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FY2020-15 Bayside Fire Station Exterior Renovation With Friend Contractors, LLCKODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 110 MH.L BAY ROAD Project Name: Project Number: KODIAK., ALASKA 99615 Bayside Fire Station Exterior Renovation 450-550 452.150 19009.5 Contractor: Friend Contractors LLC Cost Contract No.: 2020-15 Change Order No.: 03 Original Project Budget: $ 25,000.00 Original Contract: $ 351,800.00 Previous Budget Changes: $ 350,000.00 Previous Changes: $ 14,823.09 Adjusted Project Budget: $ 375,000.00 This Change: $ 2,740.30 To -Date Project Expenses: $ 332,162.83 % of Original Contract 0.78% To -Date Project Encumbrances: $ 78,479.84 Adjusted Contract: $ 369,363.39 Current Remaining Budget: $ (35,642.67)1 14 r ed,iw..•.. i Fend. an hn ,—.„ r and rem w ... d 75n nn r,,t vY7 / R,,dnnf dma»drnenl Description of Change Cost Contract documents called for replacing existing light fixtures after installation of new siding. The $ 2,740.30 Fire Protection Area No. I Board approved purchasing new light fixtures instead of reinstalling the existing fixtures. This change order is for the cost of new fixtures; installation is already included in the original contract. The time provided for completion of the contract is (® unchanged) (Cl increased) (El decreased) by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or $50,000, whichever is lower, requires approval by the mayor and deputy presiding officer, the mayor and one assembly member in the absence of the deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor. Change orders greater than rive aercent of unproved contract amount or $50,000, whichever is lower, require assembly approval Accepted By: Recomme ed:f !lam Dater 21 LD Ji e i r Approved By. Date: 2 7� Borough Manager DAVID CONRAD Mayor and Deputy Presiding Officer Approval (does not Approved By: Dj Borough Mayor ]/ Borough Assembly Approval (greater than five percent ofahn Approved By: Date:: Borough Manager Date: Date: '" ZI 20 Clerk connect amount or $50,000, whichever is lower) Date• dine Officer whichever is lower) Borough Clerk Date: Revised 09119 Page 1 of I Date: July 21, 2020 Kodiak Island Borough Engineering & Facilities Department Projects Office 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9210 Fax (907) 486-9347 To: Dave Conrad, E/F Director From: Matt Gandel, Project Manager/Inspectorp(r- RE: Contract 2020-15 Change Order #03 Attached is change order #03 to contract 2020-15 for Friend Contractors LLC for the Bayside Fire Station Exterior Renovation project. This change order is for added cost to replace existing light fixtures. The contract documents called for reinstalling the existing light fixtures after the new siding was installed. The Fire Protection Area No. 1 Board voted to approve purchasing new fixtures to improve the overall look of the exterior. The cost for installing the fixtures is already included in the contract. Funds for this change order will be redirected from the Contingency line of the budget to the Construction. At the moment there are not sufficient funds to cover this cost, and the project is approximately $36,000 over budget. However, the Fire Protection Area No. 1 Board has committed at least an additional $40,000 to the project in FY21. These additional funds will be redirected to the project in a future budget ordinance. A copy of the current budget is attached. 19009 - Bayside Fire Station Exterior Renovation Printed 7/21/2020 Budget Expenses Obligated Remaining Design $ 24,000 $ 18,567 $ 3,570 $ 1,863 Construction $ 328,000 $ 292,968 $ 74,910 $ (39,878) Admin $ 23,000 $ 20,628 $ - $ 2,372 Contingency $ - $ - $ - $ - TOTAL $ 375,000 $ 332,163 $ 78,480 $ (35,643) Printed 7/21/2020 N Friend Contractors Commerdd Comtr alan US SBA, elal Certified Change Order#: 003 Date:07/20/2020 Project: Bayside Fire Station Exterior Renovation Owner: KIB Contractor: Architect/Engineer: Jensen Yorba Friend Contractors, LLC 1950 Mill Bay Rd. Kodiak, AK 99615 907-486-3908 Description of Proposed change: (See cost detail attached.) KIB RFP—Purchase 5 0LW31M2 Lithonia Wallpack lights Add X Deduct Time Extension:_ days Original Contract amount: Change order amount: + / - Revised contract amount: $ 366,623.09 $ 2,740.30 $ 369,363.39 Justification for change: Upon removal of existing lights that were to be reinstalled per contract — the lights were found to be inoperable and deteriorated with rust, requiring purchase of new lights. Client Response: Approved Denied Approved with changes Owner Architect/Engineer Signature Da 11 Page 1950 Mill Bay Rd Kodiak, Alaska 99615 907-486-3908 local ©CRESCENT ELECTRIC -1,'), SUPPLY COMPANY 5333 FAIRBANKS ST ANCHORAGE, AK 99518-1257 P907-562-2600 F907-564-0181 QUOTETO: LOCAL ELECTRIC 1212 MADSEN AVE KODIAK, AK 99615-6211 III IIIIIIII11111111111111111111 QUOTATION QUOTE DATE QUOTE# PAGE# 07/16/2020 S508079173 1 of 1 SHIP TO: LOCALE -SHOP ACCOUNT LOCAL ELECTRIC CHARLIE JERLING 1212 MADSEN AVE KODIAK, AK 99615-6211 CUST #: 72190 REQUESTED BY REFERENCE ACCOUNT MANAGER CHARLIE JERLING BAYSIDE LED'S CORY D REED QUOTED BY TERMS FREIGHTTERMS CORY D REED NET DUE 30TH FREIGHT IF APPLICABLE ORDER QTY AVAILABLE DESCRIPTION UNIT PRICE EXT PRICE 5,d ea OLW31M2 LITHONIA WALLPACK 422.886/ea 2537.32 FX ++++++++++++++++++++++++++++++++ BOTH ARE FACTORY STOCK ++++++++++++++++++++++++++++++++ PRICES SUBJECT TO CHANGE SUBTOTAL 2911.82 QUANTITIES AVAILABLE SUBJECT TO PRIOR SALE S&H CHARGES 0.00 PLEASE SEE WWW.CESCO.COM FOR STANDARD TERMS AND CONDITIONS •This line istaxable ESTIMATED TAX 0.00 AMOUNTDUE 2911.82 Friend Contractors Change Order#: 003 2ate:07/20/2020 Proiect: Bayside Fire Station Exterior Renovation Owner: KIB Contractor: Architect/Engineer: Jensen Yorba Friend Contractors, LLC 1950 Mill Bay Rd. Kodiak, AK 99615 907-486-3908 Description of Proposed change: (See cost detail attached.) KIB RFP— Purchase 5 0LW31M2 Lithonia Wallpack lights Add X Deduct Time Extension:_ days Original Contract amount: Change order amount: + / - Revised contract amount: $ 366,623.09 $ 2,740.30 $ 369,363.39 Justification for change: Upon removal of existing lights that were to be reinstalled per contract —the lights were found to be inoperable and deteriorated with rust, requiring purchase of new lights. Client Response: Approved Denied Approved with changes Owner Architect/EngineerSignatu 11 Page 1950 Mill Bay Rd Kodiak, Alaska 99615 907-486-3908 local KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL BAY ROAD Project Name: Project Number: KODIAK, ALASKA 99615 Bayside Fire Station Exterior Renovation 450-550 452.150 19009.5 Contractor: Friend Contractors LLC Cost Contract No.: 2020-15/j Change Order No.: 02 Original Project Budget: $ 25,000.00 Original Contract: $ 351,800.00 Previous Budget Changes: $ 350,000.00 Previous Changes: $ 5,541.84 Adjusted Project Budget: $ 375,000.00 This Change: $ 9,281.25 To -Date Project Expenses: S 149,420.14 % of Original Contract 2.64% To -Date Project Encumbrances: $ 248,975.84 Adjusted Contract: S 366,623.09 Current Remaining Budget: $ (23,650.96) Description of Change Cost Additional labor and materials required to repair rotted framing and sheathing at hose tower and other miscellaneous areas around the facility, per attached daily reports. $ 9,281.25 The time provided for completion of the contract is (® unchanged) (❑increased) (❑decreased) by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or $50,000, whichever is lower, requires approval by the mayor and deputy presiding officer, the mayor and one assembly member in the absence of the deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor. Accepted By: Approved By: / e V "67 r " C Borough Manager Mayor and Deputy Presiding Officer Approvz Approved By: Borough Mayor Borough Assembly Approval (greater than five Approved By: Borough Manager Revised 09119 Date: Lells)ZD Date: b 1 Finance or t� p Attest: Date: o Boroue Clerk �e ce 1'16 original contract amount or $50,000, whichever is lower) -F G=1 Dale: D puty Presiding Officer hQLI#PJS 1%oor, amount or $50,000, whichever is lower) Date: Attest: Date: Borough Clerk Page 1 of I KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL BAY ROAD Project Name: Project Number: KODIAK, ALASKA 99615 Bayside Fire Station Exterior Renovation 450-550 452.150 19009.5 Contractor: Friend Contractors LLC Cost Contract No.: 2020-15 Change Order No.: 01 Original Project Budget: $ 25,000.00 Original Contract: $ 351,800.00 Previous Budget Changes: $ 410,000.00 Previous Changes: $ 0.00 Adjusted Project Budget: $ 435,000.00 This Change: $ 5,541.84 To -Date Project Expenses: $ 26,705.49 % of Original Contract 1.6% To -Date Project Encumbrances: $ 359,230.00 1 Adjusted Contract: $ 357,341.84 Current Remaining Budget: $ 49,064.51 Description of Change Cost Added cost to provide Euroline windows with 20 -year warranty in lieu of Ply -Gem windows $ 5,541.84 included in the specifications, including changing upper windows in Training Room from awning to fixed windows. The time provided for completion of the contract is (® unchanged) (❑increased) (❑decreased) by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or 550,000, whichever is lower, requires approval by the mayor and deputy presiding officer, lite mayor and one assembly member in the absence of the deputy presiding office, or the deputy presiding officer and one assembly member in lite absence of the mayor. Change ordersrealer lban five percent o a roved act amount or 550,000, whichever is lower, require assemb! approval. 11 r Accepted Recomme DAVID CON Approved Borough Manager DaterDate: Vi Finance Director A Borough Clerk Mayor and Deputy Presiding Officer Approval (does not exceedfive percent ofthe original Approved By: Borough Mayor Date: Deputy Borough Assembly Approval (greater than five percent ofopproved contract amount or $50,000, Approved By: Date: Attest: Borough Manager Borough Clerk or; -. Date: ft/ 0 Revised 09119 Page 1 of I NOTICE OF INTENT TO AWARD KODIAK ISLAND BOROUGH 710 MILL BAY ROAD KODIAK, ALASKA 99615-6398 Project: Bayside Fire Station Exterior Renovation Contractor: Friend Contractors, LLC Address: 1950 Mill Bay Road, Kodiak, Alaska 99615 Contract No.: FY2020-15 Amount: S 351,800.00 The Kodiak Island Borough (Owner) has considered the bid submitted by you for the above-described work in response to its Notice of Invitation to Bid dated December 20, 2019. You are hereby notified that your proposal for the Base Bid and Alternate Bid #1 and 2 in the amount of $ 351,800,00 has been accepted. A legal binding agreement will not be entered into until the Contract has been signed by all parties. Per Section 00200 of the Project Manual, bidders wishing to protest this award may do so by filing a formal written protest within 10 days after announcement of the Notice of Intent to Award. At the end of that period, and barring any protests, you are required to execute a Contract. Once the Contract has been signed by all parties and has received administrative or Assembly approval, you will be required to furnish Payment and Performance Bonds and a Certificate of Insurance within five (5) days. Failure to do so will entitle Owner to consider all your rights arising out of the Owner's acceptance of your bid to be abandoned. The Owner wilt be entitled to such other rights as may be granted by law. You are required to return an Dated this 5" of Februasu 2020. 0 of Intent to Award to the Owner. Clerk ACCEPTANCE OF INTENT TO AWARD Receipt of the foregoing Notice of Intent to Award is hereby acknowledged. Dated this -of _ 2020. 1 By: r Title: ..1'�" . . i , FY2020-15 KODIAK ISLAND BOROUGH, ALASKA CONSTRUCTION CONTRACT BAYSIDE FIRE STATION EXTERIOR RENOVATION #19009 PROJECT NAME AND NUMBER This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough, acting by and through its Borough Manager, and Friend Contractors, LLC Company Name 1950 Mill Bay Rd. Kodiak, Alaska 99615 Company Address (Street or PO Box, City, State, Zip) a/an ❑ Individual ❑Partnership ®Limited Liability Company ❑Sole Proprietorship ❑Corporation incorporated under the laws of the State of Alaska, its successors and assigns, herein called the Contractor, is effective the date of the signature of the Borough Manager on this document. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the Borough, hereby covenants and agrees to fiunish and deliver all the materials and to do and perform all the work and labor required in the construction of the above -referenced project as bid by the Contractor, which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the Borough, nor shall the Contractor do any work or fiunish any material not covered by this Contract, unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the Borough. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or famished without such written order. Payment under this Contract shall not exceed Three Hundred Fifty -One Thousand Eight Hundred & 00/100 dollars ($351.800.001 for Base Bid and Alternate Bid 1 & 2. The Contractor further covenants and agrees that all materials shall be furnished and delivered, and all work and labor shall be done and performed, in every respect, to the satisfaction of the Borough, on or before: September 15, 2020. It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the Borough, to complete the famishing and delivery of materials and the doing and performance of the work before the aforesaid date, the Borough shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the Borough shall have the right to recover Liquidated Damages as described in the Special Conditions for each calendar day elapsing between the time stipulated for achieving substantial completion of an individual phase and the actual date of completion of that phase in accordance with the terms hereof; BAYSIDE FIRE STATION CONSTRUCTION CONTRACT EXTERIOR RENOVATION 00510-1 such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay furnishing of materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for the famishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. The bonds given by the Contractor in the sum of $351,800.00 Payment Bond, and $351,800.00.00 Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the Borough subject to the inspection at all times and approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough. For purposes of this Contract, Contracting Officer means Michael Powers or any other person designated by the Borough Manager. The Contractor is an independent contractor and not an employee or agent of the Borough. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and include but are not limited to this Contract, the General Conditions of the Construction Contract, the Supplementary Conditions, and the following listed documents: (1) Project Manual dated December 16, 2019 (2) Drawings dated December 16th, 2019 (3) Addendum 1 dated January 23, 2020 (4) Addendum 2 dated January 27, 2020 (5) Addendum 3 dated January 30, 2020 IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. CONTRACTOR Friend Contractors, LLC Company Name . f ,- Representative Brenda S. Friend, Managing Member Typed Name and Title DAYSIDE FIRE STATION CONSTRUCTION CONTRACT EXTERIOR RENOVATION 00510-2 z -LI -aoa-0 Date BAVSIDE FIRE STATION EXTERIOR RENOVATION CONSTRUCTION CONTRACT 00510-3