2019-01-03 Regular Meeting
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RUNNING A BY MAIL ELECTION PER KIBC 7.70
February 20
st
March 8 – 1 Notice of Election publication
Publication
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March 22 – 2
Publication
March 11
March 18 – April 2 Absentee Voting
April 2
April 24 Counting of the Ballots
The Assembly may adjust the timeline. It takes about seven weeks to run a special by mail election.
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Kodiak Island Borough
Community Development Department
Memorandum
Future Updates
It is important to note that a Comprehensive Plan is only useful if it is current. Therefore, regular
review of this document is necessary to preserve the spirit and intent of the goals included in the
Plan. To ensure that the Plan continues to be a useful, current document until the next major
update is undertaken, periodic minor updates are recommended. It is recommended that
selected portions of the document be updated every two to three years, including the following
types of information:
AGENDA ITEM #9.C.
New ordinances. To the extent that new ordinances are adopted by the Borough that
significantly affect the contents of the plan, a brief description of them should be included
in the appropriate section of the Plan.
Planning documents or efforts. Results of major planning efforts should be incorporated
in new or revised sections of the Plan.
Changes in Borough structure or organization. Creation of new service areas,
departments, or functions should be identified in an update to the Local Government
chapter and other affected sections.
Significant policy decisions. Major policy initiatives adopted by the Borough Assembly
shouldbe reflected in the appropriate goals, objectives, and recommendations sections
of the plan.
Repealed.
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Kodiak Island Borough
Community Development Department
Memorandum
AGENDA ITEM #9.C.
AGENDA ITEM #10.A.
Michael Powers ICMA-CM
January 3, 2019
Issues
Met with staff regarding Otmeloi Project. Reviewed correspondence, MOA, paving and base issues.
Participated in interviews for Assessing Technician and Deputy Clerk. Met with department heads to
review interviews and applications.
Worked with staff and AMLJIA regarding a damage claim from involving a Borough tree on Shahafka
Circle.
Spent time looking at tree issues at Shahafka Circle and Long Term Care Facility and drainage issues in
Bells Flats (Russian River, Lake Orbin culverts).
Attended Agenda Setting and disseminated information to staff on upcoming items.
Worked with staff regarding upcoming budget process (internal preparation of budgets, key items for
of funding. Reviewed draft ordinance (Arndt) regarding Motor Vehicle funds.
Worked with HR on recruitment for new Clerk.
Upcoming
I will be out of the office on January 9, 2019
Martin Luther King Holiday-January 21, 2019
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Use of Fund Balance
Machinery and Equipment
se of Fund Balance2018 Interest
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KODIAK ISLAND BOROUGH
PLANNING AND ZONING COMMISSION
STAFF:
CDD DIRECTOR, SARA FRASER 486-9360 sfraser@kodiakak.us
ASSOCIATE PLANNER, JACK MAKER 486-9362 jmaker@kodiakak.us
ASSOCIATE PLANNER, DANIEL MCKENNA-FOSTER 486-9361 dmckenna-foster@kodiakak.us
CODE ENFORCEMENT OFFICER, TOM QUASS 486-9364 tquass@kodiakak.us
CDD SECRETARY, SHEILA SMITH 486-9363 ssmith@kodiakak.us
COMMUNITY DEVELOPMENT DEPARTMENT
710 MILL BAY ROAD
ROOM 205
KODIAK, AK 99615
AGENDA ITEM #13.D.2.
Barry Altenhof as the P&Z city
representative and Commissioner Dave Townsend as the P&Z borough representative to the Lands
Committee
AGENDA ITEM #13.D.2.
From: Sheila Smith
Sent: Thursday, December 20, 2018 9:30 AM
To: Nova Javier <njavier@kodiakak.us>
Subject: P&Z & Lands Committee
Good morning Nova
At last night’s meeting, the commission appointed Barry Altenhof as the P&Z city rep and Dave
Townsend as the P&Z borough rep to the Lands Committee. Thanks!
Sheila Smith
Secretary III
Kodiak Island Borough
Community Development Department
710 Mill Bay Road, Room 202
Kodiak, AK 99615
907-486-9363
907-486-9396 fax
ssmith@kodiakak.us
PUBLIC RECORDS LAW DISCLOSURE: This email and responses to this email are subject to provisions of
the Alaska Statutes and may be made available to the public upon request.
“Rudeness Is A Weak Person’s Imitation Of Strength”
AGENDA ITEM #13.D.2.
KODIAK ISLAND BOROUGH
BOROUGH LANDS COMMITTEE
STAFF:
Nova M. Javier, MMC, Borough Clerk 486-9310 clerks@kodiakak.us
710 Mill Bay Road, Room 234, Kodiak, AK 99615
Kodiak Island Borough
Assembly Regular Meeting Guidelines
January 3, 2019, 6:30 p.m., Borough Assembly Chambers
PLEASE ANNOUNCE: Please remember to turn off ringers on your cell phones or put
them on vibrate.
1. INVOCATION
Major Dave Davis of the Salvation Army.
2. PLEDGE OF ALLEGIANCE — Mayor Rohrer.
3. ROLL CALL
KIBC 2.25.070.... the Chair shall cause the record to reflect the absence of the member,
the REASON for the absence, and whether the absence is excused by the Assembly.
4.
5.
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Recommended motion: Move to excuse Assembly member who is
absent due to personal leave.
VOICE VOTE ON MOTION.
APPROVAL OF AGENDA
Recommended motion: Move to approve the agenda.
VOICE VOTE ON MOTION.
APPROVAL OF MINUTES — None.
CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. sign in
2. state their name for the record
3. turn on the microphone before speaking
4. address all remarks to the Assembly as a body and not to any member
thereof
AWARDS AND PRESENTATIONS - None.
COMMITTEE REPORTS
Kodiak Island Borough Assembly Guidelines
January 3, 2019 Page 1
9. PUBLIC HEARING
A. Ordinance No. FY2019-12 Calling for a Special By -Mail Election to Submit to the
Qualified Voters the Question of Abolishing the Mission Lake Tidegate Service Area.
Recommended Motion: Move to adopt Ordinance No. FY2019-12.
Staff Report — Manager Powers.
Open public hearing.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to sign in and state their name for the record.
Comments are limited to three minutes per speaker.
Close public hearing.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
B. Ordinance No. FY2019-13 Amending KIBC Title 2 Administration And Personnel,
Chapter 2.20 Borough Mayor, Section 2.20.40 Duties To Alter The Procedure By
Which Letters Are Signed By The Borough Mayor.
Recommended Motion: Move to adopt Ordinance No. FY2019-13.
Clerk's note: The is to remove now irrelevant language that
resulted from previous amendment at the last meeting.
Recommended Motion: Move to amend Ordinance No. FY2019-13 by
substitution.
ROLL CALL VOTE ON MOTION TO AMEND
Staff Report — Manager Powers.
Open public hearing.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to sign in and state their name for the record.
Comments are limited to three minutes per speaker.
Close public hearing.
Assembly discussion.
ROLL CALL VOTE ON MAIN MOTION AS AMENDED.
Kodiak Island Borough Assembly Guidelines
January 3, 2019 Page 2
C. Ordinance No. FY2019-15 Amending KIBC 17.205 (Amendments And Changes) To
Incorporate Procedures For Changing The Comprehensive Plan Future Land Use
Designation For Approved Rezones That Are Not Consistent With The Assigned
Comprehensive Plan Future Land Use Designation (P&Z Case No. 19-011).
Recommended Motion: Move to adopt Ordinance No. FY2019-15.
Staff Report — Manager Powers.
Open public hearing.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to sign in and state their name for the record.
Comments are limited to three minutes per speaker.
Close public hearing.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS — None.
13. NEW BUSINESS
A. Contracts
1. Contract No. FY2019-15 Lobbying Services with Hickey & Associates
Recommended Motion: Move to authorize the Manager to execute Contract
No. FY2019-15 Lobbying Services with Hickey & Associates.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
January 3, 2019 Page 3
2. Contract No. FY2019-16 Employment Contract Between the Kodiak Island
Borough Assembly and Michael Powers as Borough Manager.
Recommended Motion: Move to approve Contract No. FY2019-16
employment contract between the Kodiak Island Borough Assembly and
Michael Powers as Borough Manager.
Staff Report — Manager Powers and/or Assembly member Skinner.
Assembly discussion.
Clerk's note: The Assembly may go into executive session to discuss the
details of the contract, please see guidance below.
Recommended motion: Move to recess into executive session to discusss
and negotiate the remaining terms of the employment contract of the
Manager. The executive session is appropriate under KIBC 2.30.030(F)(1)(c)
and (g) as matters discussed are pertaining to personnel and discussion in
open session may tend to prejudice the reputation or character of the
manager. The manager may elect to require the discussion take place in
public.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
Recommended motion: Move to invite the Borough Mayor, Assembly into
executive session and bring the Borough Manager at a later time.
VOICE VOTE ON MOTION.
After discussion, the chair will reconvene the open session and state "We met in
executive session and discussed the terms of the employment contract
with the Manager. I will entertain any motions."
Recommended motion: Move to amend Contract No. FY2019-16 to read:
Section 2: Contract Term and Notice Requirements.
While this is an at -will employment contract, both parties anticipate that it shall be
in effect for years (May 23, 2019) through (May 22, 20____---j
If the Assembly does not take action by the contract will
extend by years
Section 4: Separation of Employment and Severance Pay.
Termination for other than good cause: a. In the event of termination other than
for good cause, Borough shall pay to Manager a severance pay in an amount
equal to months salary and benefits. Manager shall also be compensated
for all accrued annual leave. 2
ROLL CALL VOTE ON MOTION TO AMEND.
ROLL CALL VOTE ON MAIN MOTION AS AMENDED.
Kodiak Island Borough Assembly Guidelines
January 3, 2019 Page 4
B. Resolutions — None.
C. Ordinances For Introduction
1. Ordinance No. FY2019-01B Amending Ordinance No. FY2019-01, Fiscal Year
2019 Budget, By Amending Budgets To Account For Various Revenues That Are
Over Budget, Providing For Additional Expenditures And Moving Funds Between
Projects
Recommended Motion: Move to advance Ordinance No. FY2019-01B to
public hearing at the next regular meeting of the Assembly.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
D. Other Items
1. Confirmation Of A Mayoral Appointment to the Borough Seat On The Planning
and Zoning Commission (Mr. Kent Cross).
Recommended Motion: Move to confirm the mayoral appointment of Mr.
Kent Cross to the Planning and Zoning Commission Borough seat for a
term to expire December 2021.
Staff Report — Clerk Javier.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
2. Confirmation of Mayoral Appointment of One City Representative and One
Borough Representative From the Planning and Zoning Commission to the
Borough Lands Committee (Mr. Barry Altenhof and Mr. Dave Townsend).
Recommended Motion: Move to confirm the Mayoral appointments of
Commissioner Barry Altenhof as the P&Z city representative and
Commissioner Dave Townsend as the P&Z borough representative to the
Lands Committee
Staff Report — Clerk Javier.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
January 3, 2019 Page 5
14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
Agenda Items not scheduled for public hearing and general comments.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. sign in
2. state their name for the record
3. turn on the microphone before speaking
4. address all remarks to the Assembly as a body and not to any member
thereof
15. ASSEMBLY MEMBERS' COMMENTS
Announcements
The next Assembly work session is scheduled on Thursday, January 10, 2019, at 6:30
p.m. in the School District Conference Room. The next regular meeting is scheduled on
Thursday, January 17, 2019 at 6:30 p.m. in the Assembly Chambers.
16. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
VOICE VOTE ON MOTION.
KIBC 2.30.030 A.... Meetings shall adjourn at 10:30 p.m. unless the time is extended by
a majority of the votes to which the assembly is entitled. No meeting shall be extended
beyond 11 p.m., unless extended by a two-thirds vote of the assembly, except the
meeting shall be extended to set the time and place for resumption of the meeting.
Kodiak Island Borough Assembly Guidelines
January 3, 2019 Page 6
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KODIAK ISLAND BOROUGH
Meeting Type: McMWI YifSulry Amf c �Pl� Date: 01 �3 7A 1
Please PRINT your name legibly Please PRINT your name legibly
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Kodiak Island Borough
Assembly Newsletter
Vol. FY2019, No. 19 January 04, 2019
At Its Regular Meeting Of January 3, 2019, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular
Meeting Of The Borough Assembly Is Scheduled On Thursday, January 17, 2019, At 6:30 p.m. In The Borough Assembly
Chambers.
SUSPENDED THE RULES OF THE ASSEMBLY To Move Contract No. FY2019-16 Employment
Contract Between The Kodiak Island Borough Assembly And Michael Powers As Borough Manager As
The Last Item On The Agenda Under Other Items.
FAILED Ordinance No. FY2019-12 Calling For A Special By-Mail Election To Submit To The Qualified
Voters The Question Of Abolishing The Mission Lake Tidegate Service Area.
FAILED Ordinance No. FY2019-13 Amending KIBC Title 2 Administration And Personnel, Chapter 2.20
Borough Mayor, Section 2.20.40 Duties To Alter The Procedure By Which Letters Are Signed By The
Borough Mayor.
ADOPTED Ordinance No. FY2019-15 Amending KIBC 17.205 (Amendments And Changes) To
Incorporate Procedures For Changing The Comprehensive Plan Future Land Use Designation For
Approved Rezones That Are Not Consistent With The Assigned Comprehensive Plan Future Land Use
Designation (P&Z Case No. 19-011).
AUTHORIZED The Manager To Execute Contract No. FY2019-15 Lobbying Services With Hickey &
Associates.
ADVANCED Ordinance No. FY2019-01B Amending Ordinance No. FY2019-01, Fiscal Year 2019
Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For
Additional Expenditures And Moving Funds Between Projects To Public Hearing At The Next Regular
Meeting Of The Assembly.
CONFIRMED The Mayoral Appointment Of Mr. Kent Cross to the Borough Seat On The Planning and
Zoning Commission For A Term To Expire December 2021.
CONFIRMED The Mayoral Appointments Of Planning And Zoning Commission City Representative
Barry Altenhof And Borough Representative Dave Townsend To The Borough Lands Committee.
CONVENED Into Executive Session To Discusss And Negotiate The Remaining Terms Of The
Employment Contract Of The Manager. The Executive Session Is Appropriate Under KIBC
2.30.030(f)(1)(c) And (g) As Matters Discussed Are Pertaining To Personnel And Discussion In Open
Session May Tend To Prejudice The Reputation Or Character Of The Manager; INVITED Borough
Mayor, Assembly Into Executive Session And The Borough Manager At A Later Time; And ANNOUNCED
That They Will Be Taking An Action.
AMENDED, AUTHORIZED Contract No. FY2019-16 Employment Contract Between the Kodiak Island
Borough Assembly and Michael Powers as Borough Manager.