FY2020-11 Agreement for the use and operations of Larsen Bay School Between KIB and City of Larsen Bayaf-+kAt�t 5(I=• (l
Kodiak Island Borough
ENGINEERING & FACILITIES DEPT.
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9394 Fax (907) 486-9394
AGREEMENT FOR THE USE AND OPERATIONS OF LARSEN BAY SCHOOL
BETWEEN
KODIAK ISLAND BOROUGH AND CITY OF LARSEN BAY
This agreement entered into this —1— day of�/� 2019, by and between
the Kodiak Island Borough, hereinafter referred to as the BOROUGH, and the City of Larsen
Bay, hereinafter referred to as the CITY. The Larsen Bay school facility in its entirety, school
gyms, multi-purpose rooms, classrooms, storage areas, and grounds hereinafter referred to as the
SCHOOL.
RECITALS
WHEREAS the BOROUGH has under its jurisdiction the operation and management of the
Larsen Bay School. Said SCHOOL are physically convenient and capable of being used by the
CITY and its programs. Maximum use can be made of said SCHOOL by the joint use there of
the BOROUGH and the CITY and it is in the best interests of the parties hereto and the public
that such use be made thereof.
NOW THEREFORE in consideration of the above premises and the undertaking and covenants
of each of the parties as hereinafter set forth, it is agreed by and between the parties as follows:
AGREEMENT
[lM Y UM4f.`ii
This agreement shall be affective for a term of 12 months commencing on November
1, 2019 and ending October 31, 2020. The agreement may be terminated by either
party giving 30 days' written notice or immediate termination may occur based on
violation of terms of this agreement.
2. PROGRAM:
BOROUGH and CITY program offerings should be complementary and supportive
and not competitive in nature.
3. FACILITIES:
The SCHOOL, which is the subject of this agreement include the facility in its
entirety, school gym, multi-purpose rooms, classrooms, storage spaces, and grounds.
Agreement for Use & Operations
RE: Larsen Bay School Badding
Kodiak Island Borough & City of Larsen Bay
Pagel of5
FY2020-11 MOA vdCity of Larsen Bay -School Use
1110112019 -1013112020
NOV 2 1 2019
4. PRIORITY OF USE OF SCHOOL FACILITIES:
Priority of use is relative and reflects the intended primary use of the facilities for K-
12 educational purposes and the secondary use of community service for recreation
and leisure -time activities.
5. SUNIMARY OF ACTIVITIES:
Specific request for use will be made by the CITY to the BOROUGH and will
include the following:
i. Homeschooling classes: 8:30am — 3:25pm Monday through Friday.
ii. High School Students: use gym after home schooling to practice for
sports for an hour each day.
iii. The Community: on occasion for Community events
1. Potlucks, Thanksgiving, Christmas, etc.
iv. On occasion when there are traveling folks that work with the kids for a
school program they stay at the school.
6. DENIAL OF FACILITIES:
The BOROUGH and CITY reserve the right to deny the use of the SCHOOL to
grounds and/or individuals when their behavior may either do physical harm to the
facilities or participants, or by their presence, downgrade or offend the moral and
ethical standards of the BOROUGH and Community. The BOROUGH Manager or
his/her designee is designated to enact this denial on the BOROUGH'S behalf.
CITY'S OBLIGATION:
The CITY'S responsibility is as follows:
i. Provide the following utilities original payments for the building:
1. Heating Fuel
2. Electricity
3. Water/Sewage
ii. Provide a custodian/day man and their original wages to do regular
cleaning and maintenance for the SCHOOL.
1. The custodian shall be an employee of the CITY. All personnel
aspects and the actions of the custodian will be the responsibility
of the CITY.
2. Not to exceed 15 hours per week.
3. Designated Custodian/Day Man: SAM KENOYER
4. Duties outlined in Attachment A.
iii. Provide the custodian/day man with necessary supplies to perform their
duties.
I. Cleaning/Janitorial supplies
iv. Schedule all CITY programs and activities.
1. Homeschooling program
v. Provide for safe storage and handling of all items used during CITY
education or recreation activities.
Agreement for Use & Operations
RE: Larsen Bay School Building
Kodiak Island Borough & City of Larsen Bay
Page 2 of 5
vi. Provide adequate numbers of trained, qualified personnel for supervision
of all CITY sponsored education or recreation activities and ensure that
the CITY education or recreation participants have vacated the premises
prior to the conclusion of any activates.
8. BOROUGH OBLIGATION:
The BOROUGH will:
Provide reimbursement for following utilities:
1. Heating Fuel
2. Electricity
3. Water/Sewage
4. Custodian Wages. ($20 per hour, not to exceed 15 hours per week)
ii. Provide all building maintenance to ensure individual health and safety in
the facility.
iii. Handle all major mechanical or building repair work.
9. PROPERTY DAMAGE:
The SCHOOL or property thereon damaged or destroyed by reason of negligence or
acts of the CITY employees or persons using the SCHOOL under the CITY'S
supervision shall be the responsibility of the CITY and reimbursement for
replacement or repair shall be made by the CITY to the BOROUGH; however
nothing herein contained shall be construed to obligate the CITY to make repairs for
damage which is due to ordinary wear and tear.
10. LIABILITY INSURANCE
The CITY shall at all times, maintain and keep in effect liability insurance, naming
the KODIAK ISLAND BROUGH SCHOOL DISTRICT and the KODIAK ISLAND
BOROUGH as additional named insured and agrees to indemnify the BOROUGH
and KODIAK ISLAND BOROUGH SCHOOL DISTRICT for any injuries which
occur on the SCHOOL premises due to the users' negligence. Proof of insurance is to
be provided to the BOROUGH. The BOROUGH will be given thirty (30) days'
written notice prior to cancellation of liability insurance.
11. ASSIGNMENT:
The CITY shall not assign a portion of, or all of, their duties of this agreement to a
third party without written notification to, and written permission of the BOROUGH.
12. (EXTRA)
Agreement for Use & Operations
RE: Larsen Bay School Building
Kodiak Island Borough & City of Larsen Bay
Page 3 of 5
ACKNOWLEDGE OF AGREEMENT
FOR IE KQDIA ISLAND BOROUGH:
Michael Powers
Title: Kodiak Island Borough Manager
Date:
Agreement for Use & Operations
RE: Larsen Bay School Building
Kodiak Island Borough & City of Larsen Bay
Page 4 of 5
FOR THE CITY OF LARSEN BAY:
B�Nelson
Titic: Mayor of Larsen Bay
Date: I
ATTESTED:
Susan Malutin, City of Larsen Bay Clerk
Date: ALLL4q
Attachment A — Custodian/ Day Man's Duties
Custodian Duties
Day Man Duties
Daily:
Daily:
.•
Sweep gym floor/spot clean any spills
,.
Inspect building and determine needs for
.•
etc.
Remove all garbage
repair for the main building and gym.
o
Sweep all vinyl floors
o
Manage the up -keep of equipment and
•
Clean whiteboards
supplies to meet health and safety
Vacuum carpets
standards.
.•
Mop food prep area
:
Replace broken items.
•
Wipe down kitchen
.•
Mop bathrooms & wipe down
Pick up freight as needed from airport or
.•
Mop lunchroom
Post Office.
.•
Check and fill all paper towel and toilet
o
Put freight away and/or organize.
paper
.•
Take all garbage to the dump
o
Pick up personnel as needed from the
airport.
Twice
Per Week:
•
Mop all vinyl floors
Maintain the furnace room.
o
Deep clean/sanitize bathrooms or more
.•
Replace light bulbs and fixtures as needed.
if needed
o
Clean bleachers/spot clean walls
••
Standard plumbing.
Once Per Week:
Clean windows inside and out
Wipe desks and furniture or more if
needed
:
Dust window blinds and sills
Buff vinyl floors
Once per
Month:
.•
Clean window blinds with damp cloth
Twice
per Year:
Deep clean rubber gym floor *if you
are unsure how to keep the rubber gym
floor clean, please contact Glen
Clough, Old Harbor School Day
Man/Custodian 907-286-2213. The
rubber has bery precise cleaning
procedures.
Shampoo carpets
Once per
Year:
.•
Shampoo rugs — spot clean if needed
o
Strip and re -wax vinyl floors
As Needed:
•
Clean kitchen stoves
And anything else that is needed
Agreement for Use & Operations
RE: Larsen Bay School Building
Kodiak Island Borough & City of Larsen Bay
Page 5 of 5