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2017-03-02 Work SessionPage Kodiak Island Borough Assembly Work Session Thursday, March 2, 2017, Immediately Following The Special Meeting Borouqh Conference Room Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of the official record. Citizen's comments Intended for the "official record" should be made at a regular Assembly meeting. 1. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 2. AGENDA ITEMS 3-10 a. Bayside Fire Department Loan Funding Discussion Bayside Loan Funding Discussion - Pdf 11 -14 b. Continued Discussion of Accessory Dwelling Units i�A 2017-02-28 ADU's summary 15-16 C. Marijuana Timeline Update Marijuana Timeline - Pdf d. Assembly Travel Discussion 3. PACKET REVIEW All items listed with an asterisk () are proposed under consent agenda. PUBLIC HEARING State Of Alaska Alcohol And Marijuana Control Office Liquor License Transfer of Ownership From The North West Company dba A.C. Express/Bells Flats To Willie's Quick Mart, LLC dba Willie's Quick Mart #1796. NEW BUSINESS CONTRACTS Contract No. FY2017-23 Flooring Replacement - Akhiok, Karluk, Ouzinkie. Contract No. FY2017-24 East Elementary Renovation Phase 1. Visit our website at www.facebook.com/Kodiakislandborough www.kodiakak.us 91 0 @KodiakBorough Page 1 of 16 Contract No. FY2017-27 Kodiak Middle School Fire Alarm, Controls, And Elevator. Contract No. FY2017-25 Rural School Playground Replacements. Contract FY2014-26B Amendment #2 To Contract No. FY2014-26 Professional Services Agreement With McCarty and Associates for Fisheries Analyst Consulting And Related Services (Joint Contract Of The Kodiak Island Borough and City of Kodiak With McCarty and Associates of Juneau, Alaska). RESOLUTIONS Resolution No. FY2017-29 Approving The Disposal Of A ± 35 Acre Portion Of The Remainder Of Lot 1, U.S. Survey 2539 By Direct Negotiation Of A Lease At Fair Market Value To B&R Fish Byproducts, Inc. For The Purposes Of Resource Extraction And Stockpiling (P&Z Case No. 17-013) Resolution No. FY2017-30 Authorizing Land Sale Number Nineteen and Establishing Terms and Conditions Resolution No. FY2017-31 Adopting an Alternative Allocation Method for the FY17 Shared Fisheries Business Tax Program and Certifying That This Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in FMA 13: Kodiak Island OTHER ITEMS Declaring A Seat On The Kodiak Workforce Regional Advisory Council Vacant (Ms. Melissa Passarello). Confirmation Of The Mayoral Appointment To The Parks And Recreation Committee. Confirmation Of An Assembly Appointment To The Personnel Advisory Board (Mr. James Turner). EXECUTIVE SESSION Executive Session To Address Strategies And Tactics Going Forward With Respect To The Markham Litigation. Strategies In Negotiation The Hospital Lease. 4. MANAGER'S COMMENTS 5. CLERK'S COMMENTS •n-clN&SK.]nnQ11 7. ASSEMBLY MEMBERS COMMENTS Visit our website at www.facebook.com/Kodiakislandborough © @KodiakBorough www.kodiakak.us Page 2 of 16 AGENDA ITEM #2.a. KODIAK ISLAND BOROUGH STAFF REPORT MARCH 2, 2017 ASSEMBLY WORK SESSION SUBJECT: Bayside Fire Department Loan Funding Discussion ORIGINATOR: Paul Vandyke RECOMMENDATION: DISCUSSION: At the February 16, 2017 regular meeting, the Assembly authorized the Manager to execute Contract No. FY2017-22, award of proposal for a new engine and tanker for Fire Protection Area No. 1 with Spartan Motors USA in the amount not to exceed $827,379. This discussion is to discuss loan funding or financing options for the purchase. Note: the Fire Protection Area No. 1 Board is holding a public hearing on Tuesday, March 21. The discussion of the Assembly is valuable in the budget decision making process of the Board. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Bayside Fire Department Loan Funding Discussion Page 3 of 16 AGENDA ITEM #2.a. Page 4 of 16 Bayside Fire Department Loan Funding Discussion aaaTT s s s r r I r w a w `11 O O O 12 O ImO_ Imp i� IO. 1 w jo 1 w. g,.- 85 88 8Q � n�w n� S. 6 25 g 6 S 9 m, S 25 m '1 { 8, 8 8 8 58Q� s8 58R� 58Q� X885 QQ8 I o N '1 8 8 —I 8 8 8 8 A A A R 1[1 Vj 1z Ih H N I 8 88.88888.88 88 Q aS c w Q 25w Sm q r w W o 84 gmy8 Ri w w w win y'99� w c� I ioo i i w .yi m w O w 1 � 1 4 1 _ i II yy 2 I I 1 a r 'EI .v?, c a g o m Ai m w y A o c m 3v a yg' m V' E m - N u S 9 __.� n E LL 5 Qc I m r S a z f d K 6 6 w 8 N m ICV C C C 6 II Page 4 of 16 Bayside Fire Department Loan Funding Discussion k § . j§B `\;\ \ AGENDA ITEM #2a Page sr s &#G Fire Department Loan Funding Discussion 8.88.88=8C 8 8 8 8 8 8 8 8 Y n 8 » $ 8 8 8 8 8 8 8 8 i » 8 8 8 8 8 8 8 8 8 8 S 8 8 8 S 8 a s.sa.sas=a, 9i ^. 8,88n abbess: ss:mss� 88888° 8588888 y sa��ss: msg�gm 8 N8 A ti AGENDA ITEM #2.a. Page 6 of 16 Bayside Fire Department Loan Funding Discussion AGENDA ITEM #2.a. FY 2018 Budget Worksheet - Fire Protection Area #1 REVENUE Real Property Tax $575,000.00 $590,000.00 Personal Property Tax $7,500.00 $6,000.00 Property Tax Totals $582,500.00 $595,000.00 319.100 Penalties/Interest $0.00 $0.00. Penalties and Interest Tax Totals $0.00 $0.00 _ 335.190. Pers On Behalf Payment $0.00. $0.00 }II— Sate Shared Revenue Totals $0.00 $0.00 _ 361.100 Interest Earnings $0.00 $0.00 361.300 Change in Fair Market Value $0.00. $0.00. Interest Earnings Total; $0.00 $0.00 380.170 Other _ $0.00 $0.00 380.230 Insurance Rebate - Misc_ _ $0.00 $0.00 380.240 Rental Income _ $0.00 $0.00 380.245 Classroom Rental $500.00 $500.00 380.247 Instruction _ $1,000.00 $1,000.00 Miscellaneous Classified Totals $1,500.00 $1,500.00 389.100 Use of Fund Balance $450,127.00 $68,336.00. Other Financing Sources Totals $450,127.00 $68,336.00 Operating Transfers In Totals $0_00 $410,030.00 $0.00 $410,030.00 Revenues Totals $1,034,127.00 $1,075,866.00 EXPENSE 410.100 Salaries $98,309.00 $114,000.00 410.130 Overtime _ �� $2,000.00 $2,000.00 10.150 Volunteer Stipends $40,000.00 $40,000.00 Personnel Services Totals $140,309.00 $156,000.00 Page 7 of 16 Bayside Fire Department Loan Funding Discussion AGENDA ITEM #2.a. 420.110 Unemployment Taxes_ _ _ $500.00 $500.00 420.120 FICA Taxes .__ _ $10,500.00 $12,000.00 420.130 Group Insurance $22,836.00 $22,836.00 420.140 Retirement $36,882.00 $40,000.00 420.150 Workers Compensation $9,600.00 $12,000.00 450.120 Printing/Binding Employee Benefits Total $80,318.00 $87,336.00 450.130 Postage _ _ $200.00 $200.00 430.140 Contracted Services $0.00 $0.00 430.175 Contract Instruction $2,000.00 $0.00 450.170 Machinery/Equipment < $5000 Professional Services $2,000.00 $0.00 _ 431.120' Legal Fees $0.00 $0.00 Legal Services Totals. $0_00 $0.00 _ I 450.100 Office Supplies $1,000.00 $1,000.00 450.110 Operating Supplies_ _ $30,000.00 $30,000.00 450.120 Printing/Binding $0.00 $0.00 450.130 Postage _ _ $200.00 $200.00 _ 450.140 Dues/Book/Periodicals $1,500.00 $1,500.00 450.160 Furniture/Fixtures $0.00 $0.00 450.170 Machinery/Equipment < $5000 $20,000.00 $15,000.00 450.180 Equipment Rental _ $5,000.00 $5,000.00 _ 450.210 Food/Business Lunch $6,500.00 $6,500.00 _ 450.220 Insurance and Bonding_ $30,000.00 $30,000.00 450.230 _ Advertising/Hearings _. _ _ _ _ $1,000.00 $1,000.00 450.270 Continuing Education $20,000.00 $15,000.00 _ 450.290 Recruitment/Relocation $0.00 $0.00 450.300 Travel/Per Diem $10,000.00 $10,000.00 450.320 Bad Debts Expense $0.00 $0.00 Telephone $5,000.00 $4,000.00 _450.340 450.350 Electricity $13,000.00 $12,000.00 450.360 Fuel - Heating $15,000.00 $12,000.00 450.365 Fuel -Vehicles $3,000.00 $3,000.00 450.370 Water/Sewer $2,000.00 $2,000.00 _450.380 Snow Removal/Sanding $10,000.00 $4,000.00 _ 450.390 Refuse Collection/Disposal $1,300.00 $1,300.00 450.430 Repairs/Maintenance $25,000.00 $12,000.00 _ 450.435 Maintenance Agreements $2,000.00 $4,000.00 450.440 Auto Repairs/Maintenance $20,000.00 $20,000.00 _ 450.550 Volunteer Physicals $8,000.00 $12,000.00 Support Goods & Services Totals $229,500.00 $201,500.00 Page 8 of 16 Bayside Fire Department Loan Funding Discussion AGENDA ITEM #2.a. 470.040 Land $10,000.00 $75,000.00 470.070 Buildings $80,000.00 $72,000.00 _ _ 470.100 Machinery/Equipment > $5000 $20,000.00 $54,000.00 _ 470.110 Furniture/Fixtures $0.00 $0.00 470.120: ;Automotive $472,000.00 $430,030.00 Capital Outlay Totals $582,000.00 $631,030.00 _ Expenses Total $1,034,127.00 $1,075,866.00 Updated 2/27/17- Per FPA#1 Regular Meeting (2/21/17) Page 9 of 16 Bayside Fire Department Loan Funding Discussion COMMUNITY LEASING P A R T N E R S DMbn N Cmmuafr am WWI Bmf �Ytrtlraaaawna Customer Name: Bayside FD, AK Equipment One New Enbhne & One New Tanker Sales Representative: Jeff Weber /josh Larson Q True North Emergency Equipment Delivery: TBD AGENDA ITEM #2.a. Phone: 888.777.7850 Fax: 888.777.7875 Cell: 785.313.3154 215 S. Seth Child Road Manhattan, ES 66502 wtvw.clpusa.net January 18, 2017 Community Leasing Partners, a Division of CommzmhtrAmt-Na donal9ank, is pleased to present the following financing options for your review and consideration. Total Cost $ 423,45200 Down Payment $ - Trade In: $ - Amount Financed- $ 423,452.00 Term in fears: a Payment $149,329.12 Factor. 0.352647 Interest Rate: 2.87% Payment Frequency: Annual First Payment One year from closing $92,357.10 $68,197.46 0.218105 0.161051 296% 3.09% • THERE ARE NO DOCUMENTATION OR CLOSING FEES ASSOCIATED WITH THIS PROPOSAL. • Fixed interest rate for the terms provided unless otherwise stated. • This financing is to be executed within 30 days of the date of the proposal or Lessor reserves the right to adjust the interest rate. The proposal is subject to credit review and approval and mutually acceptable documentation. • This proposal has been prepared assuming the lessee is bank qualified and that the proposed lease qualifies for Federal Income Tax Exempt Status for the Lessor under Section 103 of the IRS Code. Thank = for allowing Community Leasing Partners the opportunity to provide this proposal. If you have any questions regarding the options presented, need additional options, or would like to proceed with a financing, please contact me at 1-888-777-7850. Respectively, Blake J. Kam Vice President & Director of Leasing blakekausoa clpusamet -A Division of Contra unity KmtNatlonaI Sank - MetaberFDIC Page 10 of 16 Bayside Fire Department Loan Funding Discussion AGENDA ITEM #2.b. Date: February 28, 2017 To: Borough Assembly From: Daniel Rohrer, Kodiak Island Borough Mayor Re: Accessory Dwelling Unit Update Below is a summary of the Assemblies discussion and decisions that have been made over the first two meetings on Accessory Dwelling Units (ADUs). On page 4 are 5 questions remaining to be discussed and answered. Please review the key facts and the bolded reference to the Assemblies discussion. Also please come prepared to discuss the 5 questions. Key Facts 1) ADUs are exempt from the maximum lot coverage areas established for accessory buildings under KIBC 17.160.050. -The Assembly talked around this one but we need a little more clarification on lot coverage. 2) ADUs are permitted in the C, RR2, RR, RR1, R1, and R2 zoning districts. -The Assembly discussed this at length. Please see graph below. There is still a question in regards to Rt. There was some last minute discussion. Zoning District C -Conservation Permitted RR -Rural Residential Not Permitted RR1-Rural Residential One 2 acres and larger: 40,000 sq ft to 2 acres: 40,000 sq ft and less: permitted Attached - Permitted Unattached - Conditional Use Attached - Conditional Use Unattached - Not Permitted RR2-Rural Residential Two Permitted Rl-Single-Family Residential Conditional Use R2 -Two -Family Residential Permitted Page 11 of 16 Continued Discussion of Accessory Dwelling Units AGENDA ITEM #2.b. 3) ADUs must meet the setback requirements established in the zoning district in which they exist. -The Assembly agreed with this recommendation. 4) Only one ADU is allowed per lot. • The Assembly agreed with this recommendation. 5) ADUs must meet current building and fire code requirements. • The Assembly agreed with this recommendation but considered adding some additional language specifying the "requirements of the city and borough". The actual ordinance that will come in front of the Assembly reads "ADUs are required to comply with all applicable building and fire code requirements." 6) The ADU must have a bathroom and must share the principal residence's water and sewer supply systems (unless otherwise required by a local municipality). • The Assembly agreed with this recommendation. 7) 5 off-street parking spaces are required for lots with ADUs 650 sq. ft. or less. 6 off-street parking spaces are required for lots with ADUs greater than 650 sq. ft. -The Assembly has not discussed this and it is listed below for discussion. 8) ADU size limits: a) C, RR, RR 1, RR2: 800 sq. ft. or 33% of total living area of principal dwelling; whichever is less. b) R 1: 550 sq. ft. or 33% of total living area of principal dwelling; whichever is less. c) R2: 650 sq. ft. or 33% of the total living area of the principal dwelling; whichever is less. -The Assembly talked a lot about this but staff needs further clarification. It seemed like there was some agreement on 33% especially when referencing an unattached structure but there was concern over whether 337o was the right number when inside of a structure. This has been added to the list of questions below. Page 12 of 16 Continued Discussion of Accessory Dwelling Units AGENDA ITEM #2.b. 9) The ADU may contain no more than a living area, kitchen, one bathroom, and one bedroom. -The Assembly wanted to modify this to reference the requirement of a kitchen and a bathroom. There might be willingness to look at no more than 2 bedrooms but the limit to one was not acceptable because of the reality of a couple having a child, etc. Also the overall enforceability was discussed. 10) The owner of the property shall live in the principal dwelling or the ADU. • The Assembly agreed with this recommendation but at least one person was concerned about overall enforceability. 11) No more than two people shall reside in an ADU. -The Assembly did not agree with this recommendation. The concern was the reality of a family having a child and the overall enforceability. There was some question in my mind if there was an interest in limiting the overall number of adults (this helps limit parking challenges, etc). 12) No new access point or driveways can be constructed for access to the ADU. • The Assembly agreed with this recommendation after the explanation of 911 and addressing requirements. 13) ADUs can be located within an existing single-family home that is nonconforming with respect to required setbacks as long as the off-street parking requirements are met. • The Assembly agreed with this recommendation. 14) ADUs are prohibited in any accessory structure that is nonconforming with respect to required setbacks. • The Assembly agreed with this recommendation. Page 13 of 16 Continued Discussion of Accessory Dwelling Units AGENDA ITEM #2.b. Questions Remaining to be answered Should ADUs be exempt from maximum lot coverage? 2. How much off street parking should be required? 3. Size limitations? Total allowed square footage? Recommendation was: Zoning District Total SF Allowed C -Conservation 800 RR -Rural Residential 800 RRI-Rural Residential One 800 RR2-Rural Residential Two 800 RI -Single -Family Residential 550 R2 -Two -Family Residential 650 4. Percentage of principle dwelling? Is 33% the correct number for attached and unattached? 5. What should be allowed on R1? After answering these 5 questions staff should be able to finalize a series of ordinances and bring them forward for public hearing and discussion. Page 14 of 16 Continued Discussion of Accessory Dwelling Units AGENDA ITEM #2.c. KODIAK ISLAND BOROUGH STAFF REPORT MARCH 2, 2017 ASSEMBLY WORK SESSION SUBJECT: Marijuana Timeline Update ORIGINATOR: Sara Mason RECOMMENDATION: DISCUSSION: On February 27, 2017 staff was asked to provide for the Assembly a timeline related to the adoption of regulations for marijuana businesses. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Marijuana Timeline Update Page 15 of 16 Memorandum AGENDA ITEM #2. c. Kodiak Island Borough Community Development Department 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9363 Fax (907) 486-9396 www.kodiakak.us Date: February 28, 2017 To: Borough Mayor and Assembly Cc: Borough Manager From: Community Development Director RE: Marijuana Timeline Update On February 27, 2017 staff was asked to provide for the Assembly a timeline related to the adoption of regulations for marijuana businesses. March 8'"—The Planning & Zoning Commission will discuss the proposed Title 17 changes at a work session (as part of packet review). March 15" --The Planning & Zoning Commission will hold a public hearing on the proposed Title 17 changes at a regular meeting'. March 16'"—The Assembly will discuss the proposed changes to Titles 3 and 5 at a work session. March 30'"—The Assembly will discuss Ordinance No. FY2017-27 in its entirety at a work session (as part of packet review). April 6'"—The Assembly will introduce Ordinance No. FY2017-27 at a regular meeting and advance it to public hearing. April 13"—The Assembly will discuss Ordinance No. FY2017-27 at a work session (as part of packet review). April 20"—The Assembly will hold a public hearing on this item and adopt Ordinance No. FY2017-272,3. ' P&Z may choose to postpone this item. This is the last regular meeting before the sunset date or April 30, 2017 identified in Ordinance No. FY2016-17A. ' A special meeting may be scheduled for this item. Page 16 of 16 Marijuana Timeline Update KODIAK ISLAND BOROUGH WORK :5 V ciao "Work Session of: Please PRINT your name SESSION 7 Please PRINT your name 124ML ��w -7L ccoo oo / iu lhPf " Oliver flak &LL S -[-CLAM �. , �3NCv, arc a �ai VQ N d ara Masov� L--Ft-- t--1j 1j--A -S e /[a5E o H