2019-10-10 Work Session
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www.kodiakak.us www.facebook.com/Kodiakislandborough @KodiakBorough
Kodiak Island Borough
Assembly Work Session
Thursday, October 10, 2019, 6:30 p.m.
School District Conference Room
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming
regular meeting agenda packet and seek or receive information from staff. Although additional items not
listed on the work session agenda are discussed when intr oduced by the Mayor, Assembly, or staff, no
formal action is taken at work sessions and items that require formal Assembly action are placed on
regular Assembly meeting agenda. Citizen’s comments at work sessions are NOT considered part of the
official record. Citizen’s comments intended for the “official record” should be made at a regular Assembly
meeting.
Page
1. CITIZENS’ COMMENTS (Limited to Three Minutes per Speaker)
2. AGENDA ITEMS
3 - 7
a.
Funding Of Vetoed School Bond Debt
Output Document (AS - 1068) - Pdf
b.
Hazard Mitigation Plan Discussion - Resolution FY2020-08
3. MANAGER COMMENTS
4. CLERK’S COMMENTS
5. PACKET REVIEW
PRESENTATION
Presentation of FY2020 1st Quarter Budget-vs-Actual
Filipino American National History Month
Fire Prevention Month
PUBLIC HEARING
Ordinance No. FY2020-01A Amending Ordinance No. FY2020-01,
Fiscal Year 2020 Budget, By Amending Budgets To Account For
Various Revenues That Are Over Budget, Providing For Additional
Expenditures And Moving Funds Between Projects.
Ordinance No. FY2020-10 Amending Borough Reserve Policy
NEW BUSINESS
CONTRACTS
Change Order No. 3 Amending Contract FY2019-10 Architectural and
Engineering Services Term Contract for Design for the KFRC Exterior
Page 1 of 7
Visit our website at
www.kodiakak.us www.facebook.com/Kodiakislandborough @KodiakBorough
Upgrade Project
Change Order No. 4 Amending Contract FY2019-10 Architectural and
Engineering Services Term Contract for Design for the KFRC Fire Alarm
Upgrade Project
RESOLUTIONS
Resolution No. FY2020-12 Ratifying And Certifying The Results Of The
October 1, 2019 Municipal Election
Resolution No. FY2020-08 KIB Multi-Jurisdictional Hazard Mitigation
Plan
ORDINANCES FOR INTRODUCTION
OTHER ITEMS
Declaring the City Seat Held by Mr. Duane Dvorak Vacant on the
Planning and Zoning Commission
Administration of Oath of Office to Newly Elected Officials
Presentation to Outgoing Mayor and Assembly Members
6. ASSEMBLY MEMBERS COMMENTS
7. MAYOR’S COMMENTS
Page 2 of 7
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 10, 2019
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: Funding Of Vetoed School Bond Debt
ORIGINATOR: Dora Cross
RECOMMENDATION:
DISCUSSION:
The Assembly approved a FY20 budget for the Debt Service Fund in June which included the
expectation that the State of Alaska would fully fund the State Aid For Costs of School
Construction program. In July it was announced by the Governor that the program was only
going to be funded at 50%. This reduction in funding means the Borough will only receive
$2,631,527 (50%) of the eligible $5,263,053 of debt payment reimbursements.
Estimating the income and expenses of the Debt Service Fund, the anticipated fund deficit is
roughly $1,880,000.
Staff is recommending the following to fund the deficit:
1. Reallocate $325,000 of salary and associated benefit costs (due to vacant positions)
from the General Fund - Community Development Department to the Debt Service
Fund.
2. Utilize borrowing from one or a combination of:
a. External Sources - bank or private party
b. Internal Sources - Facilities Fund
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #2.a.
Funding Of Vetoed School Bond Debt
Page 3 of 7
07/01/2019 Beginning Fund Balance 472,706$ Bond Pricipal, Interest and Arbitrage Expenses (7,734,543) (Total due for FY2020)Levied FY20 Property Tax Income 2,547,658$ (Includes $303,074 of contingency)Estimated Uncollected Tax Income (12,738) 2,534,920 (Levy Total x 0.5% Delinquent Rate) Motor Vehicle Registration Tax (MVRT) Income 230,000$ Estimated Uncollected MVRT Income (10,000) 220,000 (Received $220,392 in FY19)Expected State of Alaska Debt Reimb. Income 2,631,527 (50% reimbursement)Estimated 06/30/20 Ending Fund Balance (1,875,390)$ (amount we need)FY2020 Debt Service Fund Summary Kodiak Island BoroughAGENDA ITEM #2.a.
Funding Of Vetoed School Bond Debt
Page 4 of 7
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Kodiak lsland Borough
FY2020 Quarterly Budget Summary
1st Quarter as of 10/09/19
General Fund (100)
1st Qtr Property Tax Budget 1st Qtr Cummulative Total
Accounts Receivable Amount Amount %Amount %
Revenues
Property Tax -Real (AR =$404,450)$718,025 $709,275 99%$709,275 99%
Property Tax -Personal (AR =$44,935)79,781 86,809 109%86.809 109%
Non-Ad Valorem Tax '(AR =$18,400)27,000 29,100 108%29,100 106%
Payment in Lieu of Tax x 1,338,000 -0%-0%
Severance Tax x 1,409,000 196 0%196 0%
Penalties &Interest x 200,000 73,499 37%73,499 37%
Licenses &Permits x 72,975 41,579 57%41,579 57%
Excise Tax x 405,000 -0%-0%
Shared Revenue -Federal x 180,000 -0%-0%
Shared Revenue -State x 1,739,374 430,174 25%430.174 25%
Investment Earnings x 50,000 -0%-0%
Miscellaneous x 3,200 17,876 559%17,876 559%
Use of Fund Balance x 32,403 0%0%
1,388,508 $1.388.508TotalGeneralFundRevenues$6,254,758
Exgenditures
Legislative $175,969 $44,544 25%$44,544 25%
Borough Management 651,622 111,996 17%111,996 17%
Borough Clerk 500,009 94,148 19%94,148 19%
Legal Services 135,000 18,871 14%18,871 14%
Finance/Accounting 932,445 129,953 14%129,953 14%
Financel IT 989,937 218,549 22%218,549 22%
Assessing 608,205 114,824 19%114,824 19%
Enginee-ringlFacilities 384,294 67,980 18%67,980 18%
Community Development 970,101 167,072 17%167,072 17%
Building Official 166,591 48,767 29%48,767 29%
Economic Development 20,600 20,600 100%20,600 100%
General Administration 210,038 83,257 40%83,257 40%
Parks and Recreation 86,904 9,896 11%9,896 11%
Emergency Preparedness 63,043 350 1%350 1%
Animal Control 118,700 59,350 50%59,350 50%
Education,Culture &Recreation 20,800 16,562 80%16,562 80%
College and Libraries 50,000 50,000 100%50,000 100%
Non Pro?t Funding 157,500 157,500 100%157,500 100%
Transfers Out 13,000 13,000 100%13,000 100%
Total General Fund Expenditures $6,254,758 $1,427,219 23%$1,427,219 23%AGENDA ITEM #2.a.Funding Of Vetoed School Bond DebtPage 5 of 7
Kodiak Island Borough
FY20 Fund 469 (R&R Fund)
Cash Balance 3,292,005$
LESS: Projects Commitments
11003 Chiniak UST Removal 8,442$
11009 Island Wide UST Removal/Replacement 5,848$
13006 Borough Building Rehab 8,268$
20005 Boro Bldg Abatement/Mech Upgrade 50,000$ 72,558$
3,219,447$
AGENDA ITEM #2.a.
Funding Of Vetoed School Bond Debt
Page 6 of 7
Updated 10/08/19 dlc
Kodiak Island Borough
Summary of Annual Bonded Debt Service Requirements
FY2020‐2036
Total Bond Amount Eligible for Net Bond Payment Due
Fiscal Year Principal Interest Payments Due State Reimbursement After Reimbursement
2020 4,655,000$ 3,076,393$ 7,731,393$ 5,263,053$ 2,468,340$
2021 4,850,000$ 2,887,370$ 7,737,370$ 5,267,499$ 2,469,871$
2022 5,070,000$ 2,666,455$ 7,736,455$ 5,267,096$ 2,469,359$
2023 5,305,000$ 2,429,797$ 7,734,797$ 5,266,079$ 2,468,718$
2024 5,560,000$ 2,173,205$ 7,733,205$ 5,264,932$ 2,468,273$
2025 5,835,000$ 1,893,545$ 7,728,545$ 5,261,466$ 2,467,079$
2026 4,640,000$ 1,657,595$ 6,297,595$ 4,343,041$ 1,954,554$
2027 3,945,000$ 1,450,160$ 5,395,160$ 3,714,649$ 1,680,511$
2028 4,135,000$ 1,254,367$ 5,389,367$ 3,710,544$ 1,678,823$
2029 3,705,000$ 1,063,805$ 4,768,805$ 3,338,164$ 1,430,641$
2030 3,830,000$ 881,177$ 4,711,177$ 3,297,825$ 1,413,352$
2031 4,015,000$ 692,853$ 4,707,853$ 3,295,497$ 1,412,356$
2032 3,590,000$ 501,672$ 4,091,672$ 2,864,170$ 1,227,502$
2033 3,770,000$ 322,896$ 4,092,896$ 2,865,028$ 1,227,868$
2034 2,240,000$ 154,806$ 2,394,806$ 1,676,365$ 718,441$
2035 580,000$ 43,322$ 623,322$ 436,326$ 186,996$
2036 610,000$ 14,713$ 624,713$ 437,299$ 187,414$
66,335,000$ 23,164,131$ 89,499,131$ 61,569,033$ 27,930,098$
$‐
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036
KIB ‐ Summary of Annual Bonded Debt Service Requirements
Total Bond Payments Due Portion of Total Payment Eligible for State Reimbursement
AGENDA ITEM #2.a.
Funding Of Vetoed School Bond Debt
Page 7 of 7
Kodiak Island Borough
Solid Waste Advisory Board
710 Mill Bay Road
Kodiak, Alaska 99615
Reduce Reuse Recycle
October 10, 2019
To: Kodiak Island Borough Assembly
Re: Recycling Outreach Campaign
This month the SWAB began a Reduce/Reuse/Recycle outreach campaign to encourage
Kodiak residents to reduce the amount of materials going into the landfill. The initial focus
is on cardboard and aluminum cans. The outreach includes:
• A monthly column in the Kodiak Daily Mirror.
• Display ads in the Kodiak Daily Mirror: 2 ads will appear weekly through
December. Total cost: $500 ($22.75/ad)
• Radio ads on KVOK/KRXX: 12-13 ads will run weekly through December. Total
cost: $500 ($3.65/ad)
• Radio ads on KMXT: 4 ads per week for 12 months. Total cost: $2,190
($12.00/ad)
• Appearances on Talk of the Rock/KMXT and Hot Line/KVOK (monthly)
• Posters distributed throughout town and on social media.
• Press release from KIB announcing the outreach campaign (if desired).
SWAB also wants to create a contest for school children to create an "official"
Reduce/Reuse/Recycle brochure for the KIB. Winners will receive cash prizes or gift cards.
The effectiveness of the outreach campaign can be measured by the amount of cardboard
that is picked up each month by Alaska Waste and Threshold Recycling Services.
Primary goals of the SWAB, according to the KIB code, are to "identify policies and
procedures that will aid Kodiak in addressing solid waste reduction and recycling,
including local source reduction" (as in the plastic bag ban), and to "sponsor public
outreach activities, services and programs and participate in and encourage regional
cooperative activities."
SWAB believes this initial outreach campaign is a good beginning to accomplish these
goals and appreciates the support and participation of the KIB Assembly.
KIB/SWAB radio ads, October & November 2019
1 •i ►_11..
There is no such thing as 'away'- taking out the trash is just the beginning. The Kodiak Island
Borough is asking everyone to reduce the amount of recyclables going into the landfill,
especially from the thousands of cardboard packages arriving weekly. Give your cardboard new
life. Drop it off at five cardboard stations around town and at Bells Flats. Or stop by Threshold
Services right up the road behind Safeway. Give the landfill some love and Recycle. Learn more
at the Borough website or Facebook page.
There is no such thing as 'away'- everything you toss out ends up somewhere. The Kodiak Island
Borough is asking everyone to reduce the amount of recyclables going into the landfill.
Aluminum is the most valuable of all and helps keep Threshold Recycling and paying their
workers. Let's all be better takers of our beautiful island community by giving our garbage
another life. Questions or comments? Visit the borough website or Facebook page.
1 114 80,141
You know all those boxes you get from off island? They are made of valuable cardboard. Card
board that we can recycle. Cardboard that Threshold Recycling can send off -island to be made
into new products. Threshold has a bunch of cardboard drop off stations around town for your
convenience, including at the Harbor Spit, the helo pad on spruce cape road, Bells Flats at the
little store, and at Safeway. Recycling cardboard is good for the landfill, good for the
environment — it's good for all of us. This message is brought to you by the Kodiak Island
Borough Solid Waste Advisory Board.
I
Did you know?
Thousands of cardboard boxes come to the
island every week and most ends up in the landfill.
There are 5 cardboard drop off stations
around town and in Bells Flats — Businesses,
Threshold will pick it up! Cardboard is the L
biggest payback for Kodiak recycling — it helps
keep Threshold and its workers afloat!
Taking out the trash is just the beginning! P L EASE , R E CY C L E
The Kodiak Island Borough is calling on all citizens to
reduce the amount of recyclables going into the landfill.
Throwing out your trash i
just the beginning
Aluminum Cans are also one of the biggest
money makers in the recycling market.
Recycling cans helps keep our recycling
center afloat. Recycling just one
aluminum can saves enough
energy to power a N for 3 hours!
1IL--wi■T1y1i
The Kodiak Island Borough is calling on all citizens to
reduce the amount of recyclables going into the landfill.
'Friday October 4, 2019, KODIAK DAILY MIRROR -5
COMMUNITY
•
Fun acs abou,t recvc1ing
here is no such
thing as taway'
taking nut the
trash is just the
beginning.. .
This is a new monthly
column by the Kodiak Island
Borough Solid Waste Advi-
sory Board (SWAB), to make
citizens aware of how Kodiak
handles all of the items we
discard at our homestand busi-
nesses. The KID encourages
all citizens to help reduce the
amount of materialsgoing, into
our landfill.
Right now, the call is out
for cardboard and aluminum
cans, which give the biggest
payback in the recycling mar-
ket. The money helps keep
Threshold Recycling operating
and pay its workers.
GIVE YOUR; GARBAGE
ANOTHER LIFE!
Thousand's of cardboard
packages come to Kodiak each
day and most of it is ending
up in the landfill. Cardboard
drop off stations are located at.
the Harbor Spit, Senior Cen-
ter, Providence Hospital, Bells
Flats at the former gas pumps;
Safeway parking lot, Parkside,
Sharatin and the Belo pad
on Mission Road. Businesses.
Threshold will pick up!
Aluminum is the most valu-
able of all recyclable items.
One aluminum can equals
enough energy to power a TV
for three hours! Americans
toss out $700 million worth of
cans every year, according to
the US Aluminum Association.
When you recycle, no need to
crush the cans! Tin cans also
are accepted. Rinse, please!
Threshold, which is on Von
Scheele Way, right up the road
from Safeway, also accepts for
recycling batteries, electronics
(for a fee), w=ig, paper and
more. Recycling for plastics
is limited to "anything with a
neck," such as milk and juice
jugs and bottles. Other plastics
are no longer accepted because
they have no resale value since
China stopped buying US
recyclables 2 years ago. In July
107,433 pounds (nearly 54 tons)
of materials were recycled by
Threshold.
Where does Kodiak's recy-
cling end up? It goes to Tacoma,
Washington, via Matson ships.
Many people ask why the
landfill opens late at 10 a.m.
Monday through Saturday.
It is because the employees
need several hours to process
the trash that is collected and
delivered in the early hours by
Alaska Waste. Kodiak has a
baler landfill — that means all
garbage gets compacted into
3,300 -pound bales, wrapped
with wires, stacked and buried.
That takes up a -lot of space!
SWAB salutes. Henry's Great
Alaskan Restaurant, Chart
Room/Kodiak Inn and Olds
River Inn for using paper based
take-out boxes instead of styro-
foam.
Do you know someone who
deserves a reduce/reuse/recycle
shout out? Do you have ideas?
Comments? Questions? Let us
know via the comments & ques-
tions button atwwwkodiakak.
us or on Facebook @KodiakIs-
landl#orough.
aska� alcohol control board takes step to oust director
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JUNEAU, Alaska (AP) — in McConnell, according to sees a disconnect between the verbally or in writing. McConnell's attorney, Libby
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DATE U
SCOTT ARNDT
JULIE KAVANAUGH
WORK SESSION
ATTENDED
ATTENDED
ABSENT
(:!ABSENT 5
DAN ROHRER (::ATTENDED ABSENT
ANDY SCHROEDER ATTENDED ABSENT
REBECCA SKINNER ATTENDED ABSENT
SCOTT SM I LEY ATTENDED ABSENT
DENNIS SYMMONS ATTENDED AB
JAMES TURNER ATTENDED ABSENT
KODIAK ISLAND BOROUGH
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