2018-07-12 Work Session
PUBLIC HEARING
State of Alaska Alcohol and Marijuana Control Office Liquor
License Transfer of Controlling Interest for Tony's Liquor (License
#1156).
State of Alaska Alcohol and Marijuana Control Office Liquor
License Transfer of Controlling Interest for Tony's Bar (License
#1155).
Ordinance No. FY2018-07 Rezoning Lot 4, Block 19, Tract A, Larsen
Bay Subdivision From R1-Single-Family Residential District To B-
Business District (P&Z Case No. 17-030).
Ordinance No. FY2019-02 Amending The 2008 Comprehensive Plan
By Changing The Future Land Use Designation Of Lots 2-4, Block
3, Tract A, Larsen Bay Subdivision From Residential To Mixed
Commercial/Waterfront/Residential (P&Z Case No. 17-025).
Ordinance No. FY2019-03 Rezoning Lots 2-4, Block 3, Tract A,
Larsen Bay Subdivision From R1-Single-Family Residential District
To B-Business District (P&Z Case No. 17-026).
UNFINISHED BUSINESS
Contract No. FY2018-32 Approving a 55-Year Lease to Fire
Protection Service Area No. 1.
NEW BUSINESS
CONTRACTS
Contract No. FY2019-04 Facility Fuel Oil and Highway Fuel For KIB
Facilities and Vehicles.
RESOLUTIONS
Resolution No. FY2019-04 Authorizing The Manager To 'Opt-In' The
Class Action Lawsuit Brought By Smith, Currie & Hancock, LLP,
Against The Federal Government To Collect The Underpaid PILT
Amounts For The Fiscal Years 2015-2017.Resolution No. FY2019-05
Designating the Temporary Administrative Official During the
Absence of the Borough Manager.
Resolution No. FY2019-07 Establishing A Consolidation
Committee.
OTHER ITEMS
Approve the Hiring of the Selected Applicant as the Assessor at
Range E82, Step J of the Salary Schedule and authorize Payment
of Actual Moving Expenses Not to Exceed the Equivalent of One
Month's Salary.
Grant
KIB
$80,000$61,000Done with School$69,000$70,000$151,000Done with School$8,000$15,000$50,000$150,000$80,000Done with School$140,000$265,000$206,000$173,000$175,000$2,000,000$320,000$83,000$150,000$174,00
0
KIBSD
$5,000$5,000$5,000$5,000$2,000$10,000$5,000$5,000$5,000
$10,000$2,000$5,000$5,000$1,000$10,000$5,000$1,000
2024
$83,000
$2,000,000
2023
$61,000$15,000
$0
2022
$206,000
2021
$174,000
$173,000$320,000
$0$0
$0$0$0$0
2020
$50,000$80,000
$151,000
$0$0$0$0$0$0$0$0$0$0$0$0$0
2019
$8,000
$80,000$69,000$70,000
$150,000$140,000$265,000$175,000$150,000
Building System
Exterior PaintExterior WindowsHVAC ControlsExterior paintExterior DoorsHVAC ControlsExterior PaintExterior WindowsExterior DoorsInterior Floor FinishesExterior DoorsExterior PaintExterior
PaintRoofInterior DoorsExterior PaintHVAC ControlsPlaygroundExterior PaintExterior WindowsExterior DoorsExterior PaintExterior DoorsExterior PaintExterior WindowsInterior Floor FinishesFire
ProtectionHVAC ControlsElectrical LightingExterior PaintRoof SystemPlaygroundExterior PaintExterior DoorsExterior LightingFenceExterior DoorsHVAC ControlsSpecial ElectricalExterior
Paint/Siding repair
Schools R&RAkhiok SchoolAkhiok SchoolAkhiok SchoolAkhiok Generator ShedAuditoriumAuditoriumChiniak SchoolChiniak SchoolChiniak SchoolChiniak SchoolChiniak Generator ShedChiniak Generator
ShedChiniak TeacherageChiniak TeacherageDistrict Wide ServicesEast ElementaryEast ElementaryEast ElementaryKarluk SchoolKarluk SchoolKarluk SchoolKarluk Generator ShedKarluk Generator
ShedLarsen Bay SchoolLarsen Bay SchoolLarsen Bay SchoolLarsen Bay SchoolLarsen Bay SchoolLarsen Bay SchoolMain ElementaryMain ElementaryMain ElementaryKodiak Middle SchoolKodiak Middle
SchoolKodiak Middle SchoolKodiak Middle SchoolMaintenance ShopMaintenance ShopMaintenance ShopNorth Star Elementary
$61,000
$61,000
$8,713,000
$293,000$140,000$250,000$3,200,000$150,000$240,000$20,000
$122,000
$10,000$5,000
$10,000$1,000$10,000
$293,000
$2,376,000
$466,000
$150,000$240,000
$140,000$250,000$596,000
$667,000
$281,000
$0$0$0$0$0
$20,000$61,000
$3,200,000$4,388,000
HVAC ControlsExterior PaintHVAC ControlsElectrical LightingExterior PaintRoof System RepairsExterior LightingPlaygroundExterior doorsExterior PaintInterior Floor FinishesRoof SystemHVAC
Controls
North Star ElementaryOld Harbor SchoolOuzinkie SchoolOuzinkie SchoolPeterson ElementaryPeterson ElementaryPeterson ElementaryPeterson ElementaryPeterson Boiler BuildingPort Lions SchoolPort
Lions SchoolPort Lions SchoolPort Lions School
$5,000
$35,000$20,000$30,000$25,000$50,000$80,000
$250,000$250,000$150,000$250,000$350,000$250,000$300,000$150,000$125,000$250,000$300,000$300,000$250,000$400,000$180,000$200,000$250,000$250,000
$4,700,000
Estimates
$350,000
$1,085,000
FY/21
$250,000$250,000$35,000$150,000$20,000$30,000
$180,000$200,000$250,000
FY/20$5,000$80,000$250,000$300,000$150,000$125,000$1,540,000
$25,000$50,000
$250,000$300,000$300,000$250,000$400,000$250,000
FY/19$250,000$2,075,000
Borough Building R&RReplace BoilersMove Gen Set Out of Boiler RoomRelocate Fuel Oil Piping and Day TankAsbestos Abatement Boiler RoomBoiler Combustion Air FanBoiler Room Code Upgrades
and RepairsReplace Outside Air and Return Air louversSeal all DuctsNew Return Air duct for 2nd floorPlumbing Vents at Roof Extensions Replace entire Building Control system with DDCRemove
Asbestos Hard jointsAdd New Power Distribution Panels Add New Receptacles in OfficesAdd Lighting to reach 50 FC of Light in all Work AreasProvide New Fire Alarm System Remove all Asbestos
FlooringInstall New Flooring Throughout the Building Remove Asbestos Sheetrock Install New Sheetrock and PaintRemodel to Make the Building More EfficientPainting/Siding RepairSidewalk
and Handrail RepairsSignageSecurity/locksTotalThis is a very difficult project to split up as one thing affects another.
I would try to do year one and two together or at least a rolling project from one year to another if possible.
Total 6,000
39,00085,00012,00020,00012,00010,000
100,000
284,000
FY21
20,00012,00010,000
42,000
FY20
85,00012,000
100,000
197,000
FY19
6,000
39,000
45,000
This building needs so much my recommendation is to Remove ACM and Demo the Facility
Annex Building R&R
Replace furnaceReplace RoofRemove old Flooring and Asbestos Remove Suspected Asbestos Sheetrock and Replace Paint interior after new Sheetrock Siding Replace Windows and DoorsUpdate
Kitchen and Bathroom Total
$60,000
$60,000
FY20
$10,000$10,000
FY19
Projects Offices-Cottages R&R
Replace furnaces Remove old Flooring and Asbestos Total
$35,000$35,000
FY31
$30,000
$160,000$190,000
FY26
Long Term Care Facility R&R
Fire Alarm Panel UpgradeCarpet Replacement DDC Controls Total
$3,902,831$7,606,795
$26,248,452
$37,758,078
Total
$0$0$0$0
$0$0$0$0
$0$0$0$0
$0$0$0$0
$0$0
$964,500
$964,500
$385,291$926,225
$3,092,532$4,404,048
$0$0$0$0
$0$0$0$0
$0$0$0$0
$0
$140,262$337,186
$477,448
$168,522$405,120
$2,873,358
$3,446,999
$0$0
$1,410,808$1,410,808
$0$0$0$0
$0$0$0$0
$0$0$0$0
$0
$118,206$284,164
$402,370
$0$0$0$0
$0$0$0$0
$0$0
$2,798,000
$2,798,000
$0$0$0$0
$319,812
$4,854,999$1,671,845
$6,846,656
$0$0$0$0
$0$0
$184,000
$184,000
$0
$49,000
$1,431,255$1,480,255
$430,000
$2,383,000$1,000,000$3,813,000
$278,000$848,256
$1,924,000$3,050,256
-
517,500361,000608,000714,000250,500
1,559,9431,206,6291,042,6793,709,0282,130,3152,684,4241,189,5601,935,0005,310,0001,500,0001,845,7471,984,4504,404,0482,007,2552,798,000
37,758,078
$361,000$356,000$602,000
$1,319,000
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
$ $ $ $ $ $ $
Totals
- - - - -
22,00049,000
$0$0
128,000768,817903,028441,256580,000284,164133,000672,000300,000337,186405,120926,225407,000
1,250,000
7,606,795
$128,000$128,000
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
$ $
FY68
-----
68,000
109,000 435,500 319,812 112,000 244,000 184,000 241,238 118,206 348,000 660,000 200,000 140,262 168,522 385,291 169,000
3,902,831
$3,533,000$1,449,238$1,222,000
$6,204,238
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
$ $
FY78
-
60,000
118,000881,679361,000787,190407,000915,000714,000250,500
1,322,9432,562,0001,505,0591,863,1873,400,0001,000,0001,368,2981,410,8083,092,5321,431,2552,798,000
$73,500
$622,000$133,000$828,500
26,248,452
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
FY97
Building FY97FY78FY68System Exterior W Exterior WExterior DoRoof SystemInterior Do Interior Flo SpecialtiesConveying Plumbing pPlumbing FFire ProtecHVAC DistrHVAC EquiHVAC ContElectrical
SElectrical DElectrical LSpecial ElecParking repSidewalk RRetaining W Total
Total
FY21
$375,000
$125,000$250,000
FY20
$150,000
$150,000
FY19
$25,000
$100,000$725,000
$600,000
Landfill Three Year Planed Projects R&RBaler Roof and Siding Project Sewer Tank Replacement Fuel Oil Tank ReplacementMain Door replacement Renovate Locker Room and Office AreaGrade and
Pave Baler Building Entry Total
000
000
000
,,,
000
1 56
1 1
FY21
10,000
500,000510,000
FY20
75,00010,000
175,000100,000360,000
FY19
Baler Equipment Capital NeedsLoader, Front End w/AttachmentsFlatbed Hazmat Locker ReplacementDumpster Fencing of Enviromental Protection D7E WH DozerDumpster Fencing of Enviromental
Protection Dumpster Fencing of Enviromental Protection Dump TruckTotal
$25,000
$500,000$525,000
FY20
$40,000$21,600$61,600
FY19
Leachate Treatment Plant Capital ProjectsHazmat Locker5000 LB Forklift - Diesel PumpGeneratorTotal
0
0
0
,
0
5
1
FY21
$150,000
$
0
0
0
,
0
0
3
$300,000
FY20
$
0000
0000
0000
,,,,
0000
7136
1
FY19
$270,000
$$$$
Kodiak Fisheries Research Center (KFRC) R&RPump Shaft and Column Replacements Replace Fire Alarm Panel and DevicesRamp Entry RepairRepair Flashing and Staining Around Building Replace
Ozone Equipment with UVReplace Valves in Seawater TowerTotal Normally we would see Flooring and Interior Painting on our R&R however in the new Lease these are requirements of the Tenant.
This needs to be watched as they are coming up being due.
$280,000$280,000
FY20
FY19
$280,000$280,000
Tsunami Sirens Capital Projects Replace Four SirensReplace Four SirensTotal
AGENDA ITEM #2.b.
Kodiak Island Borough
Engineering & Facilities Department
Projects Office
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9210 Fax (907) 486-9347
Date:June 28, 2018
To:Mayor and Assembly
CC:Michael Powers, Manager
From: David Conrad, Acting E/F Director
Matt Gandel, Project Manager/Inspector
RE: Bond Projects – School District Facilities
Loan and Bond Project – KIB Landfill
Renewal and Replacement Projects and Priorities
Capital Projects Update
Current and Future Projects – Hospital and Long-Term Care
BOND PROJECTS – SCHOOL DISTRICT FACILITIES
Summary
In October 2014 Kodiak Island Borough voters approved a $10.2 million bond package to finance renewal
and replacement projects for school facilities. The 28 total projects included in the bond package were
grouped into ten projects and given a three-year completion schedule. Three projects are currently under
construction and scheduled for completion this summer; the remaining seven projects were completed in
2016 and 2017.
Current Projects
The three projects currently underway are East Renovation Phase 2, Paving/UST Replacement –KMS and
Peterson, and UST Replacement – Main, Old Harbor, Port Lions.
The East Renovation Phase 2 project consists of hazardous material abatement and replacement of flooring,
cabinets, countertops, and doors at large portions of East Elementary. As of June 22, the abatement has
been completed and flooring is 50% complete. New cabinets and countertops are scheduled to arrive in
early July 2018, and the project is on track for completion in early August 2018.
The Paving/UST Replacement – KMS and Peterson project is removal of an existing underground fuel tank
at Kodiak Middle School, and paving at Kodiak Middle School and Peterson Elementary. The UST was
removed in early June 2018. There was contaminated soil and contaminated water encountered during the
AGENDA ITEM #2.b.
UST removal, which resulted in approximately $50,000 in added costs. As of June 22, the paving area at
KMS is 70% complete, and is scheduled for paving in mid July 2018. Excavationwork at Peterson is
scheduled to start at the end of June 2018, and paving is scheduled for early August 2018.
The UST Replacement –Main, Old Harbor, Port Lions project is removal of existing underground fuel
tanks and installation of new aboveground tanks at Main Elementary and Port Lions, and closureof an
existing underground fuel tank at Old Harbor School, which already has a new aboveground tank. The UST
at Main was removed in mid-June 2018, and no contamination of any kind was discovered. The UST at
Old Harbor is scheduled for closure at the end of June 2018, and Port Lions is scheduled for the end of July
2018. The whole project is on schedule for completion in early August 2018.
Budget Status
Because the first several bond projects were completed substantially under budget, staff was able to work
with the Alaska Department of Education and Early Development (DEED) to redirect excess bond funds to
two additional projects, the Main Elementary Walkway and Kodiak Middle School (KMS) Boiler Room
Remodel. The project at Main was completed in early 2018, and the KMS project is currently in design and
scheduled for summer 2019.
The current budget status for all bond projects is shown below:
BudgetExpensesRemaining
Completed Projects$5,914,322$5,304,646$609,676
Current Projects$3,968,045$3,332,066$635,978
Upcoming Projects$397,663$23,531$374,102
TOTAL$10,280,000$8,660,244$1,619,756
Working with Kodiak Island Borough School District, staff has recently identified severalprojects that are
high priority andcould be completed with remaining bond funds, including Security System Upgrade and
Enhancements, North Star Elementary Siding/Paint, Chiniak School Water Treatment, Main Elementary
Siding/Paint, and Kodiak Middle School Concrete Repairs.It is staff’s recommendation to submit
applications to DEED to redirect funds and start the design process for these projects, with the goal to
complete construction in summer 2019.
The current R&R Project list projected through 2024 totals $17,670,000. This list includes all school
projectsthat may be eligible for funding or reimbursement through the DEED, where funding is currently
limited.The list is reviewed and updated as conditions at facilities change. Discussion are underway
regarding the retooling of this listto reflect the most current priorities and the past methodology for ranking
and submitting the CIP list for consideration by the State of Alaska DEED.
HOSPITAL / LONG TERM CARE CENTER PROJECTS
The lease extension for the hospital signed in July 2017 included a 30-year renewal and replacement
schedule. In May 2018 the Assembly approved a contract with Jensen Yorba Lott, Inc.(JYL)to provide
architectural and engineering services for projects at the hospital.
2
AGENDA ITEM #2.b.
A representative from JYL is scheduled to bein Kodiak on June 28, 2018, to meet with KIB and PKIMC
staff and administrationtodiscuss the design/construction process as well as the current R&R schedule to
make sure the projects listed there still align with the hospital’s priorities. The tentativeschedule is to go
through the design and bidding process this summer/fall and complete construction in spring/summer 2019.
The Renewal and Replacement schedule provided to the Assembly in 2017 and approved with the lease
extension includes approximately $7 million in projects for the nextthree years, including HVAC upgrades,
roof repairs, and fire sprinkler/alarm upgrades.
The R&R Schedule attached to the lease agreement totals $38,000,000 through the 30-year lease agreement.
The Long-Term Care R&R Project list currently totals $225,000 through FY31. As this is a new facility
and the lease is currently in negotiation for a long-term agreement, this list is subject to change.
CURRENT BOROUGH CAPITALPROJECTS
Baler Building Roof and Siding Replacement
Replacement of the roof and exterior siding at the Baler Building is scheduled for completion this summer.
Friend Contractors, LLC is the contractor and is currently working on submittals to order the new insulated
panels for the roof and walls. The panelshave an extended lead time and are not expected to arrive on site
until late summer.
There have been discussions about adding replacement of the three large garage doors to this project. One
of the doors is overdue for replacement and the others are experiencing ongoing maintenance issues.
Replacing all three doors while the siding is being replaced would allow for a cleaner installation and
completed product. Additional funds for the replacement of these doors is included in Ordinance No. 2018-
01B, currently before the Assembly. This project portion was originallyscheduled for FY20 however due
to safety concerns associated with these critical doors, the process to add the doors to the current project
will cause minimal impact to the operation and provide for safe, functional doors that will meet the current
code requirements.
Chiniak Tsunami Shelter and Library
Construction is scheduled this summer to replace the Chiniak Tsunami Shelter and Library that was
destroyed in the 2015 Twin Creeks fire. In April 2018 the Assembly voted to exercise local preference and
awarded the contract to Friend Contractors, LLC. The contractor iscurrently scheduled to start excavation
at the end of June 2018, and complete construction in September 2018. Due to the delays encountered with
the contract award, staff anticipates that this completion date may require a reasonable extension.
As previously discussed with the Assembly,the water supply for the old Shelter/Library came from a
shallow well that also serves Chiniak School. This well is no longer a viable option for either building due
to surface contamination. Working with a local contractor,staff has drilled a new well at the Shelter/Library
site that will provide water for both facilities. Staff has also been ableto work with the Alaska Department
of Environmental Conservation to classify the water system as “non-transient non-community” which
3
AGENDA ITEM #2.b.
greatly reduces the requirements and cost for treatment and testing. The next step will be working with
Friend Contractors to design and construct a small structure to house the well.
The old Shelter/Library had an emergency generatorwith switchgear located in a small building with a
separate fuel tank, anda satellite dish and associated equipment, whichweredestroyed by the fire. Staff
has begun preliminary discussions with the Borough’s insurance carrier about providing funds for a new
exterior generator with a built-in fuel tankand satellite equipment. This will require some negotiation due
to the change from interior to exterior.
The existing septic system could be reused but it is an original installation, over 30years old,and due for
replacement. The existing system was minimally damagedby the fire the cost for replacement for the
damage maynot be covered by insurance, but replacing it while a contractor is already on site would provide
a cost savings over contracting separately in the future, and would provide a complete renewal of the
facility. The budget estimate for replacement is approximately $25,000.
Electric Boilers
The KIBhas entered into agreements with Kodiak Electric Association (KEA) to replace fuel oil boilers
with electric boilers at Kodiak Middle School (KMS), Kodiak High School (KHS), and Kodiak Fisheries
Research Center (KFRC). KEA is reimbursing KIB for the cost for design and construction, and offering a
reduced rate for power to operate the boilers once their new hydroelectric project is completed in 2019.
The boiler at KMS was successfully installed and tested in May 2018. Design for the boilers at KHS and
KFRC will begin this summer, with installation planned for summer 2019.
Baler Building UST
There is an underground fuel tank at the Baler Building that needs to be replaced. The plan is to remove the
underground tank and install a new aboveground tank with separate compartments for building fuel and
equipment fuel. Funds to start design for thisproject are included in Ordinance No. 2018-01B, currently
before the Assembly. This project will start the processto eliminate all UST’s currently in use at the KIB
facilities.
Baler Building Septic
Currently the sewer line from the Baler Building terminates somewhere within the landfill – this is no longer
allowable by Alaska Department of Environmental Conservation. Discussions have begun to design and
install an actual septic system. Funds to start design for this project are included in Ordinance No. 2018-
01B, currently before the Assembly.
Lake Orbin Culvert Replacement
This ongoing project has replaced three anadromous culverts to date. The total cost is $188,241.60 which
includes the work performed to date and the design and bid package for the replacement of the final culvert
and dam removal and restoration at Middle Bay Drive. This project has been conducted in cooperation with
the Kodiak Soil and Water Conservation District and US Federal Fish and Wildlife Service. The KIB has
contributed $6,305.00 to this effort to date. All remaining funds have been provided by grants from FFWS,
Womens Bay Service Area and local contributions. The final phase of the project has been placed on hold
4
AGENDA ITEM #2.b.
until guaranteed funding has been identified. The current projection is that funds may be available for
construction next summer.
Request for Proposals – Architectural/Engineering Services
KIB entered into a term contract in 2013 with Jensen Yorba Lott, Inc. (JYL) for architectural/engineering
(A/E)servicesfor Borough projects. The contract expires at the end of July 2018, and staff is currently
working on a Request for Proposals (RFP) to be issued in the near future. The RFP format will follow the
recent RFP for A/E services for projects at the hospital, but thiswould be for projects at other Borough
facilities, including all schools, Borough Building, Kodiak Fisheries Research Center, landfill, etc.
KFRC Projects
Projects planned for FY19 are the approved replacement of the pump shafts and columns associated with
the sea water intake pumps at the KFRC Pump House. The estimated costis $70,000. These items have
been ordered and staff is awaiting delivery prior to scheduling the required outages for installation.
Design and bid process for the replacement of the fire alarm panel and associated devices. This project has
a preliminary estimate of $110,000. This project is required as the existing system is the original 1980
system. The hardware, programming and devices have reached their lifespan and require replacement.
The front access ramp has identified structural degradation due to wear and chemical ice control usage. The
preliminary cost estimate is $30,000. The pan decking support is clearly showing signs of rust and sections
have degraded to the point that pieces are beginning to fall from the structure. This is a health and safety
issue that requires a prioritized response.
The facility has areas of degradation of the flashing and surface staining around the entire exterior of the
facility. The preliminary estimate is $60,000. This damage has been caused by environmental exposure and
the byproducts associated with the fuel oil byproducts that have stained the exterior siding surfaces.
Flooring and interior painting are scheduled for replacement within the next two fiscal year cycles in the
KIB R&R list. With the new lease terms, these items are to be funded by the tenants and staff will begin
discussions with GSA regarding this replacement schedule.
The replacement of the ozone generator equipment with an updated ultra violet disinfection system was
originally planned for 2020 replacement. This replacement cost is estimated at $300,000. Due to frequent
repairs and attention required for this original system, consideration for replacement may require
reprioritization. The original system no longer meets the needs of the primary tenant.
The replacement of the seawatervalves and piping associated with the seawater intake systems at the pump
house and in the filter tower are planned for FY2021. This cost is estimated at $150,000.
At this time there are no other capital project planned for this facility. Plans are in place to review the
remaining facility systems for condition and prioritize an updated list of projects for future funding.
Borough Building
5
AGENDA ITEM #2.b.
The Borough Building R&R projects have been delayed due to funding priorities. The total estimated cost
is $4,700,000. This cost was developed severalyears ago and will require review for updating and
reprioritization due to system changes and health and safety priorities. Consideration regarding facility
security enhancement and upgrade to ensure both public, tenant and employee security should be analyzed,
designed and added to the overall project cost due to events that have been observed throughout the nation
in recent years.
KIB Annex Building
The current projections for R&R for this facility total $284,000. The largest cost item listed is asbestos
abatement at $100,000. The current value of the structure as listed by the KIB is $137,800. The staff
recommendation would be to perform the abatement required to demolish the facility and relocate the
current tenants to other spaces available within KIB facilities.
KIB Projects Offices
The current projected R&R cost for this facility is $70,000. The projects include the replacement of the
current furnace and removal of the old flooring and asbestos abatement.
KIB Landfill
The planned R&R for this facility has a total projected estimate of $1,250,000. The major single project,
the Siding and Roofing replacement cost of $750,000 has been approved and is underway. Septic Tank
replacement, UST replacement, garagedoor replacement, interior renovation to the office and locker room
areas and paving of the working surfaces in front of the facility are included in the projected projects.
Landfill capital replacement cost currently total $1,030,000. This includes replacement of four vehicles and
heavy equipment due to the equipment being beyond the depreciated life. The list also includes the
replacement of the Hazmat Lockers, perimeter fence replacement and upgrades.
KIB Leachate Treatment Facility
The LTP is a relatively new facility. The current list of R&R includes the procurement of a forkliftor
similar appropriate equipment, Hazmat lockers and the design and installation of a facility generator. The
total cost projection is $586,600.
Tsunami Sirens
The cost projection for the next two fiscal years for this R&R project is $560,000. This cost projects the
completion of the rebuilding of the existing sirens and development of a project to procure new sirens for
the KIB. Discussions regarding the replacement of new sirens should be conducted with the City of Kodiak
to ensure compatibility and potential cost sharing for the maintenance and upkeep of sirens throughout the
KIB road system.
6
AGENDA ITEM #2.c.
Kodiak Island Borough
Engineering & Facilities Department
Projects Office
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9210 Fax (907) 486-9347
Date:June 28, 2018
To:Mayor and Assembly
CC:Michael Powers, Manager
From: David Conrad, Acting E/F Director
Matt Gandel, Project Manager/Inspector
RE: Bond Projects – School District Facilities
Loan and Bond Project – KIB Landfill
Renewal and Replacement Projects and Priorities
Capital Projects Update
Current and Future Projects – Hospital and Long-Term Care
BOND PROJECTS – SCHOOL DISTRICT FACILITIES
Summary
In October 2014 Kodiak Island Borough voters approved a $10.2 million bond package to finance renewal
and replacement projects for school facilities. The 28 total projects included in the bond package were
grouped into ten projects and given a three-year completion schedule. Three projects are currently under
construction and scheduled for completion this summer; the remaining seven projects were completed in
2016 and 2017.
Current Projects
The three projects currently underway are East Renovation Phase 2, Paving/UST Replacement –KMS and
Peterson, and UST Replacement – Main, Old Harbor, Port Lions.
The East Renovation Phase 2 project consists of hazardous material abatement and replacement of flooring,
cabinets, countertops, and doors at large portions of East Elementary. As of June 22, the abatement has
been completed and flooring is 50% complete. New cabinets and countertops are scheduled to arrive in
early July 2018, and the project is on track for completion in early August 2018.
The Paving/UST Replacement – KMS and Peterson project is removal of an existing underground fuel tank
at Kodiak Middle School, and paving at Kodiak Middle School and Peterson Elementary. The UST was
removed in early June 2018. There was contaminated soil and contaminated water encountered during the
AGENDA ITEM #2.c.
UST removal, which resulted in approximately $50,000 in added costs. As of June 22, the paving area at
KMS is 70% complete, and is scheduled for paving in mid July 2018. Excavationwork at Peterson is
scheduled to start at the end of June 2018, and paving is scheduled for early August 2018.
The UST Replacement –Main, Old Harbor, Port Lions project is removal of existing underground fuel
tanks and installation of new aboveground tanks at Main Elementary and Port Lions, and closureof an
existing underground fuel tank at Old Harbor School, which already has a new aboveground tank. The UST
at Main was removed in mid-June 2018, and no contamination of any kind was discovered. The UST at
Old Harbor is scheduled for closure at the end of June 2018, and Port Lions is scheduled for the end of July
2018. The whole project is on schedule for completion in early August 2018.
Budget Status
Because the first several bond projects were completed substantially under budget, staff was able to work
with the Alaska Department of Education and Early Development (DEED) to redirect excess bond funds to
two additional projects, the Main Elementary Walkway and Kodiak Middle School (KMS) Boiler Room
Remodel. The project at Main was completed in early 2018, and the KMS project is currently in design and
scheduled for summer 2019.
The current budget status for all bond projects is shown below:
BudgetExpensesRemaining
Completed Projects$5,914,322$5,304,646$609,676
Current Projects$3,968,045$3,332,066$635,978
Upcoming Projects$397,663$23,531$374,102
TOTAL$10,280,000$8,660,244$1,619,756
Working with Kodiak Island Borough School District, staff has recently identified severalprojects that are
high priority andcould be completed with remaining bond funds, including Security System Upgrade and
Enhancements, North Star Elementary Siding/Paint, Chiniak School Water Treatment, Main Elementary
Siding/Paint, and Kodiak Middle School Concrete Repairs.It is staff’s recommendation to submit
applications to DEED to redirect funds and start the design process for these projects, with the goal to
complete construction in summer 2019.
The current R&R Project list projected through 2024 totals $17,670,000. This list includes all school
projectsthat may be eligible for funding or reimbursement through the DEED, where funding is currently
limited.The list is reviewed and updated as conditions at facilities change. Discussion are underway
regarding the retooling of this listto reflect the most current priorities and the past methodology for ranking
and submitting the CIP list for consideration by the State of Alaska DEED.
HOSPITAL / LONG TERM CARE CENTER PROJECTS
The lease extension for the hospital signed in July 2017 included a 30-year renewal and replacement
schedule. In May 2018 the Assembly approved a contract with Jensen Yorba Lott, Inc.(JYL)to provide
architectural and engineering services for projects at the hospital.
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AGENDA ITEM #2.c.
A representative from JYL is scheduled to bein Kodiak on June 28, 2018, to meet with KIB and PKIMC
staff and administrationtodiscuss the design/construction process as well as the current R&R schedule to
make sure the projects listed there still align with the hospital’s priorities. The tentativeschedule is to go
through the design and bidding process this summer/fall and complete construction in spring/summer 2019.
The Renewal and Replacement schedule provided to the Assembly in 2017 and approved with the lease
extension includes approximately $7 million in projects for the nextthree years, including HVAC upgrades,
roof repairs, and fire sprinkler/alarm upgrades.
The R&R Schedule attached to the lease agreement totals $38,000,000 through the 30-year lease agreement.
The Long-Term Care R&R Project list currently totals $225,000 through FY31. As this is a new facility
and the lease is currently in negotiation for a long-term agreement, this list is subject to change.
CURRENT BOROUGH CAPITALPROJECTS
Baler Building Roof and Siding Replacement
Replacement of the roof and exterior siding at the Baler Building is scheduled for completion this summer.
Friend Contractors, LLC is the contractor and is currently working on submittals to order the new insulated
panels for the roof and walls. The panelshave an extended lead time and are not expected to arrive on site
until late summer.
There have been discussions about adding replacement of the three large garage doors to this project. One
of the doors is overdue for replacement and the others are experiencing ongoing maintenance issues.
Replacing all three doors while the siding is being replaced would allow for a cleaner installation and
completed product. Additional funds for the replacement of these doors is included in Ordinance No. 2018-
01B, currently before the Assembly. This project portion was originallyscheduled for FY20 however due
to safety concerns associated with these critical doors, the process to add the doors to the current project
will cause minimal impact to the operation and provide for safe, functional doors that will meet the current
code requirements.
Chiniak Tsunami Shelter and Library
Construction is scheduled this summer to replace the Chiniak Tsunami Shelter and Library that was
destroyed in the 2015 Twin Creeks fire. In April 2018 the Assembly voted to exercise local preference and
awarded the contract to Friend Contractors, LLC. The contractor iscurrently scheduled to start excavation
at the end of June 2018, and complete construction in September 2018. Due to the delays encountered with
the contract award, staff anticipates that this completion date may require a reasonable extension.
As previously discussed with the Assembly,the water supply for the old Shelter/Library came from a
shallow well that also serves Chiniak School. This well is no longer a viable option for either building due
to surface contamination. Working with a local contractor,staff has drilled a new well at the Shelter/Library
site that will provide water for both facilities. Staff has also been ableto work with the Alaska Department
of Environmental Conservation to classify the water system as “non-transient non-community” which
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AGENDA ITEM #2.c.
greatly reduces the requirements and cost for treatment and testing. The next step will be working with
Friend Contractors to design and construct a small structure to house the well.
The old Shelter/Library had an emergency generatorwith switchgear located in a small building with a
separate fuel tank, anda satellite dish and associated equipment, whichweredestroyed by the fire. Staff
has begun preliminary discussions with the Borough’s insurance carrier about providing funds for a new
exterior generator with a built-in fuel tankand satellite equipment. This will require some negotiation due
to the change from interior to exterior.
The existing septic system could be reused but it is an original installation, over 30years old,and due for
replacement. The existing system was minimally damagedby the fire the cost for replacement for the
damage maynot be covered by insurance, but replacing it while a contractor is already on site would provide
a cost savings over contracting separately in the future, and would provide a complete renewal of the
facility. The budget estimate for replacement is approximately $25,000.
Electric Boilers
The KIBhas entered into agreements with Kodiak Electric Association (KEA) to replace fuel oil boilers
with electric boilers at Kodiak Middle School (KMS), Kodiak High School (KHS), and Kodiak Fisheries
Research Center (KFRC). KEA is reimbursing KIB for the cost for design and construction, and offering a
reduced rate for power to operate the boilers once their new hydroelectric project is completed in 2019.
The boiler at KMS was successfully installed and tested in May 2018. Design for the boilers at KHS and
KFRC will begin this summer, with installation planned for summer 2019.
Baler Building UST
There is an underground fuel tank at the Baler Building that needs to be replaced. The plan is to remove the
underground tank and install a new aboveground tank with separate compartments for building fuel and
equipment fuel. Funds to start design for thisproject are included in Ordinance No. 2018-01B, currently
before the Assembly. This project will start the processto eliminate all UST’s currently in use at the KIB
facilities.
Baler Building Septic
Currently the sewer line from the Baler Building terminates somewhere within the landfill – this is no longer
allowable by Alaska Department of Environmental Conservation. Discussions have begun to design and
install an actual septic system. Funds to start design for this project are included in Ordinance No. 2018-
01B, currently before the Assembly.
Lake Orbin Culvert Replacement
This ongoing project has replaced three anadromous culverts to date. The total cost is $188,241.60 which
includes the work performed to date and the design and bid package for the replacement of the final culvert
and dam removal and restoration at Middle Bay Drive. This project has been conducted in cooperation with
the Kodiak Soil and Water Conservation District and US Federal Fish and Wildlife Service. The KIB has
contributed $6,305.00 to this effort to date. All remaining funds have been provided by grants from FFWS,
Womens Bay Service Area and local contributions. The final phase of the project has been placed on hold
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AGENDA ITEM #2.c.
until guaranteed funding has been identified. The current projection is that funds may be available for
construction next summer.
Request for Proposals – Architectural/Engineering Services
KIB entered into a term contract in 2013 with Jensen Yorba Lott, Inc. (JYL) for architectural/engineering
(A/E)servicesfor Borough projects. The contract expires at the end of July 2018, and staff is currently
working on a Request for Proposals (RFP) to be issued in the near future. The RFP format will follow the
recent RFP for A/E services for projects at the hospital, but thiswould be for projects at other Borough
facilities, including all schools, Borough Building, Kodiak Fisheries Research Center, landfill, etc.
KFRC Projects
Projects planned for FY19 are the approved replacement of the pump shafts and columns associated with
the sea water intake pumps at the KFRC Pump House. The estimated costis $70,000. These items have
been ordered and staff is awaiting delivery prior to scheduling the required outages for installation.
Design and bid process for the replacement of the fire alarm panel and associated devices. This project has
a preliminary estimate of $110,000. This project is required as the existing system is the original 1980
system. The hardware, programming and devices have reached their lifespan and require replacement.
The front access ramp has identified structural degradation due to wear and chemical ice control usage. The
preliminary cost estimate is $30,000. The pan decking support is clearly showing signs of rust and sections
have degraded to the point that pieces are beginning to fall from the structure. This is a health and safety
issue that requires a prioritized response.
The facility has areas of degradation of the flashing and surface staining around the entire exterior of the
facility. The preliminary estimate is $60,000. This damage has been caused by environmental exposure and
the byproducts associated with the fuel oil byproducts that have stained the exterior siding surfaces.
Flooring and interior painting are scheduled for replacement within the next two fiscal year cycles in the
KIB R&R list. With the new lease terms, these items are to be funded by the tenants and staff will begin
discussions with GSA regarding this replacement schedule.
The replacement of the ozone generator equipment with an updated ultra violet disinfection system was
originally planned for 2020 replacement. This replacement cost is estimated at $300,000. Due to frequent
repairs and attention required for this original system, consideration for replacement may require
reprioritization. The original system no longer meets the needs of the primary tenant.
The replacement of the seawatervalves and piping associated with the seawater intake systems at the pump
house and in the filter tower are planned for FY2021. This cost is estimated at $150,000.
At this time there are no other capital project planned for this facility. Plans are in place to review the
remaining facility systems for condition and prioritize an updated list of projects for future funding.
Borough Building
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AGENDA ITEM #2.c.
The Borough Building R&R projects have been delayed due to funding priorities. The total estimated cost
is $4,700,000. This cost was developed severalyears ago and will require review for updating and
reprioritization due to system changes and health and safety priorities. Consideration regarding facility
security enhancement and upgrade to ensure both public, tenant and employee security should be analyzed,
designed and added to the overall project cost due to events that have been observed throughout the nation
in recent years.
KIB Annex Building
The current projections for R&R for this facility total $284,000. The largest cost item listed is asbestos
abatement at $100,000. The current value of the structure as listed by the KIB is $137,800. The staff
recommendation would be to perform the abatement required to demolish the facility and relocate the
current tenants to other spaces available within KIB facilities.
KIB Projects Offices
The current projected R&R cost for this facility is $70,000. The projects include the replacement of the
current furnace and removal of the old flooring and asbestos abatement.
KIB Landfill
The planned R&R for this facility has a total projected estimate of $1,250,000. The major single project,
the Siding and Roofing replacement cost of $750,000 has been approved and is underway. Septic Tank
replacement, UST replacement, garagedoor replacement, interior renovation to the office and locker room
areas and paving of the working surfaces in front of the facility are included in the projected projects.
Landfill capital replacement cost currently total $1,030,000. This includes replacement of four vehicles and
heavy equipment due to the equipment being beyond the depreciated life. The list also includes the
replacement of the Hazmat Lockers, perimeter fence replacement and upgrades.
KIB Leachate Treatment Facility
The LTP is a relatively new facility. The current list of R&R includes the procurement of a forkliftor
similar appropriate equipment, Hazmat lockers and the design and installation of a facility generator. The
total cost projection is $586,600.
Tsunami Sirens
The cost projection for the next two fiscal years for this R&R project is $560,000. This cost projects the
completion of the rebuilding of the existing sirens and development of a project to procure new sirens for
the KIB. Discussions regarding the replacement of new sirens should be conducted with the City of Kodiak
to ensure compatibility and potential cost sharing for the maintenance and upkeep of sirens throughout the
KIB road system.
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AGENDA ITEM #2.d.
KODIAK ISLAND BOROUGH
STAFF REPORT
JULY 12, 2018
ASSEMBLY WORK SESSION
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #2.e.
KODIAK ISLAND BOROUGH
STAFF REPORT
JULY 12, 2018
ASSEMBLY WORK SESSION
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #2.e.
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6 KODIAK ISLAND BOROUGH
7 RESOLUTION NO. FY2019-07
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9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
10 ESTABLISHING A CONSOLIDATION COMMITTEE
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12 WHEREAS,
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42 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
43 BOROUGH
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AGENDA ITEM #2.e.
45 Section 1: Created Membership
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71 Section 5: Administrative Assistance.
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78 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
79 THIS __________ DAY OF _______________, 2018.
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AGENDA ITEM #2.e.
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AGENDA ITEM #2.e.
WORKPLAN FOR CONSOLIDATION
Purpose:
Provide a plan and timeline for approaching the possible consolidation of the City of Kodiak and Kodiak
Island Borough governments into one new local government.
Introduction:
The issue of consolidating the Kodiak Island Borough and the City of Kodiak into one local government is
one that has arisen on occasion in the past.
In October 1987 the Kodiak Island Borough Assembly placed on the ballot of the regular Borough
election the following question:
"Shall a committee be established to investigate the advantages and disadvantages of consolidation and
present these facts to the public at the 1988 Regular Election with the question of forming a Charter
to prepare a charter for the consolidation of the Kodiak Island Borough and the City of
Kodiak as a single home rule government for submission to the voters for their approval or rejection?"
The question was passed by a vote of 1392 to 771.
The Borough Assembly and City Council appointed a Consolidation Committee of eleven members
representing both the areas within and outside the city limits and the villages. The committee
commenced meeting in January 1988 and produced a report on their findings that we are currently
referring to as “the 1989 Consolidation Report.”
There was much discussion and several resolutions related to consolidation between 1987 and 1993 but
it was eventually discontinued in early 1993 in favor of letting the people initiate the consolidation and
petition process.
On October 4, 2016 the Kodiak Island Borough Assembly placed an advisory question on the local
election ballot which asked, “Should the Kodiak Island Borough pursue the idea of consolidating the
Kodiak Island Borough and City of Kodiak into a single unit of government?” The results were in favor
with 1,235 Yes and 919 No votes.
In early 2018 the Assembly approved the advertising of a Request for Proposals to gather information
about the pros and cons, savings and expenses the community could expect from consolidating the two
local governments, however there were no respondents.
The Assembly now favors the establishment of a committee to flesh out the details of consolidation and
provide advice to the Assembly about related decisions and developing a petition to be submitted to the
Local Boundary Commission.
Consolidation Committee Work PlanPage 1
AGENDA ITEM #2.e.
Goals, Objectives and Schedule
Meeting #1: Learn the rules
Consult state Local Boundary Commission website
(https://www.commerce.alaska.gov/web/dcra/localboundarycommission.aspx)
Review state constitution, Article X, Local Government
(http://ltgov.alaska.gov/services/alaskas-constitution/)
Review relevant state statute: AS 29.06.090-29.06.170
(http://www.akleg.gov/basis/statutes.asp#29.06.060)
Review Alaska Administrative Code 3 AAC 110.240 – 3AAC 110.255
(http://www.akleg.gov/basis/aac.asp#3.110.240)
Meeting #2: Compare government types
Sec. 29.04.010. Home rule.
A home rule municipality is a municipal corporation and political subdivision. It is a city or a
borough that has adopted a home rule charter, or it is a unified municipality. A home rule
municipality has all legislative powers not prohibited by law or charter.
A HOME RULE BOROUGH MUST HAVE A CHARTER; MUST ELECT A CHARTER COMMISSION
Sec. 29.04.020. General law.
A general law municipality is a municipal corporation and political subdivision and is an
unchartered borough or city. It has legislative powers conferred by law.
Sec. 29.04.030. Classes of general law.
General law municipalities are of five classes:
(1) first class boroughs;
(2) second class boroughs;
(3) third class boroughs;
(4) first class cities;
(5) second class cities.
See attached comparison provided by LBC
It should be noted that the preferred option by the Borough Assembly and City Council is to
form a new Home Rule Borough
Meeting #3: Review 1989 Consolidation Report
Consolidation Committee Work PlanPage 2
AGENDA ITEM #2.e.
Meeting #4: Discuss info from meetings 1-3.
If the committee finds disagreement with forming a Home Rule Borough and
associated charter then prepare a discussion to share with the Assembly
UPDATE ASSEMBLY
Meeting #5: Review petition questions
Meeting #6: Review Ketchikan or similar petition
Meeting #7: Continue to review Ketchikan or similar petition
Meeting #8: Identify items/questions of concern
UPDATE ASSEMBLY
Meeting #9: Review proposed workplan schedule for appropriate order and items
Meeting #10: Examine options and decide upon recommendation for Assembly composition
and apportionment (Voter Rights Act)
Districts
At-large
Combination
Meeting #11: Discuss Powers and Services Required of all boroughs by the State:
Education, Assessment & Collection of Taxes, Platting & Land Use (currently KIB
Community Development Department)
Meeting #12: Review and Discuss other services currently provided by City and Borough whether they
are area-wide or non-area-wide and how they are paid for
UPDATE ASSEMBLY
Meeting #13: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Water/sewer
Meeting #14: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Animal control
Meeting #15: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Parks & Rec
Meeting #16: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Solid Waste
Consolidation Committee Work PlanPage 3
AGENDA ITEM #2.e.
UPDATE ASSEMBLY
Meeting #17: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Port and Harbor
Meeting #18: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Continue Port and Harbor
Meeting #19: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Road services, continue w similar RSA boundaries? Combine?
Meeting #20: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Continue Road Services discussion and decide upon recommendation to the Assembly
UPDATE ASSEMBLY
Meeting #21: Review and Discuss any feedback and/or direction from Assembly
Meeting #22: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Fire & EMS Response - paid and volunteer fire departments
Meeting #23: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Continue Fire & EMS Response discussion
Meeting #24: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Continue Fire & EMS Response discussion and decide upon recommendation to the
Assembly
UPDATE ASSEMBLY
Meeting #25: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Discuss public safety
Meeting #26: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Discuss public safety
Meeting #27: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Discuss public safety and decide upon recommendation to the Assembly
Consolidation Committee Work PlanPage 4
AGENDA ITEM #2.e.
Meeting #28: Determine Adopted Powers and Services (areawide, non-areawide + area boundaries)
and revenue source(s):
Are there other services to be discussed?
UPDATE ASSEMBLY
Meeting #29:Review and Discuss any feedback and/or direction from Assembly
Meeting #30:Prepare for budget discussions
Overview of Borough and City budgets
Meeting #31:B udget Discussions
Effects on Revenue:
State municipal revenue sharing/Community Assistance
State fisheries taxes?
Other state or federal revenue sources that may be affected?
Meeting #32:B udget Discussions
Effects on Programs:
Rural home loan qualification (based on population, would no longer qualify per
Karenia Hacket @ KIHA)
Other state or federal programs that will lose or gain qualification?
UPDATE ASSEMBLY
Meeting #33:B udget Discussions
Collective Bargaining
Meeting #34:B udget Discussions
Wage Scales
Meeting #35:B udget Discussions
Staffing Needs:
Positions not needed
Span of control for manager, clerk, department heads
Additional positions needed: Deputy Mgr, HR Asst, Safety Manager, Training &
Development Coordinator?
Meeting #36:B udget Discussions
Staffing needs continued
Summarize staffing and pay discussions for recommendation to the Assembly
UPDATE ASSEMBLY
Meeting #37:B udget Discussions
Receivables:
Special Assessments
Grants
Consolidation Committee Work PlanPage 5
AGENDA ITEM #2.e.
Other
Meeting #38:B udget Discussions
Debt and other liabilities:
Bonded debt
PERS
Leave accruals
Other?
Meeting #39:B udget Discussions
Unfunded maintenance and replacement needs
Water & sewer lines
Water treatment plant
Harbor
Facilities/Buildings
Meeting #40:B udget Discussions
Continue unfunded maintenance/replacement needs and summarize for Assembly
UPDATE ASSEMBLY
Meeting #41:B udget Discussions
Revenue/Taxes:
Property tax rate
Sales tax
Severance Tax
Transient Accommodations (Bed) Tax
Alcohol
Tobacco
Meeting #42:B udget Discussions
Revenue/Taxes continued
Estimated taxable values by area
Meeting #43:B udget Discussions
Revenue/Taxes continued
Tax rates
Meeting #44:B udget Discussions
Complete Revenue/Taxes discussion and prepare recommendations for Assembly
UPDATE ASSEMBLY
Meeting #45:Address Assembly feedback/concerns
Meeting #46:Discuss and decide upon Charter committee formation
Have we missed anything so far?
Consolidation Committee Work PlanPage 6
AGENDA ITEM #2.e.
Meeting #47:Review and organize for moving forward
Meeting #48:Create plan for assembling 3 year budget
UPDATE ASSEMBLY
Meeting #49:Preparation of 3 year proposed budget
Meeting #50:Preparation of 3 year proposed budget
Meeting #51:Preparation of 3 year proposed budget
Meeting #52:Preparation of 3 year proposed budget
UPDATE ASSEMBLY
Meeting #53:Identify transition needs
Charter/Code
Combination/distribution of assets
Other
Meeting #54:Identify transition needs
Meeting #55:Identify transition constraints
Meeting #56:Finalize transition discussion
UPDATE ASSEMBLY
Meeting #57:Create transition plan – powers and services
Meeting #58:Create transition plan – integration of assets and liabilities
Meeting #59:Create transition plan – employees
Meeting #60:Create transition plan - budget
UPDATE ASSEMBLY
Meeting #61:Create Charter
Meeting #62:Create Charter
Meeting #63:Create Charter
Meeting #64:Create Charter
UPDATE ASSEMBLY
Meeting #65:Assemble Petition
Meeting #66:Assemble Petition
Consolidation Committee Work PlanPage 7
AGENDA ITEM #2.e.
Meeting #67:Assemble Petition
Meeting #68:Complete Petition and prepare for submission to Assembly
UPDATE ASSEMBLY
Meeting #69:Follow up on Assembly feedback
Meeting #70:Prepare for submission to Local Boundary Commission if Assembly gives direction to
proceed; or prepare after action report/summary of process.
Consolidation Committee Work PlanPage 8
AGENDA ITEM #2.e.
AGENDA ITEM #2.e.
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KODIAK ISLAND BOROUGH
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