2018-04-19 Regular Meeting
AGENDA ITEM #5.A.
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
March 22, 2018
APPROVAL OF AGENDA AND CONSENT AGENDA
Clerk’s note: It requires unanimous votes to add an item on the agenda.
*APPROVAL OF MINUTES
.
CITIZENS' COMMENTS
18
AGENDA ITEM #5.A.
AWARDS AND PRESENTATIONS
COMMITTEE REPORTS
PUBLIC HEARING
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AGENDA ITEM #5.A.
BOROUGH MANAGER'S REPORT
MESSAGES FROM THE BOROUGH MAYOR
UNFINISHED BUSINESS
38
AGENDA ITEM #5.A.
NEW BUSINESS
Contracts
Resolutions
48
AGENDA ITEM #5.A.
58
AGENDA ITEM #5.A.
Ordinances for Introduction
Other Items
68
AGENDA ITEM #5.A.
CITIZENS' COMMENTS
ASSEMBLY MEMBERS' COMMENTS
78
AGENDA ITEM #5.A.
Announcement
ADJOURNMENT
88
AGENDA ITEM #5.A.
KODIAK ISLAND BOROUGH
Assembly Special Meeting
March 29, 2018
CITIZENS COMMENTS
CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
AGENDA ITEM #5.A.
ADJOURNMENT
AGENDA ITEM #9.A.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 19, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
AGENDA ITEM #9.A.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 19, 2018
ASSEMBLY REGULAR MEETING
AGENDA ITEM #9.A.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 19, 2018
ASSEMBLY REGULAR MEETING
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #9.A.
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VERSION 2
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PENDING AMENDMENT ON THE FLOOR
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7 KODIAK ISLAND BOROUGH
8 ORDINANCENO. FY2019-01
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10 AN ORDINANCEOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGH LEVYING
11 TAXES ON ALL TAXABLE REAL AND PERSONAL PROPERTY WITHIN THE KODIAK
12 ISLAND BOROUGH FOR THE EXPENSES AND LIABILITIES OF THE KODIAK ISLAND
13 BOROUGH FOR THE FISCAL YEAR COMMENCING ON THE FIRST DAY OF JULY 2018 AND
14 ENDING ON THE THIRTIETH DAY OF JUNE 2019 (FISCAL YEAR 2019 BUDGET)
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16 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
17 BOROUGH THAT:
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71 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
72 THIS __________ DAY OF _______________, 2018.
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AGENDA ITEM #9.A.
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VERSION 1
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MANAGER’S BUDGET
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7 KODIAK ISLAND BOROUGH
8 ORDINANCENO. FY2019-01
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10 AN ORDINANCEOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGH LEVYING
11 TAXES ON ALL TAXABLE REAL AND PERSONAL PROPERTY WITHIN THE KODIAK
12 ISLAND BOROUGH FOR THE EXPENSES AND LIABILITIES OF THE KODIAK ISLAND
13 BOROUGH FOR THE FISCAL YEAR COMMENCING ON THE FIRST DAY OF JULY 2018 AND
14 ENDING ON THE THIRTIETH DAY OF JUNE 2019 (FISCAL YEAR 2019 BUDGET)
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16 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
17 BOROUGH THAT:
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71 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
72 THIS __________ DAY OF _______________, 2018.
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AGENDA ITEM #9.A.
AGENDA ITEM #9.A.
AGENDA ITEM #9.A.
AGENDA ITEM #9.A.
AGENDA ITEM #9.A.
AGENDA ITEM #9.A.
AGENDA ITEM #9.A.
AGENDA ITEM #9.A.
AGENDA ITEM #9.B.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 19, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #9.B.
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SUBSTITUTED VERSION
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VERSION 2
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7 KODIAK ISLAND BOROUGH
8 ORDINANCENO.FY2018-21
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10 AN ORDINANCEOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGHAMENDING
11 TITLE 3 REVENUE AND FINANCE, CHAPTER 3.35 REAL PROPERTY TAX BY ADDING
12 SECTION 3.35.045 TAX ADJUSTMENT ON A PROPERTY AFFECTED BY ADISASTER
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14 WHEREAS,
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17 WHEREAS,
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20 WHEREAS,
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23 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
24 BOROUGH THAT:
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26 Section 1:Classification.
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29 Section 2: Enactment.
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32 Section:
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34 3.35.045. Tax adjustments on property affected by a disaster.
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38 B.Definitions. For purposes of this section, disaster is defined as a force majeure
39 including fire, wind damage, earthquake damage, extreme weather damage or
40 accidental damage caused by a force beyond the control of the owner or occupant. Not
41 included are acts due to malfeasanceor unlawful activities.
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73 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
74 THIS __________ DAY OF _______________, 2018.
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AGENDA ITEM #9.B.
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7 KODIAK ISLAND BOROUGH
8 ORDINANCENO.FY2018-21
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10 AN ORDINANCEOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGHAMENDING
11 TITLE 3 REVENUE AND FINANCE, CHAPTER 3.35 REAL PROPERTY TAX BY ADDING
12 SECTION 3.35.045 TAX ADJUSTMENT ON A PROPERTY AFFECTED BY ADISASTER
13
14 WHEREAS,
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16
17 WHEREAS,
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20 WHEREAS,
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23 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
24 BOROUGH THAT:
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26 Section 1:Classification.
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29 Section 2: Enactment.
30
31
32 Section:
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34 3.35.045. Tax adjustments on property affected by a disaster.
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AGENDA ITEM #9.B.
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70 THIS __________ DAY OF _______________, 2018.
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AGENDA ITEM #13.A.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 19, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
Shelter/Library Construction
AGENDA ITEM #13.A.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 19, 2018
ASSEMBLY REGULAR MEETING
Water Supply
TOTAL ESTIMATE$137,000
Generator
TOTAL ESTIMATE$75,000
AGENDA ITEM #13.A.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 19, 2018
ASSEMBLY REGULAR MEETING
Budget/Funding
Item Budget Funding
TOTAL ESTIMATE $643,600
Summary
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.A.1.
AGENDA ITEM #13.A.1.
MEMORANDUM
DATE: 2/28/2018
TO: Kodiak Island Borough Assembly through Michael Powers, KIB Manager
FROM: David Conrad
RE:Chiniak Shelter / Library Update
This memo has been prepared to provide an update on the progress and status of the Chiniak Shelter /
Library Project per your request.
Current Status:
On February 20,2018 the construction project for the replacement structure was advertised to bid with a
closing date of March 20, 2018. A pre-bid meeting was held at the KIB Projects Office on March 1, 2018.
The application for zoning compliance has been submitted for review and approval and is scheduled for
the March 14and March 21 Planning and Zoning meetings.
Project Development:
The E/F staff has worked with the Chiniak area residents in the development, planning and design of the
proposed replacement facility to be constructed on the original building location. The preliminary
drawings were reviewed and forwarded to the insurance company, AML/JIA for review and submittal to
the third-party insurer, McLarens and their construction review firm, Young and Associates.
After the initialinsurance review,comments of the preliminary drawingswere received and analyzed.
Adjustments to the design weremade to reduce the overall costand scope of the proposed design. The
E/F staff worked with Jenson- Yorba- Lott to adjust the design to closer fit the initial comments of the
insurance team. The KIBhas placed the insurer on notice that continued adjustment of the design and
drawings would deplete the design funds allowable by the insurers. The KIB has statedin writing that
once the design budget had been exhausted the insurer would be required to pay for any additional design
work.
To date the KIB has received an initialinsurance payment of $383,877 towards for the design and
construction effort. The insurers have calculated that based on the adjusted drawings, the design and
construction cost estimate is $29,238 over the Replacement Cost Value (RCV).
The KIB staff has provided information to the insurer that identifiesperceived shortfalls regarding
construction methods, updated product use and design omissions not considered by the insurer. As the
original facility was constructed approximately 30 years ago, multiple codechanges associated with the
various building systems and methods have greatly changed. These are not limited to the more restrictive
requirements for seismic and uplift engineering standardsand practices.Factors such as consideration for
Page 1 of 3
AGENDA ITEM #13.A.1.
critical structure design criteria, compliance with the Americans with Disabilities Act, have not been
included in their evaluation.
The staff continued to provide information to the insurers that controverted their estimated value of the
RCV with little or no change to the originally calculated value.
In mid-January the KIB was contacted by Jeff Lucas, Senior Casualty Claims Adjuster for AML/JIA.
During this phone conference, Mr. Lucas advised the staff that in his experience the third party has
appeared to dig in regarding adjusting the RCV and that the KIB should consider packaging the request
for proposal and advertising the project. This action would clarify the actual cost of the construction
project so that real world cost can be explored further.
After consultation with Mr. Powers, staff was directed to put the job out to bid. The plans were then put
before the Architectural Review Board and approved with minor changes. As stated earlier this project is
currently out for bid and bids are due March 20, 2018.
Water Supply:
Even though the building is currently out for bid there is no defined plan for a water supply. The original
Shelter/Library structure water supply was pumped up to the facility from the Chiniak School water
system but the school water system is not a feasible option.
Over the past several years, non-compliant levels of fecal coliform have been detected in the required
water sampling protocols, and currently the KIBSD is in voluntary compliance with the ADEC for a boil
only order for the school facility. This situation is most likely due to the current use of a shallow well that
is being infiltrated by surface water. The deep well located near the school facility had been previously
contaminated by fuel oil. Because of these issues, during the development of this project, conversations
regarding a new shared water well for the Shelter/Library and the school have been conducted.
The KIB staff have discussed the potential to drill a commercial water well on the Shelter /Library
property. This property is up gradient from the school in an undeveloped area bordered by KIB property.
Staff believes that the 200-ft. separation distance required between a well and the existing septic can be
achieved within the current property boundaries. This idea had been briefly discussed in a prior Assembly
Work Session by Mr. LeDoux.
After discussions with the KIBSD and KIB staff, the KIBSD has provided a letter in which Mr. LeDoux
states “I recommend that the District commit to the funding required to provide staff training /
certification, water testing, water treatment and minor maintenance associated with the operation of a new
water system to provide safe drinking water to the Chiniak School provided that the systemwill not be
used as a public water supply.” This correspondence has been provided in the packet for reference.
Funds are currently available in the KIB Engineering and Facilities budget from rental payments by the
KIBSD. A portion of these existing funds could be designated for the development this drinking water
well and associated treatment system and building. This action would benefit both entities.
KIB staff has discussed the potential of the installation of a well with the local well driller and KIB
maintenance contractor to obtain preliminary estimated costs. A short access road and 20ft. x 50 ft.,
gravel pad is required for the placement of the well drilling equipment.
Initial discussions with Mill Bay Drilling suggest that a commercial well, drilled to a depth of 200 ft. with
forty foot of steel casing would cost between $12,000.00 and $15,000.00 thousand dollars. Discussions
Page 2 of 3
AGENDA ITEM #13.A.1.
with the well driller and area residents have resulted in a conclusion that a200-ft.depth well will hold
approximately350 gallons of water with an estimated recharge of one to two hours on average.
This cost is assuming that the processed rock left at the nearby A-1 Timber quarry site can be used for this
purpose. Processed graded rock will not be required for the road or pad construction.
The access road and equipment pad required is estimated to be at a cost of less than $25,000.00. This
would consist of a pioneer road constructed to support the weight of the drill truck and flatbed with drill
stem. Construction of this work pad would provide the start for a foundation or slab on grade concrete
floor to cap the well and provide adequate space for water treatment equipment and storage at the well
site. The anticipated well house based on a 300-sq. ft. building, including the well pump, pressure tank,
storage vessel and treatment equipment is preliminarily estimated at $175, 000.00. Currently $314,000.00
dollars are available in the E/F budget that could be designated for this project component.
At this time, staff recommends that consideration for this additional work be delayed until the bids are
received and processed for the facility construction of the Shelter / Library. At that time consideration for
both projects can be fully evaluated and direction provided for the continuation of the discussed projects.
If you require additional information, please contact me at your convenience.
Page 3 of 3
AGENDA ITEM #13.A.1.
AGENDA ITEM #13.A.2.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 19, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.A.2.
MEMORANDUM
DATE: 03/12/2018
TO:Michael Powers. Manager
FROM: David Conrad
RE:KFRC Seawater Supply Pumps
Mr. Powers,
This memo is to present the associated costs for the replacement of the Seawater Pumps,
Discharge Heads, line shafts, fiberglass shaft columns and bel basket strainers located in the
KFRC Pumphouse Facility.
The seawater pumps supply the raw sea water to the facility. The sea water is the “life’s blood”.
The sea water is used for a majority of the ongoing research by the tenants, NOAA and ADF&G,
regarding the various crab study species.
Approximately seven years ago, the KIB maintenance staff replaced two of the four main pumps
that supply seawater to the KFRC facility. Those pumps were sent off for refurbishment and
reuse and are at the facility for installation associated with this material request. As this facility
has specific pumps and associated assemblies currently installed, this is a sole source vendor
request. DXP/Alaska Pump and Supply, Inc. has been the primary vendor for the Gould pumps
and associated components throughout the years that this facility has been in existence.
This request is to expend $126,201.00 for the replacement of the following materials:
Goulds Replacement Discharge head –4ea. x $8263.00 + $3547.00 freight = $36,599.00
Fiberglass Columns – 2000M Series – 4ea. X $7334.75 = $29,339.00
Goulds Line Shaft Replacement – 4ea. X$13,618.75 = $54,475.00
Aluminum Bronze Bell Type Basket Strainers – 4ea. X $1,028.75 =$4,115.00
Freight Charge - $1673.00 FOB Kodiak
Total Cost = $126,201.00
Page 1 of 2
AGENDA ITEM #13.A.2.
This cost and attached quotation has been increased to four of each item so that identical items
are procured for the planned replacement of the two existing pumps as well as two additional
pumps within the next calendar year.
The fiberglass columns are a specialty item and while the manufacturer is in production of these
unique fabricated columns, a benefit to have them all produced at one time is beneficial to the
KIB.
This request is for the direct replacement of the installed items and the sole source is beneficial
to the KIB as it minimized the potential for the reconfiguration of the existing piping assemblies’
original to the facility.
The KIB is proposing to perform this work in house.
If you require additional information please contact me at your convenience.
Page 2 of 2
AGENDA ITEM #13.A.2.
AGENDA ITEM #13.A.2.
June 8, 2017
ATTN:Eddie Arellano - Kodiak Island BoroughQUOTE:AKP17-0013r3
Project:
Kodiak Fish Farm Goulds
Replacements
PH: 907-942-1974
Email: earellano@kodiakak.us
Eddie,
We are pleased to provide pricing for the following equipment:
Description
QtyEachTotal
Goulds Replacement Discharge Head
-4in x 10in Fabricated Discharge Head
-Coated w/ Scotchkote 134, Interior & Exterior
2$ 8,023.00$ 16,046.00
-SS Stuffing Box
-AR Coupling
-SS Bolting
Fiberglass Column - 2000M Series
-(x1) Ø4in x 5ft Top Column
-(x5) Ø4in x 5ft Intermediate Column
2$ 7,335.00$ 14,670.00
-(x1) Ø4in x 3ft - 1/2" Bottom Column
Note: All material is heavy duty rated for 225 psi
Goulds Lineshaft Replacements
-(x1) 1in 316 SS Head Shaft
-(x6) 5ft of 1in 316 SS Lineshaft w/ Couplings
2$ 12,607.50$ 25,215.00
-(x1) 3ft of 1in 316 SS Lineshaft w/ Coupling
-(x6) Rubber Dog Bone Bearings & Nickle Aluminum Bronze Bearing
Retainers for Column
Aluminum Bronze Clip-On Bell Type Basket Strainer for 11RALC Bowls,
2$ 875.00$ 1,750.00
Ø10.34" Outer Diameter
Ground / Ocean Freight to Kodiak, AK via Span Alaska
1$ 2,405.00$ 2,405.00
Total: $60,086.00
Please reference AKP17-0013r3 when placing order.
This quotation is the sole property of Alaska Pump & Supply, Inc. It is issued to you for your confidential use only. In consideration of this quote, the issued party agrees that this
quotation shall not
be reproduced or copied or disposed of directly or indirectly, or issued for the purpose other than that for which it has been supplied for without written permission. Alaska Pump &
Supply, Inc.
reserves the right to refuse to sell all or part of this quotation. Quote is valid for 30 days unless noted.
Alaska Pump & Supply, Inc. Terms and Conditions Apply
Page 1 of 3
AGENDA ITEM #13.A.2.
Subject to Alaska Pumps Terms & Conditions of Sale. Net Thirty (30) Terms are subject to Alaska Pumps' credit
department approval.
F.O.B:Discharge Head / Lineshaft - Lubbock, TX ; Column - New Orleans, LA
Ships:4 to 6 weeks ARO
Notes:Startup and commissioning service:
Our Shop/Field Service rate is the following: In-house labor @ $125.00 per hour, Field Labor is $150.00 per
hour based on eight (8) hour day with overtime @ $ 225.00 per hour. All travel is calculated as straight time
@ $100.00 per hour. Any additional costs, airline tickets, hotels, meals, car rentals, or other job related
expenses are net to the customer.
Regards,
Kristal Upchurch
PH: (907) 563-3424
FAX: (907) 562-5449
Kristal.Upchurch@dxpe.com
This quotation is the sole property of Alaska Pump & Supply, Inc. It is issued to you for your confidential use only. In consideration of this quote, the issued party agrees that this
quotation shall not
be reproduced or copied or disposed of directly or indirectly, or issued for the purpose other than that for which it has been supplied for without written permission. Alaska Pump &
Supply, Inc.
reserves the right to refuse to sell all or part of this quotation. Quote is valid for 30 days unless noted.
Alaska Pump & Supply, Inc. Terms and Conditions Apply
Page 2 of 3
AGENDA ITEM #13.A.2.
Job Name: Kodiak Fish Farm Goulds ReplacementsAlaska Pump & Supply, Inc.
Date: 6/8/2017
AKP17-0013r3
ALASKA PUMP & SUPPLY, INC.
STANDARD TERMS & CONDITIONS OF SALE
Terms of Payment: Payment is due thirty (30) days after the date of the invoice. Interest on the unpaid balance will be charged on all overdue
monies at the rate of 18% per annum or the highest rate allowable by law, whichever is less. Customer agrees to pay all collection costs, including
actual reasonable attorney’s fees incurred in collecting monies due hereunder. Seller reserves the right to require payment in advance or provide other
credit terms if Buyer’s credit is not acceptable to Seller.
Identification and Risk of Loss: The products, goods and/or equipment shall be identified to the contract and risk of loss shall pass to Buyer when the
products, goods and/or equipment are placed in the hands of the carrier.
Freight: All prices are FOB point of manufacture and do not include freight unless specifically listed as included. Seller shall not be responsible for
actions, inactions or delays by the carrier.
Conditions: All orders are accepted with the understanding that they are subject to Seller’s ability to obtain the necessary products, goods and/or
equipment.
Not Included: Unless specifically provided herein, the products, goods, equipment, and/or services listed do not include freight, haulage, unloading,
freight claims, installation, erection, concrete, grout, water, utilities, lubricating grease and oil, power, tools, labor, controls, conduit, wiring, meters,
main disconnects, piping, valves, fittings, gaskets, hardware, taxes, covers, field painting, insurance, testing, royalties, maintenance, operation,
erection supervision, start-up services, personnel transportation, anchor bolts, welding rod, or asset.
Inspection: Buyer shall inspect Seller’s products, goods and/or equipment upon receipt and if Buyer’s inspection reveals any defects, Buyer shall notify
the Seller within three (3) days after receipt of the products, goods and/or equipment of any claim Buyer might have concerning such defects or of any
claim discovered by Buyer. Buyer’s failure to notify Seller within such three day period shall constitute a waiver by Buyer of all claims covering such
defects.
Errors: Seller reserves the right to correct any clerical and/or stenographic error or omission.
Cancellation: Buyer may cancel this order only upon written notice and payment to Seller of reasonable cancellation charges.
Returns: Seller will not accept returns of chemicals, electrical items or special orders. Seller will not accept returns of any products, goods and/or
equipment after ninety (90) days from the date of the invoice. Buyer will be assessed a reasonable restocking fee on any accepted returns.
Approvals: Buyer is responsible for obtaining any required engineers’, owners’, and/or governmental agencies’ approval of the products, goods,
equipment and/or services. Seller does not warrant that the products, goods, equipment and/or services will meet any such approvals or
specifications.
Limitation of Liability: In no event shall Seller be liable for any lost profits, down time, lost sales, operating or maintenance costs, or for any other
special, indirect, incidental or consequential damages of Buyer.
Warranties: SELLER MAKES NO EXPRESS WARRANTIES WITH RESPECT TO ANY PRODUCT, GOODS AND/OR EQUIPMENT SOLD OR SERVICES
PERFORMED AND SELLER SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTIES, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE. Seller does not authorize anyone to make a warranty of any kind on its behalf and Buyer should not rely on any
statement to that effect. Seller is not the manufacturer of the products, goods and/or equipment. If the manufacturer of the products, goods and/or
equipment warrants the products, goods and/or equipment that Buyer has purchased, Buyer shall have whatever manufacturer’s warranty there is
subject to the terms and conditions of the warranty. The Buyer’s sole and exclusive remedy, if any, shall be against the manufacturer and not Seller.
Integration: These Terms and Conditions constitute the entire agreement between Buyer and Seller with respect to this transaction and supercede and
replace all prior negotiations agreements, and representation, oral or written. These Terms and Conditions may not be amended or modified except
pursuant to a written document signed by both parties.
Governing Law: The terms of this agreement and all rights and obligations of the parties hereunder shall be governed by the laws of the State of
Alaska.
Binding Effect: These Terms and Conditions shall be binding on the parties hereto and their heirs, personal representatives, successors, and
assigns. The undersigned acknowledges and agrees to Alaska Pump & Supply, Inc. terms and conditions of sale/quote as referenced in our quote
AKP17-0013r3 and is subject to Alaska Pump & Supply Inc.’s Standard Terms and Conditions of Sale which are outlined above and agrees to be bound
by said Terms and Conditions. No other conditions previous or after date below apply.
Letters and Quotes: Notwithstanding any language to the contrary, nothing contained in our letters or quotes constitutes or is intended to constitute
engineering work requiring a stamp or engineering seal by Alaska Pump & Supply, Inc.. We neither convey nor imply that the company or persons are
practicing engineering herein.
________________________________________________________________________
Customer Name Printed Company Name Printed
X_______________________________________________________________________
Date:
Customer Signature
Rev Date: 7/18/2012
AGENDA ITEM #13.A.2.
AGENDA ITEM #13.B.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 19, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.B.1.
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6 KODIAK ISLAND BOROUGH
7 RESOLUTIONNO.FY2018-23
8
9 A RESOLUTIONOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGH
10 AUTHORIZING THE RECORDS MANAGER TO DISPOSE OF ASSESSING
11 RECORDS DUE TO THE REVISION OF THE RETENTION SERIES PER THE
12 RECOMMENDED STATE OF ALASKA LOCAL GOVERNMENT MODEL GENERAL
13 ADMINISTRATIVE RECORDS RETENTION SCHEDULE
14
15 WHEREAS,
16
17
18 WHEREAS,
19
20
21
22 WHEREAS,
23
24
25
26
27 WHEREAS,
28
29
30
31 WHEREAS,
32
33
34
35 WHEREAS,
36
37
38 NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND
39 BOROUGH
40
41 Section 1:
42
43
44 Section 2:
45
AGENDA ITEM #13.B.1.
46
47 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
48 THIS __________ DAY OF _______________, 2018.
49
50
51
52
53
54
55
56 VOTES:
57
58
59
AGENDA ITEM #13.B.1.
ASSESSOR’S OFFICE
SERIESRECORD CONTENTCOMMENTSLOCATION
No.SERIESSUMMARY
AGENDA ITEM #13.B.1.
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KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 19, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.B.2.
1
2
3
4
5
6 KODIAK ISLAND BOROUGH
7 RESOLUTIONNO. FY2018-28
8
9 A RESOLUTIONOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGHAPPROVING
10 THE NATIVE VILLAGE OF KARLUK AND THE KARLUK IRA TRIBAL COUNCIL FOR
11 PARTICIPATION IN THE FY2019 COMMUNITY ASSISTANCE PROGRAM
12
13 WHEREAS,
14
15
16
17
18 WHEREAS,
19
20
21
22 WHEREAS,
23
24 WHEREAS,
25
26
27 NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND
28 BOROUGH
29
30
31
32 BE IT FURTHER RESOLVEDBY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
33
34 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
35 THIS __________ DAY OF _______________, 2018.
36
37
38
39
40
41
42
43 VOTES:
44
45
AGENDA ITEM #13.B.2.
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AGENDA ITEM #13.B.3.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 19, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.B.3.
1
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5
6 KODIAK ISLAND BOROUGH
7 RESOLUTIONNO. FY2018-33
8
9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGH TO DISPOSE BY
10 LEASE LOT 3A, BLOCK 5, MILLER POINT SUBDIVISIONTO FIRE PROTECTION AREA
11 NUMBER ONE(P & Z CASE NO. 17-022)
12
13 WHEREAS,
14
15
16 WHEREAS,
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18
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20 WHEREAS,
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24 WHEREAS,
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26
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28 WHEREAS,
29
30
31 WHEREAS,
32
33
34 WHEREAS,
35
36
37
38 NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND
39 BOROUGH
40
41 Section 1:
42
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44
45 Section 2:
46
AGENDA ITEM #13.B.3.
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50 Section 3:
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52
53 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
54 THIS __________ DAY OF _______________,2018.
55
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61
62 VOTES:
63
64
AGENDA ITEM #13.B.3.
AGENDA ITEM #13.B.3.
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SUPPLEMENTAL STAFF REPORT AND RECOMMENDATION
Case 17-022.
STAFF COMMENTS
RECOMMENDATION
MOTION
FINDINGS OF FACT
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1
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6 KODIAK ISLAND BOROUGH
7 PLANNING AND ZONING COMMISSION
8 RESOLUTIONNO. FY2017-16
9
10 ARESOLUTION OF THE KODIAK ISLAND BOROUGH PLANNING AND ZONING
11 COMMISSION RECOMMENDING DISPOSAL BY LEASE LOT 3A, BLOCK 5, MILLER POINT
12 SUBDIVISION TO FIRE PROTECTION AREA NUMBER ONE (P & Z CASE NO. 17- 022)
13
14 WHEREAS,
15
16
17 WHEREAS,
18
19
20
21 WHEREAS,
22
23
24
25 WHEREAS,
26
27
28 WHEREAS,
29
30
31 WHEREAS,
32
33
34 WHEREAS,
35
36
37
38 NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND
39 BOROUGH
40
41 Section 1:
42
43
44
45 Section 2:
46
47
48
49
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50 Section 3:
51
52
53 ADOPTED BY THEKODIAK ISLAND BOROUGHPLANNING AND ZONING COMMISSION
54 THIS __________ DAY OF _______________, 2018.
55
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63
64
65 VOTES:
66
67
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1
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5
6 KODIAK ISLAND BOROUGH
7 RESOLUTIONNO. FY201X-XX
8
9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGH TO DISPOSE BY
10 LEASE LOT 3A, BLOCK 5, MILLER POINT SUBDIVISIONTO FIRE PROTECTION AREA
11 NUMBER ONE(P & Z CASE NO. 17-022)
12
13 WHEREAS,
14
15
16 WHEREAS,
17
18
19
20 WHEREAS,
21
22
23
24 WHEREAS,
25
26
27
28 WHEREAS,
29
30
31 WHEREAS,
32
33
34 WHEREAS,
35
36
37
38 NOW, THEREFORE, BE IT RESOLVEDBY THE ASSEMBLY OFTHE KODIAK ISLAND
39 BOROUGH
40
41 Section 1:
42
43
44
45 Section 2:
46
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47
48
49
50 Section 3:
51
52
53 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
54 THIS __________ DAY OF _______________,2018.
55
56
57
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60
61
62 VOTES:
63
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All of the Borough owned land is Service District #1 was investigated for possibleuse
as a location for a fire station. After reviewing each site, lot 3, block 5, Miller Point Alaska
Subdivision, appears to be the best candidate…This parcel originally contained 1.82
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acres. The construction of Rezanof Drive by the Department of Transportation reduced
1
the lot by 27,245 feet to 1.19 acres.
Fire Service District One Representatives have negotiated the purchase of a lot adjacent
to the Bayside Fire Station for a Regional Fire Training Center…The concept is that money
for this acquisition will come from the Service District’s fund balance account and a fund
of the volunteers.
A review of prior cases indicate that there was an acquisition about 10 years ago to
provide for a separate training structure on the north side of the existing fire station. That
area was rezoned to PL-Public Use Land, although the lot was never consolidated with
the principal fire station lot. In this new acquisition proposal, the land to be acquired would
be similarly rezonedand the entire site would be consolidated into a single parcel.
The purpose of this request is to consolidate three lots that have been acquired over a
span of ten (10) years or more to create a fire station and related fire training facilities to
satisfy current needs as well as future needs in the area. Most recently the Kodiak
Island Borough acquired Lot 8A-1 to permit an expansion of the existing fire station
structure on adjoining Lot 3. In addition, Lot 2A-1A-1 was acquired more than ten (10)
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years ago to support the development of outdoor fire training facilities which are still in
development as part of a master plan developed by Fire Service District No. 1.
We’d like to see this case postponed just a little bit, for the opportunity to clean up some
of the language, maybe have staff work with the board. The board had concern that the
history, and chairman Arndt and Mr. Spalinger have a lot of history with the fire
2
district…the history of the land acquisitions wasn’t quite captured in this case packet.
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KIB Image Overlay Map
I
Image Overlay
A Title 18 Land Disposal Review to consider disposal of Lot 3A,
Case No. 17-022
Block 5, Miller Point Subdivision (Chapter 18.20 KIBC). The intent
Applicant:Kodiak Island Borough
of this request is to harmonize Bayside Fire Department leases
with property ownership.
Legend
Image Overlay
I
Community Development Department
Kodiak Island Borough GIS
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Public Services & Facilities Goal: Support the state, cities and local service districts
in continuing to provide adequate law enforcement, fire protection and other
emergency services.
o Policy: Support existing local fire protection districts and volunteer organizations;
promote formation of new districts or groups within local communities where
resources are available.
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Case 17-022
Request a Title 18 Land Disposal Review to consider
Location
disposal of Lot 3A, Block 5, Miller Point Subdivision
4606 Rezanof Drive
(Chapter 18.20 KIBC). The intent of this request is to
Applicant
harmonize Bayside Fire Department leases with property
Kodiak Island Borough
ownership.
Mfhfoe
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KIB Image Overlay Map
I
Image Overlay
A Title 18 Land Disposal Review to consider disposal of Lot 3A,
Case No. 17-022
Block 5, Miller Point Subdivision (Chapter 18.20 KIBC). The intent
Applicant:Kodiak Island Borough
of this request is to harmonize Bayside Fire Department leases
with property ownership.
Legend
Image Overlay
I
Community Development Department
Kodiak Island Borough GIS
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KIB Location & Zoning Map
I
Image Overlay
A Title 18 Land Disposal Review to consider disposal of Lot 3A,
Case No. 17-022
Block 5, Miller Point Subdivision (Chapter 18.20 KIBC).
Applicant: Kodiak Island Borough
The intent of this request is to harmonize Bayside
Fire Department leases with property ownership.
Subject Parcel
Zoned PL-Public Use Lands
Zoning Legend
Community Development Department
Kodiak Island Borough GIS
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Public Services & Facilities Goal: Support the state, cities and local service districts
in continuing to provide adequate law enforcement, fire protection and other
emergency services.
o Policy: Support existing local fire protection districts and volunteer organizations;
promote formation of new districts or groups within local communities where
resources are available.
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Case 17-022
Request a Title 18 Land Disposal Review to consider
Location
disposal of Lot 3A, Block 5, Miller Point Subdivision
4606 Rezanof Drive
(Chapter 18.20 KIBC). The intent of this request is to
Applicant
harmonize Bayside Fire Department leases with property
Kodiak Island Borough
ownership.
Legend
Public Hearing Notice
µ
Community Development Department
Kodiak Island Borough GIS
Dbtf!Op/!28.133
AGENDA ITEM #13.B.3.
AGENDA ITEM #13.B.3.
AGENDA ITEM #13.B.3.
C.CASE 17-022. Request a Title 18 Land Disposal Review to consider disposal of
Lot 3A, Block 5, Miller Point Subdivision (Chapter 18.20 KIBC). The intent of this
request is to harmonize Bayside Fire Department leases with property ownership.
This is a disposal by long-term lease from the Borough to the Bayside Fire
Department. The applicant is the Kodiak Island Borough, and the agent is Maggie
Slife, Borough Resource Management Officer. The location is 4606 Rezanof Drive,
and the zoning is PL-Public Use.
AGENDA ITEM #13.B.3.
AGENDA ITEM #13.C.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 19, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.C.1.
1
2
3
4
5
6
7 KODIAK ISLAND BOROUGH
8 ORDINANCENO. FY2018-04C
9
10 AN ORDINANCEOF THE ASSEMBLY OF THE KODIAK ISLANDBOROUGHAMENDING
11 TITLE 3 REVENUE AND FINANCE CHAPTER 3.80 EXCISE TAX ON CIGARETTES AND
12 OTHER TOBACCO PRODUCTSBY CORRECTING THE TAX RETURN REPORTING
13 FREQUENCY, PENALTY PERCENTAGE AND TO ALLOW ADDITIONAL LANGUAGE CLEAN
14 UP IN THE ORDINANCE
15
16 WHEREAS,
17
18
19
20 WHEREAS,
21
22
23 WHEREAS,
24
25
26
27
28 WHEREAS,
29
30
31 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
32 BOROUGH THAT:
33
34 Section 1:
35
36
37 Section 2:
38
39
40
41
42
43
44
AGENDA ITEM #13.C.1.
45
46 quarter
47
48
49 quarter
50
51
52 quarter
53
54
55 quarter
56
57 quarter
58
59
60
61
62 file a tax return and/or
63
64
65
66
67 10
68
69
70
71
72
73
74
75’s
76
77
78
79
80
81
82
83
84
85
86
87
88 Section 3:
89
AGENDA ITEM #13.C.1.
90 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
91 THIS __________ DAY OF _______________, 2018.
92
93
94
95
96
97
98
99 VOTES:
100
101
AGENDA ITEM #13.C.2.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 19, 2018
ASSEMBLY REGULAR MEETING
SUBJECT:
ORIGINATOR:
RECOMMENDATION:
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #13.C.2.
1
2
3
4
5
6
7 KODIAK ISLAND BOROUGH
8 ORDINANCENO. FY2018-20
9
10 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING THE
11 KODIAK ISLAND BOROUGH CODE OF ORDINANCES TITLE 8 HEALTH AND SAFETY,
12 CHAPTER 8.25 SOLID WASTE COLLECTION AND DISPOSAL, BY REPEALING
13 UNENFORCEABLE SECTION 8.25.090 BILLING AND COLLECTIONS SUBSECTION
14 D LIENS
15
16 WHEREAS,
17
18
19 WHEREAS,
20
21
22 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
23 BOROUGH THAT:
24
25 Section 1:
26
27
28 Section 2:
29
30
31
32
33
34
35
36
37
38
39
40
41
42
AGENDA ITEM #13.C.2.
43 Effective Date:
44
45
46 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
47 THIS __________ DAY OF _______________, 2018.
48
49
50
51
52
53
54
55 VOTES:
56
57
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.A.1.
AGENDA ITEM #18.B.1.
AGENDA ITEM #18.B.1.
AGENDA ITEM #18.B.1.
AGENDA ITEM #18.B.1.
AGENDA ITEM #18.B.1.
AGENDA ITEM #18.B.1.
6,6163,5812,487
14,800
27,41729,408
532,208285,671397,633
156,698213,146
1,669,665
Remaining
$
$ $ $ $ $ $ $ $ $ $ $
-----
(620)
(23,995)
(11,121)
(234,174)
(882,177)
(1,460,807)
(2,612,894)
Obligated
$
$ $ $ $ $ $ $ $ $ $ $
-
(57,529)
(586,882)(826,995)(822,526)(405,382)
(852,023) (553,966) (123,876) (289,271)
(1,478,990)
(5,997,441)
Expenses
$
$ $ $ $ $ $ $ $ $ $ $
593,498841,795826,107879,440408,489577,375397,633
329,800
1,592,8412,035,1931,797,829
10,280,000
Current Budget
$
$ $ $ $ $ $ $ $ $ $ $
---
25,00025,000
50,000
211,341397,633
329,800
(220,000)(177,633)(541,141)
Adjustment
$
$ $ $ $ $ $ $ $ $ $ $
--
813,498668,099383,489552,375
1,019,4281,367,2481,592,8412,035,1931,797,829
10,230,000
Original Budget
$
$ $ $ $ $ $ $ $ $ $ $
TOTAL
Kodiak Island Borough Period Ending March 31, 2018
School Bond Projects Summary
Status
CompletedCompletedCompletedCompletedCompletedCompletedContract awarded, construction scheduled to start June 1, 2018Contract awarded, submittals underway, construction will start May
7, 2018DEED Project Agreement approved, design underway, construction scheduled for summer 2019
Phase 1 completed; Phase 2 submittals underway, construction will start June 1, 2018DEED Project Agreement approved, construction completed, closeout underway
5%
55%15%15%95%
100%100%100%100%100%100%
% Complete
Finish
Jan 2018
Sep 2016Sep 2016Sep 2016Sep 2017Sep 2018Sep 2017Sep 2017Sep 2018Sep 2018
Aug 2019
Schedule
Start
Jan 2016Jun 2016Jun 2016Jan 2017
Oct 2015Oct 2015Jun 2016Oct 2017
Feb 2017Feb 2017
May 2016
Project
Renovations
and Controls
East and KMS
KMS and Peterson
Main and Peterson
and Elevator Controls
Old Harbor, Port Lions
Roofing Replacement -
KMS Fire Alarm, HVAC,
Flooring Replacement - Flooring Replacement -
East Elementary School
Akhiok, Karluk, Ouzinkie
KMS Boiler Replacement
Playground Replacement
UST Replacement - Main,
Peterson Elementary Boilers
Main Walkway Replacement
Paving and UST Replacement -
Kodiak Island Borough
Assembly Regular Meeting Guidelines
April 19, 2018, 6:30 p.m., Borough Assembly Chambers
PLEASE ANNOUNCE: Please remember to turn off ringers on your cell phones or put
them on vibrate.
1. INVOCATION
Major Dave Davis of the Salvation Army.
2. PLEDGE OF ALLEGIANCE — Mayor Rohrer.
3. ROLL CALL
KIBC 2.25.070.... the Chair shall cause the record to reflect the absence of the member,
the REASON for the absence, and whether the absence is excused by the Assembly.
Recommended motion: Move to excuse Assembly members _ and who
are absent due to personal leave.
VOICE VOTE ON MOTION.
4. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed with an asterisk ("°) are considered to be routine and non -controversial
by the Assembly and will be approved by one motion. There will be no separate
discussion of these items unless an Assembly member so requests, in which case the
item will be removed from the consent agenda and considered in its normal sequence on
the agenda. All items in yellow are consent agenda items.
Recommended motion: Move to approve the agenda and the consent agenda.
Regular Meeting Minutes Of March 22, 2018 And Special Meeting Of March 29,
2018.
Resolution No. FY2018-28 Approving The Native Village Of Karluk And The Karluk
IRA Tribal Council For Participation In The FY2019 Community Assistance Program.
VOICE VOTE ON MOTION.
5. APPROVAL OF MINUTES
*Regular Meeting Minutes Of December 21, 2017, January 4, 2018, February 15, 2018;
and Special Meeting of February 15, 2018.
Kodiak Island Borough Assembly Guidelines
April 19, 2018 Page 1
7
E
CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. sign in
2. state their name for the record
3. turn on the microphone before speaking
4. address all remarks to the Assembly as a body and not to any member
thereof
AWARDS AND PRESENTATIONS
A. Ten Year Longevity Award — Bob Tucker, E&F Director.
B. Employee of the Quarter — Karina Fernandez, Accounting Techinician, Finance
Department.
COMMITTEE REPORTS
9. PUBLIC HEARING
A. Ordinance No. FY2019-01 Levying Taxes On All Taxable Real And Personal
Property Within The Kodiak Island Borough For All The Expenses And Liabilities Of
The Kodiak Island Borough For The Fiscal Year Commencing On The First Day Of
July 2018 And Ending On The Thirtieth Day Of June 2018 (Fiscal Year 2019
Budget).
Clerk's Note: The motion on the floor is to amend Ordinance No. FY2019-01,
lines 41-45, to read:
Staff Report — Manager Powers.
Assembly discussion.
Clerk's note: Possible SECONDARY amendment proposed by Assembly
member Kavanaugh
Recommended motion: Move to reduce the R&R fund by $500,000 and
transfer it to the Education Support for an increase of $500,000
DOLLAR AMOUNT
General Fund 1,506,648 1,506,648
Increase Education Support by 500,000 9,450 795 9,950,795
Debt Service 2,557,405 2,557,405
Decrease R&R Fund by 500.000 4y205,4" 705.319
14,720,167 14,720,167
Kodiak Island Borough Assembly Guidelines
April 19, 2018 Page 2
MILLS
DOLLAR AMOUNT
General Fund
1.10 mills
1,506,648
Education Support
6.90 mills
9,450,795
Debt Service
1.87 mills
2,557,405
R&R
.88 mills
1.205,319
10.75 mills
14,720,167
Staff Report — Manager Powers.
Assembly discussion.
Clerk's note: Possible SECONDARY amendment proposed by Assembly
member Kavanaugh
Recommended motion: Move to reduce the R&R fund by $500,000 and
transfer it to the Education Support for an increase of $500,000
DOLLAR AMOUNT
General Fund 1,506,648 1,506,648
Increase Education Support by 500,000 9,450 795 9,950,795
Debt Service 2,557,405 2,557,405
Decrease R&R Fund by 500.000 4y205,4" 705.319
14,720,167 14,720,167
Kodiak Island Borough Assembly Guidelines
April 19, 2018 Page 2
ROLL CALL VOTE ON MOTION ON THE SECONDARY AMENDMENT.
ROLL CALL VOTE ON MOTION THE PRIMARY AMENDMENT.
Clerk's note: This Ordinance was also advanced to public hearing to this
meeting.
Open public hearing.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to sign in and state their name for the record.
Comments are limited to three minutes per speaker.
Close public hearing.
Assembly discussion
The Assembly may consider the motion below:
Move to postpone Ordinance No. FY2019-01 to (May 3. May 17, or June 7)
and hold another public hearing at that meeting.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
OR
^r If the Assembly is ready to move forward, take a roll call vote on the
main motion as amended.
B. Ordinance No. FY2018-21 Amending Title 3 Revenue And Finance, Chapter 3.35
Real Property Tax By Adding Section 3.35.045 Tax Adjustment On A Property
Affected By A Disaster.
First recommended motion: Move to adopt Ordinance No. FY2018-21.
Staff Report — Manager Powers.
Second recommended motion: Move to amend Ordinance No. FY2018-21 by
substitution.
Assembly discussion.
ROLL CALL VOTE ON MOTION TO AMEND
Open public hearing.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to sign in and state their name for the record.
Comments are limited to three minutes per speaker.
Close public hearing.
Assembly discussion.
ROLL CALL VOTE ON THE MAIN MOTION.
Kodiak Island Borough Assembly Guidelines
April 19, 2018 Page 3
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. UNFINISHED BUSINESS — None.
13. NEW BUSINESS
A. Contracts
1. Contract No. FY2018-29 Chiniak Tsunami Center/Library Award and Related
Construction Activities.
Clerk's Note: There are two options for the recommended motion:
First recommended motion: Move to authorize the Manager to execute
Contract No. FY2018-29 Chiniak Tsunami Shelter and Library project with
Wolverine Supply of Wasilla, AK in an Amount Not to Exceed $347,600, and
authorize staff to proceed with other construction activities as required to
complete the project.
ON
Second recommended motion: Move to authorize the Manager to execute
Contract No. FY2018-29 Chiniak Tsunami Shelter and Library project with
Friend Contractors, LLC of Kodiak, AK in an Amount Not to Exceed
$360,485 and authorize staff to proceed with other construction activities
as required to complete the project.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
2. Contract No. FY2018-30 Procure Pump Components for KFRC Seawater Pump
Replacement.
Recommended motion: Move to authorize the Manager to execute Contract
No. FY2018-30 Procure Pump Components for KFRC Seawater Pump with
DXP/Alaska Pump and Supply, Inc.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
Kodiak Island Borough Assembly Guidelines
April 19, 2018 Page 4
B. Resolutions
1. Resolution No. FY2018-23 Authorizing The Records Manager To Dispose Of
Assessing Records Due To The Revision Of The Retention Series Per The
Recommended State Of Alaska Local Government Model General Administrative
Records Retention Schedule.
Recommended motion: Move to adopt Resolution No. FY2018-23.
Staff Report — Borough Clerk Javier.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
2. "Resolution No. FY2018-28 Approving The Native Village Of Karluk And The
Karluk IRA Tribal Council For Participation In The FY2019 Community
Assistance Program.
3. Resolution No. 2018-33 To Dispose By Lease Of Lot 3A, Block 5, Miller Point
Subdivision To Fire Protection Area Number One (P&Z Case No. 17-022).
Recommended motion: Move to adopt Resolution No. FY2018-33.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
C. Ordinances for Introduction
1. Ordinance No. FY2018-04C Amending Title 3 Revenue And Finance Chapter
3.80 Excise Tax On Cigarettes And Other Tobacco Products By Correcting Tax
Return Reporting Frequency, Penalty Percentage And To Allow Additional
Language Clean Up In The Ordinance.
Recommended motion: Move to advance Ordinance No. FY2018-04C to
public hearing at the next regular meeting of the Assembly.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
Kodiak Island Borough Assembly Guidelines
April 19, 2018 Page 5
2. Ordinance No. FY2018-20 Amending Kodiak Island Borough Code Title 8 Health
& Safety, Chapter 8.25 Solid Waste Collection and Disposal By Repealing
Unenforceable Section 8.25.090 Billing and Collections Subsection D Liens.
Recommended motion: Move to advance Ordinance No. FY2018-20 to
public hearing at the next regular meeting of the Assembly.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
D. Other Items — None.
14. CITIZENS' COMMENTS (These are limited to three minutes per speaker.)
Agenda Items not scheduled for public hearing and general comments.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. sign in
2. state their name for the record
3. turn on the microphone before speaking
4. address all remarks to the Assembly as a body and not to any member
thereof
15. ASSEMBLY MEMBERS' COMMENTS
Announcements
The next Assembly work session is scheduled on Thursday, April 26, 2018 at 6:30 p.m.
in the School District Conference Room. The next regular meeting is scheduled on
Thursday, May 3, 2018 at 6:30 p.m. in the Borough Assembly Chambers.
Kodiak Island Borough Assembly Guidelines
April 19, 2018 Page 6
16. EXECUTIVE SESSION
1. Long Term Care Facility Lease — Real Property Negotations and Strategies
Recommended motion: Move to convene into executive session to discuss
Long Term Care Facility Lease — Real Property Negotations and Strategies, a
subject matter that the immediate public knowledge of which would tend to
affect adversely the finances of the Borough.
ROLL CALL VOTE ON MOTION.
Recommended motion: Move to invite the Borough Mayor, Assembly
members, Borough Manager, Resource Manager, and the Clerks Office Staff
into executive session.
VOICE VOTE ON MOTION.
After the vote, Mayor Rohrer recesses the regular meeting and convenes the executive
session.
Upon returning from the executive session, Mayor Rohrer reconvenes the regular
meeting and announces:
• The Assembly discussed Long Term Care Facility Lease — Real Property Negotiations
and Strategies and
• No action is to be taken as a result of the executive session
• The Assembly may make a motion if necessary. The Assembly must state the motion
and vote outside of executive session.
ROLL CALL VOTE ON ANY MOTION.
Kodiak Island Borough Assembly Guidelines
April 19, 2018 Page 7
2. Borough Clerk's Performance Evaluation
Recommended motion: Move to convene into executive session to discuss
Borough Clerk's performance evaluation, a subject that qualifies for executive
session as a matter that may tend to prejudice her character or reputation.
ROLL CALL VOTE ON MOTION.
Recommended motion: Move to invite the Borough Mayor, and Assembly
members into executive session.
VOICE VOTE ON MOTION.
After the vote, Mayor Rohrer recesses the regular meeting and convenes the executive
session.
Upon returning from the executive session, Mayor Rohrer reconvenes the regular
meeting and announces:
• The Assembly discussed Borough Clerk's Performance Evaluation and
• No action is to be taken as a result of the executive session
• The Assembly may make a motion if necessary. The Assembly must state the motion
and vote outside of executive session.
ROLL CALL VOTE ON ANY MOTION.
17. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
VOICE VOTE ON MOTION.
KIBC 2.30.030 A.... Meetings shall adjourn at 10:30 p.m. unless the time is extended by
a maiority of the votes to which the assembly is entitled. No meeting shall be extended
beyond 11 p.m., unless extended by a two-thirds vote of the assembly, except the
meeting shall be extended to set the time and place for resumption of the meeting.
Kodiak Island Borough Assembly Guidelines
April 19, 2018 Page 8
Kodiak Island Borough School District
722 Mill Bay Road
Kodiak, Alaska 99615
Office of Superintendent
(907) 486-7550
April 17, 2018
Michael Powers, Manager
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
Dear Mr. Powers,
APA 18 2018
The Board of Education approved the Kodiak Island Borough School District's FYI budget at
their regular meeting on April 16, 2018.
The Kodiak Island Borough (KIB) Code of Ordinance, Section 3.15.030,
Budget and Capital Program, Item B., states, "The school district shall submit to the manager
the proposed budget and local support reguirementsfor the school by the thirtieth of April so the
major finding can be incorporated into the borough budget and budget message. "
The KIBSD FYI budget and budget hearing presentations can be accessed at www.kibsd.ore.
Enclosed is the FYI School District Budget in the total amount of $45,644,750, which includes
a request for KIB support for $10,430,597 of which $430,000 is in-kind services and
$10,000,597 is appropriation.
Should you have any questions regarding the budget information, please contact our Chief
Financial Officer Sandy Daws at (907) 486-7557.
Sincerely
Ph.D
of Schools
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Foundation Formula
FY19 Budget -BOE Approved 04116/2018
Working enrollment
Local ADM 2,230.0000 ---------------------> 2,783.55
Correspondence 134.0000
2,364.0000
Required Local Effort (.00265 mills x FY17 Full Values)
Full Values
Impact Aide
Impact Aid Percentage (Required Minimum/Local Budget)
Deductible Impact Aid Impact Aid *.9 * x%
= Basic Need
$1,605,839,600
$30,870,275
$4,255,475
$1,889,535
40.65%
$691,351
= TOTAL STATE ENTITLEMENT $ 26,006,742
ADJUSTED
SCHOOL
ADM
FORMULA
ADM
Akhiok
19.0000
39.60 + (1.62*(19 - 20))
39.60
Chiniak
19.0000
39.60 + (1.62*(19 - 20))
39.60
Karluk
0.0000
39.60 + (1.62*(0 - 20))
0.00
Port Lions
10.0000
39.60 + (1.62*(10 - 20))
39.60
Larsen Bay 10/KA 9
19.0000
39.60 + (1.62*(19 - 20))
39.60
Old Harbor
30.0000
39.60 + (1.62*(30 - 20))
55.80
Ouizinkie
23.0000
39.60 + (1.62*(23 - 20))
44.46
East
335.0000
326.10 + (.97*(335 - 250))
408.55
Main
226.0000
218.10 + (1.08*(226 - 150))
300.18
North Star
207.0000
218.10 + (1.08*(207 - 150))
279.66
Peterson
241.0000
218.10 + (1.08*(241 - 150))
316.38
KMS
464.0000
471.6 + (.92*(464 - 400))
530.48
KHS
637.0000
471.6 + (,92*(637 - 400))
689.64
Local ADM 2,230.0000 ---------------------> 2,783.55
Correspondence 134.0000
2,364.0000
Required Local Effort (.00265 mills x FY17 Full Values)
Full Values
Impact Aide
Impact Aid Percentage (Required Minimum/Local Budget)
Deductible Impact Aid Impact Aid *.9 * x%
= Basic Need
$1,605,839,600
$30,870,275
$4,255,475
$1,889,535
40.65%
$691,351
= TOTAL STATE ENTITLEMENT $ 26,006,742
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Borough Revenue Cap Estimate
FY19 Budget
Required and Maximum Local Contribution Estimates
Estimated Required Local Contribution Options (The Lesser of the Following Two)
or
B. Basic Need
A. Foundation Formula $30,870,275
B. One-time funding
C. Quality Schools $83,292
D. Basic Need x.45% _ $30,953,567 x 45% _ $13,929,105
Estimated Additional Allowable Local Contribution Options ( The Greater of the Following Two)
or
B..002 of Tax Base =
$1,605,839,600 x .002 = $3,211,679
Estimated Maximum Local Contribution Allowable (The Sum of the Following Two)
Required Local Contribution $4,255,475
+ Additional Allowable Local $ 7.119,321
Total _. - Local Contribution $11,374,796,
KIB Support $ 10,430,597
Percentage of Maximum 91.70%
Amount Below Cap $944,199
Prior Year Support $ 9,377,500
KODIAK ISLAND BOROUGH SCHOOL DISTRICT
Local Support History
Information from KIBSD Annual Audits
Fiscal YearAmount
Difference
Year -to -Year Percent of
Appropriation In -Kind Local Support Max Allowable Below the
Year Difference cap Max
2007
7,775,801
895,459
8,671,260
38,820
Actual
9,663,496
992,236
89.73%
2008
8,482,554
937,858
9,420,412
749,152
Actual
9,624,522
204,110
97.88%
2009
9,270,768
972,850
10,243,618
823,206
Actual
10,243,618
-
100.00%
2010
9,343,500
946,850
10,290,350
46,732
Actual
10,612,781
322,431
96.96%
2011
9,494,388
780,962
10,275,350
(15,000)
Actual
11,016,766
741,416
93.27%
2012
9,481,000
769,350
10,250,350
(25,000)
Actual
11,098,280
847,930
92.36%
2013
9,348,500
901,850
10,250,350
-
Actual
10,388,388
138,038
98.67%
2014 1
9,795,870
853,850
10,649,720
399,370
Actual
10,946,091
1 296,371
97.29%
2015
10,090,250
815,350
10,905,600
255,880
Actual
11,009,455
103,855
99.06%
2016
10,154,238
751,362
10,905,600
Actual
11,705,821
800,221
93.16%
2017
9,366,500
911,000
10,277,500
(628,100)
Actual
11,630,705
1,353,205
88.37%
2018
8,947,500
430,000
9,377,500
(900,000)
Adopted
11,537,978
2,160,478
81.28%
2019
10,000,597
430,000
10,430,597
1,053,097
Preliminaq
11,374,796
944,199
91.70%
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
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Kodiak Island Borough School District
FY19 Budget -Revenue
FY17 Adopted
Budget
FYI Adopted
Budget
FYI Winter
Revision
FY19 Proposed
Budget -BOE
approved 04/16/18
LOCAL REVENUE SOURCES:
Annual Appropriation
9,366,500
8,947,500
8,947,500
10,000,597
In-kind Services
911,000
430,000
430,000
430,000
Use of Facilities
40,000
40,000
40,000
20,000
AcademicAthletic Fees
11,000
11,000
11,000
11,000
Village Rent
6,000
6,000
6,000
6,000
Other & Grant Local Revenue
E -Rate Reimbursements
2,194,560
2,334,298
2,258,440
2,110,771
Sub -total Local Sources
12,529,060
11,768,798
11,692,940
12,578,368
STATE SOURCES:
Foundation
$27,108,338
$27,116,677
$26,473,255
$25,923,449
State Military Contract
879,582
879,582
879,582
879,582
School Improvement grant
Learning Opportunity
Quality Schools
83,445
86,820
86,820
83,292
TRS On Behalf
2,501,848
2,157,104
2,157,104
2,473,491
PERS On Behalf
287,378
202,152
202,152
410,399
Sub -total State Sources
30,860,591
$30,442,335
$29,798,913
$29,770,214
FEDERAL SOURCES:
Impact Aid -Military (thru State)
2,313,851
2,495,468
2,125,525.00
2,532,452.00
Impact Aid -Military Spec Ed (thru State)
18,000
18,000
19,519.00
18,000.00
Department of Defense
62,242
87,310
63,715.61
63,716
Impact Aid -Direct
2,000
2,000
2,604.00
2,000.00
Impact Aid -Special Ed.
Federal pass thru intermediary
Sub -total Federal Sources
2,396,093
2,602,778
2,211,364
2,616,168
LOCAL -STATE -FEDERAL REVENUE
45,785,744
44,813,911
43,703,216
44,964,750
OTHER SOURCES:
Indirect Cost Factor
106,000
180,000
180,000
180,000
Use of fund balance
1,503,967
500,000
1,381,550
500,000
Sub -total Other Sources
1,609,967
1 680,000 1
1,561,550
680,000
1WROMMMOMFk
1
6ok,
45,644,750
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Kodiak College
\, UNIVHUI Y,t AUSKAANCHORAGE.
MEMORANDUM I
APR 19 2018
To: Kodiak Island Borough Assembly
,r��
From: Alan Fugleberg, Director /�y.-
Date: April 19, 2018
Cc: Kodiak Island Borough Mayor, and Kodiak Island Borough Manager
Re: Request for an Amendment to Kodiak Island Borough Budget restoring funding to
Kodiak College for FY 19
On April 5, 2018 during a regular meeting of the Kodiak Island Borough Assembly, the Borough
Manager's Budget was presented to the Assembly. The Budget Worksheet Report (see attached)
shows that funding to Kodiak College was eliminated in the Manager's Budget. Borough
funding to Kodiak College was $60,000 in FYI 8.
As Director of Kodiak College, I am respectfully asking a Borough Assembly member to put
forth an Amendment that is seconded to the Kodiak Island Borough Budget that restores
Borough funding to Kodiak College for FY 19, thus allowing the Assembly to discuss this matter.
KIB Budget Worksheet Report Details:
Fund 100 —General Fund
Expense
Department 191 — Kodiak College & Libraries
Contributions
100-191 448.350
Requested funding for the following Kodiak College programs in FY19:
• $45,000 Jump Start Program (tuition support for first time freshman and eligible High
School students)
• $4,000 Companion Course Program (tuition support for students enrolled in a preparatory
writing course and a college writing course)
• $4,000 Continuing Education (fee support for students)
• $4,000 Maritime Workforce Development (fee support for students)
• $3,000 Adult Basic Education (educational materials and supplies)
$_64444 Total Request for FYI
Thank you for considering this request for Borough support for these important Kodiak College
programs and the Kodiakans they serve.
117 Benny Benson Drive • Kodiak, AK 99615 • T 907-486-4161 • F 907-486-1257 • www.koe.alaska.edu
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KODIAK ISLAND BOROUGH
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View our website:
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@KodiakBorough
Kodiak Island Borough
Assembly Newsletter
Vol. FY2018, No. 22 April 20, 2018
At Its Regular Meeting Of April 19, 2018, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular
Meeting Of The Borough Assembly Is Scheduled On Thursday, May 03, 2018, At 6:30 p.m. In The Borough Assembly Chambers.
PRESENTED A Ten-Year Longevity Award To Bob Tucker, Engineering & Facilities Director.
PRESENTED The Employee of the Quarter Award To Karina Fernandez, Accounting Technician,
Finance Department.
AMENDED AND POSTPONED TO PUBLIC HEARING Ordinance No. FY2019-01 Levying Taxes On All
Taxable Real And Personal Property Within The Kodiak Island Borough For All The Expenses And
Liabilities Of The Kodiak Island Borough For The Fiscal Year Commencing On The First Day Of July
2018 And Ending On The Thirtieth Day Of June 2018 (Fiscal Year 2019 Budget) At A Special Meeting
On May 15, 2018.
AMENDED, ADOPTED Ordinance No. FY2018-21 Amending Title 3 Revenue And Finance, Chapter
3.35 Real Property Tax By Adding Section 3.35.045 Tax Adjustment On A Property Affected By A
Disaster.
AUTHORIZED The Manager To Execute Contract No. FY2018-29 Chiniak Tsunami Shelter And Library
Project With Friend Contractors LLC of Kodiak, AK In An Amount Not To Exceed $360,485 In Alignment
To Borough Code 3.30.060 – Local Preference, And AUTHORIZED Staff To Proceed With Other
Construction Activities As Required To Complete The Project.
AUTHORIZED The Manager To Execute Contract No. FY2018-30 Procure Pump Components For KFRC
Seawater Pump With DXP/Alaska Pump And Supply, Inc.
ADOPTED Resolution No. FY2018-23 Authorizing The Records Manager To Dispose Of Assessing
Records Due To The Revision Of The Retention Series Per The Recommended State Of Alaska Local
Government Model General Administrative Records Retention Schedule.
ADOPTED Resolution No. FY2018-28 Approving The Native Village Of Karluk And The Karluk IRA Tribal
Council For Participation In The FY2019 Community Assistance Program
ADOPTED Resolution No. 2018-33 To Dispose By Lease Of Lot 3A, Block 5, Miller Point Subdivision To
Fire Protection Area Number One (P&Z Case No. 17-022).
ADVANCED Ordinance No. FY2018-04C Amending Title 3 Revenue And Finance Chapter 3.80 Excise
Tax On Cigarettes And Other Tobacco Products By Correcting Tax Return Reporting Frequency, Penalty
Percentage And To Allow Additional Language Clean Up In The Ordinance To The Next Regular Meeting
Of The Assembly.
View our website:
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ADVANCED Ordinance No. FY2018-20 Amending Kodiak Island Borough Code Title 8 Health & Safety,
Chapter 8.25 Solid Waste Collection and Disposal By Repealing Unenforceable Section 8.25.090 Billing
and Collections Subsection D Liens To The Next Regular Meeting Of The Assembly.
CONVENED Into Executive Session To Discuss Long Term Care Facility Lease - Real Property
Negotiations and Strategies A Subject Matter That The Immediate Public Knowledge Of Which Would
Tend To Affect Adversely The Finances Of The Borough; INVITED The Borough Mayor, Assembly
Members, Borough Manager, And Clerks Office Staff; ANNOUNCED That No Action Was Taken As A
Result Of An Executive Session.
Clerk’s Note: The Executive Session To Discuss The Borough Clerk’s Performance Evaluation Was
Scheduled To A Special Meeting On April 26, 2018.