AMENDING BUDGETS TO ACCOUNT FOR VARIOUS REVENUES THAT ARE OVER BUDGET, PROVIDING FOR ADDITIONAL EXPENDITURES AND MOVING FUNDS BETWEEN PROJECTS. WHEREAS, the assembly adopted the fiscal year 2020 budget on May 23, 2019; and WHEREAS, the adopted budget presumed the State of Alaska would fully fund the State Aid for Costs of School Construction Debt and the Borough would receive the normal reimbursement of $5,263,053 (60-70% reimbursement of eligible bond interest and principal payments for the year); and WHEREAS, the Borough received official notification from the State of Alaska Division of School Finance & Facilities that on June 2811, Governor Dunleavy reduced the program payments by 50%, thereby reducing the amount the Borough would receive to $2,631,527; and WHEREAS, staff desires to reduce the FY2020 salary and benefit budget of the Community Development Department by $325,000 and move those funds to the Debt Service Fund; and WHEREAS, the assembly desires to reduce the amount of money transferred from the Facility Fund to the Renewal & Replacement Fund by $121,841; and WHEREAS, the assembly desires to transfer $417,596, which is 50% of the allowable 85% of the prior year's interest income from the Facility Fund to the Debt Service Fund; and NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the Kodiak Island Borough Code of Ordinances. Section 2: Fund 100 — General Fund, department 140 is reduced by $325,000 and Fund 300 - Debt Service is increased by $325,000. Section 3: Fund 469 — Renewal & Replacement Fund is reduced by $121,841 and Fund 276 - Facility Fund is increased by $121,841. Kodiak Island Borough, Alaska Ordinance No. FY2020-01 B Deletion -- Red, Strikeout Page 1 of 2 Insertion — Bold, Blue, Underlined Version 1 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 Section 4: Fund 276 - Facility Fund transfers $417,596 to Fund 300 - Debt Service, Effective Date: This ordinance takes effect upon adoption. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2019. Bill Roberts, Mayor VOTES: Ayes: Noes: ATTEST: Tara Welinsky, Clerk Kodiak Island Borough, Alaska Ordinance No. FY2020-01 B Deletion — Red, Strikeout Page 2 of 2 Insertion — Bold, Blue, Underlined Version 1 Kodiak Island Borough FY2020 Debt Service Fund Summary 07/01/2019 Beginning Fund Balance Bond Pricipal, Interest and Arbitrage Expenses Levied FY20 Property Tax Income $ 2,547,658 Estimated Uncollected Tax Income (12,738) Motor Vehicle Registration Tax (MVRT) Income $ 230,000 Estimated Uncollected MVRT Income (10,000 Expected State of Alaska Debt Reimb. Income Reallocation of General Fund Expenses Transfer From Facilities Fund $ 472,706 (7,734,543) Rotal due for FY2020) (Includes $303,074 of contingency] 2,534,920 (Levy Total x 0,5% Delinquent Rate) 10/24/19 dlc r 220,000 {Received $220,392 in FY191 2,631,527 (5076 reimbursement) 325,000 ;Ceram Dev - Budgeted Salary & Benefit Expenses] 417,596 Estimated 06/30/20 Ending Fund Balance $ (1,132,794) (amount we need) Facilities Fund Life to Date Fund Balance Rules: Only 85% or prior year income can be used for: 1 main) & repair of Borough buildings 2 insurance on Borough buildings 3 up to 50% of total for GO bond pmts 4 upgrade & reconstruction of existing facilities $ 39,297,998 $ 39,371,218 $ 40,318,331 $ 40,233,140 FY2017 FY2018 FY2019 FY2020 Actual Actual Actual Budget Revenues Sale of Shuyak Island Interfund Loan Interest (Funds 469, 540 & 555) Investment Interest Earnings 497,367 797,606 982,578 750,000 Change in Market Value (305,976) (94,176) 642,500 Total $ 191,391 $ 203,430 $ 1,625,078 $ 750,000 Last years interest earnings X .85 $ 688,859 $ 422,762 $ 677,965 $ 835,191 Unused amounts carried forward 1,419,060 1,669,606 1,962,158 1,962,157 Amount available during current year $ 2,107,919 $ 2,092,368 $ 2,640,122 $ 2,797,349 Transfers Out Building Insurance $ $ 10,000 $ 5,000 $ 5,000 Debt Service 151,858 65,105 338,982 417,596 Capital Projects 286,455 55,105 333,983 412,595 Total Spent $ 438,313 $ 130,210 $ 677,965 S 835,191 Fund Balance Rules: Only 85% or prior year income can be used for: 1 main) & repair of Borough buildings 2 insurance on Borough buildings 3 up to 50% of total for GO bond pmts 4 upgrade & reconstruction of existing facilities $ 39,297,998 $ 39,371,218 $ 40,318,331 $ 40,233,140 I Introduced by; 2 Requested by: Drafted by -- 3 Introduced on: 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 PLANNING AND ZONING COMMISSION 8 RESOLUTION NO. FY2020-02 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 CDD P&Z Commission CDD 10/1612019 10/16/19 A RESOLUTION OF THE KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION RECOMMENDING A CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST FOR FY 2020-2024 WHEREAS, the Kodiak Island Borough represents approximately 15.000 residents of the Kodiak Island Archipelago living in six incorporated cities and one community governed by a tribal council government; and WHEREAS, a Borough -wide capital improvement program is adopted annually by the Kodiak Island Borough Assembly with recommendations from the Planning and Zoning Commission. This list identifies the major needs of the island community for the next five years; and WHEREAS, the Kodiak Island Borough identifies priority projects to be submitted to the Alaska State legislative delegation, the Federal legislative delegation and when applying for grants; NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING AND ZONING COMMISSION OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Kodiak Island Borough Planning and Zoning Commission recommends the following capital improvement projects, not in any priority order, for adoption into the Kodiak Island Borough FY 2020 —2024 CIP list of capital projects: 1. Anton Larsen Bay Road Extension to lee Free Water $8,100,000 An extension of the Anton Larsen Bay Road to ice -free waters will provide year around access to those communities located in the Kupreanof Strait and Kizhuiak Bay areas as well as those who use the island's west side for commercial and recreational purposes. Many times during the year travel by vessel to Kodiak is treacherous. Extending the road to ice free waters makes traveling safer, providing access to critical services located in the City of Kodiak including hospitals and businesses. This is envisioned to be a cooperative effort between KIB, AKDOT, Ouzinkie Native Corporation (surface estate owner), Koniag Inc. (subsurface estate owner) and other tribal entities. This route was identified in the Kodiak Transportation Plan as an important upland facility. Some or all of the aforementioned parties may participate in funding this, 2. Service Area Road and Paving Improvements $7,500,000 To be applied to priority projects identified by the road service districts including Service Area One, Womens Bay Service Area, Bayview Service Area, and Monashka Bay Service Area_ Priorities will be based on recommendations made by the elected service area boards and professional engineering study. Local contributions to project engineering and design may be funded through local improvement districts where those in the district are taxed a proportion of the project. 3. Mission Road (Including Spruce Cape) Safety Improvements $20,000,000 Mission Road (including Spruce Cape) is a major collector street for the community, and one of the roads that lead to downtown. The project will widen the existing two (2) lanes nd provide a pedestrian and bike path on the shoulder or on the sidewalks. This requested Kodiak Island Borough, Alaska Resolution No. FY2020-02 Page 1 of 3 57 funding will provide for the needed planning and design that will help develop a scope of work 58 and the overall project cost. 59 60 4. VFW Rifle Range Reconstruction $150,000 61 The existing outdoor rifle range is closed because it is unsafe to property owners adjacent to the 62 facility. Bullets are known to have left the range creating off-site dangers. The solution to this 63 danger is to properly develop the area into a bone-a-fide 100 yard range. KISA has enlisted the 64 help of a range consultant that evaluated the existing range and made design suggestions to 65 make it available to the shooting public. Design aspects include the proper grading of the area, 66 creation of two backstops, expansion of the width of the range and the installat on of a baffle 67 system. The continued closure of this range has led to a number of unsafe bandit ranges along 68 the road system that are not regulated, cause a public nuisance and are in dangerous_ 69 70 5. Engineering and Design for East Elementary Traffic Flow Improvements $815,000 71 East Elementary School was constructed in 1966 with a substantially addition in 1988. The 72 facility now totals 39,842 square feet with twenty-five teaching stations.Since the expansion, 73 increased traffic flows in the vicinity due to major business development have created 74 dangerous vehicle/student hazards when students are entering and leaving school_ 75 Reconfiguration of the parking area will reduce risks by providing for a safer separation of 76 pedestrians, small vehicle traffic and bus loading/unloading. A new design will require an 77 increase in the total area of the parking lot to allow adequate parking to support increased 78 building usage and occupant load. 79 80 6. Parks and Field Plan$10,000 81 Borough owns and manages land and fields for recreational purposes which need a 82 plan to ensure best utilization and maintenance by the community. A master plan would also 83 help to reconcile jurisdictional and policy concerns with regard to cooperative use 84 arrangements with City of Kodiak and KIB School District_ 85 86 7. Kodiak Island Trail Improvements $50,000 87 This is a priority identified by the Kodiak Island Borough Parks and Recreation Committee. 88 The purpose of the projectwould betodesign and implement trail system improvements as 89 recommended and prioritized in the recently adopted Kodiak Road System Trail Plan, to 90 include, but not limited to, trail head improvements, parking area and circulation plans, 91 drainage improvements, environmental permitting. etc. 92 93 8. Mill Bay Beach Access and Recreation Upgrade $163,000 94 This beach is heavily used by residents, sports fisherman and the community who come to 95 view this bay located close to town. New construction items proposed here would include new 96 stairs and walkways and trail enhancements between the two beaches, as well as a small 97 raft/kayak Iaunch.The planning and design has already been funded. 98 99 9. West Rezanof Drive Pedestrian Improvements $5,000,000 100 The section of West Rezanof Drive near Sargent Creek and the Russian River frequently 101 has visitors taking advantage of fishing opportunities and other wildlife viewing activities. 102 Roadside parking and pedestrian activity along this corridor is not compatible with the high 103 speed vehicular traffic on the roadway. To enhance safety and eliminate conflicts between 104 user groups, new construction items are being proposed. This includes, but is not limited to, 105 additional off-street parking, boardwalks, pedestrian bridges, and other pedestrian 106 improvements. 107 108 10. Anton Larsen Dock, Launch Ramp, and Parking Improvements $2,000,000 109 The Anton Larsen Dock is heavily used by Port Lions and Ouzinkie residents, as well as 110 others living on the island's west side, commercial fishermen, charter operations, and 111 citizens living on Kodiak's road system. Improvements to this facility have been made in the 112 recent past. However;-given the site's popularity, an expansion-of-the parking-facilities is Kodiak Island Borough, Alaska Resolution No. FY2020-02 Page 2 of 3 113 needed. Additionally, a floating dock space is needed at the ramp so that users can more 114 safely pull boats or cargo to shore. 115 116 ADOPTED BY THE KODIAK ISLAND BOROUGH PLANNING AND ZONING 117 COMMISSION THIS DAY OF 2019 118 119 120 PLANNING AND ZONING COMMISSION 121 122 123 124 Dave Townsend, Chair 125 ATTEST 126 127 128 129 Sheila Smith, Secretary Kodiak Island Borough, Alaska Resolution No. FY2020-02 Page 3 of 3 Otmeloi Way Reconstruction Estimated Project Cost $7,930,000 FY06 Designated Legislative Grant $3,300,000 Requested Federal Aid Funding $4,630,000 The purpose of this project is to address health and safety concerns along Otmeloi Way, which serves as access to North Star Elementary School and a large number of residential properties. Otmeloi Way is currently a state owned and maintained road, however, with completion of this project, the Kodiak Island Borough will take ownership and maintenance responsibility. This project will: - Reconstruct and convert Otmeloi Way and a 500 -foot portion of Mallard Way from unpaved to paved; - Address horizontal/vertical alignment and grade issues; - Enhance drainage; - Install lighting; and - Widen the typical section to construct a facility for non -motorized users. Safety concerns address by this project include fugitive dust, curve radii and roadway grades inadequate for the existing posted speed limit of 25 MPH, and the lack of a safe, well -lit facility for children walking or biking to North Star Elementary School. This project was specifically identified as a priority in Kodiak's adopted Safe Routes to School Plan (2013). The Kodiak Island Borough requests that the balance of the FY06 grant funds, approximately $2.7 million, remain designated to this project as matching funds for federal funding; and requests support of our Community Transportation Program nomination application. MN Tustumena Replacement Vessel Construction Estimated Project Cost $238,000,000 The M/V Tustumena was built in 1964 and serves the communities of South Central, Kodiak Island and Southwest Alaska. It is one of two ocean class vessels in the Alaska Marine Highway System (AMHS) fleet. Because of its size and design, it is the only AMHS vessel capable of serving all 13 ports of call between Homer and Unalaska. Retiring and replacing the M/V Tustumena with a vessel that is equally, if not more, versatile and seaworthy will provide reliable marine transportation service well into the future for the communities, residents and businesses in South Central, Kodiak Island and Southwest Alaska (from the Alaska Marine Highway System website). The M/V Tustumena is an essential service to the communities of Kodiak Island and other ports in Southwest Alaska. The project has been funded by the legislature and is scheduled for the start of construction in the latest Department of Transportation & Public Facilities' Statewide Transportation Improvement Project (STIP) for federal fiscal year (FFY) 2020. Changes at the AMHS under the Dunleavy Administration suggest the replacement project is under re- evaluation. Given the age of the M/V Tustumena and ever-increasing maintenance challenges and costs, the Kodiak Island Borough respectfully request the department complete the design as soon as possible and advertise for construction during FFY 2020. Moving quickly is of the utmost importance. 4t OC -7 6 &A`/ 7:�� " Glossary ANNUAL BUDGET: A budget developed and enacted to apply to a single fiscal year. CAPITAL PROJECTS FUND: Funds established to account for financial resources to be used for the acquisition or construction of major capital facilities (other than propriety and trust funds). ENCUMBRANCES: Commitments related to unperformed contracts, in the form of purchase orders or contracts, for goods or services. Used in budgeting, encumbrances are not expenditures or liabilities, but represent the estimated amount of expenditures that will result if unperformed contracts in process are completed. ENTERPRISE FUND: A proprietary fund established to account for operations that are financed and operated in a manner similar to private business enterprise. In this case, the intent of the governing body is that the expenses, including depreciation, of providing goods and services to the general public on a continuing basis will be financed or recovered primarily through user charges. GENERAL FUND: A type of governmental fund used to account for regular day-to- day Borough operations revenues and expenditures, including school district transactions, which are not accounted for in specific purpose funds. The primary sources of revenue for this fund are local taxes and federal and state revenues. SPECIAL REVENUE FUND: A fund used to account for the proceeds of specific revenue sources (other than expendable trust or major capital projects) that are legally restricted to expenditures for specific purposes. KODIAK ISLAND ;BOROUGH Meeting Type: e: (� s Date: � �-� ._ _SStc� Please PRINT y�ur name legibly Please PRINT your name legibly t ��