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2020-06-18 Regular Meeting Meeting broadcast live over radio station KMXT 100.1 FM. Citizens’ Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.kodiakak.us www.facebook.com/Kodiakislandborough @KodiakBorough Kodiak Island Borough Assembly Regular Meeting Agenda Thursday, June 18, 2020, 6:30 p.m., Assembly Chambers Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non- controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. *APPROVAL OF MINUTES 4 - 17 A. *Special Meeting Minutes of May 28, 2020 *Regular Meeting Minutes of June 4, 2020 May 28, 2020 Special Meeting Minutes June 4, 2020 Regular Meeting Minutes 6. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker) A. Agenda Items Not Scheduled For Public Hearing And General Comments 7. AWARDS AND PRESENTATIONS 8. COMMITTEE REPORTS 9. PUBLIC HEARING 18 - 71 A. Resolution No. FY2020-23 Re-establishing The Fees For The Page 1 of 340 Meeting broadcast live over radio station KMXT 100.1 FM. Citizens’ Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.kodiakak.us www.facebook.com/Kodiakislandborough @KodiakBorough Kodiak Island Borough. Complete Binder For Resolution No. FY2020-23 - Pdf 10. BOROUGH MANAGER'S REPORT 72 - 73 A. Borough Manager's Report For June 18, 2020 2020-06-18 Manager's Report 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS 74 - 198 A. Contract No. FY2020-19 Aerial Imagery Acquisition. Complete Binder For Contract No. FY2020-19 - Pdf 13. NEW BUSINESS 13.A. Contracts 199 - 271 1. Award Contract No. FY2020-37 For Purchase Of Front- End Loader For Landfill. Complete Binder for Contract No. FY2020-37 - Pdf 272 - 289 2. Contract No. FY2020-38 Approving The Animal Control Contract For FY2021 & FY2022 With The City Of Kodiak. Complete Binder For Contract No. FY2020-38 - Pdf 13.B. Resolutions 290 - 324 1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department Of Fish And Game Grant Award, #F20af00256 – Saltery Cove Trail System Access And Improvements, In The Amount Of $482,558 For Acquisition Of State Easements And Trail Improvements On The Route Commonly Known As Saltery Trail. Complete Binder For Resolution No. FY2020-33 - Pdf 13.C. Ordinances for Introduction 325 - 327 1. Ordinance No. FY2021-10 Rescinding A Prohibition On Edible Marijuana Products. Ordinance No. FY2021-10 - Pdf 328 - 330 2. Ordinance No. FY2021-01A Budget Amendment Adding Money To The Education Support Fund. Page 2 of 340 Meeting broadcast live over radio station KMXT 100.1 FM. Citizens’ Comments and Public Hearing Numbers: Toll Free (855) 492-9202 and Local 486-3231. Visit our website at www.kodiakak.us www.facebook.com/Kodiakislandborough @KodiakBorough Complete Binder For Ordinance No. FY2021-01A - Pdf 331 - 333 3. Ordinance No. FY2021-01B Budget Amendment Adding Money To The Renewal & Replacement (R&R) Capital Project Fund.. Complete Binder For Ordinance No. FY2021-01B - Pdf 334 - 340 4. Ordinance No. FY2021-11 An Ordinance Of The Assembly Of The Kodiak Island Borough Amending Portions Of Title 7 Of The Kodiak Island Borough Code Providing For By Mail Voting At The Regular Municipal Election And Allowing Modification Of Election To Address Public Health Concerns. Complete Binder For Ordinance No. FY2021-11 - Pdf 13.D. Other Items 14. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker) 15. ASSEMBLY MEMBERS' COMMENTS 16. EXECUTIVE SESSION A. Borough Manager's Evaluation 17. ADJOURNMENT 18. INFORMATIONAL MATERIALS (No Action Required) 18.A. Minutes of Other Meetings 18.B. Reports Page 3 of 340 Kodiak Island Borough May 28, 2020 Assembly Special Meeting Minutes Page 1 of 2 KODIAK ISLAND BOROUGH Assembly Special Meeting Assembly Chambers May 28, 2020 A special meeting of the Kodiak Island Borough Assembly was held on May 28, 2020, in the Assembly Chambers of the Kodiak Island Borough, 710 Mill Bay Road. The meeting was called to order at 6:30 p.m. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Julie Kavanaugh, Andy Schroeder, Rebecca Skinner, Duane Dvorak, and James Turner. Also present were Borough Manager Michael Powers, Deputy Clerk Alise Rice. SKINNER moved to excuse Assembly member Symmons who was absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. CITIZENS COMMENTS • Barb Brown • Sandy Dawes CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING 1. EXECUTIVE SESSION – Discussion of Borough Clerk Applicants Determining Those Who Should Move forward for an interview. SKINNER moved to convene into an executive session to discuss evaluation of the Borough Clerk applicants, a matter which might include a discussion that could potentially prejudice the reputation and character of the applicants. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Schroeder, Skinner, and Turner. SKINNER moved to invite the Borough Mayor and Assembly into executive session. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. After the vote, Mayor Roberts recessed the special meeting and convened the executive session. Upon returning from the executive session, Mayor Roberts reconvened the special meeting at 7:12 p.m. and announced that the assembly decided on the applicants that should move forward for additional interview. ADJOURNMENT AGENDA ITEM #5.A. *Special Meeting Minutes of May 28, 2020 *Regular Meeting Minutes of Jun...Page 4 of 340 Kodiak Island Borough May 28, 2020 Assembly Special Meeting Minutes Page 2 of 2 ARNDT moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY The meeting was adjourned at 7:15 p.m. KODIAK ISLAND BOROUGH ATTEST: ___________________________ William Roberts, Mayor ___________________________ Alise L. Rice, Acting Borough Clerk AGENDA ITEM #5.A. *Special Meeting Minutes of May 28, 2020 *Regular Meeting Minutes of Jun...Page 5 of 340 Kodiak Island Borough June 4, 2020 Assembly Regular Meeting Minutes Page 1 of 12 Regular Meeting Minutes KODIAK ISLAND BOROUGH Assembly Regular Meeting June 4, 2020 A regular meeting of the Kodiak Island Borough Assembly was held on June 4, 2020 in the Assembly Chambers of the Kodiak Island Borough, 710 Mill Bay Road. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Andy Schroeder, Dennis Symmons, Rebecca Skinner, and James Turner. Also present were Borough Manager Michael Powers, Acting Borough Clerk Alise Rice, and Acting Deputy Clerk Lina Cruz. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. ARNDT moved to approve the agenda and consent agenda. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Schroeder, Skinner, Symmons, Turner, and Arndt. ARNDT moved to suspend the rules for the purpose of moving Contracts from under New Business and to be placed under Citizens Comments. ROLL CALL VOTE ON THE MOTION FAILED TWO TO FIVE: Dvorak, Kavanaugh, Schroeder, Skinner, and Symmons (NOES); Arndt and Turner (AYES). APPROVAL OF MINUTES • *Regular Meeting Minutes of May 21, 2020. CITIZENS’ COMMENTS The following spoke under citizens’ comments: • Joshua Alonzo • Justin Thran • Pat Holmes • Mary Forbes AWARDS AND PRESENTATIONS None. COMMITTEE REPORTS AGENDA ITEM #5.A. *Special Meeting Minutes of May 28, 2020 *Regular Meeting Minutes of Jun...Page 6 of 340 Kodiak Island Borough June 4, 2020 Assembly Regular Meeting Minutes Page 2 of 12 • Assembly member Kavanaugh gave an update on the Consolidation Committee and announced the next meeting is scheduled on Monday, June 15, 2020. PUBLIC HEARING 1. Ordinance No. FY2020-01C Amending Ordinance No. FY2020-01, Fiscal Year 2020 Budget, By Amending Budgets to Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. ARNDT moved to adopt Ordinance No. FY2020-01C. Original This ordinance details changes and accounts for additional funding requests that have occurred during the current fiscal year for items or circumstances that were not known or expected during the initial creation of the FY2020 Budget. Funds Funds are accounts established to collect money that must be used for a specific purpose. The following funds are being changed with this budget amendment. • Fund 100 General Fund will transfer $530,742 $284,656 to Capital Projects Fund - Tsunami Siren Upgrades: • Department 135 Engineering & Facilities ($ 13,500) • Department 140 Community Development ($221,156) • Department 172 Parks & Recreation ($ 15,000) • Department 175 Emergency Preparedness ($ 35,000) • Fund 201 Education Support - Central Treasury transfer of $589,039 to Capital Projects Fund for: • $60,000 to Auxiliary Gym Design • $502,039 to North Star Siding Replacement • $27,000 to Auditorium Upgrades • Fund 210 Land Sales (transfer $100,000 to Capital Projects Fund - Salonie Creek Culvert Replacements) • Fund 220 - Building & Grounds (transfer $233,086 to Capital Project Fund - Tsunami Siren Upgrades) • Fund 234 - LEPC (Local Emergency Planning Committee) (transfer $13,000 to Capital Projects - Tsunami Siren Upgrades) • Fund 242 - Service Area #1 (increase Use of Fund Balance and Repair & Maintenance accounts by $157,000) • Fund 250 - Fire Protection Area #1 (transfer $410,000 $350,000 to Capital Projects - Exterior Improvements) AGENDA ITEM #5.A. *Special Meeting Minutes of May 28, 2020 *Regular Meeting Minutes of Jun...Page 7 of 340 Kodiak Island Borough June 4, 2020 Assembly Regular Meeting Minutes Page 3 of 12 • Fund 469 - Renewal & Replacement (allocate $50,000 to Borough Building Abatement/Mechanical Upgrades) • Fund 530 - Solid Waste Disposal & Collection (transfer $50,000 to Capital Projects Fund - Baler Building Septic Removal/Replacement) • Fund 540 Hospital Fund - transfer $200,000 to Capital Projects Fund for: • $50,000 to Structural Analysis • $150,000 to New Fuel Tank Projects: Since most projects cover multiple years, the Borough does not create annual budgets for them. Instead, each project budget is created individually when the project itself is created. Throughout the life of a project, funds may be moved into or out of the project due to additions and subtractions to changes to the scope work, expenses that come in over/under original estimates, or funds that remain at the completion of the project. The projects being amended by this budget amendment are: • Fund 415 - Increase by $589,039 • $60,000 to Auxiliary Gym Design • $502,039 to North Star Siding Replacement • $27,000 to Auditorium Upgrades • Fund 450/455 - Increasing by $1,040,742 • $100,000 for Salonie Creek Culvert Replacements • $530,742 for Tsunami Siren Upgrades • $410,000 $350,000 for Exterior Improvements • Fund 469 - Borough Building Abatement/Mechanical Upgrades (increasing by $50,000) • Fund 495 - Increasing by $200,000 • $50,000 to Structural Analysis • $150,000 to New Fuel Tank • Fund 490 - Baler Building Septic Removal/Replacement (increasing by $50,000) 05-28-2020 Version 2 Changed Fund 250 - Fire Protection Area #1 project transfer request from $350,000. Original amount was for the remainder of the project, not what was intended to be spent during FY2020. Mayor Roberts opened the public hearing. CITIZENS' COMMENTS The following spoke under citizens’ comments: • Paul VanDyke Mayor Roberts closed the public hearing and reconvened the regular meeting. AGENDA ITEM #5.A. *Special Meeting Minutes of May 28, 2020 *Regular Meeting Minutes of Jun...Page 8 of 340 Kodiak Island Borough June 4, 2020 Assembly Regular Meeting Minutes Page 4 of 12 ARNDT moved to amend by substituting Version 3. ROLL CALL VOTE ON MOTION TO AMEND BY SUBSTITUTING VERSION 3 CARRIED FOUR TO THREE: Schroeder, Symmons, Turner, and Arndt (AYES); Skinner, Dvorak, and Kavanaugh (NOES). ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Symmons, Turner, Arndt, and Dvorak. 2. Ordinance No. FY2021-01 Of the Assembly Of The Kodiak Island Borough Adopting The Budget For Fiscal Year 2021 And Appropriating From All Borough Funds. ARNDT moved to adopt Ordinance No. FY2021-01. Version 1 (L2) Includes requested changes from Assembly Work Session on Saturday, May 9, 2020. Version 2 Changes in Education Support Funding. Version 2 (L3) Assembly member Kavanaugh's proposed mill rate calculations. Original (Borough Manager Powers' Budget) The Assembly will consider Ordinance No. FY2021-01 at its meeting on May 21, 2019 and is set for public hearing on June 4, 2020. The FY2021 Borough budget, as offered for introduction, is a balanced budget, that proposed expenditures do not exceed anticipated revenues and planned use of fund balance. Implementation of the budget will require adoption of Ordinance No. FY2020-01 for all Borough appropriations. As required by AS 29.45.240 and KIBC 3.35.010, a separate resolution (which the assembly will do as an Ordinance FY2021-02 so a public hearing can be held) for the levy of taxes will be considered at the Assembly's May 21, 2020 Regular Meeting and is set for public hearing on June 4, 2020. Mayor Roberts opened the public hearing. CITIZENS' COMMENTS The following spoke under citizens’ comments: • Judi Kidder • Linda Lance • Luke Niemeyer • Patrick O’Donnell • Steven Ames • Danielle Specht • Kim Saunders • Renee Davencamp AGENDA ITEM #5.A. *Special Meeting Minutes of May 28, 2020 *Regular Meeting Minutes of Jun...Page 9 of 340 Kodiak Island Borough June 4, 2020 Assembly Regular Meeting Minutes Page 5 of 12 • Judy Carstens • Justin Thran • Maria Padilla • Bruce Shackler • Julie Cain-Hill • Mel Stephens • Sandy Daws • Joshua Alonzo • Jeff Smith • Patrick Callahan • Jaime Lee Fabricante • Larry Ledoux • Danny Steel • Corey Gronn • Debra Nielson Mayor Roberts recessed the meeting at 8:06 p.m. Mayor Roberts reconvened the meeting at 8:15 p.m. Mayor Roberts closed the public hearing and reconvened the regular meeting. SKINNER moved to amend Ordinance No. FY2021-01 by substituting version L5. DVORAK moved to amend the amendment by substitution of version L5, to add a half mill levy and designate $50,000 to the Jump Start Program, and the remainder to the Educational Support. ROLL CALL VOTE ON MOTION TO AMEND THE AMENDMENT BY SUBSTITUTION OF L5 TO ADD IN A HALF MILL LEVY AND DESIGNATE $50,000 TO THE JUMP START PROGRAM AND THE REMAINDER TO THE EDUCATIONAL SUPPORT FAILED THREE TO FOUR: Dvorak, Kavanaugh, and Schroeder (AYES); Turner, Arndt, Skinner, and Symmons (NOES). TURNER moved to amend the amendment to substitute version 5 by substituting level 6. ROLL CALL VOTE ON MOTION TO AMEND THE AMENDMENT TO SUBSTITUTE VERSION 5, BY SUBSTITUTING LEVEL 6 FAILED TWO TO FIVE: Arndt and Turner (AYES); Dvorak, Kavanaugh, Schroeder, Skinner, Symmons (NOES). Mayor Roberts recessed the meeting at 9:27 p.m. Mayor Roberts reconvened the meeting at 9:33 p.m. ARNDT moved to amend the amendment by substituting version L5 to reduce General Administration by $140,000 and move it into Solid Waste Fund. ROLL CALL VOTE ON MOTION TO AMEND THE AMENDMENT BY SUBSTITUTION OF L5 TO REDUCE GENERAL ADMINISTRATION BY $140,000 AND MOVE IT INTO SOLID WASTE FUND AGENDA ITEM #5.A. *Special Meeting Minutes of May 28, 2020 *Regular Meeting Minutes of Jun...Page 10 of 340 Kodiak Island Borough June 4, 2020 Assembly Regular Meeting Minutes Page 6 of 12 CARRIED FOUR TO THREE: Schroeder, Symmons, Turner, and Arndt (AYES); Dvorak, Kavanaugh, and Skinner (NOES). TURNER moved to amend the amendment by substitution of L5, by amending line 32 100-191 Libraries and Community College to add $50,000. ROLL CALL VOTE ON MOTION TO AMEND THE AMENDMENT BY SUBSTITUTION OF L5, BY AMENDING LINE 32 100-191 LIBRARIES AND COMMUNITY COLLEGE TO ADD $50,000 CARRIED SIX TO ONE: Schroeder, Skinner, Symmons, Turner, Arndt, and Dvorak (AYES); Kavanaugh (NO). TURNER moved to amend the amendment by substitution of L5, by amending line 32 100-130 Assessing from budget level $656,886 to $731,316. ROLL CALL VOTE ON MOTION TO AMEND THE AMENDMENT BY SUBSTITUTION OF L5, BY AMENDING LINE 32 100-130 ASSESSING FROM BUDGET LEVEL $656,886 TO $731,316 CARRIED UNANIMOUSLY: Schroeder, Skinner, Symmons, Turner, Arndt, Dvorak, and Kavanaugh. TURNER moved to amend the amendment by substitution of L5, by amending line 32 100-160 Economic Development to add $20,000 back into the budget. Mayor Roberts recessed the meeting at 10:02 p.m. Mayor Roberts reconvened the meeting at 10:04 p.m. DVORAK moved to amend the amendment to substitute L5, by amending line 32 100-160 Economic Development to add $20,000 back into the budget, by changing the amount to $13,570 and stipulate that it is for Economic Development. ROLL CALL VOTE ON MOTION TO AMEND THE AMENDMENT BY SUBSTITUTION OF L5, BY AMENDING LINE 32 100-160 ECONOMIC DEVELOPMENT TO ADD $20,000 BACK INTO THE BUDGET, BY CHANGING THE AMOUNT TO $13,570 AND STIPULATE THAT IT IS FOR ECONOMIC DEVELOPMENT CARRIED SIX TO ONE: Symmons, Turner, Dvorak, Kavanaugh, Schroeder, and Skinner (AYES); Arndt (NO). ROLL CALL VOTE ON MOTION TO AMEND THE AMENDMENT BY SUBSTITUTION OF L5, BY AMENDING LINE 32 100-160 ECONOMIC DEVELOPMENT TO ADD $20,000 BACK INTO THE BUDGET CARRIED SIX TO ONE: Skinner, Symmons, Turner, Arndt, and Dvorak (AYES); Kavanaugh (NO). TURNER moved to amend the amendment to substitute L5, by amending line 32 200-201 Education Support from $9,390,089 to $10,455,244. ARNDT moved to extend the meeting to 11:00 p.m. ROLL CALL VOTE ON MOTION TO EXTEND THE MEETING TO 11:00 P.M. CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Schroeder, Skinner, Symmons and Turner. AGENDA ITEM #5.A. *Special Meeting Minutes of May 28, 2020 *Regular Meeting Minutes of Jun...Page 11 of 340 Kodiak Island Borough June 4, 2020 Assembly Regular Meeting Minutes Page 7 of 12 KAVANAUGH called for the question. ROLL CALL VOTE ON MOTION TO AMEND THE AMENDMENT TO SUBSTITUTE L5, BY AMENDING LINE 32 200-201 EDUCATION SUPPORT FROM $9,390,089 TO $10,455,244 FAILED THREE TO FOUR: Turner, Arndt, and Schroeder (AYES); Dvorak, Kavanaugh, Skinner, and Symmons (NOES). ROLL CALL VOTE ON MOTION TO AMEND ORDINANCE NO. FY2021-01 BY SUBSTITUTING VERSION L5 CARRIED UNANIMOUSLY: Symmons, Turner, Arndt, Dvorak, Kavanaugh, Schroeder, and Skinner. Arndt changed his vote from No to the prevailing side. ROLL CALL VOTE ON MOTION TO ADOPT ORDINANCE NO. FY2021-01 AS AMENDED CARRIED UNANIMOUSLY: Skinner, Symmons, Turner, Arndt, Dvorak, Kavanaugh, and Schroeder. Clerks Note: Assembly Member Arndt originally voted No and changed his vote to yes. KAVANAUGH moved to reconvene the meeting of June 4, 2020 on Monday, June 8, 2020 at 6:30 p.m. ROLL CALL VOTE ON MOTION TO RECONVENE ON MONDAY, JUNE 8, 2020 AT 6:30 P.M. CARRIED SIX TO ONE: Symmons, Arndt, Dvorak, Kavanaugh, Schroeder, and Skinner (AYES); Turner (NO). ARNDT moved to adjourn the meeting of June 4, 2020 at 10:55 p.m. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. A regular meeting of the Kodiak Island Borough Assembly was held on June 4, 2020 in the Assembly Chambers of the Kodiak Island Borough, 710 Mill Bay Road. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Andy Schroeder, Dennis Symmons, Rebecca Skinner, and James Turner. Also present were Borough Manager Michael Powers, Acting Borough Clerk Alise Rice, and Acting Deputy Clerk Lina Cruz. Mayor Roberts reconvened the meeting of June 4, 2020 at 6:30 p.m. on Monday, June 8, 2020. 3. Ordinance No. FY2021-02 Of The Assembly Of The Kodiak Island Borough Receiving The 2020 Certified Real And Personal Property Tax Roll, Levying Ad Valorem Property Taxes For Tax Year 2020 Consisting Of An Areawide Tax, Women’s Bay Fire Area Tax, A Women’s Bay Road Service Area Tax, A Bay View Road Service Area Tax, A Tax In Fire Protection Service Area No. 1, A Monashka Bay Road Service Area Tax, A Tax In Service Area No. 1 Roads, A Woodland Acres Street Light Service Area, A Tax In The Service Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax In The Trinity Islands Street Light AGENDA ITEM #5.A. *Special Meeting Minutes of May 28, 2020 *Regular Meeting Minutes of Jun...Page 12 of 340 Kodiak Island Borough June 4, 2020 Assembly Regular Meeting Minutes Page 8 of 12 Service Area, And A Tax In The Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax Providing For The Collection Of Taxes Due In 2020; And Setting The Date When Taxes Become Delinquent. DVORAK moved to adopt Ordinance No. FY2021-02. Version 1. As of May 14, 2020, the certified totals are an estimate. The Assessing Department will not certify until May 20, 2020. Version 2. The levy was certified on May 20, 2020 by the Assessing Department. Version 2 includes the proposed Area-wide mill rate of 12.43 mills. Mayor Roberts opened the public hearing. CITIZENS' COMMENTS The following spoke under citizens’ comments: • Judi Kidder • Mel Stephens • Patrick O’Donnell Mayor Roberts closed the public hearing and reconvened the regular meeting. DVORAK moved to amend Ordinance No. FY2021-02 by substitution of L5. ROLL CALL VOTE ON MOTION TO AMEND ORDINANCE NO. FY2021-02 BY SUBSTITUTION OF L5 CARRIED SIX TO ONE: Dvorak, Kavanaugh, Skinner, Symmons, Turner, and Arndt (AYES); Schroeder (NO). ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Schroeder, Skinner, Symmons, and Turner. BOROUGH MANAGER’S REPORT Manager Powers reported on the following: • The Borough Building has been opened for the public with limited access. • Modified budgets, agenda items, and reviewed potential FY2021 & FY2022 impacts. • Reached out to all the non-profits to let them know about the potential for CARES funding from the Borough to offset expenses. • Attended an AML teleconference on COVID19 and discussed the brand new CARES Act program through AML. • Attended the daily briefings and ESC meetings and reviewed very preliminary draft of the Community Mitigation Reopening document put out by the EOC. • Met with Island Trails Network regarding the Saltery Trail Grant. We will have an item on the agenda next regular meeting to accept the grant to move forward with the project. • Personnel worked on several recruitments including Borough Clerk as well as other matters. MESSAGES FROM THE BOROUGH MAYOR Borough Mayor Roberts thanked Dr. Larry Ledoux, Superintendent for the Kodiak Island Borough School District for a creative and successful graduation for Kodiak High School Seniors. AGENDA ITEM #5.A. *Special Meeting Minutes of May 28, 2020 *Regular Meeting Minutes of Jun...Page 13 of 340 Kodiak Island Borough June 4, 2020 Assembly Regular Meeting Minutes Page 9 of 12 UNFINISHED BUSINESS 1. Reconsideration Of The Vote Taken On Resolution No. FY2021-01 Of The Assembly Of The Kodiak Island Borough Establishing The Amount Of Funds To Be Made Available From Local Sources For The Kodiak Island Borough School District For The Fiscal Year Beginning July 1, 2020 And Ending June 30, 2021. Clerks Note: The motion to reconsider was not taken on Resolution No. FY2021-01. Mayor Roberts ruled that the deadline for the reconsideration had passed and it would be out of order to reconsider per the Memo received from the Borough Attorney on May 22, 2020. NEW BUSINESS Contracts 1. Contract No. FY2020-36 Kodiak Fisheries Research Center Fire Alarm Project. SKINNER moved to authorize the Borough Manager to execute Contract No. FY2020-36 with Wolverine Supply, Inc. for the Kodiak Fisheries Research Center Fire Alarm project in an amount not to exceed $207,000. Kodiak Island Borough Code 3.30.020 Limitation on Manager's Authority, states that a contract exceeding $25,000 requires Assembly approval. This contract is for construction of the Kodiak Fisheries Research Center (KFRC) Fire Alarm project. Design was completed by Jensen Yorba Wall and RSA Engineers and approved by the Architectural/Engineering Review Board. The scope of work is replacement of the fire alarm devices and panel at the KFRC building. The fire alarm system was installed when the building was constructed in 1997. The existing fire alarm panel and devices are over 20 years old. The panel is no longer supported by the manufacturer and replacement parts are more and more difficult to find. An invitation to bid was issued on April 21, 2020, bids were due and opened on May 19, 2020. Three bids were received. After reviewing each bid, Staff has determined that Wolverine Supply, Inc. is the lowest responsive bidder. A copy of the bid tabulation is attached. This work is scheduled to be complete by August 17, 2020. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Symmons, Turner, Arndt, and Dvorak. 2. Contract No. FY2020-35 For Kodiak Island Borough Landfill 35% Closure Concept Design and Estimating and Continued Consulting Services For The Leachate Treatment Plant. ARNDT moved to approve Contract No. FY2020-35 to Jacobs Engineering in the amount of $28,600.00 for the 35% design and cost estimation for interim closure of a portion of the Kodiak Island Borough Landfill and continuing consulting services for the Leachate Treatment Plant. AGENDA ITEM #5.A. *Special Meeting Minutes of May 28, 2020 *Regular Meeting Minutes of Jun...Page 14 of 340 Kodiak Island Borough June 4, 2020 Assembly Regular Meeting Minutes Page 10 of 12 This concept design is for additional interim closure of the original potion of the landfill to reduce rainfall penetration creating additional leachate. By closing additional filled landfill surface, rainwater will be able to be diverted as storm water that does not require additional treatment. When the 35% design and cost estimation is completed, the design will be forwarded to the ADEC for review and approval. This approval at 35% will ensure that the KIB has regulatory agreement with the project concept design before expending the funds for the normal 95% cost design. This portion of this change order is $18,600.00. Staff proposes to utilize low interest loan funds remaining from the Phase 3 Lateral Expansion and Leachate Treatment Plant Construction. The additional $10,000.00 is for the continued engineering consulting services for the support of the sampling, testing, reporting, and trend analysis for the EPA and ADEC mandates as stated in the various operating permits. Funds for the closure design are proposed to be taken from the remaining loan funds from the construction and development loans provided by the ADEC for the Leachate Treatment Plant. There is $1,663,288.24 remaining in the loan package. The $10,000.00 for the Leachate Treatment Plant engineering support will be funded from Fund 530 731 701 430 130 Consultants. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Schroeder, Skinner, Symmons, Turner, Arndt, Dvorak, and Schroeder. Resolutions 1. Resolution No. FY2020-24 Authorization for The Borough Clerk To Dispose Of Certain Kodiak Island Borough Records. ARNDT moved to approve Resolution No. FY2020-24. This Resolution is for the annual records destruction. Per KIB Code 2.40.160 the records for destruction have been reviewed and approved for destruction by each department director. The Borough Attorney has reviewed the records and found them to be of no historical interest nor to have a legal or administrative value. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Skinner, Symmons, Turner, Arndt, Dvorak, Kavanaugh, and Schroeder. 2. Resolution No. FY2020-32 Coronavirus Relief Funds. ARNDT moved to approve Resolution No. FY2020-32 Coronavirus Relief Funds and authorize the Borough Manager to execute all necessary documents and agreements. The State of Alaska has been tasked with distributing Federal CARES act funding for expenses related to the Covid19 pandemic. The first step is of the Borough Assembly is to approve the AGENDA ITEM #5.A. *Special Meeting Minutes of May 28, 2020 *Regular Meeting Minutes of Jun...Page 15 of 340 Kodiak Island Borough June 4, 2020 Assembly Regular Meeting Minutes Page 11 of 12 resolution required by the State accepting the funds and designating the Borough Manager to execute agreements and documents. Potentially a significantly positive impact. The Borough is authorized up to $5,729,501 in CARES funding to spend upon Covid19 related issues. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Arndt, Dvorak, Kavanaugh, Schroeder, and Skinner. Ordinances for Introduction None. Other Items 1. *Confirmation Of Mayoral Appointment To The Architectural/Engineering Review Board (Mr. Tyler Swanson). CITIZENS’ COMMENTS The following spoke under citizens’ comments: • Judy Carstens • Judi Kidder • Bruce Shackler • Betty Walter ASSEMBLY MEMBERS’ COMMENTS • Assembly Member Symmons thanked the staff for all their heavy lifting during this busy budget season. • Assembly Member Kavanaugh reminded Citizens about grant funding deadline and encouraged them to investigate COVID related loan programs. • Assembly Member Skinner commented on the Legal Opinion of May 22, 2020 regarding Potential Reconsideration of Resolution 2021-01. • Assembly Member Schroeder announced he will not be seeking reappointment. • Assembly Member Turner spoke about fisheries and the impact the COVID-19. • Assembly Member Arndt thanked the public for their comments and involvement. • Assembly Member Dvorak thanked Assembly Members, public, Borough staff, and Kodiak Island Borough School District staff. SKINNER moved to release the legal opinion of May 22, 2020 regarding Potential Reconsideration of Resolution 2021-01. ROLL CALL VOTE ON THE MOTION TO RELEASE THE LEGAL OPINION OF MAY 22, 2020 CARRIED UNANIMOUSLY: Turner, Arndt, Dvorak, Kavanaugh, Schroeder, Skinner, and Symmons. ANNOUNCEMENTS There will be an Assembly Work Session on Thursday, June 11, 2020. The Work Session of June 25, 2020 and the Regular Meeting of July 2, 2020 have been cancelled. The next regular meeting of the assembly is scheduled on Thursday, June 18, 2020 at 6:30 p.m. AGENDA ITEM #5.A. *Special Meeting Minutes of May 28, 2020 *Regular Meeting Minutes of Jun...Page 16 of 340 Kodiak Island Borough June 4, 2020 Assembly Regular Meeting Minutes Page 12 of 12 EXECUTIVE SESSION None. ADJOURNMENT ARNDT moved to adjourn the meeting of June 4, 2020. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting adjourned at 7:36 p.m. on June 8, 2020. KODIAK ISLAND BOROUGH ATTEST: ___________________________ William Roberts, Mayor ___________________________ Alise L. Rice, Deputy Clerk, Acting Clerk AGENDA ITEM #5.A. *Special Meeting Minutes of May 28, 2020 *Regular Meeting Minutes of Jun...Page 17 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT:Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island Borough. ORIGINATOR:Dora Cross RECOMMENDATION: Move to adopt Resolution No. FY2020-23. DISCUSSION: KIBC 3.10.190 ordains that all Kodiak Island Borough fees be reviewed on an annual basis. Staff has compiled a list of all current fees and recommended changes to the current fee schedule for fiscal year 2021. Below is a summary of the recommended changes: Title 8: Health and Safety Solid Waste Collection and Disposal Although a 15% increase to tonnage rates is indicated, staff believes an increase at this time would be imprudent. Staff does wish to reduce the free delivery for residents from 260 lbs per day to 160 lbs per day. An Increase to Fee: Appliances Refrigerators/Freezers Residential - $20.00 each Batteries Lead Acid Batteries Commercial - $10.00 per large, $5.00 per small Mobile Homes/Recreational Vehicles - $50.00 linear foot Use of Scale to Obtain a Certified Weight - $20.00 per ticket Addition of New Fee: Fluorescent Light Bulbs, Residential $1.00/lb Title 16: Subdivisions, Subdivision Fees An Increase to Fee: Abbreviated/Aliquot Part Plats - $350.00 Review of Planning & Zoning Comm. Decision - $200.00 Vacations - $400.00 + plat fee Preliminary Plats Creating - 01 to 12 lots $500.00 13 to 50 lots $500.00 + $50.00 for each additional lot over Over 50 lots $1,500.00 + $100.00 for each additional lot Title 17: Zoning An Increase to Fee: Appeal to Commission - $200.00 Postponement at Petitioner's Request - Public Hearing Item, $150.00 AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 18 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough Review of Planning & Zoning Comm. - $200.00 Variance - $400.00 Change in Description and An Increase in Fee Zoning Change Permit: 4 or less lots $350.00 5 to 20 lots $750.00 21 + lots $1,500.00 Change in Description and Increase in Fee Zoning Compliance Permit: Excavation/Fill $50.00 Minor Construction (<500 square feet) $75.00 Major Construction (501+ square feet) $150.00 Remove Note **This fee is waived for Accessory Dwelling Unit (ADU) cases *Community Development Director, Erin Welty, has included a memo explaining and justifying the fee increase request as well as supporting documentation and comparisons to other municipalities. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: KIBC 3.10.190 Review of service fees Not less than on the beginning of every calendar year, the finance director shall prepare a list of all fees for services charged by the various departments of borough government. The list shall be submitted to the departments involved for comments concerning the fees and a recommendation as to whether or not the fee or fees should be raised, lowered, or remain the same. The finance director shall submit a report of his findings, including the department comments and recommendations, to the manager for presentation to the assembly. The assembly may, by resolution, raise or lower any fee on the submitted list. [Ord. 98-03 §2, 1998; Ord. 83-2-O §1, 1983. Formerly §3.04.065] AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 19 of 340 Kodiak Island Borough, Alaska Resolution No. FY2020-23 Page 1 of 1 Introduced by: Borough Manager 1 Drafted by: Finance Director 2 Introduced on: June 18, 2020 3 Adopted on: 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2020-23 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 9 REESTABLISHING THE FEES OF THE KODIAK ISLAND BOROUGH 10 11 WHEREAS, prudent financial management dictates that an organization review its fees on an 12 annual basis; and 13 14 WHEREAS, Kodiak Island Borough Code 3.10.190 ordains that all fees be reviewed on an 15 annual basis; and 16 17 WHEREAS, it is recognized that if a service or program benefits only a select individual or group 18 of individuals, those individuals or group of individuals should pay for the service; and 19 20 WHEREAS, staff has compiled a list of all current fees; and 21 22 WHEREAS, staff has recommended changes to the current fee schedule for fiscal year 2021 23 as shown on the attached exhibit; and 24 25 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 26 BOROUGH that 27 28 Section 1: The attached exhibit of schedule of fees shall become effective July 1, 2020. 29 30 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 31 THIS __________ DAY OF _______________, 2020. 32 33 KODIAK ISLAND BOROUGH 34 ATTEST: 35 36 ___________________________ 37 William Roberts, Mayor ___________________________ 38 Alise L. Rice, Acting Borough Clerk 39 VOTES: 40 Ayes: 41 Noes: 42 43 AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 20 of 340 updated 4/10/2020 sz updated effective date (Cross) Contents Page Miscellaneous Services Title 3: Revenue and Finance Title 5: Business Licenses Title 6: Animals Title 8: Health and Safety Solid Waste Collection and Disposal Title 12: Naming Buildings, Public Facilities, Streets, and Sidewalks Page numbers will be designated once the final draft is prepared Title 15: Building and Construction Building Permits Electric Permits Grading Permits Plan Review Plumbing Other Title 16: Subdivision Title 17: Zoning Title 18: Borough Real Property update Effective Date to July 1, 2020 D. Cross KODIAK ISLAND BOROUGH, ALASKA FEE SCHEDULE Effective: July 1, 2019 2020 AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 21 of 340 MISCELLANEOUS SERVICES BAYSIDE FIRE STATION COMMUNITY TRAINING CENTER Copy of Fire Reports $25.00 One-half of Training Center, per half day (1-6 hrs, max 49 people)$15.00 One-half of Training Center, per day (6-10 hrs, max 49 people)$25.00 Full Training Center, per half day (1-6 hrs, max 100 people)$30.00 Full Training Center, per day (6-10 hrs, max 100 people)$50.00 Refundable Cleaning Deposit $50.00 Notes: BOROUGH CODE OF ORDINANCES Borough Code, Complete $200.00 Supplement Service (Annual Fee)$75.00 Title 15, complete first 20 pages free, $0.25 thereafter Title 16, complete first 20 pages free, $0.25 thereafter Title 17, complete first 20 pages free, $0.25 thereafter BOROUGH RECORDS 2007 Comprehensive Plan (bound copy)$100.00 Audio Recording CD $5.00 Audio Recording (saved on requester's thumb drive) no charge Audio Recording (sent by email)no charge Certified copies (does not include copy charges)$5.00 Copy, scan single file to CD or DVD, per disk (includes large scale maps)$5.00 Copies, per page first 20 pages free, $0.25 thereafter Comprehensive Plans, paper $25.00 Electronically Reproduced Records (hard copy to electronic)no charge Electronically Produced/Provided Records (originally electronic)no charge GENERAL SERVICES Interest on Miscellaneous Delinquent Accounts 12% annually New/Transfer Liquor License $1.00 per notice mailed Non-Filing or Late Filing Fee for Special Taxes (Excise,Severance,and Transient Accommodations)$50 per filing NSF Check Fee $25.00 Research Service, records recovery *First 5 hours free per month/per requestor/$40.00 per hr thereafter Research Service, data analysis *Fee set at $40.00 per hr Wire Transfer Fee $25.00 Check Replacement Fee $15.00 Notes: * KODIAK FISHERIES RESEARCH CENTER (KFRC) Main Lobby (upstairs/down - fee includes large conference room)$250.00 Refundable cleaning deposit, main lobby $300.00 Large Conference Room $50.00 Refundable cleaning deposit, large conference room $50.00 Small Conference Room $40.00 Refundable cleaning deposit, small conference room $30.00 Notes: REPRODUCTION AND MAPPING COSTS: GIS services (1/4 hr minimum)$60.00/hr Prints/Copies Bond $1.00 sq ft Semi Gloss $2.00 sq ft Mylar $3.00 sq ft 8.5 X 11 inch first 20 pages free, $0.25 thereafter 11 X 17 inch first 10 pages free, $0.50 thereafter Notes: No copying or commercial use, except for reference Non-profit organizations and public safety agencies who do not charge a fee for the activity being conducted in the facility may apply for a waiver of KFRC fees. Non-profit organizations and public safety agencies who do not charge a fee for the activity being conducted may apply for a waiver of Training Center use fees. KIBC 2.40.060 authorizes the setting of fees for compilation or creation or records (data analysis). The arbitrary amount of $40 per hour is an average of Clerk's Office staff hourly wage and benefits. KIBC 2.40.040 notes that we cannot exceed the actual salary and benefit cost for personnel time. 2 of 8 Kodiak Island Borough Effective July 1, 2020 AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 22 of 340 TITLE 3: REVENUE AND FINANCE SPECIAL ASSESSMENT AND PROPERTY TAX Foreclosure/Attorney Fee actual cost Publication Fee actual cost Redemption Certificates actual cost Administration Fee on Clerk Deeded Properties $500.00 Interest 12% annually Penalty 10% one time charge Marijuana Excise Tax on Flower and Bud Per the State of Alaska Rate Excise Tax on Remaining Portions of the Plant Per the State of Alaska Rate Interest 12% annually Penalty 10% one time charge Tobacco Excise Tax on Cigarettes $.05 each Excise Tax on Other Tobacco Products 25% of wholesale cost Interest 12% annually Penalty within 7 days of due date 10% one time charge Penalty within 16 days of due date 15% one time charge TITLE 5: BUSINESS LICENSES Marijuana Cultivation Facilities - Limited $200.00 annually Cultivation Facilities - Standard $1,000.00 annually Manufacturing - Concentrate $200.00 annually Manufacturing - Product $1,000.00 annually Retail $1,000.00 annually Testing $200.00 annually Tobacco License Fee $100.00 annually TITLE 6: ANIMALS Animal Control Impound Fees Impound of an animal - First offense $50.00 Impound of an animal - Second offense $75.00 Impound of an animal - 3rd & up $125.00 License Fees Male Dog, per year $35.00 Female Dog, per year $35.00 Neuter and Spayed Dogs, per year $10.00 Duplicate Tag, each $5.00 Miscellaneous Fees Rabies Vaccinations Deposit (partially refundable)$20.00 3 of 8 Kodiak Island Borough Effective July 1, 2020 AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 23 of 340 TITLE 8: HEALTH AND SAFETY SOLID WASTE COLLECTION AND DISPOSAL Appliances Appliances Other, residential no charge from "Primary Residence Only" Refrigerators/Freezers, residential $10.00 $20.00 each Price increase D. Conrad Asbestos Disposal (must be delivered in compliance with applicable regulations)$200.00 minimum, $200.00/cy Batteries Lead Acid Batteries - residential no charge Lead Acid Batteries - commercial $6.00 $10.00 per large, $3.00 $5.00 per small Price increase D. Conrad Lithium Batteries $6.00 per large, $3.00 per small Commercial Garbage $20.00 minimum, $365.00/ton Construction/Demolition Debris (C&D) (residential over 260lb/commercial/ industrial /institutional)$20.00 minimum, $365.00/ton Fishing Gear - line, netting and web only $365.00/ton Fluorescent Light bulbs, Residential $1.00/lb Add D. Conrad Fluorescent Light bulbs, Commercial $1.00/lb Equipment Usage to Off-Load Customer Waste $100.00/hour, $100.00 minimum Garbage Truck of Borough Collection Contractor $365.00/ton Garbage Truck of United States Coast Guard Contractor $365.00/ton Household Hazardous Waste 40 lb limit per month no charge Greater Than 40 lbs per month $1.00/lb Marine Debris (does not include line, netting and webbing - see Fishing Gear) Less than 1 cy no charge 1 to 10 cubic yards - Must complete acceptance form at landfill.no charge Greater than 10 cubic yards: ADEC and KIB approval required before delivery. Line, netting, webbing, recyclables, and metal must be separated prior to delivery.$365.00/ton Metals (includes vehicles larger than one ton capacity) $365.00/ton ($0.1825/lb) Mobile Homes/Recreational Vehicles (measured per longest dimension) See Note $30.00/lf $50.00 linear foot price Increase D. Conrad Oil Used Oil - commercial $3.00/gal Used Oil - residential - 5 gallons per month no charge Used Oil - residential - greater than 5 gallons per month $1.50/gal Residential Waste (by passenger automobile or pickup truck) This includes C&D, and household waste. Up to 260 lbs total per day (no metals)no charge 261 pounds or greater $365.00/ton Tires - commercial $365.00/ton Use of Scale to Obtain a Certified Weight $15.00 $20.00 per ticket price Increase D. Conrad Vehicles (vehicles larger than one ton capacity will be charged at the metals rate)$475.00 per vehicle Waste Screenings $365.00/ton Rented Commercial Open Top Dumpster Mixed Loads**$750.00 NOTES: * * * * * * * * ** Definitions: Commercial Waste - Institutional and industrial organizations or contractors and businesses conducting work for compensation and/or barter. Commercial establishments, and/or small quantity generators, who generate hazardous waste must contact an environmental company to properly dispose of their waste. All mobile homes or debris from mobile homes shall be cleared for asbestos and Lead based paint before acceptance. All materials must be separated into C&D, metal and recyclables prior to delivery. Rented Commercial Open Top Dumpster are provided by Waste Connection to paying customers per request. No other Municipal Solid Waste components such as metals, food waste, oil or lubricants, fluids or household garbage are to be commingled in the dumpster. Mixed waste streams delivered to the landfill that require staff to sort or segregate materials incur a $750.00 fee charge and possible suspension of the use of a commercial dumpster. Approved non-profit entities may be granted an exemption from solid waste disposal fees for pre-approved cleanup events. Note: Any mixed construction loads that have greater than 10% metals will not be accepted. Commercial and residential solid waste materials collected by the United States Coast Guard, or its representative, for disposal at the Kodiak Island Borough landfill will be charged at the time of disposal at the rate established in this fee schedule. The Kodiak Island Borough will invoice the United States Coast Guard for all or any portion of those fees charged, as agreed upon by the parties. Fees associated with other waste disposal options will be charged based on the applicable fee represented in this schedule. Companies conducting commercial, industrial and institutional demolition projects need to separate their waste into metal and non-metal loads. Mixed loads will not be accepted at the landfill. Metals received at the landfill in the form of tanks or cables must be prepared in an acceptable manner. Tanks must be drained of all fluids and wiped clean. Tanks under 500 gallons must have an 18" square hole cut into it and wiped clean. Tanks over 500 gallons must have one end cut off and wiped clean. Tanks 1,000 gallons and greater must contact Engineering/Facility staff to discuss acceptable criteria. Fishing cable must be cut into 3' lengths. Other metal items must be cut into pieces no greater than 17' long, 7' wide and 5' high. They must be separated from non-metal material (e.g., machinery with hoses or electrical components). Approved Thrift Stores will be allowed free disposal of self-hauled household residential waste of up to 2,000 lbs/week. Disposal of large items (e.g., boats, trailers, construction/demolition debris and metals) will be charged at the same rate as shown in this fee schedule. Governmental customers may be served by a private company by direct negotiation for service. Fees will be set, billed and collected by that company. Residential Waste - Waste generated from your home (for example, household garbage, bulky items such as furnishings and grass/lawn clippings). It includes homeowner construction/demolition waste but does not include metals. 4 of 8 Kodiak Island Borough Effective July 1, 2020 AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 24 of 340 TITLE 12: NAMING BUILDINGS, PUBLIC FACILITIES, STREETS, AND SIDEWALKS Street Name Change Fee $150.00 TITLE 15: BUILDING AND CONSTRUCTION BUILDING PERMIT FEES Total Value Fees value = up to $500.00 $15.00 value = $500.01 - $2,000.00 $15.00 for the first $500 plus $2.00 for each additional $100.00 or fraction thereof, to and including $2,000.00 value = $2,000.01 - $25,000.00 $45.00 for the first $2,000.00 plus $9.00 for each additional $1,000.00 or fraction thereof, to and including $25,000.00 value = $25,000.01 - $50,000.00 $252.00 for the first $25,000.00 plus $6.50 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 value = $50,000.01 - $100,000.00 $414.50 for the first $50,000.00 plus $4.50 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 value = $100,000.01 to $500,000.00 $639.50 for the first $100,000.00 plus $3.50 for each additional $1,000.00 or fraction thereof, to and including $500,000.00 value = $500,000.01 to $1,000,000.00 $2,039.50 for the first $500,000.00 plus $3.00 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 value = $1,000,000.01 and up $3,539.50 for the first $1,000,000.00 plus $2.00 for each additional $1,000.00 or fraction thereof Remodel of a single family residence when issued as an owner/builder is valuation based with the maximum fee amount of $150.00. Notes: ELECTRIC PERMIT FEES NEW CONSTRUCTION ELECTRICAL WORK Single Family and Duplexes: Temporary Work Service Permit $30.00 Residential Single Family - new $70.00 Duplex - new $100.00 Additional Wiring, remodeling residential only $30.00 ALL OTHER ELECTRICAL WORK Issuance of Permit $35.00 Each Fixture/Duplex Outlet/Individual Switch/Emergency Light $1.25 Electric Heat per k.w. Installed $1.00 Each Power Outlet $2.00 Electrical Service to 200 amps $20.00 Electrical Service over 200 amps $30.00 Each Area Floodlight, 1st light $20.00 Each Additional Floodlight $5.00 Generator per k.w. Output $1.00 Transformers 5 k.v.a. or above $5.00 Motor Connections, 15 hp and above $20.00 Transfer Switches - manual $5.00 Transfer Switches - automatic $10.00 Electrical Signs $20.00 Trailer Courts - each space $50.00 Each Additional - same permit $10.00 Temporary Services $5.00 Environmental Control Devices per Outlet/Unit $1.25 I. Valuations for determination of permit fees will be based on contract prices or, in the absence of a contract price, the Building Valuation Data as published, by I.C.B.O. Building Standards The following schedule of fees shall apply to all electrical work for which a permit is required New Construction of a single family residence or residence with an accessory building when issued as an owner/builder is $150.00. 2. Owner/builder is defined as a person who is managing the construction or remodel of their own residence and the building permit must reflect the name of the owner. 5 of 8 Kodiak Island Borough Effective July 1, 2020 AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 25 of 340 TITLE 15: BUILDING AND CONSTRUCTION (Cont'd) ELECTRIC PERMIT FEES (Cont'd) ALL OTHER ELECTRICAL WORK (Cont'd) $0.00 - $500.00 $35.00 $501.00 - $1,000.00 $60.00 $1,001.00 - $2,000.00 $100.00 $2,001.00 - $3,000.00 $150.00 $3,001.00 - $4,000.00 $200.00 $4,001.00 - $6,000.00 $250.00 $6,001.00 - up $300.00 First Inspection $40.00 Second Inspection $50.00 Each Additional Inspection $60.00 Electric Permits After Work has Started 2 x the published amount GRADING PERMIT FEES: 50 cubic yards $23.50 51 to 100 c.y.$37.00 101 to 1,000 c.y.$37.00 for 1st 100 cy + $17.50 for ea additional 100 cy 1,001 to 10,000 c.y.$194.50 for 1st 1,000 cy + $14.50 for ea additional 1,000 cy 10,001 to 100,000 c.y.$325.00 for 1st 10,000 cy + $66.00 for ea additional 10,000 cy 100,001 c.y. or more $919.00 for 1st 100,000 cy + $36.50 for ea add 10,000 cy Note: PLAN REVIEW FEES Commercial 65% of the building permit fee Residential non-engineered 50% of the building permit fee Residential engineered 20% of the building permit fee Notes: PLUMBING PERMIT FEES: Additional Plumbing Remodeling - residential only $30.00 Single Family and Duplexes (base fee): New Duplex $100.00 New Residential Single Family $70.00 Plus the Following Additional Charges: Each Plumbing Fixture $7.00 Each Gas Outlet $5.00 Each Water Heater and Hot Water Boiler (per 1.000 btu)$0.20 Automatic Sprinkler Systems (per head)$1.50 Plumbing Alteration Work (per outlet)$7.00 All Other Plumbing Work $35.00 Plumbing Permits After Work has Started 2 x the published amount When extra inspections are made necessary by reason of defective work, or otherwise through fault or error on the part of the holder of the permit, or on the part of the permit holder's official setting forth the violation, only one such extra inspection shall be made under the regular fees as herein prescribed. For each further extra inspection for which the holder of the permit or employee is entirely responsible, fees shall be charged as follows: Note: The building department shall allow for correction of such work, a maximum of ten working days following the date of inspection The following schedule of fees shall apply to all electrical work for which a plan review is required: I. Valuations for determination of permit fees will be based on contract prices or, in the absence of a contract price, the Building Valuation Data as published, by I.C.B.O. Building Standards The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference between the fees paid for the original permit and the fee shown for the entire project. 6 of 8 Kodiak Island Borough Effective July 1, 2020 AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 26 of 340 TITLE 15: BUILDING AND CONSTRUCTION (Cont'd) OTHER FEES: Additional Plan Review Required by Changes, additions or revision to approved plans $50.00/hr Appeals and Exceptions $350.00 Building Demolition Fee $40.00 Driveway Permit Fee, (no fee when included w/bldg permit)$25.00 Inspections Which No Fee is Specifically Indicated $40.00/hr Inspections Outside Normal Business Hours (per hour, 2 hr min)$70.00 Reinspection Fees Assessed Under Provisions of Section 305G $40.00/hr Right of Way (ROW) Permit for Driveway Access $100.00 TITLE 16: SUBDIVISIONS SUBDIVISION FEES Abbreviated/Aliquot Part Plats $300.00 $350.00 Price Increase E. Welty Appeal to Assembly $200.00 Appeal to Commission $200.00 Appeal Record Copy, per page first 20 pages free, $0.25 thereafter Review of P&ZC Decision $75.00 $200.00 Price Increase E. Welty Vacations $350.00 $400.00 + plat fee Price Increase E. Welty Waivers $150.00 Inspection Services - General Personnel Costs - strait time $40.00/hr Personnel Costs - over time $56.00/hr Personnel Costs - double time $72.00/hr Vehicle - hours $1.70/hr Vehicle - mileage $0.30/mi Vehicle - administrative fee 10% Inspection Services - Subdivision: Road and Utility Improvement (per lineal ft) Improvements for 1 to 12 lots $3.50/lf Improvements for 13 lots and more $2.00/lf Materials Approval Services: First Submittal $200.00 Subsequent Reviews $60.00 Plan Review Services: Additional Improvement Plan Reviews $100.00 Improvement Plan Review actual cost Initial and Final Plan $200.00 Site Grading Plan Review $250.00 Preliminary Plats Creating: 1 to 12 lots $350.00 $500.00 Price increase E. Welty 13 to 50 lots $350.00 + $20.00 $500.00 + $50.00 for each additional lot over Price increase E. Welty Over 50 lots $1,110.00 + $15.00 $1500.00 + $100.00 for each additional lot Price increase E. Welty 7 of 8 Kodiak Island Borough Effective July 1, 2020 AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 27 of 340 TITLE 17: ZONING After the fact Zoning Compliance Permits 2 x the published amount Appeal to Board of Adjustment $350.00 Appeal to Commission $175.00 $200.00 Price increase E.Welty Appeal Record Copy, per page first 20 pages free, $0.25 thereafter Conditional Use Permit **$250.00 remove ** E Welty Other P&Z Screening Approval $150.00 Postponement at Petitioner's Request - public hearing item $100.00 $150.00 Price increase E.Welty Postponement at Petitioner's Request - non-public hearing item $25.00 Review of P&ZC Decision $150.00 $200.00 Price increase E.Welty Variance $250.00 $400.00 Price increase E.Welty Zoning Change Permit: Less than 1.75 acres 4 or less lots $350.00 1.76 to 5.00 acres 5 - 20 lots $750.00 5.01 to 40.00 acres 21 + lots $1000.00 $1500.00 Price increase and Classification change E Welty 40.01 acres or more $1,500.00 Remove E Welty Zoning Compliance Permit : Less than 1.75 acres Excavation/Fill $30.00 $50.00 Price increase and Classification change E Welty 1.76 to 5.00 acres Minor Construction (<500 square feet)$60.00 $75.00 Price increase and Classification change E Welty 5.01 to 40.00 acres Major Construction (501+ square feet)$90.00 $150.00 Price increase and Classification change E Welty 40.01 acres or more $120.00 Remove E Welty ** This fee is waived for Accessory Dwelling Unit (ADU) cases Remove E. Welty TITLE 18: BOROUGH REAL PROPERTY Land Disposal Application $350.00 Land Use Permits - temporary KIBC 18.50.010.B $250.00 Land Use Permits - annually KIBC 18.50.010.C $1,200.00 Material Sales, royalty fee per cubic yard - annually $2.00 Wood Cutting Permits - Chiniak area - annually Free with signed liability waiver Wood Cutting Permits - specified areas other than Chiniak - 30 days $25.00 8 of 8 Kodiak Island Borough Effective July 1, 2020 AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 28 of 340 FUND 530 ‐ Landfill FY 2020 Projections for FY 2021 Budget Actual Data July 1‐May 31; Projecting June 2020 sz 6/2/20 FY 2020 revenues (consolidated from Material Totals into budget categories) projected projected  Jul‐May Avg/Mo June FY20 YE total Customer (TN + item rates)520,244$            47,294.88$       47,294.88$           567,539$            AK Waste (TN rate)2,693,149$         244,831.71$     244,831.71$         2,937,981$         USCG (TN rate)334,862$            30,442.00$       30,442.00$           365,304$            Waste Screen (TN rate)20,181$              1,834.62$         1,834.62$              22,015$               Metals (TN rate)60,349$              5,486.28$         5,486.28$              65,835$               Asbestos (item rate)101,800$            9,254.55$         9,254.55$              111,055$            Other Income (Interest, PERS, etc) 3,730,584$         339,144$          339,144$               4,069,728$         2021 Level 6 (to find needed rate increase amount) Bugeted expenses 5,597,858$          (from .Net information‐ landfill & treatment plant) Less:  Planned Use of Fund Balance 771,000$            (planned capital purchases, etc) Budgeted disposal revenue 4,069,728$         (prior year revenue from above) Budgeted other revenue 157,000$            (estimated interest, PRS, penaties, etc) deficit (exp > rev)600,130$            *   (need to find in proposed rate increase schedule below) * use of fund balance Rate Increase Proposals  current rate: 365 (from fee schedule projected tons: 10,822 (from conversion calculation) $$ Increase Income at new Increase New Ton Rate over $365 rate proposed rate 5% 383$                   197,501$          4,147,512$            10% 402$                   395,001$          4,345,013$            15% 420$                   592,502$          4,542,513$            20% 438$                   790,002$          4,740,014$            30% 475$                   1,185,003$       5,135,015$            35% 493$                   1,382,504$       5,332,515$            40% 511$                   1,580,005$       5,530,016$            41% 515$                   1,619,505$       5,569,516$            45% 529$                   1,777,505$       5,727,517$            Revenues AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 29 of 340 Page 1 of 3 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DATE: April 22, 2020 TO: KIB Assembly FROM: Erin Welty, Community Development Director SUBJECT: Fee Amendments INTRODUCTION: Early budget discussions with the Assembly indicated a desire to review fees and previous fee income for KIBC’s Titles 16 & 17 that are collected by the Community Development Department. Staff followed through on that request and the results are compiled here. DISCUSSION: Alaska Statute 29.35.180.a states that “A first or second -class borough shall provide for planning, platting and land use regulation in accordance with AS 29.40.” As part of that responsibility, the Borough has the right to charge fees for those services. KIBC 3.10.190 Review of service fees, states “Not less than on the beginning of every calendar year, the finance director shall prepare a list of all fees for services charged by the various departments of borough government. The list shall be submitted to the departments involved for comments concerning the fees and a recommendation as to whether or not the fee or fees should be raised, lowered, or remain the same. The finance director shall submit a report of his findings, including the department comments and recommendations, to the manager for pres entation to the assembly. The assembly may, by resolution, raise or lower any fee on the submitted list.” Staff began the fee investigation by following the request of Assembly Member Dvorak to determine the dollar amount received from fees charged by the Community Development Department. The Finance Department ran accumulated transaction listing for Fiscal Years 19 and 20, through April 24, 2020. The revenue lines included in the total income calculation include: Building Permits, Subdivision, Conditional Use Permits, Zoning Compliance Permits, Exceptions, Variances, Electric Permit, Plumbing Permits and P&Z Review Fees. The totals are as follows: AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 30 of 340 Page 2 of 3 The total budget for Community Development and the Building Department in FY 2019 was $1,159,228 ($971,198 & 188,090 respectively). Total fees collected in 2019 equal <11% of the total budget for the two departments. Staff compared existing fees to same or similar fees in five other Alaska municipalities. Those included Matsu, Sitka, Fairbanks, Anchorage and Kenai. Not all boroughs have the same fees as KIB, but where they did, except for Sitka, KIB’s fees were typically lower that the others. (See attached table.) Recommendation to raise or lower fees was partially based on these comparisons. The next step in fee review was to determine when each fee was last adjusted. By reviewing Fee Schedule Adoption from 2003 to c urrent, staff was able to determine that the majority of Title 16 & 17 fees have not been modified since FY2006. Some have not been modified since FY2004. (Dates are noted on the comparison table.) Since the fees in Title 16 and 17 deal with land use and development, consideration was made regarding the property value increase over the last 14 -16 years, which has been significant. Based on a random sampling of assessment values for residential properties from Monashka to Women’s Bay from 2006 to 2020, the average property value increased 83%. The average fee increase requested is 50%. If you remove the extreme outlier of the Title 16 Review of P&Z decision, which is being raised from $75 - $200 (166%) so it is consistent with the same fee in Ttile 17, the a verage is closer to a 40% average fee increase. FY 2020 Fee Income 7/1/19-4/24/20 Building Permits $53,645.58 Subdivisions $1,600.00 Zoning Compliance $4,620.00 Variance $250.00 Electric Permit $3,185.00 Plumbing Permit $1,369.80 P&Z Review $450.00 Total $65,120.38 FY 2019 Fee Income Building Permits $99.553.45 Subdivisions $6,765.00 Conditional Use $900.00 Zoning Compliance $6,280.00 Exceptions $100.00 Variance $2,000.00 Electric Permit $4,445.50 Plumbing Permit $5,629.40 P&Z Review $1,467.00 Total $127,140.35 AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 31 of 340 Page 3 of 3 CONCLUSION: Staff recommends the fee increases based on several factors. First is the fact that it is been fourteen years since many of the fees were raised. This is as significant amount of time to allow municipal fees to go unadjusted. Particularly when you consider the extreme rise in property values in the same period of time. Those property values are the second factor justifying the fee increase. While developers and property owners have seen increases in their sale values, the borough has not recouped any of their increased expenses during the same timeframe. The third factor is simply that when compared to other municipalities, Kodiak is on the low end of the scale. While the community is not seeing the housing boom that other areas are experiencing, our home prices and income levels have kept pace. If the KIB wishes t o continue to operate as a solvent entity, it is in their best interest to adjust fees. Regards, Erin Welty Community Development Director AGENDA ITEM #9.A. 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O0 AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 33 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.110 Building Permits Balance To Date:$0.00 07/02/2019 2020-00000012 JE RA Revenue Collection Payment Post Collections 117.00 (117.00) 07/09/2019 2020-00000032 JE RA Revenue Collection Payment Post Collections 772.50 (889.50) 07/12/2019 2020-00000053 JE RA Revenue Collection Payment Post Collections 17,482.58 (18,372.08) 07/15/2019 2020-00000075 JE RA Revenue Collection Payment Post Collections 582.75 (18,954.83) 07/17/2019 2020-00000086 JE RA Revenue Collection Payment Post Collections 583.80 (19,538.63) 07/19/2019 2020-00000104 JE RA Revenue Collection Payment Post Collections 2,616.60 (22,155.23) 07/22/2019 2020-00000121 JE RA Revenue Collection Payment Post Collections 172.80 (22,328.03) 07/25/2019 2020-00000134 JE RA Revenue Collection Payment Post Collections 234.00 (22,562.03) 07/26/2019 2020-00000137 JE RA Revenue Collection Payment Post Collections 2,724.60 (25,286.63) 07/31/2019 2020-00000172 JE RA Revenue Collection Payment Post Collections 40.00 (25,326.63) Month July 2019 Totals $0.00 $25,326.63 ($25,326.63) 08/01/2019 2020-00000175 JE RA Revenue Collection Payment Post Collections 107.00 (25,433.63) 08/02/2019 2020-00000183 JE RA Revenue Collection Payment Post Collections 758.50 (26,192.13) 08/06/2019 2020-00000216 JE RA Revenue Collection Payment Post Collections 459.50 (26,651.63) 08/09/2019 2020-00000237 JE RA Revenue Collection Payment Post Collections 40.00 (26,691.63) 08/12/2019 2020-00000239 JE RA Revenue Collection Payment Post Collections 1,518.75 (28,210.38) 08/15/2019 2020-00000277 JE RA Revenue Collection Payment Post Collections 1,401.60 (29,611.98) 08/26/2019 2020-00000301 JE RA Revenue Collection Payment Post Collections 81.00 (29,692.98) 08/27/2019 2020-00000321 JE RA Revenue Collection Payment Post Collections 284.50 (29,977.48) 08/28/2019 2020-00000346 JE RA Revenue Collection Payment Post Collections 40.00 (30,017.48) 08/30/2019 2020-00000358 JE RA Revenue Collection Payment Post Collections 153.00 (30,170.48) Month August 2019 Totals $0.00 $4,843.85 ($30,170.48) 09/11/2019 2020-00000416 JE RA Revenue Collection Payment Post Collections 54.50 (30,224.98) Run by Erin Welty on 4/24/2020 10:39:54 AM Page 1 of 11 Accumulated Transaction Listing G/L Date Range 07/01/19 - 04/30/20 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 34 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.110 Building Permits Balance To Date:$0.00 09/13/2019 2020-00000436 JE RA Revenue Collection Payment Post Collections 2,273.70 (32,498.68) 09/18/2019 2020-00000472 JE RA Revenue Collection Payment Post Collections 1,069.80 (33,568.48) 09/20/2019 2020-00000486 JE RA Revenue Collection Payment Post Collections 454.50 (34,022.98) 09/23/2019 2020-00000490 JE RA Revenue Collection Payment Post Collections 194.50 (34,217.48) 09/24/2019 2020-00000492 JE RA Revenue Collection Payment Post Collections 756.75 (34,974.23) 09/26/2019 2020-00000510 JE RA Revenue Collection Payment Post Collections 1,381.43 (36,355.66) 09/27/2019 2020-00000525 JE RA Revenue Collection Payment Post Collections 265.00 (36,620.66) Month September 2019 Totals $0.00 $6,450.18 ($36,620.66) 10/14/2019 2020-00000628 JE RA Revenue Collection Payment Post Collections 516.00 (37,136.66) 10/15/2019 2020-00000617 JE RA Revenue Collection Payment Post Collections 54.50 (37,191.16) 10/17/2019 2020-00000643 JE RA Revenue Collection Payment Post Collections 208.00 (37,399.16) 10/21/2019 2020-00000642 JE RA Revenue Collection Payment Post Collections 1,439.40 (38,838.56) 10/24/2019 2020-00000673 JE RA Revenue Collection Payment Post Collections 378.40 (39,216.96) 10/29/2019 2020-00000707 JE RA Revenue Collection Payment Post Collections 216.00 (39,432.96) Month October 2019 Totals $0.00 $2,812.30 ($39,432.96) 11/04/2019 2020-00000752 JE RA Revenue Collection Payment Post Collections 754.90 (40,187.86) 11/08/2019 2020-00000804 JE RA Revenue Collection Payment Post Collections 90.00 (40,277.86) 11/13/2019 2020-00000821 JE RA Revenue Collection Payment Post Collections 2,278.20 (42,556.06) 11/14/2019 2020-00000826 JE RA Revenue Collection Payment Post Collections 54.00 (42,610.06) 11/25/2019 2020-00000984 JE RA Revenue Collection Payment Post Collections 117.00 (42,727.06) 11/26/2019 2020-00000992 JE RA Revenue Collection Payment Post Collections 362.50 (43,089.56) 11/27/2019 2020-00001019 JE RA Revenue Collection Payment Post Collections 1,544.40 (44,633.96) Month November 2019 Totals $0.00 $5,201.00 ($44,633.96) 12/02/2019 2020-00001013 JE RA Revenue Collection Payment Post Collections 310.50 (44,944.46) Run by Erin Welty on 4/24/2020 10:39:54 AM Page 2 of 11 Accumulated Transaction Listing G/L Date Range 07/01/19 - 04/30/20 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 35 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.110 Building Permits Balance To Date:$0.00 12/04/2019 2020-00001040 JE RA Revenue Collection Payment Post Collections 45.00 (44,989.46) 12/11/2019 2020-00001088 JE RA Revenue Collection Payment Post Collections 853.00 (45,842.46) 12/17/2019 2020-00001130 JE RA Revenue Collection Payment Post Collections 238.00 (46,080.46) 12/30/2019 2020-00001245 JE RA Revenue Collection Payment Post Collections 45.00 (46,125.46) Month December 2019 Totals $0.00 $1,491.50 ($46,125.46) 01/03/2020 2020-00001252 JE RA Revenue Collection Payment Post Collections 30.00 (46,155.46) 01/08/2020 2020-00001277 JE RA Revenue Collection Payment Post Collections 72.00 (46,227.46) 01/09/2020 2020-00001299 JE RA Revenue Collection Payment Post Collections 1,454.00 (47,681.46) 01/23/2020 2020-00001367 JE RA Revenue Collection Payment Post Collections 699.00 (48,380.46) Month January 2020 Totals $0.00 $2,255.00 ($48,380.46) 02/10/2020 2020-00001521 JE RA Revenue Collection Payment Post Collections 435.00 (48,815.46) 02/13/2020 2020-00001573 JE RA Revenue Collection Payment Post Collections 225.00 (49,040.46) 02/18/2020 2020-00001595 JE RA Revenue Collection Payment Post Collections 207.00 (49,247.46) Month February 2020 Totals $0.00 $867.00 ($49,247.46) 03/03/2020 2020-00001695 JE GL Building Permit BB2020-68 BVFD Exterior Renovations Proj. 2,509.32 (51,756.78) 03/13/2020 2020-00001772 JE RA Revenue Collection Payment Post Collections 1,888.80 (53,645.58) Month March 2020 Totals $0.00 $4,398.12 ($53,645.58) Account Building Permits Totals $0.00 $53,645.58 ($53,645.58) G/L Account Number 100-000 322.120 Subdivision Balance To Date:$0.00 07/31/2019 2020-00000172 JE RA Revenue Collection Payment Post Collections 450.00 (450.00) Month July 2019 Totals $0.00 $450.00 ($450.00) 12/11/2019 2020-00001088 JE RA Revenue Collection Payment Post Collections 300.00 (750.00) 12/31/2019 2020-00001247 JE RA Revenue Collection Payment Post Collections 600.00 (1,350.00) Month December 2019 Totals $0.00 $900.00 ($1,350.00) Run by Erin Welty on 4/24/2020 10:39:54 AM Page 3 of 11 Accumulated Transaction Listing G/L Date Range 07/01/19 - 04/30/20 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 36 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.120 Subdivision Balance To Date:$0.00 02/19/2020 2020-00001603 JE RA Revenue Collection Payment Post Collections 250.00 (1,600.00) Month February 2020 Totals $0.00 $250.00 ($1,600.00) Account Subdivision Totals $0.00 $1,600.00 ($1,600.00) G/L Account Number 100-000 322.140 Zoning Compliance Permit Balance To Date:$0.00 07/01/2019 2020-00000006 JE RA Revenue Collection Payment Post Collections 300.00 (300.00) 07/10/2019 2020-00000037 JE RA Revenue Collection Payment Post Collections 180.00 (480.00) 07/12/2019 2020-00000053 JE RA Revenue Collection Payment Post Collections 60.00 (540.00) 07/15/2019 2020-00000077 JE RA Revenue Collection Payment Post Collections 60.00 (600.00) 07/15/2019 2020-00000090 JE RA Revenue Collection Payment Post Collections 60.00 (540.00) 07/16/2019 2020-00000091 JE RA Revenue Collection Payment Post Collections 60.00 (600.00) 07/17/2019 2020-00000086 JE RA Revenue Collection Payment Post Collections 90.00 (690.00) 07/18/2019 2020-00000095 JE GL Relocation of fuel tank for the hospital zoning permitCZ2020 -005 90.00 (780.00) 07/18/2019 2020-00000096 JE RA Revenue Collection Payment Post Collections 30.00 (810.00) 07/19/2019 2020-00000104 JE RA Revenue Collection Payment Post Collections 90.00 (900.00) 07/22/2019 2020-00000121 JE RA Revenue Collection Payment Post Collections 30.00 (930.00) 07/31/2019 2020-00000172 JE RA Revenue Collection Payment Post Collections 270.00 (1,200.00) Month July 2019 Totals $60.00 $1,260.00 ($1,200.00) 08/01/2019 2020-00000175 JE RA Revenue Collection Payment Post Collections 30.00 (1,230.00) 08/02/2019 2020-00000183 JE RA Revenue Collection Payment Post Collections 30.00 (1,260.00) 08/05/2019 2020-00000212 JE RA Revenue Collection Payment Post Collections 60.00 (1,320.00) 08/07/2019 2020-00000229 JE RA Revenue Collection Payment Post Collections 30.00 (1,350.00) 08/08/2019 2020-00000232 JE RA Revenue Collection Payment Post Collections 30.00 (1,380.00) Run by Erin Welty on 4/24/2020 10:39:54 AM Page 4 of 11 Accumulated Transaction Listing G/L Date Range 07/01/19 - 04/30/20 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 37 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.140 Zoning Compliance Permit Balance To Date:$0.00 08/09/2019 2020-00000237 JE RA Revenue Collection Payment Post Collections 30.00 (1,410.00) 08/12/2019 2020-00000239 JE RA Revenue Collection Payment Post Collections 60.00 (1,470.00) 08/13/2019 2020-00000244 JE RA Revenue Collection Payment Post Collections 60.00 (1,530.00) 08/15/2019 2020-00000277 JE RA Revenue Collection Payment Post Collections 60.00 (1,590.00) 08/21/2019 2020-00000292 JE RA Revenue Collection Payment Post Collections 60.00 (1,650.00) 08/30/2019 2020-00000358 JE RA Revenue Collection Payment Post Collections 30.00 (1,680.00) Month August 2019 Totals $0.00 $480.00 ($1,680.00) 09/03/2019 2020-00000374 JE RA Revenue Collection Payment Post Collections 30.00 (1,710.00) 09/04/2019 2020-00000387 JE RA Revenue Collection Payment Post Collections 30.00 (1,740.00) 09/09/2019 2020-00000405 JE RA Revenue Collection Payment Post Collections 30.00 (1,770.00) 09/09/2019 2020-00000465 JE RA Revenue Collection Payment Post Collections 30.00 (1,800.00) 09/11/2019 2020-00000416 JE RA Revenue Collection Payment Post Collections 30.00 (1,830.00) 09/12/2019 2020-00000422 JE RA Revenue Collection Payment Post Collections 30.00 (1,860.00) 09/13/2019 2020-00000436 JE RA Revenue Collection Payment Post Collections 60.00 (1,920.00) 09/18/2019 2020-00000467 JE GL Zoning Compl Permit CZ2020 -024 KHS & CZ2020-025 KFRC Elec Boiler 180.00 (2,100.00) 09/23/2019 2020-00000490 JE RA Revenue Collection Payment Post Collections 90.00 (2,190.00) 09/24/2019 2020-00000492 JE RA Revenue Collection Payment Post Collections 60.00 (2,250.00) 09/25/2019 2020-00000499 JE RA Revenue Collection Payment Post Collections 60.00 (2,310.00) 09/26/2019 2020-00000510 JE RA Revenue Collection Payment Post Collections 300.00 (2,610.00) 09/27/2019 2020-00000525 JE RA Revenue Collection Payment Post Collections 30.00 (2,640.00) 09/30/2019 2020-00000522 JE RA Revenue Collection Payment Post Collections 30.00 (2,670.00) Month September 2019 Totals $0.00 $990.00 ($2,670.00) 10/09/2019 2020-00000569 JE RA Revenue Collection Payment Post Collections 60.00 (2,730.00) Run by Erin Welty on 4/24/2020 10:39:54 AM Page 5 of 11 Accumulated Transaction Listing G/L Date Range 07/01/19 - 04/30/20 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 38 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.140 Zoning Compliance Permit Balance To Date:$0.00 10/14/2019 2020-00000628 JE RA Revenue Collection Payment Post Collections 90.00 (2,820.00) 10/15/2019 2020-00000617 JE RA Revenue Collection Payment Post Collections 120.00 (2,940.00) 10/17/2019 2020-00000643 JE RA Revenue Collection Payment Post Collections 150.00 (3,090.00) 10/23/2019 2020-00000657 JE RA Revenue Collection Payment Post Collections 60.00 (3,150.00) 10/24/2019 2020-00000673 JE RA Revenue Collection Payment Post Collections 120.00 (3,270.00) 10/25/2019 2020-00000685 JE RA Revenue Collection Payment Post Collections 60.00 (3,330.00) Month October 2019 Totals $0.00 $660.00 ($3,330.00) 11/04/2019 2020-00000752 JE RA Revenue Collection Payment Post Collections 60.00 (3,390.00) 11/08/2019 2020-00000804 JE RA Revenue Collection Payment Post Collections 30.00 (3,420.00) 11/12/2019 2020-00000809 JE RA Revenue Collection Payment Post Collections 30.00 (3,450.00) 11/14/2019 2020-00000826 JE RA Revenue Collection Payment Post Collections 90.00 (3,540.00) 11/15/2019 2020-00000853 JE RA Revenue Collection Payment Post Collections 30.00 (3,570.00) Month November 2019 Totals $0.00 $240.00 ($3,570.00) 12/04/2019 2020-00001040 JE RA Revenue Collection Payment Post Collections 90.00 (3,660.00) 12/17/2019 2020-00001130 JE RA Revenue Collection Payment Post Collections 60.00 (3,720.00) 12/31/2019 2020-00001247 JE RA Revenue Collection Payment Post Collections 90.00 (3,810.00) Month December 2019 Totals $0.00 $240.00 ($3,810.00) 01/07/2020 2020-00001266 JE RA Revenue Collection Payment Post Collections 30.00 (3,840.00) 01/08/2020 2020-00001277 JE RA Revenue Collection Payment Post Collections 30.00 (3,870.00) 01/23/2020 2020-00001367 JE RA Revenue Collection Payment Post Collections 90.00 (3,960.00) 01/24/2020 2020-00001376 JE RA Revenue Collection Payment Post Collections 60.00 (4,020.00) Month January 2020 Totals $0.00 $210.00 ($4,020.00) 02/03/2020 2020-00001447 JE RA Revenue Collection Payment Post Collections 60.00 (4,080.00) 02/04/2020 2020-00001458 JE RA Revenue Collection Payment Post Collections 30.00 (4,110.00) Run by Erin Welty on 4/24/2020 10:39:54 AM Page 6 of 11 Accumulated Transaction Listing G/L Date Range 07/01/19 - 04/30/20 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 39 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.140 Zoning Compliance Permit Balance To Date:$0.00 02/21/2020 2020-00001617 JE GL Zoning Compliance Permit - Project 19009, BVFD Renovations 60.00 (4,170.00) 02/26/2020 2020-00001652 JE RA Revenue Collection Payment Post Collections 30.00 (4,200.00) Month February 2020 Totals $0.00 $180.00 ($4,200.00) 03/02/2020 2020-00001687 JE RA Revenue Collection Payment Post Collections 60.00 (4,260.00) 03/03/2020 2020-00001697 JE RA Revenue Collection Payment Post Collections 90.00 (4,350.00) 03/16/2020 2020-00001777 JE RA Revenue Collection Payment Post Collections 90.00 (4,440.00) 03/19/2020 2020-00001819 JE RA Revenue Collection Payment Post Collections 30.00 (4,470.00) 03/20/2020 2020-00001822 JE RA Revenue Collection Payment Post Collections 30.00 (4,500.00) 03/23/2020 2020-00001824 JE RA Revenue Collection Payment Post Collections 30.00 (4,530.00) Month March 2020 Totals $0.00 $330.00 ($4,530.00) 04/22/2020 2020-00001992 JE GL North Star Gym Siding Replacement ZCP 90.00 (4,620.00) Month April 2020 Totals $0.00 $90.00 ($4,620.00) Account Zoning Compliance Permit Totals $60.00 $4,680.00 ($4,620.00) G/L Account Number 100-000 322.160 Variance Fee Balance To Date:$0.00 08/23/2019 2020-00000300 JE RA Revenue Collection Payment Post Collections 250.00 (250.00) Month August 2019 Totals $0.00 $250.00 ($250.00) Account Variance Fee Totals $0.00 $250.00 ($250.00) G/L Account Number 100-000 322.180 Electric Permit Balance To Date:$0.00 07/15/2019 2020-00000077 JE RA Revenue Collection Payment Post Collections 30.00 (30.00) 07/15/2019 2020-00000090 JE RA Revenue Collection Payment Post Collections 30.00 .00 07/16/2019 2020-00000091 JE RA Revenue Collection Payment Post Collections 30.00 (30.00) 07/30/2019 2020-00000163 JE RA Revenue Collection Payment Post Collections 30.00 (60.00) Month July 2019 Totals $30.00 $90.00 ($60.00) 08/12/2019 2020-00000239 JE RA Revenue Collection Payment Post Collections 100.00 (160.00) 08/13/2019 2020-00000244 JE RA Revenue Collection Payment Post Collections 30.00 (190.00) Run by Erin Welty on 4/24/2020 10:39:54 AM Page 7 of 11 Accumulated Transaction Listing G/L Date Range 07/01/19 - 04/30/20 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 40 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.180 Electric Permit Balance To Date:$0.00 08/15/2019 2020-00000277 JE RA Revenue Collection Payment Post Collections 70.00 (260.00) 08/21/2019 2020-00000292 JE RA Revenue Collection Payment Post Collections 1,120.00 (1,380.00) 08/27/2019 2020-00000321 JE RA Revenue Collection Payment Post Collections 60.00 (1,440.00) Month August 2019 Totals $0.00 $1,380.00 ($1,440.00) 09/04/2019 2020-00000387 JE RA Revenue Collection Payment Post Collections 70.00 (1,510.00) 09/10/2019 2020-00000408 JE RA Revenue Collection Payment Post Collections 225.00 (1,735.00) 09/11/2019 2020-00000416 JE RA Revenue Collection Payment Post Collections 30.00 (1,765.00) 09/13/2019 2020-00000436 JE RA Revenue Collection Payment Post Collections 60.00 (1,825.00) 09/20/2019 2020-00000486 JE RA Revenue Collection Payment Post Collections 100.00 (1,925.00) 09/23/2019 2020-00000490 JE RA Revenue Collection Payment Post Collections 70.00 (1,995.00) 09/24/2019 2020-00000492 JE RA Revenue Collection Payment Post Collections 30.00 (2,025.00) Month September 2019 Totals $0.00 $585.00 ($2,025.00) 10/07/2019 2020-00000566 JE RA Revenue Collection Payment Post Collections 30.00 (2,055.00) 10/11/2019 2020-00000585 JE RA Revenue Collection Payment Post Collections 30.00 (2,085.00) 10/25/2019 2020-00000685 JE RA Revenue Collection Payment Post Collections 70.00 (2,155.00) 10/31/2019 2020-00000735 JE RA Revenue Collection Payment Post Collections 200.00 (2,355.00) Month October 2019 Totals $0.00 $330.00 ($2,355.00) 11/12/2019 2020-00000809 JE RA Revenue Collection Payment Post Collections 30.00 (2,385.00) 11/13/2019 2020-00000821 JE RA Revenue Collection Payment Post Collections 70.00 (2,455.00) 11/14/2019 2020-00000826 JE RA Revenue Collection Payment Post Collections 55.00 (2,510.00) 11/15/2019 2020-00000853 JE RA Revenue Collection Payment Post Collections 30.00 (2,540.00) 11/26/2019 2020-00000992 JE RA Revenue Collection Payment Post Collections 70.00 (2,610.00) Month November 2019 Totals $0.00 $255.00 ($2,610.00) 12/04/2019 2020-00001035 JE RA Revenue Collection Payment Post Collections 30.00 (2,640.00) Run by Erin Welty on 4/24/2020 10:39:54 AM Page 8 of 11 Accumulated Transaction Listing G/L Date Range 07/01/19 - 04/30/20 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 41 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.180 Electric Permit Balance To Date:$0.00 12/11/2019 2020-00001088 JE RA Revenue Collection Payment Post Collections 30.00 (2,670.00) Month December 2019 Totals $0.00 $60.00 ($2,670.00) 01/03/2020 2020-00001252 JE RA Revenue Collection Payment Post Collections 130.00 (2,800.00) 01/21/2020 2020-00001357 JE RA Revenue Collection Payment Post Collections 70.00 (2,870.00) 01/30/2020 2020-00001415 JE RA Revenue Collection Payment Post Collections 70.00 (2,940.00) Month January 2020 Totals $0.00 $270.00 ($2,940.00) 02/10/2020 2020-00001521 JE RA Revenue Collection Payment Post Collections 100.00 (3,040.00) 02/21/2020 2020-00001618 JE RA Revenue Collection Payment Post Collections 30.00 (3,070.00) Month February 2020 Totals $0.00 $130.00 ($3,070.00) 03/05/2020 2020-00001728 JE RA Revenue Collection Payment Post Collections 30.00 (3,100.00) 03/16/2020 2020-00001777 JE RA Revenue Collection Payment Post Collections 55.00 (3,155.00) 03/19/2020 2020-00001819 JE RA Revenue Collection Payment Post Collections 30.00 (3,185.00) Month March 2020 Totals $0.00 $115.00 ($3,185.00) Account Electric Permit Totals $30.00 $3,215.00 ($3,185.00) G/L Account Number 100-000 322.190 Plumbing Permit Balance To Date:$0.00 07/01/2019 2020-00000006 JE RA Revenue Collection Payment Post Collections 30.00 (30.00) 07/03/2019 2020-00000022 JE RA Revenue Collection Payment Post Collections 130.00 (160.00) 07/19/2019 2020-00000104 JE RA Revenue Collection Payment Post Collections 72.00 (232.00) 07/22/2019 2020-00000120 JE GL To rev receipt 7/19 2020-75- pmt should have gone to the City 42.00 (190.00) Month July 2019 Totals $42.00 $232.00 ($190.00) 08/12/2019 2020-00000239 JE RA Revenue Collection Payment Post Collections 70.00 (260.00) 08/13/2019 2020-00000244 JE RA Revenue Collection Payment Post Collections 30.00 (290.00) 08/27/2019 2020-00000321 JE RA Revenue Collection Payment Post Collections 140.00 (430.00) Month August 2019 Totals $0.00 $240.00 ($430.00) Run by Erin Welty on 4/24/2020 10:39:54 AM Page 9 of 11 Accumulated Transaction Listing G/L Date Range 07/01/19 - 04/30/20 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 42 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.190 Plumbing Permit Balance To Date:$0.00 09/04/2019 2020-00000387 JE RA Revenue Collection Payment Post Collections 100.00 (530.00) 09/20/2019 2020-00000486 JE RA Revenue Collection Payment Post Collections 30.00 (560.00) Month September 2019 Totals $0.00 $130.00 ($560.00) 10/04/2019 2020-00000565 JE RA Revenue Collection Payment Post Collections 30.00 (590.00) 10/21/2019 2020-00000642 JE RA Revenue Collection Payment Post Collections 70.00 (660.00) Month October 2019 Totals $0.00 $100.00 ($660.00) 11/04/2019 2020-00000752 JE RA Revenue Collection Payment Post Collections 207.80 (867.80) 11/12/2019 2020-00000809 JE RA Revenue Collection Payment Post Collections 30.00 (897.80) Month November 2019 Totals $0.00 $237.80 ($897.80) 12/03/2019 2020-00001036 JE RA Revenue Collection Payment Post Collections 30.00 (927.80) 12/06/2019 2020-00001051 JE RA Revenue Collection Payment Post Collections 70.00 (997.80) 12/13/2019 2020-00001102 JE RA Revenue Collection Payment Post Collections 112.00 (1,109.80) Month December 2019 Totals $0.00 $212.00 ($1,109.80) 01/22/2020 2020-00001365 JE RA Revenue Collection Payment Post Collections 70.00 (1,179.80) 01/30/2020 2020-00001415 JE RA Revenue Collection Payment Post Collections 70.00 (1,249.80) Month January 2020 Totals $0.00 $140.00 ($1,249.80) 03/10/2020 2020-00001741 JE RA Revenue Collection Payment Post Collections 30.00 (1,279.80) 03/11/2020 2020-00001753 JE RA Revenue Collection Payment Post Collections 30.00 (1,309.80) 03/19/2020 2020-00001819 JE RA Revenue Collection Payment Post Collections 60.00 (1,369.80) Month March 2020 Totals $0.00 $120.00 ($1,369.80) Account Plumbing Permit Totals $42.00 $1,411.80 ($1,369.80) G/L Account Number 100-000 322.200 P & Z Review Fee Balance To Date:$0.00 07/17/2019 2020-00000086 JE RA Revenue Collection Payment Post Collections 100.00 (100.00) Month July 2019 Totals $0.00 $100.00 ($100.00) Run by Erin Welty on 4/24/2020 10:39:54 AM Page 10 of 11 Accumulated Transaction Listing G/L Date Range 07/01/19 - 04/30/20 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 43 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.200 P & Z Review Fee Balance To Date:$0.00 12/02/2019 2020-00001011 JE GL P&Z Review of Title 18 Land Disp for Monashka Bay Sub, Bk7, Lot5 350.00 (450.00) Month December 2019 Totals $0.00 $350.00 ($450.00) Account P & Z Review Fee Totals $0.00 $450.00 ($450.00) Department Fund Revenues Totals $132.00 $65,252.38 Fund General Fund Totals $132.00 $65,252.38 Grand Totals $132.00 $65,252.38 Run by Erin Welty on 4/24/2020 10:39:54 AM Page 11 of 11 Accumulated Transaction Listing G/L Date Range 07/01/19 - 04/30/20 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 44 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.110 Building Permits Balance To Date:$0.00 07/06/2018 2019-00000019 JE RA Revenue Collection Payment Post Collections 207.00 (207.00) 07/10/2018 2019-00000035 JE RA Revenue Collection Payment Post Collections 81.00 (288.00) 07/19/2018 2019-00000087 JE RA Revenue Collection Payment Post Collections 634.00 (922.00) 07/23/2018 2019-00000103 JE RA Revenue Collection Payment Post Collections 171.00 (1,093.00) 07/26/2018 2019-00000113 JE RA Revenue Collection Payment Post Collections 414.50 (1,507.50) 07/27/2018 2019-00000115 JE RA Revenue Collection Payment Post Collections 40.00 (1,547.50) 07/30/2018 2019-00000120 JE RA Revenue Collection Payment Post Collections 81.00 (1,628.50) Month July 2018 Totals $0.00 $1,628.50 ($1,628.50) 08/02/2018 2019-00000159 JE RA Revenue Collection Payment Post Collections 428.50 (2,057.00) 08/06/2018 2019-00000175 JE RA Revenue Collection Payment Post Collections 423.50 (2,480.50) 08/07/2018 2019-00000181 JE RA Revenue Collection Payment Post Collections 216.00 (2,696.50) 08/08/2018 2019-00000183 JE GL Bldg permit fee - Chiniak Tsunami Shelter & Library 3,021.48 (5,717.98) 08/08/2018 2019-00000187 JE RA Revenue Collection Payment Post Collections 2,168.88 (7,886.86) 08/09/2018 2019-00000196 JE RA Revenue Collection Payment Post Collections 378.00 (8,264.86) 08/13/2018 2019-00000211 JE RA Revenue Collection Payment Post Collections 10,806.67 (19,071.53) 08/14/2018 2019-00000217 JE RA Revenue Collection Payment Post Collections 117.00 (19,188.53) 08/15/2018 2019-00000230 JE RA Revenue Collection Payment Post Collections 153.00 (19,341.53) 08/21/2018 2019-00000262 JE RA Revenue Collection Payment Post Collections 497.40 (19,838.93) 08/23/2018 2019-00000277 JE RA Revenue Collection Payment Post Collections 85.00 (19,923.93) 08/24/2018 2019-00000282 JE RA Revenue Collection Payment Post Collections 2,137.86 (22,061.79) 08/27/2018 2019-00000306 JE RA Revenue Collection Payment Post Collections 32,668.02 (54,729.81) Month August 2018 Totals $0.00 $53,101.31 ($54,729.81) 09/07/2018 2019-00000366 JE RA Revenue Collection Payment Post Collections 234.00 (54,963.81) Run by Susan Zimmerman on 3/2/2020 8:47:15 AM Page 1 of 16 Accumulated Transaction Listing G/L Date Range 07/01/18 - 06/30/19 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 45 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.110 Building Permits Balance To Date:$0.00 09/11/2018 2019-00000378 JE RA Revenue Collection Payment Post Collections 249.50 (55,213.31) 09/14/2018 2019-00000413 JE RA Revenue Collection Payment Post Collections 25.00 (55,238.31) 09/28/2018 2019-00000528 JE RA Revenue Collection Payment Post Collections 3,196.20 (58,434.51) Month September 2018 Totals $0.00 $3,704.70 ($58,434.51) 10/11/2018 2019-00000632 JE RA Revenue Collection Payment Post Collections 45.00 (58,479.51) 10/12/2018 2019-00000682 JE RA Revenue Collection Payment Post Collections 432.00 (58,911.51) 10/15/2018 2019-00000688 JE RA Revenue Collection Payment Post Collections 63.00 (58,974.51) 10/16/2018 2019-00000650 JE RA Revenue Collection Payment Post Collections 1,884.60 (60,859.11) 10/22/2018 2019-00000706 JE RA Revenue Collection Payment Post Collections 459.00 (61,318.11) 10/23/2018 2019-00000711 JE RA Revenue Collection Payment Post Collections 304.00 (61,622.11) 10/26/2018 2019-00000742 JE RA Revenue Collection Payment Post Collections 5,523.38 (67,145.49) 10/31/2018 2019-00000770 JE RA Revenue Collection Payment Post Collections 1,594.80 (68,740.29) Month October 2018 Totals $0.00 $10,305.78 ($68,740.29) 11/07/2018 2019-00000794 JE RA Revenue Collection Payment Post Collections 639.50 (69,379.79) 11/13/2018 2019-00000833 JE RA Revenue Collection Payment Post Collections 108.00 (69,487.79) Month November 2018 Totals $0.00 $747.50 ($69,487.79) 12/04/2018 2019-00000964 JE RA Revenue Collection Payment Post Collections 10,952.55 (80,440.34) Month December 2018 Totals $0.00 $10,952.55 ($80,440.34) 01/04/2019 2019-00001140 JE RA Revenue Collection Payment Post Collections 223.50 (80,663.84) 01/08/2019 2019-00001152 JE RA Revenue Collection Payment Post Collections 223.50 (80,887.34) 01/09/2019 2019-00001167 JE RA Revenue Collection Payment Post Collections 2,181.30 (83,068.64) 01/10/2019 2019-00001170 JE RA Revenue Collection Payment Post Collections 126.00 (83,194.64) 01/23/2019 2019-00001272 JE RA Revenue Collection Payment Post Collections 736.35 (83,930.99) Month January 2019 Totals $0.00 $3,490.65 ($83,930.99) Run by Susan Zimmerman on 3/2/2020 8:47:15 AM Page 2 of 16 Accumulated Transaction Listing G/L Date Range 07/01/18 - 06/30/19 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 46 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.110 Building Permits Balance To Date:$0.00 02/04/2019 2019-00001347 JE RA Revenue Collection Payment Post Collections 527.00 (84,457.99) 02/06/2019 2019-00001368 JE RA Revenue Collection Payment Post Collections 1,010.00 (85,467.99) 02/14/2019 2019-00001476 JE RA Revenue Collection Payment Post Collections 353.00 (85,820.99) 02/20/2019 2019-00001519 JE RA Revenue Collection Payment Post Collections 1,449.00 (87,269.99) Month February 2019 Totals $0.00 $3,339.00 ($87,269.99) 03/19/2019 2019-00001730 JE RA Revenue Collection Payment Post Collections 3,847.81 (91,117.80) 03/20/2019 2019-00001735 JE RA Revenue Collection Payment Post Collections 271.50 (91,389.30) 03/27/2019 2019-00001775 JE RA Revenue Collection Payment Post Collections 271.50 (91,660.80) Month March 2019 Totals $0.00 $4,390.81 ($91,660.80) 04/04/2019 2019-00001845 JE RA Revenue Collection Payment Post Collections 4,049.40 (95,710.20) 04/05/2019 2019-00001862 JE RA Revenue Collection Payment Post Collections 1,111.50 (96,821.70) 04/16/2019 2019-00001944 JE RA Revenue Collection Payment Post Collections 607.50 (97,429.20) 04/23/2019 2019-00001991 JE RA Revenue Collection Payment Post Collections 291.00 (97,720.20) Month April 2019 Totals $0.00 $6,059.40 ($97,720.20) 05/02/2019 2019-00002065 JE RA Revenue Collection Payment Post Collections 107.00 (97,827.20) 05/09/2019 2019-00002128 JE RA Revenue Collection Payment Post Collections 126.00 (97,953.20) 05/17/2019 2019-00002175 JE RA Revenue Collection Payment Post Collections 426.75 (98,379.95) 05/20/2019 2019-00002174 JE RA Revenue Collection Payment Post Collections 397.50 (98,777.45) 05/28/2019 2019-00002230 JE RA Revenue Collection Payment Post Collections 45.00 (98,822.45) 05/30/2019 2019-00002258 JE RA Revenue Collection Payment Post Collections 284.50 (99,106.95) Month May 2019 Totals $0.00 $1,386.75 ($99,106.95) 06/07/2019 2019-00002319 JE RA Revenue Collection Payment Post Collections 347.50 (99,454.45) 06/21/2019 2019-00002427 JE RA Revenue Collection Payment Post Collections 99.00 (99,553.45) Month June 2019 Totals $0.00 $446.50 ($99,553.45) Account Building Permits Totals $0.00 $99,553.45 ($99,553.45) Run by Susan Zimmerman on 3/2/2020 8:47:15 AM Page 3 of 16 Accumulated Transaction Listing G/L Date Range 07/01/18 - 06/30/19 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 47 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.120 Subdivision Balance To Date:$0.00 07/27/2018 2019-00000115 JE RA Revenue Collection Payment Post Collections 350.00 (350.00) Month July 2018 Totals $0.00 $350.00 ($350.00) 08/03/2018 2019-00000166 JE RA Revenue Collection Payment Post Collections 350.00 (700.00) 08/06/2018 2019-00000175 JE RA Revenue Collection Payment Post Collections 350.00 (1,050.00) 08/17/2018 2019-00000247 JE RA Revenue Collection Payment Post Collections 300.00 (1,350.00) Month August 2018 Totals $0.00 $1,000.00 ($1,350.00) 09/24/2018 2019-00000492 JE RA Revenue Collection Payment Post Collections 300.00 (1,650.00) Month September 2018 Totals $0.00 $300.00 ($1,650.00) 10/01/2018 2019-00000537 JE RA Revenue Collection Payment Post Collections 350.00 (2,000.00) 10/26/2018 2019-00000742 JE RA Revenue Collection Payment Post Collections 250.00 (2,250.00) Month October 2018 Totals $0.00 $600.00 ($2,250.00) 11/14/2018 2019-00000838 JE RA Revenue Collection Payment Post Collections 25.00 (2,275.00) Month November 2018 Totals $0.00 $25.00 ($2,275.00) 02/13/2019 2019-00001465 JE RA Revenue Collection Payment Post Collections 350.00 (2,625.00) 02/25/2019 2019-00001544 JE GL KIB Subdivision Application LT A4, USS 3465 350.00 (2,975.00) Month February 2019 Totals $0.00 $700.00 ($2,975.00) 03/26/2019 2019-00001760 JE RA Revenue Collection Payment Post Collections 300.00 (3,275.00) Month March 2019 Totals $0.00 $300.00 ($3,275.00) 04/01/2019 2019-00001796 JE RA Revenue Collection Payment Post Collections 1,590.00 (4,865.00) 04/02/2019 2019-00001818 JE RA Revenue Collection Payment Post Collections 350.00 (5,215.00) 04/19/2019 2019-00001977 JE RA Revenue Collection Payment Post Collections 300.00 (5,515.00) 04/29/2019 2019-00002025 JE RA Revenue Collection Payment Post Collections 300.00 (5,815.00) Month April 2019 Totals $0.00 $2,540.00 ($5,815.00) Run by Susan Zimmerman on 3/2/2020 8:47:15 AM Page 4 of 16 Accumulated Transaction Listing G/L Date Range 07/01/18 - 06/30/19 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 48 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.120 Subdivision Balance To Date:$0.00 05/22/2019 2019-00002187 JE RA Revenue Collection Payment Post Collections 300.00 (6,115.00) Month May 2019 Totals $0.00 $300.00 ($6,115.00) 06/24/2019 2019-00002435 JE RA Revenue Collection Payment Post Collections 300.00 (6,415.00) 06/27/2019 2019-00002464 JE RA Revenue Collection Payment Post Collections 350.00 (6,765.00) Month June 2019 Totals $0.00 $650.00 ($6,765.00) Account Subdivision Totals $0.00 $6,765.00 ($6,765.00) G/L Account Number 100-000 322.130 Conditional Use Permit Balance To Date:$0.00 01/31/2019 2019-00001329 JE RA Revenue Collection Payment Post Collections 250.00 (250.00) Month January 2019 Totals $0.00 $250.00 ($250.00) 04/01/2019 2019-00001796 JE RA Revenue Collection Payment Post Collections 250.00 (500.00) 04/11/2019 2019-00001916 JE RA Revenue Collection Payment Post Collections 250.00 (750.00) Month April 2019 Totals $0.00 $500.00 ($750.00) 05/01/2019 2019-00002057 JE RA Revenue Collection Payment Post Collections 150.00 (900.00) Month May 2019 Totals $0.00 $150.00 ($900.00) Account Conditional Use Permit Totals $0.00 $900.00 ($900.00) G/L Account Number 100-000 322.140 Zoning Compliance Permit Balance To Date:$0.00 07/17/2018 2019-00000075 JE RA Revenue Collection Payment Post Collections 90.00 (90.00) 07/19/2018 2019-00000087 JE RA Revenue Collection Payment Post Collections 30.00 (120.00) 07/23/2018 2019-00000103 JE RA Revenue Collection Payment Post Collections 60.00 (180.00) 07/24/2018 2019-00000106 JE RA Revenue Collection Payment Post Collections 30.00 (210.00) 07/25/2018 2019-00000107 JE RA Revenue Collection Payment Post Collections 60.00 (270.00) 07/30/2018 2019-00000120 JE RA Revenue Collection Payment Post Collections 120.00 (390.00) 07/31/2018 2019-00000131 JE RA Revenue Collection Payment Post Collections 30.00 (420.00) Month July 2018 Totals $0.00 $420.00 ($420.00) 08/01/2018 2019-00000142 JE RA Revenue Collection Payment Post Collections 60.00 (480.00) Run by Susan Zimmerman on 3/2/2020 8:47:15 AM Page 5 of 16 Accumulated Transaction Listing G/L Date Range 07/01/18 - 06/30/19 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 49 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.140 Zoning Compliance Permit Balance To Date:$0.00 08/02/2018 2019-00000159 JE RA Revenue Collection Payment Post Collections 150.00 (630.00) 08/08/2018 2019-00000187 JE RA Revenue Collection Payment Post Collections 60.00 (690.00) 08/08/2018 2019-00000190 JE GL Zoning compl. Move contaminated soil fr KMS UST Proj to Dark Lak 250.00 (940.00) 08/09/2018 2019-00000196 JE RA Revenue Collection Payment Post Collections 120.00 (1,060.00) 08/10/2018 2019-00000205 JE RA Revenue Collection Payment Post Collections 30.00 (1,090.00) 08/15/2018 2019-00000230 JE RA Revenue Collection Payment Post Collections 90.00 (1,180.00) 08/16/2018 2019-00000237 JE RA Revenue Collection Payment Post Collections 30.00 (1,210.00) 08/17/2018 2019-00000247 JE RA Revenue Collection Payment Post Collections 30.00 (1,240.00) 08/24/2018 2019-00000282 JE RA Revenue Collection Payment Post Collections 30.00 (1,270.00) 08/29/2018 2019-00000324 JE RA Revenue Collection Payment Post Collections 30.00 (1,300.00) 08/30/2018 2019-00000328 JE RA Revenue Collection Payment Post Collections 30.00 (1,330.00) Month August 2018 Totals $0.00 $910.00 ($1,330.00) 09/05/2018 2019-00000354 JE RA Revenue Collection Payment Post Collections 30.00 (1,360.00) 09/06/2018 2019-00000361 JE RA Revenue Collection Payment Post Collections 120.00 (1,480.00) 09/11/2018 2019-00000378 JE RA Revenue Collection Payment Post Collections 60.00 (1,540.00) 09/12/2018 2019-00000403 JE RA Revenue Collection Payment Post Collections 30.00 (1,570.00) 09/20/2018 2019-00000482 JE RA Revenue Collection Payment Post Collections 90.00 (1,660.00) Month September 2018 Totals $0.00 $330.00 ($1,660.00) 10/04/2018 2019-00000559 JE RA Revenue Collection Payment Post Collections 30.00 (1,690.00) 10/10/2018 2019-00000626 JE RA Revenue Collection Payment Post Collections 30.00 (1,720.00) 10/11/2018 2019-00000632 JE RA Revenue Collection Payment Post Collections 60.00 (1,780.00) 10/12/2018 2019-00000663 JE RA Revenue Collection Payment Post Collections 30.00 (1,810.00) 10/12/2018 2019-00000682 JE RA Revenue Collection Payment Post Collections 90.00 (1,900.00) Run by Susan Zimmerman on 3/2/2020 8:47:15 AM Page 6 of 16 Accumulated Transaction Listing G/L Date Range 07/01/18 - 06/30/19 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 50 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.140 Zoning Compliance Permit Balance To Date:$0.00 10/15/2018 2019-00000688 JE RA Revenue Collection Payment Post Collections 90.00 (1,990.00) 10/24/2018 2019-00000725 JE RA Revenue Collection Payment Post Collections 60.00 (2,050.00) 10/29/2018 2019-00000762 JE RA Revenue Collection Payment Post Collections 60.00 (2,110.00) 10/31/2018 2019-00000770 JE RA Revenue Collection Payment Post Collections 30.00 (2,140.00) Month October 2018 Totals $0.00 $480.00 ($2,140.00) 11/09/2018 2019-00000829 JE RA Revenue Collection Payment Post Collections 90.00 (2,230.00) 11/13/2018 2019-00000833 JE RA Revenue Collection Payment Post Collections 30.00 (2,260.00) 11/15/2018 2019-00000843 JE RA Revenue Collection Payment Post Collections 30.00 (2,290.00) 11/16/2018 2019-00000858 JE RA Revenue Collection Payment Post Collections 60.00 (2,350.00) 11/21/2018 2019-00000915 JE RA Revenue Collection Payment Post Collections 30.00 (2,380.00) 11/29/2018 2019-00000946 JE RA Revenue Collection Payment Post Collections 30.00 (2,410.00) Month November 2018 Totals $0.00 $270.00 ($2,410.00) 12/04/2018 2019-00000964 JE RA Revenue Collection Payment Post Collections 30.00 (2,440.00) 12/06/2018 2019-00000973 JE RA Revenue Collection Payment Post Collections 60.00 (2,500.00) 12/10/2018 2019-00000977 JE RA Revenue Collection Payment Post Collections 60.00 (2,560.00) Month December 2018 Totals $0.00 $150.00 ($2,560.00) 01/02/2019 2019-00001119 JE RA Revenue Collection Payment Post Collections 30.00 (2,590.00) 01/03/2019 2019-00001134 JE RA Revenue Collection Payment Post Collections 30.00 (2,620.00) 01/04/2019 2019-00001140 JE RA Revenue Collection Payment Post Collections 90.00 (2,710.00) 01/07/2019 2019-00001146 JE RA Revenue Collection Payment Post Collections 60.00 (2,770.00) 01/08/2019 2019-00001152 JE RA Revenue Collection Payment Post Collections 90.00 (2,860.00) 01/17/2019 2019-00001225 JE RA Revenue Collection Payment Post Collections 30.00 (2,890.00) 01/17/2019 2019-00001229 JE GL Zoning Compliance Permit - KMS Boiler Replacement 90.00 (2,980.00) 01/22/2019 2019-00001247 JE RA Revenue Collection Payment Post Collections 60.00 (3,040.00) Run by Susan Zimmerman on 3/2/2020 8:47:15 AM Page 7 of 16 Accumulated Transaction Listing G/L Date Range 07/01/18 - 06/30/19 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 51 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.140 Zoning Compliance Permit Balance To Date:$0.00 01/23/2019 2019-00001272 JE RA Revenue Collection Payment Post Collections 90.00 (3,130.00) 01/25/2019 2019-00001296 JE RA Revenue Collection Payment Post Collections 60.00 (3,190.00) 01/29/2019 2019-00001308 JE RA Revenue Collection Payment Post Collections 150.00 (3,340.00) 01/29/2019 2019-00001479 JE GL Correct Zoning Compliance revenue re: receipt 2019-836 30.00 (3,310.00) Month January 2019 Totals $30.00 $780.00 ($3,310.00) 02/01/2019 2019-00001337 JE RA Revenue Collection Payment Post Collections 150.00 (3,460.00) 02/04/2019 2019-00001347 JE RA Revenue Collection Payment Post Collections 330.00 (3,790.00) 02/05/2019 2019-00001360 JE RA Revenue Collection Payment Post Collections 480.00 (4,270.00) 02/11/2019 2019-00001439 JE RA Revenue Collection Payment Post Collections 30.00 (4,300.00) 02/12/2019 2019-00001461 JE AP A/P Invoice Entry Accounts Payable 60.00 (4,240.00) 02/14/2019 2019-00001476 JE RA Revenue Collection Payment Post Collections 60.00 (4,300.00) 02/19/2019 2019-00001502 JE RA Revenue Collection Payment Post Collections 60.00 (4,360.00) 02/20/2019 2019-00001519 JE RA Revenue Collection Payment Post Collections 30.00 (4,390.00) 02/21/2019 2019-00001524 JE RA Revenue Collection Payment Post Collections 90.00 (4,480.00) 02/25/2019 2019-00001545 JE RA Revenue Collection Payment Post Collections 30.00 (4,510.00) 02/28/2019 2019-00001589 JE RA Revenue Collection Payment Post Collections 30.00 (4,540.00) Month February 2019 Totals $60.00 $1,290.00 ($4,540.00) 03/05/2019 2019-00001633 JE RA Revenue Collection Payment Post Collections 30.00 (4,570.00) 03/07/2019 2019-00001659 JE RA Revenue Collection Payment Post Collections 60.00 (4,630.00) 03/18/2019 2019-00001712 JE RA Revenue Collection Payment Post Collections 90.00 (4,720.00) 03/19/2019 2019-00001730 JE RA Revenue Collection Payment Post Collections 30.00 (4,750.00) 03/21/2019 2019-00001738 JE RA Revenue Collection Payment Post Collections 60.00 (4,810.00) 03/22/2019 2019-00001749 JE RA Revenue Collection Payment Post Collections 60.00 (4,870.00) Run by Susan Zimmerman on 3/2/2020 8:47:15 AM Page 8 of 16 Accumulated Transaction Listing G/L Date Range 07/01/18 - 06/30/19 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 52 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.140 Zoning Compliance Permit Balance To Date:$0.00 03/26/2019 2019-00001760 JE RA Revenue Collection Payment Post Collections 30.00 (4,900.00) 03/29/2019 2019-00001792 JE RA Revenue Collection Payment Post Collections 30.00 (4,930.00) Month March 2019 Totals $0.00 $390.00 ($4,930.00) 04/09/2019 2019-00001883 JE RA Revenue Collection Payment Post Collections 60.00 (4,990.00) 04/11/2019 2019-00001916 JE RA Revenue Collection Payment Post Collections 30.00 (5,020.00) 04/12/2019 2019-00001918 JE RA Revenue Collection Payment Post Collections 30.00 (5,050.00) 04/15/2019 2019-00001926 JE RA Revenue Collection Payment Post Collections 30.00 (5,080.00) 04/26/2019 2019-00002022 JE RA Revenue Collection Payment Post Collections 30.00 (5,110.00) 04/29/2019 2019-00002025 JE RA Revenue Collection Payment Post Collections 60.00 (5,170.00) Month April 2019 Totals $0.00 $240.00 ($5,170.00) 05/01/2019 2019-00002057 JE RA Revenue Collection Payment Post Collections 30.00 (5,200.00) 05/06/2019 2019-00002080 JE GL Zoning Compliance Permit for HS Renovation - CZ2019-055 30.00 (5,230.00) 05/07/2019 2019-00002097 JE RA Revenue Collection Payment Post Collections 90.00 (5,320.00) 05/08/2019 2019-00002120 JE RA Revenue Collection Payment Post Collections 60.00 (5,380.00) 05/10/2019 2019-00002139 JE RA Revenue Collection Payment Post Collections 30.00 (5,410.00) 05/16/2019 2019-00002171 JE RA Revenue Collection Payment Post Collections 60.00 (5,470.00) 05/20/2019 2019-00002174 JE RA Revenue Collection Payment Post Collections 30.00 (5,500.00) 05/21/2019 2019-00002179 JE RA Revenue Collection Payment Post Collections 30.00 (5,530.00) 05/24/2019 2019-00002203 JE RA Revenue Collection Payment Post Collections 30.00 (5,560.00) 05/28/2019 2019-00002230 JE RA Revenue Collection Payment Post Collections 30.00 (5,590.00) Month May 2019 Totals $0.00 $420.00 ($5,590.00) 06/03/2019 2019-00002275 JE RA Revenue Collection Payment Post Collections 60.00 (5,650.00) 06/04/2019 2019-00002286 JE RA Revenue Collection Payment Post Collections 30.00 (5,680.00) 06/05/2019 2019-00002291 JE GL Zoning Compliance Permit BZ2019-065 - Lake Orbin 30.00 (5,710.00) Run by Susan Zimmerman on 3/2/2020 8:47:15 AM Page 9 of 16 Accumulated Transaction Listing G/L Date Range 07/01/18 - 06/30/19 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 53 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.140 Zoning Compliance Permit Balance To Date:$0.00 06/05/2019 2019-00002292 JE GL Zoning Compliance Permit BZ2019-064 - Bayside 30.00 (5,740.00) 06/05/2019 2019-00002299 JE RA Revenue Collection Payment Post Collections 30.00 (5,770.00) 06/06/2019 2019-00002310 JE GL Zoning Compliance Permit CZ2019-062 Borough Bldg Exterior Paint 30.00 (5,800.00) 06/07/2019 2019-00002319 JE RA Revenue Collection Payment Post Collections 60.00 (5,860.00) 06/10/2019 2019-00002331 JE RA Revenue Collection Payment Post Collections 30.00 (5,890.00) 06/13/2019 2019-00002353 JE RA Revenue Collection Payment Post Collections 120.00 (6,010.00) 06/17/2019 2019-00002371 JE RA Revenue Collection Payment Post Collections 30.00 (6,040.00) 06/19/2019 2019-00002389 JE RA Revenue Collection Payment Post Collections 90.00 (6,130.00) 06/20/2019 2019-00002407 JE RA Revenue Collection Payment Post Collections 30.00 (6,160.00) 06/25/2019 2019-00002437 JE RA Revenue Collection Payment Post Collections 30.00 (6,190.00) Month June 2019 Totals $0.00 $600.00 ($6,190.00) Account Zoning Compliance Permit Totals $90.00 $6,280.00 ($6,190.00) G/L Account Number 100-000 322.150 Exception Permits Balance To Date:$0.00 12/13/2018 2019-00001014 JE RA Revenue Collection Payment Post Collections 100.00 (100.00) Month December 2018 Totals $0.00 $100.00 ($100.00) Account Exception Permits Totals $0.00 $100.00 ($100.00) G/L Account Number 100-000 322.160 Variance Fee Balance To Date:$0.00 08/01/2018 2019-00000142 JE RA Revenue Collection Payment Post Collections 250.00 (250.00) Month August 2018 Totals $0.00 $250.00 ($250.00) 11/21/2018 2019-00000915 JE RA Revenue Collection Payment Post Collections 250.00 (500.00) 11/26/2018 2019-00000920 JE RA Revenue Collection Payment Post Collections 250.00 (750.00) 11/30/2018 2019-00000952 JE RA Revenue Collection Payment Post Collections 250.00 (1,000.00) Month November 2018 Totals $0.00 $750.00 ($1,000.00) 04/17/2019 2019-00001952 JE RA Revenue Collection Payment Post Collections 250.00 (1,250.00) Run by Susan Zimmerman on 3/2/2020 8:47:15 AM Page 10 of 16 Accumulated Transaction Listing G/L Date Range 07/01/18 - 06/30/19 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 54 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.160 Variance Fee Balance To Date:$0.00 04/29/2019 2019-00002025 JE RA Revenue Collection Payment Post Collections 500.00 (1,750.00) Month April 2019 Totals $0.00 $750.00 ($1,750.00) 05/21/2019 2019-00002184 JE AP A/P Invoice Entry Accounts Payable 250.00 (1,500.00) 05/28/2019 2019-00002230 JE RA Revenue Collection Payment Post Collections 250.00 (1,750.00) Month May 2019 Totals $250.00 $250.00 ($1,750.00) Account Variance Fee Totals $250.00 $2,000.00 ($1,750.00) G/L Account Number 100-000 322.180 Electric Permit Balance To Date:$0.00 07/03/2018 2019-00000010 JE RA Revenue Collection Payment Post Collections 30.00 (30.00) 07/13/2018 2019-00000056 JE RA Revenue Collection Payment Post Collections 30.00 (60.00) 07/18/2018 2019-00000077 JE RA Revenue Collection Payment Post Collections 30.00 (90.00) 07/20/2018 2019-00000090 JE RA Revenue Collection Payment Post Collections 30.00 (120.00) 07/30/2018 2019-00000120 JE RA Revenue Collection Payment Post Collections 30.00 (150.00) Month July 2018 Totals $0.00 $150.00 ($150.00) 08/07/2018 2019-00000181 JE RA Revenue Collection Payment Post Collections 30.00 (180.00) 08/08/2018 2019-00000187 JE RA Revenue Collection Payment Post Collections 100.00 (280.00) 08/14/2018 2019-00000217 JE RA Revenue Collection Payment Post Collections 30.00 (310.00) 08/27/2018 2019-00000306 JE RA Revenue Collection Payment Post Collections 60.00 (370.00) 08/28/2018 2019-00000312 JE RA Revenue Collection Payment Post Collections 30.00 (400.00) Month August 2018 Totals $0.00 $250.00 ($400.00) 09/04/2018 2019-00000345 JE RA Revenue Collection Payment Post Collections 70.00 (470.00) 09/07/2018 2019-00000366 JE RA Revenue Collection Payment Post Collections 148.75 (618.75) 09/21/2018 2019-00000487 JE RA Revenue Collection Payment Post Collections 55.00 (673.75) 09/25/2018 2019-00000494 JE RA Revenue Collection Payment Post Collections 20.00 (693.75) Month September 2018 Totals $0.00 $293.75 ($693.75) Run by Susan Zimmerman on 3/2/2020 8:47:15 AM Page 11 of 16 Accumulated Transaction Listing G/L Date Range 07/01/18 - 06/30/19 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 55 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.180 Electric Permit Balance To Date:$0.00 10/04/2018 2019-00000559 JE RA Revenue Collection Payment Post Collections 92.50 (786.25) 10/09/2018 2019-00000612 JE RA Revenue Collection Payment Post Collections 30.00 (816.25) 10/12/2018 2019-00000663 JE RA Revenue Collection Payment Post Collections 70.00 (886.25) 10/26/2018 2019-00000742 JE RA Revenue Collection Payment Post Collections 125.00 (1,011.25) Month October 2018 Totals $0.00 $317.50 ($1,011.25) 11/08/2018 2019-00000822 JE RA Revenue Collection Payment Post Collections 160.00 (1,171.25) 11/14/2018 2019-00000838 JE RA Revenue Collection Payment Post Collections 70.00 (1,241.25) 11/16/2018 2019-00000858 JE RA Revenue Collection Payment Post Collections 30.00 (1,271.25) 11/26/2018 2019-00000920 JE RA Revenue Collection Payment Post Collections 30.00 (1,301.25) Month November 2018 Totals $0.00 $290.00 ($1,301.25) 12/11/2018 2019-00000981 JE RA Revenue Collection Payment Post Collections 30.00 (1,331.25) 12/14/2018 2019-00001021 JE RA Revenue Collection Payment Post Collections 30.00 (1,361.25) Month December 2018 Totals $0.00 $60.00 ($1,361.25) 01/04/2019 2019-00001140 JE RA Revenue Collection Payment Post Collections 30.00 (1,391.25) 01/07/2019 2019-00001146 JE RA Revenue Collection Payment Post Collections 70.00 (1,461.25) 01/08/2019 2019-00001152 JE RA Revenue Collection Payment Post Collections 60.00 (1,521.25) 01/10/2019 2019-00001170 JE RA Revenue Collection Payment Post Collections 30.00 (1,551.25) 01/15/2019 2019-00001200 JE RA Revenue Collection Payment Post Collections 60.00 (1,611.25) 01/23/2019 2019-00001293 JE RA Change Receipt Post Change Receipt 70.00 (1,681.25) Month January 2019 Totals $0.00 $320.00 ($1,681.25) 02/06/2019 2019-00001368 JE RA Revenue Collection Payment Post Collections 55.00 (1,736.25) 02/14/2019 2019-00001476 JE RA Revenue Collection Payment Post Collections 30.00 (1,766.25) Month February 2019 Totals $0.00 $85.00 ($1,766.25) 03/07/2019 2019-00001659 JE RA Revenue Collection Payment Post Collections 30.00 (1,796.25) 03/11/2019 2019-00001672 JE RA Revenue Collection Payment Post Collections 30.00 (1,826.25) Run by Susan Zimmerman on 3/2/2020 8:47:15 AM Page 12 of 16 Accumulated Transaction Listing G/L Date Range 07/01/18 - 06/30/19 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 56 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.180 Electric Permit Balance To Date:$0.00 03/19/2019 2019-00001730 JE RA Revenue Collection Payment Post Collections 30.00 (1,856.25) Month March 2019 Totals $0.00 $90.00 ($1,856.25) 04/01/2019 2019-00001796 JE RA Revenue Collection Payment Post Collections 507.50 (2,363.75) 04/05/2019 2019-00001862 JE RA Revenue Collection Payment Post Collections 50.00 (2,413.75) 04/09/2019 2019-00001883 JE RA Revenue Collection Payment Post Collections 30.00 (2,443.75) 04/16/2019 2019-00001944 JE RA Revenue Collection Payment Post Collections 30.00 (2,473.75) 04/29/2019 2019-00002025 JE RA Revenue Collection Payment Post Collections 236.75 (2,710.50) Month April 2019 Totals $0.00 $854.25 ($2,710.50) 05/14/2019 2019-00002150 JE RA Revenue Collection Payment Post Collections 70.00 (2,780.50) 05/16/2019 2019-00002171 JE RA Revenue Collection Payment Post Collections 980.00 (3,760.50) 05/17/2019 2019-00002175 JE RA Revenue Collection Payment Post Collections 70.00 (3,830.50) Month May 2019 Totals $0.00 $1,120.00 ($3,830.50) 06/04/2019 2019-00002286 JE RA Revenue Collection Payment Post Collections 30.00 (3,860.50) 06/05/2019 2019-00002299 JE RA Revenue Collection Payment Post Collections 30.00 (3,890.50) 06/13/2019 2019-00002353 JE RA Revenue Collection Payment Post Collections 267.50 (4,158.00) 06/18/2019 2019-00002382 JE RA Revenue Collection Payment Post Collections 100.00 (4,258.00) 06/20/2019 2019-00002407 JE RA Revenue Collection Payment Post Collections 102.50 (4,360.50) 06/25/2019 2019-00002437 JE RA Revenue Collection Payment Post Collections 55.00 (4,415.50) 06/26/2019 2019-00002456 JE RA Revenue Collection Payment Post Collections 30.00 (4,445.50) Month June 2019 Totals $0.00 $615.00 ($4,445.50) Account Electric Permit Totals $0.00 $4,445.50 ($4,445.50) G/L Account Number 100-000 322.190 Plumbing Permit Balance To Date:$0.00 07/11/2018 2019-00000042 JE RA Revenue Collection Payment Post Collections 76.20 (76.20) 07/13/2018 2019-00000056 JE RA Revenue Collection Payment Post Collections 30.00 (106.20) Run by Susan Zimmerman on 3/2/2020 8:47:15 AM Page 13 of 16 Accumulated Transaction Listing G/L Date Range 07/01/18 - 06/30/19 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 57 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.190 Plumbing Permit Balance To Date:$0.00 07/23/2018 2019-00000103 JE RA Revenue Collection Payment Post Collections 30.00 (136.20) Month July 2018 Totals $0.00 $136.20 ($136.20) 08/15/2018 2019-00000230 JE RA Revenue Collection Payment Post Collections 30.00 (166.20) 08/23/2018 2019-00000277 JE RA Revenue Collection Payment Post Collections 30.00 (196.20) 08/24/2018 2019-00000282 JE RA Revenue Collection Payment Post Collections 70.00 (266.20) 08/30/2018 2019-00000328 JE RA Revenue Collection Payment Post Collections 298.00 (564.20) Month August 2018 Totals $0.00 $428.00 ($564.20) 09/04/2018 2019-00000345 JE RA Revenue Collection Payment Post Collections 140.00 (704.20) 09/20/2018 2019-00000482 JE RA Revenue Collection Payment Post Collections 70.00 (774.20) Month September 2018 Totals $0.00 $210.00 ($774.20) 10/30/2018 2019-00000767 JE RA Revenue Collection Payment Post Collections 336.20 (1,110.40) Month October 2018 Totals $0.00 $336.20 ($1,110.40) 11/26/2018 2019-00000920 JE RA Revenue Collection Payment Post Collections 30.00 (1,140.40) 11/27/2018 2019-00000929 JE RA Revenue Collection Payment Post Collections 70.00 (1,210.40) Month November 2018 Totals $0.00 $100.00 ($1,210.40) 12/11/2018 2019-00000981 JE RA Revenue Collection Payment Post Collections 40.00 (1,250.40) Month December 2018 Totals $0.00 $40.00 ($1,250.40) 01/07/2019 2019-00001146 JE RA Revenue Collection Payment Post Collections 140.00 (1,390.40) 01/10/2019 2019-00001170 JE RA Revenue Collection Payment Post Collections 30.00 (1,420.40) 01/24/2019 2019-00001285 JE RA Revenue Collection Payment Post Collections 30.00 (1,450.40) 01/25/2019 2019-00001296 JE RA Revenue Collection Payment Post Collections 30.00 (1,480.40) Month January 2019 Totals $0.00 $230.00 ($1,480.40) 02/01/2019 2019-00001337 JE RA Revenue Collection Payment Post Collections 30.00 (1,510.40) 02/13/2019 2019-00001465 JE RA Revenue Collection Payment Post Collections 30.00 (1,540.40) Run by Susan Zimmerman on 3/2/2020 8:47:15 AM Page 14 of 16 Accumulated Transaction Listing G/L Date Range 07/01/18 - 06/30/19 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 58 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.190 Plumbing Permit Balance To Date:$0.00 02/21/2019 2019-00001524 JE RA Revenue Collection Payment Post Collections 144.00 (1,684.40) Month February 2019 Totals $0.00 $204.00 ($1,684.40) 03/05/2019 2019-00001633 JE RA Revenue Collection Payment Post Collections 100.00 (1,784.40) 03/13/2019 2019-00001700 JE RA Revenue Collection Payment Post Collections 30.00 (1,814.40) 03/26/2019 2019-00001760 JE RA Revenue Collection Payment Post Collections 224.00 (2,038.40) Month March 2019 Totals $0.00 $354.00 ($2,038.40) 04/05/2019 2019-00001862 JE RA Revenue Collection Payment Post Collections 50.00 (2,088.40) 04/17/2019 2019-00001952 JE RA Revenue Collection Payment Post Collections 140.00 (2,228.40) Month April 2019 Totals $0.00 $190.00 ($2,228.40) 05/13/2019 2019-00002144 JE RA Revenue Collection Payment Post Collections 3,138.00 (5,366.40) 05/17/2019 2019-00002175 JE RA Revenue Collection Payment Post Collections 70.00 (5,436.40) Month May 2019 Totals $0.00 $3,208.00 ($5,436.40) 06/04/2019 2019-00002286 JE RA Revenue Collection Payment Post Collections 63.00 (5,499.40) 06/05/2019 2019-00002299 JE RA Revenue Collection Payment Post Collections 60.00 (5,559.40) 06/20/2019 2019-00002407 JE RA Revenue Collection Payment Post Collections 70.00 (5,629.40) Month June 2019 Totals $0.00 $193.00 ($5,629.40) Account Plumbing Permit Totals $0.00 $5,629.40 ($5,629.40) G/L Account Number 100-000 322.200 P & Z Review Fee Balance To Date:$0.00 12/20/2018 2019-00001057 JE GL Title 18 Land Disposal Review Fee to CDD for P&Z 350.00 (350.00) Month December 2018 Totals $0.00 $350.00 ($350.00) 03/27/2019 2019-00001775 JE RA Revenue Collection Payment Post Collections 150.00 (500.00) Month March 2019 Totals $0.00 $150.00 ($500.00) 05/03/2019 2019-00002075 JE RA Revenue Collection Payment Post Collections 100.00 (600.00) 05/31/2019 2019-00002262 JE RA Revenue Collection Payment Post Collections 150.00 (750.00) Month May 2019 Totals $0.00 $250.00 ($750.00) Run by Susan Zimmerman on 3/2/2020 8:47:15 AM Page 15 of 16 Accumulated Transaction Listing G/L Date Range 07/01/18 - 06/30/19 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 59 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-000 322.200 P & Z Review Fee Balance To Date:$0.00 06/10/2019 2019-00002331 JE RA Revenue Collection Payment Post Collections 150.00 (900.00) Month June 2019 Totals $0.00 $150.00 ($900.00) Account P & Z Review Fee Totals $0.00 $900.00 ($900.00) G/L Account Number 100-000 322.230 Dog Licenses Balance To Date:$0.00 07/27/2018 2019-00000115 JE RA Revenue Collection Payment - accrued 6/30 Collections 1,467.00 (1,467.00) 07/27/2018 2019-00000115 JE RA Revenue Collection Payment - accrued 6/30 Collections 1,467.00 .00 Month July 2018 Totals $1,467.00 $1,467.00 $0.00 06/30/2019 2019-00002579 JE GL 7/23 Accruals 1,608.00 (1,608.00) Month June 2019 Totals $0.00 $1,608.00 ($1,608.00) Account Dog Licenses Totals $1,467.00 $3,075.00 ($1,608.00) Department Fund Revenues Totals $1,807.00 $129,648.35 Fund General Fund Totals $1,807.00 $129,648.35 Grand Totals $1,807.00 $129,648.35 Run by Susan Zimmerman on 3/2/2020 8:47:15 AM Page 16 of 16 Accumulated Transaction Listing G/L Date Range 07/01/18 - 06/30/19 Exclude Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #9.A.Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 60 of 340 Page 1 of 3 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DATE: April 22, 2020 TO: KIB Assembly FROM: Erin Welty, Community Development Director SUBJECT: Fee Amendments INTRODUCTION: Early budget discussions with the Assembly indicated a desire to review fees and previous fee income for KIBC’s Titles 16 & 17 that are collected by the Community Development Department. Staff followed through on that request and the results are compiled here. DISCUSSION: Alaska Statute 29.35.180.a states that “A first or second -class borough shall provide for planning, platting and land use regulation in accordance with AS 29.40.” As part of that responsibility, the Borough has the right to charge fees for those services. KIBC 3.10.190 Review of service fees, states “Not less than on the beginning of every calendar year, the finance director shall prepare a list of all fees for services charged by the various departments of borough government. The list shall be submitted to the departments involved for comments concerning the fees and a recommendation as to whether or not the fee or fees should be raised, lowered, or remain the same. The finance director shall submit a report of his findings, including the department comments and recommendations, to the manager for pres entation to the assembly. The assembly may, by resolution, raise or lower any fee on the submitted list.” Staff began the fee investigation by following the request of Assembly Member Dvorak to determine the dollar amount received from fees charged by the Community Development Department. The Finance Department ran accumulated transaction listing for Fiscal Years 19 and 20, through April 24, 2020. The revenue lines included in the total income calculation include: Building Permits, Subdivision, Conditional Use Permits, Zoning Compliance Permits, Exceptions, Variances, Electric Permit, Plumbing Permits and P&Z Review Fees. The totals are as follows: AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 61 of 340 Page 2 of 3 The total budget for Community Development and the Building Department in FY 2019 was $1,159,228 ($971,198 & 188,090 respectively). Total fees collected in 2019 equal <11% of the total budget for the two departments. Staff compared existing fees to same or similar fees in five other Alaska municipalities. Those included Matsu, Sitka, Fairbanks, Anchorage and Kenai. Not all boroughs have the same fees as KIB, but where they did, except for Sitka, KIB’s fees were typically lower that the others. (See attached table.) Recommendation to raise or lower fees was partially based on these comparisons. The next step in fee review was to determine when each fee was last adjusted. By reviewing Fee Schedule Adoption from 2003 to c urrent, staff was able to determine that the majority of Title 16 & 17 fees have not been modified since FY2006. Some have not been modified since FY2004. (Dates are noted on the comparison table.) Since the fees in Title 16 and 17 deal with land use and development, consideration was made regarding the property value increase over the last 14 -16 years, which has been significant. Based on a random sampling of assessment values for residential properties from Monashka to Women’s Bay from 2006 to 2020, the average property value increased 83%. The average fee increase requested is 50%. If you remove the extreme outlier of the Title 16 Review of P&Z decision, which is being raised from $75 - $200 (166%) so it is consistent with the same fee in Ttile 17, the a verage is closer to a 40% average fee increase. FY 2020 Fee Income 7/1/19-4/24/20 Building Permits $53,645.58 Subdivisions $1,600.00 Zoning Compliance $4,620.00 Variance $250.00 Electric Permit $3,185.00 Plumbing Permit $1,369.80 P&Z Review $450.00 Total $65,120.38 FY 2019 Fee Income Building Permits $99.553.45 Subdivisions $6,765.00 Conditional Use $900.00 Zoning Compliance $6,280.00 Exceptions $100.00 Variance $2,000.00 Electric Permit $4,445.50 Plumbing Permit $5,629.40 P&Z Review $1,467.00 Total $127,140.35 AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 62 of 340 Page 3 of 3 CONCLUSION: Staff recommends the fee increases based on several factors. First is the fact that it is been fourteen years since many of the fees were raised. This is as significant amount of time to allow municipal fees to go unadjusted. Particularly when you consider the extreme rise in property values in the same period of time. Those property values are the second factor justifying the fee increase. While developers and property owners have seen increases in their sale values, the borough has not recouped any of their increased expenses during the same timeframe. The third factor is simply that when compared to other municipalities, Kodiak is on the low end of the scale. While the community is not seeing the housing boom that other areas are experiencing, our home prices and income levels have kept pace. If the KIB wishes t o continue to operate as a solvent entity, it is in their best interest to adjust fees. Regards, Erin Welty Community Development Director AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 63 of 340 updated 4/10/2020 sz VERSION 2, ARNDT KODIAK ISLAND BOROUGH, ALASKA FEE SCHEDULE Effective: July 1, 2019 2020 Contents Page Miscellaneous Services Title 3: Revenue and Finance Title 5: Business Licenses Title 6: Animals Title 8: Health and Safety Solid Waste Collection and Disposal Title 12: Naming Buildings, Public Facilities, Streets, and Sidewalks Title 15: Building and Construction Building Permits Electric Permits Grading Permits Plan Review Plumbing Other Title 16: Subdivision Title 17: Zoning Title 18: Borough Real Property Page numbers will be designated once the final draft is prepared updated effective date (Cross) update Effective Date to July 1, 2020 D. Cross AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 64 of 340 2 of 8 Kodiak Island Borough Effective July 1, 2020 BAYSIDE FIRE STATION COMMUNITY TRAINING CENTER Copy of Fire Reports $25.00 One-half of Training Center, per half day (1-6 hrs, max 49 people) $15.00 One-half of Training Center, per day (6-10 hrs, max 49 people) $25.00 Full Training Center, per half day (1-6 hrs, max 100 people) $30.00 Full Training Center, per day (6-10 hrs, max 100 people) $50.00 Refundable Cleaning Deposit $50.00 Notes: Non-profit organizations and public safety agencies who do not charge a fee for the activity being conducted may apply for a waiver of Training Center use fees. BOROUGH CODE OF ORDINANCES Borough Code, Complete $200.00 Supplement Service (Annual Fee) $75.00 Title 15, complete first 20 pages free, $0.25 thereafter Title 16, complete first 20 pages free, $0.25 thereafter Title 17, complete first 20 pages free, $0.25 thereafter BOROUGH RECORDS 2007 Comprehensive Plan (bound copy) $100.00 Audio Recording CD $5.00 Audio Recording (saved on requester's thumb drive) no charge Audio Recording (sent by email) no charge Certified copies (does not include copy charges) $5.00 Copy, scan single file to CD or DVD, per disk (includes large scale maps) $5.00 Copies, per page first 20 pages free, $0.25 thereafter Comprehensive Plans, paper $25.00 Electronically Reproduced Records (hard copy to electronic) no charge Electronically Produced/Provided Records (originally electronic) no charge GENERAL SERVICES Interest on Miscellaneous Delinquent Accounts 12% annually New/Transfer Liquor License $1.00 per notice mailed Non-Filing or Late Filing Fee for Special Taxes (Excise, Severance, and Transient Accommodations) $50 per filing NSF Check Fee $25.00 Research Service, records recovery * First 5 hours free per month/per requestor/$40.00 per hr thereafter Research Service, data analysis * Fee set at $40.00 per hr Wire Transfer Fee $25.00 Check Replacement Fee $15.00 Notes: * KIBC 2.40.060 authorizes the setting of fees for compilation or creation or records (data analysis). The arbitrary amount of $40 per hour is an average of Clerk's Office staff hourly wage and benefits. KIBC 2.40.040 notes that we cannot exceed the actual salary and benefit cost for personnel time. KODIAK FISHERIES RESEARCH CENTER (KFRC) Main Lobby (upstairs/down - fee includes large conference room) $250.00 Refundable cleaning deposit, main lobby $300.00 Large Conference Room $50.00 Refundable cleaning deposit, large conference room $50.00 Small Conference Room $40.00 Refundable cleaning deposit, small conference room $30.00 Notes: Non-profit organizations and public safety agencies who do not charge a fee for the activity being conducted in the facility may apply for a waiver of KFRC fees. REPRODUCTION AND MAPPING COSTS: GIS services (1/4 hr minimum) $60.00/hr Prints/Copies Bond $1.00 sq ft Semi Gloss $2.00 sq ft Mylar $3.00 sq ft 8.5 X 11 inch first 20 pages free, $0.25 thereafter 11 X 17 inch first 10 pages free, $0.50 thereafter Notes: No copying or commercial use, except for reference MISCELLANEOUS SERVICES AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 65 of 340 3 of 8 Kodiak Island Borough Effective July 1, 2020 TITLE 6: ANIMALS TITLE 5: BUSINESS LICENSES $35.00 $35.00 $10.00 $5.00 $20.00 $50.00 $75.00 $125.00 Animal Control Impound Fees Impound of an animal - First offense Impound of an animal - Second offense Impound of an animal - 3rd & up License Fees Male Dog, per year Female Dog, per year Neuter and Spayed Dogs, per year Duplicate Tag, each Miscellaneous Fees Rabies Vaccinations Deposit (partially refundable) $100.00 annually $200.00 annually $1,000.00 annually $200.00 annually $1,000.00 annually $1,000.00 annually $200.00 annually Marijuana Cultivation Facilities - Limited Cultivation Facilities - Standard Manufacturing - Concentrate Manufacturing - Product Retail Testing Tobacco License Fee TITLE 3: REVENUE AND FINANCE SPECIAL ASSESSMENT AND PROPERTY TAX Foreclosure/Attorney Fee actual cost Publication Fee actual cost Redemption Certificates actual cost Administration Fee on Clerk Deeded Properties $500.00 Interest 12% annually Penalty 10% one time charge Marijuana Excise Tax on Flower and Bud Per the State of Alaska Rate Excise Tax on Remaining Portions of the Plant Per the State of Alaska Rate Interest 12% annually Penalty 10% one time charge Tobacco Excise Tax on Cigarettes $.05 each Excise Tax on Other Tobacco Products 25% of wholesale cost Interest 12% annually Penalty within 7 days of due date 10% one time charge Penalty within 16 days of due date 15% one time charge AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 66 of 340 4 of 8 Kodiak Island Borough Effective July 1, 2020 Price increase D. Conrad Decreased By Scott Price increase D. Conrad price Increase D. Conrad price Increase D. Conrad TITLE 8: HEALTH AND SAFETY SOLID WASTE COLLECTION AND DISPOSAL Appliances Appliances Other, residential Refrigerators/Freezers, residential Asbestos Disposal (must be delivered in compliance with applicable regulations) Batteries no charge from "Primary Residence Only" $10.00 0.00 each $200.00 minimum, $200.00/cy Lead Acid Batteries - residential no charge Lead Acid Batteries - commercial Lithium Batteries Commercial Garbage Construction/Demolition Debris (C&D) (residential over 260lb/commercial/ industrial /institutional) Note: Any mixed construction loads that have greater than 10% metals will not be accepted. Fishing Gear - line, netting and web only Fluorescent Light bulbs, Residential Fluorescent Light bulbs, Commercial Equipment Usage to Off-Load Customer Waste Garbage Truck of Borough Collection Contractor Garbage Truck of United States Coast Guard Contractor Household Hazardous Waste 40 lb limit per month Greater Than 40 lbs per month Marine Debris (does not include line, netting and webbing - see Fishing Gear) Less than 1 cy 1 to 10 cubic yards - Must complete acceptance form at landfill. Greater than 10 cubic yards: ADEC and KIB approval required before delivery. Line, netting, webbing, recyclables, and metal must be separated prior to delivery. $6.00 $10.00 per large, $3.00 $5.00 per small $6.00 per large, $3.00 per small $20.00 minimum, $365.00/ton $20.00 minimum, $365.00/ton $365.00/ton $1.00/lb $1.00/lb $100.00/hour, $100.00 minimum $365.00/ton $365.00/ton no charge $1.00/lb no charge no charge $365.00/ton Metals (includes vehicles larger than one ton capacity) $365.00/ton ($0.1825/lb) Mobile Homes/Recreational Vehicles (measured per longest dimension) See Note $30.00/lf $50.00 linear foot Oil Used Oil - commercial $3.00/gal Used Oil - residential - 5 gallons per month no charge Used Oil - residential - greater than 5 gallons per month $1.50/gal Residential Waste (by passenger automobile or pickup truck) This includes C&D, and household waste. Up to 260 lbs total per day (no metals) no charge 261 pounds or greater $365.00/ton Tires - commercial $365.00/ton Use of Scale to Obtain a Certified Weight $15.00 $20.00 per ticket Vehicles (vehicles larger than one ton capacity will be charged at the metals rate) $475.00 per vehicle Waste Screenings $365.00/ton Rented Commercial Open Top Dumpster Mixed Loads** $750.00 NOTES: * Governmental customers may be served by a private company by direct negotiation for service. Fees will be set, billed and collected by that company. * Commercial and residential solid waste materials collected by the United States Coast Guard, or its representative, for disposal at the Kodiak Island Borough landfill will be charged at the time of disposal at the rate established in this fee schedule. The Kodiak Island Borough will invoice the United States Coast Guard for all or any portion of those fees charged, as agreed upon by the parties. Fees associated with other waste disposal options will be charged based on the applicable fee represented in this schedule. * Companies conducting commercial, industrial and institutional demolition projects need to separate their waste into metal and non-metal loads. Mixed loads will not be accepted at the landfill. * Metals received at the landfill in the form of tanks or cables must be prepared in an acceptable manner. Tanks must be drained of all fluids and wiped clean. Tanks under 500 gallons must have an 18" square hole cut into it and wiped clean. Tanks over 500 gallons must have one end cut off and wiped clean. Tanks 1,000 gallons and greater must contact Engineering/Facility staff to discuss acceptable criteria. Fishing cable must be cut into 3' lengths. Other metal items must be cut into pieces no greater than 17' long, 7' wide and 5' high. They must be separated from non-metal material (e.g., machinery with hoses or electrical components). * Approved Thrift Stores will be allowed free disposal of self-hauled household residential waste of up to 2,000 lbs/week. Disposal of large items (e.g., boats, trailers, construction/demolition debris and metals) will be charged at the same rate as shown in this fee schedule. * Approved non-profit entities may be granted an exemption from solid waste disposal fees for pre-approved cleanup events. * Commercial establishments, and/or small quantity generators, who generate hazardous waste must contact an environmental company to properly dispose of their waste. * All mobile homes or debris from mobile homes shall be cleared for asbestos and Lead based paint before acceptance. All materials must be separated into C&D, metal and recyclables prior to delivery. ** Rented Commercial Open Top Dumpster are provided by Waste Connection to paying customers per request. No other Municipal Solid Waste components such as metals, food waste, oil or lubricants, fluids or household garbage are to be commingled in the dumpster. Mixed waste streams delivered to the landfill that require staff to sort or segregate materials incur a $750.00 fee charge and possible suspension of the use of a commercial dumpster. Definitions: Residential Waste - Waste generated from your home (for example, household garbage, bulky items such as furnishings and grass/lawn clippings). It includes homeowner construction/demolition waste but does not include metals. AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 67 of 340 5 of 8 Kodiak Island Borough Effective July 1, 2020 TITLE 12: NAMING BUILDINGS, PUBLIC FACILITIES, STREETS, AND SIDEWALKS Street Name Change Fee $150.00 TITLE 15: BUILDING AND CONSTRUCTION BUILDING PERMIT FEES Total Value Fees value = up to $500.00 $15.00 value = $500.01 - $2,000.00 $15.00 for the first $500 plus $2.00 for each additional $100.00 or fraction thereof, to and including $2,000.00 value = $2,000.01 - $25,000.00 $45.00 for the first $2,000.00 plus $9.00 for each additional $1,000.00 or fraction thereof, to and including $25,000.00 value = $25,000.01 - $50,000.00 $252.00 for the first $25,000.00 plus $6.50 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 value = $50,000.01 - $100,000.00 $414.50 for the first $50,000.00 plus $4.50 for each additional $1,000.00 or fraction thereof, to and including $100,000.00 value = $100,000.01 to $500,000.00 $639.50 for the first $100,000.00 plus $3.50 for each additional $1,000.00 or fraction thereof, to and including $500,000.00 value = $500,000.01 to $1,000,000.00 $2,039.50 for the first $500,000.00 plus $3.00 for each additional $1,000.00 or fraction thereof, to and including $1,000,000.00 value = $1,000,000.01 and up $3,539.50 for the first $1,000,000.00 plus $2.00 for each additional $1,000.00 or fraction thereof New Construction of a single family residence or residence with an accessory building when issued as an owner/builder is $150.00. Remodel of a single family residence when issued as an owner/builder is valuation based with the maximum fee amount of $150.00. Notes: I. Valuations for determination of permit fees will be based on contract prices or, in the absence of a contract price, the Building Valuation Data as published, by I.C.B.O. Building Standards 2. Owner/builder is defined as a person who is managing the construction or remodel of their own residence and the building permit must reflect the name of the owner. ELECTRIC PERMIT FEES The following schedule of fees shall apply to all electrical work for which a permit is required NEW CONSTRUCTION ELECTRICAL WORK Single Family and Duplexes: Temporary Work Service Permit $30.00 Residential Single Family - new $70.00 Duplex - new $100.00 Additional Wiring, remodeling residential only $30.00 ALL OTHER ELECTRICAL WORK Issuance of Permit $35.00 Each Fixture/Duplex Outlet/Individual Switch/Emergency Light $1.25 Electric Heat per k.w. Installed $1.00 Each Power Outlet $2.00 Electrical Service to 200 amps $20.00 Electrical Service over 200 amps $30.00 Each Area Floodlight, 1st light $20.00 Each Additional Floodlight $5.00 Generator per k.w. Output $1.00 Transformers 5 k.v.a. or above $5.00 Motor Connections, 15 hp and above $20.00 Transfer Switches - manual $5.00 Transfer Switches - automatic $10.00 Electrical Signs $20.00 Trailer Courts - each space $50.00 Each Additional - same permit $10.00 Temporary Services $5.00 Environmental Control Devices per Outlet/Unit $1.25 AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 68 of 340 6 of 8 Kodiak Island Borough Effective July 1, 2020 TITLE 15: BUILDING AND CONSTRUCTION (Cont'd) ELECTRIC PERMIT FEES (Cont'd) ALL OTHER ELECTRICAL WORK (Cont'd) The following schedule of fees shall apply to all electrical work for which a plan review is required: $0.00 - $500.00 $35.00 $501.00 - $1,000.00 $60.00 $1,001.00 - $2,000.00 $100.00 $2,001.00 - $3,000.00 $150.00 $3,001.00 - $4,000.00 $200.00 $4,001.00 - $6,000.00 $250.00 $6,001.00 - up $300.00 When extra inspections are made necessary by reason of defective work, or otherwise t hrough fault or error on the part of the holder of the permit, or on the part of the permit holder's official setting forth the violation, only one such extra inspe ction shall be made under the regular fees as herein prescribed. For each further extra inspection for which the holder of the permit or employee is entirel y responsible, fees shall be charged as follows: Note: The building department shall allow for correction of such work, a maximum of ten working d ays following the date of inspection First Inspection $40.00 Second Inspection $50.00 Each Additional Inspection $60.00 Electric Permits After Work has Started 2 x the published amount GRADING PERMIT FEES: 50 cubic yards $23.50 51 to 100 c.y. $37.00 101 to 1,000 c.y. $37.00 for 1st 100 cy + $17.50 for ea additional 100 cy 1,001 to 10,000 c.y. $194.50 for 1st 1,000 cy + $14.50 for ea additional 1,000 cy 10,001 to 100,000 c.y. $325.00 for 1st 10,000 cy + $66.00 for ea additional 10,000 cy 100,001 c.y. or more $919.00 for 1st 100,000 cy + $36.50 for ea add 10,000 cy Note: The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference between the fees paid for the original permit and the fee shown for the entire project. PLAN REVIEW FEES Commercial 65% of the building permit fee Residential non-engineered 50% of the building permit fee Residential engineered 20% of the building permit fee Notes: I. Valuations for determination of permit fees will be based on contract prices or, in the absence of a contract price, the Building Valuation Data as published, by I.C.B.O. Building Standards PLUMBING PERMIT FEES: Additional Plumbing Remodeling - residential only Single Family and Duplexes (base fee): New Duplex New Residential Single Family Plus the Following Additional Charges: Each Plumbing Fixture Each Gas Outlet Each Water Heater and Hot Water Boiler (per 1.000 btu) Automatic Sprinkler Systems (per head) Plumbing Alteration Work (per outlet) All Other Plumbing Work Plumbing Permits After Work has Started $30.00 $100.00 $70.00 $7.00 $5.00 $0.20 $1.50 $7.00 $35.00 2 x the published amount AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 69 of 340 7 of 8 Kodiak Island Borough Effective July 1, 2020 SUBDIVISION FEES Abbreviated/Aliquot Part Plats Appeal to Assembly Appeal to Commission Appeal Record Copy, per page Review of P&ZC Decision Vacations Waivers Inspection Services - General Personnel Costs - strait time Personnel Costs - over time Personnel Costs - double time Vehicle - hours Vehicle - mileage Vehicle - administrative fee Inspection Services - Subdivision: Road and Utility Improvement (per lineal ft) Improvements for 1 to 12 lots Improvements for 13 lots and more $300.00 $500.00 Price Increase S. Arndt $200.00 $200.00 first 20 pages free, $0.25 thereafter $75.00 $200.00 Price Increase E. Welty $350.00 $500.00 + plat fee Price Increase S. Arndt $150.00 $40.00/hr $56.00/hr $72.00/hr $1.70/hr $0.30/mi 10% $3.50/lf $2.00/lf Materials Approval Services: First Submittal Subsequent Reviews Plan Review Services: $200.00 $60.00 Price increase E. Welty Price increase E. Welty Price increase E. Welty TITLE 16: SUBDIVISIONS TITLE 15: BUILDING AND CONSTRUCTION (Cont'd) OTHER FEES: Additional Plan Review Required by Changes, additions or revision to approved plans $50.00/hr Appeals and Exceptions $350.00 Building Demolition Fee $40.00 Driveway Permit Fee, (no fee when included w/bldg permit) $25.00 Inspections Which No Fee is Specifically Indicated $40.00/hr Inspections Outside Normal Business Hours (per hour, 2 hr min) $70.00 Reinspection Fees Assessed Under Provisions of Section 305G $40.00/hr Right of Way (ROW) Permit for Driveway Access $100.00 Additional Improvement Plan Reviews $100.00 Improvement Plan Review actual cost Initial and Final Plan $200.00 Site Grading Plan Review $250.00 Preliminary Plats Creating: 1 to 12 lots $350.00 $500.00 13 to 50 lots or more lots $350.00 + $20.00 $500.00 + $50.00 for each additional lot over 12 Over 50 lots $1,110.00 + $15.00 $1500.00 + $100.00 for each additional lot AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 70 of 340 8 of 8 Kodiak Island Borough Effective July 1, 2020 After the fact Zoning Compliance Permits 2 x the published amount Appeal to Board of Adjustment $350.00 Appeal to Commission $175.00 $200.00 Appeal Record Copy, per page first 20 pages free, $0.25 thereafter Conditional Use Permit ** $250.00 Other P&Z Screening Approval $150.00 Postponement at Petitioner's Request - public hearing item $100.00 $150.00 Postponement at Petitioner's Request - non-public hearing item $25.00 Review of P&ZC Decision $150.00 $200.00 Variance Zoning Change Permit: $250.00 $400.00 Less than 1.75 acres 4 or less lots $350.00 1.76 to 5.00 acres 5 - 20 lots $750.00 5.01 to 40.00 acres 21 + lots $1000.00 $1500.00 40.01 acres or more Zoning Compliance Permit : $1,500.00 Less than 1.75 acres Excavation/Fill $30.00 $50.00 1.76 to 5.00 acres Minor Construction (<500 square feet) $60.00 $75.00 5.01 to 40.00 acres Major Construction (501+ square feet) $90.00 $150.00 40.01 acres or more ** This fee is waived for Accessory Dwelling Unit (ADU) cases $120.00 Land Disposal Application $350.00 Land Use Permits - temporary KIBC 18.50.010.B $250.00 Land Use Permits - annually KIBC 18.50.010.C $1,200.00 Material Sales, royalty fee per cubic yard - annually $2.00 Wood Cutting Permits - Chiniak area - annually Free with signed liability waiver Wood Cutting Permits - specified areas other than Chiniak - 30 days $25.00 TITLE 18: BOROUGH REAL PROPERTY Price increase E.Welty remove ** E Welty Price increase E.Welty Price increase E.Welty Price increase E.Welty Price increase and Classification change E Welty Remove E Welty Price increase and Classification change E Welty Price increase and Classification change E Welty Price increase and Classification change E Welty Remove E Welty Remove E. Welty TITLE 17: ZONING AGENDA ITEM #9.A. Resolution No. FY2020-23 Re-establishing The Fees For The Kodiak Island ...Page 71 of 340 Manager’s Report Michael Powers June 18, 2020 ACTIVITIES FPA #1-Reviewed application process for Fire Chief, disclosure of applications, what needed to be redacted for public release and related “process” questions regarding the recruitment. Reviewed FPA board choice of candidates. Met with Chairman to discuss applicants COVID 19 Received inquiry regarding Tustamena Cases-Referred caller to the PIO at the EOC. Received signed CARES funding resolution and grant application agreement and forwarded to the State of Alaska. I participated in the AML Manager’s Association weekly conference call. Unified command spoke and answered questions regarding Mandate 10 travel issues and testing issues. Like all of the Mandates, the focus is on education and compliance, not enforcement. Another case was reported on June 10 and another on June 16th. These two cases appear to be community spread. The Emergency Services Council discussed the situation on June 18 and made no changes in our processes and precautions. Participated in several teleconferences regarding CARES funding. A lot of political types, who are responsible for their advice, are urging that municipalities “just spend the money”. I met with the School District and received a list of projects for upgrades with a preliminary cost estimate around $1.0M (without contingency) that was subsequently updated to $1.5M. Other Issues Met with staff and the Borough Attorney to discuss non-profit property tax exemptions. Reviewed case law, current owners we are working with and specifics of various properties. Directed staff to prepare an informational agenda item to discuss the types of exemptions and the processes. Non-profit funding applications went out to the community. Personnel-Worked with staff and union on several personnel matters including a complicated illness case. Participated in conference call with AML & our stated elected representatives regarding issues within the districts. CARES funding was part of this discussion with the AMHS dominating the majority of the issues raised, all of which dovetailed into the “state of the State” in regard to finances and future state budgets. Discussed with staff various options for additional dumpsters in order to serve the areas where roll carts were removed. Reviewed contract with Alaska Waste and impacts thereto. AGENDA ITEM #10.A. Borough Manager's Report For June 18, 2020 Page 72 of 340 Met with Assembly member and staff regarding a budget amendment to fund schools and R&R. Discussed a potential ballot measure regarding use of the facilities fund and initiated research on the callable dates for the school bonds. TRAVEL None planned at this time. Due to the recent increases in number, staff is discouraged from travel. Many, if not most, opportunities for staff training and education have or are being changed to electronic events. Some of the events that involve staff and elected seem to be trending towards face to face events. AGENDA ITEM #10.A. Borough Manager's Report For June 18, 2020 Page 73 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY WORK SESSION Kodiak Island Borough SUBJECT: Contract No. FY2020-19 Aerial Imagery Acquisition. ORIGINATOR: Erin Welty RECOMMENDATION: The motion on the floor is "Move to authorize the Borough Manager to execute Contract No. FY2020 - 19 with EagleView in an amount not to exceed $523,185." DISCUSSION: This item was previously postponed from the April 17, 2020 Regular Meeting of the Assembly to the June 11, 2020 Work Session for further discussion. It is now before the Assembly for authorization. Kodiak Island Borough Code 3.30.020 Limitation on Manager's Authority, states that a contract exceeding $25,000 requires Assembly approval. This is a professional services contract with Pictometry International Corp. d.b.a EagleView to acquire aerial imagery of lands within the Kodiak Island Borough over a six year period. Aerial Imagery is utilized by multiple departments within KIB, including but not limited to Community Development and Assessing. Up-to-date, accurate aerial imagery allows current assessment of remote properties while minimizing staff field expenses. Aerial imagery is the base layer for all of our GIS projects and is pushed out to the public on KIB's website for public use along with subdivision and zoning layers and basic assessment data. New imagery has not been collected in the last two years due to lack of a contract. Imagery is collected with flights over the target areas during snow free, pre-leaf out times. Because of this small window, it is essential to approve this contract in a timely manner so that the first collection can commence as soon as area 1 is snow free. Four proposals were received in response to this request for proposal (RFP). Each proposal was accompanied by required imagery samples. Those imagery samples are provided in this packet. Proposals were reviewed by a selection committee consisting of the community development director, the assessing director and the former GIS analyst. At the recommendation of the KIB Attorney, the evaluation and selection criteria were published in the RFP, but a specific breakdown of the points awarded for specific criteria in each category were not published. Proposals were then ranked and scored. The RFP did offer the opportunity for alternative product presentations. The base product costs and the base plus alternative product costs were ranked separately and separate scores were assigned to both. All other criteria were assigned based on the base product proposal. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 74 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY WORK SESSION Kodiak Island Borough It is important to note that the RFP and evaluation process were thoroughly reviewed by the attorney for compliance with KIB code and state law. The contract before you is with EagleView, who was the the successful proposer, and included their oblique imagery alternative product. The oblique imagery allows increased utility of the collected imagery by providing a 4-way view of structures that are captured simultaneously with the orthoimagery. What this allows is for any structures to be viewed from a north, south, east or west angle, showing not just a top down image, but a side view of each structure. This will provide users the opportunity to view add-on structures, such as decks and entries, view the height/story level of a building, as well as allow users to determine the function of a structure (i.e. pole barn vs. garage) which cannot be determined from a top down image. The oblique product also opens the way for the use of aerial imagery for emergency planning techniques, like planned entry. EagleView is a New York based company specializing in aerial imagery with experience in Alaska. They utilize planes owned by JAV Imagery, who only fly for EagleView. JAV is located in Anchorage, so no interstate travel is required for the flights to take place. In light of the COVID-19 crisis, both JAV and KIB have filed the proper travel protocols with the State of Alaska. The official request for proposal, budgetary transaction reports from 2013 to present, and all submitted imagery samples have been included in this packet. Also included is Kodiak Mapping protest and response. This is In response to questions posed during the June 9, 2020 Assembly Work Session. The assembly will receive copes of all four proposals and the rating sheet separately. These items are confidential and should not be released to the public. ALTERNATIVES: FISCAL IMPACT: This is a six year contract, with costs varying between $57,000 and $136,000 annually, depending on the areas being flown. Only $19,546 will need to be budgeted for this project in FY2021. Fund 100-140-450-191 has traditionally had a annual budget between $40,000 and $70,000. There is currently $103,048 in unspent GIS fund ($40,000 in project 19015 and $63,048 in FY2020 Budget) that will be applied to the first year, or FY2021's $122,595 cost. Only $19,546 will need to be budgeted for this project in FY21. The alternative would be not awarding this contract. This would increase annual assessing budgets significantly to facilitate remote field work. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 75 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY WORK SESSION Kodiak Island Borough Those costs include $60,000 for the contracted vessel plus $41,834.66 in salary and per diem for a two week field trip. The total cost of a two week field assessment would run approximately $101,834.00 per year at a minimum. The farther the location, the more the travel and staff times rise. The Assessing Office would also be closed to the public during that time. If new imagery is not received, all imagery currently used by other departments and the public will remain out of date and eventually become obsolete. This will result in the removal of the aerial imagery layer from the GIS and the inability of both staff and the public to utilize it any longer. The removal would be necessitated by the fact that KIB cannot knowingly publish information they know to be incorrect. OTHER INFORMATION: Kodiak Island Borough Code 3.30.020 Limitation on Manager's Authority The manager may not make an acquisition, sale, transfer, or contract authorized by KIBC 3.30.010 if the value of the property, service, or contract exceeds $25,000 without first obtaining assembly approval with the exception of utility bills, which may be paid without assembly approval. Similar types of work, even if performed in different geographic locations, are considered “in the aggregate” regardless of the project, contract, purchase orders, or change order and require assembly notification if the total payment to one contractor exceeds $25,000 in one fiscal year. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 76 of 340   Request for Proposal (RFP)  for  ORTHOIMAGERY  Kodiak Island Borough    Issued on  February 4, 2020        Proposals due: March 4, 2020 4:30 p.m. Kodiak Local Time  Proposals must be delivered to the Borough Cashier’s Office:   US Mail:  ATTN: Cashier – Room 104  RE: KIB IMAGERY RFP RESPONSE  Kodiak Island Borough  710 Mill Bay Road  Kodiak, AK 99615  Or Email:  To Brandi Wagner: bwagner@kodiakak.us  Subject: KIB IMAGERY RFP RESPONSE  Statement of Intent to Propose should be emailed to: jday@kodiakak.us by February 21,  2020.   Questions regarding RFP should be emailed to: jday@kodiakak.us by February 14, 2020.   AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 77 of 340 KIB Imagery RFP, Page 2    Contents  1. Introduction .......................................................................................................................................... 3  1.1 Overview/Objective ...................................................................................................................... 3  1.2 About the Kodiak Island Borough ................................................................................................. 3  2. Scope of Services .................................................................................................................................. 3  2.1 Scope of work ................................................................................................................................ 3  2.2 Contract Deliverables .................................................................................................................... 5  2.2.1 Acquisition planning and updates ................................................................................................ 5  2.2.2 Orthoimagery ............................................................................................................................... 5  2.2.3 Alternative Products and/or Services (If applicable) ................................................................... 5  2.2.4 Control ......................................................................................................................................... 5  2.2.5 Metadata ...................................................................................................................................... 5  2.3 Proposed collection schedule ....................................................................................................... 5  2.4 Considerations .............................................................................................................................. 6  Imagery ................................................................................................................................................. 6  Coordinate system ................................................................................................................................ 6  Software ................................................................................................................................................ 6  3. Instructions to Proposers ...................................................................................................................... 6  3.1 RFP Schedule ................................................................................................................................. 6  3.2 Required Elements ........................................................................................................................ 6  3.2.1 Statement of Intent to Propose ................................................................................................... 6  3.2.2 Proposal ....................................................................................................................................... 7  3.2.3 Imagery and Metadata Samples .................................................................................................. 9  3.4 Questions ............................................................................................................................................ 9  4. Evaluation and Selection Process ......................................................................................................... 9  5. Evaluation and Selection Criteria .......................................................................................................... 9  6. Protest Period ......................................................................................................................................... 10  APPENDIX A: DRAFT CONTRACT ................................................................................................................. 11       AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 78 of 340 KIB Imagery RFP, Page 3    1. Introduction  1.1 Overview/Objective  Kodiak Island Borough is requesting proposals from qualified companies to provide aerial imagery  products and services to the Borough. The Borough intends to select one company to be the sole  source provider of imagery for the next six years.    The primary purpose of the imagery is to help Borough staff identify buildings, view and accurately  measure them. The Borough would like to also make the imagery available for the public to view  through Esri’s ArcGIS Online platform.  Since the start of its imagery acquisition program in 2013, the Borough has acquired 4‐band imagery  (R,G,B,NIR) products for use in its ArcGIS Desktop and ArcGIS Online environments. However, new  products and services may be available. Therefore, the Borough will entertain proposals from  imagery providers that can meet existing imagery product specifications and/or offer alternative  products that can meet our needs.  If you are proposing an alternative product, please provide sufficient detail of the product and its  use that will allow us to determine how it meets our needs.  1.2 About the Kodiak Island Borough  Kodiak Island Borough encompasses the Kodiak Archipelago and a portion of the Alaska Peninsula.  The topography varies from rugged mountains and deep valleys to gently sloping terrain. Alpine  tundra covers the ridges. Much of the lower elevations are covered in thick vegetation: spruce, alder  and salmonberry. The City of Kodiak is the Borough’s most populated and developed area. The City  of Kodiak is part of the road system. Additional population centers on the road system include the  formal and informal communities of Bells Flats/Womens Bay, Kalsin Bay, Chiniak and Pasagshak.  Remote communities of Akhiok, Karluk, Larsen Bay, Old Harbor, Ouzinkie, Port Lions are remote  communities accessible by boat and plane only.  The climate of Kodiak Island is characterized by moderately heavy precipitation and cool  temperatures with frequent high clouds, fog, and high winds. Kodiak can experience extreme  fluctuations in weather conditions from one hour to the next and from one part of the island to  another.  2. Scope of Services  2.1 Scope of work  The general scope of work includes the work to plan, collect, process, and deliver a color‐balanced,  georeferenced, orthorectified imagery product and/or alternatives to the Borough for the next six  years.  Two different minimum spatial resolutions are requested: high‐resolution (6 in) and medium  resolution (1.5 ft). The general areas and the desired resolutions are depicted in Figure 1: Collection  Areas.     AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 79 of 340 KIB Imagery RFP, Page 4      Figure 1: Collection Areas  Collection area shapefile can be downloaded from:  http://data‐kiborough.opendata.arcgis.com/datasets/kib‐collectionareas‐aksp5nad83  AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 80 of 340 KIB Imagery RFP, Page 5    2.2 Contract Deliverables  2.2.1 Acquisition planning and updates  Prior to each acquisition, the collection area will be reviewed and modified as needed. Areas may be  larger or smaller than areas presented in Figure 1 of this RFP. Imagery providers shall communicate  with the Borough about acquisition and delivery schedules and make available to the Borough  interim products, if applicable.  2.2.2 Orthoimagery  Color‐corrected, georeferenced, orthorectified imagery. Four‐band (R,G,B,NIR) imagery is preferred,  but we will accept three‐band (R,G,B) at the minimum spatial resolutions for collection areas  indicated on the map in Figure 1.  2.2.3 Alternative Products and/or Services (If applicable)  The Borough is inviting companies to present alternative products or services that will help Borough  staff view and accurately measure buildings and building features. The products and/or services  should, minimally, allow for the ability to overlay GIS data on the imagery. Product and/or services  can integrate into the existing ArcGIS platform and/or be standalone products/services.   2.2.4 Control  Provide horizontal and vertical control for aerial acquisition products.  2.2.5 Metadata  Metadata in FGDC or Esri compliant schema to accompany imagery deliverable. Should, at a  minimum, include contact info, acquisition date, platform used, statement about horizontal and  vertical control, accuracy statement.  2.3 Proposed collection schedule  The proposed schedule for imagery acquisition is provided in in Table 2.   Y1 Y2 Y3 Y4 Y5 Y6  Area 2020 2021 2022 2023 2024 2025  Remote 1: Northwest Kodiak      x  Remote 2: Afognak x       Remote 3: Southeast Kodiak    x       Remote 4: Southwest Kodiak      x     Road System  x    x   Table 2: Proposed collection schedule  The Borough would prefer imagery acquisition to occur in the spring, after the snow melt, before  the vegetation leafs out and with minimal shadows. The goal is to collect imagery that makes it easy  to identify, delineate buildings and other structures. Final products should be delivered on or before  December 1 of each collection year.  AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 81 of 340 KIB Imagery RFP, Page 6    2.4 Considerations  Imagery  The Borough is requesting that the imagery be snow‐free, cloud‐free and vegetation‐free with  minimal shadows.   Coordinate system  Borough uses two projected coordinate systems: NAD 1983 Alaska State Plane Zone 5  (WKID:102635, Esri) and WGS 1984 Web Mercator (WKID:3857, EPSG).    Software  The Borough uses ArcGIS Desktop to view, process and publish imagery data. Currently, the Borough  is running ArcGIS 10.5.x. The Borough also publishes data to ArcGIS Online for viewing in web  applications.  3. Instructions to Proposers  This section outlines the RFP Schedule and proposal requirements. Please note, if you are offering  alternative products and/or services, please provide as much information as possible to assist the  Borough in determining whether the alternative will meet the Borough’s needs.  3.1 RFP Schedule  Anticipated RFP schedule is provided in Table 1.  Event Date  RFP Issued February 4, 2020  Question deadline February 14, 2020  Addendum released, if necessary February 18, 2020  Statement of Intent to Propose due February 21, 2020  Proposals due March 4, 2020   4:30 p.m. Kodiak Local Time  Notice of Intent to Award March 11, 2020  Protest Period March 11 ‐ March 25, 2020  Borough Assembly vote April 2, 2020  Contract Awarded April 3, 2020  Table 1: RFP Schedule  3.2 Required Elements  3.2.1 Statement of Intent to Propose  Those intending to submit a proposal are required to submit a Statement of Intent to Propose  via email. The Statement of Intent to Propose should include the following information:  1. Contact information  a. Company name  b. Point of contact  c. Mailing address  d. Email address  e. Telephone number  AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 82 of 340 KIB Imagery RFP, Page 7    2. Statement of intent to propose that includes a brief summary of the product and/or  services you are offering to the Borough  3. Statement of proposal submission preference – U.S. Mail or Email  4. A component of the proposal package is to include samples of the product(s) being  offered. Please indicate if you would like to upload those samples directly to the  Borough. A secure location will be provided for those that indicate they’d like to  exercise this option. Please include emails of the individuals that should have this  access so that secure login can be set up.  3.2.2 Proposal  Proposal packet should be no more than 15 pages, exclusive of cover letter and attachments. If  proposing an alternate product, this may be added as an attachment.  Proposals must be submitted to Cashier’s Office via:  US Mail:  ATTN: Cashier – Room 104  RE: KIB IMAGERY RFP RESPONSE  Kodiak Island Borough  710 Mill Bay Road  Kodiak, AK 99615    Or Email:  To Brandi Wagner: bwagner@kodiakak.us  Subject: KIB IMAGERY RFP RESPONSE    The Kodiak Island Borough understands that services, products and pricing can change with  time. The proposal should include current offerings and pricing, as well as predicted future  offerings and pricing, if known. If unknown, the proposal should discuss how the company  would manage these changes and communicate them with the Borough.     The proposal should include:    1. Cover letter, signed by an authorized representative of the company, that includes:  a. Proposer’s commitment to provide the services as proposed   2. Company information, including:  a. Company name, authorized representative(s), point of contact, address,  telephone number and email address  b. Company overview  c. Company qualifications  d. Key personnel overview; detailed qualifications can be provided as an  attachment  e. Subcontractor overview, if applicable  f. Resources and equipment  g. At least two references; no more than four  3. Proposed product information; for all proposed products, including:  AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 83 of 340 KIB Imagery RFP, Page 8    a. Product specifications  i. Satellite or aerial imagery  ii. Spatial resolution  iii. Control to be used for orthorectification  b. Product pricing for proposed products, including a breakout of costs  associated with:  i. Acquisition costs  ii. Control collection costs, if applicable  iii. Processing costs  iv. Enhancement costs  v. Total cost  c. Future products and pricing  d. Alternative products and pricing (if applicable)  e. Product acquisition and delivery timeline based on proposed collection  schedule and imagery considerations described in Section 2.4 of this RFP,  indicate:  i. What the recommended collection window is for staging and  acquisition  ii. What the turnaround time is from acquisition to orthoimagery  deliverable  f. Provide product and metadata samples as an attachment  i. Provide four contiguous tiles for each product offered that show  land cover conditions like Kodiak, a built environment among dense  vegetation  ii. Provide metadata sample that would accompany sample tiles   4. Special considerations, for each product offered, indicate if there are any:  a. Licensing and/or use restrictions  b. Minimum collection area requirements  5. Project management, please include:  a. Proposed plan of action  b. Methods for ensuring data gets collected and delivered according to  schedule and contingency measures. Please include discussion for  contingencies in the event data cannot be collected during the preferred  spring timeframe.   c. Quality assurance and quality control measures  d. Ability to adapt to change and offer new products if they become available  or if existing products are no longer available  6. Conflict of interest, provide statement on:  a. Any real or potential conflicts of interest or that there are no conflicts of  interest  7. Attachments  a. Key personnel and subcontractor qualifications  b. Imagery and metadata samples  c. Alternative product detail (if applicable)  AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 84 of 340 KIB Imagery RFP, Page 9    i. What it is  ii. How it meets Borough’s needs  3.2.3 Imagery and Metadata Samples  Part of the proposal package includes the submission of imagery and metadata samples. Please  provide four contiguous tiles for each product being offered. Images should show land cover  conditions similar to Kodiak, a built environment among dense vegetation. Include the metadata  that corresponds to sample tiles. These items can be uploaded to a secure location and/or other  means that is mutually agreeable to Borough and proposer.  3.4 Questions  Questions can be submitted to Janel Day at jday@kodiakak.us until question deadline per RFP  Schedule. Questions will be responded to individually, with all questions and responses being  released as an addendum as per RFP Schedule.  4. Evaluation and Selection Process  Proposals will be accepted until submission deadline, as per RFP Schedule. The proposals will first be  evaluated by a selection committee based on the criteria in Section 5 below.  A notice of intent to  award will be sent to each proposer, notifying them of the recommended selection.  A contract will  be negotiated with the successful proposer and presented to the Borough Assembly for final  approval. Assembly consideration and approval is expected to follow the later of either expiration of  the protest period or a final decision on any protest as provided for in section 6.   Upon final  approval by the assembly, a contract will be awarded to and executed with the winning proposer.   Proposals from unsuccessful proposers will remain confidential until a contract is awarded by the  Assembly. The proposal recommended for award, and the summary rating for that proposal, may be  made available on written request after the notice of intent to award has been issued. After a notice  of intent to award has been made a proposer may receive, on written request, the summary rating  for their proposal.  Information identified in a proposal as confidential proprietary information will  be redacted prior to release of that proposal and will not be released.  5. Evaluation and Selection Criteria  The evaluation and selection criteria are as follows:  Evaluation Criteria Possible Points  1. Proposed Products  a. Spatial Resolution   b. Spectral Resolution   c. Vertical/Horizontal Accuracy   d. Image Visual Quality   e.  Ability of product to meet the  Borough’s needs  30  2. Quality of Proposal  a. RFP criteria sufficiently addressed  10  3. Price* 30  4. Vendor Capabilities 20  AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 85 of 340 KIB Imagery RFP, Page 10    5. References 10  TOTAL: 100  *Total points = Possible points × (lowest price ÷ proposer price)    Submittal of a proposal authorizes the Borough to investigate, without limitation, the background  and current performance of your company and present staff. The Borough may opt to interview  vendors that demonstrate, through their proposal, that they can provide services requested in the  RFP. Discovery of any material misstatement of fact may lead to disqualification of a proposal or to  the cancellation of any resulting contract.   6. Protest Period  A protest period of two weeks will begin upon the mailing of the intent to award letter.  A protest  may be made by delivery of a letter of protest to the Borough Manager’s Office.  Protests will only  be accepted based on error in process.  If/when a protest is received, an administrative review  process will begin.  The protestor can expect a final administrative decision by the Kodiak Island  Borough Manager within 30 working days of the receipt of protest.      AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 86 of 340 KIB Imagery RFP, Page 11            APPENDIX A: DRAFT CONTRACT     AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 87 of 340 KIB Imagery RFP, Page 12    AGREEMENT FOR AERIAL IMAGERY SERVICES FOR THE KODIAK ISLAND BOROUGH Contract No. 2020-XX This Agreement made and entered into this ___ day of ____________ , 2020, by and between the Kodiak Island Borough, hereinafter "Borough", a general law municipality and a Borough of the second class, whose address is: 710 Mill Bay Road, Kodiak, Alaska 99615, and ______________________, whose address is, _________________, and licensed and qualified to do business within the State of Alaska, hereinafter called "Contractor." RECITALS A. The Borough desires the performance, provision, and accomplishment of the work, services and materials described and set forth in Part 1, Section 2. B. Contractor represents that it is ready, able and qualified to perform, and will perform, in all respects, all of the work, services, and materials, and to otherwise perform all of the terms, covenants, conditions and provisions of the Agreement in the manner, at the times, and for the consideration hereafter provided. Now, therefore, for and in consideration of the terms, covenants, conditions, and provisions contained herein, and/or attached and incorporated herein and made a part hereof, the parties hereto agree as follows. This contract consists of: A. Part I, consisting of eighteen (18) sections of General Provisions. B. Part II, consisting of six (6) sections of Special Provisions. PART I GENERAL PROVISIONS Section 1: Agreement to Perform. The Borough hereby agrees to engage the Contractor, and the Contractor hereby agrees to perform, complete, provide and furnish, in a timely and proper manner, and pursuant to and in accordance with all of the terms, covenants, conditions and provisions of this Agreement, all of the work, services, labor and materials required to accomplish all of the work described in Section 2 hereof at the times, in the manner, and for the consideration and payments hereinafter set forth. Section 2: Description of Work. The Contractor shall perform, supply, and provide all of the work, services and materials; hereinafter collectively referred to as "work", as set forth and described on Exhibit A, attached hereto and incorporated herein by this reference. The work shall be performed in accordance with Contractor’s Proposal, copy attached as Exhibit B and incorporated herein by reference. In the event of a conflict between this contract, Exhibit A or Exhibit B, the terms of this contract shall prevail, then Exhibit A then Exhibit B. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 88 of 340 KIB Imagery RFP, Page 13    Section 3: Time for Commencement and for Completion of Work. (a) Commencement. Contractor shall commence the work called for in this Agreement upon the giving of a Notice to Proceed by the Borough. (b) Completion. Upon giving of Notice to Proceed, the work called for in this Agreement shall be performed starting the ___ day of _________ , 2020, and completed by December 31, 2025. Section 4: Financial Terms. (a) Compensation and Payment. For and in consideration of the timely and proper performance of work authorized as provided herein, the Borough shall pay the Contractor at the rates provided for in the Contractor’s Proposal, which rate schedule is attached as Exhibit C and incorporated herein by reference. Payments shall be based upon invoices, which may be submitted no more frequently than monthly. The total funds paid under this contract over the contract terms shall not exceed $xxx,xxx. (b) No Additional Work. No claim for additional work, services or materials, not specifically and expressly requested and authorized as provided for in this Agreement, or by a written amendment thereto signed by both parties, done or furnished by the Contractor, will be allowed or paid by the Borough, and Contractor expressly waives any claim therefore. (c) Availability of Funds. This contract is subject to the availability of funds lawfully appropriated for its performance. (d) The Borough may delay or withhold payments from the Contractor for any of the following reasons: 1) The application for payment misstates the amount of services completed; 2) Defective services not remedied; 3) Liens or Third Party Claims filed or reasonable evidence indicating probable filing of such claims; 4) Reasonable evidence that the Project cannot be completed for the unpaid balance of the Contract sum; 5) Reasonable evidence that the Project cannot be completed within the Contact time; or 6) Persistent failure to perform the services in accordance with the Contract documents. In the event funds are delayed or withheld the Borough shall provide the Contractor notice of the amount withheld and the basis upon which it is withheld. Section 5: Borough's Contracting Officer. For purposes of this Agreement, the Borough’s contracting officer shall be the Borough Manager or such other person as is designated in writing by the Borough Manager. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 89 of 340 KIB Imagery RFP, Page 14    Section 6: Contractor Qualified. The Contractor expressly represents and warrants it is now and shall continue to be at all times during the performance of this Agreement, the holder of all required or necessary professional, business or other licenses or permits and is qualified and capable of performing all of the work covered or called for by this Agreement and is presently ready, able and willing to undertake and perform all of such work and services, and to supply all necessary materials and equipment, at the times, and in a non-negligent professional and workmanlike manner, and pursuant to the terms, conditions and provisions, and for the compensation and payments as herein provided. Section 7: Termination. (a) By Consent. This Agreement may be terminated in whole or in part by the mutual consent of the parties. Such consent shall be in writing. (b) Termination for Cause. This Agreement may be terminated in whole or in part in writing by Borough in the event of failure by Contractor to fulfill any of the terms and conditions of this Agreement upon the giving of not less than five (5) calendar days prior written notice of intent to terminate in the manner provided in Part 1, Section 10, hereof. (c) Termination for Convenience of Borough. This Agreement may be terminated in whole or in part in writing by the Borough for Borough’s convenience provided the Contractor is given not less than thirty (30) calendar days prior written notice of intent to terminate in the manner provided in Part 1, Section 10, hereof. (d) In the event termination by the Borough is effected pursuant to (b) above, the Contractor shall not be entitled to receive any further payment until the work is completed, or the Borough elects to not proceed further with the project. Upon completion of the work, or termination of the project in the event the Borough elects to not proceed with the project, the Contractor shall be paid as follows: 1) In the event the costs and expense of taking over, re-advertising and completing the project or the costs of closing out the project if the Borough elects to not proceed with the project (hereinafter referred to as "close out costs"), exceed the remaining unpaid amount of this Agreement, any amount which was otherwise due and unpaid to Contractor at the time of termination shall be applied to such increased costs in taking over, re-advertising and completing the project, (or applied to close out costs) and the remaining amount of such costs, if any, shall be paid by the Contractor to the Borough. 2) In the event said costs and expense of taking over, re-advertising and completing the project, (or close out costs) are less than the total amount which was otherwise due and unpaid to the Contractor at the time of termination, the increased costs of taking over and completing the project (or the close out costs) shall be deducted from the amounts due the Contractor and the balance, if any, paid to the Contractor without interest. (e) Upon receipt of a termination notice pursuant to paragraphs (b), (c), or (d) above, the Contractor shall promptly discontinue all services (unless the notice directs otherwise), and deliver or otherwise make available to the Borough all data, drawings, notes, specifications, reports, estimates, summaries, work in progress, and any and all other information and/or materials as may have been accumulated by the Contractor in performing this Agreement, whether completed AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 90 of 340 KIB Imagery RFP, Page 15    or in process, and free and clear of any mechanics or other liens or claims in favor of Contractor or any other person. (f) Upon termination pursuant to paragraphs (b), (c), or (d) above, the Borough may, but shall not be required to, take over the work and prosecute the same to completion by agreement with another person or otherwise, may elect to complete the work itself, or to not proceed further with the work and project. The contractor shall be entitled to pay for work performed prior to termination. Unless termination is for convenience of the Borough under paragraph c above, the payment shall be subject to adjustments in paragraph d above. (g) If, after termination by the Borough pursuant to (b) above, it is determined that the Contractor had not so failed, the termination shall be deemed to have been effected for the convenience of the Borough. In such event, adjustment of the amounts to be paid to Contractor for termination shall be made as provided in paragraph (f) of this Section. (h) No other damages, whether for lost profits or otherwise, other than the amounts allowed and computed as provided for in this Section 7 shall be due or payable to Contractor in the event of termination. Section 8: Conflict of Interest. The Contractor covenants, warrants and represents that the Contractor has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner with the subject matter or the performance of this Agreement. The Contractor further covenants, warrants and represents that in the performance of this Agreement, no person having any such interest shall be employed. Section 9: Assignment and Subletting Prohibited. The Contractor shall not assign, transfer, convey, pledge, hypothecate, sublet, subcontract, or otherwise dispose of or encumber this Agreement, or the rights thereunder, nor shall the Contractor delegate any of his/her/its duties hereunder without the prior written consent of the Borough. Any such attempted assignment, transfer, conveyance, pledge, hypothecation, subletting, or other disposition, or the attempted assignment, disposition or delegation of duties or rights shall be null and void and of no force or effect and shall be grounds and cause for immediate termination of this Agreement without liability by and at the option of the Borough. Section 10: Notice. (a) Any notice, demand, request, consent, approval, or other communication that either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail at the address set forth below. Either party may change its address by notifying the other party of its change of address in writing. Notice shall be deemed to have been duly made and given when delivered if served personally, or upon the expiration of twenty-four (24) hours after the time of mailing if mailed as provided in this Section. Borough: The Borough Manager’s Office 710 Mill Bay Road Kodiak, Alaska 99615 Contractor: Company Representative Name Company Name AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 91 of 340 KIB Imagery RFP, Page 16    Address City, State, Zip (b) The performance and administration of this program and this Agreement will be monitored by the Borough and such other agencies as may be required or authorized pursuant to the terms of any grant to the Borough. Necessary reports, in proper form, will be required as a prerequisite to any payment to the Contractor. (c) All project records shall be maintained by the Contractor for not less than three (3) years after completion and final acceptance of all work by the Borough and shall be subject to inspection and copying by the Borough or any funding agency during said period. Section 11: Status of Parties. (a) Independent Contractor. The Contractor shall perform its obligations hereunder as an independent contractor of the Borough. The Borough may administer the contract and monitor the Contractor’s compliance with its obligations hereunder. The Borough shall not supervise or direct the Contractor other than as provided in this Section. (b) Relationship of the Parties. Nothing herein contained shall be deemed or construed by the parties hereto, nor by any third party, as creating the relationship of principal and agent or of partnership or of joint venture between the parties hereto, it being understood and agreed that neither method of computation of payment nor any other provision contained herein, nor any acts of the parties hereto, shall be deemed to create any relationship between the parties hereto other than the relationship of Borough and an independent Contractor. Section 12: Hold Harmless and Indemnity. (a) The Contractor shall indemnify, defend, save and hold the Borough, its officers, employees and agents harmless from any and all claims, lawsuits, liabilities, penalties, or fines, including attorney's fees and costs, allegedly arising out of, in connection with, or incident to any loss, damage or injury to persons or property occurring as a result of the Contractor’s or any subcontractor's intentional misconduct or negligent acts, errors or omissions in its performance pursuant to this contract. (b) Contractor further agrees to appear and defend, and to indemnify and save free and harmless the Borough and its officers, employees and agents from and against any of the foregoing claims, liabilities, penalties, fines or damages, whether or not valid, and for any cost and expense, including reasonable attorney's fees, incurred by the Borough, its officers, employees or agents on account of any claim therefore, including claims by reasons of any defects in any plans, drawings, specifications, computer programs, technical reports, or other work product of Contractor prepared for or submitted to the Borough pursuant to this Agreement provided said claim is not based upon a use of said plans, drawings, specifications or other work product for other than the purposes for which such data was prepared and submitted to the Borough. (c) Contractor shall keep the work free from all liens, and shall indemnify and defend the Borough and hold it harmless from any claims of Contractor’s subcontractors or suppliers. Section 13: No Third Party Beneficiaries. Nothing in this Agreement shall be construed to give any person other than the Borough and the Contractor any legal or equitable right, remedy AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 92 of 340 KIB Imagery RFP, Page 17    or claim under this Agreement, but it shall be held to be for the sole and exclusive benefit of the Borough and the Contractor. Section 14: Compliance with Laws and Regulations. Contractor shall, at Contractor’s sole cost and expense, comply with all of the requirements of all local, state, or federal laws, ordinances, or regulations now in force, or which may hereafter be in force, pertaining to this Agreement, or the project or work to be performed, and shall faithfully observe in the performance of this Agreement, all local, state, and federal laws, ordinances and regulations now in force or which may hereafter be in force. When a change in laws, ordinances or regulations results in additional costs, the Contractor may request a change order to cover those costs. Any such change order shall be limited to the Contractor’s actual additional costs as a result of the change. The Contractor shall pay all taxes pertaining to its performance under this contract. Section 15: Successors and Assigns. Except as otherwise provided herein, the covenants, agreements and obligations herein contained shall extend to bind and inure to the benefit not only of the parties hereto but their respective personal representatives, heirs, successors and assigns. Section 16: Miscellaneous. (a) Terminology. Whenever herein the singular number is used, the same shall include the plural, and the masculine gender shall include the feminine and neuter genders. (b) Law Applicable. The laws of the State of Alaska shall govern the construction, validity, performance and enforcement of this Agreement. Venue as to any action, claim, or proceeding arising out of, or based upon this Agreement, including, but not limited to, any action for declaratory or injunctive relief, shall be the appropriate Court sitting in the City of Kodiak, Third Judicial District, Alaska. (c) Paragraph Headings. The headings of the several sections and subsections contained herein are for convenience only and do not define, limit or construe the contents of such sections and subsections. (d) Terms Construed as Covenants and Conditions. Every term and each provision of this Agreement performable by Contractor shall be construed to be both a covenant and a condition. (e) Time of the Essence. Time is of the essence of each term, condition, covenant and provision of this Agreement. (f) Severability. In the event any provision of this Agreement is adjudicated or held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. (g) Nonwaiver. No delay or omission of the right to exercise any power by either party shall impair any such right or power, or be construed as a waiver of any default or as acquiescence therein. One or more waivers of any covenant, term or condition of this Agreement by either party shall not be construed by the other party as a waiver of a subsequent breach of the same covenant, term or condition. The consent or approval by either party to any act by the other party of a nature requiring consent or approval shall not be deemed to waive or render unnecessary consent to or approval of any subsequent similar act. Section 17: Amendment. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 93 of 340 KIB Imagery RFP, Page 18    (a) This contract shall only be amended, modified or changed by writing, executed by authorized representatives of the parties. (b) For the purpose of any amendment modification or change to the terms and conditions of this contract, the only authorized representatives of the parties are: 1) Company Name, Representative Name, Representative Title 2) Kodiak Island Borough, Borough Manager (c) Any attempt to amend, modify, or change this contract by either an unauthorized representative or unauthorized means shall be void. Section 18: Entire Agreement. This Agreement and any schedules, appendices or exhibits attached hereto sets forth all the covenants, promises, agreements, conditions and understandings between the parties hereto, and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between them other than as herein set forth. Except as herein otherwise expressly provided, no contemporaneous or subsequent agreement, understanding, alteration, amendment, change or addition to this Agreement, or any schedule, appendix, exhibit or attachment thereto shall be binding upon the parties hereto unless reduced to writing and signed by both parties. This Agreement constitutes a final, complete, and exclusive statement of the agreement between the parties. PART II SPECIAL PROVISIONS Section 1: Insurance. (a) During the entire period of the project or work, the Contractor shall provide the following types of insurance. The Borough shall be insured as additional insured on all insurance policies except professional liability contracts. All policies shall have a thirty (30) day cancellation clause. 1. Professional liability insurance covering errors and omissions at $1,000,000 per claim. 2. Workers' compensation as required by law and employer's liability coverage at a minimum of $1,000,000. 3. Commercial general liability insurance - $1,000,000 per occurrence and $2,000,000 aggregate. (b) Each policy of insurance required by this Section shall provide for no less than thirty (30) days’ advance notice to the Borough prior to cancellation. Insurance certificates will be required to be submitted for review by the Borough Manager before the Borough will issue a notice to proceed. Failure to maintain coverage is a material breach and grounds for termination of the contract. (c) Should the Contractor fail to comply with the insurance requirements of this Agreement, the Kodiak Island Borough may terminate the Agreement on ten (10) days written notice. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 94 of 340 KIB Imagery RFP, Page 19    Section 2: Equal Employment Opportunity. (a) The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, disability, national origin, ancestry, age, or sex. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, disability, national origin, ancestry, age or sex. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. (b) The Contractor shall state in all solicitations or advertisements for employees to work on contract jobs to be let in the performance of this Agreement, that all qualified applicants will receive consideration for employment without regard to race, color, religion, disability, national origin, ancestry, age, or sex. (c) The Contractor agrees to fully cooperate with the office or agency of the State of Alaska which seeks to deal with the problem of unlawful or invidious discrimination, and with all other State efforts to guarantee fair employment practices under this Agreement, and said Contractor will comply promptly with all requests and directions from the State Commission of Human Rights or any of its officers or against relating to prevention of discriminatory employment practice. (d) Full cooperation as expressed in the foregoing clause (c) shall include, but not be limited to, being a witness in any proceeding involving questions of unlawful or invidious discrimination if such is deemed necessary by any official or agency of the State of Alaska, permitting employees of said Contractor to be witnesses or complainants in any proceeding involving questions of unlawful or invidious discrimination, if such is deemed necessary by any official or agency of the State of Alaska, or the Borough, participating in meetings, submitting periodic reports on the equal employment aspects of present and future employment, assisting in inspection of relevant facilities, and promptly complying with all State directives deemed essential by any office or agency of the State of Alaska, or the Borough, to insure compliance with all federal and state laws, regulations, and policies pertaining to the prevention of discriminatory employment practices. (e) Failure to perform any of the above agreements pertaining to equal employment opportunities shall be deemed a material breach of the contract and sufficient grounds for termination of this Agreement for cause without liability. Section 3: Contractor Responsible for Personnel. The Contractor has or will secure, at Contractor's own cost and expense, all personnel required to perform this Agreement in a timely and proper manner. The parties hereto agree and understand that such personnel shall in no event be deemed to be, and are not, employees, agents, or representatives of the Borough and such persons shall have no contractual or other relationship with the Borough, and the Borough shall have no responsibility or liability whatsoever to any of said persons, or for the acts or omissions of any of such persons. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 95 of 340 KIB Imagery RFP, Page 20    Section 4: Personnel Supervision. Contractor agrees that all work and services required or provided under this Agreement shall be performed personally by the Contractor, unless otherwise authorized in writing by the Borough’s contracting officer, and in such event all personnel engaged in any such work shall be fully qualified, and shall be licensed and authorized under applicable state, federal and local laws to perform such services. Section 5: Corporate Authority. If Contractor is a corporation, Contractor shall deliver to the Borough at the time of execution of this Agreement a certified copy of a resolution of its board of directors authorizing the execution of this Agreement and naming the officers that are authorized to execute this Agreement on behalf of the corporation. Section 6: Additional Terms and Conditions. This Agreement is subject to each of the additional terms, covenants, conditions and provisions attached hereto as Exhibit A, which are hereby expressly referred to and incorporated herein as though set forth in full. Wherefore the parties have entered into this Agreement the date and year first above written. KODIAK ISLAND BOROUGH: Date:____________________ By:_____________________________ Michael Powers Borough Manager ATTEST: By:_____________________________ Tara Welinsky, Borough Clerk APPROVED AS TO FORM: By :_____________________________ Scott A. Brandt-Erichsen Borough Attorney CONTRACTOR: Company Date:_____________________ By:_____________________________ Representative AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 96 of 340 KIB Imagery RFP, Page 21    BOROUGH ACKNOWLEDGMENTS STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this ____ day of ______________, 2020, before me, the undersigned, a notary public in and for the State of Alaska, duly commissioned and sworn, personally appeared Michael Powers, to me known to be the Borough Manager of the Kodiak Island Borough, a municipal corporation, the corporation which executed the above and foregoing instrument; who on oath stated that he was duly authorized to execute said instrument on behalf of said corporation; who acknowledged to me that he signed the same freely and voluntarily on behalf of said corporation for the uses and purposes therein mentioned. WITNESS my hand and official seal the day and year in the certificate first above written. ________________________________ (Seal) NOTARY PUBLIC FOR ALASKA My Commission Expires: ____________ STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this ___ day of ____________, 2020, before me, the undersigned, a notary public in and for the State of Alaska, duly commissioned and sworn, personally appeared Tara Welinsky, to me known to be the Borough Clerk of the Kodiak Island Borough, a municipal corporation, the corporation which executed the above and foregoing instrument; who on oath stated that she was duly authorized to execute said instrument on behalf of said corporation; who acknowledged to me that she signed the same freely and voluntarily on behalf of said corporation for the uses and purposes therein mentioned. WITNESS my hand and official seal the day and year in the certificate first above written. ________________________________ (Seal) NOTARY PUBLIC FOR ALASKA My Commission Expires: ____________ AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 97 of 340 KIB Imagery RFP, Page 22    ACKNOWLEDGMENT LIMITED LIABILITY COMPANY STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) I, _____________, a Notary Public, in and for the State of_________________, hereby certify that ___________________________________________, whose name as manager/member of _________________________________, LLC., is signed to the foregoing instrument and who is known to me, acknowledged before me on this day that, being informed of the contents of the instrument, he or she, as such officer and with full authority, executed the same voluntarily for and as the act of said limited liability company. WITNESS my hand and official seal the day and year in this certificate above written. ________________________________ (Seal) NOTARY PUBLIC FOR ALASKA My Commission Expires: ____________ CORPORATE CERTIFICATE I,_______________________ , certify that I am the Secretary of the Corporation named as Contractor in the foregoing instrument; that______________________________, who signed said instrument on behalf of the Contractor, was then ___________________ of said Corporation; that said instrument was duly signed for and on behalf of said Corporation by authority of its governing body and is within the scope of its corporate powers. __________________________________ Signature AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 98 of 340 KIB Imagery RFP, Page 23    CORPORATE ACKNOWLEDGMENT STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this ____ day of _________________ , 2020, before me, the undersigned, a Notary Public in and for the State of _______________ , duly commissioned and sworn, personally appeared _____________________(Name) and ______________________ (Name) known to be the President and Secretary of _________________________, the corporation which executed the above and foregoing instrument, and who on oath stated they were duly authorized to execute said instrument and acknowledged that they signed the same freely and voluntarily on behalf of said corporation for the purposes therein mentioned. WITNESS my hand and official seal the day and year in this certificate above written. ________________________________ (Seal) NOTARY PUBLIC FOR ALASKA My Commission Expires: ____________ AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 99 of 340 KIB Imagery RFP, Page 24    EXHIBIT A SCOPE OF WORK 1. Scope of Services 1.1 Scope of work The general scope of work includes the work to plan, collect, process, and deliver a color- balanced, georeferenced, orthorectified imagery product and/or alternatives to the Borough for the next six years. Two different minimum spatial resolutions are requested: high-resolution (6 in) and medium resolution (1.5 ft). The general areas and the desired resolutions are depicted in Figure 1: Collection Areas.    Figure 1: Collection Areas Collection area shapefile can be downloaded from: http://data-kiborough.opendata.arcgis.com/datasets/kib-collectionareas-aksp5nad83 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 100 of 340 KIB Imagery RFP, Page 25    1.2 Contract Deliverables 1.2.1 Acquisition planning and updates Prior to each acquisition, the collection area will be reviewed and modified as needed. Areas may be larger or smaller than areas presented in Figure 1 of this RFP. Imagery providers shall communicate with the Borough about acquisition and delivery schedules and make available to the Borough interim products, if applicable. 1.2.2 Orthoimagery Color-corrected, georeferenced, orthorectified imagery. Additional details will be incorporated into the contract. 1.2.3 Alternative Products and/or Services (if applicable) Details will be incorporated into the contract. 1.2.4 Control Provide horizontal and vertical control for aerial acquisition products. 1.2.5 Metadata Metadata in FGDC or ESRI compliant schema to accompany imagery deliverable. Should, at a minimum, include contact info, acquisition date, platform used, statement about horizontal and vertical control, accuracy statement. 1.3 Proposed collection schedule The proposed schedule for imagery acquisition is provided in in Table 2.  Y1 Y2 Y3 Y4 Y5 Y6  Area 2020 2021 2022 2023 2024 2025  Remote 1: Northwest Kodiak      x  Remote 2: Afognak x       Remote 3: Southeast Kodiak    x       Remote 4: Southwest Kodiak      x     Road System  x    x   Table 2: Proposed collection schedule The Borough would prefer imagery acquisition to occur in the spring, after the snow melt, before the vegetation leafs out and with minimal shadows. The goal is to collect imagery that makes it easy to identify and delineate buildings and other structures. Final products should be delivered on or before December 1 of each collection year. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 101 of 340 KIB Imagery RFP, Page 26    1.4 Considerations Imagery The Borough is requesting that the imagery be snow-free, cloud-free and vegetation-free with minimal shadows. Coordinate system Borough uses two projected coordinate systems: NAD 1983 Alaska State Plane Zone 5 (WKID:102635, Esri) and WGS 1984 Web Mercator (WKID:3857, EPSG). Software The Borough uses ArcGIS Desktop to view, process and publish imagery data. Currently, the Borough is running ArcGIS 10.5.x. The Borough also publishes data to ArcGIS Online for viewing in web applications. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 102 of 340 KIB Imagery RFP, Page 27    EXHIBIT B CONTRACTOR’S PROPOSAL AS SUBMITTED AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 103 of 340 KIB Imagery RFP, Page 28    EXHIBIT C RATE SCHEDULE The rates estimated for each year of service under the contract are listed in the table below. The costs listed are comprehensive estimates based upon current costs at the time of entering into the contract. Years 2-6 may require adjustment based upon changes in scope or scale, or changes in logistical expenses. The Contractor will notify the Owner of any adjustments from this table before the beginning of each contract year. Year of Service Task Order Region Task Order Cost Year 1 (2020) Afognak Island $xx,xxx.xx Year 2 (2021) Road System $xx,xxx.xx Year 3 (2022) Southeast Kodiak $xx,xxx.xx Year 4 (2023) Southwest Kodiak $xx,xxx.xx Year 5 (2024) Road System $xx,xxx.xx Year 6 (2025) Northwest Kodiak $xx,xxx.xx   AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 104 of 340 AGREEMENT FOR AERIAL IMAGERY SERVICES FOR THE KODIAK ISLAND BOROUGH Contract No. 2020-19 This Agreement made and entered into this 17th day of April, 2020, by and between the Kodiak Island Borough, hereinafter "Borough", a general law municipality and a Borough of the second class, whose address is: 710 Mill Bay Road, Kodiak, Alaska 99615, and Pictometry International Corp. d/b/a EagleView, hereinafter “EagleView”, whose address is, 25 Methodist Hill Dr., Rochester, New York 14623, and licensed and qualified to do business within the State of Alaska, hereinafter called "Contractor." RECITALS A. The Borough desires the performance, provision, and accomplishment of the work, services and materials described and set forth in Part 1, Section 2. B. Contractor represents that it is ready, able and qualified to perform, and will perform, in all respects, all of the work, services, and materials, and to otherwise perform all of the terms, covenants, conditions and provisions of the Agreement in the manner, at the times, and for the consideration hereafter provided. Now, therefore, for and in consideration of the terms, covenants, conditions, and provisions contained herein, and/or attached and incorporated herein and made a part hereof, the parties hereto agree as follows. This contract consists of: A. Part I, consisting of eighteen (18) sections of General Provisions. B. Part II, consisting of six (6) sections of Special Provisions. PART I GENERAL PROVISIONS Section 1: Agreement to Perform. The Borough hereby agrees to engage the Contractor, and the Contractor hereby agrees to perform, complete, provide and furnish, in a timely and proper manner, and pursuant to and in accordance with all of the terms, covenants, conditions and provisions of this Agreement, all of the work, services, labor and materials required to accomplish all of the work described in Section 2 hereof at the times, in the manner, and for the consideration and payments hereinafter set forth. Section 2: Description of Work. The Contractor shall perform, supply, and provide all of the work, services and materials; hereinafter collectively referred to as "work", as set forth and described on Exhibit A, attached hereto and incorporated herein by this reference. The work shall be performed in accordance with Contractor’s Proposal, copy attached as Exhibit B and incorporated herein by reference. A detailed deliverable list for each project is attached as Exhibit D. The work shall be subject to Contractor’s licensing terms and conditions, attached as Exhibit E. In the event of a conflict between this contract, Exhibit A or Exhibit B, the terms of this contract shall prevail, then Exhibit A then Exhibit B then Exhibit D then Exhibit E. Section 3: Time for Commencement and for Completion of Work. (a) Commencement. Contractor shall commence the work called for in this Agreement upon the giving of a Notice to Proceed by the Borough. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 105 of 340 (b) Completion. Upon giving of Notice to Proceed, the work called for in this Agreement shall be performed starting the 1st day of May, 2020, and completed by December 31, 2025. Section 4: Financial Terms. (a) Compensation and Payment. For and in consideration of the timely and proper performance of work authorized as provided herein, the Borough shall pay the Contractor at the rates provided for in the Contractor’s Proposal, which rate schedule is attached as Exhibit C and incorporated herein by reference. Payments shall be based upon invoices, which may be submitted no more frequently than monthly. The total funds paid under this contract over the contract terms shall not exceed $523,185.00. (b) No Additional Work. No claim for additional work, services or materials, not specifically and expressly requested and authorized as provided for in this Agreement, or by a written amendment thereto signed by both parties, done or furnished by the Contractor, will be allowed or paid by the Borough, and Contractor expressly waives any claim therefore. (c) Availability of Funds. This contract is subject to the availability of funds lawfully appropriated for its performance. (d) The Borough may delay or withhold payments from the Contractor for any of the following reasons: 1) The application for payment misstates the amount of services completed; 2) Liens or Third-Party Claims filed or reasonable evidence indicating probable filing of such claims; 3) Reasonable evidence that the Project cannot be completed for the unpaid balance of the Contract sum; 4) Reasonable evidence that the Project cannot be completed within the Contact time; or 5) Persistent failure to perform the services in accordance with the Contract documents. In the event funds are delayed or withheld the Borough shall provide the Contractor notice of the amount withheld and the basis upon which it is withheld. Section 5: Borough's Contracting Officer. For purposes of this Agreement, the Borough’s contracting officer shall be the Borough Manager or such other person as is designated in writing by the Borough Manager. Section 6: Contractor Qualified. The Contractor expressly represents and warrants it is now and shall continue to be at all times during the performance of this Agreement, the holder of all required or necessary professional, business or other licenses or permits and is qualified and capable of performing all of the work covered or called for by this Agreement and is presently ready, able and willing to undertake and perform all of such work and services, and to supply all necessary materials and equipment, at the times, and in a non- negligent professional and workmanlike manner, and pursuant to the terms, conditions and provisions, and for the compensation and payments as herein provided. Section 7: Termination. (a) By Consent. This Agreement may be terminated in whole or in part by the mutual consent of the parties. Such consent shall be in writing. (b) Termination for Cause. This Agreement may be terminated in whole or in part in writing by Borough in the event of failure by Contractor to fulfill any of the terms and conditions of this Agreement upon the giving of not less than five (5) calendar days prior written notice of intent to terminate in the manner provided in Part 1, Section 10, hereof. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 106 of 340 (c) Termination for Convenience of Borough. This Agreement may be terminated in whole or in part in writing by the Borough for Borough’s convenience provided the Contractor is given not less than thirty (30) calendar days prior written notice of intent to terminate in the manner provided in Part 1, Section 10, hereof. (d) In the event termination by the Borough is effected pursuant to (b) above, the Contractor shall not be entitled to receive any further payment until the work is completed, or the Borough elects to not proceed further with the project. The Borough reserves the right to seek appropriate remedies, which may include damages, for any breach of this agreement whether or not such breach results in termination for cause. The Borough reserves the right to seek appropriate damages for work which does not meet specifications and has not been remedied through commercially reasonable efforts. (e) Upon receipt of a termination notice pursuant to paragraphs (b), (c), or (d) above, the Contractor shall promptly discontinue all services (unless the notice directs otherwise), and deliver or otherwise make available to the Borough all data, drawings, notes, specifications, reports, estimates, summaries, work in progress, and any and all other information and/or materials as may have been accumulated by the Contractor in performing this Agreement, whether completed or in process, and free and clear of any mechanics or other liens or claims in favor of Contractor or any other person. In the event of termination, and when all amounts due under the contract have been paid, the Borough is entitled to a perpetual license of the delivered content. (f) Upon termination pursuant to paragraphs (b), (c), or (d) above, the Borough may, but shall not be required to, take over the work and prosecute the same to completion by agreement with another person or otherwise, may elect to complete the work itself, or to not proceed further with the work and project. The contractor shall be entitled to pay for work performed prior to termination. Unless termination is for convenience of the Borough under paragraph c above, the payment shall be subject to adjustments in paragraph d above. (g) If, after termination by the Borough pursuant to (b) above, it is determined that the Contractor had not so failed, the termination shall be deemed to have been effected for the convenience of the Borough. In such event, adjustment of the amounts to be paid to Contractor for termination shall be made as provided in paragraph (f) of this Section. (h) No other damages, whether for lost profits or otherwise, other than the amounts allowed and computed as provided for in this Section 7 shall be due or payable to Contractor in the event of termination. Section 8: Conflict of Interest. The Contractor covenants, warrants and represents that the Contractor has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner with the subject matter or the performance of this Agreement. The Contractor further covenants, warrants and represents that in the performance of this Agreement, no person having any such interest shall be employed. Section 9: Assignment and Subletting Prohibited. Neither party may assign or transfer this Agreement or any rights granted to it hereunder, in whole or in part, nor delegate any of its duties or obligations arising hereunder without prior written consent of the other party, which consent shall not be unreasonably withheld; provided, however, that this Agreement may be transferred by operation of law or assignment by either party to a surviving entity or a merger or consolidation involving that party or to a purchaser of all or substantially all of that party’s assets. Any assignment, transfer or delegation of rights, duties or obligations hereunder in contravention of the preceding sentence shall be null and void. This Agreement shall be binding upon and shall inure to the benefit of, and be enforceable by, the parties to this Agreement and their respective successors and assigns. Section 10: Notice. (a) Any notice, demand, request, consent, approval, or other communication that either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail at the address set forth below. Either party may change its address by notifying the other party of its change of address in writing. Notice shall be deemed to have been duly made and given when AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 107 of 340 delivered if served personally, or upon the expiration of twenty-four (24) hours after the time of mailing if mailed as provided in this Section. Borough: The Borough Manager’s Office 710 Mill Bay Road Kodiak, Alaska 99615 Contractor: Dustin Walters Pictomertry International Corp. d/b/a EagleView 25 Methodist Hill Dr. Rochester, NY 14623 (b) The performance and administration of this program and this Agreement will be monitored by the Borough and such other agencies as may be required or authorized pursuant to the terms of any grant to the Borough. Necessary reports, in proper form, will be required as a prerequisite to any payment to the Contractor. (c) All project records shall be maintained by the Contractor for not less than three (3) years after completion and final acceptance of all work by the Borough and shall be subject to inspection and copying by the Borough or any funding agency during said period. Section 11: Status of Parties. (a) Independent Contractor. The Contractor shall perform its obligations hereunder as an independent contractor of the Borough. The Borough may administer the contract and monitor the Contractor’s compliance with its obligations hereunder. The Borough shall not supervise or direct the Contractor other than as provided in this Section. (b) Relationship of the Parties. Nothing herein contained shall be deemed or construed by the parties hereto, nor by any third party, as creating the relationship of principal and agent or of partnership or of joint venture between the parties hereto, it being understood and agreed that neither method of computation of payment nor any other provision contained herein, nor any acts of the parties hereto, shall be deemed to create any relationship between the parties hereto other than the relationship of Borough and an independent Contractor. Section 12: Hold Harmless and Indemnity. (a) The Contractor shall indemnify, defend, save and hold the Borough, its officers, employees and agents harmless from any and all claims, lawsuits, liabilities, penalties, or fines, including attorney's fees and costs, arising out of, in connection with, or incident to any loss, damage or injury to persons or property occurring as a result of the Contractor’s or any subcontractor's intentional misconduct or negligent acts, errors or omissions in its performance pursuant to this contract. The obligation in this section to defend against claims by third parties applies whether or not the alleged claim is found to have been the responsibility of the Contractor. (b) Contractor further agrees to appear and defend, and to indemnify and save free and harmless the Borough and its officers, employees and agents from and against any of the foregoing claims, liabilities, penalties, fines or damages, whether or not valid, and for any cost and expense, including reasonable attorney's fees, incurred by the Borough, its officers, employees or agents on account of any claim therefore, including claims by reasons of any defects in any plans, drawings, specifications, computer programs, technical reports, or other work product of Contractor prepared for or submitted to the Borough pursuant to this Agreement provided said claim is not based upon a use of said plans, drawings, specifications or other work product for other than the purposes for which such data was prepared and submitted to the Borough. (c) Contractor shall keep the work free from all liens and shall indemnify and defend the Borough and hold it harmless from any claims of Contractor’s subcontractors or suppliers. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 108 of 340 Section 13: No Third-Party Beneficiaries. Nothing in this Agreement shall be construed to give any person other than the Borough and the Contractor any legal or equitable right, remedy or claim under this Agreement, but it shall be held to be for the sole and exclusive benefit of the Borough and the Contractor. Section 14: Compliance with Laws and Regulations. Contractor shall, at Contractor’s sole cost and expense, comply with all of the requirements of all local, state, or federal laws, ordinances, or regulations now in force, or which may hereafter be in force, pertaining to this Agreement, or the project or work to be performed, and shall faithfully observe in the performance of this Agreement, all local, state, and federal laws, ordinances and regulations now in force or which may hereafter be in force. When a change in laws, ordinances or regulations results in additional costs, the Contractor may request a change order to cover those costs. Any such change order shall be limited to the Contractor’s actual additional costs as a result of the change. The Contractor shall pay all taxes pertaining to its performance under this contract. Section 15: Successors and Assigns. Except as otherwise provided herein, the covenants, agreements and obligations herein contained shall extend to bind and inure to the benefit not only of the parties hereto but their respective personal representatives, heirs, successors and assigns. Section 16: Miscellaneous. (a) Terminology. Whenever herein the singular number is used, the same shall include the plural, and the masculine gender shall include the feminine and neuter genders. (b) Law Applicable. The laws of the State of Alaska shall govern the construction, validity, performance and enforcement of this Agreement. Venue as to any action, claim, or proceeding arising out of, or based upon this Agreement, including, but not limited to, any action for declaratory or injunctive relief, shall be the appropriate Court sitting in the City of Kodiak, Third Judicial District, Alaska. (c) Paragraph Headings. The headings of the several sections and subsections contained herein are for convenience only and do not define, limit or construe the contents of such sections and subsections. (d) Terms Construed as Covenants and Conditions. Every term and each provision of this Agreement performable by Contractor shall be construed to be both a covenant and a condition. (e) Time of the Essence. Time is of the essence of each term, condition, covenant and provision of this Agreement; provided, however, that the parties understand that some performance is weather dependent and delays due to weather or other matters outside of Contractor’s control are excepted. (f) Severability. In the event any provision of this Agreement is adjudicated or held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. (g) Nonwaiver. No delay or omission of the right to exercise any power by either party shall impair any such right or power, or be construed as a waiver of any default or as acquiescence therein. One or more waivers of any covenant, term or condition of this Agreement by either party shall not be construed by the other party as a waiver of a subsequent breach of the same covenant, term or condition. The consent or approval by either party to any act by the other party of a nature requiring consent or approval shall not be deemed to waive or render unnecessary consent to or approval of any subsequent similar act. Section 17: Amendment. (a) This contract shall only be amended, modified or changed by writing, executed by authorized representatives of the parties. (b) For the purpose of any amendment modification or change to the terms and conditions of this contract, the only authorized representatives of the parties are: 1) EagleView, Dustin Walters, District Manager - Alaska AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 109 of 340 2) Kodiak Island Borough, Borough Manager (c) Any attempt to amend, modify, or change this contract by either an unauthorized representative or unauthorized means shall be void. Section 18: Entire Agreement. This Agreement and any schedules, appendices or exhibits attached hereto sets forth all the covenants, promises, agreements, conditions and understandings between the parties hereto, and there are no covenants, promises, agreements, conditions or understandings, either oral or written, between them other than as herein set forth. Except as herein otherwise expressly provided, no contemporaneous or subsequent agreement, understanding, alteration, amendment, change or addition to this Agreement, or any schedule, appendix, exhibit or attachment thereto shall be binding upon the parties hereto unless reduced to writing and signed by both parties. This Agreement constitutes a final, complete, and exclusive statement of the agreement between the parties. PART II SPECIAL PROVISIONS Section 1: Insurance. (a) During the entire period of the project or work, the Contractor shall provide the following types of insurance. The Borough shall be insured as additional insured on all insurance policies except professional liability contracts. All policies shall have a thirty (30) day cancellation clause. 1. Professional liability insurance covering errors and omissions at $1,000,000 per claim. 2. Workers' compensation as required by law and employer's liability coverage at a minimum of $1,000,000. 3. Commercial general liability insurance - $1,000,000 per occurrence and $2,000,000 aggregate. (b) Each policy of insurance required by this Section shall provide for no less than thirty (30) days’ advance notice to the Borough prior to cancellation. Insurance certificates will be required to be submitted for review by the Borough Manager before the Borough will issue a notice to proceed. Failure to maintain coverage is a material breach and grounds for termination of the contract. (c) Should the Contractor fail to comply with the insurance requirements of this Agreement, the Kodiak Island Borough may terminate the Agreement on ten (10) days written notice. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 110 of 340 Section 2: Equal Employment Opportunity. (a) The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, disability, national origin, ancestry, age, or sex. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, disability, national origin, ancestry, age or sex. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. (b) The Contractor shall state in all solicitations or advertisements for employees to work on contract jobs to be let in the performance of this Agreement, that all qualified applicants will receive consideration for employment without regard to race, color, religion, disability, national origin, ancestry, age, or sex. (c) The Contractor agrees to fully cooperate with the office or agency of the State of Alaska which seeks to deal with the problem of unlawful or invidious discrimination, and with all other State efforts to guarantee fair employment practices under this Agreement, and said Contractor will comply promptly with all requests and directions from the State Commission of Human Rights or any of its officers or against relating to prevention of discriminatory employment practice. (d) Full cooperation as expressed in the foregoing clause (c) shall include, but not be limited to, being a witness in any proceeding involving questions of unlawful or invidious discrimination if such is deemed necessary by any official or agency of the State of Alaska, permitting employees of said Contractor to be witnesses or complainants in any proceeding involving questions of unlawful or invidious discrimination, if such is deemed necessary by any official or agency of the State of Alaska, or the Borough, participating in meetings, submitting periodic reports on the equal employment aspects of present and future employment, assisting in inspection of relevant facilities, and promptly complying with all State directives deemed essential by any office or agency of the State of Alaska, or the Borough, to insure compliance with all federal and state laws, regulations, and policies pertaining to the prevention of discriminatory employment practices. (e) Failure to perform any of the above agreements pertaining to equal employment opportunities shall be deemed a material breach of the contract and sufficient grounds for termination of this Agreement for cause without liability. Section 3: Contractor Responsible for Personnel. The Contractor has or will secure, at Contractor's own cost and expense, all personnel required to perform this Agreement in a timely and proper manner. The parties hereto agree and understand that such personnel shall in no event be deemed to be, and are not, employees, agents, or representatives of the Borough and such persons shall have no contractual or other relationship with the Borough, and the Borough shall have no responsibility or liability whatsoever to any of said persons, or for the acts or omissions of any of such persons. Section 4: Personnel Supervision. Contractor agrees that all work and services required or provided under this Agreement shall be performed personally by the Contractor, unless otherwise authorized in writing by the Borough’s contracting officer, and in such event all personnel engaged in any such work shall be fully qualified, and shall be licensed and authorized under applicable state, federal and local laws to perform such services. Section 5: Corporate Authority. If Contractor is a corporation, Contractor shall deliver to the Borough at the time of execution of this Agreement a certified copy of a resolution of its board of directors authorizing the execution of this Agreement and naming the officers that are authorized to execute this Agreement on behalf of the corporation. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 111 of 340 Section 6: Additional Terms and Conditions. This Agreement is subject to each of the additional terms, covenants, conditions and provisions attached hereto as Exhibit A, which are hereby expressly referred to and incorporated herein as though set forth in full. Wherefore the parties have entered into this Agreement the date and year first above written. KODIAK ISLAND BOROUGH: Date:____________________ By:_____________________________ Michael Powers Borough Manager ATTEST: By:_____________________________ Tara Welinsky, Borough Clerk APPROVED AS TO FORM: By :_____________________________ Scott A. Brandt-Erichsen Borough Attorney CONTRACTOR: EagleView Date:_____________________ By:_____________________________ Brian Brockmann BOROUGH ACKNOWLEDGMENTS STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this ____ day of ______________, 2020, before me, the undersigned, a notary public in and for the State of Alaska, duly commissioned and sworn, personally appeared Michael Powers, to me known to be the Borough Manager of the Kodiak Island Borough, a municipal corporation, the corporation which executed the above and foregoing instrument; who on oath stated that he was duly authorized to execute said instrument on behalf of said corporation; who acknowledged to me that he signed the same freely and voluntarily on behalf of said corporation for the uses and purposes therein mentioned. WITNESS my hand and official seal the day and year in the certificate first above written. ________________________________ (Seal) NOTARY PUBLIC FOR ALASKA AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 112 of 340 My Commission Expires: ____________ STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this ___ day of ____________, 2020, before me, the undersigned, a notary public in and for the State of Alaska, duly commissioned and sworn, personally appeared Tara Welinsky, to me known to be the Borough Clerk of the Kodiak Island Borough, a municipal corporation, the corporation which executed the above and foregoing instrument; who on oath stated that she was duly authorized to execute said instrument on behalf of said corporation; who acknowledged to me that she signed the same freely and voluntarily on behalf of said corporation for the uses and purposes therein mentioned. WITNESS my hand and official seal the day and year in the certificate first above written. ________________________________ (Seal) NOTARY PUBLIC FOR ALASKA My Commission Expires: ____________ AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 113 of 340 ACKNOWLEDGMENT LIMITED LIABILITY COMPANY STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) I, _____________, a Notary Public, in and for the State of_________________, hereby certify that ___________________________________________, whose name as manager/member of _________________________________, LLC., is signed to the foregoing instrument and who is known to me, acknowledged before me on this day that, being informed of the contents of the instrument, he or she, as such officer and with full authority, executed the same voluntarily for and as the act of said limited liability company. WITNESS my hand and official seal the day and year in this certificate above written. ________________________________ (Seal) NOTARY PUBLIC FOR ALASKA My Commission Expires: ____________ CORPORATE CERTIFICATE I,_______________________ , certify that I am the Secretary of the Corporation named as Contractor in the foregoing instrument; that______________________________, who signed said instrument on behalf of the Contractor, was then ___________________ of said Corporation; that said instrument was duly signed for and on behalf of said Corporation by authority of its governing body and is within the scope of its corporate powers. __________________________________ Signature AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 114 of 340 CORPORATE ACKNOWLEDGMENT STATE OF ______ ) ) ss. COUNTY OF ___________ ) THIS IS TO CERTIFY that on this ____ day of _________________ , 2020, before me, the undersigned, a Notary Public in and for the State of _______________ , duly commissioned and sworn, personally appeared _____________________(Name) and ______________________ (Name) known to be the President and Secretary of _________________________, the corporation which executed the above and foregoing instrument, and who on oath stated they were duly authorized to execute said instrument and acknowledged that they signed the same freely and voluntarily on behalf of said corporation for the purposes therein mentioned. WITNESS my hand and official seal the day and year in this certificate above written. ________________________________ (Seal) NOTARY PUBLIC FOR ____________ My Commission Expires: ____________ AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 115 of 340 EXHIBIT A SCOPE OF WORK 1. Scope of Services 1.1 Scope of work The general scope of work includes the work to plan, collect, process, and deliver a color-balanced, georeferenced, orthorectified imagery product and/or alternatives to the Borough for the next six years. Two different minimum spatial resolutions are requested: high-resolution (6 in) and medium resolution (1.5 ft). The general areas and the desired resolutions are depicted in Figure 1: Collection Areas. Figure 1: Collection Areas Collection area shapefile can be downloaded from: http://data-kiborough.opendata.arcgis.com/datasets/kib-collectionareas-aksp5nad83 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 116 of 340 1.2 Contract Deliverables 1.2.1 Acquisition planning and updates Prior to each acquisition, the collection area will be reviewed and modified as needed. Areas may be larger or smaller than areas presented in Figure 1 of this RFP. Imagery providers shall communicate with the Borough about acquisition and delivery schedules and make available to the Borough interim products, if applicable. 1.2.2 Orthoimagery Color-corrected, three-band (R,G,B) or four-band (R,G,B,NIR), georeferenced, orthorectified imagery. 1.2.3 Alternative Products and/or Services (if applicable) Details presented in proposal will be incorporated into the contract. This includes the additional ground control and 6 in AccuPLUS upgrade for the City of Kodiak areas in years 2 and 5 and the enhanced oblique imagery for all areas. 1.2.4 Control Provide horizontal and vertical control for aerial acquisition products. 1.2.5 Metadata Metadata in FGDC or ESRI compliant schema to accompany imagery deliverable. Should, at a minimum, include contact info, acquisition date, platform used, statement about horizontal and vertical control, accuracy statement. 1.3 Proposed collection schedule The proposed schedule for imagery acquisition is provided in in Table 2. Y1 Y2 Y3 Y4 Y5 Y6 Area 2020 2021 2022 2023 2024 2025 Remote 1: Northwest Kodiak x Remote 2: Afognak x Remote 3: Southeast Kodiak x Remote 4: Southwest Kodiak x Road System x x Table 2: Proposed collection schedule The Borough would prefer imagery acquisition to occur in the spring, after the snow melt, before the vegetation leafs out and with minimal shadows. The goal is to collect imagery that makes it easy to identify and delineate buildings and other structures. Final products should be delivered on or before December 1 of each collection year. 1.4 Considerations Imagery AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 117 of 340 The Borough is requesting that the imagery be snow-free, cloud-free and vegetation-free with minimal shadows. Coordinate system Borough uses two projected coordinate systems: NAD 1983 Alaska State Plane Zone 5 (WKID:102635, Esri) and WGS 1984 Web Mercator (WKID:3857, EPSG). Software The Borough uses ArcGIS Desktop to view, process and publish imagery data. Currently, the Borough is running ArcGIS 10.5.x. The Borough also publishes data to ArcGIS Online for viewing in web applications. Ownership The Borough shall own the copies of the orthogonal imagery delivered to the Borough by Contractor pursuant to this contract (the “Transferred Deliverables”). The Borough is free to use, reproduce, and redistribute copies of the Transferred Deliverables in any manner without any accounting to Contractor. Contractor shall own all copies of the Transferred Deliverables, including all formats in which such copies are maintained (including, but not limited to, electronic), that remain in Contractor’s possession. Contractor is free to use, reproduce, and redistribute copies of the Transferred Deliverables in any manner without any accounting to the Borough. All inventions, discoveries, improvements, technology, designs, works of authorship, patents, copyrights, technical information, data, databases, software, business information, and other information used to create the Transferred Deliverables remain the sole and exclusive property of Contractor. All oblique imagery, software, online services and online content, or other deliverables not specifically mentioned above which are produced by Contractor pursuant to the resulting contract remain the sole and exclusive property of Contractor (the “Licensed Deliverables”). The Licensed Deliverables are subject to Contractor’s license agreements (set forth in Exhibit E). AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 118 of 340 EXHIBIT B CONTRACTOR’S PROPOSAL AS SUBMITTED AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 119 of 340 Submitted By Phone and Email Address Dustin Walters (541) 325-3781 25 Methodist Hill Dr. District Manager - Alaska Dustin.Walters@EagleView.com Rochester, NY 14623 EagleView An Innovative Aerial Imagery Solution Prepared by EagleView for Kodiak Island Borough AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 120 of 340 AGENDA ITEM #12.A.Contract No. FY2020-19 Aerial Imagery Acquisition.Page 121 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 3 Table of Contents 1. Cover letter ............................................................................................................. 2 Table of Contents ....................................................................................................... 3 2. Company information ............................................................................................. 4 a. Authorized representative and point of contact ..................................................................................... 4 b. Company overview ................................................................................................................................. 4 c. Company qualifications .......................................................................................................................... 5 d. Key personnel overview .......................................................................................................................... 5 e. Subcontractor overview .......................................................................................................................... 6 f. Resources and equipment ....................................................................................................................... 6 g. References .............................................................................................................................................. 7 3. Proposed products ................................................................................................. 9 a. Product specifications ............................................................................................................................ 9 b. Product pricing for proposed products ................................................................................................. 11 c. Future products and pricing .................................................................................................................. 11 d. Alternative products and pricing .......................................................................................................... 12 e. Product acquisition and delivery timeline ............................................................................................. 12 f. Provide product and metadata samples as an attachment .................................................................. 12 4. Special considerations .......................................................................................... 13 a. Licensing and/or use restrictions .......................................................................................................... 13 b. Minimum collection area requirements ............................................................................................... 13 5. Project management ............................................................................................ 13 a. Proposed plan of action ........................................................................................................................ 13 b. Contingency measures ......................................................................................................................... 15 c. Quality assurance and quality control measures .................................................................................. 15 d. Ability to adapt to change and offer new products .............................................................................. 16 6. Conflict of interest ................................................................................................ 16 7. Attachments ......................................................................................................... 17 a. Key personnel and subcontractor qualifications ................................................................................... 17 b. Imagery and metadata samples ........................................................................................................... 21 c. Alternative product detail (if applicable) .............................................................................................. 21 d. Exceptions to the provided sample contract ......................................................................................... 26 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 122 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 4 2. Company information a. Authorized representative and point of contact NAME Pictometry International Corp., a member of the EagleView family of businesses and herein referred to as EagleView AUTHORIZED REPRESENTATIVE Brian Brockmann, Corporate Vice President POINT OF CONTACT Dustin Walters, District Manager – Alaska ADDRESS 25 Methodist Hill Dr. Rochester, NY 14623 PHONE (541) 325-3781 EMAIL ADDRESS Dustin.Walters@EagleView.com b. Company overview Pictometry International Corp. is a privately held company. Since incorporation in 2000, Pictometry has grown into an aerial imagery industry leader and continues to invest heavily in research and development of new and updated technologies. In 2013, Pictometry merged with Eagle View Technologies, Inc., the leading provider of 3D aerial measurement services to the insurance, construction, and solar markets. Eagle View generates the majority of its reports from data derived from Pictometry imagery. Both entities are members of the EagleView family of companies and backed by investments from Vista Equity and Clearlake Capital. ADDRESS 25 Methodist Hill Dr. Rochester, NY 14623 PHONE (585) 486-0093 TOLL FREE PHONE (888) 771-9714 FAX (585) 486-0098 WEB ADDRESS www.EagleView.com ESTABLISHED 1994, Incorporated in Delaware on 11/2/2000 FEIN # 16-1595473 DUNS # 967973769 GSA # GS-35F-0801N AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 123 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 5 c. Company qualifications EagleView combines imagery that reveals the finest and most important details with computer vision to help identify insights into any location—from anywhere. By delivering timely, comprehensive answers to complex questions, we help professionals across industries improve people’s lives and make informed decisions for the present and future. Founded in 2000, Pictometry International Corp. pioneered the acquisition of georeferenced, oblique aerial imagery. Pictometry’s patented camera system, which captures oblique and orthogonal imagery simultaneously, is the only one to receive U.S. Geological Survey certification. In January 2013, Pictometry International Corp. merged with Eagle View Technologies, Inc., a provider of aerial roof measurements and property data reports. As EagleView, we have become the unparalleled providers of aerial data and measurement and analytical tools through proprietary software and partner integrations. With a growing fleet of more than 100 aircraft and library of 1 billion images, we deliver more coverage and third-party integrations than any other aerial imagery provider. Pictometry International Corp. is registered to do business in Alaska. As a member of the EagleView family of companies, Pictometry International Corp. is hereinafter referred to as EagleView. d. Key personnel overview The Project Manager, Mike Borrelli, for the Kodiak Island Borough project will oversee a team of project planners and production managers. This team will estimate a schedule of milestones, monitor progress against them, and act when necessary to keep projects on track. Mike Borelli will provide Kodiak Island Borough with weekly updates during capture and regular updates during post-processing. All teams involved track project milestones and order details within an internal Customer Relationship Management (CRM) system, from flight planning through delivery. This system serves the entire organization. In addition to Project Management, the in-house teams integral to the capture and production of Kodiak Island Borough’s aerial imagery are outlined here: AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 124 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 6  Flight Operations, led by Chad Rhinewald, follows processes based on nearly 20 years’ experience capturing oblique and orthogonal imagery in highly controlled and congested airspace. It monitors a growing fleet of more than 100 aircraft, ensuring sufficient resources can be dedicated to each project, and projects can be started and completed on time. The team ensures proper permits are obtained for each project and will monitor pilots, aircraft, and camera systems during capture.  Geomatics, led by Chris Clar, will receive, develop and geo-reference imagery and perform initial quality control checks. If images do not meet quality standards, specialists will mark imagery for recapture.  If the AccuPlus upgrade for City of Kodiak is selected: o Professional Processes and Survey Operations, led by Carl Schoenthal, will ensure professional processes are established and quality standards achieved throughout the project. The team will also coordinate the establishment of ground control. o The Aerial Triangulation team, led by Chris Clar, will perform tie-point generation, aerial triangulation using ground control, and orthorectification to ensure the final orthomosaics meet Kodiak Island Borough’s accuracy requirements and specifications. The Image Corrections team, also part of the Photogrammetry Department led by Chris Clar, will ensure imagery meets USGS quality specifications for orthophotography.  Customer Technical Services will prepare and ship the imagery hard drives to the customer. Should Kodiak Island Borough require training for EagleView’s web-based image viewing software, CONNECT, the Training Team will coordinate with the customer and deliver in-person or virtual instructional sessions with users.  On-going local technical support will be provided by Regional Technical Manager Megan Reilly at Megan.Reilly@EagleView.com or (208) 390-8420. Account support is available through District Manager Dustin Walters at Dustin.Walters@EagleView.com or (541) 325-3781. Resumes for key personnel can be found in the attachments section. e. Subcontractor overview If the AccuPlus authoritative orthomosaic upgrade option is selected by Kodiak Island Borough, EagleView will subcontract with a professionally licensed surveyor to collect ground control using the methodology described in Section 3.a.iii. – Control to be used for orthorectification. f. Resources and equipment Aircraft EagleView maintains a growing fleet of more than 100 aircraft, including a mix of Cessna 172 single- engine and Piper Aztec twin-engine planes, strategically based across the United States, Canada and Australia. This fleet allows EagleView to logistically capture imagery in different regions simultaneously. Cameras and Calibration Aircraft are equipped with EagleView’s patented camera system which features five separate cameras: one focused on the nadir (straight-down view), and four that capture oblique images facing north, south, east, and west. The system also includes an Applanix Position and Orientation System (POS) with a Global Positioning System (GPS) antenna and an Inertial Measurement Unit (IMU). This is the only oblique capture system to be certified by the United States Geological Society (USGS) because of its proven locational accuracy. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 125 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 7 Cameras undergo a rigorous calibration process, developed by EagleView and licensed to the USGS, prior to image collection and as part of the manufacture. The calibration is performed through the capture of a series of images from prescribed locations and at varied orientations of a stationary target cage. Targets are identified in the images collected via a semi-automatic process, and a free- network bundle adjustment is performed to solve for camera interior orientation, including precise focal length, principal point location, and radial distortion coefficients. These parameters are then incorporated into the camera model used during subsequent image processing operations. EagleView also puts each camera through its color calibration process to ensure consistent representation of ground features. In advance of capturing data, EagleView performs an additional aerial boresight calibration on each of the systems involved in a project. An adjustment is computed to solve for the alignment between the optical axis of the camera and the internal coordinate axes of the Inertial Measurement Unit (IMU). This adjustment is then applied to the imagery captured throughout each project. Each system completes a boresight flight at regular intervals to ensure sensors have stayed in alignment. g. References Fairbanks North Star Borough, Alaska Contact: Bryn Dunbar Role: GIS Analyst Phone: (907) 459-1210 Email: Bryn.Dunbar@fnsb.us The Fairbanks North Star Borough has flown three flights with EagleView dating back to 2009. The Alaska interior presents many challenges to capturing imagery, but because of our commitment and capabilities, we’ve completed each project with little to no issues. Because of this, in October, the Borough made the decision to sign a contract for three flights over the next 9 years to make sure they have a long term successful imagery program. The Borough purchases ortho and oblique imagery and uses EagleView’s CONNECT platform to view and measure imagery. Configured for Areawide Capture. EagleView’s capture system was designed for the highly efficient capture of regional, county and city areas with five views: a traditional nadir view plus north, south, east, and west oblique views. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 126 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 8 BC Assessment, British Columbia, Canada Contact: David Garnham Role: Manager, Data Management and Reporting Phone: (250) 595-6211 Email: david.garnham@bcassessment.ca For accurate remote property assessment, BC Assessment flies imagery with EagleView on an annual basis. This includes places like Vancouver Island all the way up the BC coastline through Haida Gwaii, which has similar terrain to Kodiak Island. Skagit County, Washington Contact: Joshua Greenberg, PhD., GISP. Role: Skagit County GIS/Mapping Phone: (360) 416-1136 Email: joshg@co.skagit.wa.us Skagit County has flown with EagleView every 2 years since 2007. Skagit County has a mix of terrain ranging from low farmlands to the crest of the North Cascades National Park, reaching elevations of over 9000 feet. The weather, which can range from sunny to rain and then snow all in the same day, can be challenging for imagery capture. Because of the quality of our equipment, our numerous resources and our dedication, we have successfully captured imagery for the County for the past 12 years. Grays Harbor County, Washington Contact: Dan Lindgren Role: County Assessor Phone: 360-964-1536 Email: dlindgren@co.grays-harbor.wa.us Grays Harbor County recently extended its contract to add two additional flights over the next 6 years. The County is heavily treed which makes property assessment and other work challenging without the support of great imagery. The County is also unique in the State of Washington as it is the only one that manages its own timber lands for logging and sales. High-quality, regularly updated imagery has been key to multiple departments’ success. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 127 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 9 3. Proposed products a. Product specifications i. Satellite or aerial imagery Alaska-based flight crews will capture imagery from Cessna 172 single-engine and Piper Aztec twin- engine planes using our proprietary PentaView capture system, as detailed in Section 2f, Equipment. This capture system can capture orthogonal and oblique imagery simultaneously and efficiently. Best efforts will be made for imagery to be snow-free, cloud-free and leaf-off, with minimal shadows. Throughout each capture mission, GPS/IMU data will be logged on the aircraft. The GPS data will be recorded at a minimum rate of 2Hz, and the IMU data will be logged at a minimum rate of 200Hz. Concurrently, multiple GPS reference stations will be logging data on the ground. These reference stations are typically part of the NGS CORS network. EagleView may set up and run a base station, as needed. The imagery will be nominally captured with a PDOP value of less than 8.0 and within 60 kilometers of an operating GPS reference station. EagleView limits its sensor to 6 degrees of pitch and yaw. This limit can be used due to the narrow field of view of EagleView’s cameras which, by design, limit the off-nadir distance of features at the edge of the frame. Imagery will be captured at 12 bits per band (and resampled to 8 bits during processing) with a planned forward overlap of 60 percent and a sidelap of 30 percent. Image collection will extend beyond the project area boundaries to produce full orthoimagery coverage. Capture angle for oblique imagery is between 40 to 45 degrees. Flight window is when the sun angle is 25 degrees or greater for our standard visualization-grade imagery and 30 degrees or greater for our AccuPlus imagery that meets accuracy specifications. ii. Spatial resolution Imagery will be captured at 6-inch ground sample distance (GSD) resolution in natural-color (RGB). Imagery will be processed at our facility in Rochester, NY. Orthoimagery will be delivered in the Borough’s preferred projected coordinate system and is compatible with ESRI GIS Software. iii. Control to be used for orthorectification The following White Paper details the tested accuracy of our standard orthoimagery: https://www.eagleview.com/wp-content/uploads/2017/07/Absolute-Horizontal-Accuracies_2014-11- 21-1.pdf. For our standard 6-inch orthoimagery frames, the computed 95% absolute horizontal accuracy results of the tested areas were 1.4 foot (43cm) RMSEx/RMSEy Horizontal Accuracy Class +/- 4.4 feet [135cm] at a 95% confidence level. For the City of Kodiak project area, we offer an upgrade to our aerially triangulated and manually corrected AccuPlus orthomosaic, for which our subcontractor can collect ground control sufficient to meet the ASPRS 1990 Horizontal Accuracy Class 1 at 1’’=200’. Our AccuPlus mosaic is delivered with FGDC-compliant metadata. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 128 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 10 The following description of the process of ground control collection would apply for the capture and processing of the City of Kodiak area if the AccuPlus upgrade option is chosen: Ground Control Processes EagleView will collect geo-referenced data while performing aerial imagery captures using an Airborne Global Positioning System (AGPS) and an on-board Inertial Measurement Unit (IMU). A licensed Professional Land Surveyor (PLS) will collect Ground Control Points (GCPs) to confirm the accuracy of the collected imagery. EagleView and the PLS will evaluate the project area to ensure sufficient ground control exists before image capture starts. New forms of ground control will be established, as needed, to ensure EagleView meets the desired accuracy and resolution. If requested, Kodiak Island Borough will receive a signed and sealed copy of the Surveyor’s Report, which is used to verify ground control meets or exceeds specified accuracy requirements. The Flight Planning Team will establish a flight plan and cross- lines for capture based on the location of GCPs. The team will first review the project area for any suitable existing ground control. The team will then decide the amount and placement of new GCPs needed to meet specifications. A licensed PLS will evaluate the planned locations and project requirements before proceeding and oversee the collection of needed GCPs. If new ground control is required, EagleView will use photo- identifiable points from existing imagery wherever possible. GCPs will be placed on clearly defined high-contrast targets, such as the intersection of two sidewalks, the point where a driveway meets a road, or the end of a sufficiently thick painted stripe or arrow. When photo-identifiable control is not available, the surveyor will place or paint semi-permanent targets prior to imagery capture. Targets may be laid out in an X, T, or + shape. They will have high contrast and be clearly visible from the sky. The surveyor will attempt to place targets in public right-of- way and avoid restricted areas and private property whenever possible. Field technicians will collect ground control under the guidance of a licensed PLS, using Static, Rapid- Static, and/or Real-Time Kinematic GPS Observations and, as needed, other approved forms of ground measurements. These technicians will provide field notes and collect multiple photos of each GCP that show its relation to the surrounding area. Confirming Accuracy. EagleView surveys clearly defined, photo-identifiable targets (top) and painted targets (bottom) to establish quality ground control. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 129 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 11 Ground control will be delivered in the requested coordinate system. EagleView will provide Kodiak Island Borough with a signed and sealed Surveyor’s Report. This report will describe the surveying equipment and methodology, networks and datums used, and provide coordinates and accuracies for each GCP in the client’s specified coordinate system. This report will include, but is not limited to: • Project-specific scope of work, including number and type of GCPs • Methods of collection, horizontal and vertical datums, units, and measures of accuracy used • State plane coordinates and geographic coordinates of each GCP • Notes, exceptions, or disclaimers regarding GCPs or the project • Digital spreadsheet containing all data sets • Shapefile showing locations of each GCP • Digital photos that clearly indicate location of GCPs, and coordinate name/number of the point in the photo. b. Product pricing for proposed products Please note the additional $11,455 and $8,000 in Years 2 and 5 are optional to upgrade the City of Kodiak area to Class 1 level Orthomosaic, our AccuPlus product. c. Future products and pricing Highly efficient, high-resolution imagery with our next-generation camera system To make the most of limited capture windows, our innovative next-generation camera system allows us to acquire high-resolution imagery from high-altitude aircraft with variable-aim cameras. Capturing with this platform provides a detailed and consistent viewing experience across your entire area of interest— while still reducing the number of days to complete capture. Our investment in this platform will allow AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 130 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 12 us to offer higher resolution imagery in a shorter timeline going forward, and we will be happy to make Kodiak Island Borough aware when this offer is available for your location. We would be willing to work with the Borough to scope the need for 4-band imagery in the projects for years 2─6. d. Alternative products and pricing We will work with the Borough to scope the desired quantity and area of oblique imagery for each project year. Pricing for the additional oblique imagery will be contingent on that scope and worked out prior to contract. Our additional value-add products of our web-based image viewing platform CONNECT, integrations, and DRP are contingent on the purchase of oblique imagery. You can use our WMS/WMTS Image Service with orthoimagery at the price listed below. We describe these products in detail in Attachment C for the Borough’s reference. Pricing Summary  Oblique imagery – Pricing contingent on scope of project  CONNECT – No charge*  Integrations – No charge*  WMS/WMTS Image Service – $2,000  Disaster Response Program (DRP) – No charge* *With purchase of oblique imagery e. Product acquisition and delivery timeline i. Recommended collection window for staging and acquisition TASK NAME START END PLANNING FLIGHT PLANNING 5/1/2020 5/14/2020 ACQUISITION PRIMARY COLLECTION 5/15/2020 7/1/2020 REFLIGHTS (IF NECESSARY) 7/1/2020 7/14/2020 ii. Turnaround time from acquisition to orthoimagery delivery TASK NAME START END IMAGE PRODUCTION APPLANIX POS/GNSS PROCESSING 5/19/2020 7/19/2020 FINAL STANDARD IMAGERY PRODUCTION 7/19/2020 8/19/2020 AERIAL TRIANGULATION (ACCUPLUS) 8/19/2020 10/18/2020 IMAGE CORRECTIONS (ACCUPLUS) 10/18/2020 11/18/2020 DELIVERY EARLY ACCESS 5/29/2020 8/26/2020 INITIAL STANDARD DELIVERY 8/19/2020 8/26/2020 FULLY CORRECTED ACCUPLUS MOSAICS 11/18/2020 11/25/2020 FINAL ACCUPLUS CONNECT DELIVERY 11/25/2020 12/2/2020 f. Provide product and metadata samples as an attachment Imagery and metadata samples have been uploaded directly to the Kodiak Island Borough. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 131 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 13 4. Special considerations a. Licensing and/or use restrictions The Borough shall own the copies of the orthogonal imagery delivered to the Borough by Pictometry pursuant to the resulting contract (the “Transferred Deliverables”). The Borough is free to use, reproduce, and redistribute copies of the Transferred Deliverables in any manner without any accounting to Pictometry. Pictometry shall own all copies of the Transferred Deliverables, including all formats in which such copies are maintained (including, but not limited to, electronic), that remain in Pictometry’s possession. Pictometry is free to use, reproduce, and redistribute copies of the Transferred Deliverables in any manner without any accounting to the Borough. All inventions, discoveries, improvements, technology, designs, works of authorship, patents, copyrights, technical information, data, databases, software, business information, and other information used to create the Transferred Deliverables remain the sole and exclusive property of Pictometry. All oblique imagery, software, online services and online content, or other deliverables not specifically mentioned above which are produced by Pictometry pursuant to the resulting contract remain the sole and exclusive property of Pictometry (the “Licensed Deliverables”). The Licensed Deliverables are subject to Pictometry’s license agreements that will be set forth in the resulting contract. If the Borough chooses, you can access our full license agreements at the following link using the email address jday@kodiakak.us. https://eagleviewcloud.sharepoint.com/:f:/s/Proposals/ErGrUXO4fYNPq423ZH9K1GIBmdml81fmV387zz u1IMfdCw?email=lzeimer%40kodiakak.us&e=BVVhX5 b. Minimum collection area requirements Project minimums are determined based on individual project specifications. The estimated minimum collection area for Kodiak Island Borough is 200 square miles. Smaller areas can be evaluated on a case by case basis and in consultation with Kodiak Island Borough. 5. Project management a. Proposed plan of action EagleView will assign Mike Borrelli as project manager. He will work alongside Kodiak Island Borough to oversee your aerial imagery project and maintain the schedule. He will estimate a schedule of milestones, monitor progress against them, and act when necessary to keep projects on track. He will stay in frequent communication with Kodiak Island Borough on the project’s status throughout. This chart outlines main phases and milestones of your project. Phase Description Planning Approximately two months prior to image acquisition, Mike Borrelli will host a kick-off meeting via conference call with Kodiak Island Borough. He will collaborate with Kodiak Island Borough to develop a custom flight plan and review plans for ground control. Approximately 1–2 weeks before acquisition, he will notify Kodiak Island Borough when aircraft are moving or have moved into the area of interest (AOI). AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 132 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 14 Capture We will capture Kodiak Island Borough imagery when the sun angle is 25 degrees or greater using a single- or twin-engine aircraft equipped with our patented PentaView camera system. This platform can simultaneously capture high-resolution ortho and oblique imagery. The small-format cameras ensure minimum building and feature lean and greater sharpness and clarity. Post-Processing Following capture, we will ship your imagery to our centralized processing facility in Rochester, NY. Our Geomatics team will post-process the imagery, turning the raw data into geo-referenced imagery. The team will also review the quality of the images and inspect for any capture issues. If images do not meet quality standards, the team will mark imagery for recapture. We review imagery while aircraft are still in the project area for efficient deployment should a re-fly be necessary. Oblique Production (if applicable) We will incorporate elevation data into oblique imagery through our patented Tessellated Ground Plane (TGP) process. The tessellation process extracts geographic coordinates and elevation data for each oblique image pixel and associates it with the corresponding position on the TGP. We use proprietary software to determine image-to-image as well as camera-to-camera accuracy. All oblique imagery undergoes a 12-step quality control review process prior to final delivery. Standard Orthomosaic Production Our Geomatics team will produce standard orthomosaics from the ortho imagery. The team will:  Color balance imagery to eliminate areas of significant contrast  Fully QC all final deliverables Authoritative Orthomosaic Production (if applicable) Our Photogrammetric team will produce authoritative orthomosaics to meet accuracy specifications. The team will:  Color balance imagery to eliminate areas of significant contrast  Review the individual footprints of the images, or polygons, for coverage issues, such as excessive overlap and gaps  Detect matching pixel values in overlapping images to adjust the location of images  Perform aerial triangulation using surveyed ground control coordinates  Use the best available DEM to orthorectify imagery  Generate mosaicked ortho tiles  Manually correct images that do not meet quality standards.  Fully QC all final deliverables. Delivery Standard delivery: Within 30-60 days after final capture, we plan to deliver oblique imagery and standard ortho tiles and orthomosaics on a hard drive. This imagery will be available on CONNECT. (Standard ortho imagery has not undergone aerial triangulation or image corrections.) Authoritative Orthomosaic Delivery (if applicable): We will deliver final ortho tiles and areawide orthomosaics that meet accuracy specifications with maximum image clarity within 120 days after final capture. We apply a full QA/QC process to final orthophotos, which will be aerial triangulated and corrected through automated and manual methods. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 133 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 15 b. Contingency measures Ensuring Data Collection and Delivery Schedules A growing fleet of more than 100 aircraft will ensure sufficient resources can be dedicated to each project, and projects can be started and completed on time, pending unexpected weather and Air Traffic Control restrictions. EagleView’s longstanding relationship with Air Traffic Control will allow the Flight Operations team to capture aerial imagery in highly controlled and congested airspace in a timely manner. To alleviate the impact of poor weather, EagleView’s meteorologist(s) on staff will provide long- and short-range forecasts to best predict optimal flight windows. Steps for Issue Resolution If a project changes course, the Project Management team follows these steps, focusing on maintaining quality and adhering to customer specifications and schedule: 1. Review issue and/or change and analyze potential impact on quality and schedule. 2. Develop a plan or options available that will minimize impact on quality and schedule. 3. Communicate options to customer. Collaboratively determine best course of action. 4. Coordinate with internal teams and customer to implement plan. EagleView’s change management procedures align closely with its communications plan. EagleView’s Customer Relationship Management (CRM) system is key to change management processes. Internal teams provide all project updates in the CRM. External communication with the customer also is tracked using this tool. c. Quality assurance and quality control measures To ensure the Borough receives high quality, georeferenced imagery and to meet the Borough’s specifications, EagleView will apply its stringent quality control checkpoints throughout the capture and production process. The quality control procedures use both automated software-based methods and visual inspection. All quality control processes have been carefully developed and evaluated by licensed surveyors and certified photogrammetrists to comply with industry standards. Some of the key quality checkpoints are outlined here: Checkpoint Description System Calibration EagleView’s sensors are calibrated for lens distortion, system geometry, color response, and accurate bore sighting. Flight Planning Taking into account the digital elevation model, flight plans are tiered at different altitudes to allow for complete image overlaps and consistent resolution. The ground elevation also affects the altitude needed to fly to remain safe. Image Acquisition The flight management system performs several real-time quality checks during capture operations. The system immediately flags images captured when the aircraft experiences excessive roll, pitch, or yaw, and recaptures frames with significant glare or hot spots from solar reflection. Receiving Upon receipt of captured imagery, the Geomatics Team does a thorough inspection of imagery for any issues related to color, camera defects, environmental conditions, capture platform anomalies, cloud cover, AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 134 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 16 shadows, glint or glare, and motion blur. If images do not meet quality standards, the image will be marked for recapture. Re-fly EagleView ships drives containing imagery and data to its processing facility while aircraft are still in the area. If a re-fly is needed, EagleView can dispatch pilots quickly. GPS Post-Processing Differential GPS and IMU post-processing is handled using Applanix POSPac suite of software, and the resulting solution is held to strict accuracy standards. Relative Accuracy Verification Using proprietary software, EagleView imagery is accuracy tested which provides a means for determining image-to-image as well as camera-to- camera accuracy. Ortho Mosaic Tile Review The Geomatics Team reviews each ortho-mosaic sector tile to verify proper coverage and identifies any image issues with careful attention paid to developed features, such as roads. Customer Deliverables A member of the QC team reviews all deliverables through a 12-step process to ensure data matches customer specifications and is free of errors. d. Ability to adapt to change and offer new products EagleView will work with Kodiak Island Borough to make the Borough aware of new products as they become available and is open to amending contracts to adjust products based on mutually agreeable terms. 6. Conflict of interest There are no conflicts of interests. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 135 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 17 7. Attachments a. Key personnel and subcontractor qualifications AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 136 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 18 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 137 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 19 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 138 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 20 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 139 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 21 b. Imagery and metadata samples Imagery and metadata samples have been uploaded directly to Kodiak Island Borough. c. Alternative product detail (if applicable) Oblique Imagery Pioneered by EagleView, oblique imagery is aerial imagery captured at an angle, providing a more natural perspective and making objects easier to recognize and interpret. With orthoimagery (center image below) captured simultaneously with images from four cardinal directions, we produce a 360- degree view of every property and parcel, as demonstrated below. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 140 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 22 CONNECT Explorer Our CONNECT platform consists of a suite of software applications that give licensed users access to aerial imagery hosted on secure servers. The intuitive platform requires minimal training and provides a robust set of tools to perform day-to-day tasks via a web browser. Licensed CONNECT users can view and measure current and historical imagery and their own uploaded GIS data against the backdrop of high-resolution orthomosaics and oblique images. CONNECT integrations exist within Esri’s ArcGIS platform and most major computer-assisted mass appraisal (CAMA) systems, computer-aided dispatch (CAD) systems, and E-911 dispatch applications. Tens of thousands of county and city customers use CONNECTExplorer to make informed, accurate decisions daily. No software or installation is required. Features of CONNECTExplorer include:  Access to current and historical imagery  Intuitive analysis tools to determine location, area, height, elevation, ground slope, bearing, annotations, walking distance and more  GIS-layer hosting and integration  Search functionality on customer-provided GIS layers  Dual-pane mode to simultaneously view imagery from different years and angles to detect change  GPS Tool to narrow in on a user’s location  Image extraction in standard file formats, including JPG, TIF, GIF, KML, and PDF  24/7 access to your data using secure access protocols Measure building heights and visually evaluate ingress and egress of buildings in CONNECTExplorer. Public Safety and Assessment departments can make key decisions from their desks using EagleView’s oblique imagery in conjunction with the measurement and visualization tools in CONNECTExplorer. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 141 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 23 Esri Integrations EagleView is a Gold Partner of good standing in the Esri Partner Network. Our orthophotography is fully compatible with Esri applications, and we produce several integrations with Esri products to accommodate oblique imagery and tools. We offer integration solutions for: • ArcGIS Desktop • ArcGIS Server • ArcGIS Pro • Web AppBuilder These integrations support location synchronization with the Esri map window to provide oblique imagery viewing, navigation and analysis, as well as GIS vector layer overlays. Esri Web AppBuilder Built with the Integrated Pictometry Application (IPA), the Pictometry for Esri Web AppBuilder (Developer Edition) is a custom widget that can be added to a web application developed using Esri’s Web AppBuilder (Developer Edition). This widget allows users with an active CONNECT organization to access oblique and orthogonal frame imagery; GIS layers configured in the CONNECT organization; and analytics tools for internal sites. Public-facing sites are configured for view-only access. Customizable Widget for Esri. Users can pan and rotate oblique and ortho imagery, view CONNECT- configured GIS layers and customize the dashboard with the Pictometry for Esri Web AppBuilder widget, which corresponds with the users’ web maps. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 142 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 24 Web Mapping and Web Map Tile Services The CONNECT Image Service will allow Kodiak Island Borough to connect to a secure Web Mapping Service (WMS) or Web Map Tile Service (WMTS) to access orthomosaics available through its CONNECT account. Our WMS conforms with the Open Geospatial Consortium (OGC) WMS version 1.3.0 specification; WMTS conforms with the OGC version 1.0.0 specification. These web services can be accessed in most mainstream GIS or mapping applications that are capable of consuming orthomosaics compliant with OGC WMS/WMTS specifications for use internally and on public-facing websites. Example applications include, but are not limited to, Esri ArcGIS Desktop, ArcGIS Server and ArcGIS Online, Autodesk, and QGIS. If other third-party software packages can use WMS or WMTS that conform with the OGC specification, they will also be compatible. The projection for the map service is WGS84. Esri-Compatible WMS and WMTS. Our Web Map Tile Service integrates with Esri’s ArcGIS Desktop (as seen above), ArcGIS Server and ArcGIS Online as well as other common GIS applications. Disaster Response Program (DRP) Participation Kodiak Island Borough is eligible for participation in our Disaster Response Program (DRP) described below if the Borough purchases oblique imagery. The Borough would then be eligible from the effective date through the second anniversary of the initial project delivery. Following payment to EagleView of amounts due with respect to each subsequent project, the Borough will be eligible for the then-current DRP for a period of two years from delivery of such subsequent project. Customer must be in good- standing with EagleView to maintain eligibility for DRP. Subject to EagleView resources availability. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 143 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 25 A. Disaster Coverage Imagery at No Additional Charge – EagleView will, upon request of Customer and at no additional charge, provide standard quality imagery of up to 200 square miles of affected areas (as determined by EagleView) upon the occurrence of any of the following events during any period Customer is eligible for the DRP: • Hurricane: areas affected by hurricanes of Category II and higher • Tornado: areas affected by tornados rated EF4 and higher • Terrorist: areas affected by damage from terrorist attack • Earthquake: areas affected by damage to critical infrastructure resulting from earthquakes measured at 6.0 or higher on the Richter scale • Tsunami: areas affected by damage to critical infrastructure resulting from tsunamis B. Discounted Rate – Coverage for areas affected by the events set forth above exceeding 200 square miles will be, subject to EagleView resource availability, offered to Customer at the then current DRP rates. Also, coverage for areas affected by hurricanes below Category II, tornadoes below EF4 or earthquakes rated below 6.0 on the Richter scale will be, subject to EagleView resource availability, offered to Customer at the then current DRP rates. C. Online Services – Use of EagleView CONNECTExplorer – EagleView’s DRP includes the use of CONNECTExplorer for a term of ninety days from the date of delivery of the DRP imagery. The CONNECT Explorer application simultaneously displays pre- and post-disaster images to aid recovery and restoration efforts. Technical Support and Training At no cost, EagleView will provide ongoing technical support and on-location training, which is unmatched in the industry. Users will learn best practices and how to use and manage our imagery and software within existing workflows. Our training program has increased the use of imagery and software throughout our customers’ organizations. Our Technical Training team will work with you to customize a training plan that best fits your needs. We offer various options, as noted below. Full electronic documentation is included for all sessions.  Administrator Training: We will deliver on-location or online (virtual classroom) training for administrators. GIS and IT support staff members will learn how to install, configure and support EagleView’s web-based CONNECT environment. This session will also include training on administration for Electronic Field Study (EFS) software, our desktop solution, if applicable.  End-User Orientation Training: We will deliver on-location or online (virtual classroom) training for end users to learn how our imagery functions with their GIS data and within existing workflows. Depending on your needs, we will train end users on the CONNECT and/or EFS solutions.  Advanced-User Training: Delivered on-location or online (virtual classroom), we will provide hands-on, customized training for Advanced Users you select. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 144 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 26  Online Learning Center: Kodiak Island Borough employees are encouraged to register at www.learning.eagleview.com for additional product resources, user-led training modules and access to live web-based training calendars at any time for no additional cost. Customer Support: Customers can request support from Customer Technical Support (CTS) by sending an email to CustomerSupport@eagleview.com anytime or calling 1-855-337-1526 between 8:30 a.m. and 8:30 p.m. EST Monday through Friday. Customers can submit a support case via email 24/7. The first response will be less than six (6) business hours. Technical Support: Ongoing technical support will be provided by Megan Reilly, Technical Manager who supports Kodiak Island Borough, at (208) 390-8420 and Megan.Reilly@EagleView.com. Account Support: For account support and direction, contact: Dustin Walters, Alaska District Manager, at (541) 325-3781 and Dustin.Walters@EagleView.com. d. Exceptions to the provided sample contract We prepared our proposal based on the information provided by you and any assumptions we made in preparing our response. If there are material changes to the information or assumptions, this may result in modification to our proposal. Should Purchaser have any concerns with EagleViews’s exceptions listed below, EagleView is agreeable to further negotiate these exceptions in order to come to a mutually agreeable contract for this project. 1. Appendix A: Sample Contract, Section 4 (d)(2) a. EagleView requests an exception to add clarification to this. Should the services be deemed “defective” in the sense that the deliverables do not meet specifications, EagleView will use commercially reasonable efforts to remedy. 2. Appendix A: Sample Contract, Section 7(d)(1) and (2) a. EagleView requests an exception to these provisions. 3. Appendix A: Sample Contract, Section 7(d)(e) a. In the event of termination and all fees have been received for an applicable project, the Borough is entitled to a perpetual license of the delivered content. 4. Appendix A: Sample Contract, Section 9 a. EagleView requests an exception to this provision and suggests the following language: Neither party may assign or transfer this Agreement or any rights granted to it hereunder, in whole or in part, nor delegate any of its duties or obligations arising hereunder without the prior written consent of the other party, which consent shall not be unreasonably withheld; provided, however that this Agreement may be transferred by operation of law or assignment by either party to a surviving entity of a merger or consolidation involving that party or to a purchaser of all or substantially all of that party’s assets. Any assignment, transfer or delegation of rights, duties or obligations hereunder in contravention of the preceding sentence shall be null and void. This Agreement shall be binding upon and shall inure to the benefit of, and be enforceable by, the parties to this Agreement and their respective successors and permitted assigns. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 145 of 340 In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 27 5. Appendix A: Sample Contract, Section 12(a) a. EagleView requests that “allegedly” be deleted from this provision. 6. Appendix A: Sample Contract, Section 16(e) a. As the imagery quality and the imagery capture process is contingent on conditions outside of EagleView’s control, including weather, EagleView requests an exception to this provision. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 146 of 340 EXHIBIT C RATE SCHEDULE The rates estimated for each year of service under the contract are listed in the table below. The costs listed are comprehensive estimates based upon current costs at the time of entering into the contract. Years 2-6 may require adjustment based upon changes in scope or scale, or changes in logistical expenses. The Contractor will notify the Owner of any adjustments from this table before the beginning of each contract year. Year of Service Task Order Region Task Order Cost Year 1 (2020) Afognak Island $122,595.00 Year 2 (2021) Road System $57,075.00 Year 3 (2022) Southeast Kodiak $135,465.00 Year 4 (2023) Southwest Kodiak $62,205.00 Year 5 (2024) Road System $57,075.00 Year 6 (2025) Northwest Kodiak $88,935.00 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 147 of 340 EXHIBIT D CONTRACTOR’S DELIVERABLES FIRST PROJECT QTY PRODUCT NAME PRODUCT DESCRIPTION LIST PRICE DISCOUNT PRICE (%) AMOUNT 743 IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector Product includes 6-inch GSD oblique frame images (4- way), 6-inch GSD orthogonal frame images, 1-meter GSD ortho mosaic sector tiles and one area-wide 1-meter GSD mosaic (ECW format). Orthogonal GSD: 0.5 feet/pixel; Nominal Oblique GSD (all values +/-10%): Front Line: 0.46 feet/pixel, Middle Line: 0.51 feet/pixel, Back Line: 0.60 feet/pixel. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $250.00 $165.00 (34% – Long Term Incentive Discount) $122,595.00 1 RapidAccess - Disaster Response Program RapidAccess - Disaster Response Program is an emergency response program offering flights after an emergency or disaster. Refer to the attached detailed description of the Disaster Response Program. $0.00 $0.00 1 Media Drive Capacity 931G - Drive Model 1T - EXTPOWER External USB 2.0 / eSATA Externally Powered. Delivery media prices include copying a complete image library onto media. Sub-warehousing sold separately. $199.00 $0.00 (100%) $0.00 743 Mosaic - Area Wide (6in GSD; MrSID format; individual) Per Sector Available with purchase of corresponding tile product. New processing or re-processing to MrSID of individual tiles of 6-inch GSD imagery. Tiles are provided "as is." Refer to Product Parameters for additional details. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $1.00 $0.00 (100%) $0.00 743 Tiles - Standard (6in GSD; JPG format) Per Sector Available with corresponding 3", 4", or 6" GSD imagery purchase. 6-inch GSD Mosaic Tiles in JPG Format. Tiles are provided "as is." Refer to Product Parameters for additional details. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $20.00 $0.00 (100%) $0.00 1 AccuPlus Imagery Bundle w/One(1) Year of EFS Maint & Support Includes digital copy of the Licensed Documentation for the License Software, two (2) End User Training Sessions, one (1) Advanced User Technical Training, one (1) Administration / IT Training Session, five (5) hours of telephone support, one copy of Pictometry Electronic Field Study (EFS) software, latest version, on the storage media specified herein, and access to download updated versions of the EFS Licensed Software for a period of one years from the initial date of shipment of the EFS software, along with a copy of the updated documentation. Applicable Terms and Conditions: Software License Agreement $0.00 $0.00 1 Pictometry Connect - CA - 50 Pictometry Connect - CA - 50 (Custom Access) provides up to 50 concurrent authorized users the ability to login and access the Pictometry-hosted custom imagery libraries specified elsewhere in this Agreement via a web- based, server-based or desktop integration. The default deployment is through web-based Pictometry Connect. Term commences on date of activation. The quantity represents the number of years in the Connect term. Applicable Terms and Conditions: Online Services General Terms and Conditions;Software License Agreement $2,200.00 $0.00 (100%) $0.00 SUBTOTAL – FIRST PROJECT $122,595.00 SECOND PROJECT QTY PRODUCT NAME PRODUCT DESCRIPTION LIST PRICE DISCOUNT PRICE (%) AMOUNT 228 IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector Product includes 6-inch GSD oblique frame images (4- way), 6-inch GSD orthogonal frame images, 1-meter GSD ortho mosaic sector tiles and one area-wide 1-meter GSD mosaic (ECW format). Orthogonal GSD: 0.5 feet/pixel; Nominal Oblique GSD (all values +/-10%): Front Line: 0.46 feet/pixel, Middle Line: 0.51 feet/pixel, Back Line: 0.60 feet/pixel. $250.00 $165.00 (34% – Long Term Incentive Discount) $37,620.00 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 148 of 340 Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use 29 AccuPLUS 6in - PICT DTM - Per Sector - Custom Area Product includes: 6-inch GSD AccuPlus ortho mosaic tiles (GeoTIFF format), 6-inch GSD oblique frame images (4-way), 6-inch GSD orthogonal frame images, 6-inch GSD area-wide ortho mosaic (ECW format), 1-meter GSD ortho mosaic sector tiles and one area-wide 1-meter GSD mosaic (ECW format). Orthogonal GSD: 0.5 feet/pixel; Nominal Oblique GSD (all values +/-10%): Front Line: 0.46 feet/pixel, Middle Line: 0.51 feet/pixel, Back Line: 0.60 feet/pixel. Ortho-mosaic accuracy: 1.30 ft. RMSE (X or Y); 3.20 ft NSSDA 95%; meets or exceeds NMAS & ASPRS Class 2 at 1"=100'. Refer to attached terms and conditions. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $445.00 $395.00 (11.236% – Long Term Incentive Discount) $11,455.00 1 Survey - Ground Control Points - non-specific Survey of Ground Control Points (GCPs) performed by appropriately licensed surveyor. $8,000.00 $8,000.00 1 Pictometry Connect - CA - 50 Pictometry Connect - CA - 50 (Custom Access) provides up to 50 concurrent authorized users the ability to login and access the Pictometry-hosted custom imagery libraries specified elsewhere in this Agreement via a web- based, server-based or desktop integration. The default deployment is through web-based Pictometry Connect. Term commences on date of activation. The quantity represents the number of years in the Connect term. Applicable Terms and Conditions: Online Services General Terms and Conditions;Software License Agreement $2,200.00 $0.00 (100%) $0.00 1 Media Drive Capacity 931G - Drive Model 1T - EXTPOWER External USB 2.0 / eSATA Externally Powered. Delivery media prices include copying a complete image library onto media. Sub-warehousing sold separately. $199.00 $0.00 (100%) $0.00 1 AccuPLUS Project Fee - PICT DTM AccuPLUS project fee for projects without customer- supplied DTM Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $7,500.00 $0.00 (100%) $0.00 1 AccuPlus Imagery Bundle w/One(1) Year of EFS Maint & Support Includes digital copy of the Licensed Documentation for the License Software, two (2) End User Training Sessions, one (1) Advanced User Technical Training, one (1) Administration / IT Training Session, five (5) hours of telephone support, one copy of Pictometry Electronic Field Study (EFS) software, latest version, on the storage media specified herein, and access to download updated versions of the EFS Licensed Software for a period of one years from the initial date of shipment of the EFS software, along with a copy of the updated documentation. Applicable Terms and Conditions: Software License Agreement $0.00 $0.00 228 Mosaic - Area Wide (6in GSD; MrSID format; individual) Per Sector Available with purchase of corresponding tile product. New processing or re-processing to MrSID of individual tiles of 6-inch GSD imagery. Tiles are provided "as is." Refer to Product Parameters for additional details. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $1.00 $0.00 (100%) $0.00 228 Tiles - Standard (6in GSD; JPG format) Per Sector Available with corresponding 3", 4", or 6" GSD imagery purchase. 6-inch GSD Mosaic Tiles in JPG Format. Tiles are provided "as is." Refer to Product Parameters for additional details. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $20.00 $0.00 (100%) $0.00 1 RapidAccess - Disaster Response Program RapidAccess - Disaster Response Program is an emergency response program offering flights after an emergency or disaster. Refer to the attached detailed description of the Disaster Response Program. Applicable Terms and Conditions: Order Form $0.00 $0.00 SUBTOTAL – SECOND PROJECT $57,075.00 THIRD PROJECT QTY PRODUCT NAME PRODUCT DESCRIPTION LIST PRICE DISCOUNT PRICE (%) AMOUNT 821 IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector Product includes 6-inch GSD oblique frame images (4- way), 6-inch GSD orthogonal frame images, 1-meter GSD ortho mosaic sector tiles and one area-wide 1-meter GSD mosaic (ECW format). Orthogonal GSD: 0.5 feet/pixel; $250.00 $165.00 (34% – Long Term Incentive Discount) $135,465.00 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 149 of 340 Nominal Oblique GSD (all values +/-10%): Front Line: 0.46 feet/pixel, Middle Line: 0.51 feet/pixel, Back Line: 0.60 feet/pixel. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use 1 RapidAccess - Disaster Response Program RapidAccess - Disaster Response Program is an emergency response program offering flights after an emergency or disaster. Refer to the attached detailed description of the Disaster Response Program. $0.00 $0.00 1 Media Drive Capacity 931G - Drive Model 1T - EXTPOWER External USB 2.0 / eSATA Externally Powered. Delivery media prices include copying a complete image library onto media. Sub-warehousing sold separately. $199.00 $0.00 (100%) $0.00 1 Pictometry Connect - CA - 50 Pictometry Connect - CA - 50 (Custom Access) provides up to 50 concurrent authorized users the ability to login and access the Pictometry-hosted custom imagery libraries specified elsewhere in this Agreement via a web- based, server-based or desktop integration. The default deployment is through web-based Pictometry Connect. Term commences on date of activation. The quantity represents the number of years in the Connect term. Applicable Terms and Conditions: Online Services General Terms and Conditions;Software License Agreement $2,200.00 $0.00 (100%) $0.00 821 Tiles - Standard (6in GSD; JPG format) Per Sector Available with corresponding 3", 4", or 6" GSD imagery purchase. 6-inch GSD Mosaic Tiles in JPG Format. Tiles are provided "as is." Refer to Product Parameters for additional details. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $20.00 $0.00 (100%) $0.00 1 AccuPlus Imagery Bundle w/One(1) Year of EFS Maint & Support Includes digital copy of the Licensed Documentation for the License Software, two (2) End User Training Sessions, one (1) Advanced User Technical Training, one (1) Administration / IT Training Session, five (5) hours of telephone support, one copy of Pictometry Electronic Field Study (EFS) software, latest version, on the storage media specified herein, and access to download updated versions of the EFS Licensed Software for a period of one years from the initial date of shipment of the EFS software, along with a copy of the updated documentation. Applicable Terms and Conditions: Software License Agreement $0.00 $0.00 821 Mosaic - Area Wide (6in GSD; MrSID format; individual) Per Sector Available with purchase of corresponding tile product. New processing or re-processing to MrSID of individual tiles of 6-inch GSD imagery. Tiles are provided "as is." Refer to Product Parameters for additional details. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $1.00 $0.00 (100%) $0.00 SUBTOTAL – THIRD PROJECT $135,465.00 FOURTH PROJECT QTY PRODUCT NAME PRODUCT DESCRIPTION LIST PRICE DISCOUNT PRICE (%) AMOUNT 376 IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector Product includes 6-inch GSD oblique frame images (4- way), 6-inch GSD orthogonal frame images, 1-meter GSD ortho mosaic sector tiles and one area-wide 1-meter GSD mosaic (ECW format). Orthogonal GSD: 0.5 feet/pixel; Nominal Oblique GSD (all values +/-10%): Front Line: 0.46 feet/pixel, Middle Line: 0.51 feet/pixel, Back Line: 0.60 feet/pixel. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $250.00 $165.00 (34% – Long Term Incentive Discount) $62,040.00 1 RapidAccess - Disaster Response Program RapidAccess - Disaster Response Program is an emergency response program offering flights after an emergency or disaster. Refer to the attached detailed description of the Disaster Response Program. $0.00 $0.00 1 Media Drive Capacity 931G - Drive Model 1T - EXTPOWER External USB 2.0 / eSATA Externally Powered. Delivery media prices include copying a complete image library onto media. Sub-warehousing sold separately. $199.00 $0.00 (100%) $0.00 1 Pictometry Connect - CA - 50 Pictometry Connect - CA - 50 (Custom Access) provides up to 50 concurrent authorized users the ability to login and access the Pictometry-hosted custom imagery libraries specified elsewhere in this Agreement via a web- based, server-based or desktop integration. The default deployment is through web-based Pictometry Connect. $2,200.00 $0.00 (100%) $0.00 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 150 of 340 Term commences on date of activation. The quantity represents the number of years in the Connect term. Applicable Terms and Conditions: Online Services General Terms and Conditions;Software License Agreement 376 Tiles - Standard (6in GSD; JPG format) Per Sector Available with corresponding 3", 4", or 6" GSD imagery purchase. 6-inch GSD Mosaic Tiles in JPG Format. Tiles are provided "as is." Refer to Product Parameters for additional details. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $20.00 $0.00 (100%) $0.00 1 AccuPlus Imagery Bundle w/One(1) Year of EFS Maint & Support Includes digital copy of the Licensed Documentation for the License Software, two (2) End User Training Sessions, one (1) Advanced User Technical Training, one (1) Administration / IT Training Session, five (5) hours of telephone support, one copy of Pictometry Electronic Field Study (EFS) software, latest version, on the storage media specified herein, and access to download updated versions of the EFS Licensed Software for a period of one years from the initial date of shipment of the EFS software, along with a copy of the updated documentation. Applicable Terms and Conditions: Software License Agreement $0.00 $0.00 376 Mosaic - Area Wide (6in GSD; MrSID format; individual) Per Sector Available with purchase of corresponding tile product. New processing or re-processing to MrSID of individual tiles of 6-inch GSD imagery. Tiles are provided "as is." Refer to Product Parameters for additional details. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $1.00 $0.00 (100%) $0.00 SUBTOTAL – FOURTH PROJECT $62,040.00 FIFTH PROJECT QTY PRODUCT NAME PRODUCT DESCRIPTION LIST PRICE DISCOUNT PRICE (%) AMOUNT 228 IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector Product includes 6-inch GSD oblique frame images (4- way), 6-inch GSD orthogonal frame images, 1-meter GSD ortho mosaic sector tiles and one area-wide 1-meter GSD mosaic (ECW format). Orthogonal GSD: 0.5 feet/pixel; Nominal Oblique GSD (all values +/-10%): Front Line: 0.46 feet/pixel, Middle Line: 0.51 feet/pixel, Back Line: 0.60 feet/pixel. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $250.00 $165.00 (34% – Long Term Incentive Discount) $37,620.00 29 AccuPLUS 6in - PICT DTM - Per Sector - Custom Area Product includes: 6-inch GSD AccuPlus ortho mosaic tiles (GeoTIFF format), 6-inch GSD oblique frame images (4-way), 6-inch GSD orthogonal frame images, 6-inch GSD area-wide ortho mosaic (ECW format), 1-meter GSD ortho mosaic sector tiles and one area-wide 1-meter GSD mosaic (ECW format). Orthogonal GSD: 0.5 feet/pixel; Nominal Oblique GSD (all values +/-10%): Front Line: 0.46 feet/pixel, Middle Line: 0.51 feet/pixel, Back Line: 0.60 feet/pixel. Ortho-mosaic accuracy: 1.30 ft. RMSE (X or Y); 3.20 ft NSSDA 95%; meets or exceeds NMAS & ASPRS Class 2 at 1"=100'. Refer to attached terms and conditions. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $445.00 $395.00 (11.236%) $11,455.00 1 Survey - Ground Control Points - non-specific Survey of Ground Control Points (GCPs) performed by appropriately licensed surveyor. $8,000.00 $8,000.00 1 Pictometry Connect - CA - 50 Pictometry Connect - CA - 50 (Custom Access) provides up to 50 concurrent authorized users the ability to login and access the Pictometry-hosted custom imagery libraries specified elsewhere in this Agreement via a web- based, server-based or desktop integration. The default deployment is through web-based Pictometry Connect. Term commences on date of activation. The quantity represents the number of years in the Connect term. Applicable Terms and Conditions: Online Services General Terms and Conditions;Software License Agreement $2,200.00 $0.00 (100%) $0.00 1 Media Drive Capacity 931G - Drive Model 1T - EXTPOWER External USB 2.0 / eSATA Externally Powered. Delivery media prices include copying a complete image library onto media. Sub-warehousing sold separately. $199.00 $0.00 (100%) $0.00 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 151 of 340 1 AccuPLUS Project Fee - PICT DTM AccuPLUS project fee for projects without customer- supplied DTM Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $7,500.00 $0.00 (100%) $0.00 1 AccuPlus Imagery Bundle w/One(1) Year of EFS Maint & Support Includes digital copy of the Licensed Documentation for the License Software, two (2) End User Training Sessions, one (1) Advanced User Technical Training, one (1) Administration / IT Training Session, five (5) hours of telephone support, one copy of Pictometry Electronic Field Study (EFS) software, latest version, on the storage media specified herein, and access to download updated versions of the EFS Licensed Software for a period of one years from the initial date of shipment of the EFS software, along with a copy of the updated documentation. Applicable Terms and Conditions: Software License Agreement $0.00 $0.00 228 Mosaic - Area Wide (6in GSD; MrSID format; individual) Per Sector Available with purchase of corresponding tile product. New processing or re-processing to MrSID of individual tiles of 6-inch GSD imagery. Tiles are provided "as is." Refer to Product Parameters for additional details. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $1.00 $0.00 (100%) $0.00 228 Tiles - Standard (6in GSD; JPG format) Per Sector Available with corresponding 3", 4", or 6" GSD imagery purchase. 6-inch GSD Mosaic Tiles in JPG Format. Tiles are provided "as is." Refer to Product Parameters for additional details. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $20.00 $0.00 (100%) $0.00 1 RapidAccess - Disaster Response Program RapidAccess - Disaster Response Program is an emergency response program offering flights after an emergency or disaster. Refer to the attached detailed description of the Disaster Response Program. $0.00 $0.00 SUBTOTAL – FIFTH PROJECT $57,075.00 SIXTH PROJECT QTY PRODUCT NAME PRODUCT DESCRIPTION LIST PRICE DISCOUNT PRICE (%) AMOUNT 539 IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector Product includes 6-inch GSD oblique frame images (4- way), 6-inch GSD orthogonal frame images, 1-meter GSD ortho mosaic sector tiles and one area-wide 1-meter GSD mosaic (ECW format). Orthogonal GSD: 0.5 feet/pixel; Nominal Oblique GSD (all values +/-10%): Front Line: 0.46 feet/pixel, Middle Line: 0.51 feet/pixel, Back Line: 0.60 feet/pixel. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $250.00 $165.00 (34%) $88,935.00 1 RapidAccess - Disaster Response Program RapidAccess - Disaster Response Program is an emergency response program offering flights after an emergency or disaster. Refer to the attached detailed description of the Disaster Response Program. $0.00 $0.00 1 Media Drive Capacity 931G - Drive Model 1T - EXTPOWER External USB 2.0 / eSATA Externally Powered. Delivery media prices include copying a complete image library onto media. Sub-warehousing sold separately. Applicable Terms and Conditions: Order Form $199.00 $0.00 (100%) $0.00 1 Pictometry Connect - CA - 50 Pictometry Connect - CA - 50 (Custom Access) provides up to 50 concurrent authorized users the ability to login and access the Pictometry-hosted custom imagery libraries specified elsewhere in this Agreement via a web- based, server-based or desktop integration. The default deployment is through web-based Pictometry Connect. Term commences on date of activation. The quantity represents the number of years in the Connect term. Applicable Terms and Conditions: Online Services General Terms and Conditions;Software License Agreement $2,200.00 $0.00 (100%) $0.00 539 Tiles - Standard (6in GSD; JPG format) Per Sector Available with corresponding 3", 4", or 6" GSD imagery purchase. 6-inch GSD Mosaic Tiles in JPG Format. Tiles are provided "as is." Refer to Product Parameters for additional details. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $20.00 $0.00 (100%) $0.00 1 AccuPlus Imagery Bundle w/One(1) Year of EFS Maint & Support Includes digital copy of the Licensed Documentation for the License Software, two (2) End User Training Sessions, one (1) Advanced User Technical Training, one $0.00 $0.00 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 152 of 340 (1) Administration / IT Training Session, five (5) hours of telephone support, one copy of Pictometry Electronic Field Study (EFS) software, latest version, on the storage media specified herein, and access to download updated versions of the EFS Licensed Software for a period of one years from the initial date of shipment of the EFS software, along with a copy of the updated documentation. Applicable Terms and Conditions: Software License Agreement 539 Mosaic - Area Wide (6in GSD; MrSID format; individual) Per Sector Available with purchase of corresponding tile product. New processing or re-processing to MrSID of individual tiles of 6-inch GSD imagery. Tiles are provided "as is." Refer to Product Parameters for additional details. Applicable Terms and Conditions: Delivered Content Terms and Conditions of Use $1.00 $0.00 (100%) $0.00 SUBTOTAL – SIXTH PROJECT $88,935.00 Thank you for choosing Pictometry as your service provider. TOTAL $523,185.00 1Amount per product = ((1-Discount %) * Qty * List Price) FEES; PAYMENT TERMS All amounts due to Pictometry pursuant to this Agreement (“Fees”) are expressed in United States dollars and do not include any duties, taxes (including, without limitation, any sales, use, ad valorem or withholding, value added or other taxes) or handling fees, all of which are in addition to the amounts shown above and, to the extent applicable to purchases by Customer, shall be paid by Customer to Pictometry without reducing any amount owed to Pictometry unless documents satisfactory to Pictometry evidencing exemption from such taxes is provided to Pictometry prior to billing. To the extent any amounts properly invoiced pursuant to this Agreement are not paid within thirty (30) days following the invoice due date, such unpaid amounts shall accrue. FIRST PROJECT Due at Initial Shipment of Imagery $122,595.00 Total Payments $122,595.00 SECOND PROJECT Due at Initial Shipment of Imagery $57,075.00 Total Payments $57,075.00 THIRD PROJECT Due at Initial Shipment of Imagery $135,465.00 Total Payments $135,465.00 FOURTH PROJECT Due at Initial Shipment of Imagery $62,040.00 Total Payments $62,040.00 FIFTH PROJECT Due at Initial Shipment of Imagery $57,075.00 Total Payments $57,075.00 SIXTH PROJECT Due at Initial Shipment of Imagery $88,935.00 Total Payments $88,935.00 PRODUCT PARAMETERS FIRST PROJECT IMAGERY Product: IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector Leaf: Leaf Off: Less than 30% leaf cover CONNECT Product: Pictometry Connect - CA - 50 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 153 of 340 Admin User Name: Janel Day Admin User Email: jday@kodiak.us Geofence: AK Kodiak Island SECOND PROJECT ACCUPLUS IMAGERY Product: AccuPLUS 6in - PICT DTM - Per Sector - Custom Area Coverage Area Format: Shapefile Leaf: Leaf Off: Less than 30% leaf cover IMAGERY Product: IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector Leaf: Leaf Off: Less than 30% leaf cover CONNECT Product: Pictometry Connect - CA - 50 Admin User Name: Janel Day Admin User Email: jday@kodiak.us Geofence: AK Kodiak Island THIRD PROJECT IMAGERY Product: IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector Leaf: Leaf Off: Less than 30% leaf cover CONNECT Product: Pictometry Connect - CA - 50 Admin User Name: Janel Day Admin User Email: jday@kodiak.us Geofence: AK Kodiak Island FOURTH PROJECT IMAGERY Product: IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector Leaf: Leaf Off: Less than 30% leaf cover CONNECT Product: Pictometry Connect - CA - 50 Admin User Name: Janel Day Admin User Email: jday@kodiak.us Geofence: AK Kodiak Island FIFTH PROJECT ACCUPLUS IMAGERY Product: AccuPLUS 6in - PICT DTM - Per Sector - Custom Area Coverage Area Format: Shapefile Leaf: Leaf Off: Less than 30% leaf cover IMAGERY Product: IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector Leaf: Leaf Off: Less than 30% leaf cover CONNECT Product: Pictometry Connect - CA - 50 Admin User Name: Janel Day Admin User Email: jday@kodiak.us Geofence: AK Kodiak Island SIXTH PROJECT IMAGERY Product: IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector Leaf: Leaf Off: Less than 30% leaf cover CONNECT Product: Pictometry Connect - CA - 50 Admin User Name: Janel Day Admin User Email: jday@kodiak.us AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 154 of 340 Geofence: AK Kodiak Island STANDARD ORTHO MOSAIC PRODUCTS Pictometry standard ortho mosaic products are produced through automated mosaicking processes that incorporate digital elevation data with individual Pictometry ortho frames to create large-area mosaics on an extremely cost-effective basis. Because these products are produced through automated processes, rather than more expensive manual review and hand-touched corrective processes, there may be inherent artifacts in some of the resulting mosaics. While Pictometry works to minimize such artifacts, the Pictometry standard ortho mosaic products are provided on an 'AS IS' basis with respect to visible cutlines along mosaic seams resulting from the following types of artifacts: i. Disconnects in non-elevated surfaces generally caused by inaccurate elevation data; ii. Disconnects in elevated surfaces (e.g., roadways, bridges, etc.) generally caused by elevated surfaces not being represented in the elevation data; iii. Building intersect and clipping generally caused by buildings not being represented in the elevation data; iv. Seasonal variations caused by images taken at different times during a season, or during different seasons; v. Ground illumination variations caused by images taken under different illumination (e.g., sunny, high overcast, morning light, afternoon light, etc.) within one flight day or during different flight days; vi. Single GSD color variations caused by illumination differences or multiple-aircraft/camera captures; vii. Mixed GSD color variations caused by adjacent areas being flown at different ground sample distances (GSDs); and viii. Water body color variations caused by multiple individual frames being used to create a mosaic across a body of water (e.g., lakes, ponds, rivers, etc.). Other Pictometry products may be available that are less prone to such artifacts than the Pictometry standard ortho mosaic products. AccuPlus® Premium Ortho-Mosaic Product Overview: Seamless ortho-mosaic produced from individual frames and tiled to customer’s preferred tiling scheme. Acquisition: Flight plans will be prepared to capture image frames with nominal 60% forward overlap and nominal 30% sidelap in order to provide sufficient overlap for automatic aerial triangulation and mitigation of building lean in orthophotography produced. Source imagery will be acquired during times of optimal environmental conditions. Imagery will generally be captured when solar altitude is 30 degrees or greater and/or by using the most optimal four-hour window, except where capture season offers significantly longer window. Imagery will be acquired with ground free of snow cover and deciduous vegetation less than 30% of full bloom. Frames with clouds will be rejected and reflown. Any planned deviation from these conditions imposed by capture window constraints will be discussed with client prior to commencement of acquisition. Camera: Pictometry utilizes its USGS certified, custom designed mapping camera incorporating a Kodak sensor and custom designed photogrammetric lenses. The sensor is fully calibrated according to Pictometry’s USGS approved calibration process. Pictometry’s sensor provides a dynamic range of 12 bits per band, RGB (resampled to 8 bits during processing). Ortho-Rectification: Prior to the production of orthophotography, Pictometry will perform automatic aerial triangulation, utilizing the directly observed Exterior Orientations (EOs) and ground control points (GCPs), measured by a licensed surveyor, for the purpose of orienting the individual frames for creation of the final ortho imagery. In addition to the GCPs, sophisticated matching techniques will be employed to automatically create tie points for use in performing a bundle adjustment. Pictometry will utilize best available Digital Terrain Models, combined with the calibrated camera interior orientations, ground control points, and triangulated EOs to rectify the images. When the rectification requires a resampling of the source imagery, a cubic convolution method will be utilized. Mosaic: Global color balancing will be applied to all orthophotos to create homogeneous orthophotos within the project area. Local adjustments of brightness values, color and contrast will be performed if needed. There will be no obvious seam edge between two adjacent orthophotos. Mosaic will be created using automated seamline steering, with manual edits to eliminate feature misalignment caused by seamlines which pass thru features above the elevation surface. Feature alignment across seamlines will be 3 pixels or better. When possible, seamlines will be steered away from elevated features to improve orthophoto quality. Once the mosaic has been produced, the imagery will be tiled and named according to the customer provided (or Pictometry generated) schema for delivery. RapidAccess—Disaster Response Program (“DRP”) Customer is eligible for DRP described below from the Effective Date through the second anniversary of the initial Project delivery. Following payment to Pictometry of amounts due with respect to each subsequent Project, Customer will be eligible for the then-current DRP for a period of two years from delivery of such subsequent Project. Customer must be in good-standing with Pictometry to maintain eligibility for DRP. A. Disaster Coverage Imagery at No Additional Charge – Pictometry will, upon request of Customer and at no additional charge, provide standard quality imagery of up to 200 square miles of affected areas (as determined by Pictometry) upon the occurrence of any of the following events during any period Customer is eligible for DRP:  Hurricane: areas affected by hurricanes of Category 2 and higher.  Tornado: areas affected by tornados rated EF4 and higher.  Terrorist: areas affected by damage from terrorist attack.  Earthquake: areas affected by damage to critical infrastructure resulting from earthquakes measured at 6.0 or higher on the Richter scale.  Tsunami: areas affected by damage to critical infrastructure resulting from tsunamis. B. Discounted Rate – Coverage for areas affected by the events set forth above exceeding 200 square miles will be, subject to Pictometry resource availability, offered to Customer at the then current DRP rates. Also, coverage for areas affected by hurricanes below Category II, tornadoes AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 155 of 340 below EF4 or earthquakes rated below 6.0 on the Richter scale will be, subject to Pictometry resource availability, offered to Customer at the then current DRP rates. C. Online Services – Use of Pictometry Connect Explorer™ – Pictometry’s DRP includes the use of Connect Explorer for a term of ninety days from the date of delivery of the DRP imagery. Customer shall have access to the DRP imagery for as long as they maintain an active Connect account. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 156 of 340 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 157 of 340 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 158 of 340 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 159 of 340 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 160 of 340 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 161 of 340 EXHIBIT E CONTRACTOR’S LICENSE TERMS PICTOMETRY DELIVERED CONTENT TERMS AND CONDITIONS OF USE These Pictometry Delivered Content Terms and Conditions of Use (the “Delivered Content Terms and Conditions”), in combination with the corresponding Agreement into which these terms are incorporated, collectively set forth the terms and conditions that govern use of Delivered Content (as hereinafter defined) for use within computing environments operated by parties other than Pictometry. As used in the Delivered Content Terms and Conditions the terms “you” and “your” in uppercase or lowercase shall mean the Customer that entered into the Agreement into which the Delivered Content Terms and Conditions are incorporated. 1. DEFINITIONS 1.1 “Authorized Subdivision” means, if you are a county or a non-state consortium of counties, any political unit or subdivision located totally or substantially within your boundaries that you authorize to have access to Delivered Content pursuant to the Delivered Content Terms and Conditions. 1.2 “Authorized System” means a workstation or server that meets each of the following criteria (i) it is owned or leased by you or an Authorized Subdivision, (ii) it is located within and only accessible from facilities that are owned or leased by you or an Authorized Subdivision, and (iii) it is under the control of and may only be used by you or Authorized Subdivisions. 1.3 “Authorized User” means any employee of you or Authorized Subdivisions that is authorized by you to have access to the Delivered Content through an Authorized System. 1.4 “Delivered Content” means the images, metadata, data layers, models, reports and other geographic or structural visualizations or embodiments included in, provided with, or derived from the information delivered to you by or on behalf of Pictometry pursuant to the Agreement. 1.5 “Project Participant” means any employee or contractor of persons or entities performing services for compensation for you or an Authorized Subdivision that has been identified by written notice to Pictometry prior to being granted access to Delivered Content and, unless Pictometry expressly waives such requirement for any individual, has entered into a written agreement with Pictometry authorizing such access. 2. GRANT OF RIGHTS; RESTRICTIONS ON USE; OWNERSHIP 2.1 Subject to the terms and conditions of the Agreement, you are granted nonexclusive, nontransferable, limited rights to: (a) install the Delivered Content on Authorized Systems; (b) permit access and use of the Delivered Content through Authorized Systems by: (i) Authorized Users for performance of public responsibilities of you or Authorized Subdivisions that are to be performed entirely within facilities of you or Authorized Subdivisions; (ii) Project Participants under the supervision of Authorized Users for performance of tasks or preparation of materials using only hard copies (or jpg copies) of Delivered Content solely for fulfilling public responsibilities of you or Authorized Subdivisions to be performed entirely within facilities of you or Authorized Subdivisions; and (iii) individual members of the public, but only through Authorized Users and solely for the purpose of making hard copies or jpg copies of images of individual properties or structures (but not bulk orders of multiple properties or structures) to the individual members of the public requesting them. 2.2 You may not reproduce, distribute or make derivative works based upon the Delivered Content in any medium, except as expressly permitted in the Delivered Content Terms and Conditions. 2.3 You may not offer any part of the Delivered Content for commercial resale or commercial redistribution in any medium. 2.4 You may not distribute or otherwise make available any Delivered Content to Google or its affiliates, either directly or indirectly. 2.5 You may not exploit the goodwill of Pictometry, including its trademarks, service marks, or logos, without the express written consent of Pictometry. 2.6 You may not remove, alter or obscure copyright notices or other notices contained in the Delivered Content. 2.7 All right, title, and interest (including all copyrights, trademarks and other intellectual property rights) in Delivered Content in all media belong to Pictometry or its third party suppliers. Neither you nor any users of the Delivered Content acquire any proprietary interest in the Delivered Content, or any copies thereof, except the limited use rights granted herein. 3. OBLIGATIONS OF CUSTOMER 3.1 Geographic Data. If available, you agree to provide to Pictometry geographic data in industry standard format (e.g., shape, DBF) including, but not limited to, digital elevation models, street centerline maps, tax parcel maps and centroids, which data, to the extent practicable, shall be incorporated into the Delivered Content. You agree that any of this data that is owned by you may be distributed and modified by Pictometry as part of its products and services, provided that at no time shall Pictometry claim ownership of that data. You retain all rights to Your data which is maintained separate from the Delivered Content and to use Your data for other purposes. 3.2 Notification. You shall (a) notify Pictometry in writing of any claims or proceedings involving any of the Delivered Content within ten (10) days after you learn of the claim or proceeding, and (b) report promptly to Pictometry all claimed or suspected defects in Delivered Content. 3.3 Authorized User Compliance. You shall at all times be responsible for compliance by each Authorized User with the Delivered Content Terms and Conditions. 3.4 Authorized Subdivision Compliance. You shall at all times be responsible for compliance by each Authorized Subdivision with the Delivered Content Terms and Conditions. 3.5 Project Participants. Each notice to Pictometry identifying a potential Project Participant shall include a detailed description of the scope and nature of the Project Participants’ planned work and the intended use of the Delivered Content in such work. Pictometry retains the right to restrict or revoke access to Delivered Content by any Project Participant who does not comply with the terms of the Delivered Content Terms and Conditions. 4. LICENSE DURATION; EFFECT OF TERMINATION 4.1 Term. The license granted to you in the Delivered Content Terms and Conditions is perpetual, subject to Pictometry’s right to terminate the license in the event you do not pay in full the Fees specified elsewhere in the Agreement, the Agreement is terminated for any reason other than a breach of the Agreement by Pictometry, or as otherwise provided in the Agreement. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 162 of 340 4.2 Effect of Termination. Upon termination of the license granted to you in the Delivered Content Terms and Conditions, you shall immediately cease all use of the Delivered Content, promptly purge all copies of the Delivered Content from all workstations and servers on which any of it may be stored or available at the time, and return hard drive/media containing Delivered Content to Pictometry. 5. TRADEMARKS; CONFIDENTIALITY 5.1 Use of Pictometry’s Marks. You agree not to attach any additional trademarks, trade names, logos or designations to any Delivered Content or to any copies of any Delivered Content without prior written approval from Pictometry. You may, however, include an appropriate government seal and your contact information so long as the seal and contact information in no way obscure or deface the Pictometry marks. You further agree that you will not use any Pictometry trademark, trade name, logo, or designation in connection with any product or service other than the Delivered Content. Your nonexclusive right to use Pictometry’s trademarks, trade name, logos, and designations are coterminous with the license granted to you in the Delivered Content Terms. 5.2 Confidentiality of Delivered Content. The Delivered Content consists of commercially valuable, proprietary products owned by Pictometry, the design and development of which reflect an investment of considerable time, effort, and money. The Delivered Content is treated by Pictometry as confidential and contains substantial trade secrets of Pictometry. You agree that you will not disclose, provide a copy of, or disseminate the Delivered Content (other than as expressly permitted in the Delivered Content Terms and Conditions) or any part thereof to any person in any manner or for any purpose inconsistent with the license granted to you in the Delivered Content Terms and Conditions. You agree to use your best efforts to assure that your personnel, and any others afforded access to the Delivered Content, protect the Delivered Content against unauthorized use, disclosure, copying, and dissemination, and that access to the Delivered Content and each part thereof will be strictly limited. 6. LIMITED WARRANTY; DISCLAIMER OF WARRANTIES 6.1 Limited Warranties; Exclusive Remedy. Pictometry warrants that the Delivered Content will contain true and usable copies of the designated imagery as of the date of capture. As the sole and exclusive remedy for any breach of the foregoing warranty, Pictometry shall use reasonable efforts to correct any deficiency that precludes use of the Delivered Content in the manner intended. 6.2 Disclaimer of Other Warranties. Except as provided in Section 6.1, above, THE DELIVERED CONTENT IS PROVIDED TO YOU "AS IS" AND “WITH ALL FAULTS.” PICTOMETRY MAKES NO OTHER WARRANTIES OR REPRESENTATIONS OF ANY KIND, EXPRESS, IMPLIED, OR STATUTORY. ALL IMPLIED WARRANTIES, INCLUDING BUT NOT LIMITED TO WARRANTIES OF PERFORMANCE, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND ACCURACY, ARE HEREBY DISCLAIMED AND EXCLUDED BY PICTOMETRY. 6.3 Limitation of Liability. With respect to any other claims that you may have or assert against Pictometry on any matter relating to the Delivered Content, the total liability of Pictometry shall, in the aggregate, be limited to the aggregate amount received by Pictometry in payment for Delivered Content during the immediately preceding twenty-four (24) month period. 7. MISCELLANEOUS PROVISIONS 7.1 Restricted Rights. Delivered Content acquired with United States Government funds or intended for use within or for any United States federal agency is provided with “Restricted Rights” as defined in DFARS 252.227-7013, Rights in Technical Data and Computer Software and FAR 52.227-14, Rights in Data- General, including Alternate III, as applicable. 7.2 Governing Law. This License Agreement shall be governed by and interpreted in accordance with the laws of the State of New York, excluding its conflicts of law principles. ____________________________________________________ [END OF DELIVERED CONTENT TERMS AND CONDITIONS] AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 163 of 340 PICTOMETRY ONLINE SERVICES GENERAL TERMS AND CONDITIONS These Pictometry Online Services General Terms and Conditions (the “General Terms and Conditions”), in combination with the corresponding Pictometry order form, if any, collectively constitute the license agreement (the “License Agreement”) that governs your use of the Pictometry online services (the “Online Services”), the images available in the Online Services, and all associated metadata and data layers included in, provided with, or derived from those images (the “Licensed Content”) provided by Pictometry International Corp. and its affiliated companies (collectively, “Pictometry”). The terms “you” and “your” in uppercase or lowercase shall mean the individual, entity (e.g., corporation, limited liability company, partnership, sole proprietor, etc.) or government agency entering into the License Agreement. 1. GRANT OF RIGHTS; RESTRICTIONS ON USE; OWNERSHIP 1.1 You are granted a nonexclusive, nontransferable, limited right to access and use the Online Services and the Licensed Content obtained or derived from the Online Services solely for your internal business purposes and not for resale or redistribution. The rights granted to you include, subject to the restrictions set forth below and on the Order Form, the right to copy limited portions of the Licensed Content onto your computer to facilitate preparation of hardcopies and work product records, and the right to make hardcopies of the Licensed Content, provided that the Licensed Content and the permitted copies thereof may not be sold, leased, loaned, distributed, or copied for use by anyone other than you. 1.2 You may not make the Online Services available to any other party. 1.3 You may not copy the Licensed Content or portions thereof onto any computer or storage device or media for the purpose of creating or maintaining one or more databases of that content for use in substitution for subsequent access to the content through the Online Services. 1.4 You may not distribute or otherwise make available any Licensed Content to Google or its affiliates, either directly or indirectly. 1.5 You may not exploit the goodwill of Pictometry, including its trademarks, service marks, or logos, without the express written consent of Pictometry. 1.6 You may not remove, alter or obscure copyright notices or other notices contained in the Licensed Content. 1.7 You may not offer any part of the Online Services or the Licensed Content for commercial resale or commercial redistribution in any medium. 1.8 You may not use the Online Services or the Licensed Content to compete with any businesses of Pictometry. 1.9 You may not use information included in the Online Services or the Licensed Content to determine an individual consumer's eligibility for (a) credit or insurance for personal, family, or household purposes; (b) employment; or (c) a government license or benefit. The term “consumer” is defined in the United States Fair Credit Reporting Act at 15 USC §1681. 1.10 You may not access the Online Services via mechanical, programmatic, robotic, scripted or any other automated means. Unless otherwise agreed by Pictometry in writing, use of the Online Services is permitted only via manually conducted, discrete, human-initiated individual search and retrieval activities. 1.11 All right, title, and interest (including all copyrights, trademarks and other intellectual property rights) in the Online Services and the Licensed Content in all media belong to Pictometry or its third party suppliers. Neither you nor any users of the Online Services or the Licensed Content acquire any proprietary interest in the Online Services, the Licensed Content, or any copies thereof, except the limited use rights granted herein. 2. ACCESS TO SERVICES 2.1 Only you, your employees, and temporary or contract employees dedicated to performing work exclusively for you (each, an “Eligible User” and collectively, the “Eligible Users”) are eligible to access and use the Online Services and the Licensed Content pursuant to the License Agreement. Each Eligible User to be provided access to the Online Service shall be assigned a unique login/password (“Pictometry Credential”) for purposes of accessing the Online Services. You agree that each Pictometry Credential shall only be used by the Eligible User to whom it was originally assigned and that Pictometry Credentials may not be shared with, or used by, any other person, including other Eligible Users. You will promptly deactivate an Eligible User’s Pictometry Credential in the event the Eligible User no longer meets the eligibility requirements or you otherwise wish to terminate the Eligible User’s access to the Online Services. You are responsible for all use of the Online Services accessed with Pictometry Credentials issued to your Eligible Users, including associated charges, whether by Eligible Users or others. You will use reasonable commercial efforts to prevent unauthorized use of Pictometry Credentials assigned to your Eligible Users and will promptly deactivate any Pictometry Credentials you suspect are lost, stolen, compromised, or misused. 2.2 The Online Services, the Licensed Content, and features and functionality within the Online Services may be enhanced, added to, withdrawn, or otherwise changed by Pictometry without notice. 2.3 You are aware and understand that any user data collected or stored by the Online Services may be accessed by US law enforcement agencies under the US PATRIOT Act. You hereby release, and agree to hold Pictometry harmless from, all claims against Pictometry with respect to such access. 3. DISCLAIMERS 3.1 The Online Services and the Licensed Content are provided for visualization purposes only, are not authoritative or definitive, and do not constitute professional engineering or surveying services. 3.2 The Online Services and the Licensed Content are not to be relied upon to precisely locate or determine property boundaries and should not be used in lieu of a professional survey where the accuracy of measurements, distance, height, angle, area and volume, may have significant consequences. 3.3 All measurements and reports generated by the Online Services or from the Licensed Content are based upon second order visualization and measurement data that do not provide authoritative or definitive measurement results suitable for professional engineering or surveying purposes. 3.4 Contour information obtained from the Online Services or contained in the Licensed Content is generated from undersampled elevation data, is provided for informational purposes only, and is not suitable for use as the basis for hydrographic computations, estimations or analyses. 3.5 While the Online Services and the Licensed Content may be considered useful supplements for life critical applications, they are not designed or maintained to support such applications and Pictometry and its third party suppliers of the Online Services and the Licensed Content hereby disclaim all liability for damages claims and expenses arising from such use. 3.6 Your reliance on the Online Services and the Licensed Content should only be undertaken after an independent review of their accuracy, completeness, efficacy, timeliness and adequacy for your intended purpose. 3.7 Pictometry and each third party supplier of any portion of the Online Services or the Licensed Content assume no responsibility for any consequences resulting from the use of the Online Services or the Licensed Content. 3.8 Pictometry and each third party supplier of any portion of the Online Services or the Licensed Content hereby disclaim all liability for damages, claims and expenses arising from or in any way related to the accuracy or availability of the Online Services and the Licensed Content. 3.9 By accepting these General Terms and Conditions or by using the Online Services or the Licensed Content, you waive any and all rights you may have against Pictometry, each third party supplier of any portion of the Online Services or the Licensed Content, and each of their directors, officers, members and employees, arising out of use of or reliance upon the Online Services or the Licensed Content. 4. LIMITED WARRANTY AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 164 of 340 4.1 Pictometry represents and warrants that it has the right and authority to make the Online Services and the Licensed Content available to you and your Eligible Users as authorized expressly by this License Agreement. 4.2 EXCEPT AS OTHERWISE PROVIDED IN SECTION 4.1, THE ONLINE SERVICES AND LICENSED CONTENT ARE PROVIDED ON AN "AS IS", "AS AVAILABLE" BASIS AND PICTOMETRY AND EACH THIRD PARTY SUPPLIER OF LICENSED CONTENT EXPRESSLY DISCLAIM ALL OTHER WARRANTIES, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 5. LIMITATION OF LIABILITY 5.1 No Covered Party (as defined below) shall be liable for any loss, injury, claim, liability, or damage of any kind resulting in any way from (a) any errors in or omissions from the Online Services or the Licensed Content, (b) the unavailability or interruption of the Online Services or any features thereof or the Licensed Content, (c) your or an Eligible User’s use of the Online Services or the Licensed Content, (d) the loss or corruption of any data or equipment in connection with the Online Services or the Licensed Content, (e) the content, accuracy, or completeness of the Licensed Content, all regardless of whether you received assistance in the use of the Online Service from a Covered Party, (f) any delay or failure in performance beyond the reasonable control of a Covered Party, or (g) any content retrieved from the Internet even if retrieved or linked to from within the Online Services. 5.2 "Covered Party" means (a) Pictometry and any officer, director, employee, subcontractor, agent, successor, or assign of Pictometry; and (b) each third party supplier of any Licensed Content, third party alliance entity, their affiliates, and any officer, director, employee, subcontractor, agent, successor, or assign of any third party supplier of any Licensed Content or third party alliance entity and their affiliates. 5.3 TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW, UNDER NO CIRCUMSTANCES WILL THE AGGREGATE LIABILITY OF THE COVERED PARTIES IN CONNECTION WITH ANY CLAIM ARISING OUT OF OR RELATING TO THE ONLINE SERVICES OR THE LICENSED CONTENT OR THIS LICENSE AGREEMENT EXCEED THE LESSER OF YOUR ACTUAL DIRECT DAMAGES OR THE AMOUNT YOU PAID FOR THE ONLINE SERVICES IN THE TWELVE MONTH PERIOD IMMEDIATELY PRECEDING THE DATE THE CLAIM AROSE. YOUR RIGHT TO MONETARY DAMAGES IN THAT AMOUNT SHALL BE IN LIEU OF ALL OTHER REMEDIES WHICH YOU MAY HAVE AGAINST ANY COVERED PARTY. 5.4 TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW, NEITHER YOU NOR THE COVERED PARTIES WILL BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND WHATSOEVER (INCLUDING, WITHOUT LIMITATION, ATTORNEYS' FEES) IN ANY WAY DUE TO, RESULTING FROM, OR ARISING IN CONNECTION WITH THE ONLINE SERVICES, THE LICENSED CONTENT, OR THE FAILURE OF ANY COVERED PARTY TO PERFORM ITS OBLIGATIONS. THE FOREGOING LIMITATION OF LIABILITY SHALL NOT APPLY TO A PARTY’S INDEMNITY OBLIGATIONS OR YOUR (AND YOUR ELIGIBLE USERS') INFRINGEMENT OF INTELLECTUAL PROPERTY OR MISAPPROPRIATION OF PROPRIETARY DATA BELONGING TO PICTOMETRY OR ITS THIRD PARTY SUPPLIERS. 5.5 Notwithstanding anything to the contrary in this Section 5: (a) If there is a breach of the warranty in Section 4.1 above, then Pictometry, at its option and expense, shall either defend or settle any action and hold you harmless against proceedings or damages of any kind or description based on a third party’s claim of patent, trademark, service mark, copyright or trade secret infringement related to use of the Online Services or the Licensed Content, asserted against you by such third party provided: (i) all use of the Online Services and the Licensed Content was in accordance with this License Agreement; (ii) the claim, cause of action or infringement was not caused by you modifying or combining the Online Services or the Licensed Content with or into other products, applications, images or data not approved by Pictometry; (iii) you give Pictometry prompt notice of such claim; and (iv) you give Pictometry the right to control and direct the investigation, defense and settlement of such claim. You, at Pictometry’s expense, shall reasonably cooperate with Pictometry in connection with the foregoing. (b) In addition to Section 5.5(a), if the Online Services, the operation thereof or the Licensed Content become, or in the opinion of Pictometry are likely to become, the subject of a claim of infringement, Pictometry may, at its option and expense, either: (i) procure for you the right to continue using the Online Services or the Licensed Content, (ii) replace or modify the Online Services or the Licensed Content so that they become non-infringing; or (iii) terminate the License Agreement on notice to you and grant you a pro-rata refund or credit (whichever is applicable) for any pre-paid fees or fixed charges. (c) The provisions of Sections 5.5(a) and (b) shall constitute your sole and exclusive remedy for the respective matters specified therein. 6. MISCELLANEOUS 6.1 The terms and conditions of this License Agreement may be changed from time to time immediately upon notice to you. If any changes are made to this License Agreement, such changes will: (a) only be applied prospectively; and (b) not be specifically directed against you or your Eligible Users but will apply to all similarly situated Pictometry customers using the Online Services. You may terminate this License Agreement upon written notice to Pictometry if any change to the terms and conditions of this License Agreement is unacceptable to you. For termination to be effective under this Section 6.1, written notice of termination must be provided to Pictometry within 90 days of the effective date of the change. Continued use of the Online Services following the effective date of any change constitutes acceptance of the change, but does not affect the foregoing termination right. Except as provided above, this License Agreement may not be supplemented, modified or otherwise revised unless signed by duly authorized representatives of both parties. Furthermore, this License Agreement may not be supplemented, modified or otherwise revised by email exchange, even if the email contains a printed name or signature line bearing signature-like font. The foregoing does not prohibit the execution of electronic contracts bearing electronic signatures of authorized representatives of both parties, provided such signatures include digital certifications or are otherwise authenticated. 6.2 In the event of a breach of this License Agreement by you, any Eligible User or someone using the Pictometry Credential of an Eligible User, Pictometry may temporarily suspend or discontinue providing access to the Online Services to any or all Eligible Users without notice and Pictometry may pursue any other legal remedies available to it. 6.3 All notices and other communications hereunder shall be in writing or displayed electronically in the Online Services by Pictometry. Notices shall be deemed to have been properly given on the date deposited in the mail, if mailed; on the date first made available, if displayed in the Online Services; or on the date received, if delivered in any other manner. Legal notices to Pictometry should be sent to Pictometry, Attn: General Counsel, 25 Methodist Hill Drive, Rochester, New York 14623. 6.4 The failure of you, Pictometry, or any third party supplier of the Online Services or any Licensed Content to enforce any provision hereof shall not constitute or be construed as a waiver of such provision or of the right to enforce it at a later time. 6.5 Neither you nor any Eligible User may assign or otherwise transfer your rights or delegate your duties under this License Agreement without the prior written consent of Pictometry. Any attempt by you or any Eligible User to assign, transfer or delegate your rights or obligations under this License Agreement without Pictometry’s consent shall be void, and shall also void the limited license granted to you by this License Agreement. This License Agreement and any amendment thereto shall be binding on, and will inure to the benefit of the parties and their respective successors and permitted assigns. 6.6 This License Agreement shall be governed by and interpreted in accordance with the laws of the State of New York, excluding its conflicts of law principles. Unless you are a government entity, in the event that any legal proceedings are commenced with respect to any matter arising under this License Agreement, the parties specifically consent and agree that the courts of the State of New York or, in the alternative, the Federal Courts located in the State of New York shall have exclusive jurisdiction over each of the parties and over the subject matter of any such proceedings, and that the venue of any such action shall be in Monroe County, New York or the U.S. District Court for the Western District of New York, as applicable. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 165 of 340 6.7 This License Agreement will be enforced to the fullest extent permitted by applicable law. If any provision of this License Agreement is held to be invalid or unenforceable to any extent, then (a) such provision will be interpreted, construed and reformed to the extent reasonably required to render it valid, enforceable and consistent with its original intent and (b) such invalidity or unenforceability will not affect any other provision of this License Agreement. 6.8 Where applicable, each affiliated company of Pictometry and each third party supplier of the Online Services or any Licensed Content has the right to assert and enforce the provisions of this License Agreement directly on its own behalf as a third party beneficiary. 6.9 In the event of a breach of your obligations under this License Agreement or your payment obligations with respect to access to the Online Services or the Licensed Content, you agree to pay all of Pictometry's costs of enforcement and collection, including court costs and reasonable attorneys' fees. 6.10 This License Agreement constitutes the entire agreement of the parties with respect to its subject matter and replaces and supersedes any prior written or verbal communications, representations, proposals or quotations relating to that subject matter. ____________________________________________________ [END OF ONLINE SERVICES GENERAL TERMS AND CONDITIONS] AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 166 of 340 PICTOMETRY SOFTWARE LICENSE AGREEMENT PLEASE READ THIS SOFTWARE LICENSE AGREEMENT ("LICENSE") CAREFULLY BEFORE DOWNLOADING, INSTALLING OR USING THE SOFTWARE. BY USING THE SOFTWARE, YOU AGREE TO THE TERMS OF THIS LICENSE. IF YOU DO NOT AGREE TO THE TERMS OF THIS LICENSE, DO NOT DOWNLOAD, INSTALL OR USE THE SOFTWARE. 1. GENERAL. The software (“Pictometry Software”) and any written materials that accompany the software (“Documentation”) in any media or form are licensed, not sold, to you by Pictometry International Corp. ("Pictometry") for use only under the terms of this License. Pictometry reserves all rights not expressly granted to you in this License. 2. LICENSE. Subject to the terms and conditions of this License, you are granted a limited, non-transferable, terminable, non- sublicenseable, non-exclusive license to install and use the Pictometry Software and the Documentation (collectively, the “Proprietary Materials”) solely for internal use. Use of the functionality provided by the Pictometry Software other than for your internal use is prohibited, except with the prior written approval of Pictometry. You may make one copy of the Pictometry Software in machine- readable form for backup purposes only; provided that the backup copy must include all copyright and other proprietary notices contained in the original. You will not and will not enable others to decompile, reverse engineer, disassemble, attempt to derive the source code of, decrypt, modify, create derivative works of, or tamper with or disable any security or monitoring features within the Pictometry Software. Any attempt to do so is a violation of the rights of Pictometry and its licensors. 3. TITLE. The Proprietary Materials are confidential information of, trade secrets of, and are proprietary to Pictometry. Title to the Proprietary Materials is and will remain in Pictometry and its licensors. All applicable rights to patents, copyrights, trademarks, trade secrets, and other intellectual property rights in the Proprietary Materials are and will remain in Pictometry and its licensors. You will not assert any right, title or interest in the Proprietary Materials provided to you under this License, except for the express license granted to you hereunder. You will not remove any copyright or other proprietary notice or legend contained on or included in any Proprietary Materials and you will reproduce all such information on all copies made hereunder. You will keep the Proprietary Materials free of all claims, liens and encumbrances. 4. DISCLAIMERS OF WARRANTY. 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This License will terminate automatically without notice from Pictometry if you fail to comply with any term of this License. Upon the termination of this License, you will cease all use of the Pictometry Software and destroy all copies, full or partial, of the Proprietary Materials. 7. MISCELLANEOUS PROVISIONS. A. Restricted Rights. Pictometry Software acquired with United States Government funds or intended for use within or for any United States federal agency is provided with “Restricted Rights” as defined in DFARS 252.227-7013, Rights in Technical Data and Computer Software and FAR 52.227-14, Rights in Data-General, including Alternate III, as applicable. Pictometry must be notified in advance of any license grants to United States federal governmental entities. The Pictometry Software is developed for general use in a variety of applications and is not developed or intended for use in any inherently dangerous applications or applications that could lead to property damage, personal injury or death. If you use the Pictometry Software in such applications, then you will be responsible for taking all appropriate fail-safe, backup, redundancy, and other measures to ensure the safe use of the Pictometry Software in such applications, including but not limited to, in any nuclear, aviation, mass transit, public safety or medical applications. B. Foreign Trade Restrictions. The parties acknowledge that certain information, software technology, accompanying documentation and technical information may be subject to United States export control laws. You will not directly or indirectly export or re-export the Pictometry Software in violation of the Export Administration Regulations of the U.S. Department of Commerce. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 167 of 340 KIB Imagery RFP, Page 37 C. Governing Law. This License will be governed by and interpreted in accordance with the laws of the State of Alaska, excluding its conflict of laws principles. D. Assignment. You may not assign this License without Pictometry’s prior written consent. Any assignment in violation of this License will be null, void and of no force and effect. For all purposes under this License, any merger, consolidation, spin-off, acquisition or change-in-control will be deemed an assignment. E. Partial Invalidity; Survival. If any provision of this License is held invalid or unenforceable by competent authority, that provision will be construed so as to be limited or reduced to be enforceable to the maximum extent compatible with the law as it will then appear. The total invalidity or unenforceability of any particular provision of this License will not affect its other provisions and this License will be construed in all respects as if the invalid or unenforceable provision were omitted. The provisions of this License that by their nature would survive its termination will survive indefinitely. F. Force Majeure. Neither party will be liable for any costs or damages due to nonperformance under this License arising out of any cause not within the reasonable control of such party and without its fault or negligence. Neither party will be liable for any delay or failure in the performance of its obligations under this License that directly results from any failure of the other party to perform its obligations as set forth in this License. G. Waiver. No waiver of a breach of any term of this License will be effective unless in writing and duly executed by the waiving party. No such waiver will constitute a waiver of any subsequent breach of the same or any other term of this License. No failure on the part of a party to exercise, and no delay in exercising any of its rights hereunder will operate as a waiver thereof, nor will any single or partial exercise by a party of any right preclude any other or future exercise thereof or the exercise of any other right. No course of dealing between the parties will be deemed effective to modify, amend or discharge any part of this License or the rights or obligations of any party hereunder. H. Entire Agreement; Construction. This License contains the entire understanding of the parties with respect to the subject matter hereof and supersedes any prior or contemporaneous understandings regarding that subject matter. No amendment to or modification of this License will be binding unless in writing and signed by Pictometry. There are no representations, warranties, or obligations of any party not expressly contained herein. The headings in this License are for convenience only. They do not constitute a portion of this License and will not be used in any construction of it. ____________________________________________________ [END OF SOFTWARE LICENSE AGREEMENT] AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 168 of 340 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DATE: April 13, 2020 TO: Kodiak Island Borough Assembly FROM: Erin Welty, CDD Director SUBJECT: Contract FY2020-19 – Aerial Imagery Acquisition In light of numerous questions that were posed at the 4/9/20 work session, you have been provided with additional information in your packets and via email. This memo is intended to serve as a summary of that information, as well as to answer questions that were received by email from Assembly member Dvorak and passed on to me. The process to acquire an imagery acquisition contract began over a year ago. In FY19, there was no contract in place, but management had authorized a one-year contract extension with Kodiak Mapping (KMI). I believe this imagery was acquired by the end of calendar year 2018. When I became acting CDD director in May 2019, I was approached by community development and assessing staff with the need for an imagery contract. The manager had informed them it would not be appropriate to issue another one-year extension. So, the process to develop an appropriate RFP began. Janel Day, GIS analyst at the time and now Associate Planner, worked hard through the summer of 2019 to develop an RFP that was thorough, understandable and legally acceptable. Previously there had been no well-defined contract or RFP for aerial imagery. The request for proposal (RFP) for the contract you are reviewing has been included in your packet. This RFP replaced an earlier advertised RFP which was found to be missing information about accepted products, did not address alternative products and did not advertise the scoring process and breakdown or a protest period. Staff had selected a proposal based only on lowest cost, and not quality of product, when these fatal flaws were pointed out by legal counsel. It was then that the tentative award was retracted, and a new RFP created correcting the errors, and re-advertised. You also have been provided, via email from the Clerk’s office, with the proposals from the three non-winning applicants (the winning applicant’s proposal was provided in your meeting packet) as well as the scoring matrix. As noted in the email, these are confidential and should not be released to the public. You were also provided with the imagery samples that were required to be submitted with each proposal. It should be noted that one applicant, Kodiak Mapping, did not initially supply imagery with the AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 169 of 340 appropriate spatial resolutions. Instead of automatic disqualification, staff did reach out to KMI to obtain the correct imagery. The imagery samples carried a significant amount of weight in the scoring process (Evaluation criteria 1.a-e) since, simply put, if the images do not meet our needs, everything else is of little value. Four applicants submitted proposals to the second RFP. On March 9, 2020, utilizing a scoring process reviewed and approved by KIB legal counsel, the scoring team (Seema Garoutte, Janel Day and myself) reviewed and scored the packets. Eagleview was the successful candidate by a very small margin, scoring 95.324 points on their base product proposal and 89.543 points on their alternative product proposal. Where EagleView scored higher than other applicants was in the ability of their product to meet the borough’s needs (all collection imagery was offered at a 6” resolution vs. 18” resolution for medium resolution collection areas) and their image visual quality. Three of the four applicants, EagleView included, have offices in Alaska with staff and planes situated locally. Their alternative product, oblique imagery, offered a product staff considers highly valuable. It would provide staff with the ability to have north, west, south and east views of structures, not just top down, which would aid in assessments as well as community development permitting and investigations. After the scoring process and the decision to pursue the alternative product offering, EagleView was provided with an intent to award. After receipt of the intent to award, staff involved KIB legal counsel to assist with contract negotiations. After minor changes and several reviews by both EagleView and KIB’s attorney, a final contract was agreed upon. It was then brought before the Assembly for review and vote, which is where we are now. All unsuccessful candidates were notified of the intent to award to EagleView on March 12. This started the clock on the two-week protest period. The RFP specifically stated that protests would only be accepted if they were based on an error in the process. On March 23rd, we received a formal letter of protest from Kodiak Mapping, Inc, one of the unsuccessful proposers and a former imagery supplier for the borough. Per the RFP, Manager Powers then had 30 days to provide a final administrative decision, which he did on April 7th. The decision was mailed to KMI via certified, return receipt USPS. KMI made several assumptions and misstatements in their protest, which were addressed by Manager Power’s response. I will highlight the reasons the protest was found to be invalid. 1) KMI asserted that the award point subcategories should have been balanced or weighted in a different manner. a. We were advised by the borough attorney to not provide the breakdown of points in the subcategories to the applicants, as they might then write their proposals toward the heavier weighted categories. KIB staff weighted the areas per the importance of KIB’s AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 170 of 340 use of the imagery, not how others might have chosen to weight them. No error was found. 2) KMI asserted that four-band imagery was the required product requested in the imagery and since EagleView proposed three-band they shouldn’t have been awarded full points. a. Section 2.2.2 of the RFP states “color-corrected, three-band (R,G,B) or four-band (R,G,B,NIR), georeferenced, orthorectified imagery.” EagleView proposed three-band imagery. No error was found. 3) KMI asserted that because they had been KIB’s vendor in the past and they had used us as a reference, that they should have received a higher reference score. They also attempt to highlight the pricing difference, although the numbers they provide don’t accurately reflect base cost comparisons to each other or alternative product comparisons to each other. a. KMI has previously been the vendor for KIB’s aerial imagery. However, multiple complaints regarding imagery quality and past ability to meet delivery deadlines had been expressed by several KIB staff. Therefore, when utilizing KIB as a reference, we were not able to provide a positive reference. The price scoring utilized a method provided by legal counsel. While KMI did score higher on their proposed pricing, it was not enough to offset lower scores elsewhere. No error was found. One of the other items requested during the work session was a 12-year history of imagery expenses. Finance was only able to provide expenses back to 2014. There may not have been imagery acquisition prior to that. The transaction listings are in your packet. Following is a summary of only imagery acquisition expenses. Fiscal Year Expenditures FY2014 $123,764 FY2015 $72,330 FY2016 $66,756 FY2017 $17,668 FY2018 No flights due to weather FY2019 $137,900 Total $418,418 An average of the five years in which imagery acquisition took place shows a yearly average expenditure on imagery of $83,683.00. The yearly average expenditure over a six-year period for the proposed EagleView contract is $87,225.00. However, if you remove the $103,048.00 that has been preserved in a contract over the last two fiscal AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 171 of 340 years in which there was money left over or no imagery contract, the average yearly cost staff is asking the Assembly to consider over the next six years is $70,050.33/year. This is significantly less than what has been expended in the past. Adding to that, this is not a new expense, rather something that has regularly been included in a yearly budget. Staff is presenting this contract to the assembly with respect for the current fiscal situation. We worked diligently to obtain a contract for what we believe will be an excellent product for a fair price. We believe that current, accurate aerial imagery provides a needed resource for both staff and the public and that by approving a six-year, fixed price contract, we are actually saving money in the long run by decreasing the cost of inflation, labor increases, fuel prices increases, etc. I worked hard to save departmental funds over the last fiscal year (i.e. GIS money and working with limited staffing) and made several concessions in my proposed FY21 budget, including agreeing to cut one planner position. The salary and associated costs with that position are significantly higher per year that the average imagery acquisition cost. Therefore, I respectfully request the Assembly to approve this contract. Following are the questions posed by Assembly member Dvorak in an email to the KIB clerk as well as responses drafted between staff and the KIB attorney. 1. Does the proposed contract contain language that would allow for early termination of the contract subject to available funding or other unforeseen circumstances? Yes. In the contract provided to all Assembly members in the April 9 work session packet, on page 2, section 3.c, it states “Availability of Funds. This contract is subject to the availability of funds lawfully appropriated for its performance. 2. The agenda statement indicates that the alternative to approving the contract is not to approve the contract. As the purchasing authority in this case, can the assembly choose to approve a more limited scope of work or duration of contract period? No. The request for proposal (RFP) advertised a very specific set of parameters for both deliverable products as well as designated flight paths and a timeframe of six years. Each proposer made their proposal based upon a multi-year contract with slightly varied scope of work each year. If the duration were reduced to only 1 or 2 years, or the scope materially altered, then the validity of the proposed pricing would be in question. There may have been other potential providers and existing proposers may have submitted quite different proposals if it were a materially different scope or duration. If the Assembly wants a materially reduced scope of work, we will risk a successful challenge if we did not go out for new proposals with the revised scope of work. The RFP, provided to all Assembly members in their packet on 4/10//20, did state “Prior to each season’s acquisition, the collection area will be reviewed and modified as AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 172 of 340 needed. Areas may be larger or smaller than areas presented in Figure 1 of this RFP.” Collection areas will be refined yearly based on staff needs and budget limitations. The collection areas defined in the RFP are based primarily on coastline flight paths and the presence of built structures that fall under appraisal requirements by the State of Alaska. 3. Typically assemblies do not create budgetary obligations that extend beyond a single fiscal period except in certain exceptional circumstances, such as for capital projects. What makes this proposed contract exceptional in that it can span multiple fiscal years? This contract does not create a budgetary obligation extending beyond a single budget year. Each year the funding of the contract is subject to annual appropriations. Capital projects are usually created after acceptance of a multi-year contract by encumbering all funds up front. This is not being treated as a capital project. Considering budgetary issues, staff is bringing this forward as a six-year contract with yearly budget appropriations. With both the “Availability of Funds” clause in the contract and the RFP statement regarding yearly collection area review, staff and legal counsel feel there is enough protection to address any changes needed, whether budgetary or operational. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 173 of 340 EagleView 1:1000 EagleView 1:100 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 174 of 340 KODIAK ISLAND BOROUGH COMMUNITY DEVELOPMENT DATE: April 13, 2020 TO: Kodiak Island Borough Assembly FROM: Erin Welty, CDD Director SUBJECT: Contract FY2020-19 – Aerial Imagery Acquisition In light of numerous questions that were posed at the 4/9/20 work session, you have been provided with additional information in your packets and via email. This memo is intended to serve as a summary of that information, as well as to answer questions that were received by email from Assembly member Dvorak and passed on to me. The process to acquire an imagery acquisition contract began over a year ago. In FY19, there was no contract in place, but management had authorized a one-year contract extension with Kodiak Mapping (KMI). I believe this imagery was acquired by the end of calendar year 2018. When I became acting CDD director in May 2019, I was approached by community development and assessing staff with the need for an imagery contract. The manager had informed them it would not be appropriate to issue another one-year extension. So, the process to develop an appropriate RFP began. Janel Day, GIS analyst at the time and now Associate Planner, worked hard through the summer of 2019 to develop an RFP that was thorough, understandable and legally acceptable. Previously there had been no well-defined contract or RFP for aerial imagery. The request for proposal (RFP) for the contract you are reviewing has been included in your packet. This RFP replaced an earlier advertised RFP which was found to be missing information about accepted products, did not address alternative products and did not advertise the scoring process and breakdown or a protest period. Staff had selected a proposal based only on lowest cost, and not quality of product, when these fatal flaws were pointed out by legal counsel. It was then that the tentative award was retracted, and a new RFP created correcting the errors, and re-advertised. You also have been provided, via email from the Clerk’s office, with the proposals from the three non-winning applicants (the winning applicant’s proposal was provided in your meeting packet) as well as the scoring matrix. As noted in the email, these are confidential and should not be released to the public. You were also provided with the imagery samples that were required to be submitted with each proposal. It should be noted that one applicant, Kodiak Mapping, did not initially supply imagery with the AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 175 of 340 appropriate spatial resolutions. Instead of automatic disqualification, staff did reach out to KMI to obtain the correct imagery. The imagery samples carried a significant amount of weight in the scoring process (Evaluation criteria 1.a-e) since, simply put, if the images do not meet our needs, everything else is of little value. Four applicants submitted proposals to the second RFP. On March 9, 2020, utilizing a scoring process reviewed and approved by KIB legal counsel, the scoring team (Seema Garoutte, Janel Day and myself) reviewed and scored the packets. Eagleview was the successful candidate by a very small margin, scoring 95.324 points on their base product proposal and 89.543 points on their alternative product proposal. Where EagleView scored higher than other applicants was in the ability of their product to meet the borough’s needs (all collection imagery was offered at a 6” resolution vs. 18” resolution for medium resolution collection areas) and their image visual quality. Three of the four applicants, EagleView included, have offices in Alaska with staff and planes situated locally. Their alternative product, oblique imagery, offered a product staff considers highly valuable. It would provide staff with the ability to have north, west, south and east views of structures, not just top down, which would aid in assessments as well as community development permitting and investigations. After the scoring process and the decision to pursue the alternative product offering, EagleView was provided with an intent to award. After receipt of the intent to award, staff involved KIB legal counsel to assist with contract negotiations. After minor changes and several reviews by both EagleView and KIB’s attorney, a final contract was agreed upon. It was then brought before the Assembly for review and vote, which is where we are now. All unsuccessful candidates were notified of the intent to award to EagleView on March 12. This started the clock on the two-week protest period. The RFP specifically stated that protests would only be accepted if they were based on an error in the process. On March 23rd, we received a formal letter of protest from Kodiak Mapping, Inc, one of the unsuccessful proposers and a former imagery supplier for the borough. Per the RFP, Manager Powers then had 30 days to provide a final administrative decision, which he did on April 7th. The decision was mailed to KMI via certified, return receipt USPS. KMI made several assumptions and misstatements in their protest, which were addressed by Manager Power’s response. I will highlight the reasons the protest was found to be invalid. 1) KMI asserted that the award point subcategories should have been balanced or weighted in a different manner. a. We were advised by the borough attorney to not provide the breakdown of points in the subcategories to the applicants, as they might then write their proposals toward the heavier weighted categories. KIB staff weighted the areas per the importance of KIB’s AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 176 of 340 use of the imagery, not how others might have chosen to weight them. No error was found. 2) KMI asserted that four-band imagery was the required product requested in the imagery and since EagleView proposed three-band they shouldn’t have been awarded full points. a. Section 2.2.2 of the RFP states “color-corrected, three-band (R,G,B) or four-band (R,G,B,NIR), georeferenced, orthorectified imagery.” EagleView proposed three-band imagery. No error was found. 3) KMI asserted that because they had been KIB’s vendor in the past and they had used us as a reference, that they should have received a higher reference score. They also attempt to highlight the pricing difference, although the numbers they provide don’t accurately reflect base cost comparisons to each other or alternative product comparisons to each other. a. KMI has previously been the vendor for KIB’s aerial imagery. However, multiple complaints regarding imagery quality and past ability to meet delivery deadlines had been expressed by several KIB staff. Therefore, when utilizing KIB as a reference, we were not able to provide a positive reference. The price scoring utilized a method provided by legal counsel. While KMI did score higher on their proposed pricing, it was not enough to offset lower scores elsewhere. No error was found. One of the other items requested during the work session was a 12-year history of imagery expenses. Finance was only able to provide expenses back to 2014. There may not have been imagery acquisition prior to that. The transaction listings are in your packet. Following is a summary of only imagery acquisition expenses. Fiscal Year Expenditures FY2014 $123,764 FY2015 $72,330 FY2016 $66,756 FY2017 $17,668 FY2018 No flights due to weather FY2019 $137,900 Total $418,418 An average of the five years in which imagery acquisition took place shows a yearly average expenditure on imagery of $83,683.00. The yearly average expenditure over a six-year period for the proposed EagleView contract is $87,225.00. However, if you remove the $103,048.00 that has been preserved in a contract over the last two fiscal AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 177 of 340 years in which there was money left over or no imagery contract, the average yearly cost staff is asking the Assembly to consider over the next six years is $70,050.33/year. This is significantly less than what has been expended in the past. Adding to that, this is not a new expense, rather something that has regularly been included in a yearly budget. Staff is presenting this contract to the assembly with respect for the current fiscal situation. We worked diligently to obtain a contract for what we believe will be an excellent product for a fair price. We believe that current, accurate aerial imagery provides a needed resource for both staff and the public and that by approving a six-year, fixed price contract, we are actually saving money in the long run by decreasing the cost of inflation, labor increases, fuel prices increases, etc. I worked hard to save departmental funds over the last fiscal year (i.e. GIS money and working with limited staffing) and made several concessions in my proposed FY21 budget, including agreeing to cut one planner position. The salary and associated costs with that position are significantly higher per year that the average imagery acquisition cost. Therefore, I respectfully request the Assembly to approve this contract. Following are the questions posed by Assembly member Dvorak in an email to the KIB clerk as well as responses drafted between staff and the KIB attorney. 1. Does the proposed contract contain language that would allow for early termination of the contract subject to available funding or other unforeseen circumstances? Yes. In the contract provided to all Assembly members in the April 9 work session packet, on page 2, section 3.c, it states “Availability of Funds. This contract is subject to the availability of funds lawfully appropriated for its performance. 2. The agenda statement indicates that the alternative to approving the contract is not to approve the contract. As the purchasing authority in this case, can the assembly choose to approve a more limited scope of work or duration of contract period? No. The request for proposal (RFP) advertised a very specific set of parameters for both deliverable products as well as designated flight paths and a timeframe of six years. Each proposer made their proposal based upon a multi-year contract with slightly varied scope of work each year. If the duration were reduced to only 1 or 2 years, or the scope materially altered, then the validity of the proposed pricing would be in question. There may have been other potential providers and existing proposers may have submitted quite different proposals if it were a materially different scope or duration. If the Assembly wants a materially reduced scope of work, we will risk a successful challenge if we did not go out for new proposals with the revised scope of work. The RFP, provided to all Assembly members in their packet on 4/10//20, did state “Prior to each season’s acquisition, the collection area will be reviewed and modified as AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 178 of 340 needed. Areas may be larger or smaller than areas presented in Figure 1 of this RFP.” Collection areas will be refined yearly based on staff needs and budget limitations. The collection areas defined in the RFP are based primarily on coastline flight paths and the presence of built structures that fall under appraisal requirements by the State of Alaska. 3. Typically assemblies do not create budgetary obligations that extend beyond a single fiscal period except in certain exceptional circumstances, such as for capital projects. What makes this proposed contract exceptional in that it can span multiple fiscal years? This contract does not create a budgetary obligation extending beyond a single budget year. Each year the funding of the contract is subject to annual appropriations. Capital projects are usually created after acceptance of a multi-year contract by encumbering all funds up front. This is not being treated as a capital project. Considering budgetary issues, staff is bringing this forward as a six-year contract with yearly budget appropriations. With both the “Availability of Funds” clause in the contract and the RFP statement regarding yearly collection area review, staff and legal counsel feel there is enough protection to address any changes needed, whether budgetary or operational. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 179 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-140 450.191 GIS Data Balance To Date:$0.00 04/29/2016 2016-00001985 JE GL FY2016 Mid-Year Budget Amendment 2106-01(A) 93,000.00 93,000.00 Month April 2016 Totals $93,000.00 $0.00 $93,000.00 05/23/2017 2017-00002258 JE AP A/P Invoice Entry Accounts Payable 24.65 93,024.65 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 5-784-87605 FEDERAL EXPRESS CORPORATION Shipping - Hard drive w/GIS data to DOT 04/28/2017 Check 64975 24.65 24.65 Total $24.65 $24.65 Month May 2017 Totals $24.65 $0.00 $93,024.65 06/30/2017 2017-00002776 JE GL To move GIS Data expenses from Dept 125 to Dept 140 17,668.00 110,692.65 Month June 2017 Totals $17,668.00 $0.00 $110,692.65 08/14/2018 2019-00000232 JE AP A/P Invoice Entry Accounts Payable 64,940.00 175,632.65 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 904 KODIAK MAPPING, INC.Kodiak Road System Imagery Acquisition 08/03/2018 Check 66274 28,000.00 28,000.00 903 KODIAK MAPPING, INC.West Kodiak Coastline Imagery Acquisition FY19 08/03/2018 Check 66274 36,940.00 36,940.00 Total $64,940.00 $64,940.00 Month August 2018 Totals $64,940.00 $0.00 $175,632.65 10/16/2018 2019-00000647 JE AP A/P Invoice Entry Accounts Payable 41,000.00 216,632.65 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 916 KODIAK MAPPING, INC.KIB Roads - Orthophotos & LiDAR Data 10/08/2018 Check 66450 41,000.00 41,000.00 Total $41,000.00 $41,000.00 Month October 2018 Totals $41,000.00 $0.00 $216,632.65 12/25/2018 2019-00001072 JE AP A/P Invoice Entry Accounts Payable 31,960.00 248,592.65 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 927 KODIAK MAPPING, INC.West Kodiak Coastline Imagery Acquisition 12/06/2018 Check 66675 31,960.00 31,960.00 Total $31,960.00 $31,960.00 Month December 2018 Totals $31,960.00 $0.00 $248,592.65 11/12/2019 2020-00000815 JE AP A/P Invoice Entry Accounts Payable 2,192.19 250,784.84 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 300230485 KODIAK DAILY MIRROR LLC Aerial and/or satellite imagery RFP ads 10/23/19 10/23/2019 Check 67587 313.17 313.17 Run by Brandi Wagner on 4/10/2020 9:31:57 AM Page 1 of 2 Accumulated Transaction Listing G/L Date Range 07/01/07 - 04/30/20 Include Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #12.A.Contract No. FY2020-19 Aerial Imagery Acquisition.Page 180 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-140 450.191 GIS Data Balance To Date:$0.00 11/12/2019 2020-00000815 JE AP A/P Invoice Entry Accounts Payable 2,192.19 250,784.84 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 300230523 KODIAK DAILY MIRROR LLC Aerial and/or satellite imagery RFP ads 10/25/19 10/25/2019 Check 67587 313.17 313.17 300230580 KODIAK DAILY MIRROR LLC Aerial and/or satellite imagery RFP ads 10/30/19 10/30/2019 Check 67587 313.17 313.17 300230297 KODIAK DAILY MIRROR LLC Aerial and/or satellite imagery RFP ads 10/9/19 10/09/2019 Check 67587 313.17 313.17 300230332 KODIAK DAILY MIRROR LLC Aerial and/or satellite imagery RFP ads 10/11/19 10/11/2019 Check 67587 313.17 313.17 300230387 KODIAK DAILY MIRROR LLC Aerial and/or satellite imagery RFP ads 10/16/19 10/16/2019 Check 67587 313.17 313.17 300230413 KODIAK DAILY MIRROR LLC Aerial and/or satellite imagery RFP ads 10/18/19 10/18/2019 Check 67587 313.17 313.17 Total $2,192.19 $2,192.19 11/19/2019 2020-00000882 JE AP A/P Invoice Entry Accounts Payable 1,603.60 252,388.44 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount I01443525- 100919 ANCHORAGE DAILY NEWS, LLC 10/9/19 - 11/1/19 Aerial and/or satellite imagery RFP ads 11/05/2019 Check 67594 1,603.60 1,603.60 Total $1,603.60 $1,603.60 Month November 2019 Totals $3,795.79 $0.00 $252,388.44 03/17/2020 2020-00001781 JE AP A/P Invoice Entry Accounts Payable 3,156.00 255,544.44 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 300232071 KODIAK DAILY MIRROR LLC Aerial and/or satellite imagery RFP ads 02/21/2020 Check 67880 1,861.16 1,861.16 031220 ANCHORAGE DAILY NEWS, LLC Aerial and/or satellite imagery RFP ads 03/01/2020 Check 67872 1,294.84 1,294.84 Total $3,156.00 $3,156.00 Month March 2020 Totals $3,156.00 $0.00 $255,544.44 Account GIS Data Totals $255,544.44 $0.00 $255,544.44 Department Community Development Totals $255,544.44 $0.00 Fund General Fund Totals $255,544.44 $0.00 Grand Totals $255,544.44 $0.00 Run by Brandi Wagner on 4/10/2020 9:31:57 AM Page 2 of 2 Accumulated Transaction Listing G/L Date Range 07/01/07 - 04/30/20 Include Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #12.A.Contract No. FY2020-19 Aerial Imagery Acquisition.Page 181 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-125 450.191 GIS Data Balance To Date:$0.00 12/10/2013 2014-00001255 JE AP A/P Invoice Entry Accounts Payable 72,493.00 72,493.00 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 625 KODIAK MAPPING, INC.Collection of aerial data and LiDAR acquistion 09/18/2013 Check 61574 33,480.00 33,480.00 646 KODIAK MAPPING, INC.Collection of aerial data and LiDAR acquistion 11/26/2013 Check 61574 39,013.00 39,013.00 Total $72,493.00 $72,493.00 Month December 2013 Totals $72,493.00 $0.00 $72,493.00 02/11/2014 2014-00001763 JE AP A/P Invoice Entry Accounts Payable 18,761.00 91,254.00 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 664 KODIAK MAPPING, INC.Collection of aerial data and LiDAR acquistion 01/29/2014 Check 61721 18,761.00 18,761.00 Total $18,761.00 $18,761.00 02/18/2014 2014-00001803 JE AP A/P Invoice Entry Accounts Payable 32,510.00 123,764.00 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 669 KODIAK MAPPING, INC.Collection of aerial data and LiDAR acquistion 02/14/2014 Check 61738 32,510.00 32,510.00 Total $32,510.00 $32,510.00 Month February 2014 Totals $51,271.00 $0.00 $123,764.00 12/02/2014 2015-00001365 JE AP A/P Invoice Entry Accounts Payable 13,000.00 136,764.00 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 710 KODIAK MAPPING, INC.Aerial Imagery and LiDAR data acquistion 10/27/2014 Check 62569 5,800.00 5,800.00 711 KODIAK MAPPING, INC.Aerial Imagery and LiDAR data acquistion 10/27/2014 Check 62569 7,200.00 7,200.00 Total $13,000.00 $13,000.00 Month December 2014 Totals $13,000.00 $0.00 $136,764.00 02/17/2015 2015-00001986 JE AP A/P Invoice Entry Accounts Payable 13,000.00 149,764.00 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 736 KODIAK MAPPING, INC.Aerial Imagery and LiDAR data acquistion 02/04/2015 Check 62728 5,000.00 5,000.00 737 KODIAK MAPPING, INC.Aerial Imagery and LiDAR data acquistion 02/04/2015 Check 62728 5,000.00 5,000.00 738 KODIAK MAPPING, INC.Aerial Imagery and LiDAR data acquistion 02/04/2015 Check 62728 7,000.00 3,000.00 Total $17,000.00 $13,000.00 Month February 2015 Totals $13,000.00 $0.00 $149,764.00 Run by Brandi Wagner on 4/10/2020 9:32:24 AM Page 1 of 3 Accumulated Transaction Listing G/L Date Range 07/01/07 - 04/30/20 Include Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #12.A.Contract No. FY2020-19 Aerial Imagery Acquisition.Page 182 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-125 450.191 GIS Data Balance To Date:$0.00 06/23/2015 2015-00002905 JE AP A/P Invoice Entry Accounts Payable 46,330.00 196,094.00 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 750 KODIAK MAPPING, INC.Aerial Imagery and LiDAR data acquistion 06/16/2015 Check 63010 46,330.00 46,330.00 Total $46,330.00 $46,330.00 Month June 2015 Totals $46,330.00 $0.00 $196,094.00 10/13/2015 2016-00000621 JE AP A/P Invoice Entry Accounts Payable 535.60 196,629.60 16000.A - Chiniak Fire, Administration Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 14369 APOLLO MAPPING LLC Chiniak aerial imagery 09/24/2015 535.60 535.60 Total $535.60 $535.60 Month October 2015 Totals $535.60 $0.00 $196,629.60 11/09/2015 2016-00000964 JE GL Apollo Mapping - Chinak aerial imagery 535.60 197,165.20 16000.A - Chiniak Fire, Administration Month November 2015 Totals $535.60 $0.00 $197,165.20 12/23/2015 2016-00000984 JE AP Void Payment Transaction Void Payment 535.60 196,629.60 16000.A - Chiniak Fire, Administration Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 14369 APOLLO MAPPING LLC Chiniak aerial imagery 09/24/2015 535.60 (535.60) Total $535.60 ($535.60) Month December 2015 Totals $0.00 $535.60 $196,629.60 01/26/2016 2016-00001176 JE GL Move Apollo Mapping - Chiniak aerial imagery to Res mgmt 535.60 196,094.00 16000.A - Chiniak Fire, Administration Month January 2016 Totals $0.00 $535.60 $196,094.00 02/02/2016 2016-00001211 JE AP A/P Invoice Entry Accounts Payable 14,400.00 210,494.00 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 790 KODIAK MAPPING, INC.Aerial Imagery and LiDAR data acquistion 01/25/2016 Check 63640 14,400.00 14,400.00 Total $14,400.00 $14,400.00 Month February 2016 Totals $14,400.00 $0.00 $210,494.00 04/29/2016 2016-00001985 JE GL FY2016 Mid-Year Budget Amendment 2106-01(A) 93,000.00 117,494.00 Month April 2016 Totals $0.00 $93,000.00 $117,494.00 Run by Brandi Wagner on 4/10/2020 9:32:24 AM Page 2 of 3 Accumulated Transaction Listing G/L Date Range 07/01/07 - 04/30/20 Include Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #12.A.Contract No. FY2020-19 Aerial Imagery Acquisition.Page 183 of 340 G/L Date Journal Journal Type Sub Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance G/L Account Number 100-125 450.191 GIS Data Balance To Date:$0.00 06/30/2016 2016-00002413 JE AP A/P Invoice Entry Accounts Payable 52,332.00 169,826.00 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 805 KODIAK MAPPING, INC.C# 2016-13 Aerial Imagery Acquisition South End Kodiak Island 06/30/2016 Check 64060 52,332.00 52,332.00 Total $52,332.00 $52,332.00 Month June 2016 Totals $52,332.00 $0.00 $169,826.00 05/02/2017 2017-00002104 JE AP A/P Invoice Entry Accounts Payable 17,668.00 187,494.00 Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount 842 KODIAK MAPPING, INC.Aerial Imagery Acquisition South End Kodiak Island 03/22/2017 Check 64924 17,668.00 17,668.00 Total $17,668.00 $17,668.00 Month May 2017 Totals $17,668.00 $0.00 $187,494.00 06/30/2017 2017-00002776 JE GL To move GIS Data expenses from Dept 125 to Dept 140 17,668.00 169,826.00 Month June 2017 Totals $0.00 $17,668.00 $169,826.00 Account GIS Data Totals $281,565.20 $111,739.20 $169,826.00 Department Information Technology Totals $281,565.20 $111,739.20 Fund General Fund Totals $281,565.20 $111,739.20 Grand Totals $281,565.20 $111,739.20 Run by Brandi Wagner on 4/10/2020 9:32:24 AM Page 3 of 3 Accumulated Transaction Listing G/L Date Range 07/01/07 - 04/30/20 Include Sub Ledger Detail Exclude Accounts with No Activity AGENDA ITEM #12.A.Contract No. FY2020-19 Aerial Imagery Acquisition.Page 184 of 340 MAPPING W34»5.— 536 East Fireweed Avenue Palmer,Alaska 99645 907.746.1405Au":M5‘Erin Weity kodmaps@mtaon|ine.netCommunityDevelopmentDirector Kodiak Island Borough Community Development Department 710 Mill Bay Road Kodiak,AK 99615 23 March 2020 Re:Notice of Award Kodiak Island Borough Aerial Imagery Procurement [February 4,2020) Ms.Welty Thank you for providing the summary ratings as per the RFP issued on February 4,2020:"The proposal recommended for award,and the summary rating for that proposal,may be made available on written request after the notice of intent to award has been issued.After a notice of intent to award has been made a proposer may receive,on written request,the summary rating for their proposal." While it was made clear in the reissuance of your RFP,after Kodiak Mapping was tentatively selected as a vendor,that "protests will only be accepted based on error in the process“KMI feels that there are several outstanding issues subject to protest in your selection process. 1.In the evaluation criteria KIB has allotted 30 possible points for proposed products.After reviewing the scoresheet provided it is apparent that the distribution of these points in various subcategories was not balanced.The subsections that specifically address the principle products requested were allotted significantly less point weight than the arbitrary “ability to meet the boroughs needs".Confusingly,spatial and spectral resolution (which should be the primary defining factors for your requested product)were only afforded 1 out of a possible 100 points each.If these sub-components would have been weighted evenly as suggested in the RFP,KMIwould have won with a combined point total of89.9 points to 88.0 for eagle point. If KIB was intending to weight one of the sub-categories so heavily it should have been listed as a separate category altogether. 2.After reviewing the EaglePoint proposal it has become apparent that they do not have the equipment or capability to provide 4-band imagery to the Borough.Since the principle product requested in your RFP is 4-band imagery it is assumed that 4—bandimagery is required to "meet the Boroughs needs"However,they were able to score a full 20 points without providing the basic fundamental product requested in the RFP.Furthermore,they received full points for spectral resolution,which by definition should have received a reduced score. 3.We find it ironic that KMI scored lower for our professional references as our principle reference was the KIB itself,and we have been your term vendor for nearly half a decade. Beyond that,our additional reference was a state employee that regularly work with geospatial data,and has recently conducted large scale projects within the archipelago.Whereas,Eagle Point as an out of state vendor used mostly out of state references. KMI has regularly and successfully used KIB as a professional reference over the years, however,we may reevaluate this practice as your own institution does not award the reference full consideration. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 185 of 340 Kodiak Mapping,Inc.has historically provided our services to the Borough at a significantly discounted rate.This courtesy was extended to the KIB based off of decades long professional relationships and a commitment to the namesake community where we were founded.We have regularly provided additional Engineering grade products at no cost to the borough which can more accurately define and measure structures and have industry level utility.A far higher quality service than the products proposed by your selected out of state vendor. Our proposed deliverable which included free LiDAR data was truly "added value"and not "paid for value that you didn't ask for".We have supported your community for several decades and we are dependable,reliable,and inexpensive.We provided a significantly discounted rate that was $133,350 cheaper than the selected vendor,who is not even able to provide your principle requested product. By paying an excess of 25%higher cost for less accurate,lower quality products,furthermore, highly licensed products that the Borough will need to pay annual fees to fully utilize;your Department has signaled its disinterest in providing the best value for the tax payers in your Borough. It is obvious that members of your department had preselected their vendor of choice and engineered the RFP scoring to reflect that decision.Because of this KMI believes that it is not in anyone’s interest to protest this award.However,after much deliberation we have decided to formally protest in the interest in process transparency. As the project incumbent with a proposed cost $133,350 lower than the selected vendor it has been disheartening to not be selected,and furthermore to lose a valued client for a term of 6 years. /WW iak Mapping,Inc. Kevin Quinn,CP President Kodiak Mapping Inc. 536 E.Fireweed Ave.Palmer,AKR AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 186 of 340 xm<__._0:52.Qu _u_.mmam:. xoemx_<_mvuEu mummmm._u_.m<<ooa><m _um_3m_..>_A82¢ mm”_u3.mm.o.>53xogmx_m_m_..n_wo_.o:o_..>m_..m__3momJ..u_.oo:_.m:._m:.._um.._.:m.<A.~88 Umm..5:D.._E_.=_ :m<m_.m<_ms.ma<o_.__._m..m_.o.u_.o.mm..mnma_:mEmno:._.mo.msma.o _u_o.o3m.Q_:.m3m._o:m_ 09....Eimmmc_m<_m<<..onEmxmncmm..2.u6_uomm_._»_u_uv.o_.>m:m__3mnmQ5 xoemx_m_m_.a mo_.o:o:?mcma.umu_.:m_.<A.mono. _um«Em23....sEm:mu_.o.mm._mqmomzmn.m:ma3_:_m._.m..<m_.m<_m<<<<.___umm_:manEm ..5m_ ma=.E_m._.m._<mn_mo.m_o:2:.amSmamE..=<mm_..Emxoamx_m_m:awowocnr_<_m:mcm_.._ :m<mEo_.o:u:_<«m<_m<<maEmEoommmS.<38:Em_u_.ouomm_m<.m_.m _.mnm_<mq_mno.mamanEm mm_mo._o_._Bmam.>..m_.nm.m.:_oo:mEm_.m..o:.:.__a _ omzzo.mcuuo:o<m_..c3....oEm mx_m.Em méma._s<ammmoasoHmm.o__o<<m“ <o_.__.u_.o.mm.pcmmnozmaEmm__onm._o:o.uo.:.m..m.<<mm:Em mw:_uom.moo_._mm_.m_m.._:o.o Eouommauaaco?.<o_._macmaEm._.EmuoE.mEmaamm:m__oom.m._.=..m.m:._<.m<m:_5 mn_.ommEm.._<mom.mmo_._mm<0:36:.:m<mmoo_.ma..m..m_..._.:ma_m..=u:._o:o.uo_:.mEmu :0.mumoamaEEm_»_n_ummcm_m:nmn_o_.Sm6:.ma.zou_.o_uomm1:n:__.mq9.oE.mn.ma.o Em_.m.__._oo_._.m_..mo.<<m_m:._:u.._.:m.mn.Em.Emu_.on_.__.m3m:.ma:2 <<m_o_._.Em .mo.o_.m mm.5:<<o_.__q:m<mu_.m.m:.ma_m:o.m:m_.8.EEmEdnmmm.3....EH cmmmm.2 u8.mm.a. so.mzos.mam:o..EEmEoommm. <o:_.u_.o.mm.mmmmnmEm.A33.3mom2EmmEmu_.=._o_um_Edaco.moan...E.Em mo8cm:manEmm:nommm.:_u_.ouomm_.nos....6.u_.o<amEm.2°22.._._..mmun mumo=._om__<m.m.mmEm.E_.mmom.m3u:mm_mm&m3.o:_.cmaanmo_.m.m_.m:omn_. o::o_.mo._.._ma_3mom..<Emmmo_.6....<o:ma3_..ma_<..mmm:3ma._E.o_.3m._o:so.u3<Ema HmoornwHmrsumwonosmr Ommnmom:5 gwammm... <3 2::wnv.W03 W092».>_nm_B Sam Huroao so V#3 82 manso #3 8:. m.BB_n B o?nnm _8n:w_8_n:m AGENDA ITEM #12.A.Contract No. FY2020-19 Aerial Imagery Acquisition.Page 187 of 340 AGENDA ITEM #12.A.Contract No. FY2020-19 Aerial Imagery Acquisition.Page 188 of 340 Contract FY2020-19 – Aerial Imagery Acquisition At the June 11th work session there was concern raised about the effectiveness of the Orthoimagery alternative product that staff has requested as part of this contract in heavily treed areas such as Afognak Island. In response to that, I reviewed existing, top-down imagery and found that most sites on Afognak with built structures are usually cleared of trees or built close to the coastline. They are recognizable in top-down imagery and easily could be photographed and viewed with the 4-sided orthoimagery. Following are ten images of properties on Afognak that illustrate where orthoimagery would play a significant role in the identification and assessment of structures. AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 189 of 340 Afognak Structures AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 190 of 340 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 191 of 340 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 192 of 340 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 193 of 340 AGENDA ITEM #12.A. Contract No. FY2020-19 Aerial Imagery Acquisition.Page 194 of 340 AGENDA ITEM #12.A.Contract No. FY2020-19 Aerial Imagery Acquisition.Page 195 of 340 AGENDA ITEM #12.A.Contract No. FY2020-19 Aerial Imagery Acquisition.Page 196 of 340 >|n|.ue)|-A29uasJe1 -A29>|eAn-apgs 1saM Lunos y amuua u1°‘?-‘EH PIO ')|°!‘-|>|V '3P!S15EE|'-ISTIOS E 310"- 13Hpue|s|aamds-apqugzno -pue|s|Auaqdseu -xgeu?ow z azomag pue|s|ayeq/v\suonuod xuue?napls xsamquon 1 azoma u M3/\0A1:|SAS08 I V31011138 )|VlNlH3':l8'NOW SZOZ VZOZ EZOZ V 3.I.0W3!J S E 3101113}!ICIS VZOZ EZUZ ZZOZ E 3.l0W38 I7 AWNO/LLD MD EZOZ ZZOZ IZOZ H3l\OA'l5 SAS OH E 2 91011138 )|V|NIH3':!E'NOW ZZOZ IZOZ OZOZ OS DVHLNOD ON Z ELOWBH Z I 3100138 1305 IZOZ OZOZ H02 05 DVHLNOZJON I 3.I.OW3)J I KINO MD MD OZOZ GIOZ 8102 0O6’LEI$V ELLOWSHSmd H3/\OA1:lSAS08 S V310l113)J )lVINIH3-J8-NOW 6102 BIOZ L101 05 H3HJ.V3M V 3.|.OW32i V E 33011538 [US SIOZ £1302 9102 899115 E 3J.0W3)i E KINO MD MID LIOZ 9IOZ SIOZ 9§£'99$H3l\OA'H SAS0!!i Z 31011133 )|VINlH3‘dE'NOV\|9IOZ 51302 17102 0EE’ZL$Z EILOWSM I I 310111324 ICJS SIOZ VIOZ EIOZ I 3J.OW3U S?'|d H3I\OA‘l:l SASOH .I.WSV‘3H:10 MOWER!MD VIOZ EIOZ ZIOZ VIHV NEAOA1!VEHVH3I\0A'I:l UVSA VJHV VBHVNOID3dSN|IN3.lSASCIVOU HVEA HVSA HVSA '|V?.L')V 313D N0|L)3dSNl SLOW!!!M (W1)HVGNIIVJ NDI.D3TIOC) AUSEJVWI NMOH lON NMO'|:l LO N AGENDA ITEM #12.A.Contract No. FY2020-19 Aerial Imagery Acquisition.Page 197 of 340 >mm2u>=.m.S uwm. xogmx_m_m:awoaocm:_3mmm2Oo__mo:o:>_.mmm no__on=o_..>_.onm mmaa?>Bm._.zozrimw.x8_mx mmao?>8mm.Eomamx mmao?>3mu.mo:§mmm_xoemx mmao?>_.mmA.mo.._=.Emm_.§_...._, Nounm<m.m_.:.mamam<m.m=.. I_o:.mmwu_:=o_._SJ no:Eoam O:~_:x.m _L.=mm:mm< Q22_€.__m.. >§_ox ... inst:E5.u:_.m25:2:.uul:—_u:.:ud:5...un.5n__Eun?uoani-uEEK:2—_.u.riue_.=.o:I-on mmao?>.mmM>595imnimmmum...».m~.m,mm m mamam63Iowam83I.nowM3umm88 mm:6.m.>Bmumo:=..mmm_.3.E.2253Emmamemo...» mm3o_m.33m25.0.m$was.6...» mm3o.m>_.mmu0312.03Imammm.mwmm mmao?>am»mo:52mmZAoa.mx:3mamBN3m$.8 mm:._o_m.23ACm_<rm.mm=mm<mummm.393umuum m5Ennm._m.~w mamam??amamam??aI.momunsmu258 maao?>_.mm. zo.¢3wm.xoamx23.»:89338an mmaoi>23Ano:_..o._no:~5_.a:52893uaw? u_n=_.nrna__m...:o:>33 no__mn:o:mamamrmumannu:umnos5_omn_mn26:: am_:._mmm_.<22..vmmma _ummmm2.3 Oo:._.mo.Zo._n<~So._o>m1m__3mmmQ>nn:.m=_o:. ._m3._._83..:.om=amnm.m..n.98.:qmnmmmnm:c.no__mnzo:m$mm.m_G ma?a AGENDA ITEM #12.A.Contract No. FY2020-19 Aerial Imagery Acquisition.Page 198 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT:Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfill. ORIGINATOR:Dave Conrad RECOMMENDATION: Move to authorize the Borough Manager to award procurement Contract No. FY2020-37 to NC Machinery in the amount of $267,870.00. DISCUSSION: The Kodiak Island Borough Landfill has operated with one wheeled front end loader for the past three years. The existing CASE Loader is ten years old. Traditionally the KIB Landfill has operated with two loaders, they have been utilized at the KIB Landfill and Leachate Treatment Plant (LTP). These machines are used throughout the normal work day, all year long. The tasks include but are not limited to; stacking bales, snow removal, material handling, loading, and placement of cover rock. The loader is also used for consolidation of construction and demolition materials. The purchase of a new wheeled front end loader is required to restore the KIB Landfill and LTP operations to its historical capacities. This will also accommodate the additional required operation requirements of the LTP. The Engineering and Facilities staff previously solicited bids for the purchase and transport of a new loader. It was brought to staffs attention that the State of Alaska has a competitive contract with NC Machinery for a CAT 950GC Loader. After reviewing the State’s contract and comparison of equipment, specifications and pricing, the staff recommended that the other bids be dismissed. Those bids were within budget and were deemed as capable bidders per the required processes. Staff now recommends to award the bid to the lowest cost vendor, which is NC Machinery with the State of Alaska Contract, in the amount of $267,870. Loader - $192,022 Attachments - $63,628 Warranty - $12,220 This procurement will provide: 2020 Caterpillar 950GC Loader PSM 96” Pallet Forks PSM 60” Pallet Forks PSM GP Bucket – 4 CYD Operator Training, Spare 23.5R25 VJT L3 tire and rim A one year CAT Electronic Technician License (diagnostic tool) A five year / 7,000 hour Premier Extended Warranty AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 199 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough Delivered Free On Board To Kodiak ALTERNATIVES: Take no action and reject the proposal. FISCAL IMPACT: When comparing the previous low bidder and the State Procurement Contract the Borough could save $53,627.27. In the current fiscal year KIB has budgeted $455,000.00 for the purchase of a new wheeled front-end loader. This excess money can be utilized for overdue maintenance on the already procured heavy equipment. OTHER INFORMATION: AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 200 of 340 Loader ONLY Base Bid: Loader + Attachments Total Bid with Attachments & Warrenty YES NO YES NO Bidder Registration Form Completed X X Bids received by 3 pm 4/29/2020 and Submittal Was Sealed and Addressed to Proper Location Withdrew from Bid X Bid Included Proper Cover Letter X X Manufactures Warranty Included X X Completed Acknowledgment of Addendum X X This SAE Standard has been adopted to provide a basis for dynamometer determination of gross engine power and torque under reference conditions Diesel. 6 cylinder. SAE J1995. 241 horsepower at 1,700 reps per minute. Torque 811 foot-lbs. at 1,400 reps per minute. Diesel. 6 cylinder. SAE J1995. 271 horsepower at 1,800 reps per minute. Torque 940 foot-lbs. at 1,400 reps per minute. Operating Weight Minimum 45,000 pounds per these specifications including 5 yd GP bucket, but without quick attach. 41,554 43,541 Breakout Force (With general purpose bucket listed in this specification): Minimum 36500 pounds, per these specifications, but without quick attach. 34,638 36,869 Full Turn Tip Load (With general purpose bucket listed in this specification): Minimum 29,000 pounds, per these specifications, but without quick attach. 24,264 30,776 The maximum height of the machine will be equal to or less than 142 inches. 138 136 The maximum width of the machine and tire will be equal to or less than 115 inches (without general purpose bucket listed in this specification). 114.5 109 60 Month Extended Warranty *Current Loader 821E has 4,300 hours Purchased in 2010 Calendar Year. Delivered in 2011. 60 Month (5yr) Warranty with 7000 Hour Premier - $12,220 60 Month Warranty 7500 Hour Full = $16,497.27 4000 Hour Full = 13,571.98 Needs to be able to connect to the attachments that we currently have at the landfill. Includes information on attachments. Includes information on attachments. ATTACHMENTS INCLUDED: ATTACHMENTS INCLUDED: Master Hitch Master Hitch General Purpose Bucket 4.0 CY General Purpose Bucket 4.8CY Pallet Forks 8 Foot Pallet Forks 8 Foot Pallet Forks 5 Foot Pallet Forks 5 Foot CAT Electronic Technician License 1st year Subscription & Machine Com Cable Doosan Telematics. Device communicates wirelessly machine information can be viewed via the CoreTMS website to easily asses the machine. Self Diagnostic. NC MACHINERY w/ STATE CONTRACT Craig Taylor Equipment DL350-5K DOOSAN Kodiak Island Borough Landfill 2020 Front-End Loader Procurement State Contract Lowest Bid Received $192,022 $229,665 $305,000 $267,870 $321,497 ENGINE SUBMITTAL PAPERWORK EXTRA INFORMATION CHASSIS HEIGHT AND WIDTH RESTRICTIONS WARRANTY EXTENDED Attachments AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 201 of 340 Quote 229652-01 Page 1 of 4 May 28th, 2020 KODIAK ISLAND BOROUGH 710 Mill Bay Rd. Kodiak, Alaska 99615 Attention: Jena Hassinger RE: Quote 229652-01 – PIGGYBACK PURCHASE USING AK DOT HIGHWAY WHEEL LOADER CONTRACT # CA2111 We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration. One (1) New Caterpillar Model 950GC Wheel Loader with all standard equipment in addition to the specifications listed below: STOCK NUMBER: 19A00367 SERIAL NUMBER: M5T03761 YEAR: 2020 SMU: NEW AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 202 of 340 Quote 229652-01 Page 2 of 4 STANDARD EQUIPMENT POWERTRAIN - Engine Cat C7.1 and ATAAC - Torque converter - Transmission, automatic, power shift (4F/3R), kick-down function, over speed protection - Brakes, full hydraulic enclosed wet-disc - EIMS (Engine Idle Management System) - Fan, radiator, electronically controlled, hydraulically driven, temperature sensing, on demand - Filter, fuel primary-water separator - Radiator, unit core (9.5 fpi) with ATAAC - Starting aid, glow plugs - Switch, transmission neutralizer lockout HYDRAULICS - Load sensing implement system pilot operated - Dedicated load sensing steering pump - Dedicated brake and fan gear pump - ELECTRICAL - Alarm, back-up / main disconnect switch - Alternator (145-amp, brush type) - 24 volt starting and charging system - OPERATOR ENVIRONMENT - Air conditioning (HVAC) with 10 vents and filter unit located outside of cab - Bucket/work tool function lockout - Cab, pressurized and sound suppressed – Hydro-formed (ROPS/FOPS) structure - 12V power port (10A) - Coat hook - Pilot hydraulic controls, lift and tilt function - Computerized monitoring system - Heater and defroster - Horn - Cup holders and personal tray on right console - Storage tray behind seat - Mirrors, rearview external - Seat, Cat Comfort (cloth) suspension - Seat belt - Steering column, adjustable angle - Wipers/washers (front and rear) - Window, sliding (left and right side) OTHER STANDARD EQUIPMENT - Lift and bucket return-to-dig kick outs (Electro-Magnetic), mechanical adjustment - Couplings, Caterpillar O-ring face seal - Doors, service access (locking) - Front fender, steel - Grill, airborne debris - Hitch, drawbar with pin - Hood, non-metallic on steel structure, wing doors - Hoses, Caterpillar XT - Counterweight - Linkage, Z-Bar, fabricated cross tube and tilt lever - SOS oil sampling valves - Diagnostic pressure taps - Transmission speed clutches - Transmission forward and reverse clutches AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 203 of 340 Quote 229652-01 Page 3 of 4 MACHINE SPECIFICATIONS 950 GC WHEEL LOADER 554-0849 ENGINE SERIAL #: J7A03761 COLD WEATHER PACKAGE 558-1787 STANDARD LOADER LINKAGE 559-4970 COUNTERWEIGHT, 3016LBS 469-3139 AXLES, LIMITED SLIP DIFFERENTIAL FRONT / OPEN DIFFERENTIAL REAR) 573-5683 ENGINE AIR PRECLEANER 130-3280 3 VALVE HYDRAULICS WITH RIDE CONTROL 521-7458 PREMIUM LED WORK LIGHT PACKAGE (8) 559-1957 SINGLE AXIS LEVER IMPLEMENT LEVERS AND 3RD VALVE CONTROL 553-1405 AIR SUSPENSION SEAT 489-0438 3''AUTO-ANTI-CINCH SEAT BELT 391-5315 CAT PRODUCT LINK, SATELLITE PL631 474-6206 EMERGENCY SECONDARY STEERING SYSTEM 390-5985 QUICK COUPLER HYDRAULIC CONTROL 552-4912 LED WARNING BEACON 489-2727 REAR SUN VISOR 391-5330 AM/FM RADIO 474-6212 CONVERTER (24V TO 12V/15A) 474-6209 ROADING FENDERS, NON-METALLIC 432-7325 -58F COOLANT 0P-2407 BRIDGESTONE 23.5R25 VJT TIRES 1 PAPER SET PARTS AND SERVICE MANUALS PSM WLKAT AKDOT STYLE COUPLER (CONFIRM CUSTOMER'S EXISTING COUPLER DIMENSIONS) PSM 4 CYD, 114'' WIDE, GENERAL PURPOSE BUCKET WITH BOLT ON CUTTING EDGE PSM 96'' PALLET FORKS PSM 60'' PALLET FORKS SPARE RIM AND TIRE TO FIT CAT 950GC, BS 23.5R25 VJT NEW MACHINE PREP PER AKDOT CA2111 WINTER ENGINE COVERS 1 DAY ON-SITE OPERATOR TRAINING CAT ELECTRONIC TECHNICIAN LICENSE, 1ST YEAR SUBSCRIPTION, AND COM CABLE FREIGHT FOB KODIAK LANDFILL AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 204 of 340 Quote 229652-01 Page 4 of 4 AKDOT CONTRACT CA2111 ITEMS: 2020 Caterpillar 950GC $192,022.00 Publications- Paper $1,095.00 PSM 96” Pallet Forks $12,531.00 PSM GP Bucket- 4 CYD $13,692.00 1 Day Operator Training $0.00 Spare wheel and Bridgestone 23.5R25 VJT L3 tire, mounted on rim $10,325.00 SUBTOTAL $229,665.00 ADDITIONAL ITEMS NOT INCLUDED IN CA2111 PRICING: 5 year / 7,000 hour Premier extended warranty – Technician travel and mileage not included $12,220.00 PSM 60” Pallet Forks $11,980.00 CAT Electronic Technician License, 1st Year Subscription, and Machine Com Cable $2,150.00 Install CAT Factory Style Amber Strobe Light and Switch On Custom Mounting Bracket – In-lieu of AKDOT Strobe Kit - CREDIT -$5,050.00 Freight, FOB Kodiak, AK $16,905.00 TOTAL $267,870.00 WARRANTY Standard Warranty: 1 YEAR CAT NEW MACHINE WARRANTY - TECHNICIAN TRAVEL TIME AND MILEAGE NOT INCLUDED Extended Warranty: 5 YEAR / 7,000 HOUR CAT PREMIER EXTENDED WARRANTY - TECHNICIAN TRAVEL TIME AND MILEAGE NOT INCLUDED F.O.B: FREIGHT FOB KODIAK BOROUGH LANDFILL, AK ADDTITIONAL CONSIDERATIONS: • PRICING PER STATE OF ALASKA HIGHWAY WHEEL LOADER CONTRACT CA2111 Accepted by___________________________________ on ____________________ ______________________________ Signature We wish to thank you for the opportunity of quoting your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me. Sincerely, Steven Fisher Machine Sales Representative Cell: 907-748-7540 sfisher@ncmachinery.com AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 205 of 340 CONTRACT AWARD CA2111-18 SECTIONS: SECTION I –TERMS AND CONDITIONS SECTION II – SPECIFICATIONS SECTION III – PRICE SCHEDULE CONTRACTOR: NC Machinery 6450 Arctic Blvd. Anchorage, AK 99518 Contact: Adam Hirstein or Steve Fisher (907) 786-7580 sfisher@ncmachinery.com ahirstein@ncmachinery.com Alaska Business License No: 276151 Date of Contract: May 29, 2018 Contract Expiration: May 28, 2019 Estimated Value of Initial Term: $2,000,000.00 Optional Renewals: Renewal One Expiration: May 28, 2020 Renewal Two Expiration: May 28, 2021 CONTRACTING AUTHORITY: State of Alaska HQ, State Equipment Fleet 2200 E 42ND Avenue Anchorage, AK 99508 CONTRACTING OFFICER: Kristi Futrel (907) 269-0793 Kristi.Futrel@alaska.Gov Contracting Authority Name & Title: Kristi Futrel, Contracting Officer III ___________________________ Contractor Authority Name & Title: Adam Hirstein, Government Sales Manager ____________________________ AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 206 of 340 SECTION I TERMS & CONDITIONS Section I- Terms & Conditions CA2111-18 Contract for Wheel Loaders Page 1 of 14 TERMS AND CONDITION INTENT: PURCHASE OF WHEEL LOADERS. 1.1 Contract Period: One Year with 2 One Year Renewal Options 1.2 Quantities: Approximately 5 units in first year, renewal quantities will depend on funding. 1.3 Location of Use: Statewide 1.4 Warranty locations: Anchorage and Fairbanks 1.5 In addition to the State of Alaska requirements, the Municipality of Anchorage and other Alaska political subdivisions may cooperatively purchase from the resulting contract. 1.5.1 At no time may the contractor change the terms and conditions, alter the price to another entity, which differs from the contractual price, nor charge undisclosed administrative fees to allow cooperative purchasing. DELIVERY: 1.6 Pre-delivery service: Before delivery, each vehicle, piece of equipment or attachment shall be serviced and inspected by the dealer or his agent. The inspection must include the following (as applicable to the type of equipment): 1.6.1 Dealer and vehicle identification. 1.6.2 Check-off of service and inspection performed including a list of all fluids including type weight and specification that is in the equipment as delivered for all fluid compartments. 1.6.3 The vehicle's crankcase, differential and transmission, and other fluid compartments shall be filled to the manufacturer's recommended capacity. 1.6.4 Fuel tank shall be filled to at least register a minimum ¼ full on the fuel gauge unless restricted by the commercial carrier when the vehicle arrives at the delivery location. 1.6.5 The vehicle shall be clean and free from defects when delivered and should be ready for immediate and continued use upon delivery. 1.6.6 Units delivered in an incomplete state, or which have deficiencies per the specification, are subject to the damage charges as noted in paragraph 4.0 below. 1.7 Inspections: 1.7.1 The State's inspection of all materials and equipment upon delivery is for the sole purpose of identification. Such inspection shall not be construed as final or as acceptance of the materials or equipment if materials or equipment do not conform to Contract requirements. If there are any apparent defects in the materials or equipment at the time of delivery, the State will promptly notify the Contractor thereof. Without limiting any other rights of the State, The State at its option may require the Contractor to: 1.7.1.1 repair or replace at contractor's expense, any or all of the damaged goods, 1.7.1.2 refund the price of any or all of the damaged goods, or 1.7.1.3 Accept the return of any or all of the damaged goods. 1.7.2 Costs of remedying all defects, indirect and consequential costs of correcting same, and removing or replacing any or all of the defective materials or equipment will be charged against the bidder. 1.8 Acceptance: 1.8.1 Units will not be considered “Accepted” until all deficiencies have been corrected. This includes item 2.5 Line Sheets/Bill of Materials, 2.6 Parts & Service Information, and 8.0 Publications. 1.9 Delivery Receipt: 1.9.1 A delivery receipt will be required. The receipt must be filled out by the vendor and acknowledged by state receiving personnel by signature and date of actual receipt of equipment. One copy of this delivery receipt is to be given to the state-receiving agency. 1.9.2 Vendors are cautioned and advised that such delivery forms or other receiving type documents will not in any way be construed to mean the state has formally and fully accepted unit(s) referenced thereon as complete and meeting every specification set forth. Only the Contracting Officer or designee may sign warranty documentation. 1.10 Build Sheets/Bill of Materials: 1.10.1 It is required at the time of delivery that the successful bidder provides a comprehensive listing of all components used to assemble the unit. 1.10.2 This includes any components installed by the manufacturer or any subcontractor or the successful bidder. 1.10.3 Information will include at a minimum, make, the model serial number on items such as engines, transmissions, axles, tires, bodies, etc. The listings will be specific to each piece of equipment. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 207 of 340 SECTION I TERMS & CONDITIONS Section I- Terms & Conditions CA2111-18 Contract for Wheel Loaders Page 2 of 14 1.10.4 PDF copies of Build Sheets/Bill of Materials must be emailed to jonathan.skinner@alaska.gov, for archiving and sharing with the proper SOA departments. 1.11 Parts & Service information 1.11.1 It is required at the time of delivery that the successful bidder provides a comprehensive listing of parts & service information. 1.11.2 Information will include, at a minimum, list of all required filters, list of all required oil types by compartment, the quantity of oil needed, service schedule listing required service items by hours/miles and date, and a recommended parts stock list. 1.11.3 PDF copies of Parts & Service information must be emailed to jonathan.skinner@alaska.gov, for archiving and sharing with the proper SOA departments. F.O.B. POINT: 1.12 The F.O.B. point is as listed in Section IV, Bid Schedule. Ownership of and title will remain with the contractor until delivery is complete to the final destination and accepted by the State. Equipment is not to be driven on the Alcan Highway without prior written approval from the contracting officer. 1.13 The cost of shipping and delivery for orders beyond the limits of Seattle/Tacoma dock will be handled as follows. The contractor will prepay the shipping and delivery charges to any destination named by the State in its order. The contractor will charge-back those shipping and delivery charges to the State as a separate line item on the State’s invoice. 1.14 All shipping charges over $100 must be documented by a copy of the actual shipping invoice and received with the invoice charge to the State. 1.15 Shipping must be consolidated for the best possible price. Shipping items separately must be pre-approved by the Contracting Officer PRIOR to shipment. For example, GP Bucket or Spare Tire not being shipped with host unit must be pre-approved. DAMAGES FOR LATE DELIVERY AND NON-CONFORMING GOODS: 1.16 Time is of the essence in this contract. The Bidder is expected to deliver goods that conform in all material respects to the contract specifications on or before the date provided therein, as may be amended by written agreement of the parties. 1.17 In the event that the equipment is delivered late or does not conform to the contract specifications, the State shall be entitled to offset against the Contract Price, as liquidated damages and not as a penalty, an amount equal to the cost of renting like equipment, multiplied by the number of calendar days elapsing between the delivery date provided in the bid schedule and the delivery date to the State. In the case of equipment in this class, that daily rental fee is determined to be $800.00. The number of days for which liquidated damages shall apply shall include, in the case of non-conforming goods, the time reasonably necessary for the State to perform the inspection. 1.18 These liquidated damages represent a reasonable estimate of amounts necessary to compensate the State for loss of use of the goods during the period in which the goods would have been available to the State if conforming goods had been timely delivered. EQUIPMENT RELIABILITY: 1.19 Reliability of equipment is of paramount importance to the State. It is the policy of SEF to require minimum levels of reliability from owned or leased equipment for it to be considered acceptable. Equipment offered for this bid must be capable of meeting the acceptable reliability standard stated below. 1.20 Acceptable Reliability: The State will monitor equipment reliability. Acceptable reliability for this contract is achieved when a machine achieves or maintains a Reliability Ratio (RR) equal to or exceeding the following: 1.20.1 .90 (90 percent) PR during any consecutive 12-months (365 days) during the warranty period. 1.20.2 .75 (75 percent) PR per operational month (recognizing operational as subject to weather and being defined by calendar days) during the consecutive 12-month period. 1.20.3 PR below the state percentages do not meet minimum reliability requirements for state-owned equipment. 1.21 Machine Failure and Downtime: 1.21.1 Machine Failure is any and all loss of capability to perform fully, as specified, which is not attributed to Conditioned Failure. Machine Failure resulting in the unit being out of service is defined as Downtime. 1.21.2 Conditioned Failure is any Machine Failure attributable to accident, operator abuse or other external cause not attributable to a defect in the machine itself. 1.21.3 Downtime is the actual number of days or fractions of days that the equipment is in a state of Machine Failure. Downtime does not count time used for scheduled maintenance (including preventative maintenance and scheduled major overhauls), time lost for repair maintenance and AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 208 of 340 SECTION I TERMS & CONDITIONS Section I- Terms & Conditions CA2111-18 Contract for Wheel Loaders Page 3 of 14 scheduled major overhauls, time lost for repair of damage as a result of operator abuse or machine misapplication; or time lost as a result of an accident or an act of God. Downtime includes: 1.21.3.1 Actual shop hours (and/or field repair hours) required to return the unit to full operational status following machine failure, including troubleshooting, repair, necessary replacement of parts, and necessary adjustments, plus 1.21.3.2 Time lost waiting for parts and/or vendor assistance. “Waiting downtime” also applies if the need for parts/assistance is discovered during routine maintenance and return to service is deemed counterproductive. In this case, “waiting time” clock begins with a notice of the need to the vendor. Allowance may be considered in “waiting time” calculations if the arrival of parts/assistance is delayed by transportation shutdown, to include verifiable transportation scheduling difficulties such as infrequent flights as long as all reasonable alternatives have been exhausted. Parts and assistance are to be provided by the quickest means reasonably possible to avoid unnecessary delays and downtime. 1.21.4 Out of Service Report (OSR): Downtime resulting from machine failure is the actual number of hours a machine is out of service as recorded on the OSR or in the Equipment Maintenance Management System (EMS). 1.21.4.1 The State will record all downtime on an OSR or EMS work order, which will be originated for each occurrence of downtime. The document will show the date and time a unit went down, the location where the machine was based, the reason the machine is down, date and time the vendor was notified (if applicable), the date and time the machine was returned to service, and the total hours of downtime. 1.21.4.1.1 The Contract Manager will finalize and approve the OSR or EMS work order. Both are available for contractor review. 1.21.5 Reporting Downtime: The Contracting Officer will maintain documentation of all Downtime, and shall send copies of such documentation to the contractor. 1.21.6 Calculation of Reliability Ratio: RR is the mathematical ration of operating time (uptime) to out of service time (downtime). The RR will be calculated according to the following formula: RR = Days in a Month – Days Out of Service* = DM - DO Days in a Month ** DM Note*: Fractional Days apply, i.e., a unit is out of service 8 hours in a 24 hour period equals 1/3 or .33% of a day. Note **: A day is allocated as 24 consecutive hours from 12:00 AM to 12:00 PM. Example: 30 days DM with 2 days and 8 hours DT would result in: RR = 30 - 2.33 = .92 30 1.21.7 Unacceptable Reliability: If an item of equipment fails to perform at an acceptable level of reliability during the warranty period, the Contracting Officer will notify the contractor and request an immediate remedy. Failure to remedy the piece of equipment within 30 days for failure will result in a breach of contract and the immediate return of the equipment and reimbursement of the Guaranteed Value (V) of the unit: Original Cost of the unit less (-) Freight = $__________ (V) Guaranteed Value (V) less (-) the Cost of Operation as listed in the Equipment Rental Rate Blue Book or comparable equipment or the current Federal Fixed Usage Rate for the Class for the State of Alaska (a, b or c per hour) times (X) the number of hours used = ___________(DV). a. Example: Cost of a single unit, less freight = $150,000. The hourly cost is $150.00 per hour. The unit was used 150 hours prior to failing the acceptable reliability. The contractor guarantees the unit’s worth at $127,500.00. 1.21.8 Prior to return, the State will correct all reasonable cosmetic deficiencies (such as excessive rust) and those deficiencies that are directly related to damage due to accidents, misuse of equipment or failure to operate or maintain equipment as prescribed by the vendor/manufacturer, pr ior to the public auction. 1.21.9 The tires will be serviceable with at least 50% remaining thread. 1.21.10 Oil samples, as per manufacturer’s service manual recommendations, will be taken by State of Alaska maintenance personnel on the engine, transmission, differentials, and hydraulics. 1.21.11 In the case of dispute, at the expense of the State, a qualified agent from Northern Adjusters, Inc. or another professionally recognized appraiser may be commissioned for an independent claim AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 209 of 340 SECTION I TERMS & CONDITIONS Section I- Terms & Conditions CA2111-18 Contract for Wheel Loaders Page 4 of 14 appraisal. Such appraisal shall be binding upon the State and the contractor. WARRANTY: 1.22 Standard Warranty Package: Unless otherwise stipulated by this ITB, the successful bidder will provide a one-year (12-month) warranty. 1.22.1 Full (100%) Parts and Labor Warranty Coverage of all components for 12 months (year one), from the date the unit is placed in service at the assigned location. 1.22.2 Full (100%) Warranty Coverage includes all cost of labor, parts, freight, lubricants, miscellaneous cost, etc., to place the unit in like-new condition. 1.22.3 Should the manufacturer’s standard warranty exceed the minimum State warranty requirements, the manufacturer’s warranty will run in conjunction with and enhance the State’s warranty, then continue for the remainder of its term. 1.22.4 For clarification, the warranty does not apply to normal wear and tear or maintenance items, accident damages, misuse of equipment or failure to operate or maintain equipment as prescribed by vendor/manufacturer. 1.22.5 Warranty on Attachments: Same as Standard Warranty Package. 1.22.6 In-Service Date: Warranty on vehicles not placed in service immediately upon receipt because of time lag to construct body components and/or installation of special equipment, or due to seasonal usage or another delay, shall be warranted from the date the vehicle is placed in service. The receiving agency shall notify the vendor/manufacturer in writing of the actual "in service" date. Notification of the requirement for delayed warranty will be provided on delivery orders whenever possible. 1.23 Warranty Claims: 1.23.1 Warranty will be provided at the unit’s assigned (in-service) location. Because of the remote location of some equipment, it is not always practical to deliver equipment to authorized warranty repair facilities. In these cases, the vendor may perform warranty work at the state's location or, the State of Alaska, at its discretion, reserves the right to perform the warranty work and be reimbursed by the vendor. If travel is required by State personnel to perform the work, actual costs will be used for reimbursement. 1.23.2 The State of Alaska has established a warranty procedure whereby the vendor is to be notified via letter, email, or fax, that warranty work needs to be performed. If time is of the essence, a telephone call confirmed by one of the above-written procedures may be utilized. 1.23.3 The vendor must notify the state within 24 hours of verbal or written notification that it will begin to perform the warranty work at the equipment location. 1.23.4 The State may, at its discretion, proceed to make warranty repairs with its own workforce in the case of an emergency situation or to preclude excessive downtime (greater than 24 hours). The State will require a PO to perform the warranty work. 1.23.5 Failure to notify the State that the vendor intends to begin to perform warranty is considered a contractual breach. 1.23.6 The vendor will be invoiced for required warranty work performed by the state. Warranty work performed by the state will be charged at the current SEF shop labor rate at the time of the repair. Actual repair time will be used. 1.24 Warranty Performed by Vendor: 1.24.1 The State will reimburse travel costs not reimbursed by the manufacturer for travel to and from the bidder’s closest warranty service center within the State of Alaska to the location of the equipment under warranty. Travel costs will be billed as follows: 1.24.1.1 Mileage Charge: Mileage will only be reimbursed for travel within Alaska at the rate allowable by the IRS. 1.24.1.2 Meals are paid at actual, and charges must be accompanied by receipts and are not to exceed the State authorized $60.00 per day. 1.24.1.3 Transportation, such as airfare, shall be reimbursed at actual and all charges are to be accompanied by a receipt/copy of the coach ticket. 1.24.1.4 Lodging shall be reimbursed at actual and shall not exceed $150.00 per night unless no other lodging is available. Requests for reimbursement must be accompanied by a receipt. 1.24.2 Travel will only be reimbursed for time in Alaska. 1.24.3 After hours, weekend and holiday travel must be approved by the contracting officer to be considered for reimbursement. The State will not pay for weather delays. 1.25 Authorized Warranty (Contractor/Bidder): AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 210 of 340 SECTION I TERMS & CONDITIONS Section I- Terms & Conditions CA2111-18 Contract for Wheel Loaders Page 5 of 14 1.25.1 Contractor (bidder) must have Authorized Warranty Dealer that has all required licenses, facilities and factory certified and trained personnel necessary to perform the warranty servicing and repair work. Provide name and address for each Authorized Warranty Dealer for each location. (*) Anchorage, Fairbanks, Juneau, Wasilla and Dutch Harbor 1.25.2 The ultimate responsibility for warranty lies with the contractor (bidder). 1.25.3 The State reserves the right to inspect the warranty facility and diagnostic equipment prior to issuing the Notice of Intent to Award a contract. 1.26 Factory Recall: 1.26.1 Nationwide factory recall or product update programs are the responsibility of the vendor and/or manufacturer. The State will attempt to bring affected equipment to an authorized repair facility. However, because of the remoteness of some equipment, this is not always practical or economical. In such cases, factory recall and modification work will be handled the same as warranty work. Factory recall notices sent to the state should, in addition to the serial number, include model, year, and dealer. REPAIR ORDERS AND DOCUMENTATION: 1.27 Any work performed by the contractor or approved subcontractor, whether warranty or any other work on a piece of equipment purchased under this ITB, will require a copy of the repair order, any invoices showing parts and commodities including oils and types used. PUBLICATIONS: 1.28 Paper publications are to be received by the State at the time of delivery. Delivery will not be considered complete until the publications for each unit have been received by the State of Alaska. Note: Publications, when required, will be ordered on the same Purchase Order as the unit itself. 1.28.1 All paper manuals are to be pre-assembled in factory binders prior to delivery. 1.28.2 Any electronic copies of manuals and subsequent revisions must be emailed to jonathan.skinner@alaska.gov, for archiving and sharing with the proper SOA departments. 1.28.3 Online access to manuals must be provided at the time of delivery. All shared access credentials shall be provided to jonathan.skinner@alaska.gov, for archiving and sharing with the proper SOA departments. 1.29 Service Manuals: 1.29.1 Complete set(s) to include applicable information covering prime unit and attachments: 1.29.2 Body, chassis, and electrical 1.29.3 Engine, transmission, and differential(s) (service and rebuild) 1.29.4 Electrical and vacuum troubleshooting 1.29.5 Wiring diagrams 1.29.6 Service specifications 1.29.7 Engine/emission diagnosis 1.30 Parts Manuals: 1.30.1 Complete set(s) including all updates. If updates are not provided during the warranty period, the State may order them from the manufacturer and bill the contractor for the full cost, including shipping. 1.30.2 Parts manuals are to be customized by serial number. 1.31 Operator’s Manuals: Complete set(s) to include prime unit and attachments. 1.32 Quantities: As per Bid Price Schedule. 1.33 Service Bulletins, Etc.: The successful bidder must provide appropriate service bulletins, technical support bulletins, service letters, product support bulletins, and/or any other information type notifications that are sent out to the vendor or used by the manufacturer in the maintenance and report of the vehicle, equipment or attachments being provided. The intent of this clause is that the State of Alaska is provided notification of any and all changes or improvement’s that may affect the maintenance, reliability, longevity, and safety of our equipment. STATEMENT OF ORIGIN: The bidder will be required to furnish a Manufacturer's Statement of Origin for Automotive or Non-Automotive rolling stock for each unit. All such documents shall be delivered with the invoice to: DOT&PF, HQ State Equipment Fleet 2200 E. 42nd Avenue Room #318 Anchorage, Alaska 99508 AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 211 of 340 SECTION I TERMS & CONDITIONS Section I- Terms & Conditions CA2111-18 Contract for Wheel Loaders Page 6 of 14 WEIGHT VERIFICATION SLIPS: If required in the Bid Price Schedule, a weight scale ticket of the completed unit will be included with the Statement of Origin. PRICE: 1.34 Price Guarantee: The Contractor is responsible for maintaining prices under the contract firm for 180 days after bid opening. All price increases or decreases must remain firm for the following 180 days. 1.35 NO RETROACTIVE PRICE INCREASES WILL BE ACCEPTED. 1.36 Price adjustments, increases or decreases, for subsequent orders, may be made by providing the Contracting Officer satisfactory evidence that all of the following conditions exist: 1.36.1 The increase is a result of the increased cost at the manufacturer’s level and not costs under the contractor’s control, and that; 1.36.1.1 The increase will not produce a higher profit margin for the contractor than that on the original contract, and that; 1.36.1.2 The increase affects only the item(s) that are clearly identified by the contractor. 1.36.1.3 Satisfactory forms of the evidence of the above facts may include a certified invoice from the manufacturer or an affidavit from an independent professio nal price-tracking firm that is recognized by the industry as reputable and knowledgeable. The contractor must be able to show the difference between the prior year’s price and the current difference in the price being requested. 1.37 Price Decreases: During the period of the contract, the Contractor must pass on to the state all price decreases, such as fleet rebates. A Contractor’s failure to adhere strictly and faithfully to this clause will be considered a material breach of contract. The state reserves the right to cancel the contract if the contractor fails to properly perform the duties set out herein. 1.38 Manufacturer’s Rebate (Incentives): 1.38.1 In any circumstance during or prior to completion of the contract, whereupon the State of Alaska becomes eligible to receive a rebate for any vehicle purchased under this contract, it shall be the BIDDER'S responsibility to inform the Contracting Officer in writing and to advise the procedures for obtaining such rebates. REPLACEMENT PARTS AND REPAIRS: 1.39 This contract encompasses a full parts and labor contract for manufacturer parts and repairs for the entire warranty period. 1.40 The State of Alaska shall expect the dealer or manufacturer to provide replacement wear parts at their authorized warranty facilities for the entire warranty period within seven (7) days of order. All other parts must be available within ten (10) working days. 1.41 Backorder procedures: Backorders are acceptable; however, the ordering shop shall be appraised at time of original orders as to the expected delay in delivery. 1.42 Warranty: All products supplied by the contractor shall be warranted against defects in materials and workmanship for a minimum of 90 days, commencing at the time of installation as long as the installation is within 12 months of purchase. The cost of any defective product and the labor required to replace the defective product shall be the obligation of the contractor. 1.42.1 If the manufacturer’s warranty exceeds the stated warranty then manufacturer’s warranty supersedes. 1.42.2 Parts Return: Within 12 months of the invoice date, the State is to be allowed to return new parts with full refund, less actual shipping charges. Cores returned within 12 months of original invoice date will receive full core credit. Returned parts will be in new, resalable condition. Refund will be in the form of a credit/invoice credited to the SOA account with the vendor. 1.42.3 Invoicing: Full description of the item is required on all invoices, packing lists, and billings. CONDITIONS: AUTHORITY: This ITB is written in accordance with AS 36.30 and 2 AAC 12. COMPLIANCE: In the performance of a contract that results from this ITB, the contractor must comply with all applicable federal, state, and borough regulations, codes, and laws; be liable for all required insurance, licenses, permits and bonds; and pay all applicable federal, state, and borough taxes. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 212 of 340 SECTION I TERMS & CONDITIONS Section I- Terms & Conditions CA2111-18 Contract for Wheel Loaders Page 7 of 14 SUITABLE MATERIALS, ETC.: Unless otherwise specified, all materials, supplies or equipment offered by a bidder shall be new, unused, and in the latest edition, version, model or crop and of recent manufacture. SPECIFICATIONS: Unless otherwise specified in the ITB, product brand names or model numbers specified in this ITB are examples of the type and quality of product required and are not statements of preference. If the specifications describing an item conflict with a brand name or model number describing the item, the specifications govern. Reference to brand name or number does not preclude an offer of a comparable or better product if full specifications and descriptive literature are provided for the product. Failure to provide such specifications and descriptive literature may be cause for rejection of the offer. FIRM OFFER: For the purpose of the award, offers made in accordance with this ITB must be good and firm for a period of ninety (90) days from the date of bid opening. CONTRACT FUNDING: Bidders are advised that funds are available for the initial purchase and/or the first term of the contract. Payment and performance obligations for succeeding purchases and/or additional terms of the contract are subject to the availability and appropriation of funds. CONFLICT OF INTEREST: An officer or employee of the State of Alaska may not seek to acquire, be a party to, or possess a financial interest in, this contract if (1) the officer or employee is an employee of the administrative unit that supervises the award of this contract; or (2) the officer or employee has the power to take or withhold official action so as to affect the award or execution of the contract. ASSIGNMENT(S): Assignment of rights, duties, or payments under a contract resulting from this ITB is not permitted unless authorized in writing by the procurement officer of the contracting agency. Bids that are conditioned upon the State’s approval of an assignment will be rejected as nonresponsive. SUBCONTRACTOR(S): Within five (5) working days of notice from the state, the apparent low bidder must submit a list of the subcontractors that will be used in the performance of the contract. The list must include the name of each subcontractor and the location of the place of business for each subcontractor and evidence of each subcontractor's valid Alaska business license. FORCE MAJEURE: (Impossibility to perform): The parties to a contract resulting from this ITB are not liable for the consequences of any failure to perform, or default in performing, any of its obligations under the contract, if that failure or default is caused by any unforeseeable Force Majeure, beyond the control of, and without the fault or negligence of, the respective party. For the purposes of this ITB, Force Majeure will mean war (whether declared or not); revolution; invasion; insurrection; riot; civil commotion; sabotage; military or usurped power; lightning; explosion; fire; storm; drought; flood; earthquake; epidemic; quarantine; strikes; acts or restraints of governmental authorities affecting the project or directly or indirectly prohibiting or restricting the furnishing or use of materials or labor required; inability to secure materials, machinery, equipment or labor because of priority, allocation or other regulations of any governmental authorities. CONTRACT EXTENSION: Unless otherwise provided in this ITB, the State and the successful bidder/contractor agree: (1) that any holding over of the contract excluding any exercised renewal options, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) to provide written notice to the other party of the intent to cancel such month-to-month extension at least thirty (30) days before the desired date of cancellation. DEFAULT: In case of default by the contractor, for any reason whatsoever, the State of Alaska may procure the goods or services from another source and hold the contractor responsible for any resulting excess cost and may seek other remedies under law or equity. DISPUTES: If a contractor has a claim arising in connection with a contract resulting from this ITB that it cannot resolve with the State by mutual agreement, it shall pursue a claim, if at all, in accordance with the provisions of AS 36.30.620 – 632. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 213 of 340 SECTION I TERMS & CONDITIONS Section I- Terms & Conditions CA2111-18 Contract for Wheel Loaders Page 8 of 14 CONSUMER ELECTRICAL PRODUCT: AS 45.45.910 requires that "...a person may not sell, offer to sell, or otherwise transfer in the course of the person's business a consumer electrical product that is manufactured after August 14, 1990, unless the product is clearly marked as being listed by an approved third-party certification program." Electrical consumer products manufactured before August 14, 1990, must either be clearly marked as being third-party certified or be marked with a warning label that complies with AS 45.45.910(e). Even exempted electrical products must be marked with the warning label. By signature on this bid, the bidder certifies that the product offered is in compliance with the law. A list of approved third-party certifiers, warning labels and additional information is available from Department of Labor and Workforce Development, Labor Standards & Safety Division, Mechanical Inspection Section, P.O. Box 107020, Anchorage, Alaska 99510-7020, (907)269-4925. SEVERABILITY: If any provision of the contract is declared by a court to be illegal or in conflict with any law, the validity of the remain ing terms and provisions will not be affected; and, the rights and obligations of the parties will be construed and enforced as if the contract did not contain the particular provision held to be invalid. GOVERNING LAW; FORUM SELECTION: A contract resulting from this ITB is governed by the laws of the State of Alaska. To the extent not othe rwise governed by section 17 of these Standard Terms and Conditions, any claim concerning the contract shall be brought only in the Superior Court of the State of Alaska and not elsewhere. NEW EQUIPMENT: Equipment offered in response to this ITB must be new equipment. New equipment means equipment that is currently in production by the manufacturer and is still the latest model, edition or version generally offered. The equipment must be warranted as new by the manufacturer and may not have been used for any purpose, other than display (not demonstration), prior to its sale to the state. The state will not accept remanufactured, used, or reconditioned equipment. It is the contractor's responsibility to ensure that each piece of equipment delivered to the s tate complies with this requirement. A contractor's failure to comply with this requirement will cause the state to seek remedies under breach of contract. ACCESSORIES: When accessories are supplied, they must be certified to be compatible with the rest of the equipment. Certification will be written evidence satisfactory to the state that the accessories are compatible. The bidder's failure to supply this evidence within the time required by the state will cause the state to consider the bid non -responsive and reject the bid. BRAND SPECIFIC: Certain items may be designated brand specific. When an item is so designated no substitutions for the brand and model specified will be allowed. INSPECTION: Equipment offered for lease may be subject to inspection and approval by the state prior to the award of the ITB. The equipment and attachments must be in good repair and capable of performing the work for which they were designed. ALTERATIONS: The contractor must obtain the written approval from the contracting officer prior to making any alterations to the specifications contained in this ITB. The state will not pay for alterations that are not approved in advance and in writing by the contracting officer. DISCONTINUED ITEMS: In the event an item is discontinued by the manufacturer during the life of the contract, another item may be substituted, provided that the contracting officer makes a written determination that it is equal to or better than the discontinued item and provided that it is sold at the same price or less than the discontinued item. ITEM UPGRADES: The state reserves the right to accept upgrades to models on the basic contract when the upgrades improve the way the equipment operates or improve the accuracy of the equipment. Such upgraded items must be at the same price as the items in the basic contract. DELIVERY TIME: The elapsed time between the time the state places an order and the time that order is actually shipped from the contractor's place of business must be entered in space provided under "BID SCHEDULE". This processing time is to remain constant throughout the life of the contract(s). AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 214 of 340 SECTION I TERMS & CONDITIONS Section I- Terms & Conditions CA2111-18 Contract for Wheel Loaders Page 9 of 14 DELIVERY CONFIRMATION: Bidders must obtain a confirmation from the manufacturer that the items offered are scheduled for production in sufficient time to meet the scheduled delivery dates. A copy of the manufacturer’s confirmation may be included with the bid or submitted within 10 days of the state's request. The bidder's failure to provide the manufacturer's confirmation as required will cause the state to consider the bid non-responsive and reject the bid. ADVANCE NOTICE OF DELIVERY: The contractor must notify the freight company that delivers the order that the state facility receiving the order requires 24 hours advance notice of delivery. THIRD-PARTY FINANCING AGREEMENTS NOT ALLOWED: Because of the additional administrative and accounting time required of state agencies when third-party financing agreements are permitted, they will not be allowed under this contract. CONTINUING OBLIGATION OF CONTRACTOR: Regardless of the terms and conditions of any third-party financing agreement, the contractor agrees that none of its responsibilities under this contract are transferable and that the contractor alone will continue to be solely responsible until the expiration date of the contract. Such responsibilities include, but are not limited to, the provision of equipment, training, warranty service, maintenance, parts and the provision of consumable supplies. By signature, on the face page of this ITB, the bidder acknowledges this requirement and indicates unconditional acceptance of this continuing obligation clause. ESTIMATED QUANTITIES: The quantities referenced in this ITB are the state's estimated requirements and may vary more or less from the quantities actually purchased. The state does not guarantee any minimum purchase. Orders will be issued throughout the contract period on an as-needed basis. SERVICE CHARGES: Regardless whether the contractor repairs equipment on-site or off-site, the state will not be liable for any charges associated with the repair of broken equipment, including, but not limited to, unhooking, disassembly, packaging, crating, repair, transportation, replacement, reassemb ly, or rewiring. PARTS: Only parts designed for the purpose they are being used and warranted as new, may be used in the repair of state equipment. COMPLETION OF SERVICE: The service will not be complete and the equipment will not be considered serviced, repaired, or acceptable until it performs in compliance with the manufacturer's published performance specifications. SERVICE TECHNICIAN QUALIFICATIONS: Bidders must provide evidence that the person performing the service work is a manufacturer's authorized service technician; or, the bidder may provide evidence that they have contracted with a manufacturer's authorized service technician to perform the service work. Acceptable evidence of the service technician's competence may take the form of a letter or certificate, signed by an authorized officer of the manufacturer, that the service technician has been trained and authorized by the manufacturer to provide manufacturer's authorized warranty service. The bidder’s failure to provide the evidence mentioned above, within the time required by the state, may cause the state to consider the bid non-responsive and reject the bid. WORKMANSHIP & MATERIALS: All work must be performed in a thorough and workmanlike manner and in accordance with current industry practices. The contractor will be held responsible for the quality of the finished item. The state will reject any item that does not meet the specifications of the ITB. Rejected items will be returned to the contractor at the contractor's risk and expense. CONTRACT CANCELLATION: The state reserves the right to cancel the contract at its convenience upon 30 calendar day’s written notice to the contractor. The state is liable only for payment in accordance with the payment provisions of this contra ct for services or supplies provided before the effective date of termination. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 215 of 340 SECTION I TERMS & CONDITIONS Section I- Terms & Conditions CA2111-18 Contract for Wheel Loaders Page 10 of 14 SPECIAL CONDITIONS: ORDER DOCUMENTS: Except as specifically allowed under this ITB, an ordering agency will not sign any vendor contract. The State is not bound by a vendor contract signed by a person who is not specifically authorized to sign for the State under this ITB. The State of Alaska Purchase Order, Contract Award, and Delivery Order are the only order documents that may be used to place orders against the contract(s) resulting from this ITB. BILLING INSTRUCTIONS: Invoices must be billed to the ordering agency's address shown on the individual Purchase Order, Contract Award or Delivery Order, not to the Division of General Services. The ordering agency will make payment after it receives the merchandise or service and the invoice. Questions concerning payment must be addressed to the ordering agency. CONTINUING OBLIGATION OF CONTRACTOR: Notwithstanding the expiration date of a contract resulting from this ITB, the contractor is obligated to fulfill its responsibilities under warranty, guarantee, maintenance, and parts availability requirements have completely expired. MANDATORY CONTRACT TERMS: ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES: Prior to the award of a contract, a bidder must hold a valid Alaska business license. However, in order to receive the Alaska Bidder Preference and other related preferences, such as the Alaska Veteran and Alaskans with Disabilities Preference, a bidder must hold a valid Alaska business license at the time designated for bid opening. Bidders should contact the Department of Commerce, Community, and Economic Development, Division of Corporations, Business, and Professional Licensing, P. O. Box 110806, Juneau, Alaska 99811-0806, for information on these licenses. Acceptable evidence that the bidder possesses a valid Alaska business license may consi st of any one of the following: • copy of an Alaska business license; • certification on the bid that the bidder has a valid Alaska business license and has included the license number in the bid (see front page); • a canceled check for the Alaska business license fee; • a copy of the Alaska business license application with a receipt stamp from the state's occupational licensing office; or • A sworn and notarized affidavit that the bidder has applied and paid for the Alaska business license. You are not required to hold a valid Alaska business license at the time bids are opened if you possess one of the following licenses and are offering services or supplies under that specific line of business: • fisheries business licenses issued by Alaska Department of Revenue or Alaska Department of Fish and Game, • liquor licenses issued by Alaska Department of Revenue for alcohol sales only, • insurance licenses issued by Alaska Department of Commerce, Community, and Economic Development, Division of Insurance, or • Mining licenses issued by Alaska Department of Revenue. At the time designated for bid opening, all bidders must hold any other necessary applicable professional licenses required by Alaska Statute. ALASKA BIDDER PREFERENCE: An Alaska Bidder Preference of five percent will be applied prior to evaluation. The preference will be given to a bidder who: • holds a current Alaska business license at the time designated for bid opening; • submits a proposal for goods or services under the name appearing on the bidder’s current Alaska business license; • has maintained a place of business within the state staffed by the bidder, or an employee of the bidder, for a period of six months immediately preceding the date of the bid; AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 216 of 340 SECTION I TERMS & CONDITIONS Section I- Terms & Conditions CA2111-18 Contract for Wheel Loaders Page 11 of 14 • is incorporated or qualified to do business under the laws of the state, is a sole proprietorship and the proprietor is a resident of the state, is a limited liability company (LLC) organized under AS 10.50 and all members are residents of the state, or is a partnership under AS 32.06 or AS 32.11 and all partners are residents of the state; and • If a joint venture is composed entirely of ventures that qualify under (1)-(4) of this subsection. Alaska Bidder Preference Affidavit: In order to receive the Alaska Bidder Preference, the bid must also include a statement certifying that the bidder is eligible to receive the Alaska Bidder Preference. If the bidder is an LLC or partnership as identified in (4) of this subsection, the affidavit must also identify each member or partner and include a statement certifying that all members or partners are residents of the state. If the bidder is a joint venture which includes an LLC or partnership as identified in (4) of this subsection, the affidavit must also identify each member or partner of each LLC or partnership that is included in the joint venture and include a statement certifying that all of those members or partners are residents of the state. BIDDERS WITH DISABILITIES: The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to participate in this procurement should contact the Division of Transportation at one of the following numbers no later than 10 days prior to bid opening to make any necessary arrangements. Telephone: 907.269.0793 Fax: 907.269.0801 TDD: 907.269.0713 COMPLIANCE WITH ADA: By signature of their bid, the bidder certifies that they comply with the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government. Services or activities furnished to the general public on behalf of the state must be fully accessible . This is intended to ensure that agencies are in accordance with 28 CFR Part 35 Section 35.130 and that services, programs or activities furnished to the public through a contract do not subject qualified individuals with a disability to discriminatio n based on the disability. PREFERENCE QUALIFICATION: In order to qualify for an Alaska Veterans Preference, Employment Program Preference, or Alaskans with Disabilities Preference, a bidder must add value by actually performing, controlling, managing, and supervising the services provided, or a bidder must have sold supplies of the general nature solicited to other state agencies, governments, or the general public. CONTRACT PERFORMANCE LOCATION: By signature on their bid, the bidder certifies that all services provided under this contract by the contractor and all subcontractors shall be performed in the United States. If the bidder cannot certify that all work will be performed in the United St ates, the bidder must contact the procurement officer in writing to request a waiver at least 10 days prior to the deadline for receipt of bids. The request must include a detailed description of the portion of work that will be performed outside the Uni ted States, where, by whom, and the reason the waiver is necessary. Failure to comply with these requirements may cause the state to reject the bid as non-responsive, or cancel the contract. HUMAN TRAFFICKING: By signature on their bid, the bidder certifies that the bidder is not established and headquartered or incorporated and headquartered in a country recognized as Tier 3 in the most recent United States Department of State’s Trafficking in Persons Report. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 217 of 340 SECTION I TERMS & CONDITIONS Section I- Terms & Conditions CA2111-18 Contract for Wheel Loaders Page 12 of 14 The most recent United States Department of State’s Trafficking in Persons Report can be found at the following website: http://www.state.gov/g/tip/ Failure to comply with this requirement will cause the state to reject the bid as non-responsive, or cancel the contract NOTICE OF INTENT TO AWARD: After the responses to this ITB have been opened and evaluated, a tabulation of the bids will be prepared. This tabulation, called a Notice of Intent to Award, serves two purposes. It lists the name of each company or person that offered a bid and the price they bid. It also provides notice of the state's intent to award a contract(s) to the bidder(s) indicated. A copy of the Notice of Intent will be mailed to each company or person who responded to the ITB. Bidders identified as the apparent low responsive bidders are instructed not to proceed until a Purchase Order, Contract Award, Lease, or some other form of written notice is given by the contracting officer. A company or person who proceeds prior to receiving a Purchase Order, Contract Award, Lease, or some other form of written notice from the contracting officer does so without a contract and at their own risk. PAYMENT FOR STATE PURCHASES: Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to a state agency, will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the location(s) specified in the agreement, whichever is later. A late payment is subject to 1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement that establishes a lower interest rate or precludes the charging of interest. CONTRACT ADMINISTRATION: The administration of this contract is the responsibility of State Equipment Fleet, Contracting Officer, Department of Transportation. SHIPPING DAMAGE: The state will not accept or pay for damaged goods. The contractor must file all claims against the carrier(s) for damages incurred to items in transit from the point of origin to the ultimate destination. The state will provide the contractor with written notice when damaged goods are received. The state will deduct the cost of the damaged goods from the invoice prior to payment. The contractor must file all claims against the carrier(s) for reimbursement of the loss. INDEMNIFICATION: The contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission or negligent act of the contractor under this agreement. The contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the contractor and the independent negligence of the Contracting Agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis. “Contractor” and “Contracting agency”, as used in this and the following article, including the employees, agents and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the Contracting agency’s selection, administration, monitoring, or controlling of the contractor and in approving or accepting the contractor’s work. INSURANCE: Without limiting contractor's indemnification, it is agreed that contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits. Certificates of Insurance must be furnished to the contracting officer prior to beginning work and must provide for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor's services. All insurance policies s hall comply with, and be issued by insurers licensed to transact the business of insurance under AS 21. Proof of insurance is required for the following: Workers' Compensation Insurance: The contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and; where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The policy must waive subrogation against the state. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 218 of 340 SECTION I TERMS & CONDITIONS Section I- Terms & Conditions CA2111-18 Contract for Wheel Loaders Page 13 of 14 Commercial General Liability Insurance: covering all business premises and operations used by the contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per occurrence. Commercial Automobile Liability Insurance: covering all vehicles used by the contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per occurrence. Failure to supply satisfactory proof of insurance within the time required will cause the state to declare the bidder non-responsible and to reject the bid. BRAND AND MODEL OFFERED: Unless otherwise specified, when brand names and model numbers are used to specify the type and quality of the goods desired, bidders must clearly indicate the brand names and model numbers they intend to provide. The bidder's failure to identify the brand and model offered will cause the state to consider the offer non-responsive and reject the bid. ANNOTATED LITERATURE: Bidders must annotate their product literature to identify for the state the location of the supporting information regarding each product specification set out in this ITB. A bidder's failure to comply with this clause, within the time set by the state, will cause the state to consider the offer non-responsive and reject the bid. SUPPORTING INFORMATION: The state strongly desires that bidders submit all required technical, specification, and other supporting information with their bid so that a detailed analysis and determination can be made by the contracting officer that the product offered meets the ITB specifications and that other requirements of the ITB have been met. However, provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the state reserves the right to request supplemental information from the bidder, after the bids have been opened, to ensure that the products offered completely meet the ITB requirements. The requirement for such supplemental information will be at the reasonable discretion of the state and may include the requirement that a bidder will provide a sample product(s) so that the state can make a first-hand examination and determination. A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the state, will cause the state to consider the offer non-responsive and reject the bid. FIRM, UNQUALIFIED AND UNCONDITIONAL OFFER: Bidders must provide enough information with their bid to constitute a definite, firm, unqualified and unconditional offer. To be responsive a bid must constitute a definite, firm, unqualified and unconditional offer to meet all of the material terms of the ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in the ITB and which, for reasons of policy, must be complied with at risk of bid rejection for non-responsiveness. LOCAL AGRICULTURAL AND FISHERIES PRODUCT PREFERENCE: By signature of the bid and by checking the Agricultural and Fisheries Product Preference box beneath each line item, the bidder certifies that the product offered meets the requirements of AS 36.15.050 and is entitled to a preference in accordance with the provisions of that statute. ALASKA PRODUCT PREFERENCE: Bidders who offer products which have received certification by the Department of Commerce and Economic Development and that are listed in the current published edition of the "Alaska Products Preference List" will receive this preference. In order to qualify for the Alaska Product Preference, a bidder must provide the qualified product on a 100% basis. There are no provisions under Alaska Statutes or regulations that allow fo r product ex- changes/substitutions or permit the product to be co-mingled with other products. Rather, AS 36.30.330 provides for a penalty for failing to use the designated Alaska products. Products are classified into one of three categories: Class I products receive a three percent preference. Class II products receive a five percent preference. Class III products receive a seven percent preference. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 219 of 340 SECTION I TERMS & CONDITIONS Section I- Terms & Conditions CA2111-18 Contract for Wheel Loaders Page 14 of 14 Bidders must check the correct preference box beneath each line item. When the bids are evaluated, the preference percentage will be deducted from the bid price. If a bidder fails to check one of the product preference boxes, no preference will be given. NONDISCLOSURE AND CONFIDENTIALITY: Contractor agrees that all confidential information shall be used only for purposes of providing the deliverables and performing the services specified herein and shall not disseminate or allow dissemination of confidential information except as provided for in this section. The contractor shall hold as confidential and will use reasonable care (including both facility physical security and electronic security) to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, the confidential information. “Reasonable care” means compliance by the contractor with all applicable federal and state law, including the Social Security Act and HIPAA. The contractor must promptly notify the state in writing if it becomes aware of any storage, disclosure, loss, unauthorized access to or use of the confidential information. Confidential information, as used herein, means any data, files, software, information or materials (whether prepared by the state or its agents or advisors) in oral, electronic, tangible or intangible form and however stored, compi led or memorialized that is classified confidential as defined by State of Alaska classification and categorization guidelines (i) provided by the state to the contractor or a contractor agent or otherwise made available to the contractor or a contractor agent in connection with this contract, or (ii) acquired, obtained or learned by the contractor or a contractor agent in the performance of this contract. Examples of confidential information include, but are not limited to: technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data (infrastructure, architecture, operating systems, security tools, IP addresses, etc.). If confidential information is requested to be disclosed by the contractor pursuant to a request received by a third party and such disclosure of the confidential information is required under applicable state or federal law, regulation, governmental or regulatory authority, the contractor may disclose the confidential information after providing the state with written notice of the requested disclosure ( to the extent such notice to the state is permitted by applicable law) and giving the state opportunity to review the request. If the contractor re ceives no objection from the state, it may release the confidential information within 30 days. Notice of the requested disclosure of confidential information by the contractor must be provided to the state within a reasonable time after the contractor’s receipt of notice of the requested disclosure and, upon request of the state, shall seek to obtain legal protection from the release of the confidential information. The following information shall not be considered confidential information: information previously known to be public information when received from the other party; information freely available to the general public; information which now is or hereafter becomes publicly known by other than a breach of confidentiality hereof; or information w hich is disclosed by a party pursuant to subpoena or other legal process and which as a result becomes lawfully obtainable by the general public. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 220 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 1 of 18 SPECIFICATION- LOT 1 Spec # 334, Minimum 4.0 Cubic Yard Wheel Loader 100.0 GENERAL SPECIFICATION: It is the purpose of this specification to describe a new, and of the manufacturer's latest current model and design, diesel powered, four-wheel drive, articulating front-end loader, minimum 4.0 cubic yard. Unit shall include all standard equipment and accessories as advertised in manufacturer's specification sheet of model offered unless otherwise specified herein. APPLICATION: General severe weather wheel loader application and implement carrier with temperatures ranging from -50 to 110 ℉. Material weights up to 3300 lbs./CY. CATERPILLAR 950GC, provided all of the following minimum specifications are met. 101.0 POWER TRAIN: 101.1 Engine: 101.1.1 Diesel, 4 cycle, 6.7 Liter minimum. 101.1.2 241 gross HP, J1995 (228 NET HP, ISO 9249) 101.1.3 Minimum torque 811 gross lb-ft, J1995 (768 NET lb-ft, ISO 9249) 101.1.4 The engine shall meet current EPA emission requirements. 101.2 Cooling System: 101.2.1 Winter front: To be a heavy-duty vinyl construction, with stainless steel snaps or swivel locks and include a heavy-duty zipper. Installed over the rear grill area(s). If applicable, to be installed over the upper airflow grills. 101.2.2 Anti-freeze: Extended Life type, affording protection to -50 ℉ and shall be DELO extended life coolant (red) or compatible. 101.2.3 Cooling system shall include a petcock style drain for the lowest point(s) of the system. 101.3 Intake System: 101.3.1 Air cleaner to be two (2) stage, dual element type. 101.3.2 Pre-cleaner: A cyclonic type Pre-filter is required. 101.4 Exhaust System: 101.4.1 Exhaust stack(s) to include elbow or rain cap. 101.5 Filters: 101.5.1 All fuel and oil filters shall be spin-on or cartridge type with easy access. 101.6 Starting Aids: 101.6.1 Glow plugs or grid heater. 101.6.2 Engine block heater, immersion type, highest wattage available, 110 volt AC (OEM if available). 101.6.2.1 Plug end must be located by the rear bumper and be labeled with metal, stamped id tag as: Block Heater. 101.6.3 110 volt AC power cords for trickle charger and oil pan heaters to be plugged into a single, waterproof, 20 amp, junction box with four (4) receptacles. Must have arctic rated wire. 101.6.3.1 Battery Trickle Charger: Battery Tender, 022-0158-1, 24V. To be wired into the battery system. A preferred mounting location would be in the cab or in engine compartment area. 101.6.3.2 Engine Oil Pan Heater: One (1) each, 300 watts, 110 volt AC, immersion style heater, if available. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 221 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 2 of 18 101.6.3.3 Transmission Oil Pan Heater: One (1) each, 300 watts, 110 volt AC, silicone pad heater bonded to the oil pan. 101.6.3.4 Plug end must be located by the rear bumper and be labeled with metal, stamped id tag as: Pan Heaters. 102.0 DRIVETRAIN: 102.1 Transmission shall be a power shift, forward and reverse. 102.2 TRACTECH No-SPIN, limited-slip, or hydraulic locking differential in front differential. Torque proportioning is not acceptable. 102.3 To provide a forward speed of not less than 22 MPH with tires specified herein. 102.4 To provide a reverse speed of not less than 14 MPH with tires specified herein. 103.0 CHASSIS: 103.1 The following chassis ratings to be based on 4.0 - 4.7 cubic yard, pin on, general purpose bucket with bolt- on cutting edge. 103.2 Operating Weight: Minimum 41,554 pounds including counter weight. 103.2.1 Breakout Force: Minimum 34,638 pounds. 103.2.2 Full Turn Tip Load: Minimum 25,875 pounds. 103.2.3 Bucket Hinge Pin Height: Minimum 165 inches. 103.2.4 Dump Height at 45 degrees, full height: 120 inches. 103.2.5 Dump Reach at 45 degrees and bucket at full height: 50 inches. 103.3 Tires: 103.3.1 23.5xR25 tires, BRIDGESTONE VJT L3 or BRIDGESTONE VMT L3, Radials 103.3.2 All wheels to include a protector ring. 103.3.3 (*) OPTIONAL ITEM– Pricing is required: Spare tire and wheel, mounted. Must be matching OEM wheel and matching tire. Aftermarket rims will not be acceptable. 103.4 Brakes: 103.4.1 Service Brakes: To be wet (oil) disk. 103.4.2 Secondary (Back-Up) Braking System: Manually and/or automatically applied backup braking system in the event of loss of service brake capacity. 103.4.3 Parking Brake: 103.4.3.1 To be a spring applied hydraulic released, independent of other braking systems, capable of holding machine on a 20% grade. 103.4.3.2 To include parking brake warning light and audible warning device or a parkin g brake system with a transmission disconnect feature. 103.5 Steering: 103.5.1 Emergency Steering System: To include supplemental emergency steering in compliance with SAE-J53 for steering during engine power loss. 103.6 Fenders: Front and rear, OEM, full width, full coverage w/ all available extensions. 103.7 Tow Hook: Shall be drawbar hitch pin type, with a pin. 103.8 Lift arm kick-out shall be automatic. 103.9 Bucket leveling shall be automatic. 103.10 Vandalism Protection: Shall include locking panels and/or doors to secure batteries, fuel fill, hydraulic tank fill, engine oil fill, and radiator fill. 103.11 Paint: Manufacturer’s standard. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 222 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 3 of 18 103.12 SMV Emblem: Shall include metal slow-moving vehicle emblem. 104.0 ELECTRICAL SYSTEM: 104.1 24-volt system, negative ground system. 104.2 Alternator: minimum 80 amps. 104.3 Battery(s): Heavy-duty, a minimum total of 1400 CCA at zero degrees Fahrenheit. 104.4 Master electrical switch to cut off all power from battery to electrical system. 104.5 24V to 12V converter, minimum 15A. 104.6 Backup Alarm: Electronic, self-adjusting sound level, OSHA approved, located on the rear of unit per manufacturer’s recommendations. 104.7 Lighting System: 104.7.1 Front headlights to be halogen or LED. 104.7.2 Work Lights: Two (2) rear work lights and two (2) front work lights LED. 104.7.3 Stop, turn, tail and backup lights shall be LED. 104.7.4 Dome light. 104.8 Strobe Lights: 104.8.1 The loader shall include two (2) LED beacons on the roof of the cab. WHELEN model L31HAF4 (amber) and model L31HBF4 (blue). 104.8.2 Left lens (drivers/street side) shall be amber. 104.8.3 Right lens (passengers/curbside) shall be blue. 104.8.4 Each light shall be synchronized to an alternating pattern using the lights “synch” wire fun ction. 104.8.5 To include a DPDT lighted switch installed in the cab. This switch shall function as HI/OFF/LOW (light intensity). 104.8.6 All wiring to be enclosed in non-metallic weatherproof loom. 104.8.7 To be a 24-volt LED light system. 104.8.8 WHELEN sales representative: Kent Bruce, (206) 510-2060, kdbco@comcast.net 105.0 CAB: 105.1 Enclosed Roll Over Protection System (EROPS): 105.1.1 OEM, fully enclosed, steel, insulated, sound suppressed, pressurized, "ROPS" (SAE J1040) cab with safety glass front windshield and safety or tempered glass on sides and/or rear windows. To be adequately sealed as to not allow unreasonable cold air or dust into the cab. 105.2 Recirculating personnel heater (Minimum 30,000 BTU) with defroster(s). Defroster(s) to be zoned to front windshield wiper area(s), minimum. Caged defroster fans are not acceptable in lieu of the zoned system. 105.3 Air Conditioning: To be OEM. 105.4 Front and rear window wipers and washers. Wiper motors to be the highest capacity available from OEM. To include OEM intermittent feature on front minimum. 105.5 Sun visor required multi-level, dark tint or solid. 105.6 Operator’s Seat: 6-way adjustable, cloth or cloth/vinyl covered, suspension type with a seat belt. 105.6.1 (*) OPTIONAL ITEM- Pricing required: Operator’s seat- 6-way adjustable, cloth or cloth/vinyl, air- suspension type with a seat belt. 105.7 Lockable doors. 105.8 Mirrors: To include an interior mounted convex rearview mirror and outside cab mounted heated mirrors. 105.9 Back-Up Camera, OEM. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 223 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 4 of 18 105.10 AM/FM radio with aux/ input. 105.11 To include mounting for 2-way radio. Must have 12V power connections. 105.12 Horn: Electric or air. 105.13 Must have a cup holder. 105.14 High engine idle control capability, operator controlled or automatic. 106.0 INSTRUMENTATION: 106.1 All gauges as noted below shall read in U.S. units of measure (not metric) at time of delivery. 106.2 Gauges and/or indicators, as a minimum, shall include, in easy view of the operator: 106.2.1 Hour Meter: Running engine activated. 106.2.2 Ammeter or voltmeter gauge, or alternator malfunction indicator. 106.2.3 Engine Coolant High temperature (to include warning system). 106.2.4 Engine Coolant Low level (to include warning system). 106.2.5 Engine oil pressure (to include warning system). 106.2.6 Air pressure gauge or indicator, if applicable. 106.2.7 Transmission oil temperature gauge or indicator. 106.2.8 Air filter restriction gauge or indicator. 106.2.9 Parking brake “ON” indicator with an audible warning or a parking brake system with a transmission disconnect feature. 106.2.10 Fuel gauge. 107.0 HYDRAULICS: 107.1 Shall have two (2) spool control valve. 107.2 (*) OPTIONAL ITEM- Pricing is required: Three (3) spool control valve. 107.2.1 Diverter valves are not permitted. 107.2.2 To include controls and plumbing, including quick disconnects, out to the front of the unit. Must be pressure rated and sized to allow proper flow. 107.2.3 Quick disconnects to include chained caps. 107.3 Lift circuit to include float. 107.4 To include ride control system. 107.5 Hydraulic Hose: To be arctic grade (- 40 ℉, minimum). 108.0 ATTACHMENTS: 108.1 Quick Attach System: 108.1.1 To be equipped with a quick attach system that is compatible with unit being bid. To be PSM or equivalent matching up with our current WLKAT system. 108.1.2 All functions (locking, unlocking, etc.) to be controlled from in the cab by the operator. 108.2 General Purpose Bucket: (*) OPTIONAL ITEM– Pricing is required: 108.2.1 To be PSM 4CYD GP or equivalent, provided all of the following specifications are met. 108.2.2 Capacity: 4.0 cubic yard SAE heaped. 108.2.3 Width: To be equal to or greater than host unit. 108.2.4 To include replaceable and reversible bolt-on cutting edge with OEM AASHTO punching. 108.2.5 To include lifting eyes or hooks on each top corner and center top of the bucket. 108.2.6 To be compatible with the WLKAT quick attach system. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 224 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 5 of 18 108.2.7 Minimum Weight: 3,875 lbs. 108.3 Snow Bucket: (*) OPTIONAL ITEM– Pricing is required: 108.3.1 To be PSM 8CYD or equivalent, provided all of the following specifications are met. 108.3.2 Capacity: 8.0 cubic yard SAE heaped, minimum. 108.3.3 Width: To be equal to or greater than host unit. 108.3.4 To include replaceable and reversible bolt-on cutting edge with OEM AASHTO punching. 108.3.5 To be compatible with the WLKAT quick attach system. 108.3.6 Minimum Weight: 5,400 lbs. 108.4 Pallet Forks, 8-Foot: (*) OPTIONAL ITEM– Pricing is required: 108.4.1 To be PSM 8’ or equivalent, provided all of the following specifications are met. 108.4.2 Tine Length: 96 inches. 108.4.3 Tine Spread: Adjustable to minimum 100 inches. 108.4.4 Tine width to be eight (8) inches. 108.4.5 Tine depth to be three (3) inches. 108.4.6 Tine locks (width and swing) to be included. 108.4.7 Full-width carriage backrest to be included. 108.4.8 Capacity: 20,000 pounds, minimum. 108.4.9 To be compatible with the WLKAT quick attach system. 108.4.10 Minimum Weight: 3,200 lbs. 108.5 Rear Counterweights: 108.5.1 To include the heaviest OEM counterweight option available. 108.5.2 Filled tires will not be accepted. 109.0 TRAINING: 109.1 (*) OPTIONAL ITEM– Pricing is required: Total of sixteen (16) hours at the State Equipment Fleet Maintenance Facility as listed on the Purchase Order. For award purposes, the price should include all travel and training related costs to Anchorage, Alaska. Any travel beyond Anchorage will be billed at the actual rate and a separate Purchase Order will be issued. 109.1.1 Bidder to provide a qualified factory trained instructor(s), within 30 days of acceptance by the State. Advanced notice is required. 109.2 To include a minimum of eight (8) hours of operator training including the following, as a minimum applicable agenda: 109.2.1 Operating procedures per operating manual. 109.2.2 Break-in procedures. 109.2.3 Equipment limitations. 109.2.4 Operator maintenance. 109.2.5 Pre-checks and lubrication. 109.2.6 Safety 109.2.7 Cold weather operation. 109.2.8 Jump-starting. 109.2.9 Welding on equipment. 109.2.10 Towing or transporting equipment. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 225 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 6 of 18 109.2.11 Instruments and controls. 109.2.12 Gauge interpretation. 109.2.13 Regen operation. 109.2.14 Equipment operation, Do’s and Don’ts. 109.2.15 Attachment operation, Do’s and Don’ts. 109.3 To include a minimum of eight (8) hours of mechanics (Journeyman leve l) training including the following theory: 109.3.1 Troubleshooting and test procedures. 109.3.2 Electronics (Including diagnostic software, computers, Can-Bus systems.) 109.3.3 Emissions. 109.3.4 Electrical systems. 109.3.5 Air systems. 109.3.6 Drivetrain. 109.3.7 Engine and transmission. 110.0 MISCELLANEOUS: 110.1 Special Lubricants: If for warranty purposes, manufacturer's specific lubricants are required, the vendor is to provide these lubricants, or provide, at time of delivery, a cross-reference chart between manufacturer's lubricants and any name brand and readily available equivalents. 110.2 Labeling: No adhesive style (Dymo) labels will be allowed. Any markings must be etched or engraved, factory style markings. 110.3 Auto Lube System (*) OPTIONAL ITEM– Pricing is required: 110.3.1 To include an automatic lubricating system, GREASE COMMANDER, provided unit will work with NLGI class 2 grease, per all Alaska conditions. 110.3.2 All zerk fittings shall be served (drivelines being the exception). 110.3.3 All lines are to be routed and protected as necessary. 110.3.4 Lines are to be ARCTIC FOX wire braid or state-approved equivalent, on all moving points. 110.4 Diagnostic Software (*) OPTIONAL ITEM– Pricing is required: 110.4.1 Diagnostic software or scanners must be available for purchase by SOA. 110.4.2 Must be capable of retrieving and clearing all chassis, engine, transmission, or cab diagnostic codes. 110.4.3 Must be capable of displaying live streaming data. (E.G. Engine sensor temperatures, pressures, speeds, etc.) 110.4.4 If applicable, must be able to communicate a replaced DPF to the ECM. 110.4.5 Pricing must include ALL cables, readers, hardware and software necessary to perform listed duties. Does not include a laptop, if needed. END OF SPECIFICATION #334 AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 226 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 7 of 18 SPECIFICATION-LOT 2 Spec # 338, Minimum 5.0 Cubic Yard Wheel Loader GENERAL SPECIFICATION: It is the purpose of this specification to describe a new, and of the manufacturer's latest current model and design, diesel powered, four-wheel drive, articulating front-end loader, minimum 5.0 cubic yard. Unit shall include all standard equipment and accessories as advertised in manufacturer's specification sheet of model offered unless otherwise specified herein. APPLICATION: General severe weather wheel loader application and implement carrier with temperatures ranging from -50 to 110 ℉. Material weights up to 3300 lbs. /CY. CAT 966M, provided all of the following minimum specifications are met. POWER TRAIN: 201.1 Engine: 201.1.1 Diesel, 4-cycle, 9.3 liter displacement 201.1.2 311 gross HP, J1995 (299 NET HP, ISO 9249) 201.1.3 Torque 1179 gross lb-ft, J1995 (1073 NET lb-ft, ISO 9249) 201.1.4 The engine shall meet current EPA emission requirements. 201.2 Cooling System: 201.2.1 Winter front: To be a heavy-duty vinyl construction, with stainless steel snaps or swivel locks and include a heavy-duty zipper. Installed over the rear grill area(s). If applicable, to be installed over the upper airflow grills. 201.2.2 Anti-freeze: Extended Life type, affording protection to -50 ℉ and shall be DELO extended life coolant (red) or compatible. 201.2.3 Cooling system shall include a petcock style drain for the lowest point(s) of the system. 201.3 Intake System: 201.3.1 Air cleaner to be two (2) stage, dual element type. 201.3.2 Pre-cleaner: A cyclonic type Pre-filter is required. 201.4 Exhaust System: 201.4.1 Exhaust stack(s) to include elbow or rain cap. 201.5 Filters: 201.5.1 All fuel and oil filters shall be spin-on or cartridge type with easy access. 201.6 Starting Aids: 201.6.1 Glow plugs or grid heater. 201.6.2 Engine block heater, immersion type, highest wattage available, 110 volt AC (OEM if available). 201.6.2.1 Plug end must be located by the rear bumper and be labeled with metal, stamped id tag as: Block Heater. 201.6.3 110 volt AC power cords for trickle charger and oil pan heaters to be plugged into a single, waterproof, 20 amp, junction box with four (4) receptacles. Must have arctic rated wire. 201.6.3.1 Battery Trickle Charger: Battery Tender, 022-0158-1, 24V. To be wired into the battery system. A preferred mounting location would be in the cab or in engine compartment area. 201.6.3.2 Engine Oil Pan Heater: One (1) each, 300 watts, 110 volt AC, immersion style heater, if available. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 227 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 8 of 18 201.6.3.3 Transmission Oil Pan Heater: One (1) each, 300 watts, 110 volt AC, silicone pad heater bonded to the oil pan. 201.6.3.4 Plug end must be located by the rear bumper and be labeled with metal, stamped id tag as: Pan Heaters. DRIVETRAIN: 202.1 Transmission shall be a power shift, forward and reverse. 202.2 TRACTECH No-SPIN, limited-slip, or hydraulic locking differential in front differential. Torque proportioning is not acceptable. 202.3 To provide a forward speed of not less than 22 MPH with tires specified herein. 202.4 To provide a reverse speed of not less than 11.5 MPH with tires specified herein. CHASSIS: 203.1 The following chassis ratings to be based on 5.2-5.5 cubic yard, pin on, general purpose bucket with bolt- on cutting edge. 203.1.1 Operating Weight: 50,938 pounds including counter weight. 203.1.2 Breakout Force: 38,984 pounds. 203.1.3 Full Turn Tip Load 35,329 pounds. 203.1.4 Bucket Hinge Pin Height: 167 inches. 203.1.5 Dump Height at 45 degrees: 120 inches. 203.1.6 Dump Reach at 45 degrees and bucket at full height: 53 inches. 203.2 Tires: 203.2.1 26.5xR25 tires, BRIDGESTONE VJT L3 or BRIDGESTONE VMT L3, Radials 203.2.2 All wheels to include a protector ring. 203.2.3 (*) OPTIONAL ITEM– Pricing is required: Spare tire and wheel, mounted. Must be matching OEM wheel and matching tire. Aftermarket rims will not be acceptable. 203.3 Brakes: 203.3.1 Service Brakes: To be wet (oil) disk. 203.3.2 Secondary (Back-Up) Braking System: Manually and/or automatically applied backup braking system in the event of loss of service brake capacity. 203.3.3 Parking Brake: 203.3.3.1 To be a spring applied hydraulic released, independent of other braking systems, capable of holding machine on a 20% grade. 203.3.3.2 To include parking brake warning light and audible warning device or a parking brake system with a transmission disconnect feature. 203.4 Steering: 203.4.1 Emergency Steering System: To include supplemental emergency steering in compliance with SAE-J53 for steering during engine power loss. 203.5 Fenders: Front and rear, OEM, full width, full coverage w/ all available extensions. 203.6 Tow Hook: Shall be drawbar hitch pin type, with a pin. 203.7 Lift arm kick-out shall be automatic. 203.8 Bucket leveling shall be automatic. 203.9 Vandalism Protection: Shall include locking panels and/or doors to secure batteries, fuel fill, hydraulic tank fill, engine oil fill, and radiator fill. 203.10 Paint: Manufacturer’s standard. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 228 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 9 of 18 203.11 SMV Emblem: Shall include metal slow-moving vehicle emblem. ELECTRICAL SYSTEM: 204.1 24-volt system, negative ground system. 204.2 Alternator: minimum 80 amps. 204.3 Battery(s): Heavy-duty, highest capacity available, a minimum total of 1800 CCA at zero degrees Fahrenheit. 204.4 Master electrical switch to cut off all power from battery to electrical system. 204.5 24V to 12V converter, minimum 20A. 204.6 Backup Alarm: Electronic, self-adjusting sound level, OSHA approved, located on the rear of unit per manufacturer’s recommendations. 204.7 Lighting System: 204.7.1 Front headlights to be halogen or LED. 204.7.2 Work Lights: Two (2) rear work lights and two (2) front work lights LED. 204.7.3 Stop, turn, tail and backup lights shall be LED. 204.7.4 Dome light. 204.8 Strobe Lights: 204.8.1 The loader shall include two (2) LED beacons on the roof of the cab. WHELEN model L31HAF4 (amber) and model L31HBF4 (blue). 204.8.2 Left lens (drivers/street side) shall be amber. 204.8.3 Right lens (passengers/curbside) shall be blue. 204.8.4 Each light shall be synchronized to an alternating pattern using the lights “synch” wire function. 204.8.5 To include a DPDT lighted switch installed in the cab. This switch shall function as HI/OFF/LOW (light intensity). 204.8.6 All wiring to be enclosed in non-metallic weatherproof loom. 204.8.7 To be a 24-volt LED light system. 204.8.8 WHELEN sales representative: Kent Bruce, (206) 510-2060, kdbco@comcast.net CAB: 205.1 Enclosed Roll Over Protection System (EROPS): 205.1.1 OEM, fully enclosed, steel, insulated, sound suppressed, pressurized, "ROPS" (SAE J1040) cab with safety glass front windshield and safety or tempered glass on sides and/or rear windows. To be adequately sealed as to not allow unreasonable cold air or dust into the cab. 205.2 Recirculating personnel heater (Minimum 30,000 BTU) with defroster(s). Defroster(s) to be zoned to front windshield wiper area(s), minimum. Caged defroster fans are not acceptable in lieu of the zoned system. 205.3 Air Conditioning: To be OEM. 205.4 Front and rear window wipers and washers. Wiper motors to be the highest capacity available from OEM. To include OEM intermittent feature on front minimum. 205.5 Sun visor required multi-level, dark tint or solid. 205.6 Operator’s Seat: 6-way adjustable, cloth or cloth/vinyl covered, suspension type with a seat belt. 205.6.1 (*) OPTIONAL ITEM- Pricing required: Operator’s seat- 6-way adjustable, cloth or cloth/vinyl, air- suspension type with a seat belt. 205.7 Lockable doors. 205.8 Mirrors: To include an interior mounted convex rearview mirror and outside cab mounted heated mirrors. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 229 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 10 of 18 205.9 Back-Up Camera, OEM 205.10 AM/FM radio with aux/ input. 205.11 To include mounting for 2-way radio. Must have 12V power connections. 205.12 Horn: Electric or air. 205.13 Must have a cup holder. 205.14 High engine idle control capability, operator controlled or automatic. INSTRUMENTATION: 206.1 All gauges as noted below shall read in U.S. units of measure (not metric) at time of delivery. 206.2 Gauges and/or indicators, as a minimum, shall inc lude, in easy view of the operator: 206.2.1 Hour Meter: Running engine activated. 206.2.2 Ammeter or voltmeter gauge, or alternator malfunction indicator. 206.2.3 Engine Coolant High temperature (to include warning system). 206.2.4 Engine Coolant Low level (to include warning system). 206.2.5 Engine oil pressure (to include warning system). 206.2.6 Air pressure gauge or indicator, if applicable. 206.2.7 Transmission oil temperature gauge or indicator. 206.2.8 Air filter restriction gauge or indicator. 206.2.9 Parking brake “ON” indicator with an audible warning or a parking brake system with a transmission disconnect feature. 206.2.10 Fuel gauge. HYDRAULICS: 207.1 Shall have two (2) spool control valve. 207.2 (*) OPTIONAL ITEM- Pricing is required: Three (3) spool control valve. 207.2.1 Diverter valves are not permitted. 207.2.2 To include controls and plumbing, including quick disconnects, out to the front of the unit. Must be pressure rated and sized to allow proper flow. 207.2.3 Quick disconnects to include chained caps. 207.3 Lift circuit to include float. 207.4 To include ride control system. 207.5 Hydraulic Hose: To be arctic grade (- 40 ℉, minimum). ATTACHMENTS: 208.1 Quick Attach System: 208.1.1 To be equipped with a quick attach system that is compatible with unit being bid. To be WELDCO - BEALES WLKAT or CWS, HENKE, PSM or equivalent matching up with our current WLKAT system. 208.1.2 All functions (locking, unlocking, etc.) to be controlled from in the cab by the operator. 208.2 General Purpose Bucket: (*) OPTIONAL ITEM– Pricing is required: 208.2.1 To be PSM or equivalent, provided all of the following specifications are met. 208.2.2 Capacity: 5.0 cubic yard SAE heaped. 208.2.3 Width: To be equal to or greater than host unit. 208.2.4 To include replaceable and reversible bolt-on cutting edge with OEM AASHTO punching. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 230 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 11 of 18 208.2.5 To include lifting eyes or hooks on each top corner and center top of the bucket. 208.2.6 To be compatible with the WLKAT quick attach system. 208.2.7 Minimum Weight: 4,300 lbs. 208.3 Snow Bucket: (*) OPTIONAL ITEM– Pricing is required: 208.3.1 To be PSM or equivalent, provided all of the following specifications are met. 208.3.2 Capacity: 10 cubic yard SAE heaped, minimum. 208.3.3 Width: To be equal to or greater than host unit. 208.3.4 To include replaceable and reversible bolt-on cutting edge with OEM AASHTO punching. 208.3.5 To be compatible with the WLKAT quick attach system. 208.3.6 Minimum Weight: 6,000 lbs. 208.4 Pallet Forks, 8-Foot: (*) OPTIONAL ITEM– Pricing is required: 208.4.1 To be PSM or equivalent, provided all of the following specifications are met. 208.4.2 Tine Length: 96 inches. 208.4.3 Tine Spread: Adjustable to minimum 100 inches. 208.4.4 Tine width to be eight (8) inches. 208.4.5 Tine depth to be three (3) inches. 208.4.6 Tine locks (width and swing) to be included. 208.4.7 Full-width carriage backrest to be included. 208.4.8 Capacity: 20,000 pounds, minimum. 208.4.9 To be compatible with the WLKAT quick attach system. 208.4.10 Minimum Weight: 3,200 lbs. 208.5 Rear Counterweights: 208.5.1 To include the heaviest OEM counterweight option available. 208.5.2 Filled tires will not be accepted. TRAINING: 209.1 (*) OPTIONAL ITEM– Pricing is required: Total of sixteen (16) hours at the State Equipment Fleet Maintenance Facility as listed on the Purchase Order. For award purposes, the price should include all travel and training related costs to Anchorage, Alaska. Any travel beyond Anchorage will be billed at the actual rate and a separate Purchase Order will be issued. 209.2 Bidder to provide a qualified factory trained instructor(s), within 30 days of acceptance by the State. Advanced notice is required. 209.3 To include a minimum of eight (8) hours of operator training including the following, as a minimum applicable agenda: 209.3.1 Operating procedures per operating manual. 209.3.2 Break-in procedures. 209.3.3 Equipment limitations. 209.3.4 Operator maintenance. 209.3.5 Pre-checks and lubrication. 209.3.6 Safety 209.3.7 Cold weather operation. 209.3.8 Jump-starting. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 231 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 12 of 18 209.3.9 Welding on equipment. 209.3.10 Towing or transporting equipment. 209.3.11 Instruments and controls. 209.3.12 Gauge interpretation. 209.3.13 Regen operation. 209.3.14 Equipment operation, Do’s and Don’ts. 209.3.15 Attachment operation, Do’s and Don’ts. 209.4 To include a minimum of eight (8) hours of mechanics (Journeyman level) training including the following theory: 209.4.1 Troubleshooting and test procedures. 209.4.2 Electronics (Including diagnostic software, computers, Can-Bus systems.) 209.4.3 Emissions. 209.4.4 Electrical systems. 209.4.5 Air systems. 209.4.6 Drivetrain. 209.4.7 Engine and transmission. MISCELLANEOUS: 210.1 Special Lubricants: If for warranty purposes, manufacturer's specific lubricants are required, the vendor is to provide these lubricants, or provide, at time of delivery, a cross-reference chart between manufacturer's lubricants and any name brand and readily available equivalents. 210.2 Labeling: No adhesive style (Dymo) labels will be allowed. Any markings must be etched or engraved, factory style markings. 210.3 Auto Lube System (*) OPTIONAL ITEM– Pricing is required: 210.3.1 To include an automatic lubricating system, GREASE COMMANDER, prov ided unit will work with NLGI class 2 grease, per all Alaska conditions. 210.3.2 All zerk fittings shall be served (drivelines being the exception). 210.3.3 All lines are to be routed and protected as necessary. 210.3.4 Lines are to be ARCTIC FOX wire braid or state-approved equivalent, on all moving points. 210.4 Diagnostic Software (*) OPTIONAL ITEM– Pricing is required: 210.4.1 Diagnostic software or scanners must be available for purchase by SOA. 210.4.2 Must be capable of retrieving and clearing all chassis, engine, transmission, or cab diagnostic codes. 210.4.3 Must be capable of displaying live streaming data. (E.G. Engine sensor temperatures, pressures, speeds, etc.) 210.4.4 If applicable, must be able to communicate a replaced DPF to the ECM. 210.4.5 Pricing must include ALL cables, readers, hardware and software necessary to perform listed duties. Does not include a laptop, if needed. END OF SPECIFICATION #338 AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 232 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 13 of 18 SPECIFICATION-LOT 3 Spec # 340, Minimum 6.0 Cubic Yard Wheel Loader GENERAL SPECIFICATION: It is the purpose of this specification to describe a new, and of the manufacturer's latest current model and design, diesel powered, four-wheel drive, articulating front-end loader, minimum 6.0 cubic yard. Unit shall include all standard equipment and accessories as advertised in manufacturer's specification sheet of model offered unless otherwise specified herein. APPLICATION: General severe weather wheel loader application and implement carrier with temperatures ranging from -50 to 110 ℉. Material weights up to 3300 lbs. /CY. CAT 972M, provided all of the following minimum specifications are met. POWER TRAIN: 301.1 Engine: 301.1.1 Diesel, 4-cycle, 9.3-liter displacement 301.1.2 Minimum 337 gross HP, J1995 (333 NET HP, ISO 9249) 301.1.3 Minimum torque 1,275 gross lb-ft, J1995 (1206 NET lb-ft, ISO 9249) 301.1.4 The engine shall meet current EPA emission requirements. 301.2 Cooling System: 301.2.1 Winter front: To be a heavy-duty vinyl construction, with stainless steel snaps or swivel locks and include a heavy-duty zipper. Installed over the rear grill area(s). If applicable, to be installed over the upper airflow grills. 301.2.2 Anti-freeze: Extended Life type, affording protection to -50 ℉ and shall be DELO extended life coolant (red) or compatible. 301.2.3 Cooling system shall include a petcock style drain for the lowest point(s) of the system. 301.3 Intake System: 301.3.1 Air cleaner to be two (2) stage, dual element type. 301.3.2 Pre-cleaner: A cyclonic type Pre-filter is required. 301.4 Exhaust System: 301.4.1 Exhaust stack(s) to include elbow or rain cap. 301.5 Filters: 301.5.1 All fuel and oil filters shall be spin-on or cartridge type with easy access. 301.6 Starting Aids: 301.6.1 Glow plugs or grid heater. 301.6.2 Engine block heater, immersion type, highest wattage available, 110 volt AC (OEM if available). 301.6.2.1 Plug end must be located by the rear bumper and be labeled with metal, stamped id tag as: Block Heater. 301.6.3 110 volt AC power cords for trickle charger and oil pan heaters to be plugged into a single, waterproof, 20 amp, junction box with four (4) receptacles. Must have arctic rated wire. 301.6.3.1 Battery Trickle Charger: Battery Tender, 022-0158-1, 24V. To be wired into the battery system. A preferred mounting location would be in the cab or in engine compartment area. 301.6.3.2 Engine Oil Pan Heater: One (1) each, 300 watts, 110 volt AC, immersion style heater, if available. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 233 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 14 of 18 301.6.3.3 Transmission Oil Pan Heater: One (1) each, 300 watts, 110 volt AC, silicone pad heater bonded to the oil pan. 301.6.3.4 Plug end must be located by the rear bumper and be labeled with metal, stamped id tag as: Pan Heaters. DRIVETRAIN: 302.1 Transmission shall be a power shift, forward and reverse. 302.2 TRACTECH No-SPIN, limited-slip, or hydraulic locking differential in front differential. Torque proportioning is not acceptable. 302.3 To provide a forward speed of not less than 22 MPH with tires specified herein. 302.4 To provide a reverse speed of not less than 15 MPH with tires specified herein. CHASSIS: 303.1 The following chassis ratings to be based on 6.0-6.3 cubic yard, pin on, general purpose bucket with bolt- on cutting edge. 303.1.1 Operating Weight: 54,871 pounds including counter weight. 303.1.2 Breakout Force: 44,075 pounds. 303.1.3 Full Turn Tip Load 38,396 pounds. 303.1.4 Bucket Hinge Pin Height: 176 inches. 303.1.5 Dump Height at 45 degrees: 124 inches. 303.1.6 Dump Reach at 45 degrees and bucket at full height: 53 inches. 303.2 Tires: 303.2.1 26.5xR25 tires, BRIDGESTONE VJT L3 or BRIDGESTONE VMT L3, Radials 303.2.2 All wheels to include a protector ring. 303.2.3 (*) OPTIONAL ITEM– Pricing is required: Spare tire and wheel, mounted. Must be matching OEM wheel and matching tire. Aftermarket rims will not be acceptable. 303.3 Brakes: 303.3.1 Service Brakes: To be wet (oil) disk. 303.3.2 Secondary (Back-Up) Braking System: Manually and/or automatically applied backup braking system in the event of loss of service brake capacity. 303.3.3 Parking Brake: 303.3.3.1 To be a spring applied hydraulic released, independent of other braking systems, capable of holding machine on a 20% grade. 303.3.3.2 To include parking brake warning light and audible warning device or a parking brake system with a transmission disconnect feature. 303.4 Steering: 303.4.1 Emergency Steering System: To include supplemental emergency steering in compliance with SAE-J53 for steering during engine power loss. 303.5 Fenders: Front and rear, OEM, full width, full coverage w/ all available extensions. 303.6 Tow Hook: Shall be drawbar hitch pin type, with a pin. 303.7 Lift arm kick-out shall be automatic. 303.8 Bucket leveling shall be automatic. 303.9 Vandalism Protection: Shall include locking panels and/or doors to secure batteries, fuel fill, hydraulic tank fill, engine oil fill, and radiator fill. 303.10 Paint: Manufacturer’s standard. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 234 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 15 of 18 303.11 SMV Emblem: Shall include metal slow-moving vehicle emblem. ELECTRICAL SYSTEM: 304.1 24-volt system, negative ground system. 304.2 Alternator: minimum 80 amps. 304.3 Battery(s): Heavy-duty, highest capacity available, a minimum total of 1800 CCA at zero degrees Fahrenheit. 304.4 Master electrical switch to cut off all power from battery to electrical system. 304.5 24V to 12V converter, minimum 20A. 304.6 Backup Alarm: Electronic, self-adjusting sound level, OSHA approved, located on the rear of unit per manufacturer’s recommendations. 304.7 Lighting System: 304.7.1 Front headlights to be halogen or LED. 304.7.2 Work Lights: Two (2) rear work lights and two (2) front work lights LED. 304.7.3 Stop, turn, tail and backup lights shall be LED. 304.7.4 Dome light. 304.8 Strobe Lights: 304.8.1 The loader shall include two (2) LED beacons on the roof of the cab. WHELEN model L31HAF4 (amber) and model L31HBF4 (blue). 304.8.2 Left lens (drivers/street side) shall be amber. 304.8.3 Right lens (passengers/curbside) shall be blue. 304.8.4 Each light shall be synchronized to an alternating pattern using the lights “synch” wire function. 304.8.5 To include a DPDT lighted switch installed in the cab. This switch shall function as HI/OFF/LOW (light intensity). 304.8.6 All wiring to be enclosed in non-metallic weatherproof loom. 304.8.7 To be a 24-volt LED light system. 304.8.8 WHELEN sales representative: Kent Bruce, (206) 510-2060, kdbco@comcast.net CAB: 305.1 Enclosed Roll Over Protection System (EROPS): 305.1.1 OEM, fully enclosed, steel, insulated, sound suppressed, pressurized, "ROPS" (SAE J1040 ) cab with safety glass front windshield and safety or tempered glass on sides and/or rear windows. To be adequately sealed as to not allow unreasonable cold air or dust into the cab. 305.2 Recirculating personnel heater (Minimum 30,000 BTU) with defroster(s). Defroster(s) to be zoned to front windshield wiper area(s), minimum. Caged defroster fans are not acceptable in lieu of the zoned system. 305.3 Air Conditioning: To be OEM. 305.4 Front and rear window wipers and washers. Wiper motors to be the highest capacity available from OEM. To include OEM intermittent feature on front minimum. 305.5 Sun visor required multi-level, dark tint or solid. 305.6 Operator’s Seat: 6-way adjustable, cloth or cloth/vinyl covered, suspension type with a seat belt. 305.6.1 (*) OPTIONAL ITEM- Pricing required: Operator’s seat- 6-way adjustable, cloth or cloth/vinyl, air- suspension type with a seat belt. 305.7 Lockable doors. 305.8 Mirrors: To include an interior mounted convex rearview mirror and outside cab mounted heated mirrors. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 235 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 16 of 18 305.9 Back-Up Camera, OEM 305.10 AM/FM radio with aux/ input. 305.11 To include mounting for 2-way radio. Must have 12V power connections. 305.12 Horn: Electric or air. 305.13 Must have a cup holder. 305.14 High engine idle control capability, operator controlled or automatic. INSTRUMENTATION: 306.1 All gauges as noted below shall read in U.S. units of measure (not metric) at time of delivery. 306.2 Gauges and/or indicators, as a minimum, shall include, in easy view of the operator: 306.2.1 Hour Meter: Running engine activated. 306.2.2 Ammeter or voltmeter gauge, or alternator malfunction indicator. 306.2.3 Engine Coolant High temperature (to include warning system). 306.2.4 Engine Coolant Low level (to include warning system). 306.2.5 Engine oil pressure (to include warning system). 306.2.6 Air pressure gauge or indicator, if applicable. 306.2.7 Transmission oil temperature gauge or indicator. 306.2.8 Air filter restriction gauge or indicator. 306.2.9 Parking brake “ON” indicator with an audible warning or a parking brake system with a transmission disconnect feature. 306.2.10 Fuel gauge. HYDRAULICS: 307.1 Shall have two (2) spool control valve. 307.2 (*) OPTIONAL ITEM- Pricing is required: Three (3) spool control valve. 307.2.1 Diverter valves are not permitted. 307.2.2 To include controls and plumbing, including quick disconnects, out to the front of the unit. Must be pressure rated and sized to allow proper flow. 307.2.3 Quick disconnects to include chained caps. 307.3 Lift circuit to include float. 307.4 To include ride control system. 307.5 Hydraulic Hose: To be arctic grade (- 40 ℉, minimum). ATTACHMENTS: 308.1 Quick Attach System: 308.1.1 To be equipped with a quick attach system that is compatible with unit being bid. To be WELDCO- BEALES WLKAT or CWS, HENKE, PSM or equivalent matching up with our current WLKAT system. 308.1.2 All functions (locking, unlocking, etc.) to be controlled from in the cab by the operator. 308.2 General Purpose Bucket: (*) OPTIONAL ITEM– Pricing is required: 308.2.1 To be PSM or equivalent, provided all of the following specifications are met. 308.2.2 Capacity: 6.0 cubic yard SAE heaped. 308.2.3 Width: To be equal to or greater than host unit. 308.2.4 To include replaceable and reversible bolt-on cutting edge with OEM AASHTO punching. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 236 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 17 of 18 308.2.5 To include lifting eyes or hooks on each top corner and center top of the bucket. 308.2.6 To be compatible with the WLKAT quick attach system. 308.2.7 Minimum Weight: 3,900 lbs. 308.3 Snow Bucket: (*) OPTIONAL ITEM– Pricing is required: 308.3.1 To be PSM or equivalent, provided all of the following specifications are met. 308.3.2 Capacity: 10 cubic yard SAE heaped, minimum. 308.3.3 Width: To be equal to or greater than host unit. 308.3.4 To include replaceable and reversible bolt-on cutting edge with OEM AASHTO punching. 308.3.5 To be compatible with the WLKAT quick attach system. 308.3.6 Minimum Weight: 5,400 lbs. 308.4 Pallet Forks, 8-Foot: (*) OPTIONAL ITEM– Pricing is required: 308.4.1 To be PSM or equivalent, provided all of the following specifications are met. 308.4.2 Tine Length: 96 inches. 308.4.3 Tine Spread: Adjustable to minimum 100 inches. 308.4.4 Tine width to be eight (8) inches. 308.4.5 Tine depth to be three (3) inches. 308.4.6 Tine locks (width and swing) to be included. 308.4.7 Full-width carriage backrest to be included. 308.4.8 Capacity: 20,000 pounds, minimum. 308.4.9 To be compatible with the WLKAT quick attach system. 308.4.10 Minimum Weight: 3,200 lbs. 308.5 Rear Counterweights: 308.5.1 To include the heaviest OEM counterweight option available. 308.5.2 Filled tires will not be accepted. TRAINING: 309.1 (*) OPTIONAL ITEM– Pricing is required: Total of sixteen (16) hours at the State Equipment Fleet Maintenance Facility as listed on the Purchase Order. For award purposes, the price should include all travel and training related costs to Anchorage, Alaska. Any travel beyond Anchorage will be billed at the actual rate and a separate Purchase Order will be issued. 309.1.1 Bidder to provide a qualified factory trained instructor(s), within 30 days of acceptance by the State. Advanced notice is required. 309.1.2 To include a minimum of eight (8) hours of operator training including the following, as a minimum applicable agenda: 309.1.3 Operating procedures per operating manual. 309.1.4 Break-in procedures. 309.1.5 Equipment limitations. 309.1.6 Operator maintenance. 309.1.7 Pre-checks and lubrication. 309.1.8 Safety 309.1.9 Cold weather operation. 309.1.10 Jump-starting. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 237 of 340 SECTION II SPECIFICATION Section II- Specifications CA2111-18 Contract for Wheel Loaders Page 18 of 18 309.1.11 Welding on equipment. 309.1.12 Towing or transporting equipment. 309.1.13 Instruments and controls. 309.1.14 Gauge interpretation. 309.1.15 Regen operation. 309.1.16 Equipment operation, Do’s and Don’ts. 309.1.17 Attachment operation, Do’s and Don’ts. 309.2 To include a minimum of eight (8) hours of mechanics (Journeyman level) training including the following theory: 309.2.1 Troubleshooting and test procedures. 309.2.2 Electronics (Including diagnostic software, computers, Can-Bus systems.) 309.2.3 Emissions. 309.2.4 Electrical systems. 309.2.5 Air systems. 309.2.6 Drivetrain. 309.2.7 Engine and transmission. MISCELLANEOUS: 310.1 Special Lubricants: If for warranty purposes, manufacturer's specific lubricants are required, the vendor is to provide these lubricants, or provide, at time of delivery, a cross-reference chart between manufacturer's lubricants and any name brand and readily available equivalents. 310.2 Labeling: No adhesive style (Dymo) labels will be allowed. Any markings must be etched or engraved, factory style markings. 310.3 Auto Lube System (*) OPTIONAL ITEM– Pricing is required: 310.3.1 To include an automatic lubricating system, GREASE COMMANDER, provided unit will work with NLGI class 2 grease, per all Alaska conditions. 310.3.2 All zerk fittings shall be served (drivelines being the exception). 310.3.3 All lines are to be routed and protected as necessary. 310.3.4 Lines are to be ARCTIC FOX wire braid or state-approved equivalent, on all moving points. 310.4 Diagnostic Software (*) OPTIONAL ITEM– Pricing is required: 310.4.1 Diagnostic software or scanners must be available for purchase by SOA. 310.4.2 Must be capable of retrieving and clearing all chassis, engine, transmission, or c ab diagnostic codes. 310.4.3 Must be capable of displaying live streaming data. (E.G. Engine sensor temperatures, pressures, speeds, etc.) 310.4.4 If applicable, must be able to communicate a replaced DPF to the ECM. 310.4.5 Pricing must include ALL cables, readers, hardware and software necessary to perform listed duties. Does not include a laptop, if needed. END OF SPECIFICATION #340 AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 238 of 340 SECTION III BID SCHEDULE Section III- Bid Schedule CA2111-18 Contract for Wheel Loaders Page 1 of 3 LOT 1 Item Total # Unit Description Amount 1 ea. 4 Cubic Yard Wheel Loader $185,065.00 Year, Make & Model Offered: 2018 Caterpillar 950GC 8.0 Publications- Paper $1,058.00 103.2.3 Spare wheel and tire $10,172.00 105.6.1 Air suspension seat $0 107.2 3-spool hydraulic valve $0 108.2 4 Cubic yard, general purpose bucket. $11,942.00 Make/Model: PSM 4CY 108.3 8 Cubic yard, snow bucket $15,370.00 Make/Model: PSM 8CY 108.4 8’ Pallet forks $10,929.00 Make/Model: PSM 8’ 109.1.1 Training $0 110.3 Auto lube system $6,074.00 Make/Model: Grease Commander 1200 AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 239 of 340 SECTION III BID SCHEDULE Section III- Bid Schedule CA2111-18 Contract for Wheel Loaders Page 2 of 3 LOT 2 Item Total # Unit Description Amount 1 ea. 5 Cubic Yard Wheel Loader $276,068.00 Year, Make & Model Offered: 2018 Caterpillar 966M OPTIONAL ITEMS- PRICING REQUIRED 8.0 Publications- Paper $1,058.00 203.2.3 Spare wheel and tire $8,798.00 205.6.1 Air suspension seat $0 207.2 3-spool hydraulic valve $0 208.2 5 Cubic yard, general purpose bucket $12,402.00 Make/Model: PSM 5CY 208.3 10 Cubic yard, snow bucket $18,489.00 Make/Model: PSM 10CY 208.4 8’ Pallet forks $10,929.00 Make/Model: PSM 8’ 209.1.1 Training $0 210.3 Auto lube system $6,074.00 Make/Model: Grease Commander 1200 AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 240 of 340 SECTION III BID SCHEDULE Section III- Bid Schedule CA2111-18 Contract for Wheel Loaders Page 3 of 3 LOT 3 Item Total # Unit Description Amount 1 ea. 6 Cubic Yard Wheel Loader $290,299.00 Year, Make & Model Offered: 2018 Caterpillar 972M OPTIONAL ITEMS- PRICING REQUIRED 8.0 Publications- Paper $1,058.00 303.2.3 Spare wheel and tire $8,798.00 305.6.1 Air suspension seat $0 307.2 3-spool hydraulic valve $0 308.2 6 Cubic yard, general purpose bucket $14,058.00 Make/Model: PSM 6CY 308.3 10 Cubic yard, snow bucket $18,489.00 Make/Model: PSM 10CY 308.4 8’ Pallet forks. $10,929.00 Make/Model: PSM 8’ 309.1.1 Training $0 310.3 Auto lube system $6,074.00 Make/Model: Grease Commander 1200 The actual F.O.B. point for all items purchased under this contract is the final destination anywhere within the State of Alaska. Ownership of and title to the ordered items remains with the contractor until the items have been delivered to their final destination and are accepted by the State. For pricing purposes, the F.O.B. point is dockside Seattle/Tacoma. The cost of shipping and delivery for orders beyond the limits of Seattle/Tacoma dock will be handled as follows. The contractor will prepay the shipping and delivery charges to any destination named by the State in its order. The contractor will charge-back those shipping and delivery charges to the State as a separate line item on the State’s invoice. All shipping charges over $100 must be documented by a copy of the actual shipping invoice and received with the invoice charge to the State. Required Delivery: Maximum 180 days after receipt of order (ARO). AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 241 of 340 SELECT YOUR PROTECTION OPTION Equipment Protection Plans (EPP) 3 EASY STEPS TO PROTECT YOUR NEW CAT ® EQUIPMENT Choose from our Powertrain, Powertrain + Hydraulics, Powertrain + Hydraulics + Technology and Premier plans to get the exact age and hours for the protection you need. 1 POWERTRAIN + HYDRAULICS (includes all Powertrain components listed below) STEERING & IMPLEMENT CONTROLS Hydraulic Pumps Hydraulic Motors Hydraulic Cylinders Hydraulic Valves Hydraulic Accumulators Hydraulic Lines Hydraulic Hoses Electronic Controls -Implement & Steering Joystick Pilot Control Valve Hydraulic Tank Hydraulic Oil Filter Base Hydraulic Swivel Hydraulic Oil Temp Sensor Hydraulic Oil Cooler Transmission Oil Lines Drive Train Oil Lines Steering Gear & Valve PREMIER (includes all Powertrain, Powertrain + Hydraulics, and Powertrain + Hydraulics + Technology components listed below) ENGINE RELATED Governor/Speed Limiter Fuel Injection Lines STEERING & SUSPENSION Power Steering Logic Module Steering Linkage Suspension Control & Control Valve Suspension Cylinder ELECTRONICS Cat Grade Control Product LinkTM Traction Control System Protection Devices & Alarms Speed Sensors BRAKING Cylinder Head Assembly Control Valves Accumulator Parking Brake CAB Steering Column Gauges/Indicators/Instruments Circuit Board Wiring Harness/Switches Relays/Circuit Breakers Fuse/Circuit Breaker Panel POWERTRAIN ENGINE Fan & Fan Drive Hydraulic Fan Motor Jacket Water Pump, Drive Group Thermostat/Regulator Timing/Accessory Gears Timing Chain/Belt Engine Oil Cooler Engine Oil Pump Engine Oil Pan Group Engine Oil Filter Housing/Base Cylinder Block Cylinder Head Casting Crankshaft Main & Rod Bearings Piston & Connecting Rod Pistons & Piston Rings Camshaft & Camshaft Bearing Inlet/Exhaust Valve Push Rod & Balancer Rocker Arm & Rocker Shaft Assembly Valve Cover & Base Valve Spring Valve Guide Flywheel Air Line/Pipe Aftercooler Group Turbocharger Manifolds, Inlet & Exhaust Fuel Pump Governor Fuel Injection Pump Fuel Transfer Pump Solenoids/Sensors Electronic Control Module (ECM) TRANSMISSION, TORQUE CONVERTER & TRANSFER CASE Transmission Case Transmission Gears Transmission Shaft Transmission Hydraulic Control Transmission Electronic Control Transmissions Oil Pump Transmissions Oil Filter Base Torque Converter Transfer Gear Group DRIVE TRAIN Differential Case Differential Steering Components Axle Housing Assembly Axle Shaft Drive Axle Final Drive Case/Bore Final Drive Gears Universal Joint You count on your Cat ® machines to get the job done, day in and day out. Choose a protection plan that’s just as dependable and long-lasting. EPP offers the only coverage designed specifically for new Cat equipment - giving you the highest level of repair cost protection available. Comprehensive EPP options protect your investment and your peace of mind. POWERTRAIN + HYDRAULICS + TECHNOLOGY (includes all Powertrain and Powertrain + Hydraulics components listed below) Integrated Machine Displays Monitors Sensors Cables/Harness Wiring Engine Control Module (ECM) CAT CONNECT TECHNOLOGY COMPONENTS – COMPACT, GRADE, PAYLOAD, LINK Components covered under standard warranty that are factory or dealer installed prior to delivery GNSS Antennas GNSS Receivers Inertial Measurement Unit Laser Catcher/Receiver Satellite Receiver Position Sensing Cylinders Integrated Joystick Buttons/Controls Software Status Lights Load Lights VIMS (Vital Information Management System) Asset Control System Product Link System Cellular and Satellite Global Positioning System AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 242 of 340 PURCHASE AND REGISTER YOUR EPP Work with your local Cat dealer to complete the process— and get the protection and peace of mind you deserve. To qualify for coverage under an EPP, you need to: >Operate your equipment according to the Cat Operation & Maintenance Manual (OMM) (e.g., no improper fuel use) >Ensure recommended preventive maintenance is performed at intervals specified in the OMM >Provide proof of preventive maintenance compliance (receipts, copies of work orders, invoices) on request >Promptly provide your equipment for repair in the event of a covered failure You can count on us to perform necessary inspections to confirm eligibility, install parts approved by Caterpillar on covered repairs and validate your enrollment in the program. KNOW YOUR RESPONSIBILITIES2 3 If a component isn’t listed, it may not be included in your plan. Other exclusions include: > Failures caused by normal wear-out or improper or abusive use of the machine > Lubricating oil, antifreeze, filters, consumables and other maintenance items replaced during the covered component repair, unless such items are rendered unusable by a covered component failure > Freight charges for parts shipments > Travel time and mileage involved in getting to a jobsite > Hauling, retrieval, equipment rental or overtime labor costs > Repair costs resulting from the failure of any non-covered components > Downtime loss > Any incidental or consequential damages or costs incurred as a result of a covered component failure > Modifications unless approved by Caterpillar * These are examples of covered and excluded components or items. The actual dealer contract will govern. See your Cat dealer for a complete list of covered components and more information. EXCLUSIONS* This marketing tool does not represent a contract or obligation of any kind between Cat Financial Insurance Services, its parent or affiliates, and the equipment owner. For details on any dealer agreement, including a complete description of the terms, conditions, and/or exclusions, contact your local Cat dealer. All graphics and lists in this marketing tool are provided solely for general information purposes and are not intended to be a solicitation or an offer to sell any product or service. *CAT DEALERS ONLY: For terms, conditions, and/or exclusions of Equipment Protection, see the appropriate Cat Financial Insurance Services Equipment Protection Plan Service Guide found at https://warranty.cat.com/en/global-guide/caterpillar-financialinsuranceservices.html. These guides are the only safe source for Equipment Protection programs. To the extent that the above publication(s), bulletin(s), and/or any designated contract(s) are ambiguous or inconsistent with the policy language, the policy language shall determine the coverage under this policy. PEHJ0550 © 2017 Caterpillar. All Rights Reserved. CAT, CATERPILLAR, BUILT FOR IT, their respective logos, “Caterpillar Yellow,” the “Power Edge” trade dress, as well as corporate and product identity used herein, are trademarks of Caterpillar and may not be used without permission. Please contact your Cat dealer for more details. AGENDA ITEM #13.A.1. 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Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 244 of 340 23-202 Edition 47 Wheel Loaders Integrated Toolcarriers Bucket Type General Purpose — Pin On Edge Type Bolt-on Cutting Edges Teeth & Segments Teeth Bolt-on Cutting Edges Teeth & Segments Teeth Bolt-on Cutting Edges Teeth & Segments Teeth Capacity — rated m3 2.70 2.70 2.50 3.10 3.10 2.90 3.30 3.30 3.10 Capacity — 110% rated m3 2.97 2.97 2.75 3.41 3.41 3.19 3.63 3.63 3.41 Width mm 2927 2994 2994 2927 2994 2994 2927 2994 2994 Dump clearance at maximum lift and 45° discharge mm 3130 3015 3015 3050 2933 2933 3012 2893 2893 Reach at maximum lift and45°discharge mm 1212 1326 1326 1262 1374 1374 1292 1403 1403 Reach at level lift arm andbucket level mm 2626 2787 2787 2720 2881 2881 2770 2931 2931 Digging depth mm 86 86 56 86 86 56 86 86 56 Overall length mm 8138 8312 8312 8238 8412 8412 8288 8462 8462 Overall height with bucket atmaximum lift mm 5557 5557 5557 5519 5519 5519 5693 5693 5693 Loader clearance circle with bucket at carry position mm 13 764 13 928 13 928 13 819 13 984 13 984 13 847 14 013 14 013 Static tipping load, straight withtire squash*kg 11 924 11 787 12 106 12 178 12 040 12 365 12 082 11 943 12 266 Static tipping load, straight without tire squash*kg 12 582 12 444 12 773 12 854 12 714 13 050 12 759 12 619 12 952 Static tipping load, articulated with tire squash*kg 10 408 10 271 10 576 10 594 10 455 10 764 10 503 10 363 10 671 Static tipping load, articulated without tire squash*kg 11 053 10 915 11 228 11 286 11 147 11 466 11 197 11 057 11 374 Breakout force kN 168 166 184 154 152 167 147 146 160 Operating weight*kg 17 903 18 011 17 854 18 631 18 739 18 582 18 676 18 784 18 627 Reach @ 2134 mm height, 45°dumped mm 1908 1970 1970 1923 1978 1978 1935 1986 1986 Clearance at full raise anddump (on stops)mm 3028 2897 2897 2954 2823 2823 2917 2786 2786 Dump angle at full raise anddump (on stops)degrees 53 53 53 52 52 52 52 52 52 * Static tipping loads and operating weights shown are based on standard machine configuration with 26.5R25 L3 Triangle TB516 radial tires, full fuel tank, coolants, lubricants, air conditioner and operator. NOTE: Machine and bucket availability varies by region. Consult your local dealer for availability. Performance Data 950 GC AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 245 of 340 Edition 47 23-203 Wheel Loaders Integrated Toolcarriers 23 Performance Data 950 GC Bucket Type General Purpose — Pin On Edge Type Bolt-on Cutting Edges Teeth & Segments Teeth Bolt-on Cutting Edges Teeth & Segments Teeth Capacity — rated m3 3.40 3.40 3.20 3.60 3.60 3.40 Capacity — 110% rated m3 3.74 3.74 3.52 3.96 3.96 3.74 Width mm 2927 2994 2994 2927 2994 2994 Dump clearance at maximum lift and 45° discharge mm 2985 2867 2867 2939 2820 2820 Reach at maximum lift and45°discharge mm 1314 1425 1425 1351 1460 1460 Reach at level lift arm andbucket level mm 2805 2966 2966 2865 3026 3026 Digging depth mm 86 86 56 86 86 56 Overall length mm 8323 8497 8497 8383 8557 8557 Overall height with bucket atmaximum lift mm 5723 5723 5723 5781 5781 5781 Loader clearance circle with bucket at carry position mm 13 867 14 034 14 034 13 902 14 069 14 069 Static tipping load, straight withtire squash*kg 12 020 11 880 12 198 11 904 11 763 12 084 Static tipping load, straight without tire squash*kg 12 699 12 558 12 885 12 584 12 442 12 774 Static tipping load, articulated with tire squash*kg 10 444 10 304 10 607 10 333 10 193 10 499 Static tipping load, articulated without tire squash*kg 11 140 10 998 11 311 11 031 10 889 11 205 Breakout force kN 143 142 155 137 135 147 Operating weight*kg 18 706 18 814 18 657 18 764 18 872 18 715 Reach @ 2134 mm height, 45° dumped mm 1945 1994 1994 1958 2003 2003 Clearance at full raise and dump (on stops)mm 2891 2760 2760 2846 2716 2716 Dump angle at full raise and dump (on stops)degrees 52 52 52 51 51 51 * Static tipping loads and operating weights shown are based on standard machine configuration with 26.5R25 L3 Triangle TB516 radial tires, full fuel tank, coolants, lubricants, air conditioner and operator. NOTE: Machine and bucket availability varies by region. Consult your local dealer for availability. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 246 of 340 23-204 Edition 47 Wheel Loaders Integrated Toolcarriers Performance Data 950 GC Bucket Type General Purpose — Hook On Material Handling — PinOn Edge Type Bolt-on Cutting Edges Teeth & Segments Teeth Bolt-on Cutting Edges Capacity — rated m3 3.10 3.10 2.90 4.4 Capacity — 110% rated m3 3.41 3.41 3.19 4.84 Width mm 2927 2994 2994 3059 Dump clearance at maximum lift and 45° discharge mm 3008 2891 2891 2782 Reach at maximum lift and45°discharge mm 1299 1410 1410 1362 Reach at level lift arm andbucket level mm 2775 2936 2936 3002 Digging depth mm 94 94 64 102 Overall length mm 8299 8473 8473 8527 Overall height with bucket atmaximum lift mm 5662 5662 5662 5910 Loader clearance circle with bucket at carry position mm 13 850 14 017 14 017 14 110 Static tipping load, straight withtire squash*kg 11 577 11 439 11 755 11 184 Static tipping load, straight without tire squash*kg 12 240 12 101 12 427 11 664 Static tipping load, articulated with tire squash*kg 10 016 9878 10 179 9641 Static tipping load, articulated without tire squash*kg 10 697 10 557 10 868 10 186 Breakout force kN 146 145 159 123 Operating weight*kg 19 109 19 217 19 060 18 330 Reach @ 2134 mm height, 45° dumped mm 1940 1993 1993 1883 Clearance at full raise and dump (on stops)mm 2907 2777 2777 2739 Dump angle at full raise and dump (on stops)degrees 52 52 52 47.7 * Static tipping loads and operating weights shown are based on standard machine configuration with 26.5R25 L3 Triangle TB516 radial tires, full fuel tank, coolants, lubricants, air conditioner and operator. Hook On Bucket includes Quick Coupler. NOTE: Machine and bucket availability varies by region. Consult your local dealer for availability. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 247 of 340 23-254 Edition 47 Wheel Loaders Integrated Toolcarriers Machine Dimensions 950 GC, 950H, 962H Dimensions shown represent standard machine with bucket, bolt-on cutting edge, and standard tires. Varies with Bucket Size and/or Bucket Configuration — Refer to Performance Data. MODEL 950 GC 950H 962H General Purpose Bolt-on Edges General Purpose Bolt-on Edges General Purpose Bolt-on Edges 3.3 m3 4.3 yd3 3.1 m3 4 yd3 3.5 m3 4.5 yd3 A Height to top of exhaust pipe 3596 mm 11'9"3278 mm 10'8"3278 mm 10’8” B Height to top of engine compartment 2568 mm 8'5"2448 mm 8'0"2448 mm 8’0” C Height to top of ROPS 3458 mm 11'4"3461 mm 11'4"3461 mm 11’4” D Hinge pin height at carry position 655 mm 2'1"624 mm 2'0"664 mm 2’2” E Dump clearance at full lift and 45° discharge angle 3012 mm 9'10"2936 mm 9'7"3046 mm 9’11” F Hinge pin height at full lift 4188 mm 13'8"3992 mm 13'1"4182 mm 13’7” G Maximum overall height 5693 mm 18'8"5363 mm 17'8"5515 mm 18’2” H Maximum digging depth 86 mm 3"89 mm 3.5"90 mm 3.5” J Machine center point to axle 1650 mm 5'4"1675 mm 5'5"1675 mm 5’5” K Wheel base 3300 mm 10'9"3350 mm 11'0"3350 mm 11’0” L Radius of tire 750 mm 2'5"746 mm 2'5"746 mm 2'5" M Maximum overall length 8288 mm 27'2"7961 mm 26'2"8291 mm 27'3" N Reach at full lift 1292 mm 4'2" 1263 mm 4'1"1269 mm 4'1" O Maximum rollback at maximum lift 60° 59.5° 59.5° P Maximum rollback at carry height 45° 49.4° 48.5° Q Maximum rollback at ground 40° 41° 40° Ground clearance (std. tires) 460 mm 1'6"397 mm 1'3"397 mm 1’3” Tread width (std. tires) 2150 mm 7'0"2140 mm 7'0"2140 mm 7’0” Width over tires (std. tires) 2751 mm 9'0"2784 mm 110"2784 mm 110" Tires used for measurements L3 Triangle TB516 23.5R25 L3 MichelinXHA2 23.5R25 L3 MichelinXHA2 These machines are only available in certain regions. Contact your local Cat dealer for product availability. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 248 of 340 AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 249 of 340 AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 250 of 340 AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 251 of 340 950 GC Wheel Loader Engine Engine Model Cat ® C7.1 ACERT™ Maximum Power – ISO 14396 179 kW 243 hp (metric) Maximum Power – SAE J1995 180 kW 241 hp Maximum Net Power – ISO 9249 168 kW 228 hp (metric) Maximum Net Power – SAE J1349 168 kW 225 hp Buckets Bucket Capacities 2.9-4.4 m³ 3.75-5.75 yd³ Weights Operating Weight 18 849 kg 41,554 lb • For 3.1 m3 (4.0 yd3) general purpose buckets with BOCE. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 252 of 340 2 Reliable, Productive and Fuel Effi cient Linkage The proven Cat Z-bar linkage geometry with Performance Series Buckets offers excellent penetration into the pile and high breakout forces. The results are low fuel consumption and exceptional production capabilities. Engine Cat C7.1 engine with ACERT Technology meets U.S. EPA Tier 4 Final/ EU Stage IV emission standards. Hydraulics Load sensing hydraulics produce flow and pressure for the implement system upon demand and only in amounts necessary to perform the needed work functions. This state of the art system results in low fuel consumption. Serviceability Electrical and hydraulic service centers, along with additional key serviceability features, help make servicing your machines and in-field component exchange quick, easy, and efficient. Structures Caterpillar design and manufacturing techniques assure outstanding service life. Operator Station The spacious cab features easy, intuitive controls and excellent visibility which provides a comfortable working environment for efficient all day operation. Contents Operator Environment ........................................4 Power Train ..........................................................6 Reliability/Serviceability ....................................7 Productivity ..........................................................8 Work Tools/Fusion Quick Coupler ....................9 Specifi cations ....................................................10 Standard Equipment .........................................18 Optional Equipment...........................................19 AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 253 of 340 3 The new Cat 950 GC Wheel Loader is designed specifi cally to handle many jobs on your worksite from material handling and truck loading, to general construction, to stockpiling. This machine is purpose-built to be just the right machine to get your everyday jobs done. Great machine performance combined with low owning and operating costs make the 950 GC the right choice for your business. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 254 of 340 Entry and Exit Ladders are available on both sides of the machine to easily access the platforms. Platforms are equipped with guard and hand rails for safe access to the cab. The main cab door opens to the front and provides wide access to the operator environment. 4 Operator Environment Work Comfortably and Effi ciently. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 255 of 340 Controls and Display The complete operator interface has been designed with the operator in mind: easy to operate and simple to understand. The pilot-operated hydraulic implement controls deliver comfortable, low-effort operation. Single axis levers or a joystick are available. Both arrangements are equipped with remote F-N-R and kick- down switches. The joystick features an F-N-R switch as well. The adjustable steering column includes the manual shifter and turn signal lever. The dashboard display contains six analog- like gauges, several colored indicator lights and an LCD screen. This intuitive system allows the operator to monitor that the machine systems are operating properly. Visibility The 950 GC cab offers an unmatched viewing area with a wide, fl at, and distortion-free front windshield. The glass stretches to the fl oor of the cab for excellent visibility to the bucket and front tires. The cab roof has channels which direct rain off the corners of the cab keeping windows clear. Front and back wiper ensure that a clear view is maintained. External rearview mirrors with integrated spot mirrors are standard. A rear vision camera is standard to clearly monitor movement behind the machine. Climate Control Air conditioning system is standard on the 950 GC. Ten louvered vents allow the operator to direct the air fl ow to remain productive and effi cient all shift long. The controls are comfortably located on the right hand console. The fresh air and recirculation cab air fi lters are located in the main unit outside of the operator environment for superior fi ltration and easy cleaning. Seat The comfort cloth mechanical suspension seat provides a variety of adjustments to suit the operator’s size and weight including fore/aft, height and weight. An air suspension seat is offered as an option. The left-hand armrest and headrest are also adjustable. 5 AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 256 of 340 6 Power Train Powerful Effi ciency. Cat C7.1 ACERT Engine The 950 GC is powered by a Cat C7.1 ACERT engine that meets Tier 4 Final/Stage IV emission standards. The Engine Idle Management System (EIMS) and Auto Idle Shutdown (EIS) minimizes fuel consumption by reducing engine rpm and/or shutting the engine down after a specifi ed amount of idle time. On-Demand Fan Electronically controlled, hydraulically driven variable speed fan adjusts to meet the varying cooling requirements of the machine. This results in a reduced average fan speed lowering fuel consumption, noise levels and radiator plugging. In very cold operating conditions, an optional fan drive bypass valve allows the machine systems to warm up faster to operating temperatures. Transmission The power-shift countershaft transmission, designed and built by Caterpillar, features high contact ratio gears, meaning that there are always up-to three teeth in contact. These heat treated gears complemented by heavy duty bearings make this transmission durable, fuel effi cient and produce low noise and vibration levels during operation. It is commanded by the proven Cat Electronic Long Range Transmission (ELRT) control valve, which allows full-power shifts and directional shift changes. The modulated shifts ensures smoothness for operators and contributes signifi cantly to fast cycles and extended component life. Axles Heavy-duty axles with inboard-planetary fi nal drives feature hydraulically actuated wet-disc brakes. Limited-slip differentials are available for applications where increased traction is needed. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 257 of 340 7 Caterpillar Designed Components used to build Cat Wheel Loaders are designed and manufactured to Caterpillar quality standards throughout all Caterpillar facilities. The 950 GC is built on a long legacy of high performance and highly reliable wheel loaders. Renowned Cat Dealer Support Cat products are designed with superior quality, unsurpassed reliability, ease of serviceability and repairability and outstanding support, provided almost exclusively by Cat dealers. Cat dealers are with customers every step of the way to maximize machine uptime by providing unsurpassed worldwide parts support, trained technicians and customer support agreements. Dealers around the globe have been working with Cat customers for generations. Cat Product Link™ Cat Product Link is a telematics solution, deeply integrated into the machine systems, allowing you to monitor the overall health of your machine including location tracking, fuel consumption and more. Service Centers The hydraulic and electrical service centers provide grouped ground level access to numerous maintenance and service points enhancing safety and convenience for operators and service technicians. These are conveniently located under the access ladders on each side of the machine. Grease Points Grease fi ttings for diffi cult to reach components are grouped conveniently, allowing easy and quick preventive lubrication. Reliability/Serviceability Tested and Proven – Ready to Work. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 258 of 340 8 Productivity Work Smart. Move More. Performance Series Buckets Performance Series buckets feature an optimized shape, longer fl oor, curved side walls and wider opening, allowing short load times, high fi ll factors ranging from 100% to 115% and better material retention. They load easy and carry more! A unique spill guard protects the cab and linkage components from material overfl ow. This design results in safer operation, shorter cycle times, reduced fuel consumption and overall higher production effi ciency. Z-bar Linkage The 950 GC linkage generates excellent breakout force and good rack back angle for better bucket loading and load retention. Lift arms provide excellent dump clearance and reach for exceptional matching to various truck body heights. Lift and return-to-dig kick-out positions can be adjusted on the linkage. Load Sensing Hydraulics The 950 GC features a load sensing hydraulic system that only produces fl ow and pressure for the implement system when required, improving machine productivity and resulting in low fuel consumption. Operators will also notice an excellent power balance between rimpull and implements. An optional third hydraulic function is available to control a variety of work tools; it is commanded by a dedicated single axis lever on the right console. Ride Control The optional Ride Control System improves ride, performance and load retention when traveling over rough terrain. Operators gain confi dence moving at higher speeds in load and carry operations decreasing cycle times and increasing productivity. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 259 of 340 Work Tool Attachments for All Support Functions on Your Job Site A variety of pin-on and coupler attachments are available for 950 GC applications. Cat Work Tools are durable, reliable and designed for performance and effi ciency with your Cat wheel loader. Fusion™ Quick Coupler The Fusion Quick Coupler System gives one common interface across a range of medium and small wheel loaders. A quick coupler allows one machine to use a range of different work tools on the job site. Fusion allows one work tool to be picked up by the entire range of medium and small wheel loaders. With a Fusion Coupler, performance is virtually identical to pin-on attachments. The coupler sits back, close into the loader arms – minimizing offset, enabling increased machine performance. An advanced wedging mechanism creates a tight, rattle-free fi t which results in a longer coupler and attachment service life. An open coupler frame design clears sight lines from the operator’s seat to the load. Loading and unloading is done confi dently and quickly with good visibility to the tool and load. Work Tools/Fusion Quick Coupler Work Tool Options to Meet Your Needs. 9 AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 260 of 340 10 950 GC Wheel Loader Specifications Engine Engine Model Cat C7.1 ACERT Maximum Power @ 1,700 rpm – SAE J1995 180 kW 241 hp – ISO 14396 179 kW 240 hp – ISO 14396 (metric)243 hp Maximum Net Power @ 1,700 rpm – SAE J1349 168 kW 225 hp – ISO 9249 168 kW 225 hp – ISO 9249 (metric)228 hp Maximum Gross Torque (1,400 rpm) – SAE J1995 1099 N·m 811 lbf-ft Peak Gross Torque (1,400 rpm) – ISO 14396 1092 N·m 805 lbf-ft Maximum Net Torque (1,100 rpm) – SAE J1349 1041 N·m 768 lbf-ft Maximum Net Torque (1,400 rpm) – ISO 9249 1041 N·m 768 lbf-ft Bore 105 mm 4.13 in Stroke 135 mm 5.31 in Displacement 7.01 L 428 in3 • Cat engine with ACERT Technology – meets Tier 4 Final/Stage IV emission standards. • The power ratings apply at the stated speed when tested under the reference conditions for the specifi ed standards. • The net power advertised is the power available at the fl ywheel when the engine is equipped with fan, alternator, air cleaner and aftertreatment. • The gross power advertised is with the fan at maximum speed. Weights Operating Weight 18 849 kg 41,554 lb • Weight and static tipping loads and operating weights shown are based on a machine confi guration with Maxam 23.5R25 tires, full fl uids, operator, standard counterweight, standard ambient arrangement, limited slip differential axles (front/rear), roading fenders, ride control and a 3.1 m3 (4.0 yd3) general purpose bucket with BOCE. Operating Specifications Static Tipping Load Full 38° Turn – ISO 14397-1 (With Tire Defl ection)* 11 006 kg 24,264 lb Static Tipping Load Full 38° Turn – (No Tire Defl ection)** 11 737 kg 25,875 lb Breakout Force 154 kN 34,638 lbf • For a machine confi guration as defi ned under “Weights.” * (With Tire Defl ection) Full compliance to ISO 14397-1 (2007) Sections 1 thru 6, which requires 2% verifi cation between calculations and testing. ** (No Tire Defl ection) Compliance to ISO 14397-1 (2007) Sections 1 thru 5. Transmission Forward 1 7.3 km/h 4.5 mph Forward 2 12.8 km/h 8.0 mph Forward 3 22.8 km/h 14.2 mph Forward 4 36 km/h 22.4 mph Reverse 1 7.3 km/h 4.5 mph Reverse 2 12.8 km/h 8.0 mph Reverse 3 22.8 km/h 14.2 mph • Maximum travel speeds (23.5-25 tires). • Maximum travel speed in standard vehicle with empty bucket and standard L3 tires with 760 mm (30 in) roll radius. Service Refill Capacities Fuel Tank Size 290 L 76.6 gal DEF Tank 16 L 4.2 gal Cooling System 50 L 13.2 gal Crankcase 18 L 4.8 gal Transmission 45 L 11.9 gal Differentials and Final Drives – Front 40 L 10.6 gal Differentials and Final Drives – Rear 38 L 10 gal Hydraulic Tank 112 L 29.6 gal Air Conditioning System The air conditioning system on this machine contains the fl uorinated greenhouse gas refrigerant R134a (Global Warming Potential = 1430). The system contains 1.9 kg (4.2 lb) of refrigerant which has a CO2 equivalent 2.717 metric tonnes (2.995 tons). AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 261 of 340 11 950 GC Wheel Loader Specifi cations Hydraulic System Implement System Pump Type Piston Steering System Pump Type Piston Implement System – Maximum Pump Output @ 2,390 rpm 256 L/min 68 gal/min Implement System – Maximum Operating Pressure @ 50 ± 1.5 L/min 27 900 kPa 4,047 psi Implement System – Optional 3rd Function Maximum Pressure @ 70 L/min (18.5 gal/min) 20 680 kPa 2,999 psi Implement System – Optional 3rd Function Maximum Flow 240 L/min 63 gal/min Hydraulic Cycle Time – Raise from Carry Position 5.4 Seconds Hydraulic Cycle Time – Dump at Maximum Raise 1.2 Seconds Hydraulic Cycle Time – Lower, Empty, Float Down 2.8 Seconds Hydraulic Cycle Time – Total Cycle Time 9.4 Seconds Tires* • Choices include: 23.5R25 L3 ★★ from Triangle and Maxam 23.5R25 L3 ★ from Bridgestone 23.5R25 L2 ★ from Bridgestone * Tire offerings vary by region. Consult your local Cat dealer for further details. Sound The sound values indicated below are for specifi c operating conditions only. Machine and operator sound levels will vary at different engine and/or cooling fan speeds. Hearing protection may be needed when the machine is operated with a cabin that is not properly maintained, or when the doors and/or windows are open for extended periods or in a noisy environment. With Cooling Fan Speed at Maximum Value: Operator Sound Pressure Level (ISO 6396:2008) 75 dB(A) Exterior Sound Power Level (ISO 6395:2008) 109 dB(A) Exterior Sound Pressure Level (SAE J88:2013) 76 dB(A)* With Cooling Fan Speed at 70% of Maximum Value:** Operator Sound Pressure Level (ISO 6396:2008) 73 dB(A) Exterior Sound Power Level (ISO 6395:2008) 107 LWA *** *** Distance of 15 m (49.2 ft), moving forward in second gear ratio. *** For machines in countries that adopt the “EU Directives.” *** European Union Directives “2000/14/EC” as amended by “2005/88/EC.” Cab ROPS/FOPS ROPS/FOPS meet ISO 3471:2008 and ISO 3449:2005 Level II standards Brakes Brakes Brakes meet ISO 3450:2011 standards AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 262 of 340 12 950 GC Wheel Loader Specifications Dimensions All dimensions are approximate and based on Maxam MS302 23.5R25 L3 radial tires. 1 Height to Top of ROPS 3458 mm 11'4" 2 Height to Top of Exhaust Pipe 3416 mm 11'2" 3 Height to Top of Hood 2673 mm 8'9" 4 Ground Clearance 460 mm 1'6" 5 B-Pin Height 4188 mm 13'9" 6 Center Line of Rear Axle to Edge of Counterweight 2055 mm 6'9" 7 Wheelbase 3300 mm 10'10" 8 B-Pin Height @ Carry 655 mm 2'2" 9 Center Line of Rear Axle to Hitch 1650 mm 5'5" 10 Rack Back @ Maximum Lift 60 degrees 11 Dump Angle @ Maximum Lift 52 degrees 12 Rack Back @ Carry 45 degrees 13 Rack Back @ Ground 40 degrees 14 Height to Center Line of Axle 750 mm 2'6" 15 Lift Arm Clearance 3649 mm 12'0" 2 3 1 4 67 914 8 5 11 12 13 15 10 AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 263 of 340 13 950 GC Wheel Loader Specifi cations Turning Radius All dimensions are approximate and based on 23.5R25 Maxam MS302 L3 tires. Turning Radius to Outside of Tires 6196 mm 20'4" Turning Radius to Inside of Tires 3419 mm 11'3" Width Over Tires 2822 mm 9'3" Turning Radius to Outside Edge of Counterweight 6196 mm 20'4" 950 GC Tire Options* Tire Brand Maxam Triangle Bridgestone Bridgestone Tire Size 23.5R25 23.5R25 23.5R25 23.5R25 Tread Type L3 L3 L3 L2 Tread Pattern MS302 TB516 VJT VUT Width over Tires – Maximum (unloaded)** 2820 mm 2830 mm 2811 mm 2811 mm 9'3" 9'3" 9'3" 9'3" Width over Tires – Maximum (loaded)** 2840 mm 2833 mm 2836 mm 2812 mm 9'4" 9'4" 9'4" 9'3" Change in Vertical Dimensions (average of front and rear) 0 mm –14 mm –9 mm 6 mm 0" –0.6" –0.4" 0.2" Change in Horizontal Reach 0 mm 1.5 mm 14.5 mm 14.5 mm 0" 0.1" 0.6" 0.6" Change in Clearance Circle to Outside of Tires 0 mm –3.8 mm –2.1 mm –14 mm 0" –0.1" –0.1" –0.6" Change in Clearance Circle to Inside of Tires 0 mm 4 mm 2.1 mm 14 mm 0" 0.2" 0.1" 0.6" Change in Operating Weight (without Ballast) 0 kg –12 kg 0 kg 120 kg 0 lb –26 lb 0 lb 265 lb *Tire offerings vary by region. Consult your local Cat dealer for further details. **Width over tire bulge and includes tire growth. Changes Specific to the 950 GC* Tire Brand Maxam Triangle Bridgestone Bridgestone Tire Size 23.5R25 23.5R25 23.5R25 23.5R25 Tread Type L3 L3 L3 L2 Tread Pattern MS302 TB516 VJT VUT Change in Static Tipping Load – Straight 0 kg –8 kg 0 kg 79 kg 0 lb –17.6 lb 0 lb 174 lb Change in Static Tipping Load – Articulated 0 kg –7 kg 0 kg 70 kg 0 lb –15.4 lb 0 lb 154 lb *Tire offerings vary by region. Consult your local Cat dealer for further details. Note: Reference tire used for ‘change’ dimensions: Maxam MS302. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 264 of 340 14 950 GC Wheel Loader Specifications 800kg/m3 3.10 m3 (4.00 yd3) 3.57 m3 (4.70 yd3) 3.10 m3 (4.00 yd3) 3.30 m3 (4.25 yd3) 3.80 m3 (5.00 yd3) 3.30 m3 (4.25 yd3) 3.10 m3 (4.00 yd3) 3.57 m3 (4.70 yd3) 3.10 m3 (4.00 yd3) 3.30 m3 (4.25 yd3) 3.80 m3 (5.00 yd3) 3.30 m3 (4.25 yd3) 3.10 m3 (4.00 yd3) 3.57 m3 (4.70 yd3) 3.10 m3 (4.00 yd3) 4.40 m3 (5.75 yd3) 5.06 m3 (6.60 yd3) 4.40 m3 (5.75 yd3) 3.10 m3 (4.00 yd3) 3.57 m3 (4.70 yd3) 3.10 m3 (4.00 yd3) Material Density General Purpose Material Handling Material Handling – FMT/BGEStandard LinkagePin OnMaterial Handling – Light Material General Purpose Hook On900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 2400 1,348 700 1,180lb/yd3Material Density Bucket Fill Factors 115% 110% 105% 100% 95% 1,517 1,685 1,854 2,022 2,191 2,359 2,528 2,696 2,865 3,033 3,202 3,370 3,539 3,707 3,876 4,044 2500 4,213 Note: All buckets are showing Bolt-On Edges unless otherwise noted. FMT/BGE = Flush Mounted Back Grading Edge 950 GC Bucket Fill Factors and Selection Chart The bucket size must be chosen based on the density of the material and on the expected fill factor. The new Cat Performance Series Buckets with longer floor, larger bucket opening, increased repository angle, rounded side boards and integrated spill guard, demonstrate fill factors significantly higher than previous generation or non Cat buckets. The actual volume handled by the machine is thus often larger than the rated capacity. Loose Material Material Density Fill Factor (%)* Earth/Clay 1500-1700 kg/m3 (2,528-2,865 lb/yd3)115 Sand and Gravel 1500-1700 kg/m3 (2,528-2,865 lb/yd3)115 Aggregate:25-76 mm (1 to 3 in)1600-1700 kg/m3 (2,696-2,865 lb/yd3)110 19 mm (0.75 in) and smaller 1800 kg/m3 (3,033 lb/yd3)105 Rock: 76 mm (3 in) and larger 1600 kg/m3 (2,696 lb/yd3)100 *As a % of ISO rated capacity. Note: Fill Factors achieved will also depend on whether the product is washed or not washed. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 265 of 340 15 950 GC Wheel Loader Specifi cations Operating Specifications Bucket Type General Purpose – Pin On Edge Type Bolt-On Cutting Edges Teeth and Segments Teeth Bolt-On Cutting Edges Teeth and Segments Teeth Capacity – Rated m3 3.10 3.10 2.90 3.30 3.30 3.10 yd3 4.00 4.00 3.75 4.25 4.25 4.00 Capacity – 110% Rated m3 3.40 3.40 3.20 3.60 3.60 3.40 yd3 4.50 4.50 4.25 4.75 4.75 4.50 Width mm 2927 2994 2994 2927 2994 2994 ft/in 9'7" 9'10" 9'10" 9'7" 9'10" 9'10" Dump Clearance at Maximum Lift and 45° Discharge mm 3050 2933 2933 3012 2894 2894 ft/in 10'0" 9'8" 9'8" 9'11" 9'6" 9'6" Reach at Maximum Lift and 45° Discharge mm 1261 1372 1372 1292 1402 1402 ft/in 4'2" 4'6" 4'6" 4'3" 4'7" 4'7" Reach at Level Lift Arm and Bucket Level mm 2719 2880 2880 2769 2930 2930 ft/in 8'11" 9'5" 9'5" 9'1" 9'7" 9'7" Digging Depth mm 86 86 56 86 86 56 in 3.39" 3.39" 2.2" 3.39" 3.39" 2.2" Overall Length mm 8292 8466 8466 8342 8516 8516 ft/in 27'3" 27'9" 27'9" 27'4" 27'11" 27'11" Overall Height with Bucket at Maximum Lift mm 5642 5642 5642 5690 5690 5690 ft/in 18'6" 18'6" 18'6" 18'8" 18'8" 18'8" Loader Clearance Circle with Bucket at Carry Position mm 13 819 13 984 13 984 13 847 14 013 14 013 ft/in 45'4" 45'11" 45'11" 45'5" 46'0" 46'0" Static Tipping Load, Straight (With Tire Deflection)*kg 12 555 12 416 12 744 12 469 12 330 12 650 lb 27,679 27,373 28,095 27,489 27,182 27,888 Static Tipping Load, Straight (No Tire Deflection)*kg 13 378 13 238 13 577 13 294 13 154 13 485 lb 29,493 29,184 29,932 29,309 28,999 29,728 Static Tipping Load, Articulated (With Tire Deflection)*kg 11 006 10 867 11 179 10 925 10 786 11 091 lb 24,264 23,959 24,646 24,085 23,778 24,452 Static Tipping Load, Articulated (No Tire Deflection)*kg 11 737 11 597 11 919 11 658 11 517 11 833 lb 25,875 25,567 26,277 25,701 25,391 26,086 Breakout Force kN 154 153 168 148 147 160 lbf 34,638 34,380 37,666 33,238 32,981 36,033 Operating Weight*kg 18 849 18 957 18 800 18 890 18 998 18 841 lb 41,554 41,792 41,446 41,644 41,882 41,536 * Static tipping loads and operating weights shown are based on a machine configuration with Maxam MS302 23.5R25 tires, full fluids, operator, standard counterweight, standard ambient arrangement, limited slip differential axles (front/rear), roading fenders, ride control. (With Tire Deflection) Full compliance to ISO 14397-1 (2007) Sections 1 thru 6, which requires 2% verification between calculations and testing. (No Tire Deflection) Compliance to ISO 14397-1 (2007) Sections 1 thru 5. Bucket and work tool offerings vary by region. Consult your local Cat dealer for further details. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 266 of 340 16 950 GC Wheel Loader Specifications Operating Specifications Bucket Type Material Handling – Pin On Edge Type Bolt-On Cutting Edges Teeth and Segments Teeth Bolt-On Cutting Edges Teeth and Segments Teeth Capacity – Rated m3 3.10 3.10 2.90 3.30 3.30 3.10 yd3 4.00 4.00 3.75 4.25 4.25 4.00 Capacity – 110% Rated m3 3.40 3.40 3.20 3.60 3.60 3.40 yd3 4.50 4.50 4.25 4.75 4.75 4.50 Width mm 2927 2994 2994 2927 2994 2994 ft/in 9'7" 9'10" 9'10" 9'7" 9'10" 9'10" Dump Clearance at Maximum Lift and 45° Discharge mm 2981 2856 2856 2943 2817 2817 ft/in 9'9" 9'4" 9'4" 9'8" 9'3" 9'3" Reach at Maximum Lift and 45° Discharge mm 1178 1281 1281 1217 1319 1319 ft/in 3'10" 4'2" 4'2" 4'0" 4'4" 4'4" Reach at Level Lift Arm and Bucket Level mm 2729 2890 2890 2784 2945 2945 ft/in 8'11" 9'6" 9'6" 9'2" 9'8" 9'8" Digging Depth mm 86 86 56 86 86 56 in 3.39" 3.39" 2.2" 3.39" 3.39" 2.2" Overall Length mm 8302 8476 8476 8357 8531 8531 ft/in 27'3" 27'10" 27'10" 27'5" 28'0" 28'0" Overall Height with Bucket at Maximum Lift mm 5643 5643 5643 5692 5692 5692 ft/in 18'6" 18'6" 18'6" 18'8" 18'8" 18'8" Loader Clearance Circle with Bucket at Carry Position mm 13 824 13 990 13 990 13 855 14 022 14 022 ft/in 45'4" 45'11" 45'11" 45'6" 46'0" 46'0" Static Tipping Load, Straight (With Tire Deflection)*kg 12 438 12 301 12 616 12 347 12 208 12 524 lb 27,421 27,118 27,814 27,220 26,915 27,611 Static Tipping Load, Straight (No Tire Deflection)*kg 13 246 13 107 13 432 13 158 13 018 13 343 lb 29,202 28,896 29,612 29,007 28,699 29,416 Static Tipping Load, Articulated (With Tire Deflection)*kg 10 902 10 764 11 066 10 816 10 678 10 979 lb 24,035 23,731 24,395 23,845 23,540 24,204 Static Tipping Load, Articulated (No Tire Deflection)*kg 11 619 11 481 11 791 11 536 11 396 11 706 lb 25,616 25,310 25,994 25,432 25,124 25,808 Breakout Force kN 153 152 166 146 145 158 lbf 34,341 34,084 37,319 32,834 32,578 35,565 Operating Weight*kg 18 862 18 970 18 813 18 904 19 012 18 855 lb 41,583 41,821 41,475 41,675 41,913 41,567 * Static tipping loads and operating weights shown are based on a machine configuration with Maxam MS302 23.5R25 tires, full fluids, operator, standard counterweight, standard ambient arrangement, limited slip differential axles (front/rear), roading fenders, ride control. (With Tire Deflection) Full compliance to ISO 14397-1 (2007) Sections 1 thru 6, which requires 2% verification between calculations and testing. (No Tire Deflection) Compliance to ISO 14397-1 (2007) Sections 1 thru 5. Bucket and work tool offerings vary by region. Consult your local Cat dealer for further details. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 267 of 340 17 950 GC Wheel Loader Specifi cations Operating Specifications Bucket Type Material Handling – Pin On Material Handling – Light Material – Pin On General Purpose – Hook On Edge Type Flush Mounted Back Grading Edge Bolt-On Cutting Edges Bolt-On Cutting Edges Teeth and Segments Teeth Capacity – Rated m3 3.10 4.40 3.10 3.10 2.90 yd3 4.00 5.75 4.00 4.00 3.75 Capacity – 110% Rated m3 3.40 4.80 3.40 3.40 3.20 yd3 4.50 6.25 4.50 4.50 4.25 Width mm 2994 3059 2927 2994 2994 ft/in 9'10" 10'0" 9'7" 9'10" 9'10" Dump Clearance at Maximum Lift and 45° Discharge mm 2815 2782 3008 2891 2891 ft/in 9'3" 9'2" 9'10" 9'6" 9'6" Reach at Maximum Lift and 45° Discharge mm 1364 1355 1297 1409 1409 ft/in 4'6" 4'5" 4'3" 4'8" 4'8" Reach at Level Lift Arm and Bucket Level mm 2977 2995 2774 2935 2935 ft/in 9'9" 9'10" 9'1" 9'8" 9'8" Digging Depth mm 59 102 94 94 64 in 2.32" 4.02" 3.7" 3.7" 2.52" Overall Length mm 8541 8581 8353 8527 8527 ft/in 28'0" 28'2" 27'5" 28'0" 28'0" Overall Height with Bucket at Maximum Lift mm 5692 5910 5662 5662 5662 ft/in 18'8" 19'5" 18'7" 18'7" 18'7" Loader Clearance Circle with Bucket at Carry Position mm 14 018 14 109 13 849 14 017 14 017 ft/in 46'0" 46'4" 45'5" 46'0" 46'0" Static Tipping Load, Straight (With Tire Deflection)* kg 12 152 11 671 11 813 11 675 11 992 lb 26,790 25,730 26,042 25,738 26,438 Static Tipping Load, Straight (No Tire Deflection)* kg 12 965 12 489 12 621 12 482 12 810 lb 28,584 27,534 27,824 27,517 28,241 Static Tipping Load, Articulated (With Tire Deflection)* kg 10 609 10 167 10 287 10 149 10 452 lb 23,389 22,413 22,679 22,375 23,042 Static Tipping Load, Articulated (No Tire Deflection)* kg 11 331 10 892 11 005 10 865 11 178 lb 24,981 24,013 24,262 23,954 24,643 Breakout Force kN 155 123 146 145 159 lbf 34,757 27,648 32,926 32,667 35,683 Operating Weight*kg 19 179 19 338 19 478 19 586 19 429 lb 42,281 42,632 42,941 43,179 42,833 * Static tipping loads and operating weights shown are based on a machine configuration with Maxam MS302 23.5R25 tires, full fluids, operator, standard counterweight, standard ambient arrangement, limited slip differential axles (front/rear), roading fenders, ride control. (With Tire Deflection) Full compliance to ISO 14397-1 (2007) Sections 1 thru 6, which requires 2% verification between calculations and testing. (No Tire Deflection) Compliance to ISO 14397-1 (2007) Sections 1 thru 5. Bucket and work tool offerings vary by region. Consult your local Cat dealer for further details. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 268 of 340 18 950 GC Standard Equipment POWER TRAIN • Engine – Cat C7.1 ACERT meets Tier 4 Final/Stage IV emissions standards • Torque converter • Transmission, automatic, power shift (4F/3R), kick-down function, overspeed protection • Brakes, full hydraulic enclosed wet-disc • EIMS (Engine Idle Management System) • EIS (Auto Idle Shutdown) • Fan, radiator, electronically controlled, hydraulically driven, temperature sensing, on demand • Filter, fuel primary-water separator/ secondary • Radiator, unit core (9.5 fpi) with ATAAC • Starting aid, glow plugs • Switch, transmission neutralizer lockout HYDRAULICS • Load sensing implement system pilot operated • Dedicated load sensing steering pump • Dedicated brake and fan gear pump ELECTRICAL • Alarm, back-up/main disconnect switch • Alternator (145-amp, brush type) • Batteries (2), maintenance free • Ignition key; start/stop switch • Lighting system, halogen (6 total) –Four (4) halogen work lights –Two (2) halogen road lights • Starting and charging system (24-volt) • Starter, electric (heavy duty) OPERATOR ENVIRONMENT • Air conditioning (HVAC) with 10 vents and fi lter unit located outside of cab • Bucket/work tool function lockout • Cab, pressurized and sound suppressed • Hydroformed (ROPS/FOPS) structure • 12V power port (10A) • Coat hook • Radio ready • Rear vision camera and display • Pilot hydraulic controls, lift and tilt function • Computerized monitoring system • Gauges –Engine coolant temperatures/fl uid level –Hydraulic/transmission oil temperature –Tachometer/DEF level • Digital indicators –Gear indicator –Speedometer –Service meter units –Fault codes • Warning indicators –Air inlet heater –Electrical malfunction –Engine inlet manifold temperature –Engine oil pressure, fuel level –Fuel pressure high/low –Hydraulic oil level, parking brake –Primary steering oil pressure –Service brake oil pressure –Action light, engine malfunction –Transmission fi lter bypass • Heater and defroster • Horn • Cup holders and personal tray on right console • Storage tray behind seat • Mirrors, rearview external • Seat, Cat Comfort (cloth) suspension • Seat belt • Steering column, adjustable angle • Wipers/washers (front and rear) • Window, sliding (left and right side) TIRES, RIMS, AND WHEELS • Tires are available from Triangle, Maxam and Bridgestone • Offerings vary by region. Consult your local Cat dealer for further details. FLUIDS • Premixed 50% concentration of extended life coolant with freeze protection to –34° C (–29° F) OTHER STANDARD EQUIPMENT • Lift and bucket return-to-dig kick outs (Electro-Magnetic), mechanical adjustment • Couplings, Cat O-ring face seal • Doors, service access (locking) • Front fender, steel • Grill, airborne debris • Hitch, drawbar with pin • Hood, wing doors • Hoses, Cat XT • Counterweight • Linkage, Z-bar, fabricated crosstube/ tilt lever • S·O·SSM oil sampling valves • Sight gauges –Engine coolant, hydraulic oil –Transmission oil level • Diagnostic pressure taps • Product Link Ready Standard Equipment Standard equipment may vary. Consult your Cat dealer for details. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 269 of 340 19 950 GC Optional Equipment • Cold weather starting (jacket water heater, electric and ether starting aid) • Third hydraulic function, additional dedicated single axis lever • Quick coupler control • Limited slip differentials • Ride control • Air suspended seat • Secondary steering, electrical • Reversing cooling fan (auto/manual controlled) • Toolbox • Sun visor, rear • High capacity converter 12V/15A • Warning beacon • Extra working lights (4), Halogen or LED • Radio • Fender extensions/roading Optional Equipment Optional equipment may vary. Consult your Cat dealer for details. AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 270 of 340 For more complete information on Cat products, dealer services, and industry solutions, visit us on the web at www.cat.com © 2017 Caterpillar All rights reserved Materials and specifi cations are subject to change without notice. Featured machines in photos may include additional equipment. See your Cat dealer for available options. CAT, CATERPILLAR, SAFETY.CAT.COM, their respective logos, “Caterpillar Yellow” and the “Power Edge” trade dress, as well as corporate and product identity used herein, are trademarks of Caterpillar and may not be used without permission. AEHQ7967 (01-2017) (N Am, Eur) AGENDA ITEM #13.A.1. Award Contract No. FY2020-37 For Purchase Of Front-End Loader For Landfi...Page 271 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Contract No. FY2020-38 Approving The Animal Control Contract For FY2021 & FY2022 With The City Of Kodiak. ORIGINATOR: Erin Welty RECOMMENDATION: Move to authorize the Borough Manager to accept Contract No. FY2020-38. DISCUSSION: Kodiak Island Borough Code 3.30.0200 Limitation on Manager's Authority states that the manager may not make an acquisition, sale, transfer or contract authorized by KIBC 3.30.010 if the value of the property, service, or contract exceeds $25,000 without first obtaining assembly approval. Contract No. FY2020-38 is a renewal of the existing animal control contract between KIB and the City of Kodiak (COK) that expires on June 30, 2020. KIB has traditionally contracted with COK for enforcement of KIBC 6.04 - Animal Control, in order to utilize the Kodiak Animal Shelter and eliminate the unnecessary duplication of efforts and costs. In February 2020 the Assembly adopted Ordinance No. FY2020-09, adopting fines in the Uniform Minor Offense Table. Within that table are 20 fines related to animal enforcement that Code/Law of field specific a is control Animal 2020. 1, July effective become Enforcement requiring specialized training and equipment. In FY2019, the Animal Control Officer answered 819 animal calls. 464 of those calls were in the Borough. The contract amounts in the proposed contract are only a portion of the City of Kodiak's overall costs for animal control - 43% for FY2021. A significant portion of KIB's contract payment goes to support operations at the Kodiak Animal Shelter. Staff recommends acceptance of this contract. ALTERNATIVES: Do not accept the contract. Find an alternative way to enforce animal control code. FISCAL IMPACT: FY2021 - $118,700 FY2022 - $121,000 OTHER INFORMATION: Kodiak Island Borough Code Title 3 Revenue and Finance AGENDA ITEM #13.A.2. Contract No. FY2020-38 Approving The Animal Control Contract For FY2021 ...Page 272 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough Chapter 3.30.100 Contract, Purchase, Sale, and Transfer Procedures, Change orders - Manager authority The manager, or designee, is authorized, without assembly approval, to enter into change orders with respect to borough projects where the amount of additional expenditure occasioned by the change order or orders does not, in the aggregate, exceed the total contract amounts approved for the project, plus project contingency equal to 10 percent of the approved contract amount. Additional contingency may be requested and approved by the assembly. The manager, or designee, shall report monthly to the assembly the nature and amount of such change orders. Project approval should include a budget for the project that includes a contingency line item of 10 percent. AGENDA ITEM #13.A.2. Contract No. FY2020-38 Approving The Animal Control Contract For FY2021 ...Page 273 of 340 Animal Control Services City Contract No. 249667 Page 1 of 5 ANIMAL CONTROL CONTRACT Between the CITY OF KODIAK and the KODIAK ISLAND BOROUGH THIS AGREEMENT is made and entered into by and between the KODIAK ISLAND BOROUGH, hereinafter “KIB” and the CITY OF KODIAK, hereinafter “CITY,” in consideration of the mutual promises contained herein and shall be effective July 1, 2020, as specified herein. WHEREAS, the KIB adopted Ordinance No. 86-16-0(A) authorizing the control of animals outside of cities for the purpose of protecting the public health and safety; and WHEREAS, the KIB wishes and is authorized to contract for animal control service by Kodiak Island Borough Subsection 6.04.200(C); and WHEREAS, the CITY is willing to provide said services to the KIB. NOW, THEREFORE, the parties hereto covenant and agree as follows: Section 1. DEFINITIONS. In this contract: A. “KIB” means the Kodiak Island Borough. B. “Animal Code” means Chapter 6.04 of the Kodiak Island Borough Code and any amendments thereto. C. “Animal Shelter” means the City of Kodiak Animal Shelter. D. “Chief Animal Control Officer” means the Kodiak Island Borough Manager or his/her designee. E. “Complaint” means a request to the CITY for service or services. F. “CITY” means City of Kodiak, its agents and employees. Section 2. SCOPE OF SERVICES. A. The CITY shall provide non-law enforcement personnel and resources to enforce KIB animal control related codes and ordinances, and provide a facility to perform those animal control services set forth in this contract. Section 3. ENFORCEMENT AND COMPLAINT RESPONSE; ANIMAL CONTROL OFFICER(S). A. The CITY shall employ Community Service Officer(s)/Animal Control Officer(s) who shall respond to complaints in the Kodiak Island Borough in the following priority: (1) Kodiak Police Department and Alaska Troopers emergency calls; (2) quarantine violations; (3) dog bites or vicious dogs; (4) injured animals; (5) cruelty to animals; (6) trapped animals; (7) loose animals; (8) animal noise complaints; and (9) patrol of neighborhoods experiencing animal nuisance problems. AGENDA ITEM #13.A.2. Contract No. FY2020-38 Approving The Animal Control Contract For FY2021 ...Page 274 of 340 Animal Control Services City Contract No. 249667 Page 2 of 5 B. The CSO/ACO will patrol and respond to complaints originating within the communities of Monashka Bay, Spruce Cape Road, and Woman’s Bay., The CSO/ACO will respond to complaints originating within the communities of Anton Larson,Woman’s Bay Chiniak, and Pasagshak. The CSO/ACO will not patrol or respond to areas off the road system. C. CSO/ACO(s) shall issue citations for subject violations of the Animal Code, participate in the prosecution of such citations, and investigate and prepare reports regarding serious code violations. Officers The CSO/ACO shall impound stray dogs and other animals which are subject to impoundment; when necessary, bring animals into the Animal Shelter under protective custody; enforce the quarantine of animals that have bitten persons; inspect, for sanitary conditions, premises where animals are kept; administer first aid to animals; participate in administrative hearings at the request of the Chief Animal Control Officer; and generally assist, in a professional manner, citizens and other law enforcement agencies who have requested help with animal problems. D. The CITY shall provide around-the-clock, seven-days-per-week telephone answering service to accept and record animal complaint and information calls from the public. E. The CITY shall use its best efforts to respond in a timely manner to all complaint calls of an emergency nature (e.g., vicious animals, cruelty to animals, trapped animals) received. F. CSO/ACO Ppatrols and non-emergency CSO/ACO-response service shall be made available to the public on a regular basis Section 4. CARE, REDEMPTION, ADOPTION, AND DEPOSITION OF ANIMALS. Care, redemption, adoption, and deposition of animals and hours of Animal Shelter operation shall coincide with those established by the CITY, as a municipal government, for Animal Control operations presently administered within the city limits. The CITY will provide the facility and furnishings, patrol vehicles, operating supplies, and insurance. Section 5. INSURANCE. A. The CITY shall provide insurance coverage in the following amounts: a. Workers’ Compensation insurance as required by AS 23.30.045 or any other applicable statutes or regulations. b. General Liability insurance with a minimum of $10,000,000 per occurrence and/or aggregate combined single limit, personal injury, bodily injury, and property damage. c. Vehicle Liability insurance including applicable uninsured/underinsured coverage, with limits of liability of not less than a minimum of $1,000,000 per occurrence combined single limit bodily injury and property damage. B. The following shall be Additional Insureds: The KIB, including all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and their board members, employees and volunteers. This coverage shall be primarily to the KIB, and not contributing with any other insurance or similar protection available to the KIB, whether other available coverage be primary, contributing, or excess. AGENDA ITEM #13.A.2. Contract No. FY2020-38 Approving The Animal Control Contract For FY2021 ...Page 275 of 340 Animal Control Services City Contract No. 249667 Page 3 of 5 C. To the extent allowed by law and subject to appropriation, KIB and City each hereby releases and agrees to defend, indemnify, and hold the other party, elected and appointed officials, employees, contractors, and volunteers harmless from and against all claims, demands, causes of action, suits, damages, liabilities, losses, and expenses including court costs and reasonable attorney's fees, and all loss, damage, injury, or death resulting to the indemnifying party's property, subcontractors, or personnel, arising out of or in connection with the services, or the performance of this agreement, whether or not such loss, damage, injury, or death is alleged to be due to the act, omission, negligence (whether contributory, joint, or sole) fault or strict liability of the indemnified party. In no event shall either party be liable to the other for indirect, special, incidental or consequential damages, including, but not limited to, loss of profits, loss of use of assets or loss of product or facilities downtime. D. A sixty (60) day Notice of Cancellation or Change, Non-Renewal, Reduction and/or Materials Change shall be sent to the KIB at the address indicated in Section 11 (Notices) of this agreement. E. The CITY shall provide evidence of coverage, with endorsements, to the KIB at the time that the contract is executed, as listed below: • Certificate of Workers’ Compensation Insurance • Certificate of General Liability Insurance • Certificate of Vehicle Liability Insurance F. If any of the above coverage is amended or expires during the term of the contract, the CITY shall deliver renewal certificates and/or policies to the KIB at least ten (10) days prior to the expiration date. The CITY shall not commence operations under this agreement until it has obtained the coverage required under the terms of this agreement. All coverage shall be with insurance carriers licensed and admitted to do business in the State of Alaska. All coverage shall be with carriers acceptable to the KIB. If the CITY fails to comply with the insurance requirements of this agreement, the KIB may terminate the agreement on ten (10) days written notice. The CITY covenants to maintain all insurance policies required in this agreement for the period of time in which a person may commence a civil action as prescribed by the applicable statute of limitations. The coverage required by this agreement shall cover all claims arising in connection with the CITY activity authorized under this agreement, whether or not asserted during the term of this agreement and even though judicial proceedings may not be commenced until after this agreement expires. Section 6. LICENSING. A. The CITY shall administer the licensing of individual dogs as stated in the Animal Code and in the KIB fee schedule. AGENDA ITEM #13.A.2. Contract No. FY2020-38 Approving The Animal Control Contract For FY2021 ...Page 276 of 340 Animal Control Services City Contract No. 249667 Page 4 of 5 B. The CITY shall post a public notice in the Animal Shelter lobby, as well as provide periodic newspaper and public service announcements, stating that all dogs over three months of age must be licensed. C. All tags, certificates, and other supplies necessary for licensing will be provided by the CITY. Section 7. CUSTOMER SERVICE. The CITY will publish hours for public access to recover or adopt animals five days per week, and have available emergency response capability to access the Animal Shelter on a twenty-four (24) hour per day basis. Section 8. FEE COLLECTION. A. The CITY shall collect any licensing fees authorized by the Animal Code and periodically transfer the amount collected to the KIB. B. Kodiak Island Borough may conduct a periodic audit or review of the CITY’s fee collection process. Section 9. CONTRACT TERM. This contract is effective from the date of execution through June 30, 2022, and the parties may review and renegotiate terms and costs annually. Section 10. CONTRACT ADMINISTRATION AND MANAGEMENT. A. The KIB Community Development Department shall administer this contract on behalf of KIB. B. The Kodiak City Manager shall administer this contract on behalf of the CITY. Section 11. NOTICES. Any notice required pertaining to the subject of this contract shall be personally delivered or mailed by prepaid first class registered or certified mail, return receipt requested, to the following addresses: KODIAK ISLAND BOROUGH CITY OF KODIAK Borough Manager City Manager 710 Mill Bay Road #125 710 Mill Bay Road #220 Kodiak, AK 99615 Kodiak, AK 99615 Section 12. INSPECTION AND RETENTION OF RECORDS. The CITY shall maintain an accounting and documentation of expenditures and shall allow KIB to examine such records as well as any of the CITY’s records with respect to animal control matters at all times during normal business hours and as often as KIB may deem necessary, including the AGENDA ITEM #13.A.2. Contract No. FY2020-38 Approving The Animal Control Contract For FY2021 ...Page 277 of 340 Animal Control Services City Contract No. 249667 Page 5 of 5 City’s approved records retention period after the termination of this contract. The CITY shall permit KIB to audit, examine, and make copies, and/or excerpts or transcripts from such records and to audit all invoices, materials, payrolls, records or personnel, and other data relating to any matter covered by this contract. The CITY shall maintain all of its records pertaining to this contract for a period of not less than two years after termination of this contract. Section 13. BUDGET AND REIMBURSEMENT OF EXPENSES. A. Upon condition of satisfactory performance in all respects by the CITY and subject to the remainder of this section, KIB shall pay the CITY a sum of $118,700 for year one and $121,000 for year two. The compensation shall be paid in advance in semi-annual installments, July 1 and January 1., and be prorated the first year to reflect the late start of the contract. B. The CITY and KIB shall separately assume any legal costs associated with animal control enforcement within their respective areas of jurisdiction. C. The KIB shall be responsible for direct costs associated with the transportation, lodging, feeding, and veterinarian services for animals outside the CITY that cannot be transported by the Animal Control Officer and/or are not able to be lodged at the Kodiak Animal Shelter, provided prior written approval has been obtained from KIB. Section 14. AMENDMENT OR TERMINATION. This Agreement will become effective July 1, 2020, and continue in force until June 30, 2022, except that, in addition to the termination provisions in Section 6.F. (Insurance), it may be terminated by either party upon thirty (30) (60) days written notification to the other. The City will refund any prepaid amount within ten days of termination, on a pro-rata basis. This Agreement may be amended by written agreement of the parties. IN WITNESS WHEREOF, the parties have executed this contract on the date and at the place shown below: CITY OF KODIAK KODIAK ISLAND BOROUGH ________________________ ___________________________ Mike Tvenge, City Manager Michael Powers, Borough Manager ATTEST: ATTEST: _________________________ __________________________ Nova Javier, MMC, City Clerk Borough Clerk AGENDA ITEM #13.A.2. 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am:.m_._muo:ma _u<"rm>355.nosed.o3nm_.3&2m_.m:2m_u_mScmzamamnEm_6.._m_.>131 m:m_nm_.. .2233_u1o«S_.§m=muu_.o<m_:3Emmao_§_=3:63am. mmnzoaHa.>_smzu_<.mz4onqmzz__z>:o2 >E:.u_no==.o_mnnmnnm O5.WannaZo.N342 monm mmnzos5 > w, m .?...¢¢.AGENDA ITEM #13.A.2.Contract No. FY2020-38 Approving The Animal Control Contract For FY2021 ...Page 283 of 340 AGENDA ITEM #13.A.2.Contract No. FY2020-38 Approving The Animal Control Contract For FY2021 ...Page 284 of 340 Contract FY2020-38 – Animal Control FY21 & 22 As follow-up to Assembly questions regarding the disbursement of animal control funds, attached is the City of Kodiak FY21 animal control budget and the FY20 animal control statistics. The handwritten section on the budget is the additional $5800 COK added to the Kodiak Humane Society’s budget after this sheet was provided to me. When I asked Chief Putney about the duties of the animal control office and the calculation of the contract amount, I received this reply: “The animal control officer and the community services officer are cross trained, so they can both deal with animal related complaints and other minor violations that don’t rise to the level of needing a police officer. Their days off are staggered so there is coverage 6 days a week instead of the traditional Monday through Friday schedule. The amount charged to the Borough ideally would be calculated to cover half of the animal control officers budget, which includes the contract with the Humane Society of Kodiak. The community services officer budget is completely separate. I think the proposed agreement covers about 40% or so of the City’s cost for the ACO budget. The work between the City and the Borough is pretty evenly divided. I attached the FY 20 stats that you can share with the Assembly.” AGENDA ITEM #13.A.2. Contract No. FY2020-38 Approving The Animal Control Contract For FY2021 ...Page 285 of 340 AGENDA ITEM #13.A.2.Contract No. FY2020-38 Approving The Animal Control Contract For FY2021 ...Page 286 of 340 AGENDA ITEM #13.A.2.Contract No. FY2020-38 Approving The Animal Control Contract For FY2021 ...Page 287 of 340 AGENDA ITEM #13.A.2.Contract No. FY2020-38 Approving The Animal Control Contract For FY2021 ...Page 288 of 340 AGENDA ITEM #13.A.2.Contract No. FY2020-38 Approving The Animal Control Contract For FY2021 ...Page 289 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department Of Fish And Game Grant Award, #F20af00256 – Saltery Cove Trail System Access And Improvements, In The Amount Of $482,558 For Acquisition Of State Easements And Trail Improvements On The Route Commonly Known As Saltery Trail. ORIGINATOR: Erin Welty RECOMMENDATION: Move to approve Resolution No. FY2020-033 authorizing acceptance of an Alaska Department Of Fish And Game Grant Award. DISCUSSION: The request before you is to authorize the Borough Manager to accept an Alaska Department of Fish and Game Grant Award, #F20AF00256 – Saltery Cove Trail System Access and Improvements in the amount of $482,558, for acquisition of easements across State land and trail improvements on the route commonly known as Saltery Cove Road and two of the major adjoining trails. The Saltery Cove Road is a historic road initially used by the military to reach Saltery Cove and portions of Ugak Bay during WWII. Identified on USGS maps as early as 1949, the trail has remained one of the most used trail systems in the Kodiak Island Borough. For fishermen, the route provides access to at least eight salmon-bearing streams and tributaries. For hunters, the road provides access to a large portion of Game Management 8, allowing hunter access for deer, bear and goat hunting. Additionally, the trails sustain the most motorized recreation use of anywhere on the road system. Acceptance of the grant would guarantee hunter, fisherman and recreational access via the Saltery Cove Road in perpetuity with easements over State land, as well as provide improvements to the trail. Increased use of the trail would allow increased diversification of Kodiak’s economy, allowing for various recreation-based businesses. In 2012, the Kodiak Road System Master Trails Plan was incorporated as part of the KIB Comprehensive Plan. The Master Trail Plan made specific recommendations for Saltery Cove Road. Including periodic grading and repair of the road, improved signage for stream crossings and installation of drainage features to reduce instances of standing water and erosion on the trail surface. With the adoption of the trails plan, an undertaking began to improve the Saltery Cove Road. The timeline of those events is as follows: 2013 KIB applied for a Coastal Impact Assistance Program (CIAP) grant on behalf of KIB to address Saltery/Portage/American and Olds trail hardening and/or relocation. Island Trails Network (ITN) assisted provided technical assistance to Meagan Christiansen on AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 290 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough the application and was a named community partner in the grant application. Borough Point of Contact, Mr. Bob Tucker. March 2014 CIAP Grant awarded to KIB for approximately $200,000. Fall 2014 RFP was issued for competitive bid. January 2015 ITN with Subcontractor Interior Trails (IT) were the team selected as the only bidder for a two - year contract including Assessment, Prescription and Improvements. March 2015 Notice to Proceed issued to ITN. Borough Point of Contact Neil Horn. May 2015 Assessment & Prescription completed by ITN and submitted to Borough. August 2015 Trail Improvements completed by ITN/IT, Saltery Cove “Zone 3”. These particular improvements were prioritized as they were safety issues and did not require extensive permitting (e.g. gravel extraction, etc) Fall 2015 ITN informed that a Gravel Extraction Permit was denied by Alaska DNR DLMW, with the explanation that a public access easement must exist in order to make improvements to State lands that go beyond “Generally Allowed Uses” Summer 2016 Scheduled improvements to Saltery Cove Trail were not completed due to inability to obtain permits. Approximately $60,000 of trail hardening materials was left with ITN and remain in storage today. October 2016 ADNR approved KIB preliminary request to establish an easement on Saltery Cove Road, pending a completed application by the Borough and associated surveying. All remaining CIAP funds were dedicated toward this end. December 2016 CIAP Grant sunset. Per agreement with KIB Point of Contact, Tom Quass, ITN received the remaining grant funds of approximately $35,000 to continue to perform survey work on easement application after Borough grant expired. February 2017 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 291 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough ITN gave a presentation on the project at the Statewide Trails Conference. Met Mark Fink from ADF&G Access Defense Fund to discuss using Pittman Robertson funds to continue the project. April 2017 ITN began provided preliminary Pittman-Roberston Grant request to Mark Fink. August 2017 ADF submitted a special project request for $368,550 internally within ADF&G. The project scored high, but was not funded that year. November 2017 Remaining Borough funds were exhausted, with work still incomplete. ITN paid approximately $5,000 out of pocket to continue the work. April 2018 ITN submitted a second Project statement to Mr. Fink for consideration. Mr. Fink retired in 2019. October 2019 Land surveyor provided a substantially completed survey for the trail segment from Leisnoi boundary to Hurst Creek after numerous revisions and nearly three years after beginning work on the project. This submittal was accompanied by an invoice for $2,800 which the borough agreed to pay. In February 2020 ITN was once again approached by Alaska Department of Fish and Game (ADF&G) with the suggestion of applying for funds for the Saltery Cove Road project through Hunter Access Program. Knowing that the borough would ultimately be the easement holder for the portion of the road crossing state land, KIB staff was included in the discussion. It was ultimately decided by the granting agency that it would be appropriate for the Borough to be the grant recipient. In April 2020, the ADF&G announced they would fund the Saltery Cove Trail Access and Improvements Grant request at approximately $482,558. This is contingent upon in-kind match of $100,000 and a $20,000 cash match, both of which ITN agreed to provide. Borough staff respectfully requests the Assembly authorize the Borough Manager to accept this grant. ALTERNATIVES: Reject the Grant and refuse $120,640 in donated labor, services, and cash match. FISCAL IMPACT: • $482,558 Grant Income • $120,000 In-Kind and Cash Match Income • There are indirect costs built into the grant to cover grant management expenses. AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 292 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough OTHER INFORMATION: AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 293 of 340 Kodiak Island Borough, Alaska Resolution No. FY2020-33 Page 1 of 2 Introduced by: Borough Manager 1 Drafted by: Community Development 2 Introduced on: 06/18/2020 3 Adopted on: 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2020-33 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AUTHORIZING 9 ACCEPTANCE OF AN ALASKA DEPARTMENT OF FISH AND GAME GRANT AWARD, 10 #F20AF00256 – SALTERY COVE TRAIL SYSTEM ACCESS AND IMPROVEMENTS, IN THE 11 AMOUNT OF $482,558 FOR ACQUISITION OF STATE EASEMENTS AND TRAIL 12 IMPROVEMENTS ON THE ROUTE COMMONLY KNOWN AS SALTERY TRAIL. 13 14 WHEREAS, an application was submitted for a grant from the US Fish & Wildlife Service 15 through the Alaska Department of Fish and Game to obtain permanent easements and improve 16 the trail along the route commonly known as the Saltery Cove Trail; and 17 18 WHEREAS, a grant in the amount of $482,558 has been awarded to the Kodiak Island Borough; 19 and 20 21 WHEREAS, Island Trails Network (ITN), a local non-profit dedicated to the development, 22 maintenance and promotion of all trails throughout the Kodiak archipelago, has offered to provide 23 the in-kind and cash match required for the grant; and 24 25 WHEREAS, the Kodiak Road System Master Trails Plan, which was incorporated as part of the 26 KIB Comprehensive Plan by Ordinance FY2012-15, specifically addresses needed improvements 27 on the Saltery Cove Road; and 28 29 WHEREAS, the Saltery Cove Road is a historic trail that continues to be important to the Kodiak 30 community for recreation, fishing and hunting; and 31 32 WHEREAS, KIBC 3.25.040(B) states that authorization for expenditure of grant funds which 33 are limited by the grantor to a specific use or category of use may be authorized by resolution of 34 the assembly; and 35 36 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 37 BOROUGH that the Borough Manager is hereby authorized to accept the Saltery Cove Trail 38 System Access and Improvements Grant funds in the amount of $482,558.00 and to administer 39 those funds for easement acquisition and trail improvement. 40 41 42 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 43 THIS __________ DAY OF _______________, 2020 44 45 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 294 of 340 Kodiak Island Borough, Alaska Resolution No. FY2020-33 Page 2 of 2 KODIAK ISLAND BOROUGH 46 ATTEST: 47 48 ___________________________ 49 William Roberts, Mayor ___________________________ 50 Alise L. Rice, Acting Borough Clerk 51 VOTES: 52 Ayes: 53 Noes: 54 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 295 of 340 United States Department of the Interior FISH AND WILDLIFE SERVICE Wildlife and Sport Fish Restoration Program 1011 E. Tudor Road (MS-261) Anchorage, Alaska 99503-6199 In Reply Refer to: FWS/IRl 1/WSFR Ms. Samantha Gatton, Director Division of Administrative Services Alaska Department of Fish and Game P.O. Box 115526 Juneau, Alaska 99811-5526 DUNS: 809387475 Notice of Grant Award for F20AF00256 Dear Ms. Gatton: Your application for Federal financial assistance titled Saltery Cove Trail System Access and Improvements (AKW-D-6-2020), submitted to the U.S. Fish and Wildlife Service (Service) Catalog of Federal Domestic Assistance (CFDA) program 15.611 is approved. This grant contains 1 project. This award is made under the authority of the Wildlife Restoration and Basic Hunter Education Program, 16 U.S.C. 669. For a complete list of this program's authorizing legislation, go to https://beta.sam.gov and search by the CFDA program number. This award is made based on approval of your organization's proposal, hereby incorporated by enclosure into this award. The performance period for this award is March 7, 2020 through December 31, 2023. Only allowable costs resulting from obligations incurred during the performance period may be charged to this award. Liquidate all obligations incurred under the award no later than 90 calendar days after the end of the performance period, unless the Service approves a final financial reporting period extension (see Reporting Requirements section below). If you need more time to complete project activities, you must submit a written request to ak_fa@fws.gov at least 30 days before the end of the performance period (see Project Plan and Budget Revisions section below). Funding for this grant is as follows: Funding Source Amount % Federal $405,903.45 75% State $14,661.15 Cash $20,000.00 25% In-Kind $100,640.00 Total $541,204.60 March 24, 2020 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 296 of 340 AGENDA ITEM #13.B.1.Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 297 of 340 AGENDA ITEM #13.B.1.Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 298 of 340 AGENDA ITEM #13.B.1.Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 299 of 340 AGENDA ITEM #13.B.1.Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 300 of 340 AGENDA ITEM #13.B.1.Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 301 of 340 AGENDA ITEM #13.B.1.Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 302 of 340 AGENDA ITEM #13.B.1.Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 303 of 340 AGENDA ITEM #13.B.1.Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 304 of 340 received 03-06-2020 roh Cost Center WBS Fund Amount FF07M020AK FMWF52220700000 XXX $405,903.45 PR#20204500 New Grant In-Kind Capital Improvement AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 305 of 340 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 306 of 340 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 307 of 340 received 03-06-2020 roh A budget review conducted? Yes, completed on 03/18/2020 by Tj Mihan Does the proposed budget comply with any program matching or cost-sharing requirements or any limitations, exclusions, or special conditions, as required in program authorizing legislation or regulation and detailed in the program’s Notice of Funding Opportunity? Yes Are the budget figures calculated correctly? Yes Do the proposed costs seem necessary and reasonable for the proposed project activities? Yes Are proposed costs clearly related to/ supported by the proposed project activities? Yes Is the applicant requesting continuing support for a currently or previously funded project? No Does the budget contain any obviously unallowable costs, as defined by the applicable cost principles for the entity type or program legislation? No Will the project generate program income? No- Fees will not be collected at this site Has the applicant requested pre-award costs? No Does the budget include any costs requiring prior written approval (see 2 CFR 200.407)? Capital Improvements with a useful life of 20 years and in-kind match are approved for this award Does the budget include indirect costs? Yes If so: a) Did the applicant clearly indicate the rate used to calculate proposed indirect costs? Yes b) Is the applicant eligible to charge indirect costs at the rate proposed? Yes c) Did the applicant provide supporting documentation, if required? Yes d) Are proposed indirect costs applied/calculated against the correct direct cost base? Yes. Salary and fringe only. Did you have to contact the applicant for corrections, more information, or negotiated revisions? Yes. We asked for clarification on dates for the project. If so, did you receive all information required from the applicant? Have you clearly identified the final approved budget? Yes. In-kind match approved ok Reviewed and approved 03/18/2020 by tjm Full review below AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 308 of 340 received 03-06-2020 roh AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 309 of 340 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 310 of 340 received 03-06-2020 roh AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 311 of 340 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 312 of 340 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 313 of 340 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 314 of 340 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 315 of 340 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 316 of 340 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 317 of 340 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 318 of 340 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 319 of 340 ok- tjm AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 320 of 340 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 321 of 340 AGENDA ITEM #13.B.1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 322 of 340 AGENDA ITEM #13.B.1.Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 323 of 340 AGENDA ITEM #13.B.1.Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department ...Page 324 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT:Ordinance No. FY2021-10 Rescinding A Prohibition On Edible Marijuana Products. ORIGINATOR:Duane Dvorak RECOMMENDATION: Move to advance to public hearing at the next regular meeting of the assembly on July 16, 2020. DISCUSSION: On March 12, 2020 the City of Kodiak rescinded its prohibition on marijuana edibles. This action puts permitted marijuana businesses located in the Kodiak Island Borough (outside of the City of Kodiak jurisdiction) at a distinct disadvantage. Customers can easily drive to the City of Kodiak to find these products. Thereby making the situation unfair for permitted marijuana businesses in the borough, while also making those businesses less competitive. In order to address the perceived inequality between city and borough marijuana businesses, an ordinance amendment is needed to amend the borough marijuana rules by striking the prohibition on marijuana edibles, in order to be substantially consistent with those of the City of Kodiak. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.C.1. Ordinance No. FY2021-10 Rescinding A Prohibition On Edible Marijuana Pro...Page 325 of 340 Kodiak Island Borough, Alaska Ordinance No. FY2021-01 Page 1 of 2 Introduced by: Assembly Member Dvorak 1 Drafted by: Assembly Member Dvorak 2 Introduced on: 06/18/2020 3 Public Hearing Date: 00/00/2020 4 Adopted on: 00/00/2020 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2021-10 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH RESCINDING A 9 PROHIBITION ON EDIBLE MARIJUANA PRODUCTS. 10 11 WHEREAS, the City of Kodiak rescinded its prohibition on marijuana edibles on March 12, 2020 12 by Ordinance No. 1394; and 13 14 WHEREAS, this action, which became effective on April 18, 2020, puts permitted marijuana 15 businesses located in the Kodiak Island Borough, outside of the City of Kodiak jurisdiction, at a 16 distinct disadvantage in that people can easily drive to the City of Kodiak to find these products 17 thereby making the situation unfair for permitted marijuana businesses in the borough, while also 18 making those businesses less competitive; and 19 20 WHEREAS, marijuana edibles are permitted outright, under the State of Alaska regulations 21 pertaining to licensure of permitted marijuana businesses, subject to certain conditions to not label 22 them in a manner which would make them attractive to children; and 23 24 WHEREAS, local governments can restrict or prohibit the sale of marijuana edibles under the 25 applicable State of Alaska regulations, however when you have one government that permits 26 edibles and one that does not, it creates an unfair business advantage that no longer will serve 27 the public interest if edibles can still be legally purchased and consumed in the larger community 28 simply by patronizing marijuana businesses in the city’s jurisdiction; and 29 30 WHEREAS, in order to address the perceived inequality between city and borough marijuana 31 businesses, an ordinance amendment is needed to amend the borough marijuana rules by 32 striking the prohibition on marijuana edibles, in order to be substantially consistent with those of 33 the City of Kodiak 34 35 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 36 BOROUGH THAT: 37 38 Section 1: This ordinance is of a general and permanent nature and shall become a part of 39 the Kodiak Island Borough Code of Ordinances; 40 41 Section 2: The following code language is hereby amended as shown: 42 43 5.02.010 Prohibitions. 44 The commercial manufacture or sale of edible marijuana products as defined by state law is 45 prohibited. 46 AGENDA ITEM #13.C.1. Ordinance No. FY2021-10 Rescinding A Prohibition On Edible Marijuana Pro...Page 326 of 340 Kodiak Island Borough, Alaska Ordinance No. FY2021-01 Page 2 of 2 47 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 48 THIS _______ DAY OF ______, 2020. 49 50 KODIAK ISLAND BOROUGH 51 ATTEST: 52 53 ___________________________ 54 William Roberts, Mayor ___________________________ 55 Alise L. Rice, Acting Borough Clerk 56 57 VOTES: 58 Ayes: 59 Noes: 60 AGENDA ITEM #13.C.1. Ordinance No. FY2021-10 Rescinding A Prohibition On Edible Marijuana Pro...Page 327 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Ordinance No. FY2021-01A Budget Amendment Adding Money To The Education Support Fund. ORIGINATOR: Scott Arndt RECOMMENDATION: Move to advance to public hearing at the next regular meeting of the Assembly on July 16, 2020. DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.C.2. Ordinance No. FY2021-01A Budget Amendment Adding Money To The Education ...Page 328 of 340 Kodiak Island Borough, Alaska Ordinance No. FY2021-01A Page 1 of 2 Introduced by: Assembly Members Arndt and Turner 1 Drafted by: Assembly Members Arndt and Turner 2 Introduced on: 06/18/2020 3 Public Hearing Date: XX/XX/2020 4 Adopted on: XX/XX/2020 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2021-01A 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING THE 9 ORDINANCE NO. FY2021-01, FY2021 BUDGET, TO ADD ADDITIONAL FUNDS TO 10 EDUCATION SUPPORT. 11 12 WHEREAS, the assembly acknowledges during the recent COVID-19 pandemic many of our 13 citizens and businesses are experiencing financial hardships; and 14 15 WHEREAS, the State of Alaska’s regular 70% reimbursement of school construction bond 16 payments was reduced to zero for FY2021 leaving our local community with an additional $5.2 17 million of additional expenses; and 18 19 WHEREAS, the Assembly passed a budget and levy on June 4, 2020 that kept the same 10.75 20 area-wide mill rate the borough has had since FY2012; and 21 22 WHEREAS, the allowable excess investment income of the Facilities Fund was established to 23 be used for the care and maintenance of Borough buildings and payment of debt service 24 requirements. Under multiple legal opinions the assembly may grant principal payments from the 25 fund; and 26 27 WHEREAS, the Assembly acknowledges their commitment to support our local school district 28 and wishes to provide the district additional direct appropriations in the amount of $397,892 which, 29 including the $9,390,089 of funding provided with Resolution FY2021-01, brings the total for both 30 direct and in-kind services to the school district to $9,787,981. 31 32 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 33 BOROUGH THAT: 34 35 Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the 36 Kodiak Island Borough Code of Ordinances. 37 38 Section 2: Fund 276 Facilities Fund will grant a transfer of $397,892 to Fund 201 Education 39 Support. 40 41 Effective Date: This ordinance is effective as provided in Section 2.30.070 of the KIB Code of 42 Ordinances, on July 1, 2020. 43 44 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 45 THIS _________ DAY OF __________, 2020. 46 AGENDA ITEM #13.C.2. Ordinance No. FY2021-01A Budget Amendment Adding Money To The Education ...Page 329 of 340 Kodiak Island Borough, Alaska Ordinance No. FY2021-01A Page 2 of 2 47 KODIAK ISLAND BOROUGH 48 ATTEST: 49 50 ___________________________ 51 William Roberts, Mayor ___________________________ 52 Alise L. Rice, Acting Borough Clerk 53 54 VOTES: 55 Ayes: 56 Noes: 57 AGENDA ITEM #13.C.2. Ordinance No. FY2021-01A Budget Amendment Adding Money To The Education ...Page 330 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Ordinance No. FY2021-01B Budget Amendment Adding Money To The Renewal & Replacement (R&R) Capital Project Fund.. ORIGINATOR: Scott Arndt RECOMMENDATION: Move to advance to public hearing at the next regular meeting of the Assembly on July 16, 2020. DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.C.3. Ordinance No. FY2021-01B Budget Amendment Adding Money To The Renewal & ...Page 331 of 340 Kodiak Island Borough, Alaska Ordinance No. FY2021-01B Page 1 of 2 Introduced by: Assembly Members Arndt and Turner 1 Drafted by: Assembly Members Arndt and Turner 2 Introduced on: 06/18/2020 3 Public Hearing Date: XX/XX/2020 4 Adopted on: XX/XX/2020 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2021-01B 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING THE 9 ORDINANCE NO. FY2021-01, FY2021 BUDGET, TO ADD ADDITIONAL FUNDS TO THE 10 RENEWAL & REPLACEMENT (R&R) CAPITAL PROJECT FUND. 11 12 WHEREAS, the assembly acknowledges during the recent COVID-19 pandemic many of our 13 citizens and businesses are experiencing financial hardships; and 14 15 WHEREAS, the State of Alaska’s regular 70% reimbursement of school construction bond 16 payments was reduced to zero for FY2021 leaving our local community with an additional $5.2 17 million of additional expenses; and 18 19 WHEREAS, the Assembly passed a budget and levy on June 4, 2020 that kept the same 10.75 20 area-wide mill rate the borough has had since FY2012; and 21 22 WHEREAS, the allowable excess investment income of the Facilities Fund was established to 23 be used for the care and maintenance of Borough buildings and payment of debt service 24 requirements. Under multiple legal opinions the assembly may grant principal payments from the 25 fund; and 26 27 WHEREAS, the Assembly acknowledges their commitment to maintain Borough owned 28 buildings for the good of the community, the assembly wishes to replenish the R&R Capital Project 29 fund a total of $2,105,229 ($530,742 for tsunami sirens and $1,574,487 for transfers to the Debt 30 Service fund) which was appropriated with Ordinance FY2021-01. 31 32 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 33 BOROUGH THAT: 34 35 Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the 36 Kodiak Island Borough Code of Ordinances. 37 38 Section 2: Fund 276 Facilities Fund will grant a transfer of $2,105,229 to Fund 469 Renewal 39 & Replacement. 40 41 Effective Date: This ordinance is effective as provided in Section 2.30.070 of the KIB Code of 42 Ordinances, on July 1, 2020. 43 44 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 45 THIS _________ DAY OF __________, 2020. 46 AGENDA ITEM #13.C.3. Ordinance No. FY2021-01B Budget Amendment Adding Money To The Renewal & ...Page 332 of 340 Kodiak Island Borough, Alaska Ordinance No. FY2021-01B Page 2 of 2 47 KODIAK ISLAND BOROUGH 48 ATTEST: 49 50 ___________________________ 51 William Roberts, Mayor ___________________________ 52 Alise L. Rice, Acting Borough Clerk 53 54 VOTES: 55 Ayes: 56 Noes: 57 AGENDA ITEM #13.C.3. Ordinance No. FY2021-01B Budget Amendment Adding Money To The Renewal & ...Page 333 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Ordinance No. FY2021-11 An Ordinance Of The Assembly Of The Kodiak Island Borough Amending Portions Of Title 7 Of The Kodiak Island Borough Code Providing For By Mail Voting At The Regular Municipal Election And Allowing Modification Of Election To Address Public Health Concerns. ORIGINATOR: Alise Rice RECOMMENDATION: Move to advance to public hearing at the next regular meeting of the assembly on July 16, 2020. DISCUSSION: This ordinance will amend Title 7, Elections, in several sections. The goal of these changes are to allow the Clerk to deviate from traditional election processes when emergency events arise and make it impractical or difficult for voters to safely vote in a traditional manner or at traditional polling sites. With the current pandemic, there is great concern for personal safety. By social distancing and using the recommendations from the Emergency Operations Center (EOC) and the CDC we can encourage and assist voters to still exercise their right to vote. Certain unforeseeable circumstances, such as COVID-19 could severely impede the process of a timely and successful election. By adding early voting and establishing ballot by -mail precincts contact between voters and election workers can be minimized. A significant number of people may not have the opportunity to vote on the day of an election if the Assembly does not take immediate action. This ordinance will establish early voting to be conducted 21 days before an election and will require approval of the Assembly by resolution up to 45 days before an election. Designating "ballot by-mail precincts" in precincts that resulted in less than 100 voters during the previous election will assist in minimizing contact with each other and encourage social distancing practices. This would be of great benefit not only our dedicated election workers but for our valued voters as well. This Ordinance will also allow the Clerk to authorize participants from t he Youth Vote Ambassador Program to serve on an election board or as election officials to assist in the election processes. These workers would be supervised by the precinct chair. Historically the Clerk’s Office has employed the same election workers throughout the years. These valued workers have assisted in conducting successful elections. However, they are in an older age group which puts them at a higher health risk. With the current Pandemic, many of them might refrain from participating unless pub lic contact is minimized. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.C.4. Ordinance No. FY2021-11 An Ordinance Of The Assembly Of The Kodiak Islan...Page 334 of 340 KODIAK ISLAND BOROUGH STAFF REPORT JUNE 18, 2020 ASSEMBLY REGULAR MEETING Kodiak Island Borough EOC and CDC Best Practices: • Wear a mask when visiting public places. • Practice social distancing by keeping six feet of space between yourself and others. • Try to take care of business by telephone, email, or postal mail. • Wash your hands often with soap and water; refrain fro touching eyes, nose and mouth. Voter History Voter Turn Out 2014 2015 2016 2017 2018 2019 32/800 Chiniak 36 33 29 28 27 35 32/810 Flats 186 166 172 187 116 152 32/815 KI S. (Larsen Bay) 37 32 34 33 22 24 32/820 Kodiak No. 1 350 326 376 261 193 229 32/825 Kodiak No. 2 272 232 391 228 193 180 32/830 Mission Road 709 664 834 646 440 578 32/835 Old Harbor 30 40 36 41 47 44 32/840 Ouzinkie 45 50 58 37 38 59 32/845 Port Lions 34 22 40 32 26 37 The Youth Vote Ambassador Program is a program for high school students interested in elections and being a part of their community. They can gain real-life experience that they may be able to apply towards a school project. This program is designed to interest them in the political process and help teach rights and responsibilities as citizens. AGENDA ITEM #13.C.4. Ordinance No. FY2021-11 An Ordinance Of The Assembly Of The Kodiak Islan...Page 335 of 340 Kodiak Island Borough, Alaska Ordinance No. FY2021-11 Deletion – Red, Strikeout Page 1 of 4 Insertion – Bold, Blue, Underlined Introduced by: Clerk’s Office 1 Drafted by: KIB Attorney 2 Introduced on: 06/18/2020 3 Public Hearing Date: 4 Adopted on: 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2021-11 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING 9 PORTIONS OF TITLE 7 OF THE KODIAK ISLAND BOROUGH CODE PROVIDING FOR BY 10 MAIL VOTING AT THE REGULAR MUNICIPAL ELECTION AND ALLOWING MODIFICATION 11 OF ELECTION TO ADDRESS PUBLIC HEALTH CONCERNS 12 13 WHEREAS, the Kodiak Island Borough Assembly finds that the public health objectives of 14 limiting in person contact in response to the current pandemic may deter some voters from voting 15 in person at the general municipal election; and 16 17 WHEREAS, the Kodiak Island Borough Assembly finds that the current pandemic may deter 18 some older election workers from participating as precinct workers due to health concerns; and 19 20 WHEREAS, the Kodiak Island Borough Assembly finds that the contact between persons when 21 voting may be reduced if the voters are afforded the opportunity for by mail, early or absentee 22 voting; and 23 24 WHEREAS, the Kodiak Island Borough Assembly finds provisions for early voting will add a 25 convenience to Borough voters to allow voting in person 21 days prior to the election with proof 26 of identification and signing an early voter register, and without having to complete the absentee-27 in-person form; and 28 29 WHEREAS, the Kodiak Island Borough Assembly desires to make changes to the provisions 30 regarding Borough elections to facilitate by mail, early voting, and youth precinct workers in order 31 to reduce the health risk to voters in the Borough; and 32 33 WHEREAS, Alaska Statutes authorize youth vote ambassadors who meet the qualifications to 34 serve on an election board or as election officials. 35 36 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 37 BOROUGH THAT: 38 39 Section 1: This ordinance is of a general and permanent nature and shall become a part of the 40 Kodiak Island Borough Code of Ordinances. 41 42 Section 2: That Section 7.10.040(A), Administration of elections, of the Kodiak Island Borough 43 Code of Ordinances is amended to read as follows: 44 45 AGENDA ITEM #13.C.4. Ordinance No. FY2021-11 An Ordinance Of The Assembly Of The Kodiak Islan...Page 336 of 340 Kodiak Island Borough, Alaska Ordinance No. FY2021-11 Deletion – Red, Strikeout Page 2 of 4 Insertion – Bold, Blue, Underlined 7.10.040, Administration of elections. 46 47 A. In this title, the assembly has prescribed the general rules for the conduct of borough elections. 48 This Title shall be liberally interpreted, so as to accomplish the purposes set forth. 49 … 50 Section 4: That Section 7.30.020, Precincts and Polling Places, of the Kodiak Island Borough 51 Code of Ordinances is amended to include a new subsection (C) to read as follows: 52 53 7.30.020 Precincts and Polling Places. 54 … 55 C. Precincts where the voter turnout was less than one hundred (100) voters at the last 56 regular election may be designated as “ballot by-mail” precincts by resolution of the 57 assembly. In those precincts, no election officials shall be appointed. In “ballot by-mail” 58 precincts the procedures outlined in Chapter 7.70 shall be followed. Voters in an “ballot 59 by-mail” precinct wishing to vote absentee in person may do so at any designated 60 absentee voting site. Any precinct designated as a “ballot by-mail” precinct in accordance 61 with the provisions of this subsection will remain an “ballot by-mail” precinct until such 62 time as the “ballot by-mail” status is removed by resolution of the assembly. 63 64 Section 5: That Section 7.30.010, Elections officials, of the Kodiak Island Borough Code of 65 Ordinances amended to read as follows: 66 67 7.30.010, Election Officials 68 69 A. The assembly shall appoint at least three election officials in each precinct to constitute the 70 election board of that precinct. The clerk is the election supervisor. One election official shall be 71 designated as chair and shall be ordinarily responsible for administering the election in that 72 precinct. The clerk may appoint additional election officials at any polling place where they are 73 needed to conduct an orderly election and to relieve other election officials of undue hardship. 74 The clerk may appoint persons aged 16 or older as additional election officials if they 75 substantially meet the requirements to serve in the Youth Vote Ambassador Program 76 under AS 15.10.108. Any person so appointed serves under the supervision of the precinct 77 board chair. 78 79 B. All election officials should attend a training session unless personally and specifically excused 80 for cause by the clerk. If any appointed election official is not able to or refuses to serve on election 81 day, the clerk may appoint a replacement for that official. 82 83 C. Except for duly qualified persons 16 to 18 years old appointed under subsection A of 84 this section, each election official serving at a precinct polling place must be a qualified voter 85 and, if possible, a resident within the precinct for which appointed. 86 … 87 Section 6: That Section 7.40.010, Canvass of returns, of the Kodiak Island Borough Code of 88 Ordinances is amended to read as follows: 89 90 AGENDA ITEM #13.C.4. Ordinance No. FY2021-11 An Ordinance Of The Assembly Of The Kodiak Islan...Page 337 of 340 Kodiak Island Borough, Alaska Ordinance No. FY2021-11 Deletion – Red, Strikeout Page 3 of 4 Insertion – Bold, Blue, Underlined 7.40.010 Canvass of returns. 91 … 92 B. On the day following each election or as soon as is practicable, the election canvass board 93 shall meet in public session and canvass all election returns. The canvass may be postponed for 94 cause from day to day, but there shall be no more than three such postponements. In full view of 95 those present, the election canvass board shall judge the applicability of absentee, early, 96 questioned, and personal representatives, shall open and tally those accepted and shall compile 97 the total votes cast in the election. The canvass of the ballot vote counted by precinct election 98 boards shall be accomplished by reviewing the tallies of the recorded vote to check for 99 mathematical error by comparing totals with the precinct’s certificate of results. All obvious errors 100 found by the election canvass board in the transfer of totals from the precinct tally sheets to the 101 precinct certificate of returns shall be corrected in the canvass board certificate of election returns 102 and reported to the assembly as having been corrected. If in the opinion of the canvass board a 103 mistake has been made in precinct returns which is not clearly an error in the transfer of results 104 from the tallies to the certificate of results, the canvass board may recommend to the governing 105 body that a record of that precinct results be made for that portion of the returns in question. 106 107 C. Absentee, early, questioned, and personal representatives ballots shall be counted as follows: 108 No ballot shall be counted if the voter has failed to properly execute the oath and affidavit, or if 109 the voter fails to enclose the marked ballot inside the small gray envelope provided. The clerk or 110 a member of the election canvass board may question the qualifications of an absentee voter 111 when read from the voter’s certificate on the back of the large envelope, if there is a good reason 112 to suspect that the voter is not qualified to vote, is disqualified, or has otherwise voted at the same 113 election. The person questioning the qualifications shall specify the basis of the question in 114 writing. The canvassing board by majority vote may refuse to count the ballot. If the ballot is 115 refused, the clerk shall notify the voter why the ballot was refused by the canvass board. The 116 envelope shall be labeled “rejected ballots.” If the ballot is not refused, the large envelope shall 117 be opened; the small gray envelope shall be placed in a container and mixed with the other 118 absentee ballot small gray envelopes. The mixed small gray envelopes shall be drawn from the 119 container, opened, and the ballots counted according to the rules of determining properly marked 120 ballots. 121 122 D. Upon completion of the canvass, the canvassing board shall prepare a certificate of the results 123 of votes cast by absentee, early, questioned, personal representatives, and ballots of votes cast 124 by regular ballot, and shall prepare and submit a written report of said results to the assembly. 125 … 126 Section 7: That a new Section 7.50.025, Early voting – in person, of the Kodiak Island Borough 127 Code of Ordinances is hereby enacted to read as follows: 128 129 7.50.025 Early voting – in person. 130 131 A. A voter may cast an early vote in person in the same manner as casting an absentee 132 vote in person under section 7.50.030 of this Chapter. 133 134 AGENDA ITEM #13.C.4. Ordinance No. FY2021-11 An Ordinance Of The Assembly Of The Kodiak Islan...Page 338 of 340 Kodiak Island Borough, Alaska Ordinance No. FY2021-11 Deletion – Red, Strikeout Page 4 of 4 Insertion – Bold, Blue, Underlined B. Early voting before an election official shall not begin prior to twenty-one (21) days 135 before a regular or special election. A qualified voter may apply in person for an early 136 voting ballot at the office of the borough clerk during regular office hours, or the voter may 137 apply to the nearest city clerk’s office or early voting location during regular office hours. 138 139 (a) The assembly may, by resolution, authorize early voting by absentee in person up to 140 45 days prior to a regular or special election. 141 142 (b) On receipt of an application for an early ballot the election official shall verify the voter’s 143 proof of identification as required in this title. The election official shall verify that the 144 voter’s residence address appears on the official registration list and is qualified to vote 145 per this title and shall require the voter to sign the early voting register. The election official 146 shall then issue the ballot to the applicant. 147 148 (c) The voter shall proceed to mark the ballot in secret, to place the ballot in the secrecy 149 sleeve, place the secrecy sleeve in the larger envelope in the presence of the election 150 official who shall sign as attesting official and date of his signature. The election official 151 shall then accept the ballot. 152 153 (d) Prior to the election, the clerk shall mark the precinct registers of those voters who 154 voted early or give to the election board in each precinct a list of voters from the precinct 155 who have voted early. 156 157 Section 9: That Section 7.70.010(A), Conduct of election by mail, of the Kodiak Island Borough 158 Code of Ordinance is amended to read as follows: 159 160 7.70.010 Conduct of election by mail. 161 162 A. The clerk may conduct a regular or special election by mail. an election by mail if it is held 163 at a time other than when the regular borough election is held. 164 … 165 Section 10. Effective Date: This ordinance takes effect upon adoption. 166 167 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 168 THIS __________ DAY OF _______________, 2020. 169 170 KODIAK ISLAND BOROUGH 171 ATTEST: 172 173 ___________________________ 174 William Roberts, Mayor ___________________________ 175 Alise L. Rice Acting Borough Clerk 176 VOTES: 177 Ayes: 178 Noes: 179 AGENDA ITEM #13.C.4. Ordinance No. FY2021-11 An Ordinance Of The Assembly Of The Kodiak Islan...Page 339 of 340 Registered Votes Casted Percentage Ab In Per Ab By Mail Questioned 32/800 Chiniak 140 35 25%n/a n/a 0 32/810 Flats 1,757 152 9%n/a n/a 0 32/815 KI South (Larsen Bay)171 24 14%0 n/a 2 32/820 Kodiak No. 1 2,033 229 11%n/a n/a 4 32/825 Kodiak No. 2 2,023 180 9%n/a n/a 2 32/830 Mission Road 3,470 578 17%n/a n/a 2 32/835 Old Harbor 157 44 28%3 n/a 1 32/840 Ouzinkie 159 59 37%4 n/a 32/845 Port Lions 194 37 19%n/a n/a 32/980 Clerks Office/Absentee N/A 201 N/A 162 29 0 Questioned N/A 11 N/A 169 29 11 Totals 10,104 1,550 15%169 29 11 2%2%1% Election Year Registered Votes Casted % of 2019 Municipal 10,104 1,550 15%2%2%2% 2018 Municipal 10,039 1,266 13%1%2%0% 2017 Municipal 9,357 1,692 18%2%2%0% 2016 Municipal 9,453 2,303 24%2%1%5% Average 9,738 1,703 18%2%2%2% 2014 2015 2016 2017 2018 2019 32/800 Chiniak 36 33 29 28 27 35 32/810 Flats 186 166 172 187 116 152 32/815 KI South (Larsen Bay)37 32 34 33 22 24 32/820 Kodiak No. 1 350 326 376 261 193 229 32/825 Kodiak No. 2 272 232 391 228 193 180 32/830 Mission Road 709 664 834 646 440 578 32/835 Old Harbor 30 40 36 41 47 44 32/840 Ouzinkie 45 50 58 37 38 59 32/845 Port Lions 34 22 40 32 26 37 Comparison of Registered Voters and Votes Cast 2019 Municipal Election (Mayoral) Comparison of Votes Cast from Election Year 2014 to Election Year 2019 Mayoral Election Year Mayoral and Presidental Election Year Absentee In Person Absentee By Mail Questioned Ballots AGENDA ITEM #13.C.4.Ordinance No. FY2021-11 An Ordinance Of The Assembly Of The Kodiak Islan...Page 340 of 340 KE Kodiak Economic omDevelopment Corporation FREQUENTLY ASKED QUESTIONS Who is eligible? Local (Kodiak Archipelago) businesses that were in operation prior to March 2020 are eligible to apply for the grant. Local business is defined as a business or nonprofit that is principally located in Kodiak and managed by Kodiak staff and with no more than 35 employees. Eligible businesses include seasonal businesses such as sport charter operators, remote lodges, fishing businesses, B&B's. Who determines the grant amounts? All grants are subject to the availability of funding to KEDC. KEDC will open the application period from May 29th until June 9th. All complete applications submitted by June 9 will be evaluated by KEDC's grant committee. This is not a first come, first served program. Rather, awards will be made based on demonstrated need and availability of program funds. Who is on the review committee? KEDC and the review committee are comprised of a broad cross section of business, industry and nonprofit sector representatives. Will my financial information be confidential? KEDC will not voluntarily make confidential financial information public. Because the source of the funding is federal CARES Act funds, the granting agencies retain the right to inspect KEDC records relating to the program. KEDC can provide interested applicants more information regarding its record retention policies and the granting agencies inspection rights. KEDC will keep and maintain complete copies of applications as required by state or federal law. K N Kodiak Economic NoDevelopment Corporation There is no payback to the Kodiak Economic Development Corporation. Applicants will be required to fill out a W-9 as it is yet to be determined if these funds will be subject to federal income tax. When and where do I get an application? KEDC will make the applications public on May 29th. The application period will close on June 9th. All applications must be submitted to KEDC electronically, in person, or by mail and be postmarked no later than June 9th. Applications will be available on line at www.kodiakedc.org or can be picked up at the Ferry Terminal, outside of the Discover Kodiak office at 100 E Marine Way, Kodiak. What if I have questions about the application form? Discover Kodiak will be partnering with KEDC to provide administrative support. All questions can be directed to info@kodiak.org or call the Discover Kodiak office at (907) 486-4782 What if I don't get the amount I requested? The amount of money available to all applicants will be determined by the amount made available to KEDC and the number of qualified applicants. KEDC cannot guarantee that any specific amount will be granted to any applicant. It is anticipated that KEDC will offer a second round of grant awards, pending availability of funds provided by the City of Kodiak. The timing of the second round of grants yet to be determined. What about seasonal businesses? Businesses that operate seasonally and have yet to experience a loss can apply and must adequately demonstrate projected losses. It is suggested that applicants include a profit and loss statement from 2019 or a Schedule C and then in narrative form or a spreadsheet to illustrate the projected losses (i.e. booking cancellations, refunded deposits, costs of mitigating COVID-19 responses). Seasonal businesses are encouraged to apply and direct any questions to the Discover Kodiak office. Small Business Emergency Grant Program Description 1. Purpose The City of Kodiak anticipates receiving approximately $11 million in CARES Act funds through a grant agreement with die State of Alaska. All funds must be expended by December 31, 2020. As a result of COVID-19 and public health mandates necessary to inhibit the uncontrolled transmission of the coronavirus, economic activity in the City of Kodiak and in the Kodiak Island Borough has been severely impacted. The State -City Grant Agreement allows the CARES Act funds to be used for expenditures incurred to respond to second -order effects of the emergency, such as by providing economic support to those suffering from employment or business interruptions due to COVID-19-related business closures. According to the U.S. Department of Treasury, a program aimed at assisting small businesses with the costs of business interruption caused by required closures is an eligible expenditure under section 601(d) of the CARES Act and should be tailored to assist those businesses in need of such assistance. The intent of this Agreement and the Small Business Emergency Grant (SBEG) Program is to establish a program to assist Kodiak Island's small businesses (including nonprofits, which, for the purposes of this Agreement shall be considered a "business" unless explicitly stated otherwise) with the costs of business interruption caused by COVID-19 and required closures and restrictions. To effectively provide relief that ensures otherwise viable businesses remain viable and to avoid economic depression, as well as to comply with expenditure deadlines imposed by the State -City Grant Agreement and CARES Act, the funds must be distributed to the intended beneficiaries as quickly as possible. Thus, it is an express purpose of the SBEG Program, and in furtherance of the City's goals, that funds are distributed quickly. Delay would frustrate a principle goal of the Program. To accomplish its goals, the City therefore enters into this Agreement with KEDC. 2. Funds Anticipated to be Available for Distribution. Subject to revision by the City, the following amounts are anticipated to be allocated to the SBEG Program. KE DC shall make its best efforts to approve awards and issue pay requests in accordance with the SBEG Program Description and its goals for the aggregate amounts by the following dates: Date Amounts June 26, 2020 $2,400,000 July 5600,000 Total Funds $3,000,000 The City shall give KE DC reasonable notice of any change above amounts. 3. Applicant Eligibility & Restrictions Any small businesses (the parties do not intend to incorporate the SBA or any existing definition of small business; KE DC shall use its reasonable description to determine what is small business, guided by the goals of this Agreement and the SBEG Program) having its principle place of business on Kodiak Island is eligible to apply. All lawful forms of corporate entities, partnerships, and sole proprietorships are eligible. ,14 G. Application Review & Award Process KEDC shall devise review criteria, which may include a scoring rubric, to give effect to the goals and requirements of this Agreement. Written copies of the criteria shall be made available to applicants upon the applicant's request. KEDC shall designate one or more review panels who shall review applications in accordance with the review process and criteria established by KEDC. KEDC shall provide an applicant written notice of any final decision regarding an intent to award, deny an application, or provisional intent to award within 72 hours of such decision. These requirements are not intended to be exhaustive. KEDC shall adopt further policies in compliance with and to effect the goals of this section. 7. Recipient Agreements Prior to issuing any award or giving City any pay request, KEDC shall obtain from each recipient a KEDC- Recipient Agreement, which shall be substantially in the form of the attached Exhibit 33.1. 8. Pay Request to City & Payment Within 2 business days of issuing a notice of intent to award and entering into any KEDC-Recipient Agreement, KEDC shall give, by electronic copy emailed to the City's finance director, a completed pay request substantially in the form of the attached Exhibit X=C. Subject to availability of funds, the City shall make payment in accordance with the pay request if the City finance director finds that the pay request is complete and, in her reasonable discretion, is unaware of any reason why the payment should not be made. 9. Reporting & Record Keeping KEDC shall maintain and/or submit to the City the records as described below. Except for records submitted to the City, all records shall remain records of KDEC and are not City records. The City, State of .Alaska, and United States, may inspect all records upon reasonable notice. 1. KEDC shall keep and maintain for three years copies of all written policies devised by KEDC for the implementation of this GRANT Program, unless the records are transferred to the City with the City's consent. KEDC shall provide copies to the City upon its request. 2. KEDC shall keep and maintain until February 28, 2021 a record of the names of all businesses that submit an application and the date on which the application was received. KEDC shall keep and maintain for three years written minutes of all meetings of any grant review panel. These minutes shall include the names of the committee members present and the number of votes in favor of and opposed to the approval of any application or issuance of any award, provided, however, that the minutes need no record the identities of the individuals so voting. KEDC may, with the City's consent, transfer copies of such records, with the names of denied recipients redacted, to the City, at which point KEDC shall not be required to retain copies. 4. KEDC shall keep and maintain complete copses of applications until the following time or as required by any state or federal law, whichever is longer: a. For any application resulting in a KEDC-Recipient Agreement, until January 31, 2024. K Kodiak Economic onDevelopment Corporation SMALL BUSINESS EMERGENCY GRANT AWARD AGREEMENT Kodiak Economic Development Corporation ("KEDC") and the Recipient identified in the signature block below enter into this Small Business Emergency Grant ("SBEG') Award Agreement ("Agreement) as of the date the agreement is signed by both parties. Section 1. Acknowledgement of CARES Act funds. Recipient acknowledges that any funds Recipient may receive through the SBEG Program and this Agreement are federal CARES Act funds. The United States distributed the funds to the State of Alaska. The state, pursuant to a grant agreement, distributed the funds to the City of Kodiak. Because of the funding source, the SBEG program and all program funds are subject to the requirements of the CARES Act, the State of Alaska's grant agreement with the City, and the City's SBEG Program Agreement with KEDC. KEDC will provide Recipient copies of these agreements at Recipient's request. Recipient agrees that it will follow by any restrictions, limitations, or requirements imposed by law on the use of CARES Act funds. Additionally, the City, state, and federal governments have the right to inspect all KEDC records related to the SBEG Program. This includes application materials. The governments' inspection rights do not make KEDC records public records subject to a Freedom of Information Act, or other public records act, request (except as explained in the following section). But these government entities do have the right to inspect the records. Section 2. City's limited participation, limited liability, and city records. The City of Kodiak's participation in the SBEG Program is limited to issuing payment following receipt of a pay request from KEDC. The City has not reviewed applications or been involved in any decision regarding applications. The City of Kodiak does not determine the amount of an award, if any, nor can the City increase the amount of an award. However, if funding is unavailable, the City may make payment for an amount less than the full Award amount or nothing at all. Recipient shall have no claim against the City of Kodiak or KEDC if the City determines that there are insufficient funds to fully fund the SBEG Program or if the City of Kodiak suspends or terminates the SBEG Program. Not less than seven days after entering into this Agreement, Recipient may contact the City Finance Manager to inquire whether the City has received from KEDC a pay request in connection with the Award. Recipient acknowledges that pay requests to the City of Kodiak, which will include a copy of this Agreement but will not include Recipient's application, will be "city records" as defined by City of Kodiak Code 2.36.010. Accordingly, the public will be entitled to inspect all SBEG Program pay request and recipient agreements. Section 3. Approval of Award. KEDC has approved Recipient to receive the SBEG award described below. Within seven days of entering into this Agreement, KEDC will provide a copy of this Agreement and a pay request to the City of Kodiak Finance Manager, requesting that payment of the Award Amount be made to Recipient. Subject to the Finance Director's approval, the City of Kodiak will issue a check to Recipient for the Award amount. Checks will be mailed to Recipient once the signed agreement and completed XIV -9 have been received and verified. Section 4. Use of Funds. Recipient shall use Award funds only for the Approved Use of Award Funds described below. Any Award funds not used for the Approved Use of Award Funds on or before December 1, 2020 shall be returned to the City of Kodiak. To meet Federal guidelines, the funds may be used as follows: 1. Payroll 2. Regular operating expenses 3. Lease or rent 4. Business telework equipment costs 5. Inventory acquisition Kodiak Economic Development Corporation PO Box 669, Kodiak, Alaska 99615 e Ko Kodiak Economic msDevelopment Corporation Pagel of 7 Small Business Emergency Grant Application All business information will be kept confidential and will not voluntarily be shared or used for any purpose other than evaluation of the GRANT award. 1. BUSINESS NAME: 2. ORGANIZATIONS LEGAL NAME: 3. FEDERAL E.I.N., SSN: 4. BUSINESS PHONE NUMBER (including area code): 5. BUSINESS MAILING ADDRESS: 6. BUSINESS PHYSICAL ADDRESS: 7. EMAIL ADDRESS (For application contact): 8. BUSINESS OWNER(S): Please provide the following information for any person who owns 20% or more of the business, or, for a nonprofit, the directors: ■ Name • Title/Office/ % of Ownership ■ Phone Number ■ Email address Office Use Only Application #: Page 3 of 7 9. IS BUSINESS PREDOMINANTLY LOCALLY OWNED AND OPERATED IN THE KODIAK ISLAND BOROUGH OR CITY OF KODIAK? Yes (If needed) Explain. _ 10. ORGANIZATION TYPE: Corporation 11. INDUSTRY SECTOR: Retail 12. DATE BUSINESS ESTABLISHED (This is the date the business began operation): 13. BUSINESS REAL PROPERTY IS Owned Monthly mortgage/rent due: 14. BUSINESS ACTIVITIES) / TYPE OF BUSINESS 15. LIST THE TOTAL NUMBER OF EMPLOYEES (as of February 29, 2020) Specify the number of full-time employees, number of part-time employees, and the average weekly hours for part-time employees. Office Use Only Application #: Page 5 of 7 19. HAS THE ORGANIZATION REQUESTED FUNDING, INCLUDING GRANTS AND LOANS OF ANY KIND, FROM OTHER SOURCES SINCE MARCH 1, 2020 RELATING TO FINANCIAL HARDSHIP RESULTING FROM COVID-19? If "Yes", please list all other funding sources applied to and the corresponding amounts. No 20. TOTAL AMOUNT APPROVED FROM ALL FUNDING SOURCES 21. TOTAL AMOUNT REQUESTED AS PART OF THIS APPLICATION. 22. IS THE ORGANIZATION OR AN OWNER OF THE ORGANIZATION, APPLYING FOR FUNDING UNDER A DIFFERENT EIN? 23. DESCRIBE HOW THE FUNDS REQUESTED FROM THE KODIAK SMALL BUSINESS EMERGENCY GRANT PROGRAM WILL BE USED. (Please be specific, including dollar amounts and timelines.) Office Use Only Application #: Page 7 of 7 Attach a copy of documented losses or increased expenses directly related to COVID-19 (examples include Schedule C for 2019 with projected revenue losses or Profit and Loss Statements for January through April 2019 and 2020 to demonstrate losses). [Seasonal businesses who do not operate in March and April must show projected losses, i.e. booking cancellations, returned deposits.] If the business operated within the City of Kodiak during the 2019-2020 period, attach previous 3 quarters of City of Kodiak sales tax returns. Attach a copy of current Alaska Business License or CFEC If a grant is awarded, the applicant will be required to submit a completed W-9 prior to receipt of funding. NOTICE 1. Applying for a Kodiak Small Business Emergency Grant DOES NOT GUARANTEE award of funding. All and any award will be based on funds available. 2. The Applicant agrees that the Kodiak Economic Development Corporation and its officers will be held harmless from any claims arising from the application. The applicant waives and releases any claim arising out of or relating to the application that it may have against the Kodiak Economic Development Corporation and its officers. 3. It is the sole responsibility of the Applicant to determine or to seek independent advice to determine the tax implications to the Applicant and its owners. Please confirm your understanding of these disclaimers by clicking "Yes". OYes O No CERTIFICATION By typing my name in the space below, I certify that all the information provided in this application is true and accurate. I agree to assist KEDC in verifying any information provided in this application and to provide additional information, if requested. I have read and understand this application. I am authorized to complete and submit this application on behalf of the Applicant. I verify that the statements contained herein are true, accurate and complete. I acknowledge that false and inaccurate statements made on the application are grounds for immediate rejection of the application. Printed Name Signature Date Office Use Only Application #: Kodiak Island Borough Assembly Regular Meeting Guidelines June 18, 2020 6:30 p.m. PLEASE ANNOUNCE: Due to the delay of the radio broadcast and web streaming, please place your calls at this time to speak under Citizens Comments. Your call will be placed in a queue and answered at the appropriate time. Local number is (907) 486-3231; Tall Free is 1-855-492-9202. 1. INVOCATION Major Dave Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE Mayor Roberts. 3. ROLL CALL KIBC 2.25.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly member Dvorak who is absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non -controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. * Special Meeting Minutes of May 28, 2020 Regular Meeting Minutes of June 4, 2020 Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION 5. APPROVAL OF MINUTES * Special Meeting Minutes of May 28, 2020 * Regular Meeting Minutes of June 4, 2020 6. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. Sign in 2. State their name for the record 3. Turn on the microphone before speaking 4. Address all remarks to the Assembly as a body and not to any member thereof Kodiak Island Borough Assembly Guidelines June 18, 2020 Page 1 13. NEW BUSINESS A. Contracts 1. Award Contract No. FY2020-37 For Purchase Of Front -End Loader For Landfill. Recommended Motion: Move to authorize the Borough Manager to award procurement Contract No. FY2020-37 to NC Machinery in the amount of $267,870 Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION 2. Contract No. FY2020-38 Approving The Animal Control Contract For FY2021 & FY2022 With The City Of Kodiak. Recommended Motion: Move to authorize the Borough Manager to accept Contract No. FY2020-38. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON THE MOTION B. Resolutions 1. Resolution No. FY2020-33 Authorizing Acceptance Of An Alaska Department Of Fish And Game Grant Award, #F20af00256 — Saltery Cove Trail System Access And Improvements, In The Amount Of $482,558 For Acquisition Of State Easements And Trail Improvements On The Route Commonly Known As Saltery Trail. Recommended Motion: Move to approve Resolution No. FY2020-033 authorizing acceptance of an Alaska Department Of Fish And Game Grant Award. Staff Report — Manager Powers Assembly discussion. ROLL CALL VOTE ON THE MOTION C. Ordinances for Introduction 1. Ordinance No. FY2021-10 Rescinding A Prohibition On Edible Marijuana Products. Recommended Motion: Move to advance to public hearing at the next regular meeting of the Assembly on July 16, 2020. Staff Report — Acting Clerk Alise Rice Assembly discussion. ROLL CALL VOTE ON THE MOTION Kodiak island Borough Assembly Guidelines June 18, 2020 Page 3 Announcements: The Work Session of June 2511 and the Regular Meeting of July 2r1d have been cancelled. The next Work Session of the Assembly is scheduled for July 9, 2020. The next regular meeting of the assembly is scheduled on Thursday, July 16, 2020 at 6:30 p.m. 16. EXECUTIVE SESSION A. Borough Manager's Performance Evaluation Recommended motion: Move to convene into executive session to discuss the Borough Manager's Performance Evaluation. A subject that qualifies for executive session under the authority of KIBC 2.30.030(F)(1 )(c) for the purpose of discussing matters which may tend to prejudice the reputation or character of a person. Staff Report — Deputy Presiding Officer Skinner. Assembly discussion. ROLL CALL VOTE ON MOTION. Recommended motion: Move to invite the Mayor, Assembly, Borough Manager into executive session. VOICE VOTE ON MOTION. After the vote, Mayor Roberts recesses the meeting and convenes the executive session. Upon returning from the executive session, Mayor Roberts reconvenes the meeting and announces: as a result of the executive session The Assembly may make a motion if necessary. The Assembly must state the motion and vote outside of executive session. ROLL CALL VOTE ON ANY MOTION THAT MAY HAVE RESULTED FROM THE EXECUTIVE SESSION. 17. ADJOURNMENT Recommended motion: Move to adjourn the meeting. VOICE VOTE ON MOTION. KIBC 2.30.030 A.... Meetings shall adjourn at 90:30 p.m. unless the time is extended by a ma'ori of the votes to which the assembly is entitled. No meeting shall be extended beyond 11 p.m., unless extended by a two-thirds vote of the assembly, except the meeting shall be extended to set the time and place for resumption of the meeting. Kodiak Island Borough Assembly Guidelines June 18, 2020 Page 5 KODIAK ISLAND BOROUGH Meeting Type: ASS r bI Kcqlkctr V1 Date: Z Please PRINT your name legibly Please PRINT vour name leaibl h E- View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2020, No. 64 June 19, 2020 At Its Regular Meeting Of June 18, 2020, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, July 16, 2020, At 6:30 P.M. AMENDED, ADOPTED Resolution No. Fy2020-23 A Resolution Of The Assembly Of The Kodiak Island Borough Reestablishing The Fees Of The Kodiak Island Borough For Fiscal Year 2021. FAILED TO AUTHORIZE The Borough Manager To Execute Contract No. Fy2020-19 With Eagleview In An Amount Not To Exceed $523,185 For Aerial Imagery Acquisition. AUTHORIZED The Borough Manager To Award Procurement Contract No. Fy2020-37 To Nc Machinery In The Amount Of $267,870 For Purchase Of Front-End Loader For Landfill. AUTHORIZED The Borough Manager To Accept Contract No. Fy2020-38 Approving The Animal Control Contract For Fy2021 & Fy2022 With The City Of Kodiak. APPROVED Resolution No. Fy2020-33 Authorizing Acceptance Of An Alaska Department Of Fish And Game Grant Award, #F20af00256 – Saltery Cove Trail System Access And Improvements, In The Amount Of $482,558 For Acquisition Of State Easements And Trail Improvements On The Route Commonly Known As Saltery Trail. ADVANCED Ordinance No. Fy2021-10 Rescinding A Prohibition On Edible Marijuana Products To Public Hearing At The Next Regular Meeting Of The Assembly On July 16, 2020. AMENDED, ADVANCED Ordinance No. Fy2021-01a Budget Amendment Adding Money To The Education Support Fund To Public Hearing At The Next Regular Meeting Of The Assembly On July 16, 2020. FAILED To Advance Ordinance No. Fy2021-01b Budget Amendment Adding Money To The Renewal & Replacement (R&R) Capital Project Fund To Public Hearing At The Next Regular Meeting Of The Assembly On July 16, 2020. ADVANCED Ordinance No. Fy2021-11 An Ordinance Of The Assembly Of The Kodiak Island Borough Amending Portions Of Title 7 Of The Kodiak Island Borough Code Providing For By Mail Voting At The Regular Municipal Election And Allowing Modification Of Election To Address Public Health Concerns To Public Hearing At The Next Regular Meeting Of The Assembly On July 16, 2020. CONVENED Into Executive Session To Discuss The Borough Manager's Evaluation A Subject That Qualifies For Executive Session As A Matter That May Tend To Prejudice His Character Or Reputation. INVITED The Borough Mayor, Assembly, And Borough Manager Into Executive Session. ANNOUNCED That The Manager Received A Satisfactory Performance Evaluation.