05/23/2017 Regular MeetingKodiak Island Local Emergency Planning Committee
Emergency Services Organization
May 23, 2017 Quarterly Meeting 1:30 p.m. -Assembly Chambers
Welcome and Introductions
CHAIR MULLICAN called to order the May 23, 2017 quarterly meeting.
Attendance
Members present were:
Jim Mullican
Tom Trosvig
Dan Rohrer
Dave Conrad
Kathryn Hollis-Buchannon
Pat Branson
Sgt Simpson
Ken Jass
A quorum was established
Recognition of Voting Members
Approval of Minutes
DEC 15 2017
1 r i
a. October 4 2016 & February 7, 2017 Quarterly Meeting Minutes
Pat Branson MOVED to approve the minutes.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
Approval of Agenda
Dan Rohrer MOVED to approve the agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
Public Comment
Jack Maker stated he made adjustments to the roster. It's been a while since we had a
meeting and the issue has been having a quorum. When you look at the list, we had 19
primaries with no official alternates. We needed 10 for a quorum. He combined
positions and brought Chief Rue for firefighting, we moved Mayor Pat Bransen to
elected official alternate, combined the Coast Guard reps and community health
representatives, we have a primary and secondary for hospitals, community groups and
public at large. It reduced the required voting members that have to be present, either
the primary or their alternate, for a quorum from six to 10. We weren't going to have a
quorum if he didn't jump on this right away. It had to be done because if we continued to
not have a quorum we could have lost our grant.
Reports of Sub -Committees
None
Old Business
a. Incident Command System (ICS) Training
Maker encouraged everyone to take the online ICS 100, 200, 700, and 800 courses.
b. 2017 Crabfest LEPC Emergency Preparedness Outreach Booth
Maker said we are all set. We have a new tent and interactive training aids. There will
also be emergency management information.
New Business
a. SFY2017 1sT 2ND , and 3`d Quarter LEPC Grant Reports
Maker stated the grant reports are included in the packet. It talks about how much of the
grant was there in Quarter 1, how much was used, and how much is still available. As
you can see on the third quarter report, Item K Grant balance not reimbursed or
encumbered is $8,367.99. We typically spend more than half the grant in the last
quarter or last two quarters and that's due to the grant paying staff wages, travel, per
diem, and hotel when attending the Emergency Preparedness Conference. We also
paid for the vice chair to attend. Right now, we have about $2500 left on the grant. That
will likely be taken up with staff hours for the outreach booth as well as the tier II right to
know ad that is published in the newspaper.
b. Revised DHS&EM LEPC Funding Classification Criteria
Maker stated at the Fall Emergency Preparedness Conference, at the LEPCA meeting
there was discussion about revamping the way they disperse LEPC funds. Over the
years, the LEPC's have evolved into an all hazard type approach to outreach and
preparedness. They are catching up with all the documentation to reflect that.
c. Spring Emergency Preparedness Conference and LEPCA Meeting Brief
Maker stated that Vice Chair Trosvig and he attended the Spring Emergency
Preparedness Conference in Anchorage. A lot of it was focused on law enforcement
and terrorist acts, active shooters, and those types of things. There was a lot of good
information. They are reducing it to one annual conference instead of twice a year, two
LEPCA meetings and two State Emergency Response Committee meetings a year.
d. Western States Seismic Policy Council Earthquake and Tsunami Workshop
Brief
Maker stated the Department of Homeland Security held an earthquake and tsunami
workshop in Anchorage May 9 — 11, 2017. Maker, the borough manager, and Tom
Trosvig attended it. There was a lot of good information about the technical aspects of
earthquakes.
e. Alaska Division of Geological & Geophysical Surveys Draft Updated Kodiak
Area Tsunami Inundation Maps
CHAIR MULLICAN stated Homeland Security came to Kodiak to present the maps to
the IMT Team. These maps are drastically different than out previous maps. In our
previous training, if you are above 100 feet, you are OK. That is no longer true. Through
advance computer dynamics and applying new applied sciences, they have reformatted
how they predict the heights of tsunami's. These are draft maps, they haven't been
formerly accepted yet. Once they accept the maps, then we will pull the Emergency
Services Council together so we can also accept the maps. Then we will begin to train
the public of what to do when they hear a tsunami siren, when they see the waters go
out, and that kind of thing. The 100-foot mark no longer applies. It will take a lot to
retrain everyone.
Discussion
Future Business for Discussion
f. Other items of interest for the good of the order (Open Reports)
CHAIR MULLICAN stated he received notice last week from DHS and funding is being
cut for our Level A hazmat team. He is trying to figure out what impact it's going to have
on us as far as being able to respond to hazardous materials incidents in Kodiak.
Mayor Pat Bransen said she understands why Jack Maker did what he did, and he
should have let people know if they are an alternate or a primary.
Lon White (inaudible)
Public Comment
Maker said he wants to recognize our new Emergency Services Director.
Next Meeting
g. Scheduled for July 11, 2017
h. Next LEPCA/SERC Meetings — TBD
i. Next Division of Homeland Security & Emergency Management (DHS&EM)
Preparedness Conference — TBD
Adjournment
Kathryn Hollis-Buchannon MOVED to adjourn.
CHAIR MULLICAN adjourned the meeting at 2:40 p.m.
KODIAK ISLAND BOROUGH
LOCAL EMERGENCY PLANINGICOIMf�I TTEE
J
D: August 8,