FY2018-23 Authorizing The Records Manager To Dispose Of Assessing Records Due To The Revision Of The Retention Series Per The Recommended State Of Alaska Local Government Model General Administrative Records Retention Schedule1
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Introduced by: Borough Clerk
Drafted by: Records Administrator
Introduced on: 04/19/2018
Adopted on: 04/19/2018
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2018-23
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
AUTHORIZING THE RECORDS MANAGER TO DISPOSE OF ASSESSING
RECORDS DUE TO THE REVISION OF THE RETENTION SERIES PER THE
RECOMMENDED STATE OF ALASKA LOCAL GOVERNMENT MODEL GENERAL
ADMINISTRATIVE RECORDS RETENTION SCHEDULE
WHEREAS, Resolution No. 95-01 and amendments provide the minimum retention
requirements for specific records; and
WHEREAS, Resolution No. 1995-01H was approved by the Assembly in 2014 which
approved a revision change to Series AO -07 and AO -08 per the recommended State of Alaska
Local Government Model General Administrative Records Retention Schedule; and
WHEREAS, the Record's Administrator recently reviewed the record database and conducted
an audit of records in Archives. It was found that expiration dates for series AO -07 and AO -08
had not been updated to reflect changes to the Assessing records retention schedule adopted
by Resolution 1995-01 H on September 18, 2014; and
WHEREAS, several boxes of records in these series were found to be past their destruction
date along with boxes containing records series AO -11 which were also found to be past their
expiration; and
WHEREAS, the department director has reviewed and approved the destruction of the
specific records attached to this resolution and they were also signed off by the Borough
Attorney; and
WHEREAS, Kodiak Island Borough Code 2.40.160(B) provides for the Assembly to authorize
by Resolution the disposal of the records to be destroyed.
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that
Section 1: The attached lists of records are not of a historical, legal, or administrative value
and have met the minimum retention requirements; and
Section 2: These records may be destroyed as provided by Kodiak Island Borough Code
2.40.160(D).
Kodiak Island Borough, Alaska Resolution No. FY2018-23
Deletion — Red, Strikeout Page 1 of 8
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ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS NINETEENTH DAY OF APRIL, 2018.
KODIAK ISLAND BOROUGH ATTEST:
Daniel A. Rohrer, Mayor Nova M. Javier, MMC,
UNANIMOUS VOTE:
Ayes: Van Daele, Crow, Kavanaugh, Schroeder, Skinner, Smiley, Symmons
Kodiak Island Borough, Alaska
Ordinance No. FY2018-23
Page 2 of 8
C.
ASSESSOR'S OFFICE
SERIES
RECORD
CONTENT
COMMENTS
LOCATION
No.
SERIES
SUMMARY
AO -07
ASSESSMENT
Assessment Adjustment
1988-2005
F-1-05
ADJUSTMENT
correspondence Adjustment Actions
Real, Vessel,
CORRESPONDE
(Formerly Series AO -05 until
Aircraft, Bus
NCE
repealed)
Pers Pro
AO -07
ASSESSMENT
Assessment Adjustment
1986-1987
F-1-07
ADJUSTMENT
correspondence Adjustment Actions
Adjustment
CORRESPONDE
(Formerly Series AO -05 until
Actions After
NCE
repealed)
Assessment Roll
ADJUSTMENT
Certification.
ACTIONS
Filed By Tax
Code.
AO -07
BOARD OF
Appeal, case presentation evidence,
1985-2003
F-1-09
EQUALIZATION
copy of minutes of hearings,
Appeal, Case
certification of board of equalization
Presentation,
actions
Copy Of Minutes
Of Hearings,
Certification
AO -07
BOARD OF
Appeal, case presentation evidence,
65-77
F-2-5
EQUALIZATION
copy of minutes of hearings,
certification of board of equalization
actions
AO -07
BOARD OF
Appeal, case presentation evidence,
1970-1985
F-3-04
EQUALIZATION
copy of minutes of hearings,
certification of board of equalization
actions
AO -07
BOARD OF
Appeal, case presentation evidence,
1981,1983,1984
F-3-09
EQUALIZATION
copy of minutes of hearings,
certification of board of equalization
actions
AO -07
ASSESSMENT
Assessment Adjustment
2006-2007
F-4-02
ADJUSTMENT
correspondence Adjustment Actions
Adjustment
CORRESPONDE
(Formerly Series AO -05 until
Actions After
NCE
repealed)
Assessment Roll
Certification.
AO -07
BOARD OF
Appeal, case presentation evidence,
2006-2007
F-4-02
EQUALIZATION
copy of minutes of hearings,
certification of board of equalization
actions
AO -07
ASSESSMENT
Assessment Adjustment
2004-2005
F-4-14
ADJUSTMENT
correspondence Adjustment Actions
Adjustment
CORRESPONDE
(Formerly Series AO -05 until
Actions After
NCE
repealed)
Assessment Roll
Certification.
AO -07
BOARD OF
Appeal, case presentation evidence,
2004-2005
F4-14
EQUALIZATION
copy of minutes of hearings,
certification of board of equalization
actions
AO -07
ASSESSMENT
Assessment Adjustment
1978
F-5-04
ADJUSTMENT
correspondence Adjustment Actions
Adjustment
CORRESPONDE
(Formerly Series AO -05 until
Actions After
NCE
repealed)
Assessment Roll
ADJUSTMENT
Certification
Kodiak Island Borough, Alaska
Ordinance No. FY2018-23
Page 3 of 8
Kodiak Island Borough, Alaska Ordinance No. FY2018-23
Page 4 of 8
ACTIONS
AO-07
ASSESSMENT
Assessment Adjustment
1977
F-5-06
ADJUSTMENT
correspondence Adjustment Actions
Adjustment
CORRESPONDE
(Formerly Series AO-05 until
Actions After
NCE
repealed)
Assessment Roll
ADJUSTMENT
Certification.
ACTIONS
Filed By Tax
Code.
AO-07
BOARD OF
Appeal, case presentation evidence,
1999-2001
F-6-01
EQUALIZATION
copy of minutes of hearings,
certification of board of equalization
actions
AO-07
ASSESSMENT
Assessment Adjustment
1999-2001
F-6-01
ADJUSTMENT
correspondence Adjustment Actions
Adjustment
CORRESPONDE
(Formerly Series AO-05 until
Actions After
NCE
repealed)
Assessment Roll
Certification.
AO-07
BOARD OF
Appeal, case presentation evidence,
1994-98
F-6-04
EQUALIZATION
copy of minutes of hearings,
certification of board of equalization
actions
AO-07
ASSESSMENT
Assessment Adjustment
1994-98
F-6-04
ADJUSTMENT
correspondence Adjustment Actions
Adjustment
CORRESPONDE
(Formerly Series AO-05 until
Actions After
NCE
repealed)
Assessment Roll
Certification.
AO-07
BOARD OF
Appeal, case presentation evidence,
1988-1993
F-6-06
EQUALIZATION
copy of minutes of hearings,
certification of board of equalization
actions
AO-07
ASSESSMENT
Assessment Adjustment
1998-1993
F-6-06
ADJUSTMENT
correspondence Adjustment Actions
Adjustment
CORRESPONDE
(Formerly Series AO-05 until
Actions After
NCE
repealed)
Assessment Roll
Certification.
AO-07
ASSESSMENT
Assessment Adjustment
1989-1994
F-6-14
ADJUSTMENT
correspondence Adjustment Actions
Adjustment
CORRESPONDE
(Formerly Series AO-05 until
Actions After
NCE
repealed)
Assessment Roll
Certification.
AO-07
BOARD OF
Appeal, case presentation evidence,
1990
F-6-14
EQUALIZATION
copy of minutes of hearings,
Case
APPEAL
certification of board of equalization
Presentation,
actions
Minutes,
Hearings, Etc.
AO-07
BOARD OF
Appeal, case presentation evidence,
1975-1984
F-7-05
EQUALIZATION
copy of minutes of hearings,
Appeal, Case
certification of board of equalization
Presentation
actions
Evidence, Copy
Of Minutes,
Certification Of
BOE Actions
AO-07
ASSESSMENT
Assessment Adjustment
2002-2003
F-7-07
ADJUSTMENT
correspondence Adjustment Actions
Adjustment
Kodiak Island Borough, Alaska Ordinance No. FY2018-23
Page 4 of 8
ri
Kodiak Island Borough, Alaska Ordinance No. FY2018-23
Page 5 of 8
CORRESPONDE
(Formerly Series AO -05 until
Actions After
NCE
repealed)
Assessment Roll
Certification.
AO -07
BOARD OF
Appeal, case presentation evidence,
2002-2003
F-7-07
EQUALIZATION
copy of minutes of hearings,
Case Evidence,
certification of board of equalization
Minutes,
actions
Certification Of
Actions.
AO -07
ASSESSMENT
Assessment Adjustment
1985
F-7-09
ADJUSTMENT
correspondence Adjustment Actions
CORRESPONDE
(Formerly Series AO -05 until
NCE
repealed)
AO -07
BOARD OF
Appeal, case presentation evidence,
1985-1987
F-7-09
EQUALIZATION
copy of minutes of hearings,
certification of board of equalization
actions
AO -08
PERSONAL
Personal property assessment forms
1989
F-1-04
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments
AO -08
PERSONAL
Personal property assessment forms
1965-1969
F-1-06
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments
AO -08
PERSONAL
Personal property assessment forms
2006-2007
F-1-08
PROPERTY
filled out by tax payer and filed in the
Tax Year 2006
ASSESSMENT
assessor's office with related
RETURNS
attachments
AO -08
PERSONAL
Personal property assessment forms
1989-1991
F-1-10
PROPERTY
filled out by tax payer & filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments. CONFIDENTIAL.
AO -08
PERSONAL
Personal property assessment forms
1996-2006
F-1-13
PROPERTY
filled out by tax payer & filed in the
A - BY
ASSESSMENT
assessor's office with related
RETURNS
attachments. CONFIDENTIAL.
AO -08
PERSONAL
Personal property assessment forms
1992
F-1-14
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
1974-1984
F-2-04
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
2010
F-2-08
PROPERTY
filled out by tax payer and filed in the
A -Z
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
2000-2010
F-2-10
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
2002-2005
F-3-02
PROPERTY
filled out by tax payer and filed in the
Personal
ASSESSMENT
assessor's office with related
Property Vessel
RETURNS
attachments.
Filing Forms
Kodiak Island Borough, Alaska Ordinance No. FY2018-23
Page 5 of 8
Kodiak Island Borough, Alaska
Ordinance No. FY2018-23
Page 6 of 8
F1
And Related
Attachments
AO -08
PERSONAL
Personal property assessment forms
1996-2001
F-3-03
PROPERTY
filled out by tax payer and filed in the
Personal
ASSESSMENT
assessor's office with related
Property Vessel
RETURNS
attachments.
Filing Forms
And Related
Attachements
AO -08
PERSONAL
Personal property assessment forms
2009
F-3-05
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
2007-2008
F-3-06
PROPERTY
filled out by tax payer and filed in the
Business
ASSESSMENT
assessor's office with related
Personal
RETURNS
attachments.
Property Forms
SP -Z
AO -08
PERSONAL
Personal property assessment forms
2007-2008
F-3-07
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
2002-2003
F-3-08
PROPERTY
filled out by tax payer and filed in the
Business
ASSESSMENT
assessor's office with related
Personal
RETURNS
attachments.
Property Forms
A -Z
AO -08
PERSONAL
Personal property assessment forms
2000-2009
F-3-10
PROPERTY
filled out by tax payer and filed in the
Aircraft Personal
ASSESSMENT
assessor's office with related
Property
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
2007-2008
F-3-11
PROPERTY
filled out by tax payer and filed in the
I -L
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
1983-1984
F-3-13
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
1996
F-3-14
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
2007-2008
F-4-04
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
2007-2008
F-4-09
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
1993-1999
F-4-11
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -OS
PERSONAL
Personal property assessment forms
1998-1999
F-5-02
PROPERTY
filled out by tax payer and filed in the
Kodiak Island Borough, Alaska
Ordinance No. FY2018-23
Page 6 of 8
F1
Kodiak Island Borough, Alaska
Ordinance No. FY2018-23
Page 7 of 8
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
1996-1997
F-5-05
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
2002
F-5-07
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
2001
F-5-09
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
1984
F-5-10
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
1994-1995
F-5-11
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
1982
F-5-13
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
2005
F-6-02
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
2000
F-6-05
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
1991-1993
F-6-08
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
1985
F-6-10
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
1984
F-6-12
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
2004
F-7-02
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
2003
F-7-04
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
1991-2001
F-7-06
PROPERTY
filled out by tax payer and filed in the
Assessment
Kodiak Island Borough, Alaska
Ordinance No. FY2018-23
Page 7 of 8
59
Kodiak Island Borough, Alaska Ordinance No. FY2018-23
Page 8 of 8
ASSESSMENT
assessor's office with related
Forms
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
1981
F-7-08
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
1985
F-7-09
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
1980
F-7-12
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
Assessor's office with related
RETURNS
attachments.
AO -08
PERSONAL
Personal property assessment forms
1941-1954
F-7-13
PROPERTY
filled out by tax payer and filed in the
ASSESSMENT
assessor's office with related
RETURNS
attachments
AO -11
MARKET SALES
Includes property acquisition
FYI 985-FY1994
HALL -
PROGRAM
questionnaires and market sales
AGAINST
RECORDS
program information. This retention
THE WALL
includes appraisals contracted by the
borough.
AO -11
MARKET SALES
Includes property acquisition
FY1995-FY2007
HALL -
PROGRAM
questionnaires and market sales
AGAINST
RECORDS
program information. This retention
THE WALL
includes appraisals contracted by the
borough.
Kodiak Island Borough, Alaska Ordinance No. FY2018-23
Page 8 of 8