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03/23/2017 Regular MeetingKODIAK ISLAND BOROUGH Assembly Regular Meeting March 23, 2017 A regular meeting of the Kodiak Island Borough Assembly was held on March 23, 2017, in the Borough Conference Room of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Rohrer led the Pledge of Allegiance. Present were Mayor Dan Rohrer, Assembly members Kyle Crow, Larry LeDoux, Rebecca Skinner, Scott Smiley, Dennis Symmons, Dave Townsend, and Matthew Van Daele. Also present were Borough Manager Michael Powers, Deputy Clerk Angela MacKenzie and Assistant Clerk Laurie Pardoe. APPROVAL OF AGENDA AND CONSENT AGENDA VAN DAELE moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES Regular meeting minutes of October 6, November 3, December 1, and December 15, 2016; and February 2, February 16, and March 9, 2017; and special meeting minutes of March 2, 2017 were approved under the consent agenda. CITIZENS' COMMENTS Theresa Peterson spoke in support of Resolution No. FY2017-33, Resolution No. FY2017-35, contract renewal with the fisheries analyst, and a resolution that was to be presented regarding the U.S. Navy training exercises in the Gulf of Alaska. Paul Van Dyke, Fire Protection Area No. 1 Board Chairperson, briefly updated the Assembly regarding the Board's FY2018 budget and a grant that was awarded to Bayside Fire Station from the State of Alaska. He encouraged Assembly members to visit Bayside Fire Station. Kelly Krueger spoke regarding potential biological and other unknown impacts of the U.S. Navy training exercises in the Gulf of Alaska. She expressed concern for the timing and location of the exercises and suggested the Navy should monitor its impact on the marine environment. Margaret Hall thanked the Assembly on behalf of the Kodiak Hospital Auxiliary for their past support of Providence Hospital and read a proclamation recognizing the Borough Assembly and Borough Manager for their commitment to continue to negotiate with Providence Hospital. Alexus Kwachka echoed concerns about the timing and location of the Naval training exercises in the Gulf of Alaska and its impacts on fisheries. AWARDS AND PRESENTATIONS The Assembly received a presentation addressing issues relating to the U.S. Navy training exercises in the Gulf of Alaska in 2017. Kodiak Island Borough Assembly Regular Meeting Minutes March 23, 2017 Page 1 of 7 COMMITTEE REPORTS Assembly member LeDoux reported on the Kodiak Fisheries Work Group (KFWG) meeting that was held on March 21. The KFWG spoke with Lobbyist Brad Gilman about fishery -related issues. They also discussed several proposed letters, the application process for obtaining monies from salmon disaster declaration, reauthorization of the Magnuson -Stevens Act, potential budget cuts affecting NOAH weather forecasting, and outcomes of the Cook Inlet Genetic study. Assembly member Van Daele added to Assembly member LeDoux's comments regarding the outcomes of the Cook Inlet Genetic study. Assembly member Crow added that the KFWG also discussed the rockfish program and fishery concerns on the national level. He noted that for the group to be most effective, it was necessary to manage group expectations and focus its efforts wisely. Assembly member Smiley suggested getting an unbiased geneticist involved in the genetic study and becoming connected with other communities facing the same issues. Bayside Fire Chief Rue echoed Mr. Van Dyke's comments. He invited Assembly members to stop by the fire station, tour the facility, and discuss his vision for the fire department. Assembly member Symmons spoke briefly about the garbage collection contract. PUBLIC HEARING None. BOROUGH MANAGER'S REPORT Manager Powers briefly reported on the following: • The Urban Interface Grant was awarded to Bayside Fire Department • Termination Point conservation easement • The Borough would be closed on Monday for Seward's Day • Upcoming meeting with University of Alaska staff regarding the Fish Tech Center MESSAGES FROM THE BOROUGH MAYOR Mayor Rohrer briefly reported on the following: • Conference call with Port Lions regarding internet connectivity in rural areas • Rescheduling the canceled special work session of March 22 • Upcoming JWS with the school district postponed to early April • Upcoming JWS with city • Will begin setting agendas early in effort to give staff extra time preparing packets UNFINISHED BUSINESS None. NEW BUSINESS Contracts Contract No. FY2014-26B Amendment #2 To Contract No. FY2014-26 Professional Services Agreement With McCarty and Associates for Fisheries Analyst Consulting And Related Services (Joint Contract Of The Kodiak Island Borough and City of Kodiak With McCarty and Associates of Juneau, Alaska). Kodiak Island Borough Assembly Regular Meeting Minutes March 23, 2017 Page 2 of 6 LEDOUX moved to authorize the Manager to execute Contract No. FY2014-26B Amendment #2 to Contract No. FY2014-26 professional services agreement with McCarty and Associates. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Crow, LeDoux, Skinner, Smiley, Symmons, Townsend, and Van Daele. Resolutions 1. Resolution No. FY2017-33 Advocating For The Establishment Of Consistent Communication Between The Kodiak Island Borough And The Kodiak Island Borough Board Of Education For The Purposes Of Effective Governance Of Issues Such As, But Not Limited To, In -Kind Services, Facilities Upkeep And Maintenance, And Various Budgetary Items. VAN DAELE moved to adopt Resolution No. FY2017-33. The Assembly met with the School Board on December 6, 2016 in a joint meeting. The discussion led to the drafting of the attached resolution by Assembly member LeDoux and School Board member Tracy Chandler. This resolution was in support of consistent collaborative communication between the elected officials of the Kodiak Island Borough School Board and the Borough Assembly. The resolution advocated that the Assembly and School Board hold a minimum of three joint work sessions a year, it detailed that AdHoc Committees may be formed when deemed necessary for specific tasking, it encouraged the School District Superintendent and the Borough Manager to meet on a monthly basis to review and discuss operational challenges. The School District Board adopted their resolution on January 23, 2017. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: LeDoux, Skinner, Smiley, Symmons, Townsend, Van Daele, and Crow. 2. Resolution No. FY2017-35 Urging the Legislature To Adopt House Concurrent Resolution No. 8 To Maintain The Kodiak Seafood And Marine Science Center As An Important Resource In The State. SYMMONS moved to adopt Resolution No. FY2017-35. The Resolution was for the Assembly to discuss adoption of Resolution No. FY2017-35 in support of House Concurrent Resolution No. 8. The Assembly had taken the following actions: • October 30, 2015, A Joint Borough and City Letter was submitted to UA President James R. Johnsen urging the University of Alaska to reconsider the decision to close UAF's University of Alaska Fairbanks' Kodiak Seafood and Marine Science Center formerly, and in Alaska Statute (Title 16, Chapter 52), referred to as the Fishery Industrial Technology Center • November 5, 2015, Adopted Resolution No. FY2016-21 submitted to the Alaska Municipal League for consideration and adoption. AML membership adopted a resolution in November of 2015. Kodiak Island Borough Assembly Regular Meeting Minutes March 23, 2017 Page 3 of 6 February 25, 2016, Resolution No. FY2016-28 was adopted and submitted to SWAMC for consideration and adoption. SWAMC adopted the resolution in support in 2016 and also in 2017. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Skinner, Smiley, Symmons, Townsend, Van Daele, Crow, and LeDoux. Ordinances for Introduction 1. 'Ordinance No. FY2017-28 Enacting A New Kodiak Island Borough Code Section Within Title 5, Marijuana Businesses, 5.02.005, Local Regulatory Authority, To Designate The Borough Assembly As The Local Regulatory Authority For The Kodiak Island Borough, Pursuant To AS 17.38.210. The Ordinance was approved under consent agenda and was advanced to public hearing at the next regular meeting of the Assembly. The ordinance designated the Kodiak Island Borough Assembly as the local regulatory authority which would permit the Borough to provide input to the State Marijuana Control Board regarding applications for marijuana establishments that, if granted, would be situated within the Borough. Other Items 1. Appointment To The Prince William Sound Regional Citizens Advisory Council Kodiak Village Mayors Association Seat (Ms. Melissa Berns). VAN DAELE moved to confirm the assembly appointment of Ms. Berns The Prince William Sound Regional Citizens Advisory Council (PWS RCAC) requested that the Borough Mayor provide a recommendation of a representative to the Kodiak Village Mayors Association (KVMA) prior to the PWSRAC's annual meeting of May 2017. The individual appointed could potentially have the opportunity to influence decisions having profound implications for oil transportation safety in Alaska for the state's oil spill prevention and response capabilities. The seat was currently held by Ms. Berns and she expressed interest in serving a second term. In December 2016, the Borough Clerk had emailed solicitation letters to the Cities, Villages, and also to the Rural Leadership Forum. The Clerk's Office staff advertised this seat starting in February 2017 with an application deadline date of March 15, 2017. The solicitation letter asked for recommendation for a regular and alternate seat. Aside from Ms. Berns letter, there were no other letters of interest received. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY 2. Confirmation Of The Assembly Appointments To The Citizens Board Of Equalization (Ms. Carrie Morton And Ms. Cheryl McNeil). VAN DAELE moved to confirm the Assembly appointments of Ms. McNeil to the Alternate seat and Ms. Morton to the seat terms ending December 2019. Kodiak Island Borough Assembly Regular Meeting Minutes March 23, 2017 Page 4 of 6 There were two vacant seats on the Citizens Board of Equalization (BOE) with terms to expire December 31, 2019. The Clerk's office reached out to the incumbents, Ms. Carrie Morton and Ms. Cheryl McNeil and asked if they would be willing to continue their service. Both agreed to continue their service on the board. KIBC 3.35.050 Board of equalization A.1. Members. The board of equalization shall be composed of five persons, not assembly members, appointed by the assembly. At least two alternate members shall be appointed. A.S. Hearing Dates. The board shall commence hearings on the first Monday in May, unless otherwise changed by resolution. Hearings will continue from day to day as established by the board and the borough clerk until all properly filed appeals have been heard. JL�][y��A>f �xiP►� LC�S�[�P►[�L\:771�1�P►I_\�II�[fl�b9A'1 CITIZENS' COMMENTS Judi Kidder expressed appreciation for Bayside Fire Chief Rue's attendance at meetings. She also desired to see more people from other borough entities coming to the meetings. She spoke concerning budget cuts, the nonprofit funding process, and financial accountability. Jeff Stewart took his concerns to the Solid Waste Advisory Board and the E/F department initiated cleanup of the area around the dumpster beside the Bayside Fire hall. He felt that the system worked as it should and he thanked the manager for his good team. He related a recent personal incident in which he was grateful for receiving a smoke detector which was handed out and installed by the Bayside Fire Department back in October. He thanked Chief Rue and crew for pushing fire safety. ASSEMBLY MEMBERS' COMMENTS Assembly member Symmons thanked those present for attending the meeting and expressed appreciation for the presentation the Assembly had just received. Assembly member LeDoux briefly commented on Parks and Recreation funding, replanting trees in Chiniak, a potential visit to the Chiniak Tsunami shelter, lobbying trips to Juneau and Washington, D.C., and a potential stimulus package available for projects. Assembly member Crow spoke of potential collaborative data projects, Chiniak timber harvest and re -planting, and his interest in a lobbying trip to D.C. Assembly member Smiley voiced a desire to visit the rural schools to tour the facilities and commented regarding the Fish Tech Center. Assembly member Skinner suggested a future agenda item to talk about important fishery issues and requested information concerning the Otmeloi Way reconstruction project. Assembly member Townsend briefly reported on his recent trip to Port Lions with the Community Development Department. Assembly member Van Daele announced an upcoming visit to Karluk to discuss the possibility of forming a district for creative land use if the residents wanted to pursue the option. He Kodiak Island Borough Assembly Regular Meeting Minutes March 23, 2017 Page 5 of 6 expressed a desire to hear from a representative from the Navy regarding the U.S. Navy training exercises in the Gulf of Alaska. He briefly commented on a Solid Waste Advisory Board meeting and his desire for a revenue stream to support non-profit funding. Announcements Mayor Rohrer announced that the next Assembly work session would be held on Thursday, March 30 in the borough conference room and the next regular meeting would be held on Thursday, April 6 in the borough assembly chambers. EXECUTIVE SESSION 1. Strategies In Negotiating The Hospital Lease SKINNER moved to convene into executive session to discuss Strategies in Negotiating the Hospital Lease, a subject matter that the immediate public knowledge of which would tend to affect adversely the finances of the Borough. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Smiley, Symmons, Townsend, Van Daele, Crow, LeDoux, and Skinner. VAN DAELE moved to invite the Borough Mayor, Assembly, Manager, Finance Director, and Clerk's Office Staff into executive session. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. Mayor Rohrer called for a five minute recess at 8:45 p.m. He reconvened the meeting at 8:50 p.m. Mayor Rohrer recessed the regular meeting at 8:50 p.m. and convened the executive session. After the executive session, Mayor Rohrer reconvened the regular meeting at 10:00 p.m. and announced that no action was taken as a result of the executive session. ADJOURNMENT LEDOUX moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 10:00 p.m. KODI � BO GH Daniel A. Rohrer, Mayor M. Javier, MMC, Boroylgh Clerk — Approved on: May 18, 2017 Kodiak Island Borough Assembly Regular Meeting Minutes March 23, 2017 Page 6 of 6