2018-11-08 Work Session
Kodiak Island Borough
Assembly Work Session
Thursday, November 8, 2018, 6:30 p.m.
School District Conference Room
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming
regular meeting agenda packet and seek or receive information from staff. Although additional items not
listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no
formal action is taken at work sessions and items that require formal Assembly action are placed on
meeting.
Page
1. (Limited to Three Minutes per Speaker)
2. AGENDA ITEMS
2 - 4 a. Tsunami Inundation and Evacuation Mapping - Dmitry Nicolsky
tsunami inundation evac mapping Binder2Kodiak
5 - 9 b. Recap on NonProfit Funding Process: Discuss How Process
Went and Give Direction to Staff for Next Year.
Nonprofit Funding Review - Pdf
3. MANAGER COMMENTS
2018-11-08 Manager's Report
10 a.
4.
2018-11-08 Update.docx.dotx
11 a.
5. ASSEMBLY MEMBERS COMMENTS
6.
Visit our website at
www.facebook.com/Kodiakislandborough @KodiakBorough
www.kodiakak.us
Page 1 of 11
AGENDA ITEM #2.a.
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Page 2 of 11
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Tsunami Inundation and Evacuation Mapping - Dmitry Nicolsky
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Page 3 of 11
Tsunami Inundation and Evacuation Mapping - Dmitry Nicolsky
AGENDA ITEM #2.a.
£
Page 4 of 11
Tsunami Inundation and Evacuation Mapping - Dmitry Nicolsky
AGENDA ITEM #2.b.
KODIAK ISLAND BOROUGH
STAFF REPORT
NOVEMBER 8, 2018
ASSEMBLY WORK SESSION
SUBJECT: Recap on NonProfit Funding Process: Discuss How Process Went and Give
Direction to Staff for Next Year.
ORIGINATOR: Meagan Christiansen
RECOMMENDATION:
Review and discuss nonprofit application and scoring criteria while the experience is still
fresh.
DISCUSSION:
Feedback by Assembly members has included dissatisfaction with the application scoring
criteria. This is an opportunity to better the process by discussing possible changes to the
application and/or scoring criteria.
Some comments included that "number of residents served" is not a good criteria as nature of
service may be more important than number; preference for criteria that are more measurable
and less subjective, etc.
Also, in the end, funding distribution did not adhere to scoring.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Kodiak Island Borough
Page 5 of 11
Recap on NonProfit Funding Process: Discuss How Process Went and Give Di...
AGENDA ITEM #2.b.
Kodiak Island Borough
Nonprofit Funding Scoring Criteria
Services are consistent with the powers of the Borough 25 points
Education, Health, Planning & Zoning, Parks & Recreation, Emergency Services
Planning, Economic Development, Fire Protection & EMS, Animal Control, Road
Services, Street Lighting
Services address a community need not otherwise provided for 25 points
Number of Borough residents served 25 points
Other sources of applicant funding identified 25 points
Consistent Address a Number of Sources of
Organization w Borough need not residents funding Total Score
powers provided for served identified
American Red Cross
Brother Francis Shelter
Hope Community Resources
Hospice & Palliative Care
Humane Society
KMXT
Kodiak Area Mentor Program
KANA WIC Program
Kodiak Arts Council
Kodiak Baptist Mission
Kodiak Rodeo & State Fair
Kodiak Teen Court
Kodiak Soil & Water Conserve
Kodiak Women’s Resource Ctr
Providence Counseling Center
RurAL CAP
Salvation Army
Senior Citizens
Special Olympics
Page 6 of 11
Recap on NonProfit Funding Process: Discuss How Process Went and Give Di...
AGENDA ITEM #2.b.
Kodiak Island Borough
Nonprofit Funding Application
Organization Name:
Mailing Address:
Contact Name:
Phone: Email Address:
Federal Tax ID #: Website:
Does agency have 501(c)3 status from the IRS? _____ Yes _____ No
If yes, please include a letter from the IRS signifying agency’s official non-profit tax exemption status.
If no, has your agency applied for 501(c)3 status? _____ Yes _____ No
List the organizations board members and officers:
1.SERVICES
1.1 What is the Mission Statement of your organization?
1.2 Describe the organization and the service(s) it provides to the Kodiak Island community.
1.3 Are your agency’s services faith-based?
_____ Yes _____ No
If yes, how do you plan to use the Borough’s funding?
1.4 How many borough residents will be served by this grant?
1.5 Describe how your organization collaborates with other local nonprofit organizations.
Page 7 of 11
Recap on NonProfit Funding Process: Discuss How Process Went and Give Di...
AGENDA ITEM #2.b.
2. FINANCIAL INFORMATION
2.1 Describe the amount being requested and how it will be spent if awarded.
Amount requested: $
How it will be spent:
2.2 Describe how the request is consistent with the powers of the Borough, which are:
Education Economic Development
Health Fire Protection & EMS
Planning & Zoning Animal Control
Parks & Recreation Road Services
Emergency Services Planning Street Lighting
Response:
2.3 What percentage of funds will be used for administrative costs?
2.4 What percentage of funds will be used for direct services?
2.5 List the amount of funding your agency received from other sources during the past fiscal year:
Federal____________________ State____________________
City of Kodiak_______________ Kodiak Island Borough_____________
Parent Organization__________ Corporate Grants__________
Foundations________________ Client Fees_______________
Donations__________________ Memberships______________
Interest____________________ Gaming Permit Activities (pull tabs, raffles etc.)___________
Other______________________
2.6 If you receive state or federal grants, what is the percentage and amount of local match required for
each grant your agency receives?
2.7 What effects will there be and what alternative plans does your agency have if Borough funding is not
received?
OTHER
Page 8 of 11
Recap on NonProfit Funding Process: Discuss How Process Went and Give Di...
AGENDA ITEM #2.b.
*If your organization received funding from the Kodiak Island Borough during the last fiscal year (July 1, 2017 –
June 30, 2018) then you must complete the attached grant report and submit it with this application. If grant
report is not submitted for funds received then applicant will be disqualified from subsequent year funding.
Scoring Criteria
Services are consistent with the powers of the Borough 25 points
Services address a community need not otherwise provided for 25 points
Number of Borough residents served 25 points
Other sources of applicant funding identified 25 points
Provide the printed name and signature of a person authorized to sign on behalf of the organization.
Printed name: Signature: Date:
Submit the application to the Kodiak Island Borough Manager’s Office, 710 Mill Bay Road, Room 124, Kodiak,
Alaska 99615 or via email to mchristiansen@kodiakak.us by July 6, 2018.
Page 9 of 11
Recap on NonProfit Funding Process: Discuss How Process Went and Give Di...
AGENDA ITEM #3.a.
Manager’s Report
Michael Powers ICMA-CM
November 8, 2018
Issues and Projects
I met with the Earthquake/Tsunami specialists and the senior emergency operations staff regarding
mapping, community education and emergency response.
Met with staff concerning various construction projects (progress, timing, delays).
Working with staff on various personnel and training issues.
Discussed various union issues with Shop Steward and Business Representative.
Prepared memo for evaluation.
Dealt with several homeless persons hanging out in the building.
Upcoming
I will be attending the AML Conference and will be out of the office starting on November 9 and
returning on November 19, 2018.
th
at the Café (Captain Cook Hotel).
Breakfast with our new legal counsel is scheduled for November 14
I will not be sending out a report the week of November 12 due to AML.
Page 10 of 11
AGENDA ITEM #4.a.
E
November 8, 2018
Elections update
Approximately 500 Absentee Voters for the last General Election.
Assisted the State with the General Election. Started at 6:30 a.m. and our day ended at close to 11
p.m.
Records Requests
Records request relating to the Waste Collection Contract
Excess Funds List
Employee Salary Information
Other Activities/Weeks ahead
Coordinated Travel Arrangement for the Mayor and Assembly
Facilitated appointment of New Assembly Member and follow up after appointment includes the
following:
o Updating rosters and websites
o Working with the newly appointed including coordination of APOC filing
o Setting up email accounts, ipad, Civicweb user accounts
o Ordering name plates, business cards, etc.
Reminder that the Assembly will have a breakfast with the Borough Attorney Scott Brandt-
Erichsen at The Café on Wednesday, November 14 at 7 a.m.
d 14 and will reopen November 1
Upcoming Meetings
Meetings Staffed
These are meetings that involves agenda creation, meeting room set-up and break down, minutes, uploads of
audios on the website, and follow-ups.
1. November 1, Assembly RM 1. November 28, KFWG RM
2. November 7, Assembly SM 2. November 29, Assembly WS
3. November 7, BLC RM
4. November 8, Assembly WS
Deliberative Assembly a group of people meeting together to openly discuss
issues and make decisions that then become the decision of the group!
Page 11 of 11
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