2018-09-05 Joint Work Session
CITY COUNCIL -BOROUGH ASSEMBLY
JOINT WORK SESSION AGENDA
Wednesday, September 5, 2018
Kodiak Library
7:30 p.m.
(Borough Chairing)
Page
1.Public Comments
2.Agenda Items
A.Kodiak Summit On Drugs Community Coalition Update
B.Consolidation Discussion, Committee Makeup, and Draft Work
Plan
2-34C.AGENDA PACKET
Agenda Packet
3.Next Meeting Schedule
Wednesday, February 20, 2019
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AGENDA ITEM #2.C.
CITY COUNCIL - BOROUGH ASSEMBLY
JOINT WORK SESSION AGENDA
Wednesday, September 5, 2018
Kodiak Public Library Multi-purpose Room
7:30 p.m.
(City Chairing)
PublicComments
Agenda Items
KodiakSummitonDrugs Community CoalitionUpdate
Consolidation Discussion, Committee Makeup,and Draft Work Plan
Next Meeting Schedule
Wednesday, February 20,2019
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hǝĻƩǝźĻǞ ƚŅ YƚķźğƉ {ǒƒƒźƷ ƚƓ 5Ʃǒŭƭ /ƚƒƒǒƓźƷǤ /ƚğƌźƷźƚƓ
Assessment (CHNA) conducted by Providence Health & Community Services. The community advisory group guiding the
assessment process included City of Kodiak, Fil-Am Association, Healthy Tomorrows, Kodiak Area Native Association,
Kodiak Community Health Center, Kodiak Island Borough, Providence Kodiak Island Counseling Center, Kodiak Island
Medical Associates, Providence Kodiak Island Medical Center, Senior Citizens of Kodiak and Alaska State Public Health.
The data collected from the CHNA listed Behavioral Health/Substance Abuse, particularly the increasing opioid
problems, as the number one priority for the community. A Community Meeting was held later that year, during which
the community echoed concerns related to the opioid problems in Kodiak.
In 2017, Mayors Rohrer and Branson began a process to respond to community concerns related to substance abuse
issues. We have entering the fourth phase of this ongoing movement.
The now well-established Kodiak Summit Community Coalition emerged from the combined efforts of our City Mayor
and our Borough Mayor, who in 2017 brought experts and stakeholders together for Phases I and II, during which the
coalition became more knowledgeable about the opioid crisis and began forming a collaborative, coordinated response
to the needs of our isolated island community.
The coalition now includes, in addition to members representing the agencies listed above, the Kodiak Police
Crisis Center, Salvation Army, Faith Communities, and the three
care, mental health and substance abuse treatment (Kodiak Area Native Association, Kodiak Community Health Center,
and Providence Kodiak Island Counseling Center), Kodiak Area Mentoring Association(KAMP), Adult Probation & Parole,
-Kodiak Campus, Juvenile Probation,
recovering persons and their family members, and concerned citizens.
Our coalition has finished the first three phases and are entering Phase IV.
Phase I: Understanding the Problem and Appreciating the Challenges
Phase II: Identifying Existing Resources and Gaps Our Community
Phase III: Strengthening and Expanding the Existing Resources
tŷğƭĻ Lʹ /ƩĻğƷźƓŭ ğ tƌğƓ ŅƚƩ ŅźƌƌźƓŭ ƷŷĻ DğƦƭ
Phase V: Funding and Putting in Place the Gaps Plan
Phase I: Appreciating the Problem (experts from the state level and from another
community coalition)
Phase I allowed us to appreciate the enormity and the severity of the problem, to learn how the problem is
conceptualized from multiple perspectives, and to consider how other communities are responding.
Phase II: Identifying what we have in place and the gaps
Phase II isting related programs and to brainstorm about
gaps in service and what could be added. The results at the conclusion of Phase II were summarized in two broad
categories: tƩĻǝĻƓƷźƚƓ ğƓķ 9ğƩƌǤ LƓƷĻƩǝĻƓƷźƚƓ and LƓƷĻƩǝĻƓƷźƚƓ ğƓķ /ƚƒƒǒƓźƷǤ {ǒƦƦƚƩƷ.
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Phase III: Create Community Substance Abuse Resources Improvement Plan
based on the following premises:
l. We are one community, small, and collaborative and we cannot afford duplication of services if these result in
delay or diluting of services available to community members .
2. We must make good use of what we already have in place; otherwise, our foundation will be inadequate to
support new services and/or components.
3. We will make a stronger case for support, financial or otherwise, for our future efforts if we speak as a
collaborative, coordinated, community.
bring their experience and expertise to Summit Phase III. Our objective was to create a
plan for improved utilization of existing services to be presented to the community-at-large meeting in April, at which
time we could begin discussing gaps and potential directions for growth. We did not waste time on the following:
Continuing did that in Phase I; we were convinced. The choir did not sing to
itself!
brainstorming for the future; we did that in Phase II and planned to revisit gaps and areas for future growth
during Phase IV, which will include the community as a whole.
competing with/one-upping/out-doing one anotherno time or point in that: we are in this together.
We looked existing
substance abuse resources:
ƌ͵ ǞŷğƷ ƓĻĻķƭ Ʒƚ ĬĻ ķƚƓĻ Ʒƚ ƒğƉĻ Ļğĭŷ ǞƚƩƉ ĻǝĻƓ ĬĻƷƷĻƩͲ Ʒƚ źƒƦƩƚǝĻ ǞŷğƷ ǞĻ ĭǒƩƩĻƓƷƌǤ ŷğǝĻ źƓ ƦƌğĭĻ Ʒƚ ĭƩĻğƷĻ
ğ ƭƷƩƚƓŭ ŅƚǒƓķğƷźƚƓ ǒƦƚƓ Ǟŷźĭŷ ǞĻ ĭğƓ Ĭǒźƌķͪ
Ћ͵ ŷğƷ źƭ ĭǒƩƩĻƓƷƌǤ ŭĻƷƷźƓŭ źƓ ƷŷĻ ǞğǤ ƚŅ ƒğƉźƓŭ ĬĻƷƷĻƩ ǒƭĻ ƚŅ Ʒŷźƭ ƩĻƭƚǒƩĭĻͪ
Ќ͵ LŅ ƷŷĻ ƩĻƭƚǒƩĭĻ ķǒƦƌźĭğƷĻƭ ƚƷŷĻƩ ƩĻƭƚǒƩĭĻƭ źƓ ƷŷĻ ĭƚƒƒǒƓźƷǤ ΛƚƩ ŷğƭ ƷŷĻ ƦƚƷĻƓƷźğƌ ŅƚƩ ķǒƦƌźĭğƷźƚƓΜͲ ŷƚǞ ĭğƓ
ǞĻ ƩĻƭƚƌǝĻ Ʒŷźƭ ŅƚƩ ƒğǣźƒǒƒ ƭĻƩǝźĭĻ
Many -related. Key players
were asked to remove their agency hats and come to Phase III as a We asked key players to
approach the tasks from more than the perspective of their current job or agency. They were asked to bring input from
the breadth and depth of their experience, insight, education, involvement, community knowledge, exposure, etc. In
short, we asked everyone to bring his/her -, not of their agencies, but of the Kodiak Community.
Ask not what your community team can do for your agency; ask what your agency can do for your
community team
The result of Phase III was an overall Action Plan including achievable steps, divided into four domains, each with a
Justice & RehabilitationRingleaders Jessica Cotton and Aimee Sortor (both from KCHC)\\
*Youth/Prevention/Early InterventionRingleader Mary Ruscovich (Parent, artist, community member)
Safe, Sober, Supportive CommunityRebecca Shields (KWRCC)
*Community Norms & AwarenessKen Jass (AK Dept of Public Health)
* ed into one:
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Phase IV: Community Engagement & Collective Input
We have recently are being guided by three
resources available to the Ringleaders:
{ƷğƓŅƚƩķ {ƚĭźğƌ LƓƓƚǝğƷźƚƓƭ wĻǝźĻǞ our subscription provides readings, examples, and videos related to our
community work. Live-streamed videos after initial purchase are available for viewing any time for one year following
the initial viewing.
Ώ{ĻĭƷƚƩ tğƩƷƓĻƩƭŷźƦ -
: With this purchase, we are able to utilize a video
for increased awareness and have audience-specific discussion guides and handouts. A copy of the schematic for Opioid
Crisis cross-sector is included for your review.
cross-sector presentations and will be getting input from the community at-
large during a Community Meeting, scheduled for the evening of April 25, scheduled to coincide with the Rural Forum.
The following cross-sector presentations have either been completed or are on the horizon:
Human Services Coalition (Julie Hill) BHA Clinical Lead & BHA;s (Sandi)
April 17: KANA Behavioral Health Aides (Thia & Ken)
April 18: Lions Club (Ken and Mary G-H, if she can make it)
April 23: Chamber of Commerce (Ken)
April 25: Community Meeting (all of us!)
May 1: Noon Rotary (Sandi and Mary G-H)
May 2: Morning Rotary (Sandi)
May 15: RADACT Training--seminarians and other entry level substance abuse trainees (Sandi & Thia)
?May/June: Assembly/City Council Joint Work Session (Sandi & Thia)
May (date TBD) Kiwanis Club (Sandi)
?? date? : Faith Community (Beth Davis) ongoing
Fisheries Community (Mary G-H; she may do these during lunch periods at each cannery)
Fil-Am Society (Mary G-H will schedule this when the canneries are not processing, to ensure a larger audience)
Over the summer, the four work groups are incorporating the community input and drafting a plan that includes the
ongoing improvement to existing services as well as next steps in addressing the gaps in service. The Coalition is
-Pla
and further its objectives of coordinated, collaborative, cooperative service delivery. The entire cross-sector coalition,
with hopefully new members, will meet in the fall and begin the process of refining the Community Plan, which will
serve to initiate Phase V of the Summit movement. We hope to include one or more quasi-social opportunities for
building relationships, for groups and individuals who may be new to the movement to get up to speed, and for
smoothing out any wrinkles any the plan as it emerges.
An additional objective, which is not specific to substance abuse, is the creation of a cadre of up-and-coming community
future projects. Toward that end,
Thia Falcone and Sandra Collins-Jackson will collaborate in teaching a class through Kodiak Community that focuses on
community engagement and collective action. Although we have not yet recruited for this cadre, the word is out and we
fired up and ready to learn more about helping our community flourish.
If you want to go quickly, go alone. If you want to go far, go together.
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JUSTICE/TREATMENT/REHAB
cost-effective,
JTR
on-island treatment options, except when off-island treatment is
supported by professional, appropriately applied ASAM criteria and
OBJECTIVES
1.By providing timely
PROGRESS
receipt of pre-
discharge and
KCHC and PKIMC continue work on improving
discharge
paperwork from off-
PKIMC is reaching out to frequent utilizers of ED/SUD users at
island providers to
30,60, and 90 days.
local providers.
When a hospital patient is sent off-
name and contact information is provided on the discharge
paperwork to increase the likelihood that the PCP will be
notified when discharge is planned.
When a youth goes off-island for treatment, the on-island
provider has an opportunity to participate in discharge planning
and is notified in advance of discharge so that arrangements for
follow-up can be within a couple of days.
2.By insuring a local
point of discharge
KCHC has added a licensed clinician to the staff who will be a
contact for persons
key player in assuring consistency of care for people returning
being sent from the
to the island.
ED to off-island care.
3.By reducing the lag
time between court
order and services
Typical time-lines related to compliance: 72 hrs. given for
by more effective
contact with provider; if non-compliant, ASAP letter giving an
additional two weeks; if no contact, then an affidavit is filed with
tracking of
the court; 2-4 weeks later, the court gets to the matter; then more
compliance with
delays are likely as the legal process takes it course. This lag
court orders.
time issue has yet to be resolved.
4.By navigating
UNITY COALITION
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JUSTICE/TREATMENT/REHAB
-effective,
on-island treatment options, except when off-island treatment is
JTR
supported by professional, appropriately applied ASAM criteria and
different corporate
cultures so that
Those at executive levels of PKIMC, KANA, and KCHC
professionals and
are working to
agencies work
create an atmosphere of cooperation, collaboration and
cooperatively in a
coordination among service providers and organizations.
coordinated,
This fall, learning opportunities will be offered through the
cohesive, approach
college for those interested in community leadership and
for the sake of the
professional development and development of those who
community as a
might be interested in future community leadership.
whole, sharing
The Summit has submitted a proposal under HRSA for the
knowledge and
further development and strengthening of the existing
expertise.
coalition. If funded, the project will involve a team from the
Research, Training, and Development Department of
Hazelden/Betty Ford Institute on Addictions coming to
Kodiak to provide an all-day intensive workshop for ALL
coalition members and a separate facilitated executive level
discussion for agency CEOs and governmental
5.By providing
representatives.
assessments to
inmates in the jail.
can
now provide assessments in the jail for any inmate.
6.By ensuring services
are available on-
demand, with
Medically Assisted Treatment (MAT) when appropriate will be
by improved
Primary Care and in the context of Out-patient Treatment.
collaboration and
Through the use of paraprofessional SUD Case Managers, KANA
coordination
can always provide same- day initial SUD contacts. Medical
between agencies
providers in the three consortium agencies have (or are in the
offering the same
process of) obtaining the necessary DEA waivers.
services.
7.By increasing the
UNITY COALITION
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JUSTICE/TREATMENT/REHAB
-effective,
on-island treatment options, except when off-island treatment is
JTR
supported by professional, appropriately applied ASAM criteria and
effectiveness of
community support
so that it achieves
the desired
reconnection with
Summit members will provide a mini-course during the Spring
community, based
Semester at Kodiak College on the role of community service in
on interpersonal
the context of restorative justice.
support
8.By decreasing the
lag time between the
time a teen elects to
use Teen Court aTnd
the time it takes for
Teen Court to
assemble to process
This will be explored after Teen Court begins it work during the
the case
2018/2019 school year
9.By increasing the
awareness of
businesses,
agencies, and
companies
awareness of the use
of their EAPs for
Credentialled EAP providers will be available for workshops or
confidential referrals
staff meetings to discuss how EAP authorizations for substance
when an employee
use disorders
has a substance use
the services available to family members.
disorder issue
UNITY COALITION
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JUSTICE/TREATMENT/REHAB
-effective,
on-island treatment options, except when off-island treatment is
JTR
supported by professional, appropriately applied ASAM criteria and
GAPS:
BEGINNING IDEAS AND RESPONSES:
Gap #1: People often need
Response for which action will be required: development of
support during withdrawal,
non-medical detox, including MAT and monitored detox, such as
but Kodiak has no detox
a Level 111.2-D or Level II-D
facility
Gap #2: Because Kodiak
Response for which action will be required: The gradual
does not have day
expansion in outpatient treatment, particularly to those with co-
treatment/partial
occurring disorders, will gradually move toward a day
hospitalization, people are
treatment/partial hospitalization program for those who require
sent off-island when they do
MAT and for those who do not.
not require residential
placement
Gap #3: We can accept that
ourselves out of substance
Response which will intensive community commitment and
action and a long-term planning: The development of a Kodiak
accept that no one starts out
Drug/Family/Menta Health Court so that those persons who want
to be an addict or an
to turn thigs around have significant accountability and
alcoholic; yet as a
significant incents to use the resources and supports available to
community we offer no
them; for those who do not choose that avenue or who fail to be
viable alternative to the
successful, the traditional judicial course of action will remain.
traditional use of law
enforcement and the court
system
INTERESTED IN VOLUNTEERING WITH J/T/R?
UNITY COALITION
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JUSTICE/TREATMENT/REHAB
-effective,
on-island treatment options, except when off-island treatment is
JTR
supported by professional, appropriately applied ASAM criteria and
If you are interested in volunteering for the Justice/Treatment/
Rehabilitation work group, please contact:
Jessica Cotton or Aimee Sortor at Kodiak Community Health
Center 486-5000
INTERESTED IN COMMUNITY LEADERSHIP?
If you are interested in community engagment, please contact:
Thia Falcone at Kodiak College 486-1213
INTERESTED IN MORE INFORMATION
If you are interested in getting more information about the
Kodiak Summit Community Coalition, please contact:
Sandra Collins-Jackson 486-2632
NOTES/THOUGHTS/QUESTIONS
UNITY COALITION
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-effective,
on-island treatment options, except when off-island treatment is
JTR
supported by professional, appropriately applied ASAM criteria and
UNITY COALITION
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NORMS/AWARENESS/PREVENTI0N
norms and to increase and support the number of healthy
NAP
OBJECTIVES
PROGRESS
1.By increasing the
likelihood of
counseling personnel, with three versions created for the three
meaningful early
academic areas (elementary, middle, and high school
intervention.
A Summit Logo contest is being planned to coincide with
Homecoming.
2.By improved use
month. KANA also has trained providers to deliver this curriculum.
for
Students/parents/the new school-liaison will be made aware of this
intervention that
results from
substance use
incidents at
school
3.By incorporating
curriculum review and exploring the possibility of incorporating
so that all
the evidence-based program into the health
students receive
curriculum.
facts about risks.
4.By creating a
Two public presentations, consisting of a film
calendar of
and panel discussion were held at the City Library; others will be
parent
made available to faith communities
training/edu.
Local providers will be encouraged to include ACEs screening in
(culturally
well-kid check-ups and sports physicals
sensitive and bi-
lingual)
UNITY COALITION
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NAP
5.By increasing
KANA has a new PLL clinician and a new PLL youth facilitator and
agency;s use of
are ready to go for the fall through increased collaboration and
KANA
connections. The previous PLL Clinician is now a supervisory part
with Love and
of the national program; and t Kodiak will continue to be
Limits--an
implemented with fidelity to the model.
excellent but
underutilized
referral program
for at-risk youth
(10-18) and their
families
under their
Community Support Program and each elementary school having a
school counselor for school year 2018/2019.
6.By closing the
By increasing the awareness of the ACEs study among educators,
gap in service
deliver for the 5-
discussion during an In-service.
10 year-olds
The new DARE officer, Shane Parker, has attended new/improved
DARE training in OK in July and will provide an overview during
7.By more effective
the October Summit Community Meeting
use of the DARE
curriculum
8.By increasing
The NAP group was scheduled to meet the end of July for planning
P&R activities
purposes and tor report action plans at the Sept. 23 All-Summit
beyond t focus on
Coalition Meeting. The achievement of this objective is dependent
athletics ( arts,
of finding volunteers for expanded offerings and activities.
crafts, games,
and
performance)
9.By helping P&R
UNITY COALITION
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NAP
align its calendar
With the enthusiastic involvement of P&R director, this objective
with KIBSD for
was achieved during last school year and will be ongoing.
10.By coordinating
youth groups for
Volunteer recruitment was ongoing to institute activities (also
after-school use
associated with #8).
of school
facilities
11.By determining
the feasibility of aResearch on this potential Kodiak offering continues
for K-8
Summit Volunteers/Salvation Army handed out disposal bags
12.By establishing a
during CrabFest; KANA has 5-gallon buckets through the Tribal
norm of the
Health Consortiuum
proper disposal
projects.
of out dated or
no-longer-
three week-end Masses.
required
The Pharmacy Manager at Safeway said that if we can provide the
prescription
disposal bags, they will include them whenever an addictive or
medications?
potentially lethal medication is dispensed. Otherwise, the person
has to buy a bag for $5.00. Walmart apparently gives the bags out,
but it was unclear if this is only requested or with every
presecription.
s continue to be
investigated by Public Health and the hospital.
(including proper
disposal of medication) is in progres
13.By implementing
UNITY COALITION
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NAP
a method for the
Ryan Sharrat has offered the Coalition a cost-effective method of
safe disposal of
removing needles from the island to appropriate disposal sites in
needles despite
Anchorage as part of transportation of hazardous
the fact that
materials off the island.
Kodiak does not
have and will not
have an
incinerator
14.By adding wk
end and evening
The NAP group and volunteers have a number of ideas, the plans for
public space
which will be elaborated and whenever possible made into
gatherings and
achievable objectives for their Action Plan during the Sept. 24 All-
activities to
Summit Coalition Work Day.
decrease
friend
A -
15.By involving
risk youth community integration. This is tentatively scheduled for
youth-at-risk in
sometime this fall.
meaningful
community
internships
Using the most recent version of Community Resource
16.By creating a
Directory, NAPers will
user-friendly
when. . . . .type of pamphlet for use by the general public
version of
community
resources listing
UNITY COALITION
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NORMS/AWARENESS/PREVENTI0N
NAP
17.By creating a
Appropriate high school and college instructors are going to be
will serve as a
asked if this project might fit with their courses.
referral guide on
City and Borough
websites.
Approximately 150 persons attended cross-sector presentations in
18.By increasing
addition to the Community Meeting held in April. Cross-sector
awareness by
presentations will continue this fall and winter, focusing on faith
providing cross-
sector
presentations to
special interest
groups, clubs,
communities of
faith, etc
GAPS IDENTIFIED:
BEGINNING IDEAS AND RESPONSES:
Gap #1 people expect
Response that will require action: Alternative multi-modal methods
of pain management will become the norm, with the Alaska ED
narcotics for pain
management and most
practice. The HRSA proposal, if funded, includes monies for a
OUD starts with the
public awareness and stigma-reducing campaign aimed at
appropriate use of
changing community norms.
prescribed medications.
INTERESTED IN VOLUNTEERING WITH
UNITY COALITION
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NORMS/AWARENESS/PREVENTI0N
NAP
If you are interested in volunteering for the Norms, Awareness and
Preavention work group, please contact the groups Ringleaders:
o Ken Jass at Public Health 486-3319 or Mary Ruskovich at
942-4106
INTERESTED IN COMMUNITY LEADERSHIP?
If you are interested in community engagment, please contact:
o Thia Falcone at Kodiak College 486-1213
INTERESTED IN MORE INFORMATION
If you are interested in getting more information about the Kodiak
Summit Community Coalition, please contact:
o Sandra Collins-Jackson 486-2632
UNITY COALITION
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NAP
NOTES/THOUGHTS/QUESTONS
UNITY COALITION
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SAFE, SOBER, SECURE COMMUNITY
3
How can we create living situations that support the person who is
thinking about or wants to enter a life of recover and for the person
SC
who wants to re-enter our community as a productive, contributing
law-
OBJECTIVES
PROGRESS
1.By increasing the
visibility of and
KAMP will have an
awareness of
living bldg. and Summit members will help with set up as
KAMP as a distinct
needed.
entity
KAMP will keep current materials she from agencies/providers
regarding services and contact people.
2.By increasing the
awareness of 12-
KAMP will keep current information on NA/AA/AlAnon
step support
meetings. A liaison will be assigned to collect this info and make
options
sure it stays current
3.By providing
An interagency team was planned to meet mid-summer and will
report to the All-Summit Work Day in September
services for the
A Summit clinician member has offered to provide pro bono
women served by
screenings/assessments until the interagency team is in place.
KWRCC through
PKICC case manager was assigned to KWRCC and has
interagency
continued to consult weekly with staff regarding case
collaboration
management of complex cases.
4.By increasing
community
awareness and
Julie Hill is scheduling this for fall
knowledge of
m
5.By effectively
UNITY COALITION
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SAFE, SOBER, SECURE COMMUNITY
can we create living situations that support the person
3
who is thinking about or wants to enter a life of recover and for
the person who wants to re-enter our community as a
productive, contributing law-
SC
utilizing the
services of the new
The ASAP coordinator and have meet and he has
ASAP coordinator
joined the SSSC work group.
by increasing his
familiarity with
resources
6.By increasing the
number of safe,
sober living
D
options for those
facility
during pre-
function
contemplation,
early-stage
The SSSC is researching the various domiciliary models,
recover, and re-
entry, particularly
for our village
residents.
GAPS:
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AGENDA ITEM #2.C.
SAFE, SOBER, SECURE COMMUNITY
can we create living situations that support the person
3
who is thinking about or wants to enter a life of recover and for
the person who wants to re-enter our community as a
productive, contributing law-
SC
Gap #1: People who are
entering recovery or
returning to the island
BEGINNING IDEAS AND RESPONSES:
after incarceration or
residential treatment need
Response that will require action: Provisions must be made for
the first few months of recovery/re-entry in such a way that a
order to accomplish a
foundation is established to allow for work, vocational
successful re-entry into
rehabilitation, and/or enrollment in GED programs or vocational
the community
training
Gap #2: Ideas developed
for use in Kodiak are not
easily replicated in the
villages
Response that will require action: Access to services or service
Gap #3: Babies born to
alternatives must be addressed when modifications suited to the
mothers with
unique needs and challenges of the villages cannot be
SUD/children removed
determined
from their parents
because of SUD are at
high risk and are often
cared for my extended
Response that will require action: Systems, resources, and
family members, for
supports must be identified, supplemented or instituted to
whom little community
support extended family members who assume the care and
support exists.
responsibility of these at-risk children. OCS is collecting data
related to interventions resulting from SUD/OUD family
problems; after the data is validated by their research analysts,
the findings will be made public
UNITY COALITION
1
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AGENDA PACKET
AGENDA ITEM #2.C.
SAFE, SOBER, SECURE COMMUNITY
can we create living situations that support the person
3
who is thinking about or wants to enter a life of recover and for
the person who wants to re-enter our community as a
productive, contributing law-
SC
3
INTERESTED IN VOLUNTEERING WITH SC ?
If you are interested in volunteering for the Justice/Treatment/
Rehabilitation work group, please contact:
o Rebecca Shields or Beth Davis at KWRCC 486-6181
INTERESTED IN COMMUNITY LEADERSHIP?
If you are interested in community engagement, please contact:
o Thia Falcone at Kodiak College 486-1213
INTERESTED IN MORE INFORMATION
If you are interested in getting more information about the
Kodiak Summit Community Coalition, please contact:
o Sandra Collins-Jackson 486-2632
UNITY COALITION
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AGENDA PACKET
AGENDA ITEM #2.C.
SAFE, SOBER, SECURE COMMUNITY
can we create living situations that support the person
3
who is thinking about or wants to enter a life of recover and for
the person who wants to re-enter our community as a
productive, contributing law-
SC
NOTES/THOUGHTS/QUESTIONS
UNITY COALITION
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AGENDA PACKET
AGENDA ITEM #2.C.
1 Introduced by:Manager Powers
2 Drafted by:Special Projects Support
3 Introduced on:July 19, 2018
4 Adopted on:July 19, 2018
5
6 KODIAK ISLAND BOROUGH
7 RESOLUTIONNO. FY2019-07
8
9 A RESOLUTIONOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGHESTABLISHING
10 A CONSOLIDATION COMMITTEE
11
12 WHEREAS,the October 4, 2016 local election included an advisory question on the ballot that
13 asked, “Should the Kodiak Island Borough pursue the idea of consolidating the Kodiak Island
14 Borough and City of Kodiak intoa single unit of government?”; and
15
16 WHEREAS, the results of the advisory question were in favor with 1,235 Yes and 919 No votes;
17 and
18
19 WHEREAS,consolidating the Kodiak Island Borough and City of Kodiak into a single unit of
20 government would require a petition to the Local Boundary Commission; and
21
22 WHEREAS,the petition requires detailed information about how the two governments would
23 be combinedand the new government that would be formed; and
24
25 WHEREAS, Resolution No. FY2018-25 approved the solicitation of proposals for researchand
26 analysis services for the possible consolidation of the City of Kodiak and Kodiak Island Borough
27 governments, but there were no proposers; and
28
29 WHEREAS,Assembly members have voiced agreement that a coordinated effort between the
30 two local governments and members of the public is needed to gather informationand propose a
31 plan for consolidating the two governments, and prepare a petition to the Local Boundary
32 Commission; and
33
34 WHEREAS,the intent of this consolidation is to combine only the City of Kodiak and Kodiak
35 Island Borough governments, leaving the island’s second class cities powers and duties
36 unaffected; and
37
38 WHEREAS, the Assembly is creating a Consolidation Committee to prepare a draft petition that
39 willaddress the details of consolidating the two local governments and forminga new Home Rule
40 Boroughand Charter; and
41
42 NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND
43 BOROUGH thatthere is established a Kodiak Consolidation Committee.
44
Kodiak Island Borough, AlaskaResolutionNo. FY2019-07
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45 Section 1: Created Membership. The formation of the committee will consist of the following
46 ninemembers:
47
48 1 Borough government representative and1 alternate
49 1 Citygovernment representativesand1 alternate
nd
50 1 Borough 2class city/village representativeandone alternate
51 Up to 6At-largemembers
52
53 The Borough Manager and City Manager, or their designees, shall serve as Ex-Officio members.
54
55 Section 2: Organization.The chairperson shall be assigned by the Borough Mayor and the vice
56 chairperson shall be elected by the committee. The chairperson shall report to the entire
57 Assembly on behalf of the committee.
58
59 Section 3: Appointments.The Mayorshall appoint the members of the committee subject to
60 confirmation of the Assembly.
61
62 Section 4: Powers and Duties.The responsibilities of the committee are to offer
63 recommendations to the Assembly related to consolidating the Kodiak Island Borough and City
64 of Kodiak governments into a new local government; andto prepare a draft petition forthe Local
65 Boundary Commission.
66
67 The committee will meet regularly to research, discuss and recommend decisions regarding the
68 details required for the consolidationof the Kodiak Island Borough and the City of Kodiak; and
69 report periodically to the Assembly the findings of the committee.
70
71 Section 5: Administrative Assistance. The Managershall provide staff assistance to the
72 committee including scheduling, meeting space, a work plan, preliminaryresearchon topics of
73 concern,anddocument creation/tracking/editing.
74
75 Section 6: Reporting. The committee chairperson shall report to the Assembly during a public
76 meeting.
77
78 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
79 THIS NINETEENTH DAY OF JULY,2018.
80
81
82 VOTES:
83 Ayes: Skinner, Smiley, Symmons, Crow, Schroeder
84 Absent: Kavanaugh, Van Daele
Kodiak Island Borough, AlaskaResolutionNo. FY2019-07
Page 2 of 2
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AGENDA ITEM #2.C.
WORKPLAN FOR CONSOLIDATION
Purpose:
Provide a plan and timeline for approaching the possible consolidation of the City of Kodiak and Kodiak
Island Borough governments into one new local government.
Introduction:
The issue of consolidating the Kodiak Island Borough and the City of Kodiak into one local government is
one that has arisen on occasion in the past.
In October 1987 the Kodiak Island Borough Assembly placed on the ballot of the regular Borough
election the following question:
"Shall a committee be established to investigate the advantages and disadvantages of consolidation and
present these facts to the public at the 1988 Regular Election with the question of forming a Charter
Commis-sion to prepare a charter for the consolidation of the Kodiak Island Borough and the City of
Kodiak as a single home rule government for submission to the voters for their approval or rejection?"
The question was passed by a vote of 1392 to 771.
The Borough Assembly and City Council appointed a Consolidation Committee of eleven members
representing both the areas within and outside the city limits and the villages. The committee
commenced meeting in January 1988 and produced a report on their findings that we are currently
referring to as “the 1989 Consolidation Report.”
There was much discussion and several resolutions related to consolidation between 1987 and 1993 but
it was eventually discontinued in early 1993 in favor of letting the people initiate the consolidation and
petition process.
On October 4, 2016 the Kodiak Island Borough Assembly placed an advisory question on the local
election ballot which asked, “Should the Kodiak Island Borough pursue the idea of consolidating the
Kodiak Island Borough and City of Kodiak into a single unit of government?” The results were in favor
with 1,235 Yes and 919 No votes.
In early 2018 the Assembly approved the advertising of a Request for Proposals to gather information
about the pros and cons, savings and expenses the community could expect from consolidating the two
local governments, however there were no respondents.
The Assembly now favors the establishment of a committee to flesh out the details of consolidation and
provide advice to the Assembly about related decisions and developing a petition to be submitted to the
Local Boundary Commission.
Consolidation Committee Work Plan Page 1
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AGENDA ITEM #2.C.
Goals, Objectives and Schedule
Meeting #1: Learn the rules
Consult state Local Boundary Commission website
(https://www.commerce.alaska.gov/web/dcra/localboundarycommission.aspx)
Review state constitution, Article X, Local Government
(http://ltgov.alaska.gov/services/alaskas-constitution/)
Review relevant state statute: AS 29.06.090-29.06.170
(http://www.akleg.gov/basis/statutes.asp#29.06.060)
Review Alaska Administrative Code 3 AAC 110.240 – 3AAC 110.255
(http://www.akleg.gov/basis/aac.asp#3.110.240)
Meeting #2: Compare government types
Sec. 29.04.010. Home rule.
A home rule municipality is a municipal corporation and political subdivision. It is a city or a
borough that has adopted a home rule charter, or it is a unified municipality. A home rule
municipality has all legislative powers not prohibited by law or charter.
A HOME RULE BOROUGH MUST HAVE A CHARTER; MUST ELECT A CHARTER COMMISSION
Sec. 29.04.020. General law.
A general law municipality is a municipal corporation and political subdivision and is an
unchartered borough or city. It has legislative powers conferred by law.
Sec. 29.04.030. Classes of general law.
General law municipalities are of five classes:
(1)first class boroughs;
(2)second class boroughs;
(3)third class boroughs;
(4)first class cities;
(5)second class cities.
See attached comparison provided by LBC
It should be noted that the preferred option by the Borough Assembly and City Council is to
form a new Home Rule Borough
Meeting #3: Review 1989 Consolidation Report
Consolidation Committee Work Plan Page 2
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Meeting #4: Discuss info from meetings 1-3.
If the committee finds disagreement with forming a Home Rule Borough and
associated charter then prepare a discussion to share with the Assembly
UPDATE ASSEMBLY
Meeting #5: Review petition questions
Meeting #6: Review Ketchikan or similar petition
Meeting #7: Continue to review Ketchikan or similar petition
Meeting #8: Identify items/questions of concern
UPDATE ASSEMBLY
Meeting #9: Review proposed workplan schedule for appropriate order and items
Meeting #10: Examine options and decide upon recommendation for Assembly composition
and apportionment (Voter Rights Act)
Districts
At-large
Combination
Meeting #11: Discuss Powers and Services Required of all boroughs by the State:
Education, Assessment & Collection of Taxes, Platting & Land Use (currently KIB
Community Development Department)
Meeting #12: Review and Discuss other services currently provided by City and Borough whether they
are area-wide or non-area-wide and how they are paid for
UPDATE ASSEMBLY
Meeting #13: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Water/sewer
Meeting #14: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Animal control
Meeting #15: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Parks & Rec
Meeting #16: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Solid Waste
Consolidation Committee Work Plan Page 3
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UPDATE ASSEMBLY
Meeting #17: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Port and Harbor
Meeting #18: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Continue Port and Harbor
Meeting #19: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Road services, continue w similar RSA boundaries? Combine?
Meeting #20: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Continue Road Services discussion and decide upon recommendation to the Assembly
UPDATE ASSEMBLY
Meeting #21: Review and Discuss any feedback and/or direction from Assembly
Meeting #22: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Fire & EMS Response - paid and volunteer fire departments
Meeting #23: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Continue Fire & EMS Response discussion
Meeting #24: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Continue Fire & EMS Response discussion and decide upon recommendation to the
Assembly
UPDATE ASSEMBLY
Meeting #25: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Discuss public safety
Meeting #26: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Discuss public safety
Meeting #27: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Discuss public safety and decide upon recommendation to the Assembly
Consolidation Committee Work Plan Page 4
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Meeting #28: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Are there other services to be discussed?
UPDATE ASSEMBLY
Meeting #29: Review and Discuss any feedback and/or direction from Assembly
Meeting #30: Prepare for budget discussions
Overview of Borough and City budgets
Meeting #31: B udget Discussions
Effects on Revenue:
State municipal revenue sharing/Community Assistance
State fisheries taxes?
Other state or federal revenue sources that may be affected?
Meeting #32: B udget Discussions
Effects on Programs:
Rural home loan qualification (based on population, would no longer qualify per
Karenia Hacket @ KIHA)
Other state or federal programs that will lose or gain qualification?
UPDATE ASSEMBLY
Meeting #33: B udget Discussions
Collective Bargaining
Meeting #34: B udget Discussions
Wage Scales
Meeting #35: B udget Discussions
Staffing Needs:
Positions not needed
Span of control for manager, clerk, department heads
Additional positions needed: Deputy Mgr, HR Asst, Safety Manager, Training &
Development Coordinator?
Meeting #36: B udget Discussions
Staffing needs continued
Summarize staffing and pay discussions for recommendation to the Assembly
UPDATE ASSEMBLY
Meeting #37: B udget Discussions
Receivables:
Special Assessments
Grants
Consolidation Committee Work Plan Page 5
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Other
Meeting #38: B udget Discussions
Debt and other liabilities:
Bonded debt
PERS
Leave accruals
Other?
Meeting #39: B udget Discussions
Unfunded maintenance and replacement needs
Water & sewer lines
Water treatment plant
Harbor
Facilities/Buildings
Meeting #40: B udget Discussions
Continue unfunded maintenance/replacement needs and summarize for Assembly
UPDATE ASSEMBLY
Meeting #41: B udget Discussions
Revenue/Taxes:
Property tax rate
Sales tax
Severance Tax
Transient Accommodations (Bed) Tax
Alcohol
Tobacco
Meeting #42: B udget Discussions
Revenue/Taxes continued
Estimated taxable values by area
Meeting #43: B udget Discussions
Revenue/Taxes continued
Tax rates
Meeting #44: B udget Discussions
Complete Revenue/Taxes discussion and prepare recommendations for Assembly
UPDATE ASSEMBLY
Meeting #45: Address Assembly feedback/concerns
Meeting #46: Discuss and decide upon Charter committee formation
Have we missed anything so far?
Consolidation Committee Work Plan Page 6
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Meeting #47: Review and organize for moving forward
Meeting #48: Create plan for assembling 3 year budget
UPDATE ASSEMBLY
Meeting #49: Preparation of 3 year proposed budget
Meeting #50: Preparation of 3 year proposed budget
Meeting #51: Preparation of 3 year proposed budget
Meeting #52: Preparation of 3 year proposed budget
UPDATE ASSEMBLY
Meeting #53: Identify transition needs
Charter/Code
Combination/distribution of assets
Other
Meeting #54: Identify transition needs
Meeting #55: Identify transition constraints
Meeting #56: Finalize transition discussion
UPDATE ASSEMBLY
Meeting #57: Create transition plan – powers and services
Meeting #58: Create transition plan – integration of assets and liabilities
Meeting #59: Create transition plan – employees
Meeting #60: Create transition plan - budget
UPDATE ASSEMBLY
Meeting #61: Create Charter
Meeting #62: Create Charter
Meeting #63: Create Charter
Meeting #64: Create Charter
UPDATE ASSEMBLY
Meeting #65: Assemble Petition
Meeting #66: Assemble Petition
Consolidation Committee Work Plan Page 7
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Meeting #67: Assemble Petition
Meeting #68: Complete Petition and prepare for submission to Assembly
UPDATE ASSEMBLY
Meeting #69: Follow up on Assembly feedback
Meeting #70: Prepare for submission to Local Boundary Commission if Assembly gives direction to
proceed; or prepare after action report/summary of process.
Consolidation Committee Work Plan Page 8
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