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2017-01-26 Work SessionPage Kodiak Island Borough Assembly Work Session Thursday, January 26, 2017, 6:30 p.m. Borouah Conference Room Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of the official record. Citizen's comments intended for the "official record" should be made at a regular Assembly meeting. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) 2. AGENDA ITEMS 3-11 a. Discussion of Tract R2, and related parcels in Block 4, Killarney Hills Subdivision Tract R2 Killarney Hills Subdivision backup - Pdf 12-21 b. $10 Million Dollar Bond Update Bond Update Backup - Pdf 22-23 C. FY2018 Budget Assumptions Discussion ,IIA Budget Assumptions Copy of ROSTER of filled positions 3. PACKET REVIEW PUBLIC HEARING Ordinance No. FY2017-25 Amending Kodiak Island Borough Code Subsection 2.30.070(K) Privileged Motions To Provide A Special Parliamentary Rule Allowing The Assembly, By Majority Vote, To Postpone An Action Item Beyond The Meeting Limitation Set Out In Roberts Rules. UNFINISHED BUSINESS Ordinance No. FY2017-22 Amending Title 15 Buildings And Construction Chapter 15.10 Building Codes To Readopt The 2012 International Residential Code For One And Two-Familv Dwellings. NEW BUSINESS Ordinances for Introduction Ordinance No. FY2016-17A Amending Ordinance No. FY2016-17 To Extend The Sunset Date Relating To The Current Regulation Of Marijuana Visit our website at 5,,,,,vvv. facebook.com/Kodiakislandborough www.kodiakak.us """' @KodiakBorough = Page 1 of 23 Businesses From February 28, 2017 To March 31, 2017. Ordinance No. FY2017-26 Amending KIBC Title 2 Administration And Personnel, Chapter 2.30 Rules Of The Assembly, Section 2.30.040 Organization And Deputy Presiding Officer To Clarify The Role Of The Mayor In Appointing A Deputy Presiding Officer Or A New Assembly Member In Case Of A Tie. OTHER ITEMS Declaring A Seat On The Parks And Recreation Committee Vacant (Ms. Mamie Leist). Letter Of Support For Fish And Game Who Is Pursuing Federal Funding For Its Weir On Buskin River. 4. MANAGER'S COMMENTS CLERK'S COMMENTS 6. MAYOR'S COMMENTS 7. ASSEMBLY MEMBERS COMMENTS Visit our website at gqlvww facebook.com/Kodiakislandborough ©@KodiakBorough www.kodiakak.us Page 2 of 23 AGENDA ITEM #2.a. KODIAK ISLAND BOROUGH AGENDA STATEMENT JANUARY 26, 2017 ASSEMBLY WORK SESSION TITLE: Discussion of Tract R2, and related parcels in Block 4, Killarney Hills Subdivision ORIGINATOR: Duane Dvorak FISCAL IMPACT: FUNDS AVAILABLE: Account Number: Amount Budgeted: SUMMARY STATEMENT: On Wednesday, December 28 the Borough Lands Committee unanimously passed a motion tc recommend the Assembly to direct Community Development Department to resume the public planning process for Tract R2, and related parcels in Block 4, Killarney Hills Sub. (P&Z Case 17-011) in a fashion that it be accomplished in no later than 18 months. PURPOSE, ACTION, OR RECOMMENDED MOTION: Review the recommendation of the Borough Lands Committee and decide if a new planning process for borough lands in the Killarney Hill Subdivision is appropriate. If so, direct CDD to begin a new planning process and direct Resource Management Office to withdraw P&Z Case 17-011. Kodiak Island Borough Discussion of Tract R2, and related parcels in Block 4, Kill... Page 3 of 23 AGENDA ITEM #2. a. Kodiak Island Borough OFFICE of the MANAGER 710 NO Bay Road, Room 101 Kodiak, Alaska 99615 Phone (907) 486-9304 Fax (907) 486-9374 E-mail: ddvomk a kodiakak.us To: Dan Rohrer, Mayor, and; Kodiak Island Borough Assembly Through: Michael Powers, Manager From: Duane Dvorak, Resource Management Officer Date: December 29, 2016 Re: Recommendation of Borough Lands Committee for P&Z Case 17- 011, Land Disposal Request for Lots 11-14, Block 4, and Tract R2, Killarney Hill Subdivision. The Borough Lands Committee (BLC) considered the above referenced case at its meeting of December 28, 2016. The case is currently postponement until the next regular Planning & Zoning Commission meeting on February 15, 2017. Prior to the postponement of the case, during the public hearing, staff had offered a potential compromise to preserve some of the site for recreational use while getting approval for disposal of the balance for residential use. The intent of the suggestion was to alter the request so that it did not appear as an all or nothing proposition. The reality however, is that the application has not been formally amended to provide such a compromise proposal. Staff broached the issue with the BLC in order to get some guidance on what a reasonable alternative might look like. After thoroughly considering the options, the BLC did not feel comfortable making such a call on the case. The BLC approved a motion (5-0) to recommend that the assembly re -institute a planning process for Lots 11-14, Block 4 and Tract R2, Killarney Hills Subdivision through the Community Development Department and Planning & Zoning Commission, with a time frame not to exceed 18 months. The intent would be to work with the community to come up with a new plan for the site and surrounding area that could gamer the support of the community. Page 4 of 23 Discussion of Tract R2, and related parcels in Block 4, Kill... AGENDA ITEM #2. a. Page 2 ort Based on the recommendation of the BLC, staff has submitted a request to postpone P&Z Case 17.011 for an additional 90 days, until May 17, 2017, in order to allow the assembly to fully consider the appropriate course of action. If the assembly decides to authorize a new planning process in accord with the BLC recommendation, staff would recommend withdrawal of the current disposal request for Case 17-011. Staff does not believe it would be appropriate to keep the current request active for more than a year. If a new plan is developed, then a new disposal request (if appropriate) could he submitted at the appropriate time. A couple of observations in support of a new planning process would be the current full staffing of the Community Development Department and the fact that FY2018 budgeting begins in January of 2017. That would be the appropriate time to ensure that a special planning process is adequately provided for in the work program of the Community Development Department. Cc: KIB Lands Committee Sara Mason, Community Development Director KIB Parks & Recreation Committee Page 5 of 23 Discussion of Tract R2, and related parcels in Block 4, Kill... AGENDA ITEM #2. a. Kodiak Island Borough OFFICE of the MANAGER 710 bell Bay Road, Room 101 Kodiak, Alaska 99615 Phone (907) 486-9304 Fax (907) 486-9374 E-mail: ddvomk'@Dkodiakak.w To: Dan Rohrer, Mayor, and; Kodiak Island Borough Assembly Through: Michael Powers, Manager From: Duane Dvorak, Resource Management Officer Date: January 24, 2017 Re: Clarifying memorandum regarding what direction staff believes the received at the "last public meeting" on the issue leading to a request for disposal review of Lots 11-14, Block 4, and Tract R2, Killarney Hill Subdivision. (P&Z Case 17-011) By "last public meeting" staff presumes that the assembly is referring to the August 25h assembly work session. This staff was not in attendance at that meeting so the impressions formed by the Resource Manager were based on verbal accounts of the discussion the previous night. Staff did not take the time to listen to the recording. The Resource Management office was under the impression that the planning process for borough land in Killarney Hills was intended to be a precursor to a disposal review in order to fine tune the layout and disposition of a disposal request. At the assembly work session of August 25, 2016, what was scheduled as a progress report for the planning process resulted in the assembly giving direction to staff to terminate the public planning process. As later conveyed to the Resource Management Office the next day, work session comments attributed to the assembly indicated that the public planning process would take too long and that the assembly wanted to consider developer based plans instead. This resonated with staff because this was something that had been previously by the Borough Lands Committee. Page 6 of 23 Discussion of Tract R2, and related parcels in Block 4, Kill... AGENDA ITEM #2. a. Page 2 of 2 Based on what Resource Management staff perceived as direction to the administration to terminate the planning process, staff initiated a new land disposal review for borough lands in Killarney Hills Subdivision the following day on August 26, 2016. When taking the position of Resource Management Officer, staff had reviewed the history of various borough lands and was under the impression from KIB Resolutions No. FY2013-08 and No.FY2015-09 that some or all of the borough lands in Killarney Hills were to be disposed of, and then later, due to public input, a public planning process was initiated to modify that intent. The original public hearing for P&Z Case 17-011 was heard in October 2016 and was postponed at that time until the regular meeting in November to address perceived public notice issues by extending the notice period. At the November P&Z public hearing, the public was largely against the disposal and some public members argued for the previously intended planning process. The Commission postponed the case until the February 2017 regular P&Z meeting. In December 2016, Resource Management Officer proposed the Borough Lands Committee several alternative disposal concepts and was considering postponing or withdrawing the pending disposal request in order to present a compromise request. The intent of staff was to reserve about a third of the site for recreation purposes. The committee did not favor that approach and instead made a unanimous recommendation to the assembly to re-initiate a limited public planning process, not to exceed 18 months in duration, in order to get public input on the ultimate disposition of the site. Resource Management staff attempted to postpone the February 2017 P&Z hearing on December 28, 2017 for Case 17-011 in order to allow for the assembly to consider its options in this matter. Staff did not want to notify the public that the borough is still going down this same path of a total disposal if change might be in the offing. That request for postponement, with the required fee to cover the cost of new public notice, was not acted on timely by Community Development Department staff. Upon returning from an unexpected leave of absence, Resource Management staff subsequently withdrew the postponement request. Cc: KIB Lands Committee Sara Mason, Community Development Director Page 7 of 23 Discussion of Tract R2, and related parcels in Block 4, Kill... 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 16 19 20 21 22 23 24 25 26 27 26 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 46 AGENDA ITEM #2.a. Introduced by: Administrative Official Requested by: Administrative Official Drafted by: CDD Acting Director Introduced on: 0 910 612 01 2 Adopted on: 09/062012 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2013-08 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY ACCEPTING THE RECOMMENDATION OF THE PLANNING AND ZONING COMMISSION APPROVING OF CERTAIN BOROUGH LAND TO BE SOLD AT A FUTURE LAND SALE WHEREAS, Kodiak Island Borough Code (KIBC) 18.20.030 requires each proposed disposal of Borough land to be reviewed by the Planning and Zoning Commission before submission to the Assembly; and WHEREAS, the Planning and Zoning Commission is required under KIBC 18.20.030 to make a recommendation on the disposal(s) by resolution before it is forwarded to the Borough Assembly; and WHEREAS, the principal purpose of the Commission review is to determine if the land identified for disposal is surplus to the Borough's need; and WHEREAS, the parcels proposed for disposal by the Borough Resource Management Officer have not previously been considered for disposal by the Borough Assembly; and WHEREAS, the Planning and Zoning Commission has found that the parcels identified below for disposal are surplus to the public's need based on Its review; and WHEREAS, the Planning and Zoning Commission held a public hearing on July 18, 2012 and is recommending the disposal of the parcels listed. below; NOW, THEREFORE BE IT RESOLVED, THAT THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THAT: Section 1: The Kodiak Island Borough Planning and Zoning Commission, in accordance with Title 18 of the Kodiak Island Borough Code, recommends disposal or the borough's interest in the following eleven parcels of land comprising 16.05 acres of property described as: A. Parcels 1, 2, 3, 4 and 5, from Tract R1 -A Killarney Hills Subdivision. Disposal of Parcel 4 will specify that future subdivision design will accommodate extension of Murphy Way through Parcel 4 to potentially connect with Rezanof Drive. Roads serving Parcels 4 and 5 will be constructed to City of Kodiak standards and, relative to the intersection with Rezanof Drive, to Alaska Department of Transportation standards. The Assembly acknowledges, as noted in the Planning and Zoning Kodiak Island Borough Resolution No. FY2013-08 Page 1 of 2 Page 8 of 23 Discussion of Tract R2, and related parcels in Block 4, Kill... 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 AGENDA ITEM #2.a. Commission Resolution No. FY2013-01, that there has been no determination made dedicating the existing ball field to long term use as a ball field. B. Parcel 1, from Lot 7A, Block 7 Miller Point Alaska Subdivision C. Parcels 1, 2 and 3, near the and fo Panamaroff Creek Drive D. Parcel 1, near the end of Middle Bay Drive E. Parcel 1, from Lot 5, Block 1, Chiniak Alaska Subdivision Section 2: The Kodiak Island Borough Planning and Zoning Commission, in accordance with Title 18 of the Kodiak Island Borough Code, has determined after a public hearing on July 18, 2012, that the aforementioned properties are hereby surplus to the public's need. Section 3: The aforementioned lands, some of which may require additional planning, zoning or subdivision in order to be made suitable for disposal, should be offered to the public for disposal in a subsequent borough land sale. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS SIXTH DAY OF SEPTEMBER, 2012 KODIAK ISLAND BOROUGH r ATTEST: ��'' .. •• Jer jne M. Selby, $oraugh:Ma Nova M. Javier, 19t, Borough Clerk Kodiak Island Borough Resolution No. FY2013-08 Page 2 of 2 Page 9 of 23 Discussion of Tract R2, and related parcels in Block 4, Kill... AGENDA ITEM #2.a. Page 10 of 23 Discussion of Tract R2, and related parcels in Block 4, Kill... 1 Introduced by: Borough Manager 2 Requested by: Planning and Zoning Commission Drafted by: Community Development Staff 3 Introduced on: 09/18/2014 4 Adopted on: 09/18/2014 Q 5 6 7 KODIAK ISLAND BOROUGH 8 RESOLUTION NO. FY2015-09 9 10 A RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY 11 ACCEPTING THE RECOMMENDATION OF THE PLANNING AND �o• 12 ZONING COMMISSION APPROVING THE DISPOSAL OF LOTS 11- 13 14, BLOCK 4, AND A ± 29,979 SQUARE FOOT PORTION OF TRACT 14 R-2, KILLARNEY HILLS SUBDIVISION, COMPRISING 15 APPROXIMATELY 1.6 ACRES, AS LAND SURPLUS TO THE 16 PUBLIC'S NEED, AND SUBJECT TO DISPOSAL FAIR MARKET 17 VALUE (P&Z CASE 14-022) 18 19 WHEREAS, Kodiak Island Borough Code (KIBC) 18.20.030 requires each proposed 20 disposal of Borough land to be reviewed by the Planning and Zoning Commission 21 before submission to the Assembly; and 22 23 WHEREAS, the Planning and Zoning Commission is required under KIBC 18.20.030 to 24 make a recommendation on the disposal by resolution before it is forwarded to the 0 25 Borough Assembly; and 26 27 WHEREAS, the principal purpose of the Commission is to consider if the land identified 28 is surplus to the Borough's need; and 29 30 WHEREAS, lots 11-14, Block 4, Killarney Hills Subdivision were previously approved for 31 disposal, but were withdrawn from KIB Land Sale No. 18 to consider expansion of the 32 disposal area to include additional land not previously considered for disposal by the 33 Borough Assembly; and 34 35 WHEREAS, the Planning and Zoning Commission has found that the parcels identified 36 below for disposal are surplus to the public's need based on its review; and 37 38 WHEREAS, the Planning and Zoning Commission held a public hearing on August 20, 39 2014 and is recommending the disposal of the parcels listed below. ^ �) 40 41 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 42 BOROUGH that: 43 44 Section 1: The Kodiak Island Borough Planning and Zoning Commission, in 45 accordance with Title 18 of the KIBC, recommends disposal of the 46 Borough's interest in approximately 1.6 acres of land identified as Lots 1I- 47 14, Block 4, and a ± 29,979 square foot portion of Tract R-2, Killarney Hills 48 Subdivision as described generally in the staff report for Case No. 14-022. ® Kodiak Island Borough, Alaska Resolution No. FY2015-09 Page 1 of 2 Page 10 of 23 Discussion of Tract R2, and related parcels in Block 4, Kill... 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 AGENDA ITEM #2.a. J Section 2: The Planning and Zoning Commission, in accordance with Title 18 of the KIBC, has determined after a public hearing on August 20, 2014, that the aforementioned properties are hereby surplus to the public's need. Section 3: Upon perfection of the subdivision by the recording of a Final Plat, the aforementioned lands should be offered to the public for disposal in a subsequent land sale. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS EIGHTEENTH DAY OF SEPTEMBER, 2014 �J Page 11 of 23 Discussion of Tract R2, and related parcels in Block 4, Kill... KODIAK ISLAND BO G� ATTEST: of Fri-edend, orough Mayor A0,:u, a M. Javier, MMC, Bor ugh Clerk l J Kodiak Island Borough, Alaska Resolution No. FY2015-09 Page 2 of 2 Page 11 of 23 Discussion of Tract R2, and related parcels in Block 4, Kill... KODIAK ISLAND BOROUGH AGENDA STATEMENT JANUARY 26, 2017 ASSEMBLY WORK SESSION TITLE: $10 Million Dollar Bond Update ORIGINATOR: Bob Tucker FISCAL IMPACT: Account Number: SUMMARY STATEMENT: FUNDS AVAILABLE: Amount Budgeted: AGENDA ITEM #2.b. The Engineering and Facilities (E/F) Staff will be presenting a full update on the 2014 Borough school bond projects as requested. Attached are the monthly bond reports, updated schedule, and expenditure report spread sheet that shows where the projects are to date. Also attached is the 2016 Borough wide project listing for all other Borough Wide Projects. The E/F Staff are working with the Kodiak Island Borough School District (KIBSD) to update their portion of this list in the very near future through its Facilities Review Committee. PURPOSE, ACTION, OR RECOMMENDED MOTION: The purpose of this agenda item is to update the assembly on the schedule and funding of the 2014 Bond Issue Projects. Kodiak Island Borough $10 Million Dollar Bond Update Page 12 of 23 AGENDA ITEM #2.b. TO: Mayor and Assembly Kodiak Island Borough Engineering & Facilities Department Projects Office 710 Mill Bay Road • Kodiak, Alaska 99615 Phone(907)486-9210 Fax(907)486-9347 FROM: Matt Gandel, Project Manager/Inspector CC: Michael Powers, Borough Manager Bob Tucker, E/F Director RE: Projects Status Report for Period Ending December 31, 2016 PLAYGROUND REPLACEMENTS This project was Included on the list of bond projects approved by voters in the 2014 election, and is for replacement of playground equipment at the schools in Akhiok, Chiniak, Karluk, Old Harbor, Ouzinkie, and Port Lions. Staff has received approval from the Alaska Department of Education and Early Development to use surplus funds from the East Elementary Roof project to include Larsen Bay as part of this project. In June and July 2016 staff travelled to all six villages and Chiniak to meet with community members and get input on what types, styles, colors, etc. of equipment best suits their needs. The selection process and pricing of the new equipment is now complete, and on December 1, 2016, the Assembly approved a change order to order the equipment. The equipment is scheduled to be delivered to Kodiak in May 2017. Staff Is currently completing a bid package for installation which will be Issued in late January 2017. Installation is scheduled to occur during summer 2017. EAST ELEMENTARY INTERIOR RENOVATION This project was included on the list of bond projects approved by voters in the 2014 election, and is for replacement of flooring, cabinets, countertops, plumbing fixtures, and doors at East Elementary. Jensen Yorba Lott is the architect and began the design process in July 2016. The Architectural/Engineering Review Board met on December 12, 2016 and approved the 95% design documents. All construction for this project had been planned for summer 2017, but after discussing the scope of work with the School District, the project will now be split into two phases. The first phase will be renovation of existing restrooms and is scheduled for summer 2017. The second phase will be hazardous material abatement and installation of new flooring, cabinets, countertops, and doors, and is scheduled for summer 2018. KODIAK MIDDLE SCHOOL FIRE ALARM, CONTROLS, ELEVATOR This project was Included on the list of bond projects approved by voters in the 2014 election, and is for replacement of fire alarm devices, mechanical controls, and elevator controls at Kodiak Middle School. Jensen Yorba Lott is the architect and began the design process in July 2016. The Architectural/Engineering Review Board met on December 12, 2016 and approved the 95% design documents. An Invitation to Bid is scheduled to be issued in January 2017, and construction is planned for summer 2017. FLOORING REPLACEMENT —AKHIOK, KARLUK, OUZINKIE This project was included on the list of bond projects approved by voters In the 2014 election, and is for replacement of flooring at the schools in Akhlok, Karluk, and Ouzinkie. Jensen Yorba Lott is the architect Page 13 of 23 $10 Million Dollar Bond Update AGENDA ITEM #2.b. and began the design process in July 2016. The Architectural/Engineering Review Board met on December 12, 2016 and approved the 95% design documents. An Invitation to Bid is scheduled to be issued in January2017, and construction is planned for summer 2017. BALER BUILDING ROOF Design is underway to replace the roof of the Baler Building which leaks badly and has not been replaced since the building was originally constructed. Jensen Yorba Lott (JYL) is working on design for this project. The Architectural/Engineering Review Board reviewed the design documents and questioned the decision to overlay the existing metal roof rather than tear it off and replace it with a new metal roof or insulated panel system. JYL is currently redesigning the project to include a base bid for a new metal roof and an alternate bid for an insulated panel roofing system. CHINIAK TSUNAMI SHELTER Staff has had several meetings with the Chlniak community to discuss the details of a new building to replace the shelter and library lost in the Twin Creeks fire. Staff provided an informational update on the progress so far to the _— Assembly on December 15, 2016, and is proceeding with design for the new facility. Jensen Yorba Lott has completed a conceptual design which will be presented to , the Chiniak community for comment and consideration. Construction is tentatively scheduled for summer 2017. Conceptual Floor Plan LAKE ORBIN FISH PASSAGE In 2014 and 2015 KIB assisted the Kodiak Soil and Water Conservation District (KSWCD) with replacing three culverts leading from Lake Orbin to the Russian River, in order to aid fish passage. KSWCD has received additional funding from the United States Fish and Wildlife Service (USFWS) to replace a culvert under Middle Bay Drive and remove a debris dam at Beaver Lake. KIB is managing the design and construction of this work, in conjunction with both KSWCD and USFWS. The first step in design is survey of the two sites which was completed during the week of November 28, 2016. Once the results of this survey are compiled design will begin for the replacement culvert. Costs for this project are reimbursed by USFWS through KSWCSD. Project Status Report—December 2016 N -e 2 Page 14 of 23 $10 Million Dollar Bond Update AGENDA ITEM #2.b. 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Budget Assumptions 2017-2018 We operate the Borough on a miniscule amount of the property tax bill and rely on other sources of revenues, especially state and federal transfers as well as fees and charges. Revenue • Real property increase will be offset by a decrease in personal property. • Include true cost of bonds in property taxes (other sources used are drying up). • State Budget still a mess, revenues expected to continue downward (debt reimbursement, revenue sharing). • Building permit fees will be down due to changes of owner builder fee and opt out provisions. • Fish taxes down. • Tourism taxes steady but prospects are good for the long term. Expenditures • Increased demand for information is creating workload with no significant increases in staffing in past year. Not proposing additional staff to directly address this, but cognizant of future effects. • Recruitment of vacant positions is imperative. • Reorganization of E&F. • Reorganization of leases and real property with increased responsibility for tracking in the Resource Manager's Office. • Travel and training -continue to fund. Must invest in people. • Include funding for Non -profits, but reduce (wean them). Direction needed on funding process. Items Not Included (needs policy direction) • Housing Specialist • Economic development Specialist (in-house, share?). • Consolidation -Unclear what level of cooperation will occur with City, legal and research costs. • Mental Health Building inadequate/poor repair. • Facilities plan for Borough Hill. • Fish Tec Project. • Fish Policy Issues (analyst). Staff changes • Staffing -increase in one (1) position in Managers Department (Administrative Assistant), move current position to full-time HR duties. • Create Assistant Director for Engineering and Facilities. • Revamp Environmental Specialist Position. • Staffing -need to amend the Personnel Rules to increase recruitment success -potential options are signing bonuses, relocation expenses, routinely starting positions at higher steps (remove assembly approval for same). Page 22 of 23 FY2018 Budget Assumptions Discussion AGENDA ITEM #2. c. FILLED POSITIONS NAME JOB TITLE DEPARTMENT E&F Abell Thomas Baler Operator I Arellano Eddie Maintenance Engineer E&F Barnett Martha Interpretive Specialist/Receptionist E&F Basuel Jessica Interpretive Specialist/Receptionist E&F Blacha J. Elliot Maintenance Mechanic E&F Blakeslee Sharon Programmer/Analyst Finance Bonvillian Brian Baler Operator I E&F Bray -Holloway Dria General Accountant Finance Christiansen Meagan Grant Writer/Special Projects Support Manager' Office Clay Jenny Secretary III, E/F E&F Conrad David Construction Inspector/ Engineer E&F Cross Dora Director, Finance Finance Day Janell GIS Analyst CDD Dvorak Duane Resource Management Officer Manager' Office Evans Delores Appraiser Technician Assessor Friel Jeanne Assessment Clerk 11 Assessor Galliher Kirsten Appraiser Technician Assessor Gandel Matthew Project Manager/Inspector E&F Geer Amy Accounting Technician/Payroll Finance Javier Nova Borough Clerk Clerk' Office Johnson Jeffery Baler Operator II E&F Kutyna Brad Treatment Plant Operator Trainee E&F MacKenzie Angela Deputy Clerk Clerk' Office Maker Jack Associate Planner/ ENF CDD Mason Sara Director, Community Development CDD Mckenna-Foster Daniel Associate Planner/ LRP CDD Medina Maria Cashier Finance Miller Jeanne Accounting Technician/Accounts Payable Finance Pardoe Laurie Assistant Clerk Clerk' Office Peters Kathlyn Projects Assistant E&F Powers Michael Borough Manager Manager' Office Quass Thomas Code Enforcement Officer CDD Rhines John PC Network Technician II Finance Rippey Debra Property Appraiser Lead Assessor Roberts William Assessor Assessor Royall Carl Treatment Plant Operator Lead E&F Rue III Howard Fire Chief Bayside Slagle Thomas Baler Operator I E&F Smith Brian Baler Operator I E&F Smith Sheila Secretary III, CDD CDD Torres Alan Solid Waste Baler/Landfill Supervisor E&F Tucker Robert Director, E/F E&F Van Dyke Paul ITSupervisor Finance Wagner Brandi Secretary III, Finance Finance Whiddon Lauri HR Officer/ Executive Assistant Manager' Office Page 23 of 23 FY2018 Budget Assumptions Discussion 2015 Kodiak Fire Statistics http,//dPs.alaska.gov/Fire/alaskafirestatistics.asox Structure Fires 1,466 Statewide -16 inside City of Kodiak - 9 in 1-2 Residential Statewide structure fires increased by 19% to 1466. Residential properties accounted for 66% or 963 of all structure fires. Deaths: Civilian fire deaths increased by 42% to 17. Let us not forget tragic death in 2016 here in Kodiak in Uyak Bay 94% of civilian fatalities occurred in residential structures. Property Damage: Structure fires caused $49,610,022 - 91% of all property damage. Residential property losses were $31,915,878 - 64% of all structure loss. City of Kodiak reported $136,000 in property loss Structure Fires by Educational Property Count B 1% civ Deaths2015 0 CIV 0 FF D Tj�a: D-: ar $2,517,600 Health Care 121% 1% 1 0 D D $3.600 Industrial 12 1% 0 D 0 1 $1,351,200 Manufacturing, Processing 2 0% 1 0 D 0 1 $17,500 Mercantile 49 3% 1 0 0 0 1 $3,388,850 Other orSpecial 59 1 10% 0 10 27 5451,865 Public Assembl 56 4% 0 2 0 $2,939,100 Residential 983 66% 16 50 27 531,915,878 Stora 205 14% 0 1 2 57.024,209 Total 1,466 1100% 16 54 1 29 1 $49,610,022 Board and Care 6 1% 0 0 1 1 $176,300 Hotels & Motels 6 1% 1 D 1 1 1 1 $416,650 1 & 2 Family Homes 765 76% 16 36 20 $27,711,796 Dormitories 7 1% D 0 0 $6,000 Unclassified 18 2% 0 3 0 $319,650 Total 963 100% 16 so 27 1 $31,915,876 Civilian Injuries/Deaths Structure Fire 861t Fire, Other 0% Motor Mobile Pro Vehicle 12% Outside Fre I 2% I 35% 30% 25% 20% 15% 10% 5% 0% 0-17 1 13%1 18-2918% 30-39 84-1 40-49 14% 50-59 17% 60+ 3D% 1 •F 2015 Kodiak Fire Statistics httr)://dps.alaska.gov/FiTe/alaskafirestatistics.aspx ( ID Opff* 26% Operat 2015 Fire fighter Injuries Smoke Alarm Presence/Operation NnfkKblk p:r FF Activity at Time of In;ury 00-00-06:00 43%1 Motor Mob -He' Propety 06:01-12:00- 1 19% e Fires3% 12:o1-16:00 1aA1-23:59 i 19% ! 1996 if' i'�"il.,�:u...r �. r.r � Strudure Fires 97% FF Activity at Time of In;ury I ■ rte..'-.-.fi if' i'�"il.,�:u...r �. r.r � L. • • MI mom ._ Om It • I 1 - FIVE-YEAR (2011-2015) TRENDS (By Count) 40% tax 30 20% 20 10% ex ox o% �yA C\ ,DC `Bl .Cm X00 2016 Kodiak Fire EMS Statistics EMS Response Per Age Group Less Tran 1 10 • 12C% 1-4 0 0.[6% 5-5 9 1.08% 13-14 15 1.79% 15-19 3D Me% 20-24 49 5.89% 25-34 109 1104% 15-44 76 9.09% 45-54 146 17A9% 55-64 116 1188% 65-74 95 11.36% 75 - E1 90 10.77% 85 38 4.55% Uric.rwr 4r 5.38% EMS Response Per Location Type Airport - 43 • 5.15% tfeanh Care FaceKy (dmi . hospital, ours" home) 163 1950% piomNRnrderrce 29D 30.69% Industrial Piece and Prernaes 15 1.79% Lane. rAeer, Oea1n 17 203% Not AppLx bie 1 D.12% Not A,a =U 4 048% Nol Known 2 014% Other 2o t 57 6.62% Pbce of Rect*=0n a SPort 26 111% Pudic Buddmg(schods, goe, ct6ees) 19 2,7% Ressle ] insdhltlon (nursing home, jaXprmon) 13 1.56% Street or Hvhuy 110 1116% Trade or Sm" (Basauiss, bars. restau-ams, ew.j 62 7.42% Unspecifxd place 3 0.36% unthaws 11 132% Toth 636 1O% 900 250 200 E 100 50 Pabenttren5pdrt5fromhg 111/2016to12/31/2016 IrTraneprrRsfrom Home / Residence 285 ■tion -ambulatory 164 OPtmoeed by Stretcher 99 ■Ptmoeed by Stab Chair j 46 ■Ptmmred by Cwryl9 19 � y: �. � . � i �. �,i�.. � + �� ,' s.� �' "*� �� � „ '!lam". 1�, k, �� i �. ,, :� .� . ` ■ F 5 r �.: :, . ,Itw. a N Arm INC, Y. -N, kv, NonniPhoto: 5 V u+„a.,di�i�.Ysw 4 140 u+„a.,di�i�.Ysw I a E i. Ar €,: 0 NOW" ,u I pot-ro- -: W El � u ----j rb' I nit t AR PM 0 A 1 r EPhoto: 13 I Photo: 14] Photo: 15 I f File a a z Fj o z z z LU ry, Q ` Kodiak Island Borough �7 Popular Annual Financial Report For Fiscal Year Ending June 30, 2016 .aJ Kodiak, Alaska Government Geographic Location & Population The Kodiak Island Borough was incorporated on September 30, 1963 as a second class Borough and currently operates under a manager -form of government. The Manager is hired by the Assembly and oversees the day-to-day business of the Borough. The seven member Assembly, along with the Mayor, are elected by the people. The day-to-day business of the Borough is conducted within six departments: Manager, Clerk, Finance/MIS, Assessing, Community Development and Engineering/Facilities. Kodiak Island lies at the western border of the Gulf of Alaska and is approximately 250 air miles south of Anchorage, Alas- ka. The island is accessible only by boat or plane and is the second largest island in the United States. In total, the Bor- ough encompasses 7,130 square miles and currently serves a population of 13,819. Services The Borough has a full range of services, including: general government, fire protection, first -response emergency medi- cal services, health facilities, road and other infrastructure construction and maintenance, community and economic development and solid waste disposal. Additionally, the Borough supports tourism development, local parks, and cultural and recreational activities. The Borough is financially responsible for a legally separate school district which is reported separately within the Borough's financial state- ments. Additional information on this legally separate entity can be found in the Comprehensive Annual Financial Report (CAFR). Economics Seafood processing is by far the largest industry generating revenue in several categories. The Port of Kodiak has been consistently ranked among the top ten ports in the United States in terms of amount and value of product delivered. In 2015, according to the National Ocean Economics Program, the Port of Kodiak ranked second largest in landed weight (513,900,000 pounds) and third largest in landed value ($137,500,000). Tourism remains strong with stable bed tax revenues and cruise ship traffic which is expected to increase in the coming years. Kodiak Island is home to the largest U.S. Coast Guard Base in the United States employing over 1,200 people and providing vital services to the marine industries which are integral to the community. The Pacific Spaceport Complex -Alaska, a launch facility, is capable of handling small to medium sized rockets for launch- ing low earth orbiting satellites, as well as other military, sci- entific and research missions. Map of the Kodiak Island Borough r - , .,. Ouzinhie y Port• Lion. 'I. Ke,amk' t L KarlukBay- B:y Chlnlak�� :r old .arbor �. AkW ad. � a ,a° KODIAK ISLAND tom;) BOROUGH About The Popular Annual Financial Report The Popular Annual Financial Report (PAFR) is intended to brief the residents of the Kodiak Island Borough on the financial standing of their municipal government. The information in this report was drawn from the FY2016 Comprehensive Annual Financial Report (CAFR). The CAFR conforms to the generally accepted accounting principles (GAAP) and includes audited financial statements. Although the financial numbers in this Popular Annual Report come from an audited source, they are presented in this report in a condensed and unaudited format. For more detailed information and copies of the CAFR and PAFR, visit the Borough's office located at 710 Mill Bay Road, Kodiak, Alaska, or on our website at www.kodiakak.us. We hope you find the report to be informative. We welcome your comments, questions and suggestions. Michael Powers Dora Cross Borough Manager Finance Director �-IIIIi 11 IIII,I ow Kodiak Island Borough Popular Annual Financial Report For Fiscal Year Ending June 30, 2016 Financial Structure The Borough maintains 29 separate funds to account for governmental services. They are generally established based upon their legal basis and objectives. These funds are grouped into two separate categories: Governmental Funds and Proprietary Funds. This report focuses on the funds which interests most residents : General, Educational, and Municipal Waste Collection. Governmental Funds (Reports the basic service activities provided by the Borough) Governmental Fund Name Activity or Purpose of Fund General Fund Operating fund for the Borough. Departments within the fund are: Assessing, Clerks, Com- munity Development, Engineering & Facilities, Finance, Information Technology and the Manager. Special Revenue Funds Operating funds for specific revenue sources. These include: education, facilities, tourism, emergency planning, and neighborhood service districts such as road, fire and street lighting, as well as maintenance of Borough building and grounds. Debt Service Fund Operating fund for the payment of general long-term debt principal, interest and other relat- ed costs. Currently, the fund services General Obligation Bonds. Capital Project Funds Operating fund for the acquisition or construction of major capital facilities and equipment. Statement of Revenue, Expenditures and Changes in Fund Balance (Deficits) All Governmental Funds General Educational Fund (includes General and Educational Funds) Fund (Special Revenue) FY 2015 FY 2016 FY 2016 FY 2016 Revenues Property Taxes $14,091,503 $14,310,687 $221,757 $10,106,177 Severance Taxes 1,807,331 1,586,555 1,491,089 - Intergovernmental 12,426,726 11,961,335 4,132,063 253,112 Services, Fees, Investments, & Other 1.290.143 1,468,634 157,835 - Total Revenues $29,615,703 $29,327,211 $6,002,744 $10,359,289 Expenditures General Government $6,333,724 $5,307,245 $4,399,679 - Public Safety 524,169 572,839 109,415 - Community & Economic Development 1,153,985 1,069,639 984,639 - Emergency Preparedness 29,128 30,849 30,849 - Health & Social Services 406,093 389,000 389,000 - Parks, Culture and Recreation 186,452 111,405 111,405 - Service District Maintenance 534,376 626,289 - - Primary & Secondary Education 11,100,714 11,100,650 195,000 10,905,650 Capital Outlay 24,891,673 16,671,895 - - Debt Service 5,767.617 6.519.986 - - Total Expenditures $50,927,931 $42,399,797 $6,219,987 $10,905,650 Other financing sources (uses) 176,987 17,605,273 47,792 485,600 Increase (decrease) in fund balance (21 135,241) 4,532,687 (169,451) (60,761) Fund Balance, beginning of year, as restated 72.318,860 51,442,943 3,455,232 46,715 Fund Balance 551.183.619 555,975,630 53 285 781 $ 14 0 4 Kodiak island Borough Popular Annual Financial Report For Fiscal Year Ending June 30, 2016 Proprietary Funds: (Reports the business -type activities provided by the Borough) Proprietary Fund Name Activity or Purpose of Fund Municipal Solid Waste Collection Accounts for the collection and disposal of solid waste and for the operation of the Leachate Treatment plant. Hospital and Care Facilities Accounts for the Borough -owned hospital and long term care facility. Kodiak Fisheries Research Center Accounts for the Borough -owned Kodiak Fisheries Research Center. 911 Services Accounts for fees collected from land line phones for a 911 emergency system. Statement of Revenue, Expenditures and Changes in Fund Balance (Deficits) All Borough Proprietary Funds (Includes Municipal Waste Collection) FY 2015 FY 2016 Revenues Total Operating Revenue $6,683,971 $8,219,712 Total Non -Operating Revenue 254,506 821,791 Total Revenues $6,938,477 $9,041,503 Expenditures Total Operating Expenditures $4,474,621 $7,107,229 Total Non -Operating Expenditures 1,277,654 1.301,865 Total Expenditures 7 2 $8 4_s Q4.42h General Fund Revenues — A Closer Look 7,000,000 6,000000 5,000,000 4,000,000 ;,ow,mo 2000,000 1,000,000 Category descriptions: Municipal Waste Collection FY 2016 $2,875,750 199.320 $3,075,070 $4,450,207 314,664 $A764 871 5 Services, Fees, Investments & Other., Local revenues from penalties and interest, building permits, zoning permits, in- terest earnings and changes in market value on investments, ■ services, Fees, map sales and reimbursed expenses. Investments & Other Intergovernmental: Federal and State revenues such as Pay- n Intergovernmental ment in Lieu of Tax (PILT), Community Revenue Sharing, Fish- ■ severance Taxes eries Business Tax Sharing, Fisheries Landing Tax, National Wildlife Refuge and PERS on Behalf Payments. ■ Property Taxes Severance Taxes: Local revenues from fish, gravel and timber. Property Taxes: Local revenues from residential and commer- cial real and personal properties and commercial aircraft. 5 Kodiak Island Borough Popular Annual Financial Report For Fiscal Year Ending June 30, 2016 PropertV Taxes The Assembly sets the mill rates, or the number of mills each individual taxpayer will be assessed or charged per dollar value of property owned. A mill is one tenth of one percent of a dollar (.001). For FY2016, the Borough -wide mill rate was 10.75 which equates to 1.075 cents of tax to be paid for each dollar of assessed property value. In addition to the Borough -wide mill rate, mill rates are set for taxing properties within specific boundaries for specific activi- ties. If the taxing area has a board or committee, they submit a budget and recommended rate to the Assembly. For those properties within the city limits, the City of Kodiak's City Council sets the mill rate. Where Your Borough -Wide Property Tax Dollar Goes Education Support Governmental Funds Debt Service Renewal & Replacement General Fund 71 cents General Obligation Bonds 18 cents 10 cents 1 cent U 'A64 -- --- -- M (Municipal Solid Waste) (Long -Term Care Center) Balance July 1, 2015 $73,131,566 $3,116,531 j r L 111809 ifi ;[ - .. )Z 7 4 W4a,eliYh4 �'... t2 202,211 738.822 Balance June 30, 2016 86.481.657 14 17.245.855 ` JG afi ud c\Iiu� •'C I�.i. Iw+I.r� Pla�cuLmS �1 ��11 Vg Bonded Debt (Balances Include Bond Premiums and Discounts) General Obligation Bonds — bonds issued by a state or municipality which is secured by the Borough's pledge to use any or all available resources —generally tax revenues — to repay holders of the bond. Revenue Bonds — bonds issued by a state or municipality which finance income-producing projects and are secured by a spec- ified revenue source —generally fee income — to repay holders of the bond. Bond Premium/Discount — A bond trades at a premium when it's stated coupon rate (rate of interest) is higher than prevail- ing interest rates. It trades at a discount when it's stated coupon rate (rate of interest) is lower than prevailing interest rates. 2 Governmental Funds Proprietary Funds Proprietary Funds General Obligation Bonds Revenue Bonds Revenue Bonds (School & Facility Improvements) (Municipal Solid Waste) (Long -Term Care Center) Balance July 1, 2015 $73,131,566 $3,116,531 $17,984,677 New Issues (Additions) 17,141,115 - - Payments (Reductions) 3.791,024 202,211 738.822 Balance June 30, 2016 86.481.657 14 17.245.855 2 Kodiak Island Borough ; Community Development Department 710 Mill Bay Road Kodiak„Alaska 99615 .. 2 Phone(907)486-9363 Fax(907)486-9396 www.kodiakak.us Memorandum Date: January 26,2017 To: Borough Mayor and Assembly Cc: Borough Manager From: Community Development Director RE: FY2017-22 Implementation Considerations On January 24, 2017 staff was asked to prepare a document outlining potential implementation actions and considerations in relation to the adoption of Ordinance FY2017-22,which reverts to the modified 2012 International Residential Code(IRC)that was in place prior to the adoption of Ordinance FY2016.12 in June 2016. Ordinance FY2017-22 includes language allowing for additional exemptions under KIBC 15..10,050, Staff recommends the following: 1) An effective date should be established that occurs at least 3 months after adoption. 2) Those currently working on building projects on an existing building permit,and those who obtain building permits until the effective date, should be permitted to work under the code in effect when their permit waslis issued;the 1997 Universal Building Code, 3) Work with Borough and City attomeys to develop a form for property owners to complete providing indemnification to both jurisdictions, which will likely be completed at the same time as the zoning compliance permit, (For development and review by all parties, this will likely take 2-3 months.) 4) Develop a zoning inspection form (at minimum), to be completed upon completion of the construction project to ensure Title 17 compliance. This will likely be the form provided to the Assessing Department to inform them of improvements made to properties. (This will likely take 1-2 months.) 5) Money needs to be moved from the Building Official budget to the Community Development budget if inspections mentioned in item 4 above are to be completed by the KIB Code Enforcement Officer. The estimated total for this is approximately $7,70()12. Over the last rour years the Borough has averaged approximately 85 building permit ii:nuances annually Assuming each permit would require a zoning inspection,this averages to approximately 7 inspections,,at 3 hours each,;per month for the Code Enforcement Officer =Thts estimate is salary only°benefits not included. To finalize the items above staff is estimating a timeline of approximately 3 monthe. Additionally, the Assembly will need to decide if and how it would like to track homes constructed under the proposed exemption. Currently, there is no centralized system that allows staff to query information on building permits. Building Department property files are maintained as hard copy files, by street address. Staff recommends that a spreadsheet be maintained by the Community Development Department to track homes not built to the 2012 IRC. 'Meeting this timeline is heavily dependent on the workload and collaboration of several entities 2 KODIAK ISLAND BOROUGH WORK SESSION Work Session of: Please PRINT your name Please PRINT your name v� Q C[klt/'(A O l LI r ' C /Avt i Id %Yp maso Vl