2018-08-03 Regular Meeting
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KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 2, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
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AGENDA ITEM #12.A.
KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 2, 2018
ASSEMBLYREGULAR MEETING
19 SUBLETTING AND ASSIGNMENT
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KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 2, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #12.B.
CONTRACT NO. FY 2016-44A AMENDING CONTRACT NO.
FY2016-44 EMPLOYMENT CONTRACT BETWEEN THE
KODIAK ISLAND BOROUGH AND MICHAEL POWERS, ICMA-
CM, BOROUGH MANAGER
Section 2: Contract Term and Notice Requirements.
Section3:SalaryandBenefits.
AGENDA ITEM #12.B.
This amendment is effective May 23, 2018.
KODIAK ISLAND BOROUGH (BOROUGH) MANAGER
AGENDA ITEM #12.B.
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CONTRACT NO. FY 2016-44AAMENDING CONTRACT NO.
FY2016-44EMPLOYMENT CONTRACT BETWEEN THE
KODIAK ISLAND BOROUGH AND MICHAEL POWERS, ICMA-
CM, BOROUGH MANAGER
Section 3: Salary and Benefits.
KODIAKISLANDBOROUGH(BOROUGH) MANAGER
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AGENDA ITEM #13.B.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 2, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.B.1.
KODIAK ISLAND BOROUGH
RESOLUTIONNO. FY2019-06
A RESOLUTIONOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGHAPPROVING
FISCAL YEAR 2019 KODIAK ISLAND BOROUGH NONPROFIT FUNDING
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND
BOROUGH
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS __________ DAY OF _______________, 2018.
AGENDA ITEM #13.B.1.
VOTES:
AGENDA ITEM #13.B.1.
Kodiak Island Borough
FY 19 non-profit grant funding
Avg Revised due
OrganizationRequestScoreFundingto error
Kodiak Women's Resource and Crisis Center$ 60,00079.29$ 47,500$ 47,500
Brother Francis Shelter Kodiak$ 43,00077.29$ 34,400$ 34,400
Salvation Army$ 15,00075.57$ 12,000$ 12,000
Kodiak Baptist Mission - Food Bank$ 60,00072.71$ 27,200$ 27,200
Senior Citizens of Kodiak$ 26,00063.86$ 20,800$ 20,800
Health & Safety Budget = $144,000$ 204,000$ 141,900$ 141,900
move to Ed/Culture/Recreation $2,100
SubTotal: $141,900
KMXT$ 4,000 91.86$ 4,000 $ 4,000
Humane Society of Kodiak$ 5,000 77.71$ 5,000 $ 5,000
Kodiak Teen Court $ 6,212 66.14$ 5,000 $ 5,000
Red Cross$ 7,176 72.14$ 5,000 $ 5,000
Providence Counseling$ 17,00071.29$ 5,000 $ 5,000
RurAL CAP$ 5,000 61.00$ 5,000 $ 5,000
Kodiak Arts Council$ 5,000 60.71$ 5,000 $ 5,000
Hospice$ 15,00058.14$ 5,000 $ 5,000
WIC$ 40,00058.00$ 5,000 $ 3,000 Supplies
Special Olympics, Kodiak$ 5,000 53.29$ -$ -
Kodiak Soil & Water Conservation$ 5,000 50.29$ -$ -
Kodiak Area Mentor Program$ 5,000 48.57$ 2,000 $ -
Hope Community Resources$ 4,000 45.43$ -$ -
Kodiak Rodeo and State Fair$ 6,000 39.33$ -$ -
*Ed/Culture/Recreation Budget = $44,000$ 129,388$ 46,000$ 42,000
Added from Health & Safety: $2,100
SubTotal: $46,100
*Note: Ed/Culture/Recreation Budget s/b 40,000
SubTotal $40,000+$2,100=$42,100
TOTAL = 184,000$ 333,388$ 187,900$ 183,900
Alutiiq Museum$ 4,000 $ 4,000
Tourism Fund, Budget = $12,000
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KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 2, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.B.2.
1
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6 KODIAK ISLAND BOROUGH
7 RESOLUTION NO. FY2019-08
8
9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
10 APPOINTING MEMBERS TO THE KODIAK FISHERIES DEVELOPMENT
11 ASSOCIATION’S BOARD OF DIRECTORS
12
13 WHEREAS,
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17 WHEREAS,
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22 WHEREAS,
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26 WHEREAS,
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30 WHEREAS,
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33 WHEREAS,
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37 NOW, THEREFORE BE IT RESOLVED, THAT THE ASSEMBLY OF THE KODIAK ISLAND
38 BOROUGH THAT
39
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41 Borough Appointee:
42
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44
45
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46 The following are currently serving on the Board:
47 Joint Appointees:
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52 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
53 THIS __________ DAY OF _______________, 2018.
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61 VOTES:
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KODIAK ISLAND BOROUGH / CITY OF KODIAK
KODIAK FISHERIES DEVELOPMENT ASSOCIATION
BOARD OF DIRECTORS 2018
STAFF:
CITY MANAGER, Mike Tvenge 486-8640 mtvenge@city.kodiak.ak.us
OFFICE OF THE CITY MANAGER
710 MILL BAY ROAD, ROOM 114
KODIAK, AK 99615
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KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 2, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.D.1.
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9310 Fax (907) 486-9391
AGENDA ITEM #13.D.1.
AGENDA ITEM #13.D.1.
From: Nichole Pruitt <Nichole.Pruitt@kodiakhealthcare.org>
Sent: Tuesday, July 31, 2018 8:19 AM
To: dan.rohrer@kibassembly.org
Cc: Clerks <Clerks@kodiakak.us>
Subject: RE: Letter of Support Request | Service Area Competition
Importance: High
Good morning Dan,
I apologize for missing your phone call, we seem to be playing a bit of phone tag. If you are unavailable
to speak via phone, I’ve included additional information about the program KANA plans to apply for
below.
Please accept my apology for not providing this the first time around. KANA is requested a letter of
support for the HRSA Service Area Competition funding opportunity which funds our Community Health
Centers (CHC). KANA operates Community Health Centers funded under Section 330 of the Public Health
Service Act in five of the six villages on Kodiak Island, and provides primary medical care, dental and
behavioral health services to community residents in all six remote communities. Local medical and
behavioral health services are provided in village based clinics on a daily basis by Community Health
Aides or Behavioral Health Aides under the supervision of KANA’s physicians and behavioral health
clinicians, respectively. In addition to its village-based health centers, KANA was awarded funding in
2015 to expand services through its two clinics located within the City of Kodiak. This is a competing
continuation application for our organization. In 2017, KCHC submitted an application for their
competing continuation, which included a signed letter of support from KANA. Though the two
organizations manage CHC funds from HRSA, we are on separate funding cycles which does not put us in
direct competition for funds; rather, provides our communities with two dedicated organizations that
offer high quality, affordable healthcare.
If you have any additional questions please feel free to reach out to me again.
Respectfully,
Nichole
Nichole Pruitt
Director of Administration
D: (907) 486-9819 | C: (907) 654-5217 | Nichole.Pruitt@kodiakhealthcare.org
Kodiak Area Native Association | 3449 Rezanof Drive East | Kodiak, Alaska 99615
www.kodiakhealthcare.org
AGENDA ITEM #13.D.1.
AGENDA ITEM #13.D.2.
KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 2, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
2.100.070 Vacancies.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.D.2.
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KODIAK ISLAND BOROUGH
PLANNING AND ZONING COMMISSION
STAFF:
CDD DIRECTOR, SARA MASON 486-9360 smason@kodiakak.us
ASSOCIATE PLANNER, JACK MAKER 486-9362 jmaker@kodiakak.us
ASSOCIATE PLANNER, DANIEL MCKENNA-FOSTER 486-9361 dmckenna-foster@kodiakak.us
CODE ENFORCEMENT OFFICER, TOM QUASS 486-9364 tquass@kodiakak.us
CDD SECRETARY, SHEILA SMITH 486-9363 ssmith@kodiakak.us
COMMUNITY DEVELOPMENT DEPARTMENT
710 MILL BAY ROAD
ROOM 205
KODIAK, AK 99615
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Kodiak Island Borough
Engineering & Facilities Department
Projects Office
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9210 Fax (907) 486-9347
To: Michael Powers, Borough Manager
Cc: Dave Conrad, Acting E/F Director
From: Matt Gandel, Project Manager/Inspector
RE: Change Orders for Period Ending June 30, 2018
Below is a summary of approved change orders for capital projects for June 2018:
East Elementary School Renovation Phase II
Cornerstone General Contractors – Contract 2018-20
Change Order #02 – $2,375.00
PCO 004 – New under cabinet lights in classrooms were to be mounted at existing locations, which
were thought to be centered above the sinks. Once onsite, it was discovered that the lights were
offset by 2’ to 3’ and existing raceways were not sufficient for mounting new lights according to
plans. Under cabinet lights will now be centered over the counter, not over the sink to
accommodate existing raceways. In addition, in order to re-use exiting outlets with the new
backsplash, new mud rings are required to allow for a flush mounting.
Kodiak Middle School Electric Boiler
Wolverine Supply, Inc. – Contract 2017-27
Change Order #13 – ($5,229.57)
Change Order No. 12 included a time and materials estimate of $24,731.90 for Wolverine Supply
to remove asphalt/concrete, trench as required for new electrical lines, backfill excavation and
pour new concrete at the boiler room. The actual cost was only $19,502.33. This change order is
a deduct for the difference.
Site Paving and UST Replacement – 2 Schools
Brechan Construction, LLC. – Contract 2018-19
Change Order #02 – $16,473.66
1)The contract included a unit price for removal and placement in a containment cell of 100
cubic yards of contaminated soil at $208.99 per cubic yard. The actual total quantity was
176 cubic yards, out of which the contractor is required to remove 10 cubic yards from the
site. The additional cost is $13,793.34 (66 x $208.99).
Change Orders – June 2018
AGENDA ITEM #17.B.1.
2)The contract included a unit price for removal of 100 cubic yards of unsuitable material (ash,
organics, etc.) at $111.68 per cubic yard. The actual total quantity was 124 cubic yards. The
additional cost is $2,680.32 (24 x $111.68)
Change Orders – June 2018 Page 2
AGENDA ITEM #17.B.1.
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Kodiak Island Borough
Assembly Regular Meeting Guidelines
August 02, 2018, 6:30 p.m., Borough Assembly Chambers
PLEASE ANNOUNCE: Please remember to turn off ringers on your cell phones or put
them on vibrate.
1. INVOCATION
Major Dave Davis of the Salvation Army.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
KIBC 2.25.070.... the Chair shall cause the record to reflect the absence of the member,
the REASON for the absence, and whether the absence is excused by the Assembly.
9
5.
R1
7
0
E
Recommended motion: Move to excuse
leave.
VOICE VOTE ON MOTION.
APPROVAL OF AGENDA
who is absent due to personal
Recommended motion: Move to approve the agenda.
VOICE VOTE ON MOTION.
APPROVAL OF MINUTES — None.
CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. sign in
2. state their name for the record
3. turn on the microphone before speaking
4. address all remarks to the Assembly as a body and not to any member
thereof
AWARDS AND PRESENTATIONS — None.
COMMITTEE REPORTS
PUBLIC HEARING — None.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
Kodiak Island Borough Assembly Guidelines
August 02, 2018 Page 1
12. UNFINISHED BUSINESS
A. Contract No. FY2018-32 Approving a 55 -Year Lease to Fire Service Area 1.
Clerk's Note: The motion is already on the floor which is "move to authorize the
Manager to execute Contract No. FY2018-32. "
Staff Report —Manager Powers..
Assembly discussion.
ROLL CALL VOTE ON MOTION.
B. Contract No. FY2016-44A Amending Contract No. FY2016-44 Employment
Agreement Between The Kodiak Island Borough and The Borough Manager.
Clerk's Note: The motion is already on the floor which is "move to approve Contract
No. FY2016-44A Amending the Employment Contract Between the Kodiak Island
Borough Assembly and Mr. Michael Powers as Borough Manager."
Staff Report —Manager Powers..
Assembly discussion.
ROLL CALL VOTE ON MOTION.
13. NEW BUSINESS
A. Contracts — None.
B. Resolutions
1. Resolution No. FY2019-06 Approving FY2019 Non-profit Funding.
Recommended Motion: Move to adopt Resolution No. FY2019-06.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
2. Resolution No. FY2019-08 Appointing A Member To The Kodiak Fisheries
Development Association.
Recommended Motion: Move to adopt Resolution No. FY2019-08.
Staff Report — Clerk Javier.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
Kodiak Island Borough Assembly Guidelines
August 02, 2018 Page 2
C. Ordinances for Introduction — None.
D. Other Items
1. Approval Of A Letter Of Support To Kodiak Area Native Association's Application
To The Health Resources And Services Administration Service Area Competition
Funding.
Recommended Motion: Move to approve the letter of support to Kodiak
Area Native Association's application for the Health Resources And
Services Administration Service Area Competition Funding.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
2. Declaring A Seat Vacant On The Planning And Zoning Commission (Mr. Jay
Baldwin).
Recommended Motion: Move to accept, with regret, the resignation of Mr.
Jay Baldwin, effective July 23, 2018, from the Planning and Zoning
Commission for a term to expire December 2019, and direct the Borough
Clerk to advertise the vacancy per Borough code.
Assembly discussion.
ROLL CALL VOTE ON MOTION.
14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
Agenda Items not scheduled for public hearing and general comments.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. sign in
2. state their name for the record
3. turn on the microphone before speaking
4. address all remarks to the Assembly as a body and not to any member
thereof
15. ASSEMBLY MEMBERS' COMMENTS
Kodiak Island Borough Assembly Guidelines
August 02, 2018 Page 3
Announcements
The next Assembly work session is scheduled on Thursday, August 09, 2018 at 6:30
p.m. in the School District Conference Room. The next regular meeting is scheduled on
Thursday, August 16, 2018 at 6:30 p.m. in the Borough Assembly Chambers.
The Notice of Public Meetings and assembly meeting agendas are available on the KIB
website, posted on the KIB Facebook page, and are also posted at the library, Safeway,
and Borough building. For those who do not have internet, you may call the Borough
meeting notification line at 486-9315.
The Primary Absentee -In -Person voting will start on Monday, August 6, 2018 in the
Clerk's office from 9 a.m. to 4 p.m.The deadline to submit Absentee -By -Mail application
is on August 11, 2018. Primary election will be on August 21, 2018. Polls will be open
from 7 a.m. to 8 p.m.
The Candidacy packets for Assembly/School Board seats and Service Area Board seats
are now available online and in the Borough Clerk's Office. Please call 486-9310 for
additional information.
16. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
VOICE VOTE ON MOTION.
KIBC 2.30.030 A.... Meetings shall adjourn at 10:30 p.m. unless the time is extended by
a ma'ori of the votes to which the assembly is entitled. No meeting shall be extended
beyond 11 p.m., unless extended by a two-thirds vote of the assembly, except the
meeting shall be extended to set the time and place for resumption of the meeting.
Kodiak Island Borough Assembly Guidelines
August 02, 2018 Page 4
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KODIAK ISLAND BOROUGH
Meeting Type: hv-�"�Lllr—WN4�Date:
Please PRINT your name Please PRINT your name
9 Nqmn
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Kodiak Island Borough
Assembly Newsletter
Vol. FY2019, No. 4 August 03, 2018
At Its Regular Meeting Of August 2, 2018, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular
Meeting Of The Borough Assembly Is Scheduled On Thursday, August 16, 2018, At 6:30 p.m. In The Borough Assembly
Chambers.
POSTPONED Contract No. FY2018-32 Approving a 55-Year Lease to Fire Service Area 1 To The
Assembly Regular Meeting Of September 20, 2018.
APPROVED Contract No. FY2016-44A Amending Contract No. FY2016-44 Employment Agreement
Between The Kodiak Island Borough and The Borough Manager.
AMENDED/ADOPTED Resolution No. FY2019-06 Approving FY2019 Non-profit Funding.
ADOPTED Resolution No. FY2019-08 Appointing Members To The Kodiak Fisheries Development
Association.
APPROVED The Letter Of Support To Kodiak Area Native Association's Application To The Health
Resources And Services Administration Service Area Competition Funding.
DECLARED Mr. Jay Baldwin’s Seat Vacant On The Planning And Zoning Commission; And DIRECTED
The Borough Clerk To Advertise The Vacancy Per Borough Code.