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2020-02-27 Work Session Kodiak Island Borough Assembly Work Session Thursday, February 27, 2020, 6:30 p.m. School District Conference Room Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal Assembly action are placed on meeting. Page 1. (Limited to Three Minutes per Speaker) 2. AGENDA ITEMS 3 - 22 a. Alaska Aerospace/Pacific Spaceport Update Mark D. Lester, President & CEO, Alaska Aerospace Corporation AAC Update - Kodiak Borough Assembly 27Feb20 b. Discussion On Policy Direction And Revenue/Expenses 23 - 25 c. Mayor and Assembly Travel Policy Output Document (AS - 1133) - Pdf 3. MANAGER COMMENTS 4. 5. PACKET REVIEW Items may be added during the work session for inclusion on the Regular Meeting agenda. The item title needs to be provided/developed at the work session in enough detail to give assembly and public reasonable notice. AWARDS AND PRESENTATION Choose Respect Proclamation Women's History Month Proclamation Employee of the Quarter Award - Elliot Blacha, Maintenance Mechanic PUBLIC HEARING Ordinance No. FY2020-14 Determining The Disposition Of Tax Year 2007 Foreclosed Properties KIB/Dorothy Beeching And KIB/Estate Of Willie Norell And Establishing Intention To Surplus And Sell Said Visit our website at www.facebook.com/Kodiakislandborough @KodiakBorough www.kodiakak.us Page 1 of 25 Property By Finding That A Public Need Does Not Exist For The Property And Authorizing The Property For Immediate Disposal. UNFINISHED BUSINESS NEW BUSINESS CONTRACTS Change Order No. 7 Amending Contract FY2019-10 Architectural and Engineering Services Term Contract for Design for the Borough Building Boiler Room Renovation Contract No. FY2020-16 Salonie Creek Culvert Replacement Design RESOLUTIONS ORDINANCES FOR INTRODUCTION OTHER ITEMS *Confirmation Of Mayoral Appointment To The Mission Lake Tide Gate Service Area Board (Mr. Alan Wolf). EXECUTIVE SESSION 6. ASSEMBLY MEMBERS COMMENTS 7. Visit our website at www.facebook.com/Kodiakislandborough @KodiakBorough www.kodiakak.us Page 2 of 25 Collaborate with the Community Respect the Environment Provide Value to our Customers Safety First Financially Sustainable Built upon Ethics, Transparency, and Respect AAC VALUES HISTORY BASED EXPENSE - ALASKA AND AAC REVENUE LAUNCH HISTORY AAC LAUNCH HISTORY AND PROJECTED GROWTH AAC Pad C Launch 2 Pad B Launch 1 launch st launch nd Launch fast again launches 3 March 2020) both based challenge: - Change sites 31 March 2020) - HOST TO DARPA LAUNCH CHALLENGE $2M prize for payload mass to orbit on 1$10M prize for orbital success on 2 Launch fast Commercial prizeMultiple launch sites considered to supportFirst launch from Pad B (window: 25 Feb Second launch from Pad C (window: 18 .darpalaunchchallenge.org Demonstration of flexible and responsive launch systemsPSCA chosen to host PSCA present lift market - launches; May 2017 RocketLab peninsula, New Zealand MahiaAAC has supported all Developing valuable experience in emerging light Range Safety & Telemetry System (RSTS) SupportProvides value back to Alaska LAUNCH SUPPORT FOR ROCKET LAB USA sat industry - ustomers lift / cube - based space capabilities - PSCA government operations - PSCA launch c diversity of US Space Force reinforces need for access to spaceGrowing commercial launch interestRange services and equipment to private spaceportsRange expertise to nonPoker Flat Research Range, small satellite development, manufacturing, downlink and mission processing Weather, qualified workforce, logistics, costsUncertainties in government missionsPace and growth of the light IncreaseVertically integrate AlaskaEliminating myths that Alaska is tough place to workMaintaining steady flow of launch eventsFederal, other State, and international competition OpportunitiesChallenges OPPORTUNITIES & CHALLENGES ustomers launch c 3 government missions + 2 commercial customers launching monthly - 1 licensed spaceports - year agreements Combination of govt vs commercial may change based on market needs - diversity in Kodiak Transition from one government customer (e.g., USAF, MDA) to current mix of six commercial and government customersLess vulnerable to launch and program delaysAdding multiExploring Poker Flat Research Range support Interest from other FAANew commercial companiesExpanded US Government interest Annual Launch Pace Goal: IncreasedSupport to other locationsGrowing interest from space community LAUNCH SUPPORT OUTLOOK time launch data - vehicles with lift - Command Destruct System (CDS) range to better manage safety zones B receiver added for aircraft tracking and identification - RELATED ENHANCEMENTS - Decouples telemetry and Command Destruct antennasAllows for more efficient support of newer launch vehicles and mitigates risk due to part obsolesce Positions site to support lightautonomous flight termination systems (AFTS)AIS receiver added for ship tracking and identificationADSAllowsProvides FAA Air Traffic Control with realFirst spaceport selected to implement capability Modernized Flight Analysis Workstation (FAWS)More capable Surveillance RadarSpace Data Integrator (SDI) SAFETY Suspected tree shadow Suspected tree shadow Field side of Instrumentation - etted by Spaceport Planning Measure of thick cloud to assess risk of triggered lightningDetailed insight into local weather conditionsLocation vAdvisory Group (SPAG)Minimal visual impact for Narrow Cape visitorsFurther assessing operational impactAnticipate removing select trees New commercial weather radar provides higher fidelity of atmospheric conditions for launchPlacement on farInitial scans show interference from trees IMPROVING WEATHER ANALYSIS FOR SHORTER CLOSURES use - year user - multi preferred users committed multi lift launch vehicles - Pad C LIFT LAUNCH PADS - Launch Pad 2 (LP2): Legacy launch pad and retrofitted for liquid vehicles Pad C: Existing gravel launch site retrofitted with concrete and berms Pad B: Newest pad in Area 3 for lightTarget launch cadence for commercial vehicles is 24/year (two companies launching each once/month) Three launch pads capable of supporting solid, liquid, and hybrid launch vehicles Multiple launch sites allow simultaneous preparation and more regular launch cadence PSCA ORBITAL LIGHT ) 2 MISSION COMMAND & CONTROL (EMC Allows PSCA to simultaneously prepare for multiple launches Small trailers allow commercial customers to operate their vehiclesConference room and large mission control room supports larger missions Projected simultaneous needs informed decision to maintain capacityEssentially mimics capabilities in the RCCLocated behind the fenced area between the Range Control Center (RCC) and Maintenance & Support Facility (MSF) EXPANDED Stage splashdown beyond trawler fishing areas LIFT LAUNCH SPLASHDOWN EVENTS st - lift class vehicles will have similar separation events - synchronous 500km orbit insertion trajectory shown All light - Initial analysis shows 1 NOMINAL LIGHT boats air taxis, fishing openers/closures 321 - PSCA must take a safety down day - 833 - hours (e.g., evenings/nights) - range planning to deconflict competing needs days in countdown - - on primary launch days on weekdays not be feasible to avoid all of these constraints Continue longFocus Shift launch times to offMay Debris predictions are heavily influenced by wind data as well as aircraft typeInitial discussions with Anchorage Center Air Traffic Control on TFR implementationConducted spaceport orientation for ATC personnel at Anchorage Center Continued focus on setting launch windows that avoid other competing area needsNo more than 3Collaborating with Safety Analysts on refining hazard zone modeling for KodiakWorking with FAA on improved management of Temporary Flight Restrictions (TFRs)Additional management capability with improved surveillance radar and boundary Recorded information hotline: 1 MANAGING SAFETY ZONE CLOSURES AREA FOR CURRENT LAUNCH station locations) - boats off narrow cape ~9nmi x 177nm corridor Boundary (yellow diamonds: approx. on WATER SAFETY ZONE FOR CURRENT LAUNCH pass open pass for air ZONE Miam Saltery launch operations coordination - of taxi service between Kodiak and Old HarborAim is to keep Summit/Communicate launch scrubs and revised end of window to release TFR - white outline) Updated flight safety analysis Continuing to work with FAA and vehicle operator to make safety zone smallerDaycontinues to be important AVIATION SAFETY 2019 on activities - several hands 12 grades - focus on Kodiak and Alaska work - 8 and 9 - principles for K Master Plan in EduKits Held two Public Informational Meetings: 25June19 and 22Jan20Expect Master Plan to be complete in late summer 2020Kits are in final prep for use by clubs and teachers in Anchorage and KodiakBasics of rocket Developing Launch Operations curriculum to facilitate workforce growthExploring establishing an Occupational Endorsement or Certificate program with Univ of Alaska 6 public meetings/presentations held on Kodiak in Spaceport STEM Workforce development COMMUNITY ENGAGEMENT & OUTREACH opportunities - overview/contracting - Opportunities posted on AAC website: http://akaerospace.com/about/contracting 2020 n Services & Engineering Support year IDIQyear IDIQ -- Need affordable boundary boat support for upcoming launch missionsBoats provide an effective method to ensure the water safety hazard areas are clear Initial awards made to support DARPA Launch Challenge launches; RFP to be posted as open solicitationProposals received; In source selection; Award decision expect by 6 March 20Proposals received; In source selection; Award decision expected by 6 March 20Secure storage of delivered packages and notification of PSCA personnelOccasional delivery of packages to the spaceportIn source selectio5RFP expected in Spring 20205RFP expected in Spring Boundary Boat SupportIT Support ServicesWebsite Design and ManagementTransportation Architecture PSCA Civil Construction Services PROCUREMENT OPPORTUNITIES AAC Proprietary AGENDA ITEM #2.c. KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 27, 2020 ASSEMBLY WORK SESSION SUBJECT: Mayor and Assembly Travel Policy ORIGINATOR: Michael Powers RECOMMENDATION: Provide Direction on policies to be enacted DISCUSSION: Accordingly, staff recommends that the Assembly define, by policy (Resolution) additional travel policies that would apply to the Mayor, Assembly, Planning & Zoning Commissions and other appointed board members. Some of the policies, which in many cases are already our practice, to be addressed would include: 1. Following the ordinance adopted. 2. Require approval by Assembly prior to booking rooms, conference fees, etc..You may - used.Further, identify those who are approved to attend to the extent possible (example:new members will be attending the newly electeds conference).In addition, as part of the budgeting process identify potential number of attendees. 3. announcement. 4. Approval of travel in the budget does NOT mean a trip is approved. 5. All expenses are to be paid for by borough, only exception would be cabs or local transportation. Per diem will be provided that is to cover other expenses.It is does not seem appropriate to have taxpayers providing mileage/cash back perks to members who use their own credit cards. 6. Travel Authorization to be included in packet and signed by Mayor or DPO necessary for travel insurance, auditor and IRS documentation. 7. All air travel will be through the Alaska Airlines Business Hub program with the Borough receiving the mileage benefits. 8. conference starts at 8:30AM on a Tuesday, travel on Monday afternoon or evening would be allowed to ensure attendance).For trips involving more than 12 hours travel adequate time will be allocated prior to and upon return. 9. travel. Codes pertinent to the Mayor: 2.20.070 Miscellaneous. B. Travel. 1. The mayor while traveling overnight on official business will be advanced or reimbursed per diem at the rate and under such conditions as are prescribed for other appointed officers and employees of the borough. 2. Travel shall be at the most economical fare possible. 3. Travel requests to the clerk shall be submitted timely to avoid unnecessary staff overtime. 4. Once travel arrangements are accepted and confirmed by the mayor, and tickets are purchased, any changes and additional fee Kodiak Island Borough Page 23 of 25 Mayor and Assembly Travel Policy AGENDA ITEM #2.c. KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 27, 2020 ASSEMBLY WORK SESSION a. When travel arrangements are changed for borough business; or b. When travel arrangements are changed for a family-related emergency. i. Interim financial assistance may be provided by the borough; however, reimbursement of the assistance shall be subject to assembly approval. c. If travel arrangements are changed for personal reasons, other than a family-related emergency, additional fees shall not be reimbursed. 5. The mayor while traveling on borough business, if stranded from Kodiak due to inclement weather or other adverse conditions, will be reimbursed the appropriate per diem and any reasonable necessary expenses incurred. a. If the mayor shortens or extends the originally scheduled travel time in any way for borough business and becomes stranded, reimbursement of the appropriate per diem and any reasonable necessary expenses incurred shall be subject to assembly approval. b. If the mayor shortens or extends the originally scheduled travel time in any way for personal reasons and becomes stranded, expenses will not be reimbursed. 6. For travel other than annual routinely scheduled conferences or meetings, the mayor shall bring any travel requests, prior to travel, to a regular assembly meeting or work session for concurrence of the assembly, stating the date, place, length of travel, projected cost, and purpose of the trip. If there is no regular assembly meeting or work session before the planned trip, the mayor shall request the clerk to poll the entire assembly for approval by a majority of the assembly. a. Following completion of travel, the mayor shall give an oral report, stating accomplishments and knowledge gained from the trip as well as the actual expenses of the trip. \[Ord. FY2018-18 §3, 2018; Ord. FY2008-04 §2, 2007; Ord. FY2007-09 §3, 2006; Ord. 03-05 §2, 2003; Ord. 98-02 §3, 1998. Formerly §2.15.070\]. Codes Pertinent to the Assembly: 2.30.100 Miscellaneous F. Travel. 1. Assembly members while traveling overnight on official business will be advanced or reimbursed per diem at the rate and under such conditions as are prescribed for other appointed officers and employees of the borough. 2. Travel shall be at the most economical fare possible. 3. Travel requests to the clerk shall be submitted timely to avoid unnecessary staff overtime. 4. Once travel arrangements are accepted and confirmed by the assembly member, and tickets are purchased, any changes and additional fees responsibility except: a. When travel arrangements are changed for borough business; or b. When travel arrangements are changed for a family-related emergency. i. Interim financial assistance may be provided by the borough; however, reimbursement of the assistance shall be subject to assembly approval. c. If travel arrangements are changed for personal reasons, other than a family-related emergency, additional fees shall not be reimbursed. 5. An assembly member traveling on borough business who is stranded from Kodiak due to inclement weather or other adverse conditions will be reimbursed the appropriate per diem and any reasonable necessary expenses incurred. a. If an assembly member shortens or extends their originally scheduled travel time in any way for borough business and becomes stranded, reimbursement of the appropriate per diem and any reasonable necessary expenses incurred shall be subject to assembly approval. Kodiak Island Borough Page 24 of 25 Mayor and Assembly Travel Policy AGENDA ITEM #2.c. KODIAK ISLAND BOROUGH STAFF REPORT FEBRUARY 27, 2020 ASSEMBLY WORK SESSION b. If an assembly member shortens or extends their originally scheduled travel time in any way for personal reasons and becomes stranded, expenses will not be reimbursed. 6. For travel other than annual routinely scheduled conferences or meetings, assembly members shall bring any travel requests, prior to travel, to a regular assembly meeting or work session for concurrence of the assembly, stating the date, place, length of travel, projected cost, and purpose of the trip. If there is no regular assembly meeting or work session before the planned trip, the assembly member shall request the clerk to poll the entire assembly for approval by a majority of the assembly. a. Following completion of travel, the assembly member shall give an oral report, stating accomplishments and knowledge gained from the trip as well as the actual expenses of the trip. \[Ord. FY2018-18 §3, 2018; Ord. FY2008-04 §2, 2007; Ord. FY2007-09 §4, 2006; Ord. 03-05 §3, 2003; Ord. 98-02 §4, 1998; Ord. 88-14-O §2, 1988; Ord. 86-13-O(A) §3, 1986; Ord. 79-11-O, 1979. Formerly §2.17.100\]. ALTERNATIVES: 1. Do nothing. 2. Consider a more significant change. FISCAL IMPACT: All travel has costs associated with it. The Borough generally spends roughly $20,000 to $40,000 annually for elected and appointed official travel. OTHER INFORMATION: Kodiak Island Borough Page 25 of 25 Mayor and Assembly Travel Policy