2018-09-13 Work Session
Kodiak Island Borough
Assembly Work Session
Thursday, September 13, 2018, 6:30 p.m.
School District Conference Room
This work session will be recessed at 9:30 p.m.
for an Assembly special meeting.
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming
regular meeting agenda packet and seek or receive information from staff. Although additional items not
listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no
formal action is taken at work sessions and items that require formal Assembly action are placed on
meeting.
Page
1.
2. AGENDA ITEMS
a. Alaska Aerospace Corporation Update - Craig E. Campbell,
President and CEO
b. Discussion of School Bonds (Leftover Funds)
3 - 19 c. Capital Improvement Project (CIP) Discussion
Output Document (AS - 0841) - Pdf
20 - 21 d. Discuss Whether To Advertise Meetings On The Newspaper.
Output Document (AS - 0850) - Pdf
3. MANAGER COMMENTS
4.
5. PACKET REVIEW
UNFINISHED BUSINESS
Contract No. FY2018-32 Approving a 55-Year Lease to Fire Service
Area 1.
Waiving of the Confidentiality of the Attorney-Client Privileged Legal
Opinion Relating to Compelling Alaska Aerospace Corporation to
Comply with Borough Land Use Ordinances with Respect to its
Development of the Pacific Spaceport Complex - Alaska.
Visit our website at
www.facebook.com/Kodiakislandborough @KodiakBorough
www.kodiakak.us
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NEW BUSINESS
Contracts
Contract No. FY2019-05 Service Contract with the City of Kodiak for
Building Permit Services.
Contract No. FY2019-06 Service Agreement with the City of Kodiak to
Provide for Animal Control Services.
Contract No. FY2019-07 E911 Funding Agreement.
Ordinances for Introduction
Ordinance No. FY2019-06 Amending Title 3 Revenue and Finance And
Title 4 Service Areas of the Kodiak Island Code Regarding the Required
Deadlines For Submission of Budget Documents and Setting Deadlines
For Completing Certain Budgetary Actions.
Other Items
Confirmation Of Mayoral Appointment To The Architectural Review
Board (Mr. Dennis Hunt).
Declaring A Seat Vacant On The Monashka Bay Service Area Board
(Mr. Randy Spivey).
Approval of the October 2, 2018 Regular Municipal Election Workers
6. ASSEMBLY MEMBERS COMMENTS
7.
Visit our website at
www.facebook.com/Kodiakislandborough @KodiakBorough
www.kodiakak.us
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AGENDA ITEM #2.c.
KODIAK ISLAND BOROUGH
STAFF REPORT
SEPTEMBER 13, 2018
ASSEMBLY WORK SESSION
SUBJECT: Capital Improvement Project (CIP) Discussion
ORIGINATOR: Meagan Christiansen
RECOMMENDATION:
Review prior year CIP lists.
Review recently approved P&Z list.
Review presentation by federal lobbyists.
Begin discussion about current year lists.
DISCUSSION:
In the past, we have generally approved the state list in the fall and the federal list early in the
new year. Last year we worked on both lists concurrently and adopted them in early
November.
At this work session the Assembly will have recently received an update from the federal
lobbyist and will be anticipating a visit by the state lobbyist in October.
This is an opportunity to begin the discussion for the new CIP lists.
ALTERNATIVES:
Discontinue the practice of submitting these lists to federal and state legislation
FISCAL IMPACT:
not yet known
OTHER INFORMATION:
Kodiak Island Borough
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1 Introduced by:Manager Powers
2 Drafted by:Special Projects Support
3 Introduced on:11/02/2017
4 Amended on: 11/02/2017
5 Adopted on:11/02/2017
6
7 KODIAK ISLAND BOROUGH
8 RESOLUTIONNO. FY2018-12
9
10 ARESOLUTIONOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGHIDENTIFYING
11 FEDERAL PROGRAM PRIORITIES AND A CAPITAL IMPROVEMENT PROGRAM FOR
12 FEDERAL FISCAL YEAR 2018
13
14 WHEREAS,the Alaska Congressional Delegation has requested the views of the Kodiak
15 Island Borough on whichfederal programs should be considered priorities for rural Alaskan
16 communities and their residents.; and
17
18 NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND
19 BOROUGH thatthe Kodiak Island Borough’s views and recommendations on priority federal
20 programs are as follows:
21
22 1.Groundfish Surveys:The Kodiak Island Borough recommends that the Alaska
23 Delegation support the Fisheries Data Collections, Surveys and Assessmentsline item at the
24 Fiscal Year 2017appropriated levelof $164 million and maintain oversight of NMFS’s survey
25 activity in the Gulf of Alaska to ensure continued and regular winter and summer groundfish
26 surveys.Groundfish Surveys in the Gulf of Alaska are funded through a line item in NMFS’s
27 budget called Fisheries Data Collections, Surveys and Assessments.The President’s FY 2018
28 budget request recommends a 6 percent reduction in funding for this account. This line item
29 funds critical data collection, fish stock assessments and longstandingfishery surveys
30 nationally.For Alaska, the surveys include the Alaska crab fisheries; Gulf of Alaska and Bering
31 Sea pollock and groundfish, rockfish, halibut, and sablefish. The North Pacific Fishery
32 Management Council and NMFS relyupon these fishery surveys to determine annual catch
33 limits and monitor the health of these stocks.Last year, we faced the prospectof NMFS
34 considering a reduction in the number, the spatial extent and the consistency of the winter and
35 summer groundfish surveys occurring in the Gulf of Alaska. Over time, a reduction in these
36 surveys could have negatively affectedKodiak fishermen and processors through cutbacks in
37 annual groundfish quotas due to insufficient stock assessment data.
38
39 2.Homeporting Coast Guard Vessels: The Kodiak Island Borough would like to
40 emphasize that Kodiak remains the ideal location for the deployment of National Response
41 Cutters and Offshore Patrol Cutters, and the clustering of Fast Response Cutters. Kodiak sits at
42 the crossroads of one of the largest fisheries in the world as well as some of the busiest
43 shipping lanes in U.S. waters. Kodiak offers unmatched geographic advantage for timely
44 mission response and deployment to the myriad of marine incidents in the Alaska area of
45 operation. The Borough recognizes that Kodiak Island also presents unique mission support
Kodiak Island Borough, AlaskaResolutionNo. FY2018-12
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46 challenges such as a constraint on housing and mooring facilities. Earlier this year, the Coast
47 Guard provided Congress information on its latest vesselacquisitionsand deployment plans in
48 the region. Ithas assigned two Offshore Patrol Cutters (360 ft.) to the Kodiak Coast Guard
49 Base, with delivery expected tobe in the 2022-23 timeframe.The agency intends to deploy and
50 homeport six 154’ Fast Response Cutters(FRC)in the Gulf of Alaska to be used for search &
51 rescue, coastal patrol, drug interdiction, and fishery enforcement, with the first two vessels
52 already assigned. The Coast Guard has not yet made a homeport decision on the remaining
53 four FRCs, but a decisionis likely by the end of this year. The Kodiak Coast Guard Base is a
54 candidate for homeporting two FRCs.We request that the Delegation continue to actively
55 monitor the Coast Guard’s planning process for future deployment of new assets in the Arctic
56 andpromote Kodiak as a homeport for these new vessel classes.
57
58 The Kodiak Island Borough stands ready to work with the Coast Guard in whatever way
59 possible to keep this location ideal for capital asset placement and to obtain federal impact aid
60 funding to support a greater Coast Guard presence in Kodiak.
61
62 3.Pink Salmon Disaster Assistance: The Borough strongly supports efforts by the
63 Alaska Delegation to secure Federal fishery disaster assistance due to the major decline in pink
64 salmon harvest and abundance last year. The Governor of Alaska has submitted a disaster
65 request to the Delegation and the Secretary of Commerce earlier this year formally declared a
66 fishery disaster in accordance with the procedures of the Magnusson-StevensFishery
67 Management And Conservation Act. Pink salmon are an important commercial species for
68 Kodiak fishermen and processors. A recent analysis by ADF&G shows that average ex-vessel
69 value annual landings were $16.8 million for the Kodiak Management Areain the five harvest
70 years prior to 2016, with a high of $28.8 million in 2012. In 2016, landings value dropped to
71$3.2 million, an 81 percent decline and one of the largest decreases in the State. This request
72 affirms a separate resolution considered and passed by the Borough in February.
73
74 4.Payment-In-Lieu-of-Taxes(PILT):The President’s budget request proposes a 12
75 percent cut in PILT funding for FY 2018. Kodiak Island Borough opposes this reduction and
76 supports full funding of PILT at its existing level of $465million.There are over 2.8 million acres
77 removed by the Federal Government from taxation within the boundaries of the Kodiak Island
78 Borough. This is land that would otherwise be available to the private sector to develop, creating
79 jobs for the residents of Kodiak and the rural Kodiak Island communities. This in turn would
80 create tax revenues for the Kodiak Island Borough. PILT was enacted by Congress to help
81 offset the loss of revenues to municipal entities caused by federal land withdrawals within local
82 government boundaries. The KIB uses these funds to provide basic social services, including
83 medical facilities, emergency fire and rescue services, roads, and schools.
84
85 5.Refuge Revenue Sharing:The Kodiak Island Borough opposes the termination of
86 funding and is seeking the Alaska Delegation’s assistance in providing level funding for this
87 coming fiscal year.The National Wildlife Refuge Fund is a critical source of replacement
88 revenue to communities like ours that have the presence of a large Federal wildlife refuge within
89 their boundaries. That presence removes substantial amounts of property from the local
90 property tax base. The share we receive from the Fund is based on a formula that partially
Kodiak Island Borough, AlaskaResolutionNo. FY2018-12
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91 compensates us for our tax losses due to the existence of the Kodiak National Wildlife Refuge.
92 The Refuge is over 1.9 million acres in size and therefore has permanently removed from
93 private ownership, development and taxation over half the property on the island. The
94 President’s FY 2018 budget request proposes to eliminate Federal appropriations for this
95 important program.
96
97 6.EPA’s Fishing Vessel Discharge Rule:The Kodiak Island Borough is requesting that
98 the Alaska Delegation actively support a permanent moratoriumpreventing EPA from
99 implementing the Small Vessel General Permit Rule and the Vessel General Permit Rule.EPA
100 has promulgated these two rules to require commercial fishermen to obtain Clean Water Act
101 incidental discharge permits as a condition for operating both small and large fishing vessels.
102 The permits would cover ballast water, fish hold water, anchor chain mud, deck wash/runoff,
103 bilge pump discharge, gray or “stick” water, laundry, shower, and galley sink water. The permits
104 require burdensome reporting, monitoring, inspections and compliance activities –all subject to
105 heavy fines and citizen lawsuits under the Clean Water Act for what seems to be minimal
106 environmental protection. The Congress has imposed a three year moratorium preventing EPA
107 from implementing the Small Vessel General Permit Rule and the Vessel General Permit Rule.
th
108 The moratorium is set to expire on December 19later this year.Legislation is pending in the
109 House and Senate that would make the moratorium permanent.
110
111 7.EssentialAir Service & Air Traffic Control Privatization:The Borough urges the
112 Delegation to oppose provisions and legislation that terminate the Essential Air Service Program
113 and initiate the privatization of Air Traffic Control.The President’s FY 2018 budget request
114 recommends terminating appropriations for the Essential Air Service (EAS) program. Like many
115 rural communities in Alaska and elsewhere in the nation, providing air service to Kodiak is
116 expensive. EAS ensures that the Borough’s communities receive regular air service. Without it,
117 air carriers would either raise ticket prices above their already high levels or discontinue service
118 altogether. We thank the Delegation for its support of EAS over the years and urge the
119 restoration of EAS funding in the FY 2018 appropriations process.Secondly, we understand
120 that the House is again considering legislation to reauthorize the FAA that includes formation of
121 a privatized Air Traffic Control Services Corporation. As we noted in our 2016 Federal priorities
122 resolution, privatization of air traffic control operations through the creation of a new corporate
123 entity would subject rural airport NAVAIDs, personnel, and safety equipment to a business
124 model, cost-benefit test which is unlikely to fare well compared to busier, more urban or major
125 hub airports. Furthermore, the new corporate entity has the flexibility to raise air carrier and
126 cargo user fees and could price rural air service providers out of the market which it might
127 choose todo if those airports are determined to be “not profitable.”
128
129 8. U.S. Navy Arctic Presence:The Kodiak Island Borough Assembly requests that the
130 Alaska Congressional Delegation strongly considerKodiak during any discussion with the
131 Defense Department regarding the expansion of the Navy into Alaska.The U.S. National
132 Strategy for the Arctic has been evolving. The current Arctic Roadmap adopted by the Chief of
133 Naval Operations sets out four strategic objectives:(1) Ensuring sovereignty of the United
134 States’ Arctic region; (2) Providing ready naval forces to respond to crises and
135 contingencies;(3) Preserving freedom of navigation;and (4) Promoting partnerships within the
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136 U.S. government and its international allies and partners. The Kodiak Island Borough
137 understands that the Department of the Navy is currently conducting a study about whether the
138 achievement of these objectives merits a greater Naval presence in Alaska. The Borough
139 Assembly believes achievement of the National Strategy must include a larger Navy presence,
140 including the establishment of Navy ports-of-call in strategically located Alaskan coastal
141 communities and possibly a full-time Navy base.Kodiak is ideally situated to serve both as a
142 port-of-call for logistics movements and Rest-and-Recreation for deployed sailors.Additionally,
143 the Coast Guard maintains a deep water port at Womens Bay.There is sufficient land adjacent
144 to the Coast Guard Base which could be used for an expanded full-time Navy presence.
145
146 9.Upper Hidden Basin DiversionPower Project–The Kodiak Island Borough requests
147 support of this local rural electrical power infrastructure project. The Upper Hidden Basin
148 Diversion project will connect an additional water source to Kodiak Electric Association’s
149 existing Terror Lake Hydroelectric Facility, which is Kodiak’s primary source of power. The new
150 diversion consists of two small diversion dams on two small upland streams. Surface water
151 from the diversion dam on the eastern stream would flow through a half-mile long underground
152 pipe to the diversion dam on the western stream. From there, surface water from both diversion
153 dams would flow by gravity through a 1.2 mile long tunnel under a mountain ridge to Terror
154 Lake. The project also includes a four mile long spur road off of an existing road to provide
155 access for constructing and maintaining the new diversion. Once the additional water from the
156 Upper Hidden Basin area reaches Terror Lake, additional power can be produced with existing
157 equipment already in operation at the Terror Lake Hydroelectric Project. No changes are
158 needed to the existing Terror Lake dam, penstock, powerhouse, or transmission line. No new
159 turbines or other equipment will be needed. The Upper Hidden Basin Diversion will simply
160 optimize this existing power generation infrastructure, resulting in a more enhanced and efficient
161 use of a local facility.
162
163 The Upper Hidden Basin Diversion Project will add 33 million additional kilowatt-hours of energy
164 to KEA’s isolated electric grid. Kodiak’s only other alternative to meeting Kodiak’s power needs
165 is with diesel oil. Diesel power costs over four times more than hydropower, is dependent on
166 fuel barge shipments from outside refineries, and is subject to strict oil storage and air quality
167 regulations. The supply of water from Upper Hidden Basin Diversion can generate the same
168 amount of power as 2.2 million gallons of diesel per year and avoid 540 tons of nitrogen oxide
169 and 25,500 tons of greenhouse gas pollution annually by displacing diesel for power, light, and
170 heat. Local hydropower is a clean, long-term fixed-cost asset that remains independent of fuel
171 supply, price volatility or pollution liabilities. Hydropower provides the lowest cost of power in
172 Kodiak and makes Kodiak energy independent and energy secure.
173
174
175 10.Anton Larsen Bay Road Extension --The Kodiak Island Borough request support of
176 this rural road infrastructure project.An extension of the Anton LarsenBay Road to ice free
177 waters will provide year around access to those communities located in the Kupreanof Strait as
178 well as those who use the island’s west side for commercial and recreational purposes.
179 Extending the road to ice free waters makes traveling safer, providing access tocritical services
180 located in the City of Kodiak,including hospitals and businesses. The OuznikieNative
Kodiak Island Borough, AlaskaResolutionNo. FY2018-12
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181 Corporation has agreed through its subsidiary, the Spruce Island Development Corporation, to
182 provide $450,000 toward the project and to donate land to the State for the road’s right of way.
183 The Sun’aq Tribe of Kodiak is separately seeking Federal funding to contribute to the project.
184 Total project cost is $8 million. We understand at some point in this Congress, there will be
185 consideration of an infrastructure investment package. We are submitting this request should
186 there be inclusion of specific projects in the legislation and for the Delegation to highlight the
187 need for adequate funding in the package for rural infrastructure needs.
188
189 BE IT FURTHER RESOLVEDBY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
190 thatthe Kodiak Island Borough administration is hereby instructed to advise Congress and the
191 appropriate agencies of the United States Federal Government of the Capital Improvement
192 Program and priorities adopted by the Kodiak Island Borough Assembly.
193
194 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
195 THIS SECONDDAY OF NOVEMBER, 2017.
196
197
198
199 UNANIMOUS VOTE:
200 Ayes:Crow, Kavanaugh, Schroeder, Skinner, Smiley, Symmons, Van Daele
Kodiak Island Borough, AlaskaResolutionNo. FY2018-12
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1 Introduced by:Borough Manager
2 Drafted by:Special Projects Support
3 Introduced on:11/02/2017
4 Adopted on:11/02/2017
5
6 KODIAK ISLAND BOROUGH
7 RESOLUTIONNO. FY2018-16
8
9 ARESOLUTIONOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGHADOPTING A
10 STATE LEGISLATIVE CAPITAL IMPROVEMENT PROJECTSPRIORITY LIST FOR THE
11 2018LEGISLATIVE SESSION
12
13 WHEREAS,the Kodiak Island Borough represents approximately 14,000 residents of the
14 Kodiak Island Archipelago living in six incorporated cities and one community governed by a
15 tribal council government; and
16
17 WHEREAS,a Borough–wide capital improvement program has been adopted by the Kodiak
18 Island Borough Planning & Zoning Commissionwhichidentifies major needs of the island
19 community for the next five years; and
20
21 WHEREAS,the Kodiak Island Borough Assembly has reviewed the borough-wide capital
22 improvement program adopted by the Planning & Zoning Commission and identified major
23 projects to submit to the Alaska Governor and State Legislative Delegation for funding
24 consideration; and
25
26 NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND
27 BOROUGHTHAT:
28
29 Section 1:The Kodiak Island Borough’s State Legislative capital improvement project
30 priorities forthe 2018legislative session are as follows:
31
32 1.Safe Pedestrian Access to Kodiak Schools
33 Estimated Project Cost$1,300,000
34 State Funding Request$1,300,000
35
36 Poor visibility of crosswalks in school zones is a safety hazard! Local weather and traffic
37 degradethe paint on crosswalks; and pedestrians waiting to cross are often difficult to see
38 due to the long season of dark days, inclement weather, and busy traffic at popular
39 intersections.
40
41 Rezanof Drive is a state owned roadway and is the main road through the City of Kodiak.
42 Pedestrians needing to cross this road to access schools that include Kodiak Middle School,
43 Main Elementary School, East Elementary School and Kodiak College must wait for a break
44 in traffic or for motorists to notice their intent to cross and stop to allow the crossing. The
45 Kodiak Island Borough is requesting funding for AKDOT to purchase and install lighted
Kodiak Island Borough, AlaskaResolutionNo. FY2018-16
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46 automated crosswalks at intersections of Rezanof Drive and Powell Street, and Rezanof
47 Drive and Benny Benson Street to increase pedestrian safety near schools located along
48 Rezanof Drive.
49
50 2.Safe Pathways to North Star Elementary School
51 Estimated Project Cost$1,500,000
52 State Funding Request$1,500,000
53
54 NorthstarElementary School is located on a hill amongst several residential neighborhoods.
55 Many roads connecting the neighborhoods around the school are narrow, steep, and
56 winding dirt roads without sidewalks or separated pathways to keep pedestrians safe from
57 vehicular traffic. The Kodiak Safe Routes to Schools Plan (2013) describes a need for
58 separated pathways or trails to connect the residential neighborhoods to the school. This
59 project would provide separated gravel pedestrian pathwaysalong Lily Drive and Anton
60 Way.
61
62 3.East Elementary Traffic Flow Improvements
63 Estimated Project Cost$2,000,000
64 State Funding Request$2,000,000
65
66 There is a safety issue in the East Elementary School parking lot. The school was
67 constructed in 1966 with a substantial addition in 1988. The facility now totals 39,842 square
68 feet with twenty-five teaching stations. Since the expansion, increased traffic flows have
69 created dangerous vehicle/student hazards when students are entering and leaving school.
70 Reconfiguration of the parking area will reduce risks by providing for a safer separation of
71 pedestrians, small vehicle traffic and bus loading/unloading. The project will require an
72 increase in the total area of the parking lot by expanding into neighboring Borough-owned
73 land to allow adequate parking to support increased building usage and occupant load.
74
75 4.Drainage Improvements to the Chiniak Highway at Sargent Creek
76 Estimated Project Cost$150,000
77 State Funding Request$150,000
78
79 Heavy rains along with high tides consistently cause Sargent Creek to flood and diverge
80 from its channel.This causes flooding at the intersection of the Chiniak Highway and
81 Sargent Creek Road. Recent heavy rain events have necessitated intermittent closure of
82 the intersection due to water on the roadway deep enough to disable vehicle engines. This
83 intersection is the only roadway in and out of Bells Flats subdivision. The flooding occurring
84 here impedes safe travel and often leaves motorists stranded and unable to reach homes or
85 critical services located in town.
86
87 This request is to provide the DOT in Kodiak funding to construct spot improvements for
88 bank stabilization, armoring, and rechanneling as needed to keep the Sargent Creek in its
89 channel and stop the flooding of the roadway.
90
91 5.Cityof Akhiok Power Transmission Line Replacement
92 Estimated Project Cost$65,000
93 State funding request:$65,000
Kodiak Island Borough, AlaskaResolutionNo. FY2018-16
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94
95 The schoolin the community of Akhiokis not only the education centerbut also the hub of
96 this small community.The main power distribution line from the school’s transformertothe
97 Cityof Akhiok’smain power grid has failed.Thisdistribution line is a 750 foot run of 1/0
98 direct buried concentric exposed neutral line from the main grid to the transformer.The line
99 has been temporarily repaired but could failagain in another area at any time due to its age
100 and condition. The City has received rough estimated prices for replacement of the line to
101 be$50,000 to $60,000, not includingtransportation,lodging,or equipment rentalfor the
102 repaircrew to the village. When this transmission line failsagain the school will be forced to
103 supply power through their onsitestand-by generators. If the School is required to do this
104 they will have to usethe only fuel they have for heating torun thegenerators full time. If
105 they were to have to do this in the winter they would need to fly fuel into the village at acost
106 of over $8 a gallon.
107
108 The Kodiak Island Borough is requesting funding assistance to the City of Akhiokto replace
109 the power transmission line to the school in order to continue essential power service at a
110 reasonable price to the community.
111
112 6.Service Area Road Improvements and Paving
113 Estimated Project Cost$7,500,000
114 State Funding Request$7,500,000
115
116 This project addresses the on-going need to improve portions of Borough Service Area
117 roads. There are approximately 26 miles of road among four Road Service Areas that
118 connect residential neighborhoods with the greater Kodiak community. Paving projects will
119 address main thoroughfares or busy neighborhood roads. Improvements to major drainage
120 courses, installation of guard rails, and other identified road improvement needs may also
121 be addressed with this funding. Local contributions to road improvements maybe funded
122 through local improvement districts where those in the district are taxed a proportion of the
123 project cost.Priorities will be given based on recommendations made by the elected service
124 area boards.
125
126 Current priorities include milling and repaving Bells Flats Road, and raising the entrance to
127 Sargent Creek Road along with installing a discharge culvert to avoid problematic flooding at
128 the intersection of this road with the Chiniak Highway in the Womens Bay Road Service
129 Area. Priorities in (Road) Service Area No. 1 include replacement of corroding corrugated
130 metal culverts along Puffin Way and Sean Circle with high density polyethylene culverts;
131 prep and paving of Woodland Acres roads; prep and paving of Lily Drive to Balika Lane,
132 Balika Lane, Ed’s Way and Eider Street.
133
134 7.Monashka Bay Water and Sewer ProjectPhase I: Feasibility & Assessment Survey
135 Estimated Project Cost$500,000
136 State Funding Request$500,000
137
138 There are 256 residential parcels that lie outside the reach of the existing sanitary sewer
139 and public water utilities in the Monashka Bay area. The soil and topography in this area
140 are not ideal for septic systems and many are failing.The construction of awastewater
141 treatment facility at the Kodiak landfill provides an option for future expansion that could
142 include sanitary sewer treatment for the residents of this area. Water in this neighborhood is
143 provided by wells, cisterns and frequently by tank froma distant public source. Water quality
144 and quantity are questionable in the Monashka Bay neighborhood. Extension of water
Kodiak Island Borough, AlaskaResolutionNo. FY2018-16
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145 service from the City of Kodiak will be needed. A feasibility study, planning and design is the
146 first step in providing water and sewer services to the residents of the Monashka Bay area.
147
148
149 8.Anton Larsen Bay Road Extension to Ice Free Water
150 Estimated Project Cost$8,450,000
151 Funding Acquired450,000
152 State FundingRequest$8,000,000
153
154 An extension of the Anton Larsen Bay Road to ice free waters will provide year around
155 access to communities located in the Kupreanof Strait as well as those who use the island’s
156 west side for commercial and recreational purposes. Many times during the yeartravel by
157 vessel to and fromKodiak is treacherous. Extending the road to ice free waters makes
158 traveling safer, andprovides safer access to critical services located in the City of Kodiak
159 including hospitals and businesses. This route was identified in the Kodiak Transportation
160 Plan as an important upland facility.
161
162 The Ouzinkie Native Corporation subsidiary, Spruce Island Development Corporation
163(SIDCO) received a $450,000 legislative grant for planning and design to construct two
164 miles of gravel road extending the Anton Larsen Road and to construct a parking area and
165 boat launch ramp at the road’s termination, a beach near Crag Point.
166
167 Funding is requested to the Department of Transportation and Public Facilitiesfor
168 construction of this road as it is an extension of an existing state roadway. The land owner,
169 Ouzinkie Native Corporation, has agreed to donate ownership of the road right-of-way to the
170 State when construction funding is obtained.
171
172
173
174 Section 2:The Kodiak Island Borough administration is hereby instructed to advise our
175 State of Alaska Governor and Legislative Delegation of the Capital Improvement Projects
176 Priority List adopted by the Kodiak Island Borough Assembly.
177
178 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
179 THIS SECONDDAY OF NOVEMBER, 2017.
180
181
182
183 UNANIMOUS VOTE:
184 Ayes: Crow, Kavanaugh, Schroeder, Skinner, Smiley, Symmons, Van Daele
Kodiak Island Borough, AlaskaResolutionNo. FY2018-16
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Kodiak Island Borough
HOW THE CAPITAL IMPROVEMENT
PROGRAM (CIP) IS DEVELOPED
8-05-08
WHAT IS CIP PLANNING ?
A capital improvement program (CIP) is a multi-year schedule or list of community
public improvements (usually infrastructure, buildings or equipment), usually over
$25,000,
quality of life and safety. It is a list that is updated on an annual basis.
Funding for these projects come from a variety of sources including Legislative grants
from the State of Alaska, various federal funders such as the Bureau of Indian Affairs
(BIA) or The Denali Commission, and from grants and loans.
Generally the CIP
suggest items or ideas to their local governing body. The councils then decide which
will make the final list.
These lists are sent to the Borough, state and federal legislative delegations and/or can be
attached to a grant proposal or other funding requests as a demonstration to the funders
that you have gone through a public process and have identified community priorities.
Because the cost of all the proposed improvements almost always exceeds the availability
of funds, the improvements are generally ranked in order of priority. The order of
health, quality of life, and safety. In addition, proposed projects are also considered in
terms of public support, cost to the public, feasibility, mandatory code issues and
environmental concerns.
Projects can also be divided by phase. Typical phases of projects include: Pre-planning,
planning, design/cost estimating and construction. Sometimes when funding by phase,
the project is spread over a number of fiscal year funding cycles.
Some of the items that have been funded by the state legislature include docks, heavy
equipment, and infrastructure.
WHY PERFORM CIP PLANNING?
The CIP provides a mechanism to demonstrate that there has been thought put into the
process. This debate will include community growth infrastructure, orderly and balanced
growth, and quality of life issues. It also requires a public input process that allows all
members in a community to bring in ideas about what is required.
Though not all funders require a capital improvement program, the state of Alaska does.
Page 17 of 21
Capital Improvement Project (CIP) Discussion
AGENDA ITEM #2.c.
CATEGORIES OF PROJECTS
Though not required, the Borough divides the projects into categories. Currently these
categories include: Borough Projects, Village Projects and Federal Projects.
COST ESTIMATING
This could be the most difficult part. For some items, you can call a vendor or two and
ask for a quote. Find out if the quote includes transportation to Kodiak or to your
community.
For larger items, it may be important to divide the project into its component parts.
These parts include planning and feasibility, design, and construction. Knowing more
about this process and cost estimating is important.
ROLE OF THE COMMUNITY DEVELOPMENT DEPARTMENT
1.Capital Improvement Program.The Community Development Department usually
manages the CIPprogram at the Planning and Zoning Commission level. Management
consists of updating the status of projects, compiling and distributing the CIP document
and undertaking the public review and annual update. Personnel from other Borough
departments assist in the annual update, especially for borough transportation and facility
projects.
2.Public Review Process. An updated five-year CIP list is adopted by the Borough
Assembly on an annual basis after public review and comment which includes comments
from various boards and community organizations. The update begins in August of each
year with a review by the Planning and Zoning Commission of the projects within the
adopted CIP. This review determines which projects have been completed or describes
the current status of the project, if not completed. After this review, the adopted CIP is
distributed to various boards, community organizations and interested individuals for
their comments. At this time, new projects are identified for possible inclusion in the
CIP.
At the close of the first comment period, all projects are prioritized. Priorities are
determined by
ranking of projects is initially undertaken by the organizations responsible for the
particular projects. For example, the incorporated communities within the Kodiak Island
Borough may rank and adopt their own project priorities. After the responsible entities
have ranked their projects, the Planning and Zoning Commission adopts a recommended
list that is forwarded to the Borough Manager who is then responsible for presenting the
list in resolution form to the KIB Assembly. The Manager may develop a CIP list that
combines and ranks the various projects in addition to further identifying funding sources
or mechanisms for the various projects. Borough Code requires that the Planning and
Zoning Commission deliver a recommended CIP to the Manager by October 1, each year
The Borough Assembly reviews the CIP, conducts a public hearing on the CIP and then
adopts the CIP with amendments, ifany.
Page 18 of 21
Capital Improvement Project (CIP) Discussion
AGENDA ITEM #2.c.
3. Funding. There are several funding sources used for CIP projects. The most common
include: general obligation bonds, land management fund, general revenue, state grants
and federal grants.
4. Conclusion. In summary, the capital improvement program (CIP) is a schedule of public
,
updated annually. Various funding sources are used to implement projects ranging from
general obligation bonds to general revenue sources. The Borough utilizes a public
participation program, which includes comments from the general public and from
community organizations such as incorporated communities, boards and commissions
and the public. After review by various boards and commissions, the Borough Assembly
adopts the CIP in January of each year after conducting a public hearing.
Questions regarding the Kodiak Island Borough Capital Improvement Program may be directed
to the Community Development Department at 486-9363 or mailed to 710 Mill Bay Road, Room
205, Kodiak, AK 99615.
Page 19 of 21
Capital Improvement Project (CIP) Discussion
AGENDA ITEM #2.d.
KODIAK ISLAND BOROUGH
STAFF REPORT
SEPTEMBER 13, 2018
ASSEMBLY WORK SESSION
SUBJECT: Discuss Whether To Advertise Meetings On The Newspaper.
ORIGINATOR: Nova Javier
RECOMMENDATION:
After discussion, provide direction whether to amend existing budget to continue meeting
advertisements on the Kodiak Daily Mirror. Budget amendment requires an ordinance which would
need to be approved during a meeting.
DISCUSSION:
BACKGROUND
The Assembly approved a reduction of $10,000 in advertising for FY2019
The reduction removed general meeting and assembly agenda notices that are not
statutorily/code required to be published on a newspaper.
CHANGES IMPLEMENTED
Posting of 2 documents - meeting notices and Assembly agendas in three public places
(Borough building, Library, and Safeway)
Availability of agendas and meeting calendars online
Availability of agendas and meeting notices on Facebook
Availability of a telephone line/recording for those who do not have access to internet
FEEDBACK
There was one comment BEFORE implementation (before July 1) advocating that the
publication on KDM be reinstated. There were no other public comments even AFTER a month
of implementation.
We received compliments (online and verbal) regarding our active social media presence for
posting meeting notices and agendas.
PROS
Savings of approximately $1,200/month or $12,000/year (The average monthly cost for
advertising is $1400, in July we were able to save $1,175).
Faster responsiveness to changes, deletions, and additions on the agenda and cancellations of
meetings
More flexibility in calling meetings (Being able to call a meeting 3 days in advance as opposed
to 5 days in advance because of 2 day advance advertising requirement)
Wider audience reach through social media. It seems like some of the cities/villages are in
tune with social media and get the information that way. Newspaper ads are only available to
paid subscribers on the road system.
CONS
It would take an initiative for a person to go online or call the designated number
Staff has to drop off copies to the Library and Safeway on a weekly basis
SEE OTHER INFORMATION BELOW regarding required advertising per Statutes and Code.
There were no changes to Election Advertising
ALTERNATIVES:
Amend existing budget to add back $10,000
Kodiak Island Borough
Page 20 of 21
Discuss Whether To Advertise Meetings On The Newspaper.
AGENDA ITEM #2.d.
KODIAK ISLAND BOROUGH
STAFF REPORT
SEPTEMBER 13, 2018
ASSEMBLY WORK SESSION
FISCAL IMPACT:
$12,000
OTHER INFORMATION:
The following items are STILL ADVERTISED as they are required by Statutes or Code:
1. Ordinances for public hearing
2. Changed meetings
3. Board Vacancies
4. Service Area Budgets
5. Liquor and Marijuana Licenses
6. Termination of Boards (every three years)
NO CHANGES TO ELECTION ADS which are paid from the Election budget
Kodiak Island Borough
Page 21 of 21
Discuss Whether To Advertise Meetings On The Newspaper.
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