2017-04-19 Joint Work SessionPage
CITY COUNCIL - BOROUGH ASSEMBLY
JOINT WORK SESSION AGENDA
Wednesday, April 19, 2017
Kodiak Library Multi -Purpose Room
7:30 p.m.
(Borough Chairing)
Joint work sessions are informal meetings of the Borough Assembly and City Council
where elected officials discuss issues that affect both Borough and City governments
and residents. Although additional items not listed on the joint work session agenda
are sometimes discussed when introduced by elected officials, staff, or members of
the public, no formal action is taken at joint work sessions and items that require
formal action are placed on a regular Borough Assembly and/or City Council meeting
agenda. Public comments at work sessions are NOT considered part of the official
record. Public comments intended for the `official record" should be made at a regular
Borough Assembly or City Council meeting.
Public Comments
Agenda Items
A. Accessory Dwelling Units
B. Marijuana Regulations Update
C. May 5th Opiod Presentation And May 22nd Community Plan
D. Legislators Visit To Kodiak
2 - 7 E. E911 Discussion
2017-02-06 Putney. Tim - Kodiak E-911 Surcharge
8-12 F. Fisheries Work Group Update
i�:A Kodiak Salmon Work Group April 2017
funding request city -Borough 4-19-17.01d
Proposed KSWG 2017 Budget -1
3. Future Discussion Items
A. Homeless Coalition Presentation
Page 1 of 12
AGENDA ITEM #2.E.
City of Kodiak
KODIAK POLICE DEPARTMENT
SUPPORT SERVICES LIEUTENANT
Memorandum
To: Ronda Wallace, Chief of Police
From: Tim Putney, Lieutenant
Date: February 6, 2017
Subject: Kodiak E-911 Surcharge
Introduction:
This memorandum was prepared for a joint work session between the Kodiak Island
Borough and the City of Kodiak. The City is in the process of acquiring a modem E911
system that will be more expensive to operate because of advances in technology and
impending FCC mandates. The current E911 surcharge is inadequate and does not
include a collection of any surcharge from AT&T wireless customers. Kodiak is one of
two areas in Alaska that only collect a surcharge of $0.75 per line. Below is the
surcharge current list of what other areas in Alaska collect:
Anchorage $2.00 per access line per month
Bethel $2.00 per access line per month
Cordova $2.00 per access line per month
Delta Junction $2.00 per access line per month
Eagle River $1.50 per access line per month
Eielson $1.00 per access line per month
Fairbanks $1.00 per access line per month
Fort Wainwright $1.00 per access line per month
Juneau $1.90 per access line per month
Kenai $1.80 per access line per month
Kodiak $0.75 per access line per month
Mat -Su Borough $2.00 per access line per month
Nome $2.00 per access line per month
North Police $1.00 per access line per month
Petersburg $2.00 per access line per month
Sitka $1.48 per access line per month
Valdez $0.75 per access line per month
Wrangell $2.00 per access line per month
(from GCI..com)
1
Page 2 of 12
E911 Discussion
AGENDA ITEM #2.E.
The Kodiak Police Department (KPD) operates and maintains the only Public Safety
Answering Point (PSAP) in the Kodiak Island Borough. In addition to the Kodiak Police
Department and the Kodiak Fire Department, the Kodiak PSAP dispatches for both
Bayside and Women's Bay Fire Departments. As jurisdiction dictates, the Kodiak PSAP
may forward a 911 call to either the United States Coast Guard Military Police or the
Alaska State Trooper dispatch center in Fairbanks, Alaska. In some instances the
Kodiak PSAP will still offer support or coordinate with these agencies to send mutual
aid, or dispatch the Kodiak Fire Department because they arc the only ambulance
service on the Kodiak road system. On an annual basis, the Kodiak PSAP handles an
average of 24,000 phone calls, 5,000 walk-in complaints, and 6,000 911 calls.
The Kodiak PSAP has relied on the Plant CML ECS -1000 to process 911 calls for over
20 years. This system is no longer manufactured or supported. We have not been able
to update this call processing architecture for over 15 years, and the equipment falls
short of meeting FCC mandates. The current system has limited Automatic Number
Identification and Automatic Location Information (ANI/ALI) capabilities. (The ANI/ALI
server is old and will need to be replaced when we update the other 911 equipment.)
The current system could not be integrated into any Computer Aided Dispatching
(CAD) software and has never supported any mapping ability.
The City of Kodiak was awarded grant money ($381,472.09) in December 2015 to help
update our E911 equipment. The City contacted a consultant who drafted two RFPs
(Request for Proposals) in December 2016: one for replacing the E911 system and one
for CAD and records management software (RMS). The City is currently waiting for
vendors to respond (deadline is February 15, 2017). The total budget for both projects
is $656,472.09 and we anticipate it will take a year from the date contracts are
approved to complete.
911 in Kodiak: a Brief History:
An article on the front page of the August 16, 1968, Kodiak Daily Mirror introduced
Kodiak to one of the first 911 systems in the nation. The 911 system was operated by
the police department.
On December 7, 1995, the Kodiak Island Borough established an enhanced 911
system and imposed a 911 surcharge on local access lines through resolution 95-45.
Beginning on January 1, 1996, a seventy-five cent (.075) surcharge was collected from
all landlines with a 486 or 487 prefix.
On August 8, 1997, the Kodiak Island Borough and the City of Kodiak entered into an
agreement to reimburse the City for an E911 system. The City advanced the full cost
of implementing a $175,000 911 system. The Borough was reporting approximately
$5,200 a month as a result of the 911 surcharge implemented the year before.
On September 20, 2004, the Kodiak Island Borough and the City of Kodiak entered
into an agreement related to E911 operations and maintenance, The Borough was
2 L
E911 Discussion
Page 3 of 12
AGENDA ITEM #2.E.
reporting $5,600 a month from the 911 surcharge and had added the prefix 481. The
City was still responsible for all maintenance and liability pertaining to the E911
system. Under Article 1 of this agreement, it was valid for 3 years and governed by the
laws of the State of Alaska. The agreement specifies that the Borough will pay the City
operating costs related to E911 on a bi-annual basis, and "remit to the City the full
amount of upgrade and replacement expenses upon receipt of an invoice from the City
documenting all expenses."
The Kodiak Island Borough and City of Kodiak held a joint work session on April 28,
2009. One of the agenda items was to transfer E911 authority to the City of Kodiak for
the Kodiak road system. The item doesn't appear to have been discussed.
The Kodiak Island Borough's FY2017 budget indicates the monies collected from the
E911 surcharge have been reduced to $2,900 a month ($34,800 annually). This is
attributed to the prevalence of AT&T cellular customers in Kodiak. A 2014 financial
report provided to the FCC from the State of Alaska shows Kodiak collects the E911
surcharge from ACS and GCI including their wireless customers. AS 29.35.131(i)
specifics what the surcharge monies can be used for. Below are a few of the
anticipated costs associated with the new system:
The City has learned that annual service fees for a new ANI/ALI server will be
$48,000 alone. The old one can't be updated.
CAD only annual service and maintenance fees have been quoted at $30,000
New E911 annual service fees are unknown because the current system is not
supported
The City of Kodiak has operated, maintained, and when necessary upgraded an area -
wide 911 system since 1968. The City is in the process of replacing the 911 system
again; should the current system fail there is no support. The City anticipates
implementing an IP -based Phase II E-911 system that will provide the community with
a higher level of service. In addition, this system will allow the City to fulfill current
and future mandates from the FCC. New features include the ability to integrate a
CAD system with the E911 system and have better location information for people
experiencing an emergency.
What is Phase H? Wireless Phase H coverage is available to cellphone users in areas
where wireless carriers and local 911 centers have invested in technology
enhancements to protect wireless callers in emergencies. Where Phase II coverage is
available, the 911 dispatcher will see the wireless telephone's call back number and the
location of the caller by latitude and longitude within a few hundred feet. This enhanced
location technology is mandated by the Federal Communications Commission, and
wireless companies are working to implement Phase ff coverage gradually. (FCC
website)
Page 4 of 12
E911 Discussion
AGENDA ITEM #2.E.
Future of 911 in Kodiak
The 911 Improvement Act of 2008 requires IP -enabled voice service providers to
provide 911 service, but it allows for E911 surcharges to be collected to offset costs. A
modern and robust IP infrastructure is needed at the PSAP for it to be able to send and
receive all this data. A key element of this will be equipment and software to support
VoIP communications. Internal routing of the emergency communications to the
appropriate systems (i.e. text, picture and video data to the Computer-assisted
dispatch system, and simultaneously to the communications recording system) will
require modifications to the existing PSAP network equipment and software.
Since some of the emergency communications data will have to be forwarded to field
units such as police and fire vehicles, changes will be required to the software running
on the terminals that receive the data, and on those that transmit the data.
The NG911 (next generation 911) test plan requires that these new types of emergency
communications (text, pictures, video) be recorded along with the voice
communications that have traditionally been recorded. Most existing communications
recorders are not capable of recording anything other than audio, and major changes
may be required to bring these devices into NG911 compliance. This may require a
significant investment on the part of the PSAP if the existing equipment cannot be
modified to support the new requirements.
There will also be significant operational impacts on the PSAP "call takers",
dispatchers (those who dispatch emergency vehicles and personnel), and on their
managers. Workloads are expected to increase, and significant new training will be
required for those responsible for responding to these new communication types.
Similar impacts on both public and private emergency response providers are also
anticipated.
Various features of NG911, including text -messaging and picture messaging, provide
accessible features for those who cannot use a regular telephone. It is also considered
as a long term replacement for the use of TDD/TTY devices for the deaf, currently in
use with 911. TDD/TTY devices are considered legacy systems, and may be replaced
by other real-time text technologies that transmit text as it is being typed.
Relevant Alaska Statutes:
AS 29.35.131: 911 surcharge.
(a) A municipality may, by resolution or ordinance, elect to provide an enhanced 911
system at public safety answering points and may purchase or lease the enhanced 911
equipment or service required to establish or maintain an enhanced 911 system at
public safety answering points from a local exchange telephone company or other
Page 5 of 12
E911 Discussion
AGENDA ITEM #2.E.
qualified vendor. The municipality may impose an enhanced 911 surcharge within the
enhanced 911 service area. An enhanced 911 surcharge may not exceed $2 per month
for each wireless telephone number and $2 per month for each local exchange access
line for wireline telephones. The maximum surcharge amount of $2 provided for in
this
subsection may be increased above that level if the surcharge amount is approved by
the voters of the enhanced 911 service area. The amount of surcharge imposed for
each wireless telephone number must equal the amount imposed for each local
exchange access line for a wireline telephone. An enhanced 911 service area may be
all of a city, all of a unified municipality, or all or part of the area within a borough
and may include the extraterritorial jurisdiction of a municipality in accordance with
AS 29.35.020.
AS 29.35.131 specifies that a local exchange telephone company or wireless
telephone company providing service in a municipality that has imposed an enhanced
911 surcharge shall bill each month and collect the surcharge from customers in the
enhanced 911 service area. A local exchange telephone company or wireless telephone
company that has collected the enhanced 911 surcharge shall remit the amounts
collected to the municipality no later than 60 days after the end of the month in which
the amount was collected. From each remittance made in a timely manner under this
subsection, the telephone company is entitled to deduct and retain the greater of one
percent of the collected amount or $150 as the cost of administration for collecting the
enhanced 911 surcharge. In addition, a wireless telephone company is entitled to full
recovery of the recurring and nonrecurring costs associated with implementation and
operation of Phase I E911 service as allowed under Federal Communications
Commission proceedings entitled "Revision of the Commission's Rules to Ensure
Compatibility with Enhanced 9-1-1 Emergency Calling Systems".
AS 29.35.131 (i) specifies that revenues collected may be used for costs directly
attributable to the establishment, maintenance, and operation of an E911 system:
(1) the acquisition, implementation, and maintenance of public safety answering point
equipment and 911 service features;
(2) the acquisition, installation, and maintenance of other equipment, including call
answering equipment, call transfer equipment, automatic number identification
controllers and displays, automatic location identification controllers and displays,
station instruments, 911 telecommunications systems, teleprinters, logging recorders,
instant playback recorders, telephone devices for the deaf, public safety answering
point backup power systems, consoles, automatic call distributors, and hardware and
software interfaces for computer-aided dispatch systems;
(3) the salaries and associated expenses for 911 call takers for that portion of time
spent taking and transferring 911 calls;
Page 6 of 12
Egli Discussion
AGENDA ITEM #2.E.
(4) training costs for public safety answering point call takers in the proper methods
and techniques used in taking and transferring 911 calls;
(5) expenses required to develop and maintain all information necessary to properly
inform call takers as to location address, type of emergency, and other information
directly relevant to the 911 call -taking and transferring function, including automatic
location identification and automatic number identification databases."
6) If a city in an enhanced 911 service area established by a borough incurs costs
described under (i) of this section for the enhanced 911 system, before the borough
may use revenue from an enhanced 911 surcharge, the borough and city must
execute an agreement addressing the duties and responsibilities of each for the
enhanced 911 system and establishing priorities for the use of the surcharge revenue.
If the Department of Public Safety also provides services as part of the enhanced 911
system or uses the enhanced 911 system in that enhanced 911 service area, the
department must be a party to the agreement.
(k) For purposes of (i) of this section, "call taker" means a person employed in a
primary or secondary answering point whose duties include the initial answering of
911 or enhanced 911 calls and routing the calls to the agency or dispatch center
responsible for dispatching appropriate emergency services and a person in a primary
or secondary answering point whose duties include receiving a 911 or enhanced 911
call either directly or routed from another answering point and dispatching
appropriate emergency services in response to the call; the term "call taker" is
synonymous with the term "dispatcher' in that it is inclusive of the functions of both
answering the 911 or enhanced 911 calls and dispatching emergency services in
response to the calls.
Conclusion:
The City needs to receive more money from the E911 surcharge to operate a modern
and reliable E911 system. A combination of raising the surcharge amount and
collecting the surcharge from AT&T customers should be explored. Without AT&T
customers, raising the surcharge to $2.00 per line per month may not cover the
expenses; however, adding AT&T and raising the E911 surcharge slightly might cover
the expenses. (In 2014 Sitka collected $85,245.20 in E911 surcharges from AT&T
customers, and Ketchikan collected $184,804.28 in E911 surcharges from AT&T
customers.)
Page 7 of 12
E911 Discussion
AGENDA ITEM #2.F.
April 12, 2017
To: Kodiak Fisheries Work Group
From: Kodiak Salmon Work Group
Re: Support for Kodiak salmon fisheries
The Kodiak salmon management framework is being challenged by the expressed
intent of Cook Inlet fishing interests to limit Kodiak area salmon fisheries in order to
prevent incidental harvest of Cl sockeyes in those fisheries. The Kodiak Salmon
Work Group is a coalition of salmon harvesters and other interested parties formed
to protect the interests of Kodiak and to combat the Cook Inlet intent at the Board of
Fisheries.
The members include:
NW Setnetters Association-- Duncan Fields, Chris Berns, Virginia Adams, Thom
Wischer, Lacy Berns
Kodiak Seiners Association—Nathan Rose, Matt Alward, Bruce Schactler, Luke
Lester. Oliver Holm
United Fishermen's Marketing Association—Jeff Stephan
Alitak setnet fishermen—Theresa Peterson, Brad Underwood, Pete Hanna, Rick
Metzger
Kodiak Regional Aquaculture Association—Tina Fairbanks
In this effort, we appreciate the support already expressed by the KFWG, and ask for
your continued support and recommendations in requesting help from the City of
Kodiak and/or the Kodiak Island Borough.
We request help from the Borough and/or City to produce, for the October BOF
work session:
1) A printed presentation of the "past" for each BOF member, to include:
a) KSWG publications from 1995
b) A list in chronological order of Board considerations of "Kodiak incidental
harvest" of CI -bound Sockeye salmon from 1989 to 2008
2) Expert critical review and analysis of the 2016 Genetic Report
3) Kodiak's position on this issue, including any further action considerations
Page 8 of 12
Fisheries Work Group Update
AGENDA ITEM #2.F.
4) Assuming there is an Agenda Change Request or Emergency Petition, a fully
reasoned and official response to them
If the BOF accepts an Agenda Change Request for consideration of Kodiak area
management changes at a future meeting in the 2017/18 cycle, we request help
producing a micro economic report analyzing losses caused by proposed changes in
affected areas.
We request specific tasking of the City and Borough Fisheries Analyst to help the
KSWG with research, writing, training, strategy and direct interaction with BOF
members on behalf of the interests of the KIB and City of Kodiak.
Page 9 of 12
Fisheries Work Group Update
AGENDA ITEM #2.F.
April 19, 2017
To: City of Kodiak & Kodiak Island Borough
From: Kodiak Salmon Work Group
Re: Funding Request for Kodiak Salmon Work Group
A new genetic stock identification study in the Kodiak Management Area assessing sockeye
catches from 2014-2016 commercial salmon fishery has identified the presence of Cook
Inlet origin sockeye in all Kodiak fishing areas. This was not a surprise to local fishermen or
Alaska Department of Fish and Game managers. Nevertheless, sockeye users (commercial,
sport, personal use and subsistence) in the Cook Inlet area view the study as documenting a
substantial "intercept" fishery in Kodiak.
Cook Inlet salmon user groups immediately called for the Alaska Board of Fisheries to
restrict Kodiak salmon fishermen. The Board added a discussion of the genetic study to
their February agenda and then expanded their October 2017 meeting by one day to more
fully review the genetic assessment. This circumstance creates substantial "risk" for Kodiak
salmon fishermen. Kodiak's salmon fishery during the period of concern often generates
between $5 million and $10 million in exvessel value.
Kodiak Salmon fishermen recall a similar circumstance during the 1989 -1996 time -frame
when Cook Inlet fishermen made 3 attempts to restrict the Kodiak fishery. At that time, an
ad hoc group of Kodiak fishermen came together and formed the Kodiak Salmon Working
Group to research the Kodiak and Cook Inlet fisheries and to prepare strong presentations
for the Alaska Board of Fisheries. The Work Group needed money for expert assessments,
administration and document development. The Kodiak Island Borough, recognizing the
economic importance of the Kodiak salmon fishery, authorized the Borough Manager to
spend up to $30,000 to assist the Kodiak Salmon Working Group. A couple dozen salmon
fishermen spent countless hours in "like kind" contribution.
The Kodiak Salmon Working Group has been re-established to address the present salmon
allocation crisis. Once again, the group is in need of funding. The group provided a detailed
presentation to the joint city/borough fisheries committee. It is recognized that both bodies
are facing difficult financial circumstances. Nevertheless, costs associated with the loss of
Kodiak salmon fishing opportunities would quickly outweigh municipal investment in the
Kodiak Salmon Workgroup's defense effort. Consequently, the Work Group is requesting
that both the City of Kodiak as well as the Kodiak Island Borough budget $15,000 in
authorized spending (Perhaps $7,500 in the 2017 and $7,500 in the 2018 fiscal year.) to
support the workgroup. A budget is attached.
The Kodiak Salmon Workgroup is also requesting the assistance of the City/Borough's
fisheries consultant. The Joint fisheries committee would continue to monitor and direct the
Consultant's activities in assistance of the Kodiak Salmon Workgroup.
Page 10 of 12
Fisheries Work Group Update
AGENDA ITEM #2.F.
Some folks have asked why the salmon fishermen can't fund their own effort. There are
several responses:
1. Fishery groups are loosely organized and don't currently have a "war chest". Given the
time frame of October 2017, waiting until funds are raised before expert assessment is
engaged could be too late.
2. Salmon fishermen already pay a substantial amount to government. In addition to the
1.8% resource extraction tax, the Kodiak salmon fishery has more than 400 permit
holders resident in the community paying sales and property taxes. Consequently, it is
appropriate for local government to support the fleet.
3. The Community and the salmon fishing Fleet are equally at risk. Ex -vessel dollars
earned by resident salmon fishermen circulate in the community from 7 to 10 times.
4. The Kodiak salmon fleet and local salmon organizations have committed their time and
human resources to the project and, in addition, have realistically assessed that,
perhaps, $10,000 could be raised for the effort in the short term.
Kodiak Salmon Workgroup membership includes:
United Fishermen's Marketing Association—Jeff Stephan, Pat Pikus, D.J. Vinberg
Kodiak Seiners Association—Nathan Rose, Matt Alward, Bruce Schactler, Luke Lester,
Oliver Holm, Ray May
NW Setnetters Association-- Duncan Fields, Chris Berns, Virginia Adams, Thom
Wischer, Lacy Berns, Kip Thomet, Mark Beardsley, Wes Wiley, Wallace Fields,
Alitak setnet fishermen—Theresa Peterson, Brad Underwood, Pete Hanna, Rick
Metzger
Cape Barnabas, Inc. - Rick Berns, Melissa Berns, Al Cratty,
Ouzinkie Community Holding - Nick Katelnikoff, James Skonberg, Darren Skonberg
Kodiak Regional Aquaculture Association—Tina Fairbanks
It is important to note that workgroup expenditures will be approved by the Borough and/or
City manager before expenses are incurred. The attached budget outlines anticipated scope of
work, following are some of the specific tasks:
1. Expert critical review and analysis of the 2016 Genetic Report
2. A printed presentation of the "past" for each BOF member, to include:
a. KSWG publications from 1995
b. A list in chronological order of Board considerations of "Kodiak incidental
harvest" of Cl -bound Sockeye salmon from 1989 to 2008
c. Robust defense of Kodiak's Current Salmon Management Plan
3. Assuming there is an Agenda Change Request or Emergency Petition, a fully
reasoned and official Kodiak Community response at the designated Board of
Fisheries meeting, including community economic impact analysis.
Page 11 of 12
Fisheries Work Group Update
AGENDA ITEM #2.F.
Kodiak Salmon Workgroup
Operating Budget Summary
Beginning Funds - 4/13/17 $0
Revenue Sources
City of Kodiak - Requested Support / Appropriation 15,000
Kodiak Island Borough - Requested Support / Appropriation 15,000
Kodiak Salmon Workgroup - Stakeholder Fundraising 10,000
KRAA - "In -Kind" Support 10,000
Total Revenue $50,000
Expenditures
Independent Review & Analysis of Genetic Report & Historical Fishery 20,000
KSWG Administrative Assistant ($2,000/mo. @ 5 months) 10,000
Potential Agenda change or Emergency Petition response costs, data
requests, document formation. (like kind support) 10,000
Printing, Production and Mailing costs 5,000
Meeting and Travel Costs 5,000
Total Expenditures $50,000
Ending Fund Balance $0
Page 12 of 12
Fisheries Work Group Update
KODIAK ISLAND BOROUGH and
KODIAK CITY COUNCIL
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