2018-10-18 Regular Meeting
AGENDA ITEM #5.A.
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
August 2, 2018
APPROVAL OF AGENDA
APPROVAL OF MINUTES
CITIZENS' COMMENTS
AGENDA ITEM #5.A.
AWARDS AND PRESENTATIONS
COMMITTEE REPORTS
PUBLIC HEARING
BOROUGH MANAGER'S REPORT
All The Queen’s Horses
MESSAGES FROM THE BOROUGH MAYOR
AGENDA ITEM #5.A.
UNFINISHED BUSINESS
1.
land
AGENDA ITEM #5.A.
2.
NEW BUSINESS
Contracts
AGENDA ITEM #5.A.
Resolutions
Ordinances for Introduction
Other Items
AGENDA ITEM #5.A.
2.100.070 Vacancies.
CITIZENS' COMMENTS
AGENDA ITEM #5.A.
ASSEMBLY MEMBERS' COMMENTS
All TheQueen’s Horses
Announcements
AGENDA ITEM #5.A.
ADJOURNMENT
AGENDA ITEM #5.A.
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
August 16, 2018
APPROVAL OF AGENDA AND CONSENT AGENDA
*APPROVAL OF MINUTES
CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker)
AWARDS AND PRESENTATIONS
COMMITTEE REPORTS
PUBLIC HEARING
15
AGENDA ITEM #5.A.
BOROUGH MANAGER'S REPORT
MESSAGES FROM THE BOROUGH MAYOR
UNFINISHED BUSINESS
NEW BUSINESS
Contracts
Resolutions
Ordinances for Introduction
Revenue And FinancePublic Finance - Management And Accounting
Fern Fuller Fund
AGENDA ITEM #5.A.
Other Items
AGENDA ITEM #5.A.
CITIZENS' COMMENTS
ASSEMBLY MEMBERS' COMMENTS
Announcements
EXECUTIVE SESSION
AGENDA ITEM #5.A.
ADJOURNMENT
AGENDA ITEM #5.A.
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
September 6, 2018
APPROVAL OF AGENDA
APPROVAL OF MINUTES
CITIZENS' COMMENTS
AWARDS AND PRESENTATIONS
COMMITTEE REPORTS
AGENDA ITEM #5.A.
PUBLIC HEARING
AGENDA ITEM #5.A.
AGENDA ITEM #5.A.
Revenue And FinancePublic Finance - Management And Accounting
BOROUGH MANAGER'S REPORT
MESSAGES FROM THE BOROUGH MAYOR
AGENDA ITEM #5.A.
UNFINISHED BUSINESS
NEW BUSINESS
Contracts
AGENDA ITEM #5.A.
Resolutions
Ordinances for Introduction
Other Items
CITIZENS' COMMENTS
AGENDA ITEM #5.A.
ASSEMBLY MEMBERS' COMMENTS
Announcements
AGENDA ITEM #5.A.
EXECUTIVE SESSION
AGENDA ITEM #5.A.
ADJOURNMENT
AGENDA ITEM #5.A.
KODIAK ISLAND BOROUGH
Assembly Special Meeting
August 28, 2018
CITIZENS COMMENTS (Limited to Three Minutes per Speaker)
CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
AGENDA ITEM #5.A.
Clerk’s note: CDD Acting
Director was not present at this meeting.
ADJOURNMENT
AGENDA ITEM #5.A.
KODIAK ISLAND BOROUGH
Assembly Special Meeting
September 13, 2018
CITIZENS COMMENTS
CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
ADJOURNMENT
AGENDA ITEM #5.A.
AGENDA ITEM #5.A.
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
September 20, 2018
APPROVAL OF AGENDA
APPROVAL OF MINUTES
CITIZENS' COMMENTS
AWARDS AND PRESENTATIONS
COMMITTEE REPORTS
AGENDA ITEM #5.A.
PUBLIC HEARING
BOROUGH MANAGER'S REPORT
MESSAGES FROM THE BOROUGH MAYOR
UNFINISHED BUSINESS
28
AGENDA ITEM #5.A.
19 SUBLETTING AND
ASSIGNMENT
38
AGENDA ITEM #5.A.
i
NEW BUSINESS
Contracts
48
AGENDA ITEM #5.A.
58
AGENDA ITEM #5.A.
Resolutions
Ordinances for Introduction
Other Items
KIBC 7.30.010
68
AGENDA ITEM #5.A.
CITIZENS' COMMENTS
ASSEMBLY MEMBERS' COMMENTS
Announcements
78
AGENDA ITEM #5.A.
ADJOURNMENT
88
AGENDA ITEM #7.A.
Office of the Mayor
Kodiak Island Borough, Alaska
In witness whereof, I have hereunto set my
Hand and cause this seal to be affixed.
___________________________
Daniel Rohrer, Borough Mayor
Attest:_______________________
Date: _______________________
AGENDA ITEM #7.B.
Office of the Mayor
Kodiak Island Borough, Alaska
In witness whereof, I have hereunto set my
Hand and cause this seal to be affixed.
_____________________________
Daniel Rohrer, Borough Mayor
Attest: ________________________
Date: ________________________
AGENDA ITEM #7.C.
Office of the Mayor
Kodiak Island Borough, Alaska
In witness whereof, I have hereunto set my
Hand and cause this seal to be affixed.
__________________________________
Daniel Rohrer, Borough Mayor
Attest: _____________________________
Date: ______________________________
AGENDA ITEM #7.E.
Original Budget% Used/Received
Amount1st2nd3rd4th
Revenues
Property Tax - Real$1,355,811102%
Property Tax - Personal150,838101%
Non-Ad Valorem Tax26,500114%
Payment in Lieu of Tax1,342,0000%
Severance Tax1,300,0000%
Penalties & Interest150,00059%
Licenses & Permits54,550116%
Excise Tax350,0000%
Shared Revenue - Federal150,0000%
Shared Revenue - State1,637,0962%
Investments Earnings5,000-3%
Miscellaneous2,965189%
Transfers In90,0080%
Total General Fund Revenues6,614,768$26%
Expenditures
Legislative$ 16%173,700
Borough Management654,30124%
Borough Clerk 546,42721%
Legal Services163,0004%
Finance/Accounting935,48019%
Finance/MIS1,119,33925%
Assessing778,06016%
Engineering/Facilities393,59629%
Community Development848,83928%
Building Inspectors159,0903%
Economic Development32,1002%
General Administration 284,13511%
Parks and Recreation98,31910%
Emergency Preparedness59,8780%
Animal Control114,0150%
Education, Culture & Recreation20,4894%
College and Libraries50,000100%
Non Profit Funding184,00099%
Transfers Out00%
Total General Fund Expenditures6,614,768$25%
AGENDA ITEM #7.E.
(Revenues and Expenditures)
Original Budget% of Expenses Used
Amount1st2nd3rd4th
1Education Support Fund (201)$9,890,24426%
2Land Sales (210)$ 339,55311%
3Buildings & Grounds Fund (220)$ 832,5228%
4Local Emergency Planning Committee (234)$ 15,5007%
5Women's Bay Road Service Area (240)$ 226,19024%
6Service Area No. 1 (242)$ 406,5002%
7Service Area No. 2 (243)$ 250%
8Monashka Bay Road Services Area (244)$ 50,7380%
9Bay View Road Service Area (246)$ 15,4855%
10Fire Protection Area No. 1 (250)$ 671,02614%
11Women's Bay Fire Department (252)$ 183,1508%
12KIB Airport Fire Area (254)$ 16,9410%
13Woodland Acres Street Light Area (260)$ 5,41814%
14Trinity Acres Lighting Dist. (261)$ 2,00415%
15Mission Lake Tide Gate (262)$ 1,7984%
17Facilities Fund (276)$ 449,0000%
18Tourism Development (277) $ 132,00023%
Total Special Revenue Funds13,238,094$21%
AGENDA ITEM #7.E.
(Revenues and Expenditures)
Original Budget% of Expenses Used
Amount1st2nd3rd4th
1Debt Service (300)$7,778,23945%
Total Debt Service Funds7,778,239$45%
(Revenues and Expenditures)
Original Budget% of Expenses Used
Amount1st2nd3rd4th
1Solid Waste Disposal Fund (530)$4,135,24412%
2Hospital Enterprise Fund (540)$1,452,6860%
3Long Term Care Enterprise Fund (545)$1,075,9280%
4Kodiak Fisheries Research Center (555)$1,760,7937%
5911 Service (560)$ 250,0000%
Total Enterprise Funds8,674,651$7%
23%
AGENDA ITEM #10.A.
Manager’s Report
Michael Powers ICMA-CM
October 4, 2018
Issues and Topics
Attended the Mediation for Watterson that was successfully resolved.
Attended the AMLJIA Board Meeting regarding coverage issues. The Board rejected our appeal
Working with the City of Larsen Bay regarding a “soft closure” of the school with use by the community.
“Dorms”-Fish and Game has changed their position and want to extend for 5 years. I approved the
amendment to the lease. We will have 4 units available. Working with local agencies/entities on
potential rental.
Met with staff regarding RFP for Architectural services.
Working with the City of E911 documentation, Building Services Agreement and other issues.
Participated in Webinar on Building Successful Council Manager Relations
Attended Agenda Setting
Working with Staff on Camping/trespass/homeless issues.
Upcoming Events
AML Annual Conference-I will be in attendance from November 11 to November 16.
Vacation-I will be on vacation beginning on January 28 and returning to work on February 11.
AGENDA ITEM #13.A.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 18, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
AGENDA ITEM #13.A.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 18, 2018
ASSEMBLY REGULAR MEETING
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.A.1.
ARCHITECTURAL/ENGINEERING REVIEW BOARD
REGULAR MEETING
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
APPROVAL OF MINUTES
REVIEW OFRECOMMENDATION FOR ARCHITECTURAL & ENGINEERING SERVICES FOR
VARIOUS CAPITAL IMPROVEMENT PROJECTS
PUBLIC COMMENTS
AGENDA ITEM #13.A.1.
ARCHITECTURAL/ENGINEERING REVIEW BOARD
REGULAR MEETING
STAFF COMMENTS
BOARD COMMENTS
ADJOURNMENT
AGENDA ITEM #13.A.1.
Kodiak Island Borough
Engineering & Facilities Department
Projects Office
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9210 Fax (907) 486-9347
Date:September 21, 2018
To: Architectural/Engineering Review Board
From: Matt Gandel, Project Manager/Inspector
RE:Architectural and Engineering Services for Various Capital Improvements Projects
Background
In July 2018 theKodiak Island Borough (KIB) issueda Request for Proposals (RFP) for
Architectural and Engineering (A&E) services for various capital improvement projects at
Borough-owned facilities, including schools, government offices, and research facilities. A copy
of the RFP is attached for reference. The intent of the RFP isto sign a term contract with one firm
to complete design for multiple projects over several years. The term of the contract will be three
years with the option for both parties to agree to two two-year extensions.
Responses to the RFP were due on August 21, 2018. Seven responses were received from the
following firms (listed alphabetically):
Jensen Yorba Lott, Inc.
Kuna Engineering
KPB Architects
LCG Lantech, Inc.
McCool Carlson Green
Northwind Architects, LLC
RIMArchitects, LLC
The RFP outlined a review process for the responses involving anevaluation by a committee of
KIB and Kodiak Island Borough School District employees who would forward a recommendation
to the ARB,who would then forward a recommendation to the Borough Assembly. This approach
is similar to what was done for the recent RFP for A&E services for projects at Providence Kodiak
Island Medical Center.
AGENDA ITEM #13.A.1.
The responses were evaluated on four criteria:
1.Firm Qualificationsand Experience (40%)
2.Proposed Project Team (30%)
3.Management Plan (20%)
4.Overall Proposal Quality(10%)
TheRFP provided detailed descriptions of what was to be included for each criteria, and these
descriptions were used by the review committee to performtheir evaluations. After completing
their evaluations the members of the review committee agreed to recommend one firm for award.
Recommendation
After careful analysisand consideration the review committee is recommending KIB award the
contract for this work to Jensen Yorba Lott (JYL). Per Kodiak Island Borough Code 3.30.110(D)
proposals and tabulations will not be made public until a contract is awarded, but a discussion of
the reasons for selecting JYL is provided below.
Overall JYL’s proposal was scored the highest by five out of the six reviewers, and the sixth
reviewer scored it second highest. JYL addressed each criteria listed in the RFP with clear, well
considered responses, and included specific real-world examples as well as “lessons learned” for
each section. JYL and their team of consultants demonstrated strong experience with the types of
projects listed in the RFP,including interior renovations, exterior improvements, and mechanical
upgrades.
A particularly well donesection of JYL’s proposal was their proposed Management Plan for
assisting and guiding KIB through the design and construction process. JYL provided a detailed
walkthrough of the various design stages that showed a strong concern for the budget and schedule
constraints that KIB faces on any construction project.
Several of the proposals were well prepared and received high scores from the review committee.
However, JYL scored higher than their competitors on almost every scoring criteria, and their
proposal was deemed the strongest by the selection committee, and the most advantageous to the
Kodiak Island Borough.
Staff recommends the ARB concur with the selection of Jensen Yorba Lott for this term contract,
and forward that recommendation to the Assembly for contract award.
AGENDA ITEM #13.A.1.
KODIAK ISLAND BOROUGH
REQUEST FOR PROPOSALS
Architectural & Engineering Services
for
Various Capital Improvement Projects
July2018
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
(907) 486-9210
Page 1 of 10
AGENDA ITEM #13.A.1.
REQUEST FOR PROPOSALS
Architectural & EngineeringServices for Various Capital Improvement Projects
Proposals will be received until 2:00 p.m. (local time) on August 21, 2018, by the Kodiak Island
Borough (Borough) for architectural and engineering services related to renovation and
renewal/replacement projects at various Borough facilities.
Request for Proposal documents are available electronically through our website: www.kodiakak.us.
Contact information for questions regarding this request for proposals:
Matt Gandel, Project Manager/Inspector
Engineering/Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615
Phone: (907) 486-9210
Fax: (907) 486-9347
Email: mgandel@kodiakak.us
Proposals will be received until the date and time stated above. Proposals received after the time stated
above will be returned unopened.
Submit Proposals to:
Office of the Borough Manager
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615
Envelopes must be clearly marked: Kodiak Island BoroughArchitectural & Engineering Services.
The Kodiak Island Borough reserves the right to reject or accept any or all proposals, to waive
irregularities or informalities in the proposals, and togive particular attention to the qualifications of
the proposer.
Michael Powers, Borough Manager
July 17, 2018
Publish: Kodiak Daily Mirror July 17, 24, Aug 7, 14, 2018
Anchorage Daily News July 17, 24, Aug 7, 14, 2018
Page 2 of 10
AGENDA ITEM #13.A.1.
IMPORTANT
REGISTRATION FORM
In order to receive addenda and any other information which may impact or alter the specifics of this
Request for Proposals,pleasefill out the contact information below and return to the Kodiak Island
Borough.
ONLY REGISTERED PARTIESWILL RECEIVENOTIFICATIONS.
Contact Information
Name of Company: ___________________________________________________________________
Contact Name: ______________________________________________________________________
Street Address: _______________________________________________________________________
City, State, Zip: ______________________________________________________________________
Phone Number: ______________________________________________________________________
Fax Number: ________________________________________________________________________
Email: _____________________________________________________________________________
Return this form via fax, email, regular mail, or hand delivered to the following location:
Matt Gandel, Project Manager/Inspector
Engineering/Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615
Phone: (907) 486-9210
Fax: (907) 486-9347
Email: mgandel@kodiakak.us
Page 3 of 10
AGENDA ITEM #13.A.1.
INTRODUCTION
The purpose of this Request for Proposals (RFP)is to obtain professionalarchitectural and engineering
(A&E)services to assist theKodiak Island Boroughwith various renovation and renewal/replacement
projects at various Borough facilities, including but not limited to, schools, government offices, and
research facilities.
The agencies involved in these projects include the following:
Kodiak Island Borough (KIB): The owner of the facilities and real property upon
which the facilities are built. For the purposes of this RFP, the KIB will contract for
A&E services and select a contractor in accordance with the Kodiak Island Borough
Code.
Kodiak Island Borough Engineering and Facilities Department (EF): The
Borough's Engineering and Facilities Department oversees the construction and
maintenance of KIB facilities and will administer these projects.
Kodiak Island Borough Architectural/Engineering Review Board (ARB): The
ARB is a standing advisory board of the KIB empowered to review all architectural
and engineering proposals and design drawings for Borough owned buildings and
publicly funded projects, evaluate and propose improvements to specifications and
drawings, and evaluate the list of proposed architects and forward a recommendation
to the Kodiak Island Borough Assembly.
Kodiak Island Borough School District (KIBSD):The KIBSD Maintenance
Department performs the operation and maintenance of school facilities as required
under State of Alaska statutes.
COMMUNITYPROFILE
Situated inthe Gulf of Alaska, the Kodiak Island Borough is located in the Kodiak Island Archipelago,
an area comprised of sixteen major islands paralleling the Katmai Coast along the Alaska Peninsula for
177 miles. At 3,588 square miles, Kodiak Island is the secondlargest island in the United States,
second only to the island of Hawaii. The city of Kodiak is 250 air miles southwest of Anchorage and is
the seventh largest city in the state. Total island wide population including the six villages of Akhiok,
Larsen Bay, Karluk, Port Lions, Old Harbor, and Ouzinkie is nearly 14,000 with approximately 11,000
of those residents living in and around the city of Kodiak and its road system. Moderate seasons,
cloudy skies, and moderately heavy precipitation characterize climatic conditions. Average yearly
rainfall is 78inches with an average of 68inches of snowfall. Wind averages 10 knots with gusts as
high as 100 knots.
SCOPEOF WORK
The intent of this RFP is to solicit proposals from A&E firms to enter into a term contract with the
Kodiak Island Borough (KIB) to provide design services for renovation and renewal/replacement
projects at various Borough facilities. These services may include but not be limited to developing
architectural and engineering plans and specifications, cost estimates, and providing construction
administration services.
Page 4 of 10
AGENDA ITEM #13.A.1.
The term of thiscontract services will be three yearsfrom the date it is executed,with the option for
both parties to agree to two (2)one-year extensions.
Following is a list of potential projects provided to give proposers examples of the types of design
services that may be required under this contract. No guarantee is made that these specific services will
be required, or that services required will be limited to these types of projects:
Borough Building Flooring Replacement:Removal of approximately 30,000 square
feet of existing flooring including asbestos containing materials and installation of new
flooring.
North Star Elementary Siding Replacement:Removal of approximately 20,000
square feet of existing cement board siding and installation of new composite siding.
Peterson Elementary Roof Replacement:Removal of approximately 40,000 square
feet of EPDM/IRMA roof system and various expansion joints and replacement with
new PVC roof membrane.
Village Mechanical Upgrades:Upgrades to mechanical systems, including boilers,
pumps, air handling fans and motors, and controls systems at village schools including
Akhiok, Karluk, Larsen Bay, Old Harbor, and Port Lions.
Design packages may be split into phases and/or packages in order to accommodate phasing and
budget constraints. Projects may be completed separately or together, and concurrently or in multiple
phases over several years, in order to accommodate operational and/or budget constraints. The
successful proposer will be required to ensure that planning and design of each project takes into
account the typical operating periods for each facility.
Design services shall include the customary architectural, structural, civil, mechanical, and electrical
engineering services associated with the following design stages:
Schematic Design: Drawings and other documents that serve to illustrate the general
scope, scale, and relationship of project components.
Design Development:Drawings and other documents that serve to fix and describe
the size and character of the entire project as to structural, mechanical, and electrical
systems, materials, and such other essentials as are appropriate.
Construction Documents: Drawings and specifications that provide in detail the
requirements for construction of the entire project.
Bid Services: Documents for obtaining bids and awarding contracts for construction,
including providing responses to bidder questions, and analysis of
alternatives/substitutions.
Construction Services:Assistancein KIB’s administration of the construction
contract including shop drawing review, construction observation, change order
review, and project close out assistance.
It is KIB’s intention to enter into a term contract with one firm for this work. The successful firm will
be the lead for its team of consultants as required by each particular project. The term contract will
Page 5 of 10
AGENDA ITEM #13.A.1.
include a fee schedule for the lead firm and consultants, but will not include the total fee for any actual
project. At the start of each individual project a fee will be negotiated and a change order to the
contract executed by all parties.
CONTRACT AWARDSCHEDULE
The anticipated contract award schedule is as follows:
RFP Available ..................................................................................................July 17, 2018
Proposal Responses Due to KIB ................................................................. August 21, 2018
Proposal Review .................................................................... August 22 – August 31, 2018
Interviews(if necessary) .........................................................Week of September 10, 2018
Recommendation of Firm to ARB ........................................................ September 14,2018
ARB Meeting to Forward Recommendation of Firm to Assembly ...... September 25, 2018
Assembly Approval .................................................................................. October 18, 2018
Commencement of Fee Schedule Proposal and Negotiations................... October 22, 2018
Sign Contract ............................................................................................ October 29, 2018
PROPOSAL
Proposals should not exceed ten (10) double sided and stapled pages (8.5 x 11), exclusive of appendix,
cover page, letter of transmittal and table of contents. Provide five (5) hard copies plus one (1) copy in
electronic PDF format on a storage device accessible by a standard USB port.
The response must contain, in the order presented, information to address the evaluation criteria set
forth in this solicitation.
Proposals shall include with aletter of transmittal including the followinginformation:
1.The proposer's name and address.
2.A statement that indicates the proposal is valid for at least 90 days from the proposal
submission deadline.
3.A statement that indicates the proposer's willingness to perform theservices described in
this RFPand that all staff and other resources which are required to perform the services
described in this RFP will be made available by your organization over the life of the
anticipated contract.
4.Acknowledgement of any addenda issued during RFP process.
5.Statement that the signatory has authority to bind the proposer.
6.Signature of authorized individual.
Proposals shall be organized in the manner specified below in order to achieve a uniform review
process and obtain the maximum degree of comparability for the selection committee.
A.Firm Qualificationsand Experience:
1.Discussion of at least two projectsof similar scope to the services requested that your firm
has completed which you believe would qualify your firm for this contract.
2.Description of your experience with projectsinvolving various disciplines,i.e.
mechanical/electrical, civil, energyimprovements, building envelope, roofing, interior
renovations, etc.
Page 6 of 10
AGENDA ITEM #13.A.1.
3.Description of your experience with renovation projects in occupied facilitiesand
description of the types of challenges you faced and how you overcame them.
4.Discussion of any specifics not included in the criteria above to describe whyyour firm
may be particularly qualified to be selected for this contract.
B.ProposedProject Team:
1.Descriptionof the professional qualifications and experiences of the proposed project team
members, including proposed consultants. Demonstrated expertise in working as a team on
recent projects.
2.A response prepared specifically for this proposal is required. A focus on the individuals'
specific duties and responsibilities and how project experience is relevant to the proposed
projects is preferred.Marketing resumes often include non-relevant information which
may detract from the evaluation of the proposal. Lists of projects are not useful.
C.Management Plan:
1.Discussion of your proposed management plan for this contract. Provide a table or chart
that shows organizational structure, chain of supervision, decision authority and
communications.
2.Description of your firm's approach to the contract and, at a summary level, the steps seen
as an integral part of successfully guiding KIB through this process.
3.Discussion of your firm's cost estimating procedures during the design process and how
estimates are verified/validated.
4.Discussion of both current and potential projects the firm is contemplating as well as the
current and potential time commitments of your proposed project team.
SELECTIONPROCESS
A.Evaluation & Selection Process
Responses to this solicitation will be reviewed and evaluated by a committee of Kodiak Island
Borough employeesand one representative from the Kodiak Island Borough School District. The
committee will recommend one firm for selection to the Architectural/Engineering Review Board
(ARB). The ARB will review this selection and provide a recommendation to the Kodiak Island
Borough Assembly, whichwill make the final selection for award.Responses will be evaluated on
the basis of the advantages and disadvantages to KIB using the evaluation factors set forth below.
Responsive firms will be independently evaluated by each member of the selection committee and
ranked numerically. The selection committee will meet to present each member’s ranking and
discuss each proposers qualifications before agreeing to recommend one firm for award.
The selection process for this RFP will be a qualification based selection process where cost of
servicesis not an evaluation criteria. There shall be no discussion of costin the initial response.
The top ranked firm selected for contract negotiations will be required to submit a detailed fee
schedule for itself and its consultants.If negotiations are unsuccessful with the top ranked firm,
KIB will terminate the negotiations and move on to the proposer with the next best ranking.
Page 7 of 10
AGENDA ITEM #13.A.1.
B.Evaluation Factors
The evaluation factors and available points for each are:
Firm Qualifications and Experience 40 points
Proposed Project Team30 points
Management Plan20 points
Overall Proposal Quality10 points
Total100 points
The specific requirements for Firm Qualifications and Experience, Proposed Project Team, and
Management Planare detailed in the Proposal section above. Overall Proposal Quality will be an
evaluation of whether or not the proposal is clear and concise, organized correctly, and
professionally presented.
C.Interviews
Selected proposers maybe requested to interviewwith the selection committee. Proposers will be
notified in writing of the interview requirements, date, time, location, and amount of time allowed
for an interview/presentation and question and answer period. All expenses related to proposal
development and interview/presentation costs are the responsibility of proposer and shall not be
charged to KIB.
D.Release of Information
Per Kodiak Island Borough Code 3.30.110(D), “proposals and tabulations…shall be open to public
inspection only after the contract award.” Upon completion of the selection process all proposers
will be notified of the top-ranked firm, but no specifics of scoring or ranking will be made public
or available to any proposer until a contract is awardedand executed.
ADMINISTRATIVE INFORMATION
A.Contact Person
Any information required or questions regarding this RFP should be addressed to:
Matt Gandel, Project Manager/Inspector
Engineering/Facilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615-6398
Phone: (907) 486-9210
Fax: (907) 486-9347
Email: mgandel@kodiakak.us
B.Deadline for Receipt of Proposals
Proposals may be mailed or hand delivered and must be physically received by KIB no later than
2:00 p.m., prevailing time(AK),August 21, 2018. Faxed proposals are not acceptable. Proposals
received after the above proposal submission deadline will not be considered and will be returned.
C.Proposers' Review and Substantive Questions
Proposers should carefully review this RFPfor errors, questionable or objectionable materials and
items requiringclarification. Proposers shall put comments and/or questions in writing and submit
them tothe contact person noted above. Please submit questions at least five days before the due
Page 8 of 10
AGENDA ITEM #13.A.1.
date of proposals. This will allow time for an addendum to the RFP to be issued, if required, to all
recipients of the RFP.
D.Addendum to the RFP
KIB reserves the right to issue written addenda, to revise or clarify the RFP, respond to questions,
and/or extend or shorten the due date of proposals.
E.Cancellation of the RFP
KIB retains the right to cancel the RFP process if it is in the KIB's best interest. KIB shall not be
responsible for costs incurred by proposers for proposal preparation.
F.Proposal Withdrawal and Correction
A proposal may be corrected or withdrawn by a written request received prior to the deadline for
receipt of proposals.
G.Retention of Proposals
All proposals and other material submitted become KIB property and may be returned only at
KIB's option.
H.Cost of Proposal Preparation
Any and all costs incurred by proposers in preparing and submitting a proposal are the proposers'
responsibility and shall not be charged to KIB or reflected as an expense of the resulting contract.
I.Delivery of Proposals
KIB assumes no responsibility or liability for the transmission, delay, or delivery of proposals by
either public or private carriers.
J.Media Announcements
Any and all media announcements pertaining to this RFP require KIB's prior written approval.
K.Binding Contract
This RFP does not obligate KIB or the selected proposer until a contract is signed and approved by
all parties.
INSURANCE REQUIREMENTS
The Consultant shall provide evidence of insurance with an insurance carrier or carriers satisfactory to
the Borough covering injury to persons and property suffered by the Borough or by a third party which
may arise from or in connection with the performance of the work hereunder by the Consultant, its
agents, representatives or employees. All of the insurance coverages shall be considered to be primary
and noncontributory to any other insurance carried by the Borough, whether through self-insurance or
otherwise. The Consultant shall notify the Borough in writing, at least 30 days before cancellation of
any coverage or reduction in any limits of liability.
The Consultant shall furnish, prior to any work commencing, a certificate of insurance or the policy
declaration page with required endorsements attached thereto –all of which have been executed by the
insurer’s representative and issued to the Borough shall denote the type, amount, class of operations
covered, effective (and retroactive) dates, and dates of expiration of policies with the requirements
noted below:
Page 9 of 10
AGENDA ITEM #13.A.1.
The Kodiak Island Borough shall be named as additional insured in regards to the Commercial
General Liability and Automobile Liability policies.
The Consultant shall maintain the following insurance policies with the specified minimum coverages
and limits in force at all times during the performance of the Contract.
A.Workers'Compensation:As required by AS 23.30.045, for all employees of the Consultant
engaged in work under this Contract. The Consultant shall be responsible for Worker’s
Compensation Insurance for any subconsultant who performs work under this Contract. The
coverage shall include:
1.Waiver of subrogation against the Borough;
2.Employer’s Liability Protection at $1,000,000 each accident/each employee and a
$1,000,000 policy limit.
B.CommercialGeneral Liability: On an occurrence policy form covering all operations with
combined single limits not less than:
1.$2,000,000 Each Occurrence;
2.$2,000,000 Personal Injury;
3.$5,000,000 General Aggregate; and
4.$5,000,000 Products-Completed Operations Aggregate.
5.Coverage shall include a waiver of subrogation against the Borough.
C.Automobile Liability:Covering all vehicles used in Contract work, with combined single
limits not less than:
1.$2,000,000 each occurrence.
2.Coverage shall include a waiver of subrogation against the Borough.
D.ProfessionalLiability.The Consultant, at his own cost and expense, shall affect and maintain
at all times during the life of the Contract a good and sufficient professional liability insurance
policy of not less than $2,000,000.00, protecting the Consultant against claims of the Kodiak
Island Borough for negligence, errors, mistakes, or omissions in the performance of the
services to be performed and furnished by the Consultant.
Page 10of 10
AGENDA ITEM #13.B.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 18, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.B.1.
1
2
3
4
5
6 KODIAK ISLAND BOROUGH
7 RESOLUTIONNO.FY2019-09
8
9 A RESOLUTIONOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGHRATIFYING
10 AND CERTIFYING THE RESULTS OF THE MUNICIPAL ELECTION HELD ON OCTOBER 2,
11 2018
12
13 WHEREAS,
14
15
16
17
18
19
20
21
22
23 The election was also held for the purpose of voting on the followingproposition:
24 PROPOSITION NO. 1
25
26
27
28
29
30
31
32
33
34
35
36 WHEREAS,
37
38
39 BOROUGH ASSEMBLY – TWO SEATS, THREEYEAR TERMS
40
41 SCHOOL BOARD – TWO SEATS, THREE YEAR TERMS
42
43 BAY VIEW ROAD SERVICE AREA BOARD – TWO SEATS, THREE YEAR TERM
AGENDA ITEM #13.B.1.
44 FIRE PROTECTION AREA NO. 1 BOARD – TWO SEATS, THREE YEAR TERMS
45 MONASHKA BAY ROAD SERVICEAREA BOARD – TWO SEATS, THREE YEAR TERM
46 SERVICE AREA NO. 1 BOARD - TWO SEATS, THREE YEAR TERMS
47
48 WOMENS BAY SERVICE AREA BOARD - TWO SEATS, THREE YEAR TERMS
49
50 PROPOSITION NO. 1 – MAXIMUM ALLOWABLE TAX REVENUES
51
52 PERCENTAGES
PrecinctTotal Registered VotersVotes CastPercentage
32/800-Chiniak
32/810-Flats
32/815-KI South (Larsen Bay)
32/820-Kodiak No. 1
32/825-Kodiak No. 2
32/830-Mission Road
32/835-Old Harbor
32/840-Ouzinkie
32/845-Port Lions
Absenteein person and by mail,
Questioned, and Personal
Representative
TOTALS10039126613%
53
54 HISTORICAL VOTER TURN-OUT
55
56
57 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
58 BOROUGH THAT
59
60
61 Section 1: James Turner,Dennis
62 Symmons,
63
AGENDA ITEM #13.B.1.
64 Section 2:Judy A. Carstensand
65 Kelly Bell
66
67 Section 3:
68
69
70 Section 4:Paul VanDykeandAaron M. Griffin
71
72
73 Section 5:
74
75
76 Section 6:Paul Hansen and Jay Baldwin
77
78
79 Section 7:David G. Conrad, and Billy Ecret
80
81
82 NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK
83 ISLAND BOROUGH THAT
84
85
86 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
87 THIS EIGHTEENTH DAY OF OCTOBER, 2018.
88
89
90
91
92
93
94
95 UNANIMOUS VOTE:
96
97
AGENDA ITEM #13.B.2.
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 18, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.B.2.
1
2
3
4
5
6 KODIAK ISLAND BOROUGH
7 RESOLUTIONNO. FY2019-10
8
9 ARESOLUTIONOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGHACCEPTING AN
10 ASSISTANCE TO FIREFIGHTERS GRANT (AFG) FOR THE BAYSIDE FIRE DEPARTMENT
11
12 WHEREAS,
13
14
15
16 WHEREAS,
17
18
19
20 WHEREAS,
21
22
23
24 WHEREAS,
25
26
27
28 NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND
29 BOROUGH
30
31
32
33 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
34 THIS _________DAY OF OCTOBER,2018.
35
36
37
38
39
40
41
42 VOTES:
43
44
45
AGENDA ITEM #13.B.3.
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 18, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
AGENDA ITEM #13.B.3.
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 18, 2018
ASSEMBLY REGULAR MEETING
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.B.3.
1
2
3
4
5
6 KODIAK ISLAND BOROUGH
7 RESOLUTIONNO. FY2019-02A
8
9 A RESOLUTIONOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGH
10 AMENDINGTHE FEES OF THE KODIAK ISLAND BOROUGH
11
12 WHEREAS,
13
14
15 WHEREAS,
16
17
18 WHEREAS,
19
20
21 WHEREAS,
22
23 WHEREAS,
24
25
26 NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND
27 BOROUGH
28
29 Section 1:
30
31 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
32 THIS __________ DAY OF _______________, 2018.
33
34
35
36
37
38
39
40 VOTES:
41
42
43
44
AGENDA ITEM #13.B.3.
KODIAK ISLAND BOROUGH, ALASKA
FEE SCHEDULE
Effective:July 1, 2018 October 18, 2018
Contents
Page
Miscellaneous Services2
Title 3: Revenue and Finance3
Title 5: Business Licenses
3
Title 6: Animals
3
Title 8: Health and Safety
Solid Waste Collection and Disposal
4 new fee item added
Title 12: Naming Buildings, Public Facilities,
Streets, and Sidewalks
5
Title 15: Building and Construction
Building Permits
5
Electric Permits
5-6
Grading Permits
6
Plan Review
6
Plumbing
6
Other
7
Title 16: Subdivision
7
Title 17: Zoning8
Title 18: Borough Real Property8
AGENDA ITEM #13.B.3.
Copy of Fire Reports$25.00
One-half of Training Center, per half day(1-6 hrs, max 49 people)$15.00
One-half of Training Center, per day(6-10 hrs, max 49 people)$25.00
Full Training Center, per half day(1-6 hrs, max 100 people)$30.00
Full Training Center, per day(6-10 hrs, max 100 people)$50.00
Refundable Cleaning Deposit$50.00
Notes:
Non-profit organizations and public safety agencies who do not charge a fee for the activity being conducted may apply for a waiver of Training Center
use fees.
Borough Code, Complete$200.00
Supplement Service (Annual Fee)$75.00
Title 15, completefirst 20 pages free, $0.25 thereafter
Title 16, completefirst 20 pages free, $0.25 thereafter
Title 17, completefirst 20 pages free, $0.25 thereafter
2007 Comprehensive Plan (bound copy)$100.00
Audio Recording CD$5.00
Audio Recording(saved on requester's thumb drive)no charge
Audio Recording(sent by email)no charge
Certified copies(does not include copy charges)$5.00
Copy, scan single file to CD or DVD, per disk (includes large scale maps)$5.00
Copies,perpagefirst 20 pages free, $0.25 thereafter
Comprehensive Plans, paper$25.00
Electronically Reproduced Records (hard copy to electronic)no charge
Electronically Produced/Provided Records (originally electronic)no charge
Interest on Miscellaneous Delinquent Accounts12% annually
New/Transfer Liquor License$1.00per notice mailed
Non-FilingorLateFilingFeeforSpecialTaxes(Excise,Severance,andTransient
Accommodations)$50per filing
NSF Check Fee$25.00
Research Service, records recovery *
First 5 hours free per month/per requestor/$40.00 per hr
thereafter
Research Service, data analysis*Fee set at $40.00 per hr
Wire Transfer Fee$25.00
Check Replacement Fee$15.00
Notes:
*
KIBC 2.40.060 authorizes the setting of fees for compilation or creation or records (data analysis). The arbitrary amount of $40 per hour is an average of
Clerk's Office staff hourly wage and benefits. KIBC 2.40.040 notes that we cannot exceed the actual salary and benefit cost for personnel time.
Main Lobby (upstairs/down - fee includes large conference room)$250.00
Refundable cleaning deposit, main lobby$300.00
Large Conference Room$50.00
Refundable cleaning deposit, large conference room$50.00
Small Conference Room$40.00
Refundable cleaning deposit, small conference room$30.00
Notes:
Non-profit organizations and public safety agencies who do not charge a fee for the activity being conducted in the facility may apply for a waiver of
KFRC fees.
GIS services (1/4 hr minimum)$60.00/hr
Prints/Copies
Bond$1.00 sq ft
Semi Gloss$2.00 sq ft
Mylar$3.00 sq ft
8.5 X 11 inchfirst 20 pages free, $0.25 thereafter
11 X 17 inchfirst 10 pages free, $0.50 thereafter
Notes:
No copying or commercial use, except for reference
AGENDA ITEM #13.B.3.
Foreclosure/Attorney Feeactual cost
Publication Fee actual cost
Redemption Certificatesactual cost
Administration Fee on Clerk Deeded Properties$500.00
Interest12% annually
Penalty10% one time charge
Excise Tax on Flower and BudPer the State of Alaska Rate
Excise Tax on Remaining Portions of the PlantPer the State of Alaska Rate
Interest12% annually
Penalty10% one time charge
Excise Tax on Cigarettes$.05 each
Excise Tax on Other Tobacco Products25% of wholesale cost
Interest12% annually
Penalty within 7 days of due date10% one time charge
Penalty within 16 days of due date15% one time charge
Cultivation Facilities - Limited$200.00 annually
Cultivation Facilities - Standard$1,000.00 annually
Manufacturing - Concentrate$200.00 annually
Manufacturing - Product$1,000.00 annually
Retail$1,000.00 annually
Testing$200.00 annually
License Fee$100.00 annually
Cruelty to Animals
1st offensemandatory court appearance
2nd offensemandatory court appearance
3rd offensemandatory court appearance
Vicious Animals
1st offensemandatory court appearance
2nd offensemandatory court appearance
3rd offensemandatory court appearance
Boarding Fees
Small animals (dogs, cats, etc.),per day$5.00
Large animals (cows, horses, etc.),per day$50.00
License Fees
Male Dog,peryear$35.00
Female Dog,peryear$35.00
Neuter and Spayed Dogs,peryear$10.00
Duplicate Tag, each$5.00
Miscellaneous Fees
Rabies Vaccinations Deposit(partially refundable)$20.00
Adoption(includes neuter or spay, rabies shot, license)actual cost
AGENDA ITEM #13.B.3.
Appliances
Appliances Other, residentialno charge from "Primary Residence Only"
Refrigerators/Freezers, residential $10.00 each
Asbestos Disposal(m ust be delivered in compliance with applicable regulations)$200.00 minimum, $200.00/cy
Batteries
Lead Acid Batteries - residentialno charge
Lead Acid Batteries - commercial $6.00 per large, $3.00 per small
Lithium Batteries $6.00 per large, $3.00 per small
Cart Service Fee $25.00 per incident
Commercial Garbage$20.00 minimum, $355.00/ton
Construction/Demolition Debris (C&D)(residential over 250lb/commercial/ industrial
/institutional)$20.00 minimum, $355.00/ton
Note: Any mixed construction loads that have greater than 10% metals will not be accepted.
Fishing Gear - line, netting and web only $355.00/ton
Fluorescent Light bulbs, Commercial$1.00/lb
Equipment Usage to Off-Load Customer Waste$100.00/hour, $100.00 minimum
Garbage Truck of Borough Collection Contractor$355.00/ton
Garbage Truck of United States Coast Guard Contractor $355.00/ton
Household Hazardous Waste
40 lb limit per monthno charge
Greater Than 40 lbs per month$1.00/lb
Marine Debris (does not include line, netting and webbing - see Fishing Gear)
Less than 1 cyno charge
1 to 10 cubic yards - Must complete acceptance form at landfill.no charge
Greater than 10 cubic yards: ADEC and KIB approval required before delivery.
Line, netting, webbing, recyclables, and metal must be separatedprior to delivery$330.00/ton
Metals(includes vehicles larger than one ton capacity) $330.00/ton ($0.165/lb)
Mobile Homes/Recreational Vehicles (measuredper longest dimension) See Note $30.00/lf
Oil
Used Oil - commercial$3.00/gal
Used Oil - residential - 5 gallons per monthno charge
Used Oil - residential - greater than 5 gallons per month$1.50/gal
Residential Waste (by passenger automobile or pickup truck) This includes C&D, and
household waste.
Up to 250 lbs total per day(no metals)no charge
251 pounds or greater$355.00/ton
Tires - commercial$355.00/ton
Uncovered Loads - additional charge$35.00
Use of Scale to Obtain a Certified Weight$15.00 per ticket
Vehicles(vehicles larger than one ton capacity will be charged at the metals rate)$475.00per vehicle
Waste Screenings $355.00/ton
NOTES:
*
Governmental customers may be served by a private company by direct negotiation for service. Fees will be set, billed and collected by that company.
*
Commercial and residential solid waste materials collected by the United States Coast Guard, or its representative, for disposal at the Kodiak Island
Borough landfill will be charged at the time of disposal at the rate established in this fee schedule. The Kodiak Island Borough will invoice the United
States Coast Guard for all or any portion of those fees charged, as agreed upon by the parties. Fees associated with other waste disposal options will be
charged based on the applicable fee represented in this schedule.
*
Companies conducting commercial, industrial and institutional demolition projects need to separate their waste into metal and non-metal loads. Mixed
loads will not be accepted at the landfill.
*
Metals received at the landfill in the form of tanks or cables must be prepared in an acceptable manner. Tanks must be drained of all fluids and wiped
clean. Tanks under 500 gallons must have an 18" square hole cut into it and wiped clean. Tanks over 500 gallons must have one end cut off and wiped
clean. Tanks 1,000 gallons and greater must contact Engineering/Facility staff to discuss acceptable criteria. Fishing cable must be cut into 3' lengths.
Other metal items must be cut into pieces no greater than 17' long, 7' wide and 5' high. They must be separated from non-metal material (e.g., machinery
with hoses or electrical components).
*
Approved Thrift Stores will be allowed free disposal of self-hauled household residential waste of up to 2,000 lbs/week. Disposal of large items (e.g.,
boats, trailers, construction/demolition debris and metals) will be charged at the same rate as shown in this fee schedule.
*
Commercial establishments, and/or small quantity generators, who generate hazardous waste must contact an environmental company to properly
dispose of their waste.
*
All mobile homes or debris from mobile homes shall be cleared for asbestos and Lead based paint before acceptance. All materials must be separated
into C&D, metal and recyclables prior to delivery.
Definitions:
Residential Waste - Waste generated from your home (for example, household garbage, bulky items such as furnishings and grass/lawn clippings). It
includes homeowner construction/demolition waste but does not include metals.
Commercial Waste - Institutional and industrial organizations or contractors and businesses conducting work for compensation and/or barter.
AGENDA ITEM #13.B.3.
Street Name Change Fee$150.00
Total ValueFees
value = up to $500.00$15.00
$15.00 for the first $500 plus $2.00 for each additional $100.00
value = $500.01 - $2,000.00
or fraction thereof, to and including $2,000.00
value = $2,000.01 - $25,000.00
$45.00 for the first $2,000.00 plus $9.00 for each additional
$1,000.00 or fraction thereof, to and including $25,000.00
value = $25,000.01 - $50,000.00
$252.00 for the first $25,000.00 plus $6.50 for each additional
$1,000.00 or fraction thereof, to and including $50,000.00
value = $50,000.01 - $100,000.00
$414.50 for the first $50,000.00 plus $4.50 for each additional
$1,000.00 or fraction thereof, to and including $100,000.00
value = $100,000.01 to $500,000.00
$639.50 for the first $100,000.00 plus $3.50 for each additional
$1,000.00 or fraction thereof, to and including $500,000.00
value = $500,000.01 to $1,000,000.00
$2,039.50 for the first $500,000.00 plus $3.00 for each
additional $1,000.00 or fraction thereof, to and including
$1,000,000.00
$3,539.50 for the first $1,000,000.00 plus $2.00 for each
value = $1,000,000.01 and up
additional $1,000.00 or fraction thereof
New Construction of a single family residence or residence with an accessory building when issued as an owner/builder is $150.00.
Remodel of a single family residence when issued as an owner/builder is valuation based with the maximum fee amount of $150.00.
Notes:
I. Valuations for determination of permit fees will be based on contract prices or, in the absence of a contract price, the Building Valuation Data as
published, by I.C.B.O. Building Standards
2. Owner/builder is defined as a person who is managing the construction or remodel of their own residence and the building permit must reflect the
name of the owner.
The following schedule of fees shall apply to all electrical work for which a permit is required
NEW CONSTRUCTION ELECTRICAL WORK
Single Family and Duplexes:
Temporary Work Service Permit$30.00
Residential Single Family - new$70.00
Duplex - new$100.00
Additional Wiring, remodeling residential only$30.00
ALL OTHER ELECTRICAL WORK
Issuance of Permit$35.00
Each Fixture/Duplex Outlet/Individual Switch/Emergency Light$1.25
Electric Heat per k.w. Installed$1.00
Each Power Outlet$2.00
Electrical Service to 200 amps$20.00
Electrical Service over 200 amps$30.00
Each Area Floodlight, 1st light$20.00
Each Additional Floodlight$5.00
Generator per k.w. Output$1.00
Transformers 5 k.v.a. or above$5.00
Motor Connections, 15 hp and above$20.00
Transfer Switches - manual$5.00
Transfer Switches - automatic$10.00
Electrical Signs$20.00
Trailer Courts - each space$50.00
Each Additional - same permit$10.00
Temporary Services$5.00
Environmental Control Devices per Outlet/Unit$1.25
AGENDA ITEM #13.B.3.
ALL OTHER ELECTRICAL WORK (Cont'd)
The following schedule of fees shall apply to all electrical work for which a plan review is required:
$0.00 - $500.00$35.00
$501.00 - $1,000.00$60.00
$1,001.00 - $2,000.00$100.00
$2,001.00 - $3,000.00$150.00
$3,001.00 - $4,000.00$200.00
$4,001.00 - $6,000.00$250.00
$6,001.00 - up$300.00
When extra inspections are made necessary by reason of defective work, or otherwise through fault or error on the part of the holder of the permit, or on
the part of the permit holder's official setting forth the violation, only one such extra inspection shall be made under the regular fees as herein prescribed.
For each further extra inspection for which the holder of the permit or employee is entirely responsible, fees shall be charged as follows: Note: The
building department shall allow for correction of such work, a maximum of ten working days following the date of inspection
First Inspection$40.00
Second Inspection$50.00
Each Additional Inspection$60.00
Electric Permits After Work has Started2 x the published amount
50 cubic yards$23.50
51 to 100 c.y.$37.00
101 to 1,000 c.y.$37.00 for 1st 100 cy + $17.50 for ea additional 100 cy
1,001 to 10,000 c.y.$194.50 for 1st 1,000 cy + $14.50 for ea additional 1,000 cy
10,001 to 100,000 c.y.$325.00 for 1st 10,000 cy + $66.00 for ea additional 10,000 cy
100,001 c.y. or more$919.00 for 1st 100,000 cy + $36.50 for ea add 10,000 cy
Note:
The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference between the fees paid for the original permit
and the fee shown for the entire project.
Commercial65% of the buildingpermit fee
Residential non-engineered50% of the buildingpermit fee
Residential engineered20% of the buildingpermit fee
Notes:
I. Valuations for determination of permit fees will be based on contract prices or, in the absence of a contract price, the Building Valuation Data as
published, by I.C.B.O. Building Standards
Additional Plumbing Remodeling - residential only$30.00
Single Family and Duplexes (base fee):
New Duplex$100.00
New Residential Single Family$70.00
Plus the Following Additional Charges:
Each Plumbing Fixture$7.00
Each Gas Outlet$5.00
Each Water Heater and Hot Water Boiler (per 1.000 btu)$0.20
Automatic Sprinkler Systems (per head)$1.50
Plumbing Alteration Work (per outlet)$7.00
All Other Plumbing Work$35.00
Plumbing Permits After Work has Started2 x the published amount
AGENDA ITEM #13.B.3.
Additional Plan Review Required by Changes, additions or revision to approvedplans $50.00/hr
Appeals and Exceptions $350.00
Building Demolition Fee$40.00
Driveway Permit Fee, (no fee when included w/bldg permit)$25.00
Inspections Which No Fee is Specifically Indicated$40.00/hr
Inspections Outside Normal Business Hours (per hour, 2 hr min)$70.00
Reinspection Fees Assessed Under Provisions of Section 305G$40.00/hr
Right of Way (ROW) Permit for Driveway Access$100.00
Abbreviated/Aliquot Part Plats$300.00
Appeal to Assembly$200.00
Appeal to Commission $200.00
Appeal Record Copy,perpagefirst 20 pages free, $0.25 thereafter
Review of P&ZC Decision $75.00
Vacations$350.00
Waivers$150.00
Inspection Services - General
Personnel Costs - strait time$40.00/hr
Personnel Costs - over time$56.00/hr
Personnel Costs - double time$72.00/hr
Vehicle - hours$1.70/hr
Vehicle - mileage$0.30/mi
Vehicle - administrative fee10%
Inspection Services - Subdivision:
Road and Utility Improvement(per lineal ft)
Improvements for 1 to 12 lots$3.50/lf
Improvements for 13 lots and more$2.00/lf
Materials Approval Services:
First Submittal$200.00
Subsequent Reviews$60.00
Plan Review Services:
Additional Improvement Plan Reviews$100.00
Improvement Plan Reviewactual cost
Initial and Final Plan$200.00
Site Grading Plan Review$250.00
Preliminary Plats Creating:
1 to 12 lots$350.00
13 to 50 lots$350.00 + $20.00 for each additional lot over 12
Over 50 lots $1,110.00 + $15.00 for each additional lot over 50
AGENDA ITEM #13.B.3.
After the fact Zoning Compliance Permits 2 x the published amount
Appeal to Board of Adjustment $350.00
Appeal to Commission $175.00
Appeal Record Copy, per pagefirst 20 pages free, $0.25 thereafter
Conditional Use Permit **$250.00
Other P&Z Screening Approval $150.00
Postponement at Petitioner's Request - public hearing item$100.00
Postponement at Petitioner's Request - non-public hearing item$25.00
Review of P&ZC Decision $150.00
Variance$250.00
Zoning Change Permit:
Less than 1.75 acres$350.00
1.76 to 5.00 acres$750.00
5.01 to 40.00 acres$1,000.00
40.01 acres or more$1,500.00
Zoning Compliance Permit :
Less than 1.75 acres$30.00
1.76 to 5.00 acres$60.00
5.01 to 40.00 acres$90.00
40.01 acres or more$120.00
** This fee is waived for Accessory Dwelling Unit (ADU) cases
Land Disposal Application $350.00
Land Use Permits - temporary KIBC 18.50.010.B$250.00
Land Use Permits - annually KIBC 18.50.010.C$1,200.00
Material Sales , royalty fee per cubic yard - annually$2.00
Wood Cutting Permits - Chiniak area - annuallyFree with signed liability waiver
Wood Cutting Permits - specified areas other than Chiniak - 30 days$25.00
AGENDA ITEM #13.C.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 18, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
AGENDA ITEM #13.C.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 18, 2018
ASSEMBLY REGULAR MEETING
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.C.1.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
AGENDA ITEM #13.C.1.
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
AGENDA ITEM #13.C.1.
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
AGENDA ITEM #13.C.1.
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
AGENDA ITEM #13.C.1.
dlc 10/03/18
Percentage
Original2019-01A Budget Budget After After Budget
Original Budget PercentageAmendmentAmendmentsAmendments
A.
Revenues
Property Tax - Real$ 1,355,81120.50%$ -1,355,81120.50%
Property Tax - Personal150,8382.28% -150,8382.28%
Non-Ad Valorem Tax26,5000.40% -26,5000.40%
Payment in Lieu of Tax1,342,00020.29% -1,342,00020.29%
Severance Tax1,300,00019.65% -1,300,00019.65%
Penalties & Interest150,0002.27% -150,0002.27%
Licenses & Permits54,5500.82% -54,5500.82%
Excise Tax350,0005.29% -350,0005.29%
Shared Revenue - Federal150,0002.27% -150,0002.27%
Shared Revenue - State1,637,09624.75% -1,637,09624.75%
Investments Earnings5,0000.08% -5,0000.08%
Miscellaneous2,9650.04% -2,9650.04%
Use of Fund Balance00.00% -00.00%
Transfers In90,008 1.36% -90,0081.36%
Total General Fund Revenues$ 6,614,768$ -$ 6,614,768
Expenditures
Legislative$ 173,7002.63%$ -$ 173,7002.63%
Borough Management654,3019.89%$ -$ 654,3019.89%
Borough Clerk 546,4278.26%$ -$ 546,4278.26%
Legal Services163,0002.46%$ -$ 163,0002.46%
Finance/Accounting935,48014.14%$ -$ 935,48014.14%
Finance/MIS1,119,33916.92%$ -$ 1,119,33916.92%
Assessing778,06011.76%$ -$ 778,06011.76%
Engineering/Facilities393,5965.95%$ -$ 393,5965.95%
Community Development848,83912.83%$ -$ 848,83912.83%
Building Inspectors159,0902.41%$ -$ 159,0902.41%
Economic Development32,1000.49%$ -$ 32,1000.49%
General Administration 284,1354.30%$ -$ 284,1354.30%
Parks and Recreation98,3191.49%$ -$ 98,3191.49%
Emergency Preparedness59,8780.91%$ -$ 59,8780.91%
Animal Control114,0151.72%$ -$ 114,0151.72%
Education, Culture & Recreation20,4890.31%$ -$ 20,4890.31%
College and Libraries50,0000.76%$ -$ 50,0000.76%
Non Profit Funding184,0002.78%$ -$ 184,0002.78%
Transfers Out00.00%$ -$ -0.00%
Total General Fund Expenditures$ 6,614,768$ -$ 6,614,768
AGENDA ITEM #13.C.1.
dlc 10/03/18
2019-01A Budget Budget After
Original Budget AmendmentAmendments
B.(Revenues and Expenditures)(Revenues and Expenditures)(Revenues and Expenditures)
1 Education Support Fund (201)$ 9,890,244$ -$ 9,890,244
2 Land Sales (210)$ 339,553$ -$ 339,553
3 Buildings & Grounds Fund (220)$ 832,522$ 336,370$ 1,168,892
4 Local Emergency Planning Committee (234)$ 15,500$ -$ 15,500
5 Women's Bay Road Service Area (240)$ 226,190$ -$ 226,190
6 Service Area No. 1 (242)$ 406,500$ -$ 406,500
7 Service Area No. 2 (243)$ 25$ -$ 25
8 Monashka Bay Road Services Area (244)$ 50,738$ -$ 50,738
9 Bay View Road Service Area (246)$ 15,485$ -$ 15,485
10 Fire Protection Area No. 1 (250)$ 671,026$ -$ 671,026
11 Women's Bay Fire Department (252)$ 183,150$ -$ 183,150
12 KIB Airport Fire Area (254)$ 16,941$ -$ 16,941
13 Woodland Acres Street Light Area (260)$ 5,418$ -$ 5,418
14 Trinity Acres Lighting Dist. (261)$ 2,004$ -$ 2,004
15 Mission Lake Tide Gate (262)$ 1,798$ -$ 1,798
17 Facilities Fund (276)$ 11,130449,000$ 460,130$
18 Tourism Development (277) $ 132,000$ -$ 132,000
Total Special Revenue Funds$ 13,238,094$ 347,500$ 13,585,594
AGENDA ITEM #13.C.1.
dlc 10/03/18
2019-01A Budget Budget After
Original Budget AmendmentAmendments
C.(Revenues and Expenditures)(Revenues and Expenditures)(Revenues and Expenditures)
1 Debt Service (300)$ 7,778,239$ -$ 7,778,239
Total Debt Service Funds$ 7,778,239$ -$ 7,778,239
D.(Revenues and Expenditures)(Revenues and Expenditures)(Revenues and Expenditures)
1 Solid Waste Disposal Fund (530)$ 4,135,244$ 50,000$ 4,185,244
2 Hospital Enterprise Fund (540)$ 1,452,686$ -$ 1,452,686
3 Long Term Care Enterprise Fund (545)$ 1,075,928$ -$ 1,075,928
4 Kodiak Fisheries Research Center (555)$ 1,760,793$ 180,000$ 1,940,793
5 911 Service (560)$ 250,000$ -$ 250,000
Total Enterprise Funds$ 8,674,651$ 230,000$ 8,904,651
AGENDA ITEM #13.C.1.
AGENDA ITEM #13.D.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 18, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
Kodiak Island Borough Code 2.25.030 Dictates that:
KIBC 2.25.020
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.D.3.
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 18, 2018
ASSEMBLY SPECIAL MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.D.3.
2.25.060 Declaring and filling vacancies.
90 days remain
AGENDA ITEM #13.D.3.
2018 CALENDAR FOR ASSEMBLY VACANCY AND FILLING SEAT
Declaring Vacancies and Filling Seats (Assembly) Timeline per KIBC Code2.25.060
Resigns and the resignation is accepted
October 20,2019
If a seat is declared vacant and more More than 90 days remain in the
than 90 days remain in the term, term.
Effective date of resignation: October 18, 2018
End of term: October 20, 2019
then the clerk shall publish reasonable public notice October 19
of the vacancy14 days after the first
publication thereof
October 19 – November 2
November 17
Possible interview date:
Not later than 30 days after the
seat is declared vacant
Possible appointment date:
shall serve until New member will serve until
October 20, 2019.
the next regular election
The three year seat will be on the
ballot on October 1, 2019.
AGENDA ITEM #13.D.3.
KIBC 2.25.060C.
KIBC 2.25.060D.
KIBC 2.30.040
KIBC 2.30.070F.
AGENDA ITEM #13.D.3.
From:M VD
To:Nova Javier;Clerks;Matthew VanDaele (assembly)
Subject:Assembly Member Van Daele letter of resignation
Date:Wednesday, October 10, 2018 1:08:25 PM
Dear Nova, my fellow Assembly Members, and the people of Kodiak,
It is with heavy heart that I must provide my letter of resignation from the Kodiak Island
Borough Assembly, effective October 19, 2018. My two years of service to you all were
among the best of my life, and though I wish I had more time and be able to complete my
term, I am excited what my replacement will be able to accomplish with you as colleagues and
an electorate. Thank you for the engaging debates, thought-provoking questions about the
future of Kodiak, and especially to the public for keeping us honest.
Best of luck in the future, and take care.
Matt
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.B.1.
Kodiak Island Borough
Engineering & Facilities Department
Projects Office
710 Mill Bay Road• Kodiak, Alaska 99615
Phone (907) 486-9210 • Fax (907) 486-9347
TO: Mayor and Assembly
FROM: Matt Gandel, Project Manager/Inspector
CC: Michael Powers, Borough Manager
Phil Kovacs, E/F Director
RE: Projects Status Report for Period Ending September 30, 2018
BAYSIDE FIRE DEPARTMENT BOILER REPLACEMENT
Projects Office staff is assisting Bayside Fire Department with replacing the existing boiler in the older
portion of the facility. Staff issued a Request for Proposals to five local mechanical contractors on
September 13, 2018, and responses were due on September 25, 2018. Three responses were received,
and a contract was issued to Larry’s Plumbing and Heating as the low bidder. The boiler is scheduled to
be installed by November 15, 2018.
CHINIAK TSUNAMI SHELTER AND LIBRARY
Construction is in progress for the replacement of the Chiniak Tsunami Shelter and Library that was
destroyed in the 2015 Twin Creeks fire. The design is for a single-story building with a kitchen area,
restroom, shower room, and a large open space for community meetings or providing shelter. Friend
Contractors LLC is the contractor and began work at the end of July 2018. As of September 30, 2018,
rough electrical and plumbing had been completed, roofing was complete, windows have been installed,
and siding was 75% complete. The project is scheduled to be completed by December 15, 2018. Work is
also underway on the new well and water system that will supply the Shelter/Library as well as Chiniak
School. Friend Contractors is scheduled to start construction of the new well house in October 2018, and
staff has been in contact with PND Engineers about the treatment requirements to satisfy Alaska
Department of Environmental Conservation regulations.
Building ExteriorInterior FramingSiding Installation
KODIAK FISHERIES RESEARCH CENTER & KODIAK HIGH SCHOOL ELECTRIC BOILERS
On September 6, 2018, the Assembly approved joint agreements with Kodiak Electric Association (KEA)
and Kodiak Island Borough School District (KIBSD) for interruptible electric service at Kodiak Fisheries
Research Center and Kodiak High School. As part of the agreements KEA will reimburse KIB for the costs to
AGENDA ITEM #18.B.1.
install electric boilers at both buildings, and offer a reduced rate for the power to operate the boilers at
90% the cost of fuel oil. KIB has contracted with RSA Engineers to provide design and bid documents for
both new boilers. The first step in the design process will be for RSA to perform a site visit to document
existing conditions and meet with KIBSD and KEA to get input on the design. The tentative schedule is to
issue a bid package in early 2019 for the installation of both boilers, with construction scheduled for
summer 2019.
KODIAK MIDDLE SCHOOL BOILER ROOM REMODEL
This project is for the replacement of the remaining fuel oil boiler at Kodiak Middle School (KMS) and
infrastructure (pumps, domestic water supply, hot water heater, etc). Staff received approval from the
Alaska Department of Education and Early Development (DEED) to redirect excess funds from recently
completed bond projects to fund the boiler room work. RSA Engineers provided 95% design documents
which were reviewed and approved by the Architectural/Engineering Review Board on August 6, 2018. The
100% documents were received at the end of September, and the project is scheduled to be put out for
bid in mid-October 2018, with construction planned for summer 2019.
LANDFILL BALER BUILDING ROOF AND SIDING REPLACEMENT
This project is the replacement of the metal roof and siding at the Landfill Baler Building with a new
insulated panel system as well as other exterior improvements (doors, windows, canopies, etc.) Friend
Contractors LLC is the contractor and started construction in July 2018. Progress has been difficult due
to material and shipping delays. As of September 30, 2018, the existing incinerator stack, interior
insulation, and exterior canopies have been removed, and all the new insulated panels are staged on
site. Additional support steel is scheduled to arrive the first week of October 2018, and installation of
the new panels should start shortly after that.
LANDFILL BALER BUILDING UST DECOMMMISIONING
This project is for removal of the existing underground fuel tank at the Baler Building and installation of
a new aboveground tank. The existing tank was removed in early September 2018, and approximately
70 cubic yards of contaminated soil was discovered. The contaminated soil has been stockpiled on site
while staff works out the requirements for remediation with the Alaska Department of Environmental
Conservation. A temporary tank has been installed and the new permanent tank is scheduled to be
installed in 2019.
Excavated UST Soil Excavation Stockpiled Contaminated Soil
PAVING (KMS/PETERSON ELEMENTARY SCHOOL) AND UST DECOMMISSIONING (KMS)
This project was included on the list of bond projects approved by voters in 2014, and is for removal of
the UST and installation of a new aboveground tank at Kodiak Middle School (KMS) and paving of the
Project Status Report – September 2018 Page 2
AGENDA ITEM #18.B.1.
parking lot at Peterson Elementary School and behind KMS. Brechan Construction LLC is the contractor
and began construction May 29, 2018. The project reached substantial completion on August 14, 2018.
During removal of the UST at KMS there was a sizable amount of contaminated soil discovered that was
removed and stockpiled on the adjacent paved area. Staff submitted an application to the Planning and
Zoning Commission (P&Z) for a Conditional Use Permit to relocate the soil to the fenced KIB storage area
on Selief Lane for landfarming and remediation, while also requesting Alaska Department of
Environmental Conservation (ADEC) approval to relocate and landfarm the soil. ADEC approved the plan
but P&Z denied the Conditional Use Permit. Staff is currently looking at alternative locations to
remediate the soil.
PROVIDENCE KODIAK ISLAND MEDICAL CENTER CONDITION SURVEY
On May 3, 2018, the Assembly approved a term contract for Jensen Yorba Lott (JYL) for design services for
projects at Providence Kodiak Island Medical Center (PKIMC). Two representatives from JYL traveled to
Kodiak in June 2018 to meet with KIB and PKIMC personnel, tour the hospital, and discuss the priority for
renewal and replacement projects. During those meetings it was discussed that there has not been a
recent comprehensive assessment of the hospital facility and its systems. As such KIB has issued a change
order to JYL to perform a survey of the hospital to document its existing condition and then provide
recommendations for highest priority renewal and replacement projects. The condition survey is
scheduled for October 4-5, 2018.
UST DECOMMISSIONING – MAIN, OLD HARBOR, PORT LIONS SCHOOLS
This project was included on the list of bond projects approved by voters in the 2014 election, and is for
the removal of USTs at the Main Elementary, Old Harbor, and Port Lions Schools along with installation
of new aboveground tanks at two of the schools (Main Elementary and Port Lions). An aboveground fuel
tank had previously been installed at the Old Harbor School. Golden Alaska Excavating is the contractor
and started construction at the Main Elementary School on May 29, 2018. The work at Main and Port
Lions is complete. The work at the Old Harbor School is currently on hold due to a conflict with a GCI
satellite dish in the same location as the UST. GCI has relocated the dish and Golden Alaska is scheduled
to complete the work there on October 6-7, 2018.
Project Status Report – September 2018 Page 3
AGENDA ITEM #18.B.1.
AGENDA ITEM #18.B.1.
AGENDA ITEM #18.B.1.
AGENDA ITEM #18.B.1.
AGENDA ITEM #18.B.1.
AGENDA ITEM #18.B.1.
Kodiak Island Borough
Assembly Regular Meeting Guidelines
October 18, 2018, 6:30 p.m., Borough Assembly Chambers
PLEASE ANNOUNCE: Please remember to turn off ringers on your cell phones or put
them on vibrate.
1. INVOCATION
Major Dave Davis of the Salvation Army.
2. PLEDGE OF ALLEGIANCE — Mayor Rohrer.
3. ROLL CALL
KIBC 2.25.070.... the Chair shall cause the record to reflect the absence of the member,
the REASON for the absence, and whether the absence is excused by the Assembly.
Recommended motion: Move to excuse Assembly member Skinner and Assembly
member Symmons who are absent due to personal leave.
VOICE VOTE ON MOTION.
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine and non -controversial
by the Assembly and will be approved by one motion. There will be no separate
discussion of these items unless an Assembly member so requests, in which case the
item will be removed from the consent agenda and considered in its normal sequence on
the agenda. All items in yellow are consent agenda items.
Recommended motion: Move to approve the agenda and consent agenda.
Regular Meeting Minutes Of August 2, August 16, September 6, 2018, and,
September 20, 2018; and Special Meeting Minutes of August 28, September 13, and
September 20.
VOICE VOTE ON MOTION.
5. APPROVAL OF MINUTES
Regular Meeting Minutes Of August 2, August 16, September 6, 2018, and,
September 20, 2018; and Special Meeting Minutes of August 28, September 13, and
September 20.
Kodiak Island Borough Assembly Guidelines
October 18, 2018 Page 1
7
CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. sign in
2. state their name for the record
3. turn on the microphone before speaking
4. address all remarks to the Assembly as a body and not to any member
thereof
ILU NO PUBLIC HEARING COMMENTS AT THIS MEETING.
AWARDS AND PRESENTATIONS
A. Domestic Violence Awareness Month Proclamation — Beth Davis, KWRCC Outreach
Coordinator
B. Filipino -American Month Proclamation — Patilou Peralta, Filipino American
Association President
C. Fire Prevention Month Proclamation — Bayside Fire Chief, Howard Rue 111
D. Employee of the Quarter — Presented by Manager Powers
E. Longevity Awards — Presented by Manager Powers
F. Financial Report for the First Quarter of FY2019 — Presented by Finance Director
Dora Cross
COMMITTEE REPORTS
PUBLIC HEARING
None.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS — None.
13. NEW BUSINESS
A. Contracts
1. Contract No. FY2019-10 Term Contract Award For Architectural and Engineering
Services For Various Capital Improvement Projects.
Recommended Motion: Move to authorize the Manager to execute Contract
No. FY2019-10 with Jensen Yorba Lott, Inc. for Architectural and
Engineering Services for various capital improvement projects.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
October 18, 2018 Page 2
B. Resolutions
1. Resolution No. FY2019-09 Ratifying And Certifying The Results Of The October
2, 2018 Municipal Election.
Recommended Motion: Move to adopt Resolution No. FY2019-09.
Staff Report — Clerk Javier.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
2. Resolution No. FY2019-10 Accepting An Assistance To Firefighters Grant For
The Bayside Fire Department.
Recommended Motion: Move to adopt Resolution No. FY2019-10.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
3. Resolution No. FY2019-02A Amending Resolution No. FY2019-02 Schedule Of
Fees Of The Kodiak Island Borough.
Recommended Motion: Move to adopt Resolution No. FY2019-02A
Amending Resolution No. FY2019-02 Schedule Of Fees Of The Kodiak
Island Borough.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
October 18, 2018 Page 3
C. Ordinances For Introduction
1. Ordinance No. FY2019-01A Amending Ordinance No. FY2019-01, Fiscal Year
2019 Budget, By Amending Budgets To Account For Various Revenues That Are
Over Budget, Providing For Additional Expenditures And Moving Funds Between
Projects.
Recommended Motion: Move to advance Ordinance No. FY2019-01A to
public hearing at the next regular meeting of the Assembly.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
D. Other Items
1. Administration of Oath of Office to Newly Elected Officials.
The Clerk will administer the Oath of Office to Mr. James Turner.
2. Presentation to Outgoing Assembly Members
Mayor Rohrer will present Assembly members Van Daele and Crow with
certificates of recognition for their service.
3. Declaring a Seat on the Assembly Vacant (Assembly Member Matt Van Daele).
Recommended Motion: Move to accept, with regret, the resignation of
Assembly member Van Daele from the Borough Assembly for a seat term
to expire October 2019, and direct the Borough Clerk to advertise the
vacancy per Borough Code.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
October 18, 2018 Page 4
14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
Agenda Items not scheduled for public hearing and general comments.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. sign in
2. state their name for the record
3. turn on the microphone before speaking
4. address all remarks to the Assembly as a body and not to any member
thereof
15. ASSEMBLY MEMBERS' COMMENTS
Announcements
The next Assembly work session is scheduled on Thursday, October 25, 2018 at 6:30
p.m. in the School District Conference Room. The next regular meeting is scheduled on
Thursday, November 1, 2018 at 6:30 p.m. in the Assembly Chambers.
We encourage the public to sign-up online for E -notifications to get notified once the
meeting packets are published. All meeting notices are available on the KIB website,
posted on the KIB Facebook page, and are also posted at the library, Safeway, and
Borough building. For those who do not have internet, you may call the Borough meeting
notification line at 486-9315.
Absentee -In -Person voting for the General Election will begin on Monday, October 22 in
the Clerk's Office from 10 a.m. to 4 p.m. Monday to Friday until November 5. The
General Election will be held on Tuesday, November 6, 2018. Polling hours are from 7
a.m. to 8 p.m. If you have any questions regarding absentee voting, please call the
Clerk's Office at 486-9310.
16. EXECUTIVE SESSION
A. Litigation Tactics and Strategies Regarding Kodiak Island Borough vs. Watterson
Construction.
Mayor to announce that after the Executive Session, the Assembly
ar will take action in OPEN SESSION on the proposed settlement,
either accepting or rejecting it by motion.
Recommended motion: Move to convene an executive session for the purpose of
receiving advice from the attorney regarding a settlement offer and proposed
agreement to resolve the lawsuit by Watterson Construction against the Kodiak
Island Borough. This is a subject matter that the immediate public knowledge
thereof would tend to affect adversely the finances of the borough and this
subject is as a matter of litigation to which the Borough is a party.
Kodiak Island Borough Assembly Guidelines
October 18, 2018 Page 5
17
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
Recommended motion: Move to invite the Borough Mayor, Assembly, Borough
Attorney, Borough Manager, E/F Director, and Clerk's Office Staff into executive
session.
VOICE VOTE ON MOTION.
After the vote, Mayor Rohrer recesses the regular meeting and convenes the executive
session.
Upon returning from the executive session, Mayor Rohrer will reconvene the regular
meeting and should explain the broad strokes of the agreement in open session.
Recommended motion: Move to accept and approve the settlement agreement,
authorize the Borough Manager and Attorney to prepare the documentation and
take any other reasonable steps to finalize the agreement, and authorizing and
directing the Manager to execute the Settlement Agreement on behalf of the
Borough.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
VOICE VOTE ON MOTION.
KIBC 2.30.030 A.... Meetings shall adjourn at 10:30 p.m. unless the time is extended by
a ma'ori of the votes to which the assembly is entitled. No meeting shall be extended
beyond 11 p.m., unless extended by a two-thirds vote of the assembly, except the
meeting shall be extended to set the time and place for resumption of the meeting.
Kodiak Island Borough Assembly Guidelines
October 18, 2018 Page 6
E)
CA
o
Q a
J N
cn w
a
0
O
Y
v
n
U
1
T
O
Z
o
a
CD
p
o
OV C-6
U
E >
FF
Q
m
Cf)o
Opp
c�
ai
d�
d
v
I
O
N
Wcu
W'
C7
d
J
3
m
a>
a
0
ca
O
s
L
z
C
O
E
�c
w
Wm
OU
a>=
U
Y
L)
to
cn
>
J
-0
20
,
mw
�
Z
O
C
a)
°,
m
O
2
Z
Q
N
T
E
}
0
O>
i
L
>
N
a)
p
3
m
C
m
o
O
r
o
cu
W
O
O
O
O
U
Y—I.
>
0
J
`
o
0
E
N
m
m N
2
�!-
E�
O
Z
W
U'
N
T
Q
o
vi
2
U
L
_
O
3
�•
o
m
Y
"
t
z
J
cu
V
V
Ycu
Z
~
IM Cl)
N
ZQ
O
as
N
a
O
Z
p
J
0
O
}
cc
E
0
a)
0
N�7
CY)�
C
E
a)
E
p
3
2
m
>M
o
a
a)
U
U
Y
U)
U
cz
~
4
U)
>
F
m N
2i
ui
OF -
v
n
U
1
T
(0)
m
m
m
P
EOO
0
c
C
O
U
N
a)
N
U
a)
7�
A
i
o
z
•
>
E
a
C�
`m
m
m
m
�O
30
a
d
o
U
U
i4
M
FW
<
CD
—0
o
m vWi
>>
O
z
Ir
W
`
a
LU
�
s
�
^
rJj
N
Q
S
CJ
N
N
m
N
O
O
C
Q
w
N
O I
Z
VV O
U
`
a
>¢
a
o
U
to
W
~
OF
arc
m
m U)
2
2
2
zo
5-
r
z
Z
Q
0
N
T
.O
,-
>a)
O
N
/C)
V
O
OO
_
N
N
n
3
aa)
U
p
N
o
U P
U
U)
Cf)>
-
o
LU
U)
UJm
S
F
O H
E
ca
�
z
W
Z
N
C
0
to
2
S U
°
�--
N
'o
()
>
ocaJ
W
Y
o
aNci)
L
Z
,c
-
U
t
nTZ
>
m i
v
QFOx2
O
al
a
CD
a
p
y
O
'
o
O
C
}
>
E
��
N
a)
0
UU
G
3
0a)
U LJ
U
U)
U)
>
I=—
m N
7
T
n
ll
� c
yN
a1
C
N Cl
a)
aC)
n
a� vi
7 d �
N D N
m-0
Qo
� m
G C
y X �
m m
`o.w O
o 0 o
-o E
O
cu
a)
Q5 E
71
0 0
O O cr
CD 'N n
CL a)
CL m
a)
E
00
N
a� E
a) E�
° y
O o
N '—
O
O C 'm
o Oo E
O N
Q p N
N -0 O
C c
LD o `o
o adi 'm
maf2
a
L
N
N
O
Lu o a
W
S
J
J
Q
U
J
J
J
m
G
W
cnQ
C
U' o
U
w
O
m
cl
Z
J N`
N N�
Q �
O
Y
E .
L
N
}
>
O
E
N
N
m
w
L
7
C
O
C
T
C
O
N
m
t
O
U
°
U
m
Y
o
U
Y
U
E
U
>,
U
m
>
w
F-LLI .
H
d
o
o
>,
m U)
>
a
Z
LLJ
Z:
d
C
W
>-
c
i
W
C7
Z
m
Cl)
Q'
S
U
U'
f
m
N
m
w
3Cr-O
L
m
m
@
�
a
m
OC
C
T
N
o
Cl)
N
m
t
z
U
E
Ucc
M
Y
cLi
N
Y
UU
E
(n
E
(cn
>>c
Y
-�
H
10
c
�.
m �
G
G
C
G
G
O
O
O
2
z
Q.
n
m
`m
�
j
o
>>
T
.O
m
N
m
LU
r
7
m00
T
m
N
0
C,'
L11w
F'
m
O
N
O
U
U Y Co
in
U)
>
m
`o
m cn
_
E
2
O
Z
wN
z
X_
T
C
O
�
O
3
.
O
\TV
J
m
m
m
O
T
�
Y_
J
cmi
O
Z v
° m
U
Cl)
Y
E
U)
m
>
z
-'
Q
s
o
Q
~
m
/u
\,/nnLUC
O
Z
U
J
u
O
>
O
m
m>
cUU
o
m
J
V)>
m �
N
d
CL
v
v
N
N
� c
�o
N
m
d Q
N N
N 7
`Q O
LO d
v a m
N d U
@ N
O L
0 N p
o c
� m
C C N
NX V
Q, N
O.w 0
O O
E
a - a°
N '
'0 2 E
o `O
� c
N O
N
N d
CL
r a
N Q)
y E
U N
o -o E
0 E w
°y`o
M N T
N '-
O
O o '(D
o C E
O VI
Q N N
p O
N
'in -
.2
y0 o
o m
Qu)
2Q�2
KODIAK ISLAND BOROUGH
Meeting Type: 4SjCllAml ncluvv YfiP� Date: 10W /F
Please PRINT your name legibly Please PRINT your name legibly
f414t-VAQW , I K)—
C.v„� c
.� s
View our website:
www.kodiakak.us
Visit our Facebook page:
www.facebook.com/KodiakIslandBorough
Follow us on
Twitter:
@KodiakBorough
Kodiak Island Borough
Assembly Newsletter
Vol. FY2019, No. 11 October 19, 2018
At Its Regular Meeting Of October 18, 2018, The Kodiak Island Borough Assembly Took The Following Actions. The Next
Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, November 1, 2018, At 6:30 p.m. In The Borough
Assembly Chambers.
PROCLAIMED The Month Of October 2018 As Filipino-American Month And Noted That Kodiak Is
Fortunate To Count Among Its Population A Large Concentration Of Citizens Of Filipino Descent,
Including Those Who Have Lived In Kodiak For Generations And Those Who Are New To The Kodiak
Area, Who Contribute To Kodiak's Economy And Society Through Their Commitment To Professions,
Commerce, Family, And The Arts.
PROCLAIMED The Month Of October 2018 As Domestic Violence Awareness Month And Encouraged
All Citizens Of Kodiak To Actively Support And Participate In The Ongoing Programs Designed To
Reduce And Eventually Eliminate Domestic Violence As A Social Problem.
PROCLAIMED The Month Of October 2018 As Fire Prevention Month And Encouraged All Citizens To
Look. Listen. Learn. Be Aware – Fire Can Happen Anywhere. This Effectively Serves To Remind Us That
We Need To Take Personal Steps To Increase Our Safety From Fire And To Support The Many Safety
Activities And Efforts Of The Borough Fire And Emergency Services During The Month.
PRESENTED A 5-Year Longevity Award To Brandi Wagner, Secretary In The Finance Department; A
25-Year Longevity Award To Paul Vandyke, Supervisor In The IT Department; And ANNOUNCED That
5-Year Longevity Awards Were Earned By Angela Mackenzie, Appraiser Technician In The Assessing
Department And Kat Maker, Projects Assistant In The Engineering & Facilities Department Who Were
Unable To Attend.
RECEIVED A Financial Report For The First Quarter Of FY2019 From Dora Cross, Finance Director.
AUTHORIZED The Manager To Execute Contract No. FY2019-10 With Jensen Yorba Lott Inc. For
Architectural and Engineering Services For Various Capital Improvement Projects.
ADOPTED Resolution No. FY2019-09 Ratifying And Certifying The Results Of The October 2, 2018
Municipal Election.
ADOPTED Resolution No. FY2019-10 Accepting An Assistance To Firefighters Grant For The Bayside
Fire Department.
ADOPTED Resolution No. FY2019-02A Amending Resolution No. FY2019-02 Schedule Of Fees Of The
Kodiak Island Borough.
ADVANCED Ordinance No. FY2019-01A Amending Ordinance No. FY2019-01, Fiscal Year 2019
Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For
Additional Expenditures And Moving Funds Between Projects To The Next Regular Meeting Of The
Assembly.
View our website:
www.kodiakak.us
Visit our Facebook page:
www.facebook.com/KodiakIslandBorough
Follow us on
Twitter:
@KodiakBorough
ADMINISTERED Oath Of Office To Newly Elected Official James Turner. Newly Elected Dennis
Symmons Took His Of Office in the Office of the Borough Clerk.
PRESENTED Certificates to Outgoing Assembly Members Kyle Crow and Matt Van Daele.
ACCEPTED With Regret The Resignation Of Assembly Member Van Daele From The Borough
Assembly For A Seat Term To Expire October 2019; And DIRECTED The Borough Clerk To Advertise
The Vacancy Per Borough Code.
CONVENED An Executive Session For The Purpose Of Receiving Advice From The Attorney Regarding
A Settlement Offer And Proposed Agreement To Resolve The Lawsuit By Watterson Construction
Against The Kodiak Island Borough. This Is A Subject Matter That The Immediate Public Knowledge
Thereof Would Tend To Affect Adversely The Finances Of The Borough And This Subject Is As A Matter
Of Litigation To Which The Borough Is A Party; INVITED Borough Mayor, Assembly, Borough Attorney,
Borough Manager, E/F Director, And Clerk’s Office Staff Into Executive Session; ANNOUNCED That The
Assembly Has Accepted And Approved The Settlement Agreement In The Amount Of $525,000;
AUTHORIZED The Borough Manager And Attorney To Prepare The Documentations And Take Any
Reasonable Steps To Finalize The Agreement; And AUTHORIZED AND DIRECTED The Borough
Manager To Execute The Settlement Agreement On Behalf Of The Borough.