03/01/2017 Regular MeetingMONASHKA BAY ROAD SERVICE AREA
Regular Meeting and Public Hearing MAY 10 2017
MARCH 1, 2017, 7 PM, Bayside Fire Hall
Meeting Minutes—_._._
MONASHKA BAY ROAD SERVICE AREA
MBRSA Is a resident -managed road maintenance and snow removal service area; it also has some administrative
responsibility for a Greenbelt separating MBRSA residents from the adjacent KIB Landfill and a privately -owned
landfill/development... Please help us keep our neighborhood safe and our air, land and water healthyl
1. Call to Order & Roll Call - 7:08p...
Present Tom Lance, Andy Dano, Randy Spivey, Absent Summer Blain
2. Open Forum (Public comments limited to 3 min.) No citizens present— no comments
3. Approval of Agenda — Motion by Dano, 2nd Spivey, Motion Passed
4. Approval of Minutes from 12-20-2016 Regular Meeting — Motion by Spivey,
2nd by Dano, Motion Passed
5. Reports: Dano — Ice in culvert on Devils Prong, might need work; Street light (LED) was
installed at bottom of Three Sisters Road, across from pond, by owner Patty Hendrix...
neighbors all appreciate this and have seen decrease cars parking for drinking/drug use.
6. Unfinished Business: Call Brechan about CaC12 for dust control/pothole control (Randy -
how many to order ... what did we use use year? he will call)
7. New Business
PUBLIC HEARING -Fiscal Year 2018 Annual Work Program (Budget)
Presentation of budgets & concerns, and Fiscal Year 2018 Annual Work
Program (July 1, 2017 to June 30, 2018): Lance — need to follow work program
priority list, use the approved budget... then see about transfer of remaining
"unreserved funds" if needed. Be cautious of using entire budget and
unreserved funds on road maintenance — might need it for snow next year.
- Public comments related to Annual Work Program - None
- Board Action -MOTION: To approve Annual Work Plan as presented on
attached page, for Monashka Bay Road Service Area. Made by Lance, 2nd Dano
Motion Passed
8. Board Comments: Dano- will contact Bob Tucker about RSA contract renewal/revision;
Spivey would like to continue discussion on lowing Mill Rate (what would happen if...?)
9. Schedule & Adjournment
- Next Meeting: Work Session -Spring RSA Tour tentative date 22 Apr
- Motion to Adjourn by Lance, 2nd Dano, Motion Passed
Meeting adjourned at: _8:20p_
See Attachment: PROGRAM BUDGET SUMMARY (FY2018)
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ANNUAL WORK PROGRAM (BUDGET) FY2018
MONASHKA BAY ROAD SERVICE AREA
3/1/17
Program Description
Monashka Bay Road Service Area (MBRSA) is responsible for road maintenance and snow removal in the service area; it
also has some administrative responsibility for a Greenbelt separating MBRSA residents from the adjacent KIB Landfill
and a commercial storage and dump property (Lot 1) zoned "Light Industrial" as of 2016.
With the past few mild winters, Monashka Bay RSA snow plowing costs have been much reduced, saving significant
amounts of money and restoring a positive fund balance. Supervisors have remained conservative in road
maintenance routines, which have saved additional funds. For the CY2017-summer season, pothole treatment, dust
control and road surface aggregate stability will be improved using measured applications of calcium chloride and
compaction. Several culverts will be replaced at highest priority locations.
Goals for MBRSA
1. Provide for road maintenance, repairs, snow removal, and sanding.
2. Address road safety and other related concerns.
3. Improve roads to meet all current Kodiak Island Borough design requirements.
4. Safeguard the Greenbelt and "Lot 2" from further encroachment.
5. Encourage dialog between KIB Assembly, KIB Staff, and all Road Service Area Boards to explore cost and
timesaving strategies relative to MBRSA responsibilities.
Objectives for 2018
1. As practicable and within budget, maintain/repair roads, ditches, culverts, and signs within the service area.
a. Board to conduct annual road inspection/walk/tour to identify concerns and create "Priority List."
b. Unfinished work from previous year's "Priority List" should be reviewed and considered for current or
future budget years.
2. Reduce expenditures and maintain a positive balance In the KIB-MBRSA "Unreserved Fund Balance."
3. Pursue additional funding to address safety and road -structure concerns that do not meet KIB Code.
4. Review/revise the current road service contract and return to KIB to put out to bid for the next cycle.
Significant Budget Changes
Other than a slight decrease in estimated available revenue, and a budget decrease in snow removal, there are no
significant budget changes in FY2018. With the snow removal season nearly done, the FY17 expenses show a large
surplus going Into FY18. This savings will be used to address as many items as possible on the Work Priority List.
MONASHKA BAY ROAD SERVICE AREA FY14 FY15 FY16 FY17 FY18
FY14, FY1S, FY36, FY17 actual Proposed
vs. Proposed FY18 actual actual actual an 311 Budget
"Available Revenue" = $61,176 $60.871 $60,24262,288 ,_En'__
"Expenses"
Personnel Services & Benefits (KIB staff)
1,679
474
349
339
Soo
District Maintenance: Snow Removal/Sanding
9,712
3,157
0
8,659
28,150
District Maintenance: Repairs & Maintenance
32,326
586
18,294
0
16,000
District Maintenance: Grading/Ditching
11,131
3,098
7,644
514
13,000
Support Goods & Serv: Supplies, Ads, etc (KIB staff)
443
136
126
80
350
Support Goods & Services: Contingencies
0
0
0
0
2,000
Expense Grand Totals $55,291 $7,454 $26,413 $9,592 $60,000
unspent-_ ^iii i3 dli 33832q5:2C,9r 0
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