2020-04-16 Regular Meeting
Meeting broadcast live over radio station KMXT 100.1 FM. Citizens’ Comments and Public Hearing
Numbers: Toll Free (855) 492-9202 and Local 486-3231.
Visit our website at
www.kodiakak.us www.facebook.com/Kodiakislandborough @KodiakBorough
Kodiak Island Borough
Assembly Regular Meeting Agenda
Thursday, April 16, 2020, 6:30 p.m., Teleconference
Page
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine and non-
controversial by the Assembly and will be approved by one motion.
There will be no separate discussion of these items unless an Assembly
member so requests, in which case the item will be removed from the
Consent Agenda and considered in its normal sequence on the agenda.
5. *APPROVAL OF MINUTES
4 - 7
A.
*Regular Meeting Minutes Of April 2, 2020
2020-04-02 RM Minutes
6. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker)
A.
Agenda Items Not Scheduled For Public Hearing And General
Comments
7. AWARDS AND PRESENTATIONS
8
A.
* Month Of The Military Child Proclamation
Military Child 2020
8. COMMITTEE REPORTS
9. PUBLIC HEARING
10. BOROUGH MANAGER'S REPORT
Page 1 of 221
Meeting broadcast live over radio station KMXT 100.1 FM. Citizens’ Comments and Public Hearing
Numbers: Toll Free (855) 492-9202 and Local 486-3231.
Visit our website at
www.kodiakak.us www.facebook.com/Kodiakislandborough @KodiakBorough
9
A.
Borough Manager's Report For April 16, 2020
2020-04-16 Manager's Report
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS
13. NEW BUSINESS
13.A. Contracts
10 - 133
1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition
Output Document (AS - 1139) - Pdf
134 - 142
2.
Contract No. FY2020-30 Anton Larsen Bay Dock Concrete
Pad Extension Project.
Output Document (AS - 1140) - Pdf
143 - 152
3.
Contract No. FY2020-31 Landfill Baler Building Septic
System Replacement Project.
Output Document (AS - 1141) - Pdf
153 - 171
4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.
Output Document (AS - 1142) - Pdf
172 - 187
5.
Contract No. FY2020-33 North Star Elementary Gym
Siding Replacement Project.
Output Document (AS - 1143) - Pdf
188 - 196
6.
Service Area No. 1 - Chip Seal Project
Output Document (AS - 1146) - Pdf
13.B. Resolutions
197 - 207
1.
Resolution No. FY2020-02B Amending The Fees Of The
Kodiak Island Borough.
Reestablishing The Fees Of The Kodiak Island Borough -
Pdf
Memo Landfill Mixed Loads 4_14_2020
13.C. Ordinances for Introduction
208 - 213
1.
Ordinance No. FY 2020-19 Amending Kodiak Island
Borough Code Section 2.30.020, General Rules
Ordinance No. FY 2020-19 Version 1
Page 2 of 221
Meeting broadcast live over radio station KMXT 100.1 FM. Citizens’ Comments and Public Hearing
Numbers: Toll Free (855) 492-9202 and Local 486-3231.
Visit our website at
www.kodiakak.us www.facebook.com/Kodiakislandborough @KodiakBorough
Ordinance No. FY 2020-19 Version 2
13.D. Other Items
14. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker)
15. ASSEMBLY MEMBERS' COMMENTS
16. ADJOURNMENT
17. INFORMATIONAL MATERIALS (No Action Required)
17.A. Minutes of Other Meetings
17.B. Reports
214 - 221
1. March 2020 Projects Report
Page 3 of 221
Kodiak Island Borough
April 2, 2020
Assembly Regular Meeting Minutes
Page 1 of 5
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
Teleconference
April 2, 2020
A regular meeting of the Kodiak Island Borough Assembly was held on April 2, 2020 via
teleconference. The meeting was called to order at 6:30 p.m.
The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the
Pledge of Allegiance.
Present via teleconference were Mayor Bill Roberts, Assembly members Scott Arndt, Duane
Dvorak, Julie Kavanaugh, Andy Schroeder, Rebecca Skinner, Dennis Symmons, and James
Turner. Also present were Borough Manager Michael Powers, Borough Clerk Tara Welinsky and
Assistant Clerk Lina Cruz.
APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine and non-controversial by the
Assembly and will be approved by one motion. There will be no separate discussion of these
items unless an Assembly member so requests, in which case the item will be removed from the
Consent Agenda and considered in its normal sequence on the agenda.
ARNDT moved to approve the agenda and consent agenda.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY.
The following items were approved under consent agenda:
*Week of the Young Child Proclamation
*Child Abuse Prevention Month Proclamation
*Sexual Assault Awareness Month Proclamation
*Resolution No. FY2020-15 Requesting a Fishery Disaster Declaration for the 2020 WGOA
Pacific Cod Federal Fisheries.
*Letter to Governor Dunleavy Regarding Request for 2020 GOA Pacific Cod Fishery
Disaster Declaration.
APPROVAL OF MINUTES
Regular Meeting Minutes of March 19, 2020 and Emergency Meeting Minutes of March 19,
2020 were approved under consent agenda.
CITIZENS’ COMMENTS
Pat Branson
Patrick O’Donnell
Alexus Kwachka
Ron Kavanaugh
AGENDA ITEM #5.A.
*Regular Meeting Minutes Of April 2, 2020 Page 4 of 221
Kodiak Island Borough
April 2, 2020
Assembly Regular Meeting Minutes
Page 2 of 5
AWARDS AND PRESENTATIONS
Mayor Robert’s Proclaimed April 6-10, 2020 as Week of the Young Child and encouraged
all citizens to work to make a good investment in early childhood in Kodiak.
Mayor Robert’s Proclaimed April 2020 as Child Abuse Prevention Month and called upon
all citizens to increase their participation in efforts to prevent child abuse; thereby
strengthening the communities in which we live.
Mayor Robert’s Proclaimed April 2020 as Sexual Assault Awareness Month and
encouraged all residents to support local activities and programs, which assist victims, and
to learn more about the pervasiveness to sexual assault in Alaska so we may eliminate this
heinous crime.
COMMITTEE REPORTS
None.
PUBLIC HEARING
None.
BOROUGH MANAGER’S REPORT
Manager Powers reported on the following:
COVID19 update: State-Epidemiology is modeling spread rates and transmission
routes. Governor is deferring several activities such as licensing and vehicle renewals,
etc. Further property taxes are pushed back (see section 13 of SB 241)
Local-The “Action Plan” (Incident Objectives) for the current week includes confirming
and setting up several facilities for treating both COVID19 and non-COVID19 medical
cases. It also includes ongoing livestreams, Emergency Service Council Meetings,
and additional press releases as well as sharing of information from official sources to
“flatten the curve”.
Food related issues continue to be addressed in a variety of ways.
Vulnerable populations are being addressed through a variety of means.
Borough Staff continues to provide staffing and related support to the EOC, and all the
partners involved in preparation for cases on the island.
Going to use Northstar Gym for mild Covid patients. EOC to move to Main Elementary
for more room.
Finance Department-Staffing is limited due to quarantines and lack of childcare. We
are able to do payroll, just not any special runs of payroll.
Killarney Hills background and history- Over 3 years ago staff proposed master
planning for Killarney Hills, it was started and then stopped by the Assembly. 18
months later, after much discussion planning was once again started but significant
turnover of staff, coupled with very poor public participation, stalled the process. The
AGENDA ITEM #5.A.
*Regular Meeting Minutes Of April 2, 2020 Page 5 of 221
Kodiak Island Borough
April 2, 2020
Assembly Regular Meeting Minutes
Page 3 of 5
assignment was delegated to the limited work our planning consultant is doing, but
because of the extremely lengthy UMOT discussions, the project languished.
Census-The Census continues, although door to door work has been curtailed.
State Budget-The budget has been submitted to the Governor who has until April 17
to sign or veto.
Budget Process- Agenda Setting team identified May 2 for a budget work session on
the full budget.
Committee Meetings-Staff is working on a prioritization of restarting meetings and
ensuring that the meetings can be conducted via computer and telephone. We
worked with Service Area 1 to do a telephonic meeting today and will be ready for the
Board of Equalization meeting in May. P&Z does not have a meeting until June, and
we are working on the other committees.
MESSAGES FROM THE BOROUGH MAYOR
Has attended the Emergency Services Council (ESC) meetings.
Discussed concerns regarding boat and air travel in Kodiak.
UNFINISHED BUSINESS
None.
NEW BUSINESS
Contracts
None.
Resolutions
1. * Resolution No. FY2020-15 Requesting A Fishery Disaster Declaration for the 2020
WGOA Pacific Cod Federal Fisheries.
Ordinances for Introduction
None.
Other Items
1. Annual Liquor License Renewal Application for Licensee, Sook C Yun, dba: Second Floor
Restaurant, License No. 3293.
ARNDT moved to voice non-protest to the approval of the 2020/2021 Liquor License Application for
Licensee Sook C Yun, Dba: Second Floor Restaurant, License No. 3293.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Schroeder, Skinner, Symmons,
Turner, Arndt, Dvorak, and Kavanaugh.
2. * Letter to Governor Dunleavy regarding request for 2020 GOA Pacific Cod Fishery Disaster
Declaration.
AGENDA ITEM #5.A.
*Regular Meeting Minutes Of April 2, 2020 Page 6 of 221
Kodiak Island Borough
April 2, 2020
Assembly Regular Meeting Minutes
Page 4 of 5
CITIZENS’ COMMENTS
Joe Dinnocenzo
Betty Mactavish
ASSEMBLY MEMBERS’ COMMENTS
Assembly Member Symmons thanked the Assembly and the citizens for their
comments.
Assembly Member Skinner thanked the public and the Mayor.
Assembly Member Schroeder spoke about programs available to assist small business
who are facing hardships and spoke about the closure of the airports.
Assembly Member Dvorak spoke about airport closure, sheltering in place, and
quarantining.
Assembly Member Kavanaugh spoke about the Governor’s appointments, Covid-19,
and the upcoming fishing season.
Assembly Member Turner spoke about the airport closure.
Assembly Member Arndt had no comment.
ANNOUNCEMENTS
The next Assembly work session is scheduled on Thursday, April 9, 2020 at 6:30 p.m. The
next regular meeting is scheduled on Thursday, April 16, 2020 at 6:30 p.m. in the Borough
Assembly Chambers. These meetings will be held via teleconference.
Notice of Public Meetings and Assembly meeting agendas are available on the KIB website,
posted on the KIB Facebook page, and posted at Safeway. For those who do not have internet,
you may call the Borough meeting notification line at 907-486-9315.
EXECUTIVE SESSION
ADJOURNMENT
ARDNT moved to adjourn the meeting.
VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY
The meeting adjourned at 7:35 p.m.
KODIAK ISLAND BOROUGH
ATTEST: William Roberts, Mayor
Tara Welinsky, Borough Clerk Approved on:
AGENDA ITEM #5.A.
*Regular Meeting Minutes Of April 2, 2020 Page 7 of 221
View our website:
www.kodiakak.us
Visit our Facebook page:
www.facebook.com/KodiakIslandBorough
Follow us on
Twitter:
@KodiakBorough
Kodiak Island Borough
Assembly Newsletter
Vol. FY2020, No. 55 April 17, 2020
At its Regular Meeting of April 16, 2020, the Kodiak Island Borough Assembly Took the Following Actions. The Next
Regular Meeting of the Borough Assembly is Scheduled on Thursday, May 7, 2020, at 6:30 p.m. via Teleconference.
*PROCLAIMED The Month Of April 2020 As The Month Of The Military Child And Encouraged All Kodiak
Residents To Show Appreciation, Support, And Understanding To The Military Children In Our
Community.
POSTPONED Contract No. FY2020-19 Aerial Imagery Acquisition To The Assembly Work Session On
June 11, 2020.
AUTHORIZED The Borough Manager To Execute Contract No. FY2020-30 With B&R Fish By Products,
Inc. For The Anton Larsen Bay Dock Concrete Pad Extension Project In An Amount Not To Exceed
$27,000.
AUTHORIZED The Borough Manager To Execute Contract No. FY2020-31 With Red Hook Construction,
LLC. For The Baler Building Septic System Replacement Project In An Amount Not To Exceed $18,399.
AUTHORIZED The Borough Manager To Execute Contract No. FY2020-32 With Pinnacle Construction,
Inc. For The Providence Kodiak Island Medical Center Fuel Tank Procurement In An Amount Not To
Exceed $62,000.
AUTHORIZED The Borough Manager To Execute Contract No. FY2020-33 With Wolverine Supply, Inc.
For The North Star Gym Siding Replacement Project In An Amount Not To Exceed $244,000.
APPROVED Memorandum Of Agreement With Alaska Department Of Transportation, South Coast
Region In An Amount Not To Exceed The About Of $156,996.00 For The Service Area No. 1 Chip Seal
Project.
APPROVED Resolution No. FY2020-02B Amending The Fees Of The Kodiak Island Borough.
ADVANCED Ordinance No. FY2020-19 Amending Kodiak Island Borough Code Section 2.30.020,
General Rules To Public Hearing At The Next Assembly Regular Meeting Of May 7, 2020.
(*) Items Approved Under Consent Agenda.
Office of the Mayor
Kodiak Island Borough, Alaska
Proclamation
DECLARING APRIL 2017 MONTH OF THE MILITARY CHILD
WHEREAS, Alaskans are deeply grateful for the many sacrifices made by our servicemen
and women to protect the security and freedom of our great nation; and
WHEREAS, we also appreciate the special courage, strength, and sacrifice of the children
and families of members of the military who provide support, endure long periods of
separation, and move residences frequently; and
WHEREAS, today, thousands of Alaskan children currently have at least one parent serving
in full time or active duty status in the armed forces. The children of military men and women
face unique challenges and need our support to help them succeed in the absence of their
enlisted parent(s); and
WHEREAS, the Month of the Military Child was established in 1986 to pay tribute to
military children for their incredible resilience, commitment, sacrifices, ability to deal with life
changing events, and unconditional support of our troops; and
WHEREAS, this year marks Alaska’s sixth annual “Purple Up! For Military Kids”
observance, and All Alaskans are encouraged to wear purple, the color symbolizing all
branches of the military, as a visible way to show support and thank military children for their
strength and sacrifices.
NOW, THEREFORE, I, Dan Rohrer, Mayor of the Borough of Kodiak do hereby proclaim
April 2017 as:
Month of the Military Child
in Kodiak, and encourage all Kodiak residents to show appreciation, support, and
understanding to the military children in our community.
In witness whereof, I have hereunto set my
Hand and cause this seal to be affixed.
________________________________
Attest:____________________________
Date: ____________________________
Office of the Mayor
Kodiak Island Borough
Proclamation
DECLARING APRIL 2020 MONTH OF THE MILITARY CHILD
WHEREAS, Alaskans are deeply grateful for the many sacrifices made by our servicemen and
women to protect the security and freedom of our great nation; and
WHEREAS, we also appreciate the special courage, strength, and sacrifice of the children and
families of members of the military who provide support, endure long periods of separation, and
move residences frequently; and
WHEREAS, today, thousands of Alaskan children currently have at least one parent serving in
full time or active duty status in the armed forces. The children of military men and women face
unique challenges and need our support to help them succeed in the absence of their enlisted
parent(s); and
WHEREAS, the Month of the Military Child was established in 1986 to pay tribute to military
children for their incredible resilience, commitment, sacrifices, ability to deal with life changing
events, and unconditional support of our troops; and
WHEREAS, this year marks Alaska’s seventh annual “Purple Up! For Military Kids” observance,
and All Alaskans are encouraged to wear purple, the color symbolizing all branches of the mili-
tary, as a visible way to show support and thank military children for their strength and sacrifices.
NOW, THEREFORE, I, William Roberts, Mayor of the Kodiak Island Borough do hereby pro-
claim April 2020 as:
Month of the Military Child
in Kodiak, and encourage all Kodiak residents to show appreciation, support, and understanding to
the military children in our community.
In witness whereof, I have hereunto set my
Hand and cause this seal to be affixed.
________________________________
William Roberts, Borough Mayor
Attest:____________________________
Date: ____________________________
AGENDA ITEM #7.A.
* Month Of The Military Child Proclamation Page 8 of 221
Manager’s Report
Michael Powers
April 16, 2020
Activities
Providence-Requesting a 1-year extension on the mental health facility lease due to freeze in place on
capital purchasing.
Oil Spills Providence:
Items remaining of the Hospital spill – still in the hands of Spill Prevention and Response Division
of ADEC. Remaining work is to treat soils that were removed from the manholes associated with
the storm drains and liquids recovered from the valve vault and the fuel piping.
Long Term Care Center - still in the hands of Spill Prevention and Response Division of ADEC. KIB
still monitoring and collecting oil in sewer manholes at the site. Plan has been submitted to
ADEC for review. Repairs to sewer manholes are required. Interception trench and monitoring
well will be installed to continue to collect and monitor residual fuel in the gravel of the sanitary
and possibly water lines from the facility.
Anticipate both jobs will go to ADEC Contaminated Sites for further action – long term monitoring.
State Budget Issues: Oil has been trading at $20 per barrel earlier in the week. It appears that there are
adequate funds and maneuvering room for the State to fund the state obligation for school debt
reimbursement. The procedural process is still somewhat unclear.
Met with Rural communities last week and today. Coordinating needed repairs at schools with local
communities.
Special Meeting on April 23
COVID19
One case on the island. Individual is isolated and proper actions are being taken with the
individual and contacts.
Continued cleaning and disinfection in place in the borough building.
Play equipment at all parks are closed.
Mandatory masking of employees with any symptoms.
AGENDA ITEM #10.A.
Borough Manager's Report For April 16, 2020 Page 9 of 221
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 16, 2020
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Contract No. FY2020-19 Aerial Imagery Aqcuisition
ORIGINATOR: Erin Welty
RECOMMENDATION:
Move to authorize the Borough Manager to execute Contract No. FY2020-19 with EagleView
in an amount not to exceed $523,185.
DISCUSSION:
Kodiak Island Borough Code 3.30.020 Limitation on Manager's Authority states that a contract
exceeding $25,000 requires Assembly approval.
This is a professional services contract with Pictometry International Corp. d/b/a EagleView to
acquire aerial imagery of lands within the Kodiak Island Borough over a six year period.
Aerial Imagery is utilized by multiple departments within KIB, including but not limited to
Community Development and Assessing. Up-to-date, accurate aerial imagery allows current
assessment of remote properties while minimizing staff field expenses. Aerial imagery is the
base layer for all of our GIS projects and is pushed out to the public on KIB's website for
public use along with subdivision and zoning layers and basic assessment data. New
imagery has not been collected in the last two years due to lack of a contract.
Imagery is collected with flights over the target areas during snow free, pre-leaf out times.
Because of this small window, it is essential to approve this contract in a timely manner so
that the first collection can commence as soon as area 1 is snow free.
Four proposals were received in response to this RFP. Each proposal was accompanied by
required imagery samples. Those imagery samples are provided in this packet. Proposals
were reviewed by a selection committee consisting of the community development director,
the assessing director and the former GIS analyst. The evaluation and selection criteria was
published in the RFP, but a specific breakdown of the points awarded for specific criteria in
each category were not published, at the recommendation of the KIB attorney. Proposals
were then ranked and scored. The RFP did offer the opportunity for alternative product
presentations. The base product costs and the base plus alternative product costs were
ranked separately and separate scores were assigned to both. All other criteria were
assigned based on the base product proposal. It is important to note that the RFP and
evaluation process were thoroughly reviewed by the KIB attorney for compliance with KIB
code and the law.
The contract before you is with EagleView, who was the the successful proposer, and
included their oblique imagery alternative product. The oblique imagery allows increased
utility of the collected imagery by providing a 4-way view of structures that are captured
simultaneously with the orthoimagery. What this allows is for any structures to be viewed
from a north, south, east or west angle, showing not just a top down image, but a side view of
each structure. This will provide users the opportunity to view add-on structures, such as
decks and entries, view the height/story level of a building, as well as allow users to
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 10 of 221
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 16, 2020
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
determine the function of a structure (i.e. pole barn vs. garage) which cannot be determined
from a top down image. The oblique product also opens the way for the use of aerial imagery
for emergency planning techniques, like planned entry.
EagleView is a New York based company specializing in aerial imagery with experience in
Alaska. They will utilize planes owned by JAV Imagery, who only fly for EagleView. JAV is
located in Anchorage, so not interstate travel is required for the flights to take place. In light
of the COVID-19 crisis, both JAV and KIB have filed the proper travel protocols with the State
of Alaska.
In response to questions posed during the 4/9 Assembly work session, the official RFP,
budgetary transaction reports from 2013 - present, the Kodiak Mapping protest and response
and all submitted imagery samples have been included in this packet. The assembly will
receive copies of all four proposals and the rating sheet separately. These items are
confidential and should not be released to the public.
ALTERNATIVES:
FISCAL IMPACT:
This is a six year contract, with costs varying between $57,000 and $136,000 yearly,
depending on the areas being flown. Fund 100-140-450-191 has traditionally had a yearly
budget between $40,000 and $70,000. There is currently $103,048 in unspent GIS fund
($40,000 in project 19015 and $63,048 in FY20 Budget) that will be applied to the first year, or
FY21's $122,595 cost, meaning only $19,546 will need to be budgeted for this project in
FY21.
The alternative would be not awarding this contract, which would increase annual Assessing
budgets significantly to facilitate remote field work. Those costs include $60,000 for the
contracted vessel plus $41,834.66 in salary and per diem for a two week field trip. Therefore,
total cost of a two week field assessment would run approximately $101,834.00 per year at a
minimum. The farther the location, the more the travel and staff times rise. The Assessing
office would also be closed to the public during this time.
If new imagery is not received, all imagery currently used by other departments and the public
would remain out of date and eventually become obsolete. This would result in the removal
of the aerial imagery layer from the GIS and the inability of both staff and the public to utilize it
any longer. The removal would be necessitated by the fact that KIB cannot knowingly publish
information they know to be incorrect.
OTHER INFORMATION:
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 11 of 221
KODIAK ISLAND
BOROUGH
COMMUNITY DEVELOPMENT
DATE: April 13, 2020
TO: Kodiak Island Borough Assembly
FROM: Erin Welty, CDD Director
SUBJECT: Contract FY2020-19 – Aerial Imagery Acquisition
In light of numerous questions that were posed at the 4/9/20 work session, you have been
provided with additional information in your packets and via email. This memo is
intended to serve as a summary of that information, as well as to answer questions that
were received by email from Assembly member Dvorak and passed on to me.
The process to acquire an imagery acquisition contract began over a year ago. In FY19,
there was no contract in place, but management had authorized a one-year contract
extension with Kodiak Mapping (KMI). I believe this imagery was acquired by the end
of calendar year 2018. When I became acting CDD director in May 2019, I was
approached by community development and assessing staff with the need for an imagery
contract. The manager had informed them it would not be appropriate to issue another
one-year extension. So, the process to develop an appropriate RFP began. Janel Day,
GIS analyst at the time and now Associate Planner, worked hard through the summer of
2019 to develop an RFP that was thorough, understandable and legally acceptable.
Previously there had been no well-defined contract or RFP for aerial imagery.
The request for proposal (RFP) for the contract you are reviewing has been included in
your packet. This RFP replaced an earlier advertised RFP which was found to be missing
information about accepted products, did not address alternative products and did not
advertise the scoring process and breakdown or a protest period. Staff had selected a
proposal based only on lowest cost, and not quality of product, when these fatal flaws
were pointed out by legal counsel. It was then that the tentative award was retracted, and
a new RFP created correcting the errors, and re-advertised.
You also have been provided, via email from the Clerk’s office, with the proposals from
the three non-winning applicants (the winning applicant’s proposal was provided in your
meeting packet) as well as the scoring matrix. As noted in the email, these are
confidential and should not be released to the public. You were also provided with the
imagery samples that were required to be submitted with each proposal. It should be
noted that one applicant, Kodiak Mapping, did not initially supply imagery with the
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 12 of 221
appropriate spatial resolutions. Instead of automatic disqualification, staff did reach out
to KMI to obtain the correct imagery.
The imagery samples carried a significant amount of weight in the scoring process
(Evaluation criteria 1.a-e) since, simply put, if the images do not meet our needs,
everything else is of little value.
Four applicants submitted proposals to the second RFP. On March 9, 2020, utilizing a
scoring process reviewed and approved by KIB legal counsel, the scoring team (Seema
Garoutte, Janel Day and myself) reviewed and scored the packets. Eagleview was the
successful candidate by a very small margin, scoring 95.324 points on their base product
proposal and 89.543 points on their alternative product proposal. Where EagleView
scored higher than other applicants was in the ability of their product to meet the
borough’s needs (all collection imagery was offered at a 6” resolution vs. 18” resolution
for medium resolution collection areas) and their image visual quality. Three of the four
applicants, EagleView included, have offices in Alaska with staff and planes situated
locally. Their alternative product, oblique imagery, offered a product staff considers
highly valuable. It would provide staff with the ability to have north, west, south and east
views of structures, not just top down, which would aid in assessments as well as
community development permitting and investigations. After the scoring process and the
decision to pursue the alternative product offering, EagleView was provided with an
intent to award.
After receipt of the intent to award, staff involved KIB legal counsel to assist with
contract negotiations. After minor changes and several reviews by both EagleView and
KIB’s attorney, a final contract was agreed upon. It was then brought before the
Assembly for review and vote, which is where we are now.
All unsuccessful candidates were notified of the intent to award to EagleView on March
12. This started the clock on the two-week protest period. The RFP specifically stated
that protests would only be accepted if they were based on an error in the process. On
March 23rd, we received a formal letter of protest from Kodiak Mapping, Inc, one of the
unsuccessful proposers and a former imagery supplier for the borough. Per the RFP,
Manager Powers then had 30 days to provide a final administrative decision, which he
did on April 7th. The decision was mailed to KMI via certified, return receipt USPS.
KMI made several assumptions and misstatements in their protest, which were addressed
by Manager Power’s response. I will highlight the reasons the protest was found to be
invalid.
1) KMI asserted that the award point subcategories should have been balanced or
weighted in a different manner.
a. We were advised by the borough attorney to not provide the
breakdown of points in the subcategories to the applicants, as they
might then write their proposals toward the heavier weighted
categories. KIB staff weighted the areas per the importance of KIB’s
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 13 of 221
use of the imagery, not how others might have chosen to weight them.
No error was found.
2) KMI asserted that four-band imagery was the required product requested in
the imagery and since EagleView proposed three-band they shouldn’t have
been awarded full points.
a. Section 2.2.2 of the RFP states “color-corrected, three-band (R,G,B)
or four-band (R,G,B,NIR), georeferenced, orthorectified imagery.”
EagleView proposed three-band imagery.
No error was found.
3) KMI asserted that because they had been KIB’s vendor in the past and they
had used us as a reference, that they should have received a higher reference
score. They also attempt to highlight the pricing difference, although the
numbers they provide don’t accurately reflect base cost comparisons to each
other or alternative product comparisons to each other.
a. KMI has previously been the vendor for KIB’s aerial imagery.
However, multiple complaints regarding imagery quality and past
ability to meet delivery deadlines had been expressed by several KIB
staff. Therefore, when utilizing KIB as a reference, we were not able
to provide a positive reference.
The price scoring utilized a method provided by legal counsel. While
KMI did score higher on their proposed pricing, it was not enough to
offset lower scores elsewhere.
No error was found.
One of the other items requested during the work session was a 12-year history of
imagery expenses. Finance was only able to provide expenses back to 2014. There may
not have been imagery acquisition prior to that. The transaction listings are in your
packet. Following is a summary of only imagery acquisition expenses.
Fiscal Year Expenditures
FY2014 $123,764
FY2015 $72,330
FY2016 $66,756
FY2017 $17,668
FY2018 No flights due to weather
FY2019 $137,900
Total $418,418
An average of the five years in which imagery acquisition took place shows a yearly
average expenditure on imagery of $83,683.00. The yearly average expenditure over a
six-year period for the proposed EagleView contract is $87,225.00. However, if you
remove the $103,048.00 that has been preserved in a contract over the last two fiscal
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years in which there was money left over or no imagery contract, the average yearly cost
staff is asking the Assembly to consider over the next six years is $70,050.33/year. This
is significantly less than what has been expended in the past. Adding to that, this is not a
new expense, rather something that has regularly been included in a yearly budget.
Staff is presenting this contract to the assembly with respect for the current fiscal
situation. We worked diligently to obtain a contract for what we believe will be an
excellent product for a fair price. We believe that current, accurate aerial imagery
provides a needed resource for both staff and the public and that by approving a six-year,
fixed price contract, we are actually saving money in the long run by decreasing the cost
of inflation, labor increases, fuel prices increases, etc.
I worked hard to save departmental funds over the last fiscal year (i.e. GIS money and
working with limited staffing) and made several concessions in my proposed FY21
budget, including agreeing to cut one planner position. The salary and associated costs
with that position are significantly higher per year that the average imagery acquisition
cost.
Therefore, I respectfully request the Assembly to approve this contract.
Following are the questions posed by Assembly member Dvorak in an email to the KIB
clerk as well as responses drafted between staff and the KIB attorney.
1. Does the proposed contract contain language that would allow for early termination
of the contract subject to available funding or other unforeseen circumstances?
Yes. In the contract provided to all Assembly members in the April 9 work
session packet, on page 2, section 3.c, it states “Availability of Funds. This contract is
subject to the availability of funds lawfully appropriated for its performance.
2. The agenda statement indicates that the alternative to approving the contract is not to
approve the contract. As the purchasing authority in this case, can the assembly choose
to approve a more limited scope of work or duration of contract period?
No. The request for proposal (RFP) advertised a very specific set of parameters
for both deliverable products as well as designated flight paths and a timeframe of six
years. Each proposer made their proposal based upon a multi-year contract with slightly
varied scope of work each year. If the duration were reduced to only 1 or 2 years, or the
scope materially altered, then the validity of the proposed pricing would be in question.
There may have been other potential providers and existing proposers may have
submitted quite different proposals if it were a materially different scope or duration. If
the Assembly wants a materially reduced scope of work, we will risk a successful
challenge if we did not go out for new proposals with the revised scope of work.
The RFP, provided to all Assembly members in their packet on 4/10//20, did state
“Prior to each season’s acquisition, the collection area will be reviewed and modified as
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needed. Areas may be larger or smaller than areas presented in Figure 1 of this RFP.”
Collection areas will be refined yearly based on staff needs and budget limitations. The
collection areas defined in the RFP are based primarily on coastline flight paths and the
presence of built structures that fall under appraisal requirements by the State of Alaska.
3. Typically assemblies do not create budgetary obligations that extend beyond a single
fiscal period except in certain exceptional circumstances, such as for capital projects.
What makes this proposed contract exceptional in that it can span multiple fiscal years?
This contract does not create a budgetary obligation extending beyond a single
budget year. Each year the funding of the contract is subject to annual appropriations.
Capital projects are usually created after acceptance of a multi-year contract by
encumbering all funds up front. This is not being treated as a capital project. Considering
budgetary issues, staff is bringing this forward as a six-year contract with yearly budget
appropriations. With both the “Availability of Funds” clause in the contract and the RFP
statement regarding yearly collection area review, staff and legal counsel feel there is
enough protection to address any changes needed, whether budgetary or operational.
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Request for Proposal (RFP)
for
ORTHOIMAGERY
Kodiak Island Borough
Issued on
February 4,2020
Proposals due:March 4,2020 4:30 p.m.Kodiak Local Time
Proposals must be delivered to the Borough Cashier’s Office:
US Mail:
ATTN:Cashier –Room 104
RE:KIB IMAGERY RFP RESPONSE
Kodiak Island Borough
710 Mill Bay Road
Kodiak,AK 99615
Or Email:
To Brandi Wagner:bwagner@kodiakak.us
Subject:KIB IMAGERY RFP RESPONSE
Statement of Intent to Propose should be emailed to:jday@kodiakak.us by February 21,
2020.
Questions regarding RFP should be emailed to:jday@kodiakak.us by February 14,2020.
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KIB Imagery RFP,Page 2
Contents
1.Introduction ..........................................................................................................................................3
1.1 Overview/Objective ......................................................................................................................3
1.2 About the Kodiak Island Borough .................................................................................................3
2.Scope of Services ..................................................................................................................................3
2.1 Scope of work................................................................................................................................3
2.2 Contract Deliverables ....................................................................................................................5
2.2.1 Acquisition planning and updates ................................................................................................5
2.2.2 Orthoimagery ...............................................................................................................................5
2.2.3 Alternative Products and/or Services (If applicable)...................................................................5
2.2.4 Control .........................................................................................................................................5
2.2.5 Metadata......................................................................................................................................5
2.3 Proposed collection schedule .......................................................................................................5
2.4 Considerations ..............................................................................................................................6
Imagery .................................................................................................................................................6
Coordinate system ................................................................................................................................6
Software ................................................................................................................................................6
3.Instructions to Proposers ......................................................................................................................6
3.1 RFP Schedule .................................................................................................................................6
3.2 Required Elements ........................................................................................................................6
3.2.1 Statement of Intent to Propose ...................................................................................................6
3.2.2 Proposal .......................................................................................................................................7
3.2.3 Imagery and Metadata Samples ..................................................................................................9
3.4 Questions ............................................................................................................................................9
4.Evaluation and Selection Process .........................................................................................................9
5.Evaluation and Selection Criteria ..........................................................................................................9
6.Protest Period .........................................................................................................................................10
APPENDIX A:DRAFT CONTRACT .................................................................................................................11
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KIB Imagery RFP,Page 3
1. Introduction
1.1 Overview/Objective
Kodiak Island Borough is requesting proposals from qualified companies to provide aerial imagery
products and services to the Borough.The Borough intends to select one company to be the sole
source provider of imagery for the next six years.
The primary purpose of the imagery is to help Borough staff identify buildings,view and accurately
measure them.The Borough would like to also make the imagery available for the public to view
through Esri’s ArcGIS Online platform.
Since the start of its imagery acquisition program in 2013,the Borough has acquired 4 band imagery
(R,G,B,NIR)products for use in its ArcGIS Desktop and ArcGIS Online environments.However,new
products and services may be available.Therefore,the Borough will entertain proposals from
imagery providers that can meet existing imagery product specifications and/or offer alternative
products that can meet our needs.
If you are proposing an alternative product,please provide sufficient detail of the product and its
use that will allow us to determine how it meets our needs.
1.2 About the Kodiak Island Borough
Kodiak Island Borough encompasses the Kodiak Archipelago and a portion of the Alaska Peninsula.
The topography varies from rugged mountains and deep valleys to gently sloping terrain.Alpine
tundra covers the ridges.Much of the lower elevations are covered in thick vegetation:spruce,alder
and salmonberry.The City of Kodiak is the Borough’s most populated and developed area.The City
of Kodiak is part of the road system.Additional population centers on the road system include the
formal and informal communities of Bells Flats/Womens Bay,Kalsin Bay,Chiniak and Pasagshak.
Remote communities of Akhiok,Karluk,Larsen Bay,Old Harbor,Ouzinkie,Port Lions are remote
communities accessible by boat and plane only.
The climate of Kodiak Island is characterized by moderately heavy precipitation and cool
temperatures with frequent high clouds,fog,and high winds.Kodiak can experience extreme
fluctuations in weather conditions from one hour to the next and from one part of the island to
another.
2. Scope of Services
2.1 Scope of work
The general scope of work includes the work to plan,collect,process,and deliver a color balanced,
georeferenced,orthorectified imagery product and/or alternatives to the Borough for the next six
years.
Two different minimum spatial resolutions are requested:high resolution (6 in)and medium
resolution (1.5 ft).The general areas and the desired resolutions are depicted in Figure 1:Collection
Areas.
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KIB Imagery RFP,Page 4
Figure 1:Collection Areas
Collection area shapefile can be downloaded from:
http://data kiborough.opendata.arcgis.com/datasets/kib collectionareas aksp5nad83
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KIB Imagery RFP,Page 5
2.2 Contract Deliverables
2.2.1 Acquisition planning and updates
Prior to each acquisition,the collection area will be reviewed and modified as needed.Areas may be
larger or smaller than areas presented in Figure 1 of this RFP.Imagery providers shall communicate
with the Borough about acquisition and delivery schedules and make available to the Borough
interim products,if applicable.
2.2.2 Orthoimagery
Color corrected,georeferenced,orthorectified imagery.Four band (R,G,B,NIR)imagery is preferred,
but we will accept three band (R,G,B)at the minimum spatial resolutions for collection areas
indicated on the map in Figure 1.
2.2.3 Alternative Products and/or Services (If applicable)
The Borough is inviting companies to present alternative products or services that will help Borough
staff view and accurately measure buildings and building features.The products and/or services
should,minimally,allow for the ability to overlay GIS data on the imagery.Product and/or services
can integrate into the existing ArcGIS platform and/or be standalone products/services.
2.2.4 Control
Provide horizontal and vertical control for aerial acquisition products.
2.2.5 Metadata
Metadata in FGDC or Esri compliant schema to accompany imagery deliverable.Should,at a
minimum,include contact info,acquisition date,platform used,statement about horizontal and
vertical control,accuracy statement.
2.3 Proposed collection schedule
The proposed schedule for imagery acquisition is provided in in Table 2.
Y1 Y2 Y3 Y4 Y5 Y6
Area 2020 2021 2022 2023 2024 2025
Remote 1:Northwest Kodiak x
Remote 2:Afognak x
Remote 3:Southeast Kodiak x
Remote 4:Southwest Kodiak x
Road System x x
Table 2:Proposed collection schedule
The Borough would prefer imagery acquisition to occur in the spring,after the snow melt,before
the vegetation leafs out and with minimal shadows.The goal is to collect imagery that makes it easy
to identify,delineate buildings and other structures.Final products should be delivered on or before
December 1 of each collection year.
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KIB Imagery RFP,Page 6
2.4 Considerations
Imagery
The Borough is requesting that the imagery be snow free,cloud free and vegetation free with
minimal shadows.
Coordinate system
Borough uses two projected coordinate systems:NAD 1983 Alaska State Plane Zone 5
(WKID:102635,Esri)and WGS 1984 Web Mercator (WKID:3857,EPSG).
Software
The Borough uses ArcGIS Desktop to view,process and publish imagery data.Currently,the Borough
is running ArcGIS 10.5.x.The Borough also publishes data to ArcGIS Online for viewing in web
applications.
3. Instructions to Proposers
This section outlines the RFP Schedule and proposal requirements.Please note,if you are offering
alternative products and/or services,please provide as much information as possible to assist the
Borough in determining whether the alternative will meet the Borough’s needs.
3.1 RFP Schedule
Anticipated RFP schedule is provided in Table 1.
Event Date
RFP Issued February 4,2020
Question deadline February 14,2020
Addendum released,if necessary February 18,2020
Statement of Intent to Propose due February 21,2020
Proposals due March 4,2020
4:30 p.m.Kodiak Local Time
Notice of Intent to Award March 11,2020
Protest Period March 11 March 25,2020
Borough Assembly vote April 2,2020
Contract Awarded April 3,2020
Table 1:RFP Schedule
3.2 Required Elements
3.2.1 Statement of Intent to Propose
Those intending to submit a proposal are required to submit a Statement of Intent to Propose
via email.The Statement of Intent to Propose should include the following information:
1. Contact information
a. Company name
b. Point of contact
c. Mailing address
d. Email address
e. Telephone number
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2. Statement of intent to propose that includes a brief summary of the product and/or
services you are offering to the Borough
3. Statement of proposal submission preference –U.S.Mail or Email
4. A component of the proposal package is to include samples of the product(s)being
offered.Please indicate if you would like to upload those samples directly to the
Borough.A secure location will be provided for those that indicate they’d like to
exercise this option.Please include emails of the individuals that should have this
access so that secure login can be set up.
3.2.2 Proposal
Proposal packet should be no more than 15 pages,exclusive of cover letter and attachments.If
proposing an alternate product,this may be added as an attachment.
Proposals must be submitted to Cashier’s Office via:
US Mail:
ATTN:Cashier –Room 104
RE:KIB IMAGERY RFP RESPONSE
Kodiak Island Borough
710 Mill Bay Road
Kodiak,AK 99615
Or Email:
To Brandi Wagner:bwagner@kodiakak.us
Subject:KIB IMAGERY RFP RESPONSE
The Kodiak Island Borough understands that services,products and pricing can change with
time.The proposal should include current offerings and pricing,as well as predicted future
offerings and pricing,if known.If unknown,the proposal should discuss how the company
would manage these changes and communicate them with the Borough.
The proposal should include:
1. Cover letter,signed by an authorized representative of the company,that includes:
a. Proposer’s commitment to provide the services as proposed
2. Company information,including:
a. Company name,authorized representative(s),point of contact,address,
telephone number and email address
b. Company overview
c. Company qualifications
d. Key personnel overview;detailed qualifications can be provided as an
attachment
e. Subcontractor overview,if applicable
f. Resources and equipment
g. At least two references;no more than four
3. Proposed product information;for all proposed products,including:
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KIB Imagery RFP,Page 8
a. Product specifications
i. Satellite or aerial imagery
ii. Spatial resolution
iii. Control to be used for orthorectification
b. Product pricing for proposed products,including a breakout of costs
associated with:
i. Acquisition costs
ii. Control collection costs,if applicable
iii. Processing costs
iv. Enhancement costs
v. Total cost
c. Future products and pricing
d. Alternative products and pricing (if applicable)
e. Product acquisition and delivery timeline based on proposed collection
schedule and imagery considerations described in Section 2.4 of this RFP,
indicate:
i. What the recommended collection window is for staging and
acquisition
ii. What the turnaround time is from acquisition to orthoimagery
deliverable
f. Provide product and metadata samples as an attachment
i. Provide four contiguous tiles for each product offered that show
land cover conditions like Kodiak,a built environment among dense
vegetation
ii. Provide metadata sample that would accompany sample tiles
4. Special considerations,for each product offered,indicate if there are any:
a. Licensing and/or use restrictions
b. Minimum collection area requirements
5. Project management,please include:
a. Proposed plan of action
b. Methods for ensuring data gets collected and delivered according to
schedule and contingency measures.Please include discussion for
contingencies in the event data cannot be collected during the preferred
spring timeframe.
c. Quality assurance and quality control measures
d. Ability to adapt to change and offer new products if they become available
or if existing products are no longer available
6. Conflict of interest,provide statement on:
a. Any real or potential conflicts of interest or that there are no conflicts of
interest
7. Attachments
a. Key personnel and subcontractor qualifications
b. Imagery and metadata samples
c. Alternative product detail (if applicable)
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KIB Imagery RFP,Page 9
i. What it is
ii. How it meets Borough’s needs
3.2.3 Imagery and Metadata Samples
Part of the proposal package includes the submission of imagery and metadata samples.Please
provide four contiguous tiles for each product being offered.Images should show land cover
conditions similar to Kodiak,a built environment among dense vegetation.Include the metadata
that corresponds to sample tiles.These items can be uploaded to a secure location and/or other
means that is mutually agreeable to Borough and proposer.
3.4 Questions
Questions can be submitted to Janel Day at jday@kodiakak.us until question deadline per RFP
Schedule.Questions will be responded to individually,with all questions and responses being
released as an addendum as per RFP Schedule.
4. Evaluation and Selection Process
Proposals will be accepted until submission deadline,as per RFP Schedule.The proposals will first be
evaluated by a selection committee based on the criteria in Section 5 below.A notice of intent to
award will be sent to each proposer,notifying them of the recommended selection.A contract will
be negotiated with the successful proposer and presented to the Borough Assembly for final
approval.Assembly consideration and approval is expected to follow the later of either expiration of
the protest period or a final decision on any protest as provided for in section 6.Upon final
approval by the assembly,a contract will be awarded to and executed with the winning proposer.
Proposals from unsuccessful proposers will remain confidential until a contract is awarded by the
Assembly.The proposal recommended for award,and the summary rating for that proposal,may be
made available on written request after the notice of intent to award has been issued.After a notice
of intent to award has been made a proposer may receive,on written request,the summary rating
for their proposal.Information identified in a proposal as confidential proprietary information will
be redacted prior to release of that proposal and will not be released.
5. Evaluation and Selection Criteria
The evaluation and selection criteria are as follows:
Evaluation Criteria Possible Points
1. Proposed Products
a. Spatial Resolution
b. Spectral Resolution
c. Vertical/Horizontal Accuracy
d. Image Visual Quality
e. Ability of product to meet the
Borough’s needs
30
2. Quality of Proposal
a. RFP criteria sufficiently addressed
10
3. Price*30
4. Vendor Capabilities 20
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KIB Imagery RFP,Page 10
5. References 10
TOTAL:100
*Total points =Possible points × (lowest price ÷ proposer price)
Submittal of a proposal authorizes the Borough to investigate,without limitation,the background
and current performance of your company and present staff.The Borough may opt to interview
vendors that demonstrate,through their proposal,that they can provide services requested in the
RFP.Discovery of any material misstatement of fact may lead to disqualification of a proposal or to
the cancellation of any resulting contract.
6.Protest Period
A protest period of two weeks will begin upon the mailing of the intent to award letter.A protest
may be made by delivery of a letter of protest to the Borough Manager’s Office.Protests will only
be accepted based on error in process.If/when a protest is received,an administrative review
process will begin.The protestor can expect a final administrative decision by the Kodiak Island
Borough Manager within 30 working days of the receipt of protest.
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KIB Imagery RFP,Page 11
APPENDIX A:DRAFT CONTRACT
AGENDA ITEM #13.A.1.
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AGREEMENT
FOR
AERIAL IMAGERY SERVICES FOR THE
KODIAK ISLAND BOROUGH
Contract No. 2020-XX
This Agreement made and entered into this ___ day of ____________ , 2020, by and
between the Kodiak Island Borough, hereinafter "Borough", a general law municipality and a
Borough of the second class, whose address is: 710 Mill Bay Road, Kodiak, Alaska 99615, and
______________________, whose address is, _________________, and licensed and qualified
to do business within the State of Alaska, hereinafter called "Contractor."
RECITALS
A. The Borough desires the performance, provision, and accomplishment of the work,
services and materials described and set forth in Part 1, Section 2.
B. Contractor represents that it is ready, able and qualified to perform, and will
perform, in all respects, all of the work, services, and materials, and to otherwise perform all of
the terms, covenants, conditions and provisions of the Agreement in the manner, at the times,
and for the consideration hereafter provided.
Now, therefore, for and in consideration of the terms, covenants, conditions, and
provisions contained herein, and/or attached and incorporated herein and made a part hereof,
the parties hereto agree as follows. This contract consists of:
A. Part I, consisting of eighteen (18) sections of General Provisions.
B. Part II, consisting of six (6) sections of Special Provisions.
PART I
GENERAL PROVISIONS
Section 1: Agreement to Perform. The Borough hereby agrees to engage the Contractor,
and the Contractor hereby agrees to perform, complete, provide and furnish, in a timely and
proper manner, and pursuant to and in accordance with all of the terms, covenants, conditions
and provisions of this Agreement, all of the work, services, labor and materials required to
accomplish all of the work described in Section 2 hereof at the times, in the manner, and for the
consideration and payments hereinafter set forth.
Section 2: Description of Work. The Contractor shall perform, supply, and provide all of
the work, services and materials; hereinafter collectively referred to as "work", as set forth and
described on Exhibit A, attached hereto and incorporated herein by this reference. The work shall
be performed in accordance with Contractor’s Proposal, copy attached as Exhibit B and
incorporated herein by reference. In the event of a conflict between this contract, Exhibit A or
Exhibit B, the terms of this contract shall prevail, then Exhibit A then Exhibit B.
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Section 3: Time for Commencement and for Completion of Work.
(a) Commencement. Contractor shall commence the work called for in this Agreement
upon the giving of a Notice to Proceed by the Borough.
(b) Completion. Upon giving of Notice to Proceed, the work called for in this Agreement
shall be performed starting the ___ day of _________ , 2020, and completed by December 31,
2025.
Section 4: Financial Terms.
(a) Compensation and Payment. For and in consideration of the timely and proper
performance of work authorized as provided herein, the Borough shall pay the Contractor at the
rates provided for in the Contractor’s Proposal, which rate schedule is attached as Exhibit C and
incorporated herein by reference. Payments shall be based upon invoices, which may be
submitted no more frequently than monthly. The total funds paid under this contract over the
contract terms shall not exceed $xxx,xxx.
(b) No Additional Work. No claim for additional work, services or materials, not specifically
and expressly requested and authorized as provided for in this Agreement, or by a written
amendment thereto signed by both parties, done or furnished by the Contractor, will be allowed
or paid by the Borough, and Contractor expressly waives any claim therefore.
(c) Availability of Funds. This contract is subject to the availability of funds lawfully
appropriated for its performance.
(d) The Borough may delay or withhold payments from the Contractor for any of the
following reasons:
1) The application for payment misstates the amount of services completed;
2) Defective services not remedied;
3) Liens or Third Party Claims filed or reasonable evidence indicating probable filing
of such claims;
4) Reasonable evidence that the Project cannot be completed for the unpaid balance
of the Contract sum;
5) Reasonable evidence that the Project cannot be completed within the Contact
time; or
6) Persistent failure to perform the services in accordance with the Contract
documents.
In the event funds are delayed or withheld the Borough shall provide the Contractor notice of the
amount withheld and the basis upon which it is withheld.
Section 5: Borough's Contracting Officer. For purposes of this Agreement, the Borough’s
contracting officer shall be the Borough Manager or such other person as is designated in writing
by the Borough Manager.
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Section 6: Contractor Qualified. The Contractor expressly represents and warrants it is
now and shall continue to be at all times during the performance of this Agreement, the holder of
all required or necessary professional, business or other licenses or permits and is qualified and
capable of performing all of the work covered or called for by this Agreement and is presently
ready, able and willing to undertake and perform all of such work and services, and to supply all
necessary materials and equipment, at the times, and in a non-negligent professional and
workmanlike manner, and pursuant to the terms, conditions and provisions, and for the
compensation and payments as herein provided.
Section 7: Termination.
(a) By Consent. This Agreement may be terminated in whole or in part by the mutual
consent of the parties. Such consent shall be in writing.
(b) Termination for Cause. This Agreement may be terminated in whole or in part in
writing by Borough in the event of failure by Contractor to fulfill any of the terms and conditions of
this Agreement upon the giving of not less than five (5) calendar days prior written notice of intent
to terminate in the manner provided in Part 1, Section 10, hereof.
(c) Termination for Convenience of Borough. This Agreement may be terminated in whole
or in part in writing by the Borough for Borough’s convenience provided the Contractor is given
not less than thirty (30) calendar days prior written notice of intent to terminate in the manner
provided in Part 1, Section 10, hereof.
(d) In the event termination by the Borough is effected pursuant to (b) above, the
Contractor shall not be entitled to receive any further payment until the work is completed, or the
Borough elects to not proceed further with the project. Upon completion of the work, or
termination of the project in the event the Borough elects to not proceed with the project, the
Contractor shall be paid as follows:
1) In the event the costs and expense of taking over, re-advertising and completing
the project or the costs of closing out the project if the Borough elects to not proceed with the
project (hereinafter referred to as "close out costs"), exceed the remaining unpaid amount of this
Agreement, any amount which was otherwise due and unpaid to Contractor at the time of
termination shall be applied to such increased costs in taking over, re-advertising and completing
the project, (or applied to close out costs) and the remaining amount of such costs, if any, shall
be paid by the Contractor to the Borough.
2) In the event said costs and expense of taking over, re-advertising and
completing the project, (or close out costs) are less than the total amount which was otherwise
due and unpaid to the Contractor at the time of termination, the increased costs of taking over
and completing the project (or the close out costs) shall be deducted from the amounts due the
Contractor and the balance, if any, paid to the Contractor without interest.
(e) Upon receipt of a termination notice pursuant to paragraphs (b), (c), or (d) above, the
Contractor shall promptly discontinue all services (unless the notice directs otherwise), and deliver
or otherwise make available to the Borough all data, drawings, notes, specifications, reports,
estimates, summaries, work in progress, and any and all other information and/or materials as
may have been accumulated by the Contractor in performing this Agreement, whether completed
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or in process, and free and clear of any mechanics or other liens or claims in favor of Contractor
or any other person.
(f) Upon termination pursuant to paragraphs (b), (c), or (d) above, the Borough may, but
shall not be required to, take over the work and prosecute the same to completion by agreement
with another person or otherwise, may elect to complete the work itself, or to not proceed further
with the work and project. The contractor shall be entitled to pay for work performed prior to
termination. Unless termination is for convenience of the Borough under paragraph c above, the
payment shall be subject to adjustments in paragraph d above.
(g) If, after termination by the Borough pursuant to (b) above, it is determined that the
Contractor had not so failed, the termination shall be deemed to have been effected for the
convenience of the Borough. In such event, adjustment of the amounts to be paid to Contractor
for termination shall be made as provided in paragraph (f) of this Section.
(h) No other damages, whether for lost profits or otherwise, other than the amounts
allowed and computed as provided for in this Section 7 shall be due or payable to Contractor in
the event of termination.
Section 8: Conflict of Interest. The Contractor covenants, warrants and represents that
the Contractor has no interest and shall not acquire any interest, direct or indirect, which would
conflict in any manner with the subject matter or the performance of this Agreement. The
Contractor further covenants, warrants and represents that in the performance of this Agreement,
no person having any such interest shall be employed.
Section 9: Assignment and Subletting Prohibited. The Contractor shall not assign,
transfer, convey, pledge, hypothecate, sublet, subcontract, or otherwise dispose of or encumber
this Agreement, or the rights thereunder, nor shall the Contractor delegate any of his/her/its duties
hereunder without the prior written consent of the Borough. Any such attempted assignment,
transfer, conveyance, pledge, hypothecation, subletting, or other disposition, or the attempted
assignment, disposition or delegation of duties or rights shall be null and void and of no force or
effect and shall be grounds and cause for immediate termination of this Agreement without liability
by and at the option of the Borough.
Section 10: Notice.
(a) Any notice, demand, request, consent, approval, or other communication that either
party desires or is required to give to the other party or any other person shall be in writing and
either served personally or sent by prepaid, first-class mail at the address set forth below. Either
party may change its address by notifying the other party of its change of address in writing.
Notice shall be deemed to have been duly made and given when delivered if served personally,
or upon the expiration of twenty-four (24) hours after the time of mailing if mailed as provided in
this Section.
Borough: The Borough Manager’s Office
710 Mill Bay Road
Kodiak, Alaska 99615
Contractor: Company Representative Name
Company Name
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Address
City, State, Zip
(b) The performance and administration of this program and this Agreement will be
monitored by the Borough and such other agencies as may be required or authorized pursuant to
the terms of any grant to the Borough. Necessary reports, in proper form, will be required as a
prerequisite to any payment to the Contractor.
(c) All project records shall be maintained by the Contractor for not less than three (3)
years after completion and final acceptance of all work by the Borough and shall be subject to
inspection and copying by the Borough or any funding agency during said period.
Section 11: Status of Parties.
(a) Independent Contractor. The Contractor shall perform its obligations hereunder as an
independent contractor of the Borough. The Borough may administer the contract and monitor
the Contractor’s compliance with its obligations hereunder. The Borough shall not supervise or
direct the Contractor other than as provided in this Section.
(b) Relationship of the Parties. Nothing herein contained shall be deemed or construed
by the parties hereto, nor by any third party, as creating the relationship of principal and agent or
of partnership or of joint venture between the parties hereto, it being understood and agreed that
neither method of computation of payment nor any other provision contained herein, nor any acts
of the parties hereto, shall be deemed to create any relationship between the parties hereto other
than the relationship of Borough and an independent Contractor.
Section 12: Hold Harmless and Indemnity.
(a) The Contractor shall indemnify, defend, save and hold the Borough, its officers,
employees and agents harmless from any and all claims, lawsuits, liabilities, penalties, or fines,
including attorney's fees and costs, allegedly arising out of, in connection with, or incident to any
loss, damage or injury to persons or property occurring as a result of the Contractor’s or any
subcontractor's intentional misconduct or negligent acts, errors or omissions in its performance
pursuant to this contract.
(b) Contractor further agrees to appear and defend, and to indemnify and save free and
harmless the Borough and its officers, employees and agents from and against any of the
foregoing claims, liabilities, penalties, fines or damages, whether or not valid, and for any cost
and expense, including reasonable attorney's fees, incurred by the Borough, its officers,
employees or agents on account of any claim therefore, including claims by reasons of any
defects in any plans, drawings, specifications, computer programs, technical reports, or other
work product of Contractor prepared for or submitted to the Borough pursuant to this Agreement
provided said claim is not based upon a use of said plans, drawings, specifications or other work
product for other than the purposes for which such data was prepared and submitted to the
Borough.
(c) Contractor shall keep the work free from all liens, and shall indemnify and defend
the Borough and hold it harmless from any claims of Contractor’s subcontractors or suppliers.
Section 13: No Third Party Beneficiaries. Nothing in this Agreement shall be construed
to give any person other than the Borough and the Contractor any legal or equitable right, remedy
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or claim under this Agreement, but it shall be held to be for the sole and exclusive benefit of the
Borough and the Contractor.
Section 14: Compliance with Laws and Regulations. Contractor shall, at Contractor’s
sole cost and expense, comply with all of the requirements of all local, state, or federal laws,
ordinances, or regulations now in force, or which may hereafter be in force, pertaining to this
Agreement, or the project or work to be performed, and shall faithfully observe in the performance
of this Agreement, all local, state, and federal laws, ordinances and regulations now in force or
which may hereafter be in force. When a change in laws, ordinances or regulations results in
additional costs, the Contractor may request a change order to cover those costs. Any such
change order shall be limited to the Contractor’s actual additional costs as a result of the change.
The Contractor shall pay all taxes pertaining to its performance under this contract.
Section 15: Successors and Assigns. Except as otherwise provided herein, the
covenants, agreements and obligations herein contained shall extend to bind and inure to the
benefit not only of the parties hereto but their respective personal representatives, heirs,
successors and assigns.
Section 16: Miscellaneous.
(a) Terminology. Whenever herein the singular number is used, the same shall include
the plural, and the masculine gender shall include the feminine and neuter genders.
(b) Law Applicable. The laws of the State of Alaska shall govern the construction, validity,
performance and enforcement of this Agreement. Venue as to any action, claim, or proceeding
arising out of, or based upon this Agreement, including, but not limited to, any action for
declaratory or injunctive relief, shall be the appropriate Court sitting in the City of Kodiak, Third
Judicial District, Alaska.
(c) Paragraph Headings. The headings of the several sections and subsections contained
herein are for convenience only and do not define, limit or construe the contents of such sections
and subsections.
(d) Terms Construed as Covenants and Conditions. Every term and each provision of
this Agreement performable by Contractor shall be construed to be both a covenant and a
condition.
(e) Time of the Essence. Time is of the essence of each term, condition, covenant and
provision of this Agreement.
(f) Severability. In the event any provision of this Agreement is adjudicated or held to be
invalid or unenforceable, the remaining provisions shall remain in full force and effect.
(g) Nonwaiver. No delay or omission of the right to exercise any power by either party
shall impair any such right or power, or be construed as a waiver of any default or as acquiescence
therein. One or more waivers of any covenant, term or condition of this Agreement by either party
shall not be construed by the other party as a waiver of a subsequent breach of the same
covenant, term or condition. The consent or approval by either party to any act by the other party
of a nature requiring consent or approval shall not be deemed to waive or render unnecessary
consent to or approval of any subsequent similar act.
Section 17: Amendment.
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(a) This contract shall only be amended, modified or changed by writing, executed by
authorized representatives of the parties.
(b) For the purpose of any amendment modification or change to the terms and conditions
of this contract, the only authorized representatives of the parties are:
1) Company Name, Representative Name, Representative Title
2) Kodiak Island Borough, Borough Manager
(c) Any attempt to amend, modify, or change this contract by either an unauthorized
representative or unauthorized means shall be void.
Section 18: Entire Agreement. This Agreement and any schedules, appendices or
exhibits attached hereto sets forth all the covenants, promises, agreements, conditions and
understandings between the parties hereto, and there are no covenants, promises, agreements,
conditions or understandings, either oral or written, between them other than as herein set forth.
Except as herein otherwise expressly provided, no contemporaneous or subsequent agreement,
understanding, alteration, amendment, change or addition to this Agreement, or any schedule,
appendix, exhibit or attachment thereto shall be binding upon the parties hereto unless reduced
to writing and signed by both parties. This Agreement constitutes a final, complete, and exclusive
statement of the agreement between the parties.
PART II
SPECIAL PROVISIONS
Section 1: Insurance.
(a) During the entire period of the project or work, the Contractor shall provide the
following types of insurance. The Borough shall be insured as additional insured on all insurance
policies except professional liability contracts. All policies shall have a thirty (30) day cancellation
clause.
1. Professional liability insurance covering errors and omissions at
$1,000,000 per claim.
2. Workers' compensation as required by law and employer's liability
coverage at a minimum of $1,000,000.
3. Commercial general liability insurance - $1,000,000 per occurrence and
$2,000,000 aggregate.
(b) Each policy of insurance required by this Section shall provide for no less than
thirty (30) days’ advance notice to the Borough prior to cancellation. Insurance certificates will be
required to be submitted for review by the Borough Manager before the Borough will issue a
notice to proceed. Failure to maintain coverage is a material breach and grounds for termination
of the contract.
(c) Should the Contractor fail to comply with the insurance requirements of this
Agreement, the Kodiak Island Borough may terminate the Agreement on ten (10) days written
notice.
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Section 2: Equal Employment Opportunity.
(a) The Contractor shall not discriminate against any employee or applicant for
employment because of race, color, religion, disability, national origin, ancestry, age, or sex. The
Contractor will take affirmative action to ensure that applicants are employed and that employees
are treated during employment without regard to their race, color, religion, disability, national
origin, ancestry, age or sex. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination, rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Contractor agrees to post in conspicuous places, available to employees
and applicants for employment, notices setting forth the provisions of this nondiscrimination
clause.
(b) The Contractor shall state in all solicitations or advertisements for employees to work
on contract jobs to be let in the performance of this Agreement, that all qualified applicants will
receive consideration for employment without regard to race, color, religion, disability, national
origin, ancestry, age, or sex.
(c) The Contractor agrees to fully cooperate with the office or agency of the State of
Alaska which seeks to deal with the problem of unlawful or invidious discrimination, and with all
other State efforts to guarantee fair employment practices under this Agreement, and said
Contractor will comply promptly with all requests and directions from the State Commission of
Human Rights or any of its officers or against relating to prevention of discriminatory employment
practice.
(d) Full cooperation as expressed in the foregoing clause (c) shall include, but not be
limited to, being a witness in any proceeding involving questions of unlawful or invidious
discrimination if such is deemed necessary by any official or agency of the State of Alaska,
permitting employees of said Contractor to be witnesses or complainants in any proceeding
involving questions of unlawful or invidious discrimination, if such is deemed necessary by any
official or agency of the State of Alaska, or the Borough, participating in meetings, submitting
periodic reports on the equal employment aspects of present and future employment, assisting in
inspection of relevant facilities, and promptly complying with all State directives deemed essential
by any office or agency of the State of Alaska, or the Borough, to insure compliance with all federal
and state laws, regulations, and policies pertaining to the prevention of discriminatory employment
practices.
(e) Failure to perform any of the above agreements pertaining to equal employment
opportunities shall be deemed a material breach of the contract and sufficient grounds for
termination of this Agreement for cause without liability.
Section 3: Contractor Responsible for Personnel.
The Contractor has or will secure, at Contractor's own cost and expense, all personnel
required to perform this Agreement in a timely and proper manner. The parties hereto agree and
understand that such personnel shall in no event be deemed to be, and are not, employees,
agents, or representatives of the Borough and such persons shall have no contractual or other
relationship with the Borough, and the Borough shall have no responsibility or liability whatsoever
to any of said persons, or for the acts or omissions of any of such persons.
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Section 4: Personnel Supervision.
Contractor agrees that all work and services required or provided under this Agreement
shall be performed personally by the Contractor, unless otherwise authorized in writing by the
Borough’s contracting officer, and in such event all personnel engaged in any such work shall be
fully qualified, and shall be licensed and authorized under applicable state, federal and local laws
to perform such services.
Section 5: Corporate Authority.
If Contractor is a corporation, Contractor shall deliver to the Borough at the time of
execution of this Agreement a certified copy of a resolution of its board of directors authorizing
the execution of this Agreement and naming the officers that are authorized to execute this
Agreement on behalf of the corporation.
Section 6: Additional Terms and Conditions.
This Agreement is subject to each of the additional terms, covenants, conditions and
provisions attached hereto as Exhibit A, which are hereby expressly referred to and incorporated
herein as though set forth in full.
Wherefore the parties have entered into this Agreement the date and year first above
written.
KODIAK ISLAND BOROUGH:
Date:____________________ By:_____________________________
Michael Powers
Borough Manager
ATTEST:
By:_____________________________
Tara Welinsky,
Borough Clerk
APPROVED AS TO FORM:
By :_____________________________
Scott A. Brandt-Erichsen
Borough Attorney
CONTRACTOR:
Company
Date:_____________________ By:_____________________________
Representative
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BOROUGH ACKNOWLEDGMENTS
STATE OF ALASKA )
) ss.
THIRD JUDICIAL DISTRICT )
THIS IS TO CERTIFY that on this ____ day of ______________, 2020, before me, the
undersigned, a notary public in and for the State of Alaska, duly commissioned and sworn,
personally appeared Michael Powers, to me known to be the Borough Manager of the Kodiak
Island Borough, a municipal corporation, the corporation which executed the above and
foregoing instrument; who on oath stated that he was duly authorized to execute said instrument
on behalf of said corporation; who acknowledged to me that he signed the same freely and
voluntarily on behalf of said corporation for the uses and purposes therein mentioned.
WITNESS my hand and official seal the day and year in the certificate first above written.
________________________________
(Seal) NOTARY PUBLIC FOR ALASKA
My Commission Expires: ____________
STATE OF ALASKA )
) ss.
THIRD JUDICIAL DISTRICT )
THIS IS TO CERTIFY that on this ___ day of ____________, 2020, before me, the
undersigned, a notary public in and for the State of Alaska, duly commissioned and sworn,
personally appeared Tara Welinsky, to me known to be the Borough Clerk of the Kodiak Island
Borough, a municipal corporation, the corporation which executed the above and foregoing
instrument; who on oath stated that she was duly authorized to execute said instrument on behalf
of said corporation; who acknowledged to me that she signed the same freely and voluntarily on
behalf of said corporation for the uses and purposes therein mentioned.
WITNESS my hand and official seal the day and year in the certificate first above written.
________________________________
(Seal) NOTARY PUBLIC FOR ALASKA
My Commission Expires: ____________
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ACKNOWLEDGMENT
LIMITED LIABILITY COMPANY
STATE OF ALASKA )
) ss.
THIRD JUDICIAL DISTRICT )
I, _____________, a Notary Public, in and for the State of_________________, hereby
certify that ___________________________________________, whose name as
manager/member of _________________________________, LLC., is signed to the foregoing
instrument and who is known to me, acknowledged before me on this day that, being informed of
the contents of the instrument, he or she, as such officer and with full authority, executed the
same voluntarily for and as the act of said limited liability company.
WITNESS my hand and official seal the day and year in this certificate above written.
________________________________
(Seal) NOTARY PUBLIC FOR ALASKA
My Commission Expires: ____________
CORPORATE CERTIFICATE
I,_______________________ , certify that I am the Secretary of the Corporation named
as Contractor in the foregoing instrument; that______________________________, who signed
said instrument on behalf of the Contractor, was then ___________________ of said
Corporation; that said instrument was duly signed for and on behalf of said Corporation by
authority of its governing body and is within the scope of its corporate powers.
__________________________________
Signature
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CORPORATE ACKNOWLEDGMENT
STATE OF ALASKA )
) ss.
THIRD JUDICIAL DISTRICT )
THIS IS TO CERTIFY that on this ____ day of _________________ , 2020, before me,
the undersigned, a Notary Public in and for the State of _______________ , duly commissioned
and sworn, personally appeared _____________________(Name) and
______________________ (Name) known to be the President and Secretary of
_________________________, the corporation which executed the above and foregoing
instrument, and who on oath stated they were duly authorized to execute said instrument and
acknowledged that they signed the same freely and voluntarily on behalf of said corporation for
the purposes therein mentioned.
WITNESS my hand and official seal the day and year in this certificate above written.
________________________________
(Seal) NOTARY PUBLIC FOR ALASKA
My Commission Expires: ____________
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EXHIBIT A
SCOPE OF WORK
1. Scope of Services
1.1 Scope of work
The general scope of work includes the work to plan, collect, process, and deliver a color-
balanced, georeferenced, orthorectified imagery product and/or alternatives to the
Borough for the next six years.
Two different minimum spatial resolutions are requested: high-resolution (6 in) and
medium resolution (1.5 ft). The general areas and the desired resolutions are depicted in
Figure 1: Collection Areas.
Figure 1: Collection Areas
Collection area shapefile can be downloaded from:
http://data-kiborough.opendata.arcgis.com/datasets/kib-collectionareas-aksp5nad83
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1.2 Contract Deliverables
1.2.1 Acquisition planning and updates
Prior to each acquisition, the collection area will be reviewed and modified as needed.
Areas may be larger or smaller than areas presented in Figure 1 of this RFP. Imagery
providers shall communicate with the Borough about acquisition and delivery schedules
and make available to the Borough interim products, if applicable.
1.2.2 Orthoimagery
Color-corrected, georeferenced, orthorectified imagery. Additional details will be
incorporated into the contract.
1.2.3 Alternative Products and/or Services (if applicable)
Details will be incorporated into the contract.
1.2.4 Control
Provide horizontal and vertical control for aerial acquisition products.
1.2.5 Metadata
Metadata in FGDC or ESRI compliant schema to accompany imagery deliverable. Should,
at a minimum, include contact info, acquisition date, platform used, statement about
horizontal and vertical control, accuracy statement.
1.3 Proposed collection schedule
The proposed schedule for imagery acquisition is provided in in Table 2.
Y1 Y2 Y3 Y4 Y5 Y6
Area 2020 2021 2022 2023 2024 2025
Remote 1:Northwest Kodiak x
Remote 2:Afognak x
Remote 3:Southeast Kodiak x
Remote 4:Southwest Kodiak x
Road System x x
Table 2: Proposed collection schedule
The Borough would prefer imagery acquisition to occur in the spring, after the snow melt,
before the vegetation leafs out and with minimal shadows. The goal is to collect imagery
that makes it easy to identify and delineate buildings and other structures. Final products
should be delivered on or before December 1 of each collection year.
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1.4 Considerations
Imagery
The Borough is requesting that the imagery be snow-free, cloud-free and vegetation-free
with minimal shadows.
Coordinate system
Borough uses two projected coordinate systems: NAD 1983 Alaska State Plane Zone 5
(WKID:102635, Esri) and WGS 1984 Web Mercator (WKID:3857, EPSG).
Software
The Borough uses ArcGIS Desktop to view, process and publish imagery data. Currently,
the Borough is running ArcGIS 10.5.x.The Borough also publishes data to ArcGIS Online
for viewing in web applications.
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EXHIBIT B
CONTRACTOR’S PROPOSAL AS SUBMITTED
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EXHIBIT C
RATE SCHEDULE
The rates estimated for each year of service under the contract are listed in the table below. The
costs listed are comprehensive estimates based upon current costs at the time of entering into
the contract. Years 2-6 may require adjustment based upon changes in scope or scale, or
changes in logistical expenses. The Contractor will notify the Owner of any adjustments from this
table before the beginning of each contract year.
Year of Service Task Order Region Task Order Cost
Year 1 (2020) Afognak Island $xx,xxx.xx
Year 2 (2021) Road System $xx,xxx.xx
Year 3 (2022) Southeast Kodiak $xx,xxx.xx
Year 4 (2023) Southwest Kodiak $xx,xxx.xx
Year 5 (2024) Road System $xx,xxx.xx
Year 6 (2025) Northwest Kodiak $xx,xxx.xx
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AGREEMENT
FOR
AERIAL IMAGERY SERVICES FOR THE
KODIAK ISLAND BOROUGH
Contract No. 2020-19
This Agreement made and entered into this 17th day of April, 2020, by and between the Kodiak Island
Borough, hereinafter "Borough", a general law municipality and a Borough of the second class, whose address
is: 710 Mill Bay Road, Kodiak, Alaska 99615, and Pictometry International Corp. d/b/a EagleView, hereinafter
“EagleView”, whose address is, 25 Methodist Hill Dr., Rochester, New York 14623, and licensed and qualified
to do business within the State of Alaska, hereinafter called "Contractor."
RECITALS
A. The Borough desires the performance, provision, and accomplishment of the work, services and
materials described and set forth in Part 1, Section 2.
B. Contractor represents that it is ready, able and qualified to perform, and will perform, in all
respects, all of the work, services, and materials, and to otherwise perform all of the terms, covenants, conditions
and provisions of the Agreement in the manner, at the times, and for the consideration hereafter provided.
Now, therefore, for and in consideration of the terms, covenants, conditions, and provisions contained
herein, and/or attached and incorporated herein and made a part hereof, the parties hereto agree as follows.
This contract consists of:
A. Part I, consisting of eighteen (18) sections of General Provisions.
B. Part II, consisting of six (6) sections of Special Provisions.
PART I
GENERAL PROVISIONS
Section 1: Agreement to Perform. The Borough hereby agrees to engage the Contractor, and the
Contractor hereby agrees to perform, complete, provide and furnish, in a timely and proper manner, and pursuant
to and in accordance with all of the terms, covenants, conditions and provisions of this Agreement, all of the
work, services, labor and materials required to accomplish all of the work described in Section 2 hereof at the
times, in the manner, and for the consideration and payments hereinafter set forth.
Section 2: Description of Work. The Contractor shall perform, supply, and provide all of the work,
services and materials; hereinafter collectively referred to as "work", as set forth and described on Exhibit A,
attached hereto and incorporated herein by this reference. The work shall be performed in accordance with
Contractor’s Proposal, copy attached as Exhibit B and incorporated herein by reference. A detailed deliverable
list for each project is attached as Exhibit D. The work shall be subject to Contractor’s licensing terms and
conditions, attached as Exhibit E. In the event of a conflict between this contract, Exhibit A or Exhibit B, the
terms of this contract shall prevail, then Exhibit A then Exhibit B then Exhibit D then Exhibit E.
Section 3: Time for Commencement and for Completion of Work.
(a) Commencement. Contractor shall commence the work called for in this Agreement upon the giving
of a Notice to Proceed by the Borough.
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(b) Completion. Upon giving of Notice to Proceed, the work called for in this Agreement shall be
performed starting the 1st day of May, 2020, and completed by December 31, 2025.
Section 4: Financial Terms.
(a) Compensation and Payment. For and in consideration of the timely and proper performance of
work authorized as provided herein, the Borough shall pay the Contractor at the rates provided for in the
Contractor’s Proposal, which rate schedule is attached as Exhibit C and incorporated herein by reference.
Payments shall be based upon invoices, which may be submitted no more frequently than monthly. The total
funds paid under this contract over the contract terms shall not exceed $523,185.00.
(b) No Additional Work. No claim for additional work, services or materials, not specifically and expressly
requested and authorized as provided for in this Agreement, or by a written amendment thereto signed by both
parties, done or furnished by the Contractor, will be allowed or paid by the Borough, and Contractor expressly
waives any claim therefore.
(c) Availability of Funds. This contract is subject to the availability of funds lawfully appropriated for its
performance.
(d) The Borough may delay or withhold payments from the Contractor for any of the following reasons:
1) The application for payment misstates the amount of services completed;
2) Liens or Third-Party Claims filed or reasonable evidence indicating probable filing of such claims;
3) Reasonable evidence that the Project cannot be completed for the unpaid balance of the Contract
sum;
4) Reasonable evidence that the Project cannot be completed within the Contact time; or
5) Persistent failure to perform the services in accordance with the Contract documents.
In the event funds are delayed or withheld the Borough shall provide the Contractor notice of the amount withheld
and the basis upon which it is withheld.
Section 5: Borough's Contracting Officer. For purposes of this Agreement, the Borough’s contracting
officer shall be the Borough Manager or such other person as is designated in writing by the Borough Manager.
Section 6: Contractor Qualified. The Contractor expressly represents and warrants it is now and shall
continue to be at all times during the performance of this Agreement, the holder of all required or necessary
professional, business or other licenses or permits and is qualified and capable of performing all of the work
covered or called for by this Agreement and is presently ready, able and willing to undertake and perform all of
such work and services, and to supply all necessary materials and equipment, at the times, and in a non-
negligent professional and workmanlike manner, and pursuant to the terms, conditions and provisions, and for
the compensation and payments as herein provided.
Section 7: Termination.
(a) By Consent. This Agreement may be terminated in whole or in part by the mutual consent of the
parties. Such consent shall be in writing.
(b) Termination for Cause. This Agreement may be terminated in whole or in part in writing by Borough
in the event of failure by Contractor to fulfill any of the terms and conditions of this Agreement upon the giving of
not less than five (5) calendar days prior written notice of intent to terminate in the manner provided in Part 1,
Section 10, hereof.
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(c) Termination for Convenience of Borough. This Agreement may be terminated in whole or in part in
writing by the Borough for Borough’s convenience provided the Contractor is given not less than thirty (30)
calendar days prior written notice of intent to terminate in the manner provided in Part 1, Section 10, hereof.
(d) In the event termination by the Borough is effected pursuant to (b) above, the Contractor shall not be
entitled to receive any further payment until the work is completed, or the Borough elects to not proceed further
with the project. The Borough reserves the right to seek appropriate remedies, which may include damages, for
any breach of this agreement whether or not such breach results in termination for cause. The Borough reserves
the right to seek appropriate damages for work which does not meet specifications and has not been remedied
through commercially reasonable efforts.
(e) Upon receipt of a termination notice pursuant to paragraphs (b), (c), or (d) above, the Contractor shall
promptly discontinue all services (unless the notice directs otherwise), and deliver or otherwise make available
to the Borough all data, drawings, notes, specifications, reports, estimates, summaries, work in progress, and
any and all other information and/or materials as may have been accumulated by the Contractor in performing
this Agreement, whether completed or in process, and free and clear of any mechanics or other liens or claims
in favor of Contractor or any other person. In the event of termination, and when all amounts due under the
contract have been paid, the Borough is entitled to a perpetual license of the delivered content.
(f) Upon termination pursuant to paragraphs (b), (c), or (d) above, the Borough may, but shall not be
required to, take over the work and prosecute the same to completion by agreement with another person or
otherwise, may elect to complete the work itself, or to not proceed further with the work and project. The
contractor shall be entitled to pay for work performed prior to termination. Unless termination is for convenience
of the Borough under paragraph c above, the payment shall be subject to adjustments in paragraph d above.
(g) If, after termination by the Borough pursuant to (b) above, it is determined that the Contractor had
not so failed, the termination shall be deemed to have been effected for the convenience of the Borough. In
such event, adjustment of the amounts to be paid to Contractor for termination shall be made as provided in
paragraph (f) of this Section.
(h) No other damages, whether for lost profits or otherwise, other than the amounts allowed and
computed as provided for in this Section 7 shall be due or payable to Contractor in the event of termination.
Section 8: Conflict of Interest. The Contractor covenants, warrants and represents that the Contractor
has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner with the
subject matter or the performance of this Agreement. The Contractor further covenants, warrants and represents
that in the performance of this Agreement, no person having any such interest shall be employed.
Section 9: Assignment and Subletting Prohibited. Neither party may assign or transfer this Agreement
or any rights granted to it hereunder, in whole or in part, nor delegate any of its duties or obligations arising
hereunder without prior written consent of the other party, which consent shall not be unreasonably withheld;
provided, however, that this Agreement may be transferred by operation of law or assignment by either party to
a surviving entity or a merger or consolidation involving that party or to a purchaser of all or substantially all of
that party’s assets. Any assignment, transfer or delegation of rights, duties or obligations hereunder in
contravention of the preceding sentence shall be null and void. This Agreement shall be binding upon and shall
inure to the benefit of, and be enforceable by, the parties to this Agreement and their respective successors and
assigns.
Section 10: Notice.
(a) Any notice, demand, request, consent, approval, or other communication that either party desires or
is required to give to the other party or any other person shall be in writing and either served personally or sent
by prepaid, first-class mail at the address set forth below. Either party may change its address by notifying the
other party of its change of address in writing. Notice shall be deemed to have been duly made and given when
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delivered if served personally, or upon the expiration of twenty-four (24) hours after the time of mailing if mailed
as provided in this Section.
Borough: The Borough Manager’s Office
710 Mill Bay Road
Kodiak, Alaska 99615
Contractor: Dustin Walters
Pictomertry International Corp. d/b/a EagleView
25 Methodist Hill Dr.
Rochester, NY 14623
(b) The performance and administration of this program and this Agreement will be monitored by the
Borough and such other agencies as may be required or authorized pursuant to the terms of any grant to the
Borough. Necessary reports, in proper form, will be required as a prerequisite to any payment to the Contractor.
(c) All project records shall be maintained by the Contractor for not less than three (3) years after
completion and final acceptance of all work by the Borough and shall be subject to inspection and copying by
the Borough or any funding agency during said period.
Section 11: Status of Parties.
(a) Independent Contractor. The Contractor shall perform its obligations hereunder as an independent
contractor of the Borough. The Borough may administer the contract and monitor the Contractor’s compliance
with its obligations hereunder. The Borough shall not supervise or direct the Contractor other than as provided
in this Section.
(b) Relationship of the Parties. Nothing herein contained shall be deemed or construed by the parties
hereto, nor by any third party, as creating the relationship of principal and agent or of partnership or of joint
venture between the parties hereto, it being understood and agreed that neither method of computation of
payment nor any other provision contained herein, nor any acts of the parties hereto, shall be deemed to create
any relationship between the parties hereto other than the relationship of Borough and an independent
Contractor.
Section 12: Hold Harmless and Indemnity.
(a) The Contractor shall indemnify, defend, save and hold the Borough, its officers, employees and
agents harmless from any and all claims, lawsuits, liabilities, penalties, or fines, including attorney's fees and
costs, arising out of, in connection with, or incident to any loss, damage or injury to persons or property occurring
as a result of the Contractor’s or any subcontractor's intentional misconduct or negligent acts, errors or omissions
in its performance pursuant to this contract. The obligation in this section to defend against claims by third parties
applies whether or not the alleged claim is found to have been the responsibility of the Contractor.
(b) Contractor further agrees to appear and defend, and to indemnify and save free and harmless the
Borough and its officers, employees and agents from and against any of the foregoing claims, liabilities,
penalties, fines or damages, whether or not valid, and for any cost and expense, including reasonable attorney's
fees, incurred by the Borough, its officers, employees or agents on account of any claim therefore, including
claims by reasons of any defects in any plans, drawings, specifications, computer programs, technical reports,
or other work product of Contractor prepared for or submitted to the Borough pursuant to this Agreement provided
said claim is not based upon a use of said plans, drawings, specifications or other work product for other than
the purposes for which such data was prepared and submitted to the Borough.
(c) Contractor shall keep the work free from all liens and shall indemnify and defend the Borough and
hold it harmless from any claims of Contractor’s subcontractors or suppliers.
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Section 13: No Third-Party Beneficiaries. Nothing in this Agreement shall be construed to give any
person other than the Borough and the Contractor any legal or equitable right, remedy or claim under this
Agreement, but it shall be held to be for the sole and exclusive benefit of the Borough and the Contractor.
Section 14: Compliance with Laws and Regulations. Contractor shall, at Contractor’s sole cost and
expense, comply with all of the requirements of all local, state, or federal laws, ordinances, or regulations now
in force, or which may hereafter be in force, pertaining to this Agreement, or the project or work to be performed,
and shall faithfully observe in the performance of this Agreement, all local, state, and federal laws, ordinances
and regulations now in force or which may hereafter be in force. When a change in laws, ordinances or
regulations results in additional costs, the Contractor may request a change order to cover those costs. Any
such change order shall be limited to the Contractor’s actual additional costs as a result of the change. The
Contractor shall pay all taxes pertaining to its performance under this contract.
Section 15: Successors and Assigns. Except as otherwise provided herein, the covenants, agreements
and obligations herein contained shall extend to bind and inure to the benefit not only of the parties hereto but
their respective personal representatives, heirs, successors and assigns.
Section 16: Miscellaneous.
(a) Terminology. Whenever herein the singular number is used, the same shall include the plural, and
the masculine gender shall include the feminine and neuter genders.
(b) Law Applicable. The laws of the State of Alaska shall govern the construction, validity, performance
and enforcement of this Agreement. Venue as to any action, claim, or proceeding arising out of, or based upon
this Agreement, including, but not limited to, any action for declaratory or injunctive relief, shall be the appropriate
Court sitting in the City of Kodiak, Third Judicial District, Alaska.
(c) Paragraph Headings. The headings of the several sections and subsections contained herein are
for convenience only and do not define, limit or construe the contents of such sections and subsections.
(d) Terms Construed as Covenants and Conditions. Every term and each provision of this Agreement
performable by Contractor shall be construed to be both a covenant and a condition.
(e) Time of the Essence. Time is of the essence of each term, condition, covenant and provision of this
Agreement; provided, however, that the parties understand that some performance is weather dependent and
delays due to weather or other matters outside of Contractor’s control are excepted.
(f) Severability. In the event any provision of this Agreement is adjudicated or held to be invalid or
unenforceable, the remaining provisions shall remain in full force and effect.
(g) Nonwaiver. No delay or omission of the right to exercise any power by either party shall impair any
such right or power, or be construed as a waiver of any default or as acquiescence therein. One or more waivers
of any covenant, term or condition of this Agreement by either party shall not be construed by the other party as
a waiver of a subsequent breach of the same covenant, term or condition. The consent or approval by either
party to any act by the other party of a nature requiring consent or approval shall not be deemed to waive or
render unnecessary consent to or approval of any subsequent similar act.
Section 17: Amendment.
(a) This contract shall only be amended, modified or changed by writing, executed by authorized
representatives of the parties.
(b) For the purpose of any amendment modification or change to the terms and conditions of this
contract, the only authorized representatives of the parties are:
1) EagleView, Dustin Walters, District Manager - Alaska
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2) Kodiak Island Borough, Borough Manager
(c) Any attempt to amend, modify, or change this contract by either an unauthorized representative or
unauthorized means shall be void.
Section 18: Entire Agreement. This Agreement and any schedules, appendices or exhibits attached
hereto sets forth all the covenants, promises, agreements, conditions and understandings between the parties
hereto, and there are no covenants, promises, agreements, conditions or understandings, either oral or written,
between them other than as herein set forth. Except as herein otherwise expressly provided, no
contemporaneous or subsequent agreement, understanding, alteration, amendment, change or addition to this
Agreement, or any schedule, appendix, exhibit or attachment thereto shall be binding upon the parties hereto
unless reduced to writing and signed by both parties. This Agreement constitutes a final, complete, and exclusive
statement of the agreement between the parties.
PART II
SPECIAL PROVISIONS
Section 1: Insurance.
(a) During the entire period of the project or work, the Contractor shall provide the following types of
insurance. The Borough shall be insured as additional insured on all insurance policies except professional
liability contracts. All policies shall have a thirty (30) day cancellation clause.
1. Professional liability insurance covering errors and omissions at $1,000,000 per claim.
2. Workers' compensation as required by law and employer's liability coverage at a minimum
of $1,000,000.
3. Commercial general liability insurance - $1,000,000 per occurrence and $2,000,000
aggregate.
(b) Each policy of insurance required by this Section shall provide for no less than thirty (30) days’
advance notice to the Borough prior to cancellation. Insurance certificates will be required to be submitted for
review by the Borough Manager before the Borough will issue a notice to proceed. Failure to maintain coverage
is a material breach and grounds for termination of the contract.
(c) Should the Contractor fail to comply with the insurance requirements of this Agreement, the
Kodiak Island Borough may terminate the Agreement on ten (10) days written notice.
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Section 2: Equal Employment Opportunity.
(a) The Contractor shall not discriminate against any employee or applicant for employment because of
race, color, religion, disability, national origin, ancestry, age, or sex. The Contractor will take affirmative action
to ensure that applicants are employed and that employees are treated during employment without regard to
their race, color, religion, disability, national origin, ancestry, age or sex. Such action shall include, but not be
limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination, rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this nondiscrimination clause.
(b) The Contractor shall state in all solicitations or advertisements for employees to work on contract
jobs to be let in the performance of this Agreement, that all qualified applicants will receive consideration for
employment without regard to race, color, religion, disability, national origin, ancestry, age, or sex.
(c) The Contractor agrees to fully cooperate with the office or agency of the State of Alaska which seeks
to deal with the problem of unlawful or invidious discrimination, and with all other State efforts to guarantee fair
employment practices under this Agreement, and said Contractor will comply promptly with all requests and
directions from the State Commission of Human Rights or any of its officers or against relating to prevention of
discriminatory employment practice.
(d) Full cooperation as expressed in the foregoing clause (c) shall include, but not be limited to, being a
witness in any proceeding involving questions of unlawful or invidious discrimination if such is deemed necessary
by any official or agency of the State of Alaska, permitting employees of said Contractor to be witnesses or
complainants in any proceeding involving questions of unlawful or invidious discrimination, if such is deemed
necessary by any official or agency of the State of Alaska, or the Borough, participating in meetings, submitting
periodic reports on the equal employment aspects of present and future employment, assisting in inspection of
relevant facilities, and promptly complying with all State directives deemed essential by any office or agency of
the State of Alaska, or the Borough, to insure compliance with all federal and state laws, regulations, and policies
pertaining to the prevention of discriminatory employment practices.
(e) Failure to perform any of the above agreements pertaining to equal employment opportunities shall
be deemed a material breach of the contract and sufficient grounds for termination of this Agreement for cause
without liability.
Section 3: Contractor Responsible for Personnel.
The Contractor has or will secure, at Contractor's own cost and expense, all personnel required to
perform this Agreement in a timely and proper manner. The parties hereto agree and understand that such
personnel shall in no event be deemed to be, and are not, employees, agents, or representatives of the Borough
and such persons shall have no contractual or other relationship with the Borough, and the Borough shall have
no responsibility or liability whatsoever to any of said persons, or for the acts or omissions of any of such persons.
Section 4: Personnel Supervision.
Contractor agrees that all work and services required or provided under this Agreement shall be
performed personally by the Contractor, unless otherwise authorized in writing by the Borough’s contracting
officer, and in such event all personnel engaged in any such work shall be fully qualified, and shall be licensed
and authorized under applicable state, federal and local laws to perform such services.
Section 5: Corporate Authority.
If Contractor is a corporation, Contractor shall deliver to the Borough at the time of execution of this
Agreement a certified copy of a resolution of its board of directors authorizing the execution of this Agreement
and naming the officers that are authorized to execute this Agreement on behalf of the corporation.
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Section 6: Additional Terms and Conditions.
This Agreement is subject to each of the additional terms, covenants, conditions and provisions attached
hereto as Exhibit A, which are hereby expressly referred to and incorporated herein as though set forth in full.
Wherefore the parties have entered into this Agreement the date and year first above written.
KODIAK ISLAND BOROUGH:
Date:____________________ By:_____________________________
Michael Powers
Borough Manager
ATTEST:
By:_____________________________
Tara Welinsky,
Borough Clerk
APPROVED AS TO FORM:
By :_____________________________
Scott A. Brandt-Erichsen
Borough Attorney
CONTRACTOR:
EagleView
Date:_____________________ By:_____________________________
Brian Brockmann
BOROUGH ACKNOWLEDGMENTS
STATE OF ALASKA )
) ss.
THIRD JUDICIAL DISTRICT )
THIS IS TO CERTIFY that on this ____ day of ______________, 2020, before me, the undersigned, a
notary public in and for the State of Alaska, duly commissioned and sworn, personally appeared Michael
Powers, to me known to be the Borough Manager of the Kodiak Island Borough, a municipal corporation, the
corporation which executed the above and foregoing instrument; who on oath stated that he was duly authorized
to execute said instrument on behalf of said corporation; who acknowledged to me that he signed the same
freely and voluntarily on behalf of said corporation for the uses and purposes therein mentioned.
WITNESS my hand and official seal the day and year in the certificate first above written.
________________________________
(Seal) NOTARY PUBLIC FOR ALASKA
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My Commission Expires: ____________
STATE OF ALASKA )
) ss.
THIRD JUDICIAL DISTRICT )
THIS IS TO CERTIFY that on this ___ day of ____________, 2020, before me, the undersigned, a notary
public in and for the State of Alaska, duly commissioned and sworn, personally appeared Tara Welinsky, to me
known to be the Borough Clerk of the Kodiak Island Borough, a municipal corporation, the corporation which
executed the above and foregoing instrument; who on oath stated that she was duly authorized to execute said
instrument on behalf of said corporation; who acknowledged to me that she signed the same freely and
voluntarily on behalf of said corporation for the uses and purposes therein mentioned.
WITNESS my hand and official seal the day and year in the certificate first above written.
________________________________
(Seal) NOTARY PUBLIC FOR ALASKA
My Commission Expires: ____________
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ACKNOWLEDGMENT
LIMITED LIABILITY COMPANY
STATE OF ALASKA )
) ss.
THIRD JUDICIAL DISTRICT )
I, _____________, a Notary Public, in and for the State of_________________, hereby certify that
___________________________________________, whose name as manager/member of
_________________________________, LLC., is signed to the foregoing instrument and who is known to me,
acknowledged before me on this day that, being informed of the contents of the instrument, he or she, as such
officer and with full authority, executed the same voluntarily for and as the act of said limited liability company.
WITNESS my hand and official seal the day and year in this certificate above written.
________________________________
(Seal) NOTARY PUBLIC FOR ALASKA
My Commission Expires: ____________
CORPORATE CERTIFICATE
I,_______________________ , certify that I am the Secretary of the Corporation named as Contractor
in the foregoing instrument; that______________________________, who signed said instrument on behalf of
the Contractor, was then ___________________ of said Corporation; that said instrument was duly signed for
and on behalf of said Corporation by authority of its governing body and is within the scope of its corporate
powers.
__________________________________
Signature
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CORPORATE ACKNOWLEDGMENT
STATE OF ______ )
) ss.
COUNTY OF ___________ )
THIS IS TO CERTIFY that on this ____ day of _________________ , 2020, before me, the undersigned,
a Notary Public in and for the State of _______________ , duly commissioned and sworn, personally appeared
_____________________(Name) and ______________________ (Name) known to be the President and
Secretary of _________________________, the corporation which executed the above and foregoing
instrument, and who on oath stated they were duly authorized to execute said instrument and acknowledged
that they signed the same freely and voluntarily on behalf of said corporation for the purposes therein mentioned.
WITNESS my hand and official seal the day and year in this certificate above written.
________________________________
(Seal) NOTARY PUBLIC FOR ____________
My Commission Expires: ____________
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EXHIBIT A
SCOPE OF WORK
1. Scope of Services
1.1 Scope of work
The general scope of work includes the work to plan, collect, process, and deliver a color-balanced,
georeferenced, orthorectified imagery product and/or alternatives to the Borough for the next six years.
Two different minimum spatial resolutions are requested: high-resolution (6 in) and medium resolution
(1.5 ft). The general areas and the desired resolutions are depicted in Figure 1: Collection Areas.
Figure 1: Collection Areas
Collection area shapefile can be downloaded from:
http://data-kiborough.opendata.arcgis.com/datasets/kib-collectionareas-aksp5nad83
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1.2 Contract Deliverables
1.2.1 Acquisition planning and updates
Prior to each acquisition, the collection area will be reviewed and modified as needed. Areas may be
larger or smaller than areas presented in Figure 1 of this RFP. Imagery providers shall communicate with
the Borough about acquisition and delivery schedules and make available to the Borough interim
products, if applicable.
1.2.2 Orthoimagery
Color-corrected, three-band (R,G,B) or four-band (R,G,B,NIR), georeferenced, orthorectified imagery.
1.2.3 Alternative Products and/or Services (if applicable)
Details presented in proposal will be incorporated into the contract. This includes the additional ground
control and 6 in AccuPLUS upgrade for the City of Kodiak areas in years 2 and 5 and the enhanced
oblique imagery for all areas.
1.2.4 Control
Provide horizontal and vertical control for aerial acquisition products.
1.2.5 Metadata
Metadata in FGDC or ESRI compliant schema to accompany imagery deliverable. Should, at a minimum,
include contact info, acquisition date, platform used, statement about horizontal and vertical control,
accuracy statement.
1.3 Proposed collection schedule
The proposed schedule for imagery acquisition is provided in in Table 2.
Y1 Y2 Y3 Y4 Y5 Y6
Area 2020 2021 2022 2023 2024 2025
Remote 1: Northwest Kodiak x
Remote 2: Afognak x
Remote 3: Southeast Kodiak x
Remote 4: Southwest Kodiak x
Road System x x
Table 2: Proposed collection schedule
The Borough would prefer imagery acquisition to occur in the spring, after the snow melt, before the
vegetation leafs out and with minimal shadows. The goal is to collect imagery that makes it easy to
identify and delineate buildings and other structures. Final products should be delivered on or before
December 1 of each collection year.
1.4 Considerations
Imagery
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The Borough is requesting that the imagery be snow-free, cloud-free and vegetation-free with minimal
shadows.
Coordinate system
Borough uses two projected coordinate systems: NAD 1983 Alaska State Plane Zone 5 (WKID:102635,
Esri) and WGS 1984 Web Mercator (WKID:3857, EPSG).
Software
The Borough uses ArcGIS Desktop to view, process and publish imagery data. Currently, the Borough is
running ArcGIS 10.5.x. The Borough also publishes data to ArcGIS Online for viewing in web applications.
Ownership
The Borough shall own the copies of the orthogonal imagery delivered to the Borough by Contractor
pursuant to this contract (the “Transferred Deliverables”). The Borough is free to use, reproduce, and
redistribute copies of the Transferred Deliverables in any manner without any accounting to Contractor.
Contractor shall own all copies of the Transferred Deliverables, including all formats in which such copies
are maintained (including, but not limited to, electronic), that remain in Contractor’s possession.
Contractor is free to use, reproduce, and redistribute copies of the Transferred Deliverables in any
manner without any accounting to the Borough. All inventions, discoveries, improvements, technology,
designs, works of authorship, patents, copyrights, technical information, data, databases, software,
business information, and other information used to create the Transferred Deliverables remain the sole
and exclusive property of Contractor. All oblique imagery, software, online services and online content,
or other deliverables not specifically mentioned above which are produced by Contractor pursuant to the
resulting contract remain the sole and exclusive property of Contractor (the “Licensed Deliverables”). The
Licensed Deliverables are subject to Contractor’s license agreements (set forth in Exhibit E).
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EXHIBIT B
CONTRACTOR’S PROPOSAL AS SUBMITTED
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Submitted By Phone and Email Address
Dustin Walters (541) 325-3781 25 Methodist Hill Dr.
District Manager - Alaska Dustin.Walters@EagleView.com Rochester, NY 14623
EagleView
An Innovative Aerial Imagery Solution
Prepared by EagleView for Kodiak Island Borough
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In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 3
Table of Contents
1. Cover letter ............................................................................................................. 2
Table of Contents ....................................................................................................... 3
2. Company information ............................................................................................. 4
a. Authorized representative and point of contact ..................................................................................... 4
b. Company overview ................................................................................................................................. 4
c. Company qualifications .......................................................................................................................... 5
d. Key personnel overview .......................................................................................................................... 5
e. Subcontractor overview .......................................................................................................................... 6
f. Resources and equipment ....................................................................................................................... 6
g. References .............................................................................................................................................. 7
3. Proposed products ................................................................................................. 9
a. Product specifications ............................................................................................................................ 9
b. Product pricing for proposed products ................................................................................................. 11
c. Future products and pricing .................................................................................................................. 11
d. Alternative products and pricing .......................................................................................................... 12
e. Product acquisition and delivery timeline ............................................................................................. 12
f. Provide product and metadata samples as an attachment .................................................................. 12
4. Special considerations .......................................................................................... 13
a. Licensing and/or use restrictions .......................................................................................................... 13
b. Minimum collection area requirements ............................................................................................... 13
5. Project management ............................................................................................ 13
a. Proposed plan of action ........................................................................................................................ 13
b. Contingency measures ......................................................................................................................... 15
c. Quality assurance and quality control measures .................................................................................. 15
d. Ability to adapt to change and offer new products .............................................................................. 16
6. Conflict of interest ................................................................................................ 16
7. Attachments ......................................................................................................... 17
a. Key personnel and subcontractor qualifications ................................................................................... 17
b. Imagery and metadata samples ........................................................................................................... 21
c. Alternative product detail (if applicable) .............................................................................................. 21
d. Exceptions to the provided sample contract ......................................................................................... 26
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In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 4
2. Company information
a. Authorized representative and point of contact
NAME Pictometry International Corp., a member of the EagleView family of
businesses and herein referred to as EagleView
AUTHORIZED
REPRESENTATIVE Brian Brockmann, Corporate Vice President
POINT OF
CONTACT Dustin Walters, District Manager – Alaska
ADDRESS 25 Methodist Hill Dr.
Rochester, NY 14623
PHONE (541) 325-3781
EMAIL ADDRESS Dustin.Walters@EagleView.com
b. Company overview
Pictometry International Corp. is a privately held company. Since incorporation in 2000, Pictometry has
grown into an aerial imagery industry leader and continues to invest heavily in research and
development of new and updated technologies. In 2013, Pictometry merged with Eagle View
Technologies, Inc., the leading provider of 3D aerial measurement services to the insurance,
construction, and solar markets. Eagle View generates the majority of its reports from data derived from
Pictometry imagery. Both entities are members of the EagleView family of companies and backed by
investments from Vista Equity and Clearlake Capital.
ADDRESS 25 Methodist Hill Dr.
Rochester, NY 14623
PHONE (585) 486-0093
TOLL FREE PHONE (888) 771-9714
FAX (585) 486-0098
WEB ADDRESS www.EagleView.com
ESTABLISHED 1994, Incorporated in Delaware on 11/2/2000
FEIN # 16-1595473
DUNS # 967973769
GSA # GS-35F-0801N
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In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 5
c. Company qualifications
EagleView combines imagery that reveals the finest and
most important details with computer vision to help
identify insights into any location—from anywhere. By
delivering timely, comprehensive answers to complex
questions, we help professionals across industries
improve people’s lives and make informed decisions for
the present and future.
Founded in 2000, Pictometry International Corp.
pioneered the acquisition of georeferenced, oblique
aerial imagery. Pictometry’s patented camera system,
which captures oblique and orthogonal imagery
simultaneously, is the only one to receive U.S. Geological
Survey certification. In January 2013, Pictometry
International Corp. merged with Eagle View
Technologies, Inc., a provider of aerial roof
measurements and property data reports.
As EagleView, we have become the unparalleled
providers of aerial data and measurement and analytical
tools through proprietary software and partner
integrations. With a growing fleet of more than 100
aircraft and library of 1 billion images, we deliver more
coverage and third-party integrations than any other
aerial imagery provider.
Pictometry International Corp. is registered to do
business in Alaska. As a member of the EagleView family
of companies, Pictometry International Corp. is
hereinafter referred to as EagleView.
d. Key personnel overview
The Project Manager, Mike Borrelli, for the Kodiak
Island Borough project will oversee a team of project
planners and production managers. This team will
estimate a schedule of milestones, monitor progress
against them, and act when necessary to keep projects
on track. Mike Borelli will provide Kodiak Island Borough
with weekly updates during capture and regular updates during post-processing. All teams involved
track project milestones and order details within an internal Customer Relationship Management (CRM)
system, from flight planning through delivery. This system serves the entire organization.
In addition to Project Management, the in-house teams integral to the capture and production of Kodiak
Island Borough’s aerial imagery are outlined here:
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Flight Operations, led by Chad Rhinewald, follows processes based on nearly 20 years’ experience
capturing oblique and orthogonal imagery in highly controlled and congested airspace. It monitors a
growing fleet of more than 100 aircraft, ensuring sufficient resources can be dedicated to each
project, and projects can be started and completed on time. The team ensures proper permits are
obtained for each project and will monitor pilots, aircraft, and camera systems during capture.
Geomatics, led by Chris Clar, will receive, develop and geo-reference imagery and perform initial
quality control checks. If images do not meet quality standards, specialists will mark imagery for
recapture.
If the AccuPlus upgrade for City of Kodiak is selected:
o Professional Processes and Survey Operations, led by Carl Schoenthal, will ensure
professional processes are established and quality standards achieved throughout the
project. The team will also coordinate the establishment of ground control.
o The Aerial Triangulation team, led by Chris Clar, will perform tie-point generation, aerial
triangulation using ground control, and orthorectification to ensure the final orthomosaics
meet Kodiak Island Borough’s accuracy requirements and specifications. The Image
Corrections team, also part of the Photogrammetry Department led by Chris Clar, will
ensure imagery meets USGS quality specifications for orthophotography.
Customer Technical Services will prepare and ship the imagery hard drives to the customer. Should
Kodiak Island Borough require training for EagleView’s web-based image viewing software,
CONNECT, the Training Team will coordinate with the customer and deliver in-person or virtual
instructional sessions with users.
On-going local technical support will be provided by Regional Technical Manager Megan Reilly at
Megan.Reilly@EagleView.com or (208) 390-8420. Account support is available through District
Manager Dustin Walters at Dustin.Walters@EagleView.com or (541) 325-3781.
Resumes for key personnel can be found in the attachments section.
e. Subcontractor overview
If the AccuPlus authoritative orthomosaic upgrade option is selected by Kodiak Island Borough,
EagleView will subcontract with a professionally licensed surveyor to collect ground control using the
methodology described in Section 3.a.iii. – Control to be used for orthorectification.
f. Resources and equipment
Aircraft
EagleView maintains a growing fleet of more than 100 aircraft, including a mix of Cessna 172 single-
engine and Piper Aztec twin-engine planes, strategically based across the United States, Canada and
Australia. This fleet allows EagleView to logistically capture imagery in different regions simultaneously.
Cameras and Calibration
Aircraft are equipped with EagleView’s patented camera system which features five separate cameras:
one focused on the nadir (straight-down view), and four that capture oblique images facing north,
south, east, and west. The system also includes an Applanix Position and Orientation System (POS) with
a Global Positioning System (GPS) antenna and an Inertial Measurement Unit (IMU). This is the only
oblique capture system to be certified by the United States Geological Society (USGS) because of its
proven locational accuracy.
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Cameras undergo a rigorous calibration process,
developed by EagleView and licensed to the USGS,
prior to image collection and as part of the
manufacture. The calibration is performed through
the capture of a series of images from prescribed
locations and at varied orientations of a stationary
target cage. Targets are identified in the images
collected via a semi-automatic process, and a free-
network bundle adjustment is performed to solve
for camera interior orientation, including precise
focal length, principal point location, and radial
distortion coefficients. These parameters are then
incorporated into the camera model used during
subsequent image processing operations.
EagleView also puts each camera through its color
calibration process to ensure consistent
representation of ground features.
In advance of capturing data, EagleView performs
an additional aerial boresight calibration on each of the systems involved in a project. An adjustment is
computed to solve for the alignment between the optical axis of the camera and the internal coordinate
axes of the Inertial Measurement Unit (IMU). This adjustment is then applied to the imagery captured
throughout each project. Each system completes a boresight flight at regular intervals to ensure sensors
have stayed in alignment.
g. References
Fairbanks North Star Borough, Alaska
Contact: Bryn Dunbar
Role: GIS Analyst
Phone: (907) 459-1210
Email: Bryn.Dunbar@fnsb.us
The Fairbanks North Star Borough has flown three
flights with EagleView dating back to 2009. The
Alaska interior presents many challenges to
capturing imagery, but because of our commitment
and capabilities, we’ve completed each project with
little to no issues. Because of this, in October, the Borough made the decision to sign a contract for
three flights over the next 9 years to make sure they have a long term successful imagery program. The
Borough purchases ortho and oblique imagery and uses EagleView’s CONNECT platform to view and
measure imagery.
Configured for Areawide Capture. EagleView’s
capture system was designed for the highly efficient
capture of regional, county and city areas with five
views: a traditional nadir view plus north, south, east,
and west oblique views.
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BC Assessment, British Columbia,
Canada
Contact: David Garnham
Role: Manager, Data Management and Reporting
Phone: (250) 595-6211
Email: david.garnham@bcassessment.ca
For accurate remote property assessment, BC
Assessment flies imagery with EagleView on an
annual basis. This includes places like Vancouver
Island all the way up the BC coastline through
Haida Gwaii, which has similar terrain to Kodiak Island.
Skagit County, Washington
Contact: Joshua Greenberg, PhD., GISP.
Role: Skagit County GIS/Mapping
Phone: (360) 416-1136
Email: joshg@co.skagit.wa.us
Skagit County has flown with EagleView every 2
years since 2007. Skagit County has a mix of terrain
ranging from low farmlands to the crest of the
North Cascades National Park, reaching elevations
of over 9000 feet. The weather, which can range
from sunny to rain and then snow all in the same day, can be challenging for imagery capture. Because
of the quality of our equipment, our numerous resources and our dedication, we have successfully
captured imagery for the County for the past 12 years.
Grays Harbor County, Washington
Contact: Dan Lindgren
Role: County Assessor
Phone: 360-964-1536
Email: dlindgren@co.grays-harbor.wa.us
Grays Harbor County recently extended its contract
to add two additional flights over the next 6
years. The County is heavily treed which makes
property assessment and other work challenging
without the support of great imagery. The County is
also unique in the State of Washington as it is the only one that manages its own timber lands for
logging and sales. High-quality, regularly updated imagery has been key to multiple departments’
success.
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3. Proposed products
a. Product specifications
i. Satellite or aerial imagery
Alaska-based flight crews will capture imagery from Cessna 172 single-engine and Piper Aztec twin-
engine planes using our proprietary PentaView capture system, as detailed in Section 2f, Equipment. This
capture system can capture orthogonal and oblique imagery simultaneously and efficiently. Best efforts
will be made for imagery to be snow-free, cloud-free and leaf-off, with minimal shadows.
Throughout each capture mission, GPS/IMU data will be logged on the aircraft. The GPS data will be
recorded at a minimum rate of 2Hz, and the IMU data will be logged at a minimum rate of 200Hz.
Concurrently, multiple GPS reference stations will be logging data on the ground. These reference
stations are typically part of the NGS CORS network. EagleView may set up and run a base station, as
needed.
The imagery will be nominally captured with a PDOP value of less than 8.0 and within 60 kilometers of
an operating GPS reference station. EagleView limits its sensor to 6 degrees of pitch and yaw. This limit
can be used due to the narrow field of view of EagleView’s cameras which, by design, limit the off-nadir
distance of features at the edge of the frame.
Imagery will be captured at 12 bits per band (and resampled to 8 bits during processing) with
a planned forward overlap of 60 percent and a sidelap of 30 percent. Image collection will extend
beyond the project area boundaries to produce full orthoimagery coverage. Capture angle for oblique
imagery is between 40 to 45 degrees. Flight window is when the sun angle is 25 degrees or greater for
our standard visualization-grade imagery and 30 degrees or greater for our AccuPlus imagery that meets
accuracy specifications.
ii. Spatial resolution
Imagery will be captured at 6-inch ground sample distance (GSD) resolution in natural-color (RGB).
Imagery will be processed at our facility in Rochester, NY. Orthoimagery will be delivered in the
Borough’s preferred projected coordinate system and is compatible with ESRI GIS Software.
iii. Control to be used for orthorectification
The following White Paper details the tested accuracy of our standard orthoimagery:
https://www.eagleview.com/wp-content/uploads/2017/07/Absolute-Horizontal-Accuracies_2014-11-
21-1.pdf. For our standard 6-inch orthoimagery frames, the computed 95% absolute horizontal accuracy
results of the tested areas were 1.4 foot (43cm) RMSEx/RMSEy Horizontal Accuracy Class +/- 4.4 feet
[135cm] at a 95% confidence level.
For the City of Kodiak project area, we offer an upgrade to our aerially triangulated and manually
corrected AccuPlus orthomosaic, for which our subcontractor can collect ground control sufficient to
meet the ASPRS 1990 Horizontal Accuracy Class 1 at 1’’=200’. Our AccuPlus mosaic is delivered with
FGDC-compliant metadata.
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The following description of the process of ground control collection would apply for the capture and
processing of the City of Kodiak area if the AccuPlus upgrade option is chosen:
Ground Control Processes
EagleView will collect geo-referenced data while performing
aerial imagery captures using an Airborne Global Positioning
System (AGPS) and an on-board Inertial Measurement Unit
(IMU). A licensed Professional Land Surveyor (PLS) will collect
Ground Control Points (GCPs) to confirm the accuracy of the
collected imagery.
EagleView and the PLS will evaluate the project area to
ensure sufficient ground control exists before image capture
starts. New forms of ground control will be established, as
needed, to ensure EagleView meets the desired accuracy and
resolution.
If requested, Kodiak Island Borough will receive a signed and
sealed copy of the Surveyor’s Report, which is used to verify
ground control meets or exceeds specified accuracy
requirements.
The Flight Planning Team will establish a flight plan and cross-
lines for capture based on the location of GCPs. The team will
first review the project area for any suitable existing ground
control. The team will then decide the amount and placement
of new GCPs needed to meet specifications. A licensed PLS
will evaluate the planned locations and project requirements
before proceeding and oversee the collection of needed
GCPs.
If new ground control is required, EagleView will use photo-
identifiable points from existing imagery wherever possible.
GCPs will be placed on clearly defined high-contrast targets,
such as the intersection of two sidewalks, the point where a
driveway meets a road, or the end of a sufficiently thick
painted stripe or arrow.
When photo-identifiable control is not available, the surveyor will place or paint semi-permanent
targets prior to imagery capture. Targets may be laid out in an X, T, or + shape. They will have high
contrast and be clearly visible from the sky. The surveyor will attempt to place targets in public right-of-
way and avoid restricted areas and private property whenever possible.
Field technicians will collect ground control under the guidance of a licensed PLS, using Static, Rapid-
Static, and/or Real-Time Kinematic GPS Observations and, as needed, other approved forms of ground
measurements. These technicians will provide field notes and collect multiple photos of each GCP that
show its relation to the surrounding area.
Confirming Accuracy. EagleView surveys
clearly defined, photo-identifiable targets
(top) and painted targets (bottom) to
establish quality ground control.
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Ground control will be delivered in the requested coordinate system.
EagleView will provide Kodiak Island Borough with a signed and sealed Surveyor’s Report. This report
will describe the surveying equipment and methodology, networks and datums used, and provide
coordinates and accuracies for each GCP in the client’s specified coordinate system.
This report will include, but is not limited to:
Project-specific scope of work, including number and type of GCPs
Methods of collection, horizontal and vertical datums, units, and measures of accuracy used
State plane coordinates and geographic coordinates of each GCP
Notes, exceptions, or disclaimers regarding GCPs or the project
Digital spreadsheet containing all data sets
Shapefile showing locations of each GCP
Digital photos that clearly indicate location of GCPs, and coordinate name/number of the point
in the photo.
b. Product pricing for proposed products
Please note the additional $11,455 and $8,000 in Years 2 and 5 are optional to upgrade the City of
Kodiak area to Class 1 level Orthomosaic, our AccuPlus product.
c. Future products and pricing
Highly efficient, high-resolution imagery with our next-generation camera system
To make the most of limited capture windows, our innovative next-generation camera system allows us
to acquire high-resolution imagery from high-altitude aircraft with variable-aim cameras. Capturing with
this platform provides a detailed and consistent viewing experience across your entire area of interest—
while still reducing the number of days to complete capture. Our investment in this platform will allow
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us to offer higher resolution imagery in a shorter timeline going forward, and we will be happy to make
Kodiak Island Borough aware when this offer is available for your location. We would be willing to work
with the Borough to scope the need for 4-band imagery in the projects for years 26 .
d. Alternative products and pricing
We will work with the Borough to scope the desired quantity and area of oblique imagery for each
project year. Pricing for the additional oblique imagery will be contingent on that scope and worked out
prior to contract. Our additional value-add products of our web-based image viewing platform
CONNECT, integrations, and DRP are contingent on the purchase of oblique imagery. You can use our
WMS/WMTS Image Service with orthoimagery at the price listed below. We describe these products in
detail in Attachment C for the Borough’s reference.
Pricing Summary
Oblique imagery – Pricing contingent on scope of project
CONNECT – No charge*
Integrations – No charge*
WMS/WMTS Image Service – $2,000
Disaster Response Program (DRP) – No charge*
*With purchase of oblique imagery
e. Product acquisition and delivery timeline
i. Recommended collection window for staging and acquisition
TASK NAME START END
PLANNING
FLIGHT PLANNING 5/1/2020 5/14/2020
ACQUISITION
PRIMARY COLLECTION 5/15/2020 7/1/2020
REFLIGHTS (IF NECESSARY) 7/1/2020 7/14/2020
ii. Turnaround time from acquisition to orthoimagery delivery
TASK NAME START END
IMAGE PRODUCTION
APPLANIX POS/GNSS PROCESSING 5/19/2020 7/19/2020
FINAL STANDARD IMAGERY PRODUCTION 7/19/2020 8/19/2020
AERIAL TRIANGULATION (ACCUPLUS) 8/19/2020 10/18/2020
IMAGE CORRECTIONS (ACCUPLUS) 10/18/2020 11/18/2020
DELIVERY
EARLY ACCESS 5/29/2020 8/26/2020
INITIAL STANDARD DELIVERY 8/19/2020 8/26/2020
FULLY CORRECTED ACCUPLUS MOSAICS 11/18/2020 11/25/2020
FINAL ACCUPLUS CONNECT DELIVERY 11/25/2020 12/2/2020
f. Provide product and metadata samples as an attachment
Imagery and metadata samples have been uploaded directly to the Kodiak Island Borough.
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4. Special considerations
a. Licensing and/or use restrictions
The Borough shall own the copies of the orthogonal imagery delivered to the Borough by Pictometry
pursuant to the resulting contract (the “Transferred Deliverables”). The Borough is free to use,
reproduce, and redistribute copies of the Transferred Deliverables in any manner without any
accounting to Pictometry. Pictometry shall own all copies of the Transferred Deliverables, including all
formats in which such copies are maintained (including, but not limited to, electronic), that remain in
Pictometry’s possession. Pictometry is free to use, reproduce, and redistribute copies of the Transferred
Deliverables in any manner without any accounting to the Borough. All inventions, discoveries,
improvements, technology, designs, works of authorship, patents, copyrights, technical information,
data, databases, software, business information, and other information used to create the Transferred
Deliverables remain the sole and exclusive property of Pictometry. All oblique imagery, software, online
services and online content, or other deliverables not specifically mentioned above which are produced
by Pictometry pursuant to the resulting contract remain the sole and exclusive property of Pictometry
(the “Licensed Deliverables”). The Licensed Deliverables are subject to Pictometry’s license agreements
that will be set forth in the resulting contract.
If the Borough chooses, you can access our full license agreements at the following link using the email
address jday@kodiakak.us.
https://eagleviewcloud.sharepoint.com/:f:/s/Proposals/ErGrUXO4fYNPq423ZH9K1GIBmdml81fmV387zz
u1IMfdCw?email=lzeimer%40kodiakak.us&e=BVVhX5
b. Minimum collection area requirements
Project minimums are determined based on individual project specifications. The estimated minimum
collection area for Kodiak Island Borough is 200 square miles. Smaller areas can be evaluated on a case
by case basis and in consultation with Kodiak Island Borough.
5. Project management
a. Proposed plan of action
EagleView will assign Mike Borrelli as project manager. He will work alongside Kodiak Island Borough to
oversee your aerial imagery project and maintain the schedule. He will estimate a schedule of
milestones, monitor progress against them, and act when necessary to keep projects on track. He will
stay in frequent communication with Kodiak Island Borough on the project’s status throughout. This
chart outlines main phases and milestones of your project.
Phase Description
Planning Approximately two months prior to image acquisition, Mike Borrelli will host a kick-off
meeting via conference call with Kodiak Island Borough. He will collaborate with Kodiak
Island Borough to develop a custom flight plan and review plans for ground control.
Approximately 1–2 weeks before acquisition, he will notify Kodiak Island Borough when
aircraft are moving or have moved into the area of interest (AOI).
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Capture We will capture Kodiak Island Borough imagery when the sun angle is 25 degrees or
greater using a single- or twin-engine aircraft equipped with our patented PentaView
camera system. This platform can simultaneously capture high-resolution ortho and
oblique imagery. The small-format cameras ensure minimum building and feature lean
and greater sharpness and clarity.
Post-Processing Following capture, we will ship your imagery to our centralized processing facility in
Rochester, NY. Our Geomatics team will post-process the imagery, turning the raw data
into geo-referenced imagery. The team will also review the quality of the images and
inspect for any capture issues. If images do not meet quality standards, the team will
mark imagery for recapture. We review imagery while aircraft are still in the project area
for efficient deployment should a re-fly be necessary.
Oblique
Production
(if applicable)
We will incorporate elevation data into oblique imagery through our patented Tessellated
Ground Plane (TGP) process. The tessellation process extracts geographic coordinates
and elevation data for each oblique image pixel and associates it with the corresponding
position on the TGP. We use proprietary software to determine image-to-image as well
as camera-to-camera accuracy. All oblique imagery undergoes a 12-step quality control
review process prior to final delivery.
Standard
Orthomosaic
Production
Our Geomatics team will produce standard orthomosaics from the ortho imagery. The
team will:
Color balance imagery to eliminate areas of significant contrast
Fully QC all final deliverables
Authoritative
Orthomosaic
Production
(if applicable)
Our Photogrammetric team will produce authoritative orthomosaics to meet accuracy
specifications. The team will:
Color balance imagery to eliminate areas of significant contrast
Review the individual footprints of the images, or polygons, for coverage issues,
such as excessive overlap and gaps
Detect matching pixel values in overlapping images to adjust the location of
images
Perform aerial triangulation using surveyed ground control coordinates
Use the best available DEM to orthorectify imagery
Generate mosaicked ortho tiles
Manually correct images that do not meet quality standards.
Fully QC all final deliverables.
Delivery Standard delivery: Within 30-60 days after final capture, we plan to deliver oblique
imagery and standard ortho tiles and orthomosaics on a hard drive. This imagery will be
available on CONNECT. (Standard ortho imagery has not undergone aerial triangulation or
image corrections.)
Authoritative Orthomosaic Delivery (if applicable): We will deliver final ortho tiles and
areawide orthomosaics that meet accuracy specifications with maximum image clarity
within 120 days after final capture. We apply a full QA/QC process to final orthophotos,
which will be aerial triangulated and corrected through automated and manual methods.
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b. Contingency measures
Ensuring Data Collection and Delivery Schedules
A growing fleet of more than 100 aircraft will ensure sufficient resources can be dedicated to each
project, and projects can be started and completed on time, pending unexpected weather and Air Traffic
Control restrictions. EagleView’s longstanding relationship with Air Traffic Control will allow the Flight
Operations team to capture aerial imagery in highly controlled and congested airspace in a timely
manner. To alleviate the impact of poor weather, EagleView’s meteorologist(s) on staff will provide
long- and short-range forecasts to best predict optimal flight windows.
Steps for Issue Resolution
If a project changes course, the Project Management team follows these steps, focusing on maintaining
quality and adhering to customer specifications and schedule:
1. Review issue and/or change and analyze potential impact on quality and schedule.
2. Develop a plan or options available that will minimize impact on quality and schedule.
3. Communicate options to customer. Collaboratively determine best course of action.
4. Coordinate with internal teams and customer to implement plan.
EagleView’s change management procedures align closely with its communications plan. EagleView’s
Customer Relationship Management (CRM) system is key to change management processes. Internal
teams provide all project updates in the CRM. External communication with the customer also is tracked
using this tool.
c. Quality assurance and quality control measures
To ensure the Borough receives high quality, georeferenced imagery and to meet the Borough’s
specifications, EagleView will apply its stringent quality control checkpoints throughout the capture and
production process. The quality control procedures use both automated software-based methods and
visual inspection. All quality control processes have been carefully developed and evaluated by licensed
surveyors and certified photogrammetrists to comply with industry standards.
Some of the key quality checkpoints are outlined here:
Checkpoint Description
System Calibration EagleView’s sensors are calibrated for lens distortion, system geometry,
color response, and accurate bore sighting.
Flight Planning Taking into account the digital elevation model, flight plans are tiered at
different altitudes to allow for complete image overlaps and consistent
resolution. The ground elevation also affects the altitude needed to fly to
remain safe.
Image Acquisition The flight management system performs several real-time quality checks
during capture operations. The system immediately flags images captured
when the aircraft experiences excessive roll, pitch, or yaw, and recaptures
frames with significant glare or hot spots from solar reflection.
Receiving Upon receipt of captured imagery, the Geomatics Team does a thorough
inspection of imagery for any issues related to color, camera defects,
environmental conditions, capture platform anomalies, cloud cover,
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shadows, glint or glare, and motion blur. If images do not meet quality
standards, the image will be marked for recapture.
Re-fly EagleView ships drives containing imagery and data to its processing
facility while aircraft are still in the area. If a re-fly is needed, EagleView
can dispatch pilots quickly.
GPS Post-Processing Differential GPS and IMU post-processing is handled using Applanix
POSPac suite of software, and the resulting solution is held to strict
accuracy standards.
Relative Accuracy
Verification
Using proprietary software, EagleView imagery is accuracy tested which
provides a means for determining image-to-image as well as camera-to-
camera accuracy.
Ortho Mosaic Tile Review The Geomatics Team reviews each ortho-mosaic sector tile to verify
proper coverage and identifies any image issues with careful attention
paid to developed features, such as roads.
Customer Deliverables A member of the QC team reviews all deliverables through a 12-step
process to ensure data matches customer specifications and is free of
errors.
d. Ability to adapt to change and offer new products
EagleView will work with Kodiak Island Borough to make the Borough aware of new products as they
become available and is open to amending contracts to adjust products based on mutually agreeable
terms.
6. Conflict of interest
There are no conflicts of interests.
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7. Attachments
a. Key personnel and subcontractor qualifications
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b. Imagery and metadata samples
Imagery and metadata samples have been uploaded directly to Kodiak Island Borough.
c. Alternative product detail (if applicable)
Oblique Imagery
Pioneered by EagleView, oblique imagery is aerial imagery captured at an angle, providing a more
natural perspective and making objects easier to recognize and interpret. With orthoimagery (center
image below) captured simultaneously with images from four cardinal directions, we produce a 360-
degree view of every property and parcel, as demonstrated below.
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CONNECT Explorer
Our CONNECT platform consists of a suite of software applications that give licensed users access to
aerial imagery hosted on secure servers. The intuitive platform requires minimal training and provides a
robust set of tools to perform day-to-day tasks via a web browser. Licensed CONNECT users can view
and measure current and historical imagery and their own uploaded GIS data against the backdrop of
high-resolution orthomosaics and oblique images.
CONNECT integrations exist within Esri’s ArcGIS platform and most major computer-assisted mass
appraisal (CAMA) systems, computer-aided dispatch (CAD) systems, and E-911 dispatch applications.
Tens of thousands of county and city customers use CONNECTExplorer to make informed, accurate
decisions daily. No software or installation is required. Features of CONNECTExplorer include:
Access to current and historical imagery
Intuitive analysis tools to determine location, area, height, elevation, ground slope, bearing,
annotations, walking distance and more
GIS-layer hosting and integration
Search functionality on customer-provided GIS layers
Dual-pane mode to simultaneously view imagery from different years and angles to detect
change
GPS Tool to narrow in on a user’s location
Image extraction in standard file formats, including JPG, TIF, GIF, KML, and PDF
24/7 access to your data using secure access protocols
Measure building heights and visually evaluate ingress and egress of buildings in CONNECTExplorer. Public
Safety and Assessment departments can make key decisions from their desks using EagleView’s oblique imagery in
conjunction with the measurement and visualization tools in CONNECTExplorer.
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Esri Integrations
EagleView is a Gold Partner of good standing in the Esri Partner Network. Our orthophotography is fully
compatible with Esri applications, and we produce several integrations with Esri products to
accommodate oblique imagery and tools. We offer integration solutions for:
ArcGIS Desktop
ArcGIS Server
ArcGIS Pro
Web AppBuilder
These integrations support location synchronization with the Esri map window to provide oblique
imagery viewing, navigation and analysis, as well as GIS vector layer overlays.
Esri Web AppBuilder
Built with the Integrated Pictometry Application (IPA), the Pictometry for Esri Web AppBuilder
(Developer Edition) is a custom widget that can be added to a web application developed using Esri’s
Web AppBuilder (Developer Edition). This widget allows users with an active CONNECT organization to
access oblique and orthogonal frame imagery; GIS layers configured in the CONNECT organization; and
analytics tools for internal sites. Public-facing sites are configured for view-only access.
Customizable Widget for Esri. Users can pan and rotate oblique and ortho imagery, view CONNECT-
configured GIS layers and customize the dashboard with the Pictometry for Esri Web AppBuilder widget, which
corresponds with the users’ web maps.
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 82 of 221
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 24
Web Mapping and Web Map Tile Services
The CONNECT Image Service will allow Kodiak Island Borough to connect to a secure Web Mapping
Service (WMS) or Web Map Tile Service (WMTS) to access orthomosaics available through its CONNECT
account.
Our WMS conforms with the Open Geospatial Consortium (OGC) WMS version 1.3.0 specification;
WMTS conforms with the OGC version 1.0.0 specification. These web services can be accessed in most
mainstream GIS or mapping applications that are capable of consuming orthomosaics compliant with
OGC WMS/WMTS specifications for use internally and on public-facing websites. Example applications
include, but are not limited to, Esri ArcGIS Desktop, ArcGIS Server and ArcGIS Online, Autodesk, and
QGIS.
If other third-party software packages can use WMS or WMTS that conform with the OGC specification,
they will also be compatible. The projection for the map service is WGS84.
Esri-Compatible WMS and WMTS. Our Web Map Tile Service integrates with Esri’s ArcGIS Desktop (as seen above),
ArcGIS Server and ArcGIS Online as well as other common GIS applications.
Disaster Response Program (DRP) Participation
Kodiak Island Borough is eligible for participation in our Disaster Response Program (DRP) described
below if the Borough purchases oblique imagery. The Borough would then be eligible from the effective
date through the second anniversary of the initial project delivery. Following payment to EagleView of
amounts due with respect to each subsequent project, the Borough will be eligible for the then-current
DRP for a period of two years from delivery of such subsequent project. Customer must be in good-
standing with EagleView to maintain eligibility for DRP. Subject to EagleView resources availability.
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 83 of 221
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 25
A. Disaster Coverage Imagery at No Additional Charge – EagleView
will, upon request of Customer and at no additional charge, provide
standard quality imagery of up to 200 square miles of affected areas
(as determined by EagleView) upon the occurrence of any of the
following events during any period Customer is eligible for the DRP:
Hurricane: areas affected by hurricanes of Category II and
higher
Tornado: areas affected by tornados rated EF4 and higher
Terrorist: areas affected by damage from terrorist attack
Earthquake: areas affected by damage to critical
infrastructure resulting from earthquakes measured at 6.0 or
higher on the Richter scale
Tsunami: areas affected by damage to critical infrastructure
resulting from tsunamis
B. Discounted Rate – Coverage for areas affected by the events set
forth above exceeding 200 square miles will be, subject to EagleView
resource availability, offered to Customer at the then current DRP
rates. Also, coverage for areas affected by hurricanes below
Category II, tornadoes below EF4 or earthquakes rated below 6.0 on
the Richter scale will be, subject to EagleView resource availability,
offered to Customer at the then current DRP rates.
C. Online Services – Use of EagleView CONNECTExplorer – EagleView’s DRP includes the use of
CONNECTExplorer for a term of ninety days from the date of delivery of the DRP imagery. The CONNECT
Explorer application simultaneously displays pre- and post-disaster images to aid recovery and
restoration efforts.
Technical Support and Training
At no cost, EagleView will provide ongoing technical support and on-location training, which is
unmatched in the industry. Users will learn best practices and how to use and manage our imagery and
software within existing workflows. Our training program has increased the use of imagery and software
throughout our customers’ organizations.
Our Technical Training team will work with you to customize a training plan that best fits your needs.
We offer various options, as noted below. Full electronic documentation is included for all sessions.
Administrator Training: We will deliver on-location or online (virtual classroom) training for
administrators. GIS and IT support staff members will learn how to install, configure and support
EagleView’s web-based CONNECT environment. This session will also include training on
administration for Electronic Field Study (EFS) software, our desktop solution, if applicable.
End-User Orientation Training: We will deliver on-location or online (virtual classroom) training
for end users to learn how our imagery functions with their GIS data and within existing
workflows. Depending on your needs, we will train end users on the CONNECT and/or EFS
solutions.
Advanced-User Training: Delivered on-location or online (virtual classroom), we will provide
hands-on, customized training for Advanced Users you select.
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 84 of 221
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 26
Online Learning Center: Kodiak Island Borough employees are encouraged to register at
www.learning.eagleview.com for additional product resources, user-led training modules and
access to live web-based training calendars at any time for no additional cost.
Customer Support: Customers can request support from Customer Technical Support (CTS) by sending
an email to CustomerSupport@eagleview.com anytime or calling 1-855-337-1526 between 8:30 a.m.
and 8:30 p.m. EST Monday through Friday. Customers can submit a support case via email 24/7. The first
response will be less than six (6) business hours.
Technical Support: Ongoing technical support will be provided by Megan Reilly, Technical Manager who
supports Kodiak Island Borough, at (208) 390-8420 and Megan.Reilly@EagleView.com.
Account Support: For account support and direction, contact: Dustin Walters, Alaska District Manager,
at (541) 325-3781 and Dustin.Walters@EagleView.com.
d. Exceptions to the provided sample contract
We prepared our proposal based on the information provided by you and any assumptions we made in
preparing our response. If there are material changes to the information or assumptions, this may result
in modification to our proposal. Should Purchaser have any concerns with EagleViews’s exceptions listed
below, EagleView is agreeable to further negotiate these exceptions in order to come to a mutually
agreeable contract for this project.
1. Appendix A: Sample Contract, Section 4 (d)(2)
a. EagleView requests an exception to add clarification to this. Should the services be
deemed “defective” in the sense that the deliverables do not meet specifications,
EagleView will use commercially reasonable efforts to remedy.
2. Appendix A: Sample Contract, Section 7(d)(1) and (2)
a. EagleView requests an exception to these provisions.
3. Appendix A: Sample Contract, Section 7(d)(e)
a. In the event of termination and all fees have been received for an applicable project, the
Borough is entitled to a perpetual license of the delivered content.
4. Appendix A: Sample Contract, Section 9
a. EagleView requests an exception to this provision and suggests the following language:
Neither party may assign or transfer this Agreement or any rights granted to it hereunder, in
whole or in part, nor delegate any of its duties or obligations arising hereunder without the
prior written consent of the other party, which consent shall not be unreasonably withheld;
provided, however that this Agreement may be transferred by operation of law or
assignment by either party to a surviving entity of a merger or consolidation involving that
party or to a purchaser of all or substantially all of that party’s assets. Any assignment,
transfer or delegation of rights, duties or obligations hereunder in contravention of the
preceding sentence shall be null and void. This Agreement shall be binding upon and shall
inure to the benefit of, and be enforceable by, the parties to this Agreement and their
respective successors and permitted assigns.
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 85 of 221
In Response To: Kodiak Island Borough Request for Proposal (RFP) for Orthoimagery 27
5. Appendix A: Sample Contract, Section 12(a)
a. EagleView requests that “allegedly” be deleted from this provision.
6. Appendix A: Sample Contract, Section 16(e)
a. As the imagery quality and the imagery capture process is contingent on conditions
outside of EagleView’s control, including weather, EagleView requests an exception to
this provision.
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 86 of 221
EXHIBIT C
RATE SCHEDULE
The rates estimated for each year of service under the contract are listed in the table below. The costs listed are
comprehensive estimates based upon current costs at the time of entering into the contract. Years 2-6 may
require adjustment based upon changes in scope or scale, or changes in logistical expenses. The Contractor
will notify the Owner of any adjustments from this table before the beginning of each contract year.
Year of Service Task Order Region Task Order Cost
Year 1 (2020) Afognak Island $122,595.00
Year 2 (2021) Road System $57,075.00
Year 3 (2022) Southeast Kodiak $135,465.00
Year 4 (2023) Southwest Kodiak $62,205.00
Year 5 (2024) Road System $57,075.00
Year 6 (2025) Northwest Kodiak $88,935.00
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 87 of 221
EXHIBIT D
CONTRACTOR’S DELIVERABLES
FIRST PROJECT
QTY PRODUCT NAME PRODUCT DESCRIPTION LIST PRICE DISCOUNT
PRICE (%) AMOUNT
743 IMAGERY -
NEIGHBORHOOD - 4-way
(N5) (6in) Per Sector
Product includes 6-inch GSD oblique frame images (4-
way), 6-inch GSD orthogonal frame images, 1-meter GSD
ortho mosaic sector tiles and one area-wide 1-meter GSD
mosaic (ECW format). Orthogonal GSD: 0.5 feet/pixel;
Nominal Oblique GSD (all values +/-10%): Front Line:
0.46 feet/pixel, Middle Line: 0.51 feet/pixel, Back Line:
0.60 feet/pixel.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$250.00 $165.00
(34% – Long
Term Incentive
Discount)
$122,595.00
1 RapidAccess - Disaster
Response Program
RapidAccess - Disaster Response Program is an
emergency response program offering flights after an
emergency or disaster. Refer to the attached detailed
description of the Disaster Response Program.
$0.00 $0.00
1 Media Drive Capacity 931G -
Drive Model 1T -
EXTPOWER
External USB 2.0 / eSATA Externally Powered. Delivery
media prices include copying a complete image library
onto media. Sub-warehousing sold separately.
$199.00 $0.00
(100%)
$0.00
743 Mosaic - Area Wide (6in
GSD; MrSID format;
individual) Per Sector
Available with purchase of corresponding tile product.
New processing or re-processing to MrSID of individual
tiles of 6-inch GSD imagery. Tiles are provided "as is."
Refer to Product Parameters for additional details.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$1.00 $0.00
(100%)
$0.00
743 Tiles - Standard (6in GSD;
JPG format) Per Sector
Available with corresponding 3", 4", or 6" GSD imagery
purchase. 6-inch GSD Mosaic Tiles in JPG Format. Tiles
are provided "as is." Refer to Product Parameters for
additional details.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$20.00 $0.00
(100%)
$0.00
1 AccuPlus Imagery Bundle
w/One(1) Year of EFS Maint
& Support
Includes digital copy of the Licensed Documentation for
the License Software, two (2) End User Training
Sessions, one (1) Advanced User Technical Training, one
(1) Administration / IT Training Session, five (5) hours of
telephone support, one copy of Pictometry Electronic
Field Study (EFS) software, latest version, on the storage
media specified herein, and access to download updated
versions of the EFS Licensed Software for a period of one
years from the initial date of shipment of the EFS
software, along with a copy of the updated
documentation.
Applicable Terms and Conditions: Software License
Agreement
$0.00 $0.00
1 Pictometry Connect - CA -
50
Pictometry Connect - CA - 50 (Custom Access) provides
up to 50 concurrent authorized users the ability to login
and access the Pictometry-hosted custom imagery
libraries specified elsewhere in this Agreement via a web-
based, server-based or desktop integration. The default
deployment is through web-based Pictometry Connect.
Term commences on date of activation. The quantity
represents the number of years in the Connect term.
Applicable Terms and Conditions: Online Services
General Terms and Conditions;Software License
Agreement
$2,200.00 $0.00
(100%)
$0.00
SUBTOTAL – FIRST PROJECT $122,595.00
SECOND PROJECT
QTY PRODUCT NAME PRODUCT DESCRIPTION LIST PRICE DISCOUNT
PRICE (%) AMOUNT
228 IMAGERY -
NEIGHBORHOOD - 4-way
(N5) (6in) Per Sector
Product includes 6-inch GSD oblique frame images (4-
way), 6-inch GSD orthogonal frame images, 1-meter GSD
ortho mosaic sector tiles and one area-wide 1-meter GSD
mosaic (ECW format). Orthogonal GSD: 0.5 feet/pixel;
Nominal Oblique GSD (all values +/-10%): Front Line:
0.46 feet/pixel, Middle Line: 0.51 feet/pixel, Back Line:
0.60 feet/pixel.
$250.00 $165.00
(34% – Long
Term Incentive
Discount)
$37,620.00
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 88 of 221
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
29 AccuPLUS 6in - PICT DTM
- Per Sector - Custom Area
Product includes: 6-inch GSD AccuPlus ortho mosaic
tiles (GeoTIFF format), 6-inch GSD oblique frame images
(4-way), 6-inch GSD orthogonal frame images, 6-inch
GSD area-wide ortho mosaic (ECW format), 1-meter
GSD ortho mosaic sector tiles and one area-wide 1-meter
GSD mosaic (ECW format). Orthogonal GSD: 0.5
feet/pixel; Nominal Oblique GSD (all values +/-10%):
Front Line: 0.46 feet/pixel, Middle Line: 0.51 feet/pixel,
Back Line: 0.60 feet/pixel. Ortho-mosaic accuracy: 1.30
ft. RMSE (X or Y); 3.20 ft NSSDA 95%; meets or
exceeds NMAS & ASPRS Class 2 at 1"=100'. Refer to
attached terms and conditions.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$445.00 $395.00
(11.236% –
Long Term
Incentive
Discount)
$11,455.00
1 Survey - Ground Control
Points - non-specific
Survey of Ground Control Points (GCPs) performed by
appropriately licensed surveyor.
$8,000.00 $8,000.00
1 Pictometry Connect - CA -
50
Pictometry Connect - CA - 50 (Custom Access) provides
up to 50 concurrent authorized users the ability to login
and access the Pictometry-hosted custom imagery
libraries specified elsewhere in this Agreement via a web-
based, server-based or desktop integration. The default
deployment is through web-based Pictometry Connect.
Term commences on date of activation. The quantity
represents the number of years in the Connect term.
Applicable Terms and Conditions: Online Services
General Terms and Conditions;Software License
Agreement
$2,200.00 $0.00
(100%)
$0.00
1 Media Drive Capacity 931G -
Drive Model 1T -
EXTPOWER
External USB 2.0 / eSATA Externally Powered. Delivery
media prices include copying a complete image library
onto media. Sub-warehousing sold separately.
$199.00 $0.00
(100%)
$0.00
1 AccuPLUS Project Fee -
PICT DTM
AccuPLUS project fee for projects without customer-
supplied DTM
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$7,500.00 $0.00
(100%)
$0.00
1 AccuPlus Imagery Bundle
w/One(1) Year of EFS Maint
& Support
Includes digital copy of the Licensed Documentation for
the License Software, two (2) End User Training
Sessions, one (1) Advanced User Technical Training, one
(1) Administration / IT Training Session, five (5) hours of
telephone support, one copy of Pictometry Electronic
Field Study (EFS) software, latest version, on the storage
media specified herein, and access to download updated
versions of the EFS Licensed Software for a period of one
years from the initial date of shipment of the EFS
software, along with a copy of the updated
documentation.
Applicable Terms and Conditions: Software License
Agreement
$0.00 $0.00
228 Mosaic - Area Wide (6in
GSD; MrSID format;
individual) Per Sector
Available with purchase of corresponding tile product.
New processing or re-processing to MrSID of individual
tiles of 6-inch GSD imagery. Tiles are provided "as is."
Refer to Product Parameters for additional details.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$1.00 $0.00
(100%)
$0.00
228 Tiles - Standard (6in GSD;
JPG format) Per Sector
Available with corresponding 3", 4", or 6" GSD imagery
purchase. 6-inch GSD Mosaic Tiles in JPG Format. Tiles
are provided "as is." Refer to Product Parameters for
additional details.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$20.00 $0.00
(100%)
$0.00
1 RapidAccess - Disaster
Response Program
RapidAccess - Disaster Response Program is an
emergency response program offering flights after an
emergency or disaster. Refer to the attached detailed
description of the Disaster Response Program.
Applicable Terms and Conditions: Order Form
$0.00 $0.00
SUBTOTAL – SECOND PROJECT $57,075.00
THIRD PROJECT
QTY PRODUCT NAME PRODUCT DESCRIPTION LIST PRICE DISCOUNT
PRICE (%) AMOUNT
821 IMAGERY -
NEIGHBORHOOD - 4-way
(N5) (6in) Per Sector
Product includes 6-inch GSD oblique frame images (4-
way), 6-inch GSD orthogonal frame images, 1-meter GSD
ortho mosaic sector tiles and one area-wide 1-meter GSD
mosaic (ECW format). Orthogonal GSD: 0.5 feet/pixel;
$250.00 $165.00
(34% – Long
Term Incentive
Discount)
$135,465.00
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 89 of 221
Nominal Oblique GSD (all values +/-10%): Front Line:
0.46 feet/pixel, Middle Line: 0.51 feet/pixel, Back Line:
0.60 feet/pixel.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
1 RapidAccess - Disaster
Response Program
RapidAccess - Disaster Response Program is an
emergency response program offering flights after an
emergency or disaster. Refer to the attached detailed
description of the Disaster Response Program.
$0.00 $0.00
1 Media Drive Capacity 931G -
Drive Model 1T -
EXTPOWER
External USB 2.0 / eSATA Externally Powered. Delivery
media prices include copying a complete image library
onto media. Sub-warehousing sold separately.
$199.00 $0.00
(100%)
$0.00
1 Pictometry Connect - CA -
50
Pictometry Connect - CA - 50 (Custom Access) provides
up to 50 concurrent authorized users the ability to login
and access the Pictometry-hosted custom imagery
libraries specified elsewhere in this Agreement via a web-
based, server-based or desktop integration. The default
deployment is through web-based Pictometry Connect.
Term commences on date of activation. The quantity
represents the number of years in the Connect term.
Applicable Terms and Conditions: Online Services
General Terms and Conditions;Software License
Agreement
$2,200.00 $0.00
(100%)
$0.00
821 Tiles - Standard (6in GSD;
JPG format) Per Sector
Available with corresponding 3", 4", or 6" GSD imagery
purchase. 6-inch GSD Mosaic Tiles in JPG Format. Tiles
are provided "as is." Refer to Product Parameters for
additional details.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$20.00 $0.00
(100%)
$0.00
1 AccuPlus Imagery Bundle
w/One(1) Year of EFS Maint
& Support
Includes digital copy of the Licensed Documentation for
the License Software, two (2) End User Training
Sessions, one (1) Advanced User Technical Training, one
(1) Administration / IT Training Session, five (5) hours of
telephone support, one copy of Pictometry Electronic
Field Study (EFS) software, latest version, on the storage
media specified herein, and access to download updated
versions of the EFS Licensed Software for a period of one
years from the initial date of shipment of the EFS
software, along with a copy of the updated
documentation.
Applicable Terms and Conditions: Software License
Agreement
$0.00 $0.00
821 Mosaic - Area Wide (6in
GSD; MrSID format;
individual) Per Sector
Available with purchase of corresponding tile product.
New processing or re-processing to MrSID of individual
tiles of 6-inch GSD imagery. Tiles are provided "as is."
Refer to Product Parameters for additional details.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$1.00 $0.00
(100%)
$0.00
SUBTOTAL – THIRD PROJECT $135,465.00
FOURTH PROJECT
QTY PRODUCT NAME PRODUCT DESCRIPTION LIST PRICE DISCOUNT
PRICE (%) AMOUNT
376 IMAGERY -
NEIGHBORHOOD - 4-way
(N5) (6in) Per Sector
Product includes 6-inch GSD oblique frame images (4-
way), 6-inch GSD orthogonal frame images, 1-meter GSD
ortho mosaic sector tiles and one area-wide 1-meter GSD
mosaic (ECW format). Orthogonal GSD: 0.5 feet/pixel;
Nominal Oblique GSD (all values +/-10%): Front Line:
0.46 feet/pixel, Middle Line: 0.51 feet/pixel, Back Line:
0.60 feet/pixel.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$250.00 $165.00
(34% – Long
Term Incentive
Discount)
$62,040.00
1 RapidAccess - Disaster
Response Program
RapidAccess - Disaster Response Program is an
emergency response program offering flights after an
emergency or disaster. Refer to the attached detailed
description of the Disaster Response Program.
$0.00 $0.00
1 Media Drive Capacity 931G -
Drive Model 1T -
EXTPOWER
External USB 2.0 / eSATA Externally Powered. Delivery
media prices include copying a complete image library
onto media. Sub-warehousing sold separately.
$199.00 $0.00
(100%)
$0.00
1 Pictometry Connect - CA -
50
Pictometry Connect - CA - 50 (Custom Access) provides
up to 50 concurrent authorized users the ability to login
and access the Pictometry-hosted custom imagery
libraries specified elsewhere in this Agreement via a web-
based, server-based or desktop integration. The default
deployment is through web-based Pictometry Connect.
$2,200.00 $0.00
(100%)
$0.00
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 90 of 221
Term commences on date of activation. The quantity
represents the number of years in the Connect term.
Applicable Terms and Conditions: Online Services
General Terms and Conditions;Software License
Agreement
376 Tiles - Standard (6in GSD;
JPG format) Per Sector
Available with corresponding 3", 4", or 6" GSD imagery
purchase. 6-inch GSD Mosaic Tiles in JPG Format. Tiles
are provided "as is." Refer to Product Parameters for
additional details.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$20.00 $0.00
(100%)
$0.00
1 AccuPlus Imagery Bundle
w/One(1) Year of EFS Maint
& Support
Includes digital copy of the Licensed Documentation for
the License Software, two (2) End User Training
Sessions, one (1) Advanced User Technical Training, one
(1) Administration / IT Training Session, five (5) hours of
telephone support, one copy of Pictometry Electronic
Field Study (EFS) software, latest version, on the storage
media specified herein, and access to download updated
versions of the EFS Licensed Software for a period of one
years from the initial date of shipment of the EFS
software, along with a copy of the updated
documentation.
Applicable Terms and Conditions: Software License
Agreement
$0.00 $0.00
376 Mosaic - Area Wide (6in
GSD; MrSID format;
individual) Per Sector
Available with purchase of corresponding tile product.
New processing or re-processing to MrSID of individual
tiles of 6-inch GSD imagery. Tiles are provided "as is."
Refer to Product Parameters for additional details.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$1.00 $0.00
(100%)
$0.00
SUBTOTAL – FOURTH PROJECT $62,040.00
FIFTH PROJECT
QTY PRODUCT NAME PRODUCT DESCRIPTION LIST PRICE DISCOUNT
PRICE (%) AMOUNT
228 IMAGERY -
NEIGHBORHOOD - 4-way
(N5) (6in) Per Sector
Product includes 6-inch GSD oblique frame images (4-
way), 6-inch GSD orthogonal frame images, 1-meter GSD
ortho mosaic sector tiles and one area-wide 1-meter GSD
mosaic (ECW format). Orthogonal GSD: 0.5 feet/pixel;
Nominal Oblique GSD (all values +/-10%): Front Line:
0.46 feet/pixel, Middle Line: 0.51 feet/pixel, Back Line:
0.60 feet/pixel.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$250.00 $165.00
(34% – Long
Term Incentive
Discount)
$37,620.00
29 AccuPLUS 6in - PICT DTM
- Per Sector - Custom Area
Product includes: 6-inch GSD AccuPlus ortho mosaic
tiles (GeoTIFF format), 6-inch GSD oblique frame images
(4-way), 6-inch GSD orthogonal frame images, 6-inch
GSD area-wide ortho mosaic (ECW format), 1-meter
GSD ortho mosaic sector tiles and one area-wide 1-meter
GSD mosaic (ECW format). Orthogonal GSD: 0.5
feet/pixel; Nominal Oblique GSD (all values +/-10%):
Front Line: 0.46 feet/pixel, Middle Line: 0.51 feet/pixel,
Back Line: 0.60 feet/pixel. Ortho-mosaic accuracy: 1.30
ft. RMSE (X or Y); 3.20 ft NSSDA 95%; meets or
exceeds NMAS & ASPRS Class 2 at 1"=100'. Refer to
attached terms and conditions.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$445.00 $395.00
(11.236%)
$11,455.00
1 Survey - Ground Control
Points - non-specific
Survey of Ground Control Points (GCPs) performed by
appropriately licensed surveyor.
$8,000.00 $8,000.00
1 Pictometry Connect - CA -
50
Pictometry Connect - CA - 50 (Custom Access) provides
up to 50 concurrent authorized users the ability to login
and access the Pictometry-hosted custom imagery
libraries specified elsewhere in this Agreement via a web-
based, server-based or desktop integration. The default
deployment is through web-based Pictometry Connect.
Term commences on date of activation. The quantity
represents the number of years in the Connect term.
Applicable Terms and Conditions: Online Services
General Terms and Conditions;Software License
Agreement
$2,200.00 $0.00
(100%)
$0.00
1 Media Drive Capacity 931G -
Drive Model 1T -
EXTPOWER
External USB 2.0 / eSATA Externally Powered. Delivery
media prices include copying a complete image library
onto media. Sub-warehousing sold separately.
$199.00 $0.00
(100%)
$0.00
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 91 of 221
1 AccuPLUS Project Fee -
PICT DTM
AccuPLUS project fee for projects without customer-
supplied DTM
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$7,500.00 $0.00
(100%)
$0.00
1 AccuPlus Imagery Bundle
w/One(1) Year of EFS Maint
& Support
Includes digital copy of the Licensed Documentation for
the License Software, two (2) End User Training
Sessions, one (1) Advanced User Technical Training, one
(1) Administration / IT Training Session, five (5) hours of
telephone support, one copy of Pictometry Electronic
Field Study (EFS) software, latest version, on the storage
media specified herein, and access to download updated
versions of the EFS Licensed Software for a period of one
years from the initial date of shipment of the EFS
software, along with a copy of the updated
documentation.
Applicable Terms and Conditions: Software License
Agreement
$0.00 $0.00
228 Mosaic - Area Wide (6in
GSD; MrSID format;
individual) Per Sector
Available with purchase of corresponding tile product.
New processing or re-processing to MrSID of individual
tiles of 6-inch GSD imagery. Tiles are provided "as is."
Refer to Product Parameters for additional details.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$1.00 $0.00
(100%)
$0.00
228 Tiles - Standard (6in GSD;
JPG format) Per Sector
Available with corresponding 3", 4", or 6" GSD imagery
purchase. 6-inch GSD Mosaic Tiles in JPG Format. Tiles
are provided "as is." Refer to Product Parameters for
additional details.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$20.00 $0.00
(100%)
$0.00
1 RapidAccess - Disaster
Response Program
RapidAccess - Disaster Response Program is an
emergency response program offering flights after an
emergency or disaster. Refer to the attached detailed
description of the Disaster Response Program.
$0.00 $0.00
SUBTOTAL – FIFTH PROJECT $57,075.00
SIXTH PROJECT
QTY PRODUCT NAME PRODUCT DESCRIPTION LIST PRICE DISCOUNT
PRICE (%) AMOUNT
539 IMAGERY -
NEIGHBORHOOD - 4-way
(N5) (6in) Per Sector
Product includes 6-inch GSD oblique frame images (4-
way), 6-inch GSD orthogonal frame images, 1-meter GSD
ortho mosaic sector tiles and one area-wide 1-meter GSD
mosaic (ECW format). Orthogonal GSD: 0.5 feet/pixel;
Nominal Oblique GSD (all values +/-10%): Front Line:
0.46 feet/pixel, Middle Line: 0.51 feet/pixel, Back Line:
0.60 feet/pixel.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$250.00 $165.00
(34%)
$88,935.00
1 RapidAccess - Disaster
Response Program
RapidAccess - Disaster Response Program is an
emergency response program offering flights after an
emergency or disaster. Refer to the attached detailed
description of the Disaster Response Program.
$0.00 $0.00
1 Media Drive Capacity 931G -
Drive Model 1T -
EXTPOWER
External USB 2.0 / eSATA Externally Powered. Delivery
media prices include copying a complete image library
onto media. Sub-warehousing sold separately.
Applicable Terms and Conditions: Order Form
$199.00 $0.00
(100%)
$0.00
1 Pictometry Connect - CA -
50
Pictometry Connect - CA - 50 (Custom Access) provides
up to 50 concurrent authorized users the ability to login
and access the Pictometry-hosted custom imagery
libraries specified elsewhere in this Agreement via a web-
based, server-based or desktop integration. The default
deployment is through web-based Pictometry Connect.
Term commences on date of activation. The quantity
represents the number of years in the Connect term.
Applicable Terms and Conditions: Online Services
General Terms and Conditions;Software License
Agreement
$2,200.00 $0.00
(100%)
$0.00
539 Tiles - Standard (6in GSD;
JPG format) Per Sector
Available with corresponding 3", 4", or 6" GSD imagery
purchase. 6-inch GSD Mosaic Tiles in JPG Format. Tiles
are provided "as is." Refer to Product Parameters for
additional details.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$20.00 $0.00
(100%)
$0.00
1 AccuPlus Imagery Bundle
w/One(1) Year of EFS Maint
& Support
Includes digital copy of the Licensed Documentation for
the License Software, two (2) End User Training
Sessions, one (1) Advanced User Technical Training, one
$0.00 $0.00
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Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 92 of 221
(1) Administration / IT Training Session, five (5) hours of
telephone support, one copy of Pictometry Electronic
Field Study (EFS) software, latest version, on the storage
media specified herein, and access to download updated
versions of the EFS Licensed Software for a period of one
years from the initial date of shipment of the EFS
software, along with a copy of the updated
documentation.
Applicable Terms and Conditions: Software License
Agreement
539 Mosaic - Area Wide (6in
GSD; MrSID format;
individual) Per Sector
Available with purchase of corresponding tile product.
New processing or re-processing to MrSID of individual
tiles of 6-inch GSD imagery. Tiles are provided "as is."
Refer to Product Parameters for additional details.
Applicable Terms and Conditions: Delivered Content
Terms and Conditions of Use
$1.00 $0.00
(100%)
$0.00
SUBTOTAL – SIXTH PROJECT $88,935.00
Thank you for choosing Pictometry as your service provider. TOTAL $523,185.00
1Amount per product = ((1-Discount %) * Qty * List Price)
FEES; PAYMENT TERMS
All amounts due to Pictometry pursuant to this Agreement (“Fees”) are expressed in United States dollars and do not include any duties, taxes
(including, without limitation, any sales, use, ad valorem or withholding, value added or other taxes) or handling fees, all of which are in addition to
the amounts shown above and, to the extent applicable to purchases by Customer, shall be paid by Customer to Pictometry without reducing any
amount owed to Pictometry unless documents satisfactory to Pictometry evidencing exemption from such taxes is provided to Pictometry prior to
billing. To the extent any amounts properly invoiced pursuant to this Agreement are not paid within thirty (30) days following the invoice due date,
such unpaid amounts shall accrue.
FIRST PROJECT
Due at Initial Shipment of Imagery $122,595.00
Total Payments $122,595.00
SECOND PROJECT
Due at Initial Shipment of Imagery $57,075.00
Total Payments $57,075.00
THIRD PROJECT
Due at Initial Shipment of Imagery $135,465.00
Total Payments $135,465.00
FOURTH PROJECT
Due at Initial Shipment of Imagery $62,040.00
Total Payments $62,040.00
FIFTH PROJECT
Due at Initial Shipment of Imagery $57,075.00
Total Payments $57,075.00
SIXTH PROJECT
Due at Initial Shipment of Imagery $88,935.00
Total Payments $88,935.00
PRODUCT PARAMETERS
FIRST PROJECT
IMAGERY
Product: IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector
Leaf: Leaf Off: Less than 30% leaf cover
CONNECT
Product: Pictometry Connect - CA - 50
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Admin User Name: Janel Day
Admin User Email: jday@kodiak.us
Geofence: AK Kodiak Island
SECOND PROJECT
ACCUPLUS IMAGERY
Product: AccuPLUS 6in - PICT DTM - Per Sector - Custom Area
Coverage Area Format: Shapefile
Leaf: Leaf Off: Less than 30% leaf cover
IMAGERY
Product: IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector
Leaf: Leaf Off: Less than 30% leaf cover
CONNECT
Product: Pictometry Connect - CA - 50
Admin User Name: Janel Day
Admin User Email: jday@kodiak.us
Geofence: AK Kodiak Island
THIRD PROJECT
IMAGERY
Product: IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector
Leaf: Leaf Off: Less than 30% leaf cover
CONNECT
Product: Pictometry Connect - CA - 50
Admin User Name: Janel Day
Admin User Email: jday@kodiak.us
Geofence: AK Kodiak Island
FOURTH PROJECT
IMAGERY
Product: IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector
Leaf: Leaf Off: Less than 30% leaf cover
CONNECT
Product: Pictometry Connect - CA - 50
Admin User Name: Janel Day
Admin User Email: jday@kodiak.us
Geofence: AK Kodiak Island
FIFTH PROJECT
ACCUPLUS IMAGERY
Product: AccuPLUS 6in - PICT DTM - Per Sector - Custom Area
Coverage Area Format: Shapefile
Leaf: Leaf Off: Less than 30% leaf cover
IMAGERY
Product: IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector
Leaf: Leaf Off: Less than 30% leaf cover
CONNECT
Product: Pictometry Connect - CA - 50
Admin User Name: Janel Day
Admin User Email: jday@kodiak.us
Geofence: AK Kodiak Island
SIXTH PROJECT
IMAGERY
Product: IMAGERY - NEIGHBORHOOD - 4-way (N5) (6in) Per Sector
Leaf: Leaf Off: Less than 30% leaf cover
CONNECT
Product: Pictometry Connect - CA - 50
Admin User Name: Janel Day
Admin User Email: jday@kodiak.us
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Geofence: AK Kodiak Island
STANDARD ORTHO MOSAIC PRODUCTS
Pictometry standard ortho mosaic products are produced through automated mosaicking processes that incorporate digital elevation data with individual Pictometry
ortho frames to create large-area mosaics on an extremely cost-effective basis. Because these products are produced through automated processes, rather than more
expensive manual review and hand-touched corrective processes, there may be inherent artifacts in some of the resulting mosaics. While Pictometry works to minimize
such artifacts, the Pictometry standard ortho mosaic products are provided on an 'AS IS' basis with respect to visible cutlines along mosaic seams resulting from the
following types of artifacts:
i. Disconnects in non-elevated surfaces generally caused by inaccurate elevation data;
ii. Disconnects in elevated surfaces (e.g., roadways, bridges, etc.) generally caused by elevated surfaces not being represented in the elevation data;
iii. Building intersect and clipping generally caused by buildings not being represented in the elevation data;
iv. Seasonal variations caused by images taken at different times during a season, or during different seasons;
v. Ground illumination variations caused by images taken under different illumination (e.g., sunny, high overcast, morning light, afternoon light, etc.) within one
flight day or during different flight days;
vi. Single GSD color variations caused by illumination differences or multiple-aircraft/camera captures;
vii. Mixed GSD color variations caused by adjacent areas being flown at different ground sample distances (GSDs); and
viii. Water body color variations caused by multiple individual frames being used to create a mosaic across a body of water (e.g., lakes, ponds, rivers, etc.).
Other Pictometry products may be available that are less prone to such artifacts than the Pictometry standard ortho mosaic products.
AccuPlus® Premium Ortho-Mosaic
Product Overview:
Seamless ortho-mosaic produced from individual frames and tiled to customer’s preferred tiling scheme.
Acquisition:
Flight plans will be prepared to capture image frames with nominal 60% forward overlap and nominal 30% sidelap in order to provide sufficient overlap for automatic
aerial triangulation and mitigation of building lean in orthophotography produced. Source imagery will be acquired during times of optimal environmental conditions.
Imagery will generally be captured when solar altitude is 30 degrees or greater and/or by using the most optimal four-hour window, except where capture season offers
significantly longer window. Imagery will be acquired with ground free of snow cover and deciduous vegetation less than 30% of full bloom. Frames with clouds will
be rejected and reflown. Any planned deviation from these conditions imposed by capture window constraints will be discussed with client prior to commencement of
acquisition.
Camera:
Pictometry utilizes its USGS certified, custom designed mapping camera incorporating a Kodak sensor and custom designed photogrammetric lenses. The sensor is
fully calibrated according to Pictometry’s USGS approved calibration process. Pictometry’s sensor provides a dynamic range of 12 bits per band, RGB (resampled to 8
bits during processing).
Ortho-Rectification:
Prior to the production of orthophotography, Pictometry will perform automatic aerial triangulation, utilizing the directly observed Exterior Orientations (EOs) and
ground control points (GCPs), measured by a licensed surveyor, for the purpose of orienting the individual frames for creation of the final ortho imagery. In addition to
the GCPs, sophisticated matching techniques will be employed to automatically create tie points for use in performing a bundle adjustment. Pictometry will utilize best
available Digital Terrain Models, combined with the calibrated camera interior orientations, ground control points, and triangulated EOs to rectify the images. When the
rectification requires a resampling of the source imagery, a cubic convolution method will be utilized.
Mosaic:
Global color balancing will be applied to all orthophotos to create homogeneous orthophotos within the project area. Local adjustments of brightness values, color and
contrast will be performed if needed. There will be no obvious seam edge between two adjacent orthophotos. Mosaic will be created using automated seamline steering,
with manual edits to eliminate feature misalignment caused by seamlines which pass thru features above the elevation surface. Feature alignment across seamlines will
be 3 pixels or better. When possible, seamlines will be steered away from elevated features to improve orthophoto quality. Once the mosaic has been produced, the
imagery will be tiled and named according to the customer provided (or Pictometry generated) schema for delivery.
RapidAccess—Disaster Response Program (“DRP”)
Customer is eligible for DRP described below from the Effective Date through the second anniversary of the initial Project delivery. Following
payment to Pictometry of amounts due with respect to each subsequent Project, Customer will be eligible for the then-current DRP for a period of
two years from delivery of such subsequent Project. Customer must be in good-standing with Pictometry to maintain eligibility for DRP.
A. Disaster Coverage Imagery at No Additional Charge – Pictometry will, upon request of Customer and at no additional charge, provide
standard quality imagery of up to 200 square miles of affected areas (as determined by Pictometry) upon the occurrence of any of the following
events during any period Customer is eligible for DRP:
Hurricane: areas affected by hurricanes of Category 2 and higher.
Tornado: areas affected by tornados rated EF4 and higher.
Terrorist: areas affected by damage from terrorist attack.
Earthquake: areas affected by damage to critical infrastructure resulting from earthquakes measured at 6.0 or higher on the Richter scale.
Tsunami: areas affected by damage to critical infrastructure resulting from tsunamis.
B. Discounted Rate – Coverage for areas affected by the events set forth above exceeding 200 square miles will be, subject to Pictometry resource
availability, offered to Customer at the then current DRP rates. Also, coverage for areas affected by hurricanes below Category II, tornadoes
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below EF4 or earthquakes rated below 6.0 on the Richter scale will be, subject to Pictometry resource availability, offered to Customer at the
then current DRP rates.
C. Online Services – Use of Pictometry Connect Explorer™ – Pictometry’s DRP includes the use of Connect Explorer for a term of ninety days
from the date of delivery of the DRP imagery. Customer shall have access to the DRP imagery for as long as they maintain an active Connect
account.
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EXHIBIT E
CONTRACTOR’S LICENSE TERMS
PICTOMETRY DELIVERED CONTENT
TERMS AND CONDITIONS OF USE
These Pictometry Delivered Content Terms and Conditions of Use (the “Delivered Content Terms and Conditions”), in combination with the corresponding Agreement
into which these terms are incorporated, collectively set forth the terms and conditions that govern use of Delivered Content (as hereinafter defined) for use within
computing environments operated by parties other than Pictometry. As used in the Delivered Content Terms and Conditions the terms “you” and “your” in uppercase
or lowercase shall mean the Customer that entered into the Agreement into which the Delivered Content Terms and Conditions are incorporated.
1. DEFINITIONS
1.1 “Authorized Subdivision” means, if you are a county or a non-state consortium of counties, any political unit or subdivision located totally or substantially
within your boundaries that you authorize to have access to Delivered Content pursuant to the Delivered Content Terms and Conditions.
1.2 “Authorized System” means a workstation or server that meets each of the following criteria (i) it is owned or leased by you or an Authorized Subdivision, (ii)
it is located within and only accessible from facilities that are owned or leased by you or an Authorized Subdivision, and (iii) it is under the control of and may
only be used by you or Authorized Subdivisions.
1.3 “Authorized User” means any employee of you or Authorized Subdivisions that is authorized by you to have access to the Delivered Content through an
Authorized System.
1.4 “Delivered Content” means the images, metadata, data layers, models, reports and other geographic or structural visualizations or embodiments included in,
provided with, or derived from the information delivered to you by or on behalf of Pictometry pursuant to the Agreement.
1.5 “Project Participant” means any employee or contractor of persons or entities performing services for compensation for you or an Authorized Subdivision that
has been identified by written notice to Pictometry prior to being granted access to Delivered Content and, unless Pictometry expressly waives such requirement
for any individual, has entered into a written agreement with Pictometry authorizing such access.
2. GRANT OF RIGHTS; RESTRICTIONS ON USE; OWNERSHIP
2.1 Subject to the terms and conditions of the Agreement, you are granted nonexclusive, nontransferable, limited rights to:
(a) install the Delivered Content on Authorized Systems;
(b) permit access and use of the Delivered Content through Authorized Systems by:
(i) Authorized Users for performance of public responsibilities of you or Authorized Subdivisions that are to be performed entirely within facilities
of you or Authorized Subdivisions;
(ii) Project Participants under the supervision of Authorized Users for performance of tasks or preparation of materials using only hard copies (or
jpg copies) of Delivered Content solely for fulfilling public responsibilities of you or Authorized Subdivisions to be performed entirely within
facilities of you or Authorized Subdivisions; and
(iii) individual members of the public, but only through Authorized Users and solely for the purpose of making hard copies or jpg copies of images
of individual properties or structures (but not bulk orders of multiple properties or structures) to the individual members of the public requesting
them.
2.2 You may not reproduce, distribute or make derivative works based upon the Delivered Content in any medium, except as expressly permitted in the Delivered
Content Terms and Conditions.
2.3 You may not offer any part of the Delivered Content for commercial resale or commercial redistribution in any medium.
2.4 You may not distribute or otherwise make available any Delivered Content to Google or its affiliates, either directly or indirectly.
2.5 You may not exploit the goodwill of Pictometry, including its trademarks, service marks, or logos, without the express written consent of Pictometry.
2.6 You may not remove, alter or obscure copyright notices or other notices contained in the Delivered Content.
2.7 All right, title, and interest (including all copyrights, trademarks and other intellectual property rights) in Delivered Content in all media belong to Pictometry
or its third party suppliers. Neither you nor any users of the Delivered Content acquire any proprietary interest in the Delivered Content, or any copies thereof,
except the limited use rights granted herein.
3. OBLIGATIONS OF CUSTOMER
3.1 Geographic Data. If available, you agree to provide to Pictometry geographic data in industry standard format (e.g., shape, DBF) including, but not limited
to, digital elevation models, street centerline maps, tax parcel maps and centroids, which data, to the extent practicable, shall be incorporated into the Delivered
Content. You agree that any of this data that is owned by you may be distributed and modified by Pictometry as part of its products and services, provided
that at no time shall Pictometry claim ownership of that data. You retain all rights to Your data which is maintained separate from the Delivered Content and
to use Your data for other purposes.
3.2 Notification. You shall (a) notify Pictometry in writing of any claims or proceedings involving any of the Delivered Content within ten (10) days after you
learn of the claim or proceeding, and (b) report promptly to Pictometry all claimed or suspected defects in Delivered Content.
3.3 Authorized User Compliance. You shall at all times be responsible for compliance by each Authorized User with the Delivered Content Terms and
Conditions.
3.4 Authorized Subdivision Compliance. You shall at all times be responsible for compliance by each Authorized Subdivision with the Delivered Content Terms
and Conditions.
3.5 Project Participants. Each notice to Pictometry identifying a potential Project Participant shall include a detailed description of the scope and nature of the
Project Participants’ planned work and the intended use of the Delivered Content in such work. Pictometry retains the right to restrict or revoke access to
Delivered Content by any Project Participant who does not comply with the terms of the Delivered Content Terms and Conditions.
4. LICENSE DURATION; EFFECT OF TERMINATION
4.1 Term. The license granted to you in the Delivered Content Terms and Conditions is perpetual, subject to Pictometry’s right to terminate the license in the
event you do not pay in full the Fees specified elsewhere in the Agreement, the Agreement is terminated for any reason other than a breach of the Agreement
by Pictometry, or as otherwise provided in the Agreement.
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 102 of 221
4.2 Effect of Termination. Upon termination of the license granted to you in the Delivered Content Terms and Conditions, you shall immediately cease all use
of the Delivered Content, promptly purge all copies of the Delivered Content from all workstations and servers on which any of it may be stored or available
at the time, and return hard drive/media containing Delivered Content to Pictometry.
5. TRADEMARKS; CONFIDENTIALITY
5.1 Use of Pictometry’s Marks. You agree not to attach any additional trademarks, trade names, logos or designations to any Delivered Content or to any copies
of any Delivered Content without prior written approval from Pictometry. You may, however, include an appropriate government seal and your contact
information so long as the seal and contact information in no way obscure or deface the Pictometry marks. You further agree that you will not use any
Pictometry trademark, trade name, logo, or designation in connection with any product or service other than the Delivered Content. Your nonexclusive right
to use Pictometry’s trademarks, trade name, logos, and designations are coterminous with the license granted to you in the Delivered Content Terms.
5.2 Confidentiality of Delivered Content. The Delivered Content consists of commercially valuable, proprietary products owned by Pictometry, the design and
development of which reflect an investment of considerable time, effort, and money. The Delivered Content is treated by Pictometry as confidential and
contains substantial trade secrets of Pictometry. You agree that you will not disclose, provide a copy of, or disseminate the Delivered Content (other than as
expressly permitted in the Delivered Content Terms and Conditions) or any part thereof to any person in any manner or for any purpose inconsistent with the
license granted to you in the Delivered Content Terms and Conditions. You agree to use your best efforts to assure that your personnel, and any others afforded
access to the Delivered Content, protect the Delivered Content against unauthorized use, disclosure, copying, and dissemination, and that access to the
Delivered Content and each part thereof will be strictly limited.
6. LIMITED WARRANTY; DISCLAIMER OF WARRANTIES
6.1 Limited Warranties; Exclusive Remedy. Pictometry warrants that the Delivered Content will contain true and usable copies of the designated imagery as
of the date of capture. As the sole and exclusive remedy for any breach of the foregoing warranty, Pictometry shall use reasonable efforts to correct any
deficiency that precludes use of the Delivered Content in the manner intended.
6.2 Disclaimer of Other Warranties. Except as provided in Section 6.1, above, THE DELIVERED CONTENT IS PROVIDED TO YOU "AS IS" AND “WITH
ALL FAULTS.” PICTOMETRY MAKES NO OTHER WARRANTIES OR REPRESENTATIONS OF ANY KIND, EXPRESS, IMPLIED, OR
STATUTORY. ALL IMPLIED WARRANTIES, INCLUDING BUT NOT LIMITED TO WARRANTIES OF PERFORMANCE, MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE, AND ACCURACY, ARE HEREBY DISCLAIMED AND EXCLUDED BY PICTOMETRY.
6.3 Limitation of Liability. With respect to any other claims that you may have or assert against Pictometry on any matter relating to the Delivered Content, the
total liability of Pictometry shall, in the aggregate, be limited to the aggregate amount received by Pictometry in payment for Delivered Content during the
immediately preceding twenty-four (24) month period.
7. MISCELLANEOUS PROVISIONS
7.1 Restricted Rights. Delivered Content acquired with United States Government funds or intended for use within or for any United States federal agency is
provided with “Restricted Rights” as defined in DFARS 252.227-7013, Rights in Technical Data and Computer Software and FAR 52.227-14, Rights in Data-
General, including Alternate III, as applicable.
7.2 Governing Law. This License Agreement shall be governed by and interpreted in accordance with the laws of the State of New York, excluding its
conflicts of law principles.
____________________________________________________
[END OF DELIVERED CONTENT TERMS AND CONDITIONS]
AGENDA ITEM #13.A.1.
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PICTOMETRY ONLINE SERVICES
GENERAL TERMS AND CONDITIONS
These Pictometry Online Services General Terms and Conditions (the “General Terms and Conditions”), in combination with the corresponding Pictometry order form,
if any, collectively constitute the license agreement (the “License Agreement”) that governs your use of the Pictometry online services (the “Online Services”), the
images available in the Online Services, and all associated metadata and data layers included in, provided with, or derived from those images (the “Licensed Content”)
provided by Pictometry International Corp. and its affiliated companies (collectively, “Pictometry”). The terms “you” and “your” in uppercase or lowercase shall mean
the individual, entity (e.g., corporation, limited liability company, partnership, sole proprietor, etc.) or government agency entering into the License Agreement.
1. GRANT OF RIGHTS; RESTRICTIONS ON USE; OWNERSHIP
1.1 You are granted a nonexclusive, nontransferable, limited right to access and use the Online Services and the Licensed Content obtained or derived from the
Online Services solely for your internal business purposes and not for resale or redistribution. The rights granted to you include, subject to the restrictions set
forth below and on the Order Form, the right to copy limited portions of the Licensed Content onto your computer to facilitate preparation of hardcopies and
work product records, and the right to make hardcopies of the Licensed Content, provided that the Licensed Content and the permitted copies thereof may
not be sold, leased, loaned, distributed, or copied for use by anyone other than you.
1.2 You may not make the Online Services available to any other party.
1.3 You may not copy the Licensed Content or portions thereof onto any computer or storage device or media for the purpose of creating or maintaining one or
more databases of that content for use in substitution for subsequent access to the content through the Online Services.
1.4 You may not distribute or otherwise make available any Licensed Content to Google or its affiliates, either directly or indirectly.
1.5 You may not exploit the goodwill of Pictometry, including its trademarks, service marks, or logos, without the express written consent of Pictometry.
1.6 You may not remove, alter or obscure copyright notices or other notices contained in the Licensed Content.
1.7 You may not offer any part of the Online Services or the Licensed Content for commercial resale or commercial redistribution in any medium.
1.8 You may not use the Online Services or the Licensed Content to compete with any businesses of Pictometry.
1.9 You may not use information included in the Online Services or the Licensed Content to determine an individual consumer's eligibility for (a) credit or
insurance for personal, family, or household purposes; (b) employment; or (c) a government license or benefit. The term “consumer” is defined in the United
States Fair Credit Reporting Act at 15 USC §1681.
1.10 You may not access the Online Services via mechanical, programmatic, robotic, scripted or any other automated means. Unless otherwise agreed by
Pictometry in writing, use of the Online Services is permitted only via manually conducted, discrete, human-initiated individual search and retrieval
activities.
1.11 All right, title, and interest (including all copyrights, trademarks and other intellectual property rights) in the Online Services and the Licensed Content in all
media belong to Pictometry or its third party suppliers. Neither you nor any users of the Online Services or the Licensed Content acquire any proprietary
interest in the Online Services, the Licensed Content, or any copies thereof, except the limited use rights granted herein.
2. ACCESS TO SERVICES
2.1 Only you, your employees, and temporary or contract employees dedicated to performing work exclusively for you (each, an “Eligible User” and
collectively, the “Eligible Users”) are eligible to access and use the Online Services and the Licensed Content pursuant to the License Agreement. Each
Eligible User to be provided access to the Online Service shall be assigned a unique login/password (“Pictometry Credential”) for purposes of accessing the
Online Services. You agree that each Pictometry Credential shall only be used by the Eligible User to whom it was originally assigned and that Pictometry
Credentials may not be shared with, or used by, any other person, including other Eligible Users. You will promptly deactivate an Eligible User’s
Pictometry Credential in the event the Eligible User no longer meets the eligibility requirements or you otherwise wish to terminate the Eligible User’s
access to the Online Services. You are responsible for all use of the Online Services accessed with Pictometry Credentials issued to your Eligible Users,
including associated charges, whether by Eligible Users or others. You will use reasonable commercial efforts to prevent unauthorized use of Pictometry
Credentials assigned to your Eligible Users and will promptly deactivate any Pictometry Credentials you suspect are lost, stolen, compromised, or misused.
2.2 The Online Services, the Licensed Content, and features and functionality within the Online Services may be enhanced, added to, withdrawn, or otherwise
changed by Pictometry without notice.
2.3 You are aware and understand that any user data collected or stored by the Online Services may be accessed by US law enforcement agencies under the US
PATRIOT Act. You hereby release, and agree to hold Pictometry harmless from, all claims against Pictometry with respect to such access.
3. DISCLAIMERS
3.1 The Online Services and the Licensed Content are provided for visualization purposes only, are not authoritative or definitive, and do not constitute
professional engineering or surveying services.
3.2 The Online Services and the Licensed Content are not to be relied upon to precisely locate or determine property boundaries and should not be used in lieu
of a professional survey where the accuracy of measurements, distance, height, angle, area and volume, may have significant consequences.
3.3 All measurements and reports generated by the Online Services or from the Licensed Content are based upon second order visualization and measurement
data that do not provide authoritative or definitive measurement results suitable for professional engineering or surveying purposes.
3.4 Contour information obtained from the Online Services or contained in the Licensed Content is generated from undersampled elevation data, is provided for
informational purposes only, and is not suitable for use as the basis for hydrographic computations, estimations or analyses.
3.5 While the Online Services and the Licensed Content may be considered useful supplements for life critical applications, they are not designed or maintained
to support such applications and Pictometry and its third party suppliers of the Online Services and the Licensed Content hereby disclaim all liability for
damages claims and expenses arising from such use.
3.6 Your reliance on the Online Services and the Licensed Content should only be undertaken after an independent review of their accuracy, completeness,
efficacy, timeliness and adequacy for your intended purpose.
3.7 Pictometry and each third party supplier of any portion of the Online Services or the Licensed Content assume no responsibility for any consequences
resulting from the use of the Online Services or the Licensed Content.
3.8 Pictometry and each third party supplier of any portion of the Online Services or the Licensed Content hereby disclaim all liability for damages, claims and
expenses arising from or in any way related to the accuracy or availability of the Online Services and the Licensed Content.
3.9 By accepting these General Terms and Conditions or by using the Online Services or the Licensed Content, you waive any and all rights you may have
against Pictometry, each third party supplier of any portion of the Online Services or the Licensed Content, and each of their directors, officers, members and
employees, arising out of use of or reliance upon the Online Services or the Licensed Content.
4. LIMITED WARRANTY
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 104 of 221
4.1 Pictometry represents and warrants that it has the right and authority to make the Online Services and the Licensed Content available to you and your
Eligible Users as authorized expressly by this License Agreement.
4.2 EXCEPT AS OTHERWISE PROVIDED IN SECTION 4.1, THE ONLINE SERVICES AND LICENSED CONTENT ARE PROVIDED ON AN "AS IS",
"AS AVAILABLE" BASIS AND PICTOMETRY AND EACH THIRD PARTY SUPPLIER OF LICENSED CONTENT EXPRESSLY DISCLAIM ALL
OTHER WARRANTIES, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
5. LIMITATION OF LIABILITY
5.1 No Covered Party (as defined below) shall be liable for any loss, injury, claim, liability, or damage of any kind resulting in any way from (a) any errors in or
omissions from the Online Services or the Licensed Content, (b) the unavailability or interruption of the Online Services or any features thereof or the
Licensed Content, (c) your or an Eligible User’s use of the Online Services or the Licensed Content, (d) the loss or corruption of any data or equipment in
connection with the Online Services or the Licensed Content, (e) the content, accuracy, or completeness of the Licensed Content, all regardless of whether
you received assistance in the use of the Online Service from a Covered Party, (f) any delay or failure in performance beyond the reasonable control of a
Covered Party, or (g) any content retrieved from the Internet even if retrieved or linked to from within the Online Services.
5.2 "Covered Party" means (a) Pictometry and any officer, director, employee, subcontractor, agent, successor, or assign of Pictometry; and (b) each third party
supplier of any Licensed Content, third party alliance entity, their affiliates, and any officer, director, employee, subcontractor, agent, successor, or assign of
any third party supplier of any Licensed Content or third party alliance entity and their affiliates.
5.3 TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW, UNDER NO CIRCUMSTANCES WILL THE AGGREGATE LIABILITY OF
THE COVERED PARTIES IN CONNECTION WITH ANY CLAIM ARISING OUT OF OR RELATING TO THE ONLINE SERVICES OR THE
LICENSED CONTENT OR THIS LICENSE AGREEMENT EXCEED THE LESSER OF YOUR ACTUAL DIRECT DAMAGES OR THE AMOUNT
YOU PAID FOR THE ONLINE SERVICES IN THE TWELVE MONTH PERIOD IMMEDIATELY PRECEDING THE DATE THE CLAIM AROSE.
YOUR RIGHT TO MONETARY DAMAGES IN THAT AMOUNT SHALL BE IN LIEU OF ALL OTHER REMEDIES WHICH YOU MAY HAVE
AGAINST ANY COVERED PARTY.
5.4 TO THE FULLEST EXTENT PERMISSIBLE BY APPLICABLE LAW, NEITHER YOU NOR THE COVERED PARTIES WILL BE LIABLE FOR
ANY SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND WHATSOEVER (INCLUDING, WITHOUT
LIMITATION, ATTORNEYS' FEES) IN ANY WAY DUE TO, RESULTING FROM, OR ARISING IN CONNECTION WITH THE ONLINE
SERVICES, THE LICENSED CONTENT, OR THE FAILURE OF ANY COVERED PARTY TO PERFORM ITS OBLIGATIONS. THE FOREGOING
LIMITATION OF LIABILITY SHALL NOT APPLY TO A PARTY’S INDEMNITY OBLIGATIONS OR YOUR (AND YOUR ELIGIBLE USERS')
INFRINGEMENT OF INTELLECTUAL PROPERTY OR MISAPPROPRIATION OF PROPRIETARY DATA BELONGING TO PICTOMETRY OR ITS
THIRD PARTY SUPPLIERS.
5.5 Notwithstanding anything to the contrary in this Section 5:
(a) If there is a breach of the warranty in Section 4.1 above, then Pictometry, at its option and expense, shall either defend or settle any action and hold you
harmless against proceedings or damages of any kind or description based on a third party’s claim of patent, trademark, service mark, copyright or
trade secret infringement related to use of the Online Services or the Licensed Content, asserted against you by such third party provided: (i) all use of
the Online Services and the Licensed Content was in accordance with this License Agreement; (ii) the claim, cause of action or infringement was not
caused by you modifying or combining the Online Services or the Licensed Content with or into other products, applications, images or data not
approved by Pictometry; (iii) you give Pictometry prompt notice of such claim; and (iv) you give Pictometry the right to control and direct the
investigation, defense and settlement of such claim. You, at Pictometry’s expense, shall reasonably cooperate with Pictometry in connection with the
foregoing.
(b) In addition to Section 5.5(a), if the Online Services, the operation thereof or the Licensed Content become, or in the opinion of Pictometry are likely to
become, the subject of a claim of infringement, Pictometry may, at its option and expense, either: (i) procure for you the right to continue using the
Online Services or the Licensed Content, (ii) replace or modify the Online Services or the Licensed Content so that they become non-infringing; or (iii)
terminate the License Agreement on notice to you and grant you a pro-rata refund or credit (whichever is applicable) for any pre-paid fees or fixed
charges.
(c) The provisions of Sections 5.5(a) and (b) shall constitute your sole and exclusive remedy for the respective matters specified therein.
6. MISCELLANEOUS
6.1 The terms and conditions of this License Agreement may be changed from time to time immediately upon notice to you. If any changes are made to this
License Agreement, such changes will: (a) only be applied prospectively; and (b) not be specifically directed against you or your Eligible Users but will
apply to all similarly situated Pictometry customers using the Online Services. You may terminate this License Agreement upon written notice to
Pictometry if any change to the terms and conditions of this License Agreement is unacceptable to you. For termination to be effective under this Section
6.1, written notice of termination must be provided to Pictometry within 90 days of the effective date of the change. Continued use of the Online Services
following the effective date of any change constitutes acceptance of the change, but does not affect the foregoing termination right. Except as provided
above, this License Agreement may not be supplemented, modified or otherwise revised unless signed by duly authorized representatives of both parties.
Furthermore, this License Agreement may not be supplemented, modified or otherwise revised by email exchange, even if the email contains a printed name
or signature line bearing signature-like font. The foregoing does not prohibit the execution of electronic contracts bearing electronic signatures of authorized
representatives of both parties, provided such signatures include digital certifications or are otherwise authenticated.
6.2 In the event of a breach of this License Agreement by you, any Eligible User or someone using the Pictometry Credential of an Eligible User, Pictometry
may temporarily suspend or discontinue providing access to the Online Services to any or all Eligible Users without notice and Pictometry may pursue any
other legal remedies available to it.
6.3 All notices and other communications hereunder shall be in writing or displayed electronically in the Online Services by Pictometry. Notices shall be
deemed to have been properly given on the date deposited in the mail, if mailed; on the date first made available, if displayed in the Online Services; or on
the date received, if delivered in any other manner. Legal notices to Pictometry should be sent to Pictometry, Attn: General Counsel, 25 Methodist Hill
Drive, Rochester, New York 14623.
6.4 The failure of you, Pictometry, or any third party supplier of the Online Services or any Licensed Content to enforce any provision hereof shall not constitute
or be construed as a waiver of such provision or of the right to enforce it at a later time.
6.5 Neither you nor any Eligible User may assign or otherwise transfer your rights or delegate your duties under this License Agreement without the prior
written consent of Pictometry. Any attempt by you or any Eligible User to assign, transfer or delegate your rights or obligations under this License
Agreement without Pictometry’s consent shall be void, and shall also void the limited license granted to you by this License Agreement. This License
Agreement and any amendment thereto shall be binding on, and will inure to the benefit of the parties and their respective successors and permitted assigns.
6.6 This License Agreement shall be governed by and interpreted in accordance with the laws of the State of New York, excluding its conflicts of law principles.
Unless you are a government entity, in the event that any legal proceedings are commenced with respect to any matter arising under this License Agreement,
the parties specifically consent and agree that the courts of the State of New York or, in the alternative, the Federal Courts located in the State of New York
shall have exclusive jurisdiction over each of the parties and over the subject matter of any such proceedings, and that the venue of any such action shall be
in Monroe County, New York or the U.S. District Court for the Western District of New York, as applicable.
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 105 of 221
6.7 This License Agreement will be enforced to the fullest extent permitted by applicable law. If any provision of this License Agreement is held to be invalid or
unenforceable to any extent, then (a) such provision will be interpreted, construed and reformed to the extent reasonably required to render it valid,
enforceable and consistent with its original intent and (b) such invalidity or unenforceability will not affect any other provision of this License Agreement.
6.8 Where applicable, each affiliated company of Pictometry and each third party supplier of the Online Services or any Licensed Content has the right to assert
and enforce the provisions of this License Agreement directly on its own behalf as a third party beneficiary.
6.9 In the event of a breach of your obligations under this License Agreement or your payment obligations with respect to access to the Online Services or the
Licensed Content, you agree to pay all of Pictometry's costs of enforcement and collection, including court costs and reasonable attorneys' fees.
6.10 This License Agreement constitutes the entire agreement of the parties with respect to its subject matter and replaces and supersedes any prior written or
verbal communications, representations, proposals or quotations relating to that subject matter.
____________________________________________________
[END OF ONLINE SERVICES GENERAL TERMS AND CONDITIONS]
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 106 of 221
PICTOMETRY SOFTWARE
LICENSE AGREEMENT
PLEASE READ THIS SOFTWARE LICENSE AGREEMENT ("LICENSE") CAREFULLY BEFORE DOWNLOADING,
INSTALLING OR USING THE SOFTWARE. BY USING THE SOFTWARE, YOU AGREE TO THE TERMS OF THIS LICENSE.
IF YOU DO NOT AGREE TO THE TERMS OF THIS LICENSE, DO NOT DOWNLOAD, INSTALL OR USE THE SOFTWARE.
1. GENERAL. The software (“Pictometry Software”) and any written materials that accompany the software (“Documentation”) in any
media or form are licensed, not sold, to you by Pictometry International Corp. ("Pictometry") for use only under the terms of this
License. Pictometry reserves all rights not expressly granted to you in this License.
2. LICENSE. Subject to the terms and conditions of this License, you are granted a limited, non-transferable, terminable, non-
sublicenseable, non-exclusive license to install and use the Pictometry Software and the Documentation (collectively, the “Proprietary
Materials”) solely for internal use. Use of the functionality provided by the Pictometry Software other than for your internal use is
prohibited, except with the prior written approval of Pictometry. You may make one copy of the Pictometry Software in machine-
readable form for backup purposes only; provided that the backup copy must include all copyright and other proprietary notices
contained in the original. You will not and will not enable others to decompile, reverse engineer, disassemble, attempt to derive the
source code of, decrypt, modify, create derivative works of, or tamper with or disable any security or monitoring features within the
Pictometry Software. Any attempt to do so is a violation of the rights of Pictometry and its licensors.
3. TITLE. The Proprietary Materials are confidential information of, trade secrets of, and are proprietary to Pictometry. Title to the
Proprietary Materials is and will remain in Pictometry and its licensors. All applicable rights to patents, copyrights, trademarks, trade
secrets, and other intellectual property rights in the Proprietary Materials are and will remain in Pictometry and its licensors. You will
not assert any right, title or interest in the Proprietary Materials provided to you under this License, except for the express license
granted to you hereunder. You will not remove any copyright or other proprietary notice or legend contained on or included in any
Proprietary Materials and you will reproduce all such information on all copies made hereunder. You will keep the Proprietary
Materials free of all claims, liens and encumbrances.
4. DISCLAIMERS OF WARRANTY. USE OF THE PICTOMETRY SOFTWARE IS AT YOUR SOLE RISK. TO THE
MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE PICTOMETRY SOFTWARE IS PROVIDED "AS IS", WITH
ALL FAULTS AND WITHOUT WARRANTY OF ANY KIND, AND PICTOMETRY HEREBY DISCLAIMS ALL
WARRANTIES WITH RESPECT TO THE PICTOMETRY SOFTWARE, WHETHER EXPRESS, IMPLIED OR STATUTORY,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND OF FITNESS FOR A
PARTICULAR PURPOSE. PICTOMETRY DOES NOT WARRANT THAT THE FUNCTIONS CONTAINED IN OR PROVIDED
BY THE PICTOMETRY SOFTWARE WILL MEET YOUR REQUIREMENTS, THAT THE OPERATION OF THE
PICTOMETRY SOFTWARE WILL BE UNINTERRUPTED OR ERROR-FREE, OR THAT DEFECTS IN THE PROPRIETARY
MATERIALS WILL BE CORRECTED.
5. LIMITATION OF LIABILITY. IN NO EVENT WILL PICTOMETRY BE LIABLE FOR ANY INCIDENTAL, SPECIAL,
INDIRECT OR CONSEQUENTIAL DAMAGES WHATSOEVER, INCLUDING, WITHOUT LIMITATION, DAMAGES FOR
LOSS OF PROFITS, LOSS OF DATA, BUSINESS INTERRUPTION OR ANY OTHER COMMERCIAL DAMAGES OR LOSSES
ARISING OUT OF OR RELATED TO YOUR USE OR INABILITY TO USE THE PICTOMETRY SOFTWARE, HOWEVER
CAUSED, REGARDLESS OF THE THEORY OF LIABILITY (CONTRACT, TORT OR OTHERWISE), EVEN IF PICTOMETRY
HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT WILL PICTOMETRY'S TOTAL
LIABILITY TO YOU FOR ALL DAMAGES (OTHER THAN AS MAY BE REQUIRED BY APPLICABLE LAW IN CASES
INVOLVING PERSONAL INJURY) CAUSED BY, ARISING OUT OF OR IN ANY WAY RELATED TO THE PICTOMETRY
SOFTWARE EXCEED THE AMOUNT OF FIFTY DOLLARS ($50.00). THE FOREGOING LIMITATIONS WILL APPLY EVEN
IF THE ABOVE STATED REMEDY FAILS OF ITS ESSENTIAL PURPOSE.
6. TERMINATION. This License will terminate automatically without notice from Pictometry if you fail to comply with any term of
this License. Upon the termination of this License, you will cease all use of the Pictometry Software and destroy all copies, full or
partial, of the Proprietary Materials.
7. MISCELLANEOUS PROVISIONS.
A. Restricted Rights. Pictometry Software acquired with United States Government funds or intended for use within or for any United
States federal agency is provided with “Restricted Rights” as defined in DFARS 252.227-7013, Rights in Technical Data and
Computer Software and FAR 52.227-14, Rights in Data-General, including Alternate III, as applicable. Pictometry must be notified in
advance of any license grants to United States federal governmental entities. The Pictometry Software is developed for general use in
a variety of applications and is not developed or intended for use in any inherently dangerous applications or applications that could
lead to property damage, personal injury or death. If you use the Pictometry Software in such applications, then you will be
responsible for taking all appropriate fail-safe, backup, redundancy, and other measures to ensure the safe use of the Pictometry
Software in such applications, including but not limited to, in any nuclear, aviation, mass transit, public safety or medical applications.
B. Foreign Trade Restrictions. The parties acknowledge that certain information, software technology, accompanying documentation
and technical information may be subject to United States export control laws. You will not directly or indirectly export or re-export the
Pictometry Software in violation of the Export Administration Regulations of the U.S. Department of Commerce.
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 107 of 221
KIB Imagery RFP, Page 37
C. Governing Law. This License will be governed by and interpreted in accordance with the laws of the State of Alaska, excluding its
conflict of laws principles.
D. Assignment. You may not assign this License without Pictometry’s prior written consent. Any assignment in violation of this License
will be null, void and of no force and effect. For all purposes under this License, any merger, consolidation, spin-off, acquisition or
change-in-control will be deemed an assignment.
E. Partial Invalidity; Survival. If any provision of this License is held invalid or unenforceable by competent authority, that provision
will be construed so as to be limited or reduced to be enforceable to the maximum extent compatible with the law as it will then appear.
The total invalidity or unenforceability of any particular provision of this License will not affect its other provisions and this License will be
construed in all respects as if the invalid or unenforceable provision were omitted. The provisions of this License that by their nature
would survive its termination will survive indefinitely.
F. Force Majeure. Neither party will be liable for any costs or damages due to nonperformance under this License arising out of any
cause not within the reasonable control of such party and without its fault or negligence. Neither party will be liable for any delay or
failure in the performance of its obligations under this License that directly results from any failure of the other party to perform its
obligations as set forth in this License.
G. Waiver. No waiver of a breach of any term of this License will be effective unless in writing and duly executed by the waiving party.
No such waiver will constitute a waiver of any subsequent breach of the same or any other term of this License. No failure on the part
of a party to exercise, and no delay in exercising any of its rights hereunder will operate as a waiver thereof, nor will any single or
partial exercise by a party of any right preclude any other or future exercise thereof or the exercise of any other right. No course of
dealing between the parties will be deemed effective to modify, amend or discharge any part of this License or the rights or
obligations of any party hereunder.
H. Entire Agreement; Construction. This License contains the entire understanding of the parties with respect to the subject matter
hereof and supersedes any prior or contemporaneous understandings regarding that subject matter. No amendment to or modification
of this License will be binding unless in writing and signed by Pictometry. There are no representations, warranties, or obligations of
any party not expressly contained herein. The headings in this License are for convenience only. They do not constitute a portion of
this License and will not be used in any construction of it.
____________________________________________________
[END OF SOFTWARE LICENSE AGREEMENT]
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 108 of 221
EagleView 1:1000
EagleView 1:100
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 109 of 221
Clackamas 6 in 1:1,000
EagleView
AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 110 of 221
Clackamas 6 in 1:100
EagleView
AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 111 of 221
Cantwell 6 in 1:1,000
Kodiak Mapping
AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 112 of 221
Cantwell 6 in 1:100
Kodiak Mapping
AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 113 of 221
Kake 1ft 1:1,000
Quantum Spatial
AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 114 of 221
Kake 1ft 1:100
Quantum Spatial
AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 115 of 221
MSB 6 in 1:1,000
Quantum Spatial
AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 116 of 221
MSB 6 in 1:100
Quantum Spatial
AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 117 of 221
EagleView Alternative:
Oblique Imagery + CONNECT Viewer
3-D viewing and measuring
Known features: ArcGIS integration AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 118 of 221
Kodiak Mapping Alternative:
Point Cloud Viewer
3-D viewing and measuring AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 119 of 221
Quantum Spatial Alternative:
inSITE
3-D viewing and measuring
Known features: ArcGIS integration AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 120 of 221
Williams Lake 30 cm 1:1,000
Sanborn
AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 121 of 221
Williams Lake 30 cm 1:100
Sanborn
AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 122 of 221
Deline 15 cm 1:1,000
Sanborn
AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 123 of 221
Deline 15 cm 1:100
Sanborn
AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 124 of 221
G/L Date Journal
Journal
Type
Sub
Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance
G/L Account Number 100-125 450.191 GIS Data Balance To Date:$0.00
12/10/2013 2014-00001255 JE AP A/P Invoice Entry Accounts
Payable
72,493.00 72,493.00
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
625 KODIAK MAPPING, INC.Collection of aerial data and LiDAR
acquistion
09/18/2013 Check 61574 33,480.00 33,480.00
646 KODIAK MAPPING, INC.Collection of aerial data and LiDAR
acquistion
11/26/2013 Check 61574 39,013.00 39,013.00
Total $72,493.00 $72,493.00
Month December 2013 Totals $72,493.00 $0.00 $72,493.00
02/11/2014 2014-00001763 JE AP A/P Invoice Entry Accounts
Payable
18,761.00 91,254.00
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
664 KODIAK MAPPING, INC.Collection of aerial data and LiDAR
acquistion
01/29/2014 Check 61721 18,761.00 18,761.00
Total $18,761.00 $18,761.00
02/18/2014 2014-00001803 JE AP A/P Invoice Entry Accounts
Payable
32,510.00 123,764.00
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
669 KODIAK MAPPING, INC.Collection of aerial data and LiDAR
acquistion
02/14/2014 Check 61738 32,510.00 32,510.00
Total $32,510.00 $32,510.00
Month February 2014 Totals $51,271.00 $0.00 $123,764.00
12/02/2014 2015-00001365 JE AP A/P Invoice Entry Accounts
Payable
13,000.00 136,764.00
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
710 KODIAK MAPPING, INC.Aerial Imagery and LiDAR data acquistion 10/27/2014 Check 62569 5,800.00 5,800.00
711 KODIAK MAPPING, INC.Aerial Imagery and LiDAR data acquistion 10/27/2014 Check 62569 7,200.00 7,200.00
Total $13,000.00 $13,000.00
Month December 2014 Totals $13,000.00 $0.00 $136,764.00
02/17/2015 2015-00001986 JE AP A/P Invoice Entry Accounts
Payable
13,000.00 149,764.00
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
736 KODIAK MAPPING, INC.Aerial Imagery and LiDAR data acquistion 02/04/2015 Check 62728 5,000.00 5,000.00
737 KODIAK MAPPING, INC.Aerial Imagery and LiDAR data acquistion 02/04/2015 Check 62728 5,000.00 5,000.00
738 KODIAK MAPPING, INC.Aerial Imagery and LiDAR data acquistion 02/04/2015 Check 62728 7,000.00 3,000.00
Total $17,000.00 $13,000.00
Month February 2015 Totals $13,000.00 $0.00 $149,764.00
Run by Brandi Wagner on 4/10/2020 9:32:24 AM Page 1 of 3
Accumulated Transaction Listing
G/L Date Range 07/01/07 - 04/30/20
Include Sub Ledger Detail
Exclude Accounts with No Activity
AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 125 of 221
G/L Date Journal
Journal
Type
Sub
Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance
G/L Account Number 100-125 450.191 GIS Data Balance To Date:$0.00
06/23/2015 2015-00002905 JE AP A/P Invoice Entry Accounts
Payable
46,330.00 196,094.00
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
750 KODIAK MAPPING, INC.Aerial Imagery and LiDAR data acquistion 06/16/2015 Check 63010 46,330.00 46,330.00
Total $46,330.00 $46,330.00
Month June 2015 Totals $46,330.00 $0.00 $196,094.00
10/13/2015 2016-00000621 JE AP A/P Invoice Entry Accounts
Payable
535.60 196,629.60
16000.A - Chiniak Fire, Administration
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
14369 APOLLO MAPPING LLC Chiniak aerial imagery 09/24/2015 535.60 535.60
Total $535.60 $535.60
Month October 2015 Totals $535.60 $0.00 $196,629.60
11/09/2015 2016-00000964 JE GL Apollo Mapping - Chinak
aerial imagery
535.60 197,165.20
16000.A - Chiniak Fire, Administration
Month November 2015 Totals $535.60 $0.00 $197,165.20
12/23/2015 2016-00000984 JE AP Void Payment Transaction Void Payment 535.60 196,629.60
16000.A - Chiniak Fire, Administration
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
14369 APOLLO MAPPING LLC Chiniak aerial imagery 09/24/2015 535.60 (535.60)
Total $535.60 ($535.60)
Month December 2015 Totals $0.00 $535.60 $196,629.60
01/26/2016 2016-00001176 JE GL Move Apollo Mapping -
Chiniak aerial imagery to Res
mgmt
535.60 196,094.00
16000.A - Chiniak Fire, Administration
Month January 2016 Totals $0.00 $535.60 $196,094.00
02/02/2016 2016-00001211 JE AP A/P Invoice Entry Accounts
Payable
14,400.00 210,494.00
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
790 KODIAK MAPPING, INC.Aerial Imagery and LiDAR data acquistion 01/25/2016 Check 63640 14,400.00 14,400.00
Total $14,400.00 $14,400.00
Month February 2016 Totals $14,400.00 $0.00 $210,494.00
04/29/2016 2016-00001985 JE GL FY2016 Mid-Year Budget
Amendment 2106-01(A)
93,000.00 117,494.00
Month April 2016 Totals $0.00 $93,000.00 $117,494.00
Run by Brandi Wagner on 4/10/2020 9:32:24 AM Page 2 of 3
Accumulated Transaction Listing
G/L Date Range 07/01/07 - 04/30/20
Include Sub Ledger Detail
Exclude Accounts with No Activity
AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 126 of 221
G/L Date Journal
Journal
Type
Sub
Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance
G/L Account Number 100-125 450.191 GIS Data Balance To Date:$0.00
06/30/2016 2016-00002413 JE AP A/P Invoice Entry Accounts
Payable
52,332.00 169,826.00
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
805 KODIAK MAPPING, INC.C# 2016-13 Aerial Imagery Acquisition
South End Kodiak Island
06/30/2016 Check 64060 52,332.00 52,332.00
Total $52,332.00 $52,332.00
Month June 2016 Totals $52,332.00 $0.00 $169,826.00
05/02/2017 2017-00002104 JE AP A/P Invoice Entry Accounts
Payable
17,668.00 187,494.00
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
842 KODIAK MAPPING, INC.Aerial Imagery Acquisition South End
Kodiak Island
03/22/2017 Check 64924 17,668.00 17,668.00
Total $17,668.00 $17,668.00
Month May 2017 Totals $17,668.00 $0.00 $187,494.00
06/30/2017 2017-00002776 JE GL To move GIS Data expenses
from Dept 125 to Dept 140
17,668.00 169,826.00
Month June 2017 Totals $0.00 $17,668.00 $169,826.00
Account GIS Data Totals $281,565.20 $111,739.20 $169,826.00
Department Information Technology Totals $281,565.20 $111,739.20
Fund General Fund Totals $281,565.20 $111,739.20
Grand Totals $281,565.20 $111,739.20
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AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 127 of 221
G/L Date Journal
Journal
Type
Sub
Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance
G/L Account Number 100-140 450.191 GIS Data Balance To Date:$0.00
04/29/2016 2016-00001985 JE GL FY2016 Mid-Year Budget
Amendment 2106-01(A)
93,000.00 93,000.00
Month April 2016 Totals $93,000.00 $0.00 $93,000.00
05/23/2017 2017-00002258 JE AP A/P Invoice Entry Accounts
Payable
24.65 93,024.65
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
5-784-87605 FEDERAL EXPRESS
CORPORATION
Shipping - Hard drive w/GIS data to DOT 04/28/2017 Check 64975 24.65 24.65
Total $24.65 $24.65
Month May 2017 Totals $24.65 $0.00 $93,024.65
06/30/2017 2017-00002776 JE GL To move GIS Data expenses
from Dept 125 to Dept 140
17,668.00 110,692.65
Month June 2017 Totals $17,668.00 $0.00 $110,692.65
08/14/2018 2019-00000232 JE AP A/P Invoice Entry Accounts
Payable
64,940.00 175,632.65
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
904 KODIAK MAPPING, INC.Kodiak Road System Imagery Acquisition 08/03/2018 Check 66274 28,000.00 28,000.00
903 KODIAK MAPPING, INC.West Kodiak Coastline Imagery
Acquisition FY19
08/03/2018 Check 66274 36,940.00 36,940.00
Total $64,940.00 $64,940.00
Month August 2018 Totals $64,940.00 $0.00 $175,632.65
10/16/2018 2019-00000647 JE AP A/P Invoice Entry Accounts
Payable
41,000.00 216,632.65
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
916 KODIAK MAPPING, INC.KIB Roads - Orthophotos & LiDAR Data 10/08/2018 Check 66450 41,000.00 41,000.00
Total $41,000.00 $41,000.00
Month October 2018 Totals $41,000.00 $0.00 $216,632.65
12/25/2018 2019-00001072 JE AP A/P Invoice Entry Accounts
Payable
31,960.00 248,592.65
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
927 KODIAK MAPPING, INC.West Kodiak Coastline Imagery
Acquisition
12/06/2018 Check 66675 31,960.00 31,960.00
Total $31,960.00 $31,960.00
Month December 2018 Totals $31,960.00 $0.00 $248,592.65
11/12/2019 2020-00000815 JE AP A/P Invoice Entry Accounts
Payable
2,192.19 250,784.84
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
300230485 KODIAK DAILY MIRROR LLC Aerial and/or satellite imagery RFP ads
10/23/19
10/23/2019 Check 67587 313.17 313.17
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AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 128 of 221
G/L Date Journal
Journal
Type
Sub
Ledger Description/Project Source Reference Debit Amount Credit Amount Actual Balance
G/L Account Number 100-140 450.191 GIS Data Balance To Date:$0.00
11/12/2019 2020-00000815 JE AP A/P Invoice Entry Accounts
Payable
2,192.19 250,784.84
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
300230523 KODIAK DAILY MIRROR LLC Aerial and/or satellite imagery RFP ads
10/25/19
10/25/2019 Check 67587 313.17 313.17
300230580 KODIAK DAILY MIRROR LLC Aerial and/or satellite imagery RFP ads
10/30/19
10/30/2019 Check 67587 313.17 313.17
300230297 KODIAK DAILY MIRROR LLC Aerial and/or satellite imagery RFP ads
10/9/19
10/09/2019 Check 67587 313.17 313.17
300230332 KODIAK DAILY MIRROR LLC Aerial and/or satellite imagery RFP ads
10/11/19
10/11/2019 Check 67587 313.17 313.17
300230387 KODIAK DAILY MIRROR LLC Aerial and/or satellite imagery RFP ads
10/16/19
10/16/2019 Check 67587 313.17 313.17
300230413 KODIAK DAILY MIRROR LLC Aerial and/or satellite imagery RFP ads
10/18/19
10/18/2019 Check 67587 313.17 313.17
Total $2,192.19 $2,192.19
11/19/2019 2020-00000882 JE AP A/P Invoice Entry Accounts
Payable
1,603.60 252,388.44
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
I01443525-
100919
ANCHORAGE DAILY NEWS, LLC 10/9/19 - 11/1/19 Aerial and/or satellite
imagery RFP ads
11/05/2019 Check 67594 1,603.60 1,603.60
Total $1,603.60 $1,603.60
Month November 2019 Totals $3,795.79 $0.00 $252,388.44
03/17/2020 2020-00001781 JE AP A/P Invoice Entry Accounts
Payable
3,156.00 255,544.44
Invoice Number Vendor Description Invoice Date Payment Type Payment Number Amount Dist. Amount
300232071 KODIAK DAILY MIRROR LLC Aerial and/or satellite imagery RFP ads 02/21/2020 Check 67880 1,861.16 1,861.16
031220 ANCHORAGE DAILY NEWS, LLC Aerial and/or satellite imagery RFP ads 03/01/2020 Check 67872 1,294.84 1,294.84
Total $3,156.00 $3,156.00
Month March 2020 Totals $3,156.00 $0.00 $255,544.44
Account GIS Data Totals $255,544.44 $0.00 $255,544.44
Department Community Development Totals $255,544.44 $0.00
Fund General Fund Totals $255,544.44 $0.00
Grand Totals $255,544.44 $0.00
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AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 129 of 221
MAPPING
W34»5.—
536 East Fireweed Avenue
Palmer,Alaska 99645
907.746.1405Au":M5‘Erin Weity kodmaps@mtaon|ine.netCommunityDevelopmentDirector
Kodiak Island Borough
Community Development Department
710 Mill Bay Road
Kodiak,AK 99615
23 March 2020
Re:Notice of Award Kodiak Island Borough Aerial Imagery Procurement [February 4,2020)
Ms.Welty
Thank you for providing the summary ratings as per the RFP issued on February 4,2020:"The
proposal recommended for award,and the summary rating for that proposal,may be made
available on written request after the notice of intent to award has been issued.After a notice of
intent to award has been made a proposer may receive,on written request,the summary rating for
their proposal."
While it was made clear in the reissuance of your RFP,after Kodiak Mapping was tentatively
selected as a vendor,that "protests will only be accepted based on error in the process“KMI feels
that there are several outstanding issues subject to protest in your selection process.
1.In the evaluation criteria KIB has allotted 30 possible points for proposed products.After
reviewing the scoresheet provided it is apparent that the distribution of these points in various
subcategories was not balanced.The subsections that specifically address the principle
products requested were allotted significantly less point weight than the arbitrary “ability to
meet the boroughs needs".Confusingly,spatial and spectral resolution (which should be the
primary defining factors for your requested product)were only afforded 1 out of a possible
100 points each.If these sub-components would have been weighted evenly as suggested in
the RFP,KMIwould have won with a combined point total of89.9 points to 88.0 for eagle point.
If KIB was intending to weight one of the sub-categories so heavily it should have been listed
as a separate category altogether.
2.After reviewing the EaglePoint proposal it has become apparent that they do not have the
equipment or capability to provide 4-band imagery to the Borough.Since the principle product
requested in your RFP is 4-band imagery it is assumed that 4—bandimagery is required to "meet
the Boroughs needs"However,they were able to score a full 20 points without providing the
basic fundamental product requested in the RFP.Furthermore,they received full points for
spectral resolution,which by definition should have received a reduced score.
3.We find it ironic that KMI scored lower for our professional references as our principle
reference was the KIB itself,and we have been your term vendor for nearly half a decade.
Beyond that,our additional reference was a state employee that regularly work with geospatial
data,and has recently conducted large scale projects within the archipelago.Whereas,Eagle
Point as an out of state vendor used mostly out of state references.
KMI has regularly and successfully used KIB as a professional reference over the years,
however,we may reevaluate this practice as your own institution does not award the reference
full consideration.
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 130 of 221
Kodiak Mapping,Inc.has historically provided our services to the Borough at a significantly
discounted rate.This courtesy was extended to the KIB based off of decades long professional
relationships and a commitment to the namesake community where we were founded.We have
regularly provided additional Engineering grade products at no cost to the borough which can more
accurately define and measure structures and have industry level utility.A far higher quality
service than the products proposed by your selected out of state vendor.
Our proposed deliverable which included free LiDAR data was truly "added value"and not "paid
for value that you didn't ask for".We have supported your community for several decades and we
are dependable,reliable,and inexpensive.We provided a significantly discounted rate that was
$133,350 cheaper than the selected vendor,who is not even able to provide your principle
requested product.
By paying an excess of 25%higher cost for less accurate,lower quality products,furthermore,
highly licensed products that the Borough will need to pay annual fees to fully utilize;your
Department has signaled its disinterest in providing the best value for the tax payers in your
Borough.
It is obvious that members of your department had preselected their vendor of choice and
engineered the RFP scoring to reflect that decision.Because of this KMI believes that it is not in
anyone’s interest to protest this award.However,after much deliberation we have decided to
formally protest in the interest in process transparency.
As the project incumbent with a proposed cost $133,350 lower than the selected vendor it has been
disheartening to not be selected,and furthermore to lose a valued client for a term of 6 years.
/WW
iak Mapping,Inc.
Kevin Quinn,CP
President
Kodiak Mapping Inc.
536 E.Fireweed Ave.Palmer,AKR
AGENDA ITEM #13.A.1.
Contract No. FY2020-19 Aerial Imagery Aqcuisition Page 131 of 221
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AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 132 of 221
AGENDA ITEM #13.A.1.Contract No. FY2020-19 Aerial Imagery AqcuisitionPage 133 of 221
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 16, 2020
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Contract No. FY2020-30 Anton Larsen Bay Dock Concrete Pad Extension
Project.
ORIGINATOR: Matt Gandel
RECOMMENDATION:
Move to authorize the Borough Manager to execute Contract No. FY2020-30 with B&R Fish By
Products, Inc. for the Anton Larsen Bay Dock Concrete Pad Extension project in an amount not to
exceed $27,000.
DISCUSSION:
Kodiak Island Borough Code 3.30.020 Limitation on Manager's Authority states that a contract
exceeding $25,000 requires Assembly approval.
This contract is for construction of the Anton Larsen Bay Dock Concrete Pad Extension project. Design
was completed by PND Engineers with some modifications by KIB staff based on reviews by the
Architectural/Engineering Review Board. The existing dock and gangway were replaced in 2015, and a
concrete pad was placed at the head of the gangway to facilitate access to the dock. The scope of
work for this project will extend that concrete pad to provide better access to the gangway and
additional area for loading/unloading.
An invitation to bid was issued on February 19, 2020, and bids were due and opened on April 2, 2020.
Six bids were received. After reviewing bids, Staff has determined that B&R Fish By Products, Inc. is
the lowest responsive bidder. A copy of the bid tabulation is attached.
This work is scheduled to be complete by July 31, 2020.
ALTERNATIVES:
Take no action or reject all bids. Neither of these are recommended since to complete the work during
summer 2020 requires awarding a contract in a timely fashio n.
FISCAL IMPACT:
Funding for the dock replacement project was provided by grants from the State of Alaska ($2,000,000)
and Denali Commission ($80,000), with $20,000 provided by KIB as matching funds. There is
approximately $280,000 remaining in the State grant, providing adequate funds to complete this work.
OTHER INFORMATION:
AGENDA ITEM #13.A.2.
Contract No. FY2020-30 Anton Larsen Bay Dock Concrete Pad Extension Proj...Page 134 of 221
KODIAK ISLAND BOROUGH, ALASKA
CONSTRUCTION CONTRACT
FY2020-30
ANTON LARSEN BAY DOCK CONSTRUCTION CONTRACT
CONCRETE PAD EXTENSION 00510 - 1
ANTON LARSEN BAY DOCK CONCRETE PAD EXTENSION # 12010________
PROJECT NAME AND NUMBER
This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough,
acting by and through its Borough Manager, and
B& R Fish By Products, Inc._______________________________________________________________
Company Name
819 Lower Mill Bay Road, Kodiak, AK 99615 ___
Company Address (Street or PO Box, City, State, Zip)
a/an Individual Partnership Joint Venture Partnership Corporation incorporated under the
laws of the State of Alaska, its successors and assigns, herein called the Contractor, is effective the date of
the signature of the Borough Manager on this document.
The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the
Borough, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the
work and labor required in the construction of the above-referenced project as bid by the Contractor, which
bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this
Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or
materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by
the Borough, nor shall the Contractor do any work or furnish any material not covered by this Contract,
unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable
for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are
required by the Contract or on written order furnished by the Borough. Any such work or materials which
may be done or furnished by the Contractor without written order first being given shall be at the
Contractor’s own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim
for compensation for work or materials done or furnished without such written order.
Payment under this Contract shall not exceed Twenty-Seven Thousand dollars, ($27,000.00).
The Contractor further covenants and agrees that all materials shall be furnished and delivered, and all work
and labor shall be done and performed, in every respect, to the satisfaction of the Borough, on or before:
July 31, 2020. It is expressly understood and agreed that in case of the failure on the part of the Contractor,
for any reason, except with the written consent of the Borough, to complete the furnishing and delivery of
materials and the doing and performance of the work before the aforesaid date, the Borough shall have the
right to deduct from any money due or which may become due the Contractor, or if no money shall be due,
the Borough shall have the right to recover Liquidated Damages as described in the Special Conditions for
each calendar day elapsing between the time stipulated for achieving substantial completion of an individual
phase and the actual date of completion of that phase in accordance with the terms hereof; such deduction to
be made, or sum to be recovered, not as a penalty but as liquidated damages.
AGENDA ITEM #13.A.2.
Contract No. FY2020-30 Anton Larsen Bay Dock Concrete Pad Extension Proj...Page 135 of 221
KODIAK ISLAND BOROUGH, ALASKA
CONSTRUCTION CONTRACT
FY2020-30
ANTON LARSEN BAY DOCK CONSTRUCTION CONTRACT
CONCRETE PAD EXTENSION 00510 - 2
Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over
which the Contractor has no control and which must delay furnishing of materials or the completion of the
work, the Contracting Officer may, at his or her
discretion extend the period specified for the furnishing of materials or the completion of the work, and in
such case the Contractor shall become liable for liquidated damages for delays commencing from the date on
which the extended period expires.
The bonds given by the Contractor in the sum of $ 27,000.00 Payment Bond, and $ 27,000.00 Performance
Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith
and made a part hereof.
The Contractor further covenants and agrees that the entire construction will be done under the
administration of and to the complete satisfaction of the Borough subject to the inspection at all times and
approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough.
For purposes of this Contract, Contracting Officer means Michael Powers, or any other person designated by
the Borough Manager.
The Contractor is an independent contractor and not an employee or agent of the Borough.
Contract Documents shall have the meaning ascribed by the General Conditions of the Construction
Contract, and include but are not limited to this Contract, the General Conditions of the Construction
Contract, the Supplementary Conditions, and the following listed documents:
1. Project Manual dated February 19, 2020
2. Drawings dated October 9, 2019
AGENDA ITEM #13.A.2.
Contract No. FY2020-30 Anton Larsen Bay Dock Concrete Pad Extension Proj...Page 136 of 221
KODIAK ISLAND BOROUGH, ALASKA
CONSTRUCTION CONTRACT
FY2020-30
ANTON LARSEN BAY DOCK CONSTRUCTION CONTRACT
CONCRETE PAD EXTENSION 00510 - 3
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and
conditions.
CONTRACTOR
Company Name
Signature of Authorized Company Representative
Typed Name and Title
Date
KODIAK ISLAND BOROUGH
Signature of Borough Manager
Michael Powers
Typed Name
Date
Borough Clerk
(ATTEST)
AGENDA ITEM #13.A.2.
Contract No. FY2020-30 Anton Larsen Bay Dock Concrete Pad Extension Proj...Page 137 of 221
Contractor Base Bid
B & R Fish By Products, Inc.$27,000.00
S&S Ent/Kodiak Lawn Care $32,000.00
AIM Maintenance, LLC $33,700.00
Golden Alaska Excavating, LLC $38,500.00
Brechan Econstruction, LLC $41,700.00
Red Hook Construction, LLC $48,500.00
This bid tabulation is unofficial until KIB staff have a chance to review and
verify the bid documents submitted by the apparent low bidder,and a
contract receives administrative or Assembly approval.
Kodiak Island Borough
Bid Tabulation
Bid Opening: 4/2/20 - 2:00 pm
Anton Larsen Bay Dock Concrete Pad Extension
AGENDA ITEM #13.A.2.
Contract No. FY2020-30 Anton Larsen Bay Dock Concrete Pad Extension Proj...Page 138 of 221
Budget Expenses Obligated Remaining
Design 265,520$ 295,117$ 1,390$ (30,987)$
Construction 1,500,000$ 1,456,331$ 43,669$
Admin 100,000$ 60,373$ -$ 39,627$
Contingency 234,480$ -$ -$ 234,480$
TOTAL 2,100,000$ 1,811,821$ 1,390$ 286,789$
12010 - Anton Larsen Bay Dock Replacement
Printed 4/3/2020 AGENDA ITEM #13.A.2.Contract No. FY2020-30 Anton Larsen Bay Dock Concrete Pad Extension Proj...Page 139 of 221
ANTON LARSEN BAY DOCK
CONCRETE PAD EXTENSION
TITLE SHEET, VICINTY MAP
SHEET 1 OF 3 AGENDA ITEM #13.A.2.Contract No. FY2020-30 Anton Larsen Bay Dock Concrete Pad Extension Proj...Page 140 of 221
ANTON LARSEN BAY DOCK
CONCRETE PAD EXTENSION
SITE PLAN
SHEET 2 OF 3
NOTE: PUBLIC ACCESS TO
GANGWAY AND DOCK MUST
BE MAINTAINED AT ALL TIMES
AGENDA ITEM #13.A.2.Contract No. FY2020-30 Anton Larsen Bay Dock Concrete Pad Extension Proj...Page 141 of 221
ANTON LARSEN BAY DOCK
CONCRETE PAD EXTENSION
DETAILS
SHEET 3 OF 3 AGENDA ITEM #13.A.2.Contract No. FY2020-30 Anton Larsen Bay Dock Concrete Pad Extension Proj...Page 142 of 221
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 16, 2020
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Contract No. FY2020-31 Landfill Baler Building Septic System Replacement
Project.
ORIGINATOR: Matt Gandel
RECOMMENDATION:
Move to authorize the Borough Manager to execute Contract No. FY2020-31 with Red Hook
Construction, LLC for the Baler Building Septic System Replacement project in an amount not to
exceed $18,399.
DISCUSSION:
This contract is for construction of the Baler Building Septic System Replacement project. Design was
completed by Jacobs Engineering and reviewed by the Architectural/Engineering Review Board. The
scope of work for this project is installation of a new septic tank and construction of a new leach field
for the Baler Building. The current septic system does not meet code and needs to be upgraded. KIB
staff has previously solicited quotes and procured the septic tank, which will be provided to the
contractor for installation.
An invitation to bid was issued on March 3, 2020, and bids were due and opened on April 7, 2020. Six
bids were received. After reviewing bids, Staff has determined that Red Hook Construction LLC is the
lowest responsive bidder. A copy of the bid tabulation is attached.
This work is scheduled to be complete by June 30, 2020.
ALTERNATIVES:
Take no action or reject all bids. Neither of these are recommended since to complete the work during
summer 2020 requires awarding a contract in a timely fashion.
FISCAL IMPACT:
Funding for this project comes from Fund 530 Solid Waste Collection and Disposal, which has
adequate funds. This project currently has a $40,000 budget for design and administration. Additional
funds will need to be provided to cover the cost of procurement and installation, and staff will be
requesting a transfer of $50,000 from Fund 530 to the project as part of a future budget o rdinance.
OTHER INFORMATION:
AGENDA ITEM #13.A.3.
Contract No. FY2020-31 Landfill Baler Building Septic System Replacement...Page 143 of 221
LANDFILL BALER BUILDING SEPTIC CONSTRUCTION CONTRACT
SYSTEM REPLACEMENT 00510 - 1
KODIAK ISLAND BOROUGH, ALASKA
CONSTRUCTION CONTRACT
_____
LANDFILL BALER BUILDING SEPTIC SYSTEM REPLACEMENT FY2020-31
This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough,
acting by and through its Borough Manager, and
Red Hook Construction, LLC _____
Company Name
PO Box 8516 Kodiak, AK 99615
Company Address (Street or PO Box, City, State, Zip)
a/an Individual Partnership Joint Venture Sole Proprietorship Limited Liability
Corporation incorporated under the laws of the State of Alaska, its successors and assigns, herein called the
Contractor, is effective the date of the signature of the Borough Manager on this document.
The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the
Borough, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the
work and labor required in the construction of the above-referenced project as bid by the Contractor, which
bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this
Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or
materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by
the Borough, nor shall the Contractor do any work or furnish any material not covered by this Contract,
unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable
for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are
required by the Contract or on written order furnished by the Borough. Any such work or materials which
may be done or furnished by the Contractor without written order first being given shall be at the
Contractor’s own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim
for compensation for work or materials done or furnished without such written order.
Payment under this Contract shall not exceed Eighteen Thousand and Three Hundred and Ninety-Nine
dollars ($ 18,399.00).
The Contractor further covenants and agrees that all materials shall be furnished and delivered, and all work
and labor shall be done and performed, in every respect, to the satisfaction of the Borough, on or before:
June 30, 2020. . It is expressly understood and agreed that in case of the failure on the part of
the Contractor, for any reason, except with the written consent of the Borough, to complete the furnishing
and delivery of materials and the doing and performance of the work before the aforesaid date, the Borough
shall have the right to deduct from any money due or which may become due the Contractor, or if no money
shall be due, the Borough shall have the right to recover Liquidated Damages as described in the Special
Conditions for each calendar day elapsing between the time stipulated for achieving substantial completion
of an individual phase and the actual date of completion of that phase in accordance with the terms hereof;
AGENDA ITEM #13.A.3.
Contract No. FY2020-31 Landfill Baler Building Septic System Replacement...Page 144 of 221
LANDFILL BALER BUILDING SEPTIC CONSTRUCTION CONTRACT
SYSTEM REPLACEMENT 00510 - 2
such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided,
however, that upon receipt of written notice from the Contractor of the existence of causes over which the
Contractor has no control and which must delay furnishing of materials or the completion of the work, the
Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials
or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for
delays commencing from the date on which the extended period expires.
The bonds given by the Contractor in the sum of $ 18,399.00 Payment Bond, and $ 18,399.00 Performance
Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith
and made a part hereof.
The Contractor further covenants and agrees that the entire construction will be done under the
administration of and to the complete satisfaction of the Borough subject to the inspection at all times and
approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough.
For purposes of this Contract, Contracting Officer means Michael Powers or any other person designated by
the Borough Manager.
The Contractor is an independent contractor and not an employee or agent of the Borough.
Contract Documents shall have the meaning ascribed by the General Conditions of the Construction
Contract, and include but are not limited to this Contract, the General Conditions of the Construction
Contract, the Supplementary Conditions, and the following listed documents:
1. Project Manual dated March 3, 2020.
2. Project Drawings dated March 2019.
3. Addendum 1 dated March 3, 2020.
4. Addendum 2 dated March 17, 2020.
5. Addendum 3 dated March 20, 2020.
6. Addendum 4 dated April 1, 2020.
AGENDA ITEM #13.A.3.
Contract No. FY2020-31 Landfill Baler Building Septic System Replacement...Page 145 of 221
LANDFILL BALER BUILDING SEPTIC CONSTRUCTION CONTRACT
SYSTEM REPLACEMENT 00510 - 3
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and
conditions.
CONTRACTOR
Company Name
Signature of Authorized Company Representative
Typed Name and Title
Date
KODIAK ISLAND BOROUGH
Signature of Borough Manager
Typed Name
Date
Borough Clerk
(ATTEST)
AGENDA ITEM #13.A.3.
Contract No. FY2020-31 Landfill Baler Building Septic System Replacement...Page 146 of 221
LANDFILL BALER BUILDING SEPTIC CONSTRUCTION CONTRACT
SYSTEM REPLACEMENT 00510 - 4
AGENDA ITEM #13.A.3.
Contract No. FY2020-31 Landfill Baler Building Septic System Replacement...Page 147 of 221
Contractor Base Bid
Red Hook Construction, LLC $18,399.00
AIM Maintenance, LLC $20,700.00
Scotts Heating & Plumbing Service, Inc. $22,380.00
Golden Alaska Excavating, LLC $24,999.00
B & R Fish By Products, Inc. $30,600.00
S&S Ent, dba Kodiak Lawn Care $48,500.00
This bid tabulation is unofficial until KIB staff have a chance to review and verify the bid documents
submitted by the apparent low bidder, and a contract receives administrative or Assembly approval.
Kodiak Island Borough
Bid Tabulation - Landfill Baler Building Septic System Replacement
Bid Opening: 4/7/20 - 2:00 pm
AGENDA ITEM #13.A.3.
Contract No. FY2020-31 Landfill Baler Building Septic System Replacement...Page 148 of 221
Budget Expenses Obligated Remaining
Design 30,000$ 26,252$ 748$ 3,000$
Construction -$ 3,025$ -$ (3,025)$
Admin 10,000$ 3,123$ -$ 6,877$
Contingency -$ -$ -$
TOTAL 40,000$ 32,400$ 748$ 6,852$
Baler Building Septic Removal Replacement 18004
Printed 4/3/2020 AGENDA ITEM #13.A.3.Contract No. FY2020-31 Landfill Baler Building Septic System Replacement...Page 149 of 221
AGENDA ITEM #13.A.3.Contract No. FY2020-31 Landfill Baler Building Septic System Replacement...Page 150 of 221
04/01/19
AGENDA ITEM #13.A.3.Contract No. FY2020-31 Landfill Baler Building Septic System Replacement...Page 151 of 221
03/05/19
AGENDA ITEM #13.A.3.Contract No. FY2020-31 Landfill Baler Building Septic System Replacement...Page 152 of 221
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 16, 2020
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Contract No. FY2020-32 PKIMC Fuel Tank Procurement.
ORIGINATOR: Matt Gandel
RECOMMENDATION:
Move to authorize the Borough Manager to execute Contract No. FY2020-32 with Pinnacle
Construction, Inc. for the Providence Kodiak Island Medical Center Fuel Tank Procurement in an
amount not to exceed $62,000.
DISCUSSION:
Kodiak Island Borough Code 3.30.020 Limitation on Manager's Authority states that a contract
exceeding $25,000 requires Assembly approval.
This contract is for procurement of a new above ground fuel tank for Providence Kodiak Island Medical
Center. There is currently a temporary tank in place following the decommissioning of the existing
above ground tanks in 2019. The existing tank was fed b y underground lines that failed and were
abandoned in place.
The specifications and sizing of the new tank were provided by Jensen Yorba Wall and RSA
Engineering, and coordinated with maintenance staff at PKIMC. The new tank is currently scheduled to
be received no later than July 31, 2020.
An invitation to bid was issued on March 9, 2020, and bids were due and opened on March 31, 2020.
Three bids were received. After reviewing bids, Staff has determined that Pinnacle Construction, Inc, is
the lowest responsive bidder. A copy of the bid tabulation is attached.
Kodiak Island Borough Code 3.30.060 Local Preference allows the Assembly the discretion to award a
contract to a “responsible bidder who maintains a business office or store within the borough f rom
which the property or service would be provided, if that bid does not exceed the lowest responsible bid
by more than 10 percent.” In this case Premier Mechanical is a local contractor whose bid amount was
$66,114.45, or approximately seven percent in excess of the low bid. However, the Assembly should
be aware that the bid documents required bidders to provide "sufficient documentation to define the
equipment being provided in this scope of work." A copy of the bid documents is attached. While two of
the bidders did provide documentation on their proposed equipment, Premier Mechanical did not. While
staff does not feel this was enough justification to reject their bid, it is something for the Assembly to be
aware of when considering an award based on local preference.
ALTERNATIVES:
Take no action, reject all bids, or award the bid based on local preference.
FISCAL IMPACT:
This procurement will be funded by Renewal and Replacement funds collected through the lease with
Providence Health and Services. There is currently $50,000 budgeted for this project for design and
administration. Funds will need to be added to cover the cost of this procurement and the future
installation work. This will be included on a future budget ordinance.
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 153 of 221
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 16, 2020
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
OTHER INFORMATION:
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 154 of 221
Providence Kodiak Island Medical Center Fuel Tank Procurement
KODIAK ISLAND BOROUGH EQUIPMENT PURCHASE AGREEMENT
Contract No. 2020-32
THIS AGREEMENT made this 2 day of April 2020, between the Kodiak Island Borough, acting
by and through its Borough Manager, party of the first part, Pinnacle Construction, Inc. of 4141
Ingra Street, Anchorage, Alaska hereinafter called the Distributor.
WITNESSETH: That the Distributor, for and in consideration of the payment or payments herein
specified and agreed to by the party of the first part, hereby covenants and agrees to furnish a
FUEL TANK for the Kodiak Island Borough per the Specifications for same and for the sum of
Sixty-Two Thousand & 00/100 ($62,000.00) Dollars.
The Distributor further covenants and agrees that the manufacturing of said FUEL TANK shall be
done to the complete satisfaction of the Kodiak Island Borough, subject to inspection at all times
and approval by any participating agency of the Government of the United States of America, and
in accordance with the laws of the State of Alaska and rules and regulations of said Federal
Agency.
The Distributor further covenants and agrees that the manufacturing of said FUEL TANK shall be
done and performed in the best and most workmanlike manner and that all and every of said
materials and labor shall be in strict and entire conformity in every respect with the Specifications:
that he will abide by and perform all stipulations, covenants, and agreements specified in the
Contract Documents, all of which are by reference hereby made a part of this Contract, as to all
premises therein: and in case any of said materials or labor shall be rejected by the Borough
Manager or his assistant or authorized representative, as defective or unsuitable, then the said
materials shall be removed or replaced with other approved materials and the said labor shall be
done anew to the satisfaction and the approval of the Borough Manager or his representatives,
at the cost and expense of the Distributor.
To the fullest extent permitted by law, the Distributor agrees to defend, pay on behalf of, indemnify
and hold harmless the Kodiak Island Borough, its elected and appointed officials, employees and
volunteers and others working on behalf of the Kodiak Island Borough against any and all claims,
demands, suits or loss, including all costs connected therewith, and for any damages which may
be asserted, claimed or recovered against or from the Kodiak Island Borough, its elected and
appointed officials, employees, volunteers or others working on behalf of the Kodiak Island
Borough, by reason of personal injury, including bodily injury or death and/or property damage,
including loss of use thereof, which arises out of or is in any way connected or associated with
this Agreement.
The agreement entered into by the acceptance of the Distributor's bid and the signing of this
Agreement consists of the following documents all of which are component parts of said
Agreement and as fully a part thereof as if herein set out in full, and if not attached, as if hereto
attached.
1. Agreement
2. Invitation to Bid
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 155 of 221
Providence Kodiak Island Medical Center Fuel Tank Procurement
In the event of any conflict or inconsistency between any of the foregoing documents, the conflict
or inconsistency shall be resolved upon the basis of the numerical order.The document or
documents assigned the small number or numbers being controlling over any documents having
a larger number in the numerical order set forth above.
The Distributor further covenants and agrees that said FUEL TANK shall be furnished and
delivered to the satisfaction of the herein aforementioned Borough Manager, on or before July
31, 2020. It is expressly understood and agreed that in case of the failure on the part the
Distributor for any reason, except with the written consent of the Borough Manager, to complete
the furnishing and delivery of said FUEL TANK before the aforesaid date, the party of the first part
shall have the right to deduct from any monies due or which may become due the Distributor, or
if no monies shall be due, the party of the first part shall have the right to recover One Hundred
Dollars ($ 100) per day for each and every calendar day elapsing between the time stipulated,
and the actual date of delivery in accordance with the terms thereof: said deduction to be made,
or said sum to be recovered not as penalty, but as liquidated damages. Provided, however, that
upon receipt of written notice from the Distributor of the existing causes over which said Distributor
has no control and which must delay the delivery of said ABOVEGROUND FUEL TANK, the
Borough Manager may at his discretion, extend the period herein before specified for the delivery
of the said FUEL TANK, and in such case the Distributor shall become liable for said liquidated
damages for delays commencing from the date on which said extended period shall expire.
The Distributor hereby agrees to receive the prices set forth in the proposal as full compensation
for delivering the FUEL TANK to complete said Agreement to the satisfaction of the Borough
Manager.
It is further distinctly agreed that the said Distributor shall not assign this contract, or any part
thereof or any right to any of the monies to be paid him hereunder.
Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough
within thirty [30] days of delivery, acceptance by the Kodiak Island Borough and invoicing by
Distributor.
IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him vested, has
executed this contract on behalf of the Kodiak Island Borough, and the said Pinnacle Construction
Inc. have hereunto set their hands and seals, the day and year first above written.
KODIAK ISLAND BOROUGH DISTRIBUTOR
By _________________________ By ________________________
Michael Powers.
Borough Manager Title:
Attest:
By _______________________________
Tara Welinsky
Boroughs Clerk
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 156 of 221
Contractor Base Bid
Pinnacle Construction, Inc.62,000.00$
Premier Mechanical 66,114.45$
J&S Services LLC 68,888.00$
This bid tabulation is unofficial until KIB staff have a chance to review and
verify the bid documents submitted by the apparent low bidder,and a
contract receives administrative or Assembly approval.
Kodiak Island Borough
Bid Tabulation - PKIMC Fuel Tank Procurement
Bid Opening: 3/31/20 - 2:00 pm
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 157 of 221
KODIAK ISLAND BOROUGH
PROVIDENCE KODIAK ISLAND
MEDICAL CENTER FUEL TANK
PROCUREMENT
ISSUED: MARCH 9, 2020
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 158 of 221
PROVIDENCE KODIAK ISLAND MEDICAL CENTER FUEL TANK PROCUREMENT
Page 1 of 5
INVITATION FOR BIDS
The Kodiak Island Borough will receive sealed bids until 2:00 pm (local time), March 31, 2020,
for the PROVIDENCE KODIAK ISLAND MEDICAL CENTER FUEL TANK PROCUREMENT,
Kodiak, Alaska.
The scope of work is to fabricate an 8,000-gallon double wall fuel tank as specified in Appendix
C, including delivery and off-loading to the Providence Kodiak Island Medical Center, 1915 E.
Rezanof Dr., Kodiak. The fuel tank must be received no later than June 30, 2020.
The Kodiak Island Borough reserves the right to reject or accept any or all bids, to waive
irregularities or informalities in the bid or in the bidding, and to give particular attention to the
qualifications of the Bidder.
Complete bid documents are available on the Kodiak Island Borough website at
www.kodiakak.us.
CONTACT PERSON:
Matt Gandel, Project Manager
Engineering/Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615
Phone: (907) 486-9210
Fax: (907) 486-9347
Email: mgandel@kodiakak.us
Bid Package Available: March 9, 2020.
SUBMIT BIDS TO:
Kodiak Island Borough
Finance Dept/Cashier – Rm 104
710 Mill Bay Road
Kodiak, Alaska 99615
Bids will be received only in the Office of the Cashier and only until the time stated above, at
which time they will be publicly opened and read aloud. Bids received after the time stated
above will be returned unopened. Bid envelopes must be clearly marked PROVIDENCE
KODIAK ISLAND MEDICAL CENTER FUEL TANK PROCUREMENT.
Michael Powers
Borough Manager
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 159 of 221
PROVIDENCE KODIAK ISLAND MEDICAL CENTER FUEL TANK PROCUREMENT
Page 2 of 5
IMPORTANT
BIDDER REGISTRATION FORM
Upon receipt of these bid documents, the contractor shall fill out the information below and return to the
Kodiak Island Borough in order to provide contact information to receive notification about additional
information, addendum and any other information which may impact bid time or quantities. Only
registered bidders will receive notifications.
Contractor’s Contact Information
Name of Company: ____________________________________________________________________
Contact Name: _______________________________________________________________________
Address: ____________________________________________________________________________
Phone Number: _______________________________________________________________________
Fax Number: _________________________________________________________________________
Email: ______________________________________________________________________________
Return this form via fax, email, regular mail, or hand delivered to the following location:
Matt Gandel, Project Manager/Inspector
Engineering/Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615-6398
Phone: (907) 486-9210
Fax: (907) 486-9347
Email: mgandel@kodiakak.us
END OF BIDDER REGISTRATION FORM
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 160 of 221
PROVIDENCE KODIAK ISLAND MEDICAL CENTER FUEL TANK PROCUREMENT
Page 3 of 5
I. SCOPE OF WORK
The Kodiak Island Borough desires to purchase an 8,000-gallon aboveground fuel storage tank.
Procurement of all specified equipment to include all freight costs and off-loading to Providence
Kodiak Island Medical Center,1915 Rezanof Dr, Kodiak, Alaska 99615. The fuel tank must be
received no later than June 30, 2020.
II. EQUIPMENT SPECIFICATIONS
Please see attached Appendix C.
III. SCHEDULE AND SUBMISSION
1) Schedule
Bid Package Available: March 9, 2020
Sealed Bids Due: March 31, 2020 at 2:00 pm local time
Fuel Tank Delivery Deadline: June 30, 2020
The Borough reserves the right to adjust the above noted schedule as necessary.
2) Questions
Bidders may contact the Borough for clarification and information pertaining to this request for
bids. Any requests for information or clarification must be submitted in writing by email to Matt
Gandel at mgandel@kodiakak.us before March 24, 2020 at 5:00 pm local time.
All written questions and written responses to all questions will be posted on the Borough's web
page as Addenda and emailed to all registered bidders. All addenda will be included in contract
documents.
3) Bid Submission
Bids submitted in response to this Invitation to Bid must meet the specifications set forth herein.
Only those bidders providing complete information as required will be considered for evaluation.
Any major deviation from these specifications will be cause for rejection of the bid at the
Borough's discretion.
Bids must include the following information:
Cover Letter, including:
a) Project title
b) Name and address of the entity submitting the bid
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 161 of 221
PROVIDENCE KODIAK ISLAND MEDICAL CENTER FUEL TANK PROCUREMENT
Page 4 of 5
c) Contact person's name, mailing or street addresses, phone and fax numbers and
email address
d) Submission of the letter will constitute a representation by your firm that your firm is
willing and able to perform the commitments contained in the bid.
Completed Bid Form and Acknowledgement of Addenda
Bidders are required to submit a bid price and acknowledge any issued addenda on the
attached Appendix A.
The Borough intends to award this contract to the firm that it considers will provide the best
overall product. The Borough reserves the right to accept other than the lowest priced offer and
to reject any bids that are not responsive to this request.
Proposed Equipment
Bidders are required to provide sufficient documentation to define the equipment being provided
in this scope of work. Such documentation may include, but is not limited to detailed vendor
quote, vendor catalog sheets, general data sheets, drawings and sketches or specification and
warranty information.
4) Submittal
One original and one copy of your bid package must be received by the Office of the Cashier,
Rm. 104 no later than 2:00 P.M. (local time) March 31, 2020. Bids shall be sealed and
addressed to:
Kodiak Island Borough
Finance Dept. Office of Cashier – Room 104
710 Mill Bay Road
Kodiak, Alaska 99615
The outside of the sealed envelope must be identified as: PROVIDENCE KODIAK ISLAND
MEDICAL CENTER FUEL TANK PROCUREMENT.
Late bids and bids sent by facsimile or email will not be accepted. It shall not be sufficient to
show that the bid was mailed in time to be received before scheduled closing time, postmarks
will not be accepted.
IV. TERMS AND CONDITIONS
1) Errors and Omissions
Proposers are responsible for reviewing all portions of this Invitation to Bid. Proposers are to
promptly notify the Borough, in writing, if the proposer discovers any ambiguity, discrepancy,
omission or other error in the Invitation to Bid. Any such notification should be directed to the
Borough promptly after discovery, but in no event later than seven working days prior to the
date for receipt of bids.
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 162 of 221
PROVIDENCE KODIAK ISLAND MEDICAL CENTER FUEL TANK PROCUREMENT
Page 5 of 5
2) Contract
Bid shall be good for 90 days. A successful proposer will be expected to enter into a written
contract with the Kodiak Island Borough prior to the purchase of the equipment. A copy of the
standard Kodiak Island Borough Equipment Purchase Agreement is attached as Appendix B.
3) Manufacturer's Name
Any manufacturer's name, trade name, brand name, information and catalog numbers used
herein are for proposes of description and establishing general quality levels. References are
not intended to be restrictive of any products that manufacturer may offer. The determination as
to whether any alternate product or service is equal shall be made by the Kodiak Island Borough
and such determination shall be final and binding among all bidders.
4) Specifications
Any deviations from bid specifications indicated herein must be clearly stated otherwise it will be
considered that items offered are in strict compliance with the specifications, and successful
bidder will be held responsible. Deviations must be explained in detail.
5) Placing of Orders
The award of this bid does not constitute an order. Before shipments or service provided the
bidder must receive a contract approved by the Borough Assembly and signed by the Borough
Manager.
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 163 of 221
APPENDIX A
BID FORM
Company Name _______________________________________________________________
Representative Name ______________________________ Title ________________________
Address _____________________________________________________________________
City ___________________________ State __________ Zip Code _____________________
Phone Number _____________________ Email address _______________________________
Total cost of an 8,000-gallon fuel tank detailed in Appendix C of this Invitation to Bid
including delivery and off-loading costs to Providence Kodiak Island Medical Center,1915
E Rezanof Dr, Kodiak, Alaska 99615:
(if differences exist between the written and printed form, the written form shall prevail)
_______________________________________________________________________dollars
(written)
$_________________
(printed)
Bidder is required to acknowledge receipt of all addenda. Provide the number and date of each.
Attach additional sheets if necessary.
Addendum Number Date
__________________ ____________
__________________ ____________
__________________ ____________
I have read and understand the requirements of this Invitation to Bid and agree to comply
except as noted below:
____________________________________________________________________________
____________________________________________________________________________
Submitted by: __________________________________ Date: _________________________
(Signature of individual listed above) _________________
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 164 of 221
Providence Kodiak Island Medical Center Fuel Tank Procurement
KODIAK ISLAND BOROUGH EQUIPMENT PURCHASE AGREEMENT
Contract No. 2020-
THIS AGREEMENT made this ___ day of _________ 2020, between the Kodiak Island Borough,
acting by and through its Borough Manager, party of the first part, ____________________,
hereinafter called the Distributor.
WITNESSETH: That the Distributor, for and in consideration of the payment or payments herein
specified and agreed to by the party of the first part, hereby covenants and agrees to furnish a
FUEL TANK for the Kodiak Island Borough per the Specifications [part of the Contract
Documents] for same and for the sum of ______________ & 00/100 ($ ) Dollars.
The Distributor further covenants and agrees that the manufacturing of said FUEL TANK shall be
done to the complete satisfaction of the Kodiak Island Borough, subject to inspection at all times
and approval by any participating agency of the Government of the United States of America, and
in accordance with the laws of the State of Alaska and rules and regulations of said Federal
Agency.
The Distributor further covenants and agrees that the manufacturing of said FUEL TANK shall be
done and performed in the best and most workmanlike manner and that all and every of said
materials and labor shall be in strict and entire conformity in every respect with the Specifications:
that he will abide by and perform all stipulations, covenants, and agreements specified in the
Contract Documents, all of which are by reference hereby made a part of this Contract, as to all
premises therein: and in case any of said materials or labor shall be rejected by the Borough
Manager or his assistant or authorized representative, as defective or unsuitable, then the said
materials shall be removed or replaced with other approved materials and the said labor shall be
done anew to the satisfaction and the approval of the Borough Manager or his representatives,
at the cost and expense of the Distributor.
To the fullest extent permitted by law, the Distributor agrees to defend, pay on behalf of, indemnify
and hold harmless the Kodiak Island Borough, its elected and appointed officials, employees and
volunteers and others working on behalf of the Kodiak Island Borough against any and all claims,
demands, suits or loss, including all costs connected therewith, and for any damages which may
be asserted, claimed or recovered against or from the Kodiak Island Borough, its elected and
appointed officials, employees, volunteers or others working on behalf of the Kodiak Island
Borough, by reason of personal injury, including bodily injury or death and/or property damage,
including loss of use thereof, which arises out of or is in any way connected or associated with
this Agreement.
The agreement entered into by the acceptance of the Distributor's bid and the signing of this
Agreement consists of the following documents all of which are component parts of said
Agreement and as fully a part thereof as if herein set out in full, and if not attached, as if hereto
attached.
1. Agreement
2. Invitation to Bid
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 165 of 221
Providence Kodiak Island Medical Center Fuel Tank Procurement
In the event of any conflict or inconsistency between any of the foregoing documents, the conflict
or inconsistency shall be resolved upon the basis of the numerical order. The document or
documents assigned the small number or numbers being controlling over any documents having
a larger number in the numerical order set forth above.
The Distributor further covenants and agrees that said FUEL TANK shall be furnished and
delivered to the satisfaction of the herein aforementioned Borough Manager, on or before June
30, 2020. It is expressly understood and agreed that in case of the failure on the part the
Distributor for any reason, except with the written consent of the Borough Manager, to complete
the furnishing and delivery of said FUEL TANK before the aforesaid date, the party of the first part
shall have the right to deduct from any monies due or which may become due the Distributor, or
if no monies shall be due, the party of the first part shall have the right to recover One Hundred
Dollars ($ 100) per day for each and every calendar day elapsing between the time stipulated,
and the actual date of delivery in accordance with the terms thereof: said deduction to be made,
or said sum to be recovered not as penalty, but as liquidated damages. Provided, however, that
upon receipt of written notice from the Distributor of the existing causes over which said Distributor
has no control and which must delay the delivery of said ABOVEGROUND FUEL TANK, the
Borough Manager may at his discretion, extend the period herein before specified for the delivery
of the said FUEL TANK, and in such case the Distributor shall become liable for said liquidated
damages for delays commencing from the date on which said extended period shall expire.
The Distributor hereby agrees to receive the prices set forth in the proposal as full compensation
for delivering the FUEL TANK to complete said Agreement to the satisfaction of the Borough
Manager.
It is further distinctly agreed that the said Distributor shall not assign this contract, or any part
thereof or any right to any of the monies to be paid him hereunder.
Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough
within thirty [30] days of delivery, acceptance by the Kodiak Island Borough and invoicing by
Distributor.
IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him vested, has
executed this contract on behalf of the Kodiak Island Borough, and the said ___________, have
hereunto set their hands and seals, the day and year first above written.
The terms of this agreement shall be from _____________ to _________, 2020.
KODIAK ISLAND BOROUGH DISTRIBUTOR
By _________________________ By ________________________
Michael Powers.
Borough Manager Title:
Attest:
By _______________________________
Tara Welinsky
Boroughs Clerk
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 166 of 221
APPENDIX C
ABOVEGROUND FUEL STORAGE TANK
KODIAK ISLAND BOROUGH ABOVEGROUND FUEL STORAGE TANK
PKIMC FUEL TANK PROCUREMENT APPENDIX C – PAGE 1
PART 1 – GENERAL
1.1 SUMMARY
A. Section Includes:
1. Aboveground Fuel Storage Tanks.
1.2 REFERENCES
A. American Petroleum Institute:
1. API 650 - Welded Steel Tanks for Oil Storage.
2. API 2000 - Venting Atmospheric and Low-Pressure Storage Tanks.
B. National Fire Protection Association:
1. NFPA 30 - Flammable and Combustible Liquids Code.
2. NFPA 30A – Code for Motor Fuel Dispensing Facilities and Repair Garages.
3. NFPA 31 - Standard for the Installation of Oil-Burning Equipment.
C. Underwriters Laboratories Inc.:
1. UL 142 - Steel Aboveground Tanks for Flammable and Combustible Liquids.
2. UL 567 - Pipe Connectors for Flammable Liquids and Combustible Liquids and LP-Gas.
3. UL 913 - Intrinsically Safe Apparatus and Associated Apparatus for Use in Class I, II, and
III, Division 1, Hazardous Locations.
4. UL 2085 - Standard for Safety for Insulated Aboveground Tanks Flammable and
Combustible Liquids.
1.3 TERMINOLOGY
A. Whenever the words "furnish", "provide", "furnish and install", "provide and install", and/or
similar phrases occur, it is the intent that the materials and equipment described be furnished,
installed and connected under this Division of the Specifications, complete for operation unless
specifically noted to the contrary.
B. Where a material is described in detail, listed by catalog number or otherwise called for, it shall
be the Contractor's responsibility to furnish and install the material.
C. The use of the word "shall" conveys a mandatory condition to the contract.
D. "This section" refers to the section in which the statement occurs.
E. "The project" includes all work in progress during the construction period.
F. In describing the various items of equipment, in general, each item will be described singularly,
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 167 of 221
APPENDIX C
ABOVEGROUND FUEL STORAGE TANK
KODIAK ISLAND BOROUGH ABOVEGROUND FUEL STORAGE TANK
PKIMC FUEL TANK PROCUREMENT APPENDIX C – PAGE 2
even though there may be a multiplicity of identical or similar items.
1.4 SYSTEM DESCRIPTION
A. Provide one aboveground UL 2085 listed fireguard tank for connection to the existing boiler
system and emergency generator fuel oil system complete with indication and safety systems.
1. Provide tank with tank gages, appurtenances, and spare ports.
2. Ladders and platform for maintenance and service.
3. Provide tank with remote fill box shipped loose for field installation.
1.5 SUBMITTALS
A. Shop Drawings:
1. Tanks: Indicate tank dimensions; number, size, and location of tappings; number, size, and
location of manholes; anchors, lifting points, containment boxes, and accessories.
B. Product Data:
1. Tanks: Submit manufacturer’s catalog information including capacity.
2. All gauges, accessories, controls and appurtenances.
C. Test Reports: Submit written test results for tank pressure test.
D. Manufacturer's Installation Instructions: Submit tanks data.
E. Manufacturer's Certificate:
1. Certify Products meet or exceed specified requirements.
1.6 CLOSEOUT SUBMITTALS
A. Operation and Maintenance Data: Submit spare parts lists, exploded assembly views, and
manufacturer’s installation and maintenance instructions for tanks and fill system. Provide
catalog cuts for all equipment provided.
1.7 QUALITY ASSURANCE
A. Perform Work in accordance with NFPA 30, NFPA 30A and NFPA 31.
B. Ensure specified products are in conformance with recommendations and requirements of the
following organizations:
1. Underwriters Laboratories (UL).
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 168 of 221
APPENDIX C
ABOVEGROUND FUEL STORAGE TANK
KODIAK ISLAND BOROUGH ABOVEGROUND FUEL STORAGE TANK
PKIMC FUEL TANK PROCUREMENT APPENDIX C – PAGE 3
C. Welding Materials and Procedures: Conform to ASME Code and applicable state labor
regulations.
D. Welders Certification: In accordance with ANSI/ASME Sec 9.
1.8 QUALIFICATIONS
A. Manufacturer: Company specializing in manufacturing products specified in this section with
minimum three years documented experience.
1.9 DELIVERY, STORAGE, AND HANDLING
A. All separately shipped items shall be crated inside wooden or plywood boxes, and be clearly
marked as to contents, if shipping is required.
1.10 WARRANTY
A. Furnish 30 year manufacturer warranty for tanks.
PART 2 - PRODUCTS
2.1 ABOVEGROUND FUEL STORAGE TANKS
A. Manufacturers:
1. Anchorage Tank & Welding, Inc.
2. Ace Tank.
3. Greer Tank.
4. Substitutions may be considered. Contact contracting agency.
B. Product Description: Provide a double-wall, fire-protected aboveground tank for diesel fuel. Fuel
storage tank including its skid support system shall be UL listed. The tank shall consist of an
inner and outer steel tank with a lightweight thermal insulation material that exceeds the UL 2-
hour fire test. Tank shall be a UL 2085 listed “protected” tank and meet the standards of NFPA
30 and 30A. Tank to meet ballistic and impact protection per UL 2085.
C. Total tank nominal capacity: 8,000 US gallons. Tank configuration horizontal cylindrical, skid
mounted.
D. Primary Tank: Single wall steel tank constructed in accordance with UL 142 not less than 3/16
inch thick. Outer Tank: Single wall steel tank constructed in accordance with UL 142 not less
than 3/16 inch thick.
E. Insulation: 6 inches of lightweight monolithic insulating concrete furnishing thermal protection.
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 169 of 221
APPENDIX C
ABOVEGROUND FUEL STORAGE TANK
KODIAK ISLAND BOROUGH ABOVEGROUND FUEL STORAGE TANK
PKIMC FUEL TANK PROCUREMENT APPENDIX C – PAGE 4
No metal-to-metal connections of inner tank and outer tank are allowed except at tank nozzles.
F. Lifting Lugs: shall be attached at the top of the tank ends. Each eye shall be capable of supporting
the empty weight of tank and skids without permanent distortion.
G. Tank skids: Dispensing equipment skid shall be an extension of the fuel tank skid. Tank skids
shall be constructed according to UL standards. Skids shall be constructed to allow lifting of
empty tank end or skidding of tank without distortion.
H. Finish: Factory painted with industrial acrylic polyurethane coating with dry film thickness of 4
mils.
I. Material for all steel construction shall conform to ASTM-36. All pipe and fittings shall conform
to schedule 40, seamless iron pipe. All pipe connections shall be screwed or welded except for
the final connection to the tank which shall be an approved welded fitting.
J. Provide tapings, bungs, fittings, accessories and tank access per detail.
PART 3 - NOT USED
END OF APPENDIX C
AGENDA ITEM #13.A.4.
Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 170 of 221
AGENDA ITEM #13.A.4.Contract No. FY2020-32 PKIMC Fuel Tank Procurement.Page 171 of 221
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 16, 2020
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Contract No. FY2020-33 North Star Elementary Gym Siding Replacement
Project.
ORIGINATOR: Matt Gandel
RECOMMENDATION:
Move to authorize the Borough Manager to execute Contract No. FY2020-33 with Wolverine Supply,
Inc. for the North Star Gym Siding Replacement project in an amount not to exceed $244,000.
DISCUSSION:
Kodiak Island Borough Code 3.30.020 Limitation on Manager's Authority states that a contract
exceeding $25,000 requires Assembly approval.
This contract is for construction of the North Star Elementary Gym Siding Replacement project. Design
was completed by Jensen Yorba Wall and approved by the Architectural/Engineering Review Board.
The base bid scope of work is replacement of the existing cement board siding for the gym portion of
the school with new metal panels. An alternate bid was included for installation of a two-foot high resin
panel wainscot to provide additional protection from damage by rocks, lawn equipment, etc. After
discussion with the design team and Kodiak Island Borough School District personnel, staff is
recommending award of the base bid and both alternates.
An invitation to bid was issued on March 10, 2020, and bids were due and opened on April 1, 2020.
Two bids were received. After reviewing bids, Staff has determined that Wolverine Supply, Inc. is the
lowest responsive bidder. A copy of the bid tabulation is attached.
This work is scheduled to be complete by August 26, 2020.
ALTERNATIVES:
Take no action or reject all bids. Neither of these are recommended since to complete the work during
summer 2020 requires awarding a contract in a timely fashion.
FISCAL IMPACT:
The Kodiak Island Borough School District has provided $502,039 in funding for this project. There are
adequate funds to complete this initial phase, but additional funds will be required to complete the
balance of the school. There has been discussion about using available bond funds for this work. Any
redirection of bond funds to this project will need to be approved by the Alaska Department of
Education and Early Development, and will be presented to the Assembly on a future budget
ordinance.
OTHER INFORMATION:
AGENDA ITEM #13.A.5.
Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Proj...Page 172 of 221
KODIAK ISLAND BOROUGH, ALASKA
CONSTRUCTION CONTRACT
Contract No. FY2020-33
Kodiak Island Borough Construction Contract
Page 1 of 3
NORTH STAR ELEMENTARY GYM SIDING REPLACEMENT #20008
This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough,
acting by and through its Borough Manager, and
Wolverine Supply, Inc.
Company Name
5099 E. Blue Lupine Drive, Wasilla, AK 99654
Company Address (Street or PO Box, City, State, Zip)
a/an Individual Partnership Limited Liability Company Sole Proprietorship X Corporation
incorporated under the laws of the State of Alaska its successors and assigns, herein called the Contractor, is
effective the date of the signature of the Borough Manager on this document.
The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the
Borough, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the
work and labor required in the construction of the above-referenced project as bid by the Contractor, which
bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this
Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or
materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by
the Borough, nor shall the Contractor do any work or furnish any material not covered by this Contract,
unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable
for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are
required by the Contract or on written order furnished by the Borough. Any such work or materials which
may be done or furnished by the Contractor without written order first being given shall be at the
Contractor’s own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim
for compensation for work or materials done or furnished without such written order.
Payment under this Contract shall not exceed Two Hundred Forty-Four Thousand Dollars and Zero Cents
($244,000.00) for the Base & Alternate Bid.
The Contractor further covenants and agrees that all materials shall be furnished and delivered, and all work
and labor shall be done and performed, in every respect, to the satisfaction of the Borough, on or before:
August 26, 2020. It is expressly understood and agreed that in case of the failure on the part of the
Contractor, for any reason, except with the written consent of the Borough, to complete the furnishing and
delivery of materials and the doing and performance of the work before the aforesaid date, the Borough shall
have the right to deduct from any money due or which may become due the Contractor, or if no money shall
be due, the Borough shall have the right to recover Liquidated Damages as described in the General
Conditions for each calendar day elapsing between the time stipulated for achieving completion of an
individual phase and the actual date of completion of that phase in accordance with the terms hereof; such
deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided,
AGENDA ITEM #13.A.5.
Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Proj...Page 173 of 221
KODIAK ISLAND BOROUGH, ALASKA
CONSTRUCTION CONTRACT
Contract No. FY2020-33
Kodiak Island Borough Construction Contract
Page 2 of 3
however, that upon receipt of written notice from the Contractor of the existence of causes over which the
Contractor has no control and which must delay furnishing of materials or the completion of the work, the
Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials
or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for
delays commencing from the date on which the extended period expires.
The bonds given by the Contractor in the sum of $244,000.00 Payment Bond, and $244,000.00 Performance
Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith
and made a part hereof.
The Contractor further covenants and agrees that the entire construction will be done under the
administration of and to the complete satisfaction of the Borough subject to the inspection at all times and
approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough.
For purposes of this Contract, Contracting Officer means Michael Powers or any other person designated by
the Borough Manager.
The Contractor is an independent contractor and not an employee or agent of the Borough.
Contract Documents shall have the meaning ascribed by the General Conditions of the Construction
Contract, and include but are not limited to this Contract, the General Conditions of the Construction
Contract, the Supplementary Conditions, and the following listed documents:
1) Drawings dated March 9, 2020
2) Project Manual dated March 9, 2020
3) Addendum #1 dated March 24, 2020
AGENDA ITEM #13.A.5.
Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Proj...Page 174 of 221
KODIAK ISLAND BOROUGH, ALASKA
CONSTRUCTION CONTRACT
Contract No. FY2020-33
Kodiak Island Borough Construction Contract
Page 3 of 3
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and
conditions.
CONTRACTOR
Wolverine Supply. Inc.
Company Name
Signature of Authorized Company Representative
Name and Title
Date
KODIAK ISLAND BOROUGH
Signature of Borough Manager
Michael Powers
Typed Name
Date
Tara Welinsky
Borough Clerk
(ATTEST)
AGENDA ITEM #13.A.5.
Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Proj...Page 175 of 221
Contractor Base Bid Alternate 1
Wolverine Supply, Inc.227,000.00$ 17,000.00$
Friend Contractors LLC 282,000.00$ 14,900.00$
This bid tabulation is unofficial until KIB staff have a chance to review and verify
the bid documents submitted by the apparent low bidder,and a contract receives
administrative or Assembly approval.
Kodiak Island Borough
Bid Tabulation
Bid Opening: 4/1/20 - 2:00 pm
North Star Elementary Gym Siding Replacement
AGENDA ITEM #13.A.5.
Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Proj...Page 176 of 221
Budget Expenses Obligated Remaining
Design 26,193$ 20,109$ 32,922$ (26,838)$
Construction 436,556$ -$ -$ 436,556$
Admin 17,462$ 3,648$ -$ 13,814$
Contingency 21,828$ -$ -$ 21,828$
TOTAL 502,039$ 23,757$ 32,922$ 445,360$
North Star Elementary Siding #20008
Printed 4/3/2020 AGENDA ITEM #13.A.5.Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Proj...Page 177 of 221
A301
1
1
1
EXTERIOR
ELEVATION
DETAIL
REFERENCE
A
DOOR TYPE
KEY NOTE
DEMO KEY SYM
ELEVATION NUMBER
SHEET NUMBER
DETAIL NUMBER
SHEET NUMBER
GRID NUMBER
1REVISION SYM
DOOR TYPE NUMBER
KEY NOTE NUMBER
DEMO NOTE NUMBER
REVISION NOTE NUMBER
1
A301
1
AC ASPHALT CONCRETE
ADJ ADJUSTABLE
AFF ABOVE FINISH FLOOR
AIB AIR INFILTRATION BARRIER
AL ALUMINUM
APPROX APPROXIMATE
ARCH ARCHITECTURAL
BD BOARD
BLDG BUILDING
BLK BLOCK
BLKG BLOCKING
BM BEAM
BOT BOTTOM
CB CATCH BASIN
CEM CEMENT
CI CAST IRON
CLG CEILING
COL COLUMN
CONC CONCRETE
CONT CONTINUOUS
CTR CENTER
CTSK COUNTERSUNK
DBL DOUBLE
DEPT DEPARTMENT
DET DETAIL
DIA DIAMETER
DIM DIMENSION
DISP DISPENSER
DN DOWN
DR DOOR
DS DOWNSPOUT
DWG DRAWING
EA EACH
EJ EXPANSION JOINT
EL ELEVATION
ELEC ELECTRICAL
EMER EMERGENCY
ENCL ENCLOSURE
EPDM ETHYLENE PROPYLENE
DIENE MONOMER
EPS EXPANDED POLYSTYRENE
EQ EQUAL
EQP EQUIPMENT
EX EXISTING
EXT EXTERIOR
FA FIRE ALARM
FD FLOOR DRAIN
FDN FOUNDATION
FF FINISH FLOOR
FIN FINISH
FLASH FLASHING
FLR FLOOR
FOC FACE OF CONCRETE
FOF FACE OF FINISH
FOS FACE OF STUD
FRP (GLASS) FIBER REINFORCED
PLASTIC
FRPF FIREPROOF
FR FIRE RETARDANT
FSR FLEXIBLE SHEET ROOFING
FT FOOT OR FEET
FTG FOOTING
FURR FURRING
GA GAUGE
GALV GALVANIZED
GL GLASS
GWB GYPSUM WALL BOARD
GYP GYPSUM
HB HOSE BIBB
HDWD HARDWOOD
HM HOLLOW METAL
HORIZ HORIZONTAL
HR HOUR
HT HEIGHT
HW HOT WATER
ID INSIDE DIAMETER
INSUL INSULATION
INT INTERIOR
JT JOINT
LAB LABORATORY
LAM LAMINATE
LB POUND
LT LIGHT
MAX MAXIMUM
MDO MEDIUM DENSITY OVERLAID
MECH MECHANICAL
MEMB MEMBRANE
MFR MANUFACTURER
MH MANHOLE
MIN MINIMUM
MISC MISCELLANEOUS
MTD MOUNTED
MTL METAL
MUL MULLION
NIC NOT IN CONTRACT
NO OR # NUMBER
NOM NOMINAL
NTS NOT TO SCALE
OA OVERALL
OC ON CENTER
OD OUTSIDE DIAMETER
OFCI OWNER FURNISHED
CONTRACTOR INSTALLED
OFOI OWNER FURNISHED
OWNER INSTALLED
OFD OVERFLOW DRAIN
OPNG OPENING
OPP OPPOSITE
OSB ORIENTED STRAND BOARD
PL PLATE
PLAM PLASTIC LAMINATE
PLAS PLASTER
PC PRE-CAST
PF PRE-FINISHED
PR PAIR
PWD PLYWOOD
RAD RADIUS
RD ROOF DRAIN
REF REFERENCE
REINF REINFORCED
REQ REQUIRED
RESIL RESILIENT
RL RAIN LEADER
RM ROOM
RO ROUGH OPENING
RUB RUBBER
RWD REDWOOD
SASU SELF ADHERING SHEET
UNDERLAYMENT
SCHED SCHEDULE
SF SQUARE FOOT
SHTH SHEATHING
SIM SIMILAR
SPEC SPECIFICATIONS
SQ SQUARE
STA STATION
STC SOUND TRANSMISSION CLASS
STD STANDARD
STL STEEL
STOR STORAGE
STRUCT STRUCTURAL
SS STAINLESS STEEL
SUSP SUSPENDED
SY SQUARE YARD
TC TOP OF CURB
TEMP TEMPORARY
T&G TONGUE & GROOVE
TOC TOP OF CONCRETE
TOD TOP OF DECK
TRTD PRESSURE TREATED
TOW TOP OF WALL
TYP TYPICAL
UL UNDERWRITERS
LABORATORIES
UNF UNFINISHED
UON UNLESS OTHERWISE
NOTED
VERT VERTICAL
VR VAPOR RETARDER
VTR VENT THROUGH ROOF
WD WOOD
WO WALK OFF MAT
WP WATERPROOF /
WALL PANEL
WSCT WAINSCOT
WT WEIGHT
WWF WELDED WIRE FABRIC
O F
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REDPROREGISTE RAAENOISSLHCS49THATTEA
S
AL
TC COREY A. WALL
NO. A 12834
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FILE:
Jensen
Inc.
Yorba
Wall
522 West 10th Steet
Juneau, Alaska 99801
jensenyorbawall.com
907.586.1070
AECC137
3/10/2020 7:57:54 AM G:\_Projects\19009\CAD\CD\Gymnasium Siding\Arch\19009 Northstar Elem Gym Siding-R19.rvt
A001
19009
Kodiak Island Borough
Kodiak, Alaska
March 9, 2020
SHEET INDEX
ARCHITECT
JENSEN YORBA WALL, INC.
522 WEST 10TH STREET
JUNEAU, ALASKA 99901
(907) 586-1070
FAX (844) 350-5352
A001 COVER SHEET
AD201 DEMOLITION OVERALL PLAN
AD301 DEMOLITION EXTERIOR ELEVATIONS
AD302 DEMOLITION EXTERIOR ELEVATIONS
AD801 DEMOLITION EXTERIOR DETAILS
A201 OVERALL PLAN
A301 EXTERIOR ELEVATIONS
A302 EXTERIOR ELEVATIONS
A801 EXTERIOR DETAILS
A802 EXTERIOR DETAILS
SYMBOLS
North Star Elementary Gym Siding Replacement
ABBREVIATIONSPROJECT DESCRIPTION
THE PROJECT IS A REPLACEMENT OF EXTERIOR SIDING ON AN
EXISTING ELEMENTARY SCHOOL. THE SCHOOL WAS ORIGINALLY
CONSTRUCTED IN 1994. EXISTING SIDING IS BEVELED CEMENT
FIBER SIDING WITH VERTICAL WOOD BATTENS. THE NEW SIDING
WILL BE PRE-FINISHED METAL WALL PANELS. PROJECT WILL
INCLUDE LIMITED REMOVAL AND REPLACEMENT OF ELECTRICAL
ITEMS.
CODE STUDY
THE PROJECT DOES NOT MODIFY THE BUILDING INTERIOR OR
IMPACT ANY EXITING.
WIND LOAD INFORMATION:
V = 169 MPH (ASCE 7-10, RISK CATEGORY III)
EXPOSURE C
WALLS:
WITHIN 5 FT OF CORNER:90 PSF (55 PSF SERVICE LEVEL)
FIELD: 70 PSF (42 PSF SERVICE LEVEL)
GYM
SITE PLAN (NTS)
M A L L A R D W A YMALLARD WAYPROJECT IS LOCATED AT 961 MALLARD WAY, KODIAK, ALASKA
99615
SITE NOTES:
1. MAIN ENTRY, KEEP CLEAR FOR DURATION OF PROJECT
2. ENTRY DRIVES, KEEP CLEAR FOR DURATION OF PROJECT
3. MAIN PARKING LOTS, KEEP CLEAR FOR DURATION OF PROJECT
4. SOUTH PARKING LOT, ALLOWABLE FOR CONTRACTOR STAGING
/ ACCESS DURING SUMMER ONLY. MUST BE KEPT CLEAR FOR
SCHOOL USE WHEN SCHOOL STARTS IN AUGUST 2020.
5. GRAVEL AREA, CONTRACTOR STAGING / STORAGE
6. FUEL TANK, MECHANICAL AREA. ALLOW SCHOOL DISTRICT
ACCESS FOR DURATION OF PROJECT
1
2
2
3
3
3
4
5
6 AGENDA ITEM #13.A.5.Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Proj...Page 178 of 221
AD302
2AD301
2
AD301
1
AD302
1
1
1WEST WINGLIBRARY EAST WINGGYMNASIUM
1
AD801
TYP
5' - 0"82' - 5 1/2"21' - 6"62' - 5 1/2"14' - 0"
97' - 11 1/2"
33
3
3
CANOPY
BELOW
3
MEMBRANE
ROOF
MEMBRANE
ROOF BELOW
MEMBRANE
ROOF BELOW
MEMBRANE
ROOF BELOW
2
1
A B
APPROXIMATE LIMIT OF WORK
DEMOLITION KEYNOTES:
1. KEYNOTES MAY NOT BE SPECIFIC TO THIS SHEET.
2. PROTECT ALL SURFACES NOT IN THIS CONTRACT FROM
DAMAGE DURING CONSTUCTION
3. FIELD-VERIFY ALL DIMENSIONS PRIOR TO BEGINNING WORK
4. REMOVE EXISTING SIGNAGE AND SALVAGE FOR
REINSTALLATION. ASSUME 4 SIGNS.
DEMOLITION GENERAL NOTES:
1
2
3
REMOVE EXISTING SIDING & WEATHER BARRIER DOWN TO
PLYWOOD WALL SHEATHING. SEE 2/AD801
PROTECT ALL ADJACENT SURFACES FROM DAMAGE DURING
DEMOLITION
4 REMOVE OR REPARE EXISTING CEMENT BOARD SIDING,
TRIM, AND PARAPET TO REMAIN FOR ADJACENT SIDING
REPLACEMENT
5 ITEM TO REMAIN, PREPARE FOR NEW WORK
6 CAREFULLY REMOVE ITEM AND SAVE FOR REINSTALLATION
O F
ETIAK
F
REDPROREGISTE RAAENOISSLHCS49THATTEA
S
AL
TC COREY A. WALL
NO. A 12834
----
Jensen
Inc.
REVISIONS
SHEET TITLE
DATE:
FILE:
Yorba
Wall
522 West 10th Steet
Juneau, Alaska 99801
jensenyorbawall.com
907.586.1070
AECC137
3/10/2020 7:58:02 AM G:\_Projects\19009\CAD\CD\Gymnasium Siding\Arch\19009 Northstar Elem Gym Siding-R19.rvt
March 9, 2020
AD201Kodiak Island BoroughGYM SIDING REPLACEMENTKodiak, Alaska19009
DEMOLITION
OVERALL PLANNorth Star Elementary100% CDs
1 Roof Plan - Demolition
SCALE:0 32'16'8'AGENDA ITEM #13.A.5.Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Proj...Page 179 of 221
1st Floor
0"
TOP Lower Level
12' -7"
TOP GYM
26' -7"
1
AD801
TYP
2
6
AD801
3
AD801
4
AD801
3
AD801
4
AD801
6
AD801
5
AD801
A B
TYP
3
CANOPY
BEYOND
3
WALL
BEYOND
3
WALL
BEYOND
3
AD801
4
3
AD801
4
6
LIGHT
6
LIGHT
6
LIGHT
6
LIGHT
5
LOUVER
5
LOUVER
5
BELL
APPROXIMATE LIMIT OF WORK
DEMOLITION KEYNOTES:
1. KEYNOTES MAY NOT BE SPECIFIC TO THIS SHEET.
2. PROTECT ALL SURFACES NOT IN THIS CONTRACT FROM
DAMAGE DURING CONSTUCTION
3. FIELD-VERIFY ALL DIMENSIONS PRIOR TO BEGINNING WORK
4. REMOVE EXISTING SIGNAGE AND SALVAGE FOR
REINSTALLATION. ASSUME 4 SIGNS.
DEMOLITION GENERAL NOTES:
1
2
3
REMOVE EXISTING SIDING & WEATHER BARRIER DOWN TO
PLYWOOD WALL SHEATHING. SEE 2/AD801
PROTECT ALL ADJACENT SURFACES FROM DAMAGE DURING
DEMOLITION
4 REMOVE OR REPARE EXISTING CEMENT BOARD SIDING,
TRIM, AND PARAPET TO REMAIN FOR ADJACENT SIDING
REPLACEMENT
5 ITEM TO REMAIN, PREPARE FOR NEW WORK
6 CAREFULLY REMOVE ITEM AND SAVE FOR REINSTALLATION
1st Floor
0"
TOP Lower Level
12' -7"
TOP GYM
26' -7"
1
AD801
TYP
3
AD801
3
AD801
3
AD801
4
AD801
5
AD801
TYP
2
5
3
4
3
2 1
DOOR
5
OUTLET
6
AD801
6
AD801
O F
ETIAK
F
REDPROREGISTE RAAENOISSLHCS49THATTEA
S
AL
TC COREY A. WALL
NO. A 12834
----
Jensen
Inc.
REVISIONS
SHEET TITLE
DATE:
FILE:
Yorba
Wall
522 West 10th Steet
Juneau, Alaska 99801
jensenyorbawall.com
907.586.1070
AECC137
3/10/2020 7:58:03 AM G:\_Projects\19009\CAD\CD\Gymnasium Siding\Arch\19009 Northstar Elem Gym Siding-R19.rvt
March 9, 2020
AD301Kodiak Island BoroughGYM SIDING REPLACEMENTKodiak, Alaska19009
DEMOLITION
EXTERIOR
ELEVATIONSNorth Star Elementary100% CDs
1 South Exterior Elevation - Demo
SCALE:0 16'8'4'2'
2 West Exterior Elevation - Demo
SCALE:0 16'8'4'2'AGENDA ITEM #13.A.5.Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Proj...Page 180 of 221
1st Floor
0"
TOP Lower Level
12' -7"
TOP Mechanical
22' -7"
TOP GYM
26' -7"
1
AD801
TYP
3
AD801
3
AD801
5
AD801
2
3
AB
TYP
WALL
BEYOND
1st Floor
0"
TOP Lower Level
12' -7"
TOP Mechanical
22' -7"
TOP GYM
26' -7"
2
3
1
AD801
3
AD801
3
AD801
4
AD801
5
AD801
TYP
3
AD801
TYP
21
6
AD801
5
DOOR
CANOPY NOT SHOWN FOR CLARITY
6
AD801
3
WALL
BEYOND
4 APPROXIMATE LIMIT OF WORK
DEMOLITION KEYNOTES:
1. KEYNOTES MAY NOT BE SPECIFIC TO THIS SHEET.
2. PROTECT ALL SURFACES NOT IN THIS CONTRACT FROM
DAMAGE DURING CONSTUCTION
3. FIELD-VERIFY ALL DIMENSIONS PRIOR TO BEGINNING WORK
4. REMOVE EXISTING SIGNAGE AND SALVAGE FOR
REINSTALLATION. ASSUME 4 SIGNS.
DEMOLITION GENERAL NOTES:
1
2
3
REMOVE EXISTING SIDING & WEATHER BARRIER DOWN TO
PLYWOOD WALL SHEATHING. SEE 2/AD801
PROTECT ALL ADJACENT SURFACES FROM DAMAGE DURING
DEMOLITION
4 REMOVE OR REPARE EXISTING CEMENT BOARD SIDING,
TRIM, AND PARAPET TO REMAIN FOR ADJACENT SIDING
REPLACEMENT
5 ITEM TO REMAIN, PREPARE FOR NEW WORK
6 CAREFULLY REMOVE ITEM AND SAVE FOR REINSTALLATION
O F
ETIAK
F
REDPROREGISTE RAAENOISSLHCS49THATTEA
S
AL
TC COREY A. WALL
NO. A 12834
----
Jensen
Inc.
REVISIONS
SHEET TITLE
DATE:
FILE:
Yorba
Wall
522 West 10th Steet
Juneau, Alaska 99801
jensenyorbawall.com
907.586.1070
AECC137
3/10/2020 7:58:04 AM G:\_Projects\19009\CAD\CD\Gymnasium Siding\Arch\19009 Northstar Elem Gym Siding-R19.rvt
March 9, 2020
AD302Kodiak Island BoroughGYM SIDING REPLACEMENTKodiak, Alaska19009
DEMOLITION
EXTERIOR
ELEVATIONSNorth Star Elementary100% CDs
1 North Exterior Elevation - Demo
2 East Exterior Elevation - Demo
SCALE:0 16'8'4'2'
SCALE:0 16'8'4'2'AGENDA ITEM #13.A.5.Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Proj...Page 181 of 221
EXISTING ROOF
MEMBRANE
FLASH TO
REMAIN, LOOSEN
AS REQUIRED TO
ACCOMPLISH
OTHER WORK
AND RE ADHERE
SCALE:0 6"12"3"
REMOVE
EXISTING COPING
AND OTHER
ASSOCIATED
FLASHINGS
EXISTING ROOF
MEMBRANE AND
STRUCTURE TO
REMAIN,
PROTECT
AGAINST DAMAGE
DURING
CONSTRUCTION
REMOVE EXISTING
CEMENT BOARD SIDING
REMOVE EXISTING
WEATHER BARRIER
EXISTING PLYWOOD
SHEATHING TO REMAIN
EXISTING 2x4 FURRING &
INSULATION TO REMAIN
EXISTING WALL
STRUCTURE TO REMAIN
REMOVE EXISTING
CEMENT BOARD SIDING
SCALE:0 6"12"3"
REMOVE EXISTING
WEATHER BARRIER
EXISTING PLYWOOD
SHEATHING TO REMAIN
EXISTING 2x4 FURRING
& INSULATION
EXISTING WALL
STRUCTURE
TO REMAIN
SCALE:0 6"12"3"
REMOVE EXISTING
CEMENT BOARD SIDING
REMOVE EXISTING
WEATHER BARRIER
EXISTING PLYWOOD
SHEATHING TO REMAIN
EXISTING 2x4 FURRING
& INSULATION
REMOVE EXISTING 1x5
& 1X6 CORNER BOARDS
EXISTING WALL
STRUCTURE
TO REMAIN
SCALE:0 6"12"3"
REMOVE EXISTING
CEMENT BOARD SIDING
REMOVE EXISTING
WEATHER BARRIER
EXISTING PLYWOOD
SHEATHING TO REMAIN
EXISTING 2x FURRING &
INSULATION
REMOVE EXISTING 1x
CORNER BOARDS REMOVE EXISTING
WEATHER BARRIER
EXISTING WALL STRUCTURE
TO REMAIN
SCALE:0 6"12"3"
EXISTING PLYWOOD
SHEATHING TO REMAIN
EXISTING 2x FURRING &
INSULATION
REMOVE EXISTING
CEMENT BOARD SIDING
REMOVE EXISTING
1x BATTEN
SCALE:0 6"12"3"
REMOVED ITEMS NOT
SHOWN FOR CLARITY.
SEE 4/AD801 FOR
OTHER NOTES AND
ITEMS TO BE REMOVED
EX. WB. CAREFULLY
TRIM @ REMOVED
SIDING AND CORNER
BOARDS. LEAVE 6"
VERTICAL STRIP +/- TO
ALLOW ATTACHMENT
OF NEW WB
EXISTING SIDING AND
CORNER BOARD TO
REMAIN, SEE
ELEVATIONS
CAREFULLY REMOVE
SIDING AND CORNER
BOARDS TO AVOID
DAMAGE TO EX. WB
O F
ETIAK
F
REDPROREGISTE RAAENOISSLHCS49THATTEA
S
AL
TC COREY A. WALL
NO. A 12834
----
Jensen
Inc.
REVISIONS
SHEET TITLE
DATE:
FILE:
Yorba
Wall
522 West 10th Steet
Juneau, Alaska 99801
jensenyorbawall.com
907.586.1070
AECC137
3/10/2020 7:58:04 AM G:\_Projects\19009\CAD\CD\Gymnasium Siding\Arch\19009 Northstar Elem Gym Siding-R19.rvt
March 9, 2020
AD801Kodiak Island BoroughGYM SIDING REPLACEMENTKodiak, Alaska19009
DEMOLITION
EXTERIOR DETAILSNorth Star Elementary100% CDs
1 Typical Parapet Demo 2 Typical Wall Demo 3 Typical Outside Corner Demo
4 Typical Inside Corner Demo 5 Typical Wall Batten Demo 6 Inside Corner @ Ex. Siding Demo AGENDA ITEM #13.A.5.Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Proj...Page 182 of 221
A301
2
A301
1
A302
2
A302
1
1
1WEST WINGLIBRARY EAST WINGGYMNASIUM
33
3
3
CANOPY
BELOW
3
MEMBRANE
ROOF
MEMBRANE
ROOF BELOW
MEMBRANE
ROOF BELOW
MEMBRANE
ROOF BELOW
2
1
A B5' - 9 1/2"81' - 8 1/4"21' - 6"62' - 5 1/2"14' - 0"
97' - 11 1/2"
1 APPROXIMATE LIMIT OF WORK
2
3
KEYNOTES:
INSTALL WEATHER BARRIER AND SIDING, SEE 2/A801
PROTECT ALL ADJACENT SURFACES FROM DAMAGE
1. KEYNOTES MAY NOT BE SPECIFIC TO THIS SHEET.
2. PROTECT ALL SURFACES NOT IN THIS CONTRACT FROM
DAMAGE DURING CONSTUCTION
3. FIELD-VERIFY ALL DIMENSIONS PRIOR TO BEGINNING WORK
4. REINSTALL EXISTING SIGNAGE. ASSUME 4 SIGNS.
GENERAL NOTES:
4 TRIM BETWEEN EXISTING SIDING AND NEW TO ACHIVE A
WEATHER TIGHT SEAL TO BOTH SURFACES. TRIM EXISTING
PARAPET AS REQUIRED AND REINSTALL.
5 EXISTING ITEM. TRIM SIDING AROUND ITEM WITH
PREFINISHED METAL J-TRIM TO MATCH SIDING
6
REINSTALL ITEM, PROVIDE PT BLOCKING AS REQ'D. TRIM
SIDING AROUND ITEM WITH PREFINISHED METAL J-TRIM TO
MATCH SIDING
7 VERTICAL REVEAL. EQUALLY SPACE ACROSS ELEVATION
UON, 24'-0" O.C. MAX.
8 EXISTING METAL DOOR AND FRAME TO REMAIN. SEE 2/A802
FOR HEAD FLASHING AND 3/A803 FOR JAMB FLASHING.
9
LIGHT IN LOCATION OF REMOVED LIGHT. TWR1 ALO LED BY
LITHONIA OR APPROVED EQUAL. COLOR TEMPERATURE:
5000k, LUMEN OUTPUT: 6,000LM. PROVIDE PT BLOCKING AS
REQ'D. TRIM SIDING AROUND ITEM WITH PREFINISHED METAL
J-TRIM TO MATCH SIDING
10 ALTERNATE 1: WAINSCOT, SEE 2/A802
O F
ETIAK
F
REDPROREGISTE RAAENOISSLHCS49THATTEA
S
AL
TC COREY A. WALL
NO. A 12834
----
Jensen
Inc.
REVISIONS
SHEET TITLE
DATE:
FILE:
Yorba
Wall
522 West 10th Steet
Juneau, Alaska 99801
jensenyorbawall.com
907.586.1070
AECC137
3/10/2020 7:57:55 AM G:\_Projects\19009\CAD\CD\Gymnasium Siding\Arch\19009 Northstar Elem Gym Siding-R19.rvt
March 9, 2020
A201Kodiak Island BoroughGYM SIDING REPLACEMENTKodiak, Alaska19009
OVERALL PLANNorth Star Elementary100% CDs
1 Roof Plan
SCALE:0 32'16'8'AGENDA ITEM #13.A.5.Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Proj...Page 183 of 221
1st Floor
0"
TOP Lower Level
12' -7"
TOP GYM
26' -7"
1
A801
TYP
3
A801
3
A801
4
A801
3
A801
4
A801
3
A801
A B
2
3
CANOPY
BEYOND
3
WALL
BEYOND
3
WALL
BEYOND
4
4
9 9 9 9
5
LOUVER
5
LOUVER
5
BELL
6
A801
6
A801
PANEL TYPE A PANEL TYPE B PANEL TYPE A
7 7
1
A802
10
1st Floor
0"
TOP Lower Level
12' -7"
TOP GYM
26' -7"3
A801
3
A801
3
A801
4
A801
1
A801 TYP
2 1
PANEL TYPE BPANEL TYPE A
2
8
3
4
3
DOOR 5
OUTLET
777
6
A801
6
A801
ALIGN WITH CORNER BELOW
1
A802
10
1 APPROXIMATE LIMIT OF WORK
2
3
KEYNOTES:
INSTALL WEATHER BARRIER AND SIDING, SEE 2/A801
PROTECT ALL ADJACENT SURFACES FROM DAMAGE
1. KEYNOTES MAY NOT BE SPECIFIC TO THIS SHEET.
2. PROTECT ALL SURFACES NOT IN THIS CONTRACT FROM
DAMAGE DURING CONSTUCTION
3. FIELD-VERIFY ALL DIMENSIONS PRIOR TO BEGINNING WORK
4. REINSTALL EXISTING SIGNAGE. ASSUME 4 SIGNS.
GENERAL NOTES:
4 TRIM BETWEEN EXISTING SIDING AND NEW TO ACHIVE A
WEATHER TIGHT SEAL TO BOTH SURFACES. TRIM EXISTING
PARAPET AS REQUIRED AND REINSTALL.
5 EXISTING ITEM. TRIM SIDING AROUND ITEM WITH
PREFINISHED METAL J-TRIM TO MATCH SIDING
6
REINSTALL ITEM, PROVIDE PT BLOCKING AS REQ'D. TRIM
SIDING AROUND ITEM WITH PREFINISHED METAL J-TRIM TO
MATCH SIDING
7 VERTICAL REVEAL. EQUALLY SPACE ACROSS ELEVATION
UON, 24'-0" O.C. MAX.
8 EXISTING METAL DOOR AND FRAME TO REMAIN. SEE 2/A802
FOR HEAD FLASHING AND 3/A803 FOR JAMB FLASHING.
9
LIGHT IN LOCATION OF REMOVED LIGHT. TWR1 ALO LED BY
LITHONIA OR APPROVED EQUAL. COLOR TEMPERATURE:
5000k, LUMEN OUTPUT: 6,000LM. PROVIDE PT BLOCKING AS
REQ'D. TRIM SIDING AROUND ITEM WITH PREFINISHED METAL
J-TRIM TO MATCH SIDING
10 ALTERNATE 1: WAINSCOT, SEE 2/A802
O F
ETIAK
F
REDPROREGISTE RAAENOISSLHCS49THATTEA
S
AL
TC COREY A. WALL
NO. A 12834
----
Jensen
Inc.
REVISIONS
SHEET TITLE
DATE:
FILE:
Yorba
Wall
522 West 10th Steet
Juneau, Alaska 99801
jensenyorbawall.com
907.586.1070
AECC137
3/10/2020 7:57:56 AM G:\_Projects\19009\CAD\CD\Gymnasium Siding\Arch\19009 Northstar Elem Gym Siding-R19.rvt
March 9, 2020
A301Kodiak Island BoroughGYM SIDING REPLACEMENTKodiak, Alaska19009
EXTERIOR
ELEVATIONSNorth Star Elementary100% CDs
1 South Exterior Elevation
2 West Exterior Elevation
SCALE:0 16'8'4'2'
SCALE:0 16'8'4'2'AGENDA ITEM #13.A.5.Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Proj...Page 184 of 221
1st Floor
0"
TOP Lower Level
12' -7"
TOP Mechanical
22' -7"
TOP GYM
26' -7"
2
3
3
A801
3
A801
1
A801 TYP
AB
7 7 7 7
WALL
BEYOND
6
A801
PANEL TYPE A
1st Floor
0"
TOP Lower Level
12' -7"
TOP GYM
26' -7"
3
A801
3
A801
4
A801
6
A801
1
A801
TYP
21
2
38
DOOR
3
WALL
BEYOND
4
CANOPY NOT SHOWN FOR CLARITY
3
A801
6
A801
7 7
ALIGN WITH CORNER BELOW
7
PANEL TYPE B PANEL TYPE A
1
A802
10
1 APPROXIMATE LIMIT OF WORK
2
3
KEYNOTES:
INSTALL WEATHER BARRIER AND SIDING, SEE 2/A801
PROTECT ALL ADJACENT SURFACES FROM DAMAGE
1. KEYNOTES MAY NOT BE SPECIFIC TO THIS SHEET.
2. PROTECT ALL SURFACES NOT IN THIS CONTRACT FROM
DAMAGE DURING CONSTUCTION
3. FIELD-VERIFY ALL DIMENSIONS PRIOR TO BEGINNING WORK
4. REINSTALL EXISTING SIGNAGE. ASSUME 4 SIGNS.
GENERAL NOTES:
4 TRIM BETWEEN EXISTING SIDING AND NEW TO ACHIVE A
WEATHER TIGHT SEAL TO BOTH SURFACES. TRIM EXISTING
PARAPET AS REQUIRED AND REINSTALL.
5 EXISTING ITEM. TRIM SIDING AROUND ITEM WITH
PREFINISHED METAL J-TRIM TO MATCH SIDING
6
REINSTALL ITEM, PROVIDE PT BLOCKING AS REQ'D. TRIM
SIDING AROUND ITEM WITH PREFINISHED METAL J-TRIM TO
MATCH SIDING
7 VERTICAL REVEAL. EQUALLY SPACE ACROSS ELEVATION
UON, 24'-0" O.C. MAX.
8 EXISTING METAL DOOR AND FRAME TO REMAIN. SEE 2/A802
FOR HEAD FLASHING AND 3/A803 FOR JAMB FLASHING.
9
LIGHT IN LOCATION OF REMOVED LIGHT. TWR1 ALO LED BY
LITHONIA OR APPROVED EQUAL. COLOR TEMPERATURE:
5000k, LUMEN OUTPUT: 6,000LM. PROVIDE PT BLOCKING AS
REQ'D. TRIM SIDING AROUND ITEM WITH PREFINISHED METAL
J-TRIM TO MATCH SIDING
10 ALTERNATE 1: WAINSCOT, SEE 2/A802
O F
ETIAK
F
REDPROREGISTE RAAENOISSLHCS49THATTEA
S
AL
TC COREY A. WALL
NO. A 12834
----
Jensen
Inc.
REVISIONS
SHEET TITLE
DATE:
FILE:
Yorba
Wall
522 West 10th Steet
Juneau, Alaska 99801
jensenyorbawall.com
907.586.1070
AECC137
3/10/2020 7:57:59 AM G:\_Projects\19009\CAD\CD\Gymnasium Siding\Arch\19009 Northstar Elem Gym Siding-R19.rvt
March 9, 2020
A302Kodiak Island BoroughGYM SIDING REPLACEMENTKodiak, Alaska19009
EXTERIOR
ELEVATIONSNorth Star Elementary100% CDs
1 North Exterior Elevation
2 East Exterior Elevation
SCALE:0 16'8'4'2'
SCALE:0 16'8'4'2'AGENDA ITEM #13.A.5.Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Proj...Page 185 of 221
RE-ADHERE
EXISTING ROOF
MEMBRANE, AS
REQUIRED
SCALE:0 6"12"3"
PREFIN METAL
COPING W/
HEMMED DRIPS
EXISTING ROOF
MEMBRANE AND
STRUCTURE TO
REMAIN,
PROTECT
AGAINST DAMAGE
DURING
CONSTRUCTION
LAP EXISTING
MEMBRANE FLASH
OVER PARAPET
CONT CLIP
EXISTINGMATCHCONT CLIP
EXISTING WALL
EXISTING WALL:
GWB,
6 METAL STUDS @ 16" OC,
2x4 HORZ FURRING @ 24" OC,
PLYWOOD SHEATHING
SIDING, SEE
ELEVATION FOR TYPE
SCALE:0 6"12"3"
WEATHER BARRIER
EXISTING WALL
SCALE:0 6"12"3"
SIDING
WEATHER BARRIER
PREFIN METAL
FLASHING W/ HEMMED
EDGES2 1/2"METAL AND
COMPOSITION
CLOSURE BY PANEL
MANUFACTURER
PANEL CLIP
EXISTING WALL
SCALE:0 6"12"3"
SIDING
WEATHER BARRIER
METAL AND
COMPOSITION
CLOSURE BY PANEL
MANUFACTURER
PREIN METAL
FLASHING WITH
HEMMED EDGES
PANEL CLIP
EXISTING WALL
2 1/2"
PANEL CLIP
EXISTING WALL
SCALE:0 6"12"3"
SIDING
METAL AND COMPOSITION
CLOSURE BY PANEL MFR
WB
EXTRUDED REVEAL
BY PANEL MFR
"NARROW VERTICAL REVEAL"
SCALE:0 6"12"3"
LAP WB OVER
EXISTING WB, SEAL
JOINT
EXISTING SIDING, WB, &
CORNER BOARD
EXISTING WALL
SIDING
WEATHER BARRIER
METAL AND
COMPOSITION
CLOSURE BY PANEL
MANUFACTURER
PREIN METAL
FLASHING WITH
HEMMED EDGES
PANEL CLIP
EXISTING WALL
O F
ETIAK
F
REDPROREGISTE RAAENOISSLHCS49THATTEA
S
AL
TC COREY A. WALL
NO. A 12834
----
Jensen
Inc.
REVISIONS
SHEET TITLE
DATE:
FILE:
Yorba
Wall
522 West 10th Steet
Juneau, Alaska 99801
jensenyorbawall.com
907.586.1070
AECC137
3/10/2020 7:58:00 AM G:\_Projects\19009\CAD\CD\Gymnasium Siding\Arch\19009 Northstar Elem Gym Siding-R19.rvt
March 9, 2020
A801Kodiak Island BoroughGYM SIDING REPLACEMENTKodiak, Alaska19009
EXTERIOR DETAILSNorth Star Elementary100% CDs
1 Typical Parapet 2 Typical Wall 3 Typical Outside Corner
4 Typical Inside Corner 5 Typical Siding Reveal 6 Inside Corner @ Existing Siding AGENDA ITEM #13.A.5.Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Proj...Page 186 of 221
EXISTING WALL
SIDING
SCALE:0 6"12"3"
STARTER FLASH &
SUPPORT CLIP BY
PANEL MFR
EXTRUDED BASE
BY PANEL MFR.
SASU
WB
EXISTING WALL
SIDING
SCALE:0 6"12"3"
1
PREFIN METAL 18Ga
FLASH W/ HEMMED
DRIP
EXISTING DOOR &
FRAME
2"
PANEL CLIP BY
PANEL MFR
SASU
SUB GIRTS BY
PANEL MFR
WB, LAP OVER
FLASHING
EXISTING WALL
PANEL CLIP BY
PANEL MFR
SCALE:0 6"12"3"
1
SIDING
EXISTING DOOR &
FRAME
PREFIN METAL
CLIP & FLASHING
W/ HEMMED EDGE
SEALANT
WB 2 1/2"EXISTING WALL
SIDING
SCALE:0 6"12"3"
STARTER FLASH &
SUPPORT CLIP BY
PANEL MFR
EXTRUDED BASE
BY METAL SIDING
MFR.
SASU
PREFIN METAL
FLASHING W/
HEMMED DRIP
SOLID PHENOLIC
ARCHITECTURAL
PANEL AND
SUPPORT
EXTRUSION, 24"
HIGH
WB
O F
ETIAK
F
REDPROREGISTE RAAENOISSLHCS49THATTEA
S
AL
TC COREY A. WALL
NO. A 12834
----
Jensen
Inc.
REVISIONS
SHEET TITLE
DATE:
FILE:
Yorba
Wall
522 West 10th Steet
Juneau, Alaska 99801
jensenyorbawall.com
907.586.1070
AECC137
3/10/2020 7:58:01 AM G:\_Projects\19009\CAD\CD\Gymnasium Siding\Arch\19009 Northstar Elem Gym Siding-R19.rvt
March 9, 2020
A802Kodiak Island BoroughGYM SIDING REPLACEMENTKodiak, Alaska19009
EXTERIOR DETAILSNorth Star Elementary100% CDs
1 Typical Wall Base 2 Door Head 3 Door Jamb
4 ALTERNATE 1 Wall Base AGENDA ITEM #13.A.5.Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Proj...Page 187 of 221
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 16, 2020
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: Service Area No. 1 - Chip Seal Project
ORIGINATOR: Dave Conrad
RECOMMENDATION:
Move to approve Memorandum of Agreement with Alaska Department of Transportation, South Coast
Region in an amount Not to Exceed the about of $156,996.00 for the Service Area No. 1 chip seal
project.
DISCUSSION:
Service Area No.1 recommends the Kodiak Island Borough Assembly approve entering into a
Memorandum of Agreement with Alaska Department of Transportation, South Coast Region for an
amount Not to Exceed $156,996.00 to chip seal, Service Area No. 1 roads spelled out in the proposal.
Propose to move $157,000.00 from our Fund Balance Account to o ur 2020 Fiscal Year Operating
Budget at your 3rd Quarter Budget Adjustment Hearing.
Service Area No. 1 after paying current invoices will have a minimum of $200,000 available in
the current Fiscal Year Budget. In addition there are funds available in the Unreserved Fund
Balance for this service area if required. The service are intends to request that the Assembly
move $157,000 from the Fund Balance Account to the 2020 Fiscal Year Operating Budget.
On April 2, 2020 Service District No. 1 Board had a special meeting to take action on a proposal from
Alaska State Department of Transportation and Public Facilities, South Coast Region, to chip seal
some of the Service District No. 1 Paved Roads. Attached please find the Alaska State Department of
Transportation's quote for work requested, details of the project, the budget performance report dated
March 31, 2020, and draft minutes from the Service Area No. 1 meeting agreeing to move the
recommendation forward to the Borough Assembly for consideration.
Alaska Department of Transportation (AK DOT) provided a quote:
The price for chip sealing in the Sharatin Road area was quoted at $143,234 (including labor) and the
price for the VonSheele road area was quoted $13,762 (no labor included) for a total of $156,996. AK
DOT estimated labor a little high for the Sharatin road area because they inclu ded the VonSheele road
project in that labor cost. If all of the $157,000 payment made to Alaska Department of Transportation
is not used, they issue a refund to the service area.
ALTERNATIVES:
FISCAL IMPACT:
The Service District No. 1 Board requests that the Borough move $157,000.00 from our Fund Balance
Account to our 2020 Fiscal Year Operating Budget at your 3rd Quarter Budget Adjustment Hearing.
OTHER INFORMATION:
AGENDA ITEM #13.A.6.
Service Area No. 1 - Chip Seal Project Page 188 of 221
LinaCruzFrom:Zimmerman,MarcusG(DOT)<marcus.zimmerman@alaska.gov>Sent:Friday,March27,20202:57PMTo:ClerksSubjectFW:ChipSealoptionsestimateScottArndtAttn:ScottAmdtMarcusZimmerman,C.M.AlaskaDepartmentofTransportation&PublicFacilitiesMaintenance&OperationsSpecialistSouthcoastRegion(907)465-4655Office(907)957-6815CellFrom:Zimmerman,MarcusC(DOT)Sent:Wednesday,March25,202012:15PMTo:scott.arndt@kibassembly.orgSubject:ChipSealoptionsestimateScott,TheestimatedamounttochipsealPuffinDrive,CurelewWay,SharatinRoad,GullDriveandtheApronsofthestreetapproachesinServiceDistrict1is5143,234.00.WorkbyDOTwillnotstanpriortoJune1,2020andisweatherdependent.Thereforspecificdatesforworktobedonecannotbegiven.IfthereisappropriateweathertheworkwillbecompletedbetweenJune1,2020andJuly1,2020.WorktobedonebyDOT:•Markthecenterofthestreetswithasticknstomptemporaryraisedmarker,whichwillremaininplaceafterthechipsealiscompleted.Notethatthesemarkerssometimescomeoffpriortochipsealingandwillnotbereplaced,alsotheydobreakoffduetotrafficandsweeping.•ApplyasingleshotofCRS-2PoilandasinglelayerofEchip.•Sweepthestreetsonetimewithakickbroom(afterpickupboomisdone),chipswillbeswepttotheedgeofpavementandleftthere.•Trafficcontrol.WorktobedonebyServiceDistrict1•Notifyresidentsintheneighborhoodofthechipsealwork.•SweepallroadspriortoJune1,2020•SweepwithapickupbroomafterthechipsealiscompletednosoonerthanIweek.AGENDA ITEM #13.A.6.Service Area No. 1 - Chip Seal ProjectPage 189 of 221
Repaintthepavementcenterlineandfogline.AddAlternateestimateVonScheeleWay,ServiceDistrictI513,762.WorktobedonebyDOT:•Markthecenterofthestreetswithasticknstomptemporaryraisedmarker,whichwillremaininplaceafterthechipsealiscompleted.Notethatthesemarkerssometimescomeoffpriortochipsealingandwillnotbereplaced,alsotheydobreakoffduetotrafficandsweeping.•ApplyasingleshotofCRS-2PoilandasinglelayerofEchip.•Sweepthestreetsonetimewithakickbroomchipswillbeswepttotheedgeofpavementandleftthere.•Trafficcontrol.WorktobedonebyServiceDistrict1•Notifyresidentsintheneighborhoodofthechipsealwork.•SweepallroadspriortoJune1,2020•Repaintthepavementcenterlineandfogline.ItismyrecommendationnottochipsealtheroadsintheWoman’sBayServiceDistrict.TheServiceDistrictwouldseenobenefitforpavementlifebydoingchipseal,itwouldnotbethebestuseoftheServiceDistrictshinds.IwouldrecommendsavingthehindsthatwouldbespentonthechipsealandputtingthemtowardsroadreconstmctioninthenearRiture.MarcusZimmerman,C.M.AlaskaDepartmentofTransportation&PublicFacilitiesMaintenance&OperationsSpecialistSouthcoastRegion(907)465-4655Office(907)957-6815Cell2AGENDA ITEM #13.A.6.Service Area No. 1 - Chip Seal ProjectPage 190 of 221
Service District NO 1 Main Request for Estimate
All highlighted roads and approaches: All of Sharatin Road, Gull Drive at Sharatin to Curlew Way, All of paved portion of
Curlew Way, and paved portion of Puffin Drive. All chips after application need to be vacuumed up on first pass and then
the rest can be swept to the edge of the pavement.
AGENDA ITEM #13.A.6.
Service Area No. 1 - Chip Seal Project Page 191 of 221
Service District No 1 – Additive Alternate
Von Scheele Way from blue line to end of pavement including approaches at Beaver Lake Drive and Beaver Lake Loop.
All chips after application can be swept to edge of pavement. AGENDA ITEM #13.A.6.Service Area No. 1 - Chip Seal ProjectPage 192 of 221
Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/
Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total
Fund 242 - Service District #1
REVENUE
Department 000 - Fund Revenues
311.100 Real Property Tax 414,000.00 .00 414,000.00 .00 .00 421,040.22 (7,040.22)102 415,768.32
311.200 Personal Property Tax 6,500.00 .00 6,500.00 .00 .00 7,650.72 (1,150.72)118 6,934.87
319.100 Penalties & Interest .00 .00 .00 .00 .00 .20 (.20)+++.15
361.100 Interest Earnings .00 .00 .00 .00 .00 16,108.64 (16,108.64)+++23,092.32
361.300 Change in Fair Market Value .00 .00 .00 .00 .00 1,879.64 (1,879.64)+++16,044.07
380.170 Other .00 .00 .00 .00 .00 229.39 (229.39)+++400.06
Department 000 - Fund Revenues Totals $420,500.00 $0.00 $420,500.00 $0.00 $0.00 $446,908.81 ($26,408.81)106%$462,239.79
REVENUE TOTALS $420,500.00 $0.00 $420,500.00 $0.00 $0.00 $446,908.81 ($26,408.81)106%$462,239.79
EXPENSE
Department 224 - Road Service District #1
410.109 Chairman Stipend 4,800.00 .00 4,800.00 .00 .00 2,400.00 2,400.00 50 4,800.00
410.110 Salaries 3,000.00 .00 3,000.00 87.71 .00 278.00 2,722.00 9 525.97
410.130 Overtime 1,000.00 .00 1,000.00 .00 .00 41.11 958.89 4 375.81
420.110 Unemployment Taxes 50.00 .00 50.00 .01 .00 .04 49.96 0 .10
420.120 FICA Taxes 700.00 .00 700.00 6.40 .00 206.90 493.10 30 434.19
420.130 Group Insurance 1,000.00 .00 1,000.00 98.95 .00 163.97 836.03 16 434.09
420.140 Retirement 500.00 .00 500.00 19.31 .00 104.26 395.74 21 198.39
420.150 Workers Compensation 100.00 .00 100.00 .43 .00 13.32 86.68 13 38.19
446.110 Snow Removal / Sanding 200,000.00 .00 200,000.00 57,673.91 .00 147,183.46 52,816.54 74 62,089.90
446.120 Maint & Repairs 135,750.00 .00 135,750.00 .00 .00 59,142.78 76,607.22 44 194,459.79
446.125 Grading / Ditching 60,000.00 .00 60,000.00 .00 .00 22,451.25 37,548.75 37 49,281.71
450.110 Operating Supplies 100.00 .00 100.00 .00 .00 .00 100.00 0 .00
450.120 Printing / Binding 100.00 .00 100.00 .00 .00 .00 100.00 0 .00
450.222 General Liablity Insurance Coverage 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 692.09
450.224 Insurance Coverage Discounts .00 .00 .00 .00 .00 .00 .00 +++(181.08)
450.230 Advertising / Hearings 400.00 .00 400.00 .00 .00 .00 400.00 0 .00
450.260 Surveys 12,000.00 .00 12,000.00 1,694.00 .00 1,694.00 10,306.00 14 6,225.00
450.320 Bad Debt Expense .00 .00 .00 .00 .00 .47 (.47)+++4,681.64
Department 224 - Road Service District #1 Totals $420,500.00 $0.00 $420,500.00 $59,580.72 $0.00 $233,679.56 $186,820.44 56%$324,055.79
EXPENSE TOTALS $420,500.00 $0.00 $420,500.00 $59,580.72 $0.00 $233,679.56 $186,820.44 56%$324,055.79
Fund 242 - Service District #1 Totals
REVENUE TOTALS 420,500.00 .00 420,500.00 .00 .00 446,908.81 (26,408.81)106%462,239.79
EXPENSE TOTALS 420,500.00 .00 420,500.00 59,580.72 .00 233,679.56 186,820.44 56%324,055.79
Fund 242 - Service District #1 Totals $0.00 $0.00 $0.00 ($59,580.72)$0.00 $213,229.25 ($213,229.25)$138,184.00
Grand Totals
REVENUE TOTALS 420,500.00 .00 420,500.00 .00 .00 446,908.81 (26,408.81)106%462,239.79
Run by Patricia Valerio on 03/31/2020 04:26:05 PM Page 1 of 2
Budget Performance Report
Fiscal Year to Date 03/31/20
Exclude Rollup Account
AGENDA ITEM #13.A.6.Service Area No. 1 - Chip Seal ProjectPage 193 of 221
EXPENSE TOTALS 420,500.00 .00 420,500.00 59,580.72 .00 233,679.56 186,820.44 56%324,055.79
Grand Totals $0.00 $0.00 $0.00 ($59,580.72)$0.00 $213,229.25 ($213,229.25)$138,184.00
Run by Patricia Valerio on 03/31/2020 04:26:05 PM Page 2 of 2
Budget Performance Report
Fiscal Year to Date 03/31/20
Exclude Rollup Account
AGENDA ITEM #13.A.6.Service Area No. 1 - Chip Seal ProjectPage 194 of 221
1
Service Area No. 1 Board
Special Meeting
April 2, 2020 at 5:00PM
Teleconference
Assembly Chambers
1. CALL TO ORDER
Chair Scott Arndt called the meeting to order at 5:00 p.m.
2. ROLL CALL
Board members present were Chair Scott Arndt, Paul Hansen, Curtis Howell, Jay Baldwin, Mike
Sirofchuck, Dennis Symmons, and Craig DeHart. A quorum was established. Also, in attendance
were Information Technology Supervisor Paul Van Dyke, Engineering & Facilities staff Patricia
Valerio.
3. VISITOR COMMENTS – Limited to 3 minutes.
4. NEW BUSINESS
a. CHIP SEAL PROJECT:
Chair Scott Arndt did a brief overview of the project and the quote that was provided by
the Alaska Department of Transportation (AK DOT). The price for chip sealing in the
Sharatin area was quoted at $143,234 (including labor) and the price for the VonSheele
area was quoted $13,762 (no labor included) for a total of $156,996. AK DOT estimated
labor a little high for the Sharatin area because they included cost for the VonSheele way
project labor.
CHAIR will entertain motion to recommend to Kodiak Island Borough Assembly to enter
into a Memorandum of Agreement with Alaska Department of Transportation not to
exceed $156,996.00 to chip seal the roads in proposal.
HANSEN MOVED to recommend to Kodiak Island Borough Assembly to enter into a
Memorandum of Agreement with Alaska Department of Transportation, South West
Region not to exceed $156,996.00 to chip seal the Service Area 1 roads in proposal.
SYMMONS seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
AGENDA ITEM #13.A.6.
Service Area No. 1 - Chip Seal Project Page 195 of 221
2
5. ADJOURNMENT
There being no further business before the board the meeting was adjourned at 5:10 p.m.
SUMMONS MOVED to adjourn the meeting. BALDWIN seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
______________________________ Date: _______________
Patricia Valerio
Engineering/Facilities Department
Approved By:
_________________________________ Date: _______________
Scott Arndt, Chair
Service Area No. 1
AGENDA ITEM #13.A.6.
Service Area No. 1 - Chip Seal Project Page 196 of 221
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 16, 2020
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Resolution No. FY2020-02B Amending The Fees Of The Kodiak Island
Borough.
ORIGINATOR: Dora Cross
RECOMMENDATION:
Move to adopt Resolution No. FY2020-02B To Amending The Fees Of The Kodiak Island Borough.
DISCUSSION:
The solid waste disposal staff has had increasing problems with rented commercial open top
dumpsters containing mixed loads at the landfill. Mixed waste streams require staff to
manually sort and segregate materials. The staff is recommending adding a new fee to the
current fee schedule for fiscal year 2020 to become effective upon adoption.
Title 8: Health and Safety Solid Waste Collection and Disposal
Addition of New Fee: Rented Commercial Open Top Dumpster Mixed Loads** $750.00
Addition to Notes for above new fee: **Rented Commercial Top Dumpsters are provided by
Waste Connection to paying customer per request. No other Municipal Solid Waste
components such as metals, food waste, oil or lubricants, fluids or household garbage are to
be commingled in the dumpster. Mixed waste streams delivered to the landfill that require
staff to sort or segregate materials incur a $750.00 fee charge and possible suspension of the
use of a commercial dumpster.
ALTERNATIVES:
FISCAL IMPACT:
Unknown at this time
OTHER INFORMATION:
AGENDA ITEM #13.B.1.
Resolution No. FY2020-02B Amending The Fees Of The Kodiak Island Borough...Page 197 of 221
Kodiak Island Borough, Alaska Resolution No. FY2020-02B
Page 1 of 1
1 Introduced by: Borough Manager
2 Drafted by: Finance Director
3 Introduced on:
4 Adopted on:
5
6 KODIAK ISLAND BOROUGH
7 RESOLUTION NO. FY2020-02B
8
9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING
10 THE FEES OF THE KODIAK ISLAND BOROUGH
11
12 WHEREAS, the solid waste disposal staff has had increasing problems with rented
13 commercial open top dumpsters containing mixed loads; and
14
15 WHEREAS,components such as metals, food waste, oil or lubricants, fluids or household
16 garbage are not to be commingled in the dumpster; and
17
18 WHEREAS, mixed waste streams require staff to manually sort or segregate materials; and
19
20 WHEREAS, staff is recommending adding a new fee to the current fee schedule for fiscal
21 year 2020 as shown on the attached exhibit; and
22
23 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
24 BOROUGH that
25
26 Section 1: The attached exhibit of schedule of fees shall become effective upon adoption.
27
28 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
29 THIS __________ DAY OF _______________, 2020.
30
31 KODIAK ISLAND BOROUGH ATTEST:
32
33
34 ___________________________ ___________________________
35 William Roberts, Mayor Tara Welinsky, Clerk
36
37 VOTES:
38 Ayes:
39 Noes:
40
AGENDA ITEM #13.B.1.
Resolution No. FY2020-02B Amending The Fees Of The Kodiak Island Borough...Page 198 of 221
updated
4/10/2020
sz
updated effective date (Cross)
Contents Page
Miscellaneous Services 2
Title 3: Revenue and Finance 3
Title 5: Business Licenses 3
Title 6: Animals 3
Title 8: Health and Safety
Solid Waste Collection and Disposal 4
Title 12: Naming Buildings, Public Facilities,
Streets, and Sidewalks 5
Title 15: Building and Construction
Building Permits 5
Electric Permits 5 - 6
Grading Permits 6
Plan Review 6
Plumbing 6
Other 7
Title 16: Subdivision 7
Title 17: Zoning 8
Title 18: Borough Real Property 9
Change footer effective date to adoption date
D.Cross
KODIAK ISLAND BOROUGH, ALASKA
FEE SCHEDULE
Effective: July 1, 2019
AGENDA ITEM #13.B.1.
Resolution No. FY2020-02B Amending The Fees Of The Kodiak Island Borough...Page 199 of 221
MISCELLANEOUS SERVICES
BAYSIDE FIRE STATION COMMUNITY TRAINING CENTER
Copy of Fire Reports $25.00
One-half of Training Center, per half day (1-6 hrs, max 49 people)$15.00
One-half of Training Center, per day (6-10 hrs, max 49 people)$25.00
Full Training Center, per half day (1-6 hrs, max 100 people)$30.00
Full Training Center, per day (6-10 hrs, max 100 people)$50.00
Refundable Cleaning Deposit $50.00
Notes:
BOROUGH CODE OF ORDINANCES
Borough Code, Complete $200.00
Supplement Service (Annual Fee)$75.00
Title 15, complete first 20 pages free, $0.25 thereafter
Title 16, complete first 20 pages free, $0.25 thereafter
Title 17, complete first 20 pages free, $0.25 thereafter
BOROUGH RECORDS
2007 Comprehensive Plan (bound copy)$100.00
Audio Recording CD $5.00
Audio Recording (saved on requester's thumb drive) no charge
Audio Recording (sent by email)no charge
Certified copies (does not include copy charges)$5.00
Copy, scan single file to CD or DVD, per disk (includes large scale maps)$5.00
Copies, per page first 20 pages free, $0.25 thereafter
Comprehensive Plans, paper $25.00
Electronically Reproduced Records (hard copy to electronic)no charge
Electronically Produced/Provided Records (originally electronic)no charge
GENERAL SERVICES
Interest on Miscellaneous Delinquent Accounts 12% annually
New/Transfer Liquor License $1.00 per notice mailed
Non-Filing or Late Filing Fee for Special Taxes (Excise,Severance,and Transient
Accommodations)$50 per filing
NSF Check Fee $25.00
Research Service, records recovery *First 5 hours free per month/per requestor/$40.00 per hr
thereafter
Research Service, data analysis *Fee set at $40.00 per hr
Wire Transfer Fee $25.00
Check Replacement Fee $15.00
Notes:
*
KODIAK FISHERIES RESEARCH CENTER (KFRC)
Main Lobby (upstairs/down - fee includes large conference room)$250.00
Refundable cleaning deposit, main lobby $300.00
Large Conference Room $50.00
Refundable cleaning deposit, large conference room $50.00
Small Conference Room $40.00
Refundable cleaning deposit, small conference room $30.00
Notes:
REPRODUCTION AND MAPPING COSTS:
GIS services (1/4 hr minimum)$60.00/hr
Prints/Copies
Bond $1.00 sq ft
Semi Gloss $2.00 sq ft
Mylar $3.00 sq ft
8.5 X 11 inch first 20 pages free, $0.25 thereafter
11 X 17 inch first 10 pages free, $0.50 thereafter
Notes:
No copying or commercial use, except for reference
Non-profit organizations and public safety agencies who do not charge a fee for the activity being conducted in the facility may apply for a waiver of KFRC
fees.
Non-profit organizations and public safety agencies who do not charge a fee for the activity being conducted may apply for a waiver of Training Center
use fees.
KIBC 2.40.060 authorizes the setting of fees for compilation or creation or records (data analysis). The arbitrary amount of $40 per hour is an average of
Clerk's Office staff hourly wage and benefits. KIBC 2.40.040 notes that we cannot exceed the actual salary and benefit cost for personnel time.
2 of 8
Kodiak Island Borough Effective July 1, 2019
AGENDA ITEM #13.B.1.
Resolution No. FY2020-02B Amending The Fees Of The Kodiak Island Borough...Page 200 of 221
TITLE 3: REVENUE AND FINANCE
SPECIAL ASSESSMENT AND PROPERTY TAX
Foreclosure/Attorney Fee actual cost
Publication Fee actual cost
Redemption Certificates actual cost
Administration Fee on Clerk Deeded Properties $500.00
Interest 12% annually
Penalty 10% one time charge
Marijuana
Excise Tax on Flower and Bud Per the State of Alaska Rate
Excise Tax on Remaining Portions of the Plant Per the State of Alaska Rate
Interest 12% annually
Penalty 10% one time charge
Tobacco
Excise Tax on Cigarettes $.05 each
Excise Tax on Other Tobacco Products 25% of wholesale cost
Interest 12% annually
Penalty within 7 days of due date 10% one time charge
Penalty within 16 days of due date 15% one time charge
TITLE 5: BUSINESS LICENSES
Marijuana
Cultivation Facilities - Limited $200.00 annually
Cultivation Facilities - Standard $1,000.00 annually
Manufacturing - Concentrate $200.00 annually
Manufacturing - Product $1,000.00 annually
Retail $1,000.00 annually
Testing $200.00 annually
Tobacco
License Fee $100.00 annually
TITLE 6: ANIMALS
Animal Control
Boarding Fees
Small animals (dogs, cats, etc.), per day $5.00
Large animals (cows, horses, etc.), per day $50.00
License Fees
Male Dog, per year $35.00
Female Dog, per year $35.00
Neuter and Spayed Dogs, per year $10.00
Duplicate Tag, each $5.00
Miscellaneous Fees
Rabies Vaccinations Deposit (partially refundable)$20.00
Adoption (includes neuter or spay, rabies shot, license)actual cost
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Kodiak Island Borough Effective July 1, 2019
AGENDA ITEM #13.B.1.
Resolution No. FY2020-02B Amending The Fees Of The Kodiak Island Borough...Page 201 of 221
TITLE 8: HEALTH AND SAFETY
SOLID WASTE COLLECTION AND DISPOSAL
Appliances
Appliances Other, residential no charge from "Primary Residence Only"
Refrigerators/Freezers, residential $10.00 each
Asbestos Disposal (must be delivered in compliance with applicable regulations)$200.00 minimum, $200.00/cy
Batteries
Lead Acid Batteries - residential no charge
Lead Acid Batteries - commercial $6.00 per large, $3.00 per small
Lithium Batteries $6.00 per large, $3.00 per small
Commercial Garbage $20.00 minimum, $365.00/ton
Construction/Demolition Debris (C&D) (residential over 260lb/commercial/ industrial
/institutional)$20.00 minimum, $365.00/ton
Fishing Gear - line, netting and web only $365.00/ton
Fluorescent Light bulbs, Commercial $1.00/lb
Equipment Usage to Off-Load Customer Waste $100.00/hour, $100.00 minimum
Garbage Truck of Borough Collection Contractor $365.00/ton
Garbage Truck of United States Coast Guard Contractor $365.00/ton
Household Hazardous Waste
40 lb limit per month no charge
Greater Than 40 lbs per month $1.00/lb
Marine Debris (does not include line, netting and webbing - see Fishing Gear)
Less than 1 cy no charge
1 to 10 cubic yards - Must complete acceptance form at landfill.no charge
Greater than 10 cubic yards: ADEC and KIB approval required before delivery.
Line, netting, webbing, recyclables, and metal must be separated prior to
delivery.$365.00/ton
Metals (includes vehicles larger than one ton capacity) $365.00/ton ($0.1825/lb)
Mobile Homes/Recreational Vehicles (measured per longest dimension) See Note $30.00/lf
Oil
Used Oil - commercial $3.00/gal
Used Oil - residential - 5 gallons per month no charge
Used Oil - residential - greater than 5 gallons per month $1.50/gal
Residential Waste (by passenger automobile or pickup truck) This includes C&D, and
household waste.
Up to 260 lbs total per day (no metals)no charge
261 pounds or greater $365.00/ton
Tires - commercial $365.00/ton
Use of Scale to Obtain a Certified Weight $15.00 per ticket
Vehicles (vehicles larger than one ton capacity will be charged at the metals rate)$475.00 per vehicle
Waste Screenings $365.00/ton
Rented Commercial Open Top Dumpster Mixed Loads**$750.00 Addition by D. Conrad
NOTES:
*
*
*
*
*
*
*
*
**
Clarification by D. Conrad
Definitions:
Commercial establishments, and/or small quantity generators, who generate hazardous waste must contact an environmental company to properly
dispose of their waste.
All mobile homes or debris from mobile homes shall be cleared for asbestos and Lead based paint before acceptance. All materials must be separated
into C&D, metal and recyclables prior to delivery.
Rented Commercial Open Top Dumpster are provided by Waste Connection to paying customers per request. No other Municipal Solid Waste
components such as metals, food waste, oil or lubricants, fluids or household garbage are to be commingled in the dumpster. Mixed waste streams
delivered to the landfill that require staff to sort or segregate materials incur a $750.00 fee charge and possible suspension of the use of a commercial
dumpster.
Approved non-profit entities may be granted an exemption from solid waste disposal fees for pre-approved cleanup events.
Note: Any mixed construction loads that have greater than 10% metals will not be accepted.
Commercial and residential solid waste materials collected by the United States Coast Guard, or its representative, for disposal at the Kodiak Island
Borough landfill will be charged at the time of disposal at the rate established in this fee schedule. The Kodiak Island Borough will invoice the United
States Coast Guard for all or any portion of those fees charged, as agreed upon by the parties. Fees associated with other waste disposal options will be
charged based on the applicable fee represented in this schedule.
Companies conducting commercial, industrial and institutional demolition projects need to separate their waste into metal and non-metal loads. Mixed
loads will not be accepted at the landfill.
Metals received at the landfill in the form of tanks or cables must be prepared in an acceptable manner. Tanks must be drained of all fluids and wiped
clean. Tanks under 500 gallons must have an 18" square hole cut into it and wiped clean. Tanks over 500 gallons must have one end cut off and wiped
clean. Tanks 1,000 gallons and greater must contact Engineering/Facility staff to discuss acceptable criteria. Fishing cable must be cut into 3' lengths.
Other metal items must be cut into pieces no greater than 17' long, 7' wide and 5' high. They must be separated from non-metal material (e.g., machinery
with hoses or electrical components).
Approved Thrift Stores will be allowed free disposal of self-hauled household residential waste of up to 2,000 lbs/week. Disposal of large items (e.g.,
boats, trailers, construction/demolition debris and metals) will be charged at the same rate as shown in this fee schedule.
Governmental customers may be served by a private company by direct negotiation for service. Fees will be set, billed and collected by that company.
Residential Waste - Waste generated from your home (for example, household garbage, bulky items such as furnishings and grass/lawn clippings). It
includes homeowner construction/demolition waste but does not include metals.
4 of 8
Kodiak Island Borough Effective July 1, 2019
AGENDA ITEM #13.B.1.
Resolution No. FY2020-02B Amending The Fees Of The Kodiak Island Borough...Page 202 of 221
TITLE 12: NAMING BUILDINGS, PUBLIC FACILITIES, STREETS, AND SIDEWALKS
Street Name Change Fee $150.00
TITLE 15: BUILDING AND CONSTRUCTION
BUILDING PERMIT FEES
Total Value Fees
value = up to $500.00 $15.00
value = $500.01 - $2,000.00 $15.00 for the first $500 plus $2.00 for each additional $100.00
value = $2,000.01 - $25,000.00 $45.00 for the first $2,000.00 plus $9.00 for each additional
value = $25,000.01 - $50,000.00 $252.00 for the first $25,000.00 plus $6.50 for each additional
value = $50,000.01 - $100,000.00 $414.50 for the first $50,000.00 plus $4.50 for each additional
value = $100,000.01 to $500,000.00 $639.50 for the first $100,000.00 plus $3.50 for each additional
value = $500,000.01 to $1,000,000.00 $2,039.50 for the first $500,000.00 plus $3.00 for each additional
value = $1,000,000.01 and up $3,539.50 for the first $1,000,000.00 plus $2.00 for each
Remodel of a single family residence when issued as an owner/builder is valuation based with the maximum fee amount of $150.00.
Notes:
ELECTRIC PERMIT FEES
NEW CONSTRUCTION ELECTRICAL WORK
Single Family and Duplexes:
Temporary Work Service Permit $30.00
Residential Single Family - new $70.00
Duplex - new $100.00 Additional Wiring, remodeling residential only $30.00
ALL OTHER ELECTRICAL WORK
Issuance of Permit $35.00
Each Fixture/Duplex Outlet/Individual Switch/Emergency Light $1.25
Electric Heat per k.w. Installed $1.00
Each Power Outlet $2.00
Electrical Service to 200 amps $20.00
Electrical Service over 200 amps $30.00
Each Area Floodlight, 1st light $20.00
Each Additional Floodlight $5.00
Generator per k.w. Output $1.00
Transformers 5 k.v.a. or above $5.00
Motor Connections, 15 hp and above $20.00
Transfer Switches - manual $5.00
Transfer Switches - automatic $10.00
Electrical Signs $20.00
Trailer Courts - each space $50.00
Each Additional - same permit $10.00
Temporary Services $5.00
Commercial Waste - Institutional and industrial organizations or contractors and businesses conducting work for compensation and/or barter.
I. Valuations for determination of permit fees will be based on contract prices or, in the absence of a contract price, the Building Valuation Data as
published, by I.C.B.O. Building Standards
The following schedule of fees shall apply to all electrical work for which a permit is required
New Construction of a single family residence or residence with an accessory building when issued as an owner/builder is $150.00.
2. Owner/builder is defined as a person who is managing the construction or remodel of their own residence and the building permit must reflect the name
of the owner.
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Kodiak Island Borough Effective July 1, 2019
AGENDA ITEM #13.B.1.
Resolution No. FY2020-02B Amending The Fees Of The Kodiak Island Borough...Page 203 of 221
Environmental Control Devices per Outlet/Unit $1.25
TITLE 15: BUILDING AND CONSTRUCTION (Cont'd)
ELECTRIC PERMIT FEES (Cont'd)
ALL OTHER ELECTRICAL WORK (Cont'd)
$0.00 - $500.00 $35.00
$501.00 - $1,000.00 $60.00
$1,001.00 - $2,000.00 $100.00
$2,001.00 - $3,000.00 $150.00
$3,001.00 - $4,000.00 $200.00
$4,001.00 - $6,000.00 $250.00
$6,001.00 - up $300.00
First Inspection $40.00
Second Inspection $50.00
Each Additional Inspection $60.00
Electric Permits After Work has Started 2 x the published amount
GRADING PERMIT FEES:
50 cubic yards $23.50
51 to 100 c.y.$37.00
101 to 1,000 c.y.$37.00 for 1st 100 cy + $17.50 for ea additional 100 cy
1,001 to 10,000 c.y.$194.50 for 1st 1,000 cy + $14.50 for ea additional 1,000 cy
10,001 to 100,000 c.y.$325.00 for 1st 10,000 cy + $66.00 for ea additional 10,000 cy
100,001 c.y. or more $919.00 for 1st 100,000 cy + $36.50 for ea add 10,000 cy
Note:
PLAN REVIEW FEES
Commercial 65% of the building permit fee
Residential non-engineered 50% of the building permit fee
Residential engineered 20% of the building permit fee
Notes:
PLUMBING PERMIT FEES:
Additional Plumbing Remodeling - residential only $30.00
Single Family and Duplexes (base fee):
New Duplex $100.00
New Residential Single Family $70.00
Plus the Following Additional Charges:
Each Plumbing Fixture $7.00
Each Gas Outlet $5.00
Each Water Heater and Hot Water Boiler (per 1.000 btu)$0.20
Automatic Sprinkler Systems (per head)$1.50
Plumbing Alteration Work (per outlet)$7.00
All Other Plumbing Work $35.00
Plumbing Permits After Work has Started 2 x the published amount
When extra inspections are made necessary by reason of defective work, or otherwise through fault or error on the part of the holder of the permit, or on
The following schedule of fees shall apply to all electrical work for which a plan review is required:
I. Valuations for determination of permit fees will be based on contract prices or, in the absence of a contract price, the Building Valuation Data as
The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference between the fees paid for the original permit
and the fee shown for the entire project.
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Kodiak Island Borough Effective July 1, 2019
AGENDA ITEM #13.B.1.
Resolution No. FY2020-02B Amending The Fees Of The Kodiak Island Borough...Page 204 of 221
TITLE 15: BUILDING AND CONSTRUCTION (Cont'd)
OTHER FEES:
Additional Plan Review Required by Changes, additions or revision to approved plans $50.00/hr
Appeals and Exceptions $350.00
Building Demolition Fee $40.00
Driveway Permit Fee, (no fee when included w/bldg permit)$25.00
Inspections Which No Fee is Specifically Indicated $40.00/hr
Inspections Outside Normal Business Hours (per hour, 2 hr min)$70.00
Reinspection Fees Assessed Under Provisions of Section 305G $40.00/hr
Right of Way (ROW) Permit for Driveway Access $100.00
TITLE 16: SUBDIVISIONS
SUBDIVISION FEES
Abbreviated/Aliquot Part Plats $300.00
Appeal to Assembly $200.00
Appeal to Commission $200.00
Appeal Record Copy, per page first 20 pages free, $0.25 thereafter
Review of P&ZC Decision $75.00
Vacations $350.00Waivers$150.00
Inspection Services - General
Personnel Costs - strait time $40.00/hr
Personnel Costs - over time $56.00/hr
Personnel Costs - double time $72.00/hr
Vehicle - hours $1.70/hr
Vehicle - mileage $0.30/mi Vehicle - administrative fee 10%
Inspection Services - Subdivision:
Road and Utility Improvement (per lineal ft)
Improvements for 1 to 12 lots $3.50/lf
Improvements for 13 lots and more $2.00/lf
Materials Approval Services:
First Submittal $200.00 Subsequent Reviews $60.00
Plan Review Services:
Additional Improvement Plan Reviews $100.00
Improvement Plan Review actual cost
Initial and Final Plan $200.00
Site Grading Plan Review $250.00
Preliminary Plats Creating:
1 to 12 lots $350.00
13 to 50 lots $350.00 + $20.00 for each additional lot over 12
Over 50 lots $1,110.00 + $15.00 for each additional lot over 50
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Kodiak Island Borough Effective July 1, 2019
AGENDA ITEM #13.B.1.
Resolution No. FY2020-02B Amending The Fees Of The Kodiak Island Borough...Page 205 of 221
TITLE 17: ZONING
After the fact Zoning Compliance Permits 2 x the published amount
Appeal to Board of Adjustment $350.00
Appeal to Commission $175.00
Appeal Record Copy, per page first 20 pages free, $0.25 thereafter
Conditional Use Permit **$250.00
Other P&Z Screening Approval $150.00
Postponement at Petitioner's Request - public hearing item $100.00
Postponement at Petitioner's Request - non-public hearing item $25.00
Review of P&ZC Decision $150.00
Variance $250.00
Zoning Change Permit:
Less than 1.75 acres $350.00
1.76 to 5.00 acres $750.00
5.01 to 40.00 acres $1,000.00
40.01 acres or more $1,500.00
Zoning Compliance Permit :
Less than 1.75 acres $30.00
1.76 to 5.00 acres $60.00
5.01 to 40.00 acres $90.00
40.01 acres or more $120.00
** This fee is waived for Accessory Dwelling Unit (ADU) cases
TITLE 18: BOROUGH REAL PROPERTY
Land Disposal Application $350.00
Land Use Permits - temporary KIBC 18.50.010.B $250.00
Land Use Permits - annually KIBC 18.50.010.C $1,200.00
Material Sales, royalty fee per cubic yard - annually $2.00
Wood Cutting Permits - Chiniak area - annually Free with signed liability waiver
Wood Cutting Permits - specified areas other than Chiniak - 30 days $25.00
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Kodiak Island Borough Effective July 1, 2019
AGENDA ITEM #13.B.1.
Resolution No. FY2020-02B Amending The Fees Of The Kodiak Island Borough...Page 206 of 221
Kodiak Island Borough
ENGINEERING & FACILITIES DEPT.
710 Mill Bay Road
Kodiak, Alaska 99615
AGENDA ITEM #13.B.1.
Resolution No. FY2020-02B Amending The Fees Of The Kodiak Island Borough...Page 207 of 221
Kodiak Island Borough, Alaska Ordinance No. FY2020-19
Deletion – Red, Strikeout Page 1 of 3
Insertion – Bold, Blue, Underlined Version 1
Introduced by: Borough Mayor 1
Drafted by: Borough Attorney 2
Introduced on: 04/16/2020 3
Public Hearing Date: 4
Adopted on: 5
6
KODIAK ISLAND BOROUGH 7
ORDINANCE NO. FY2020-19 8
9
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH DECLARING 10
AN EMERGENCY AND AMENDING KODIAK ISLAND BOROUGH CODE SECTION 2.30.020, 11
GENERAL RULES. 12
13
A. WHEREAS, the United States Centers for Disease Control (CDC) has determined 14
that COVID-19, a respiratory disease that can result in serious illness or death and 15
that is a new strain of coronavirus not previously identified in humans, is a 16
significant public health risk both globally and in the United States; and 17
B. WHEREAS, the United States Department of Health and Human Services 18
Secretary Alex Azar declared a public health emergency for COVID-19 on January 19
31, 2020, retroactively applicable to January 27, 2020; and 20
C. WHEREAS, on March 11, 2020, the World Health Organization (WHO) Director-21
General declared COVID-19 to be a global pandemic, and the WHO situation 22
report has determined the global risk assessment posed by COVID-19 to be “very 23
high”; and 24
D. WHEREAS, on March 11, 2020, Alaska Governor Mike Dunleavy issued a 25
declaration of public health disaster emergency in response to the anticipated 26
outbreak of COVID-19 in Alaska, and in order to ensure that the public is educated 27
about the public health risk; and 28
E. WHEREAS, on March 12, 2020, the first positive case of COVID-19 was confirmed 29
within the State of Alaska; and 30
F. WHEREAS, on March 13, 2020, Governor Dunleavy closed all schools in Alaska 31
for two weeks, and the US Center for Disease Control (CDC) has recommended 32
that gatherings of more than 50 persons be avoided; and 33
34
G. WHEREAS, on March 23, 2020, Governor Dunleavy issued Health Mandate 009 35
prohibiting gatherings of more than 10 people, and requiring persons to remain six 36
feet apart to prevent the spread of disease; and 37
38
H. WHEREAS, on March 19, 2020, the Assembly adopted Emergency Ordinance 39
2020-18 temporarily modifying rules for meeting attendance and quorum to 40
accommodate requirements of the response to the present public health 41
emergency; and 42
43
44
Version 1
AGENDA ITEM #13.C.1.
Ordinance No. FY 2020-19 Amending Kodiak Island Borough Code Section 2.3...Page 208 of 221
Kodiak Island Borough, Alaska Ordinance No. FY2020-19
Deletion – Red, Strikeout Page 2 of 3
Insertion – Bold, Blue, Underlined Version 1
I. Whereas, the Assembly finds that the present public health disaster is continuing 45
and the changes made by Ordinance 2020-18 must be extended by regular 46
ordinance; and 47
48
J. WHEREAS, the Assembly finds that it is in the best interest of the Borough to 49
incorporate these alternate meeting procedures to be available in times of declared 50
disasters as a regular part of the Borough code. 51
52
53
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 54
BOROUGH THAT: 55
56
Section 1: This ordinance is of permanent nature and shall become a part of the Kodiak Island 57
Borough Code of Ordinances. 58
59
Section 2: That section 2.30.020, General Rules, of the Kodiak Island Borough Code of 60
Ordinances is amended to read as follows: 61
62
2.30.020 General rules. 63
64
A. Public Meetings. All official meetings of the assembly shall be open to the public. The 65
journal of proceedings shall be open to public inspection. When a disaster has been 66
declared which makes attendance by the public in person inappropriate, physical 67
attendance by the public may be limited and public access may be provided by 68
broadcast or other means. 69
B. Quorum. Four members of the assembly shall constitute a quorum. Attendance of 70
assembly members shall be in person and may not be by teleconference, except for 71
work sessions and emergency meetings. In the event of an emergency meeting, the 72
provisions set in AS 44.62.310 shall be followed. 73
C. Absences. No member of the assembly may absent himself from any regular or special 74
meeting of the assembly except for good cause. An assembly member who is unable to 75
attend a meeting shall advise the clerk or the mayor of the contemplated absence and 76
the reason for that absence. During the course of the meeting from which the member is 77
absent, the chair shall cause the record to reflect the absence of the member, the 78
reason for the absence and whether the absence is excused by the assembly. 79
D. Rules of Order. “Robert’s Rules of Order Current Edition” shall govern the proceedings 80
of the assembly in all cases, unless they are in conflict with these rules. When such a 81
conflict exists, this chapter prevails. 82
E. If a declaration of a disaster or emergency has been issued by the President, the 83
Governor of Alaska, or the Mayor which includes areas within the Kodiak Island 84
Borough, the provisions of subsection B of this section requiring in person 85
attendance and prohibiting participation by teleconference shall not apply during 86
the period the declaration is in effect, and assembly members may participate by 87
teleconference and be counted as part of a quorum even if they are not physically 88
present. All votes at meetings where assembly members are participating by 89
teleconference shall be by roll call. For purposes of this section teleconference 90
AGENDA ITEM #13.C.1.
Ordinance No. FY 2020-19 Amending Kodiak Island Borough Code Section 2.3...Page 209 of 221
Kodiak Island Borough, Alaska Ordinance No. FY2020-19
Deletion – Red, Strikeout Page 3 of 3
Insertion – Bold, Blue, Underlined Version 1
includes internet video conferencing and other similar real time two way 91
communication methods. 92
Effective Date: This ordinance takes effect upon adoption. 93
94
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 95
THIS __________ DAY OF _______________, 2020. 96
97
KODIAK ISLAND BOROUGH ATTEST: 98
99
100
___________________________ ___________________________ 101
William Roberts, Mayor Tara Welinsky, Clerk 102
103
VOTES: 104
Ayes: 105
Noes: 106
AGENDA ITEM #13.C.1.
Ordinance No. FY 2020-19 Amending Kodiak Island Borough Code Section 2.3...Page 210 of 221
Kodiak Island Borough, Alaska Ordinance No. FY2020-19
Deletion – Red, Strikeout Page 1 of 3
Insertion – Bold, Blue, Underlined Version 2
Introduced by: Borough Mayor 1
Drafted by: Assembly Member Turner 2
Introduced on: 04/16/2020 3
Public Hearing Date: 4
Adopted on: 5
6
KODIAK ISLAND BOROUGH 7
ORDINANCE NO. FY2020-19 8
9
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH DECLARING 10
AN EMERGENCY AND AMENDING KODIAK ISLAND BOROUGH CODE SECTION 2.30.020, 11
GENERAL RULES. 12
13
A. WHEREAS, the United States Centers for Disease Control (CDC) has determined 14
that COVID-19, a respiratory disease that can result in serious illness or death and 15
that is a new strain of coronavirus not previously identified in humans, is a 16
significant public health risk both globally and in the United States; and 17
B. WHEREAS, the United States Department of Health and Human Services 18
Secretary Alex Azar declared a public health emergency for COVID-19 on January 19
31, 2020, retroactively applicable to January 27, 2020; and 20
C. WHEREAS, on March 11, 2020, the World Health Organization (WHO) Director-21
General declared COVID-19 to be a global pandemic, and the WHO situation 22
report has determined the global risk assessment posed by COVID-19 to be “very 23
high”; and 24
D. WHEREAS, on March 11, 2020, Alaska Governor Mike Dunleavy issued a 25
declaration of public health disaster emergency in response to the anticipated 26
outbreak of COVID-19 in Alaska, and in order to ensure that the public is educated 27
about the public health risk; and 28
E. WHEREAS, on March 12, 2020, the first positive case of COVID-19 was confirmed 29
within the State of Alaska; and 30
F. WHEREAS, on March 13, 2020, Governor Dunleavy closed all schools in Alaska 31
for two weeks, and the US Center for Disease Control (CDC) has recommended 32
that gatherings of more than 50 persons be avoided; and 33
34
G. WHEREAS, on March 23, 2020, Governor Dunleavy issued Health Mandate 009 35
prohibiting gatherings of more than 10 people, and requiring persons to remain six 36
feet apart to prevent the spread of disease; and 37
38
H. WHEREAS, on March 19, 2020, the Assembly adopted Emergency Ordinance 39
2020-18 temporarily modifying rules for meeting attendance and quorum to 40
accommodate requirements of the response to the present public health 41
emergency; and 42
43
44
Version 2
AGENDA ITEM #13.C.1.
Ordinance No. FY 2020-19 Amending Kodiak Island Borough Code Section 2.3...Page 211 of 221
Kodiak Island Borough, Alaska Ordinance No. FY2020-19
Deletion – Red, Strikeout Page 2 of 3
Insertion – Bold, Blue, Underlined Version 2
I. Whereas, the Assembly finds that the present public health disaster is continuing 45
and the changes made by Ordinance 2020-18 must be extended by regular 46
ordinance; and 47
48
J. WHEREAS, the Assembly finds that it is in the best interest of the Borough to 49
incorporate these alternate meeting procedures to be available in times of declared 50
disasters as a regular part of the Borough code. 51
52
53
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 54
BOROUGH THAT: 55
56
Section 1: This ordinance is of permanent nature and shall become a part of the Kodiak Island 57
Borough Code of Ordinances. 58
59
Section 2: That section 2.30.020, General Rules, of the Kodiak Island Borough Code of 60
Ordinances is amended to read as follows: 61
62
2.30.020 General rules. 63
64
A. Public Meetings. All official meetings of the assembly shall be open to the public. The 65
journal of proceedings shall be open to public inspection. When a disaster has been 66
declared which makes attendance by the public in person inappropriate, physical 67
attendance by the public may be limited and public access may be provided by 68
broadcast or other means. 69
B. Quorum. Four members of the assembly shall constitute a quorum. Attendance of 70
assembly members shall be in person and may not be by teleconference, except for 71
work sessions and emergency meetings. In the event of an emergency meeting, the 72
provisions set in AS 44.62.310 shall be followed. 73
C. Absences. No member of the assembly may absent himself from any regular or special 74
meeting of the assembly except for good cause. An assembly member who is unable to 75
attend a meeting shall advise the clerk or the mayor of the contemplated absence and 76
the reason for that absence. During the course of the meeting from which the member is 77
absent, the chair shall cause the record to reflect the absence of the member, the 78
reason for the absence and whether the absence is excused by the assembly. 79
D. Rules of Order. “Robert’s Rules of Order Current Edition” shall govern the proceedings 80
of the assembly in all cases, unless they are in conflict with these rules. When such a 81
conflict exists, this chapter prevails. 82
E. If a declaration of a disaster or emergency has been issued by the President, the 83
Governor of Alaska, or the Mayor which includes areas within the Kodiak Island 84
Borough, the provisions of subsection B of this section requiring in person 85
attendance and prohibiting participation by teleconference shall not apply during 86
the period the declaration is in effect, and assembly members may participate by 87
video conference and be counted as part of a quorum even if they are not 88
physically present. All votes at meetings where assembly members are 89
participating by video conference shall be by roll call. For purposes of this 90
AGENDA ITEM #13.C.1.
Ordinance No. FY 2020-19 Amending Kodiak Island Borough Code Section 2.3...Page 212 of 221
Kodiak Island Borough, Alaska Ordinance No. FY2020-19
Deletion – Red, Strikeout Page 3 of 3
Insertion – Bold, Blue, Underlined Version 2
section video conference includes internet video conferencing and other similar 91
real time two way communication methods. 92
Effective Date: This ordinance takes effect upon adoption. 93
94
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 95
THIS __________ DAY OF _______________, 2020. 96
97
KODIAK ISLAND BOROUGH ATTEST: 98
99
100
___________________________ ___________________________ 101
William Roberts, Mayor Tara Welinsky, Clerk 102
103
VOTES: 104
Ayes: 105
Noes: 106
AGENDA ITEM #13.C.1.
Ordinance No. FY 2020-19 Amending Kodiak Island Borough Code Section 2.3...Page 213 of 221
Kodiak Island Borough
Engineering & Facilities Department
Projects Office
710 Mill Bay Road • Kodiak, Alaska 99615
Phone (907) 486-9210 • Fax (907) 486-9347
Projects Report – March 2020
Page 1
TO: Mayor and Assembly
FROM: Matt Gandel, Project Manager/Inspector
CC: Michael Powers, Borough Manager
Dave Conrad, E/F Director
RE: Monthly Projects Report for Period Ending March 31, 2020
ANTON LARSEN BAY DOCK CONCRETE PAD EXTENSION
Project Description: Replacement of the dock and gangway at Anton Larsen Bay was completed in 2014.
The majority of the funding for this project was provided by a grant from the State of Alaska and there are
substantial grant funds remaining after completing construction. To make further improvements to the
dock site KIB staff worked with PND Engineers to design an additional concrete pad for the head of the
gangway to provide easier access to the dock.
Current Status: A bid package for the additional concrete work was issued on February 19, 2020, and bids
are due on April 2, 2020. The work is scheduled to be completed during spring/summer 2020.
Change Orders this Period: None.
BALER BUILDING SEPTIC SYSTEM REPLACEMENT
Project Description: This project is for installation of a septic tank and leach field for the Baler Building.
The current septic system does not meet code and needs to be upgraded.
Current Status: Jacobs Engineering provided design documents for this project, which were reviewed and
approved by the Architectural/Engineering Review Board (ARB) in November 2019. Staff solicited quotes
for procurement of the new 1,000-gallon septic tank and has issued a purchase order to Golden Alaska
Excavating for the tank. The design for installation of the tank and construction of a new leach field was
issued for public bid on March 3, 2020 with bids due on April 7, 2020.
Change Orders this Period: None.
BALER BUILDING UNDERGROUND STORAGE TANK REPLACEMENT
Project Description: This project includes removal of an existing underground storage tank (UST), removal
of contaminated soil due to a leak at the UST, and procurement and installation of a new aboveground
tank to provide heating and vehicle fuel for the Baler Building and Landfill equipment.
Current Status: The UST was removed in September 2018, and approximately 70 cubic yards of
contaminated soil was excavated and stockpiled on site. In late January 2020 the Alaska Department of
Environmental Conservation formally approved a work plan to landfarm the contaminated soil at the
landfill. The landfarm is scheduled to be constructed in spring 2020. Concurrently staff solicited bids for a
AGENDA ITEM #17.B.1.
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Projects Report – March 2020
Page 2
new 4,000-gallon fuel tank to replace the UST, and in December 2019 the Assembly approved a contract
with Greer Tank of Anchorage for procurement and delivery of the new tank. The new tank was delivered
in early March 2020 and is currently staged at the landfill. Jensen Yorba Wall and RSA Engineering are
currently completing design for the concrete pad and piping to install the tank, and this work is tentatively
scheduled to be put out for public bid in April 2020.
Change Orders this Period: None.
BAYSIDE FIRE DEPARTMENT EXTERIOR IMPROVEMENTS
Project Description: This project is replacement of exterior siding, windows, doors, and roofing at the
older portion of Bayside Fire Department. The existing metal roofing and wood siding are over 35 years
old and have reached the end of their useful life.
Current Status: Jensen Yorba Wall (JYW) is the architect for this project and completed design documents
that were approved by both the Fire Protection Area No. 1 Board and the Architectural/Engineering
Review Board. The project was issued for public bid in December 2019, and bids were due and opened on
February 3, 2020. On February 20, 2020, the Assembly approved a contractor for the low bidder, Friend
Contractors (Friend) of Kodiak. Friend has ordered materials and is tentatively planning on a May 1, 2020
start date, depending on the actual delivery date.
Change Orders this Period:
Friend Contractors, Inc – Contract 2020-15
Change Order 01 - $ 5,541.84
1) Added cost to provide EuroLine windows with a 20-year warranty in lieu of Ply-Gem
windows included in the specifications, including changing upper windows in Training Room
from awning to fixed windows.
BOROUGH BUILDING BOILER ROOM ABATEMENT/UPGRADES
Project Description: This project is for replacement of the boilers at the Borough Building, including
abatement of pipe insulation and gaskets as required. The boilers are over 50 years old and well past their
useful life. As part of the initial design efforts, EHS-Alaska will complete hazardous material and indoor air
quality surveys of the Borough Building, and Jensen Yorba Wall and RSA Engineers are going to investigate
the feasibility of replacing the boilers in the adjacent maintenance building and connecting the two
buildings for increased energy efficiency.
Current Status: The Assembly approved change orders for Jensen Yorba Wall (JYW) to begin design work
at meetings on March 5, 2020 and March 12, 2020. A representative from EHS-Alaska visited the Borough
Building the week of March 15, 2020, to perform the hazardous material and indoor air quality surveys,
and the results are currently pending. The next step will be to review existing as-built drawings and utility
information. A site visit for electrical and mechanical engineers was planned but has been postponed due
to COVID-19 concerns. Instead, KIB staff will assist gathering existing information as directed by the
engineers.
Change Orders this Period:
Jensen Yorba Wall, Inc. – Contract 2019-10
Change Order 07 – $39,767.00 (Approved by Assembly on 3/5/20)
1) Provide a hazardous material survey, preliminary design documents and cost estimate for
the Borough Building Boiler Replacement project per the proposal dated February 21, 2020.
AGENDA ITEM #17.B.1.
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Projects Report – March 2020
Page 3
Change Order 08 – $22,004.00 (Approved by Assembly on 3/12/20)
1) Evaluate feasibility of replacing boilers in the Maintenance Building and connecting the two
buildings, including additional mechanical and electrical engineering and hazmat survey per
the proposal dated March 4, 2020.
KODIAK FISHERIES RESEARCH CENTER & KODIAK HIGH SCHOOL ELECTRIC BOILERS
Project Description: In 2018 KIB entered into joint agreements with Kodiak Electric Association (KEA) and
the Kodiak Island Borough School District for interruptible electric service at Kodiak Fisheries Research
Center (KFRC) and Kodiak High School (KHS). As part of the agreements KEA will reimburse KIB for the
costs to install electric boilers at both buildings and offer a reduced rate for the power to operate the
boilers at 90% the cost of fuel oil. KIB has contracted with RSA Engineers to provide design and bid
documents for both new boilers.
Current Status: Wolverine Supply, Inc. (Wolverine) is the contractor for this project and started work at
the end of September 2019. This project has been beset by delays in receiving equipment and moving it
into place. As of the end of March 2020, the boiler for KHS has been moved into place, and both plumbing
and electrical connections completed. The boiler was scheduled to be started up the week of March 23,
2020, but there is an undetermined issue with an electrical breaker that needs to be resolved before the
power can be safely turned on. Once that issue is resolved and the boiler is running staff and the
contractor will discuss a potential start date for the work at KFRC.
Change Orders this Period: None.
KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE
Project Description: This project is for the upgrade of the siding and roofing at Kodiak Fisheries Research
Center (KFRC), including replacement of some doors and windows. Both the siding and roofing are 20
years old and showing signs of deterioration.
Current Status: On October 17, 2019, the Assembly approved a change order for Jensen Yorba Wall (JYW)
to start design on this project. JYW will be producing 65% design documents and a detailed construction
cost estimate so a decision can be made to replace all the siding and roofing or to only focus on areas
showing the most deterioration. These initial design documents were scheduled to be completed by
March 2020 but are now scheduled to be received in mid-April 2020.
Change Orders this Period: None.
KODIAK FISHERIES RESEARCH CENTER FIRE ALARM UPGRADE
Project Description: This project is for the replacement of the fire alarm panel and devices at Kodiak
Fisheries Research Center (KFRC). The system is original to the building’s construction in 1997 and has
reached the end of its useful life. Replacement parts are difficult to find, and the panel is no longer
supported by the manufacturer.
Current Status: Projects Office staff is working with Jensen Yorba Wall (JYW) and RSA Engineers (RSA) for
design of this project. The Assembly approved a change order for the design cost on October 17, 2019.
JYW and RSA provided 95% design documents that were reviewed and approved by the
Architectural/Engineering Review Board on January 28, 2020. Final revisions are being made to the bid
AGENDA ITEM #17.B.1.
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Projects Report – March 2020
Page 4
documents. The project was scheduled to be put out to bid in early March 2020 but has been delayed due
to a variety of reasons. It is now scheduled to be put out to bid in late April 2020.
Change Orders this Period: None.
KODIAK ISLAND BOROUGH SCHOOL DISTRICT AUXILIARY GYM
Project Description: This project is to renovate the old High School pool area into a gymnasium for school
and community use. The project is being funded and managed by the Kodiak Island Borough School
District (KIBSD), with limited involvement by KIB staff.
Current Status: On December 19, 2019, the Assembly approved a change order for Jensen Yorba Wall
(JYW) to complete design for this project. KIBSD is managing the design and construction process for this
project, through the Borough’s term contract with JYW. The project was issued for bid on February 10,
2020, and bids were due and opened on March 4, 2020. On March 9, 2020, the KIBSD Board of Education
voted to approve a contract to the low bidder, Friend Contractors of Kodiak. Construction is scheduled to
be complete by August 15, 2020.
Change Orders this Period: None.
NORTH STAR ELEMENTARY SIDING PHASE I
Project Description: This project is for the removal of the existing cement board siding at the gym portion
of North Star Elementary and replacement with vinyl composite siding. The cement board siding was
installed when the school was built in 1994 and has started experiencing deterioration and failure
particularly around the gym. The goal is to complete Phase I for the gym in summer 2020; Phase II would
include replacement of the siding and possibly the windows around the rest of the school but will require
further design investigation and cost estimates before proceeding.
Current Status: On December 19, 2019, the Assembly approved a change order for Jensen Yorba Wall
(JYW) to complete design for Phase I and begin preliminary design work for Phase II. JYW provided 95%
design documents for Phase I that were reviewed and approved by the Architectural/Engineering Review
Board on January 28, 2020. Phase I was put out to bid on March 10, 2020, and bids are due April 1, 2020.
Construction is tentatively scheduled for summer 2020.
Change Orders this Period: None.
PROVIDENCE KODIAK ISLAND MEDICAL CENTER FUEL TANK
Project Description: This project is for installation of a new aboveground fuel tank and piping to serve the
boilers and generators at Providence Kodiak Island Medical Center. The new tank will replace the
temporary tank installed when the underground fuel lines were abandoned.
Current Status: Staff is working with Jensen Yorba Wall (JYW) and RSA Engineers (RSA) for design of this
project. JYW/RSA provided several options for tank sizing which KIB and PKIMC have discussed and
provided direction. A bid package to procure the tank was issued on March 9, 2020, and bids were due
and opened on March 31, 2020. Staff will be recommending an award of a contract at the regular
Assembly meeting on April 16, 2020. JYW/RSA are currently working on the complete design for the
concrete pad and piping to install the tank.
AGENDA ITEM #17.B.1.
Page 217 of 221
Projects Report – March 2020
Page 5
Change Orders this Period: None.
PROVIDENCE KODIAK ISLAND MEDICAL CENTER RETAINING WALL
Project Description: The goal of this project is to repair or replace the large concrete retaining wall behind
Providence Kodiak Island Medical Center (PKIMC). The wall has been deteriorating for many years and is
currently the number one priority on the Renewal and Replacement list for PKIMC. The first stage in this
project is geotechnical investigation to determine the subsurface conditions. That information will be used
to complete conceptual design to repair or replace the wall.
Current Status: The geotechnical investigation was completed in September 2019, and in early February
2020 Jensen Yorba Wall and PND Engineers provided a report summarizing the findings, suggested
methods for repairing the wall, and preliminary cost estimates. This information is scheduled to be
presented to the Assembly at a work session on April 9, 2020.
Change Orders this Period: None.
PROVIDENCE KODIAK ISLAND MEDICAL CENTER STRUCTURAL ANALYSIS/PROJECT LIST DEVELOPMENT
Project Description: This project is to perform a structural analysis of the older portions of the Providence
Kodiak Island Medical Center and develop a list for future renewal and replacement projects. This is the
next step in defining a plan for future projects at the hospital. The first step was a Condition Assessment
completed in August 2019. The Condition Assessment included a Deficiency List with a ranking of projects
based on life safety and urgency of potential repairs. Many of the higher priority projects are in the single
story 1968 and 1978 wing of the facility. The work included in this change order will provide information
to help decide if it makes more sense to do smaller projects over a longer period of time to update the
older portion of the hospital, or a larger expansion or replacement over a shorter period of time.
Current Status: On December 5, 2019, the Assembly approved a change order for Jensen Yorba Wall (JYW)
to complete this assessment and list development. JYW is working with PND Engineers to complete the
structural assessment, which is scheduled to be received in early March 2020. Staff is working with JYW
to schedule a presentation on the report’s findings for an Assembly work session on April 9, 2020.
Change Orders this Period: None.
AGENDA ITEM #17.B.1.
Page 218 of 221
Original Budget Current Budget Expenses Obligated Remaining
Design 265,520$ 265,520$ 295,117$ 1,390$ (30,987)$
Construction 1,500,000$ 1,500,000$ 1,456,331$ -$ 43,669$
Admin 100,000$ 100,000$ 60,373$ -$ 39,627$
Contingency 234,480$ 234,480$ -$ -$ 234,480$
TOTAL 2,100,000$ 2,100,000$ 1,811,820$ 1,390$ 286,790$
Original Budget Current Budget Expenses Obligated Remaining
Design 35,000$ 35,000$ 26,252$ 748$ 8,000$
Construction -$ -$ 3,025$ -$ (3,025)$
Admin 5,000$ 5,000$ 3,123$ -$ 1,877$
TOTAL 40,000$ 40,000$ 32,400$ 748$ 6,852$
Original Budget Ord 2020-01A Current Budget Expenses Obligated Remaining
Design 40,000$ -$ 40,000$ 13,355$ 29,944$ (3,299)$
Construction 40,000$ 40,000$ 80,000$ 73,142$ -$ 6,858$
Admin 10,000$ 20,000$ 30,000$ 6,380$ -$ 23,620$
TOTAL 90,000$ 60,000$ 150,000$ 92,877$ 29,944$ 27,179$
Original Budget Pending Ord Current Budget Expenses Obligated Remaining
Design 22,000$ 3,000$ 25,000$ 15,557$ 6,580$ 2,863$
Construction -$ 360,000$ 360,000$ -$ 351,800$ 8,200$
Admin 3,000$ 25,000$ 28,000$ 12,892$ -$ 15,108$
Contingency -$ 22,000$ 22,000$ -$ -$ 22,000$
TOTAL 25,000$ 410,000$ 435,000$ 28,449$ 358,380$ 48,171$
Budget and Adjustments Current Budget Status
Kodiak Island Borough
Project Budget Status - Period Ending March 31, 2020
Baler Building Underground Storage Tank Replacement - 18005
Baler Building Septic System Replacement - 18004
Funding: Fund 530 - Solid Waste Collection and Disposal
Bayside Fire Department Exterior Improvements - 19009
Funding: Fire Protection Area No. 1
Funding: Fund 530 - Solid Waste Collection and Disposal
Anton Larsen Bay Dock Replacement - 12010
Funding: Fund 430 - Capital Project - Grants ($2,000,000 State of Alaska Grant, $80,000 Denali Comission Grant, $20,000 KIB Matching Funds)
Project Budget Status Page 1 of 3 AGENDA ITEM #17.B.1.Page 219 of 221
Budget and Adjustments Current Budget Status
Kodiak Island Borough
Project Budget Status - Period Ending March 31, 2020
Original Budget Current Budget Expenses Obligated Remaining
Design 40,000$ 40,000$ -$ 61,771$ (21,771)$
Admin 10,000$ 10,000$ 1,047$ -$ 8,953$
TOTAL 50,000$ 50,000$ 1,047$ 61,771$ (12,818)$
Original Budget Current Budget Expenses Obligated Remaining
Design 51,000$ 51,000$ 32,770$ 16,005$ 2,226$
Construction 650,000$ 650,000$ 379,594$ 263,186$ 7,220$
Admin 34,000$ 34,000$ 49,525$ -$ (15,525)$
Contingency 40,000$ 40,000$ -$ -$ 40,000$
TOTAL 775,000$ 775,000$ 461,888$ 279,191$ 33,921$
Original Budget Current Budget Expenses Obligated Remaining
Design 75,000$ 75,000$ 10,840$ 40,999$ 23,161$
Admin 25,000$ 25,000$ 2,247$ -$ 22,753$
TOTAL 100,000$ 100,000$ 13,087$ 40,999$ 45,914$
Original Budget Current Budget Expenses Obligated Remaining
Design 25,000$ 25,000$ 10,907$ 12,713$ 1,380$
Construction 100,000$ 100,000$ -$ -$ 100,000$
Admin 10,000$ 10,000$ 3,848$ -$ 6,152$
Contingency 15,000$ 15,000$ -$ -$ 15,000$
TOTAL 150,000$ 150,000$ 14,755$ 12,713$ 122,532$
Kodiak Fisheries Research Center Exterior Upgrade - 20004
Kodiak Fisheries Research Center & Kodiak High School Electric Boilers - 19001/19002
Funding: Fund 469 - Renewal & Replacement ($564,000) and Fund 555 - KFRC ($211,000) (Costs will be reimbursed by Kodiak Electric Association)
Funding: Fund 555 - KFRC
Kodiak Fisheries Research Center Fire Alarm Upgrade - 19004
Funding: Fund 555 - KFRC
Funding: Fund 469 - Renewal & Replacement
Borough Building Boiler Room Abatement/Upgrades - 20005
Project Budget Status Page 2 of 3 AGENDA ITEM #17.B.1.Page 220 of 221
Budget and Adjustments Current Budget Status
Kodiak Island Borough
Project Budget Status - Period Ending March 31, 2020
Original Budget Current Budget Expenses Obligated Remaining
Design 55,000$ 55,000$ 28,763$ 24,621$ 1,616$
Admin 5,000$ 5,000$ 2,044$ -$ 2,956$
TOTAL 60,000$ 60,000$ 30,807$ 24,621$ 4,572$
Original Budget Current Budget Expenses Obligated Remaining
Design 26,193$ 26,193$ 20,109$ 32,922$ (26,838)$
Construction 436,556$ 436,556$ -$ -$ 436,556$
Admin 17,462$ 17,462$ 3,648$ -$ 13,814$
Contingency 21,828$ 21,828$ -$ -$ 21,828$
TOTAL 502,039$ 502,039$ 23,757$ 32,922$ 445,360$
Original Budget Current Budget Expenses Obligated Remaining
Design 35,000$ 35,000$ 9,995$ 20,554$ 4,451$
Admin 15,000$ 15,000$ 3,135$ -$ 11,865$
TOTAL 50,000$ 50,000$ 13,130$ 20,554$ 16,316$
Original Budget Current Budget Expenses Obligated Remaining
Design 125,000$ 125,000$ 89,430$ 6,300$ 29,270$
Admin 25,000$ 25,000$ 4,799$ -$ 20,201$
TOTAL 150,000$ 150,000$ 94,229$ 6,300$ 49,471$
Original Budget Current Budget Expenses Obligated Remaining
Design 43,000$ 43,000$ 31,755$ 10,585$ 660$
Admin 7,000$ 7,000$ -$ -$ 7,000$
TOTAL 50,000$ 50,000$ 31,755$ 10,585$ 7,660$
Funding: Fund 495 - Capital Project - Hospital
Providence Kodiak Island Medical Center Fuel Tank - 20001
North Star Elementary Siding Replacement - 20008
Funding: Fund 415 - Capital Project (Borough) (Funding provided by Kodiak Island Borough School District)
KIBSD Auxiliary Gym - 20007
Funding: Fund 415 - Capital Project (Borough) (Costs will be reimbursed by Kodiak Island Borough School District)
Providence Kodiak Island Medical Center Retaining Wall - 20003
Funding: Fund 495 - Capital Project - Hospital
Providence Kodiak Island Medical Center Structural Analysis and Project List Development - 20006
Funding: Fund 495 - Capital Project - Hospital
Project Budget Status Page 3 of 3 AGENDA ITEM #17.B.1.Page 221 of 221
Kodiak Island Borough Assembly Guidelines
April 16, 2020 Page 1
Kodiak Island Borough
Assembly Regular Meeting Guidelines
April 16, 2020 6:30 p.m.
Teleconference 1. INVOCATION
Major Dave Davis of the Salvation Army.
2. PLEDGE OF ALLEGIANCE
Mayor Roberts. 3. ROLL CALL
KIBC 2.25.070. … the Chair shall cause the record to reflect the absence of the member, the reason
for the absence, and whether the absence is excused by the Assembly.
ROLL CALL VOTE ON MOTION.
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine and non-controversial by the
Assembly and will be approved by one motion. There will be no separate discussion of these
items unless an Assembly member so requests, in which case the item will be removed from
the consent agenda and considered in its normal sequence on the agenda.
* Regular Meeting Minutes of April 2, 2020.
* Month Of The Military Child Proclamation.
Recommended motion: Move to approve the agenda and consent agenda.
ROLL CALL VOTE ON MOTION
If a member wishes to remove an item from Consent Agenda:
Recommended motion: Move to amend the agenda and consent agenda by adding _______
to ________ for discussion.
Clerk’s note: It takes unanimous consent to add/remove an item on the agenda.
ROLL CALL VOTE ON MOTION TO AMEND THE AGENDA AND CONSENT AGENDA.
ROLL CALL ON MOTION TO APPROVE THE AGENDA AND CONSENT AGENDA AS AMENDED.
5. APPROVAL OF MINUTES
* Regular Meeting Minutes Of April 2, 2020.
6. CITIZENS’ COMMENTS (These are limited to three minutes per speaker.)
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. state and spell their name for the record.
2. address all remarks to the Assembly as a body and not to any member thereof.
PLEASE ANNOUNCE THAT THIS IS FOR GENERAL COMMENTS ONLY.
Kodiak Island Borough Assembly Guidelines
April 16, 2020 Page 2
7. AWARDS AND PRESENTATIONS
A. * The Month of April 2020 as the Month of the Military Child and Encouraged All Kodiak
Residents to show Appreciation, Support, and Understanding to the Military Children in our
Community.
8. COMMITTEE REPORTS
9. PUBLIC HEARING
10. BOROUGH MANAGER’S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS
13. NEW BUSINESS
A. Contracts
1. Contract No. FY2020-19 Aerial Imagery Acquisition.
Recommended Motion: Move to authorize the Borough Manager to execute Contract No.
FY2020-19 with EagleView in an amount not to exceed $523,185.
Staff Report – Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
2. Contract No. FY2020-30 Anton Larsen Bay Dock Concrete Pad Extension Project.
Recommended Motion: Move to authorize the Borough Manager to execute Contract No.
FY2020-30 in an amount not to exceed $27,000.
Staff Report – Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
3. Contract No. FY2020-31 Landfill Baler Building Septic System Replacement Project.
Recommended Motion: Move to authorize the Borough Manager to execute Contract No.
FY2020-31 in an amount not to exceed $18,399.
Staff Report – Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
Kodiak Island Borough Assembly Guidelines
April 16, 2020 Page 3
4. Contract No. FY2020-32 PKIMC Fuel Tank Procurement.
Recommended Motion: Move to authorize the Borough Manager to execute Contract No.
FY2020-32 in an amount not to exceed $62,000.
Staff Report – Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
5. Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Project.
Recommended Motion: Move to authorize the Borough Manager to execute Contract No.
FY2020-33 in an amount not to exceed $244,000.
Staff Report – Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
6. Service Area No. 1 - Chip Seal Project.
Recommended Motion: Move to approve memorandum of in an amount not to exceed the
amount of $156,996.00 for the Service Area No. 1 chip seal project.
Staff Report – Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
A. Resolutions
1. Resolution No. FY2020-02B Amending The Fees Of The Kodiak Island Borough.
Recommended Motion: Move approve Resolution No. FY2020-02B.
Staff Report – Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
Kodiak Island Borough Assembly Guidelines
April 16, 2020 Page 4
B. Ordinances for Introduction
1. Ordinance No. FY 2020-19 Amending Kodiak Island Borough Code Section 2.30.020,
General Rules.
Recommended Motion: Move to advance Ordinance No. FY 2020-19 to public hearing at the
next Assembly Regular Meeting of May 7, 2020.
Staff Report
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
C. Other Items – None.
14. CITIZENS’ COMMENTS (These are limited to three minutes per speaker.)
Agenda Items not scheduled for public hearing and general comments.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. state and spell their name for the record.
2. address all remarks to the Assembly as a body and not to any member thereof.
15. ASSEMBLY MEMBERS’ COMMENTS
Announcements:
The next Assembly work session is scheduled on Thursday, April 30, 2020 at 6:30 p.m. The next
regular meeting is scheduled on Thursday, May 7, 2020 at 6:30 p.m. in the Borough Assembly
Chambers. These meetings will be held via teleconference.
Notice of Public Meetings and Assembly meeting agendas are available on the KIB website, posted
on the KIB Facebook page, and posted at Safeway. For those who do not have internet, you may call
the Borough meeting notification line at 907-486-9315.
16. EXECUTIVE SESSION – None.
17. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
VOICE VOTE ON MOTION.
KIBC 2.30.030 A…. Meetings shall adjourn at 10:30 p.m. unless the time is extended by a majority
of the votes to which the assembly is entitled. No meeting shall be extended beyond 11 p.m., unless
extended by a two-thirds vote of the assembly, except the meeting shall be extended to set the
time and place for resumption of the meeting.
Regular Special
Convened: Q
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
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Ms. Kavanaugh
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TOTAL:
TOTAL:
TOTAL:
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TOTAL:
TOTAL:
The mayor may no ote except in the case where only six members of the assembly are present and there is a thr elthree tie vote of the assembly.
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• Motions required for 213 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority vote is majority of the membership (quorum). Point of Order and Recess.
Regular Special
Convened:
SECOND:
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KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
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Mr. Schroeder
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Ms. Skinner
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TOTAL:
TOTAL: p TOTAL: ` TOTAL: I viTOTAL:
The mayor ma not
vote except it the case where only six members of the assembly are present and there is a threelthree tie vote of the assembly.
Mayor Roberts Mayor Roberts Mayor Roberts Mayor Roberts Mayor RobertsL_
• Motions required for 213 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present r&Aires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority vote is majority of the membership (quorum). Point of Order and Recess.
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
V4.t(/W
Regular Special i y ' A - ' ' Date:
Convened: Recessed: Reconvened: Adjourned:
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Mr. Dvorak Mr. Dvorak Mr. Dvorak Mr. Dvorak Mr. Dvorak
Ms. Kavanaugh Ms. Kavanaugh Ms. Kavanaugh Ms. Kavanaugh Ms. Kavanaugh
Mr. Schroederk ✓ Mr. Schroeder Mr. Schroeder Mr. Schroeder Mr. Schroeder
Ms. Skinner Ms. Skinner Ms. Skinner it.I/ Ms. Skinner Ms. Skinner
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TOTAL:V/11
TOTAL: TOTAL: TOTAL: TOTAL:
The mayor may not vote except in the case where only six members of the assembly are present and there is a thr elthree tie vote of the assembly.
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Mayor Roberts I I Mayor Roberts 1 l I Mayor Roberts I I I Mayor Roberts 1 I ' Mayor Roberts
• Motions required for 213 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority vote is majority of the membership (quorum). Point of Order and Recess.
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Regular Special Date:
Convened: Recessed: Reconvened: Adjourned:
BY: S
SECOND:
BY:
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Mr. Arndt
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Mr. Dvorak
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Mr. Dvorak
Mr. Dvorak
Mr. Dvorak
Ms. Kavanaugh
Ms. Kavanaugh
Ms. Kavanaugh
Ms. Kavanaugh
Ms. Kavanaugh
Mr. Schroeder
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Mr. Schroeder
Mr. Schroeder
Mr. Schroeder
Mr. Schroeder
Ms. Skinner
Ms. Skinner
Ms. Skinner
Ms. Skinner
Ms. Skinner
Mr. Symmons
Mr. Symmons
Mr. Symmons
Mr. Symmons
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner
WOULD ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE LIKE TO- CHANGE THEIR VOTE?
TOTAL:
TOTAL:
TOTAL:
TOTAL:
TOTAL:
The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor Roberts
Mayor Roberts
Mayor Roberts
Mayor Roberts
Mayor Roberts
• Motions required for 213 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority vote is majority of the membership (quorum). Point of Order and Recess.
KODIAK ISLAND BOROUGH
Meeting Type: Dat Z
V
Please PRINT your name legibly Please PRINT your name legibly