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2019-06-20 Regular Meeting In the event that the Assembly has questions and wants to discuss Contract No. FY2019-25 with the Borough Attorney, an opportunity for an executive sessionis included on the agenda. AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting May 16, 2019 APPROVAL OF AGENDA AND CONSENT AGENDA APPROVAL OF MINUTES CITIZENS'COMMENTS AWARDS AND PRESENTATIONS COMMITTEE REPORTS PUBLIC HEARING tğŭĻ Њ ƚŅ Џ AGENDA ITEM #5.A. CITIZENS' COMMENTS tğŭĻ Ћ ƚŅ Џ AGENDA ITEM #5.A. Clerks Note: This item was postponed tothe May 23, 2019 Special Meeting of the Assembly. Clerks Note: Mayor Rohrer recessed the meeting for a five minute break 8:40 p.m.Mayor Rohrer reconvened the meeting for a five minute break 8:47 p.m. CITIZENS' COMMENTS tğŭĻ Ќ ƚŅ Џ AGENDA ITEM #5.A. BOROUGH MANAGER'S REPORT MESSAGES FROM THE BOROUGH MAYOR UNFINISHED BUSINESS NEW BUSINESS Contracts Resolutions tğŭĻ Ѝ ƚŅ Џ AGENDA ITEM #5.A. Ordinances for Introduction Other Items CITIZENS' COMMENTS ASSEMBLY MEMBERS' COMMENTS Announcements tğŭĻ Ў ƚŅ Џ AGENDA ITEM #5.A. EXECUTIVE SESSION ADJOURNMENT tğŭĻ Џ ƚŅ Џ AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting May 23, 2019 CITIZENS' COMMENTS PUBLIC HEARING CITIZENS' COMMENTS Clerks Note: Mayor Rohrer recessed for 10 minute breakandreconvened the meeting at 7:56 p.m. Page 1 of 5 AGENDA ITEM #5.A. Clerks Note: Mayor Rohrer recessed for 10 minute break, Mayor Rohrer reconvened the meeting at 8:54p.m. Page 2 of 5 AGENDA ITEM #5.A. NEW BUSINESS Contracts Page 3 of 5 AGENDA ITEM #5.A. Resolutions Other Items Page 4 of 5 AGENDA ITEM #5.A. 2.100.030 Appointments. CITIZENS' COMMENTS ADJOURNMENT Page 5 of 5 AGENDA ITEM #7.A. Office of the Mayor Kodiak Island Borough, Alaska DECLARING FILIPINO AMERICAN HERITAGE MONTH IN KODIAK WHEREAS, the Kodiak Island Borough is made up of a wonderful mosaic of culturally diverse people; and WHEREAS, Filipino Americans make vital contributions to the economic, social, political, and cultural quality of life in the community; and WHEREAS, June 12, 2019 marks the 121th anniversary of the declaration of Philippine independence; and WHEREAS, this momentous occasion provides an opportunity for all Filipino Americans to share their cultural heritage with people of all races, ethnicities, and nationalities; and WHEREAS, this momentous occasion is essential so that Filipino Americans can continue to reflect the shared values and manifest our joys in harvesting the fruits of such values; and NOW, THEREFORE, I, Daniel Rohrer, Mayor of the Kodiak Island Borough do hereby proclaim the month of June 2019 as: Filipino American Heritage Month in Kodiak and urge all citizens to participate in the festivities celebrating the rich heritage and traditions of the Philippine Islands. In witness whereof, I have hereunto set my Hand and cause this seal to be affixed. _______________________________ Daniel A. Rohrer, Borough Mayor Attest:___________________________ Date: ___________________________ Staying Safe in Kodiak’s Bear Country Nathan Svoboda Area Wildlife Biologist Kodiak Island Borough Bear Safety June 20, 2019 AGENDA ITEM #7.B. TOPICS How urban bear complaints are handled Current urban bear issues Needsto address urban bear issues AGENDA ITEM #7.B. General bear safety practices HOW URBAN BEAR COMPLAINTS ARE HANDLED AGENDA ITEM #7.B. Road System Bear Response Team Includes various agencies and organizations: Kodiak Police Dept Alaska Wildlife Troopers Alaska State Troopers Alaska Fish and Game USCG Military Police Alaska State Parks AGENDA ITEM #7.B. Alaska Waste City and Borough Staff Work collaboratively to address urban bear calls Reporting Bear Observation Report Residents report bear observations to a local enforcement agency Report filled out, observation classified Reports are scanned and AGENDA ITEM #7.B. sent to ADFG If necessary, follow up For Office Use Only with observer is conducted FAX THIS FORM TO ADF&G at 486-1869or email to Wildlife.kodiak@alaska.gov April2016 Reporting Each morning observations are reviewed, classification is confirmed, and observations are mapped AGENDA ITEM #7.B. -Bears acting normal or eating natural foods -Bears annoying people or eating unnatural foods -Bears threatening people, pets, or property Reporting Notifications are sent to each member of Road System Response Team When necessary, discussions among relevant agencies occur and a response plan is made Multi-level responses include: Bear aversive conditioning (pepper balls, rubber buckshot, taser) Reaching out to members of public (door flyers, radio and AGENDA ITEM #7.B. paper PSA’s, contacting local schools) Moving/replacing dumpsters with bear resistant dumpsters Writing tickets to violators Dispatching problem bears CURRENT URBAN BEAR ISSUES LYNDEN WAY LARCH STREET AGENDA ITEM #7.B. Sow and cub on Hillside area Larger bear near Bonaparte, Hillside, Larch Street area Smaller bear near Lynden Way, Hillside area NEEDS TO ADDRESS BEAR ISSUES Removal (preferred) or replacement of all roll carts Require alldumpsters be bear resistant Implement solid waste contract and work with contractor Borough and City Code Enforcement! Continued cooperation with and recognition of local law enforcement Increased aversive conditioning options for local law enforcement (e.g., non-lethal rounds, tasers, dispatch) AGENDA ITEM #7.B. Increased funding/support for high school dumpster project Community collaboration and support Continued outreach and education to public regarding bears AGENDA ITEM #7.B. Important members of our community; ecologically, economically, and spiritually GENERAL BEAR SAFETY PRACTICES AGENDA ITEM #7.B. HUMAN ACTIVITIES AGENDA ITEM #7.B. Hiking Travel in groups if possible Talk through scenarios with group Know who has deterrents and where they are located If alone, use senses to stay awareof surroundings Be alert, avoid distractions (no headphones) AGENDA ITEM #7.B. Make presence known, make NOISE Think ahead –where are bears likely to be and why? Hiking Move cautiously, especially in brushy areas and running water Realize bears take path of least resistance…like us Know how to use deterrent safely and effectively Don’t feed bears. Handle food, fish, and game responsibly AGENDA ITEM #7.B. Look for bear sign Respect bears and their space Fishing DO NOT forfeit fish to bears! This teaches bears that anglers provide a free meal. Stop fishing when bears are near. Splashing fish attracts bears. If a bear approaches, release livefish downstream. If you have a fish on your line, cut the line to release the fish. AGENDA ITEM #7.B. Fishing Immediately transport captured fish to a secure location such as your vehicle. Place fish remains in fast current. Pick up all litter and bait so you don’t attract bears. Be Bear Aware –Remember, you are sharing the stream and trail with bears. AGENDA ITEM #7.B. Hunting Be cautious in brushy areas, and avoid hunting and camping near bear feeding areas such as salmon spawning streams. Hunt with a partner and/or leave a note Use calls with extreme caution. Some bears are attracted t o strange noises. If you encounter a bear, leave the area AGENDA ITEM #7.B. Hunting If successful, go to kill sight immediately. Approach cautiously wind at back, make noise, avoid surprising bear. Be aware of surroundings when cleaning game. Pack all meat in one load. If unable, place in tree (or open area) away from kill site. DO NOT drag game! AGENDA ITEM #7.B. If a bear has claimed your kill, too bad. Store meat, hides, clothing, etc. away from your camp. Camping Set up camp in open area away from game trails, streams, travel corridors Use bear fence and/or bear resistant containers Keep food and scented items away from camp Prepare food away from camp Clean game and fish away from camp AGENDA ITEM #7.B. Minimize scent and attractants Know how to use bear deterrents and gear priorto trip *Note: Your actions and behavior will affect future campers and hikers Home Bears frequent our community…act accordingly AGENDA ITEM #7.B. Home Preventative measures… Keep pet and chicken food, and bird seed inside AGENDA ITEM #7.B. Home Use electric fences around poultry, livestock, smokers, meat sheds AGENDA ITEM #7.B. Home Store garbage and recycling in a bear-resistant manner AGENDA ITEM #7.B. Home Keep property free of attractants Compost Bird feeders Dirty BBQ’s Fishing gear AGENDA ITEM #7.B. BEAR ENCOUNTERS AGENDA ITEM #7.B. What to do… If the bear is notaware of you… Quietly leave the area while keeping the bear in sight Take wide route around If the bear isaware of you… Calmly identify yourself as human Use low calm voice AGENDA ITEM #7.B. Appear non-threatening Wave your arms Do not crowd, increase distance Do not run! Leave the area If the bear slowly approaches you…stand your ground Assess the situation Determine bears demeanor Remain calm Do not run! Prepare your deterrent AGENDA ITEM #7.B. If the bear stops…increase your distance calmly and look to leave the area. Don’t encourage poor behavior… Do not get too close, keep your distance AGENDA ITEM #7.B. Do not leave food out -fish and game scraps, bait Be wary when fishing -no stringers, cut line if necessary Bears know they can bully people off river Attacks Attacks on humans are exceedingly rare BUT…when they occur, they can result in serious injury or death Proactive prevention and awareness is critical Most attacks are avoidable Once an attack in imminent, human behavior can impact outcome AGENDA ITEM #7.B. Attack Response Attacks by brown bears are most often defensive If attack is imminent or if contact is made Play dead, do not struggle or cry out Protect vital areas of head and neck Remain face down with hands behind the neck Leave backpack on for protection If bear flips you over, continue rolling until face down AGENDA ITEM #7.B. Once bears realize you aren’t a threat they will typically mo ve on…they don’t want to eat you. Attack Response If the attack ceases… Remain still Wait 5-10 minutes before moving to AGENDA ITEM #7.B. see if bear is present Leave the area Tend to injuries and/or communicate for help BASIC SAFETY MESSAGE Be bear aware, don’t surprise bears Don’t feed bears Respect bears and their space AGENDA ITEM #7.B. If you see a bear, THINK –don’t panic AGENDA ITEM #7.B. QUESTIONS ? AGENDA ITEM #10.A. Michael Powers June 20, 2019 Activities and Issues Met with trail proponents for a project from Lake Louise to the Coast Guard Main Gate. The will need an encroachment permit from ADOT and have requested the Borough apply and hold the encroachment on their behalf. The request will come to the Assembly in the next meeting cycle. Met with and accompanied ADEC staff on an inspection of the Landfill and Leachate Treatment Plant. In addition to completing the inspection, staff discussed various issues with ADEC and then attended a special meeting of SWAB for a presentation regarding the ADEC website and information thereon and a question and answer period. Met with E&F staff regarding issues with Baler building improvements and timetable for completion as well as additional maintenance and replacement of equipment. Met with Finance/IT staff to discuss issues related to remote access to work stations for employees who work in multiple locations. Will be conducting a follow up meeting to better define the operational needs and then decide upon the appropriate solution. Out ill due to a bad encounter with Mother Nature. Spot checked spruce plantings at Chiniak. Trees are abundant and appear healthy. Unsure as to total number of die-offs, however in the three areas I walked, trees were abundant and healthy. Worked on agenda items for the upcoming meeting cycle. Meeting with ADF&G and KISA regarding culverts to be replaced on the Salonie Creek Range access road. The Borough will be involved in the permit process to help ensure compliance with applicable laws and requirements. Upcoming rd I will be out of the office July 3 and returning to work on July 8. I will be on the archipelago and available by cell phone. AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.A.1. DESTINATION MARKETING & TOURISM DEVELOPMENT PROGRAM AGREEMENT Kodiak Island BoroughDiscover Kodiak Section 1. INTENT OF AGREEMENT. Section 2. SCOPE OF WORK. AGENDA ITEM #13.A.1. Section 3. TERM. July 1, 2019 through June 30, 2020 Section 4. COMPENSATION. $75,000.00 AGENDA ITEM #13.A.2. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.A.2. KODIAK ISLAND BOROUGH OFFICE of the MANAGER AGENDA ITEM #13.A.2. AGENDA ITEM #13.A.2. AGENDA ITEM #13.A.2. AGENDA ITEM #13.A.2. AGENDA ITEM #13.A.2. AGENDA ITEM #13.A.2. AGENDA ITEM #13.A.2. AGENDA ITEM #13.A.2. AGENDA ITEM #13.A.2. AGENDA ITEM #13.A.2. AGENDA ITEM #13.A.2. AGENDA ITEM #13.A.2. AGENDA ITEM #13.A.3. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.A.3. AGENDA ITEM #13.A.3. AGENDA ITEM #13.A.3. AGENDA ITEM #13.A.3. Psjhjobm Mfbtf AGENDA ITEM #13.A.3. PsjhjobmMfbtf BnfoenfouB BnfoenfouC BnfoenfouD AGENDA ITEM #13.A.4. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: ALTERNATIVES: AGENDA ITEM #13.A.4. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.A.4. AGENDA ITEM #13.A.4. AGENDA ITEM #13.A.4. AGENDA ITEM #13.A.4. Kodiak Island Borough Bid Tabulation KHS/KFRC Boiler Replacement Bid Opening: 4/18/19 - 2:00 PM CONTRACTORBASE BID Wolverine Supply, Inc.$ 717,000 Little Susitna Construction Company, Inc.$ 1,078,868 Bering Industrial, Inc.$ 1,267,430 This bid tabulation is unofficial until KIB staff have had a chance to review and verify the bid documents submitted by the apparent low bidder, and a contract receives administrative or Assembly approval. KHS/KFRC Electric Boiler Budget Budget as of May 31, 2019Bid Amount Proposed Budget Remaining After Revised Budget AdjustmentContract Award BudgetExpensesObligatedRemainingWolverine BidValue EngineeringAdjusted Bid Design$ 66,000.00 $ 30,622.00 $ 18,152.00 $ 17,226.00 $ (15,000.00)$ 51,000.00 $ 2,226.00 Construction$ 607,000.00$ -$ -$ 607,000.00$ 717,000.00$ (74,220.00)$ 642,780.00$ 40,000.00 $ 647,000.00$ 4,220.00 Admin$ 52,000.00 $ 17,457.37 $ -$ 34,542.63 $ (15,000.00)$ 37,000.00 $ 19,542.63 Contingency$ 50,000.00 $ -$ -$ 50,000.00 $ (10,000.00)$ 40,000.00 $ 40,000.00 TOTAL$ 775,000.00$ 48,079.37$ 18,152.00$ 708,768.63$ 717,000.00$ (74,220.00)$ 642,780.00$ -$ 775,000.00$ 65,988.63 AGENDA ITEM #13.A.5. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.A.5. AGENDA ITEM #13.A.5. AGENDA ITEM #13.A.5. AGENDA ITEM #13.A.5. AGENDA ITEM #13.A.5. AGENDA ITEM #13.A.5. AGENDA ITEM #13.A.5. AGENDA ITEM #13.B.1. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: Cruelty to Animals and Vicious Animals Construction/Demolition Debris (C&D)Residential Waste 3.10.190 Review of service fees. AGENDA ITEM #13.B.1. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.B.1. KODIAK ISLAND BOROUGH OFFICE of the FINANCE DIRECTOR AGENDA ITEM #13.B.1. AGENDA ITEM #13.B.1. KODIAK ISLAND BOROUGH RESOLUTIONNO. FY2020-02 ARESOLUTIONOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGH REESTABLISHING THE FEES OF THE KODIAK ISLAND BOROUGH WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND BOROUGH Section 1: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS __________ DAY OF _______________,2019. VOTES: AGENDA ITEM #13.B.1. AGENDA ITEM #13.B.1. MISCELLANEOUS SERVICES BAYSIDE FIRE STATION COMMUNITY TRAINING CENTER Notes: Non-profit organizations and public safety agencies who do not charge a fee for the activity being conducted may apply for a waiver of Training Center use fees. BOROUGH CODE OF ORDINANCES BOROUGH RECORDS GENERAL SERVICES Notes: KIBC 2.40.060 authorizes the setting of fees for compilation or creation or records (data analysis). The arbitrary amount of $40 per hour is an average of Clerk's Office staff hourly wage and benefits. KIBC 2.40.040 notes that we cannot exceed the actual salary and benefit cost for personnel time. KODIAK FISHERIES RESEARCH CENTER (KFRC) Notes: Non-profit organizations and public safety agencies who do not charge a fee for the activity being conducted in the facility may apply for a waiver of KFRC fees. REPRODUCTION AND MAPPING COSTS: Notes: No copying or commercial use, except for reference Ћ ƚŅ А YƚķźğƉ LƭƌğƓķ .ƚƩƚǒŭŷ 9ŅŅĻĭƷźǝĻ WǒƌǤ ЊͲ ЋЉЊВ AGENDA ITEM #13.B.1. TITLE 3: REVENUE AND FINANCE SPECIAL ASSESSMENT AND PROPERTY TAX Marijuana Tobacco TITLE 5: BUSINESS LICENSES Marijuana Tobacco TITLE 6: ANIMALS Animal Control Ќ ƚŅ А YƚķźğƉ LƭƌğƓķ .ƚƩƚǒŭŷ 9ŅŅĻĭƷźǝĻ WǒƌǤ ЊͲ ЋЉЊВ AGENDA ITEM #13.B.1. TITLE 8: HEALTH AND SAFETY SOLID WASTE COLLECTION AND DISPOSAL Note: Any mixed construction loads that have greater than 10% metals will not be accepted. NOTES: * Governmental customers may be served by a private company by direct negotiation for service. Fees will be set, billed and collected by that company. * Commercial and residential solid waste materials collected by the United States Coast Guard, or its representative, for disposal at the Kodiak Island Borough landfill will be charged at the time of disposal at the rate established in this fee schedule. The Kodiak Island Borough will invoice the United States Coast Guard for all or any portion of those fees charged, as agreed upon by the parties. Fees associated with other waste disposal options will be charged based on the applicable fee represented in this schedule. * Companies conducting commercial, industrial and institutional demolition projects need to separate their waste into metal and non-metal loads. Mixed loads will not be accepted at the landfill. * Metals received at the landfill in the form of tanks or cables must be prepared in an acceptable manner. Tanks must be drained of all fluids and wiped clean. Tanks under 500 gallons must have an 18" square hole cut into it and wiped clean. Tanks over 500 gallons must have one end cut off and wiped clean. Tanks 1,000 gallons and greater must contact Engineering/Facility staff to discuss acceptable criteria. Fishing cable must be cut into 3' lengths. Other metal items must be cut into pieces no greater than 17' long, 7' wide and 5' high. They must be separated from non-metal material (e.g., machinery with hoses or electrical components). * Approved Thrift Stores will be allowed free disposal of self-hauled household residential waste of up to 2,000 lbs/week. Disposal of large items (e.g., boats, trailers, construction/demolition debris and metals) will be charged at the same rate as shown in this fee schedule. * Approved non-profit entities may be granted an exemption from solid waste disposal fees for pre-approved cleanup events. * Commercial establishments, and/or small quantity generators, who generate hazardous waste must contact an environmental company to properly dispose of their waste. * All mobile homes or debris from mobile homes shall be cleared for asbestos and Lead based paint before acceptance. All materials must be separated into C&D, metal and recyclables prior to delivery. Definitions: Residential Waste - Waste generated from your home (for example, household garbage, bulky items such as furnishings and grass/lawn clippings). It includes homeowner construction/demolition waste but does not include metals. Commercial Waste - Institutional and industrial organizations or contractors and businesses conducting work for compensation and/or barter. TITLE 12: NAMING BUILDINGS, PUBLIC FACILITIES, STREETS, AND SIDEWALKS TITLE 15: BUILDING AND CONSTRUCTION BUILDING PERMIT FEES Ѝ ƚŅ А YƚķźğƉ LƭƌğƓķ .ƚƩƚǒŭŷ 9ŅŅĻĭƷźǝĻ WǒƌǤ ЊͲ ЋЉЊВ AGENDA ITEM #13.B.1. Notes: I. Valuations for determination of permit fees will be based on contract prices or, in the absence of a contract price, the Building Valuation Data as published, by I.C.B.O. Building Standards 2. Owner/builder is defined as a person who is managing the construction or remodel of their own residence and the building permit must reflect the name of the owner. ELECTRIC PERMIT FEES TITLE 15: BUILDING AND CONSTRUCTION (Cont'd) ELECTRIC PERMIT FEES (Cont'd) Note: The building department shall allow for correction of such work, a maximum of ten working days following the date of inspection GRADING PERMIT FEES: Note: The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference between the fees paid for the original permit and the fee shown for the entire project. PLAN REVIEW FEES Ў ƚŅ А YƚķźğƉ LƭƌğƓķ .ƚƩƚǒŭŷ 9ŅŅĻĭƷźǝĻ WǒƌǤ ЊͲ ЋЉЊВ AGENDA ITEM #13.B.1. Notes: I. Valuations for determination of permit fees will be based on contract prices or, in the absence of a contract price, the Building Valuation Data as published, by I.C.B.O. Building Standards PLUMBING PERMIT FEES: TITLE 15: BUILDING AND CONSTRUCTION (Cont'd) OTHER FEES: TITLE 16: SUBDIVISIONS SUBDIVISION FEES Џ ƚŅ А YƚķźğƉ LƭƌğƓķ .ƚƩƚǒŭŷ 9ŅŅĻĭƷźǝĻ WǒƌǤ ЊͲ ЋЉЊВ AGENDA ITEM #13.B.1. TITLE 17: ZONING TITLE 18: BOROUGH REAL PROPERTY А ƚŅ А YƚķźğƉ LƭƌğƓķ .ƚƩƚǒŭŷ 9ŅŅĻĭƷźǝĻ WǒƌǤ ЊͲ ЋЉЊВ AGENDA ITEM #13.B.1. AGENDA ITEM #13.B.2. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.B.2. KODIAK ISLAND BOROUGH RESOLUTIONNO. FY2019-19 A Resolution Of The Assembly Of The Kodiak Island Borough Authorizing The Records Manager To Dispose Of Certain Kodiak Island Borough Records WHEREAS, WHEREAS, WHEREAS, NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND BOROUGH Section 1: Section 2: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS __________DAY OF _________,2019. VOTES: AGENDA ITEM #13.B.2. AGENDA ITEM #13.B.2. AGENDA ITEM #13.B.2. AGENDA ITEM #13.B.2. CONFIDENTIAL CONFIDENTIAL CONFIDENTIAL CONFIDENTIAL CONFIDENTIAL AGENDA ITEM #13.B.2. AGENDA ITEM #13.B.2. AGENDA ITEM #13.B.2. AGENDA ITEM #13.B.2. AGENDA ITEM #13.B.2. AGENDA ITEM #13.B.2. AGENDA ITEM #13.B.2. AGENDA ITEM #13.B.3. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.B.3. KODIAK ISLAND BOROUGH RESOLUTIONNO. FY2020-04 ARESOLUTIONOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGHAPPROVING FISCAL YEAR 2020KODIAK ISLAND BOROUGH NONPROFIT FUNDING WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND BOROUGH ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS __________ DAY OF _______________,2019. VOTES: AGENDA ITEM #13.B.3. FY20 Award Brother Francis Shelter36,000 Kodiak Women's Resource & Crisis Center47,500 The Salvation Army20,000 Senior Citizens of Kodiak21,000 Subtotal124,500 3,100 3,100 3,100 4,500 3,100 3,700 3,100 3,100 3,100 3,100 33,000 157,500 4,000 4,000 4,000 12,000 AGENDA ITEM #13.B.4. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.B.4. KODIAK ISLAND BOROUGH RESOLUTIONNO.FY2019-24 ARESOLUTIONOF THE KODIAK ISLANDBOROUGHASSEMBLYAPPROVING FUNDING OF THE KODIAK SALMON WORK GROUP FOR FISCAL YEAR 2019 WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND BOROUGH Section 1: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS______DAY OF __________,2019. VOTES: AGENDA ITEM #13.B.4. Dan Rohrer, Mayor Michael Powers, Borough Manager Kodiak Island Borough 710 Mill Bay Rd. Kodiak, AK 99615 RE: Funding Request Dear Mayor Rohrer and Manager Powers, The Kodiak Salmon Workgroup greatly appreciates the assistance we have received from the Kodiak Island Borough to protect Kodiak’s historical salmon fishery. We are now, once again, faced with several adverse proposals that will be considered by the Alaska Board of Fisheries during their Kodiak meeting in January 2020. In addition, we expect an attempt to have the Fisheries Board move their Kodiak Management Area meeting to Anchorage. Moreover, there are three new Board members that will need to be educated regarding Kodiak’s fishery. We cannot stress enough the long term harm that could come to Kodiak from Board of Fisheries decisions to restrict Kodiak’s salmon fleet. Loss in salmon revenue will impact both the Borough’s severance tax and your fisheries business tax revenue. Fishing families may leave. We need your help. You will see from the attached budget that Kodiak’s salmon stakeholders have raised about $65,000 and we are planning to raise an additional $35,000. We are asking Kodiak Island Borough for a Workgroup contribution of $20,000 in the 2019 fiscal year and $20,000 in the 2020 fiscal year. The Workgroup’s strategic plan is multi-faceted. (see attached budget) First, we will update and expand the scientific information we compiled in 2017 regarding “the blob” and it’s impacts on Kodiak area fisheries. Next, we will build on the Borough’s 2016 economic analysis by McDowell to assess economic harm if various proposals are adopted. We need to contrast the harm in Kodiak with limited gain elsewhere and will contract expert analysis regarding invasive species and related mortality. The group will work to bring Board of Fisheries members to Kodiak and shoot video footage of Kodiak’s salmon fishery. Finally, the group will focus on Kodiak’s historical mixed stock salmon fishery and develop persuasive graphics, maps and technical information to support the fishery. In addition to our proposed budget we have attached our funds policy. As part of that policy, per the City and Borough’s request, funds donated to the Workgroup from government entities will be accounted for separately and will only be used for research, information accumulation (economic and scientific), and defense preparation. These funds will NOT be used for salaries. Kodiak Regional Aquaculture Association manages our financials as an in-kind contribution to the Workgroup. The workgroup will provide an accounting for Page 1 of 1 AGENDA ITEM #13.B.4. use of public funds upon request and a final report will be submitted to Kodiak Island Borough If you have any additional questions regarding Kodiak Salmon Workgroup’s need for support and our request for assistance, please do not hesitate to contact me. Very truly yours, Duncan Fields, Workgroup Chairman Page 1 of 1 Kodiak Salmon Workgroup Operating Budget Summary AGENDA ITEM #13.B.4. Kodiak Salmon Workgroup Policy for Managing and Expending Funds Adopted April 21, 2017 1.KRAA’s accounting system will account for publicly contributed funds and privately contributed funds separately--- by separate accounting codes. Contributors cannot “designate” funds for a specific purpose. 2.Employment contracts will be paid per contract terms but should conform, as much as is practicable, to KRAA’s payment protocols of bi-weekly payments. 3.For non-contracted expenses, KRAA will require a “request to pay” form that is submitted to KRAA with two signatures, one of which is the workgroup Chairman’s. Signature authorization can also be obtained via e-mail. 4.Authorized signers would be the Chairman and the executive assistant. 5.Expenses billed against publicly contributed money will be accounted for by line item code number and expenses billed against privately contributed money will be accounted for by a separate line item code number. Steering committee will determine which account to use when paying expenses. 6.KRAA will establish a Purchase Order log for quick reference. 7.Reports about contributions and disbursements will be confidential but will be shared with Borough and City managers and workgroup members upon request. 8.A final accounting will be provided to public contributors (City and Borough) at the end of the workgroup’s efforts. AGENDA ITEM #13.B.5. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.B.5. KODIAK ISLAND BOROUGH RESOLUTIONNO.FY2020-09 ARESOLUTIONOF THE KODIAK ISLANDBOROUGHASSEMBLYAPPROVING FUNDING OF THE KODIAK SALMON WORK GROUP FOR FISCAL YEAR 2020 WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND BOROUGH Section 1: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS______DAY OF __________,2019. VOTES: AGENDA ITEM #13.B.5. Dan Rohrer, Mayor Michael Powers, Borough Manager Kodiak Island Borough 710 Mill Bay Rd. Kodiak, AK 99615 RE: Funding Request Dear Mayor Rohrer and Manager Powers, The Kodiak Salmon Workgroup greatly appreciates the assistance we have received from the Kodiak Island Borough to protect Kodiak’s historical salmon fishery. We are now, once again, faced with several adverse proposals that will be considered by the Alaska Board of Fisheries during their Kodiak meeting in January 2020. In addition, we expect an attempt to have the Fisheries Board move their Kodiak Management Area meeting to Anchorage. Moreover, there are three new Board members that will need to be educated regarding Kodiak’s fishery. We cannot stress enough the long term harm that could come to Kodiak from Board of Fisheries decisions to restrict Kodiak’s salmon fleet. Loss in salmon revenue will impact both the Borough’s severance tax and your fisheries business tax revenue. Fishing families may leave. We need your help. You will see from the attached budget that Kodiak’s salmon stakeholders have raised about $65,000 and we are planning to raise an additional $35,000. We are asking Kodiak Island Borough for a Workgroup contribution of $20,000 in the 2019 fiscal year and $20,000 in the 2020 fiscal year. The Workgroup’s strategic plan is multi-faceted. (see attached budget) First, we will update and expand the scientific information we compiled in 2017 regarding “the blob” and it’s impacts on Kodiak area fisheries. Next, we will build on the Borough’s 2016 economic analysis by McDowell to assess economic harm if various proposals are adopted. We need to contrast the harm in Kodiak with limited gain elsewhere and will contract expert analysis regarding invasive species and related mortality. The group will work to bring Board of Fisheries members to Kodiak and shoot video footage of Kodiak’s salmon fishery. Finally, the group will focus on Kodiak’s historical mixed stock salmon fishery and develop persuasive graphics, maps and technical information to support the fishery. In addition to our proposed budget we have attached our funds policy. As part of that policy, per the City and Borough’s request, funds donated to the Workgroup from government entities will be accounted for separately and will only be used for research, information accumulation (economic and scientific), and defense preparation. These funds will NOT be used for salaries. Kodiak Regional Aquaculture Association manages our financials as an in-kind contribution to the Workgroup. The workgroup will provide an accounting for use of public funds upon request and a final report will be submitted to Kodiak Island Borough If you have any additional questions regarding Kodiak Salmon Workgroup’s need for support and our request for assistance, please do not hesitate to contact me. Very truly yours, Duncan Fields, Workgroup Chairman Page 1 of 1 AGENDA ITEM #13.B.5. Kodiak Salmon Workgroup Policy for Managing and Expending Funds Adopted April 21, 2017 1.KRAA’s accounting system will account for publicly contributed funds and privately contributed funds separately--- by separate accounting codes. Contributors cannot “designate” funds for a specific purpose. 2.Employment contracts will be paid per contract terms but should conform, as much as is practicable, to ’s payment protocols of bi-weekly payments. 3.For non-contracted expenses, KRAA will require a “request to pay” form that is submitted to KRAA with two signatures, one of which is the workgroup Chairman’s. Signature authorization can also be obtained via e-mail. 4.Authorized signers would be the Chairman and the executive assistant. 5.Expenses billed against publicly contributed money will be accounted for by line item code number and expenses billed against privately contributed money will be accounted for by a separate line item code number. Steering committee will determine which account to use when paying expenses. 6.KRAA will establish a Purchase Order log for quick reference. 7.Reports about contributions and disbursements will be confidential but will be shared with Borough and City managers and workgroup members upon request. 8.A final accounting will be provided to public contributors (City and Borough) at the end of the workgroup’s efforts. Kodiak Salmon Workgroup Operating Budget Summary AGENDA ITEM #13.B.5. AGENDA ITEM #13.B.5. AGENDA ITEM #13.C.1. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLYREGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: Accessory Buildings and Accessory Dwelling UnitsRR -Rural ResidentialRR1- Rural Residential One District ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.C.1. VERSION 1 KODIAK ISLAND BOROUGH ORDINANCENO. FY2019-20 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING CHAPTER 17.160KIBC (ACCESSORY BUILDINGS AND ACCESSORY DWELLING UNITS), AND RELATED CHAPTERS 17.65 KIBC (RR –RURAL RESIDENTIAL) AND CHAPTER 17.70 (RR1 – RURAL RESIDENTIAL ONE DISTRICT) TO CHANGE PERMITTED USES, CONDITIONAL USES AND DEVELOPMENT STANDARDS RELATED TO PARKING AND SIZE LIMIT WHEREAS, WHEREAS, WHEREAS, WHEREAS, NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: Section 2: Chapter 17.160 ACCESSORY BUILDINGS AND ACCESSORY DWELLING UNITS 17.160.070 Accessory dwelling units. AGENDA ITEM #13.C.1. d. Chapter 17.65 KIBC, RR – Rural Residential District; e. f. Parking. a. Five off-street parking spaces are required for any lot with an ADU that is 600 square feet or less (3 for the existing dwelling unit and 2 for the ADU). b. Six off-street parking spaces are required for any lot with an ADU that is greater than 600 square feet (3 for theexisting dwelling unit and 3 for the ADU). AGENDA ITEM #13.C.1. An ADU shall be limited to 575 square feet or less in the R1 and R2 Districts. In all other districts an ADU shall be limited to 725 square feet or less. Chapter 17.65 RR– RURAL RESIDENTIAL DISTRICT 17.65.040 Conditional uses. Chapter17.70 RR1 – RURAL RESIDENTIAL ONE DISTRICT 17.70.030 Conditional uses. and . AGENDA ITEM #13.C.1. Effective Date: ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS __________ DAY OF _______________, 2019. VOTES: AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH STAFFREPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.D.1. Qi;!317.733.3986Opsuixftu!Ejwjtjpo UG;!911.537.77447618!T/!319ui!Tu/ Gby;!364.347.3::8Lfou-!XB/!:9143 oxtbmftAmodvsujt/dpnxxx/MODVSUJT/dpn EVOT$;!11.:33.5274Rvpubujpo!Op/!22:678 Rvpubujpo RVPUBUJPO!OP/JTTVFE!EBUFFYQJSBUJPO!EBUF DVTUPNFS;TIJQ!UP; 22:678160210312:180160312: Lpejbl!Jtmboe!Cpspvhi!Cbztjef!Lpejbl!Jtmboe!Cpspvhi!Cbztjef! Gjsf!EfqbsunfouGjsf!Efqbsunfou 5717!Sf{bopg!Esjwf!Fbtu5717!Sf{bopg!Esjwf!F TBMFTQFSTPODVTUPNFS!TFSWJDF!SFQ Lpejbl!BL!::726Lpejbl!BL!::726 Tufwf!Nbsujo!BLNjdibfm!Evodbo tnbsujoBLAmodvsujt/dpnnevodboAmodvsujt/dpn 31:.966.2215317.6:7.8:15 Qbhf!2!pg!3 AGENDA ITEM #13.D.1. Qi;!317.733.3986 UG;!911.537.7744 Gby;!364.347.3::8 oxtbmftAmodvsujt/dpn EVOT$;!11.:33.5274 AGENDA ITEM #13.D.1. Qi;!317.733.3986Opsuixftu!Ejwjtjpo UG;!911.537.77447618!T/!319ui!Tu/ Gby;!364.347.3::8Lfou-!XB/!:9143 oxtbmftAmodvsujt/dpnxxx/MODVSUJT/dpn EVOT$;!11.:33.5274Rvpubujpo!Op/!233322 Rvpubujpo RVPUBUJPO!OP/JTTVFE!EBUFFYQJSBUJPO!EBUF DVTUPNFS;TIJQ!UP; 233322170120312:180420312: 649!Tbshfou!Dsffl!SpbeLpejbl!Jtmboe!Xpnfot!Cbz! Lpejbl!BL!::726WGE 694!Tbshfou!Dsffl!Se TBMFTQFSTPODVTUPNFS!TFSWJDF!SFQ Lpejbl!BL!::726 Tufwf!Nbsujo!BLTufwf!Nbsujo!BL tnbsujoBLAmodvsujt/dpntnbsujoBLAmodvsujt/dpn 31:.966.221531:.966.2215 Qbhf!2!pg!3 AGENDA ITEM #13.D.1. Qi;!317.733.3986 UG;!911.537.7744 Gby;!364.347.3::8 oxtbmftAmodvsujt/dpn EVOT$;!11.:33.5274 AGENDA ITEM #13.D.1. AGENDA ITEM #13.D.1. AGENDA ITEM #13.D.1. AGENDA ITEM #13.D.1. AGENDA ITEM #13.D.1. AGENDA ITEM #13.D.1. AGENDA ITEM #13.D.1. AGENDA ITEM #13.D.1. AGENDA ITEM #13.D.1. AGENDA ITEM #13.D.1. AGENDA ITEM #13.D.1. AGENDA ITEM #13.D.1. AGENDA ITEM #13.D.2. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: 2.100.070 Vacancies. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.D.2. KODIAK ISLAND BOROUGH CITIZENS BOARD OF EQUALIZATION STAFF: ASSESSING OFFICE, DEBBIE RIPPEY 486-9350 drippey@kodiakak.us 486-9310 twelinsky@kodiakak.us ASSESSING DEPARTMENT OFFICE OF THE BOROUGH CLERK 710 MILL BAY ROAD 710 MILL BAY ROAD ROOM 228 ROOM 234 KODIAK, AK 99615 KODIAK, AK 99615 AGENDA ITEM #13.D.2. AGENDA ITEM #13.D.3. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: 2.100.070 Vacancies. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.D.3. KODIAK ISLAND BOROUGH PARKS AND RECREATION COMMITTEE -- AGENDA ITEM #13.D.3. KODIAK ISLAND BOROUGH PARKS AND RECREATION COMMITTEE PARKS AND RECREATION COMMITTEE STAFF: CDD DIRECTOR, ERIN WELTY 486-9362 ewelty@kodiakak.us CODE ENFORCEMENT OFFICER, TOM QUASS 486-9364 tquass@kodiakak.us CDD SECRETARY, SHEILA SMITH 486-9363 ssmith@kodiakak.us COMMUNITY DEVELOPMENT DEPARTMENT 710 MILL BAY ROAD ROOM 202 KODIAK, AK 99615 AGENDA ITEM #13.D.3. AGENDA ITEM #13.D.4. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: 2.100.030 Appointments. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.D.4. KODIAK ISLAND BOROUGH SOLID WASTE ADVISORY BOARD •••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••• •••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• ••••••-••••••••••••••••••-•••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••• •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• STAFF: E/F ASST. DIRECTOR, DAVE CONRAD 486-9213 dconrad@kodiakak.us E/F SECRETARY, MARTHA BARNETT 486-9343 mbarnett@kodiakak.us ENGINEERING & FACILITIES DEPARTMENT 710 MILL BAY ROAD ROOM 224 KODIAK, AK 99615 AGENDA ITEM #13.D.4. AGENDA ITEM #13.D.4. AGENDA ITEM #13.D.5. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: 2.100.030 Appointments. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.D.5. KODIAK ISLAND BOROUGH ARCHITECTURAL/ENGINEERING REVIEW BOARD BUILDING CODE BOARD OF APPEALS - -- STAFF: E/F DIRECTOR, PHIL KOVACS 486-9357 pkovacs@kodiakak.us ASST. E/F DIRECTOR DAVE CONRAD 486-9213 dconrad@kodiakak.us PROJ. MGR./INSPECTOR, MATT GANDEL 486-9211 mgandel@kodiakak.us ENGINEERING & FACILITIES DEPARTMENT PROJECTS OFFICE 720 EGAN WAY KODIAK, AK 99615 AGENDA ITEM #13.D.5. Field not completed. AGENDA ITEM #13.D.5. Field not completed. Field not completed. AGENDA ITEM #13.D.5. AGENDA ITEM #13.D.5. AGENDA ITEM #13.D.5. AGENDA ITEM #13.D.6. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. AGENDA ITEM #13.D.7. CONTRACT NO. FY2019-25 RESIDENTIAL AND COMMERCIAL SOLID WASTE COLLECTION AND RECYCLING SERVICES BETWEEN KODIAK ISLAND BOROUGH AND WASTE CONNECTIONS OF ALASKA, INC. dba ALASKA WASTE MAY 2019 AGENDA ITEM #13.D.7. Contract No. FY2019-25 TABLE OF CONTENTS RECITALS............................................................................................................................ 5 SECTION 1 EXCLUSIVE CONTRACT................................................................................ 5 SECTION 2 REPRESENTATIONS AND WARRANTIES.................................................... 6 SECTION 3TERM OF CONTRACT.................................................................................... 7 SECTION 4TRANSITION PLANNING................................................................................ 7 SECTION 5GENERAL SCOPE OF CONTRACTOR DUTIES..........................................10 SECTION 6SPECIFIC COLLECTION DUTIES................................................................11 SECTION 7 DISPOSAL OF COLLECTED REFUSE........................................................15 SECTION 8 FUTURE RECYCLING PROGRAM SERVICE..............................................16 SECTION 9GENERAL OBLIGATIONS AND PERFORMANCE STANDARDS...............18 SECTION 10RECORDKEEPING AND REPORTING......................................................25 AGENDA ITEM #13.D.7. Contract No. FY2019-25 SECTION 11CONTRACTOR SERVICE FEE AND SPECIAL SURCHARGES................27 SECTION 12MISCELLANEOUS PERFORMANCE OBLIGATIONS...............................36 SECTION 13 INDEMNIFICATION, INSURANCE, LETTER OF CREDIT..........................38 SECTION 14 CHANGES IN SCOPE OF CONTRACT OBLIGATIONS ............................45 SECTION 15BREACH OF AGREEMENT, DAMAGES, AND DEFAULT.........................46 SECTION 16 SUSPENSION OR TERMINATION OF CONTRACT...................................55 SECTION 17 TRANSFER OF CONTRACT......................................................................58 SECTION 18THE PARTIES.............................................................................................59 SECTION 19 AMENDMENT..............................................................................................62 SECTION 20 NOTICES, CONSENTS, AND APPROVALS..............................................63 AGENDA ITEM #13.D.7. Contract No. FY2019-25 SECTION 21INTEGRATION, GOVERNING LAW, AND VENUE.....................................63 SECTION 22 ADDITIONAL TERMS AND CONDITIONS.................................................65 SECTION 23 DEFINITIONS..............................................................................................66 SECTION 24 EXECUTION................................................................................................86 EXHIBIT A: REQUEST FOR PROPOSAL EXHIBIT B: LIQUIDATED DAMAGES EXHIBIT C: CONTRACTOR'S PROPOSAL DOCUMENTS AGENDA ITEM #13.D.7. Contract No. FY2019-25 CONTRACTFORRESIDENTIALANDCOMMERCIALSOLID WASTECOLLECTIONANDRECYCLINGSERVICES RECITALS WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, NOW,THEREFORE, SECTION1:EXCLUSIVE CONTRACT 1.01Exclusive Right and Privilege to Provide Contract Services. AGENDA ITEM #13.D.7. Contract No. FY2019-25 SECTION2: REPRESENTATIONS AND WARRANTIES 2.01Contractor’s Representations and Warranties. a.Status. b.Authorityand Authorization. c.NoConflicts. d.NoApprovalsRequired. e.NoLitigation. AGENDA ITEM #13.D.7. Contract No. FY2019-25 f. DueDiligence. g.CompliancewithApplicableLaws. h.TruthandAccuracyofApplication. i.UpdatestoContractorDocumentation. 2.02Integration. SECTION3:TERM OF CONTRACT 3.01 Initial Term. a.Contract Commencement Date and expiration of Term. AGENDA ITEM #13.D.7. Contract No. FY2019-25 b.Collection Commencement Date. c. Short-term extension. d. Mutual Option to Extend Term. 3.02Specific Provisionsto Survive Term. a.acknowledgements, representations and warranties b.Indemnities c.Contractor Payment Obligations d. Records such as endorsements extending coverage of claims made insurance policies for example, with respect to Refuse Carts that KIB has the right to acquire e.Reports AGENDA ITEM #13.D.7. Contract No. FY2019-25 f. claims made insurance g. such transfer of Cart ownership to KIB h. 3.03Obligations Upon Termination or Expiration. a.SaleorLeaseofContractServiceAssets. b. ContractorRemovalofRefuseContainers. c.SurvivalofObligations. SECTION4: TRANSITION PLANNING 4.01Transition Plan. a.Contractor'sAcknowledgement. AGENDA ITEM #13.D.7. Contract No. FY2019-25 b.ContractorTransition Plan. c.Compliance with Transition Plan. SECTION 5:GENERAL SCOPE OF CONTRACTOR DUTIES 5.01Collection and Transfer of Refuse. a. b. c. d. 5.02 Customer Service. a. b. c. d. 5.03 Fee Collection and Financial Reporting. a. AGENDA ITEM #13.D.7. Contract No. FY2019-25 b. c. d 5.04Collection and Transfer of Recyclable Cardboard Material. a. b. SECTION6:SPECIFIC COLLECTION DUTIES 6.01Mandatory Service. a. b. cMandatoryServiceNotice. 6.02Collection From Refuse Carts. a.AutomatedorSemi-AutomatedCollection. AGENDA ITEM #13.D.7. Contract No. FY2019-25 b.MandatoryCollectionfromRefuse Carts. c.Refuse Cart Options. d.Cart Rollout Service. 6.03Collection FromDumpsters, Roll-Off Containers, or Compactors. a.Residential, Commercial, or Multi-Family Collection. AGENDA ITEM #13.D.7. Contract No. FY2019-25 DumpsterOptions. b. b.Compactors. c.Roll-Off ContaineratKIBLandfill. AGENDA ITEM #13.D.7. Contract No. FY2019-25 d.Cardboard Recycling Containers. 6.04Bulky Items. a.ReportingBulkyItems. b.On-CallCollectionServiceandFees. c.DiversionProgram forBulkyItems. 6.05Emergency Services. a.NatureofEmergencyServices. AGENDA ITEM #13.D.7. Contract No. FY2019-25 b.Reporting. c.EmergencyBackupServicePlan. 6.06On-Call Temporary Dumpster and Roll-Off Collection Service. a.ContainerDelivery b.Collection c.DiversionofConstructionandDemolitionDebris to KIBLandfill d.ContainerPickup. SECTION7:DISPOSAL OF COLLECTED REFUSE AGENDA ITEM #13.D.7. Contract No. FY2019-25 7.01Transportation of Collected Refuse to KIB Landfill. a.KIBLandfill b.ComplianceandCooperation c.DisposalFees SECTION8:FUTURE RECYCLING SERVICES PROGRAM 8.01General. 8.02 Prospective Services. AGENDA ITEM #13.D.7. Contract No. FY2019-25 8.03 Methods. 8.04 Equipment and Personnel. a. b c 8.05 Final Disposition of Recyclable Materials. 8.06 Documentation. 8.07 Records and Reporting. a. b. c. AGENDA ITEM #13.D.7. Contract No. FY2019-25 8.08 Recyclables Processing and Marketing. SECTION9:GENERAL OBLIGATIONS AND PERFORMANCE STANDARDS 9.01Procedures for Missed Collections. a.CorrectiveActionRequired. 9.02Customer Complaints. a.Response b.CustomerComplaintProtocol. c.ReferraltoKIB AGENDA ITEM #13.D.7. Contract No. FY2019-25 d.EmployeeTraining. e.RecordkeepingandKIBAccesstoRecords f.Certain Customer complaints 9.03Unpermitted Waste Screening (or Recyclables if Applicable). a.Protocol. b.InadvertentDeliveryofUnpermittedWaste to KIBLandfill. AGENDA ITEM #13.D.7. Contract No. FY2019-25 9.04Contract Service Exceptions. a.CollectionException b.NoticeofNon-Collection 9.05Other Special Customer Services. AGENDA ITEM #13.D.7. Contract No. FY2019-25 a. b. 9.06Contract Service Assets. a.Contractor Operations and Maintenance Facilities. b.Refuse Containers. AGENDA ITEM #13.D.7. Contract No. FY2019-25 c.UseandPossessionofContractServiceAssets AGENDA ITEM #13.D.7. Contract No. FY2019-25 9.07Service Standards. a.Litter,SpillsandLeaks. b.CustomerPrivacy AGENDA ITEM #13.D.7. Contract No. FY2019-25 c.VehiclesandDrivers d.PavementandUtilities. e.Damage to Property or Personal Injury. 9.08Billing and Accounting Practices. a.CustomerBillingandFeeCollection. AGENDA ITEM #13.D.7. Contract No. FY2019-25 Amount. Recording Fees. RemittingFeestoKIB. b.CustomerService Subscription. SECTION 10: RECORDKEEPING AND REPORTING 10.01Acknowledgement. a. b. c. d. AGENDA ITEM #13.D.7. Contract No. FY2019-25 10.02Records. a. Maintenance. b.PreservationandRetention. c.KIBRight to InspectionandAuditofContractorRecords. 10.03Reporting. a.Annual Report. AGENDA ITEM #13.D.7. Contract No. FY2019-25 b.Monthly Meeting. 10.04Financial Records and Reports. a.MaintenanceofRecords Form. SECTION 11: CONTRACTOR SERVICE FEE AND SPECIAL SURCHARGES AGENDA ITEM #13.D.7. Contract No. FY2019-25 11.01Contract Service Fee Schedule. a.Amounts PaidbyCustomers for SubscribedService. except b.AmountsPaidbyKIB for SeniorDiscount. Contractor Service Fee For Cart Service ContainerMonthlyServiceFeeSeniorDiscount AGENDA ITEM #13.D.7. Contract No. FY2019-25 Contractor Service Fee Surcharges for Services SHALL NOT EXCEED Contractor Service Fee(per occurrence) Activity ( ) Contractor Monthly Service Fee for Dumpsters AGENDA ITEM #13.D.7. Contract No. FY2019-25 Contractor Service Fee Surcharges for Dumpsters Service DescriptionAgreement SectionAmount Contractor Monthly Service Fee for Roll-Off Service 10-20cubic 30-40cubic10-20 cubic yard 30-40 cubic yard yardsyardsCompactorCompactor Contractor Monthly Service Fee for Cardboard Recycling Service 10cubic yards20cubicyards30cubic yards40cubicyards 11.02Contractor’s Cost Covered By Service Fee. a. AGENDA ITEM #13.D.7. Contract No. FY2019-25 b. not 11.03 Adjustment of Contractor Service Fee. a.Adjustmenteventsandtiming. b.AnnualAdjustment. times AGENDA ITEM #13.D.7. Contract No. FY2019-25 c.CalculationofAnnualServiceFeeAdjustment. AGENDA ITEM #13.D.7. Contract No. FY2019-25 d.SummaryofServiceFeeAdjustments Rate Cost ComponentAdjustment e.Adjustment for ChangesinOperations. f.Rounding. g.NoAdjustmentifAnyBreachorDefaultRemainsUncured. h.ExampleCalculationsofAnnualAdjustmentsinContractorServiceFee. AGENDA ITEM #13.D.7. Contract No. FY2019-25 change in 1.09% -1.10% AGENDA ITEM #13.D.7. Contract No. FY2019-25 EXAMPLE ONLY Row2018201920202021 Tonnage Rate Adjustment Disposal Ton-per-Customer Adjustment Disposal Cost Component Adjustment, effective July 1 In this example AGENDA ITEM #13.D.7. Contract No. FY2019-25 Cost Components Rate Component ProposedRate Next Year Adjustment MethodRateAdjustmentsRate SECTION 12: MISCELLANEOUS PERFORMANCE OBLIGATIONS 12.01Compliance WithApplicableLaws. a.In General. THISPROHIBITIONWILL SURVIVE THETERMINATIONOFTHISCONTRACT b.NoLimitationonDuty to Comply. AGENDA ITEM #13.D.7. Contract No. FY2019-25 c.FinesandPenalties. d.ContractualObligations. e.KIB'sProtectionof PublicSafety,Health,andWelfare. f.Compliance With KIB Code. g.Inspection or Audit at Contractor’s Office. AGENDA ITEM #13.D.7. Contract No. FY2019-25 12.02Contractor's Personnel. a.Identification,Appearance b.NoGratuities. c.CompliancewithOSHA 12.03Communication With KIB. a.KIBPointof Contact. b.Responsiveness to KIB. SECTION13: INDEMNIFICATION, INSURANCE, LETTER OF CREDIT 13.01Indemnification. a.Contractor’s Agreement to Indemnify KIB. AGENDA ITEM #13.D.7. Contract No. FY2019-25 b. Indemnity for Liabilities and Losses Arising from Contract Services. CONTRACTOR’S OBLIGATIONS UNDER THIS SECTION SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS CONTRACT. c.Reimbursement of Enforcement Costs. 13.02Required Insurances. a.CoverageRequirements. AGENDA ITEM #13.D.7. Contract No. FY2019-25 b.Insurerqualifications. c.InsuranceCoverageRequirements for Subcontractors. AGENDA ITEM #13.D.7. Contract No. FY2019-25 d.EvidenceofCoverage e.CertificatesofInsurance AGENDA ITEM #13.D.7. Contract No. FY2019-25 THIS PROVISION SURVIVES THE TERMINATIONOFTHISCONTRACT f.Endorsements. g.Schedules. h.Signatureverification. i.Noticeofclaims. AGENDA ITEM #13.D.7. Contract No. FY2019-25 j.Contractoraccounting. k.Contractorcompliance. 13.03Payment Security. a.PerformanceBond. b.Pledged Bank Account. c.Payment Upon Default. d.Return of Security. AGENDA ITEM #13.D.7. Contract No. FY2019-25 e.Survival of Terms.THIS SECTION 13.03 SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS CONTRACT. 13.04Guaranty Agreement. 13.05Assurance of Performance. a.LaborUnrest b.Insolvency. c.MonetaryJudgments,Penalties,orFees. AGENDA ITEM #13.D.7. Contract No. FY2019-25 SECTION14: CHANGES IN SCOPE OF CONTRACT OBLIGATIONS 14.01 Changes to Performance Obligations. a.Upon RequestbyKIB b.UponContractor'sRequest 14.02Proposal Requirements. a.Contents. b.Contractor'sProposalDeemedanOffer. AGENDA ITEM #13.D.7. Contract No. FY2019-25 c.ReviewbyKIB. I SECTION15: BREACH OF AGREEMENT, DAMAGES, AND DEFAULT 15.01Liquidated Damages. Acknowledgements. AGENDA ITEM #13.D.7. Contract No. FY2019-25 b.Non-Waiver. c.Procedure 15.02 Compensatory Damages. a. 15.03 Defaults. AGENDA ITEM #13.D.7. Contract No. FY2019-25 a.ContractServiceDefaults Violations Appeals. AGENDA ITEM #13.D.7. Contract No. FY2019-25 b.PerformanceAssuranceDefaults AGENDA ITEM #13.D.7. Contract No. FY2019-25 c.FalseRepresentationsandBreachofWarranties 15.04 Excused Breaches and Defaults. a.UncontrollableCircumstances. , AGENDA ITEM #13.D.7. Contract No. FY2019-25 b.KIB's Rights. 15.05Remedies Upon Breach. a.AsProvidedbyLaw b.KIB'sAdditionalRemedies. AGENDA ITEM #13.D.7. Contract No. FY2019-25 PublicHealthandSafety ProcurementTimeandExpense. RelianceonContractor. AGENDA ITEM #13.D.7. Contract No. FY2019-25 Re-ProcurementTimeandExpense. c.RecoveryofUnpaidContractorPaymentObligations. d. 15.06 Additional Compensatory Damages. AGENDA ITEM #13.D.7. Contract No. FY2019-25 a. b. c. THIS SECTION WILL SURVIVE THE TERMINATIONOFTHISCONTRACT FOR180DAYSOROTHERPREFERENCE PERIODPROVIDED UNDER APPLICABLE LAW WITH RESPECT TO BANKRUPTCYORINSOLVENCY. 15.07 Waivers. a.WaiverofBreach. b.ContractorWaiverofCertainDefenses 15.08 Costs. a.Non-PrevailingParty AGENDA ITEM #13.D.7. Contract No. FY2019-25 b.KIB'sEnforcementCosts 15.09 KIB Right To Perform. a.Events b.Continuation c.Notice. d.KIBPurchaseorLeaseofServiceAssets. SECTION 16: SUSPENSION OR TERMINATION OF CONTRACT AGENDA ITEM #13.D.7. Contract No. FY2019-25 16.01KIB’sRight to Suspend or Terminate. a.Contractor b.Termination Events c.Suspension Events d.Notice to Contractor AGENDA ITEM #13.D.7. Contract No. FY2019-25 e.ReductioninFeeUponPartialSuspension. f. Contractor’s Right to Cure 16.02Criminal Activity. a.Notice. ContractorwillpromptlygiveNotice to KIBofanyofthoseconvictionsor pleaswithrespect to theContractorManagerin a Position ofInfluence. b.Cure. AGENDA ITEM #13.D.7. Contract No. FY2019-25 c.KIBremedies. d.LimitationsonContractorManager. SECTION 17: TRANSFER OF CONTRACT. 17.01Transfer by Contractor. a.Acknowledgment. b.KIB Consent Required. c.Contractorrequest. d.Payment ofKIB's Transfer Costs. AGENDA ITEM #13.D.7. Contract No. FY2019-25 e.Novation SECTION 18:THE PARTIES 18.01Independent Contractor. a. b. c. d. AGENDA ITEM #13.D.7. Contract No. FY2019-25 e. f. g. 18.02Parties in Interest. 18.03 Binding on Successors. 18.04 Further Assurances. 18.05 Actions of KIB in Its Governmental Capacity. 18.06 Contractor’s Obligations Performed at Its Sole Expense. 18.07 Parties Representatives. KIB a. AGENDA ITEM #13.D.7. Contract No. FY2019-25 b.ContractorRepresentative. 18.08 Due Diligence. 18.09 No Use of KIB Name. 18.10Subcontractors. a. Subcontractsexceeding$50,000. b.ContractorResponsibility. c.Removal. AGENDA ITEM #13.D.7. Contract No. FY2019-25 d.Reference to Subcontractors. SECTION19:AMENDMENTS 19.01Amendments. a.MeansofAmendment b.ConsentbyRepresentatives. c.Dueexecution AGENDA ITEM #13.D.7. Contract No. FY2019-25 SECTION20: NOTICES, CONSENTS, AND APPROVALS 20.01Notices. a. b. c. d. 20.02Writing Requirements. a. b. 20.03Exercise of Options. SECTION21: INTEGRATIONS, GOVERNING LAW, AND VENUE AGENDA ITEM #13.D.7. Contract No. FY2019-25 21.01Integrations. a. b. c. d. e. f. g. h. i. 21.02Governing Law. 21.03Severability. a.Generally. AGENDA ITEM #13.D.7. Contract No. FY2019-25 b. 21.04New Contract. 21.05Venue. 21.06C osts. SECTION 22:ADDITIONAL TERMS AND CONDITIONS AGENDA ITEM #13.D.7. Contract No. FY2019-25 SECTION 23:DEFINITIONS Affiliate Affiliate Parent AnnualReport ApplicableLaws AGENDA ITEM #13.D.7. Contract No. FY2019-25 I etseq.), etseq., AGENDA ITEM #13.D.7. Contract No. FY2019-25 etseq.); BaseServiceLevel BearCart Breach Bulkyitem(s) BulkyItemsnot AGENDA ITEM #13.D.7. Contract No. FY2019-25 C&D Debris CalendarYear (Compare''ContractYear") Cardboard Recycling Container Cart ChangeinLaw otherthan AGENDA ITEM #13.D.7. Contract No. FY2019-25 (such asretainingcounsel) provided Collect,CollectionorCollecting CollectionCommencementDate (Compare"Contract CommencementDate".) CollectionHours AGENDA ITEM #13.D.7. Contract No. FY2019-25 Commercial CommercialCustomer CommercialPremisenot Compactor CompensatoryDamages Contract ContractCommencementDate (Compare"CollectionCommencementDate".) ContractManager Contract Service (Compare''MSW Management Services ".) ContractServiceArea ContractServiceAssetDocument AGENDA ITEM #13.D.7. Contract No. FY2019-25 ContractServiceAssets I ContractServiceAssetInventory ContractServiceDay (Compare "day'' and"KJBBusinessDay".) ContractServiceExceptions means: . Contractor AGENDA ITEM #13.D.7. Contract No. FY2019-25 ContractorDocumentation ContractorOffice ContractorOfficeHours ContractorPaymentObligations ContractorPhoneHours ContractorRepresentative (Compare"KIB Representative".) Contractor's ReimbursementCosts (Compare"KIB's Reimbursement Costs.) Contractor'sRelatedParties (Compare "KIB's Related Parties".) ContractorServiceFee ContractorServiceFeeSchedule ContractorTransitionPlan AGENDA ITEM #13.D.7. Contract No. FY2019-25 ContractYear (Compare"CalendarYear".) CriminalActivity CubicYard Customeror Customers CustomerComplaintProtocol CustomerServiceSubscription Day(Compare "KIB Business Day"and"Contract Service Day".) Default DirectCosts AGENDA ITEM #13.D.7. Contract No. FY2019-25 DisposalorDispose DiversionorDivert Drive-inService Dumpster ElderlyorHandicapped AGENDA ITEM #13.D.7. Contract No. FY2019-25 ElectronicWaste GoodsorServices Guarantor Guaranty Herein,Hereof,Hereunder "hereinbefore""hereinafter" Holidays IncludingInclude AGENDA ITEM #13.D.7. Contract No. FY2019-25 IndemnitiesIndemnityIndemnification Insurance KIB KIBBusinessDay (Compare"Contract Service Day".) KIBCode KIBGoverningBody KIB Office Hours (Compare"ContractorOfficeHours".) KIBRepresentative (Compare"ContractorRepresentative".) KIB'sReimbursementCosts(Compare Reimbursement Costs".) "Contractor's KIB'sRelatedParties (Compare"Contractor's Related Parties".) KIBLandfill LetterofCredit LiabilitiesandLosses (including AGENDA ITEM #13.D.7. Contract No. FY2019-25 including LiquidatedDamages MonthlyMeeting MSWManagementServices Multi-family Multi-familyCustomer Muti-familyPremises l Non-Collection Notice NoticeorNotify"Due Notice""Noticedulygiven", Own,OwnerorOwnership except AGENDA ITEM #13.D.7. Contract No. FY2019-25 PartyParties PerformanceAssurances PerformanceObligations Permit Person Position ofInfluence including AGENDA ITEM #13.D.7. Contract No. FY2019-25 Premises Processing ; Processing PromptlyorPromptQuarter ("1stQuarter"), ("2ndQuarter"), ("3rdQuarter"), ("4thQuarter"). Proposal RCRAet seq. ReasonableBusiness Efforts Receptacle Records AGENDA ITEM #13.D.7. Contract No. FY2019-25 Recyclables RecyclablesProcessingFacility Recycle,RecyclingorRecyclable RecycledContentProcurementPolicy RecyclingorRecyclingServices Refuse RegularlyScheduledCollectionDay(s) RegulatoryAuthority Report Residential ResidentialCustomer AGENDA ITEM #13.D.7. Contract No. FY2019-25 ResidentialPremise Roll Off Container RolloutServicemanualmeans SeniorDiscount ServiceDay (Compare"KIBBusinessDay".) Set-outSite Residentialcurb unless Roll-out Service: Up-the-Drive Solidwaste SolidWaste AGENDA ITEM #13.D.7. Contract No. FY2019-25 SolidWasteManagementFacility State Subcontract Subcontractor Such Term TerminationDate Termination Events Tonnage) Ton Transfer AGENDA ITEM #13.D.7. Contract No. FY2019-25 except ("Immediate Family") TransitionPlan UncontrollableCircumstance(s) AGENDA ITEM #13.D.7. Contract No. FY2019-25 UncontrollableCircumstancesexcludes, UnpermittedWaste UnpermittedWasteScreeningProtocol Vehicle Violation AGENDA ITEM #13.D.7. Contract No. FY2019-25 SECTION 24:EXECUTION 24.01Execution in Counterparts. 24.02Authority to Execute. a.KIB. b.Contractor. KODIAK ISLAND BOROUGH CONTRACTOR AGENDA ITEM #13.D.7. Contract No. FY2019-25 EXHIBIT A REQUEST FOR PROPOSAL AGENDA ITEM #13.D.7. Contract No. FY2019-25 EXHIBIT B LIQUIDATED DAMAGES 1.Liquidated Damages. 2.Breaches for Which Liquidated Damages May Be Assessed. a. b. c. d. e. f. g. h. i. j. k. l. m. n. o. AGENDA ITEM #13.D.7. Contract No. FY2019-25 p. q. r. AGENDA ITEM #13.D.7. Contract No. FY2019-25 EXHIBIT C CONTRACTOR’S PROPOSAL DOCUMENTS AGENDA ITEM #13.D.7. KIB Collection Services Proposal Evaluation Form Proposal Scoring Results Alaska Denali Emerald Points WasteDisposalSanitation Total Points10090.369.070.2 Rate Proposal (Solid Waste Collection/Cardboard Recycling Containers) Proposed Approach: Assign full points to lowest cost proposal, then deduct points from other proposals according to the percent added cost of the other proposal. Example: Low Cost = 100, next lowest cost = 120, maximum 2525.019.921.7 points = 25. Low cost proposer gets 25 points, next lowest proposer gets 20 points (25 - (120 / 100 - 1) x 25) 2525.019.921.7 SUBTOTAL Rate Proposal (Recycling Services) Proposed Approach: Assign full points to lowest cost proposal, then deduct points from other proposals according to the percent added cost of the other proposal. Example: Low Cost = 100, next lowest cost = 120, maximum 109.54.310.0 points = 10. Low cost proposer gets 10 points, next lowest proposer gets 8 points (10 - (120 / 100 - 1) x 10) 109.54.310.0 SUBTOTAL Qualifications and References At least one individual with 5+ years of solid waste collection industry experience with projects of similar 32.82.31.4 size/complexity 33.01.30.0 Company experience providing solid waste collection services to public agency of similar size/complexity Qualifications of key staff (transition, daily operations, vehicle repair/maintenance, customer service, dispatch, 2.01.10.4 2 billing) 77.03.91.3 References demonstrating good long-term relationships and satisfied agencies 1514.88.53.0 SUBTOTAL Safety 11.00.90.5 No citations or failure-to-abate notices from any OSHA office 22.00.80.3 Proposer's experience modification factor (worker's comp insurance premium) 11.01.00.8 Relative lack of fatalities and OSHA citations and evidence of corrective action Relative extent to which responses indicate the likelihood that proposer has a strong safety culture (e.g., program 11.01.01.0 to discipline workers that perform unsafe work practices, tailgate/toolbox safety) 55.03.62.5 SUBTOTAL Technical Appropriateness of customer service plan - number of phone lines, how quickly calls will be answered, how 43.32.93.0 customers interact on website 43.82.31.8 Coordination of billing, customer service and dispatch Strength of proposed protocols and procedures for receiving, prioritizing, and resolving customer service 32.01.41.9 complaints 32.11.52.5 Age and type of vehicles used 32.01.61.3 Demonstrated ability to acquire needed vehicles 33.01.81.5 Will equipment meet technical specs in draft agreement? 52.92.83.0 Is proposer's transition plan well considered? (e.g., see topics on page 23 of RFP) 2519.014.114.9 SUBTOTAL AGENDA ITEM #13.D.7. KIB Collection Services Proposal Evaluation Form Proposal Scoring Results Alaska Denali Emerald Points WasteDisposalSanitation Total Points10090.369.070.2 Litigation, Regulations & Liability Any litigation in past 5 years that might affect company's ability to provide service, including actions relevant to 22.01.81.4 this contract? Litigation determinations, criminal actions, fines, code violations, violation of conflict of interest provisions, or 11.00.90.7 charges of $10,000 or more in past 5 years? Has company experienced claims against bid, proposal, or performance bonds; contractual defaults or 10.81.00.7 terminations? 11.01.00.6 Enforcement actions or similar related to environmental laws, regulations, or permits 54.84.63.4 SUBTOTAL Contract Exceptions Deduct points to represent likely difficulty in negotiations (and/or price increases) resulting from proposed 1512.314.014.8 contract exceptions 1512.314.014.8 SUBTOTAL AGENDA ITEM #13.D.7. KODIAK ISLAND BOROUGH, ALASKA REQUEST FOR PROPOSALFOR RESIDENTIAL AND COMMERCIAL SOLID WASTE COLLECTION ANDRECYCLINGSERVICES October2018 Amended December 2018 AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services KODIAK ISLAND BOROUGHREQUEST FOR PROPOSALFOR RESIDENTIAL AND COMMERCIAL SOLID WASTE COLLECTION AND RECYCLING SERVICES TABLE OF CONTENTS Contents Page 1.0 General Information.................................................................................................... 5 2.0 Scope of Services....................................................................................................... 5 3.0 Background Information..........................................................................................17 4.0 Required Information...............................................................................................20 AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services KODIAK ISLAND BOROUGH REQUEST FOR PROPOSALFOR RESIDENTIAL AND COMMERCIAL SOLID WASTE COLLECTION AND RECYCLING SERVICES TABLE OF CONTENTS(CONTINUED) Contents Page 5.0 Process and Methodology.......................................................................................26 APPENDIX A – SAMPLE COMMERCIAL COLLECTION CONTRACT.............................31 APPENDIX B – CURRENT ACCOUNT DATA, PER-TON DISPOSAL RATE, AND COLLECTION RATES.............................................................................................117 APPENDIX C – RATE PROPOSAL FORMS AND CUSTOMER LIST.............................125 APPENDIX D – SOLID WASTE MANAGEMENT PLANNING MAP................................126 AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services REQUEST FOR PROPOSAL KODIAK ISLAND BOROUGH Residential and Commercial Solid Waste Collection and Recycling ServicesContract mandatory pre-bid conference All potential bidders are required to attend this conference. Contact Person pkovacs@kodiakak.us AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services IMPORTANT BIDDER REGISTRATION FORM Bidder’s Contact Information END OF BIDDER REGISTRATION FORM AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services INSTRUCTION TO BIDDERS 1.0 General Information IT IS STRONGLY RECOMMENDED THAT ANY POTENTIAL RESPONDENT REVIEW THE SWMPPRIOR TO THE SUBMISSION OF THEIR PROPOSAL 2.0 Scope of Services AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 2.1Solid Waste Collection Service 2.1.1Residential Roll Cart and Dumpster/Roll-Off Service AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 2.1.2 Commercial Dumpster (Front Load) Service 2.1.3 Roll-Off (Drop Box)Service AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 2.2 Potential Future Recyclables Processing and Other Recycling Services 2.2.1Recyclables Processing AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services Table 1 – Quantity of KIB Recyclable Materials Processed From 2013 to 2017 Annual Quantity of Recyclable Materials Generated by the Kodiak Island Borough 2013 2014 2015 2016 2017 Recyclable Material PoundsTons PoundsTons Pounds Tons Pounds Tons Pounds Tons #1 PETE Plastic18,300 9.15 17,5348.77 18,963 9.48 17,965 8.98 19,259 9.63 #2 HDPE 16,968 8.48 14,8077.40 11,709 5.85 11,657 5.83 12,278 6.14 Mixed Paper 285,309142.65 287,995144.00333,596 166.80 277,783 138.89 323,570 161.79 Newspaper 70,071 35.04 21,67710.84 67,339 33.6763,401 31.7052,687 26.34 Office Paper 170,45485.23 142,65771.33 140,211 70.11142,810 71.41126,716 63.36 Plastic Film 27,019 13.51 34,73617.37 44,386 22.1923,164 11.5835,002 17.50 Cardboard 822,654411.33 819,994410.00981,162 490.58 740,454 370.23 745,452 372.73 Aluminum 15,659 7.83 13,9396.97 15,493 7.75 15,661 7.83 14,589 7.29 Bi-Metal Cans17,422 8.71 16,5428.27 16,491 8.25 16,445 8.22 15,213 7.61 Total:1,443,856721.93 1,369,881 707.541,629,350 814.68 1,309,340 654.67 1,344,766 672.38 2.2.2Central RecyclablesProcessingFacility 2.2.3Recycling Drop-offCenters AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 2.2.4Recyclables CollectionService 2.2.5CommunityOutreach andEducation 2.2.6RecyclablesfromKIBLandfill AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 2.2.7Quarterly Quantity BenchmarkSubmittaland Presentation to the KIB Assembly 2.2.8Future Recycling Options AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 2.2.9Paymentand Reporting 2.3 Customer Service 2.4 Disposal 2.5 Service Invoicing AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 2.6 Borough’s Discretionary Optionswith Respect to this RFP AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 2.7RespondentResponsibilitieswith Respect to this RFP 2.8Consequence of Submission of Proposal AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 2.9Proposal Costs 2.10 Procurement Schedule Thisschedule may change at the KIB’s discretion. AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services Table 2 – Procurement Schedule Stage Within the RFPProcessMilestone Contract Award Price Escalation Details 2.11Process Integrity Guidelines Conflicts of Interest and Disclosure: Collusive ActivitiesForbidden: Entertainment, Gifts, Etc.: AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services Award Guarantees: All-Inclusive, Written Proposals: Only RFPInformation: Written Inquiries: Email:pkovacs@kodiakak.us Constraintson Contacts with Borough Officials: Disqualification: 3.0 BackgroundInformation AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 3.1Geographic and Demographic Information 3.2Residential Solid Waste Collection AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 3.3Recycling Collections and Processing 3.4Current CommercialSolid WasteCollection Service and Amounts Collected AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 4.0Required Information 4.1Documentation TheKIB must receive ALL such materialsby the due date. AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 4.2 Company Profile 4.3 Management Experience AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 4.4 Customer Service 4.5 References 4.6 Safety Information AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 4.7 Litigation and Regulatory Compliance AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 4.8 Technical Proposal AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 4.9 Rate Proposal Appendix C - Rate Proposal.xlsx Appendix C - RateProposal ABC Collection.xlsx 4.10Insurance 4.11Contract Exceptions AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 5.0Process and Methodology 5.1Written Questions http://www.kodiakak.us 5.2Proposal Submission Kodiak SolidWaste Collection and RecyclingProposal.” 5.3Clarification/Interviews AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 5.4 Minimum Content Requirements 5.5Accuracy in Reporting Requested Information 5.6Evaluation Procedure AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 5.7Evaluation and Selection Methodology AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services Table 3 – Relative Weight of Evaluation Criteria Evaluation CriteriaRelative Weight 5.8Negotiations and Preliminary Award 5.9Protest Provision a. b. c. AGENDA ITEM #13.D.7. Request For Proposal Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 5.10Contract Award AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services APPENDIX A –SAMPLE COMMERCIALCOLLECTION CONTRACT AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services SAMPLE COLLECTIONS CONTRACT TABLE OF CONTENTS RECITALS.......................................................................................................................... 35 SECTION 1 EXCLUSIVE CONTRACT..............................................................................35 SECTION 2 REPRESENTATIONS AND WARRANTIES ..................................................36 SECTION 3TERM OF CONTRACT..................................................................................37 SECTION 4TRANSITION PLANNING..............................................................................37 SECTION 5GENERAL SCOPE OF CONTRACTOR DUTIES..........................................40 SECTION 6SPECIFIC COLLECTION DUTIES................................................................41 SECTION 7 DISPOSAL OF COLLECTED REFUSE........................................................46 SECTION 8 FUTURE RECYCLING PROGRAM SERVICE..............................................46 SECTION 9MISCELLANEOUS PERFORMANCE OBLIGATIONS................................. 48 SECTION 10RECORDKEEPING AND REPORTING......................................................55 AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services SAMPLE COLLECTIONS CONTRACT TABLE OF CONTENTS(CONTINUED) SECTION 11CONTRACTOR SERVICE FEE AND SPECIAL SURCHARGES................57 SECTION 12MISCELLANEOUS PERFORMANCE OBLIGATIONS...............................66 SECTION 13 INDEMNIFICATION, INSURANCE, LETTER OF CREDIT..........................68 SECTION 14 CHANGES IN SCOPE OF CONTRACT OBLIGATIONS ............................75 SECTION 15BREACH OF AGREEMENT, DAMAGES, AND DEFAULT.........................76 SECTION 16 SUSPENSION OR TERMINATION OF CONTRACT...................................85 SECTION 17 TRANSFER OF CONTRACT......................................................................88 SECTION 18THE PARTIES.............................................................................................89 AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services SAMPLE COLLECTIONS CONTRACT TABLE OF CONTENTS(CONTINUED) SECTION 19 AMENDMENT..............................................................................................92 SECTION 20 NOTICES, CONSENTS, AND APPROVALS..............................................92 SECTION 21INTEGRATION, GOVERNING LAW, AND VENUE.....................................93 SECTION 22 ADDITIONAL TERMS AND CONDITIONS.................................................95 SECTION 23 DEFINITIONS..............................................................................................96 SECTION 24 EXECUTION..............................................................................................116 EXHIBIT A: INVITATION TO BID EXHIBIT B: LIQUIDATED DAMAGES EXHIBIT C: CONTRACTOR'S PROPOSAL DOCUMENTS AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services CONTRACTFORRESIDENTIALANDCOMMERCIALSOLID WASTECOLLECTIONANDRECYCLINGSERVICES RECITALS WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, NOW,THEREFORE, SECTION1:EXCLUSIVE CONTRACT 1.01Exclusive Right and Privilege to Provide Contract Services. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services SECTION2: REPRESENTATIONS AND WARRANTIES 2.01Contractor’s Representations and Warranties. a.Status. b.Authorityand Authorization. c.NoConflicts. d.NoApprovalsRequired. e.NoLitigation. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services f. DueDiligence. g.CompliancewithApplicableLaws. h.TruthandAccuracyofApplication. i.Updates to ContractorDocumentation. 2.02Integration. SECTION3:TERM OF CONTRACT 3.01 Initial Term. a.Contract Commencement Date and Expiration of Term. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services b.Collection Commencement Date. c. Short-term extension. d. Mutual Option to Extend Term. 3.02Specific Provisionsto Survive Term. a.acknowledgements, representations and warranties b.Indemnities c.Contractor Payment Obligations d.Records such as endorsements extending coverage of claims made insurance policies for example, withrespect to Refuse Carts that KIB has the right to acquire e.Reports f. claims made insurance g. such transfer of Cart ownership to KIB AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services h. 3.03Obligations Upon Termination or Expiration. a.SaleorLeaseofContractServiceAssets. b. ContractorRemovalofRefuseContainers. c.SurvivalofObligations. SECTION4: TRANSITION PLANNING 4.01Transition Plan. a.Contractor'sAcknowledgement. b.ContractorTransition Plan. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services c.Compliance with Transition Plan. SECTION 5:GENERAL SCOPE OF CONTRACTOR DUTIES 5.01Collection and Transfer of Refuse. a. b. c. d. 5.02 Customer Service. a. b. c. d. 5.03 Fee Collection and Financial Reporting. a. b. c. d AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 5.04Collection and Transfer of Recyclable Cardboard Material. a. b. SECTION6:SPECIFIC COLLECTION DUTIES 6.01Mandatory Service. a. b. cMandatoryServiceNotice. 6.02Collection From Refuse Carts. a.AutomatedorSemi-AutomatedCollection. b.MandatoryCollectionfromRefuse Carts. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services c.Refuse Cart Options. d.Cart Rollout Service. 6.03Collection From Dumpsters, Roll-Off Containers, or Compactors. a.Residential, Commercial, or Multi-Family Collection. b.DumpsterOptions. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services c.Compactors. d.Roll-Off ContaineratKIBLandfill. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services e.Cardboard Recycling Containers. 6.04Bulky Items. a.ReportingBulkyItems. b.On-CallCollectionServiceandFees. c.DiversionProgram forBulkyItems. 6.05Emergency Services. a.NatureofEmergencyServices. b.Reporting. c.EmergencyBackupServicePlan. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 6.06On-Call Temporary Dumpster and Roll-Off Collection Service. a.ContainerDelivery b.Collection c.DiversionofConstructionandDemolitionDebris to KIBLandfill d.ContainerPickup. 6.07Container Integrity Evaluation. a.Roll-Off ContainerEvaluation b.Annual Residential Roll-Off Container Evaluation AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services SECTION7:DISPOSAL OF COLLECTED REFUSE 7.01Transportation of Collected Refuse to KIB Landfill. a.KIBLandfill b.ComplianceandCooperation c.DisposalFees SECTION8:FUTURE RECYCLING SERVICES PROGRAM 8.01General. 8.02 Prospective Services. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 8.03 Methods. 8.04 Equipment and Personnel. a. b c 8.05 Final Disposition of Recyclable Materials. 8.06 Documentation. 8.07 Records and Reporting. a.Records. b. Reports. c.Inventory. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 8.08 Recyclables Processing and Marketing. SECTION9:MISCELLANEOUS PERFORMANCE OBLIGATIONS 9.01Procedures for Missed Collections. a.CorrectiveActionRequired. 9.02Customer Complaints. a.Response b.CustomerComplaintProtocol. c.ReferraltoKIB AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services d.EmployeeTraining. e.RecordkeepingandKIBAccesstoRecords f.Certain Customer complaints 9.03Unpermitted Waste Screening (or Recyclables if Applicable). a.Protocol. b.InadvertentDeliveryofUnpermittedWaste to KIBLandfill. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 9.04Contract Service Exceptions. a.CollectionException b.NoticeofNon-Collection 9.05Other Special Customer Services. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services a. b. 9.06Contract Service Assets. a.Contractor Operations and Maintenance Facilities. b.Refuse Containers. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services c.UseandPossessionofContractServiceAssets 9.07Service Standards. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services a.Litter,SpillsandLeaks. b.CustomerPrivacy c.VehiclesandDrivers AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services d.PavementandUtilities. e.Damage to Property or Personal Injury. 9.08Billing and Accounting Practices. a.CustomerBillingandFeeCollection. Amount. Recording Fees. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services RemittingFeesto KIB. b.CustomerService Subscription. SECTION 10: RECORDKEEPING AND REPORTING 10.01Acknowledgement. a. b. c. d. 10.02Records. a. Maintenance. b.PreservationandRetention. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services c.KIBRight to InspectionandAuditofContractorRecords. 10.03Reporting. a.Annual Report. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services b.Monthly Meeting. 10.04Financial Records and Reports. a.MaintenanceofRecords Form. SECTION 11: CONTRACTOR SERVICE FEE AND SPECIAL SURCHARGES 11.01Contract Service Fee Schedule. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services a.Amounts PaidbyCustomers for SubscribedService. except b.AmountsPaidbyKIB for SeniorDiscount. Contractor Service Fee For Cart Service ContainerMonthlyServiceFeeSeniorDiscount AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services Contractor Service Fee Surcharges for Services SHALL NOT EXCEED Contractor Service Fee(per occurrence) Activity ( ) Contractor Monthly Service Fee for Dumpsters AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services Contractor Service Fee Surcharges for Dumpsters Service DescriptionAgreement SectionAmount Contractor Monthly Service Fee for Roll-Off Service 10-20cubic 30-40cubic10-20 cubic yard 30-40 cubic yard yardsyardsCompactorCompactor Contractor Monthly Service Fee for Cardboard Recycling Service 10cubic yards20cubicyards30cubic yards40cubicyards ContractorServiceFeeforRecycling 11.02Contractor’s Cost Covered By Service Fee. a. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services b. not 11.03 Adjustment of Contractor Service Fee. a.Adjustmenteventsandtiming. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services b.AnnualAdjustment. times c.CalculationofAnnualServiceFeeAdjustment. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services d.SummaryofServiceFeeAdjustments Rate Cost ComponentAdjustment e.Adjustment for ChangesinOperations. f.Rounding. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services g.NoAdjustmentifAnyBreachorDefaultRemainsUncured. h.ExampleCalculationsofAnnualAdjustmentsinContractorServiceFee. change in 1.09% -1.10% AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services EXAMPLE ONLY Row2019202020212022 Tonnage Rate Adjustment Disposal Ton-per-Customer Adjustment Disposal Cost Component Adjustment, effective July 1 In this example AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services Cost Components Rate Component ProposedRate Next Year Adjustment MethodRateAdjustmentsRate SECTION 12: MISCELLANEOUS PERFORMANCE OBLIGATIONS 12.01Compliance WithApplicableLaws. a.In General. THISPROHIBITIONWILLSURVIVE THE TERMINATIONOFTHISCONTRACT b.NoLimitationonDuty to Comply. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services c.FinesandPenalties. d.ContractualObligations. e.KIB'sProtectionof PublicSafety,Health,andWelfare. f.Compliance With KIB Code. g.Inspection or Audit at Contractor’s Office. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 12.02Contractor's Personnel. a.Identification,Appearance b.NoGratuities. c.CompliancewithOSHA 12.03Communication With KIB. a.KIBPointofContact. b.Responsiveness to KIB. SECTION13: INDEMNIFICATION, INSURANCE, LETTER OF CREDIT 13.01Indemnification. a.Contractor’s Agreement to Indemnify KIB. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services b. Indemnity for Liabilities and Losses Arising from Contract Services. CONTRACTOR’S OBLIGATIONS UNDER THIS SECTION SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS CONTRACT. c.Reimbursement of Enforcement Costs. 13.02Required Insurances. a.CoverageRequirements. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services b.Insurerqualifications. c.InsuranceCoverageRequirements for Subcontractors. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services d.EvidenceofCoverage e.CertificatesofInsurance AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services THIS PROVISION SURVIVES THE THISCONTRACT TERMINATIONOF f.Endorsements. g.Schedules. h.Signatureverification. i.Noticeofclaims. j.Contractoraccounting. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services k.Contractorcompliance. 13.03Payment Security. a.Payment Bond. b.Pledged Bank Account. c.Payment Upon Default. d.Return of Security. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services e.Survival of Terms.THIS SECTION 13.03 SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS CONTRACT. 13.04Guaranty Agreement. 13.05Assurance of Performance. a.LaborUnrest b.Insolvency. MonetaryJudgments,Penalties,orFees. c. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services SECTION14: CHANGES IN SCOPE OF CONTRACT OBLIGATIONS 14.01 Changes to Performance Obligations. a.Upon RequestbyKIB b.UponContractor'sRequest 14.02Proposal Requirements. a.Contents. b.Contractor'sProposalDeemedanOffer. c.ReviewbyKIB. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services I SECTION15: BREACH OF AGREEMENT, DAMAGES, AND DEFAULT 15.01Liquidated Damages. Acknowledgements. b.Non-Waiver. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services c.Procedure 15.02 Compensatory Damages. a. 15.03 Defaults. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services a.ContractServiceDefaults Violations Appeals. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services b.PerformanceAssuranceDefaults AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services c.FalseRepresentationsandBreachofWarranties 15.04 Excused Breaches and Defaults. a.UncontrollableCircumstances. , AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services b.KIB's Rights. 15.05Remedies Upon Breach. a.AsProvidedbyLaw b.KIB'sAdditionalRemedies. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services PublicHealthandSafety ProcurementTimeandExpense. RelianceonContractor. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services Re-ProcurementTimeandExpense. c.RecoveryofUnpaidContractorPaymentObligations. 15.06 Additional Compensatory Damages. a. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services b. c. THIS SECTION WILL SURVIVE THE TERMINATIONOFTHISCONTRACT FOR180DAYSOROTHERPREFERENCE PERIODPROVIDED UNDER APPLICABLE LAW WITH RESPECT TO BANKRUPTCYORINSOLVENCY. 15.07 Waivers. a.WaiverofBreach. aiverofCertainDefenses b.ContractorW 15.08 Costs. a.Non-PrevailingParty b.KIB'sEnforcementCosts AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 15.09 KIB Right To Perform. a.Events b.Continuation c.Notice. d.KIBPurchaseorLeaseofServiceAssets. SECTION 16: SUSPENSION OR TERMINATION OF CONTRACT 16.01KIB’s Right to Suspend or Terminate. a.Contractor b.Termination Events AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services c.Suspension Events d.Notice to Contractor e.ReductioninFeeUponPartialSuspension. f. Contractor’s Right to Cure AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services 16.02Criminal Activity. a.Notice. ContractorwillpromptlygiveNotice to KIBofanyofthoseconvictionsor pleaswithrespect to theContractorManagerin a Position ofInfluence. b.Cure. c.KIBremedies. d.LimitationsonContractorManager. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services SECTION 17: TRANSFER OF CONTRACT. 17.01Transfer by Contractor. a.Acknowledgment. b.KIB Consent Required. c.Contractorrequest. d.Payment ofKIB's Transfer Costs. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services e.Novation SECTION 18:THE PARTIES 18.01Independent Contractor. a. b. c. d. e. f. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services g. 18.02Parties in Interest. 18.03 Binding on Successors. 18.04 Further Assurances. 18.05 Actions of KIB in Its Governmental Capacity. 18.06 Contractor’s Obligations Performed at Its Sole Expense. 18.07 Parties Representatives. a.KIB AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services b.ContractorRepresentative. 18.08 Due Diligence. 18.09 No Use of KIB Name. 18.10Subcontractors. a. Subcontractsexceeding$50,000. b.ContractorResponsibility. c.Removal. d.Reference to Subcontractors. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services SECTION19:AMENDMENTS 19.01Amendments. a.MeansofAmendment b.ConsentbyRepresentatives. c.Dueexecution SECTION20: NOTICES, CONSENTS, AND APPROVALS 20.01Notices. a. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services b. c. d. 20.02Writing Requirements. a. b. 20.03Exercise of Options. SECTION21: INTEGRATIONS, GOVERNING LAW, AND VENUE 21.01Integrations. a. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services b. c. d. e. f. g. h. i. 21.02Governing Law. 21.03Severability. a.Generally. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services b. 21.04New Contract. 21.05Venue. 21.06Costs. SECTION 22:ADDITIONAL TERMS AND CONDITIONS AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services SECTION 23:DEFINITIONS Affiliate Affiliate Parent AnnualReport ApplicableLaws AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services I etseq.), etseq., etseq.); AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services BaseServiceLevel BearCart Breach Bulkyitem(s) BulkyItemsnot AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services C&D Debris CalendarYear (Compare''ContractYear") Cardboard Recycling Container Cart C hangeinLaw otherthan AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services (such asretainingcounsel) provided Collect,CollectionorCollecting CollectionCommencementDate (Compare"Contract CommencementDate".) CollectionHours Commercial CommercialCustomer CommercialPremisenot AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services Compactor CompensatoryDamages Contract ContractCommencementDate (Compare"CollectionCommencementDate".) Contract Manager Contract Service (Compare''MSW Management Services ".) ContractServiceArea ContractServiceAssetDocument ContractServiceAssets AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services I ContractServiceAssetInventory ContractServiceDay (Compare "day'' and"KJBBusinessDay".) ContractServiceExceptions means: Contractor ContractorDocumentation ContractorOffice AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services ContractorOfficeHours ContractorPaymentObligations ContractorPhoneHours ContractorRepresentative (Compare"KJB Representative".) Contractor's ReimbursementCosts (Compare"KIB's Reimbursement Costs.) Contractor'sRelatedParties (Compare "KIB's Related Parties".) ContractorServiceFee ContractorServiceFeeSchedule ContractorTransitionPlan ContractYear (Compare"CalendarYear".) CriminalActivity AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services CubicYard Customeror Customers CustomerComplaintProtocol CustomerServiceSubscription Day(Compare "KIB Business Day"and"Contract Service Day".) DirectCosts Default AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services DisposalorDispose DiversionorDivert Drive-inService Dumpster ElderlyorHandicapped ElectronicWaste GoodsorServices AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services Guarantor Guaranty Herein,Hereof,Hereunder "hereinbefore""hereinafter" Holidays IncludingInclude IndemnitiesIndemnityIndemnification Insurance KIB KIBBusinessDay (Compare"Contract Service Day".) AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services KIBCode KIBGoverningBody KIB Office Hours (Compare"ContractorOfficeHours".) KIBRepresentative (Compare"ContractorRepresentative".) KIB'sReimbursementCosts(Compare "Contractor'sReimbursement Costs".) KIB'sRelatedParties (Compare"Contractor's Related Parties".) KIBLandfill LetterofCredit LiabilitiesandLosses (including including AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services LiquidatedDamages MonthlyMeeting MSWManagementServices Multi-family Multi-familyCustomer Multi-familyPremises Non-Collection Notice NoticeorNotify"Due Notice""Noticedulygiven", Own,OwnerorOwnership except PartyParties AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services PerformanceAssurances PerformanceObligations Permit Person Position ofInfluence including Premises AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services Processing ; Processing PromptlyorPromptQuarter ("1stQuarter"), ("2ndQuarter"), ("3rdQuarter"), ("4thQuarter"). RCRAet seq. ReasonableBusiness Efforts Receptacle Records Recyclables RecyclablesProcessingFacility AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services Recycle,RecyclingorRecyclable RecycledContentProcurementPolicy RecyclingorRecyclingServices Refuse RegularlyScheduledCollectionDay(s) RegulatoryAuthority Report Residential ResidentialCustomer ResidentialPremise Roll Cart Roll-Off Container AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services RolloutServicemanualmeans SeniorDiscount ServiceDay (Compare"KIBBusinessDay".) Set-Out Site Residentialcurb unless Rollout Service: Up-the-Drive Solid Waste SolidWasteManagementFacility AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services State Subcontract Subcontractor Suchas Termof this Contract TerminationDate Termination Events TonTonnage) Transfer except ("Immediate Family") AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services TransitionPlan UncontrollableCircumstance(s) UncontrollableCircumstancesexcludes, AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services UnpermittedWaste UnpermittedWasteScreeningProtocol Vehicle Violation AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services SECTION 24:EXECUTION 24.01 Execution in Counterparts. 24.02Authority to Execute. a.KIB. b.Contractor. KODIAK ISLAND BOROUGH CONTRACTOR AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services SAMPLE COLLECTIONS CONTRACT EXHIBIT A REQUEST FOR PROPOSAL AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services SAMPLE COLLECTIONS CONTRACT EXHIBIT B LIQUIDATED DAMAGES 1.Liquidated Damages. 2.Breachesfor Which Liquidated Damages May Be Assessed. a. b. c. d. e. f. g. h. i. j. k. l. m. n. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services o. p. q. r. AGENDA ITEM #13.D.7. Request For Proposal – Appendix A Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services SAMPLE COLLECTIONS CONTRACT EXHIBIT C CONTRACTOR’S PROPOSAL DOCUMENTS AGENDA ITEM #13.D.7. Request For Proposal – Appendix B Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services APPENDIX B – CURRENT ACCOUNT DATA, PER-TON DISPOSAL RATE, AND COLLECTION RATES CURRENT ACCOUNT DATA Residential Customers Roll-Cart CustomersCount Customers with Dumpster Service Residential Roll-Offs and Dumpsters Borough Area Location Capacity AGENDA ITEM #13.D.7. Request For Proposal – Appendix B Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services Commercial Dumpsters Container Size Count Container Size Count Roll-Off/Hook Lift AGENDA ITEM #13.D.7. Request For Proposal – Appendix B Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services Cardboard Recycling Roll-Offs Containers LocationCapacity PER-TON DISPOSAL RATE COLLECTION RATES Residential Roll-Cart and Residential Dumpster/Roll OffService Monthly ServiceRate AGENDA ITEM #13.D.7. Request For Proposal – Appendix B Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services Commercial DumpsterService 2 yard2.6 yard3 yard3.6 yard4 yard5 yard5.5 yard6 yard8 yard 1x/week 2x/week 3x/week 4x/week 5x/week Commercial Roll Off Service Rate Roll-Off Sizeper pull AGENDA ITEM #13.D.7. Request For Proposal – Appendix C Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services APPENDIX C – RATEPROPOSAL FORMSANDCUSTOMER LIST RATE PROPOSAL INSTRUCTIONS Respondents Responsibility for Use of Electronic Spreadsheet On each of the Forms, Respondents are required to enter information in the cells highlighted in yellow. AGENDA ITEM #13.D.7. Request For Proposal – Appendix D Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services APPENDIX D – SOLID WASTE MANAGEMENT PLANNING MAP KODIAK ISLAND BOROUGH SOLID WASTE MANAGEMENT PLANNING MAP Louise Lake µ T27S T27S T27S R19W R20W B R21W U S SM K I N B EHRD AC SM SM O DLPHI NA VE T28S T28S R19W R21W SM SM CHINIAK BAY r u T29S T29S D R20W R R21W N I T SM A SM Mission Lake T30S T30S T30SR18W T30S R19W R20W SM R21W SM SM SM to n i v e e a m c a r Dark AGENDA ITEM #13.D.7. Lake Lower Reservoir Beaver Lake T31S T31S T31S R19W R20W R21W SM N SM E L SM F E I L SE U Lily Lake µ AGENDA ITEM #16.B. KODIAK ISLAND BOROUGH STAFF REPORT JUNE 20, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #18.A. AGENDA ITEM #18.A. AGENDA ITEM #18.A. AGENDA ITEM #18.A. AGENDA ITEM #18.A. AGENDA ITEM #18.A. AGENDA ITEM #18.A. AGENDA ITEM #18.A. AGENDA ITEM #18.A.1. AGENDA ITEM #18.A.1. AGENDA ITEM #18.A.1. AGENDA ITEM #18.A.1. I & ■ �1 ! 0 S \ o ell , • | \ \ > , § ) - c.. / \ \ \ k / ] \/ \\ } 2 0 a})/ k f k �) / ) 2 ) k 15 5 ) 0 > �) + a { 0 m - \ / \ ) \ ..�.. \0 ` dCo � ) & § m \ \ �� r 2 ) / ° P § a w CI. / q ƒ � \• \ \ > , r \ \ § § \ E ( kj \\ - �f ca § L4�0 \ / \ ) 2 + k J _ f \ \> \ j( } © \ A \ 0 \ \ ) } \ \ Co ) m r 2 f) I k �) k \ E 0 20 I k e k y> . - .0 \ \ , \ \ > �k \ / - � > r § }- =c: ƒ \ 2 / 2 of \ \ f)) f° �` $\\)k \ £ \ k o lz�d ) / k m \ w Z E \ < 0) \ 7 \ Co } & A I � � � G 0 % � > � j ¥ 2 a w & 7 \ &\) - s ..0 2 / 17 ®7 , ) # X 2 2 / ] am `_ n) ; / U)§ . . % f . \ / U)0 / �� ) / 2 \ { ƒ E £ ) o � -7£ \> ~En 0 \ \ / _ tit \ / \ \ / / \ j( j \) = C/)� � � � % E \ / ± u 202 +Ar- £ cm o C -D k § §� - E / : (\ \ / ( / \0 ƒ .\ {0 $ 0 \ $� � ® \ k k a # k J ) /) /) k k 2 2 o )ID /-15 \ ƒ \ \ 0 § {0 - za » ell, ± c I \ \ \ . k / . 2 k * 0, ( \ \ 5 $ \ = « Cl) k ? /) k k R / 7) k • £ \ « \ - \ 0m k § f= =ea ) \ \ > 2 I / > ) E : ` ` > 0 �� \{ , 3 « U) k f ± E ƒ, k\ 2) 45 E k L) KODIAK ISLAND BOROUGH Meeting Type: �q2 Date: 0 w View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2019, No. 35 June 21, 2019 At Its Regular Meeting Of June 20, 2019, The Kodiak Island Borough Assembly Took The Following Actions. Due To The 4th Of July Holiday, The Next Regular Meeting Of The Borough Assembly Is Scheduled On Tuesday, July 9, 2019, At 6:30 P.M. In The Borough Assembly Chambers. PROCLAIMED The Month Of June 2019 As Filipino-American Month And Noted That Kodiak Is Fortunate To Count Among Its Population A Large Concentration Of Citizens Of Filipino Descent, Including Those Who Have Lived In Kodiak For Generations And Those Who Are New To The Kodiak Area, Who Contribute To Kodiak's Economy And Society Through Their Commitment To Professions, Commerce, Family, And The Arts. RECEIVED A Bear Awareness Presentation From Nate Svoboda, Alaska Department Of Fish And Game. AUTHORIZED The Borough Manager To Execute Contract No. FY2020-01 With Discover Kodiak For Destination Marketing & Tourism Development. APPROVED Contract FY2010-36(B) Extending Gravel Operations By Brechan Construction, LLC At The B-Tracts Gravel Sites. AUTHORIZED The Borough Manager To Execute Contract No. FY2016-14 C With The City Of Kodiak For The Lease Of An Additional Three Offices In The Borough Building. AUTHORIZED The Borough Manager To Execute Contract No. FY2020-03 Kodiak High School And Fisheries Research Center Boiler Replacement Project In An Amount Not To Exceed $642,780. AUTHORIZED The Borough Manager To Execute Contract No. FY2020-04 With Tyler Technologies For A One Year Support Amendment In The Amount Of $46,449.05. AMENDED, ADOPTED Resolution No. FY2020-02 To Reestablish The Fees Of The Kodiak Island Borough. ADOPTED Resolution No. FY2019-19 Authorizing The Records Manager To Dispose Of Certain Kodiak Island Borough Records. ADOPTED Resolution No. FY2020-04 Approving Fiscal Year 2020 Nonprofit Funding. APPROVED Resolution No. FY2019-24 To Provide $20,000 For Funding As Requested By The Salmon Work Group For FY2019. APPROVED Resolution No. FY2020-09 To Provide $20,000 For Funding As Requested By The Salmon Work Group For FY2020. View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough REMANDED TO THE PLANNING AND ZONE COMMISSION Ordinance No. FY2019-20 For Public Hearing Before September 5, 2019. An Ordinance Of The Assembly Of The Kodiak Island Borough Amending Chapter 17.160 KIBC (Accessory Buildings And Accessory Dwelling Units), And Related Chapters 17.65 KIBC (RR - Rural Residential) And Chapter 17.70 (RR1 - Rural Residential One District) To Change Permitted Uses, Conditional Uses And Development Standards Related To Parking And Size Limit. ADVANCED To Public Hearing To Be Held September 5, 2019. AUTHORIZED The Borough Manager To Procure Extrication Tools For Bayside Fire Department And Womens Bay Fire Department With L.N. Curtis In An Amount Not To Exceed $64,087.97. ACCEPTED With Regret, The Resignation Of Ms. Carrie Morton From The Board Of Equalization, A Term To Expire In December 2019; And DIRECTED The Borough Clerk To Advertise The Vacancy Per Borough Code. ACCEPTED With Regret, The Resignation Of Mr. Bobby Bassham From The Board Of Parks And Recreation Committee, A Term To Expire In 2020; And DIRECTED The Borough Clerk To Advertise The Vacancy Per Borough Code. CONFIRMED The Mayoral Appointment Of Ms. Elaine O’Brien To The Solid Waste Advisory Board For A Term To Expire December 2020. CONFIRMED The Mayoral Appointment Of Mr. Patrick Cummings To The Architectural/Engineering Review Board For A Term To Expire December 2020. CONVENED INTO EXECUTIVE SESSION To Discuss Settlement Recommendation From Borough Attorney For A-1 Timber Consultants Inc., v. Kodiak Island Borough Per KIBC 2.30.030 (F)(1)(a); INVITED Borough Mayor, Assembly, Borough Attorney, Borough Manager, And Borough Clerk Into Executive Session. APPROVED The Settlement Recommendation As A Result Of The Executive Session. POSTPONED Contract No. FY2019-25 Solid Waste Collection Services For Fiscal Years 2021-2027 To July 19, 2019. CONVENED INTO EXECUTIVE SESSION To Discuss Markham Vs. Kodiak Island Borough Case No. 3KO-13-00-00471CI And 3KO-14-00331CI Per KIBC 2.30.030 (F)(1)(a); INVITED Borough Mayor, Assembly, Borough Attorney, Borough Manager, Borough Clerk, And Acting Assessor Into Executive Session; ANNOUNCED That No Action Would Be Taken As A Result Of The Executive Session.