2019-04-25 Work Session
PUBLIC HEARING
Ordinance No. FY2019-01C
Ordinance No. FY2019-19
NEW BUSINESS
CONTRACTS
RESOLUTIONS
ORDINANCES FOR INTRODUCTION
OTHER ITEMS
EXECUTIVE SESSION
AGENDA ITEM #2.a.
CONTRACT NO. FY2019-25
RESIDENTIAL AND COMMERCIAL
SOLID WASTE COLLECTION AND
RECYCLING SERVICES
BETWEEN
KODIAK ISLAND BOROUGH
AND
WASTE CONNECTIONS OF ALASKA, INC. dba ALASKA WASTE
MAY 2019
AGENDA ITEM #2.a.
TABLE OF CONTENTS
RECITALS............................................................................................................................ 5
SECTION 1 EXCLUSIVE CONTRACT................................................................................ 5
SECTION 2 REPRESENTATIONS AND WARRANTIES.................................................... 6
SECTION 3TERM OF CONTRACT.................................................................................... 7
SECTION 4TRANSITION PLANNING................................................................................ 7
SECTION 5GENERAL SCOPE OF CONTRACTOR DUTIES..........................................10
SECTION 6SPECIFIC COLLECTION DUTIES................................................................11
SECTION 7 DISPOSAL OF COLLECTED REFUSE........................................................15
SECTION 8 FUTURE RECYCLING PROGRAM SERVICE..............................................16
SECTION 9GENERAL OBLIGATIONS AND PERFORMANCE STANDARDS...............18
SECTION 10RECORDKEEPING AND REPORTING......................................................25
AGENDA ITEM #2.a.
SECTION 11CONTRACTOR SERVICE FEE AND SPECIAL SURCHARGES................27
SECTION 12MISCELLANEOUS PERFORMANCE OBLIGATIONS...............................36
SECTION 13 INDEMNIFICATION, INSURANCE, LETTER OF CREDIT..........................38
SECTION 14 CHANGES IN SCOPE OF CONTRACT OBLIGATIONS ............................45
SECTION 15BREACH OF AGREEMENT, DAMAGES, AND DEFAULT.........................46
SECTION 16 SUSPENSION OR TERMINATION OF CONTRACT...................................55
SECTION 17 TRANSFER OF CONTRACT......................................................................58
SECTION 18THE PARTIES.............................................................................................59
SECTION 19 AMENDMENT..............................................................................................62
SECTION 20NOTICES, CONSENTS, AND APPROVALS..............................................63
AGENDA ITEM #2.a.
SECTION 21INTEGRATION, GOVERNING LAW, AND VENUE.....................................63
SECTION 22 ADDITIONAL TERMS AND CONDITIONS.................................................65
SECTION 23 DEFINITIONS..............................................................................................66
SECTION 24 EXECUTION................................................................................................86
EXHIBIT A: REQUEST FOR PROPOSAL
EXHIBIT B: LIQUIDATED DAMAGES
EXHIBIT C: CONTRACTOR'S PROPOSAL DOCUMENTS
AGENDA ITEM #2.a.
CONTRACTFORRESIDENTIALANDCOMMERCIALSOLID
WASTECOLLECTIONANDRECYCLINGSERVICES
RECITALS
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
NOW,THEREFORE,
SECTION1:EXCLUSIVE CONTRACT
1.01Exclusive Right and Privilege to Provide Contract Services.
AGENDA ITEM #2.a.
SECTION2: REPRESENTATIONS AND WARRANTIES
2.01Contractor’s Representations and Warranties.
a.Status.
b.Authorityand Authorization.
c.NoConflicts.
d.NoApprovalsRequired.
e.NoLitigation.
AGENDA ITEM #2.a.
f. DueDiligence.
g.CompliancewithApplicableLaws.
h.TruthandAccuracyofApplication.
i.UpdatestoContractorDocumentation.
2.02Integration.
SECTION3:TERM OF CONTRACT
3.01 Initial Term.
a.Contract Commencement Date and expiration of Term.
AGENDA ITEM #2.a.
b.Collection Commencement Date.
c. Short-term extension.
d. Mutual Option to Extend Term.
3.02Specific Provisionsto Survive Term.
a.acknowledgements, representations and warranties
b.Indemnities
c.Contractor Payment Obligations
d.
Records
e.Reports
AGENDA ITEM #2.a.
f. claims made insurance
g.
h.
3.03Obligations Upon Termination or Expiration.
a.SaleorLeaseofContractServiceAssets.
b. ContractorRemovalofRefuseContainers.
c.SurvivalofObligations.
SECTION4: TRANSITION PLANNING
4.01Transition Plan.
a.Contractor'sAcknowledgement.
AGENDA ITEM #2.a.
b.ContractorTransition Plan.
c.Compliance with Transition Plan.
SECTION 5:GENERAL SCOPE OF CONTRACTOR DUTIES
5.01Collection and Transfer of Refuse.
a.
b.
c.
d.
5.02 Customer Service.
a.
b.
c.
d.
5.03 Fee Collection and Financial Reporting.
a.
AGENDA ITEM #2.a.
b.
c.
d
5.04Collection and Transfer of Recyclable Cardboard Material.
a.
b.
SECTION6:SPECIFIC COLLECTION DUTIES
6.01Mandatory Service.
a.
b.
cMandatoryServiceNotice.
6.02Collection From Refuse Carts.
a.AutomatedorSemi-AutomatedCollection.
AGENDA ITEM #2.a.
b.MandatoryCollectionfromRefuse Carts.
c.Refuse Cart Options.
d.Cart Rollout Service.
6.03Collection From Dumpsters, Roll-Off Containers, or Compactors.
a.Residential, Commercial, or Multi-Family Collection.
AGENDA ITEM #2.a.
b.DumpsterOptions.
b.Compactors.
c.Roll-Off ContaineratKIBLandfill.
AGENDA ITEM #2.a.
d.Cardboard Recycling Containers.
6.04Bulky Items.
a.ReportingBulkyItems.
b.On-CallCollectionServiceandFees.
c.DiversionProgram forBulkyItems.
6.05Emergency Services.
a.NatureofEmergencyServices.
AGENDA ITEM #2.a.
b.Reporting.
c.EmergencyBackupServicePlan.
6.06On-Call Temporary Dumpster and Roll-Off Collection Service.
a.ContainerDelivery
b.Collection
c.DiversionofConstructionandDemolitionDebris to KIBLandfill
d.ContainerPickup.
SECTION7:DISPOSAL OF COLLECTEDREFUSE
AGENDA ITEM #2.a.
7.01Transportation of Collected Refuse to KIB Landfill.
a.KIBLandfill
b.ComplianceandCooperation
c.DisposalFees
SECTION8:FUTURE RECYCLING SERVICES PROGRAM
8.01General.
8.02 Prospective Services.
AGENDA ITEM #2.a.
8.03 Methods.
8.04 Equipment and Personnel.
a.
b
c
8.05 Final Disposition of Recyclable Materials.
8.06 Documentation.
8.07 Records and Reporting.
a.
b.
c.
AGENDA ITEM #2.a.
8.08 Recyclables Processing and Marketing.
SECTION9:GENERAL OBLIGATIONS AND PERFORMANCE STANDARDS
9.01Procedures for Missed Collections.
a.CorrectiveActionRequired.
9.02Customer Complaints.
a.Response
b.CustomerComplaintProtocol.
c.ReferraltoKIB
AGENDA ITEM #2.a.
d.EmployeeTraining.
e.RecordkeepingandKIBAccesstoRecords
f.Certain Customer complaints
9.03Unpermitted Waste Screening (or Recyclables if Applicable).
a.Protocol.
b.InadvertentDeliveryofUnpermittedWaste to KIBLandfill.
AGENDA ITEM #2.a.
9.04Contract Service Exceptions.
a.CollectionException
b.NoticeofNon-Collection
9.05Other Special Customer Services.
AGENDA ITEM #2.a.
a.
b.
9.06Contract Service Assets.
a.Contractor Operations and Maintenance Facilities.
b.Refuse Containers.
AGENDA ITEM #2.a.
c.UseandPossessionofContractServiceAssets
AGENDA ITEM #2.a.
9.07Service Standards.
a.Litter,SpillsandLeaks.
b.CustomerPrivacy
AGENDA ITEM #2.a.
c.VehiclesandDrivers
d.PavementandUtilities.
e.Damage to Property or Personal Injury.
9.08Billing and Accounting Practices.
a.CustomerBillingandFeeCollection.
AGENDA ITEM #2.a.
b.CustomerService Subscription.
SECTION 10: RECORDKEEPING AND REPORTING
10.01Acknowledgement.
a.
b.
c.
d.
AGENDA ITEM #2.a.
10.02Records.
a. Maintenance.
b.PreservationandRetention.
c.KIBRight to InspectionandAuditofContractorRecords.
10.03Reporting.
a.Annual Report.
AGENDA ITEM #2.a.
b.Monthly Meeting.
10.04Financial Records and Reports.
a.MaintenanceofRecords
SECTION 11: CONTRACTOR SERVICE FEE AND SPECIAL SURCHARGES
AGENDA ITEM #2.a.
11.01Contract Service Fee Schedule.
a.Amounts PaidbyCustomers for SubscribedService.
b.AmountsPaidbyKIB for SeniorDiscount.
Contractor Service Fee For Cart Service
ContainerMonthlyServiceFeeSeniorDiscount
AGENDA ITEM #2.a.
Contractor Service Fee Surcharges for Services SHALL NOT EXCEED
Contractor Service Fee(per occurrence)
Activity
( )
Contractor Monthly Service Fee for Dumpsters
AGENDA ITEM #2.a.
Contractor Service Fee Surcharges for Dumpsters
Service DescriptionAgreement SectionAmount
Contractor Monthly Service Fee for Roll-Off Service
10-20cubic 30-40cubic10-20 cubic yard 30-40 cubic yard
yardsyardsCompactorCompactor
Contractor Monthly Service Fee for Cardboard Recycling Service
10cubic yards20cubicyards30cubic yards40cubicyards
11.02Contractor’s Cost Covered By Service Fee.
a.
AGENDA ITEM #2.a.
b.
11.03 Adjustment of Contractor Service Fee.
a.Adjustmenteventsandtiming.
b.AnnualAdjustment.
AGENDA ITEM #2.a.
c.CalculationofAnnualServiceFeeAdjustment.
AGENDA ITEM #2.a.
d.SummaryofServiceFeeAdjustments
Rate Cost ComponentAdjustment
e.Adjustment for ChangesinOperations.
f.Rounding.
g.NoAdjustmentifAnyBreachorDefaultRemainsUncured.
h.ExampleCalculationsofAnnualAdjustmentsinContractorServiceFee.
AGENDA ITEM #2.a.
1.09%
-1.10%
AGENDA ITEM #2.a.
EXAMPLE ONLY
Row2018201920202021
Tonnage Rate Adjustment
Disposal Ton-per-Customer
Adjustment
Disposal Cost Component
Adjustment, effective July 1
In this example
AGENDA ITEM #2.a.
Cost Components Rate Component ProposedRate Next Year
Adjustment MethodRateAdjustmentsRate
SECTION 12: MISCELLANEOUS PERFORMANCE OBLIGATIONS
12.01Compliance WithApplicableLaws.
a.In General.
THISPROHIBITIONWILL
SURVIVE THETERMINATIONOFTHISCONTRACT
b.NoLimitationonDuty to Comply.
AGENDA ITEM #2.a.
c.FinesandPenalties.
d.ContractualObligations.
e.KIB'sProtectionof PublicSafety,Health,andWelfare.
f.Compliance With KIB Code.
g.Inspection or Audit at Contractor’s Office.
AGENDA ITEM #2.a.
12.02Contractor's Personnel.
a.Identification,Appearance
b.NoGratuities.
c.CompliancewithOSHA
12.03Communication With KIB.
a.KIBPointof Contact.
b.Responsiveness to KIB.
SECTION13: INDEMNIFICATION, INSURANCE, LETTER OF CREDIT
13.01Indemnification.
a.Contractor’s Agreement to Indemnify KIB.
AGENDA ITEM #2.a.
b. Indemnity for Liabilities and Losses Arising from Contract Services.
CONTRACTOR’S OBLIGATIONS UNDER THIS
SECTION SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS
CONTRACT.
c.Reimbursement of Enforcement Costs.
13.02Required Insurances.
a.CoverageRequirements.
AGENDA ITEM #2.a.
b.Insurerqualifications.
c.InsuranceCoverageRequirements for Subcontractors.
AGENDA ITEM #2.a.
d.EvidenceofCoverage
e.CertificatesofInsurance
AGENDA ITEM #2.a.
THIS PROVISION SURVIVES THE
TERMINATIONOFTHISCONTRACT
f.Endorsements.
g.Schedules.
h.Signatureverification.
i.Noticeofclaims.
AGENDA ITEM #2.a.
j.Contractoraccounting.
k.Contractorcompliance.
13.03Payment Security.
a.PerformanceBond.
b.Pledged Bank Account.
c.Payment Upon Default.
d.Return of Security.
AGENDA ITEM #2.a.
e.Survival of Terms.THIS SECTION 13.03 SHALL SURVIVE THE EXPIRATION
OR TERMINATION OF THIS CONTRACT.
13.04Guaranty Agreement.
13.05Assurance of Performance.
a.LaborUnrest
b.Insolvency.
c.MonetaryJudgments,Penalties,orFees.
AGENDA ITEM #2.a.
SECTION14: CHANGES IN SCOPE OF CONTRACT OBLIGATIONS
14.01 Changes to Performance Obligations.
a.Upon RequestbyKIB
b.UponContractor'sRequest
14.02Proposal Requirements.
a.Contents.
b.Contractor'sProposalDeemedanOffer.
AGENDA ITEM #2.a.
c.ReviewbyKIB.
SECTION15: BREACH OF AGREEMENT, DAMAGES, AND DEFAULT
15.01Liquidated Damages.
a.Acknowledgements.
AGENDA ITEM #2.a.
b.Non-Waiver.
c.Procedure
15.02 Compensatory Damages.
a.
15.03 Defaults.
AGENDA ITEM #2.a.
a.ContractServiceDefaults
AGENDA ITEM #2.a.
b.PerformanceAssuranceDefaults
AGENDA ITEM #2.a.
c.FalseRepresentationsandBreachofWarranties
15.04 Excused Breaches and Defaults.
a.UncontrollableCircumstances.
AGENDA ITEM #2.a.
b.KIB's Rights.
15.05Remedies Upon Breach.
a.AsProvidedbyLaw
b.KIB'sAdditionalRemedies.
AGENDA ITEM #2.a.
.
.
AGENDA ITEM #2.a.
C.
D.
.
c.RecoveryofUnpaidContractorPaymentObligations.
d.
15.06 Additional Compensatory Damages.
AGENDA ITEM #2.a.
a.
b.
c.
THIS SECTION WILL SURVIVE THE TERMINATIONOFTHISCONTRACT
FOR180DAYSOROTHERPREFERENCE PERIODPROVIDED UNDER
APPLICABLE LAW WITH RESPECT TO BANKRUPTCYORINSOLVENCY.
15.07 Waivers.
a.WaiverofBreach.
b.ContractorWaiverofCertainDefenses
15.08 Costs.
a.Non-PrevailingParty
AGENDA ITEM #2.a.
b.KIB'sEnforcementCosts
15.09 KIB Right To Perform.
a.Events
b.Continuation
c.Notice.
d.KIBPurchaseorLeaseofServiceAssets.
SECTION 16: SUSPENSION OR TERMINATION OF CONTRACT
AGENDA ITEM #2.a.
16.01KIB’s Right to Suspend or Terminate.
a.Contractor
b.Termination Events
c.Suspension Events
d.Notice to Contractor
AGENDA ITEM #2.a.
e.ReductioninFeeUponPartialSuspension.
f. Contractor’s Right to Cure
16.02Criminal Activity.
a.Notice.
ContractorwillpromptlygiveNotice to KIBofanyofthoseconvictionsor
pleaswithrespect to theContractorManagerin a Position ofInfluence.
b.Cure.
AGENDA ITEM #2.a.
c.KIBremedies.
d.LimitationsonContractorManager.
SECTION 17: TRANSFER OF CONTRACT.
17.01Transfer by Contractor.
a.Acknowledgment.
b.KIB Consent Required.
c.Contractorrequest.
d.Payment ofKIB's Transfer Costs.
AGENDA ITEM #2.a.
e.Novation
SECTION 18:THE PARTIES
18.01Independent Contractor.
a.
b.
c.
d.
AGENDA ITEM #2.a.
e.
f.
g.
18.02Parties in Interest.
18.03 Binding on Successors.
18.04 Further Assurances.
18.05 Actions of KIB in Its Governmental Capacity.
18.06 Contractor’s Obligations Performed at Its Sole Expense.
18.07 Parties Representatives.
a.KIB
AGENDA ITEM #2.a.
b.ContractorRepresentative.
18.08 Due Diligence.
18.09 No Use of KIB Name.
18.10Subcontractors.
a. Subcontractsexceeding$50,000.
b.ContractorResponsibility.
c.Removal.
AGENDA ITEM #2.a.
d.Reference to Subcontractors.
SECTION19:AMENDMENTS
19.01Amendments.
a.MeansofAmendment
b.ConsentbyRepresentatives.
c.Dueexecution
AGENDA ITEM #2.a.
SECTION20: NOTICES, CONSENTS, AND APPROVALS
20.01Notices.
a.
b.
c.
d.
20.02Writing Requirements.
a.
b.
20.03Exercise of Options.
SECTION21: INTEGRATIONS, GOVERNING LAW, AND VENUE
AGENDA ITEM #2.a.
21.01Integrations.
a.
b.
c.
d.
e.
f.
g.
h.
i.
21.02Governing Law.
21.03Severability.
a.Generally.
AGENDA ITEM #2.a.
b.
21.04New Contract.
21.05Venue.
21.06Costs.
SECTION 22:ADDITIONAL TERMS AND CONDITIONS
AGENDA ITEM #2.a.
SECTION 23:DEFINITIONS
Affiliate
Affiliate Parent
AnnualReport
ApplicableLaws
AGENDA ITEM #2.a.
AGENDA ITEM #2.a.
BaseServiceLevel
BearCart
Breach
Bulkyitem(s)
BulkyItems
AGENDA ITEM #2.a.
C&D Debris
CalendarYear
Cardboard Recycling Container
Cart
ChangeinLaw
AGENDA ITEM #2.a.
Collect,CollectionorCollecting
CollectionCommencementDate
CollectionHours
AGENDA ITEM #2.a.
Commercial
CommercialCustomer
CommercialPremise
Compactor
CompensatoryDamages
Contract
ContractCommencementDate
ContractManager
Contract Service
ContractServiceArea
ContractServiceAssetDocument
AGENDA ITEM #2.a.
ContractServiceAssets
ContractServiceAssetInventory
ContractServiceDay
ContractServiceExceptions means:
.
Contractor
AGENDA ITEM #2.a.
ContractorDocumentation
ContractorOffice
ContractorOfficeHours
ContractorPaymentObligations
ContractorPhoneHours
ContractorRepresentative
Contractor's ReimbursementCosts
Contractor'sRelatedParties
ContractorServiceFee
ContractorServiceFeeSchedule
ContractorTransitionPlan
AGENDA ITEM #2.a.
ContractYear
CriminalActivity
CubicYard
Customeror Customers
CustomerComplaintProtocol
CustomerServiceSubscription
Day
Default
DirectCosts
AGENDA ITEM #2.a.
DisposalorDispose
DiversionorDivert
Drive-inService
Dumpster
ElderlyorHandicapped
AGENDA ITEM #2.a.
ElectronicWaste
GoodsorServices
Guarantor
Guaranty
Herein,Hereof,Hereunder
"hereinbefore""hereinafter"
Holidays
IncludingInclude
AGENDA ITEM #2.a.
IndemnitiesIndemnityIndemnification
Insurance
KIB
KIBBusinessDay
KIBCode
KIBGoverningBody
KIB Office Hours
KIBRepresentative
KIB'sReimbursementCosts
KIB'sRelatedParties
KIBLandfill
LetterofCredit
LiabilitiesandLosses
AGENDA ITEM #2.a.
LiquidatedDamages
MonthlyMeeting
MSWManagementServices
Multi-family
Multi-familyCustomer
Multi-familyPremises
Non-Collection Notice
NoticeorNotify"Due
Notice""Noticedulygiven",
Own,OwnerorOwnership
AGENDA ITEM #2.a.
PartyParties
PerformanceAssurances
PerformanceObligations
Permit
Person
Position ofInfluence
AGENDA ITEM #2.a.
Premises
Processing
;
Processing
PromptlyorPromptQuarter
("1stQuarter"),
("2ndQuarter"),
("3rdQuarter"),
("4thQuarter").
Proposal
RCRA
ReasonableBusiness Efforts
Receptacle
Records
AGENDA ITEM #2.a.
Recyclables
RecyclablesProcessingFacility
Recycle,RecyclingorRecyclable
RecycledContentProcurementPolicy
RecyclingorRecyclingServices
Refuse
RegularlyScheduledCollectionDay(s)
RegulatoryAuthority
Report
Residential
ResidentialCustomer
AGENDA ITEM #2.a.
ResidentialPremise
Roll Off Container
RolloutService
SeniorDiscount
ServiceDay
Set-outSite
Residentialcurb
Roll-out Service:
Up-the-Drive
Solidwaste
SolidWaste
AGENDA ITEM #2.a.
SolidWasteManagementFacility
State
Subcontract
Subcontractor
Such
Term
TerminationDate
Termination Events
TonTonnage)
Transfer
AGENDA ITEM #2.a.
("Immediate
Family")
TransitionPlan
UncontrollableCircumstance(s)
AGENDA ITEM #2.a.
UncontrollableCircumstances
UnpermittedWaste
UnpermittedWasteScreeningProtocol
Vehicle
Violation
AGENDA ITEM #2.a.
SECTION 24:EXECUTION
24.01Execution in Counterparts.
24.02Authority to Execute.
a.KIB.
b.Contractor.
KODIAK ISLAND BOROUGH CONTRACTOR
AGENDA ITEM #2.a.
EXHIBIT A
REQUEST FOR PROPOSAL
AGENDA ITEM #2.a.
EXHIBIT B
LIQUIDATED DAMAGES
1.Liquidated Damages.
2.Breaches for Which Liquidated Damages May Be Assessed.
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
o.
AGENDA ITEM #2.a.
p.
q.
r.
AGENDA ITEM #2.a.
EXHIBIT C
CONTRACTOR’S PROPOSAL DOCUMENTS
AGENDA ITEM #2.a.
KODIAK ISLAND BOROUGH, ALASKA
REQUEST FOR PROPOSALFOR
RESIDENTIAL AND COMMERCIAL SOLID WASTE COLLECTION
ANDRECYCLINGSERVICES
October2018
Amended December 2018
AGENDA ITEM #2.a.
KODIAK ISLAND BOROUGHREQUEST FOR PROPOSALFOR
RESIDENTIAL AND COMMERCIAL SOLID WASTE COLLECTION
AND RECYCLING SERVICES
TABLE OF CONTENTS
Contents Page
1.0 General Information.................................................................................................... 5
2.0 Scope of Services....................................................................................................... 5
3.0 Background Information..........................................................................................17
4.0 Required Information...............................................................................................20
AGENDA ITEM #2.a.
KODIAK ISLAND BOROUGH REQUEST FOR PROPOSALFOR
RESIDENTIAL AND COMMERCIAL SOLID WASTE COLLECTION
AND RECYCLING SERVICES
TABLE OF CONTENTS(CONTINUED)
Contents Page
5.0 Process and Methodology.......................................................................................26
APPENDIX A – SAMPLE COMMERCIAL COLLECTION CONTRACT.............................31
APPENDIX B – CURRENT ACCOUNT DATA, PER-TON DISPOSAL RATE, AND
COLLECTION RATES.............................................................................................117
APPENDIX C – RATE PROPOSAL FORMS AND CUSTOMER LIST.............................125
APPENDIX D – SOLID WASTE MANAGEMENT PLANNING MAP................................126
AGENDA ITEM #2.a.
REQUEST FOR PROPOSAL
KODIAK ISLAND BOROUGH
Residential and Commercial Solid Waste Collection and
Recycling ServicesContract
mandatory pre-bid conference
All potential bidders are required to attend this
conference.
Contact Person
AGENDA ITEM #2.a.
IMPORTANT
BIDDER REGISTRATION FORM
Bidder’s Contact Information
END OF BIDDER REGISTRATION FORM
AGENDA ITEM #2.a.
INSTRUCTION TO BIDDERS
1.0 General Information
IT IS STRONGLY RECOMMENDED THAT ANY POTENTIAL
RESPONDENT REVIEW THE SWMPPRIOR TO THE SUBMISSION OF THEIR
PROPOSAL
2.0 Scope of Services
AGENDA ITEM #2.a.
2.1Solid Waste Collection Service
2.1.1Residential Roll Cart and Dumpster/Roll-Off Service
AGENDA ITEM #2.a.
2.1.2 Commercial Dumpster (Front Load) Service
2.1.3 Roll-Off (Drop Box)Service
AGENDA ITEM #2.a.
2.2 Potential Future Recyclables Processing and Other Recycling Services
2.2.1Recyclables Processing
AGENDA ITEM #2.a.
Table 1 – Quantity of KIB Recyclable Materials Processed From 2013 to 2017
Annual Quantity of Recyclable Materials Generated by the Kodiak Island Borough
2013 2014 2015 2016 2017
Recyclable
Material
PoundsTons PoundsTons Pounds Tons Pounds Tons Pounds Tons
#1 PETE Plastic18,300 9.15 17,5348.77 18,963 9.48 17,965 8.98 19,259 9.63
#2 HDPE 16,968 8.48 14,8077.40 11,709 5.85 11,657 5.83 12,278 6.14
Mixed Paper 285,309142.65 287,995144.00333,596 166.80 277,783 138.89 323,570 161.79
Newspaper 70,071 35.04 21,67710.84 67,339 33.6763,401 31.7052,687 26.34
Office Paper 170,45485.23 142,65771.33 140,211 70.11142,810 71.41126,716 63.36
Plastic Film 27,019 13.51 34,73617.37 44,386 22.1923,164 11.5835,002 17.50
Cardboard 822,654411.33 819,994410.00981,162 490.58 740,454 370.23 745,452 372.73
Aluminum 15,659 7.83 13,9396.97 15,493 7.75 15,661 7.83 14,589 7.29
Bi-Metal Cans17,422 8.71 16,5428.27 16,491 8.25 16,445 8.22 15,213 7.61
Total:1,443,856721.93 1,369,881 707.541,629,350 814.68 1,309,340 654.67 1,344,766 672.38
2.2.2Central RecyclablesProcessingFacility
2.2.3Recycling Drop-offCenters
AGENDA ITEM #2.a.
2.2.4Recyclables CollectionService
2.2.5CommunityOutreach andEducation
2.2.6RecyclablesfromKIBLandfill
AGENDA ITEM #2.a.
2.2.7Quarterly Quantity BenchmarkSubmittaland Presentation to the KIB Assembly
2.2.8Future Recycling Options
AGENDA ITEM #2.a.
2.2.9Paymentand Reporting
2.3 Customer Service
2.4 Disposal
2.5 Service Invoicing
AGENDA ITEM #2.a.
2.6 Borough’s Discretionary Optionswith Respect to this RFP
AGENDA ITEM #2.a.
2.7RespondentResponsibilitieswith Respect to this RFP
2.8Consequence of Submission of Proposal
AGENDA ITEM #2.a.
2.9Proposal Costs
2.10 Procurement Schedule
Thisschedule may change
at the KIB’s discretion.
AGENDA ITEM #2.a.
Table 2 – Procurement Schedule
Stage Within the RFPProcessMilestone
Contract Award
Price Escalation Details
2.11Process Integrity Guidelines
Conflicts of Interest and Disclosure:
Collusive ActivitiesForbidden:
Entertainment, Gifts, Etc.:
AGENDA ITEM #2.a.
Award Guarantees:
All-Inclusive, Written Proposals:
Only RFPInformation:
Written Inquiries:
Email:pkovacs@kodiakak.us
Constraintson Contacts with Borough Officials:
Disqualification:
3.0 BackgroundInformation
AGENDA ITEM #2.a.
3.1Geographic and Demographic Information
3.2Residential Solid Waste Collection
AGENDA ITEM #2.a.
3.3Recycling Collections and Processing
3.4Current CommercialSolid WasteCollection Service and Amounts Collected
AGENDA ITEM #2.a.
4.0Required Information
4.1Documentation
TheKIB must receive ALL such materialsby
the due date.
AGENDA ITEM #2.a.
4.2 Company Profile
4.3 Management Experience
AGENDA ITEM #2.a.
4.4 Customer Service
4.5 References
4.6 Safety Information
AGENDA ITEM #2.a.
4.7 Litigation and Regulatory Compliance
AGENDA ITEM #2.a.
4.8 Technical Proposal
AGENDA ITEM #2.a.
4.9 Rate Proposal
4.10Insurance
4.11Contract Exceptions
AGENDA ITEM #2.a.
5.0Process and Methodology
5.1Written Questions
http://www.kodiakak.us
5.2Proposal Submission
Kodiak SolidWaste Collection and
RecyclingProposal.”
5.3Clarification/Interviews
AGENDA ITEM #2.a.
5.4 Minimum Content Requirements
5.5Accuracy in Reporting Requested Information
5.6Evaluation Procedure
AGENDA ITEM #2.a.
5.7Evaluation and Selection Methodology
AGENDA ITEM #2.a.
Table 3 – Relative Weight of Evaluation Criteria
Evaluation CriteriaRelative Weight
5.8Negotiations and Preliminary Award
5.9Protest Provision
a.
b.
c.
AGENDA ITEM #2.a.
5.10Contract Award
AGENDA ITEM #2.a.
APPENDIX A –SAMPLE COMMERCIALCOLLECTION CONTRACT
AGENDA ITEM #2.a.
SAMPLE COLLECTIONS CONTRACT
TABLE OF CONTENTS
RECITALS.......................................................................................................................... 35
SECTION 1 EXCLUSIVE CONTRACT..............................................................................35
SECTION 2 REPRESENTATIONS AND WARRANTIES ..................................................36
SECTION 3TERM OF CONTRACT..................................................................................37
SECTION 4TRANSITION PLANNING..............................................................................37
SECTION 5GENERAL SCOPE OF CONTRACTOR DUTIES..........................................40
SECTION 6SPECIFIC COLLECTION DUTIES................................................................41
SECTION 7 DISPOSAL OF COLLECTED REFUSE........................................................46
SECTION 8 FUTURE RECYCLING PROGRAM SERVICE..............................................46
SECTION 9MISCELLANEOUS PERFORMANCE OBLIGATIONS................................. 48
SECTION 10RECORDKEEPING AND REPORTING......................................................55
AGENDA ITEM #2.a.
SAMPLE COLLECTIONS CONTRACT
TABLE OF CONTENTS(CONTINUED)
SECTION 11CONTRACTOR SERVICE FEE AND SPECIAL SURCHARGES................57
SECTION 12MISCELLANEOUS PERFORMANCE OBLIGATIONS...............................66
SECTION 13 INDEMNIFICATION, INSURANCE, LETTER OF CREDIT..........................68
SECTION 14 CHANGES IN SCOPE OF CONTRACT OBLIGATIONS ............................75
SECTION 15BREACH OF AGREEMENT, DAMAGES, AND DEFAULT.........................76
SECTION 16 SUSPENSION OR TERMINATION OF CONTRACT...................................85
SECTION 17 TRANSFER OF CONTRACT......................................................................88
SECTION 18THE PARTIES.............................................................................................89
AGENDA ITEM #2.a.
SAMPLE COLLECTIONS CONTRACT
TABLE OF CONTENTS(CONTINUED)
SECTION 19 AMENDMENT..............................................................................................92
SECTION 20 NOTICES, CONSENTS, AND APPROVALS..............................................92
SECTION 21INTEGRATION, GOVERNING LAW, AND VENUE.....................................93
SECTION 22 ADDITIONAL TERMS AND CONDITIONS.................................................95
SECTION 23 DEFINITIONS..............................................................................................96
SECTION 24 EXECUTION..............................................................................................116
EXHIBIT A: INVITATION TO BID
EXHIBIT B: LIQUIDATED DAMAGES
EXHIBIT C: CONTRACTOR'S PROPOSAL DOCUMENTS
AGENDA ITEM #2.a.
CONTRACTFORRESIDENTIALANDCOMMERCIALSOLID
WASTECOLLECTIONANDRECYCLINGSERVICES
RECITALS
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
NOW,THEREFORE,
SECTION1:EXCLUSIVE CONTRACT
1.01Exclusive Right and Privilege to Provide Contract Services.
AGENDA ITEM #2.a.
SECTION2: REPRESENTATIONS AND WARRANTIES
2.01Contractor’s Representations and Warranties.
a.Status.
b.Authorityand Authorization.
c.NoConflicts.
d.NoApprovalsRequired.
e.NoLitigation.
AGENDA ITEM #2.a.
f. DueDiligence.
g.CompliancewithApplicableLaws.
h.TruthandAccuracyofApplication.
i.Updates to ContractorDocumentation.
2.02Integration.
SECTION3:TERM OF CONTRACT
3.01 Initial Term.
a.Contract Commencement Date and Expiration of Term.
AGENDA ITEM #2.a.
b.Collection Commencement Date.
c. Short-term extension.
d. Mutual Option to Extend Term.
3.02Specific Provisionsto Survive Term.
a.acknowledgements, representations and warranties
b.Indemnities
c.Contractor Payment Obligations
d.Records
e.Reports
f. claims made insurance
g.
AGENDA ITEM #2.a.
h.
3.03Obligations Upon Termination or Expiration.
a.SaleorLeaseofContractServiceAssets.
b. ContractorRemovalofRefuseContainers.
c.SurvivalofObligations.
SECTION4: TRANSITION PLANNING
4.01Transition Plan.
a.Contractor'sAcknowledgement.
b.ContractorTransition Plan.
AGENDA ITEM #2.a.
c.Compliance with Transition Plan.
SECTION 5:GENERAL SCOPE OF CONTRACTOR DUTIES
5.01Collection and Transfer of Refuse.
a.
b.
c.
d.
5.02 Customer Service.
a.
b.
c.
d.
5.03 Fee Collection and Financial Reporting.
a.
b.
c.
d
AGENDA ITEM #2.a.
5.04Collection and Transfer of Recyclable Cardboard Material.
a.
b.
SECTION6:SPECIFIC COLLECTION DUTIES
6.01Mandatory Service.
a.
b.
cMandatoryServiceNotice.
6.02Collection From Refuse Carts.
a.AutomatedorSemi-AutomatedCollection.
b.MandatoryCollectionfromRefuse Carts.
AGENDA ITEM #2.a.
c.Refuse Cart Options.
d.Cart Rollout Service.
6.03Collection From Dumpsters, Roll-Off Containers, or Compactors.
a.Residential, Commercial, or Multi-Family Collection.
b.DumpsterOptions.
AGENDA ITEM #2.a.
c.Compactors.
d.Roll-Off ContaineratKIBLandfill.
AGENDA ITEM #2.a.
e.Cardboard Recycling Containers.
6.04Bulky Items.
a.ReportingBulkyItems.
b.On-CallCollectionServiceandFees.
c.DiversionProgram forBulkyItems.
6.05Emergency Services.
a.NatureofEmergencyServices.
b.Reporting.
c.EmergencyBackupServicePlan.
AGENDA ITEM #2.a.
6.06On-Call Temporary Dumpster and Roll-Off Collection Service.
a.ContainerDelivery
b.Collection
c.DiversionofConstructionandDemolitionDebris to KIBLandfill
d.ContainerPickup.
6.07Container Integrity Evaluation.
a.Roll-Off ContainerEvaluation
b.Annual Residential Roll-Off Container Evaluation
AGENDA ITEM #2.a.
SECTION7:DISPOSAL OF COLLECTED REFUSE
7.01Transportation of Collected Refuse to KIB Landfill.
a.KIBLandfill
b.ComplianceandCooperation
c.DisposalFees
SECTION8:FUTURE RECYCLING SERVICES PROGRAM
8.01General.
8.02 Prospective Services.
AGENDA ITEM #2.a.
8.03 Methods.
8.04 Equipment and Personnel.
a.
b
c
8.05 Final Disposition of Recyclable Materials.
8.06 Documentation.
8.07 Records and Reporting.
a.Records.
b. Reports.
c.Inventory.
AGENDA ITEM #2.a.
8.08 Recyclables Processing and Marketing.
SECTION9:MISCELLANEOUS PERFORMANCE OBLIGATIONS
9.01Procedures for Missed Collections.
a.CorrectiveActionRequired.
9.02Customer Complaints.
a.Response
b.CustomerComplaintProtocol.
c.ReferraltoKIB
AGENDA ITEM #2.a.
d.EmployeeTraining.
e.RecordkeepingandKIBAccesstoRecords
f.Certain Customer complaints
9.03Unpermitted Waste Screening (or Recyclables if Applicable).
a.Protocol.
b.InadvertentDeliveryofUnpermittedWaste to KIBLandfill.
AGENDA ITEM #2.a.
9.04Contract Service Exceptions.
a.CollectionException
b.NoticeofNon-Collection
9.05Other Special Customer Services.
AGENDA ITEM #2.a.
a.
b.
9.06Contract Service Assets.
a.Contractor Operations and Maintenance Facilities.
b.Refuse Containers.
AGENDA ITEM #2.a.
c.UseandPossessionofContractServiceAssets
9.07Service Standards.
AGENDA ITEM #2.a.
a.Litter,SpillsandLeaks.
b.CustomerPrivacy
c.VehiclesandDrivers
AGENDA ITEM #2.a.
d.PavementandUtilities.
e.Damage to Property or Personal Injury.
9.08Billing and Accounting Practices.
a.CustomerBillingandFeeCollection.
AGENDA ITEM #2.a.
b.CustomerService Subscription.
SECTION 10: RECORDKEEPING AND REPORTING
10.01Acknowledgement.
a.
b.
c.
d.
10.02Records.
a. Maintenance.
b.PreservationandRetention.
AGENDA ITEM #2.a.
c.KIBRight to InspectionandAuditofContractorRecords.
10.03Reporting.
a.Annual Report.
AGENDA ITEM #2.a.
b.Monthly Meeting.
10.04Financial Records and Reports.
a.MaintenanceofRecords
SECTION 11: CONTRACTOR SERVICE FEE AND SPECIAL SURCHARGES
11.01Contract Service Fee Schedule.
AGENDA ITEM #2.a.
a.Amounts PaidbyCustomers for SubscribedService.
b.AmountsPaidbyKIB for SeniorDiscount.
Contractor Service Fee For Cart Service
ContainerMonthlyServiceFeeSeniorDiscount
AGENDA ITEM #2.a.
Contractor Service Fee Surcharges for Services SHALL NOT EXCEED
Contractor Service Fee(per occurrence)
Activity
( )
Contractor Monthly Service Fee for Dumpsters
AGENDA ITEM #2.a.
Contractor Service Fee Surcharges for Dumpsters
Service DescriptionAgreement SectionAmount
Contractor Monthly Service Fee for Roll-Off Service
10-20cubic 30-40cubic10-20 cubic yard 30-40 cubic yard
yardsyardsCompactorCompactor
Contractor Monthly Service Fee for Cardboard Recycling Service
10cubic yards20cubicyards30cubic yards40cubicyards
ContractorServiceFeeforRecycling
11.02Contractor’s Cost Covered By Service Fee.
a.
AGENDA ITEM #2.a.
b.
11.03 Adjustment of Contractor Service Fee.
a.Adjustmenteventsandtiming.
AGENDA ITEM #2.a.
b.AnnualAdjustment.
c.CalculationofAnnualServiceFeeAdjustment.
AGENDA ITEM #2.a.
d.SummaryofServiceFeeAdjustments
Rate Cost ComponentAdjustment
e.Adjustment for ChangesinOperations.
f.Rounding.
AGENDA ITEM #2.a.
g.NoAdjustmentifAnyBreachorDefaultRemainsUncured.
h.ExampleCalculationsofAnnualAdjustmentsinContractorServiceFee.
1.09%
-1.10%
AGENDA ITEM #2.a.
EXAMPLE ONLY
Row2019202020212022
Tonnage Rate Adjustment
Disposal Ton-per-Customer
Adjustment
Disposal Cost Component
Adjustment, effective July 1
In this example
AGENDA ITEM #2.a.
Cost Components Rate Component ProposedRate Next Year
Adjustment MethodRateAdjustmentsRate
SECTION 12: MISCELLANEOUS PERFORMANCE OBLIGATIONS
12.01Compliance WithApplicableLaws.
a.In General.
THISPROHIBITIONWILLSURVIVE THE
TERMINATIONOFTHISCONTRACT
b.NoLimitationonDuty to Comply.
AGENDA ITEM #2.a.
c.FinesandPenalties.
d.ContractualObligations.
e.KIB'sProtectionof PublicSafety,Health,andWelfare.
f.Compliance With KIB Code.
g.Inspection or Audit at Contractor’s Office.
AGENDA ITEM #2.a.
12.02Contractor's Personnel.
a.Identification,Appearance
b.NoGratuities.
c.CompliancewithOSHA
12.03Communication With KIB.
a.KIBPointofContact.
b.Responsiveness to KIB.
SECTION13: INDEMNIFICATION, INSURANCE, LETTER OF CREDIT
13.01Indemnification.
a.Contractor’s Agreement to Indemnify KIB.
AGENDA ITEM #2.a.
b. Indemnity for Liabilities and Losses Arising from Contract Services.
CONTRACTOR’S OBLIGATIONS UNDER THIS
SECTION SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS
CONTRACT.
c.Reimbursement of Enforcement Costs.
13.02Required Insurances.
a.CoverageRequirements.
AGENDA ITEM #2.a.
b.Insurerqualifications.
c.InsuranceCoverageRequirements for Subcontractors.
AGENDA ITEM #2.a.
d.EvidenceofCoverage
e.CertificatesofInsurance
AGENDA ITEM #2.a.
THIS PROVISION SURVIVES THE
THISCONTRACT
TERMINATIONOF
f.Endorsements.
g.Schedules.
h.Signatureverification.
i.Noticeofclaims.
j.Contractoraccounting.
AGENDA ITEM #2.a.
k.Contractorcompliance.
13.03Payment Security.
a.Payment Bond.
b.Pledged Bank Account.
c.Payment Upon Default.
d.Return of Security.
AGENDA ITEM #2.a.
e.Survival of Terms.THIS SECTION 13.03 SHALL SURVIVE THE EXPIRATION
OR TERMINATION OF THIS CONTRACT.
13.04Guaranty Agreement.
13.05Assurance of Performance.
a.LaborUnrest
b.Insolvency.
MonetaryJudgments,Penalties,orFees.
c.
AGENDA ITEM #2.a.
SECTION14: CHANGES IN SCOPE OF CONTRACT OBLIGATIONS
14.01 Changes to Performance Obligations.
a.Upon RequestbyKIB
b.UponContractor'sRequest
14.02Proposal Requirements.
a.Contents.
b.Contractor'sProposalDeemedanOffer.
c.ReviewbyKIB.
AGENDA ITEM #2.a.
SECTION15: BREACH OF AGREEMENT, DAMAGES, AND DEFAULT
15.01Liquidated Damages.
a.Acknowledgements.
b.Non-Waiver.
AGENDA ITEM #2.a.
c.Procedure
15.02 Compensatory Damages.
a.
15.03 Defaults.
AGENDA ITEM #2.a.
a.ContractServiceDefaults
AGENDA ITEM #2.a.
b.PerformanceAssuranceDefaults
AGENDA ITEM #2.a.
c.FalseRepresentationsandBreachofWarranties
15.04 Excused Breaches and Defaults.
a.UncontrollableCircumstances.
AGENDA ITEM #2.a.
b.KIB's Rights.
15.05Remedies Upon Breach.
a.AsProvidedbyLaw
b.KIB'sAdditionalRemedies.
AGENDA ITEM #2.a.
.
.
AGENDA ITEM #2.a.
C.
D.
.
c.RecoveryofUnpaidContractorPaymentObligations.
15.06 Additional Compensatory Damages.
a.
AGENDA ITEM #2.a.
b.
c.
THIS SECTION WILL SURVIVE THE TERMINATIONOFTHISCONTRACT
FOR180DAYSOROTHERPREFERENCE PERIODPROVIDED UNDER
APPLICABLE LAW WITH RESPECT TO BANKRUPTCYORINSOLVENCY.
15.07 Waivers.
a.WaiverofBreach.
ontractorWaiverofCertainDefenses
b.C
15.08 Costs.
a.Non-PrevailingParty
b.KIB'sEnforcementCosts
AGENDA ITEM #2.a.
15.09 KIB Right To Perform.
a.Events
b.Continuation
c.Notice.
d.KIBPurchaseorLeaseofServiceAssets.
SECTION 16: SUSPENSION OR TERMINATION OF CONTRACT
16.01KIB’s Right to Suspend or Terminate.
a.Contractor
b.Termination Events
AGENDA ITEM #2.a.
c.Suspension Events
d.Notice to Contractor
e.ReductioninFeeUponPartialSuspension.
f. Contractor’s Right to Cure
AGENDA ITEM #2.a.
16.02Criminal Activity.
a.Notice.
ContractorwillpromptlygiveNotice to KIBofanyofthoseconvictionsor
pleaswithrespect to theContractorManagerin a Position ofInfluence.
b.Cure.
c.KIBremedies.
d.LimitationsonContractorManager.
AGENDA ITEM #2.a.
SECTION 17: TRANSFER OF CONTRACT.
17.01Transfer by Contractor.
a.Acknowledgment.
b.KIB Consent Required.
c.Contractorrequest.
d.Payment ofKIB's Transfer Costs.
AGENDA ITEM #2.a.
e.Novation
SECTION 18:THE PARTIES
18.01Independent Contractor.
a.
b.
c.
d.
e.
f.
AGENDA ITEM #2.a.
g.
18.02Parties in Interest.
18.03 Binding on Successors.
18.04 Further Assurances.
18.05 Actions of KIB in Its Governmental Capacity.
18.06 Contractor’s Obligations Performed at Its Sole Expense.
18.07 Parties Representatives.
KIB
a.
AGENDA ITEM #2.a.
b.ContractorRepresentative.
18.08 Due Diligence.
18.09 No Use of KIB Name.
18.10Subcontractors.
a. Subcontractsexceeding$50,000.
b.ContractorResponsibility.
c.Removal.
d.Reference to Subcontractors.
AGENDA ITEM #2.a.
SECTION19:AMENDMENTS
19.01Amendments.
a.MeansofAmendment
b.ConsentbyRepresentatives.
c.Dueexecution
SECTION20: NOTICES, CONSENTS, AND APPROVALS
20.01Notices.
a.
AGENDA ITEM #2.a.
b.
c.
d.
20.02Writing Requirements.
a.
b.
20.03Exercise of Options.
SECTION21: INTEGRATIONS, GOVERNING LAW, AND VENUE
21.01Integrations.
a.
AGENDA ITEM #2.a.
b.
c.
d.
e.
f.
g.
h.
i.
21.02Governing Law.
21.03Severability.
a.Generally.
AGENDA ITEM #2.a.
b.
21.04New Contract.
21.05Venue.
21.06Costs.
SECTION 22:ADDITIONAL TERMS AND CONDITIONS
AGENDA ITEM #2.a.
SECTION 23:DEFINITIONS
Affiliate
Affiliate Parent
AnnualReport
ApplicableLaws
AGENDA ITEM #2.a.
AGENDA ITEM #2.a.
BaseServiceLevel
BearCart
Breach
Bulkyitem(s)
BulkyItems
AGENDA ITEM #2.a.
C&D Debris
CalendarYear
Cardboard Recycling Container
Cart
C
hangeinLaw
AGENDA ITEM #2.a.
Collect,CollectionorCollecting
CollectionCommencementDate
CollectionHours
Commercial
CommercialCustomer
CommercialPremise
AGENDA ITEM #2.a.
Compactor
CompensatoryDamages
Contract
ContractCommencementDate
Contract Manager
Contract Service
ContractServiceArea
ContractServiceAssetDocument
ContractServiceAssets
AGENDA ITEM #2.a.
ContractServiceAssetInventory
ContractServiceDay
ContractServiceExceptions means:
Contractor
ContractorDocumentation
ContractorOffice
AGENDA ITEM #2.a.
ContractorOfficeHours
ContractorPaymentObligations
ContractorPhoneHours
ContractorRepresentative
Contractor's ReimbursementCosts
Contractor'sRelatedParties
ContractorServiceFee
ContractorServiceFeeSchedule
ContractorTransitionPlan
ContractYear
CriminalActivity
AGENDA ITEM #2.a.
CubicYard
Customeror Customers
CustomerComplaintProtocol
CustomerServiceSubscription
Day
DirectCosts
Default
AGENDA ITEM #2.a.
DisposalorDispose
DiversionorDivert
Drive-inService
Dumpster
ElderlyorHandicapped
ElectronicWaste
GoodsorServices
AGENDA ITEM #2.a.
Guarantor
Guaranty
Herein,Hereof,Hereunder
"hereinbefore""hereinafter"
Holidays
IncludingInclude
IndemnitiesIndemnityIndemnification
Insurance
KIB
KIBBusinessDay
AGENDA ITEM #2.a.
KIBCode
KIBGoverningBody
KIB Office Hours
KIBRepresentative
KIB'sReimbursementCosts
KIB'sRelatedParties
KIBLandfill
LetterofCredit
LiabilitiesandLosses
AGENDA ITEM #2.a.
LiquidatedDamages
MonthlyMeeting
MSWManagementServices
Multi-family
Multi-familyCustomer
Multi-familyPremises
Non-Collection Notice
NoticeorNotify"Due
Notice""Noticedulygiven",
Own,OwnerorOwnership
PartyParties
AGENDA ITEM #2.a.
PerformanceAssurances
PerformanceObligations
Permit
Person
Position ofInfluence
Premises
AGENDA ITEM #2.a.
Processing
;
Processing
PromptlyorPromptQuarter
("1stQuarter"),
("2ndQuarter"),
("3rdQuarter"),
("4thQuarter").
RCRA
ReasonableBusiness Efforts
Receptacle
Records
Recyclables
RecyclablesProcessingFacility
AGENDA ITEM #2.a.
Recycle,RecyclingorRecyclable
RecycledContentProcurementPolicy
RecyclingorRecyclingServices
Refuse
RegularlyScheduledCollectionDay(s)
RegulatoryAuthority
Report
Residential
ResidentialCustomer
ResidentialPremise
Roll Cart
Roll-Off Container
AGENDA ITEM #2.a.
RolloutService
SeniorDiscount
ServiceDay
Set-Out Site
Residentialcurb
Rollout Service:
Up-the-Drive
Solid Waste
SolidWasteManagementFacility
AGENDA ITEM #2.a.
State
Subcontract
Subcontractor
Suchas
Termof this Contract
TerminationDate
Termination Events
TonTonnage)
Transfer
("Immediate
Family")
AGENDA ITEM #2.a.
TransitionPlan
UncontrollableCircumstance(s)
UncontrollableCircumstances
AGENDA ITEM #2.a.
UnpermittedWaste
UnpermittedWasteScreeningProtocol
Vehicle
Violation
AGENDA ITEM #2.a.
SECTION 24:EXECUTION
24.01 Execution in Counterparts.
24.02Authority to Execute.
a.KIB.
b.Contractor.
KODIAK ISLAND BOROUGH CONTRACTOR
AGENDA ITEM #2.a.
SAMPLE COLLECTIONS CONTRACT
EXHIBIT A
REQUEST FOR PROPOSAL
AGENDA ITEM #2.a.
SAMPLE COLLECTIONS CONTRACT
EXHIBIT B
LIQUIDATED DAMAGES
1.Liquidated Damages.
2.Breachesfor Which Liquidated Damages May Be Assessed.
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
AGENDA ITEM #2.a.
o.
p.
q.
r.
AGENDA ITEM #2.a.
SAMPLE COLLECTIONS CONTRACT
EXHIBIT C
CONTRACTOR’S PROPOSAL DOCUMENTS
AGENDA ITEM #2. a.
Request For Proposal — Appendix B
Kodiak Island Borough Residential and Commercial Solid Waste Collection and Recycling Services
APPENDIX B — CURRENT ACCOUNT DATA, PER -TON DISPOSAL
RATE, AND COLLECTION RATES
CURRENT ACCOUNT DATA
As of the end of 2017, the following service levels were in effect:
Residential Customers
Roll -Cart Customers
Count
32 Gallon
417
64 Gallon
803
96 Gallon
441
Customers with Dum ster Service
1,371
Total
1 3,032
At the commencement of the Contract on July 1, 2020 the use of roll carts will be banned
from bear aware areas. Currently there are 213 roll carts being used for solid waste collection
in bear aware areas.
Residential Roll -Offs and Dumpsters
There are 20 residential 20 cubic yard, bear resistant roll -offs in service at the following
locations:
Borough Area
Location
Capacity
Helo Pad
Spruce Cape Road
20 Cubic Yards
Spruce Cape
Spruce Cape Road
20 Cubic Yards
Puffin Drive
Puffin Drive
20 Cubic Yards
Carroll Way
Carroll Way
20 Cubic Yards
Sunset Drive
Sunset Drive
20 Cubic Yards
Three Sisters
Three Sisters Way
20 Cubic Yards
Chiniak School
Main Street
20 Cubic Yards
Department of Transportation
DOT Chiniak
20 Cubic Yards
Pasa shak
Pasa shak
20 Cubic Yards
Sharatin
Sharatin Drive
20 Cubic Yards
Parkside
Parkside Road
20 Cubic Yards 2
Russian River
Russian Creek Road
20 Cubic Yards
Sargent
Sargent Creek Road
20 Cubic Yards 2
Von Scheele
Von Scheele Way
20 Cubic Yards
Woodland
Woodland Drive
20 Cubic Yards
Arctic Tern
Arctic Tern Street
20 Cubic Yards
Selief
Selief Lane
20 Cubic Yards 2
In addition, there is a 4 cubic yard bear -resistant dumpster located at the intersection of Oak
Street and Hillside Drive intersection and a 5 cubic yard bear -resistant dumpster located on
Alder Lane.
121
Page 214 of 350
Solid Waste Collection RFP
AGENDA ITEM #2.a.
Commercial Dumpsters
Container Size Count
Container Size Count
Roll-Off/Hook Lift
AGENDA ITEM #2.a.
Cardboard Recycling Roll-Offs Containers
LocationCapacity
PER-TON DISPOSAL RATE
COLLECTION RATES
Residential Roll-Cart and Residential Dumpster/Roll OffService
Monthly
ServiceRate
AGENDA ITEM #2.a.
Commercial DumpsterService
2 yard2.6 yard3 yard3.6 yard4 yard5 yard5.5 yard6 yard8 yard
1x/week
2x/week
3x/week
4x/week
5x/week
Commercial Roll Off Service
Rate
Roll-Off Sizeper pull
AGENDA ITEM #2.a.
APPENDIX C – RATEPROPOSAL FORMSANDCUSTOMER LIST
RATE PROPOSAL INSTRUCTIONS
Respondents Responsibility for Use of Electronic Spreadsheet
On each of the Forms, Respondents are required to
enter information in the cells highlighted in yellow.
AGENDA ITEM #2.a.
APPENDIX D – SOLID WASTE MANAGEMENT PLANNING MAP
KODIAK ISLAND BOROUGH SOLID WASTE MANAGEMENT PLANNING MAP
µ
T27S
T27S
T27S
R19W
R20W
B R21W
U
S SM
K
I
N
B
EHRD
AC
SM
SM
O
DLPHI
NA
VE
T28S
T28S
R19W
R21W
SM
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MELVIN M. STEPHENS, II
A PROFESSIONAL CORPORATION
ATTORNEY AT LAW
328 CENTER AVENUE, SUITE BOA
P.O. BOX 1128
KODIAK, ALASKA 99615
TELEPHONE 18071 486.3143
April 25, 2019
Kodiak Island Borough Assembly
710 Mill Bay Road
Kodiak, Alaska 99615
Re: Item 2c, Assembly Worksession of April 25
Manager's FY 2020 Budget
Dear Assembly Members:
The Manager's budget which is before you tonight proposes to maintain the borough's
contribution toward's the school district's operating budget at $9.8 million and to levy an additional
$5.2 million in property taxes for debt service.
Generating an additional $5.2 million in property taxes will require an increase of
approximately 3.7 mills in the borough's areawide tax levy. This is an increase of over 34%.1
The Kodiak Island Borough is already the fastest shrinking borough in the state. With a total
population of 13,652 in 2010, it experienced a net out migration of 1,388 and an absolute population
loss of 1.5`70 between 2010 and 2017.2 Imposing a 35% property tax increase will undoubtedly
accelerate this already serious problem, and once people leave, they will not move back.
Lest any of you respond that "we have no choice" but to raise taxes to the extent proposed
by the manager's budget, let it be noted that that demonstrably is not the case. It is probably
inevitable that the borough raise its areawide mill rate for the coming fiscal year, but raising taxes
is not the only way it can respond to the likelihood that we will receive far less in the way of school
debt service reimbursement from the state in FY 20 than we did in FY 19. Any such shortfall can
and should be made up by both raising taxes and cutting the borough's contribution toward's the
school district's operating budget. Equal contributions from both sources would appear appropriate.
By proposing to fund the school district at the same figure as last year (while ignoring its
For FY 19 the borough's net taxable assessed value was $1,388,985,425 and it's areawide mill
rate was 10.75. If net taxable assessed value rises to $1.4 billion for FY 20, then 1.0 mill will
generate $1.4 million in property taxes and it will require 3.7 mills to generate $5.2 million. 3.7 is
34.4% of 10.75. For taxpayers faced with an increase in the assessed value of their property, the
percentage increase in their actual property tax bill will be even larger.
2 See Fastest Shrinking County in Every State at https://247wallst.com/special-
report/2018/07/ 10/fastest-shrinking-county-in-every-state-2/
continuing loss of enrollment), the manager eliminates to begin any possibility of responding to the
present fiscal crisis but cutting the budget. The manager's proposed budget totals over $37 million,
but over $12 million of that total is attributable to service districts and enterprise funds like the
hospital and the landfill. The remaining $25 includes almost $8 million for debt service, which can't
be cut, so the $17 million or so which is split primarily between the General Fund, the Education
Support Fund, and Building and Grounds Fund constitutes the only place in the borough budget
where cuts can be made.
By focusing almost exclusively on the General Fund, the manager's budget refuses to address
in a meaningful manner the very difficult fiscal issues facing this community and, instead, takes the
lazy way out: let's just raise taxes! Furthermore, because we must "plan for the worst" let's raise
them by the full $5.2 million!
Given the fact that the budget passed by the Alaska House restored half of the school debt
reimbursement funds cut by Governor Dunleavy, it is most unlikely that the borough will be facing
a $5.2 million budget shortfall in FY 20. True enough, the state budget has yet to be passed, and
the Governor has the ability to veto line items within it after the legislature has acted, but there is
every chance that the borough will be looking at a cut of around $2.6 million in school debt
reimbursement instead of $5.2 million.
The manager reasons that the borough has to pass a budget which levies the entire $5.2
million which would be needed in a worst case scenario because it can't levy taxes after lune 30th.
This, however, once again assumes that the education support fund must never be cut.
In point of fact, there are at least two budget scenarios which would provide for the
possibility of a $5.2 million reduction in state reimbursement for school debt service even though
a $2.6 million reduction is likely the most we will have to face.
Scenario Nl — the manager's proposal — is to raise the areawide mill rate by 34%, thereby
assuring the collection of a full $5.2 million in extra taxes even though $2.6 million of them may
not be needed. Under this scenario, what happens to the "extra" $2.6 million if the fiscal storm is
not as bad as we had feared? You guessed it; the borough keeps it! No part of it will be returned
to the taxpayers.
Scenario N2 — the borough passes a budget which generates an "extra" $5.2 million by
cutting the education support fund by $2.6 million and levying an additional $2.6 million in property
taxes through a mill rate increase. Under this scenario, if our reasonable expectations are realized,
as opposed to our worst fears, the "extra" $2.6 million which, under Scenario Al would remain with
the borough, could be used to fund a supplemental appropriation to the school district.
Neither scenario is pleasant, but one is more practical than the other and will do noticeably
less permanent harm to this community. Think about it.
SiG�I
-�
Melvin M. Stephens, II
Manager's FY2020 Budget
Fund
Amount
100 - General Fund
6,172,158
24.49
201 - Education Support
10,016,858
39.75
210 - Land Sales
137,943
0.55
220 - Building & Grounds
1,131,145
4.49
300 - Debt Service
7,740,844
30.72
Subtotal
25,198,948
100.00
234 - LEPC
15,500
240 - Women's Bay RSD
232,600
242 - SD N1
420,500
244 - Monashko Bey RSD
49,800
246 - Bayview RSD
13,979
250 - Fire Protection #1
634,608
252 - Women's Bay Fire
205,700
254 - Airport Fire Dist
17,200
260 - Woodland Acres Lts
5,356
261 - Trinity Island Lts
2,000
262 - Mission Tide Gate
1,821
276 - Facilities Fund
750,000
277 - Tourism
105,600
278 - Comm'rl Passenger
40,000
530 - Solid Waste
4,796,461
540- Hospital
1,414,272
545- Long Term Care
1,133,432
555 - KFRC
2,403,033
560-911
250,000
Subtotal
12,491,862
TOTAL
37,690,810
Manager's FY2020 Budget
Fund Amount
DRAFT- Estimated FY2020 Budget Summary
As of 4/25/19
Estimated Taxable Assessed Value 1,406,767,134
Revenues
Federal
$
1,480,000
State
$
542,374
Local - revenue tax cap - Prop Tax
$
12,610,033
Local - revenue tax cap - other
$
2,071,000
Local - other
$
247,900
Estimated Total Revenues
12.05
$ 16,951,307
Expenses
General Fund (fund 100) $ 6,172,758 (Manager's Budget)
Education Support (fund 201) $ 10,016,858 (FY19 funding + fund deficit)
Renewal & Replacement (fund 469) $ 761,691
Estimated Total Expenses $ 16,951,307
Budget is Balanced if Total is $0.00 $
Debt Service
FY20 Principal, Interest and Service Costs $ 7,734,543
Less: SOA Debt Service Reimbursements $ -
Less: Non -Ad Valorem Tax - MVRT $ 230,000.00
Estimated Total Revenue Needed $ 7,504,543.00
4.39
7.12
0.54
1.30
7.12
0.54
12.05 8.96 8.96
5.33
Estimated Total Area -Wide Mill Rate 14.29
Notes/Assumptions:
Overall
Prepared based on the Governor's current budget
As taxable values increase - mill rates will decrease
Taxable Assessed Value
This number does not yet contain unfiled senior exemptions, changes in valuations, or BOE appeals
Taxable Assessed Values are Certified Mid -May
Revenues:
We continue to receive Federal PILT & National Wildlife revenues
We continue to receive State CAP, Telephone & Electric and PRS on Behalf revenues
We do not receive State fisheries business or landing tax revenues
We use MVRT to offset total cost of Debt Service funding
Expenses
Based on current Manager's Budget
Flat funding for Education - depending on MIN/MAX calculations from SOA & changes in Gov. Budget
Debt Service
We do not receive any debt service reimbursements from the SOA
Credit for all MVRT funds (no reductions for junk car removals)
Per AS 29.45.100, there is no limitations on taxes to pay GO bands.
Areawide
Mill
Mill Rate Areawide
Equivalent
Equivalent Mill Rate
1.05
0.39
8.96
8.96
1.47
0.18
12.05
8.96
4.39
7.12
0.54
1.30
7.12
0.54
12.05 8.96 8.96
5.33
Estimated Total Area -Wide Mill Rate 14.29
Notes/Assumptions:
Overall
Prepared based on the Governor's current budget
As taxable values increase - mill rates will decrease
Taxable Assessed Value
This number does not yet contain unfiled senior exemptions, changes in valuations, or BOE appeals
Taxable Assessed Values are Certified Mid -May
Revenues:
We continue to receive Federal PILT & National Wildlife revenues
We continue to receive State CAP, Telephone & Electric and PRS on Behalf revenues
We do not receive State fisheries business or landing tax revenues
We use MVRT to offset total cost of Debt Service funding
Expenses
Based on current Manager's Budget
Flat funding for Education - depending on MIN/MAX calculations from SOA & changes in Gov. Budget
Debt Service
We do not receive any debt service reimbursements from the SOA
Credit for all MVRT funds (no reductions for junk car removals)
Per AS 29.45.100, there is no limitations on taxes to pay GO bands.
KODIAK ISLAND BOROUGH
Meeting Type: AsS,elvlbly uj6A( SeSs Ilm Date: 0�
Please PRINT your name legibly Please PRINT your name legibly
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