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2019-05-16 Regular Meeting AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Regular Meeting May 2, 2019 APPROVAL OF AGENDA AND CONSENT AGENDA APPROVAL OF MINUTES CITIZENS' COMMENTS AWARDS AND PRESENTATIONS Page 1 of 9 AGENDA ITEM #5.A. COMMITTEE REPORTS PUBLIC HEARING 3 AAC 306.060 KIBC 5.02.040 The following feedback were returned as a result of the investigation. The forms are attached to this packet. Page 2 of 9 AGENDA ITEM #5.A. Page 3 of 9 AGENDA ITEM #5.A. Clerk’s Note: This ordinance was reconsidered towards the end of the meeting, right after Ordinances for Introduction. BOROUGH MANAGER'S REPORT Page 4 of 9 AGENDA ITEM #5.A. MESSAGES FROM THE BOROUGH MAYOR UNFINISHED BUSINESS NEW BUSINESS Contracts Limitation on Manager's Authority Page 5 of 9 AGENDA ITEM #5.A. Limitation on Manager's Authority Page 6 of 9 AGENDA ITEM #5.A. Page 7 of 9 AGENDA ITEM #5.A. Resolutions Ordinances for Introduction Page 8 of 9 AGENDA ITEM #5.A. Other Items CITIZENS' COMMENTS ASSEMBLY MEMBERS' COMMENTS Announcements ADJOURNMENT Page 9 of 9 AGENDA ITEM #5.A. KODIAK ISLAND BOROUGH Assembly Special Meeting May 9, 2019 CITIZENS COMMENTS CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING AGENDA ITEM #5.A. ADJOURNMENT AGENDA ITEM #7.A. Office of the Mayor Kodiak Island Borough, Alaska DECLARING MAY 18 THROUGH MAY 24, 2019 NATIONAL SAFE BOATING WEEK WHEREAS, recreational boating is fun and enjoyable, and we are fortunate that Kodiak Island has extraordinary resources to accommodate a variety of commercial and recreational boating demands; and WHEREAS, weather and sea conditions in Alaskan waters present dangers year-round causing boating activity to be risky for the unprepared, and not knowing or obeying the Navigation Rules, drinking alcohol or taking drugs while operating a boat, or choosing not to wear a life jacket are clearly unwise decisions; and WHEREAS, while the rate of recreational boating deaths has been decreasing, more than 700 people still die each year in boating-related accidents in the U.S., and 76 percent of these fatalities are due to drowning; and WHEREAS, 84 percent of those involved in these drowning fatalities were not wearing a life jacket - approved personal flotation device; and WHEREAS, boating knowledge and skills may be learned locally in classes offered by the United States Coast Guard Auxiliary, and are important in reducing human error and improving judgment; and WHEREAS, the United States Coast Guard Auxiliary also offers a free Vessel Safety Check for any recreational boat. NOW, THEREFORE, I, Daniel Rohrer, Mayor of the Kodiak Island Borough, do hereby support the goals of the Safe Boating Campaign and proclaim May 18-24, 2019, as: Safe Boating Week in the Kodiak Island Borough and the start of a year-round effort to promote safe boating. I urge all In witness whereof, I have hereunto set my Hand and cause this seal to be affixed. _____________________________ Daniel A. Rohrer, Borough Mayor Attest: ________________________ AGENDA ITEM #7.B. Office of the Mayor Kodiak Island Borough, Alaska RECOGNIZING NATIONAL SALVATION ARMY WEEK MAY 13 19, 2019 WHEREAS, in 1954, the first National Salvation Army week was declared by the U.S. Congress and proclaimed by President Dwight D. Eisenhower as a reminder to Americans to give freely of themselves in service to others; and WHEREAS, since arriving in Kodiak in 1993, The Salvation Army has provided humanitarian relief and spiritual guidance to people in Kodiak and throughout Alaska; and WHEREAS, The Salvation Army members continue their compassionate tradition of helping wherever there is hunger, disease, destitution, and spiritual need and provides for those in the most need without discrimination; and WHEREAS, National Salvation Army week was celebrated May 13 through 19; and Whereas, The Salvation Army should be commended for its selfless dedication to helping meet the physical and spiritual needs of people across Alaska. NOW, THEREFORE, I, Daniel Rohrer, Mayor of the Kodiak Island Borough, do hereby proclaim the week of May 13 through 19, as: National Salvation Army Week in Kodiak and urge all to express their appreciation for The Salvation army's good works and to follow their example of serving a cause greater than themselves. In witness whereof, I have hereunto set my Hand and cause this seal to be affixed. _____________________________ Daniel A. Rohrer, Borough Mayor Attest:________________________ Date: _________________________ AGENDA ITEM #9.A. KODIAK ISLAND BOROUGH STAFF REPORT MAY 16, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #9.A. KODIAK ISLAND BOROUGH STAFF REPORT MAY 16, 2019 ASSEMBLY REGULAR MEETING AGENDA ITEM #9.A. V2 1 2 3 4 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTIONNO.FY2020-01 8 9 A RESOLUTIONOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGHESTABLISHING 10 THE AMOUNT OF FUNDS TO BE MADE AVAILABLE FROM LOCAL SOURCES FOR THE 11 KODIAK ISLAND BOROUGH SCHOOL DISTRICT FOR THE FISCAL YEAR BEGINNING 12 JULY 1, 2019 AND ENDING JUNE 30, 2020 13 14 WHEREAS, 15 16 17 18 WHEREAS, 19 20 21 WHEREAS, 22 23 24 25 26 WHEREAS,$45,717,698 27$10,827,117$430,000 28$10,397,117 29 30 WHEREAS, 31 32 33 34 WHEREAS, 35 36 37 NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND 38 BOROUGH 39$10,455,244 40 41 42 43 44 45 AGENDA ITEM #9.A. 46 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 47 THIS __________ DAY OF _______________, 2019. 48 49 50 51 52 53 54 55 VOTES: 56 57 58 AGENDA ITEM #9.A. 1 2 3 4 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTIONNO.FY2020-01 8 9 A RESOLUTIONOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGHESTABLISHING 10 THE AMOUNT OF FUNDS TO BE MADE AVAILABLE FROM LOCAL SOURCES FOR THE 11 KODIAK ISLAND BOROUGH SCHOOL DISTRICT FOR THE FISCAL YEAR BEGINNING 12 JULY 1, 2019 AND ENDING JUNE 30, 2020 13 14 WHEREAS, 15 16 17 18 WHEREAS, 19 20 21 WHEREAS, 22 23 24 25 26 WHEREAS,$45,717,698 27$10,827,117$430,000 28$10,397,117 29 30 WHEREAS, 31 32 33 34 WHEREAS, 35 36 37 NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND 38 BOROUGH 39$xxx 40 41 42 43 44 45 AGENDA ITEM #9.A. 46 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 47 THIS __________ DAY OF _______________, 2019. 48 49 50 51 52 53 54 55 VOTES: 56 57 58 AGENDA ITEM #9.A. 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FY2020-01 9 10 AN ORDINANCEOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGHADOPTING THE 11 BUDGET FOR FISCAL YEAR 2020 AND APPROPRIATING FROM ALL BOROUGH FUNDS 12 13 WHEREAS, 14 15 16 WHEREAS, 17 18 19 20 21 WHEREAS, 22 23 24 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 25 BOROUGH THAT: 26 27 Section 1: 28 29 30 Section 2: 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 AGENDA ITEM #9.B. 46 Section 3: 47 Fund - DeptFund DescriptionAppropriation 100-100Legislative$163,969 100-105Borough Management$651,622 100-110Borough Clerk$501,009 100-115Borough Attorney$135,000 100-120Finance Department$932,445 100-125Information Technology$991,437 100-130Assessing Department$610,505 100-135Engineering / Facilities$388,394 100-140Community Development$974,201 100-142Building Official$166,591 100-160Economic Development$600 100-165General Administration$210,038 100-172Parks & Recreation$86,904 100-175Emergency Preparedness$63,043 100-186Animal Control$118,700 100-190Education / Culture / Recreation$20,800 100-191Kodiak College & Libraries$0 100-192Non-Profit Funding: Health & Social Services, Culture & Recreation,$157,500 100-195Transfers Out$0 Total General Fund$6,172,758 201Education Support Fund$10,016,858 210Land Sales - Resource Management$137,943 220Building & Grounds$1,131,145 234LEPC - Emergency Planning Committee$15,500 240Womens Bay Road Service District$232,600 242Service District No. 1$420,500 244Monashka Bay Road District$49,805 246Bay View Road Service District$13,979 250Fire Protection Area No. 1 - Bayside Fire Station$634,608 252Womens Bay Fire Department$205,700 254KIB Airport Fire District$17,200 260Woodland Acre Lights$5,356 261Trinity Island Light District$2,000 262Mission Lake Tide Gate$1,821 276Facilities Fund$750,000 277Tourism Development$105,600 278Commercial Passenger Vessel$40,000 300Debt Service - School$7,740,844 Total Special Revenue Funds$21,521,459 530-731-701Solid Waste Collection & Disposal - Landfill$3,740,394 530-731-702Solid Waste Collection & Disposal - Leachate Plant$1,056,067 540Hospital Enterprise Fund$1,414,272 545Long-Term Care Health Services$1,133,432 555KFRC - Research Facility$2,403,033 560911 Service - NIRF or 911 Service$250,000 Total Enterprise Funds$9,997,198 Total all Funds$37,691,415 48 AGENDA ITEM #9.B. 49 Section 4: 50 51 52 53 54 Effective Date: 55 56 57 58 59 60 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLANDBOROUGH 61 THIS __________ DAY OF MAY, 2019. 62 63 64 65 66 67 68 69 VOTES: 70 71 AGENDA ITEM #9.C. KODIAK ISLAND BOROUGH STAFF REPORT MAY 16, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #9.C. 1 2 3 4 5 6 7 KODIAK ISLAND BOROUGH 8 ORDINANCENO. FY2019-14 9 10 AN ORDINANCEOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGHAMENDING 11 KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 3 REVENUE AND FINANCE 12 CHAPTER 3.45 SEVERANCE TAXSECTION 3.45.020 RESOURCES SUBJECT TO TAX 13 SETTING AN EXCISE TAX RATE 14 15 WHEREAS, 16 17 18 WHEREAS, 19 20 WHEREAS, 21 22 23 WHEREAS, 24 25 26 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAKISLAND 27 BOROUGH THAT: 28 29 Section 1: 30 31 32 Section 2: 33 34 35 3.45.020Resources subject to tax. 36 37 38 0.01075 39 40 41 42 43 44 AGENDA ITEM #9.C. 45 46 47 48 49 50 Effective Date: midnight on June 30, 2019 51 52 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 53 THIS __________ DAY OF _______________, 2019. 54 55 56 57 58 59 60 61 VOTES: 62 63 AGENDA ITEM #9.C. AGENDA ITEM #9.C. AGENDA ITEM #9.C. AGENDA ITEM #9.C. AGENDA ITEM #9.C. AGENDA ITEM #13.A.1. KODIAK ISLAND BOROUGH STAFF REPORT MAY 16, 2019 SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.A.1. Kodiak Island Borough - Bid Tabulation Project: Borough Building Exterior Painting Bid Opening: 4/23/19 - 2:00 PM BIDDERBASE BID ALTERNATE #1 Image Drywall and Paint$ 80,367 $ 14,800 C&M Enterprises$ 85,750 $ 8,600 This bid tabulation is unofficial until KIB staff have had a chance to review and verify the bid documents submitted by the apparent low bidder, and a contract receives administrative or Assembly approval. AGENDA ITEM #13.A.1. Contract No. FY2019-26 KODIAK ISLAND BOROUGH, ALASKA CONSTRUCTION CONTRACT BOROUGH BUILDING EXTERIOR PAINTING #19007 PROJECT NAME AND NUMBER This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough, acting by and through its Borough Manager, and C&M Enterprises Kodiak LLC Company Name PO Box 8891, Kodiak, AK 99615 Company Address (Street or PO Box, City, State, Zip) a/an Individual Partnership Limited Liability CompanySole Proprietorship Corporation incorporated under the laws of the State of Alaska its successors and assigns, herein called the Contractor, is effective the date of the signature of the Borough Manager on this document. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the Borough, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above-referenced project as bid by the Contractor, which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as such.It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the Borough, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the Borough. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor’s own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order. Payment under this Contract shall not exceedNinety Four Thousand Three Hundred Fifty Dollars and Zero Cents ($ 94,350.00 ) for the Base Bidand Alternate Bid. The Contractor further covenants and agrees that all materials shall be furnished and delivered and all work and labor shall be done and performed, in every respect, to the satisfaction of the Borough, on or before: August 31, 2019. It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the Borough, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the Borough shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the Borough shall have the right to recoverLiquidated Damages as describedin the General Conditions for each calendar day elapsing between the time stipulatedfor achieving completion of an AGENDA ITEM #13.A.1. Contract No. FY2019-26 individual phase and the actual date of completion of that phase in accordance with the terms hereof;such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay furnishing of materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. The bonds given by the Contractor in the sum of $94,350.00Payment Bond, and $94,350.00 Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the Borough subject to the inspection at all times and approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough. For purposes of this Contract, Contracting Officer means Michael Powersor any other person designated by the Borough Manager. The Contractor is an independent contractor and not an employee or agent of the Borough. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and include but are not limited to this Contract, the General Conditions of the Construction Contract, the Supplementary Conditions, and the following listed documents: 1)Drawings dated April 3, 2019 2)Project Manual dated April 3, 2019 3)Addendum #1 dated April 12, 2019 AGENDA ITEM #13.A.1. Contract No. FY2019-26 IN WITNESS WHEREOFthe parties hereto have executed this Contract and agree to its terms and conditions. CONTRACTOR C&M Enterprises Kodiak LLC Company Name Signature of Authorized Company Representative Name and Title Date KODIAK ISLAND BOROUGH Signature of BoroughManager Michael Powers Typed Name Date Tara Welinsky Borough Clerk (ATTEST) AGENDA ITEM #13.B.1. KODIAK ISLAND BOROUGH STAFF REPORT MAY 16, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.B.1. 1 2 3 4 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTIONNO. FY2020-03 8 9 A RESOLUTIONOF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 10 RECEIVING THE 2019 CERTIFIED REAL AND PERSONAL PROPERTY TAX ROLL, 11 LEVYING AD VALOREM PROPERTY TAXES FOR TAX YEAR 2019CONSISTING OF 12 AN AREAWIDE TAX, A WOMEN’S BAY ROAD SERVICE AREA TAX, A WOMEN’S 13 BAY FIRE SERVICE AREA TAX, A BAY VIEW ROAD SERVICE AREA TAX, A TAX IN 14 FIRE PROTECTION SERVICE AREA NO. 1, A MONASHKA BAY ROAD SERVICE 15 AREA TAX, A TAX IN SERVICE AREA NO. 1 ROADS, A WOODLAND ACRES STREET 16 LIGHT SERVICE AREA, A TAX IN THE SERVICE AREA NO. 2, A TAX IN THE KIB 17 AIRPORT FIRE SERVICE AREA, A TAX IN THE TRINITY ISLANDS STREET LIGHT 18 SERVICE AREA, AND A TAX IN THE MISSION LAKE TIDE GATE SERVICE AREA; 19 LEVYING COMMERCIAL AIRCRAFT TAX PROVIDING FOR THE COLLECTION OF 20 TAXES DUE IN 2019; AND SETTING THE DATE WHEN TAXES BECOME 21 DELINQUENT 22 23 WHEREAS, 24 25 26 WHEREAS, 27 28 29 WHEREAS, 30 31 32 WHEREAS, 33 34 35 WHEREAS, 36 37 38 39 40 NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND 41 BOROUGH 42 Section 1. 43 44 45 taxes for 2019. A copy of the certification is 46 attached hereto as Exhibit A. The complete roll is available in the Borough 47 Assessor’s office. AGENDA ITEM #13.B.1. 48 Section 2. 49 50 51 52 53 54 55 Section 3. 56 57 58 59 60 Section 4. 61 62 63 64 65 Section 5. 66 67 68 69 70 Section 6. 71 72 73 74 75 Section 7. 76 77 78 79 80 Section 8. 81 82 83 84 85 Section 9. 86 87 88 89 90 Section 10. 91 92 AGENDA ITEM #13.B.1. 93 94 95 Section 11. 96 97 98 99 100 Section 12. 101 102 103 104 105 Section 13. 106 107 108 109 110 Section 14. 111 112 113 114 115 116 117 118 119 Section 15. 120 121 122 AGENDA ITEM #13.B.1. 123 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 124 THIS __________ DAY OF _______________, 2019. 125 126 127 128 129 130 131 132 VOTES: 133 134 135 AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH STAFF REPORT MAY 16, 2019 ASSEMBLY REGULAR MEETING SUBJECT: ORIGINATOR: RECOMMENDATION: DISCUSSION: 2.100.070 Vacancies. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.D.1. AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH SOLID WASTE ADVISORY BOARD -- STAFF: E/F ASST. DIRECTOR, DAVE CONRAD 486-9213 dconrad@kodiakak.us E/F SECRETARY, MARTHA BARNETT 486-9343 mbarnett@kodiakak.us ENGINEERING & FACILITIES DEPARTMENT 710 MILL BAY ROAD ROOM 224 KODIAK, AK 99615 AGENDA ITEM #18.B.1. AGENDA ITEM #18.B.1. AGENDA ITEM #18.B.1. Kodiak Island Borough Project Budget Status - Period Ending April 30, 2019 Budget and AdjustmentsCurrent Budget Status Bayside Fire Department Exhaust System Original BudgetCurrent BudgetExpensesObligatedRemaining Design$ 5,000 $ 5,000$ 7,350 $ -$ (2,350) Construction$ 91,390 $ 91,390 $ -$ -$ 91,390 Admin$ 3,610 $ 3,610$ 4,918 $ -$ (1,308) TOTAL$ 100,000 $ 100,000 $ 12,268 $ -$ 87,732 Funding: FEMA Grant ($87,039), Fire Protection Area No. 1 ($52,961) Borough Building Exterior Painting Original BudgetCurrent BudgetExpensesObligatedRemaining Construction$ 85,000 $ 85,000 $ -$ -$ 85,000 Admin$ 10,000 $ 10,000 $ 3,067 $ -$ 6,933 Contingency$ 5,000 $ 5,000$ -$ -$ 5,000 TOTAL$ 100,000 $ 100,000 $ 3,067 $ -$ 96,933 Funding: Fund 220 - Buildings and Grounds Chiniak Tsunami Shelter and Library Original BudgetOrd 2018-01BOrd 2019-01ACurrent BudgetExpensesObligatedRemaining Design$ 20,012 $ -$ 15,000 $ 35,012 $ 28,286 $ 16,486 $ (9,760) Construction$ 363,864 $ -$ 95,000 $ 458,864 $ 499,781 $ 30,500 $ (71,417) Equipment$ -$ -$ -$ -$ -$ 16,585 $ (16,585) Admin$ 20,082 $ -$ -$ 20,082 $ 21,758 $ -$ (1,676) New Well$ -$ 137,000 $ 20,000 $ 157,000 $ 94,895 $ 10,000 $ 52,105 TOTAL$ 403,958 $ 137,000 $ 130,000 $ 670,958 $ 644,720 $ 73,571 $ (47,333) Funding: Insurance Reimbursement ($403,958), Fund 220 - Buildings and Grounds ($137,000), Fund 469 - Renewal and Replacement ($130,000) Kodiak Fisheries Research Center & Kodiak High School Electric Boilers Original BudgetCurrent BudgetExpensesObligatedRemaining Design$ 66,000 $ 66,000 $ 30,072 $ 18,702 $ 17,226 Construction$ 607,000 $ 607,000 $ -$ -$ 607,000 Admin$ 52,000 $ 52,000 $ 14,641 $ -$ 37,359 Contingency$ 50,000 $ 50,000 $ -$ -$ 50,000 TOTAL$ 775,000 $ 775,000 $ 44,713 $ 18,702 $ 711,585 Funding: Fund 469 - Renewal & Replacement ($564,000) and Fund 555 - KFRC ($211,000) (Costs will be reimbursed by Kodiak Electric Association) Project Budget Status - April 2019Page 1 of 2 Kodiak Island Borough Project Budget Status - Period Ending April 30, 2019 Budget and AdjustmentsCurrent Budget Status Kodiak Middle School Boiler Room Remodel Original BudgetOrd 2018-01BCurrent BudgetExpensesObligatedRemaining Design$ 32,067 $ -$ 32,067 $ 25,570 $ 17,235 $ (10,738) Construction$ 320,672 $ 100,000 $ 420,672 $ 26,441 $ 385,594 $ 8,637 Admin$ 28,860 $ -$ 28,860 $ 15,056 $ -$ 13,804 Contingency$ 16,034 $ -$ 16,034 $ -$ -$ 16,034 TOTAL$ 397,633 $ 100,000 $ 497,633 $ 67,066 $ 402,829 $ 27,738 Funding: General Obligation Bonds (Bonds are eligible for reimbursement by the State of Alaska) Landfill Baler Building Roof and Siding Replacement Original BudgetOrd 2018-01AOrd 2018-01BOrd 2019-01BCurrent BudgetExpensesObligatedRemaining Design$ 67,800 $ -$ -$ -$ 67,800 $ 74,626 $ 4,132 $ (10,958) Construction$ 452,000 $ 110,000 $ 125,000 $ 100,000 $ 787,000 $ 559,546 $ 195,112 $ 32,342 Admin$ 45,200 $ -$ -$ -$ 45,200 $ 54,441 $ -$ (9,241) Contingency$ -$ 75,000 $ -$ -$ 75,000 $ -$ -$ 75,000 TOTAL$ 565,000 $ 185,000 $ 125,000$ 100,000 $ 975,000 $ 688,613 $ 199,244 $ 87,143 Funding: Fund 530 - Solid Waste Collection & Disposal Project Budget Status - April 2019Page 2 of 2 Kodiak Island Borough School Bond Projects Summary Period Ending April 30, 2019 Schedule Project Original BudgetAdjustmentCurrent BudgetExpensesObligatedRemaining % CompleteStatus StartFinish Flooring Replacement - Oct 2015Sep 2016100%$ 813,498$ (226,616) $ 586,882$ (586,882)$ -$ - Completed Main and Peterson Peterson Elementary Boilers Oct 2015Sep 2016100%$ 1,019,428 $ (192,433) $ 826,995$ (826,995)$ -$ - Completed and Controls Roofing Replacement - Jan 2016Sep 2016100%$ 1,367,248 $ (544,722) $ 822,526$ (822,526)$ -$ - Completed East and KMS May 2016Sep 2017100%$ 668,099$ 211,341$ 879,440$ (852,023)$ -$ 27,417 Playground ReplacementCompleted East Elementary School Jun 2016Sep 2018100%$ 1,592,841$ -$ 1,592,841$ (1,467,865) $ (17,196)$ 107,779 Completed Renovation KMS Fire Alarm, HVAC, Jun 2016Sep 2017100%$ 2,035,193 $ (100,000) $ 1,935,193$ (1,499,045) $ -$ 436,148 Completed and Elevator Controls Flooring Replacement - Jun 2016Sep 2017100%$ 383,489$ 25,000$ 408,489$ (405,382)$ -$ 3,107 Completed Akhiok, Karluk, Ouzinkie Paving and UST Replacement - Feb 2017Sep 2018100%$ 1,797,829$ 24,996$ 1,822,825$ (1,821,975) $ (3,337)$ (2,487) Completed KMS and Peterson UST Replacement - Main, Feb 2017Sep 201895%$ 552,375$ 25,000$ 577,375$ (262,772)$ (60,841)$ 253,762 Construction completed, closeout underway Old Harbor, Port Lions Jan 2017Jan 2018100%$ -$ 329,800$ 329,800$ (302,355)$ -$ 27,445 Main Walkway ReplacementCompleted Contract awarded, submittals underway, Oct 2017Sep 201915%$ -$ 497,633$ 497,633$ (67,066)$ (402,829) $ 27,738 KMS Boiler Replacement construction scheduled for summer 2019 TOTAL$ 10,230,000 $ 50,000$ 10,280,000 $ (8,914,889)$ (484,204) $ 880,908 Kodiak Island Borough Assembly Regular Meeting Guidelines May 16, 2019, 6:30 p.m., Borough Assembly Chambers PLEASE ANNOUNCE: Please remember to turn off ringers on your cell phones or put them on vibrate. INVOCATION Major Dave Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE Mayor Rohrer will lead the invocation. 3. ROLL CALL KIBC 2.25.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly members who are absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (") are considered to be routine and non -controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Recommended motion: Move to approve the agenda and the consent agenda. VOICE VOTE ON MOTION. 5. APPROVAL OF MINUTES * Regular Meeting Minutes Of May 2, 2019 and Special Meeting Minutes of May 9, 2019. 6. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone number: Local is 486-3231; Toll Free is Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 4. address all remarks to the Assembly as thereof 1-855-492-9202. a body and not to any member lar -A FOR RESOLUTION NO. FY2020-01, ORDINANCE NO. FY2020-01, AND ORDINANCE NO. FY2019-14 Kodiak Island Borough Assembly Guidelines May 16, 2019 Page 1 of 6 7 91 AWARDS AND PRESENTATIONS A. National Safety Boating Week Proclamation Safe Boating Week 2019 — Nicole Clark, USCG Auxillary Flotilla Commander B. National Salvation Army Week Proclamation - Major David Davis of Salvation Army COMMITTEE REPORTS PUBLIC HEARING A. Resolution No. FY2020-01 Establishing The Amount Of Funds To Be Made Available From Local Sources For The Kodiak Island Borough School District For The Fiscal Year Beginning July 1, 2019 And Ending June 30, 2020. Recommended Motion: Move to adopt Resolution No. FY2020-01. Staff Report — Manager Powers. Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines May 16, 2019 Page 2 of 6 B. Ordinance No. FY2020-01 Kodiak Island Borough Fiscal Year 2020 Budget And Appropriations From All Funds. Clerk's Note: If you wish to postpone this item and hold a second public hearing, use the second recommended motion below. First Recommended Motion: Move to adopt Ordinance No. FY2020-01. Second Recommended Motion: Move to postpone Ordinance No. FY2020-01 and hold a public hearing at the May 23, 2019 Special Meeting of the Assembly. Staff Report — Manager Powers. Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion. ROLL CALL VOTE ON MOTION. C. Ordinance No. FY2019-14 Amending Kodiak Island Borough code of Ordinances To Set An Excise Tax Rate in Title 3 Revenue And Finance Chapter 3.45 Severance Tax Section 3.45.020 Resources Subject To Tax. Clerk's Note: A copy of proposed amendment by Assembly member Turner is attached on Recommended Motion: Move to adopt Ordinance No. FY2019-14. Staff Report — Manager Powers. Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion. ROLL CALL VOTE ON MOTION 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR Kodiak Island Borough Assembly Guidelines May 16, 2019 Page 3 of 6 12. 13. UNFINISHED BUSINESS — None. NEW BUSINESS A. Contracts 1. Contract No. FY2019-26 Borough Building Exterior Painting Project Recommended Motion: Move to authorize the Manager to execute Contract No. FY2019-26 with C&M Enterprises Kodiak LLC for the Borough Building Exterior Painting project in an Amount Not to Exceed $94,350. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON MOTION. B. Resolutions Resolution No. FY2020-03 Receiving The 2019 Certified Real And Personal Property Tax Roll, Levying Ad Valorem Property Taxes For Tax Year 2019 Consisting Of An Areawide Tax, A Women's Bay Road Service Area Tax, A Women's Bay Fire Service Area Tax, A Bay View Road Service Area Tax, A Tax In Fire Protection Area No. 1, A Monashka Bay Road Service Area Tax, A Tax In Service Area No. 1 Roads, A Woodland Acres Street Light Service Area, A Tax In The Service Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax In The Trinity Islands Street Light Service Area, And A Tax In The Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax Providing For The Collection Of Taxes Due In 2019; And Setting The Date When Taxes Become Delinquent. Clerk's Note: If you wish to postpone this item and hold a public hearing, use the second recommended motion below. First Recommended Motion: Move to adopt Resolution No. FY2020-03. Second Recommended Motion: Move to postpone Resolution No. FY2020- 03 and hold a public hearing at the May 23, 2019 Special Meeting of the Assembly. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON MOTION. C. Ordinances for Introduction - None. Kodiak Island Borough Assembly Guidelines May 16, 2019 Page 4 of 6 D. Other Items Declaring A Seat Vacant On The Solid Waste Advisory Board (Ms. Stephanie Mason). Recommended Motion: Move to accept with regret, the resignation of Ms. Stephanie Mason effective May 15, 2019, for a term to expire December 2020, and direct the Borough Clerk to advertise the vacancy per Borough code. Staff Report — Clerk Welinsky. Assembly discussion. ROLL CALL VOTE ON MOTION. 14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 4. address all remarks to the Assembly as a body and not to any member thereof 15. ASSEMBLY MEMBERS' COMMENTS Announcements: There will be an Assembly special meeting on Thursday, May 23, 2019, in the Borough Conference Room. The next Assembly work session is scheduled for Thursday, May 30, 2019, at 6:30 p.m. in the School District Conference Room. The Assembly regular meeting of June 6, 2019 has been canceled due to lack of quorum. The next regular meeting is scheduled on Thursday, June 20, 2019, at 6:30 p.m. in the Borough Assembly Chambers. Absentee -By -Mail ballot applications are now available in the Borough Clerk's Office and on the Borough's website. This year's municipal election will be held on Tuesday, October 1, 2019. For more information, please call the Clerk's Office at (907) 486- 9310. Kodiak Island Borough Assembly Guidelines May 16, 2019 Page 5 of 6 16. EXECUTIVE SESSION A. Borough Manager's Performance Evaluation Recommended motion: Move to convene into executive session to discuss Borough Manager's Performance Evaluation, a subject that qualifies for executive session as a matter that may tend to prejudice a character or reputation of a person. ROLL CALL VOTE ON MOTION. Recommended motion: Move to invite the Mayor, Assembly, and Borough Manager into executive session. VOICE VOTE ON MOTION. After the vote, Mayor Rohrer recesses the regular meeting and convenes the executive session. Upon returning from the executive session, Mayor Rohrer reconvenes the special meeting and announces: • No action is to be taken as a result of the executive session • The Assembly may make a motion if necessary. The Assembly must state the motion and vote outside of executive session. ROLL CALL VOTE ON ANY MOTION THAT MAY HAVE RESULTED FROM THE EXECUTIVE SESSION. 17. ADJOURNMENT Recommended motion: Move to adjourn the meeting. VOICE VOTE ON MOTION. KIBC 2.30.030 A.... Meetings shall adjourn at 10:30 p.m. unless the time is extended by a majority of the votes to which the assembly is entitled. No meeting shall be extended beyond 11 p.m., unless extended by a two-thirds vote of the assembly, except the meeting shall be extended to set the time and place for resumption of the meeting. Kodiak Island Borough Assembly Guidelines May 16, 2019 Page 6 of 6 Assembly Member Skinner's Amendment 2 FY2020 KIB Appropriation and Levy Taxable Value 1,406,767,134 Property Tax Max ($) 12,610,033 Proposed Amendment Associated Mill Rate 8.96 FY20-Mgr 4/25/19 FY20 L2 Budget- 5/02/19 FY2020-RLS Amendment Fund Mills Dollars Fund Mills Dollars Fund Mills Dollars General Fund 1.30 1,574,384 General Fund 1.12 1,575,579 General Fund 1.12 1,575,579 Education 7.12 10,016,858 Education 7.52 10,578,889 Education 7.13 10,030,250 R&R 0.54 761,691 R&R 0.97 1,364,564 R&R 0.71 998,805 Subtotal 8.96 12,352,933 Subtotal 9.61 13,519,032 Subtotal 8.96 12,604,634 Debt Service 5.33 7,504,543 Debt Service 5.33 7,504,543 Debt Service 3.46 4,873,017 Includ Total 14.12 19,863,777 Total 14.94 21,023,575 Total 12.42 17,477,650 31.4% MR Increase 39.0% MR Increase 15.6% MR Increase Exceeds Cap Keeps $1.2 increase in Shared Fisheries Tax -$385,825 to GF eliminates fund balance use -$40,000 to GF for Kodiak College -$786,175 to R&R fund ($565K + $221K) Allocation to KIBSD= $10,030,250 -Additional funds from Shared Fisheries Tax could Area -Wide Mill Rate= 12.42 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Version 2 Assembly Member Turner Introduced by: Borough Manager Drafted by: Finance Director Introduced on: 04/18/2019 Public Hearing Date: 05/16/2019 Adopted on: KODIAK ISLAND BOROUGH ORDINANCE NO. FY2019-14 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 3 REVENUE AND FINANCE CHAPTER 3.45 SEVERANCE TAX SECTION 3.45.020 RESOURCES SUBJECT TO TAX SETTING AN EXCISE TAX RATE WHEREAS, severance tax, a form of excise tax, was established to levy a tax on all resources extracted from Kodiak Island Borough lands and waters; and WHEREAS, the current severance tax rate is the sum of all area -wide mill levies; and WHEREAS, the recent voter approved tax revenue cap may change the area -wide mill rates annually; and WHEREAS, the Kodiak Island Borough seeks to maintain a stable severance tax rate for the Borough and for entities subject to the severance tax. NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: This ordinance is of permanent nature and shall become a part of the Kodiak Island Borough Code of Ordinances. Section 2: That section 3.45.020 of the Kodiak Island Borough Code of Ordinances is amended to read as follows: 3.45.020 Resources subject to tax. There is levied in the borough, on any severer or harvester of certain natural resources, an excise tax, denominated as a severance tax. The tax rate shall be the ^ rn of all area wide m'" levies 0.01075 which will be multiplied by the gross production value for the calendar quarter resulting from the following activities: A. Mining, extracting, harvesting, removing or producing for sale, profit, or commercial use, any copper, gold, silver, zinc, lead, molybdenum, or other metallic mineral product, compound, or combination of mineral products; B. Felling, removing, or producing for sale, profit, or commercial use, timber or any product of the forest; Kodiak Island Borough, Alaska Deletion — Red, Strikeout Insertion — Bold, Blue, Underlined Ordinance No. FY2019-14 Page 1 of 2 Version 2 Amendment - Tourism Development Fund Fund 277 Tourism Development Revenues Use of Fund Balance $26,400 (acct 389.100) Expense . i�Gf fah RIAE"� Q �s�a€CA-\ t o Contingencies $0.00 (acct 450.450) _ a weivi d( +e— � �( I Alutiiq Museum $4,000 (acct 448.309) Historical Society $4,000 (acct 448.332) (< Kodiak Maritime Museum $4,000 (acct 448.406) V `� V Kodiak Convention Bureau $75,000 (acct 448.364) h �� Amendment - Telephones/Junk Car Removal Fund 100 Dept 110 Borough Clerk 450.340 Telephone Reduce from $2,200 to $1,200 ($1,000 savings) Dept 110 Information Technology 450.340 Telephone Reduce from $5,200 to $3,700 ($1,500 savings) 4-1d Dept 130 Assessing Department �(-�450.340 Telephone Reduce from $3,000 to $1,000 ($2,300 savings)innUO� Dept 135 Engineering / Facilities 450.340 Telephone Reduce from $5,600 to $1,500 ($4,100 savings) Dept 140 Community Development 450.340 Telephone Reduce from $5,800 to $1,700 q($�4,100 savings) )ep Community Development 430.145 Junk Removal Ser ices�,�$U;000'to $24,000 ($13,000 increase) uses the $13,000 m CDD O0 0 N. 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