FY2019-19 Authorizing Records Manager To Dispose of Certain Borough Records1
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Introduced by: Borough Clerk
Drafted by: Records Administrator
Introduced on: 6/20/2019
Adopted on: 6/20/2019
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2019-19
A Resolution Of The Assembly Of The Kodiak Island Borough Authorizing The Records
Manager To Dispose Of Certain Kodiak Island Borough Records
WHEREAS, Resolution No. 95-01 and amendments provide the minimum retention
requirements for specific records; and
WHEREAS, the department directors have reviewed and approved the destruction of the
specific records attached to this resolution and they were also signed off by the Borough Attorney;
and
WHEREAS, Kodiak Island Borough Code 2.40.160(B) provides for the Assembly to authorize
by Resolution the disposal of the records to be destroyed.
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that
Section 1: The attached lists of records are not of a historical, legal, or administrative value
and have met the minimum retention requirements.
Section 2: These records may be destroyed as provided by Kodiak Island Borough Code
2.40.160(D).
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS TWENTIETH DAY OF JUNE, 2019.
KODIAK ISLAND BOROUGH
Daniel A. Rohrer, Mayor
ATTEST:
Tara Welinsky, Borough Clerk
VOTES:
Ayes: Skinner, Smiley, Symmons, Turner, Arndt, Kavanaugh
Noes:
Kodiak Island Borough, Alaska
Resolution No. FY2019-19
Page 1 of 6
ASSESSOR'S OFFICE
SERIES
RECORD SERIES
CONTENT SUMMARY
COMMENTS
LOCATION
No.
AO -06
Exemptions From
Applications and any
FY2010 -
F-1-07
Property Tax
other correspondence
FY2012
pertaining to the
application process
regarding senior citizens,
disabled veterans, and
farm use exemptions.
BOROUGH CLERK
SERIES
RECORD SERIES
CONTENT SUMMARY
COMMENTS
LOCATION
No.
BC -01
Borough Clerk's
General Correspondence
Novermber 2010 -
Records
General
December 2010
Room
Correspondence
Shelf
BC -02
General Appeals
General Appeals
July 2010 -
Records
February 2011
Room
Shelf
BC -09
Borough Boards,
General information and
1984-1987
Records
Commissions, And
applicants.
Room
Committees
Shelf
BC -43
State Licenses,
Liquor license
February 2011 -
Records
Liquor and Marijuana
applications.
June 2011
Room
Shelf
BC -43
State Licenses,
Liquor license
August 2009 -
Records
Liquor and Marijuana
applications.
September 2010
Room
Shelf
BC -51
Licenses, Games
Games of chance and
April 2011 -
Records
skill permit applications.
June 2011
Room
Shelf
BC -56
Petitions
Initiatives, referenda, and
FY1998
Records
recall filed by private
Room
citizens/groups.
Residential garbage bills.
July 2010 -
Shelf
Records
BC -69
Boards,
Commissions, And
April 2011
Room
Committees
Shelf
EL -02
Certificates of
Copies of election
May 2011 -
Records
Election
certificates presented to
June 2011
Room
candidates upon
Shelf
verification of election.
EL -04
Election Registers
Consists of the following
July 2010 -
Records
And Tally Books
registers: precinct, final
August 2010
Room
voting, questioned voter,
Shelf
special needs voting, and
absentee voter.
Kodiak Island Borough, Alaska Resolution No. FY2019-19
Page 2 of 6
EL -07
Declarations Of
Declarations executed
Not bond related
Records
Candidacy
under oath including
2010-2011
Room
name, mailing address,
Shelf
office declared, residency
length.
EL -08
Financial Disclosure
APOC financial disclosure
January 2011 -
Records
Statements
reports.
March 2011
Room
Shelf
EL -08
Financial Disclosure
APOC financial disclosure
September 2010 -
Records
Statements
reports.
October 2010
Room
Shelf
EL -11
Candidate Lists
Lists of candidates. Data
S - Z
Records
includes: name and
Room
address of candidate,
Shelf
order in which they will
appear on the ballot,
office sought and term of
office.
EL -13
Election Official's
May consist of recruitment
October 2010 -
Records
Records
materials, interest letters,
November 2010
Room
training notes, acceptance
Shelf
forms, oaths and mileage
reimbursement requests.
Includes absentee voting
official's documentation.
EL -13
Election Official's
Copies of election
July 2010 -
Records
Records
certificates presented to
January 2011
Room
candidates upon
Shelf
verification of election.
EL -13
Election Official's
May consist of recruitment
July 2010 -
Records
Records
materials, interest letters,
June 2011
Room
training notes, acceptance
Shelf
forms, oaths and mileage
reimbursement requests.
Includes absentee voting
official's documentation.
Kodiak Island Borough, Alaska Resolution No. FY2019-19
Page 3 of 6
FINANCE
SERIES
RECORD SERIES
CONTENT SUMMARY
COMMENTS
LOCATION
No.
FI -11
Utility Monthly
Reconciliation of
July 2010 -
A-3-05
Reports
residential garbage bills.
Aril 2011 J -L
FI -00
Exxon Litigation Files
Property Taxes
No Comments
B-4-10
Recorded
FI -06
Journal Vouchers-
Accounting Reports.
February 2011 -
A-5-04
Accounting Reports
June 2011 D -I
FI -06
Journal Vouchers-
Accounting Reports.
July 2010 -
A-5-03
Accounting Reports
February 2011
FI -13
Accounts Payable
Copies of invoices,
FY2011 (S -Z)
B-5-09
checks issued and
requests for payment.
FI -13
Accounts Payable
Copies of invoices,
FY2011 (J -L)
B-2-07
checks issued and
requests for payment.
FI -13
Accounts Payable
Copies of invoices,
FY2011 (M -R)
B-6-10
checks issued and
requests for payment.
FI -13
Accounts Payable
Copies of invoices,
FY2011 (D-1)
B-7-07
checks issued and
requests for payment.
FI -13
Accounts Payable
Copies of invoices,
FY2011 (A -CON)
B-6-05
checks issued and
requests for payment.
FI -13
Accounts Payable
Copies of invoices,
2010
A-6-01
checks issued and
requests for payment.
FI -15
Accounts Receivable-
Cash receipts filed in daily
August 2009 -
A-6-05
Daily Records Of
business envelope with
September 2010
Cash Received
bank deposit slips remit
advise portion of checks,
utility bills.
FI -15
Accounts Receivable-
Cash receipts filed in daily
January -
A-6-06
Daily Records Of
business envelope with
March 2011
Cash Received
bank deposit slips remit
advise portion of checks,
utility bills receipts, and
printout of tax payments.
FI -15
Accounts Receivable-
Cash receipts filed in daily
1980 -1986
A-1-07
Daily Records Of
business envelope with
Cash Received
bank deposit slips remit
advise portion of checks,
utility bills receipts, and
printout of tax pavments.
FI -15
Accounts Receivable-
Cash receipts filed in daily
1984 -1987
A-1-08
Daily Records Of
business envelope with
Cash Received
bank deposit slips remit
advise portion of checks
Kodiak Island Borough, Alaska
Resolution No. FY2019-19
Page 4 of 6
C.
1.
f
f
FI -15
Accounts Receivable-
Cash receipts filed in daily
April 2011 -
A-6-04
Daily Records Of
business envelope with
June 2011
Cash Received
bank deposit slips remit
advise portion of checks,
utility bills receipts, and
printout of tax payments.
FI -15
Accounts Receivable-
Cash receipts filed in daily
July 2010 -
A-1-12
Daily Records Of
business envelope with
August 2010
Cash Received
bank deposit slips remit
advise portion of checks,
utility bills receipts, and
printout of tax payments.
FI -15
Accounts Receivable-
Cash receipts filed in daily
October 2010 -
A-2-07
Daily Records Of
business envelope with
November 2010
Cash Received
bank deposit slips remit
advise portion of checks,
utility bills receipts, and
printout of tax payments.
FI -19
Bank Reconciliation
Statements of account
FY2011
A-2-06
Statements
activity, reconciliation, and
(M - R)
credit/debit notices.
FI -22
Employee Files
CONFIDENTIAL
FY2001 and
G-5-15
Completed health and life
FY2006 - FY2010
insurance forms duplicate
of personnel actions.
FI -22
Employee Files
CONFIDENTIAL
FY1995 - FY2008
G-5-14
Completed health and life
insurance forms duplicate
of personnel actions.
FI -22
Employee Files
CONFIDENTIAL
FY2011
H-5-06
Completed health and life
insurance forms duplicate
of personnel actions.
FI -22
Employee Files
CONFIDENTIAL
FY2011 and
H-5-04
Completed health and life
2006-2010
insurance forms duplicate
of personnel actions.
FI -22
Employee Files
CONFIDENTIAL
1995-2608
H-7-09
Completed health and life
insurance forms duplicate
of personnel actions.
FI -33
Baler Monthly
Invoice reports, invoice
February 2011 -
A-6-03
Accounting Reports
copies, aging reports and
June 2011
copy of bills.
FI -33
Baler Monthly
Invoice reports, invoice
July 2010 -
A-2-05
Accounting Reports
copies, aging reports and
January 2011
copy of bills.
FI -33
Baler Monthly
Invoice reports, invoice
July 2010 -A-1-11
Accounting Reports
copies, aging reports and
June 2011
co of bills.
Kodiak Island Borough, Alaska
Resolution No. FY2019-19
Page 5 of 6
M
FI -37
Grant Files
Official documents for
2010-2011
A-7-12
receipt of grants funds
from either state or
federal agencies.
BOROUGH FIRE DEPARTMENT
SERIES
RECORD SERIES
CONTENT SUMMARY
COMMENTS
LOCATION
No.
BF -03
Volunteer Personnel
Records relating -
No Comments
Records
Records
personnel history.
Room
Shelf
MENTAL HEALTH
SERIES
RECORD SERIES
CONTENT SUMMARY
COMMENTS
LOCATION
No.
MH -XX
Employee Files
No Comments
H-5-11
Kodiak Island Borough, Alaska
Resolution No. FY2019-19
Page 6 of 6