2020-02-27 Work Session
Kodiak Island Borough
Assembly Work Session
Thursday, February 27, 2020, 6:30 p.m.
School District Conference Room
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming
regular meeting agenda packet and seek or receive information from staff. Although additional items not
listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no
formal action is taken at work sessions and items that require formal Assembly action are placed on
meeting.
Page
1. (Limited to Three Minutes per Speaker)
2. AGENDA ITEMS
3 - 22 a. Alaska Aerospace/Pacific Spaceport Update
Mark D. Lester, President & CEO, Alaska Aerospace Corporation
AAC Update - Kodiak Borough Assembly 27Feb20
b. Discussion On Policy Direction And Revenue/Expenses
23 - 25 c. Mayor and Assembly Travel Policy
Output Document (AS - 1133) - Pdf
3. MANAGER COMMENTS
4.
5. PACKET REVIEW
Items may be added during the work session for inclusion on the Regular Meeting agenda. The
item title needs to be provided/developed at the work session in enough detail to give assembly
and public reasonable notice.
AWARDS AND PRESENTATION
Choose Respect Proclamation
Women's History Month Proclamation
Employee of the Quarter Award - Elliot Blacha, Maintenance Mechanic
PUBLIC HEARING
Ordinance No. FY2020-14 Determining The Disposition Of Tax Year
2007 Foreclosed Properties KIB/Dorothy Beeching And KIB/Estate Of
Willie Norell And Establishing Intention To Surplus And Sell Said
Visit our website at
www.facebook.com/Kodiakislandborough @KodiakBorough
www.kodiakak.us
Page 1 of 25
Property By Finding That A Public Need Does Not Exist For The
Property And Authorizing The Property For Immediate Disposal.
UNFINISHED BUSINESS
NEW BUSINESS
CONTRACTS
Change Order No. 7 Amending Contract FY2019-10 Architectural and
Engineering Services Term Contract for Design for the Borough Building
Boiler Room Renovation
Contract No. FY2020-16 Salonie Creek Culvert Replacement Design
RESOLUTIONS
ORDINANCES FOR INTRODUCTION
OTHER ITEMS
*Confirmation Of Mayoral Appointment To The Mission Lake Tide Gate
Service Area Board (Mr. Alan Wolf).
EXECUTIVE SESSION
6. ASSEMBLY MEMBERS COMMENTS
7.
Visit our website at
www.facebook.com/Kodiakislandborough @KodiakBorough
www.kodiakak.us
Page 2 of 25
Collaborate with the Community
Respect the Environment
Provide Value to our Customers
Safety First
Financially Sustainable
Built upon Ethics, Transparency, and Respect
AAC VALUES
HISTORY
BASED EXPENSE
-
ALASKA
AND
AAC REVENUE
LAUNCH HISTORY
AAC
LAUNCH HISTORY AND PROJECTED GROWTH
AAC
Pad C
Launch 2
Pad B
Launch 1
launch
st
launch
nd
Launch fast again
launches
3 March 2020)
both
based challenge:
-
Change sites
31 March 2020)
-
HOST TO DARPA LAUNCH CHALLENGE
$2M prize for payload mass to orbit on 1$10M prize for orbital success on 2
Launch fast Commercial prizeMultiple launch sites considered to supportFirst launch from Pad B (window: 25 Feb Second launch from Pad C (window: 18
.darpalaunchchallenge.org
Demonstration of flexible and responsive launch systemsPSCA chosen to host
PSCA
present
lift market
-
launches; May 2017
RocketLab
peninsula, New Zealand
MahiaAAC has supported all Developing valuable experience in emerging light
Range Safety & Telemetry System (RSTS) SupportProvides value back to Alaska
LAUNCH SUPPORT FOR ROCKET LAB USA
sat industry
-
ustomers
lift / cube
-
based space capabilities
-
PSCA government operations
-
PSCA launch c
diversity of
US Space Force reinforces need for access to spaceGrowing commercial launch interestRange services and equipment to private spaceportsRange expertise to nonPoker Flat Research Range,
small satellite development, manufacturing, downlink and mission processing Weather, qualified workforce, logistics, costsUncertainties in government missionsPace and growth of the
light
IncreaseVertically integrate AlaskaEliminating myths that Alaska is tough place to workMaintaining steady flow of launch eventsFederal, other State, and international competition
OpportunitiesChallenges
OPPORTUNITIES & CHALLENGES
ustomers
launch c
3 government missions + 2 commercial customers launching monthly
-
1
licensed spaceports
-
year agreements
Combination of govt vs commercial may change based on market needs
-
diversity in Kodiak
Transition from one government customer (e.g., USAF, MDA) to current mix of six commercial and government customersLess vulnerable to launch and program delaysAdding multiExploring Poker
Flat Research Range support Interest from other FAANew commercial companiesExpanded US Government interest
Annual Launch Pace Goal:
IncreasedSupport to other locationsGrowing interest from space community
LAUNCH SUPPORT OUTLOOK
time launch data
-
vehicles with
lift
-
Command Destruct System (CDS)
range to better manage safety zones
B receiver added for aircraft tracking and identification
-
RELATED ENHANCEMENTS
-
Decouples telemetry and Command Destruct antennasAllows for more efficient support of newer launch vehicles and mitigates risk due to part obsolesce Positions site to support lightautonomous
flight termination systems (AFTS)AIS receiver added for ship tracking and identificationADSAllowsProvides FAA Air Traffic Control with realFirst spaceport selected to implement capability
Modernized Flight Analysis Workstation (FAWS)More capable Surveillance RadarSpace Data Integrator (SDI)
SAFETY
Suspected tree shadow
Suspected tree shadow
Field
side of Instrumentation
-
etted by Spaceport Planning
Measure of thick cloud to assess risk of triggered lightningDetailed insight into local weather conditionsLocation vAdvisory Group (SPAG)Minimal visual impact for Narrow Cape visitorsFurther
assessing operational impactAnticipate removing select trees
New commercial weather radar provides higher fidelity of atmospheric conditions for launchPlacement on farInitial scans show interference from trees
IMPROVING WEATHER ANALYSIS FOR SHORTER CLOSURES
use
-
year user
-
multi
preferred users
committed multi
lift launch vehicles
-
Pad C
LIFT LAUNCH PADS
-
Launch Pad 2 (LP2): Legacy launch pad and retrofitted for liquid vehicles Pad C: Existing gravel launch site retrofitted with concrete and berms Pad B: Newest pad in Area 3 for lightTarget
launch cadence for commercial vehicles is 24/year (two companies launching each once/month)
Three launch pads capable of supporting solid, liquid, and hybrid launch vehicles Multiple launch sites allow simultaneous preparation and more regular launch cadence
PSCA ORBITAL LIGHT
)
2
MISSION COMMAND & CONTROL (EMC
Allows PSCA to simultaneously prepare for multiple launches Small trailers allow commercial customers to operate their vehiclesConference room and large mission control room supports
larger missions
Projected simultaneous needs informed decision to maintain capacityEssentially mimics capabilities in the RCCLocated behind the fenced area between the Range Control Center (RCC) and
Maintenance & Support Facility (MSF)
EXPANDED
Stage splashdown beyond trawler fishing areas
LIFT LAUNCH SPLASHDOWN EVENTS
st
-
lift class vehicles will have similar separation events
-
synchronous 500km orbit insertion trajectory shown
All light
-
Initial analysis shows 1
NOMINAL LIGHT
boats
air taxis, fishing openers/closures
321
-
PSCA
must take a safety down day
-
833
-
hours (e.g., evenings/nights)
-
range planning to deconflict competing needs
days in countdown
-
-
on primary launch days on weekdays
not be feasible to avoid all of these constraints
Continue longFocus Shift launch times to offMay Debris predictions are heavily influenced by wind data as well as aircraft typeInitial discussions with Anchorage Center Air Traffic Control
on TFR implementationConducted spaceport orientation for ATC personnel at Anchorage Center
Continued focus on setting launch windows that avoid other competing area needsNo more than 3Collaborating with Safety Analysts on refining hazard zone modeling for KodiakWorking with
FAA on improved management of Temporary Flight Restrictions (TFRs)Additional management capability with improved surveillance radar and boundary Recorded information hotline: 1
MANAGING SAFETY ZONE CLOSURES
AREA FOR CURRENT LAUNCH
station locations)
-
boats off narrow cape
~9nmi x 177nm corridor Boundary (yellow diamonds: approx. on
WATER SAFETY ZONE
FOR CURRENT LAUNCH
pass open
pass for air
ZONE
Miam
Saltery
launch operations coordination
-
of
taxi service between Kodiak and Old HarborAim is to keep Summit/Communicate launch scrubs and revised end of window to release TFR
-
white outline)
Updated flight safety analysis Continuing to work with FAA and vehicle operator to make safety zone smallerDaycontinues to be important
AVIATION SAFETY
2019
on activities
-
several hands
12 grades
-
focus on Kodiak and Alaska
work
-
8 and 9
-
principles
for K
Master Plan in
EduKits
Held two Public Informational Meetings: 25June19 and 22Jan20Expect Master Plan to be complete in late summer 2020Kits are in final prep for use by clubs and teachers in Anchorage and
KodiakBasics of rocket Developing Launch Operations curriculum to facilitate workforce growthExploring establishing an Occupational Endorsement or Certificate program with Univ of Alaska
6 public meetings/presentations held on Kodiak in Spaceport STEM Workforce development
COMMUNITY ENGAGEMENT & OUTREACH
opportunities
-
overview/contracting
-
Opportunities posted on AAC website:
http://akaerospace.com/about/contracting
2020
n
Services
& Engineering Support
year IDIQyear IDIQ
--
Need affordable boundary boat support for upcoming launch missionsBoats provide an effective method to ensure the water safety hazard areas are clear Initial awards made to support DARPA
Launch Challenge launches; RFP to be posted as open solicitationProposals received; In source selection; Award decision expect by 6 March 20Proposals received; In source selection;
Award decision expected by 6 March 20Secure storage of delivered packages and notification of PSCA personnelOccasional delivery of packages to the spaceportIn source selectio5RFP expected
in Spring 20205RFP expected in Spring
Boundary Boat SupportIT Support ServicesWebsite Design and ManagementTransportation Architecture PSCA Civil Construction Services
PROCUREMENT OPPORTUNITIES
AAC Proprietary
AGENDA ITEM #2.c.
KODIAK ISLAND BOROUGH
STAFF REPORT
FEBRUARY 27, 2020
ASSEMBLY WORK SESSION
SUBJECT: Mayor and Assembly Travel Policy
ORIGINATOR: Michael Powers
RECOMMENDATION:
Provide Direction on policies to be enacted
DISCUSSION:
Accordingly, staff recommends that the Assembly define, by policy (Resolution) additional
travel policies that would apply to the Mayor, Assembly, Planning & Zoning Commissions and
other appointed board members. Some of the policies, which in many cases are already our
practice, to be addressed would include:
1. Following the ordinance adopted.
2. Require approval by Assembly prior to booking rooms, conference fees, etc..You may
-
used.Further, identify those who are approved to attend to the extent possible
(example:new members will be attending the newly electeds conference).In addition,
as part of the budgeting process identify potential number of attendees.
3.
announcement.
4. Approval of travel in the budget does NOT mean a trip is approved.
5. All expenses are to be paid for by borough, only exception would be cabs or local
transportation. Per diem will be provided that is to cover other expenses.It is does not
seem appropriate to have taxpayers providing mileage/cash back perks to members
who use their own credit cards.
6. Travel Authorization to be included in packet and signed by Mayor or DPO
necessary for travel insurance, auditor and IRS documentation.
7. All air travel will be through the Alaska Airlines Business Hub program with the
Borough receiving the mileage benefits.
8.
conference starts at 8:30AM on a Tuesday, travel on Monday afternoon or evening
would be allowed to ensure attendance).For trips involving more than 12 hours travel
adequate time will be allocated prior to and upon return.
9.
travel.
Codes pertinent to the Mayor:
2.20.070 Miscellaneous.
B. Travel.
1. The mayor while traveling overnight on official business will be advanced or reimbursed per diem at
the rate and under such conditions as are prescribed for other appointed officers and employees of the
borough.
2. Travel shall be at the most economical fare possible.
3. Travel requests to the clerk shall be submitted timely to avoid unnecessary staff overtime.
4. Once travel arrangements are accepted and confirmed by the mayor, and tickets are purchased, any
changes and additional fee
Kodiak Island Borough
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Mayor and Assembly Travel Policy
AGENDA ITEM #2.c.
KODIAK ISLAND BOROUGH
STAFF REPORT
FEBRUARY 27, 2020
ASSEMBLY WORK SESSION
a. When travel arrangements are changed for borough business; or
b. When travel arrangements are changed for a family-related emergency.
i. Interim financial assistance may be provided by the borough; however, reimbursement of the
assistance shall be subject to assembly approval.
c. If travel arrangements are changed for personal reasons, other than a family-related emergency,
additional fees shall not be reimbursed.
5. The mayor while traveling on borough business, if stranded from Kodiak due to inclement weather
or other adverse conditions, will be reimbursed the appropriate per diem and any reasonable necessary
expenses incurred.
a. If the mayor shortens or extends the originally scheduled travel time in any way for borough business
and becomes stranded, reimbursement of the appropriate per diem and any reasonable necessary
expenses incurred shall be subject to assembly approval.
b. If the mayor shortens or extends the originally scheduled travel time in any way for personal reasons
and becomes stranded, expenses will not be reimbursed.
6. For travel other than annual routinely scheduled conferences or meetings, the mayor shall bring any
travel requests, prior to travel, to a regular assembly meeting or work session for concurrence of the
assembly, stating the date, place, length of travel, projected cost, and purpose of the trip. If there is no
regular assembly meeting or work session before the planned trip, the mayor shall request the clerk to
poll the entire assembly for approval by a majority of the assembly.
a. Following completion of travel, the mayor shall give an oral report, stating accomplishments and
knowledge gained from the trip as well as the actual expenses of the trip. \[Ord. FY2018-18 §3, 2018;
Ord. FY2008-04 §2, 2007; Ord. FY2007-09 §3, 2006; Ord. 03-05 §2, 2003; Ord. 98-02 §3, 1998.
Formerly §2.15.070\].
Codes Pertinent to the Assembly:
2.30.100 Miscellaneous
F. Travel.
1. Assembly members while traveling overnight on official business will be advanced or
reimbursed per diem at the rate and under such conditions as are prescribed for other
appointed officers and employees of the borough.
2. Travel shall be at the most economical fare possible.
3. Travel requests to the clerk shall be submitted timely to avoid unnecessary staff overtime.
4. Once travel arrangements are accepted and confirmed by the assembly member, and
tickets are purchased, any changes and additional fees
responsibility except:
a. When travel arrangements are changed for borough business; or
b. When travel arrangements are changed for a family-related emergency.
i. Interim financial assistance may be provided by the borough; however, reimbursement of
the assistance shall be subject to assembly approval.
c. If travel arrangements are changed for personal reasons, other than a family-related
emergency, additional fees shall not be reimbursed.
5. An assembly member traveling on borough business who is stranded from Kodiak due to
inclement weather or other adverse conditions will be reimbursed the appropriate per diem
and any reasonable necessary expenses incurred.
a. If an assembly member shortens or extends their originally scheduled travel time in any
way for borough business and becomes stranded, reimbursement of the appropriate per diem
and any reasonable necessary expenses incurred shall be subject to assembly approval.
Kodiak Island Borough
Page 24 of 25
Mayor and Assembly Travel Policy
AGENDA ITEM #2.c.
KODIAK ISLAND BOROUGH
STAFF REPORT
FEBRUARY 27, 2020
ASSEMBLY WORK SESSION
b. If an assembly member shortens or extends their originally scheduled travel time in any
way for personal reasons and becomes stranded, expenses will not be reimbursed.
6. For travel other than annual routinely scheduled conferences or meetings, assembly
members shall bring any travel requests, prior to travel, to a regular assembly meeting or
work session for concurrence of the assembly, stating the date, place, length of travel,
projected cost, and purpose of the trip. If there is no regular assembly meeting or work
session before the planned trip, the assembly member shall request the clerk to poll the entire
assembly for approval by a majority of the assembly.
a. Following completion of travel, the assembly member shall give an oral report, stating
accomplishments and knowledge gained from the trip as well as the actual expenses of the
trip. \[Ord. FY2018-18 §3, 2018; Ord. FY2008-04 §2, 2007; Ord. FY2007-09 §4, 2006; Ord.
03-05 §3, 2003; Ord. 98-02 §4, 1998; Ord. 88-14-O §2, 1988; Ord. 86-13-O(A) §3, 1986; Ord.
79-11-O, 1979. Formerly §2.17.100\].
ALTERNATIVES:
1. Do nothing.
2. Consider a more significant change.
FISCAL IMPACT:
All travel has costs associated with it. The Borough generally spends roughly $20,000 to
$40,000 annually for elected and appointed official travel.
OTHER INFORMATION:
Kodiak Island Borough
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Mayor and Assembly Travel Policy