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FY2018-39 Alaska Brake and Tire - Contract for Annual Automobile RepairsJune 30, 2021 Alaska Brake and Tire, LLC 3010 Mill Bay Road Kodiak, AK 99615 Kodiak Island Borough Engineering & Facilities Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9357 Fax (907) 486-9394 E-mail: dconrad@kodiakak.us Re: Month -to -Month Extension of Automobile Repair Contract Contract # FY2018-39C Dear Mr. Williamson, With this letter the Kodiak Island Borough wishes to exercise our option for a month-to-month extension to your existing contract. The same provisions of the original contract will remain in effect. The Kodiak Island Borough will be revising and issuing a new statement of work for bidding purposes in the near future. Please review your insurance certificates; General liability insurance with the Borough named as additional insurer, Workers Compensation insurance, Automobile insurance to make sure they are current with the limits outlined in the original agreement. After review of said documents please provide the Kodiak Island Borough with a copy of the three documents for our records. You may acknowledge your acceptance of this renewal by signing at the second page of this document and returning to our office. Sincerely, att Gandel, Projects Manager for David Conrad, Director Kodiak Island Borough Engineering & Facilities Dept. Extension Letter: Automobile Repair Contract Contract # FY2018-39C Page 1 of 2 ACKNOWLEDGEMENTS Signatures of parties to contract acknowledging the extension of contract on a month-to-month basis. // �/ 4 (' '-� � - Michael Powers Kodiak Island Borough Manager 3'ereW b. Williamson Alaska Brake & Tire, LLC Date --7/ Date 7 tl�- Dat Ali e e, ttesting Ido iak Island Borough Clerk ' ANn 4(Yp'p\ p G a 0G 2 Extension Letter: Automobile Repair Contract Contract # FY201 S -39C Page 2 of 2 May 15, 2020 Alaska Brake and Tire, LLC 3010 Mill Bay Road Kodiak, AK 99615 Cor- - 4,.t : t zo Kodiak Island l3orougn Engineering & Facilities Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9357 Fax (907) 486-9394 E-mail: dconrad a)kodiakak.us Re: Second Year Extension of Automobile Repair Contract Contract # FY2018-39B Dear Mr. Williamson, With this letter the Kodiak Island Borough wishes to exercise our option for the second -year extension to your existing automotive repair contract until June 30, 2021. The same provisions of the original contract will remain in effect. Please review your insurance certificates; General liability insurance with the Borough named as additional insurer, Workers Compensation insurance, Automobile insurance to make sure they are current with the limits outlined in the original agreement. After review of said documents please provide the Kodiak Island Borough with a copy of the three documents for our records. You may acknowledge your acceptance of this renewal by signing at the second page of this document and returning to our office. Ierely, David Conrad, trector Kodiak Island Borough Engineering & Facilities Dept. Extension Letter: Automobile Repair Contract Contract # FY2018-39B Pagel of 2 Signatures of parties t� contract acknowled4ing the extension of contract for another year. Michael Powers Kodiak Island B Ycrff D. Williamson laska Brake & Tire, I Tai•a Welinsk3 Kodiak Island Extension Letter: Automobile Repair Contract Contract # FY2018.39B Page 2 of 2 Date f 2c7 zv1+O Date 5 2 -C) Za Date 510-0la0z0 May 15, 2020 Alaska Brake and Tire, LLC 3010 Mill Bay Road Kodiak, AK 99615 t Zo ► r-39 a Kodiak Isla n Borough Engineering & Facilities Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9357 Fax (907) 486-9394 E-mail: dconrad@kodiakak.us Re: Second Year Extension of Automobile Repair Contract Contract # FY2018-39B Dear Mr. Williamson, With this letter the Kodiak Island Borough wishes to exercise our option for the second -year extension to your existing automotive repair contract until June 30, 2021. The same provisions of the original contract will remain in effect. Please review your insur-4nce certificates; General liability insurance with the Borough named as additional insurer, Workers Compensation insurance, Automobile insurance to make sure they are current with the limits outlined in the original agreement. After review of said documents please provide the Kodiak Island Borough with a copy of the three documents for our records. You may acknowledge your acceptance of this renewal by signing at the second page of this document and returning to our office. zznczl Kodiak Island Borough Engineering & Facilities Dept. Extension Letter: Automobile Repair Contract Contract # FY2018-39B Page 1 of 2 Signatures of parties t6 contract acknowled4ing the extension of contract for another year. � Date Michael Powers Kodiak Island Boroug Manager z� Date 5 Z D. Williamson Brake & Tire, LIX tR r d/p Date S/20/a 0Z0 Tara Welinsky, Attest' Kodiak island Borough,Clerk G 0 \�sKA49�% Extension Letter: Automobile Repair Contract Contract # FY2018-39B Page 2 oft June 3, 2019 Alaska Brake and Tire. L.LC 3010 Mill Bay Road Kodiak, AK 99615 Ko&ak Island Borough Engineering & Facilities Department 710 Mill Bac Road Kodiak, Al -Aa 9%15 phnnc (907) 480 9 357 lax (907) 486 9394 email dcmrrad.'iikodiakak.us Re: First Year Extension of Automobile Repair Contract. Contract 9 20180,4 Dear Mr. Williamson, JUN � t 2019 With this letter the Kodiak Island Borough wishes to exercise our option for the first-year extension to your existing automotive repair contract until June 30, 2020. The same provisions of the original contract will remain in effect. Please review the following insurance certificate. General liability insurance with the Borough named as additional insurer, Workers Compensation insurance, Automobile insurance to make sure they are current with the limits outlined in the original agreement. After review of said documents ough with a copy of the three documents for our records. please provide the Kodiak Island Bor You may acknowledge your acceptance of this renewal by signing at the bottom of this document and returning to our office. Sincerely, /ic..a.el o vara P"my D. Williamson Alaska Brake & Tire, LLC FY2018-39A AK Brake 1st Ext. oO`Q,rCISLgNO /�11� r 0 p �C 9s�q �113Itq 7963 n l 0 May 24, 2018 Alaska Brake & Tire LLC 3010 Mill Bay Road Kodiak, AK 99615 Kodiak Island Borough Engineering/Facilities Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9343 Fax (907) 486-9394 Re: Kodiak Island Borough Annual Automobile Repairs Dear Mr. Williamson, Congratulations! Your bid for the Kodiak Island Borough Annual Automobile Repairs contract was the lowest received. Please sign the attached General Contractor Agreement and return it to our office. Once the agreement is fully executed, we will forward you a copy. Please feel free to contact me with any questions or concerns you may have. Respectfully, David Conrad Engineering & Facilities Acting Director OWNER - GENERAL CONTRACTOR AGREEMENT Annual Automobile Repairs THIS AGREEMENT, made this 1st day of July, A.D., 2018, between the Kodiak Island Borough, acting by and through its Borough Manager, party of the first part, and Alaska Brake & Tire LLC of Kodiak, Alaska, a Corporation, incorporated under the laws of the State of Alaska, its successors and assigns, party of the second part, hereinafter called the Contractor. WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by the party of the first part, hereby covenants and agrees to install the materials and to do and perform all the work and labor required for any Borough owned building annual automobile repairs for the following sums, not to exceed $10,000 prior to the Borough Manager or designee's authorization. 1) Eighty -Nine Dollars and 99/100 ($89.99) Dollars an hour for a Licensed Mechanic hourly rate. 2) One dollars and no/100 ($1.00) for a mechanic helper hourly rate. 3) All materials provided by the contractor will have a 30% mark up. This contract commences from July 1, 2018 through June 30, 2019 with the option to extend, upon satisfactory performance, determined solely by the Borough Manager, for two (2) additional one (1) year periods upon the offering of the Borough Manager or designee. If the Borough makes such an offer, the Contractor will have no more than thirty (30) days to accept or refuse the offer. The Contractor further covenants and agrees that the entire work shall be done under the administration and to the complete satisfaction of the Kodiak Island Borough, subject to inspection at all times and approval by any participating agency of the Government of the United States of America, and in accordance with the laws of the State of Alaska and rules and regulations of said Federal Agency. The Contractor further covenants and agrees that all of said work and labor shall be done and performed in the best and most workmanlike manner and that all and every of said materials and labor shall be in strict and entire conformity in every respect with the Scope of Work Document attached to this Agreement and made a part hereof: and in case any of said materials or labor shall be rejected by the Borough Manager or his authorized representative, as defective or unsuitable, then the said materials shall be removed or replaced with other approved materials and said labor shall be done anew to the satisfaction and the approval of the Borough Manager or his representative, at the cost and expense of the Contractor. Page I of 4 To the fullest extent permitted by law, the Contractor agrees to defend, pay on behalf of, indemnify and hold harmless the Kodiak Island Borough, its elected and appointed officials, employees and volunteers and others working on behalf of the Kodiak Island Borough against any and all claims, demands, suits or loss, including all costs connected therewith, and for any damages which may be asserted, claimed or recovered against or from the Kodiak Island Borough, its elected and appointed officials, employees, volunteers or others working on behalf of the Kodiak Island Borough, by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this Agreement. Without limiting the Contractor's indemnification, it is agreed that the Contractor will purchase, at his own expense and maintain in force at all times during the performance of services under this Agreement, the following policies of insurance. Failure to maintain insurance may, at the option of the Borough Manager, be deemed Defective Work and remedied in accordance with the Agreement. Where specific limits are shown, it is understood that they will be the minimum acceptable limits. If the Contractor's policy contains higher limits, the Borough shall be entitled to coverage to the extent of such higher limits. As a condition of award, certificates of insurance must be furnished to the Borough Manager. These certificates must provide thirty (30) day prior notice to the Borough in the event of cancellation, non -renewal or a material change in the policy. Proof of insurance is required of the following: A. Workers' Compensation Insurance if applicable The Contractor shall provide and maintain, for all employees of the Contractor engaged in work under this Contract, Workers' Compensation Insurance as required by AS 23.30.045. The Contractor will be responsible for Workers' Compensation Insurance for any subcontractor who provides services under this Contract. This coverage must include statutory coverage for States in which employees are engaging in work and employer's liability protection not less than $100,000.00 per person, $100,000.00 per occurrence. B. Comprehensive (Commercial) General Liability Insurance with coverage limits not less than $1,000,000.00 combined single limit per occurrence and annual aggregates where generally applicable and will include premise operations, independent contractors, products/completed operations, broad form property damage, blanket contractual and personal injury endorsements. The Kodiak Island Borough shall be named as an "Additional Insured" under all liability coverage listed above. C. Comprehensive Automobile Liability Insurance covering all owned hired and non -owned vehicles and with coverage limits not less than $100,000.00 per person, $300,000.00 per occurrence bodily injury, and $50,000.00 property damage. The Contractor hereby agrees to receive the prices set forth in the proposal as full compensation for furnishing all the materials and labor which maybe required in the prosecution and completion of the whole work to be done under this Agreement, and in all respects to complete said Agreement to the satisfaction of the Borough Manager. Page 2 of 4 It is further distinctly agreed that the said Contractor shall not assign this Agreement, or any part thereof or any right to any of the monies to be paid him hereunder, nor shall any part of the work be done or materials furnished under this Agreement. Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough within thirty [30] days of completion/delivery, acceptance by the Kodiak Island Borough and invoicing by Contractor. IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him vested, has executed this contract on behalf of the Kodiak Island Borough, and the said Alaska Brake & Tire LLC have hereunto set their hands and seals, the day and year first above written. U�j Q.,�j By David Conrad Acting Director, Engineering/Facilities ?res, Attest - By lj� I L-P—'I'-Pordse)peew �leuk +0 Nova M. Javier, MMC Page 3 of 4 w. /,"i-YJO,7 Scope of Work Annual Automobile Repairs Provide the Kodiak Island Borough with annual automobile repairs for any Borough owned vehicles. The Contractor shall provide all equipment needed to complete work requested. This agreement is meant for minor repairs not major contract work and will not exceed $10,000 on any single event. Page 4 of 4 ALASKII OP ID: MF A� Q CERTIFICATE OF LIABILITY INSURANCE DATE 2018 ( 0 610 61201 8 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the Certificate holder is an ADDITIONAL INSURED, the policy(les) must bo ondorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the Policy, Certain policies may require an endorsement A statement on this certificate does not Confer rights to the certificate holder In !leu of such endorsement(s). PRODUCER Sweeney Insurance Inc.P"q°0N. 122 W. Rezanof Drive Kodiak, AK 99615 CONTACT NAME: John N. Sweeney Eitp 907-486-3101 A/C No: 907.486-5545 EaraL ADDRESS: INSURER 5 AFFORDING COVERAGE NAIL c John N. Sweeney INSURERA:Umialik Insurance Co. 40126 INSURED Alaska Brake & Tire, LLC INSURER 6: INSURER C: 3010 Mill Bay Road Kodiak, AK 99615 NSURER D: INSURER E: _ INSURER F THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER MPoMIUOUYEFF MMi00Y h'Y UMRS A X COMMGRCIN. GENERAL WBILRY EACHOCCURRENCES 1,000,00 PREMISES (Es ocwnerenl $ 100,00 CLAIMS -MADE F] OCCUR CPP 1186329 0411412018 0411412019 MED EXP (MY one eraon) S 6,00 PERSONAL d ADV INJURY $ i.000,0001 GENL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2,000,00 PRODUCTS - COMP/OP AGG S 2,000,00 PRO- POLICY ❑ JECT LOC S OTHER: AUTOMOBILE LIABILRY COMBINED SINGLE LIMB IFa ,cider f BODILY INJURY (Per person) $ ANY AUTO BODILY INJURY (per ecideno f ALLOWNED SCHEDULED AUTOS AUTOS NOWOMED HIRED AUTOS AUTOS PROPERTY DAMAGE f ParattJdoN f UMBRELLA LIMB OCLOR EACH OCCURRENCE S AGGREGATE S EX EBB UAB CLAIMSAIADE OED RETENTIONS WORKERS COMPENSATION f STn ERTM E.L. EACH ACCIDENT f 1.000.00 A AND EMPLOYERS LIFSILITY YINCV ANY CIffIVE X 102$269 0411412016 0411412019 E.L.DISEASE-EAEMPLOYEE S 1.000,00 OFRCEN/MEMBER EXC UOEDT ❑NIA (Mandatory In NH) Naadoembeutder GYSCRIPnON OF OPERATIONS below E.L DISEASE-POLICYLiMR S 1,000.00 DESCRIPTION OF OPERATIONS! LOCATIONS I VEHICLES (ACORD IDI, AddlUenel Remark,Schedule, M,Ybe,hotbed It More apaeo Is Mquind) Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99616 KIB1234 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLI&;ib" ISIONS. AUTHORIZED John N.: ©1 8 -2014 ACORD CORPORATION. All rights ACORD 25 (2014101) The ACORD name and logo are registered AAsofACORD