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2019-04-18 Regular Meeting
AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #5.A. Clerks Note:Assembly member Symmons was excusedby Mayor Rohrerdue to personal leave. AGENDA ITEM #5.A. AGENDA ITEM #5.A. AGENDA ITEM #7.A. Office of the Mayor Kodiak Island Borough, Alaska DECLARING APRIL 2019 CHILD ABUSE PREVENTION MONTH WHEREAS, Kodiak children deserve to grow up in a safe and nurturing environment to assure they reach their full potential; and WHEREAS, Alaska has one of the highest child abuse rates in the nation; and WHEREAS, the effects of child abuse and neglect are realized throughout the community. Addressing child abuse challenges us to work together and involve the entire community in preventing child abuse and strengthening families; and WHEREAS, all citizens have a responsibility to help families nurture, support, and protect their children to ensure that all Kodiak children are safe from abuse and neglect; and WHEREAS, all citizens should be aware of the impact of child abuse and its prevention within the community, and be involved in supporting parents to raise their children in a safe, nurturing environment; and WHEREAS, effective child abuse prevention programs succeed because of partnerships created among social service agencies, schools, religious and civic organizations, law enforcement agencies, and the business community. NOW, THEREFORE, I, Daniel Rohrer, Mayor of the Kodiak Island Borough do hereby proclaim April 2019 as: Child Abuse Prevention Month and call upon all citizens to increase their participation in our efforts to prevent child abuse, thereby strengthening the communities in which we live. In witness whereof, I have hereunto set my Hand and cause this seal to be affixed. ________________________________ Daniel A. Rohrer, Borough Mayor Attest:________________________ Date: ____________________________ AGENDA ITEM #7.B. Office of the Mayor Kodiak Island Borough, Alaska DECLARING APRIL 2019 SEXUAL ASSAULT AWARENESS MONTH WHEREAS, sexual violence is primarily a crime of power and control, regardless of age, ethnicity, race, gender, or economic status; and WHEREAS, sexual assault is one of the most horrific and widespread crimes in our society today; and WHEREAS, for young people who are victimized, these criminal acts can be cruelly traumatic, and force them to forgo the most special times in their lives - their childhood. One in four females and one in six males will be sexually assaulted before the age of 18; and WHEREAS, eight of ten women may experience sexual violence by an intimate partner in their lifetime; and WHEREAS, one in five women will be sexually assaulted in her lifetime and, each year, it is estimated 25,000 American women will become pregnant following an act of sexual violence; and WHEREAS, sexual violence is an even bigger issue in Alaska, where the rate of reported rape is 2.5 times greater than the national average; and WHEREAS, we must work together to educate our entire population about the causes and what can be done to prevent sexual assault. Perpetrators must be held accountable for their actions. As a society, we must fight sexual assault by striving to increase public awareness of the devastating pain and suffering caused by these crimes. NOW, THEREFORE, I, Daniel Rohrer, Mayor of the Kodiak Island Borough do hereby proclaim April 2019 as: Sexual Assault Awareness Month and encourage all residents to support local activities and programs, which assist victims, and to learn more about the pervasiveness to sexual assault in Alaska so we may eliminate this heinous crime. In witness whereof, I have hereunto set my Hand and cause this seal to be affixed. ________________________________ Daniel A. Rohrer, Borough Mayor Attest:____________________________ Date: ____________________________ AGENDA ITEM #7.D. AGENDA ITEM #7.D. AGENDA ITEM #7.D. AGENDA ITEM #7.D. AGENDA ITEM #7.D. AGENDA ITEM #7.D. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. Department of Commerce, Community, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE th 550 West 7 Avenue, Suite 1600 Anchorage, AK 99501 Main: 907.269.0350 February 28, 2019 City of Kodiak Attn: City Clerk VIA Email: akniaziowski@city.kodiak.ak.us mtvenge@city.kodiak.ak.us mshuravloff-nelson@city.kodiak.ak.us dmarlar@city.kodiak.ak.us Kodiak Island Borough Attn: Borough Clerk Via Email: njavier@kodiakak.us clerks@kodiakak.us New Application AMCO has received a completed application for the above listed license (see attached application documents) within your jurisdiction. This is the notice required under 3 AAC 306.025(d)(2). To protest the approval of this application(s) pursuant to 3 AAC 306.060, you must furnish the director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of the date of this notice, and provide AMCO proof of service of the protest upon the applicant. 3 AAC 306.010, 3 AAC 306.080, and 3 AAC 306.250 provide that the board will deny an application for a new license if the board finds that the license is prohibited under AS 17.38 as a result of an ordinance or election conducted under AS 17.38 and 3 AAC 306.200, or when a local government protests an application on the grounds that the proposed licensed premises are located in a place within the local government where a local zoning ordinance prohibits the marijuana establishment, unless the local government has approved a variance from the local ordinance. This application will be in front of the Marijuana Control Board at our May 1-3, 2019 meeting. AGENDA ITEM #9.A. Sincerely, Erika McConnell, Director amco.localgovernmentonly@alaska.gov AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!2/5/2: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!2/5/2: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!2/5/2: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!2/5/2: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!2/5/2: AGENDA ITEM #9.A. AGENDA ITEM #9.A. Division of Corporations, Business and Professional LicensingPage 1 of 2 Department of Commerce, Community, and Economic Development CORPORATIONS, BUSINESS & PROFESSIONAL LICENSING State of Alaska / Commerce / Corporations, Business, and Professional Licensing / Search & Database Download / Corporations / Entity Details ENTITY DETAILS Name(s) TypeName Legal NameHigh Rise, LLC Entity Type:Limited Liability Company Entity #:10094892 Status:Good Standing AK Formed Date:11/19/2018 Duration/Expiration:Perpetual Home State:ALASKA Next Biennial Report Due:1/2/2020 Entity Mailing Address:104 CENTER AVE STE 102, KODIAK, AK 99615 Entity Physical Address:104 CENTER AVE STE 102, KODIAK, AK 99615 Registered Agent Agent Name:Jack Schactler Registered Mailing Address:1521 LYNDEN WAY, KODIAK, AK 99615-2778 Registered Physical Address:1521 LYNDEN WAY, KODIAK, AK 99615-2778 Officials Show Former AK Entity #NameTitlesOwned Jack SchactlerMember100 Filed Documents https://www.commerce.alaska.gov/cbp/main/Search/EntityDetail/100948922/13/2019 AGENDA ITEM #9.A. Division of Corporations, Business and Professional LicensingPage 2 of 2 Date FiledTypeFilingCertificate 11/19/2018Creation FilingClick to ViewClick to View 12/07/2018Initial ReportClick to View 12/19/2018Entity Address ChangeClick to View COPYRIGHT © STATE OF ALASKA · DEPARTMENT OF COMMERCE, COMMUNITY, AND ECONOMIC DEVELOPMENT · EMAIL THE WEBMASTER https://www.commerce.alaska.gov/cbp/main/Search/EntityDetail/100948922/13/2019 AGENDA ITEM #9.A. 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fdfjwfe!cz!BNDP!2/5/2: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!2/25/2: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!2/25/2: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Department of Commerce, Community, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE th 550 West 7 Avenue, Suite 1600 Anchorage, AK 99501 Main: 907.269.0350 February 28, 2019 City of Kodiak Attn: City Clerk VIA Email: akniaziowski@city.kodiak.ak.us mtvenge@city.kodiak.ak.us mshuravloff-nelson@city.kodiak.ak.us dmarlar@city.kodiak.ak.us Kodiak Island Borough Attn: Borough Clerk Via Email: njavier@kodiakak.us clerks@kodiakak.us New Application AMCO has received a completed application for the above listed license (see attached application documents) within your jurisdiction. This is the notice required under 3 AAC 306.025(d)(2). To protest the approval of this application(s) pursuant to 3 AAC 306.060, you must furnish the director and the applicant with a clear and concise written statement of reasons for the protest within 60 days of the date of this notice, and provide AMCO proof of service of the protest upon the applicant. 3 AAC 306.010, 3 AAC 306.080, and 3 AAC 306.250 provide that the board will deny an application for a new license if the board finds that the license is prohibited under AS 17.38 as a result of an ordinance or election conducted under AS 17.38 and 3 AAC 306.200, or when a local government protests an application on the grounds that the proposed licensed premises are located in a place within the local government where a local zoning ordinance prohibits the marijuana establishment, unless the local government has approved a variance from the local ordinance. This application will be in front of the Marijuana Control Board at our May 1-3, 2019 meeting. AGENDA ITEM #9.A. Sincerely, Erika McConnell, Director amco.localgovernmentonly@alaska.gov AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!2/5/2: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!2/5/2: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!2/5/2: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!2/5/2: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!2/5/2: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303802: AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303802: AGENDA ITEM #9.A. AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!303202: AGENDA ITEM #9.A. AGENDA ITEM #9.A. Sfdfjwfe!cz!BNDP!2/5/2: AGENDA ITEM #9.A. 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AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #9.A. AGENDA ITEM #10.A. Managers Report Michael Powers ICMA CM April 18, 2019 Activities and Issues Attended the LEPC Meeting. Chief Mullican presented the informational presentation from National Weather Service regarding the Emergency Alert System and notifications. There was a significant discussion about the problems with the overlapping of the notification areas as well as pertinent information related to the November 2018 earthquake. We will likely have the NWS presentation at the next joint work session with the City. Met with staff and our architect regarding the previous studies of the Borough building and discussed functional difficulties with the current configuration such as lack of security for the building, ADA issues and people having to go to multiple offices in order to conduct business. Staff will be presenting information to the Assembly in upcoming meeting Budgets-had conversations and emails with our lobbyist and staff of our representatives regarding the Governors Budget and constitutional amendments, the House budget and potential actions by the Senate. The Governor has indicated that the constitutional changes are leverage as part of the budget negotiations. Staffing-discussed various staffing issues with Department Heads and HR, turnover issues and causes as well as status of recruitments. Solid Waste Collection Contract-Pursuant to the RFP issued, staff has been meeting to review the proposal, language and rate issues to present a contract to the Assembly. The timetable contained in the RFP sets that date as May 2, 2019, however, we may need to postpone that for two weeks to complete final language in a contract. Met with Kodiak Baptist Mission regarding an athletic event on Woody Island (Land use and crossing Borough property). Stop the Bleed Training-Borough staff will be participating in Stop the Bleed training sponsored by the City of Kodiak. The goal of the training is to provide the knowledge to be able to render useful first aid to injured people suffering from significant injuries involving blood loss. KANA-Met with their representative regarding a tree clearing project on their land adjacent to Borough land near Sharatin and Rezanoff proximate to the Christian School (Perenosa Drive). It appears that there are several large spruce trees on Borough land that would be orphaned. There are numerous trees down in the area as well as a number that are leaning as well as others with significant damage. I have approved them removing the trees on Borough land. AGENDA ITEM #10.A. Upcoming Events and Activities I do not have any off-island trips scheduled at this time. AGENDA ITEM #13.C.1. AGENDA ITEM #13.C.1. 2 3 4 5 6 7 8 9 : 21 22 REVENUE AND FINANCE 23 SEVERANCE TAXRESOURCES SUBJECT TO TAX 24 25 26 27 28 29 2: 31 32 33 34 35 36 37 38 39 3: 41 42 43 44 45 46 47 48 49 4: 51 52 53 54 55 AGENDA ITEM #13.C.1. 56 57 58 59 5: 61 62 63 64 65 66 67 68 69 6: 71 72 73 74 AGENDA ITEM #13.C.1. AGENDA ITEM #13.C.1. AGENDA ITEM #13.C.1. AGENDA ITEM #13.C.1. AGENDA ITEM #13.C.1. AGENDA ITEM #13.C.2. AGENDA ITEM #13.C.2. AGENDA ITEM #13.C.2. Wfstjpo4 2 3 4 5 6 7 8 9 : 21 22 23 24 25 26 27 28 29 2: 31 32 33 34 35 36 37 38 39 3: 41 42 43 44 45 46 47 48 49 4: 51 52 53 54 55 AGENDA ITEM #13.C.2. 56 57 58 59 5: 61 62 63 64 65 66 67 68 69 6: 71 72 73 74 75 76 77 78 79 7: 81 82 83 84 85 86 87 88 89 8: 91 92 93 94 95 96 AGENDA ITEM #13.C.2. Wfstjpo!3 2 3 4 5 6 7 8 9 : 21 22 23 24 25 26 27 28 29 2: 31 32 33 34 35 36 37 38 39 3: 41 42 43 44 45 46 47 48 49 4: 51 52 53 54 55 56 AGENDA ITEM #13.C.2. 57 58 59 5: 61 62 63 64 65 66 67 68 69 6: 71 72 73 74 75 76 77 78 79 7: 81 82 83 84 85 86 87 88 89 8: 91 92 93 94 95 96 97 AGENDA ITEM #13.C.2. AGENDA ITEM #13.C.2. AGENDA ITEM #13.C.2. AGENDA ITEM #13.C.2. AGENDA ITEM #13.C.2. AGENDA ITEM #13.C.3. AGENDA ITEM #13.C.3. Wfstjpo!5 2 3 4 5 6 7 8 9 : 21 22 23 24 25 26 27 28 29 2: 31 32 33 34 35 36 37 38 39 3: 41 42 43 44 45 46 47 48 49 4: 51 52 53 54 55 AGENDA ITEM #13.C.3. 56 57 58 59 5: 61 62 63 64 65 66 67 68 69 6: 71 72 73 74 75 76 77 78 79 7: 81 82 83 AGENDA ITEM #13.D.1. AGENDA ITEM #13.D.1. KODIAK ISLAND BOROUGH PLANNING AND ZONING COMMISSION STAFF: CDD DIRECTOR, SARA FRASER 486-9360 sfraser@kodiakak.us ASSOCIATE PLANNER, JACK MAKER 486-9362 jmaker@kodiakak.us ASSOCIATE PLANNER, DANIEL MCKENNA-FOSTER 486-9361 dmckenna-foster@kodiakak.us CODE ENFORCEMENT OFFICER, TOM QUASS 486-9364 tquass@kodiakak.us CDD SECRETARY, SHEILA SMITH 486-9363 ssmith@kodiakak.us COMMUNITY DEVELOPMENT DEPARTMENT 710 MILL BAY ROAD ROOM 202 KODIAK, AK 99615 AGENDA ITEM #13.D.1. AGENDA ITEM #13.D.1. AGENDA ITEM #13.D.2. AGENDA ITEM #13.D.2. Gfcsvbsz!2:-!312:!! ! Tfou!wjb!fnbjm!boe!VTQT!nbjm! ! Ebo!Spisfs!! Lpejbl!Jtmboe!Cpspvhi-!po!cfibmg!pg!uif!Lpejbl!Wjmmbhf!NbzpstÉ!Bttpdjbujpo!! 821!Njmm!Cbz!Spbe! Lpejbl-!BL!!::726! ! Efbs!Cpspvhi!Nbzps!Spisfs;! ! Uif!Qsjodf!Xjmmjbn!Tpvoe!Sfhjpobm!Djuj{fot(!Bewjtpsz!Dpvodjm!)QXTSDBD*!jt!xsjujoh!up!bewjtf! 3.4-! zpv!uibu!Nfmjttb!CfsotÉt!ufsn!po!pvs!Cpbse!pg!Ejsfdupst!fyqjsft!bu!uif!vqdpnjoh!Nbz! 312:-!boovbm!nffujoh!jo!Wbmef{/!!! ! 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Kodiak Island Borough Engineering & Facilities Department Projects Office 710 Mill Bay Road• Kodiak, Alaska 99615 Phone (907) 486-9210 • Fax (907) 486-9347 TO: Mayor and Assembly FROM: Matt Gandel, Project Manager/Inspector CC: Michael Powers, Borough Manager Dave Conrad, Acting E/F Director RE: Monthly Projects Report for Period Ending March 31, 2019 BAYSIDE FIRE DEPARTMENT EXHAUST SYSTEM Project Description: Projects Office staff is assisting Bayside Fire Department with procurement and installation of a vehicle exhaust system for both garages. Currently exhaust fans activate for 15 minutes when any garage door is opened, but this is inefficient and costly. The new system will connect to the exhaust pipe of each vehicle and activate when the vehicle is turned on, then automatically disconnect when the vehicle exits the garage. Current Status: Projects Office staff worked through the design process with Bayside staff and Jernstrom Engineering from Anchorage, and the Architectural/Engineering Review Board (ARB) approved the design documents on February 5, 2019. The project was issued for bid on February 8, 2019, and bids were opened on March 19, 2019. Three bids were received, and staff will be requesting approval of a contract for the low bidder at an upcoming Assembly meeting. Change Orders this Period: None. BOROUGH BUILDING EXTERIOR PAINTING Project Description: This project is for painting the exterior siding, doors, and window frames of the Borough Building, with an alternate bid to paint the exterior of the Maintenance Building (old Learning Center). Current Status: The ARB reviewed the design documents on February 5, 2019, and questioned the lack of siding repair or replacement. After length staff discussions the current approach is to bid the painting portion of the work, and solicit quotes from local contractors for a limited scope of siding replacement and repair. The painting portion is scheduled to be issued for bid April 3, 2019, with bids due April 23, 2019. During the bid period staff will work to solicit quotes for the siding replacement so the siding portion can be complete by the time a painting contract is awarded. Change Orders this Period: None. CHINIAK TSUNAMI SHELTER AND LIBRARY Project Description: The original Chiniak Tsunami Shelter and Library was destroyed in the 2015 Twin Creeks fire. The design process for a replacement facility began in 2017. The design is for a single-story building with a kitchen area, restroom, shower room, and a large open space for community meetings or providing shelter. Projects Report – March 2019 Page 1 AGENDA ITEM #18.B.1. Current Status: Friend Contractors LLC began work at the end of July 2018. Work on the building and new well house are now complete, with only final punch list items and cleanup remaining. The only major incomplete item is installation of the treatment system for the new water well. Water samples were taken and the recharge rate tested by PND Engineers (PND) in January 2019, and a report summarizing the results was received in late February 2019. It doesn’t appear that the well will be able to serve both the tsunami shelter/library and the Chiniak School as originally planned. PND is now working on design for water storage and treatment system. Since the well will not be providing water for the school the requirements for treatment will likely be decreased. Change Orders this Period: None. KIBSD PRE-K RENOVATION Project Description: KIB is assisting the Kodiak Island Borough School District with a project to renovate existing office space to space suitable for two pre-school classrooms. KIBSD secured the funding for the project, and KIB’s role is in administering the design contract and assisting with the bidding and construction process. KIBSD will be reimbursing KIB for all costs related to this project. Current Status: JYL provided 95% documents on March 25, 2019, and the ARB is scheduled to review them on April 1, 2019. KIBSD will put them out to bid soon after that, with construction scheduled to be complete by the end of June 2019. Change Orders this Period: Jensen Yorba Lott - Contract 2019-10 Change Order 1 - $60,185.00 Provide design, bidding, and construction administration services for the KIBSD Pre-K Classroom Renovation project. All services to be on a time and materials basis, not to exceed $60,185.00. All costs for these services to be reimbursed by KIBSD. KODIAK FISHERIES RESEARCH CENTER & KODIAK HIGH SCHOOL ELECTRIC BOILERS Project Description: In 2018 KIB entered into joint agreements with Kodiak Electric Association (KEA) and Kodiak Island Borough School District for interruptible electric service at Kodiak Fisheries Research Center and Kodiak High School. As part of the agreements KEA will reimburse KIB for the costs to install electric boilers at both buildings, and offer a reduced rate for the power to operate the boilers at 90% the cost of fuel oil. KIB has contracted with RSA Engineers to provide design and bid documents for both new boilers. Current Status: The ARB reviewed and approved the 95% documents on February 5, 2019. The project was issued for bid on March 26, 2019, and bids are due April 18, 2019. Construction is scheduled for late summer or early fall 2019. Change Orders this Period: None. KODIAK MIDDLE SCHOOL BOILER ROOM REMODEL Project Description: This project is for the replacement of the remaining fuel oil boiler at Kodiak Middle School and related equipment (pumps, domestic water supply, hot water heater, etc.). Jensen Yorba Lott (JYL) and RSA provided design documents which were reviewed and approved by the ARB. Projects Report – March 2019 Page 2 AGENDA ITEM #18.B.1. Current Status: Bering Industrial Contractors is the contractor, and is currently working on submittals and ordering long lead items. Construction is scheduled to start at the end of May 2019. Change Orders this Period: Jensen Yorba Lott - Contract 2014-13 Change Order 50 - $18,906.00 Provide construction administration services for the Kodiak Middle School Boiler Room project on a time and materials basis, including submittal review, RFI response, review of O&M manuals, and site inspections for mechanical and electrical engineer. LAKE ORBIN CULVERT REPLACEMENT – MIDDLE BAY DRIVE AND CHINIAK DRIVE Project Description: Projects Office staff has been working with Kodiak Soil and Water Conservation District and the United States Fish and Wildlife Service to replace several culverts leading to and from Lake Orbin, in order to aid fish passage. This project is the third phase, replacing culverts at Middle Bay Drive and Chiniak Drive. Current Status: The ARB reviewed the design documents on February 5, 2019, and the Assembly approved staff to proceed with the project at the regular meeting on March 7, 2019. The project was issued for bid on March 12, 2019, and bids are due April 9, 2019. Construction is scheduled for spring/summer 2019. Change Orders this Period: None. LANDFILL BALER BUILDING ROOF AND SIDING REPLACEMENT Project Description: This project includes replacement of the metal roof and siding at the Landfill Baler Building with a new insulated panel system as well as other exterior improvements (doors, windows, canopies, etc.) Current Status: Friend Contractors LLC started construction in July 2018. Most of the wall panels have been installed, and majority of the roof was completed in March 2019, in conjunction with a maintenance shutdown of the baler. The remaining wall panels will be installed in conjunction with replacement of the three large garage doors at the entrance to the building in April 2019. The contract completion date has been extended to June 28, 2019. Change Orders this Period: None. Completed Roof/Wall Panels Installation of New Wall Panels Interior of Roof/Wall Panels Projects Report – March 2019 Page 3 Kodiak Island Borough Project Budget Status - Period Ending March 31, 2019 Budget and AdjustmentsBudget Status Bayside Fire Department Exhaust System Original BudgetCurrent BudgetExpensesObligatedRemaining Design$ 5,000 $ 5,000$ 7,350 $ -$ (2,350) Construction$ 91,390 $ 91,390 $ -$ -$ 91,390 Admin$ 3,610 $ 3,610$ 4,068 $ -$ (458) TOTAL$ 100,000 $ 100,000 $ 11,418 $ -$ 88,582 Funding: FEMA Grant ($91,390), Fire Protection Area No. 1 Matching Funds ($8,610) Borough Building Exterior Painting Original BudgetCurrent BudgetExpensesObligatedRemaining Construction$ 85,000 $ 85,000 $ -$ -$ 85,000 Admin$ 10,000 $ 10,000 $ 1,815 $ -$ 8,185 Contingency$ 5,000 $ 5,000$ -$ -$ 5,000 TOTAL$ 100,000 $ 100,000 $ 1,815 $ -$ 98,185 Funding: Fund 450 - Capital Projects Chiniak Tsunami Shelter and Library Original BudgetOrd 2018-01BOrd 2019-01ACurrent BudgetExpensesObligatedRemaining Design$ 20,012 $ -$ 15,000 $ 35,012 $ 25,715 $ 19,057 $ (9,760) Construction$ 363,864 $ -$ 95,000 $ 458,864 $ 499,489 $ 30,500 $ (71,125) Admin$ 20,082 $ -$ -$ 20,082 $ 21,163 $ -$ (1,081) New Well$ -$ 137,000 $ 20,000 $ 157,000 $ 94,895 $ 10,000 $ 52,105 TOTAL$ 403,958 $ 137,000 $ 130,000 $ 670,958 $ 641,262 $ 59,557 $ (29,861) Funding: Insurance Reimbursement ($403,958), Fund 220 - Buildings and Grounds ($137,000), Fund 469 - Renewal and Replacement ($130,000) Kodiak Fisheries Research Center & Kodiak High School Electric Boilers Original BudgetCurrent BudgetExpensesObligatedRemaining Design$ 66,000 $ 66,000 $ 30,072 $ 18,702 $ 17,226 Construction$ 607,000 $ 607,000 $ -$ -$ 607,000 Admin$ 52,000 $ 52,000 $ 10,533 $ -$ 41,467 Contingency$ 50,000 $ 50,000 $ -$ -$ 50,000 TOTAL$ 775,000 $ 775,000 $ 40,605 $ 18,702 $ 715,693 Funding: Fund 469 - Renewal & Replacement ($564,000) and Fund 555 - KFRC ($211,000) (Costs will be reimbursed by Kodiak Electric Association) Project Budget Status - March 2019Page 1 of 2 Kodiak Island Borough Project Budget Status - Period Ending March 31, 2019 Budget and AdjustmentsBudget Status Kodiak Middle School Boiler Room Remodel Original BudgetOrd 2018-01BCurrent BudgetExpensesObligatedRemaining Design$ 32,067 $ -$ 32,067 $ 23,358 $ 19,446 $ (10,738) Construction$ 320,672 $ 100,000 $ 420,672 $ 90 $ 411,945 $ 8,637 Admin$ 28,860 $ -$ 28,860 $ 12,311 $ -$ 16,549 Contingency$ 16,034 $ -$ 16,034 $ -$ -$ 16,034 TOTAL$ 397,633 $ 100,000 $ 497,633 $ 35,760 $ 431,391 $ 30,482 Funding: General Obligation Bonds (Bonds are eligible for reimbursement by the State of Alaska) Landfill Baler Building Roof and Siding Replacement Original BudgetOrd 2018-01AOrd 2018-01BOrd 2019-01BCurrent BudgetExpensesObligatedRemaining Design$ 67,800 $ -$ -$ -$ 67,800 $ 74,626 $ 4,132 $ (10,958) Construction$ 452,000 $ 110,000 $ 125,000 $ 100,000 $ 787,000 $ 524,546 $ 230,112 $ 32,342 Admin$ 45,200 $ -$ -$ -$ 45,200 $ 50,408 $ -$ (5,208) Contingency$ -$ 75,000 $ -$ -$ 75,000 $ -$ -$ 75,000 TOTAL$ 565,000 $ 185,000 $ 125,000 $ 100,000 $ 975,000 $ 649,579 $ 234,244 $ 91,177 Funding: Fund 490 - Solid Waste Capital Projects Project Budget Status - March 2019Page 2 of 2 Kodiak Island Borough School Bond Projects Summary Period Ending March 31, 2019 Schedule Project Original BudgetAdjustmentCurrent BudgetExpensesObligatedRemaining % CompleteStatus StartFinish Flooring Replacement - Oct 2015Sep 2016100%$ 813,498$ (226,616) $ 586,882$ (586,882)$ -$ - Completed Main and Peterson Peterson Elementary Boilers Oct 2015Sep 2016100%$ 1,019,428 $ (192,433) $ 826,995$ (826,995)$ -$ - Completed and Controls Roofing Replacement - Jan 2016Sep 2016100%$ 1,367,248 $ (544,722) $ 822,526$ (822,526)$ -$ - Completed East and KMS May 2016Sep 2017100%$ 668,099$ 211,341$ 879,440$ (852,023)$ -$ 27,417 Playground ReplacementCompleted East Elementary School Jun 2016Sep 2018100%$ 1,592,841$ -$ 1,592,841$ (1,467,865) $ (17,196)$ 107,779 Completed Renovation KMS Fire Alarm, HVAC, Jun 2016Sep 2017100%$ 2,035,193 $ (100,000) $ 1,935,193$ (1,499,045) $ -$ 436,148 Completed and Elevator Controls Flooring Replacement - Jun 2016Sep 2017100%$ 383,489$ 25,000$ 408,489$ (405,382)$ -$ 3,107 Completed Akhiok, Karluk, Ouzinkie Paving and UST Replacement - Feb 2017Sep 2018100%$ 1,797,829$ 24,996$ 1,822,825$ (1,821,975) $ (3,337)$ (2,487) Completed KMS and Peterson UST Replacement - Main, Feb 2017Sep 201895%$ 552,375$ 25,000$ 577,375$ (260,977)$ (60,841)$ 255,557 Construction completed, closeout underway Old Harbor, Port Lions Jan 2017Jan 2018100%$ -$ 329,800$ 329,800$ (302,355)$ -$ 27,445 Main Walkway ReplacementCompleted Contract awarded, submittals underway, Oct 2017Sep 201915%$ -$ 497,633$ 497,633$ (35,760)$ (431,391) $ 30,482 KMS Boiler Replacement construction scheduled for summer 2019 TOTAL$ 10,230,000 $ 50,000$ 10,280,000 $ (8,881,787)$ (512,766) $ 885,448 Kodiak Island Borough Assembly Regular Meeting Guidelines April 18, 2019, 6:30 p.m., Borough Assembly Chambers PLEASE ANNOUNCE: Please remember to turn off ringers on your cell phones or put them on vibrate. INVOCATION Major Dave Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE Mayor Rohrer will lead the invocation. 3. ROLL CALL KIBC 2.25.070.... the Chair shall cause the record to reflect the absence of the member, the REASON for the absence, and whether the absence is excused by the Assembly. Recommended motion: Move to excuse Assembly member Schroeder who is absent due to personal leave. VOICE VOTE ON MOTION. 4. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non -controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. All items in yellow are consent agenda items. Recommended motion: Move to approve the agenda and the consent agenda. VOICE VOTE ON MOTION. 5. APPROVAL OF MINUTES *Special Meeting Minutes Of March 11, 2019; and Regular Meeting Minutes Of March 7, 2019, March 21, 2019 and April 4, 2019. 6. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 4. address all remarks to the Assembly as a body and not to any member thereof Ar HE NEW MARIJUANA RETAIL STORE APPLICATION Kodiak Island Borough Assembly Guidelines April 18, 2019 Page 1 AWARDS AND PRESENTATIONS A. Child Abuse Prevention Month Proclamation — Kodiak Area Native Association, Kodiak Child Advocacy Center Director, Joanna McFarlin B. Sexual Assault Awareness Month Proclamation - Kodiak Women's Resource Center, Outreach Coordinator, Beth Davis C. Longevity Awards - Accounting and Payroll Technician, Amy Geer, 5 Years Assessment Clerk, Jeanne Friel, 10 Years Baler Operator 11, Jeff Johnson, 20 Years D. FY2019 Third Quarter Budget Presentation - Dora Cross, Finance Director 8. COMMITTEE REPORTS 9. PUBLIC HEARING A. State Of Alaska Alcohol And Marijuana Control Office New Application For A Retail Marijuana Store From High Rise, LLC, Licensee Jack Schactler. Recommended Motion: Move to voice non -protest to the issuance of a new license for a retail marijuana store for High Rise, LLC. Staff Report — Borough Clerk Welinsky. Open public hearing. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to sign in and state their name for the record. Comments are limited to three minutes per speaker. Close public hearing. Assembly discussion. ROLL CALL VOTE ON MOTION 10. BOROUGH MANAGER'S REPORT 11. MESSAGES FROM THE BOROUGH MAYOR 12. UNFINISHED BUSINESS — None. 13. NEW BUSINESS A. Contracts — None. B. Resolutions — None. Kodiak Island Borough Assembly Guidelines April 18, 2019 Page 2 C. Ordinances for Introduction 1. Ordinance No. FY2019-14 Amending Kodiak Island Borough Code Of Ordinances To Set An Excise Tax Rate in Title 3 Revenue And Finance Chapter 3.45 Severance Tax Section 3.45.020 Resources Subject To Tax. Recommended Motion: Move to advance Ordinance No. FY2019-14 to public hearing at the next regular meeting of the assembly. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Ordinance No. FY2019-01C Amending Ordinance No. FY2019-01, Fiscal Year 2019 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. Recommended Motion: Move to advance Ordinance No. FY2019-01C to public hearing at the next regular meeting of the assembly. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON MOTION 3. Ordinance No. FY2019-19 Amending 3.30 Contract, Purchase, Sale, And Change Order -Manager Authority. Title 3 Revenue And Finance, Chapter Transfer Procedure, Section 3.30.100 Recommended Motion: Move to advance Ordinance No. FY2019-19 to public hearing at the next regular meeting of the assembly. Clerk's Note: Version 3 is printed on YELLOW paper. Version 4 is printed on = paper. A copy of KIBC 3.30.010 Contract, Purchase and Sale and transfer procedure is also attached for reference. Staff Report — Manager Powers. Assembly discussion. ROLL CALL VOTE ON MOTION. Kodiak Island Borough Assembly Guidelines April 18, 2019 Page 3 14. D. Other Items Declaring A Seat Vacant On The Planning And Zoning Commission (Mr.Chis Hatch). Recommended Motion: Move to accept with regret, the resignation of Mr. Chris Hatch effective April 2019 for a term to expire December 2019, and direct the Borough Clerk to advertise the vacancy per Borough code. Assembly discussion. ROLL CALL VOTE ON MOTION. 2. Appointment To The Prince William Sound Regional Citizens' Advisory Council Kodiak Village Mayors Association (Conrad Peterson). Recommended Motion: Move to confirm the mayoral recommendation of Mr. Conrad Peterson to the Prince William Sound Regional Citizens' Advisory Council, Kodiak Village Mayors Association seat for a two-year term to expire May 2021. Assembly discussion. ROLL CALL VOTE ON MOTION. CITIZENS' COMMENTS (These are limited to three minutes per speaker.) Agenda Items not scheduled for public hearing and general comments. Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202. Please ask speakers to: 1. sign in 2. state their name for the record 3. turn on the microphone before speaking 4. address all remarks to the Assembly as a body and not to any member thereof 15. ASSEMBLY MEMBERS' COMMENTS Announcements: The next Assembly work session is scheduled for Thursday, April 25, 2019, at 6:30 p.m. in the School District Conference Room. The next regular meeting is scheduled on Thursday, May 2, 2019, at 6:30 p.m. in the Borough Assembly Chambers. Absentee -By -Mail ballot applications are now available in the Borough Clerk's Office and on the Borough's website. This year's municipal election will be held on Tuesday, October 1, 2019. For more information, please call the Clerk's Office at (907) 486- 9310. Kodiak Island Borough Assembly Guidelines April 18, 2019 Page 4 16. EXECUTIVE SESSION 17 A. Borough Clerk's Evaluation Forms Recommended Motion: Move to convene into executive session to discuss the Borough Clerk's Evaluation Forms, a matter which might include a discussion that could potentially prejudice of the reputation and character of the Borough Clerk. ROLL CALL VOTE ON MOTION. Recommended motion: Move to invite the Mayor and Assembly into executive session. VOICE VOTE ON MOTION. After the vote, Mayor Rohrer recesses the regular meeting and convenes the executive session. Upon returning from the executive session, Mayor Rohrer reconvenes the regular meeting and announces: • The Assembly discussed the Borough Clerk's Evaluation Form • No action is to be taken as a result of the executive session The Assembly may make a motion if necessary. The Assembly must state the motion and vote outside of executive session. ROLL CALL VOTE ON ANY MOTION. ADJOURNMENT Recommended motion: Move to adjourn the meeting. VOICE VOTE ON MOTION. KIBC 2.30.030 A.... Meetings shall adjourn at 10:30 p.m. unless the time is extended by a majority of the votes to which the assembly is entitled. No meeting shall be extended beyond 11 p.m., unless extended by a two-thirds vote of the assembly, except the meeting shall be extended to set the time and place for resumption of the meeting. 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LL1 ..LO.. ` N Q 4 P p E Q m Y Y (n E>>> �_: —1 O m e i U i W m N W O ai m x G w N U I z > Z{ c �_ Q o 7 d uNi = U I I cr > U 3 c ci\� L T d N '--�� 01 (n CJ W N C: v a r o (L) E m o LL- zs °> E E p z C E m Y E >, Z s Y cn 'a U ¢ (n U) H U H ° m Wn o ° Co t z H m O O Q N > Z J O � > M N 111 > C O m E E 7 _ fd Q= M>, ` (T_�E ° (T ap c CE E m YU r r�� o �,rQ Y U)my `'�� C e TI V G m O 0 0 �a i E i o n a u= n n N n r E a E ll N N O O > C_ 0 C O O m c E o 2 m m CD oC, in - 0 O ` 0 KODIAK ISLAND BOROUGH Meeting Type: f 35ewibl� Qeoulav Mee-Klq Date: Please PRINT your name legibly Please PRINT your name legibly Js �� View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2019, No. 30 April 19, 2019 At Its Regular Meeting Of April 18, 2019, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, May 2, 2019, At 6:30 p.m. In The Borough Assembly Chambers. PROCLAIMED April 2019 As Child Abuse Prevention Month And Called Upon All Citizens To Increase Their Participation In Efforts To Prevent Child Abuse, Thereby Strengthening The Communities In Which We Live. PROCLAIMED The Month Of April 2019 As Sexual Assault Awareness Month And Encouraged All Residents To Support Local Activities And Programs, Which Assist Victims, And To Learn More About The Pervasiveness To Sexual Assault In Alaska So We May Eliminate This Heinous Crime. PRESENTED A Five-Year Longevity Award To Amy Geer, Accounting and Payroll Technician In The Finance Department; A Ten-Year Longevity Award To Jeanne Friel, Assessment Clerk In The Assessing Department; And A Twenty-Year Longevity Award To Jeff Johnson, Baler Operator II In The Engineering & Facilities Department. PRESENTED The Employee Of The Quarter Award To Lauri Whiddon, Human Resource Officer. RECEIVED Third Quarter Budget Presentation From Dora Cross, Finance Director. VOICED NON-PROTEST To The State Of Alaska Alcohol And Marijuana Control Office, New Marijuana Retail Store, for High Rise LLC, (License #20113; Licensee: Jack Schactler). ADVANCED Ordinance No. FY2019-14 Amending Kodiak Island Borough Code Of Ordinances To Set An Excise Tax Rate In Title 3 Revenue And Finance Chapter 3.45 Severance Tax Section 3.45.020 Resources Subject To Tax To Public Hearing At The May 16, 2019 Regular Meeting Of The Assembly. ADVANCED Ordinance No. FY2019-01C Amending Ordinance No. FY2019-01, Fiscal Year 2019 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects To Public Hearing At The Next Regular Meeting Of The Assembly. ADVANCED Ordinance No. FY2019-19 Amending Title 3 Revenue And Finance, Chapter 3.30 Contract, Purchase, Sale, And Transfer Procedure, Section 3.30.100 Change Order-Manager Authority To Public Hearing At The Next Regular Meeting Of The Assembly. DECLARED The Seat Held By Mr. Chris Hatch Vacant On The Planning And Zoning Commission And DIRECTED The Borough Clerk To Advertise The Vacancy Per Borough Code. CONFIRMED The Mayoral Recommendation Of Mr. Conrad Peterson To The Prince William Sound Regional Citizens' Advisory Council, Kodiak Village Mayor’s Association Seat For A Two Year Term To Expire May 2021. . View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough CONVENED Into Executive Session To Discuss Borough Clerk’s Performance Evaluation Forms, A Subject That Qualifies For Executive Session As A Matter That May Tend To Prejudice Her Character Or Reputation; INVITED The Borough Mayor and Assembly Members; And ANNOUNCED That No Action Was Taken As A Result Of The Executive Session.