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2020-09-03 Regular MeetingPage 4-5 6-20 21 - 30 Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, September 3, 2020, 6:30 p.m., Assembly Chambers 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non- controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. *APPROVAL OF MINUTES A August 6. 2020 Special Meeting Minutes 13% B. August 6, 2020 Regular Meeting Minutes ,':A C. August 20, 2020 Regular Meeting Minutes 1A 6. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker) 7. AWARDS AND PRESENTATIONS 8. COMMITTEE REPORTS 9. PUBLIC HEARING il�li]30111c]:1L/_1�G[e]AANVAai]:i1 Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.facebook.com/Kodiakislandborough © @KodiakBorough www.kodiakak.us 91 Page 1 of 154 31 A September 3, 2020 Manger's Report, Michael Powers. /=A 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 13. NEW BUSINESS 13.A. Contracts 32 - 53 1. Change Order No.11 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The North Star Elementary Siding & Window Upgrades Project. Complete Binder For Change Order No. 11 Contract No. FY2019-10 - Pdf 13.B. Resolutions 54 - 56 1. Resolution No. FY2021-10 A Resolution Of The Assembly Of The Kodiak Island Borough Approving Kodiak Island Borough Cares Nonprofit Grants. Complete Binder For Resolution No. FY2021-10 - Pdf 57 - 79 2. Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Development Association. (Ms. Linda Freed and Mr. Albert Tyler Schmeil). Complete Binder For KFDA Appointment - Pdf 80 - 81 3. Resolution No. FY2021-17 Appointment Of Mr. Chris _A Smith, As Bayside Fire Chief At A Beginning Salary Of $85,899, Step C. Complete Binder For Resolution No. FY2021-17 - Pdf 82 - 150 4. Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Island Of Support For Alaska Dot&PF Storm Drainage Projects. Complete Binder For Resolution No. FY2021-18 - Pdf 13.C. Ordinances for Introduction 13.D. Other Items Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. visit our website at www.facebook.com/Kodiakislandborough © @KodiakBorough www.kodiakak.us 91 Page 2 of 154 14. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. EXECUTIVE SESSION A. Borough Clerk Contract No. FY2021-04. B. Executive Session - Solid Waste Contract No. FY2019-25 Conference With Borough Attorney, Scott Brandt-Erichsen. 17. ADJOURNMENT 18. INFORMATIONAL MATERIALS (No Action Required) 18.A. Minutes of Other Meetings 151 - 154 1. Solid Waste Advisory Board Regular Minutes of July 20, 2020 18.13. Reports Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.facebook.com/Kodiakislandborough © @KodiakBorough www.kodiakak.us 93 Page 3 of 154 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Special Meeting Assembly Chambers August 6, 2020 A special meeting of the Kodiak Island Borough Assembly was held on August 6, 2020, in the Assembly Chambers of the Kodiak Island Borough, 710 Mill Bay Road. The meeting was called to order at 5:30 p.m. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Rebecca Skinner. Also present was Borough Clerk Alise Rice. ARNDT moved to excuse Assembly member Symmons who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING 1. Discussion of Borough Clerk Contract ARNDT moved to convene into an executive session to discuss the Borough Clerk Contract, a matter which might include a discussion that could potentially prejudice the reputation and character of the Clerk. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, and Skinner. SKINNER moved to invite the Borough Mayor, and Assembly into executive session. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. After the vote, Mayor Roberts recessed the special meeting and convened the executive session Upon returning from the executive session, Mayor Roberts reconvened the special meeting and announced that the Assembly discussed the Borough Clerk's contract. They will consult with the Borough Attorney, and will reconvene on August 20". ARNDT moved to postpone Contract No. FY2021-04 Kodiak Island Borough Clerk Employment Agreement with Alise Rice to the next regular meeting of the Assembly on August 20, 2020. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY ADJOURNMENT ARNDT moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 1 of 2 Page 4 of 154 AGENDA ITEM #5.A. The meeting was adjourned at 6:15 p.m. KODIAK ISLAND BOROUGH William Roberts, Mayor Kodiak Island Borough August 6, 2020 ATTEST: Alise L. Rice, Borough Clerk Assembly Special Meeting Minutes Page 2 of 2 Page 5 of 154 AGENDA ITEM #5.B. KODIAK ISLAND BOROUGH Assembly Regular Meeting August 6, 2020 A regular meeting of the Kodiak Island Borough Assembly was held on August 6, 2020 in the Assembly Chambers of the Kodiak Island Borough, 710 Mill Bay Road. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Andy Schroeder, and Rebecca Skinner. Also present were Borough Manager Michael Powers, Borough Clerk Alise Rice, and Acting Deputy Clerk Line Cruz. ARNDT moved to excuse Assembly members Symmons and Turner who were absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (')are considered to be routine and non -controversial. SKINNER moved to amend the agenda and consent agenda by adding an item under other items. SKINNER moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES • 'Regular Meeting Minutes of July 16, 2020. CITIZENS' COMMENTS None. AWARDS AND PRESENTATIONS • Chief Rue II - Year End Report • Assessing, Process of Exemptions - Seema Garoutte, Assessing Director COMMITTEE REPORTS • Assembly member Kavanaugh gave an update on the Consolidation Committee meetings and reported that they will be having weekly meetings beginning in September. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 1 of 15 Page 6 of 154 AGENDA ITEM #5.B. • Nick Szabo, Solid Waste Advisory Board Chair, gave an update regarding the new roll carts. all 14lei :IAll VIIW 1. FY2021-03 Determining The Disposition Of Tax Year 2010 Foreclosed Property KIB/Hardy Hofstad Etal And Establishing Intention To Surplus And Sell Said Property By Finding That A Public Need Does Not Exist For the Property And Authorizing The Property For Immediate Disposal. KAVANAUGH moved to adopt Ordinance No. FY2021-03 This ordinance establishes the Borough's findings that a public need does not exist for this property and classifies it as surplus. KIB Planning and Zoning Resolution No. FY2020-04 shows there is no public need for this property. As surplus property, this property could be made available for sale by the assembly at a later date. This property was acquired by the Borough on January 31, 2013 through the tax year 2010 foreclosure process. The acquisition of this property followed both the Borough and State of Alaska codes regarding the foreclosure process. Mayor Roberts opened the public hearing. Hearing none and seeing none. Mayor Roberts closed the public hearing and reconvened the regular meeting. ARNDT moved to amend by striking the word "immediate." ROLL CALL VOTE ON THE MOTION TO AMEND CARRIED FOUR TO ONE: Arndt, Dvorak, Kavanaugh, and Schroeder (AYES); Skinner (NO). ROLL CALL VOTE ON THE MOTION AS AMENDED CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Schroeder, Skinner, and Arndt. 2. Ordinance No. FY2021-04 Determining The Disposition Of Tax Year 2012 Foreclosed Properties KIB/Marjorie Anderson, and KIB/Alfred Hansen Jr. And Establishing Intention To Surplus And Sell Said Properties By Finding That A Public Need Does Not Exist For The Properties And Authorizing The Properties For Immediate Disposal. ARNDT moved to adopt Ordinance No. FY2021-04 with the word "immediate' struck out. This ordinance establishes the Borough's findings that a public need does not exist for the properties and classifies it as surplus. KIB Planning and Zoning Resolution No. FY2020-04 shows there is no public need for these properties. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 2 of 15 Page 7 of 154 AGENDA ITEM #5.B. As surplus property, these properties could be made available for sale by the assembly at a later date. The properties were acquired by the Borough on October 29, 2014 through the tax year 2012 foreclosure process. The acquisition of this property followed both the Borough and State of Alaska codes regarding the foreclosure process. Mayor Roberts opened the public hearing. Hearing none and seeing none. Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Arndt, and Dvorak. 3. Ordinance No. FY2021-05 Determining The Disposition Of Tax Year 2014 Foreclosed Properties KIB/Edwina Mae Anderson, And KIB/Charles F. Lorenson, Establishing Intention To Surplus And Sell Said Properties By Finding That A Public Need Does Not Exist For The Properties And Authorizing The Properties For Immediate Disposal. ARNDT moved to adopt Ordinance No. FY2021-05 with the word "immediate' struck out This ordinance establishes the Borough's findings that a public need does not exist for the properties and classifies it as surplus. KIB Planning and Zoning Resolution No. FY2020-04 shows there is no public need for these properties. As surplus property, these properties could be made available for sale by the assembly at a later date. The properties were acquired by the Borough on August 08, 2017 through the tax year 2014 foreclosure process. The acquisition of this property followed both the Borough and State of Alaska codes regarding the foreclosure process. Mayor Roberts opened the public hearing. Hearing none and seeing none. Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Schroeder, Skinner, Arndt, Dvorak, and Kavanaugh. 4. Ordinance No. FY2021-06 Determining The Disposition Of Tax Year 2015 Foreclosed Properties KIB/ Joseph David Henderson Eta[, (Two Properties) KIB/Joan Denise Lucas, KIB/Lydia Tania-Bird Malutin, And Establishing Intention To Surplus And Sell Said Properties By Finding That A Public Need Does Not Exist For The Properties And Authorizing The Properties For Immediate Disposal. ARNDT moved to adopt Ordinance No. FY2021-06 with the word "immediate" struck out Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 3 of 15 Page 8 of 154 AGENDA ITEM #5.B. This ordinance establishes the Borough's findings that a public need does not exist for the properties and classifies it as surplus. KIB Planning and Zoning Resolution No. FY2020-04 shows there is no public need for these properties. As surplus property, these properties could be made available for sale by the assembly at a later date. The properties were acquired by the Borough on February 12, 2018 through the tax year 2015 foreclosure process. The acquisition of this property followed both the Borough and State of Alaska codes regarding the foreclosure process. Mayor Roberts opened the public hearing. Hearing none and seeing none. Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Skinner, Arndt, Dvorak, Kavanaugh, and Schroeder. 5. Ordinance No. FY2021-07 Determining The Disposition Of Tax Year 2015 Foreclosed Property KIB/Ada L. And Susan K. Panamarioff, And Establishing Intention To Surplus And Sell Said Property By Finding That A Public Need Does Not Exist For The Property And Authorizing The Property For Immediate Disposal. ARNDT moved to adopt Ordinance No. FY2021-07 with the word "immediate" struck out. KIB Planning and Zoning Resolution No. FY2020-04 shows there is public need for this property by the City of Kodiak. The City was offered this property per Alaska State Statute Sec 29.45.450. The city did not purchase the property for the taxes due. Therefore, this ordinance establishes that a public need does not exist for this property and classifies it as surplus. As surplus property, this property could be made available for sale by the assembly at a later date. This property was acquired by the Borough on February 12, 2018 through the tax year 2015 foreclosure process. The acquisition of this property followed both the Borough and State of Alaska codes regarding the foreclosure process. Mayor Roberts opened the public hearing. Hearing none and seeing none. Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Schroeder, and Skinner. Kodiak Island Borough August 6, 2020 Assembly Special Meeting Minutes Page 4 of 15 Page 9 of 154 AGENDA ITEM #5.B. 6. Ordinance No. FY2021-08 Determining The Disposition Of Tax Year2016 Foreclosed Properties KIB/James Clifford Cole Trust, KIB/Kimberly Edman, KIB/ Dale Stratton, And KIB/John Wick (Two Properties) And Establishing Intention To Surplus And Sell Said Properties By Finding That A Public Need Does Not Exist For The Properties And Authorizing The Properties For Immediate Disposal. ARNDT moved to adopt Ordinance No. FY2021-08 with the word "immediate" struck out. This ordinance establishes the Borough's findings that a public need does not exist for the properties and classifies it as surplus. KIB Planning and Zoning Resolution No. FY2020-04 shows there is no public need for these properties. As surplus property, these properties could be made available for sale by the assembly at a later date. The properties were acquired by the Borough on February 12, 2018 through the tax year 2015 foreclosure process. The acquisition of this property followed both the Borough and State of Alaska codes regarding the foreclosure process. Mayor Roberts opened the public hearing. Hearing none and seeing none. Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Schroeder, Skinner, and Arndt. 7. Ordinance No. FY2021-09 Determining The Disposition Of Tax Year 2017 Foreclosed Properties KIB/Ronald Eads And KIB/Charles Nellist And Establishing Intention To Surplus And Sell Said Properties By Finding That A Public Need Does Not Exist For The Properties And Authorizing The Properties For Immediate Disposal. ARNDT moved to adopt Ordinance No. FY2021-09 with the word "immediate" struck out KIB Planning and Zoning Resolution No. FY2020-04 shows there is public need for this property by the City of Kodiak. The City was offered this property per Alaska State Statute Sec 29.45.450. The city did not purchase the property for the taxes due. Therefore, this ordinance establishes that a public need does not exist for this property and classifies it as surplus. As surplus property, this property could be made available for sale by the assembly at a later date. This property was acquired by the Borough on February 12, 2018 through the tax year 2015 foreclosure process. The acquisition of this property followed both the Borough and State of Alaska codes regarding the foreclosure process. Mayor Roberts opened the public hearing Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 5 of 15 Page 10 of 154 AGENDA ITEM #5.B. CITIZENS' COMMENTS The following spoke under citizens' comments: • Beverly Eads Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Arndt, and Dvorak. 8. Ordinance No. FY2021-12 Of The Assembly Of The Kodiak Island Borough Amending KIBC Title 3 Revenue And Finance, Chapter 3.80 Excise Tax On Cigarettes And Tobacco Products Section .020 Definitions and Section .030 Excise Tax On Cigarettes And Tobacco Products. ARNDT moved to adopt Ordinance No. FY2021-12. Arndt moved to postpone to public hearing at the next regular meeting of the Assembly on August 20, 2020. ROLL CALL VOTE ON THE MOTION TO POSTPONE CARRIED UNANIMOUSLY: Skinner, Arndt, Dvorak, Kavanaugh, and Schroeder. ORIGINAL This ordinance was sponsored by Assembly member Symmons during the regular meeting of June 18, 2020. The request was to increase the tobacco excise tax for products brought into the borough for distribution or sale as follows: • cigarettes from $0.05 to $0.075 per cigarette; and • other tobacco products from 25% to 37.5% of wholesale price VERSION 2 During the July 16th Regular Assembly Meeting, staff was directed to include the taxation of vaping into our code. During the research process, staff collected the following information: Tobacco Excise Tax Rates for: • Juneau Borough - $3/pack and 45% on other tobacco products • Matanuska- Susitna Borough - 110 mils/cigarette and 55% on other tobacco products • Anchorage - 124.6 mils/cigarette and 55% on other tobacco products • Fairbanks - 8% on all tobacco products 9. Ordinance No. FY2021-13 Adding A Ballot Proposition At The Next Regular Municipal Election To Be Held On October 6, 2020. KAVANAUGH moved to adopt Ordinance No. FY2021-13. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 6 of 15 Page 11 of 154 AGENDA ITEM #5.B. DVORAK moved to amend by substituting Version 3. ROLL CALL VOTE ON MOTION TO AMEND BY SUBSTITUTING VERSION 3 CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Schroeder, Skinner, and Arndt. An ordinance of the Assembly of the Kodiak Island Borough adding a Ballot Proposition at the next Regular Municipal Election to be held on October 6, 2020, on whether to authorize the Assembly to draw from the Facilities Fund over the next five (5) fiscal years, FY2022 to FY2026, to be applied towards the payment of Borough Bond Debt. Mayor Roberts opened the public hearing. CITIZENS' COMMENTS The following spoke under citizens' comments: • Howard Rue II • Kent Cross Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION TO ADOPT VERSION 3 CARRIED FOUR TO ONE: Dvorak, Kavanaugh, Schroeder, and Skinner (AYES); Arndt (NO). Mayor Roberts recessed the meeting at 8:05 p.m. Mayor Roberts reconvened the meeting at 8:15 p.m. BOROUGH MANAGER'S REPORT Manager Powers reported on the following: • Worked on various emergency management issues including staffing, interactions within the Borough Building. • Responded to the earthquake and tsunami alerts. Reported to the EOC and monitored information streams. • Reviewed various personnel rules and personnel issues. • Met with the union to discuss a couple of situations. • Researched, then discussed sales tax with the Borough Attorney and Financing Director. • Interviewed two Bayside Fire Chief candidates and met with the Fire Protection Area No.1 Board for discussion. • Enjoyed some time off in beautiful Pasagshak, thank you to my staff. • Checked on several complaint issues including illegal dumping, bridge issues in Chiniak, and improvements at the Long -Term Treatment Center. • Attended the Emergency Services Council Meeting. There was significant discussion about mandating masks, tests for all travelers to the island, and enforcement. MESSAGES FROM THE BOROUGH MAYOR Mayor Roberts gave an update on the Coronavirus. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 7 of 15 Page 12 of 154 AGENDA ITEM #5.B. UNFINISHED BUSINESS 1. Ordinance No. FY2021-14 Assembly Of The Kodiak Island Borough Appropriating $--- For Purposes Of Advocating In Favor Of A Ballot Proposition At The October 6, 2020 Regular Municipal Election. Clerk's Note: Motion on the floor "Move to public hearing at the next regular meeting of the assembly, August 6, 2020." ARNDT moved to postpone indefinitely. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Schroeder, Skinner, Arndt, Dvorak, and Kavanaugh. NEW BUSINESS Contracts 1. Contract No. FY2021-05 Providence Kodiak Island Medical Center & Baler Building Fuel Tank Installation. ARNDT moved to authorize the Borough Manager to execute Contract No. FY2021-05 with Scott's Heating and Plumbing Service, Inc. for the Providence Kodiak Island Medical Center & Baler Building Fuel Tank Installation project in an amount not to exceed $187,500. Kodiak Island Borough Code 3.30.020 Limitation on Manager's Authority, states that a contract exceeding $25,000 requires Assembly approval. This contract is for installation of new fuel tanks at Providence Kodiak Island Medical Center (PKIMC) and the Landfill Baler Building. Design was completed by Jensen Yorba Wall and RSA Engineers and approved by the Architectural/Engineering Review Board. The scope of work for this project is completing the necessary site work and installing new fuel tanks and fuel piping. Procurement of the tanks was previously bid and awarded; the tank for the Baler Building is already on site, and the tank for PKIMC is scheduled to arrive in mid -August 2020. Both facilities previously had underground fuel tanks/lines that experienced leaks and were decommissioned. Temporary above ground tanks and piping are in place but these tanks are undersized for long term usage. This project will install new tanks with the proper concrete footings and fuel piping. An invitation to bid was issued on July 13, 2020 and bids were due and opened on July 28, 2020. Two bids were received, and the apparent low bidder was Red Hook Construction LLC (see attached bid tabulation). On July 30, 2020, Red Hook sent a letter withdrawing their bid because they failed to include the cost of a new leak detection panel at the PKIMC fuel tank. The next lowest bidder was Scott's Heating and Plumbing Service, Inc. Staff has confirmed with Scott's that they have the entire scope of work included in their bid. Based on discussions with the design team and other contractors who were involved in the bidding process, staff is comfortable recommending award of the contract to Scott's for their bid amount. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 8 of 15 Page 13 of 154 AGENDA ITEM #5.B. This work is scheduled to be complete by September 15, 2020. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Skinner, Arndt, Dvorak, Kavanaugh, and Schroeder. 2. Change Order No. 10 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The Kodiak Fisheries Research Center Fume Hood Exhaust System Project. ARNDT moved to authorize the Borough Manager to execute Change Order No. 10 Amending Contract No. FY2019-10 with Jensen Yorba Wall, Inc. for Architectural and Engineering Services Term Contract in an amount not to exceed $14,915. Kodiak Island Borough Code 3.30.100 Change Orders - Manager Authority states that a change order greater than five percent of approved contract amount or $50,000, whichever is lower, requires Assembly approval. This is a change order to the Borough's term contract with Jensen Yorba Wall (JYW) to include design services for the KFRC Fume Hood Exhaust System project. The fume hoods at KFRC currently have issues maintaining sufficient air flow when a certain number of hoods are in use. This is a life safety issue as the hoods allow for safe use of chemicals during lab work. The design process for this project will look at potential remedies such as replacing the exhaust fan, modifying existing ductwork, or both. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Schroeder, and Skinner. Resolutions 1. Resolution No. FY2021-08 Alaska Department of Public Safety, Coronavirus Emergency Supplemental Funds For Local Public Safety Agency Grant. ARNDT moved to authorize the Borough Manager to accept the Alaska Department of Public Safety, Coronavirus Emergency Supplemental Funds for Local Public Safety Agency Grant in the amount of $1,500 for the Womens Bay Volunteer Fire Department. An application was submitted to the Department of Public Safety program to purchase PPE and Decontamination Supplies. A grant in the amount of $1,500 with no matching funds required was awarded. Resolution No. FY2021-08 authorizes the acceptance of a $1,500 grant on the behalf of the Womens Bay Volunteer Fire Department to assist in the purchase of Coronavirus Personal Protective Equipment (PPE) and Decontamination Supplies. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Schroeder, Skinner, and Arndt. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 9 of 15 Page 14 of 154 AGENDA ITEM #5.B. 2. Resolution No. FY2021-11 Establishing by Mail Precincts. ARNDT moved to adopt Resolution No. FY2021-11. ARNDT moved to amend by substituting Version 2. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Schroeder, Skinner Arndt, Dvorak, and Kavanaugh. ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Arndt, and Dvorak. 3. Resolution No. FY2021-13 Authorizing The Borough To Issue A Refunding Revenue Bond To Refund All Or A Portion Of The Principal Installments Of The Outstanding Long -Term Care Center Revenue Bond, Series 2013 (Providence Kodiak Island Medical Center), Of The Borough And To Pay Costs Of Issuing The Bond; Fixing Certain Details Of Such Bond; Authorizing Its Sale; Providing For Related Matters; And Repealing Resolution No. FY2020-07. DVORAK moved to adopt Resolution FY2021-13. ARNDT moved to amend by substituting Version 2. ORIGINAL Due to the current interest rate environment, the State of Alaska has determined it is beneficial to refund (refinance) the callable portion of our long-term care center bonds. Since advance refunding is no longer legal for non-taxable bonds, and the interest rates for taxable and non-taxable bonds are similar, changing the tax status of the bonds enables us to capture future savings now. By participating in the mass refunding the State is conducting with other municipalities, the costs of refunding is less versus the cost of refunding a single issue on our own. Staff has consulted with the current tenant of the long-term care center and they do not have any concerns with the change in the tax status of the bonds. This resolution gives approval to do two things; 1. Refund (refinance) the long-term care revenue bonds and changing their tax status from non-taxable to taxable, and 2. Repeals Resolution FY2020-07 which gave permission to refund the long-term care revenue bonds from non-taxable to non-taxable. VERSION 2 Due to continuing changes in the interest rate environment, the present value cost benefit are positive for refunding additional long-term bonds. Previously the benefits were positive for bonds for 2025-2030, however this revised resolution includes years 2024 and 2031-2033. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 10 of 15 Page 15 of 154 AGENDA ITEM #5.B. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Schroeder, and Skinner. ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY: Skinner, Arndt, Dvorak, Kavanaugh, and Schroeder. Ordinances for Introduction Ordinance No. FY2021-01C Amending Ordinance No. FY2021-01, Fiscal Year 2021 Budget, By Amending Budgets To Account For Federal CARES (Coronavirus Aid, Relief, And Economic Security) Act Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. ARNDT moved to advance Ordinance FY2021-01C to public hearing at the next regular meeting of the assembly on August 20, 2020. The Borough is eligible to receive up to $5,792,500.90 in Federal CARES Act (Coronavirus Aid, Relief, and Economic Security) grant funds via the State of Alaska. The funding occurs in three payments: $4,836,892.90 (83.5% of total amount) received on 06/26/2020 $477,804.00 (8.25% of total amount) will be received after 80% ($3,869,514) of 1st payment is expended $477,804.00 (8.25% of total amount) will be received after 80% ($382,243) of 2nd payment is expended Any money not expended prior to December 31, 2020 must to returned to the State of Alaska. Although Resolution No. FY2021-07 created an initial, broad spending plan for the total $5.7 million of CARES Act funding, this ordinance directs staff how to expend the first payment amount of $4,836,892.90. • $1.57 million is to be paid to the Kodiak Island Borough School District o $1.57 million qualifies as expended (once a signed recipient agreement has been received) • $1.2 million is to be put in a Borough project budget to reimburse the Borough o As of 7/17/2020 $216,000 qualifies as expended • $500,000 is to be put in the Borough's non-profit budget for future grants o As of 7/17/2020 $0.00 qualifies as expended • $1,000,000 is be put in a Borough project budget for the KEDC (Kodiak Economic Development Corporation) grant program c As of 7/17/2020 $0.00 qualifies as expended The above budgeted expenditures total $4,270,000. The above actual expenditures that would quality as expended toward the $3,869,514 needed to to receive the second payment (assuming the ordinance passes as is) total $1,786,000: Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 11 of 15 Page 16 of 154 AGENDA ITEM #5.B. • $1.57 Million to KIBSD • $216,000 to KIB (as of 7/17/2020) $0 Non -Profits (until the recipient distributions are made) • $0 KEDC (until the recipient distributions are made) ROLL CALL VOTE ON MOTION CARRIED FOUR TO ONE: Dvorak, Kavanaugh, Schroeder, and Skinner (AYES); Arndt (NO). 2. Ordinance No. FY2020-01D Amending Ordinance No. FY2020-01, Fiscal Year 2020 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. ARNDT moved to advance Ordinance No. FY2021-01D to public hearing at the next regular meeting of the assembly on August 20, 2020. This ordinance details changes and accounts for additional funding requests that have occurred during the current fiscal year for items or circumstances that were not known or expected during the initial creation of the FY2020 Budget. Funds Funds are accounts established to collect money that must be used for a specific purpose. The following funds are being changed with this budget amendment. Fund 100 General Fund : o Department 125 Information Technology ($100,000 to Capital Project Fund - CAMA/Collection Software Upgrade) Fund 220 Building & Grounds: o Department 237 Chiniak School (transfer $75,000 to Capital Project Fund - Chiniak School Water System) Fund 555 - Kodiak Fisheries Research Center (transfer $110,000 to Capital Project: Fund - Fire Alarm Replacement & Upgrade) Projects: Since most projects cover multiple years, the borough does not create annual budgets for them. Instead, each project budget is created individually when the project itself is created. Throughout the life of a project, funds may be moved into or out of the project due to additions and subtractions to changes to the scope work, expenses that come in over/under original estimates, or funds that remain at the completion of the project. The projects being amended by this budget amendment are: • Fund 415 - CAMA/Collection Software Upgrade (increasing by $100,000) • Fund 426 - KFRC Fire Alarm Replacement & Upgrade (increasing by $110,000) • Fund 450/455 - Chiniak School Water System (increase by $75,000) • Fund 495/497 - PKIMC redirect funds for the Fire Suppression project and Roof project into new Fire Alarm Replacement and Upgrade project (net change $0) Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 12 of 15 Page 17 of 154 AGENDA ITEM #5.B. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Arndt, and Dvorak. 3. Ordinance No. FY2021-15 Rezoning Lots 1 And 2, Isthmus Bay from RR2 —Rural Residential Two District To C — Conservation District (P&Z Case No. 20-007). KAVANAUGH moved to advance Ordinance No. FY2021-15 to public hearing at the next regular meeting of the assembly on August 20, 2020. The intent of the applicant is to establish a lodge -style business occupation on the subject lots. The business would consist of small vacation homes, day -use areas and support facilities such as a spa and recreation/athletic facilities. In addition to the lots described in this application, the applicant owns the two lots north of lot 2 and plans to use all four lots for the business. Isthmus Bay Subdivision Lots 1 & 2 are currently zoned RR2 (Rural Residential Two). Lodges are not permitted under RR2 (Rural Residential Two) which prohibits lodges and lodge -style businesses. Lodges and lodge -style business are permitted in C (Conservation) zoning districts. The rezone of Isthmus Bay Subdivision Lots 1 & 2 from RR2 (Rural Residential Two) to C (Conservation) would allow the applicant to develop and operate a business that is consistent with the development goals outlined in the 2008 Kodiak Island Borough Comprehensive Plan Update and the 1987 Chiniak Comprehensive Plan. The rural residential designation of the Comprehensive Plan provides for large lots and residential development at rural densities. Businesses should be permitted if they can ensure that the rural character of the area is maintained. The RR2 (Rural Residential Two) zoning district requires lots to have a minimum area of 2 acres, C (Conservation) district requires lots to have a minimum area of 5 acres. The minimum area required for C (Conservation) zoned lands is greater than that required by RR2 (Rural Residential Two) zoning, so the minimum lot area requirement of the requested exceed that of the current zoning requirement. It should be noted that Lot 1 does not meet the C (Conservation) zoning district 5-acre minimum area requirement, but the combined total area of the two lots is 10.39 acres. If the rezone is approved, the applicant would need to modify the lot lines to come into compliance. Rural residential densities would be maintained with the rezone in that RR2 (Rural Residential Two) and C (Conservation) zoning districts only permit single-family dwellings. However, a lodge -style business would increase the transient occupancy with the planned development of small vacation homes, day -use areas and support facilities. Lodging with provisions for no more than six clients are permitted in the C (Conservation) zoning district. More with a conditional use permit, if approved. The increased occupancy would increase the demand on onsite potable water supplies and septic disposal. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Schroeder, Skinner, Arndt, Dvorak, and Kavanaugh. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 13 of 15 Page 18 of 154 AGENDA ITEM #5.B. Other Items 1. Acceptance Of Proposal To Prepare A Kodiak Island Borough Economic Profile And Pandemic Impact Analysis With Authorization For The Borough Manager To Execute Agreements. ARNDT moved to accept the proposal, in the amount of $49,000 to prepare a Kodiak Island Borough Economic Profile and Pandemic Impact Analysis as proposed by the McDowell Group. Authorization should also include approval for the Borough Manager to execute agreements. The Covid-19 pandemic has significant economic impact within the Kodiak Island Borough. The Borough, in conjunction with the City, had previously had the McDowell Group to analyze the economic impact of fisheries on Kodiak. The proposal will build upon that analysis with an update as well as examining other aspects of the Kodiak Economy to better understand the economic impacts of Covid-19 upon Kodiak. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Skinner, Arndt, Dvorak, Kavanaugh, and Schroeder. Clerk's Note: Resolution No. FY2021-14 A Resolution Of The Assembly Of The Kodiak Island Borough Approving A Memorandum Of Understanding With The City Of Kodiak To Outline Records Management Responsibilities For The Emergency Operations Center (EOQ And Establish A Joint Records Retention Schedule For The Emergency Operations Center. ARNDT moved to set aside the rules to take up an item out of order. ROLL CALL VOTE CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Schroeder, Skinner, Symmons, Turner, and Arndt. 13.B. Resolutions, 4. Resolution Of The Assembly Of The Kodiak Island Borough Approving A Memorandum Of Understanding With The City Of Kodiak To Outline Records Management Responsibilities For The Emergency Operations Center (EOC) And Establish A Joint Records Retention Schedule For The Emergency Operations Center. KAVANAUGH moved to approve Resolution No. FY2021-14. KAVANAUGH moved to amend line 3G. ROLL CALL VOTE ON MOTION TO AMEND LINE 3G CARRIED FOUR TO ONE: Schroeder, Skinner, Dvorak, and Kavanaugh (AYES); Arndt (NO). ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Arndt, and Dvorak. CITIZENS' COMMENTS The following spoke under citizens' comments: Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 14 of 15 Page 19 of 154 AGENDA ITEM #5.B. • Betty McTavish • Robert Valley ASSEMBLY MEMBERS' COMMENTS • Assembly Member Skinner requested clarification on establishing a "mask" mandate for the City and Borough. • Assembly Member Schroeder thanked those that gave a board/committee report. • Assembly Member Kavanaugh reported that the North Pacific Management Council will be having a web conferences on October 2n1, October 911, and October 121h thru 16". • Assembly Member Arndt thanked Assembly member Schroeder for recognizing the commitment of being a board/commission/assembly member. Reminded the public that the declaration period for running for the Assembly is open. • Assembly Member Dvorak had no comment. ANNOUNCEMENTS • Declaration of Candidacy for the Assembly, School Board and Service Area Boards opened on Monday. You can download the application on our website or pick one up at the Clerk's Office. Declaration deadline is August 17, at 4:30 p.m. • Absentee in Person Voting for the State Primary has begun. You can vote here in the Assembly Chambers until August 17th from 10 - 4. • The next Work Session of the Assembly is scheduled for Thursday August 13, 2020 at 6:30 p.m. in the School District Conference Room. • The next Regular Meeting of the Assembly is scheduled for Thursday, August 20, 2020 at 6:30 p.m. in the Borough Chambers. EXECUTIVE SESSION None. ADJOURNMENT KAVANAUGH moved to adjourn the meeting at 9:50 p.m. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. KODIAK ISLAND BOROUGH ATTEST: William Roberts, Mayor Alise L. Rice, Borough Clerk Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 15 of 15 Page 20 of 154 AGENDA ITEM #5. C. KODIAK ISLAND BOROUGH Assembly Regular Meeting August 20, 2020 A regular meeting of the Kodiak Island Borough Assembly was held on August 20, 2020 in the Assembly Chambers of the Kodiak Island Borough, 710 Mill Bay Road. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Julie Kavanaugh, Andy Schroeder, Rebecca Skinner, Duane Dvorak, and James Turner. Also present were Borough Manager Michael Powers, Borough Clerk Alise Rice, and Temporary Clerk Marice Ashford. DVORAK moved to excuse Assembly member Symmons who was absent due to work related matter VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non -controversial by the Assembly. KAVANAUGH moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES None. CITIZENS' COMMENTS The following spoke under citizens' comments: • Vilma Vining • Rebecca Ligtenburg • Charles Barber • Jacelyn Keys • Ker Hall • Shay long • Aimee Williams • Paul Lumsden • Erin Welty AWARDS AND PRESENTATIONS • Longevity Awards- Presented by Michael Powers, Borough Manager. 15 Years, Jessica Basuel, Interpretive Spec/Receptionist 15 Years, Dria Bray -Holloway, General Accountant 15 Years, Tom Slagle, Baler Operator II 30 Years, Sharon Blakeslee, Programmer/Analyst Kodiak Island Borough Assembly Regular Meeting Minutes August 20, 2020 Page 1 of 10 Page 21 of 154 AGENDA ITEM #5.C. • FY2020 4th Quarter Budget vs Actual Presentation — Presented by Dora Cross, Finance Director. COMMITTEE REPORTS Assembly Member Dvorak gave an update on the Board of Education expressed gratitude for their hard work on the back to school plans. Reminded everyone that the schools are going to need extra substitute teachers this year. Assembly Member Kavanaugh gave an update on the Consolidation Committee and mentioned their concerns about the cost/funding for public safety. PUBLIC HEARING 1. Ordinance No. FY2021-01C Amending Ordinance No. FY2021-01, Fiscal Year 2021 Budget, By Amending Budgets To Account For Federal CARES (Coronavirus Aid, Relief, And Economic Security) Act Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. DVORAK moved to adopt Ordinance No. FY2021-01C. The Borough is eligible to receive up to $5,792,500.90 in Federal CARES Act (Coronavirus Aid, Relief, and Economic Security) grant funds via the State of Alaska. The funding occurs in three payments: • $4,836,892.90 (83.5% of total amount) received on 06/26/2020 • $477,804.00 (8.25% of total amount) will be received after 80% ($3,869,514) of 1 st payment is expended • $477,804.00 (8.25% of total amount) will be received after 80% ($382,243) of 2nd payment is expended Any money not expended prior to December 31, 2020 must to returned to the State of Alaska. Although Resolution No. FY2021-07 created an initial, broad spending plan for the total $5.7 million of CARES Act funding, this ordinance directs staff how to expend the first payment amount of $4,836,892.90. • $1.57 million is to be paid to the Kodiak Island Borough School district • $1.57 million qualifies as expended (once a signed recipient agreement has been received) $1.2 million is to be put in a Borough project budget to reimburse the Borough • As of 7/17/2020 $216,000 qualifies as expended • $500,000 is to be put in the Borough's non-profit budget for future grants • As of 7/17/2020 $0.00 qualifies as expended $1,000,000 is be put in a Borough project budget for the KEDC (Kodiak Economic Development Corporation) grant program • As of 7/17/2020 $0.00 qualifies as expended The above budgeted expenditures total $4,270,000. Kodiak Island Borough Assembly Regular Meeting Minutes August 20, 2020 Page 2 of 10 Page 22 of 154 AGENDA ITEM #5.C. The above actual expenditures that would quality as expended toward the $3,869,514 needed to to receive the second payment (assuming the ordinance passes as is) total $1,786,000: • $1.57 Million to KIBSD • $216,000 to KIB (as of 7/17/2020) • $0 Non -Profits (until the recipient distributions are made) • $0 KEDC (until the recipient distributions are made) Mayor Roberts opened the public hearing. Hearing none and seeing none. Mayor Roberts closed the public hearing. Clerk's Note: Assembly member Turner joined the meeting. DVORAK moved to amend line 56 section 4 from $500,000 to $1 M and reduce line 61 section 6 from $1,522,500.90 down to $1,022,500.90. ROLL CALL VOTE ON THE MOTION TO AMEND LINE 56 SECTION 4 AND LINE 61 SECTION 6 CARRIED FOUR TO THREE: Dvorak, Kavanaugh, and Schroeder (AYES); Arndt, Skinner, and Turner (NOES). Mayor Roberts broke the tie and voted in favor of the motion. SKINNER moved to amend the amendment, to replace the zeroing out to a $500,000 reduction. ROLL CALL VOTE ON THE MOTION TO AMEND THE AMENDMENT CARRIED FOUR TO THREE: Dvorak, Kavanaugh, and Schroeder (AYES); Arndt, Skinner, and Turner (NOES). Mayor Roberts broke the tie and voted in favor of the motion. ROLL CALL VOTE ON THE MOTION AS AMENDED CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Schroeder, Skinner, Turner, and Arndt. 2. Ordinance No. FY2020-01D Amending Ordinance No. FY2020-01, Fiscal Year 2020 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. ARDNT moved to adopt Ordinance No. FY2020-01 D. This ordinance details changes and accounts for additional funding requests that have occurred during the current fiscal year for items or circumstances that were not known or expected during the initial creation of the FY2020 Budget. Funds Funds are accounts established to collect money that must be used for a specific purpose. The following funds are being changed with this budget amendment. Fund 100 General Fund : Department 125 Information Technology ($100,000 to Capital Project Fund - CAMA/Collection Software Upgrade) Kodiak Island Borough August 20, 2020 Assembly Regular Meeting Minutes Page 3 of 30 Page 23 of 154 AGENDA ITEM #5.C. Fund 220 Building & Grounds: Department 237 Chiniak School (transfer $75,000 to Capital Project Fund - Chiniak School Water System) Fund 555 - Kodiak Fisheries Research Center (transfer $110,000 to Capital Projects Fund - Fire Alarm Replacement & Upgrade) Projects: Since most projects cover multiple years, the borough does not create annual budgets for them. Instead, each project budget is created individually when the project itself is created. Throughout the life of a project, funds may be moved into or out of the project due to additions and subtractions to changes to the scope work, expenses that come in over/under original estimates, or funds that remain at the completion of the project. The projects being amended by this budget amendment are: Fund 415 - CAMA/Collection Software Upgrade (increasing by $100,000) Fund 426 - KFRC Fire Alarm Replacement & Upgrade (increasing by $110,000) Fund 450/455 - Chiniak School Water System (increase by $75,000) Fund 495/497 - PKIMC redirect funds for the Fire Suppression project and Roof project into new Fire Alarm Replacement and Upgrade project (net change $0) Mayor Roberts opened the public hearing. Hearing none and seeing none. Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Skinner, Turner, Arndt, Dvorak, Kavanaugh, and Schroeder. 3. Ordinance No. FY2021-15 Rezoning Lots 1 And 2, Isthmus Bay From RR2 — Rural Residential Two District To C — Conservation District (P&Z Case No. 20-007). KAVANAUGH moved to adopt Ordinance No. FY2021-15 Rezoning Lots 1 and 2, Isthmus Bay with a condition of approval requiring the lot line between Lots 1 and 2 to be modified so that the rezoned lots meet the C-Conservation District 5 acre minimum lot area requirement before the rezone will become effective. The intent of the applicant is to establish a lodge -style business occupation on the subject lots. The business would consist of small vacation homes, day -use areas and support facilities such as a spa and recreation/athletic facilities. In addition to the lots described in this application, the applicant owns the two lots north of lot 2 and plans to use all four lots for the business. Isthmus Bay Subdivision Lots 1 & 2 are currently zoned RR2 (Rural Residential Two). Lodges are not permitted under RR2 (Rural Residential Two) which prohibits lodges and lodge -style businesses. Lodges and lodge -style business are permitted in C (Conservation) zoning districts. The rezone of Isthmus Bay Subdivision Lots 1 & 2 from RR2 (Rural Residential Two) to C (Conservation) would allow the applicant to develop and operate a business that is consistent with the development goals outlined in the 2008 Kodiak Island Borough Comprehensive Plan Update and the 1987 Chiniak Comprehensive Plan. Kodiak Island Borough Assembly Regular Meeting Minutes August 20, 2020 Page 4 of 10 Page 24 of 154 AGENDA ITEM #5.C. The rural residential designation of the Comprehensive Plan provides for large lots and residential development at rural densities. Businesses should be permitted if they can ensure that the rural character of the area is maintained. The RR2 (Rural Residential Two) zoning district requires lots to have a minimum area of 2 acres, C (Conservation) district requires lots to have a minimum area of 5 acres. The minimum area required for C (Conservation) zoned lands is greater than that required by RR2 (Rural Residential Two) zoning, so the minimum lot area requirement of the requested exceed that of the current zoning requirement. It should be noted that Lot 1 does not meet the C (Conservation) zoning district 5-acre minimum area requirement, but the combined total area of the two lots is 10.39 acres. If the rezone is approved, the applicant would need to modify the lot lines to come into compliance. Rural residential densities would be maintained with the rezone in that RR2 (Rural Residential Two) and C (Conservation) zoning districts only permit single-family dwellings. However, a lodge -style business would increase the transient occupancy with the planned development of small vacation homes, day -use areas and support facilities. Lodging with provisions for no more than six clients are permitted in the C (Conservation) zoning district. More with a conditional use permit, if approved. The increased occupancy would increase the demand on onsite potable water supplies and septic disposal. Mayor Roberts opened the public hearing. CITIZENS' COMMENTS The following spoke under citizens' comments: • Gerald Friend Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION CARRIED FIVE TO ONE: Turner, Arndt, Kavanaugh, Schroeder, and Skinner (AYES); Dvorak (NO). Mayor Roberts recessed the regular meeting at 8:10 p.m. Mayor Roberts reconvened the regular meeting at 8:20 p.m. BOROUGH MANAGER'S REPORT Manager Powers reported on the following: • Met with Interim CEO, Don Hanna to discuss various matters related to Providence Kodiak Island Medical Center providing care in Kodiak. • Conference Calls with Alaska Municipal League about states response regarding medical care. Still have not received anything definitive from Washington DC regarding COVID-19 monies -out and there does not appear to be an immediate momentum to "negotiate" at the Federal level but could change overnight. Kodiak Island Borough Assembly Regular Meeting Minutes August 20, 2020 Page 5 of 10 Page 25 of 154 AGENDA ITEM #5.C. • All schools returned to normal operations as of August 21, 2020 and will open for in person curriculum on September 8, 2020. Testing tent will be at Bayside Fire. • Significant discussion regarding COVID-19 cases. community transmission vs. travel related cases, off island treatment, and slow/steady case count for the road system/villages. • Completed first fuel leak remediation at Providence. • Met with ADEC to discuss the various problems with the Landfill including the Leachate Treatment Plant and reviewed previous violations, physical aspects of improvements, funding for additional improvements and the various (4) potential means of addressing our leachate problems. MESSAGES FROM THE BOROUGH MAYOR Mayor Roberts announced that he will be meeting with the City of Kodiak on Wednesday, August 26, to discuss joint expenses of COVID-19. UNFINISHED BUSINESS 1. Ordinance No. FY2021-12 Of the Assembly Of The Kodiak Island Borough Amending KIBC Title 3 Revenue And Finance, Chapter 3.80 Excise Tax On Cigarettes And Tobacco Products Section .020 Definitions and Section .030 Excise Tax On Cigarettes And Tobacco Products. Clerk's Note: "Motion is on the floor 'to postpone Ordinance No. FY2021-12 to the next regular meeting of the Assembly on August 20, 2020. "' ARNDT moved to postpone to public hearing at the regular meeting of the assembly on September 17, 2020. ORIGINAL This ordinance was sponsored by Assembly member Symmons during the regular meeting of June 18, 2020. The request was to increase the tobacco excise tax for products brought into the borough for distribution or sale as follows: • cigarettes from $0.05 to $0.075 per cigarette; and • other tobacco products from 25% to 37.5% of wholesale price VERSION 2 During the July 16th regular assembly meeting, staff was directed to include the taxation of vaping into our code. During the research process, staff collected the following information: Tobacco Excise Tax Rates for: • Juneau Borough - $3/pack and 45% on other tobacco products • Matanuska- Susitna Borough - 110 mils/cigarette and 55% on other tobacco products • Anchorage - 124.6 mils/cigarette and 55% on other tobacco products • Fairbanks - 8% on all tobacco products Kodiak Island Borough Assembly Regular Meeting Minutes August 20, 2020 Page 6 of 10 Page 26 of 154 AGENDA ITEM #5.C. This item was introduced on July 16, 2020 and postponed to the next regular meeting on August 20. 2020. ROLL CALL VOTE ON THE MOTION TO POSTPONE CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Schroeder, Skinner, and Turner. NEW BUSINESS Contracts None. Resolutions 1. Resolution No. FY2021-15 Establishing Criteria For Nonprofit CARES ACT Funds. SKINNER moved to adopt Resolution No. FY2021-15. CARES funding was approved by the Federal Government to assist States and Local Jurisdictions with dealing with the COVID-19 pandemic. The State of Alaska has prepared a process that the Kodiak Island Borough has engaged to receive and use CARES Act funds in accordance with Federal Law and policy guidance by the Department of Treasury. Coronavirus Aid, Relief Economic and Security (CARES) Act funds for Nonprofits will be allocated in the following manner: Criteria for Initial Selection: 1. Costs that are necessary expenditures incurred due to COVID-19 public health emergency. 2. Costs that were not accounted for in the budget most recently approved; as of March 27, 2020. 3. Costs were/will be incurred between March 1, 2020 and December 30, 2020. After Initial Selection, the Remaining Applicants Be Requested to Provide The Following: 1. If the organization is a 501-3C 2. If it is registered with the State of Alaska 3. A description of where and to whom the services are offered (if not already in the request) 4 A copy of the current and most recent past budget 5. If the organization has received any other financial aid related to the COVID-19 crisis. If yes, explain the source, amount, and application of funds. Furthermore: Kodiak Island Borough Assembly Regular Meeting Minutes August 20, 2020 Page 7 of 10 Page 27 of 154 AGENDA ITEM #5.C. An administration cost of up to 5% is allowed. An applicant is ineligible if it does not otherwise meet the CARES Act eligibility criteria. A full report of costs and expenses will be due March 30, 2021. (Adjustments may be made to this deadline if there are corresponding changes to the CARES Act.) ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Schroeder, Skinner, Turner, and Arndt. Ordinances for Introduction None. Other Items 1. Assembly Letter Voicing Opposition to the Proposed Aquatic Farmsite Lease for Trident Seafoods Corporation. DVORAK moved to approve Assembly Letter Voicing Opposition to the Proposed Aquatic Farmsite Lease for Trident Seafoods Corporation. TURNER moved to be excused based on potential conflict of interest. ROLL CALL VOTE ON MOTION CARRIED THREE TO TWO: Skinner, Dvorak, and Schroeder (AYES); Arndt and Kavanaugh (NOES). Turner (Excused). Clerks Note: Clerk ruled the vote incorrectly the motion failed. For a motion to carry it must have a minimum of 4 votes. Votes from excused members do not count in the vote tally, the Clerk incorrectly tallied the vote to the prevailing side. KAVANAUGH requested to be excused based on potential conflict of interest. Mayor Roberts ruled in favor of the request and excused Kavanaugh from voting. ROLL CALL VOTE ON MAIN MOTION CARRIED FIVE TO ONE: Schroeder, Skinner, and Dvorak (AYES); Arndt (NO) Turner and Kavanaugh (Excused) Clerk's Note: Clerk ruled the vote incorrectly the motion failed. Votes from excused members do not count in the vote tally. Votes were tallied on the incorrect side. KIBC 2.30.070(F) Voting. 1. All assembly members present shall vote unless the assembly for special reason permits a member to abstain, except no assembly member may vote on a question in which he has a substantial financial interest. All motions to excuse a member shall be made before the call of "ayes" and "noes" is commenced, and any member requesting to be excused from voting may make a brief statement of the reasons for making such a request, and the vote shall be taken without further debate. 2. If a member refuses to vote, the clerk shall record a vote for the prevailing side. The "prevailing side" is the side that carried the question and is described as follows: a. If the question passed, having received the affirmative votes of the quorum, that is the prevailing side; or b. If the question failed, having not received the affirmative votes of the quorum, that is the prevailing side. Kodiak Island Borough Assembly Regular Meeting Minutes August 20, 2020 Page 8 of 10 Page 28 of 154 AGENDA ITEM #5.C. CITIZENS' COMMENTS None. ASSEMBLY MEMBERS' COMMENTS • Assembly Member Schroeder expressed gratitude to the Assembly for excusing absence at the previous meeting and mentioned he may be absent in September. • Assembly Member Skinner had no comment. • Assembly Member Kavanaugh had no comment. • Assembly Member Turner thanked the Assembly for excusing his absences due to heavy workload at this time. • Assembly Member Arndt had no comment. • Assembly Member Dvorak had no comment. ANNOUNCEMENTS his his The next Work Session of the Assembly is scheduled for Thursday August 27, 2020 at 6:30 p.m. in the School District Conference Room. The next Regular Meeting of the Assembly is scheduled for Thursday, September 3, 2020 at 6:30 p.m. in the Borough Chambers. EXECUTIVE SESSION 1. Solid Waste Contract - Conference with Legal Counsel. SKINNER moved to convene into executive session under the authority of KIBC 2.30.030 (F)(1)(a) to discuss Solid Waste Contract No. FY2019-25, a matter in which immediate public knowledge of could affect adversely the finances of the Borough and receive legal advice from the Borough's counsel. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Skinner, Turner, Arndt, Dvorak, Kavanaugh, and Schroeder. SKINNER moved to invite the Mayor, Assembly, Borough Manager, Michael Powers, Engineering and Facilities Director, Dave Conrad, Project Manager, Matt Gandel, Borough Clerk, Alise Rice, and Borough Attorney, Scott Brant -Erickson via teleconference, into Executive Session. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. After the vote, Mayor Roberts recessed the regular meeting and convened into executive session. Upon returning from the executive session, Mayor Roberts reconvened the regular meeting and gave direction to staff and Borough Attorney to draft a letter addressing concerns about Solid Waste Contract No. FY2019-25. ADJOURNMENT ARNDT moved to adjourn the meeting. Kodiak Island Borough August 20, 2020 Assembly Regular Meeting Minutes Page 9 of 10 Page 29 of 154 AGENDA ITEM #5. C. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting adjourned at 9:25 p.m. KODIAK ISLAND BOROUGH William Roberts, Mayor Kodiak Island Borough August 20, 2020 ATTEST: Alise L. Rice, Borough Clerk Assembly Regular Meeting Minutes Page 10 of 10 Page 30 of 154 AGENDA ITEM #1O.A. Manager's Report Michael Powers September 3, 2020 Activities Covidl9 Met with City concerning costs for Covid19 Emergency Management. Worked with everyone on moving the testing tent and traffic control at Bayside. Feds-No real news senate proposing $500B stimulus. ESC meeting today -Discussed masks and new cases. Travel issues and staff -sent out direction to staff regarding state mandates regarding return from travel outside of Alaska. Bayside Fire Chief -Chose Chris Smith, salary appointment at Step E and approval of relocation expense is on the agenda for Thursday. Thank you to the Board and Chair of the Fire Protection Area for their great deliberations on the candidates. KISA Range -Phone tag with president, still waiting on pink salmon money. We continue to look for additional funding. Signed agreement on Saltery Cove with DF&G Met with Departments to review activities Assessing -Primary issue is getting field work completed. Community Development -Code Enforcement including assistance to private property owners, UMOT (return to Assembly), Title 17 and 18 issues. E&F-Various projects at KFRC, contaminated soil at Hospital (weather and contractor dependent for the next section of work. Both manholes done, need repaving and grout one manhole). Landfill issues include ADEC violations and remediation, bears, and tank project. Discussed Solid Waste Collection Contract. Finance -pre -audit; staffing for IT (need another technician). Bond refinance. Routine approvals of AP and Payroll. Attended the Consolidation Committee meeting and spoke about various personnel issues from the Borough perspective Upcoming September 7-Labor Day -Borough Offices Closed No travel planned. Page 31 of 154 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 3, 2020 ASSEMBLY REGULAR MEETING SUBJECT: Change Order No.11 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The North Star Elementary Siding & Window Upgrades Project. ORIGINATOR: Matt Gandel RECOMMENDATION: Authorize the Borough Manager to execute Change Order No.11 amending Contract No. FY2019-10 with Jensen Yorba Wall, Inc. for Architectural and Engineering Services Term Contract in an amount not to exceed $44,191. DISCUSSION: Kodiak Island Borough Code 3.30.100 Change Orders - Manager Authority states that a change order greater than five percent of approved contract amount or $50,000, whichever is lower, requires Assembly approval. This is a change order to the Borough's term contract with Jensen Yorba Wall (JYW) to include design services for North Star Elementary Siding and Window Upgrades project. This is Phase 2 of exterior improvements at the school. Phase 1 included replacing the siding at the gym with new metal panels. In December 2019 the Assembly approved a change order to proceed with design for Phase 1 as well as preliminary design and cost estimates for Phase 2. Construction is currently underway for Phase 1. The preliminary design work and cost estimate for Phase 2 is now complete and additional authorization is required to complete the design and put the project out for bid, with construction planned for summer 2021. Phase 2 design will include replacement of the siding at all portions of the school except the gym, as well as windows and exterior doors. The design proposal includes cost estimates for all work at 65% and 95% to satisfy Alaska Department of Education and Early Development requirements. The design will be completed so the work can be split into alternates if necessary depending on the cost estimate. Design work to replace the skylight will also be completed as part of this effort. The skylight has consistently experienced leaks since the original construction. Replacement of the skylight would either be included in the Phase 2 project or a future project, depending on cost estimate. ALTERNATIVES: FISCAL IMPACT: KIBSD provided $502,000 in funding to complete Phase 1 and partially fund Phase 2. KIB and KIBSD staff are preparing an application to the Alaska Department of Education and Early Development to redirect approximately $875,000 in remaining bond funds to fully complete this project. The anticipated design budget for both phases is $104,440. The Assembly previously authorized a change order for $53,031, and this change order is for $44,191, for a total design cost of $97,222. OTHER INFORMATION: KIBC Title 3 Revenue and Finance, Chapter 3.30 Contract, Purchase, Sale and Transfer Procedures, Section 3.30.100 Change orders — Manager authority. The manager, or designee, is authorized, without assembly approval, to enter into change orders with Kodiak Island Borough Change Order No.11 Amending Contract No. FY2019-10 Architectural And Eng... Page 32 of 154 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 3, 2020 ASSEMBLY REGULAR MEETING respect to borough projects where the amount of additional expenditure occasioned by the change order or orders does not, in the aggregate, exceed the total contract amounts approved for the project, plus project contingency equal to 10 percent of the approved contract amount. Additional contingency may be requested and approved by the assembly. The manager, or designee, shall report monthly to the assembly the nature and amount of such change orders. Project approval should include a budget for the project that includes a contingency line item of 10 percent. Change orders above the manager's approval limit, but not exceeding five percent of the original contract amount or $50,000, whichever is lower, require approval by: A. The mayor and deputy presiding officer; B. The mayor and one assembly member in the absence of the deputy presiding officer; C. The deputy presiding officer and one assembly member in the absence of the mayor. Such approval may be by signature or electronic signature. Change orders greater than five percent of approved contract amount or $50,000, whichever is lower, require assembly approval. The authority contained in this section is independent and exclusive of the purchasing authority defined in KIBC 3.30.010. Kodiak Island Borough Change Order No.11 Amending Contract No. FY2019-10 Architectural And Eng... Page 33 of 154 AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH TERM CONTRACT CHANGE ORDER 710 MILL BAY ROAD Project Name: Project Number: KODIAK, ALASKA 99615 North Star Elementary Exterior Phase 2 415-539 452.140 20008.4 Contractor: Jensen Yorba Wall, Inc. Term Contract No.: 2019-10 Change Order No.: I Original Project Budget: $ 502,039.00 Original Contract: $ 0.00 Previous Budget Changes: $ 878,891.00 Previous Changes: $ 361,942.00 Adjusted Project Budget: $ 1,380,930.00 This Change: $ 44,191.00 To -Date Project Expenses: $ 54,973.11 %of Original Contract >5% To -Date Project Encumbrances: $ 259,392.90 Adjusted Contract: $ 406,133.00 Current Remaining Project Budget: $ 1,066,563.99 Description of Change Cost Provide design and construction administration services for the North Star Elementary Phase 2 Siding $ 44,191.00 project. Design will include replacing siding, windows, exterior doors, and skylight. Cost estimates to be provided at 65% and 95%. Design fees to be lump sum; construction administration fees to be charged on a time and materials basis. The time provided for completion of the contract is (M unchanged) (O increased) (Odecreased) by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Per Borough Corte 3.30.100, a change order that does not exceed five percent of the original contract amount or S50,000, whichever is lower, requires approval by the mayor and deputy presiding officer, the mayor and one assembly member in the absence of the deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor. Change orders greater than five percent of approved contract amount or $50,000, whichever is lower, require assembly approval. Accepted By: Approved By: Contractor's Representative Engineering/Facilities Director Borough Manager Date: Finance Director Date: Attest: Borough Clerk Date: Date: Date: Mayor and Deputy Presiding Officer Approval (does not exceed five percent of the original contract amount or 550, 000, whichever m lower) Approved By: Date: Date: Borough Mayor Deputy Presiding Officer Borough Assembly Approval (greater that Jrve pereentil approved contract amount or 550,000, whichever is lower) Approved By: Date: Attest: Dale: Borough Manager Revised 09119 Borough Clerk Page 1 of I Change Order No.11 Amending Contract No. FY2019-10 Architectural And Eng... Page 34 of 154 AGENDA ITEM #13.A.1. Jensen Yorba Wall Inc. 522 West 10th Street, Juneau, Alaska 99801 907.586.1070 lensenyorbawall.com Designing Community Since 1935 Date: August 25, 2020 To: Matt Gandel, KIB Project Manager From: Corey Wall Re: KIB North Star Elementary Re -Siding Phase 3 (JYW No. 20036) Design and Construction Administration Fee Proposal Please find attached our fee proposal for design services related to the KIB North Star Elementary School Phase 3 Re -Siding Project. The project will be completed as part of our existing term contract with KIB. Project includes: • Construction Bid Documents for project previously developed through Schematic Design (JYW #19009) o Replacement of the siding an all portions of the building except the gym. o Replacement of windows, Including interior and exterior components as required. o Replacement of exterior doors. o Replacement of the skylight. • Project will be designed to allow for several alternates —Including possibly breaking the project into two or more different construction projects. Configuration of the alternates TBD. • Professional cost estimation at 65% and 9S%. ARB presentations at 65% and 95%. • Construction Administration services for a single project. Single site visit during construction. Please note: • Proposal does not Include additional site visits during design with the assumption that KIB personnel can investigate any site conditions not documented during previous visits. The Kodiak Island Borough will handle bidding in-house with limited involvement from the Design Team. Bid services are proposed as Time and Expense and can certainly be modified as needed. The Kodiak Island Borough will also handle day-to-day Construction Administration with limited, remote Involvement from the Design Team. All travel expenses assume a single, full day in Kodiak with travel and hotel billed as per actual expenses and meals billed as per the State of Alaska per diem rate. The CA fees are also proposed as T&M. Thanks again for this opportunity. We look forward to working with you. Sincerely, -� Corey Wall, AIA Jensen Yorba Wall Architecture Interior Design Construction Management Page 1 of 1 Change Order No.11 Amending Contract No. FY2019-10 Architectural And Eng... Page 35 of 154 AGENDA ITEM #13.A.1. 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W Z CO =n ICI c 007 C U O O 01 O p n w e E c 3 a a c Z ¢ jy m° ��'qa� �y -Z i G in 7 v 'o G o n 2 orcu � u � O C .. w u -- - E U LL O P" `n` aO m U O = 'm m N Y Z v w o w u u= O 3 H V a` ul ¢ i Q Change Order No.11 Amending Contract No. FY2019-10 Architectural And Eng... Page 39 of 154 AGENDA ITEM #13.A.1. C �x =$ 38 °8 °8 °8 °8 °8N '$°$� ^ § s Rx m I I o I I oS oN °8 °8 °8 °80 0 0 0 0 0 0 a°8'8g o o o o o o L t c � E � n" 5 O u p 2 amg z z z z x z � u u u u ¢ Qa z z O O m 9 g z a wo a Q° O 6' 6 H Q d w V w¢ O = Change Order No.11 Amending Contract No. FY2019-10 Architectural And Eng... Page 40 of 154 AGENDA ITEM #13.A.1. " * �E:-3 4103 Minnesota Drive • Anchorage, Alaska 99503 p: 907.561.1653 f.. 907.562.0420 mail@hmsalaska.com Jensen Yorba Wall, Inc. 522 West 101h Street Juneau, Alaska 99901 Attn: Corey Wall Project: North Star Elementary School Siding and Window Replacement Location: Kodiak, Alaska 1. Project Description and Service Fee Proposal DATE PROPOSAL NO. 8/25/20 P20-08-17 HMS Project No. 20070 Provide cost estimates for replacement of existing building siding (excluding the gymnasium), including three bid alternates. Project includes replacement of exterior lighting and a few man doors. Estimates will be prepared in Uniformat Elemental Categories. 2. Fee Breakdown and Schedule (Lump Sum) 65% Design Estimate $ 2,769.50 within (9) Full Working Days 95% Design Estimate 2,990.50 Within (9) Full Working Days TOTAL FEE: $ 5,760.00 Should any phase of estimating be omitted from this proposal, HMS reserves the right to increase fee for subsequent estimate by 10% to 30% depending upon the additional level of effort. Also, add two extra days to the schedule for completion of the estimate. Allow the above full working days to provide the proposed services. Time for task completion will begin following receipt of all available design information for that particular phase. Please note the above durations exclude weekends, holidays and partial days. Please give two weeks advance notice for commencing each phase of work. 3. Terms Deliverable: HMS Inc. will provide a copy of our estimate via email in a PDF file format or in Excel, if necessary. Should a hard copy of the estimate be necessary, at your request, a bound or loose copy will be provided to you. Page 1 of 3 Change Order No.11 Amending Contract No. FY2019-10 Architectural And Eng... Page 41 of 154 AGENDA ITEM #13.A.1. " * �EZ3 3. Terms (Continued) Fee Proposal Drawings: Architect/Engineer shall provide HMS Inc. with full size, correct scale drawings, along with an electronic set (PDF format preferred). Should these not be provided, it may be necessary to increase our fee proposal and add additional days to complete our work. Should it be necessary, HMS Inc. has the capability to print one or two drawings, however, depending on the quantity, an additional charge may be added at $4.00/sheet. Additive Bid Items or Alternates: Our fee proposal does not include preparing estimates for additive bid items or alternates (except those included in Section 2 Fee Breakdown) that require re -measurement of work items included in the Base Bid cost estimate. We reserve the right to renegotiate our fee should alternates become necessary beyond one or two minor alternates or additive bid items. Reimbursable Expenses: This fee proposal does not provide for long distance phone calls, site visits, meetings with the owner, or any other unforeseen expenses unless listed in Section 2. Fee Breakdown. Any such items, if required, will be charged on a time -and -expense basis at our current rate schedule. Penalty/Bonus Condition: This proposal is made on the understanding that we will not be entering into an agreement with the client that includes a penalty/bonus condition dependent on the outcome of the bid. Should such a clause be required, we reserve the right to modify our proposal or possibly withdraw from the project. Additional Insured: Any requirements to name additional insureds on our insurance policies may be subject to additional fees should fees be added to our policy by our carrier. Payment Terms: Payment shall be made within (45) days of invoice dale. Delayed payment beyond that period is subject to a 1.5% fee per month. Expiration Date: This fee proposal is valid for (6) months from the date of issue. HMS Inc. reserves the right to adjust the fee to incorporate the current years rates after the (6) month period. Change in Scope: Should the project scope or format change, HMS Inc. reserves the right to modify this proposal. Written approval for work on increased scope items prior to proceeding with additional work will be required. Notice to Proceed: Designer/owner will provide written notice to proceed. Delivery of documents is not considered a notice to proceed. Prepared By: a Kent Gamble, Principal KG/kig Page 2 of 3 Change Order No.11 Amending Contract No. FY2019-10 Architectural And Eng... Page 42 of 154 AGENDA ITEM #13.A.1. HMS 4103 Minnesota Drive • Anchorage, Alaska 99503 p: 907.561.1653 f: 907.562.0420 mail@hmsalaska.com PROPOSAL NO. P20-08-17 FEE BREAKDOWN (2020 SCHEDULE OF RATES) Project: North Star Elementary School Siding and A/E Firm: Jensen Yorba Wall, Inc, Window Replacement Location: Kodiak, Alaska Date: 8/25/20 Prepared By. Kent Gamble, Principal Total Total Discipline Rate Hours Subtotal Hours Fee 65% Design Estimate: Estimator V 165.00 x 0.5 = 82.50 Estimator IV 144.00 x 8 = 1,152.00 Estimator III 134.00 x 7 = 938.00 Estimator II 115.00 x 0 = 0.00 Estimator 1 77.00 x 5 = 385.00 Office Support II 77.00 x 2 = 154.00 Office Support 1 58.00 x 1 = 58.00 Total 65% Design Estimate: 23.5 Hours $ 2,769.50 95% Design Estimate: Estimator V 165.00 x 0.5 = 82.50 Estimator IV 144.00 x 9 = 1,296.00 Estimator III 134.00 x 7 = 938.00 Estimator II 115.00 x 0 = 0.00 Estimator 77.00 x 6 = 462.00 Office Support II 77.00 x 2 = 154.00 Office Support 1 58.00 x 1 = 58.00 Total 95% Design Estimate: 25.5 Hours $ 2,990.50 TOTAL: 49 Hours $ 5,760.00 Page 3 of 3 Change Order No.11 Amending Contract No. FY2019-10 Architectural And Eng... 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C c 11 •MLeltl'YLIPoN epea6dnmoPuIM 8 6UIPIS P , ; i o Iaay3S/Ngaawsl3ATISWON r e l 1a149101ao4eS 40noePe Puelei M9PPN dada 4 fi : r y_� f Z e , e os L I, c E 0 0 y �1L {Y � 6 � � �g 4 3 a 77 MI 8 edi T 4i 1 fill � g a ! in e de a ee ,e 1 1 — —:_ — Change Order No.11 Amending Contract No. FY2019-10 Architectural And Eng... Page 51 of 154 AGENDA ITEM #13.A.1. ll •Y.sIV M.IP° apeJ6dn Am0 ;; 9 6UIPIS ; i o G Q j ep lo°4°Squ°wa13 Me WON 1� .4r B1t9 qq {{ 1.14,101o°40S 43nouog Pu°Iq 4e1PO)! v e m j I 2:iet III I i I 4 I � j I 3 WIN ; Rl !1Its y�tqq ° 1 11 1 � t-kt, ie t t!, it I �iiir►—� Change Ober Na.11 Amending Contract No. FY2g19.10 ArchitecWral And Eng... Page 52 of 154 AGENDA ITEM #13.A.1. N Ed-2 aMee1V'ul cCDam_ I apei6d�n�opwm g6wpig O O <0 ��i- 1[a4a9 R1[IP[w[13 J11540-N [Q f� iPPiclO looy[S 4enoi[a Puelcl 4[IPo11 E jwlii IIII a000 r I ' I ,r i o s I _ I N N m N I I � � I T l � I I I 1 � I _ 9 , I V7 I N ( N U I � Change Order No.11 Amending Contract No. FV2019-10 Architectural And Eng... Page 53 of 154 AGENDA ITEM #13.B.1. KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 3, 2020 ASSEMBLY REGULAR MEETING SUBJECT: Resolution No. FY2021-10 A Resolution Of The Assembly Of The Kodiak Island Borough Approving Kodiak Island Borough Cares Nonprofit Grants. ORIGINATOR: Meagan Christiansen RECOMMENDATION: Move to adopt Resolution No. FY2021-10. DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Resolution No. FY2021-10 A Resolution Of The Assembly Of The Kodiak Isla... Page 54 of 154 AGENDA ITEM #13.B.1. 1 2 3 4 5 6 7 8 9 10 I 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Introduced by: Borough Manager Drafted by: Special Projects Support Introduced on:09/03/2020 Adopted on: KODIAK ISLAND BOROUGH RESOLUTION NO. FY2021-10 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH APPROVING KODIAK ISLAND BOROUGH CARES NONPROFIT GRANTS WHEREAS, CARES Act funding was approved by the federal government to assist slates and local jurisdictions with dealing with the COVID-19 pandemic; and WHEREAS, the State of Alaska has prepared a process that the Kodiak Island Borough has engaged to receive and use CARES ACT funds in accordance with federal law and policy guidance by the Department of Treasury; and WHEREAS, the use of funds by the Borough is restricted to COVID-19 expenses; and WHEREAS, the Assembly has approved a spending plan for CARES funds that includes $1.OM to be distributed to nonprofit organizations for loss of income, physical improvements, materials related to their mission, personal protective equipment, and related supplies; and WHEREAS, local nonprofit organizations have submitted applications requesting funds. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH approves CARES funding to nonprofit organizations to be distributed as follows: Nonprofit Award Alutiiq Heritage Foundation 28,606 Brother Francis Shelter 69,312 Discover Kodiak 13,085 Hospice and Palliative Care 15,000 KANA ILP and WIC 9,555 KM%T 134,000 Kodiak Arts Council 47,000 Kodiak Chamber of Commerce 25,000 Kodiak Christian School 28,609 Kodiak History Museum 27,940 Kodiak Maritime Museum 33,750 Kodiak Teen Court 16,045 Kodiak Women's Resource & Crisis Center ? New Valaam Monestery 40,000 Senior Citizens of Kodiak 42,733 Kodiak Island Borough, Alaska Resolution No. FY2021-10 Page 1 of 2 Resolution No. FY2021-10 A Resolution Of The Assembly Of The Kodiak Isla... Page 55 of 154 AGENDA ITEM #13.B.1. 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Threshold Services 16,332 Total *Additional grants may be awarded upon receipt of added information as requested. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF .2020. KODIAK ISLAND BOROUGH William Roberts, Mayor VOTES: Ayes: Noes: Kodiak Island Borough, Alaska ATTEST: Alise L. Rice Borough Clerk Resolution No. FY2021-10 Page 2 of 2 Resolution No. FY2021-10 A Resolution Of The Assembly Of The Kodiak Isla... Page 56 of 154 AGENDA ITEM #13.6.2. KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 17. 2020 z ASSEMBLY REGULAR MEETING 1,Y j SUBJECT: Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Development Association. (Ms. Linda Freed and Mr. Albert Tyler Schmeil). ORIGINATOR: Clerk's Office Staff RECOMMENDATION: Move to adopt Resolution No. 2020-16. DISCUSSION: The Kodiak Island Borough and the City of Kodiak jointly designated the Kodiak Fisheries Development Association (KFDA) as the Eligible Crab Community Entity (ECCE). The by-laws of the KFDA provide for the appointment of directors to the Board by the Kodiak Island Borough Assembly and the Kodiak City Council for three-year terms. Ms. Linda Freed and Mr. Albert Tyler Schmeil terms expired on July 2020. Both have indicated their desire to be reappointed. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... page 57 of 154 AGENDA ITEM #13.B.2. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Introduced by: Borough Clerk Drafted by: Borough Clerk Introduced on:09/17/20020 Adopted on: 09/17/2020 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2021-16 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH APPOINTING MEMBERS TO THE KODIAK FISHERIES DEVELOPMENT ASSOCIATION'S BOARD OF DIRECTORS WHEREAS, the North Pacific Fishery Management Council adopted the Bering Sea/Aleutian Islands Crab Rationalization Program as Amendments 18 and 19 to the Fishery Management Plan for Bering Sea /Aleutian Islands King and Tanner Crabs; and WHEREAS, under the Program, Kodiak was designated as an eligible crab community (ECC) and in connection with such designation the Kodiak Island Borough and the City of Kodiak have the authority to jointly exercise certain rights of first refusal (ROFR) with respect to processor quota shares (PQS) allocated under the Program; and WHEREAS, to exercise the ECC ROFR the Kodiak Island Borough and the City of Kodiak have jointly designated the Kodiak Fisheries Development Association (KFDA) as the region's eligible crab community entity (ECCE) having the authority to do so on their behalf; and WHEREAS, the bylaws of the Kodiak Fisheries Development Association provide for appointment of Directors to the Board of the KFDA by the Kodiak Island Borough Assembly and the Kodiak City Council; and WHEREAS, the bylaws of the KFDA state, in part, that Directors shall serve for three year terms and until their successors are appointed and qualified; and WHEREAS, Ms. Linda Freed and Mr. Albert Tyler Schmeil, have indicated that they wish to continue serving on the KFDA Board of Directors. NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT Ms. Linda Freed and Mr. Albert Tyler Schmeil, are appointed as Joint Borough/City Appointees of the Kodiak Fisheries Development Association, with the noted terms: Joint Appointee: Ms. Line Freed (07/2023) Mr. Albert Tyler Schmeil (07/2023) ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF , 2020 Kodiak Island Borough, Alaska Resolution No. FY2021-16 Page 1 of 2 Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 58 of 154 AGENDA ITEM #13.B.2. 46 47 KODIAK ISLAND BOROUGH 48 ATTEST: 49 50 51 William Roberts, Mayor 52 Alise L. Rice, Borough Clerk 53 VOTES: 54 Ayes: 55 Noes: Kodiak Island Borough, Alaska Resolution No. FY2021-16 Page 2 of 2 Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 59 of 154 AGENDA ITEM #13.B.2. AK Entlly 9: 92967 -- Dale Filed: Nit 1=5 Woo AM Slate.1 AlatM ARTICLES OF INCORPORATION I oepon .t of cemm... OF KODIAK FISHERIES DEVELOPMENT ASSOCIATION The undersigned incorporators hereby adopt the following Articles of Incorporation: ARTICLE I The name of the corporation is Kodiak Fisheries Development Association (the "Corporation"). ARTICLE E The Corporation shall have perpetual duration. ARTICLE III The Corporation is organized exclusively to promote the social welfare of the City of Kodiak and the Kodiak Island Borough (together, the "Kodiak Community"), consistent with Section 501(c)(4) of the Internal Revenue Code of the United States (as the same may be amended, supplemented, or replaced from time to time, the "Internal Revenue Code'). Subject to the foregoing, the specific purposes for which the Corporation is organized are as follows: A. To act as an Eligible Crab Community Entity ("ECCE") on behalf of the Kodiak Community for purposes of exercising rights of first refusal in connection with proposed transfers of processor quota shares and individual processor quota, pursuant to the Bering Sea/Aleutian Island crab rationalization program regulations set forth at 50 C.F.R. part 680, as the same may be amended from time to time (the Regulations"); B. Subject to the Council of the City of Kodiak and the Kodiak Island Borough Assembly specifically authorizing it to do so, to act as an Eligible Crab Community Organization ("ECCO") for the Kodiak Community for State of Arita eammtk Col;oordm FW.Wm a P.g*.) IIIIIIIIIIMIIIIIIN1111IN11UIIIIIII1111111IIII1III� - Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 60 of 154 AGENDA ITEM #13.B.2. purposes of holding crab rationalization quota shares on behalf of the Kodiak Community and making the resulting individual fishing quota available to residents of the Kodiak Community; and C. In general, to exercise those powers set forth in AS 10.20.005, et seq., as now enacted or as may hereafter be amended, and to exercise such other powers that now are or hereafter may be conferred by law upon a corporation organized for the purposes set forth herein or that are necessary or incidental to the powers so conferred, subject only to such limitations that are or may be prescribed by state or federal law, any resolution of the Council of the City of Kodiak or the Kodiak Island Borough Assembly, these Articles of Incorporation, and the Corporations Bylaws, including without limitation the limitations placed on organizations exempt from taxation under Section 501(c)(4) of the Internal Revenue Code. ARTICLE IV Provisions for regulating the affairs of the Corporation, including provisions for distribution of assets on final liquidation, are as follows: A. The Corporation shall not engage in any transactions or activities prohibited by the applicable sections of Subchapter F of Chapter 1 of the Internal Revenue Code, or of the Alaska Nonprofit Corporation Act, as they are now in effect or may be afterwards amended, supplemented, or replaced. B. No more than an unsubstantial part of the Corporation's activities shall consist of unrelated trade or business as defined in Section 513 of the Internal Revenue Code. C. No part of the net earnings of the Corporation shall inure to the benefit of any private individual, or any officer, director, employee, or agent of the Corporation or substantial contribution to it, except as reasonable compensation for services actually rendered to the Corporation. D. No loan shall be made by the Corporation to any director or officer of the Corporation. E. The Corporation shall not directly or indirectly participate or intervene in any political campaign on behalf of or in opposition to any candidate for public office, ballot initiative, or other voter resolution, nor shall any substantial part of its activities consist of attempting to influence legislation by propaganda or otherwise. Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 61 of 154 AGENDA ITEM #13.6.2. F. The Corporation shall be dissolved in accordance with the relevant provisions of the Alaska Nonprofit Corporation Act, AS 10.20.290 et seq. Upon dissolution of the Corporation, its assets shall be distributed to organizations whose purposes and activities are substantially the same as those of the Corporation for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, or shall be distributed to the federal government or to a state or local government, for a similar public purpose. Any such assets not so disposed of by the Corporation in the course of winding up its affairs shall be disposed of by a court of competent jurisdiction in the judicial district in which the principal office of the Corporation is then located, exclusively for such exempt purposes or to such organization or organizations as said court shall determine are organized and operated exclusively for such exempt purposes. G. The Corporation shall have no members. H. The management of the Corporation is hereby vested in its Board of Directors. The number of directors, their terms, and their qualifications shall be as specified in the Bylaws of the Corporation. ARTICLE V LIMITATION OF LIABILITY A director of the Corporation shall not be personally liable to the Corporation for monetary damages for conduct as a director, except for. A. Any breach of the director's duty of loyalty to the Corporation; B. Acts or omissions involving intentional misconduct by the director or a knowing violation of law by the director; or C- Any transaction from which the director will personally receive a benefit in money, property, or services to which the director is not legally entitled. If the Alaska Nonprofit Corporation Act is amended to authorize corporate action further eliminating or limiting the personal liability of directors, then the liability of a director of the Corporation shall be eliminated or limited to the fullest extent permitted by the Alaska Nonprofit Corporation Act, as so amended. Any repeal or modification of the foregoing paragraph by the Corporation shall not adversely affect any right or protection of a director of the Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 62 of 154 AGENDA ITEM #13.B.2. Corporation with respect to any rights or omissions of such director occurring prior to such repeal or modification. ARTICLE VI REGISTERED AGENT The name of the initial registered agent and the address of the initial registered office of the Corporation are: National Registered Agents, Inc. 801 West 10th Street, Suite 300 Juneau, Alaska 99801 ARTICLE VII INITIAL DIRECTORS The Corporations initial Board of Directors shall consist of three (3) persons who shall serve until their successors are elected and qualify. The names and addresses of the initial directors are: Name; Ms. Linda Freed (',. ,� 14d:Ji Address: Jim k'Q B &Az ak .A k4 94( IS Name: Mr. Jerome Selb kd:.�Ttl idoJu.f/ L Address: 7ie pai = ll & -6 -k:Z '4 44btS Name: M . Jose h Sullivan Address: � ��-+" $F,,.r. 2l1 K.&Z-k . 4R61f Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 63 of 154 AGENDA ITEM #13.B.2. ARTICLE VIII INCORPORATORS The names and addresses of the incorporators of the Corporation are: Name: Ms. Linda Freed e-- orl cFt.ao,lyr— Address: 4-liaA 2.o CL Ko.vi:L. AY w$ Address:+__!_. / ♦rc_rlla Name: Mr, Joseph Sullipan Address: JZt G � ,f s S4, 2.0 Ko 94�+5 4 EXECUTED this 5 day o��h, 2005. �'�•.J--��� -.-ter— i .,:ornor..r a.� jnco or l (1 Corporator U:\1+31\ W CVI+CMS�MICtS OFQ+ODgYAiONID04� 1000 Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 64 of 154 AGENDA ITEM #13.8.2. Kodiak Fisheries Development Association Statement of NAICS Code The undersigned incorporator of the Kodiak Fisheries Development Association hereby stator that the following North American hidustry, Classification System Code: 9261 mast dosely describes the activities in which the Kodiak Fisheries Development Association will initially engage. DATED: April J 2005. V� seph M. Suillverr, Inc Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 65 of 154 AGENDA ITEM #13.8.2. BYLAWS OF KODIAK FISHERIES DEVELOPMENT ASSOCIATION ARTICLE I — NAME The name of the organization shall be Kodiak Fisheries Development Association (the "Corporation"). ARTICLE II — PURPOSE The Corporation is organized exclusively to promote the social welfare of the City of Kodiak and the Kodiak Island Borough (together, the "Kodiak Community"), consistent with Section 501(c)(4) of the Internal Revenue Code of the United States (as the same may be amended, supplemented, or replaced from time to time, the "Internal Revenue Code"). Subject to the foregoing, the specific purposes for which the Corporation is organized are as follows: A. To act as an Eligible Crab Community Entity ("ECCE") on behalf of the Kodiak Community for purposes of exercising rights of first refusal in connection with proposed transfers of processor quota shares ("PQS") and individual processor quota ("IPQ"), pursuant to the Bering Sea/Aleutian Island ("BS/AI") crab rationalization program regulations set forth at 50 C.F.R. part 680, as the same may be amended from time to time (the Regulations"); B. If the Council of the City of Kodiak (the "City Council") and the Kodiak Island Borough Assembly (the "Borough Assembly") authorize it to do so, to act as an Eligible Crab Community Organization ("ECCO") for the Kodiak Community for purposes of holding crab rationalization quota shares ("QS") on behalf of the Kodiak Community and making the resulting individual fishing quota ("IFQ") available to residents of the Kodiak Community; and C. In general, to exercise those powers set forth in AS 10.20.005, of seq., as now enacted or as may hereafter be amended, and to exercise such other powers that now are or hereafter may be conferred by law upon a corporation organized for the purposes set forth herein or that are necessary or incidental to the powers so conferred, subject only to such limitations that are or may be prescribed by state or federal law, any resolution of the City Council or the Borough Assembly, these Articles of Incorporation, and the Corporation's Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 66 of 154 AGENDA ITEM #13.B.2. Bylaws, including without limitation the limitations placed on organizations exempt from taxation under Section 501(c)(4) of the Internal Revenue Code. ARTICLE III — MEMBERSHIP The Corporation shall have no members. ARTICLE IV — BOARD OF DIRECTORS Section 1. Functions and Powers. The initial Board of Directors (the "Initial Board") shall have the authority to adopt the Corporation's initial Bylaws, elect its initial officers, take whatever steps may be appropriate to qualify it as an ECCE with the National Marine Fisheries Service ("NMFS") pursuant to the Regulations, execute right of first refusal contracts between the Corporation and PQS holders as required under the regulations, and file affidavits of execution with NMFS. All other authority to act as a board of directors for the Corporation shall be reserved to the Board of Directors appointed pursuant to Article IV, Section 3, below (the "Board of Directors" or the "Board"), provided that the authority of the Board of Directors to manage the affairs of the Corporation; determine its policies within the limits of the Articles of Incorporation and these Bylaws; collect, administer, and disburse the Corporation's funds; approve projects; and otherwise actively pursue and promote the purposes of the Corporation, shall in all cases be subject to such limits as may be jointly imposed from time to time by the City Council and the Borough Assembly. The salaries, if any, of all employees of the Corporation shall be determined by or under the direction of the City Council and the Borough Assembly. The budget and funding.of the Corporation shall be as jointly approved by the City Council and Borough Assembly from time to time. Section 2. Number. The number of directors serving on the Initial Board shall be three (3). The number of Directors serving on the Board of Directors shall be seven (7). The Initial Directors shall be named by the incorporators and shall remain in office until their successors are designated and qualified in accordance with Article IV, Section 3, below. Section 3. Composition and Voting Rights. The Board of Directors of the Corporation shall be appointed by the City Council and the Borough Assembly, as follows: A. Two (2) directors shall be appointed by the City Council; B. Two (2) directors shall be appointed by the Borough Assembly; and Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 67 of 154 AGENDA ITEM #13.B.2. C. Three (3) directors shall be jointly appointed by the City Council and the Borough Assembly. At least two (2) directors shall represent the interests of Kodiak Community BS/AI crab harvesters, and at least two (2) directors shall represent the interests of Kodiak Community BS/AI crab processors. Except as otherwise provided in the Corporation's Articles of Incorporation or these Bylaws, approval by a four - sevenths (4/7) vote of all directors is required for all Board action. Section 4. Appointment and Terms of Office. Directors shall be appointed by joint resolution of the City Council and the Borough Assembly. Appointments shall be made annually, at July meetings of the City Council and Borough Assembly. Directors shall have staggered three (3) year terms of office, assigned by a random selection method at the first Board meeting, such that as close as possible to one third (1/3) of the Board is up for appointment each year. Directors shall serve until their successors are appointed and qualified. Section 5. Meetings. Meetings of the Corporation's Board of Directors shall be held at times and places designated by the Board. Special meetings of the Board may be called by a majority of the Board or by the President. Participation in a Board meeting by means of a telecommunications device that allows all parties to hear each other at the same time shall be the equivalent of presence in person at a meeting. Section 6. Public Participation at Meetings. Members of the public shall be permitted to attend and shall be given an opportunity to be heard at all meetings of the Corporation's Board of Directors; provided that the Board may from time to time enter closed executive session as permissible under Alaska statutes. Section 7. Notice of Meetings. Notice of each meeting describing the matters to come before the Board at that meeting shall be given in writing to each director by mail, facsimile, or electronic mail transmission, not less than three (3) days prior to the meeting. In addition, reasonable public notice of any meeting of the Corporation's directors, which notice shall include the meeting's date, time, and place, shall be given at least three (3) days in advance of the meeting, in accordance with A.S. 44.62.310(e). Section 8. Waiver of Notice. A director may waive any notice required to be given by signing a written waiver either before or after the meeting. A director may not waive the failure to give public notice per A.S. 44.62.310(e). Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 68 of 154 AGENDA ITEM #13.B.2. Section 9. Presumption of Assent: A director who is present at a meeting of the Board of Directors at which action on any corporate matter is taken shall be presumed to have assented to the action taken unless: A. The director objects at the beginning of the meeting, or promptly upon the director's arrival, to holding the meeting or transacting business at the meeting; B. The director's dissent or abstention from the action taken is entered in the minutes of the meeting; or C. The director Files a written dissent or abstention with the presiding officer of the meeting before its adjournment or with the Corporation within a reasonable time after adjournment of the meeting. The right of dissent or abstention is not available to a director who votes in favor of the action taken. Section 10. Quorum. Presence of five -sevenths (5/7) of the directors shall constitute a quorum for the transaction of business at all meetings. Section 11. Action Without a Meeting. The Corporation's Board of Directors may not take action without a meeting. Section 12. Removal. A director may be removed from the Board of Directors at the discretion of the entity or entities that appointed such director. A director may also be removed by the Board if he or she is absent from three (3) consecutive Board meetings without being excused by a majority of the other directors. Section 13. Remuneration. No salary or other remuneration shall be paid to directors unless approved in advance by joint resolution of the City Council and the Borough Assembly. ARTICLE V — COMMIPIEES Section 1. Designation. The Board of Directors may appoint committees to assist and advise the Board with those functions, powers, duties, and tenure as the Board deems appropriate. Each comet ttee shall consist of at least two (2) directors and such other persons as the Board may designate who need not be members of the Board of Directors. Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 69 of 154 AGENDA ITEM #13.B.2. Section 2. Limitation of Committee Powers. Committees shall exercise advisory authority only, and any committee recommendation shall require subsequent action by the Board of Directors before binding the Corporation. ARTICLE VI — OFFICERS AND EXECUTIVE DIRECTOR Section 1. Number and Title. The officers of the Corporation shall be a President, a Vice President, a Secretary, and a Treasurer, all of whom shall be elected by the Board of Directors. The Secretary and the Treasurer may be, but need not be, members of the Board. Section 2. Election. Officers shall be elected annually, at the first meeting following appointment of the Board. The Initial Directors may elect interim officers, who shall hold office only until the Board of Directors is appointed. Section 3. Term. Officers other than those elected by the Initial Board shall hold office for one (1) year terms, and all officers shall serve until their respective successors are elected and qualified. Section 4. Resignation. Any officer of the Corporation may resign at any time by giving written notice to the Board of Directors, or to any other officer of the Corporation. Any such resignation is effective when the notice is delivered, unless the notice specifies a later date, and shall be without prejudice to the contract rights, if any, of such officer. Section 5. Removal. The Board of Directors may remove any officer elected by it, with or without cause. The removal shall be without prejudice to the contract rights, if any, of the person so removed. Section 6. Vacancies. If the office of any officer becomes vacant by any reason, the directors may appoint a successor who shall hold office for the unexpired term. Section 7. Remuneration.. No salary or other remuneration shall be paid to an officer or employee of the Corporation unless approved in advance by the City Council and the Borough Assembly. Section B. Executive Director. The City Council and Borough Assembly may authorize the Corporation to retain an Executive Director, who shall be responsible for the administration and management of the Corporation. If the City Council and Borough Assembly authorize an Executive Director, the Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 70 of 154 AGENDA ITEM #13.B.2. Executive Director shall be appointed and may be removed as the City Council and Borough Assembly direct ARTICLE VII — DUTIES OF OFFICERS Section 1. President. The President shall preside at all meetings of the Board of Directors.. Section 2. Vice President. The Vice President shall, in the absence or disability of the President, perform the duties of the President. Section 3. Secretary. The Secretary shall supervise the keeping of the minutes of all meetings of the Board of Directors of the Corporation. The Secretary shall have charge of such books and papers as the Board of Directors may direct, including without limitation those records specified in Article VIII, below, which shall, at all reasonable times, be open to the examination of any director upon reasonable notice to the Secretary. The Secretary shall arrange to provide proper notice of all meetings of the Board of Directors. Section 4. Treasurer. The Treasurer shall supervise the keeping of full and accurate accounts of receipts and disbursements in books belonging to the Corporation. Section 5. Contract Rights, The appointment of an officer does not of itself create any contract rights in favor of the officer. ARTICLE VIII — BOOKS AND RECORDS Section 1. Books of Accounts and Minutes. The Corporation: A. Shall keep as permanent records minutes of all meetings of its Board of Directors and a record of all recommendations of any committee(s) of the Board of Directors; B. Shall maintain appropriate accounting records; C. Shall keep a copy of the following records at its principal office: 1. The Articles or Restated Articles of Incorporation and all amendments to them currently in effect; 2. The Bylaws or Restated Bylaws and all amendments to them currently in effect; Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 71 of 154 AGENDA ITEM #13.B.2. 3. Its financial statements for the past three (3) years, including balance sheets showing in reasonable detail the financial condition of the Corporation as of the close of each fiscal year, and an income statement showing the results of its operations during each fiscal year prepared on the basis of generally accepted accounting principles or, if not, prepared on a basis explained therein; 4. A list of the names and business addresses of its current directors and officers; 5. Its most recent biennial report delivered to the State of Alaska; 6. Its Application to become an ECCE, and all supporting documents, including but not limited to all right of fast refusal contracts with PQS and/or IPQ holders; 7. Records related to every right of first refusal offered to the Corporation, its response to the same, and all related documents; and 8. All reports the Corporation may submit to the National Marine Fisheries Service or the State of Alaska. Section 2. Copies of Resolutions. Any person dealing with the Corporation may rely upon a copy of any of the records of the proceedings, resolutions, or votes of the Board of Directors or shareholders, when certified by the President or Secretary. ARTICLE IX -MISCELLANEOUS PROVISIONS Section 1. Checks and Notes. All financial instruments of the Corporation shall be signed by the officer or officers designated by the Board of Directors. Section 2. Fiscal Year. The fiscal year of the Corporation shall be from January 1 through December 31. Section 3. Deposits. All funds of the Corporation not otherwise employed shall be deposited in interest -bearing accounts selected by the Treasurer and approved by a majority of the directors. Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 72 of 154 AGENDA ITEM #13.B.2. Section 4. Acceptance of Gifts, Donations, etc. No gift, donation, bequest, or subscription to the Corporation shall be deemed to have been accepted until acted upon affirmatively by the Board of Directors. Section 5. Conflict of Interest. A director may be present during and participate in discussion and action regarding any Corporation transaction with respect to which a director has a direct or indirect material financial interest if and only if: (a) the director discloses the material facts of his or her financial interest; (b) the Board authorizes the conflicting interest transaction by a vote sufficient to meet the Board action requirements of these Bylaws, without counting any interested director's vote; and (c) the Board can demonstrate by clear and compelling evidence that the transaction is reasonable and fair to the Corporation at the time it is authorized, approved, or ratified. If any of the foregoing conditions are not satisfied with respect to any transaction involving the Corporation in connection with which a director has a direct or indirect material financial interest, such director may not be present during and may not participate in any discussion or action with respect to such transaction. ARTICLE X — PARLIAMENTARY PROCEDURE The most recent edition of Robert's Rules of Order shall govern questions of parliamentary procedure at all meetings of the Board of Directors, the Executive Committee, or any other committee of the Corporation. ARTICLE XI — AMENDMENTS These Bylaws may be amended or replaced only by a joint resolution of the City Council and Borough Assembly. ARTICLE XII — INDEMNIFICATTON, INSURANCE, AND BONDING Section 1. Officers and Directors. The Corporation shall indemnify and defend all present and former directors, officers, employees, and agents of the Corporation against any expenses of any proceeding (including by or in the right of the Corporation) to which they are parties because they are or were directors, officers, employees, or agents of the Corporation, all as defined and to the fullest extent perm tted by law. Section 2. Insurance. The Corporation may purchase and maintain insurance on behalf of any person who is or was serving at the request of the Corporation as a director, officer, employee, or agent of another corporation, partnership, joint venture, trust, other enterprise, or employee benefit plan Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 73 of 154 AGENDA ITEM #13.B.2. against any liability asserted against such person and incurred by such person in any such capacity or arising out of such person's status as such, whether or not the Corporation would have the power to indemnify such person against such liability under the provisions of this Article. Section 3. Bondine. The Board may require that any person authorized to sign checks for the Corporation shall furnish, at the expense of the Corporation, a fidelity bond in such sum as the Board shall prescribe. ADOPTED by the initial Board of Directors on September 13, 2005. l r Jer , Bongen, Pr sib dent Laine O'Brien, Secretary UA-%5C71C0RWMTE\N MX YSIWIis UEVaOfA1ENT,LQp MON eTIAWSytlyypM,uuC Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 74 of 154 AGENDA ITEM #13.B.2. against any liability asserted against such person and incurred by such person in any such capacity or arising out of such petson's status as such, whether or not the Corporation would have the power to indenutlfy such person against such liability under the provisions of this Article. Section 3. Bondine. The Board may require that any person authorized to sign checks for the Corporation shall furnish, at the expense of the Corporation, a fidelity bond in such sum as the Board shall prescribe. ADOPTED by the initial Board of Directors on September 13, 2005. Jerry Bongen, President f.aine O'Brien, secretary Hl "EEMIOEIrE\R .WMHEWil' tlEVnOrylE1 AA']]AEipNtlYYAWSiIY(0.�r(1C Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 75 of 154 AGENDA ITEM #13.B.2. _D Introduced by: ManagerGifford Requted byAssemblyD�S Drafted by. City Manager introduced 0710512007 Adopted: 0710&2007 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2008-04 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY APPOINTING MEMBERS TO THE KODIAK FISHERIES DEVELOPMENT ASSOCIATION WHEREAS, the North Pacific Fishery Management Council has adopted the Bering Sea/Aleutian Islands Crab Rationalization Program as Amendments 18 and 19 to the Fishery Management Plan for Bering Sea/Aleutian Islands King and Tanner Crabs; and WHEREAS, under the Program Kodiak is designated as an eligible crab community (ECC) and in connection with such designation, the Kodiak Island Borough and City of Kodiak have the authority to jointly exercise certain rights of first refusal (ROFR) with respect to processor quota shares PQS allocated under the Program; and WHEREAS, to exercise their ECC ROFR the Kodiak Island Borough and City of Kodiak have jointly designated the Kodiak Fisheries Development Association (KFDA) as the eligible crab community entity (ECCE) having the authority to do so on their behalf; and WHEREAS, the by-laws of the Kodiak Fisheries Development Association provide for appointment of Directors to the Board of the KFDA by the Kodiak Island Borough Assembly and Kodiak City Council; and WHEREAS, the by-laws of the KFDA further state "Directors shall be appointed by joint resolution of the Borough Assembly and City Council. Appointments shall take place annually, at July meetings of the Borough Assembly and City Council. Directors shall have staggered three (3) year terms of office, assigned by a random selection method at the first Board meeting, such that as close as possible to one third (1/3) of the Board is up for appointment each year. Directors shall serve until their successors are appointed and qualified." NOW THEREFORE BE IT RESOLVED by the Assembly of the Kodiak Island Borough that the following individuals are appointed as Directors of the Kodiak Fisheries Development Association, with the noted terms: City Appointees: Crab Processor Rep. - David Woodruff (7/10) (reappointment) Crab Harvester Rep. - Jeffrey Stephan (7/08) (continuing appointment) Joint Appointees: Slosh Anderson (7/10) (reappointment) Donna Jones (7108) (continuing appointment) Laine Welch (7/08) (continuing appointment) Borough Appointees: Crab Processor Rep. - Tuck Bonney (7109) (reappointment) Crab Harvester Rep. - Jerry Bongen (7109) (reappointment) Kodlak Island Borough, Alaska Resolution No. FY2008-04 Page 1 of 2 Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 76 of 154 AGENDA ITEM #13.B.2. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS FIFTH DAY OF JULY, 2007 KODIAK ISLAND BOROUGH 4 ATTEST: c V -a�u Nova M. Javier, CMC, rough Clerk Kodiak Island Borough, Alaska Resolution No. FY200B-04 Page 2 of 2 Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 77 of 154 AGENDA ITEM #13.B.2. Regular Council Meeting AGENDA ITEM REPORT a To: City Mayor and Councilmembers From: Mike Tvenge, City Manager Through: Nova Javier, City Clerk Meeting: Regular Council Meeting of August 27, 2020 Agenda Item: Resolution No. 2020-NN, Appointing Members to the Kodiak Fisheries Development Association Department: Clerks SUMMARY AND DISCUSSION: The Kodiak Fisheries Development Association is composed of seven (7) Directors. Two seats are City appointees, two are Borough appointees, and the remaining three are jointly appointed by the Borough and the City. The Joint City -Borough appointed seats held by Ms. Linda Freed and Mr. Albert Tyler Schmeil have expired. Both Ms. Freed and Mr. Schmeil have agreed to serve for another three-year terms. Staff recommends Council approve the reappointments to the joint board seats on the Kodiak Fisheries Development Association by adopting this resolution. CITY MANAGER'S COMMENTS: The terms for these appointments have expired and the Directors are willing to be reappointed. I recommend the City Council adopt this resolution to reappoint Linda Freed and Albert Tyler Schmeil to the three-year terms on the Kodiak Fisheries Development Association. ALTERNATIVES: • Adopt this Resolution so the group can meet the quorum requirement as they begin their annual ECCE work. • Delay or not adopt. PREVIOUS COUNCIL ACTION(S): KFDA was formed by Resolution No. 05-07. Since 2005, the City Council has been making these appointments by resolution. ATTACHMENTS: Kodiak Fisheries Development Association Roster PROPOSED MOTION: Move to adopt Resolution No. 2020-NN. Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 78 of 154 AGENDA ITEM #13.B.2. KODIAK ISLAND BOROUGH / CITY OF KODIAK &,IK FISHERIES DEVELOPMENT ASSOCIATION BOARD OF DIRECTORS2 ...........�- {---- ---.._..__.................._--....._�................. ... MANAGER, MIKE TVENGE 486-8640 mWenge(dcitv.kodiak.ak.us OFFICE OF THE CITY MANAGER 710 MILL BAY ROAD, ROOM 113 KODIAK, AK 99615 Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Deve... Page 79 of 154 AGENDA ITEM #93.B.3. KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 3, 2020 ASSEMBLY REGULAR MEETING �r SUBJECT: Resolution No. FY2021-17 Appointment Of Mr. Chris Smith, As Bayside Fire Chief At A Beginning Salary Of $85,899, Step E, Range D61, And Authorizing Relocation Expense Equivalent To One (1) Months Salary. ORIGINATOR: Michael Powers RECOMMENDATION: Move to approve Resolution No. FY2021-17 authorizing the Borough Manager to appoint Mr. Chris Smith, as Bayside Fire Chief at a beginning salary of $85,899 Step E, Range D61, and authorizing relocation expense equivalent to one (1) months salary. DISCUSSION: Kodiak Island Borough Code and Personnel Manual states that the Borough Manager can appoint employees up to Step C on the employee salary schedule. Through negotiations with Mr. Smith, has requested the equivalent of Step E ($85,899), In addition, relocation expense should be approved equivalent to one (1) month salary per our Personnel Manual. ALTERNATIVES: Staff does not recommend any alternative course of action at this time. FISCAL IMPACT: No significant impact to the Borough. OTHER INFORMATION: Kodiak Island Borough Code, Title 2 Administration and Personnel, Chapter 2.45 Borough Manager, Section 2.45.030 Powers and duties. The manager, as the chief administrative officer, is responsible for the proper administration of all borough affairs. The manager shall: A. Appoint borough employees and department directors, except as otherwise provided by this code; he may hire necessary administrative assistants, as authorized by budget, and appoint, suspend, or remove subordinates; Kodiak Island Borough Personnel Manual, Chapter 4 - Hiring and Advancement, Section 409 Entrance Wage Rate. The start pay rate for the applicable job classification will be the minimum rate of pay for new employees. The department head, subject to managerial approval, may place a new employee above the start rate, when such placement is a result of the new employee's directly applicable work experience and credentials. Assembly approval is required for any starting placement above Step C. Kodiak Island Borough Resolution No. FY2021-17 Appointment Of Mr. Chris Smith, As Bayside Fire... Page 80 of 154 AGENDA ITEM #13.B.3. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 Introduced by: Borough Manager Michael Powers Drafted by: Borough Manager Michael Powers Introduced on: 09/03/2020 Adopted on: KODIAK ISLAND BOROUGH RESOLUTION NO. FY2021-17 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH APPOINTING MR. CHRIS SMITH, AS BAYSIDE FIRE CHIEF AT STEP E, RANGE D61 OF KIBC SALARY SCHEDULE AND APPROVING RELOCATION EXPENSE. WHEREAS, the Borough Manager is the hiring and supervisor of the Bayside Chief; and WHEREAS, the Borough Manager has chosen Chris Smith and has entered into negotiations; and WHEREAS, Mr. Smith is requesting a salary (Step E) above the authority of the Borough Manager (Step C) to grant as well as relocation expense. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT THE BOROUGH MANAGER IS AUTHORIZED TO APPOINT MR. CHRIS SMITH AT RANGE D61 STEP E OF THE SALARY SCHEDULE AND FURTHER AUTHORIZES THE PAYMENT OF RELOCATION EXPENSE AS PROVIDED FOR IN THE PERSONNEL MANUAL. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF .2020. KODIAK ISLAND BOROUGH William Roberts, Mayor VOTES: Ayes: Noes: Kodiak Island Borough, Alaska ATTEST: Alise L. Rice, Borough Clerk Resolution No. FY2021-17 Page 1 of 1 Resolution No. FY2021-17 Appointment Of Mr. Chris Smith, As Bayside Fire... Page 81 of 154 AGENDA ITEM #13.B.4. KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 3, 2020 ASSEMBLY REGULAR MEETING SUBJECT: Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Island Of Support For Alaska Dot&PF Storm Drainage Projects. ORIGINATOR: Michael Powers RECOMMENDATION: Move to approve Resolution No. FY2021-18. DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 82 of 154 AGENDA ITEM #13.B.4. 2 3 4 5 6 7 8 9 10 I 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Introduced by: Borough Manager Michael Powers Drafted by: Borough Manager Michael Powers Introduced on: 09/03/2020 Adopted on: KODIAK ISLAND BOROUGH RESOLUTION NO. FY2021-18 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND OF SUPPORT FOR ALASKA DOT&PF STORM DRAINAGE PROJECTS. WHEREAS, the the Stale of Alaska is undertaking numerous stormwater repairs associated with the stale owned Airport; and WHEREAS, such repairs are in previously developed areas and do not propose any significant changes to the environment; and WHEREAS, such repairs are necessary for the operation and existence of the airport. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT THE ASSEMBLY OF THE KIB APPROVE OF THE WORK BEING DONE IN CONJUNCTION WITH DRAINAGE IMPROVEMENTS NEAR AND ON THE AIRPORT. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS DAY OF . 2020. KODIAK ISLAND BOROUGH William Roberts, Mayor VOTES: Ayes: Noes: Kodiak Island Borough, Alaska ATTEST: Alise L. Rice, Borough Clerk Resolution No. FY2021-18 Page 1 of 1 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 83 of 154 AGENDA ITEM #13.B.4. AOO TWEE 117.1 '"� '.file RWl'11.19-.5398 %150 } j� rpfsuu°unded Ly m°unlalns eacepl lrt eas4� � MIIj�1(n appch to RWy7 use only If famlligr t _ -�-*,.,� - TakesH RWY25 er 78. IanJin9 RWY7 st 11 asP a Qc[iny Lmns °I Darkness sr when m°unhtjl� - IIIgL Ienain around aignrtl n°I nLsuudmn Iiq, '• �' •7, - ➢n^r °nlaw d numersus seaLirJs�yaleA°WI °MQ.��a.� +c p Anivaln HIRI, REIE, anA VASI via 11^.8. i • � '�_ :z�~'#' KODIAK AIRPORT Y.� i, Alaska Airport Pavement Ins1' 1 Report Published November / Andrew Project _a_ Research &Asset Management,■• :11 E. Tudor'sad • - •1 Email: Andrew. pavey@alaska.gov Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 84 of 154 AGENDA ITEM #13.B.4. i'u�rmrn�Mum�grmnn.t}xmm fsl I'ER Ja �" I Ili/21119 Branch Condition Report Page 1 of 2 Pavement Database. PAVER OS ?g19 Number of Sum Section Avg Section TrueArea Average Standard Weighted Branch ID Sections Length (Ft) Width (Ft) (SgFt) Use PCI Deviation Average PC] FCI 01011 I 500.00 220.00 76,000.00 TAXIWAY 96.00 0.00 96.00 0200 1 3,00600 75.00 229,300.00 TAXIWAY 97.00 0.00 97.00 0300 2 2.386.00 90.00 200,500.00 TAXIWAY 90.00 10.00 63.19 0400 I 3,840.00 75.00 294,200.00 TAXIWAY 78.00 0.011 78.00 0500 2 1,372.00 87.50 146,430.00 TAXIWAY 88.00 2.00 66.88 0600 3 903.00 96.00 92,950.00 TAXIWAY 76.33 1922. 77.60 0700 I 560.00 60.00 27,600.00 TAXIWAY 42.00 0.00 42.00 4100 4 1.772.00 260.00 523.350.00 APRON 71.00 10.07 65.86 4110 I 376.00 75.00 28,126.00 APRON 54.00 0.00 54.00 4120 I 130.00 10400 13,520.00 APRON 37.00 090 37.00 6100 3 22,686.00 50.00 I,I34,300A0 RUNWAY 95.33 1.89 95.33 6200 7 17,954.00 81.43 966,690.00 RUNWAY 80.57 7.93 77.53 6300 6 16,158.00 70.00 792,440.00 RUNWAY 99.33 LII 99.61 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 85 of 154 AGENDA ITEM #13.B.4. /'urnnrmFfumgrmrnr.Sracrn 11/5R111'1 Branch Condition Report 1•ngc? oft Pavement Database. PAVER OB ?019 Use Category Number of Total Area (SgFt) Arithmetic Average STD Weighted Sections Average PCI PCI Average PCI APRON 6 564,995.00 62.50 1537 64.58 RUNWAY 16 2,793,43000 90.38 1026 91.02 TAXIWAY II 1,066,880.00 8164 18.2I 84.69 ALL 33 4,425,30600 82.39 1764 86.09 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 86 of 154 AGENDA ITEM #13.B.4. II/512019 Section Condition Report Page I oft Pavement Database: PAVER DB 2019 Network/d: Kodiak Last Const. True Area Last Age At Branch 10 Section ID Date Surface Use Rank Lanes )SgFt) Inspection Inspec PCI Date tion 0100 0100-01 8/1/2012 APC TAXIWAY P 0 76,000,00 3/11/2019 7 96 0200 0200-01 8/1/2012 APC TAXIWAY P 0 229,300.00 3/11/2019 7 97 0300 0300-01 8/1/2001 APC TAXIWAY P 0 168,500.00 3/1112 119 1B 80 0300 0300-02 811/2012 APC TAXIWAY P 0 32,00000 3/11/2019 7 100 D400 0400-01 8/1/2001 APC TAXIWAY P 0 1294200.00 3/11/2019 18 78 0500 0500-01 811/2001 APC TAXIWAY P 0 114,300,00 3/11/2019 1B 66 0500 0500-02 8/1/2012 APC TAXIWAY P 0 32, 130,00 3/11/2019 7 90 0600 0600-01 9/29/2008 APC TAXIWAY P 0 33,320.00 3/11/2019 11 78 0600 0600-02 8/1/2001 AAC TAXIWAY P 0 27,630.00 3/11/2019 18 52 0600 0600-03 8/1/2012 AC TAXIWAY A 0 32,000.00 3/11/2019 7 99 0700 0700-01 9/1/1993 AAC TAXIWAY P 0 27,500.00 3/11/2019 26 42 4100 4100-01A 8/1/2001 AAC APRON P 0 315,000.00 3/11/2019 18 66 4100 4100.01E 8/112001 AAC APRON P 0 83,650.00 3/11/2019 18 75 4100 4100-DIC 8/111984 AC APRON P 0 118,400.00 3/11/2019 35 58 4100 4100-HS 811/20011 PCC APRON P 0 1 6,300.00 3/11/2019 18 85 4110 4110-01 B/1/1994 AC APRON P 0 1 28,125.00 3/11/20191 251 54 4120 4120-01 811/19941 AC JAPRON I P 1 0 13.520,00 3/11/20191 251 37 6100 6100-01 8/l/2012 APC RUNWAY P 0 378,100.00 3/11/2019 7 98 6100 6100-02 Bll/2012 APC RUNWAY P 0 378,100.00 3/11/2019 7 94 6100 6100-03 8/1/2012 APC RUNWAY P 0 378.100.00 3/11/2019 7 94 6200 620D-01 8/1/2001 APC RUNWAY P 0 230,730.00 3/11/2019 18 75 6200 620D-02 8/1/2001 APC RUNWAY P 0 230,730.00 3/11/2019 18 74 6200 620D-03 811/2001 APC RUNWAY P 0 230,730.00 3/11/2019 18 74 620D 6200-04 8/1/2001 APC RUNWAY P 0 19,000.00 3/11/2019 18 85 6200 620D-05 8/1/2001 APC RUNWAY P 0 19,000.00 3/11/2019 18 73 6200 6200.06 8/1/2001 APC RUNWAY P 0 19,000.00 3/11/2019 18 88 6200 6200.07 e/1/2012 APC RUNWAY P 0 117.500.00 3/11/2019 7 84 6300 6300-01 811/2012 APC RUNWAY P 0 243,300.00 3/11/2019 7 100 6300 6300-02 8/1/2012 APC RUNWAY P 0 243,300.00 3/11/2019 7 100 6300 6300-03 8/1/2012 APC RUNWAY P 0 243,300.00 3/11/2019 7 99 6300 6300-D4 8/1/2012 APC RUNWAY P 0 20.750.00 3/11/2019 7 100 6300 6300-05 8/1/2012 APC RUNWAY P 0 20.050.00 3/11/2019 7 100 6300 630D-06 8/1/2012 APC RUNWAY P 0 21.740.00 3/11/2019 7 97 I'memrm M1lumyrcman.>)nrm I' l I'ER 711- Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 87 of 154 AGENDA ITEM #13.B.4. 11/5/2019 Section Condition Report (Summary) Page 2 of Pavement Darahme. PAVER DB 2019 Age Category Average Ageat Total Area (5gFt) NSslctonsf Arithmetic rPCl Average PCI Deviation AveragePC[ 06-10 7 2,445,670.00 15 97.20 2.95 96.8 l'.nomnio5l'rnup.nunr.0'sronr . 7 11-16 II 33,320.00 1 78.00 ODO 78.00 16-20 18 1,768,770.00 13 76.31 9.36 74.73 21-25 25 41,645.00 2 45.50 850 4848 26-30 26 27,500,00 1 4200. 000 4200. 31-35 35 118,400.00 I 58.00 0.00 58.00 ALL 14 4,425,305.00 33 82.39 17.54 86.09 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 88 of 154 AGENDA ITEM #13.B.4. Resolution No. FY2021-18 A Resolullon Of The Assembly Of The Kodiak Isla... Page 69 of 154 AGENDA ITEM #13.B.4. Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 90 of 154 AGENDA ITEM e ) ` { - � � � | � . ¥ . ) Z �U— ƒ p> ¢ _ .2 \ e § �| - !\ w / \ \ & ! V) LH |_ \ / 7 0 \ |_ 3 / / » \ ( ` 2 Resolution No. FY2021-18AResoluUon Of The Assembly Of The Kodiak Isla... Page 91 of 154 AGENDA ITEM #13.B.4. APPENDIX G 2015 KODIAK AIRPORT STORM DRAIN INSPECTION REPORT Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 92 of 154 AGENDA ITEM #93.B.4. This page intentionally blank Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 93 of 154 AGENDA ITEM #13.B.4. FN Memo - _.._ Monday, March 23, 2015 Project 187899 — Kodiak Airport Construction Assistance RSA Extensions To Merle Sena, Alaska Department of Transportation & Public Facilities Project Engineer From. Tom Gill, EIT Subject. Kodiak Airport Storm Drain Inspection Report On Monday and Tuesday, the 16r" and 171" of March 2015, HDR engineer Tom Gill visited the Kodiak Airport to perform an inspection of 43 storm drain facility locations, all within roughly 250 feet of the runway centerlines. The numbered locations are identified in the three figures included in Appendix A. Latitude and longitude for each location is included in Appendix B. Outside temperature, during the two inspection days, was in the mid to upper 30's F with a mix of rain, wind, and sun. Ryan Smiley with ADOT&PF provided transportation to the locations and served as the escort onto airport property. The following items were noted for each facility location: 1. Location #1: This storm drain inlet is located north of the western end of runway 7/25. The sheet metal catch basin is roughly 20 Inches deep and measures 48" X 36". Two of the sides are angled in towards the sump. The outlet appears to be a 6" diameter steel pipe but there is no watertight seal between the pipe and the basin opening as shown below. A small amount of sediment was found in the sump with only a minimal amount found in the pipe. Approximately 9" of water was in the sum at the time of the inspection. The cover is constructed of welded grader blades. Corrosion is visible in the basin, the cover, and the pipe. Condition Assessment: Poor Recommendation: Replace basin and grating with a structurally rated casting and ensure outlet pipe connection Is properly grouted 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 1 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 94 of 154 AGENDA ITEM #13.B.4. 2. Location #2: This storm drain inlet is located north of runway 7/25 and west of taxiway E. The 48" X 48" concrete basin is roughly 4' deep and has a 12" CMP inlet and 12" CMP outlet. Drainage flows to the west. Loose steel grader blades cover the basin. Much of the sump is filled with wood and the walls of the basin are covered in moss. Both pipes contain a small amount of fine sediment but appear to be intact and show minimal signs of rust. Approximately 2-3" of water was found in the sump. Corrosion is visible on the grader blades and steel frame. Condition Assessment: Poor Recommendation: Clean sump, jet pipes and replace if necessary, replace basin cover with a structurally rated casting. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 2 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 95 of 154 AGENDA ITEM #13.B.4. FN 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinncom Page 3 0/ 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 96 of 154 AGENDA ITEM #13.B.4. r-N 3. Location #3: This storm drain inlet is located north of runway 7/25 and east of taxiway E. The 48" X 48" concrete basin is roughly 42" deep and has a 12" CMP inlet and 12" CMP outlet. Drainage flows to the west. Welded steel grader blades cover the basin. One blade is loose. The sump has a small amount of sediment and water and the walls of the basin are covered in moss. Both pipes contain a small amount of fine sediment but appear to be intact and show minimal signs of rust. Corrosion is visible on the grader blades and steel frame. Condition Assessment: Poor Recommendation: Clean sump, jet pipes and replace if necessary, replace basin cover with a structurally rated casting. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 4 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 97 of 154 AGENDA ITEM #13.B.4. r)R 4. Location #4: This storm drain inlet is located west of the northern end of taxiway E. The 72" X 36" concrete basin is roughly 38" deep and has an 18" CMP outlet. Drainage flows to the east beneath taxiway E. Loose steel grader blades cover the basin. The sump contains cobbles, gravel, and smaller size sediment and roughly 2-3" of water. The walls of the basin are covered in moss. No sediment is visible in the pipe which appears to be corroded only in the lower half. Corrosion is visible on grader blades and steel frame. Condition Assessment: Poor Recommendation: Replace outlet pipe and basin cover with a structurally rated casting. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 5 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 98 of 154 AGENDA ITEM #13.B.4. FN 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 6 IN 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 99 of 154 AGENDA ITEM #13.B.4. rYz 5. Location #5: This storm drain inlet is located on the south side of runway 11/29 near the western end. The 48" X 48" concrete basin is roughly 4' deep and has an 18" CMP inlet and 18" CMP outlet. Drainage flows to the east. Rusted 3" diameter steel pipes welded to a steel frame cover the basin. Two of these pipes are bent / broken and marked with an orange cone. The sump contains a mix of cobbles, gravels, mud, grass, wood, moss and water. The walls of the basin are covered in moss. Both CMPs contain only a small amount of fine sediment and appear to be intact. Corrosion is visible in the lower half of both pipes. Condition Assessment: Poor Recommendation: Replace inlet and outlet pipes and basin cover with a structurally rated casting. •ti; �1 2525 C Street, Suite 305, Anchorage, AK 99503.2632 T 907-644-2000 hdrinc.com Page 7 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 100 of 154 AGENDA ITEM #13.B.4. MN 6. Location #6: This storm drain inlet is located on the south side of runway 11/29 near the intersection with runway 7/25. The 72" X 72" concrete basin is roughly 40" deep and has a 24" CMP inlet, an 18" CMP inlet, and a 12" CMP inlet. Note that based on the surveyed inverts none of the pipes appear to be outlets. Four steel plates cover the basin. The sump contains a mix of cobbles, gravels, sand, and mud. No water was found in the sump. Only the lower walls of the basin are covered in moss. The upper 24" of the concrete basin appears to be recently constructed. None of the pipes contain much sediment and appear to be 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 5 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 101 of 154 AGENDA ITEM #13.B.4. FYZ intact. The 12" CMP does contain a few cobble size rocks and straw. Corrosion is visible in the lower third of the 12" and 18" pipes. Corrosion on the 24" CMP is mostly found on the outside of the pipe. Condition Assessment: Fair Recommendation: Jet the 12" and 18" pipes and replace if necessary. Replace cover with a structurally rated casting. I 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 9 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 102 of 154 AGENDA ITEM #13.B.4. FN r: i y 7. Location #7: This storm drain inlet is located on the north side of runway 11/29 near the intersection with runway 7/25. The 72" X 36" concrete basin is roughly 43" deep and has a 24" CMP outlet, an 18" CMP inlet, and a 12" concrete pipe inlet. Drainage flows to the south. The steel pipe grates covering the basin could not be removed using a pry bar. The sump contains mostly gravel, sand, and mud. No water was found in the sump. The walls of the basin are covered in moss. Significant corrosion is visible in the 24" and 18" pipes and much of the lower third of the pipes is completely gone. The condition of the 12" concrete pipe appears to be good. However it is connected to a CMP at location #10 that needs to be replaced Condition Assessment: Poor Recommendation: Replace inlet and outlet pipes and basin cover with a structurally rated casting, clean sump 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 10 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 103 of 154 AGENDA ITEM #13.B.4. FN uy r, �t7Pw�►:b/G"�I �r y',� �! M .►.-....uti..y...Np.y�� /1i1114 �tp r. z9 � 1 �p fNr yy g y y , 2015:03,17 12 118 40 2525 C Street. Sude 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrina.com Page 11 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 104 of 154 AGENDA ITEM #13.8.4. FN Location #8: This storm drain inlet is located at the intersection of runways 11/29 and 7/25 on the south side. The 48" X 48" concrete basin is roughly 48" deep and has a 36" CMP outlet and a 36" CMP inlet. Drainage Bows to the east. One of the bars in the southwest corner of the steel grate covering the basin is broken and missing. Wood located at the outlet pipe appears to serve as a weir. The walls of the basin are partially covered in moss. Roughly 4-5" of water containing suspended solids was flowing through the pipes obscuring the lower section from view. Gravel is visible in the sump but none in the pipes. Significant corrosion is visible in both pipes. Condition Assessment: Poor Recommendation: Replace inlet and outlet pipes and basin cover with a structurally rated casting. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 12 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 105 of 154 AGENDA ITEM #13.B.4. FDQ 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hddnc.com Page 13 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 106 of 154 AGENDA ITEM #13.B.4. FN ti 9. Location #9: This storm drain inlet is located at the intersection of runways 11/29 and 7/25 on the south side. The 48" X 48" concrete basin is roughly 48" deep and has a 36" CMP outlet, a 36" CMP inlet and a 30" CMP inlet. Drainage flows to the east. The walls of the basin are partially covered in moss. Roughly 1' of water containing suspended solids was flowing through the pipes obscuring the lower section from view. Sediment in the pipes and sump was not visible. However significant corrosion is visible in all three pipes. Condition Assessment: Poor Recommendation: Replace inlet and outlet pipes. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinesom Page 14 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 107 of 154 AGENDA ITEM #13.B.4. FN 10. Location #10: This stone drain inlet is located on the north side of runway 11/29 near the intersection with runway 7/25. The 36" X 36" concrete basin is roughly 29" deep and has an 18" CMP outlet. Drainage flows 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 15 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 108 of 154 AGENDA ITEM #13.B.4. FN to the west. The walls of the basin are covered in moss and brush is growing up through the slotted steel grates. The sump contains gravels, sand and mud but no water. The CMP is partially crushed and misaligned with the opening in the basin. Condition Assessment: Poor Recommendation: Replace basin, grating with a structurally rated casting, and pipe connected to location #7 11. Location #11: This storm drain inlet is located on the south side of runway 11/29 near the intersection with runway 7/25. The 48" X 48" concrete basin is roughly 46" deep and has a 36" CMP inlet and a 42" CMP 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc com Page 16 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 109 of 154 AGENDA ITEM #13.B.4. O`Z outlet. Drainage flows to the southeast. The walls of the basin are partially covered in mass. Roughly 3-4" of water containing suspended solids was flowing through the pipes obscuring the lower section from view. Sediment in the pipes and sump was not visible. However significant corrosion is visible in the two pipes. Condition Assessment: Poor Recommendation: Replace inlet and outlet pipes. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 17 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 110 of 154 AGENDA ITEM #13.B.4. �� R 12. Location #12: This stone drain inlet is located on the south side of runway 11129 near the intersection with runway 18l36. The 48" X 48" concrete basin is roughly 6' deep and has a 24" CMP inlet, a 42" CMP inlet, and a 48" CMP outlet. Drainage flows to the southeast. The walls of the basin are partially covered in moss. Roughly 1' of water containing suspended solids was flowing through the pipes obscuring the lower section from view. Sediment in the 42" and 48" pipes and sump is not visible. Minimal sediment is visible in the 24" pipe. Corrosion is visible in all three pipes. Condition Assessment: Poor Recommendation: Replace inlet and outlet pipes. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503.2632 T 907-644-2000 hdrinc com Page 16 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 111 of 154 AGENDA ITEM #13.B.4. 0 2525 C Street, Suite 305, Anchorage. AK 99503-2632 T 907-644-2000 hdrinc.com Page 19 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 112 of 154 AGENDA ITEM #13.B.4. r)l F �> 13. Location #13: This storm drain inlet is located at the north end of runway 18/36. The 48" diameter corrugated steel basin with a steel grate cover is roughly 36" deep and has a 24" CMP outlet with a thaw pipe. Drainage flows to the northeast. Minimal sediment was visible in the pipe and sump. Corrosion is visible in the pipe and the basin. Condition Assessment: Fair Recommendation: Clean sump, jet pipe and repair / replace as necessary. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 20 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 113 of 154 AGENDA ITEM #13.B.4. 1.13 . � ,.•-'T _,...yam,}. Ao AQ Saw „. F 2015103117 16:33:53 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 21 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 114 of 154 AGENDA ITEM #13.B.4. FN 14. Location #14: This storm drain inlet is located at the north end of runway 18136. The 24" X 24" concrete basin covered by a steel grate is roughly 2' deep and has a 12" CMP outlet. Drainage flows to the northeast. There is no watertight seal between the pipe and the basin opening. Gravel and smaller sediment was visible in both the pipe and sump. Significant corrosion is visible in the lower half of the pipe. Condition Assessment: Poor Recommendation: Replace pipe and ensure connection to basin is properly grouted. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrfnc.com Page 22 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 115 of 154 AGENDA ITEM #13.B.4. v .r 1}YwL . J� 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 23 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 116 of 154 AGENDA ITEM #13.B.4. 8J� 15. Location #15. This storm drain inlet is located on the south side of runway 7/25 near the west end. The 36" diameter corrugated basin is roughly 50" deep and has a 24" CMP outlet. Drainage flows to the east. Roughly 1' of water containing suspended solids was flowing through the pipe obscuring the lower pipe section from view. Sediment in the pipe and sump was not visible. Corrosion is visible on the pipe, the basin, the rim and the cover. Condition Assessment: Fair Recommendation: Further condition assessment is necessary when sump is dry or nearly dry. The structural rating of the cover could not be determined so it should be replaced with a rated cover. _. l w 2525 C Street, Suite 305, Anchorage. AK 99503-2632 T 907-644-2000 hdrinc.com Page 24 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 117 of 154 AGENDA ITEM #13.B.4. 0;0;1 � i i.. F^ " F -f+L 1'� kc,i 1 16. Location #16: This storm drain inlet is located on the south side of runway 7l25 near the west end. The 48" X 48" concrete basin with steel grate cover is roughly 3' deep and has an 18" CMP outlet. Drainage flows to the east. The walls of the basin are partially covered in moss. The sump and pipe contain gravel, sand, and mud and brush is growing up through the grate openings. Corrosion is visible in the pipe. Condition Assessment: Poor Recommendation: Clean and repair sump after removing brush, replace pipe. The structural rating of the cover could not be determined so it should be replaced with a rated cover. i Nf n , 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 25 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 118 of 154 AGENDA ITEM #13.B.4. IMN 17. Location #17: This buried storm drain outlet is located on the south side of runway 7/25 near the west end. Although the structure was not visible the flows coming from the pipe were as shown in the photo below. Condition Assessment: Unknown Recommendation: Clear opening to the culvert and assess the condition and need for erosion protection 1 B. Location #18: This storm drain inlet is located on the south side of runway 7/25 near the west end. The 48" X 48" concrete basin with steel grate cover is roughly 42" deep and has an 18" CMP inlet and an 18" CMP outlet. Drainage flows to the east. The walls of the basin are partially covered in moss. The sump and pipe contain gravel, sand, and mud and roughly 3-4" of flowing water. Holes in the pipes where they had corroded away are visible. Condition Assessment: Poor Recommendation: Replace inlet and outlet pipes. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 herinc.com Page 26 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 119 of 154 AGENDA ITEM #13.B,4. W �J � y �sy { 19. Location #19: This storm drain inlet is located on the south side of runway 7/25 near the west end. The 48" X 48" concrete basin with steel grate cover is roughly 4' deep and has an 18" CMP outlet. Drainage flows to the east. The walls of the basin are covered in moss. Corrosion was visible in the pipe but the lower third was obscured by gravel, sand, mud, and foam. The sump also contained gravel, sand, mud, and foam but no water. Condition Assessment: Poor Recommendation: Clean sump and replace pipe. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hddnc.com Page 27 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 120 of 154 AGENDA ITEM #13.B.4. FN 20. Location #20: This storm drain inlet is located on the south side of runway 7/25 near the intersection with taxiway E. The 48" X 48" concrete basin with steel grate cover is roughly 48" deep and has an 18" CMP inlet, a 24" CMP inlet, and a 24" CMP outlet. Drainage flows to the east. The walls of the basin are partially 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 28 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 121 of 154 AGENDA ITEM #13.B.4. FN covered in mass. The sump and pipes contain gravel, sand, and mud. Holes in the pipes where they had corroded away are visible. Condition Assessment: Poor Recommendation: Replace inlet and outlet pipes. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.conn Page 29 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 122 of 154 AGENDA ITEM #13.B.4. 2nlertt�lwlr 1u as atl 21. Location #21: This storm drain inlet is located on the south side of runway 7/25 near the intersection with taxiway E. The 48" X 48" concrete basin with steel grate cover is roughly 50" deep and has a 24" CMP inlet, and a 24" CMP outlet. Drainage flows to the east. The walls of the basin are mostly covered in moss. The sump and pipes contain gravel and sand. Holes in the pipes where they had corroded away are visible. Condition Assessment: Poor Recommendation: Replace inlet and outlet pipes. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 1 tf t 4 ''C ly ,U J 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.cam Page 30 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 123 of 154 AGENDA ITEM #13.B.4. i 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.corn Page 31 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 124 of 154 AGENDA ITEM #13.B.4. FN 22. Location #22: This storm drain inlet is located on the south side of runway 7/25 near the intersection with taxiway E. The 48" X 48" concrete basin with steel grate cover is roughly 54" deep and has a 24" CMP inlet, and a 24" CMP outlet. One half of the basin cover is welded steel pipe. Drainage flows to the east. The walls of the basin are mostly covered in moss. The sump and pipes contain gravel and sand. Holes in the pipes where they had corroded away are visible. Condition Assessment: Poor Recommendation: Replace grating with a structurally rated casting and inlet and outlet pipes fill I 4- JI n 4.� .,�, .•,yam '-'!�„;t TY`. ': e r J I� 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 32 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 125 of 154 AGENDA ITEM #13.B.4. LYZ 23. Location #23: This storm drain inlet is located on the south side of runway 7/25 near the middle of that runway. The 48" X 48" concrete basin with steel grate cover is roughly 54" deep and has a 24" CMP inlet, and a 30" CMP outlet. Drainage flows to the east. The walls of the basin are mostly covered in moss. The sump and pipes contain some sand and other fine material. Holes in the pipes where they had corroded away are visible. Condition Assessment: Poor Recommendation: Replace inlet and outlet pipes. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 33 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 126 of 154 AGENDA ITEM #13.B.4. f J) 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 34 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 127 of 154 AGENDA ITEM #13.B.4. FN 24. Location #24: This storm drain facility was not found 25. Location #25: This storm drain inlet is located on the south side of runway 7/25 near the middle of that runway. The 48" X 48" concrete basin with steel grate cover is roughly 50" deep and has two 30" CMP inlets and a 36" CMP outlet. Drainage flows to the east. Roughly 1' of water containing suspended solids was flowing through the pipes obscuring the lower section from view. The walls of the basin are mostly covered in moss. Some corrosion is visible on the upper half of the pipes. Condition Assessment: Fair Recommendation: Clean sump, jet pipes and repair / replace as necessary. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage. AK 99503-2632 T 907-644-2000 hdrinc.com Page 35 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 128 of 154 AGENDA ITEM #13.B.4. " a�H r� a Yb r �{ 26. Location #26: This storm drain facility is located on the south side of runway 7/25 near the middle of that runway and directly south of storm drain inlet #25. The 48" X 48" concrete basin with a 36" diameter solid steel cover is roughly 72" deep and has a 30" CMP inlet and a 30" CMP outlet. Drainage flows to the north. 2525 C Street, Suite 305, Anchorage. AK 99503-2632 T 907-6".2000 hdrinc.com Page 36 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 129 of 154 AGENDA ITEM #13.B.4. OR Roughly 6" of water was flowing through the pipes. The walls of the basin are mostly covered in moss. Gravel, sand and mud are visible in the sump and both pipes. Corrosion on the two CMPs is visible. No rungs are visible. According to the survey, the white pipe shown in the photo is a casing for an electrical conduit. The invert of this pipe is roughly 2' above the sump elevation. Condition Assessment: Good Recommendation: Clean sump, let pipes. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 37 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 130 of 154 AGENDA ITEM #13.B.4. FIN 27. Location #27: This storm drain inlet is located on the south side of runway 7/25 near the intersection with runway 11129. The 48" X 48" concrete basin with steel grate cover is roughly 34" deep and has a 24" CMP inlet and a 30" CMP outlet. Drainage Flows to the northwest. Roughly 3" of water was flowing through the pipes. Minimal quantities of sand and fine sediment are visible in the pipes. However the sump is filled with cobbles, gravel, and fine sediment. The walls of the basin are partially covered in moss. Holes in the pipes where they had corroded away are visible. Condition Assessment: Poor Recommendation: Replace inlet and outlet pipes. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 38 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 131 of 154 AGENDA ITEM #13.B.4. KR 6 28. Location #28: This storm drain inlet is located south of runway 7/25 and west of runway 18/36. The 48" diameter corrugated steel basin with a steel grate cover is roughly 32" deep and has a 24" squashed CMP outlet with a thaw pipe. Cover is damaged and missing a section of the steel grating. Drainage Flows to the east. Minimal sediment is visible in the pipe. The sump is filled with gravel and mud. Minimal rust was visible in the pipe and the basin. Condition Assessment: Good Recommendation: Replace grating with a structurally rated casting. /1 0 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-6442000 hdrinc.com Page 39 or 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 132 of 154 AGENDA ITEM #13.B.4. FN 29. Location #29: This storm drain inlet is located south of runway 7/25 and east of runway 18136. An opening was cut in the 28" squashed CMP at this location. The cover is slotted steel and 24" in diameter. Thaw pipes are visible going in both directions. Drainage Bows to the east. Some corrosion is visible in the pipe. Condition Assessment: Good Recommendation: Jet pipe. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 40 or 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 133 of 154 AGENDA ITEM #13.B.4. 30. Location #30: This storm drain inlet is located on the west side of runway 16136 and south of runway 11129. The 24" X 24" concrete basin with steel grate cover is roughly 36" deep and has two 12" clay pipe inlets and a 12" clay pipe outlet. Drainage Flows to the northeast. Roughly 6" of muddy water was visible in the sump and pipes making it impossible to inspect the pipe inverts. The walls of the basin are mostly covered in MOSS. Condition Assessment: Fair Recommendation: Further condition assessment is necessary when sump is dry or nearly dry. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 41 or 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 134 of 154 AGENDA ITEM #13.B.4. r)R r y,, "fit f P. �. lei 1 � 't �y '. r'ak. "ku � "ry ,. rY .. 31. Location #31, This storm drain inlet is located on the west side of runway 18136 near the south end. The 48" diameter concrete manhole is an eccentric cone with a 24" diameter steel cover. The grade ring was off center by roughlly 8-10" possibly by a grader at the time of installation. The basin has 2 steel rungs, is roughly 48" deep, and has a 12" clay pipe inlet and a 12" clay pipe outlet. Drainage flows to the northeast. The sump and outlet pipe are filled with gravel, sand, and mud. The inlet pipe is free from sediment as shown in the photo below and appears to be in good condition. Condition Assessment: Poor Recommendation: Realign grade ring with manhole opening, jet the outlet pipe and clean sump. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.conn Page 42 of 57 Resolution No. FY2021-1 S A Resolution Of The Assembly Of The Kodiak Isla... Page 135 of 154 AGENDA ITEM #13.B.4. ,• Y Y 1t� . GGGRRR ' � t. 4� T{: rt Sr »d c. . r 32. Location #32: This storm drain inlet is located on the west side of runway 18136 near the south end. The 24" X 24" concrete basin with steel grate cover is roughly 78" deep and has a 12" clay pipe inlet and a 12" clay 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 43 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 136 of 154 AGENDA ITEM #13.B.4. FYZ pipe outlet. Drainage flows to the northeast. The sump and outlet pipe are filled with gravel, sand, and mud. The inlet pipe is free from sediment as shown in the photo below and appears to be in good condition. Condition Assessment: Fair Recommendation: Jet the outlet pipe and clean sump. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrine.eom Page 44 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 137 of 154 AGENDA ITEM #13.B.4. 01 33. Location #33: This storm drain inlet is located on the west side of runway 18/36 near the south end. The 60" X 60" concrete basin with welded rebar cover is roughly 20' deep. This facility includes a 12" concrete inlet pipe, a 12" clay inlet pipe, a 24" CMP inlet with thaw pipe, and a 60" box culvert inlet and outlet - approximately 60" wide. Drainage flows to the northeast. Sediment in the sump is not visible due to the depth of the structure and the flow of water through the box culvert. Corrosion on the CMP is visible. The concrete around the perimeter of the two 12" pipes has worn away and the rebar is exposed as shown in the photo below. The condition of the box culvert is unknown due to the depth of the structure. Condition Assessment: Poor Recommendation: Repair / replace concrete around 12" pipes, assess condition of the box culvert, replace CMP if necessary. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 45 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 138 of 154 AGENDA ITEM #13.B.4. FN 34. Location #34: This storm drain inlet is located west of runway 16136 near the south end and outside of the airport perimeter fence. The location was accessed via the U.S. Coast Guard base. The 72" X 72" square concrete manhole was approximately 20' deep and projected approximately 10' above the ditch on the west side. The steel plate hatch on the lop is secured with a padlock. Inlet flow comes from a partially broken 12" clay pipe and another smaller pipe of indeterminate size. A 60" box culvert outlet drains the flows to the northwest. A metal screen on the west side of the structure allows water from the ditch to flow into the structure but it is partially blocked by debris and trash. Manhole rungs are visible on the inside of the north wall. Sediment in the sump is not visible due to the depth of the structure and the flow of water through the box culvert. Condition Assessment: Fair 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 46 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 139 of 154 AGENDA ITEM #13.B.4. IMN Recommendation: Clear trash and debris from screen, assess condition of box culvert 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 47 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 140 of 154 AGENDA ITEM #13.B.4. r)l 35. Location 935: This storm drain inlet is located on the west side of runway 18/36 at the south end. The 48" diameter concrete basin has an eccentric cone and 24" diameter steel cover. The basin has 2 steel rungs, is roughly 48" deep, and has a 12" clay pipe outlet. Drainage flows to the northeast. The sump is filled with gravel, sand, and mud. The outlet pipe contains a small amount of sediment but appears to be in good condition. Condition Assessment: Fair Recommendation: Clean sump, jet pipe. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 46 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 141 of 154 AGENDA ITEM #13.B.4. FN 36. Location 436: This storm drain inlet is located on the east side of runway 18136 at the south end. The 36" diameter corrugated steel basin with slotted steel cover contains a 24" CMP outlet and thaw pipe. Drainage flows to the east. Roughly 6" of stagnant water is in the pipe. Sediment is visible in the pipe and sump. Corrosion is visible in the pipe and basin. Condition Assessment: Poor Recommendation: Replace outlet pipe, thaw pipe and basin. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 49 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 142 of 154 AGENDA ITEM #13.B.4. OR 37. Location #37: This storm drain inlet is located on the west side of runway 18/36 near the south end. The 24" X 24" concrete basin with steel grate cover is roughly 48" deep and has a 12" clay pipe inlet and a 12" clay pipe outlet. Drainage flows to the northeast. The sump is filled with gravel, sand, and mud. Both the inlet and outlet pipes contain gravel, sand, and mud. There is no water in the sump. Condition Assessment: Fair Recommendation: Jet the inlet and outlet pipes and clean sump. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 50 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 143 of 154 AGENDA ITEM #13.B.4. FN 38. Location #38: This storm drain inlet is located on the west side of runway 18/36 near the south end. The 36" diameter corrugated steel basin with slotted steel cover contains a 24" CMP outlet and thaw pipe. Drainage flows to the west. Roughly 6" of ice is in the sump. Minimal sediment is visible in the pipe and sump. Corrosion is visible in both the pipe and basin. Condition Assessment: Poor Recommendation: Replace outlet pipe, thaw pipe and basin. The structural rating of the cover could not be determined so it should be replaced with a rated cover. 39. Location #39: This storm drain facility has a 48" X 24" solid steel plate cover which could not be pried open. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 51 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 144 of 154 AGENDA ITEM #13.B.4. 01 Condition Assessment: Unknown Recommendation: Remove cover for further assessment '.. is 40. Location #40: This stone drain inlet is located south of runway 11/29 near the east end. The 48" X 48" concrete basin with a slotted steel grate is roughly 102" deep and has a 48" CMP inlet and 48" CMP outlet. Drainage flows to the southeast, The sump and both pipes contain small amounts of mud and fine sediment but minimal rust is visible in the pipes. Condition Assessment: Good Recommendation: Clean sump and jet pipes. Ensure the cover is structurally rated. Replace if necessary. ,j I .. =a r { 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hddnc.com Page 52 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 145 of 154 AGENDA ITEM #13.B.4. FYZ 41. Location 941: This storm drain inlet is located south of runway 11129 at the east end. The 48" X 48" concrete basin with a slotted steel grate is roughly 108" deep and has a 48" CMP inlet and 48" CMP outlet. A section of the steel grate cover is broken and missing. Drainage flows to the southeast. The sump and both pipes contain small amounts of mud and fine sediment but minimal rust is visible in the pipes. Condition Assessment: Good Recommendation: Clean sump and jet pipes, repair/ replace steel grate with a structurally rated casting. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hddnc.com Page 53 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 146 of 154 AGENDA ITEM #13.B.4. 42. Location #42: This storm drain inlet is located at the intersection of runways 18/36 and 11/29. The 48" X 48" concrete basin with welded steel pipe cover is roughly 78" deep and has a 48" CMP inlet, a 24" CMP inlet, and a 48" CMP outlet. Two of the steel pipes are bent possibly from a grader. Drainage flows to the southeast. The sump and pipes contain small amounts of mud and fine sediment but minimal rust is visible in the pipes. The opening in the concrete for the 24" pipe does not form a watertight seal around the pipe. Condition Assessment: Poor Recommendation: Replace cover with a structurally rated casting, jet pipes, clean sump and grout around 24" pipe 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 54 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 147 of 154 AGENDA ITEM #13.B.4. FN s 1 JJi .t 43. Location #43: This storm drain inlet is located at the intersection of runways 18/36 and 11/29. The 48" X 48" concrete basin with welded steel pipe cover is roughly 64" deep and has a 48" CMP inlet, a 24" CMP inlet (which according to the survey is abandoned), and a 48" CMP outlet. Drainage flows to the southeast. The sump and 48" pipes contain mud and fine sediment but minimal rust is visible in the pipes. The second photo below is a picture of the 24" CMP. Note the wet invert in this pipe which suggests that water is still infiltrating into the pipe during stone events. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hdrinc.com Page 55 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 148 of 154 AGENDA ITEM #13.B.4. FN Condition Assessment: Good Recommendation: Jet pipes, clean sump. Ensure the cover is structurally rated. Replace if necessary. 2525 C Street, Suite 305, Anchorage, AK 99503-2632 T 907-644-2000 hddnc.com Page 56 of 57 Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Isla... Page 149 of 154 AGENDA ITEM #13.B.4. FN 44. Additional Location: The location shown in the photo below is adjacent to the intersection of taxiway B and taxiway C. This area appears to have inadequate drainage during storm events. Condition Assessment: Poor Recommendation: Study options for providing drainage in this area 2525 C Street, Suite 305, Anchorage, AK 99503-2532 T 907-644-2000 hdrinc.com Page 57 of 57 Resolution No. FY2021-1 S A Resolution Of The Assembly Of The Kodiak Isla... Page 150 of 154 AGENDA ITEM #18.A.1. SOLID WASTE ADVISORY BOARD REGULAR MEETING MINUTES July 20, 2020 - 5:15 PM Kodiak Island Borough Assembly Chambers Call to Order Chair Szabo called the regular meeting to order at 5:15 p.m. on Monday, July 20, 2020. Roll Call P. Valerio conducted a roll call, a quorum was established. Board members present were Chair Nick Szabo, Jason Jardine, Patrick Cummings, Laine Welch, Nathan Svoboda, and Terri Pruitt. Doug Hogan was absent. Others present were David Conrad, Jena Hassinger, David Edwards, Kurt Froening, Laurel Andrews, Duane Dvorak, Chris Lynch, Scott Arndt, and Dora Cross. Approval of Agenda WELCH MOVED to approve the agenda. CUMMINGS seconded. VOICE VOTE ON MOTION CARRRIED UNANIMOUSLY. Approval of Minutes WELCH MOVED to approve the minutes of June 22, 2020. CUMMINGS seconded. VOICE VOTE ON MOTION CARRRIED UNANIMOUSLY. Visitor Comments: None. Discussion Items: Alaska Waste: Engineering & Facilities Director David Conrad introduced Kurt Freoning, Alaska Waste Regional Manager, and Laurel Andrews, Alaska Waste Social Media Specialist. Kurt Freoning spoke to his experience and introduced Laurel Andrews. Laurel made a small presentation about what she has done for the Kodiak project and what is available on their website. Chair Szabo introduced Laine Welch and there was discussion among the Board about outreach and how to get recycling into the school system. David Edwards gave an update from Alaska Waste. All the roll carts have been removed from the bear aware areas. If the Board or the public sees any of the old roll carts to please call them and they will make arrangements to pick them up. Extra dumpsters have been set out at Selief, and Spruce Cape Helo Pad. The new dumpster pad site at Dark Lake Ball Field is running smoothly. Page 151 of 154 AGENDA ITEM #18.A.1. Engineering & Facilities: David Conrad, Kodiak Island Borough Engineering and Facilities Director, provided an update to the Board. There have been issues with the new garbage contract with commercial and residential, EF and Alaska Waste will work together to find solutions. He would like to see the Board follow through on getting educational information into the School District. The Borough Mayor made a statement at the last Assembly meeting that the SWAB Board's task is to promote recycling and collaborate with Threshold, Alaska Waste, and any other groups interested. Mr. Conrad suggested that the SWAB continue to look into setting up events, contests, drives, and recognize groups who have done recycling projects. He also offered a tour of the Landfill to see the volume of recyclables still being received. The Board discussed the new code enforcement officer's arrival: how will the community submit complaints and how to get the word out to the community that there will be fines for things. Mr. Conrad suggested that the Board wait until the code enforcement officer is in the position and is adjusted before going into those items. ADA/Handicap Options in Non -Roll Cart Areas: Chair Nick Szabo made the announcement that he has been receiving multiple phone calls from folks in the Bear Aware/No Roll Cart areas who are in need of a roll cart still. There are provisions in the current contract for regular roll cart areas but nothing for the non -roll cart areas. There was much discussion among the Board. Chair Szabo proposed there be a subcommittee to discuss and come up with a solution — Nate Svoboda offered to do more research. Outreach: Laine Welch presented her idea of how to spend advertising money in the new Fiscal Year 2021. She asked for more input from the Board or people of the public to keep the material fresh. She would like to get a student from one of the schools involved with SWAB, to further engage the community. WELCH MOVED that the Board budget $2,000 to KVOK and $2,000 to Kodiak Daily Mirror to be distributed throughout the year. PRUITT seconded. ROLL CALL VOTE ON MOTION PASSED 6-0. There was more discussion among the Board on how to get the community more involved with recycling. Threshold Services: Chris Lynch announced that their contract was renewed by the Assembly last week. The biggest money -making markets right now are cardboard, office paper, and aluminum. She reviewed pricing for different items. She also mentioned that Threshold does different advertising campaigns with sponsors and she would be willing to share her knowledge with the Board that might help stretch their budget further. The cardboard roll offs have been very successful in helping them capture cardboard from going Into the Landfill. Threshold is able to pay minimum wages, which is very rare in the US. With COVID-19 they have been rotating their more vulnerable employees to ensure that they continue to get hours but also stay safe. Page 152 of 154 AGENDA ITEM #18.A.1. FoodCycler: Chair Szabo gave a small verbal presentation of what he thought about the FoodCycler and what his experience was with it. Dave Conrad presented the couple of other folks' information that had tested the machine. Dave would like to get more folks to try it out. Visitor Comments: None Board Member Comments: P. Cummings —None. N. Svoboda — He appreciated the comments tonight. He did have a question about medical/bio- medical waste, specifically diabetic needles — is there a proper way to dispose of them? There was discussion among the Board and Alaska Waste also joined in. Alaska Waste proposed partnering with a pharmacy (for a cost). J. Jardine— He would discuss with his regional pharmacist and find out if Wal-Mart Pharmacy is still taking sharps back and disposing of them with their hazardous waste disposal program. L. Welch — Asked if she could schedule a net recycling presentation. Chair Nick Szabo said yes, coordinate with staff. T. Pruitt —Asked Kurt Froening what other communities have done to discourage the leaving of large items at the dumpster sites. Kurt responded that they do not really have any way to stop it but are able to handle it once it is disposed of at the site. Its educating the public and changing people's habits. N. Szabo —Thank you staff. The last Borough Assembly meeting the Mayor encouraged more recycling. We need to concentrate on the incentives; positive and negative. Hopefully, we will find more solutions in the future. Meeting Schedule — Wednesday August 261h, 2020. Adjournment CUMMINGS MOVED to adjourn. WELCH seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 6:41p.m. Page 153 of 154 AGENDA ITEM #18.A.1. SUBMITTED BY: Pa ricia Valerio, Board Secretary KIB Engineering/Facilities Department APPROVED BY: Ni 5zaho, Chair Solid Waste Advisory Board Date: g L-w w Page 154 of 154 Kodiak Island Borough Assembly Regular Meeting Agenda and Guidelines Thursday, September 3, 2020, 6:30 p.m., Assembly Chambers 1. INVOCATION Major Dave Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE Mayor Bill Roberts. 3. ROLL CALL KIBC 2.25.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly member Kavanaugh who is absent due a personal matter. VOICE VOTE ON MOTION 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non -controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal items sequence on the agenda. added to Motion: the agenda, a I move to amend the agenda and consent agenda to add: motion is needed Resolution No. FY2021-10 A Resolution Of The Assembly Of The Kodiak Island Borough Approving Kodiak Island Borough Cares Nonprofit Grants, under New Business, Resolutions. Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Island Of Support For Alaska Dot&PF Storm Drainage Projects, under New Business, Resolutions. Special Meeting Minutes of August 6, 2020, Regular Meeting Minutes of August 6, 2020, and Regular Meeting Minutes of August 20, 2020 under Approval of Minutes, Consent Agenda. KODIAK ISLAND BOROUGH SEPTEMBER 3, 2020 5. *APPROVAL OF MINUTES !, A. *Special Meeting Minutes Of August06, 2020 *Regular Meeting Minutes Of August06, 2020 *Regular Meeting Minutes Of August 20, 2020 AW 6. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker) .. This is for general comments and items not scheduled for public hearing. � Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. (NO PUBLIC HEARINGS TONIGHT) Please ask speakers to: 1. Sign in 2. State their name for the record 3. Turn on the microphone before speaking 4. Address all remarks to the Assembly as a body and not to any member thereof 7. AWARDS AND PRESENTATIONS - None. 8. COMMITTEE REPORTS - None. 9. PUBLIC HEARING - None. 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS - None. 13. NEW BUSINESS 13.A. Contracts Motion: 1. Change Order No.11 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract I move to approve For Design For The North Star Elementary Siding & Change Order No. 11, Window Upgrades Project. Amending Contract No. FY2019-10. Staff Report —Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION KODIAK ISLAND BOROUGH 2 SEPTEMBER 3, 2020 13.6. Resolutions Motion: 1, Resolution No. FY2021-10 A Resolution Of The Assembly Of The Kodiak Island Borough Approving Kodiak Island I move to approve Borough Cares Nonprofit Grants. Resolution No. FY2021-10 Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION Motion: 2. Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Development Association. (Ms. Linda I move to approve Freed and Mr. Albert Tyler Schmeil). Resolution No. FY2021-16 Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION Motion: ;'A3. Resolution No. FY2021-17 Appointment Of Mr. Chris Smith, As Bayside Fire Chief At A Beginning Salary Of I move to approve $85,899, Step E, Range D61, And Authorizing Resolution No. FY2021-17. Relocation Expense Equivalent To One (1) Months Salary. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION Motion: 'A4. Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Island Of Support For Alaska I move to approve Dot&PF Storm Drainage Projects. Resolution No. FY2021-18. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION 13.C. Ordinances for Introduction - None. 13.D. Other Items - None. KODIAK ISLAND BOROUGH SEPTEMBER 3, 2020 14. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker) Ar This is for general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. Sign in 2. State their name for the record 3. Turn on the microphone before speaking 4. Address all remarks to the Assembly as a body and not to any member thereof 15. ASSEMBLY MEMBERS' COMMENTS 16. EXECUTIVE SESSION Motion: I move to convene into executive session under of KIBC 2.30.030(F)(1 )(g) for the purpose of discussing a personnel matter regarding the Borough Clerk Contract. Motion: I move to invite the Mayor, Assembly, and Borough Clerk into Executive Session Borough Clerk Contract No. FY2021-04. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION Invite into Executive Session. VOICE VOTE ON MOTION. After the vote, Mayor Roberts recesses the meeting and convenes the executive session. Upon returning from the executive session, Mayor Roberts reconvenes the meeting and announces: • as a result of the executive session • The Assembly may make a motion if necessary. The Assembly must state the motion and vote outside of executive session. ROLL CALL VOTE ON ANY MOTION THAT MAY HAVE RESULTED FROM THE EXECUTIVE SESSION. KODIAK ISLAND BOROUGH SEPTEMBER 3, 2020 Motion: Executive Session - Solid Waste Contract No. FY2019-25 I move to convene into Conference With Borough Attorney, Scott Brandt-Erichsen. executive session under convene into Staff Report — Manager Powers. executive session under the authority of Assembly discussion. KIBC 2.30.030 (F)(1)(a) to discuss Solid Waste ROLL CALL VOTE ON THE MOTION Contract No. FY2019- 25, a matter in which immediate public knowledge of could affect adversely the finances of the Borough and receive legal advice from the Borough's counsel. Motion: Invite into Executive Session. I move to invite the Mayor, Assembly, VOICE VOTE ON MOTION. Borough Clerk and Borough Attorney After the vote, Mayor Roberts recesses the meeting and convenes Scott Brandt- Erichsen the executive session. into Executive Session Upon returning from the executive session, Mayor Roberts reconvenes the meeting and announces: • as a result of the executive session • The Assembly may make a motion if necessary. The Assembly must state the motion and vote outside of executive session. ROLL CALL VOTE ON ANY MOTION THAT MAY HAVE RESULTED FROM THE EXECUTIVE SESSION. Motion: 17. ADJOURNMENT moved to VOICE VOTE ON MOTION adjourn the KIBC 2.30.030 A.... Meetings shall adjourn at 10:30 p.m. unless the time meeting. is extended by a ma'ori of the votes to which the assembly is entitled. No meeting shall be extended beyond 11 p.m., unless extended by a two- KODIAK ISLAND BOROUGH SEPTEMBER 3, 2020 5 thirds vote of the assembly, except the meeting shall be extended to set the time and place for resumption of the meeting 18. INFORMATIONAL MATERIALS (No Action Required) 18.A. Minutes of Other Meetings # - # 1. Solid Waste Advisory Board Regular Minutes of July 20, 2020 18.13. Reports KODIAK ISLAND BOROUGH SEPTEMBER 3, 2020 6 C C O U N �A 7J ffl z !: ° —A LU m m CY O W m v7 L� l El " I !�I U 1co y C � C �r I� a O ;V c :° `o g Qo 7 L o N J U � — � Z o. 0 a)U to ` « Cc) 'IUn� b 0 li ` L° of O W a L Icc:, m E O 0 x T I p 'c 'co 0 C' N �cr5 e C I= 0 O .-1>C C D NN o S. a i E O C T C T F i U C6 O O C M F O> F _ m O C: - C N r = C� o C ' T1J��� E o s a. � a i C`,) 0 p N T O C C _ ce 1'� U .0 0!r 0 IG�G 0 0 iA N N N N U 0 CA LA m Z VID O W of !j Z U 0 �O T D �- ^I co o O .I Iv N C N C.) N CD O ` I a o , r t,a>1 —� C. m O [U o T d m 7 Co OJ IN cu CL CJ N ci - V DLO O C J O O O Q O O N O T N x D :E co) 0 � o O ` -a cl o- S E U o OC O' N N 2 C ((jj a U a)O. O L m r O m U J r� �` N L Q I. u(3 O 0 D ca O 'O E ;U E Ivi > I M o T 00 a, 0 E l -co) o m C, o 0 r E � N m T C C — O O .F F, Ka O o c i @ U C o. 7 m Of -o N C C O IY W a m C c 0 u -z i A C4 I� z w O z I O w r- ` O J ` O a a❑ U O T C � co 2i�gIN C T N O 2 N N ` I C Q @CD T N o O> N @ W C y U G -0 � I O co 0 � O - 'E ;ice o 0 - I>I c C U a �cr E iU O O 7 N C Q N O O. � Ian N �n Ira Q I c > O R> 1 O O E O CDi O"O O ~_J 0 O > y O N L O z 'r � a E -o CC)r -0> C C L 'O I o Q O I�Of2i a 0 7 rn u V) N N u U N u O C Of 0 I � z O U m y G z O w d V) z O U _m N 2 l� E I cu O O u I p N I .O O C E N O 'E > U >, 7 Q ^� [ I M m �c N O y IN O O ` ;o !> cm ;r Y 'E E Q ip> Y I,U) ',U 'U) -� Q `o ` CD Q A --i- -- -i-- -1 - � Q o t Lom N N Ia) O U Q'O a LO Q� c m ECD i C C Q '� Cl) II- -0 p ° x a N O Q) m'Lo0 z im-5 >- �eTc�� O BSI iN Nq 'NC m O. is i C U U7 aV .0 n o ,C E ,� I^ O it a G p o >IrIC;E E , IZ� �N� > U W 1 T 7 Q I� L O D. CEJ EL 5,Ucu H i� o E —� y o oZ I 1 p CJ �_ O I0Q� w E a. 7 L N iO Vl j QU O ` E > y r a O` E C I p O i O O O Q I> �U) � ROUGH Meeting Type: 'A a Please PRINT your name legibly Please PRINT your name legibly View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2021, No. 5 September 04, 2020 At its regular meeting of September 3, 2020, the Kodiak Island Borough Assembly took the following actions. The next regular meeting of the Borough Assembly is scheduled on Thursday, September 17, 2020 at 6:30 p.m. in the Borough Assembly chambers. APPROVED Change Order No. 11 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The North Star Elementary Siding & Window Upgrades Project. AMENDED, ADOPTED Resolution No. FY2021-10 A Resolution Of The Assembly Of The Kodiak Island Borough Approving Kodiak Island Borough Cares Nonprofit Grants. ADOPTED Resolution No. FY2021-16 Appointing Members To The Kodiak Fisheries Development Association. (Ms. Linda Freed And Mr. Albert Tyler Schmeil). ADOPTED Resolution No. FY2021-17 Appointment Of Mr. Chris Smith, As Bayside Fire Chief At A Beginning Salary Of $85,899, Step E, Range D61. APPROVED Resolution No. FY2021-18 A Resolution Of The Assembly Of The Kodiak Island Of Support For Alaska DOT&PF Storm Drainage Projects. CONVENED Into Executive Session Under The Authority Of KIBC 2.30.030(F)(1 )(G) For The Purpose Of Discussing A Personnel Matter Regarding The Borough Clerk Contract. INVITED The Mayor, Assembly, And Borough Clerk Into Executive Session. AMENDED, APPROVED Contract No. FY2021- 04 Borough Clerk Contract. CONVENED Into Executive Session Under The Authority Of KIBC 2.30.030 (F)(1)(A) To Discuss Solid Waste Contract No. FY2019-25, A Matter In Which Immediate Public Knowledge Of Could Affect Adversely The Finances Of The Borough And Receive Legal Advice From The Borough’s Counsel. INVITED Mayor, Assembly, Engineering And Facilities Director, Dave Conrad, Borough Clerk And Borough Attorney, Scott Brandt-Erichsen Via Teleconference Into Executive Session. DIRECTED Borough Attorney To Move Forward With Direction Given Under Executive Session.