FY2018-34 & 34B; Scotts Heating and Plumbing - Contract for Annual Plumbing RepairsMay 15, 2020
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Kodiak Isla�or- 3ough
Engineering & Facilities Department
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9357 Fax (907) 486-9394
email: dconrad@kodiakak.us
Scott's Heating & Plumbing Services
PO Box 3132
Kodiak, AK 99615
Re: Second Year Extension of the Borough Wide Annual Heating and Plumbing Repairs
Contract # FY2018-33B Heating
Contract # FY2018-34B Plumbing
Dear Mr. Pillans,
With this letter the Kodiak Island Borough wishes to exercise our option for the second -year
extension to your existing Borough Wide Annual Heating and Plumbing Repair Service Contracts
until June 30, 2021. The same provisions of the original contracts will remain in effect.
Please review your insurance certificates; General liability insurance with the Borough named as
additional insurer, Workers Compensation insurance, Automobile insurance to make sure they are
current with the limits outlined in the original agreement. After review of said documents please
provide the Kodiak Island Borough with a copy of the three documents for our records.
You may acknowledge your acceptance of this renewal by signing at the second page of this
document and returning to our office.
t erel}t
David Conrad\nr\\a\d,)D[rector
Kodiak Island Borough
Engineering & Facilities Dept.
Extension Letter: Heating & Plumbing Services
Contract # FY2018-33B & Contract # FY2018-34B
Pagel of 2
ACKNOWLEDGEMENTS
Signatures of parties to contract acknowledging the extension of contract for another year.
4cott
Scott's Heating & Plumbing Services
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Tera e ' sky, nesting
Kodiak Island Borough Clerk
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Extension letter: Heating S Plumbing Services
Contract 8 FY2018-33B S Contract = FY2018-34B
Page 2 of 2
Date -.1
Date5 —_[���20—
Date 5/271idze-
�I 8` OWNER - GENERAL CONTRACTOR
AGREEMENT
Annual Plumbing Repairs
THIS AGREEMENT, made this 1st day of July, A.D., 2018, between the Kodiak Island Borough,
acting by and through its Borough Manager, party of the first part, and Scott's Beating & Plumbing
of Kodiak, Alaska, a Corporation, incorporated under the laws of the State of Alaska, its successors
and assigns, party of the second part, hereinafter called the Contractor.
WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein
specified and agreed to by the party of the first part, hereby covenants and agrees to install the
materials and to do and perform all the work and labor required for any Borough owned building
annual plumbing repairs for the following sums, not to exceed $25,000 prior to the Borough
Manager or designee's authorization.
1) Eighty -Five Dollars and no/100 ($85.00) Dollars an hour for a licensed plumber.
2) Forty -Seven dollars and no/100 ($47.00) for a plumber's helper hourly rate.
3) All materials provided by the contractor will have a 5% mark up.
This contract commences from July 1, 2018 through June 30, 2019 with the option to extend, upon
satisfactory performance, determined solely by the Borough Manager, for two (2) additional one (1)
year periods upon the offering of the Borough Manager or designee. If the Borough makes such an
offer, the Contractor will have no more than thirty (30) days to accept or refuse the offer.
The Contractor further covenants and agrees that the entire work shall be done under the
administration and to the complete satisfaction of the Kodiak Island Borough, subject to inspection at
all times and approval by any participating agency of the Government of the United States of
America, and in accordance with the laws of the State of Alaska and rules and regulations of said
Federal Agency.
The Contractor further covenants and agrees that all of said work and labor shall be done and
performed in the best and most workmanlike manner and that all and every of said materials and
labor shall be in strict and entire conformity in every respect with the Scope of Work Document
attached to this Agreement and made a part hereof: and in case any of said materials or labor shall
be rejected by the Borough Manager or his authorized representative, as defective or unsuitable, then
the said materials shall be removed or replaced with other approved materials and said labor shall he
done anew to the satisfaction and the approval of the Borough Manager or his representative, at the
cost and expense of the Contractor.
Page 1 of
To the fullest extent permitted by law, the Contractor agrees to defend, pay on behalf of, indemnify
and hold harmless the Kodiak Island Borough, its elected and appointed officials, employees and
volunteers and others working on behalf of the Kodiak Island Borough against any and all claims,
demands, suits or loss, including all costs connected therewith, and for any damages which may be
asserted, claimed or recovered against or from the Kodiak Island Borough, its elected and appointed
officials, employees, volunteers or others working on behalf of the Kodiak Island Borough, by reason
of personal injury, including bodily injury or death and/or property damage, including loss of use
thereof, which arises out of or is in any way connected or associated with this Agreement.
Without limiting the Contractor's indemnification, it is agreed that the Contractor will purchase, at
his own expense and maintain in force at all times during the performance of services under this
Agreement, the following policies of insurance. Failure to maintain insurance may, at the option of
the Borough Manager, be deemed Defective Work and remedied in accordance with the Agreement.
Where specific limits are shown, it is understood that they will be the minimum acceptable limits. If
the Contractor's policy contains higher limits, the Borough shall be entitled to coverage to the extent
of such higher limits. As a condition of award, certificates of insurance must be furnished to the
Borough Manager.
These certificates must provide thirty (30) day prior notice to the Borough in the event of
cancellation, non -renewal or a material change in the policy. Proof of insurance is required of the
following:
A. Workers' Compensation Insurance if applicable
The Contractor shall provide and maintain, for all employees of the Contractor engaged in
work under this Contract, Workers' Compensation Insurance as required by AS 23.30.045.
The Contractor will be responsible for Workers' Compensation Insurance for any
subcontractor who provides services under this Contract. This coverage must include
statutory coverage for States in which employees are engaging in work and employer's
liability protection not less than $100,000.00 per person, $100,000.00 per occurrence.
B . Comprehensive (Commercial) General Liability Insurance with coverage limits not less
than $1,000,000.00 combined single limit per occurrence and annual aggregates where
generally applicable and will include premise operations, independent contractors,
products/completed operations, broad form property damage, blanket contractual and
personal injury endorsements. The Kodiak Island Borough shall be named as an "Additional
Insured" under all liability coverage listed above.
C. Comprehensive Automobile Liability Insurance covering all owned hired and non -owned
vehicles and with coverage limits not less than $100,000.00 per person, $300,000.00 per
occurrence bodily injury, and $50,000.00 property damage.
The Contractor hereby agrees to receive the prices set forth in the proposal as full compensation for
furnishing all the materials and labor which may be required in the prosecution and completion of the
whole work to be done under this Agreement, and in all respects to complete said Agreement to the
satisfaction of the Borough Manager.
Page 2 of 4
It is further distinctly agreed that the said Contractor shall not assign this Agreement, or any part
thereof or any right to any of the monies to be paid him hereunder, nor shall any part of the work be
done or materials famished under this Agreement.
Payment for services rendered under this Agreement shall be made by the Kodiak Island Borough
within thirty [30] days of completion/delivery, acceptance by the Kodiak Island Borough and
invoicing by Contractor.
IN WITNESS WHEREOF, The Kodiak Island Borough Manager, by authority in him vested, has
executed this contract on behalf of the Kodiak Island Borough, and the said Scott's Heating &
Plumbing have hereunto set their hands and seals, the day and year first above written.
KODIAK 1SLAN OROUGH
By.
Michael Powers
Borough Manager
By DA
David 6onrad
Acting Director, Engineering/Facilities
Attest:
By . ,ASJi^wrCttik
Try1616va M. Javier, MMC
Page 3 of
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Scope of Work
Annual Plumbing Repairs
Provide the Kodiak Island Borough with annual plumbing repairs for any Borough owned
building. The Contractor shall provide all equipment needed to complete any work requested.
Contractor must be able to provide a two-hour response time in the winter and a four hours
response time in the summer for any work needed. This agreement is meant for minor repairs not
major contract work and will not exceed $25,000 on any single event.
Page 4 oP4
Kodiak Island Borough
Engineering/Facilides Department
716 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486.9343 Fax(907)486-9394
Request for Quotation
Kodiak Island Borough Annual Plumbing Repairs
Scope of Work
Kodiak Island Borough is soliciting quotes forplumbing repairs needed by the Kodiak Island
Borough for the 2018/19 year with the Borough having the option to renew annually for two
additional years FY 2019/20, FY 2020121. The Contractor must provide proof of General
Liability and Workers Comp. Insurance; and all required licenses, certifications, etc. required to
perform the work. Contractor shall provide all equipment needed to complete any work
requested. Contractor must be able to provide a two hour response time in the winter and a four
hour response time in the summer for any work needed. This agreement is meant for minor
repairs not major contract work and will not exceed $25,000 on any single event.
The Contractor, iii �5 q „�,n� b i 1 �'; agrees to perform work on an
as needed basis for the following rates.
OP
A. Licensed Plumber Hourly Rate $ n -t
B. Plumbers Helper Hourly Rate $ till
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C. Materials Mark up F_%
Any materials and parts needed to perform repairs will be preapproved by the Engineering and
Facilities Department prior to installation
Please Print and fax to 486-9394, e-mail mbMett@,kodiakak.us or hand deliver to KIB
Engineering/Facilikies Department, Room 224,710 Mill Bay Road no later than 3:00 PM, May 4,
2018. Please call Robert Tucker at 486-9357 with any questions regarding this RFQ.
Contractor or Contractor Designee: �/1�d pie• �[�— ,�
Kodiak Island Borough Manager; ., Date:
Allhnel Pnwers