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FY2018-23 Authorizing The Records Manager To Dispose Of Assessing Records Due To The Revision Of The Retention Series Per The Recommended State Of Alaska Local Government Model General Administrative Records Retention Schedule1 2 3 4 5 6 7 8 9 10 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Introduced by: Borough Clerk Drafted by: Records Administrator Introduced on: 04/19/2018 Adopted on: 04/19/2018 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2018-23 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AUTHORIZING THE RECORDS MANAGER TO DISPOSE OF ASSESSING RECORDS DUE TO THE REVISION OF THE RETENTION SERIES PER THE RECOMMENDED STATE OF ALASKA LOCAL GOVERNMENT MODEL GENERAL ADMINISTRATIVE RECORDS RETENTION SCHEDULE WHEREAS, Resolution No. 95-01 and amendments provide the minimum retention requirements for specific records; and WHEREAS, Resolution No. 1995-01H was approved by the Assembly in 2014 which approved a revision change to Series AO -07 and AO -08 per the recommended State of Alaska Local Government Model General Administrative Records Retention Schedule; and WHEREAS, the Record's Administrator recently reviewed the record database and conducted an audit of records in Archives. It was found that expiration dates for series AO -07 and AO -08 had not been updated to reflect changes to the Assessing records retention schedule adopted by Resolution 1995-01 H on September 18, 2014; and WHEREAS, several boxes of records in these series were found to be past their destruction date along with boxes containing records series AO -11 which were also found to be past their expiration; and WHEREAS, the department director has reviewed and approved the destruction of the specific records attached to this resolution and they were also signed off by the Borough Attorney; and WHEREAS, Kodiak Island Borough Code 2.40.160(B) provides for the Assembly to authorize by Resolution the disposal of the records to be destroyed. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that Section 1: The attached lists of records are not of a historical, legal, or administrative value and have met the minimum retention requirements; and Section 2: These records may be destroyed as provided by Kodiak Island Borough Code 2.40.160(D). Kodiak Island Borough, Alaska Resolution No. FY2018-23 Deletion — Red, Strikeout Page 1 of 8 46 47 48 49 50 51 52 53 54 55 56 57 58 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS NINETEENTH DAY OF APRIL, 2018. KODIAK ISLAND BOROUGH ATTEST: Daniel A. Rohrer, Mayor Nova M. Javier, MMC, UNANIMOUS VOTE: Ayes: Van Daele, Crow, Kavanaugh, Schroeder, Skinner, Smiley, Symmons Kodiak Island Borough, Alaska Ordinance No. FY2018-23 Page 2 of 8 C. ASSESSOR'S OFFICE SERIES RECORD CONTENT COMMENTS LOCATION No. SERIES SUMMARY AO -07 ASSESSMENT Assessment Adjustment 1988-2005 F-1-05 ADJUSTMENT correspondence Adjustment Actions Real, Vessel, CORRESPONDE (Formerly Series AO -05 until Aircraft, Bus NCE repealed) Pers Pro AO -07 ASSESSMENT Assessment Adjustment 1986-1987 F-1-07 ADJUSTMENT correspondence Adjustment Actions Adjustment CORRESPONDE (Formerly Series AO -05 until Actions After NCE repealed) Assessment Roll ADJUSTMENT Certification. ACTIONS Filed By Tax Code. AO -07 BOARD OF Appeal, case presentation evidence, 1985-2003 F-1-09 EQUALIZATION copy of minutes of hearings, Appeal, Case certification of board of equalization Presentation, actions Copy Of Minutes Of Hearings, Certification AO -07 BOARD OF Appeal, case presentation evidence, 65-77 F-2-5 EQUALIZATION copy of minutes of hearings, certification of board of equalization actions AO -07 BOARD OF Appeal, case presentation evidence, 1970-1985 F-3-04 EQUALIZATION copy of minutes of hearings, certification of board of equalization actions AO -07 BOARD OF Appeal, case presentation evidence, 1981,1983,1984 F-3-09 EQUALIZATION copy of minutes of hearings, certification of board of equalization actions AO -07 ASSESSMENT Assessment Adjustment 2006-2007 F-4-02 ADJUSTMENT correspondence Adjustment Actions Adjustment CORRESPONDE (Formerly Series AO -05 until Actions After NCE repealed) Assessment Roll Certification. AO -07 BOARD OF Appeal, case presentation evidence, 2006-2007 F-4-02 EQUALIZATION copy of minutes of hearings, certification of board of equalization actions AO -07 ASSESSMENT Assessment Adjustment 2004-2005 F-4-14 ADJUSTMENT correspondence Adjustment Actions Adjustment CORRESPONDE (Formerly Series AO -05 until Actions After NCE repealed) Assessment Roll Certification. AO -07 BOARD OF Appeal, case presentation evidence, 2004-2005 F4-14 EQUALIZATION copy of minutes of hearings, certification of board of equalization actions AO -07 ASSESSMENT Assessment Adjustment 1978 F-5-04 ADJUSTMENT correspondence Adjustment Actions Adjustment CORRESPONDE (Formerly Series AO -05 until Actions After NCE repealed) Assessment Roll ADJUSTMENT Certification Kodiak Island Borough, Alaska Ordinance No. FY2018-23 Page 3 of 8 Kodiak Island Borough, Alaska Ordinance No. FY2018-23 Page 4 of 8 ACTIONS AO-07 ASSESSMENT Assessment Adjustment 1977 F-5-06 ADJUSTMENT correspondence Adjustment Actions Adjustment CORRESPONDE (Formerly Series AO-05 until Actions After NCE repealed) Assessment Roll ADJUSTMENT Certification. ACTIONS Filed By Tax Code. AO-07 BOARD OF Appeal, case presentation evidence, 1999-2001 F-6-01 EQUALIZATION copy of minutes of hearings, certification of board of equalization actions AO-07 ASSESSMENT Assessment Adjustment 1999-2001 F-6-01 ADJUSTMENT correspondence Adjustment Actions Adjustment CORRESPONDE (Formerly Series AO-05 until Actions After NCE repealed) Assessment Roll Certification. AO-07 BOARD OF Appeal, case presentation evidence, 1994-98 F-6-04 EQUALIZATION copy of minutes of hearings, certification of board of equalization actions AO-07 ASSESSMENT Assessment Adjustment 1994-98 F-6-04 ADJUSTMENT correspondence Adjustment Actions Adjustment CORRESPONDE (Formerly Series AO-05 until Actions After NCE repealed) Assessment Roll Certification. AO-07 BOARD OF Appeal, case presentation evidence, 1988-1993 F-6-06 EQUALIZATION copy of minutes of hearings, certification of board of equalization actions AO-07 ASSESSMENT Assessment Adjustment 1998-1993 F-6-06 ADJUSTMENT correspondence Adjustment Actions Adjustment CORRESPONDE (Formerly Series AO-05 until Actions After NCE repealed) Assessment Roll Certification. AO-07 ASSESSMENT Assessment Adjustment 1989-1994 F-6-14 ADJUSTMENT correspondence Adjustment Actions Adjustment CORRESPONDE (Formerly Series AO-05 until Actions After NCE repealed) Assessment Roll Certification. AO-07 BOARD OF Appeal, case presentation evidence, 1990 F-6-14 EQUALIZATION copy of minutes of hearings, Case APPEAL certification of board of equalization Presentation, actions Minutes, Hearings, Etc. AO-07 BOARD OF Appeal, case presentation evidence, 1975-1984 F-7-05 EQUALIZATION copy of minutes of hearings, Appeal, Case certification of board of equalization Presentation actions Evidence, Copy Of Minutes, Certification Of BOE Actions AO-07 ASSESSMENT Assessment Adjustment 2002-2003 F-7-07 ADJUSTMENT correspondence Adjustment Actions Adjustment Kodiak Island Borough, Alaska Ordinance No. FY2018-23 Page 4 of 8 ri Kodiak Island Borough, Alaska Ordinance No. FY2018-23 Page 5 of 8 CORRESPONDE (Formerly Series AO -05 until Actions After NCE repealed) Assessment Roll Certification. AO -07 BOARD OF Appeal, case presentation evidence, 2002-2003 F-7-07 EQUALIZATION copy of minutes of hearings, Case Evidence, certification of board of equalization Minutes, actions Certification Of Actions. AO -07 ASSESSMENT Assessment Adjustment 1985 F-7-09 ADJUSTMENT correspondence Adjustment Actions CORRESPONDE (Formerly Series AO -05 until NCE repealed) AO -07 BOARD OF Appeal, case presentation evidence, 1985-1987 F-7-09 EQUALIZATION copy of minutes of hearings, certification of board of equalization actions AO -08 PERSONAL Personal property assessment forms 1989 F-1-04 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments AO -08 PERSONAL Personal property assessment forms 1965-1969 F-1-06 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments AO -08 PERSONAL Personal property assessment forms 2006-2007 F-1-08 PROPERTY filled out by tax payer and filed in the Tax Year 2006 ASSESSMENT assessor's office with related RETURNS attachments AO -08 PERSONAL Personal property assessment forms 1989-1991 F-1-10 PROPERTY filled out by tax payer & filed in the ASSESSMENT assessor's office with related RETURNS attachments. CONFIDENTIAL. AO -08 PERSONAL Personal property assessment forms 1996-2006 F-1-13 PROPERTY filled out by tax payer & filed in the A - BY ASSESSMENT assessor's office with related RETURNS attachments. CONFIDENTIAL. AO -08 PERSONAL Personal property assessment forms 1992 F-1-14 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 1974-1984 F-2-04 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 2010 F-2-08 PROPERTY filled out by tax payer and filed in the A -Z ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 2000-2010 F-2-10 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 2002-2005 F-3-02 PROPERTY filled out by tax payer and filed in the Personal ASSESSMENT assessor's office with related Property Vessel RETURNS attachments. Filing Forms Kodiak Island Borough, Alaska Ordinance No. FY2018-23 Page 5 of 8 Kodiak Island Borough, Alaska Ordinance No. FY2018-23 Page 6 of 8 F1 And Related Attachments AO -08 PERSONAL Personal property assessment forms 1996-2001 F-3-03 PROPERTY filled out by tax payer and filed in the Personal ASSESSMENT assessor's office with related Property Vessel RETURNS attachments. Filing Forms And Related Attachements AO -08 PERSONAL Personal property assessment forms 2009 F-3-05 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 2007-2008 F-3-06 PROPERTY filled out by tax payer and filed in the Business ASSESSMENT assessor's office with related Personal RETURNS attachments. Property Forms SP -Z AO -08 PERSONAL Personal property assessment forms 2007-2008 F-3-07 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 2002-2003 F-3-08 PROPERTY filled out by tax payer and filed in the Business ASSESSMENT assessor's office with related Personal RETURNS attachments. Property Forms A -Z AO -08 PERSONAL Personal property assessment forms 2000-2009 F-3-10 PROPERTY filled out by tax payer and filed in the Aircraft Personal ASSESSMENT assessor's office with related Property RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 2007-2008 F-3-11 PROPERTY filled out by tax payer and filed in the I -L ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 1983-1984 F-3-13 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 1996 F-3-14 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 2007-2008 F-4-04 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 2007-2008 F-4-09 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 1993-1999 F-4-11 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -OS PERSONAL Personal property assessment forms 1998-1999 F-5-02 PROPERTY filled out by tax payer and filed in the Kodiak Island Borough, Alaska Ordinance No. FY2018-23 Page 6 of 8 F1 Kodiak Island Borough, Alaska Ordinance No. FY2018-23 Page 7 of 8 ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 1996-1997 F-5-05 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 2002 F-5-07 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 2001 F-5-09 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 1984 F-5-10 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 1994-1995 F-5-11 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 1982 F-5-13 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 2005 F-6-02 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 2000 F-6-05 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 1991-1993 F-6-08 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 1985 F-6-10 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 1984 F-6-12 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 2004 F-7-02 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 2003 F-7-04 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 1991-2001 F-7-06 PROPERTY filled out by tax payer and filed in the Assessment Kodiak Island Borough, Alaska Ordinance No. FY2018-23 Page 7 of 8 59 Kodiak Island Borough, Alaska Ordinance No. FY2018-23 Page 8 of 8 ASSESSMENT assessor's office with related Forms RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 1981 F-7-08 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 1985 F-7-09 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 1980 F-7-12 PROPERTY filled out by tax payer and filed in the ASSESSMENT Assessor's office with related RETURNS attachments. AO -08 PERSONAL Personal property assessment forms 1941-1954 F-7-13 PROPERTY filled out by tax payer and filed in the ASSESSMENT assessor's office with related RETURNS attachments AO -11 MARKET SALES Includes property acquisition FYI 985-FY1994 HALL - PROGRAM questionnaires and market sales AGAINST RECORDS program information. This retention THE WALL includes appraisals contracted by the borough. AO -11 MARKET SALES Includes property acquisition FY1995-FY2007 HALL - PROGRAM questionnaires and market sales AGAINST RECORDS program information. This retention THE WALL includes appraisals contracted by the borough. Kodiak Island Borough, Alaska Ordinance No. FY2018-23 Page 8 of 8