FY2018-14 DRAFT - Specifying the circumstances and parameters that are permissible for teleconference participation of the Mayor and Assembly Members1
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No motion was made. This
was contingent to passing
of Ordinance No. FY2018-
11 and that ordinance
failed.
Introduced by: KIB Assembly
Drafted by: Borough Mayor/Manager/Clerk
Introduced on: 11/02/2017
Adopted on:
KODIAK ISLAND BOROUGH
RESOLUTION NO. FY2018-14
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH SPECIFYING
THE CIRCUMSTANCES AND PARAMETERS THAT ARE PERMISSIBLE FOR
TELECONFERENCE PARTICIPATION OF THE MAYOR AND ASSEMBLY MEMBERS
WHEREAS, teleconference participation by the mayor and assembly members and the public
is authorized by AS 44.62.310(a) and 44.62.312.; and
WHEREAS, the use of teleconferencing at assembly meetings and at work sessions will
increase the ability for Borough staff, elected officials, and the public to engage and participate
in a meaningful capacity when situations exist precluding their physical presence at meetings;
and
WHEREAS, it is the desire of the assembly to allow teleconferencing with parameters
established by a resolution adopted by the assembly;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that this resolution formally adopts and specifies the circumstances that are allowed
for teleconference participation of the mayor and assembly members.
A. AS 44.62.310 states that attendance and participation of the members of a governmental
body may be by teleconferencing; therefore, the mayor or assembly members may
participate in and vote at regular and special meetings of the assembly by teleconference
(e.g., telephone, videoconferencing, or similar technology), as well as during work sessions
and executive sessions. These prescribed circumstances and parameters are as follows:
1. The meeting is held with a quorum of members physically present;
2. Reasonable technical capabilities are available at the meeting locations to allow the
member to participate by teleconference, to include being able to hear and engage in
discussion, and being audible to all persons participating in the meeting;
Kodiak Island Borough, Alaska Resolution No. FY2018-14
VERSION # 3 Page 1 of 3
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3. Reasonable public notice of the date, time, and place of the location(s) from which the
assembly member(s) will be appearing telephonically must be given. A member of the
public could join the teleconferencing assembly member and participate from the
location of the call;
4. Prior to the meeting, reasonable efforts should be made to ensure that the member
participating by teleconference is provided with the meeting agenda and other pertinent
documents to be discussed and/or acted upon; access to the agenda and documents
from the borough's website will be considered sufficient access; and
5. All votes taken at the meeting are by roll call.
B. Telephonic participation is permitted for elected officials who are residents of the
outlying villages or cities. Participation by other elected officials who are not
residents of outlying villages or cities, but are physically absent from Kodiak or
unable to physically attend a meeting due to unavoidable or unforeseen
circumstances, will be allowed. RaffiGipation is else allowed when the mayoF eF assembly
member(s) are physiGally abSeRt due to the fellewing:
2. The death ofh o a amily-member;
3. An empleyme.nt related n-a-mmitment;
6. Off island peFSORal tFavel????
C. Participation by teleconference may net only be used as a "last minute" device in
situations of emergencies or unforeseen circumstances. In all other cases, Assembly
members shall notify the clerk's office with at least a minimum of five-day notice of their
intent to participate in a meeting via teleconference and provide sufficient contact
information for purposes of setting up the teleconference. This section does not apply to
special meetings or emergency meetings of the Assembly.
D. Repeated participation by teleconference will not negate the rules requiring physical
presence within the Kodiak Island Borough, nor other stipulations of excused
absences, per KIBC 2.25.060.
E. The mayor, any assembly member, and any member of the public who participates by
teleconference shall not be charged for any telephone costs associated with the
teleconference participation.
F. Assembly members participating by teleconference shall identify any persons in the room
with them during the teleconference.
G. If the mayor participates telephonically, the mayor may participate in debate and may vote to
break ties but shall not act as presiding officer of the meeting.
Kodiak Island Borough, Alaska
VERSION # 3
Resolution No. FY2018-14
Page 2 of 3
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H. The deputy presiding officer must also be physically present to preside over a meeting. In
the absence of the mayor and deputy presiding officer, a senior assembly member shall
preside over the meeting.
The assembly may revoke the privilege of participation of an assembly member or the mayor by
telephone or electronic means should such participating assembly member or the mayor violate
any or all of subsections above.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF .2017.
KODIAK ISLAND BOROUGH
ATTEST:
Daniel A. Rohrer, Mayor Nova M. Javier, MMC, Clerk
VOTES:
Ayes:
Noes:
Kodiak Island Borough, Alaska Resolution No. FY2018-14
VERSION # 3 Page 3 of 3