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2019-03-28 Work Session AGENDA ITEM #2.a. AGENDA ITEM #2.a. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 AGENDA ITEM #2.a. 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 AGENDA ITEM #2.a. 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 AGENDA ITEM #2.a. AGENDA ITEM #2.a. AGENDA ITEM #2.a. 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 AGENDA ITEM #2.a. 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 AGENDA ITEM #2.a. 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 AGENDA ITEM #2.a. 247 248 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 271 272 273 274 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 AGENDA ITEM #2.a. 291 292 293 294 295 296 297 298 299 300 301 302 303 304 305 306 307 308 309 310 311 312 313 314 315 316 317 318 319 320 321 322 323 324 325 326 327 328 329 330 331 332 333 334 335 AGENDA ITEM #2.a. 336 337 338 339 340 341 342 343 344 345 346 347 348 349 350 351 352 353 354 355 356 357 358 359 360 361 362 363 364 365 366 367 368 369 370 371 372 373 374 375 376 377 378 379 380 AGENDA ITEM #2.a. 381 382 383 384 385 386 387 388 389 390 391 392 393 394 395 396 397 398 399 400 401 402 403 404 405 406 407 408 409 410 411 412 413 414 415 416 417 418 419 420 421 422 423 424 425 AGENDA ITEM #2.a. 426 427 428 429 430 431 432 433 434 435 436 437 438 439 440 441 442 443 444 445 446 447 448 449 450 451 452 453 454 455 456 457 458 459 460 461 462 463 464 465 466 467 468 469 470 AGENDA ITEM #2.a. 471 472 473 474 475 476 477 478 479 480 481 482 483 484 485 486 487 488 489 490 491 492 493 494 495 496 497 498 499 500 501 502 503 504 505 506 507 508 509 510 511 512 513 514 515 AGENDA ITEM #2.a. 516 517 518 519 520 521 522 AGENDA ITEM #2.a. TvcnjuczF.Nbjm Request to Update Alaska (UMOT) Please complete this form for each code section to be updated or added. •••••••••••••••••••••••••••••••••••••••••••••••••••••• helpdesk at: Helpdesk@akcourts.us,or use the Submit by Email button at the top when you have completed the form. If you have more than •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• further instruction. From: Name: Title: City/Borough: Phone: Email: ADD the following offense ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••: 1.Code Section: 2.Offense Description: 3.Effective Date: 4.Is this offense on a fine schedule*? YesNo If Yes, a.What is the fine amount? $ b.What is the code section that establishes the fine schedule for this offense? 5.Is this offense a mandatory court appearance** offense? YesNo If Yes, a.What is the maximum penalty amount for this offense? $ b.What is the code section that sets the penalty for this offense? 6.Is this offense classified as a Violation Infraction What is the code section that establishes the classification for this offense? 7.Does this offense regulate the driving of motor vehicles?*** YesNo If Yes, please indicate the number of points assigned by DMV to this offense: CORRECT thefollowing offensein••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••: Code Section: Offense Description: Correction(s) Needed: REMOVE the following offensefrom••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••: 1.Code Section: 2.Offense Description: 3.Effective Date: 4.Reason for removal: *Fine Schedule:Pursuant to AS 29.25.070(a) a municipality may allow disposition of a violation without court appearance and establish a schedule of fine amounts for each offense. A fine schedule is a table or list of offenses, which includes the code section where the offense is defined, the offense description and the fine amount for that offense. It must state that the offenses listed can be disposed of without a court appearance by payment of the fine and must describe the procedure for disposing of the charges. **Mandatory Court Appearance Offense:Any offense not listed on a fine schedule is automatically a mandatory court appearance offense. The defendant cannot dispose of these offenses by paying a fine, but must appear in court to answer to the charges. ***Driving of Motor Vehicles: AS 28.15.221(a) requires the assignment of points for violations of traffic laws, which are defined in AS 28.15.261. Points are assigned by DMV. See the point system in 2 AAC 90.310. 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a. G!@$*<"D*!<!42"VN#XN&L#X""K2LL2KUC, AGENDA ITEM #2.a. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 AGENDA ITEM #2.a. 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 AGENDA ITEM #2.a. 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 AGENDA ITEM #2.a. 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 AGENDA ITEM #2.a. YĻƷĭŷźƉğƓ DğƷĻǞğǤ .ƚƩƚǒŭŷ tƩƚĭĻķǒƩĻ ŅƚƩ tƩƚĭĻƭƭźƓŭ ƚŅ ƓźŅƚƩƒ /źƷğƷźƚƓƭ ğƓķ ƓźŅƚƩƒ /źƷğƷźƚƓ \[ƚŭ 1.Entering Citations into Uniform Citation Log a.Upon receipt of Uniform Citation, paralegal to enter Citation #, Officer, Date, defendant name, address, code section violated, and Fine Amount into log b.Paralegal to send email notice of citation to Tax Accounting Tech, Records Tech, and Borough Clerk c. Records Technician d. (Note: the disposition forward these to the Paralegal) 2.Filing Citation into Official Borough Document a.Records Technician will create one Official Borough Document each calendar year for the citations to be filed b.Upon receipt of a citation from Paralegal, Records Technician will scan the citation into the electronic file in Laserfiche, and file the hard copy in the original file. c.At the end of each calendar year, and after all of the citations have been thoroughly processed and their final disposition has been met, the Official Borough Document file for citations of that calendar year will be transferred to the records storage center 3.Notice of Default a.Thirty (30) days after the date of citation, if payment has not been made by the defendant, the Records Technician will send a Notice of Default by first class mail to the defendant at the mailing address listed in the Log. b.Notice of Default shall follow the format provided by the Alaska Court System c.Records Tech will enter the date of Notice of Default in the Log d.Records Tech to send email to Paralegal, Accounting Tech, and Borough Clerk when Notice of Default is issued 4.Affidavit of Notice a.Fifteen (15) days after the date of Notice of Default, if payment has not been made by the defendant, the Records Technician will send an Affidavit of Notice to the Law Office, detailing the date that the Notice of D(ii)efault was issued. b.The Records Tech will enter the date of Affidavit into the Log c.Records Tech to send email to Paralegal, Accounting Tech, and Borough Clerk when Affidavit of Notice is issued 5.Payment of Fines a.When a defendant arrives at the Finance Counter to pay a citation fine, the Tax Accounting Tech will verify the status of the citation in the Log. b.Tax Accounting Tech may accept the payment of fine if: i.the Affidavit of Notice has not yet been issued, OR AGENDA ITEM #2.a. Page | 2 ii.the court has issued a judgment and a court judgment fine has been entered into the Log in this case, the Accounting Tech will verify status with Accounting Supervisor c.Tax Accounting Tech may NOT accept payment of fine if: i.The Affidavit of Notice has been issued, AND ii. this means the case is currently pending in court. (This will more than likely never occur, because if Defendant requests a Trial they will not be coming in to pay a fine.) d.Accounting Tech will enter date of fines paid in Log AGENDA ITEM #2.b. AGENDA ITEM #2.c. Kodiak Island Borough Talking Points for Alaska State Budget Priority Items of Concern The mismatch between finalization of the Alaska state budget and the Kodiak Island Borough budget creates uncertainty and challenges. The KIB budget must be approved by June 10, 2019. The State of Alaska budget must be approved by June 30, 2019, and the Governor has th veto power up to June 30. This means the KIB is developing a budget and setting tax rates for FY20 without all of the necessary information regarding revenue and services from the state. In some areas this creates a direct financial burden to the Borough (school bond debt reimbursement), while other areas have a significant but indirect impact (uncertainty with continued operation of the ferry to Kodiak Island). The following list identifies the Borough’s priorities for the Alaska budget (in bold), with bullets below each priority to further describe the importance and impacts to Kodiak if these items are not funded in FY20. 1.School Bond Debt Reimbursement from the State a.Eliminating school bond debt reimbursement will have a significant negative impact on the Kodiak Island Borough finances b.With bond debt reimbursement KIB will pay $2.3M for debt service in FY2020 c.Without bond debt reimbursement KIB will pay $7.7M for debt service in FY2020 d.Eliminating reimbursements more than triples KIB’s debt service, increasing cost by $5.4M e.KIB is obligated to pay debt service regardless of reimbursement, however, the bonds were passed by the community assuming a 70% reimbursement by the state f.KIB budget must be passed by June 10, 2019, which includes setting FY2020 Mill Rate g.Extending state budget discussions into June creates significant uncertainty for KIB h.Additional uncertainty of potential Governor veto, which could occur up to June 30, 2019 i.KIB FY2019 General Fund revenue budgeted at $6,614,768. 2.Shared Fisheries Tax a.Proposed legislation to eliminate shared fishery taxes would be effective as of January 2019, wiping out over $1.9M of FY2019 revenue b.Additionally, KIB would lose FY2020 projected share of fisheries tax revenue of $1.2M c.Shared fisheries taxes average about 23% of KIB General Fund revenues (FY08-FY18 average) d.City municipalities on Kodiak Island would also lose their share of this revenue 3.Power Cost Equalization / Community Assistance Kodiak Island Borough – Alaska State Budget Talking Points Page 1 of 3 AGENDA ITEM #2.c. a.Eliminating Community Assistance (derived from the Power Cost Equalization fund) would cost KIB about $450,000 in FY2020 revenue b.KIB received $443,211 in FY2019, $465,942 in FY2018 and $461,512 in FY2017 in Community Assistance payments from the State c.City municipalities on Kodiak Island would also lose their share of this revenue d.The Power Cost Equalization Fund also helps offset the high cost of energy in remote communities, including the villages located throughout the Kodiak Archipelago. (The Kodiak Electric Association operates hydroelectric and wind turbines which lowers the cost of electricity for the Kodiak road system and Port Lions.) 4.M/V Tustumena Replacement Funding and AMHS Operations a.The M/V Tustumena was built in 1964, experiences significant downtime for repairs (sometimes unexpected) and needs to be replaced b.The Tustumena is one of only two ocean class vessels available to make the cross- gulf trip to Kodiak, and when the Tustumena is out of commission there is only one other vessel available to make the Kodiak and Aleutian Chain run c.Replacing the Tustumena is necessary to provide more reliable, safe and energy efficient ferry service between Kodiak and the mainland d.The Legislature set aside $244 in 2017 to replace the M/V Tustumena. The replacement project is already underway, the new vessel is designed, and the funds should remain available to replace the Tustumena e.Kodiak is an island community accessible only by airplanes and boats, and the ferry provides an important service to get people, goods and vehicles between Kodiak and the mainland f.Kodiak is home to the country’s largest U.S. Coast Guard base, and base personnel use the ferry during transfer season to move households to and from Kodiak Island g.Currently there is not a regular shipping route from Kodiak to Anchorage and the ferry is the only consistent way to move freight from Kodiak to the mainland h.Using the ferry to ship freight is also much more economical and shipping prices would undoubtedly increase drastically without AMHS 5.K-12 Education Funding a.The Kodiak Island Borough School District faces a $6.2M shortfall if the Base Student Allocation is reduced as proposed in Governor’s FY2020 education budget b.The Borough’s local contribution to KIBSD is capped by state law ($11.3M in FY2019) c.Using FY2019 numbers to illustrate: In FY2019 the Borough contributed $9.9M, and additional contributions to the District would be limited to only $1.5M, leaving a significant gap between expected and actual revenue, assuming BSA was cut d.Sudden and significant drops in funding are very difficult to deal with and respond to effectively, whether at the school district or borough level 6.University of Alaska Funding Kodiak Island Borough – Alaska State Budget Talking Points Page 2 of 3 AGENDA ITEM #2.c. a.The Kodiak College campus is an important asset to the Kodiak community and provides post-secondary education within the community b.Kodiak College falls under the auspices of UA-Anchorage and offers in-person classes as well as a range of distance and e-learning opportunities 7.Changes to Medicaid Reimbursement Rates a.The Kodiak Island Borough constructed the Elder House long-term care facility in 2014 to better provide care for individuals with significant chronic illness or disability who can no longer provide for themselves and want to remain in the Kodiak community b.Reductions to Medicaid reimbursement rates could have a significant detrimental impact on continuing operations of the long-term care facility Kodiak Island Borough – Alaska State Budget Talking Points Page 3 of 3 AGENDA ITEM #3.a. Managers Report Michael Powers ICMA-CM March 28, 2019 Activities Observed Sewards Day. Met with E&F to discuss budgets, landfill operations, baler building update and leachate issues. We also discussed staffing (turnover) and recruitments. Met with senior staff to discuss staffing and budgets. Reviewed and worked on State Budget Issues Talking Points with the Deputy Presiding Officer and Mayor. Worked on several personnel issues including recruitments, training and an extended medical leave situation. Attending Comfish. Met with interested entity about a short-term rental of the Apartments. A couple of field visits (Landfill (buildings, grounds and operations), Bayside (improvements), LTC (tree)). Talked and corresponded with Mark Hickey regarding State budget. Upcoming Nothing to report AGENDA ITEM #4.a. CLERK’S OFFICE UPDATE Staffing Update Phone Tour of Facilities Interest in visiting the Villages Upcoming meetings KODIAK ISLAND BOROUGH Meeting Type: A5)tiVl6k( Wr* SVSsi'OA Date: 03 Zg Please PRINT your name legibly Please PRINT your name legibly