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2016-07-14 Work SessionPage Kodiak Island Borough Assembly Work Session Thursday, July 14, 2016, 6:30 p.m. Borouqh Conference Room Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda. Citizen's comments at work sessions are NOT considered part of the official record. Citizen's comments intended for the "official record" should be made at a regular Assembly meeting. CITIZENS' COMMENTS (Limited to Three Minutes per Speaker) AGENDA ITEMS 3-64 a. Non Profit Funding Discussion 2016-07-12 Nonprofit from Rohrer 2016 -07 -13 -nonprofit from Crow 2016 -07 -13 -nonprofit from Kodiak Maritime Museum 2016-07-07 FY2017 Non Profit Funding worksheet 2016-07-13 Oliver KodiakArtsCouncil 2016-07-13 Brunson Historical Society 2016-07-14 KATS 2016-07-14 SCOK 2016-07-14 Tourism Fund 2016-07-14 Transient Accommodations Tax and Non Profits 2016-07-14 Alutiiq Museum 65-78 b. Chiniak Property Future Land Use Discussion Twin Creek Reforestation - Points of Discussion 4-11-16 Final KIB Memo to Assembly discussing the pros and cons of reforestation in Chiniak Reforestation Discussions 7-11-16 79-107 C. Submission Of An Advisory Question Regarding Consolidation Advisory Question on Consolidation [c�0_[NC/:1 1111111:7:0TAIaUTi UNFINISHED BUSINESS Ordinance No. FY2016-21 An Ordinance Of The Assembly Of The Kodiak Island Borough Amending Kodiak Island Borough Personnel Code Chapter 4 Hiring And Visit our website at www.facebook.com/Kodiakislandborough © @KodiakBorough www.kodiakak.us Page 1 of 107 Advancement Section 402 Job Vacancies And Section 405 Job Posting To Allow An Alternative For The Borough To Recruit New Applicants. NEW BUSINESS ORDINANCES FOR INTRODUCTION Ordinance No. FY2017-02 Authorizing The Submission Of An Advisory Question To The Qualified Voters Of The Borough At The October 4, 2016 Regular Borough Election To Determine Whether The Public Supports The Idea Of Consolidating The Kodiak Island Borough And The City Of Kodiak Into A Single Unit Of Government. 4. MANAGER'S COMMENTS 5. CLERK'S COMMENTS 6. MAYOR'S COMMENTS 7. ASSEMBLY MEMBERS COMMENTS E:�loll r1]0:8976Y0196M1*]01WILb9 Visit our website at www.facebook.com/Kodiakislandborough © @KodiakBorough www.kodiakak.us Page 2 of 107 AGENDA ITEM #2.a. Angela MacKenzie Subject: FW: nonprofit funding From: Daniel Rohrer <drohrer(@kodiakak.net> Sent: Tuesday, July 12, 2016 12:41 PM Subject: nonprofit funding To: Nova Javier<niavier@kodiakak.us> Cc: Daniel Rohrer <drohrerL kodiakak.net> Nova, (can you forward to the rest of the Assembly and Mr. Powers) I am bringing forward two suggestions. The first Is the policy side and the second assuming people liked the policy Idea would be the specifics of how money was actually allocated for this year. This is not meant to be in final draft language just putting the Ideas out there for further discussion at our meeting. 1. Divide nonprofit funding as we currently know it Into two different scenarios. First there would be the group of social services non -profits that we have funded for years at larger dollar figures. These nonprofits typically have relied on these monies for state or federal matches. These organizations would be discussed during the budget cycle and would be funded through a contract with specific deliverables (reporting schedule, etc). These organizations would not go through a formal application process but Instead would go through a process similar to Discover Kodiak. The second portion would be an application based process that would award a series of $5,000 grants that would be project based. Any organization funded directly during the budget cycle would not be eligible for these funds. The idea Is that each year during the budget cycle the assembly would allocate a number of $5,000 grants and then nonprofits could apply. Nonprofits would either receive 5,000 or nothing for any given funding cycle. The application would be a very simple 2 page applications. These funds would be designed to fund projects and therefore would not create ongoing dependency on Borough funds. These would also Include a very simple contract with the deliverable being that they complete the project and report back to the Borough in writing with pictures If applicable of what they accomplished with public funds. 2. My suggestion for this year is the following assuming the process outlined above. (in future years much of this would be done during the budget cycle) Organizations funded as described in step one above (Would need contract like Discover Kodiak) a. Women's Resource Center b. Brother Francis Shelter c. Kodiak Island Food Bank d. Senior Citizens of Kodiak e. PKICC -Safe Harbor $5,000 Grants a. Nine $5,000 grants to be awarded through a separate application process Total but wanted to stick with round numbers) $50,000 $50,000 $40,000 $30,000 $20,000 $45,000 $235,000 (1 realize that this Is $1,000 over our budgeted amount Page 3 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. This is intended for discussion purposes. Thank you, Dan Rohrer Page 4 of 107 Non Profit Funding Discussion AGtNUA I I LM #l. a. N N FL OR 0 0 a` a` N d N d T Y T Y pO O O O S O IpS OO1 .a0+O N 'o or: qui m �v m N W V} W VF W N O 00 O S O u O u O pOp O n O n n 0 tD �Nf1 aet •pv � b Q M M tp N m }N LL a a ID Q W ry b p y ry O n�v�i�m 8N ly l0 u H T LL IO u V T �. 1p N v C u O. w� C uv n N N N w a'29+ o v a m+ 0O o Y G. O. Y H n Vf VF 1/1 1A N 1A O O O O m p 8 m n 3N 1° 3M .ni e Q u= a N O d1 V C N Z u d u M N E m p N m w N �.. Q Q .+N ma moo T N . N M a a v E 00 c E c N L u v w m M Y m 9A O Y C N m 9 d N � O z z kA vu` u � CL B7 a _T ED m T m p C u O 0 c u m 9 N m 9 W w L L a N n N V O m O m N w c NN C a u. r m t: T Y Z Z Page 5 of 107 E 1° Q u= U V C N Z _ d � E �.. Q Q .+N ma moo R%ia AULNUA II tM ;7Z. a. 0 o m 0 0 ry u V `o T a, K K K O o 0 0 8 uol S T S Op O o 0 S N S 8 O o 0 0 O pp S o S S O S O o O o C ry 9N 9S O O m KtpKp 8K8KKSKppKKSKKBK N O IG O 1pKp SK8 BKKBKpp 8 Oppp Rfl t0 �+ O. Pt O ID 01 OI r; mO O V b N b CO Q IO O O Op O t0 00 N M m LI;O N M 'Q M N K K K K K K K K K K K K K K K K S O�1 O�1 ry� p S tap N N uNt N T 8� Of 00 N tD O N N � m Q t0 lNr1 N K K K K K K K K K K K K K K K K c°- Ar 01 10 ^ N N ^ m O ImYI efl N Y = C N a r . o 0 a Q v10i « a` Vi r d r e u N v Op � U C 6 n r mx E rw c E "s� m u c � 2 rm J S C w 2 � yM y,- !G N� C C Z u v E u m 3 u d— c Ea v m v cm wc o m`o E u !� O� C N N N N N N .� � R T N �nn cuJ o 0 0 0� o� o o o� 10 e'e � o, l 101 Page 6 of 107 � o Y Y Y Y Y Y Y Y Y Y 6 N N VI U N 00 01 O N N H N N m N at N VI N lD M I� N 00 N 01 N O N N N N N m N R N N Aamm,m. ___,�� _me § ) ) } \ x! * %% � S � & \ & \ \ \ \ \ } \ \ \ \ \ \ ( \ \ / % %y «& � %« ___,�� _me § ) ) } \ \ \ \ \ \ } \ \ \ \ \ \ ( / ___,�� _me w��m�� _wm � ■ \ § )| )|)!|!! !! � \ \� ! : ` ;}} ! -, w }) w��m�� _wm )| )|)!|!! !! w��m�� _wm AGENDA ITEM #2.a. Angela MacKenzie Subject FW: IUB Non -Profit funding Attachments- Thelma C Project Description 4-19-2016.pdf KODLUi MARri 1E4 MU9EUA1 P08=1876 Kadiak,AK99615 907486-0384 Info(akodlakmadtlmemuseumore www.Aodlakmaritimemuseum.ora Kodiak Island Borough Assembly 710 Mill Bay Road Kodiak, AK 99615 RE: FY 2017 Non -Profit Funding Request: $6,000 July 12, 2016 Dear Kodiak Island Borough Assembly members: Kodiak Maritime Museum seeks Kodiak Island Borough non-profit funding of $6,000 this year, a decrease of 40% from our funding of $10,000 last year. This money would be used to pay For 250 hours of staff time over the next year to coordinate the Thelma C Project, including overseeing construction, permitting, fundraising, and other necessary activities for the project. We believe our request is realistic and can be paid for out of the Borough's Bed Tax fund, which is what this project is all about. A project description is attached. Page 9 of 107 Non Profit Funding Discussion AGENDA ITEM #2. a. The museum intends to begin construction of the exhibit this fall with funding already in hand from various sources, but needs final funding approval from the Rasmuson Foundation and M.J. Murdock Trust to complete the project's funding package. Funding from the Borough is critical to leverage our funding requests to Rasmuson Foundation and Murdock Trust. We are also seeking funding from the City of Kodiak for the Thelma C Project and for several other tourist related projects, including the museum's Harbor Walking Tour. It should be noted that KMM works hard and has been very successful at raising money from individuals and from the museum's own projects. Of the museum's $76,000 total income in 2015, 65% came from memberships, donations, tour sales, and our Crab Fest booth sales. Last year the museum received $10,000 from the Kodiak Island Borough. We used that money to pay for staff time to keep four tourism and education programs up and running: 1. The Thelma C Project- 208 hours of staff time- $5,000 2. Kodiak King Crab Oral History Project: 63 hours of staff time- $1,500 3.2015 Harbor Lights Festival, volunteer and vessel coordination: 21 hours of staff time- $500 4. KMM Guided Harbor Walking Tour, design and coordination: 21 hours of staff time -$500 5. Ongoing institutional administration and management efforts: 104 hours of staff time- $2,500 Total: $10,000 Please don't hesitate to contact me for further information. I am currently fishing at my setnet site in Uganik Bay and unable to appear before you in person, but I check my email regularly. Best regards, Toby Sullivan Executive Director tobv(rD,,kod iakm aritim em useum.ore Page 10 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Toby Sullivan Executive Director Kodiak Maritime Museum tobv(a kodi akm aritimem useum. org P.O. Box 1876, Kodiak, Alaska 99615 907486-0384 www.kodiakmaritimemuseum.ore Page 11 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. KOMAK MAIU'rO-MI MUSEiT➢7 PO Boz 1876, Kodiak, AK 99615 (907)486-0384 info@kodiakmaritimemuseum.org www.kodiakmaritimemuseum.org Thelma C Interpretive Exhibit Project Background and History Project Background Kodiak Maritime Museum was founded in 1996 by a group of dedicated volunteers who believed that more interpretive facilities were needed near the harbor to help visitors and residents understand and appreciate Kodiak's unique bond with the sea. KMM came to understand that interpretive historical displays near St. Paul Harbor were necessary and appropriate primarily because while the harbor is the historical center of Kodiak, little information was available there for visitors and residents to gain an understanding of the commercial fishing and processing industry and its role in the economic and cultural history of the town. The museum also understood that the harbor was the town's signature tourist attraction, and that interpretive facilities there would improve both the business climate for local retail establishments and the cultural ambience of the downtown core. With these things in mind, in 2002 Kodiak Maritime Museum designed and built a series of interpretive panels for the walkway overlooking the west side of the harbor on Shelikof St. The fourteen all-weather panels help explain the commercial fishing industry and working waterfront activities to visitors, students, and non -fishing residents. Funding for the $50,000 project came from the City of Kodiak, the Kodiak Island Borough, and KMM. The signs are informative, free, available 24 hours a day, and have become one of the most heavily visited attractions in downtown Kodiak. To continue this interpretive effort, in the early 2000's the museum began seeking a historically significant fishing vessel as the centerpiece of an interpretive exhibit which would tell the story of Kodiak's commercial salmon industry and other stories relevant to the harbor. In 2006, the museum acquired the Thelma C and completed some preliminary interpretive planning in 2007. In 2011, with the receipt of a $298,000 grant from the Alaska Legislature, the museum began refurbishing the boat to its original 1965 configuration and designing the exhibit which would be built around the vessel. Thelma C Vessel History The Thelma C was built at Commercial Marine in Seattle from a vessel design by famed marine architect, William Garden, for an Afognak Island Native, Ken Christoffersen. Mr. Christoffersen contracted for the new boat when his original vessel was lost in the tsunami in Valdez following the March 1964, Great Alaskan Earthquake. He sailed the Thelma C to Alaska in the spring of 1965. Page 12 of 107 Non Profit Funding Discussion AGENDA ITEM #2. a. Thelma C Interpretive Project History- page 2 In the years following the earthquake hundreds of these Bill Garden -designed boats were built at Commercial Marine for the Alaskan salmon fishery and eventually became known collectively as "earthquake boats." While they were ubiquitous in harbors around the Gulf ofAlaska for decades, over the years, one by one, the "earthquake," vessels sank, burned, grounded or became derelict in boat yards and harbors around the Gulf. The Thelma C served Mr. Christoffersen well however, and he fished salmon, halibut, and crab with his "earthquake boat," the Thelma C, for many years before retiring in the 1980s. The boat was subsequently fished out of Kodiak by several other owners until its last skipper, Mark Thomas, donated the boat to KMM in 2006. The museum believes the Thelma C is the last surviving example of these beautiful, hardworking, and historic vessels. Thelma C Exhibit Design In 2012, with funding from a 2011 "Harbor Gateway," Legislative grant, Bames Architecture worked with the museum to create an architectural design for the exhibit. The design calls for boat built to be mounted on a small concrete plaza on the harbor spit between Oscar's Dock and the green Coast Guard buoy. The two- level exhibit will be constructed between the parking lot sidewalk and the water's edge, and will allow visitors to view the boat and interpretive panels from both the deck level and keel level. Pedestrian ramps will provide ADA compliant access to the lower level to examine the boat's hull and to enjoy views of Kodiak's fishing fleet. An open sided steel frame pavilion will keep weather off the boat, and a set of outdoor interpretive panels and a cell phone tour will help visitors understand the vessel in the context of the long history of Kodiak's commercial salmon fishing industry. With the recently completed sidewalk from Pier II to the harbor, there is more need than ever to offer pedestrian friendly attractions to visitors in the downtown area. The Thelma C Exhibit helps to meet that need, and indeed, the City's 2010 Landscape Master Plan includes the Thelma C Exhibit as part of the overall interpretive design for the harbor area. Project Goals The Thelma C Exhibit will tell several stories- the story of the Thelma C herself, a history of Kodiak's salmon fishery, how the 1964 earthquake and tsunami effected Kodiak's harbor, and the personal stories of fishermen who fished on the boat, and whose lives were changed by the tsunami. With these threads of local history and culture woven through the exhibit, KMM believes the exhibit will be a major addition to the cultural infrastructure of Kodiak's city center. Page 13 of 107 Non Profit Funding Discussion AGENDA ITEM #2. a. Thelma C Interpretive Project History - page 3 Project History and Implementation Timeline 2004 - KMM Board members present a concept plan for a downtown fishing boat display to the Kodiak City Council. The Council discusses and voices support for the project, with the stipulation that the project be reviewed by the Kodiak Ports and Harbors Advisory Board. 2006 - KMM acquires the Thelma C and begins searching for funding for the project. 2009 - The Kodiak Ports and Harbors Advisory Board approves a site for the project on City land on the harbor spit adjacent to Oscar's Dock. 2011 - The Alaska Legislature grants KMM $298,000 to reconstruct the Thelma C, and design and build an outdoor exhibit around the boat. Spring 2012 - KMM moves the Thelma C to a temporary building at Kodiak College and with a team of volunteers and two hired shipwrights, rebuilds the boat to its original 1965 configuration. Fall 2012 - KMM receives architectural drawings from Barnes Architecture describing the exhibit site platform and retaining wall, and overhead pavilion roof. September -December 2013 - U.S. Army Corps of Engineers issues wetlands permit authorizing construction of the project in the tidal zone of Kodiak harbor. Kodiak Island Borough issues a zoning compliance permit for the project. December 2014 KMM begins working with Exhibit AK, a Juneau based interpretive design fine, to design interpretive panels. Community involvement is part of this process, as the museum strives to include the voices and stories of the salmon industry into the exhibit. Fall 2015 KMM approves a construction plan tendered by Brechan Inc., which modifies the 2012 architectural plan to fit within existing and foreseeable funding. With this construction plan in hand and site control lease from the City of Kodiak, the museum plans to begin construction of the foundation and viewing platform in the fall of 2016, with expected completion within 90 days. Spring 2016 The museum continues to work with supporters to complete a funding plan to finish the project. Major funders as of April 2016 include the Alaska Legislature, National Park Service, City of Kodiak, and the Kodiak Island Borough. Further funding is pending from Rasmuson Foundation and M.J. Murdock Foundation. Planning for a capital campaign to enlist local and industry donors is underway. Page 14 of 107 Non Profit Funding Discussion AGENDA ITEM #2. a. FY 2017 Kodiak Island Borough Non-profit funding sorted alphabetically Keep FY16 priority Based on 6/30 orginlzations + Assembly WS calc the rest All reduced changes discussions proprtlonally by 40% Budget 234,000 234,000 234,000 390,000 NON PROFIT FY2017 FY2017 _ FY2017 FY2016 1 Alutilq Heritage Foundation 5 64 $ 61000T$ 10,000 2 American Red Cross $ 501$ 4,740 $ 7,900 3 Brother Francis Shelter 49,403 $ 56,160 $ 33,708 $ 56,180 4 Hope Community Resources $ 32 $ 3,030 $ 5,050 5 Hospice and Palliative Care of Kodiak 9,673 $ 11,000 $ 61600 $ 11,000 6 Humane Society of Kodiak $ 27 $ 2,550 $ 4,250 7 Kodiak Area Native Association - WIC 9,233 $ 10,500 $ 6,300 $ 10,500 8 Kodiak Area Transit System $ 96 $ 9,000 $ 15,000 9 Kodiak Arts Council $ 98 $ 9,210 $ 15,350 10 Kodiak Community Health Center $ 127 $ 12,000 $ 20,000 11 Kodiak Girl Scouts $ 6 $ 600 -$ 1,000 12 Kodiak Head Start 6,331 $ 7,200 $ 4,320 $ 7,200 13 Kodiak Historical Society $ 64 $ 6,000 $ 10,000 14 Kodiak Island Food Bank 39,677 $ 45,120 $ 27,072 $ 45,120 15 Kodlak Maritime Museum $ 64 $ 6,000 $ 10,000 16 Kodiak Public Broadcasting Corporation 7,123 $ 52 $ 4,860 $ 8,100 17 Kodiak Soil & Water Conservation District $ 27 $ 2,550 $ 4,250 18 Kodiak Teen Court"Rent/Office Space $ 32 $ 3,060 $ 5,100 19 Kodiak Women's Resource and Crisis Center 52,762 $ 60,000 $ 36,000 $ 60,000 20 Marian Center Inc $ 6 $ 600 $ 1,000 21 PKI Counseling Center (Safe Harbor) 21,984 $ 159 $ 15,000 $ 25,000 22 Salvation Army of Kodiak 7,035 $ 8,000 $ 4,800 $ 8,000 23 Senior Citizens of Kodiak 30,778 _ $ 35,000 $ 21,000 $ 35,000 24 Special Olympics _ _ _ $ 38 $ 3,600 $ 25 Threshold Services, Inc. $ 51 $ 4,800 $ _6,000 8,000 Contingency/reserve $ 6 $ 600 $ 1,000 234,000 $ 234,000 $ 234,000 $ 390,000 100 Add KM%T, Safe Harbor to priority list Proportional to FY17 Page 15 of 107 Non Profit Funding Discussion AGENDA ITEM #2. a. —Original Message -- From: katie@kodlakartscouncll.org[mallto:katle@kodlakartscouncil.org] Sent: Wednesday, July 13, 2016 9:39 PM To: kyle.crow@klbassembly.org; larry.ledoux@klbassembly.org; frank.peterson@kibassembly.org; dan.rohrer@kibassembly.org; rebecca.skinner@kibassembly.org; dennis.symmons@klbassembly.org; jerrol.friend@klbassembly.org; scott.smiley@kibassembly.org Cc: Clerks Subject: FY17 Non-profit Funding - Kodiak Arts Council Dear Mayor Friend and Members of the Assembly, I listened with interest, and at times surprise and dismay, to the June 30 work session discussion about Kodiak non -profits, and particularly to the Idea of eliminating municipal support to organizations such as the Kodiak Arts Council (KAC). With respect for the gravity of the budget decisions you have In front of you, I urge you to pause and consider the cascading impact that cutting all funding will have on an organization. In FY16, funding from the Kodiak Island Borough represented 6% of KACs operating budget. This alone may not be a significant percentage, but not all dollars are equally weighted. Support from the Borough Is a critical Indicator that Outside grant makers look for when deciding whether the Arts Council merits their Investment. If the Borough were to remove funding for KAC entirely, it will send a message that our programs are not valued locally, and It would fundamentally change our ability to leverage funds from private sources. I can assure you we are very good at leveraging the borough's Investment, managing an average of five program grants per year (not counting Borough and City support). Currently one of our three employees is paid for through a multi-year private foundation grant. It is standard that the renewing and reporting forms for these grants ask us to communicate municipal support. If we report that we have been cut entirely by the borough It will seriously jeopardize our ability to bring this and other outside money to Kodiak. KIB has historically distinguished between Health and Social Services organizations - providing food, shelter, and health services to Kodiak residents - and Education and Arts & Culture organizations - providing programs designed to enhance quality of life - In allocating funding for non -profits. I agree with the importance the assembly has long given to social service organizations through larger contributions to these programs. I also believe that education, arts, and cultural organizations are critical to building and maintaining a healthy and livable community. am attaching a two-page document about KAC's mission, major programs, and budget. I hope this Information Is helpful to you. Like many others, I had been anticipating sharing similar Information with you through an application process, and sharing with you our accomplishments from FY16 funding through the annual report form. Thank you for your time and consideration. Please don't hesitate to contact me if I can provide any additional information about the Kodiak Arts Council. Sincerely, Page 16 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Katie Oliver Executive Director Kodiak Arts Council (907) 942-3195 cell www.kodiakartscouncil.org p.s. On a personal note (and at the risk of causing offense), I have worked for different Kodiak non- profits since 2003 and have been the Individual responsible for authoring borough grant applications and reports every year. Funding levels go up and down. However, it is unprecedented for the assembly to make funding determinations (let alone a decision to eliminate support entirely) without a process involving the organizations with so much at stake. Page 17 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Wigle Arts Coklirtcil Mission: The Kodiak Arts Council creates opportunities for the people of Kodiak to experience and participate in the arts. Pesturw%.inA Arts Scrie,s Goal. • Bring high quality performance art to Kodiak for public engagements and master classes. SHwLArts fur Kids Goal. Provide quality and affordable summer arts Instruction for young people In a variety of arts disciplines Goal Provide an Income source for local teaching artists & an opportunity to pilot new arts offerings in a flexible environment. CuwLwLtinit The tf rf- Goal Produce wor s of theatre, musical theatre and dance to develop and showcase the artistic talents of community members of all ages. Page 18 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Arts iK Edgcgtion Goal. Support In -classroom arts Integration opportunities for Kodiak students. Goal. Provide professional development fon and support co -teaching partnerships between, teaching artists & educators. Visggl AV -+s Pro�IrglnnW�inq Goal: Facilitate First Friday Ad, Walks where artists can exhibit work and the public can experience new art. Goal: Offer classes and workshops for adults In a variety of visual art forms over the winter months Goal.- Host community -contributed art exhibits (Altered Books, Trading Cards) to encourage residents to experiment with different artistic mediums. Kf-VVk.6f-r 0rgel, Klzgtlons Goal., provide technical and administrative support to eight community arts groups. These partners support the artistic development of their members, and enrich the cultural fabric of Kodiak through their creative work Including performances, classes and seminars, festivalx bazaars and marketx forums and exhibitions. FYI Revenue Sources SOURCE AMOUNT Government Grants Private Foundation Grants Support from Business Support from Individuals Fundraising Fee for services 531,800 $34,825 $14,000 $33,484 $38,000 $74,270 • Government Grants to Private Foundation Grants 41 Support from Business to Support from individuals 0 Fundraising to Fee for Services k0414, Arts ('0twil Non Profit Funding Discussion Budget Notes: •;, We do a lot for a little - Kodiak Arts Council's personnel budget is $96,000 and supports one full-time employee and two half-time employees An additional two staff positions are filled by volunteers. ee We support artists - In FY16, KAC distributed more than $20,000 to local artists to teach their art forms to community members of all ages through our programs An additional $20,000 went to off -island artists providing professional services in Kodiak through our programs 4- Many people give their time- In FY16 KAC benefited from the time and energy of 91 volunteers Oe Many people give their money - in FY16, 270 individuals made outright financial contributions to the Arts Council equaling more than $33,400. *- Municipal support matters and not all dollars are equally weighted support from the local municipality is a critical indicator Outside Funders look for when making funding decisions Page 19 of 107 AGENDA ITEM #2. a. From: Baranov Museum Director (maiko:baranov@ak.net) Sent: Wednesday, July 13, 2016 3:17 PM To: Clerks; kyle.crow@kibassembly.org; larry.ledoux@klbassembly.org; frank.peterson@kibassembly.org; dan.rohrer@kibassembly.org; rebecca.skinner@kibassembly.org; dennis.symmons@kibassembly.org; jerrol.friend@kibassembly.org; scott.smlley@kibassembly.org Subject: Nonprofit funding and the Kodiak Historical Society Kodiak Island Borough Mayor and Assembly, Funding from the Kodiak Island Borough is used to support educational programs and activities at the Baranov Museum. The mission of the Kodiak Historical Society is to facilitate the exploration of the natural, cultural and artistic heritage of Kodiak Island and surrounding communities to create opportunities for the public to discover, share and exchange knowledge using the collections and resources made available through the operation of the Baranov Museum. The education and engagement of Kodiak's citizens is as essential to the mission of the Kodiak Historical Society & Baranov Museum as Kodiak's history itself. Assisting teachers of our youngest community members through creative programming is one of our most worthy and pleasurable pursuits. By exploring our community's past, with both Its burdens as well as Its beauties, we can discover a better future for our children, as well as a healthier Kodiak community today. The FY2016 funding request from the Kodiak Island Borough represents approximately 40% of the financial support necessary for a part-time Curator of Education position. KIB funding is a vital component to the Baranov Museum's educational activities. If this funding were not received, we would need to reduce the working hours of the Curator of Education position, and thus reduce our ability to provide services. The Baranov Museum educational programs Include group tours, arts & crafts workshops, "History Speaks" research lectures, artist/author receptions, musical concerts, children's story time and much more. We offer at least two programs a month, year round. In FY2016, 1,347 people attended our educational programming events, excluding school tours. For the 2015-2016 school year, we provided tours and activities for 929 Kodiak school students. The Curator of Education works with educators in advance to develop programs and activities that are age- appropriate and complimentary to the class's course of study. We provide curriculum advice and materials to the schools to help In the development of Alaska and Kodiak history education. The funding from the Kodiak Island Borough helps support the staff costs for this position. Operational costs like these are extremely hard to fund through grants and foundation support. The school tours we provided to nearly 1,000 Kodiak students cost us considerable staff time and effort in both preparing for the tour, communicating with teachers and educators and In conducting the tours. We offer these services to the Kodiak Island Borough School District free of charge. If we were to charge for the tours, we would have to do so at a higher rate than our basic admission fee, considering the amount of work we put Into them. At $10 per student, we would have made $9,290 on school tours In FY2016, nearly the amount requested from the Borough. We would still be offering the other educational programming, reaching 1,347 people, for no charge. However, the Kodiak Island Borough School District could not support the cost of the school tours, if we began to charge for them. We want to offer these services as part of our mission, but a reduction or elimination of the Borough funding for educational Page 20 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. programming would severely limit our ability to do so. We would have to drop some of our educational programming and reduce our ability to offer tours or activities to the School District. With a cut to the funding, we could find other sources of revenue and modify our programming. An elimination of funding would have a much more drastic Impact on our educational programming services. This is a challenging fiscal climate and we do understand the Borough's need to balance Its budget. However, we feel that the services we offer to the Kodiak Island Borough are essential to our Island's education and social services. I will attend the Assembly work session tomorrow evening and would be happy to discuss the services we provide the Borough and the Impact a reduction or elimination of funding would have on those services. Tiffany K. Brunson Executive Director Kodiak Historical Society Baranov Museum 101 Marine Way Kodiak AK 99615 (907)486-5920 (907) 486-5908 - office line www. ba ra novm useu more www.facebook.com/BaranovMuseum Page 21 of 107 Non Profit Funding Discussion AGENDA ITEM #2. a. Kodiak Area Transit System FY17 Kodiak Island Borough Non -Profit Funding Request for additional Information July 13, 2016 Kodiak Area Transit System-KATS -$15,000 KIB request which leverages $464,584 in operating funds providing more than 17,000 rides to 1,000 Kodiak residents and also provides jobs. ` KATS established a coordinated transit dial -a -ride system for local nonprofits and their clients in August, 2000, with Senior of Citizens of Kodiak Inc. Inc. (SCOK( as the lead agency. • KATS has two buses and . KATS is the only handicapped accessible transit service in Kodiak; there are no ADA taxis in our community. KATS serves not only seniors but also those clients from Hope Resources, Threshold, Elder House, Providence Kodiak Island Medical Center, Kodiak Community Health Clinic, private medical, dental and physical clinics, KANA, Providence Kodiak Counseling Center, Welfare to Work, Sun'aq Tribe of Kodiak members, veterans, disabled, Vocational rehabilitation, Kodiak Women's Resource Crisis Center, all Kodiak residents and visitors within the KATS service area. • In FY16, KATS provided 17,437 rides to people; 15,150 to those people from nonprofits and 2,287 public residents. KATS get Kodiak residents to medical appointments, work and shopping as a vital part of our local economic engine. " KATS users pay property taxes, sales tax and are viable community citizens. Over 1,000 Kodiak residents and Borough constituents use KATS. Page 22 of 107 Non Profit Funding Discussion Kodiak Area Transit System FY17 Kodiak Island Borough Non -Profit Funding Request for additional Information July 13, 2016 Budget Information " Almost all funds for KATS are from the federal government and passed through the State Department of Transportation through competitive grants. " KATS receives federal grant funding for operations, administration, and purchase of services from the Alaska Mental Health Trust Authority (AMHTA) for their beneficiaries. Most KATS funds are used for AMHTA beneficiaries as that is who the system mainly serves. " Grant funds are $220,268 for operations; $208,441 for administration; $35,875 for AMHTA. " These federal grants have different match requirements of which KIB funds are used. Match requirements are: AMHTA- 20%; operations -43.14%; administration -9.03%. Total KATS funding is $444,584 with match requirements of $136,760. • KIB funds of $15,000 are used toward these required matches. " SCOK pays First Student for operations, administration, dispatch, fuel and with the annual contract with them all maintenance and insurance is covered. " Outcomes from KATS annual survey indicate that many Kodiak residents could not live in our community without KATS as there is no other ADA transportation in Kodiak. " From these surveys 73% of respondents' state that KATS allows them to access other important services and resources in Kodiak; 55% state that KATS allows them to continue to living independently; 73% state KATS allows them to remain In Kodiak. Most KATS users (22%) use the system for shopping and 22% for medical appointments and 18% use the system for getting to work. " Without KIB and City funds, KATS would have to find other matching funds to meet the grant requirements. Operation matches for federal pass through grants are very difficult to achieve. " lust imagine if you had a hip or knee replacement or have a stroke, or break a leg or cannot drive, how would you access medical and other community services? We can rely on family and friends for such transportation, but only for so long and shouldn't every Kodiak resident and constituent have the ability to be part of our community? Thank you for your continued support for KATS matching funds Page 23 of 107 Non Profit Funding Discussion FY16 KATS Survey Results KATS Survey Results 1. t use KATS to get to (please check all that apply): 22% Shopping 18% Work 22% Medical Appointments 5% Social Events 109'°Church School or Training 10% Personal Appointments 14% Other 2. KATS service allows me to remain in Kodiak: 73% Absolutely Agree 27% Mostly Agree Not Sure Mostly Disagree Absolutely Disagree 3. KATS service allows me to continue living independently: 55°%Absolutely Agree 45% Mostly Agree Not Sure Mostly Disagree Absolutely Disagree 1 4. KATS hours of operation are convenient: S5% Absolutely Agree 45% Mostly Agree Not Sure Mostly Disagree Absolutely Disagree 5 KATS allows me to access other important services and resources in Kodiak: 73% Absolutely Agree 9% Mostly Agree 9% Not Sure 9% Mostly Disagree Absolutely Disagree 6. KATS drivers are helpful and friendly: 100% Absolutely Agree Mostly Agree Not Sure AGENDA ITEM #2.a. May 11, 2016 Page 24 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. PY16 KATS Survey Results May 11, 2016 Mostly Disagree Absolutely Disagree 7. KATS dispatchers are helpful and friendly: 73% Absolutely Agree 27% Mostly Agree Not Sure Mostly Disagree Absolutely Disagree Comments Something that could be changed or introduced: I think the shopping hours of picking up people is a long time between pickups. Extend Saturday hours (as early as 7am for work purposes). Have more frequent scheduled stops at Safeway/Walmart (possibly 6 or 7 times on weekdays and more stops on Saturday and Sunday). More frequent scheduled stops at the Kodiak Airport (e.g. maybe one more stop mid-day) We appreciate any additional comments you may have: Hey, thanks keep up the good work. Rex is a great driver, very careful and helpful. Will the bicycle racks be once again placed in front of the bus? To be promoted on local commercials for all interested in bus use as well as special promotions for visitors, tourists, etc. in late Spring and Summer. Also, if needed are there additional seats that can be added to the bus? Very pleased with the bus drivers attitude and helpfulness.. Page 25 of 107 Non Profit Funding Discussion AGENDA ITEM #2. a. Page 26 of 107 Non Profit Funding Discussion Ito. go a3 (D ❑ C w e o 0 z n 0 a° Q y c °c n. ° CD w Q n -o ° 3 3 < 0 m 3 G> n = o • rt= 0 � e? N @ O CD m0 C) Q P.! C p7' Q0 ❑ (D t0 SN O q �f 3 a ❑ n m -• CT i . c n s g j o m a o 0 << c CD 0 '0 m 6CD- -. (i C' F O C -0 7< T p >< U 7c O 7 0 0 m N N N Q ((D C y "' = m Q 3. O: U O: Q ?T 0_ 3 a ` 0 -0 0- _ 0 a G. ?, n a° o o y° a 0 0< m m m 0 m o "3 o � " �"°°Q 00 m O °o° p CO -< Q 3 °° 0, �, n D 0 O $ 'O N c Q o 0 0 -Di n 3 o 3 O ❑ 3 c (p L7 =r°_ 0 n 0 0 Q 0 0 W v v' N w c Q O n W ° CD fD JC O<3. QO < N () m Q a o Q 0 CD Cl S 0 a s i —• �c' p (D K 0 0 0 3 N 0 -❑ 0 ` 0 Q? ? CD 5 7C O w O; 0 n D C m (D p n �• (D 3 Page 26 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. .•.Po rt r/� o o m a> o o Cnb - 0- 0 n 0 0 5 m m O P1 o v a c° j o m 3 o i, b .- 3 o N F.i '• 33 Al C R. 0 o a 0 0 3 �„ 5' 3 a m y ID Q 0 m D 1n Q. Q J D Cl O V A' O m U O iD v v n c g m 3"0 v< m oO m ��.. m �G b m m a > c � c m Q' 'og fD o' �. n CO, a a N a in a v o X W x 5 r o A !en n CD r Q A c ° o ? •� n G < a ro ro m g. C � Z n 3 n n' n O 3 o m m �• x o fO o x mnm o 0 o N°0 0- 0 o 'a 0 S o ac x �+ a v v n $ c m o o �' < m m m c o- -Di c 3 m 3 m ao 3 0<o a°c a �naN,-o< o a a o m3m'o m D c o m n y n 3 o m o 4 o ai 9 c oro Q 3 - m m o m ' o Cl m -< m m , �° moo: < o- n o o c 3 s o -6 m< o M 0 CL CD 3F ° m v n A $ '0 a o rc 0 s £ m ° O m` aOa> 'm o'Qm °< 3 °9 o gm °How �a 11 Q o gB'�. +u3 <•< 3 m Q a Q< a� D 3� � r o o m o — " 1 D c 0 n O a Q 6 m� a< c N< O Q a '� D 1 �n c -,°c v m a a S off, _ 0 o n 0 N O° 3 c o m C p 3 N Q c T Cr m s F m< O n j. A O O O D v m n Q .� S o c s m m m > >. g m 3. m S D T o tg o a m E o- a m S a m i» sz 3 ^C o m o(D m m < m o o .o LL o�D n ?o o m< Sci m�p • m o ` ' c°< m c a NC Z� mycpa m m oo o FE ma ID � o. a3v Dc0Dc N mM � Q N .m>> F 'o m a °' c= i4 sn D< m m m ' ' mo 2 c Page 27 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Senior Citizens of Kodiak, Inc. FY17 Kodiak Island Borough Nun -Profit Funding Request for additional Information July 13, 2016 Senior Citizens of Kodiak, Inc. -$35,000 KIB request leverages state and non -state funding which leads to services and outcomes for Kodiak seniors and their families. • Mission Statement -To enhance the lives of older adults that is for the entire Island not just road system. One stop shop for a full array of senior services since 1973 -not just a meal program. First nationally accredited senior center in the state and only one to achieve 3 times -in 2003, 2008 & 2013. . Demographics of Kodiak Island people 60 and older (from the State Plan for Senior Services): 2,022 people 60 & older; of that count 168 are 80 and older; 824 are minority; 224 are at poverty level (175% of federal poverty guidelines); that is 16% of Kodiak Island population and growing at least at 10% a year. ' Seniors are an economic engine in our community spending money, paying taxes and volunteering. SCOK services keep them living independently in our community. *Serve people 60 and older and their caregivers with these programs: 1. Congregate meals 5 days a week; work with KANA for meals in the villages: 13, 713 served 2. Home delivered meals -7 days a week; work with KANA for villages to receive this service 16,161 served up 42% this year due to seniors aging in place in Kodiak 3. Island Cove Adult Day Program -providing an active structured day environment for people with Alzheimer's disease and other dementia, those recovering from a stroke; traumatic brain injury; needing socialization and monitoring; only adult day program in Alaska open 7 days a week; 18 participants & family caregivers 4. Chore service to assist seniors to remain In their own home with housekeeping, shopping and light housekeeping duties -20 seniors S. Lifeline -a safety call button for emergencies; 23 seniors using emergency button in their homes 6. Respite -providing a relief for family caregivers; 6 families 7. Transportation -through Kodiak Area Transit System-KATS-only ADA transportation service in Kodiak 8. Case Management -to assist in scheduling appointments and assuring services are in place as needed 9. Information & Referrals -to assist with Medicaid, Medicare, housing, insurance, and other benefits and needed services; served 237 people 10. Equipment Loan Program -providing durable equipment to anyone in the community 11. Medicaid Waiver Services -Home & Community based services to keep seniors in their own homes 12. Training for caregivers and the public -at least twice a year 13. Activities including daily exercise, special events, games, crafts -each weekday Page 28 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Senior Citizens of Kodiak, Inc. FY 17 Kodiak Island Borough Non -Profit Funding Request for additional Information July 13. 2016 Budget Information Four state grants ' Nutrition, Transportation & Support Services *Adult Day, *Senior In Home *Family Caregiver. ` All require matching funds and where KIB funds are used. • KIB funds used as a match bring in grant funds: $517,756 in addition to other non -state funds. • Match is minimum of at least 10% and the more shown with local support the better we are rated for grants. ' Total minimum match required $51,775. These matching funds leverage and bring in more funds (donations, other non -state grants, foundations) totaling more than $1.7 million as well as services to the community. ` We receive federal grant funds under the Older Americans Act -DAA and under the OAA, we cannot charge for services but we can only have a suggested donation and sliding fee schedules for services. • These grant funds provide for operations and services to the community, allowing seniors and their families to remain in our community as viable citizens and not leave due to services not being available, providing for taxes, shopping, community involvement and generating other funds in our community. • Other funding sources: memberships, Annual Holiday Bazaar, Medicaid billings for services delivered, foundation and corporate grants, City of Kodiak. We have been very successful in seeking other grants, mostly capital ones, in order to maintain and keep the 1985 built facility in good order. • SCOK total operating budget is $1,717,289. ` SCOK is most efficient and is most accountable with an independent audit each year and consistent quarterly reports to the KIB and City for the services delivered. ' We have a staff of only 17 people including 7 full time and 30 part-time who deliver these services. All staff are cross trained to fill in positions as needed. ` We do an annual report each year noting the services delivered. ' We also do annual surveys for each grant program asking how these services benefit and affect seniors, their families and your constituents. Those are outcomes and demonstrate that the programs make a difference in Kodiak residents. ` In the Annual report those outcomes are listed under Survey Questions. From those survey responses, we are very aware that having senior services in Kodiak are important for residents and for many, without them, they could not afford to live or remain here whether they live alone or have families here. ' If KIB funds are cut or removed, we will have to seek other funding for matching the four state grants and review the number of services being delivered. We would have to create wait lists for services and prioritize them. As you can see, no KIB funds are used to pay for lunches; they are used strictly as a match for the state grants and show local support for services being delivered to your constituents. Page 29 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. 2016 SENIOR SERVICES AND ACTIVITIES SURVEY We would appreciate your responding to the Kodiak Senior Center's Annual Program Survey. We would like to know if you use our programs, and how you rate them. If there are two of you in a household and you need another survey, please let us know and we will get one to you. Please complete and drop off or mail the survey to the senior center by April 30th. Thank you. How important is the senior center specifically to you? very important (77%) _somewhat Unimportant somewhat Important (23%) _very Unimportant If you have used services such as; congregate meals, home -delivered meals, transportation or information and referral at the senior center how would you rate your satisfaction with these services? Excellent (100%) _Good Fair --Poor Would you recommend the services provided by Senior Citizens of Kodiak to a friend or loved one? Yes (97%) No (3%) If not, why? Does coming to the center give you a feeling of belonging? Yes (90%) No (10%) Has coming to the center helped you become more involved in our community? Yes (96%) No (4%) Have the programs and activities at the center assisted you in living independently? Yes (91 %) No (9%) How can Kodiak Senior Center assist you more in living independently? Please aive examples: Have programs, exercise, special events and other activities at the center improved your mood, health or quality of life? _Yes (97%) No (3%) Have the services at the senior center helped you increase the quality of your life? Yes (100%) No If yes, please give examples Page 30 of 107 Non Profit Funding Discussion F-1RIXTI :i�.•M! Has your living environment improved since coming to the center? Yes (80%) No (20%) If yes, please give examples Do the programs and services from the center provide you with a sense of well-being ? Yes (92%) NO (8%) Coming to the senior center in the last year made you feel: much better (78%) a little better (I 1%) no different (I I%) _worse Has using the services at the center in the last year altered your lifestyle by helping you stay healthier or more active? Yes (92%) No (8%) In the last year have services at the senior center helped you become more involved socially? Yes (91%) No (90/6) Has the senior center referred you to helpful services when needed? Yes (84%) No (16%) medical, legal, financial, insurance, housing or any other benefit) If so what? Would you say the facilities at the senior center are: Excellent (90%) good (7%) _ fair poor (3%) How can the senior center facility be improved? How would you rate the meals you eat at the center or receive for a home delivered meal? Excellent (61%) Good (36%) Average (3%) _Below Average _Poor Do you have suggestions for improving meals? Would you say the senior staff is generally. Excellent (86%) Good (14%) _Average _Below Average _Poor How can the staff' improve in assisting you with your needs? How often have you come to the center during the past year'? PM, ery day (20%) 2-3 times a week (40%) weekly (28%) every other week (12%) monthly Page 31 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. What keeps you from visiting the center? How do you get to the senior center? Drive My Own Car (70%) Friend/relative (7%) KATS (10%) Walk (13%) _Taxi Are you: Female (80%) Male_(20%) Are the programs at the center adequate for both men and women? Yes (70%) _No Not sure (30%) If no, should there be more programs for: _[_women —1—men Which programs classes, special events would you like to see offered that are not currently offered at the senior center? Please specify Other comments. THANK YOU for completing this annual survey. The staff and Board o Directors will use this information for planning for the future programs o the senior center. Please return or mail to the senior center by April 30th. Please Fold this page over the survey, so that the address is showing for return to the senior center. Secure with tape and mail, or drop off at the senior center. Thank you. Page 32 of 107 Non Profit Funding Discussion FY16 Island Cove Survey Results AGENDA ITEM #2. a. May 11, 2016 Participant Survey Results 1. By attending Island Cove I have maintained / increased physical strength: I 78% Absolutely Agree 22% Mostly Agree 0% Not Sure 0% Mostly Disagree 0% Absolutely Disagree 2. Attending Island Cove is helping me stay mentally alert: 100% Absolutely Agree Mostly Agree Not Sure Mostly Disagree Absolutely Disagree 3. 1 am socially more active than if I did not attend Island Cove: 69% Absolutely Agree Mostly Agree Not Sure 11% Mostly Disagree Absolutely Disagree 4. 1 feel better and sleep better when I attend Island Cove: 78% Absolutely Agree 22% Mostly Agree Not Sure Mostly Disagree Absolutely Disagree S. The staff at Island Cove are helpful and friendly: 100% Absolutely Agree Mostly Agree Not Sure Mostly Disagree Absolutely Disagree 6. Without Island Cove Adult Day Program services I would not be able to live at home, I would have to consider moving into a full time care facility: 78% Absolutely Agree 11% Mostly Agree 11% Not Sure Mostly Disagree Absolutely Disagree Page 33 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Fl"16 Island Cove Survey Results May 11, 2016 Comments Something that could be changed or introduced to make me more comfortable: I aim comfortable with it. We appreciate any additional comments you may have: So far all activities and employees are doing good and make me comfortable at all times. Everything is okay. The staff is very knowledgeable, kind and more than helpful. Coming to Island Cove helps me keep my mind active. I am so happy and contented. I have a head injury sence 1980, from s.o. "I love it. Here at I.C. thay help me keep my independence. To live a happy life. On my one. When you are on some medication, that' help you with what you nead to not eat. Page 34 of 107 Non Profit Funding Discussion FY16 Island Cove Survey Results AGENDA ITEM #2.a. May 11, 2016 Caregiver Survey Results 1. By attending Island Cove my loved one has maintained / increased physical strength: 80% Absolutely Agree 20% Mostly Agree 0% Not Sure 0% Mostly Disagree 0% Absolutely Disagree 2. Attending Island Cove is helping my loved one stay mentally alert affecting communication, memory, connection with people and the community: 80% Absolutely Agree 20% Mostly Agree 0% Not Sure 0% Mostly Disagree 0% Absolutely Disagree 3. As a caregiver I appreciate Island Cove hours and the general support given to me: 80% Absolutely Agree 0%Mostly Agree 0% Not Sure 20% Mostly Disagree 0% Absolutely Disagree 4, After enrolling my loved one in Island Cove I have more time to take care of my responsibilities and feel less stressed: 600/. Absolutely Agree 20`Y° Mostly Agree 0% Not Sure 20% Mostly Disagree 0% Absolutely Disagree 5. The attendance at Island Cove has prevented ER visits through early recognition of physical / mental irregularities and appropriate referrals: 605'. Absolutely Agree 0% Mostly Agree 20% Not Sure 20% Mostly Disagree 0% Absolutely Disagree 6. Staff at Island Cove are helpful and supportive to me: 100% Absolutely Agree 0% Mostly Agree 0% Not Sure Page 35 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. FY16 Island Cove Survey Results May 11, 2016 0% Mostly Disagree 0% Absolutely Disagree 7. 1 am satisfied with the adult day services provided by Island Cove Adult Day Program: 80% Absolutely Agree 20% Mostly Agree 0% Not Sure 0% Mostly Disagree 0% Absolutely Disagree Comments Something that could be changed or introduced: We would love additional weekend hours An increase in activities, I know has begun, more variety of activities and interaction. We appreciate any additional comments you may have: Our family member enjoys Island Cove Mom still is pretty independent. We would love to have her attending daily but she is resistant to that. Thank you for all you do for the clients. Bob is always happy and shares his beautiful experiences for going to Island Cove. Keep up the good work! Without these services my mother would have no other interaction and social or physical stimulation. The staff is wonderful, caring and engaged. Page 36 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. SENIOR CITIZENS OF KODIAK, INC. SENIOR IN-HOME SERVICES PROGRAM CLIENTSURVEY FY 2016 This survey is being distributed to Clients who have recently, or in the past, received support services and/or assistance from the Senior In - Home Services. • CHORE SERVICES • CASE MANAGEMENT The questions are designed to assist program staff in developing services to meet the needs of you, the client. Please take a moment to answer the questions and return the survey to the SIH Chore Program, 302 Erskine Ave., Kodiak, AK 99615 by April 30, 2016 Which services did you receive in the past year? _Case Management _Chore Both The uses of these services have allowed me to safely stay in my home longer. Always Most of the time Sometimes Not applicable 4-66% 1- 16% 1- 16%r Senior in-home services have allowed my home to be safe, orderly and comfortable. Always Most of the time Sometimes Not applicable 4-66%n 1- 16% 1-16% These services have decreased my home injuries. Always Most of the time Sometimes Not applicable 3-50% 3-50% These services have made it easier for me to be independent and productive. Always Most of the time Sometimes Not applicable 3-50%n 1- 16% 1- 16% 1-16% I feel that my privacy and dignity are respected by the Chore Worker and Care Coordinator. Always Most of the time Sometimes Not applicable 4-66% 1-16% 1-16% I am receiving enough chore service hours. Always Most of the time Sometimes Not applicable 2-33% 1- 16% 2-33% I am aware of all the appropriate services that are available to me. Always Most of the time Sometimes Not applicable 3-50% 2-33% 1-16% Page 37 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. I am satisfied with my chore workers skill level and knowledge. Always Most of the time Sometimes Not applicable 4-66% 1-16% Senior in-home services have allowed me to stay in my community. Always Most of the time Sometimes Not applicable 4-66% 1-16% Please list two ways you feel would greatly increase public knowledge of services offered to the seniors of our community and surrounding villages. 1. 2. Page 38 of 107 Non Profit Funding Discussion AGENDA ITEM #2. a. Senior Citizens of Kodiak, Inc. FAMILY CAREGIVER SUPPORT PROGRAM CONSUMER SURVEY FY 2016. This survey is being distributed to Caregivers and Clients who have recently, or in the past, received services from the Family Caregiver Program: e RESPITE • LIFELINE • COUNSELING • INFORMATION The questions are designed to assist program staff in developing services to meet the needs of you, the client. Please take a moment to answer the questions and return the survey to the FCSP Program, 302 Erskine Ave, Kodiak, AK 99615 by April 30, 2016 1. FCSP services allow my loved one to stay at home instead of being placed in a Ion-, term care or assisted living facility. Always Most of the time Sometimes Not applicable 1.25% 1-25% 1-25% 1-25% 2. FCSP referred me to appropriate professional services when needed (i.e., medical, legal, financial, insurance, or mental health). Always Most of the time Sometimes Not applicable 1-25% 1-25% 1-25% 2-50% 3. Caregivers Support Meetings help me cope with being a caregiver. Always Most of the time Sometimes Not applicable 1-25% 1-25% 1-25% 1-25% 4. Using the Family Caregiver Support Program helps extend the time that care can continue to be provided in my home. Always Most of the time Sometimes Not applicable 3-75% 1-25% 5. FCSP services have decreased my stress level while caring for my loved one. Always Most of the time Sometimes Not applicable 1-25% 1-25% 1-2567o 1-25% 6. I am satisfied with FCSP services. Always Most of the time Sometimes Not applicable 2-50% 1-25% 1-25% 7. With the available FCSP services and support, I am able to continue to care for my loved one at home. Always Most of the time Sometimes Not applicable 3-75% 1-25% (OVER) Page 39 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. 8. I am able to maintain optimal health due to FCSP services. Always Most of the time Sometimes Not applicable 1-25% 1-25% 1-25% 1-25% 9. Information & training topics are pertinent to my needs. Always Most of the time Sometimes Not applicable 1-25% I-25% 1-25% 1-25% 10. Training programs increased my caregiver skill, confidence and competency. Always Most of the time Sometimes Not applicable 1-25% 1-25% 2-50% 1-25% 11. Services are easy to access Always Most of the time Sometimes Not applicable 3-75% 1-25% 12. FCSP services have decreased the need for out of home placement. Always Most of the time Sometimes Not applicable 1-25% 1-25% 2-50% 13. What other Home & Community Based Services do you need (for example adult day programs, care coordination, chore service, home delivered meals, Kodiak Area Transit System-(KATS)? A. more respite hours B. (OVER) Page 40 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. III III III III III III III III III III III III III III III III IIl III III III III III III .III III 111 III 111 III .III III III Senior Citizens of Kodiak, _ Inc. SENIOR CITIZENsi Fiscal Year 2015 of KODIAK. `\ INC. Alaska's First Nationally Accredited Senior Center A Unit of The National Council un the Aging i ACCREDiTL-D BY NATIONAL INSTITUTE OF SENIOR CENTERS 2003 2008 2013 Page 41 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Page 42 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Senior Citizens of Kodiak, Inc. Mission Statement To enhance the lives of older adults Page 43 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Senior Citizens of Kodiak, Inc Board of Directors From left to right David Blacketer Florence Pestrikoff Laurence Anderson Roberta Austring Susan Brockman Pat Heitman Mona Johnson Gretchen Saupe Joyce Gregory Page 44 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Senior Citizens of Kodiak, Inc. Providing a variety of support to those 60 years & older • Activities & Special Events: Cards, games, computer classes, entertainment, picnics, social hour, exercise classes and special events. • CHOICE Care Coordination: Kodiak Senior Center is a certified Care Coordination agency providing services for those seniors over 65 who meet Medicaid and medical criteria and who choose to stay at home rather than live in a nursing care facility. • Health Equipment Loan Program: Wheelchairs, hospital beds, crutches, walkers, canes and other accessories to assist people in being more mobile. Available to the entire community. • Information & Referral: Assistance with housing, insurance, Medicare, Medicaid, and other bene- fits. Referrals to other social services. • Meals: Congregate meals are served at the senior center from 12 p.m. to 1 p.m. Monday through Friday. Salad and soup bar are included. Home Delivered Meals are served seven days a week in a reus- able containers that can go from freezer to the microwave. Nutrition screening is required for home de- livered meals. The suggested donation per meal is $7. • Monthly Newsletter: Filled with information about what's happening at the senior center each month: menus, birthdays lists, special events and health tips. • Outreach: Daily telephone assurance, shopping for seniors, assistance with paying bills. • Preventative Health: Weekly blood pressure clinics and exercise class. Facts & tips on nutrition and other health issues. Transportation: Provided by Kodiak Area Transit System (KATS): medical and dental appoint- ments, rides, escort and passenger assists, shopping and visiting friends. Senior Citizens of Kodiak is the lead agency for this program for 15 local non -profits. • Family Caregiver Support Program: The Family Caregiver Support Program (FCSP) provides support to those individuals over 18 caring for their loved ones over 60, wherever they may live. • Information & Referral: Provides information and assistance for Kodiak, Alaska and beyond. • Training: As a caregiver, there is much information to learn in order to help an aging loved one. • Respite: The Respite Program is designed to offer caregivers a break from their daily caregiving duties. • Lifeline • Senior In -Home Services: The Senior In -Home Service Program provides Care Coordination and Chore Services to seniors who are not on the Medicaid waiver program. • Care Coordination: Care Coordination assists persons to gain access to needed medical, social and informational services. Chore Services: Chore Services provide seniors with housekeeping and assistance to maintain their home in a clean, sanitary and safe environment. • Island Cove Adult Day Program: Island Cove Adult Day Program offers a safe, caring and active environment for seniors with special needs while enhancing their lives and maintaining the highest quali- ty of life. Page 45 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. • Located on the lower level of the Kodiak Senior Center, Island Cove serves individuals who: • Are isolated or lonely and need socialization • Have memory impairments • Have Alzheimer's disease and other related dementia or have Parkinson's disease • Are seeking an alternative to nursing home care • Are recovering from a stroke • Might need more monitoring during the day • Need medication management have greatfood and greatfriends With a hardy hello and great J meal, we're ready to face the day. Birthdays are always special at Island Cove Page 46 of 107 Non Profit Funding Discussion Senior Citizens of Kodiak, Inc. Statement of Activities — Consolidated Activities Year Ended June 30, 2015 Unrestricted net assets: Operating activities: Support: Individuals $ 25,500 Government State of Alaska 381,685 Federal 565,825 Local sources 136,558 In-kind 47.125 Subtotal Support $ 1,156,693 Revenue Project income 477,424 Other 50.562 Subtotal Revenue 527.986 Total support and revenue $ 1.684.679 Expenses: Program Services Kodiak Area Transit System 362,796 Caregiver Support 147,370 Senior Services 592,443 Adult Day Care 445.094 Total program services expenses $ 1,547,703 Page 47 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Page 48 of 107 Non Profit Funding Discussion aWaswlrg5aiws kaMaW Mkr _ _ y 11h"jmh.WwridsaMM'71� � who doesnt bveawmmar _ Valunber Dinnwwar arisonn at th. rurh Nn. Poodls omrv4. 4mW kaMaysspadel ■ __. ` '-' You just p S, never know who you'll meet pP >Nd Whit Nnn rrrytnnktrtter L'nMrY � � { Uun.iNYw M1iwdr rtes Amer / POrwh�kindaffunactivity you might do. Peopleseemwo iN One thing is torwn, yvu9inrv<r Blot when th ere J ry k"°"r what W^d elfunywTh." here t a i' ThenawwOlkeep And will keep you sktgingatwte �, Guaranteed, it will be thumbsu � r P you hopping and pnndng Page 48 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Page 49 of 107 Non Profit Funding Discussion And we throw a pretty good voluneer dinner No matter "bm the occ.;. i / jt+ h's happening atr satia We C~ aF, throw a pretty good 4th of July picnic, too Oh, the stories we can tell. Goadfde�mmetemNt and m1ey a great lunch Pumpkins with Cowboys, on my �.- r, =t lAhwdyo special times, special people .., J -" Dressing up for a .� party is always so - much fun - r Ibetyou domino what I am for Halloween AChristmascelebntionwith -16, Doc Meyersis King gnat food end greatmends of the love song Page 49 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Annual Plan To enhance the lives of older adults New Mission Statement 1) Find one Baby Boomer board member o President appoint nominating committee o Nominating committee to review members and younger seniors to serve on board o Board candidates will be interviewed and selected o Annual meeting board elections 2) Hold special events to target Baby Boomers o Hold wine tasting event to target Baby Boomers o Invite younger seniors through email newsletter o Give information and tours to younger seniors o Have surveys for people to complete 1 3) Meet with and cultivate new U.S. Senator o Invite federal delegation to center when they are in town o Meet with delegation when traveling to DC for other agenda o Board members to attend Kodiak Island Borough & City funding meetings and discussion o Board members continue to report quarterly to KIB & City on funding and services Page 50 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Senior Citizens of Kodiak, Inc. Strategic Directions Who we are: We help older adults live full independent lives Where are we going: By 2025 our center will be providing services to Baby Boomers and the elder Gen X 1) Focus on Board Development o Queue for board seats o Two Baby Boomers to serve on board o Orientation for new members o Secure right president (s) 2) Adapt services for future generations, especially Baby Boomers o Communication strategy for Baby Boomers 3) Engage in public policy o Local — secure funding o State — local representatives and AK Council on Aging o Federal — Monitor Older American Act Reauthorization Page 51 of 107 Non Profit Funding Discussion AGENDA ITEM #2. a. Page 52 of 107 Non Profit Funding Discussion Planned Services Fiscal Year 2015 Services Projected to Serve Served Nutrition Client Congregate Meals 500 488 Client Home Delivered Meals 125 167 Congregate Meals 9000 9443 Home Delivered Meals 9000 13452 Total Meals 18000 22895 Transportation Unassisted Rides 3550 4609 Unassisted Ride Clients 105 91 Assisted Rides 2500 2627 Assisted Ride Clients 35 28 Outreach .Outreach Units 65 128 Outreach Clients 65 106 jInfonnation & Assistance 200 1255 !I&A Clients 125 218 Adult Day Program ADC Clients 30 22 'ADC Hours 23688 20358 'Family Caregiver ;Access Assistance Clients 75 25 Access Assistance Units 200 205 Caregiver Support 25 38 Caregiver Support Units 12 477 Respite 8 6 Respite Units of Service 1926 967 Supplemental Services 12 15 iSupplemental Units 144 155 'Access I&A 100 144 Access Units 100 283 Senior In Home Services Care Coordination 35 77 Care Coordination Units 500 417 Chore Clients 25 64 Chore Units of Service 1200 428 Page 52 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. 2015 Senior Survey Outcomes � 80% of surveys collected stated that the senior center was especially important to them � 98% of surveys collected stated that the services at the center were excellent o Of surveys collected this is order in which the services are used =� 100% of surveys collected would recommend the services provided by the Senior Center o Recommend for getting out and getting together o It is a positive and helpful atmosphere, has great programs, easy parking, excellent group meals and is a delightful place to socialize a 90% of surveys collected state that the programs and activities at the center has assisted in helping them to live independently. a How can the senior center assist you to live more independently? Continue with good programs Knowing that services are available if needed gives me peace of mind. I know I can get help if I need it 88% of surveys collected stated that the programs, exercise, special events and other activities have improved my mood, health and quality of life. 85% of surveys collected stated the senior center helped increase their quality of life. a 85% of surveys collected stated that the programs at center provided them with a sense of well-being. 67% of surveys collected stated that coming to senior center made the feel much better. 99% of surveys collected stated that in the last year their health and activity levels have improved. 30•/a of surveys collected stated that the senior center helped them become involved socially. 84% of surveys collected stated that services referred to them were helpful. a 85% of surveys collected stated that the facilities at the senior center are excellent. 72% of surveys collected state that the meals they receive are excellent. 72% of surveys collected stated that the senior center staff is excellent. 65% of surveys collected stated the come to the center at least 2-3 times per week. Page 53 of 107 Non Profit Funding Discussion 57% congregate meals 52% information and assistance 36% help with fomes 36% exercise 18% social security information 16% home -delivered meals I% transportation I% Lunch & Learn =� 100% of surveys collected would recommend the services provided by the Senior Center o Recommend for getting out and getting together o It is a positive and helpful atmosphere, has great programs, easy parking, excellent group meals and is a delightful place to socialize a 90% of surveys collected state that the programs and activities at the center has assisted in helping them to live independently. a How can the senior center assist you to live more independently? Continue with good programs Knowing that services are available if needed gives me peace of mind. I know I can get help if I need it 88% of surveys collected stated that the programs, exercise, special events and other activities have improved my mood, health and quality of life. 85% of surveys collected stated the senior center helped increase their quality of life. a 85% of surveys collected stated that the programs at center provided them with a sense of well-being. 67% of surveys collected stated that coming to senior center made the feel much better. 99% of surveys collected stated that in the last year their health and activity levels have improved. 30•/a of surveys collected stated that the senior center helped them become involved socially. 84% of surveys collected stated that services referred to them were helpful. a 85% of surveys collected stated that the facilities at the senior center are excellent. 72% of surveys collected state that the meals they receive are excellent. 72% of surveys collected stated that the senior center staff is excellent. 65% of surveys collected stated the come to the center at least 2-3 times per week. Page 53 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Island Cove Adult Day Program (ICAD) Survey Outcomes 0 100% of caregivers surveyed stated that adult day services help their seniors to maintain their strengthens and mental alertness. 0 100% of caregivers surveyed stated that they are satisfied with the services and feel less stressed and have more time for themselves. = 100% of caregivers said that they believe adult day services help their senior to stay out of the ER and that appro- priate referrals are made. a 100% of clients stated that adult day services help them stay alert and strong, they also are more socially active and feel better when attending Island Cove. 0 100% of clients sleep better when attending adult day services. 100% of clients stated that they would have to consider a nursing home if they could not attend Island Cove dur- ing the day. Family Caregiver Support Program (FCSP) Survey Outcomes a 25% of surveys collected stated that the Family Caregiver program allows loved ones to stay in their home in. stead of being place in long term care. 0 37% of surveys collected stated that FCSP referred them to the appropriate professional services when needed. 28% of surveys collected stated that attending Caregiver Support meetings help them cope with being a caregiver. a 44% of surveys collected stated that FCSP helps extend the time that care can continue to be provided in the home. 57% of surveys collected stated that FCSP services have decreased their stress level while caring for their loved one. e 77% of surveys collected stated that they are satisfied with the services FCSP provides. a 42% of surveys collected stated that they are able to maintain optimal health for themselves due to the FCSP pro- gram a 45% of surveys collected stated that the services were easy to access. Senior In -Home Services Program (SHI) Outcomes 61 % of surveys collected stated that the services have allowed them to safely stay in their homes longer. 81 % of surveys collected stated that Senior In-home services have allowed my home to be safe, orderly and com- fortable. 75% of surveys collected stated that their at home injuries have decreased due to the SIH program. 100% of surveys collected stated that SIH services have made it easier for them to be independent and productive. 0 81 % of surveys collected stated that their privacy and dignity is respected by the Chore worker and Care Coordi- nator. 0 55% of surveys collected stated that they are receiving enough chore hours. 63% of surveys collected stated that they are aware of all appropriate services available to them. 72% of surveys collected are satisfied with their chore workers skill level and knowledge. Page 54 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Page 55 of 107 Non Profit Funding Discussion ��11I •� , ' it yl r M� y .0 4 km ° Ic Page 55 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Senior Citizens of Kodiak, Inc Staff Fiscal Year 2015 Patricia Branson In -Home Services Coordinator Executive Director Marita Kaplan Adult Day Director Laurie Murdock Executive Assistant Beverly Cole ActivitiesNolunteer Coordinator Toungpom (Tu) Larpkietseri Cook Judith Rivera Assistant Cook Heather Bacus Kitchen Assistant Mark Wardell Kitchen Assistant/Relief Cook Mae Garchitorena Adult Day Certified Nursing Assistant Sylvia Fernandez Adult Day Certified Nursing Assistant Barbara Shepard Adult Day Program Coordinator Jonathan Strong Care Coordinator/Project Specialist Tatianna (Joy) Parker Choreworker Lowella Santiago Choreworker Andrea Bates Family Caregiver Support Program & Senior Senior center website: www.Kodiakseniorcenter.org Page 56 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. Senior Citizens of Kodiak, Inc Staff Fiscal Year 2015 Page 57 of 107 Non Profit Funding Discussion ALy* "Rai AGENDA ITEM #2.a. Page 59 of 107 Non Profit Funding Discussion AGENDA ITEM #2.a. III III III III III III III III III III III III III 111 III III III III III III III III III III III III III III III III III III SENIOR CITIZENS of KODIAK, INC. Senior Citizens of Kodiak, Inc. 302 Erskine Avenue Kodiak, Alaska 99615 1-907-486-6181 — 1-800-486-6181 — www.kodiakseniorcenter.org =_ And Like us on Facebook Senior Citizens of Kodiak, Inc., community Page 60 of 107 Non Profit Funding Discussion AULNUA II tM #l.a. $ E $ $m g $ $ m e $ $ o m $m c wv m vNi �m m m 000Nam E w N It cri M E m e S $ E g .r O N �y U4 h v1 h um ry m n o $ c Q r G m m p m w m C NN li N VI W VI So m .a p ry �~'1 N o QO m n n ❑ O v m ai vi vi W N Z Q N , , i w .pi R NN lL VI N VI V1 X m 6 t yam, C v E E d C y C y O N n a c c A V u N a E E c it v u°� y o > ER C IG u N Li WO C m V Y W~ O Y > > v O c L° v a v y R y _ N p 6 m 1 6 li 2 Y �j '_" Q m Y N❑ Page 61 of 107 Non AGENDA ITEM #2. a. Transient Accommodations Tax and Non -Profit Funding Spending Transient Accommodations Tax funds: 3.55.025 Allocation of sales taxproceeds. A. The sales taxes collected under KIBC 3.55.010 shall be allocated to a separate fund to be appropriated and utilized solely for Increased development of the tourist industry, and may be allocated for tourism oroarams. tourism enhancement projects, such as beautification within the borough, and the administrative costs associated with such programs; The local museums see many tourist visitors and in that sense seem to be eligible for funding from the Tourism Development Fund. However, It can be argued that these museums do not have programs with a goal of Increased development of the local tourist industry and therefor are not eligible for receiving money from this fund without a specific project that technically fits the definition. In addition to the rules for allocation of transient accommodations tax proceeds within Borough Code, there is also cruise ship tax revenues received from the State of Alaska In the Tourism Development Fund that has certain rules for spending. The Borough began receiving cruise ship tax money through the State in FY15. In FY15 and FY16 there was an excess of revenue over expenditures, thus an Increase in fund balance. In the absence of the Finance Director, it is not known whether any of the fund balance Is made up of money from cruise ship tax that has rules for being spent. There Is approximately $158,000 fund balance In the Tourism Development Fund. If the fund balance Is unrestricted, and it is determined appropriate, then local museums could be given contributions from this fund. If funding to these museums were to remain Flat relative to FY2016, which was $10,000 per museum, then conceivably contributions could be made from fund balance for five years, as long as there Is no other draw down to the fund balance. It should also be noted that the Discover Kodiak contract is paid out of the Tourism Development Fund and their contact amount has been Increasing. In FY17, most of the budget other than personnel expenses has been committed to Discover Kodiak. There may be a need to formulate a plan for future funding from this account if Discover Kodiak and the three museums are to be Included. Page 62 of 107 Non Profit Funding Discussion July 14, 2016 Mayor Jerrol Friend Kodiak Island Borough 710 Mill Bay Road Kodiak, AK 99615 Re: Non-profit Grant Funding AGENDA ITEM #2.a. Alutiiq MUSEUM ARCHAEOLOGICAL REPOSITORY 2t6 Mission Road, FIM Floor Kodiak, AK. 99615 (907) 4867004 Dear Mayor Friend and Members of the Kodiak Island Borough Assembly, On behalf of the Alutiiq Museum, I am writing to stress the great Importance of the Kodiak Island Borough's annual grants to non-profit organizations. These modest grants provide key dollars for local services and help organizations leverage additional support. I urge the assembly to maintain this program. Kodiak's non-profit organizations provide key services, services that local government cannot provide. We step in to fill essential needs, and do so with great efficiency. We are masters of efficiency, experts at stretching dollar to create valuable impact. The Borough's grants to non- profit acknowledge this role and provide community backing for services that make Kodiak a better place to live. Most importantly, the grant program provides critical operating support. Many other sources of non-profit funding do not underwrite operational cost or staff time. By cutting these grants, the borough would place additional stress on already lean organizations and their supporters. Such a cut would increase competition between non -profits and place additional pressure on private sector donors, who are already feeling the stress of donation requests. Additionally, every dollar received locally helps Kodiak's non -profits bring additional funding to the island. This year, the Alutiiq Museum will raise roughly $430,000 in state and federal grants. Local funding makes this possible. Every time we apply for a major grant we must demonstrate that we are drawing support from our community. Municipal grants illustrate community commitment. They help us generate significant, additional financial support, support that allows us to pay employees, purchase local goods and services, and create opportunities for visitors to spend money in Kodiak. In short, non -profits magnify municipal investment to Kodiak's great economic benefit. Funding is the ultimate show of support for an organization. It demonstrates confidence in an organization's mission and operations, and a willingness to invest in its future. If community leaders will not invest in Kodiak's non -profits, why should others? How can we expect foundations, grantors, and even private donors to support Kodiak's essential service organizations if our elected leaders do not? Page 63 of 107 Non Profit Funding Discussion AGENDA ITEM #2. a. Please retain the borough's non-profit granting program. These grants are a critical piece of the annual funding environment for Kodiak's service organizations, especially the Alutiiq Museum. Thank you, pk(;�_�� April Laktonen Counceller, PhD Executive Director april@alutiigmuseum.ora Page 64 of 107 Non Profit Funding Discussion AGENDA ITEM #2.b. Wahrenbrock Forestry Consultant 36720 True Fir Circle Soldotna, Alaska 99669 39 Years Alaska Forestry Experience The discussion below is prepared as a "White Paper" intended to inform officials and the public in general about matters relating to reforestation of the 2015 Twin Creek burn area located near Chiniak, Alaska. Forest Regeneration of the Twin Creek Burn — Timber Salvage Area: Decision Points and Items of Consideration There are two alternative methods commonly considered for forest regeneration. One method is "natural regeneration", whereby seed bearing trees are relied upon to disperse viable seed over the intended area and these seeds will subsequently find receptive microsites to germinate and grow. The second method is "artificial regeneration," whereby tree seedlings are planted. While transplanting of "wildling" tree stock has been utilized for small projects, almost all (99%+) of artificial reforestation in Alaska is achieved using tree seedlings produced at commercial nurseries. The Case for "Natural Regeneration" Silvics of North America is an authoritative source for tree species information. For Sitka spruce, this publication indicates that trees start producing cones between 20 and 40 years of age. In Alaska, Sitka spruce is reported to produce good cone crops every 5 to 8 years. While seed dispersal of up to''/2 mile has been measured from ridge top trees, a more common seed dispersal distance is 100 feet from tree edge. Page 65 of 107 Chiniak Property Future Land Use Discussion AGENDA ITEM #2.b. 2. Given the circumstance of recent timber harvest on neighboring Lesnoi lands and along with the 2015 Twin Creek Fire event itself, the presence of healthy spruce trees capable of producing and dispersing seed material in the planned salvage harvest area is marginal, at best. 3. There are healthy forest areas unaffected by fire on the northern perimeter. Enclaves or small pockets of trees mostly unaffected by thermal degradation are located within the burn area. However, the benefit of these trees in relation to seed dispersal distance as outlined above will not bode well for replacing trees in the affected area. In conclusion, based upon my knowledge and experience, I expect natural regeneration of this site will eventually be successful. However, the process of forest regrowth will take time for trees to develop and produce viable seed, will be staggered in progression and require an extended time frame. My "best guess" is that it will take between 60 and 100 years to fully replenish trees in the bum area by natural reforestation alone. As context, if KIB has interest in actively managing this land for forest resource production, a timber stand with sawlog products having a rough value of $16 to $20 million can be achieved in a similar timeframe. Substantial benefit and arguments can also be made for restoration of salmon habitat, increased value for recreation, etc. The Case for "Artilcial Reforestation" 1. The process of planting commercially grown tree seedlings has a high probability of success in reestablishing trees on the landscape in a relatively short time period. With properly grown and planted seedlings, a tree survival of 90% - 95% should be expected. Although, it should be acknowledged that the Chiniak area has recent history of herbivore (hares and voles) impact on tree seedlings and this should be taken into account with any reforestation plan. 2. In general, the strategy of planting tree seedlings within a short time period (I yr) after timber harvest has benefit. And this benefit can be substantial based upon site specific competition by grass and salmonberry. The mechanical ground disturbance created during logging operations often creates good microsites for tree planting location and seedling development. 3. Artificial reforestation provides opportunity for the landowner to consider introduction of other genetic qualities within the same family/species of trees that are planted. While "mother -nature knows best" is a common mindset, USFS research started in the 1970's on Afognak Island identifies that spruce from Juneau seed sources grow about 15% larger in size compared to local spruce in the same time period. Spruce provenance trial research by the Afognak Native Corporation suggests even better results with different seed 2 Page 66 of 107 Chiniak Property Future Land Use Discussion AGENDA ITEM #2.b. source locations. And lastly, Alaska Division of Forestry recently concluded a scientific panel review in their process of updating forest regeneration standards for Alaska. Their consensus is to consider tree seeds from a wider range of latitude location as a provision to address changing temperature regimes for the earth's climate. 4. If tree planting is a desired means of forest regeneration, then other tree species can be considered for planting. This may include other species found on Kodiak but not present in this particular area, such as black cottonwood. This species is generally fire resistant and may likely have greater benefit for anadromous fish habitat. In conclusion, the planting of nursery produced tree seedlings is the only apparent and reliable strategy for successful establishment of a new forest in the burn impacted area, and within a relatively short time frame—less than many decades otherwise. Common Elements ofa Successful Reforestation Program 1. As a first step for artificial reforestation, a source of tree seed is necessary. Assuming KIB does not have a tree seed bank available, the task becomes a search for possible seed acquisition sources and a plan produced for what species and seed material will be adaptable to site conditions. 2. Presuming viable seed material is acquired, the next principal step is to plan a timeline for reforestation actions. And with this, the timing of soliciting bids for commercial nursery tree seedling production is important. Using a tentative tree planting schedule of fall season 2017, it is prudent to proceed with nursery bids no later than October 2016. If waiting until November or December for this purpose, it is quite possible that available nursery growing space will already be fully obligated. In order for a nursery to produce a fall 2017 delivery, they will need to start preparing seed material and sow in late January or February, 2017. 3. Another important component for the successful survival of planted seedlings is evaluation, and as may be necessary, scarification operations to create favorable microsites relatively free of competing vegetation. Experience indicates planting trees soon after logging operations are conducted is successful without any further mechanical disturbance of surface vegetation. However, if sites are already dominated by native blue joint grass or heavy salmonberry growth, then further work will be required in order to yield a successful reforestation effort. If a scarification project is necessary, this will require development of plans and timing, creation of scope work information, and then, a competitive bidding process, etc. Lastly, monitoring of planted growing stock is wise. Usually Page 67 of 107 Chiniak Property Future Land Use Discussion AGENDA ITEM #2.b. scarification is adequate to depress vegetative competition for the time needed for trees to achieve "free growth" size. On occasion, however, post -planting maintenance operations to reduce competition with "spot treatment' around trees using herbicide material approved by EPA for this purpose (such as glyphosate) is an important consideration to retain good survival rates, perpetuate seedling growth and prevent the economic impact of further tree replanting costs. 4. The last major project is the tree planting operation itself. The tree planting is normally performed by private companies in this line of work. This is a specialty service with only a few companies available for contracting. A reforestation program takes an administrative effort to prepare bid and scope of work details. Once a contractor is identified and mobilized with coordination of the seedling delivery date, the work should not take long to complete. Probably around 1-2 weeks. During this time period, KIB should expect to have onsite supervision to ensure correct tree planting density along with quality control of seedling planting standards. A-1 or KIB? --- Which Party Should Conduct the Reforestation Effort? There are potential benefits and tradeoffs for each of these entities having the primary responsibility for completing the reforestation of the salvage timber harvest land. Items will be addressed in the following topical discussions. It may become apparent, however, at a later time that other factors should be added to this dialogue. 1. The logging operations will generate road access to within close proximity of all of the harvest area. The question comes into consideration if KIB desires/intends to leave the logging roads open or closed with respect to State AFRPA standards after logging. Associated with this question is the fact that some access onto KIB lands will be derived through the adjoining native road systems. Dependent of how these questions are resolved, it may well be an advantage for A-1 to conduct the reforestation operation. After tree planting is concluded, A-1 can then close out roads as necessary to meet contract intent and with presumption that long term road access through Leisnoi lands is not a preferred option. For this discussion, it is important to realize that road closure in advance of tree planting operations will create longer distances for tree planter movements between planting sites and their cache of tree seedling stocking. This has the potential of raising tree planting costs substantially. 2. If it proves to be the case that site preparation will be necessary to develop favorable tree planting microsites, then A -I will have an advantage. Some of the same equipment used for logging operations will likely be capable of performing Page 68 of 107 Chiniak Property Future Land Use Discussion AGENDA ITEM #2.b. the surface disturbance. This equipment will be onsite and not require further mobilization and project support for fueling, maintenance, etc. 3. In the event A-1 is selected as the primary reforestation entity, then KIB will be required in the near tern to generate an addendum to the timber sale contract that establishes standards, dates and prescriptive deliverables in order to realize a successful outcome. It is not discounted contract negotiations for this purpose can be reopened at a later time. But it is considered an advantage for KIB to take the time necessary to investigate the options of tree seed sources that may be available and otherwise generate a reforestation plan with a longer period of deliberation. 4. It may be perceived as a matter of public viewpoint or opinion, that KIB as the landowner, should be "in control' and have direct responsibility for achieving regeneration of the fire impacted area. Not speaking to the merits of belief, but study of social viewpoints suggest a period of bereavement is common after major fire or insect infestation by individuals and communities closely interconnected with the neighboring forest environment. Concurrently, low "score cards" are often given to the companies that salvage these nearby dead trees. The major components and aspects of forest regeneration are outlined above, but there are a great many more details involved. An advantage to KIB is to assign reforestation responsibility to A-1 as a contract requirement. Thereby, this will defer most additional staff work load for reforestation onto the Purchaser. Associated with this consideration, typically the process for acquiring services and materials is a more detailed or onerous task when comparing private companies and government. As example, a private company can produce a scope of work, bid this out and produce contract agreements in a few day period. Government oversight typically requires more time and a layered departmental process at each procurement step. Purchases in the $50,000 or $100,000 range often require more scrutiny and authorization review. Page 69 of 107 Chiniak Property Future Land Use Discussion Page 1 of 3 AGENDA ITEM #2.b. Kodiak Island Borough OFFICE of the MANAGER 710 NO Bay Road, Room 108 Kodiak, Alaska 99615 Phone (907) 486-9304 Fax (907) 486-9374 E-mail: ddwmkr r kodiakak.us To: Kodiak Island Borough Assembly Jerrol Friend, Mayor Through: Michael Powers, Manager From: Duane Dvorak, Resource Management Officer Date: July 12, 2016 Re: Discussion of reforestation alternatives for borough land damaged in the Twin Creeks Fire. During the discussion for KIB Contract FY2016-53, the assembly discussed the need whether to include reforestation in the scope of work for the Forest Management Consultant hired to monitor salvage logging in Chiniak. That particular task was broken out from the main intent of the agreement as an option, however this has left staff without clarity regarding the logical next steps for restoring the land to its original condition to support recreational and habitat use. From the beginning of discussions on how to deal with the aftermath of the Twin Creeks Fire, staff has consistently tried to emphasize the proposed salvage logging of borough land in Chiniak to be, first and foremost, a means to provide the necessary resources to reforest the fire damaged lands. This theme has been expressed to the assembly and the interested public to the point that staff had taken it as a given. When the assembly directed staff to file for the exemption from reforestation under the Alaska Forest Resources and Practices Act (AFRPA), it was still perceived by staff that the borough was still intending to reforest as a matter of good land stewardship and that we were not abandoning that element entirely. Page 70 of 107 Chiniak Property Future Land Use Discussion AGENDA ITEM #2.b. Page 2 of For the reasons mentioned above, staff budgeted and the assembly approved $315,000 in the FY2017budget for reforestation of fire damaged lands in Chiniak. This further reinforced stabs perception that reforestation was definitely part of the FY2017 work program and a priority for the Resource Management Office. As discussed in the attached documents from the Forest Management Consultant, Wade Wahrenbrock, the decision to move forward with reforestation needs to be made quickly due to the lead time of obtaining tree seedlings. If you want to plant a one year tree, you have to order your trees one year in advance of planting. In order to have a successful planting however, the planting needs to be done before ground vegetation is allowed to colonize the former forest floor. The earliest the borough could replant would be Fall 2017 if we order seedlings to be sown in the next month. That said, the borough has been approached by Konkor Forest Products which has a surplus of trees adequate to meet the borough's needs and already sown for a Spring 2017 deliver date. It is staffs intention to bring a sole source purchase agreement to the assembly next week that would encumber sufficient funds to acquire these seedlings for a Spring 2017 planting. Then borough staff and the Forest Management Contractor can begin setting up a competitive solicitation for a planting crew to implement the reforestation effort. If the assembly is truly not supportive of reforestation in Chiniak, then staff needs to know now, as this would be a substantial departure from the trajectory that was anticipated in prior discussions of this issue. With regard to the prospect of borough land disposals in Chiniak, there are no adopted plans that identify borough land in Chiniak for further land disposal or development. According to the borough GIS, there are no less than 29 vacant lots from Thumbs Up Cove to Roads End. In the last borough land sale, two lots sold by the borough in 2014 each went for the minimum bid price and have yet to be developed. Additional, impediments would be that the borough does not have patent to the lands. In order to obtain patent would require a perimeter boundary survey to state standards. A cost estimate has been obtained for approximately $34,000, but the prior manager did not authorize going forward because the borough had no immediate plans to develop this land. Once a survey is completed, and submitted to the Alaska Department of Natural Resources, it could take years for the request to be processed. Page 71 of 107 Chiniak Property Future Land Use Discussion AGENDA ITEM #2.b. Page 3 of 3 The Borough Lands Committee has been looking at borough lands for potential land to dispose of for residential development. With the intention of addressing the perceived shortage of residential land and trying to encourage affordable housing development, the committee's focus has been to start in the heart of the urban/suburban community and work out from there. There are better, more cost effective options for residential land disposals closer to the urban/suburban area. The land in Chiniak has not been formally addressed by the committee at this time but would likely fall in to the committee's long range category for future consideration which is generally more than three years out. Page 72 of 107 Chiniak Property Future Land Use Discussion AGENDA ITEM #2.b. Wahrenbrock Forestry Consultant 36720 True Fir Circle Soldotna, Alaska 99669 39 l'cars Alasim Forestry Experience July 10, 2016 Duane Dvorak Kodiak Island Borough 710 Mill Bay Road, Room 101 Kodiak, AK 99615 Re: Reforestation Discussions Dear Duane: You asked me to provide information and details about reforestation of Kodiak Island Borough lands that are under contract for salvage logging after last year's Twin Creek Fire impact. As first reference, on April 11, 2016, I drafted a "White Paper" document for KIB that addressed overall concepts and aspects of forest regeneration of the Twin Creek Fire area. You will find a copy of that earlier document enclosed. Since that earlier effort, I have had opportunity to conduct several field inspections and correspondingly, I have a much better understanding of site specific conditions related to reforestation of this ground. And also, other actions have taken place that define KIB's reforestation situation. Current Reforestation Oblizations: In association with the Alaska Forest Resources and Practices Act (FRPA), KIB requested an exemption for meeting forest regeneration requirements because of the fire impact to timber resources and the salvage nature of the harvest. This request was approved by the State; thereby leaving future reforestation and land stewardship decisions entirely at KIB resolve. A separate request was made to the State for a "Variation from Requirements" to address the Regulation mandated 100 feet wide riparian zone tree retention area next to anadromous streams. This request was approved by the State and a formula basis was authorized for selective tree salvage near streams. As part of this authorization, KIB is required by the State to reforest the riparian areas where salvage harvest is conducted. Page 73 of 107 Chiniak Property Future Land Use Discussion AGENDA ITEM #2.b. There are approximately 3 %x miles of anadromous streams that drain through the KIB logging area. Given that the riparian zone extends 100 feet on each side of these streams, this equates to about 87 acres of land that will require reforestation after conclusion of timber harvest. Recommended planting density is 300 trees per acre which will require a total of 26,100 seedlings. Rather than planting all Sitka sprue seedlings, discussions are underway with State representatives to experiment with planting cottonwood cuttings (2,000 — 3,000) in the immediate streamside areas. Cottonwood is expected to grow faster and have a shorter life span. In tum, this will facilitate getting large woody debris into streams in a quicker time frame which is an important consideration for the quality of fish habitat and rearing fish population numbers Current Forest Situation: The 2015 fire event killed 99+ percent of spruce trees in the project area. A small number of trees are still dying -out as this summer progresses. Given this extent of mortality, coupled with past logging on adjoining native lands, there is next to zero seed availability for natural spruce tree regeneration of this land in the short term. If the land is left to go "fallow", spruce seeds will eventually germinate here and there. After 20 — 40 years, these new trees will gain sexual maturity and in turn, extend the forest edge another couple hundred feet further distance. With no action to reforest, this land will take a minimum of 120 years to fully restock with trees. Two hundred year's duration is possible. Currentyezetation and Surface Conditions: While fire impact to the forest over -story was quite significant, the ground layer humus and duff consumption during the Twin Creek Fire was only slight. The fire consumed most above ground plant growth, however, root systems experienced little disturbance. Two photographs are enclosed which shows salmonberry in the bum area. One is a perpendicular view and the second is oblique. Page 74 of 107 Chiniak Property Future Land Use Discussion AGENDA ITEM #2.b. The mineralization of plant material during the fire event has created an abundant supply of nutrients in the soil, thereby causing a flush of surface vegetation growth. This is a negative from a reforestation standpoint because of plant competition. The salvage logging operations, however, will generate damage to surface plant stems and a limited amount of root disturbance during summer months. Less vegetative impacts will be noticed from logging during dormant/winter periods. Decision Points to Reforest or Take No Actions: There can be a case made to forego good land stewardship ethic of reforesting the area in preference of using timber revenues for other public purposes. "Maybe we should sell the land and leave it for the next guy to deal with"? These questions are by no means new or germane to Kodiak. An extensive level of research has been conducted in the past 150 years which examines the benefits of trees for human purposes and consumptive uses, benefits for wildlife, fauna, food resources, recreation benefits, economic values, etc. There are enough publications on this topical line to fill a library. Perhaps the question of reforesting this land can be likened to asking individuals if it is a good practice to maintain their home or dwelling and how much they are willing to expend for future use and benefit? If you buy a vehicle, how much should I spend on maintenance for future mileage use? Page 75 of 107 Chiniak Property Future Land Use Discussion AGENDA ITEM #2.b. In terns of this immediate area -- my knowledge base indicates: • Current logging will generate around $2 million. Lacking reforestation, and 100 years from now in 2016 dollars, the timber log product resource may will be worth around $150,000 - $250,000 • Without reforestation near salmon streams, fish production in this area will diminish by around 25% - 40% for the next millennia • Less winter deer habitat and refuge • A large abundance of salmon berry harvest turning into alder lands in future years Reforestation Timing and Economics: The planting of nursery grown tree seedlings has several components which define a successful outcome. The quality of seedling product, shipping and care of plants at the site and proper tree planting operations are important. These criteria are well known and usually successfully managed by good forestry practices. By far the biggest variable is vegetative competition and how this affects tree survival percentage and tree growth in the first critical years. Because of the fire, a large percentage (75%- 85%) of this KIB ground is well suited for tree planting at this time. The mechanical disturbance of logging operations will increase this acreage percentage and enhance the long term survival if trees are planted within a short period of time; ideally in 2017. It is expected that tree seedling survival should exceed 90% and reach "free to grow" stage above competing vegetation within a few years. If tree planting is delayed into 2018, this operation can still be conducted but it is expected that seedling survival will drop to the 70% - 80% range and will take a few more years to reach above other surface layer plant competition. If tree planting is delayed into 2019, it is expected that a more significant amount of surface completion will be on site by that time. Attempting to reforest by then or a later year will require a site preparation operation to address competing vegetation. This operation can be expected to add another $150 - $175 per acre to reforestation costs. It is fully possible that spot treat using herbicide may also be necessary to achieve good seedling survival by that time flame. As visual reference to this discussion, the recent photograph below shows salmonberry vegetation established on a nearby Leisnoi harvest area. It is physically difficult to plant seedlings in this environment. And if planted "as is", trees will be in a heavily shaded and will receive little sunlight for photosynthesis; seedling survival will be slim to almost none. Page 76 of 107 Chiniak Property Future Land Use Discussion AGENDA ITEM #2.b. Good Opportunity or Reforestation: Koncor Forest Products on Afognak Island has recently indicated they have surplus Sitka spruce seedlings available from "Pacific Resource Technology" (PRT) nursery for spring delivery in 2017. Apparently Koncor's reforestation efforts will not be as great next spring as they originally planned. PRT is well known in the Alaska forestry community for producing good quality seedlings. The seed origin and seedling stock specifications they have will work well and be fully adaptable to the Chiniak area. They will have around 250,000 to 300,000 available (maybe a little more) which is the approximate number needed to produce a new forest in the KIB fire impacted area. Discussions with Koncor are preliminary, but with regards to budget, I have learned that seedling nursery cost will be $.37 per tree. Tree delivery from the Canadian nursery to Kodiak will be around $31,000 to $40,000 for this quantity. Koncor has suggested that KIB "cost share" bringing up an Oregon based tree planting crew which they usually contract for their tree planting operations on Afognak. While this a possibility, my recommendation is to produce a competitive bid process and solicit an Alaskan tree planting company based in Fairbanks. As final reference, acquiring Koncor excess seedling stock will save KIB time and expense. If KIB choices an alternative to pursue other tree seedling sources, staff or forestry consultant time will be required to locate and purchase suitable spruce seeds. And then effort will be needed to produce competitive nursery bid documents, award the contract, deal with customs and phytosanitary certification of seed materials to the nursery, monitor tree growth reports, etc. etc. Page 77 of 107 Chiniak Property Future Land Use Discussion AGENDA ITEM #2.b. As a matter of final summary and conclusion about reforestation, I will indicate this KIB land impacted by the fire has good soils and is a very productive site for tree growth. Kodiak already has an abundance of brush and alder covered lands. Reforesting this area will add future value to the land and benefit future generations of Kodiak residents. Please let me know if you have any questions or desire further details on this subject. Best Regards, Wade W. Wahrenbrock Forester Enclosure as stated Page 78 of 107 Chiniak Property Future Land Use Discussion AGENDA ITEM #2.c. KODIAK ISLAND BOROUGH AGENDA STATEMENT JULY 21, 2016 Y _ ASSEMBLY REGULAR MEETING TITLE: Ordinance No. FY2017-02 Authorizing The Submission Of An Advisory Question To The Qualified Voters Of The Borough At The October 4, 2016 Regular Borough Election To Determine Whether The Public Supports The Idea Of Consolidating The Kodiak Island Borough And The City Of Kodiak Into A Single Unit Of Government. ORIGINATOR: Kyle Crow FISCAL IMPACT: Account Number: SUMMARY STATEMENT: FUNDS AVAILABLE: Amount Budgeted: This ordinance was requested by Assembly member Crow which proposes a non binding advisory question on the October 4, 2016 election. One of the priorities stated in the adopted Strategic Plan Resolution No. FY2016-32 of the Assembly is to explore the potential impacts of consolidation. This ordinance proposes the question "Should the Kodiak Island Borough pursue the idea of consolidating the Kodiak Island Borough and The City of Kodiak Into A Single Unit Of Government?" to the October 4 2016 electorate. One of the actions that the Assembly may take, if it chooses to as a result of the advisory vote, is to give direction to staff to prepare a consolidation petition to submit to the Local Boundary Commission. This ordinance reflects that the Assembly direction will come before the Assembly in a form of a resolution. Additional information regarding consolidation is available to the Assembly and the public and this can be accessed on the following link:https://kodiakak.civicweb.net/filepro/documents/38433 In order for this advisory question to get on the ballot, the ordinance must be adopted by August 12 (53 calendar days before the election). KIBC 7.10.025 An ordinance placing propositions and questions before the voters must be adopted not later than 53 calendar days before a regular election. RECOMMENDED MOTION: Move to adopt Ordinance No. FY2017-02 in first reading to advance to public hearing at the next regular meeting of the Assembly. Kodiak Island Borough Page 79 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 80 of 107 Submission Of An Advisory Question Regarding Consolidation 1 Introduced by Assembly Member Crow 2 Requested by Assembly Member Crow 3 Drafted by: Borough Clerk/Assembly 4 Member Crow 5 Introduced on: July 21, 2016 Public hearing: 6 Adopted on: 7 8 KODIAK ISLAND BOROUGH 9 ORDINANCE NO. FY 2017.02 10 11 A ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY 12 AUTHORIZING THE SUBMISSION OF AN ADVISORY QUESTION 13 TO THE QUALIFIED VOTERS OF THE BOROUGH AT THE 14 OCTOBER 4, 2016 REGULAR BOROUGH ELECTION TO 15 DETERMINE WHETHER THE PUBLIC SUPPORTS THE IDEA OF 16 CONSOLIDATING THE KODIAK ISLAND BOROUGH AND THE 17 CITY OF KODIAK INTO A SINGLE UNIT OF GOVERNMENT 18 19 WHEREAS, one of the priorities stated in the adopted Strategic Plan Resolution No. FY2016- 20 32 of the Assembly is to explore the potential impacts of consolidation; and 21 22 WHEREAS, it would be of the best interest of the residents of the community to explore the 23 potential Impacts of consolidation; and 24 25 WHEREAS, consolidating the Kodiak Island Borough and the City of Kodiak into a single unit 26 of home rule government may result in a more efficient single unit of government; and 27 28 WHEREAS, the proposed question below is designed to allow the electorate to advise the 29 Assembly as to whether they support the idea of consolidating the Kodiak Island Borough and 30 the City of Kodiak into a single unit of government; and 31 32 WHEREAS, the proposed question do not place any requirements on the Assembly, but 33 rather an advisory from the electorate; and 34 35 NOW, THEREFORE BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 36 BOROUGH that the Borough Clerk shall submit a non-binding advisory question to the qualified 37 voters at the October 4, 2016, regular Borough Election 38 39 ADVISORY QUESTION NO. 1 40 41 Advisory Vote On The Idea Of Consolidating Governments 42 43 Should the Kodiak Island Borough pursue the idea of consolidating the Kodiak Island Borough 44 and the City of Kodiak Into A Single Unit Of Government? 45 O Yes O No 46 47 48 49 Kodiak Island Borough Ordinance No. FY2017-02 Page 1 of 2 Page 80 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 81 of 107 Submission Of An Advisory Question Regarding Consolidation 50 BE IT FURTHER RESOLVED THAT the Assembly may take further action, if it chooses to as a 51 result of the advisory vote, in a form of a resolution to give direction to staff to prepare a 52 consolidation petition to submit to the Local Boundary petition. 53 54 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 55 THIS DAY OF 2016 56 57 KODIAK ISLAND BOROUGH 58 59 60 61 Jerrol Friend, Borough Mayor 62 63 ATTEST: 64 65 66 67 Nova M. Javier, MMC, Borough Clerk Kodiak Island Borough Ordinance No. FY2017-02 Page 2 of 2 Page 81 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. PROCEDURES FOR CONSOLIDATION AND MERGER STAGE ONE - FILING THE PETITION A pel tion may be Initiated by various parties Including voters, a pelibon reiumetl if city council, a borough assembly or others specified in 3 AAC 110.410, defidenl 3 AAL 110.440 If Initiated by voters, a petition to merge or consolidate a city and borough must be signed by a number of voters within the city equal to at least 25% of the number of votes bast In the city's last regular election. The petition must also be signed by LBC Stag Lmlll.d a number of voters within the borough, but outside the city taff reviewsnamed in the petition. Those signatures must total at least 0420 farm &content 25% of the number of votes bast In the bomugh's last regular 3 AAC 110.440 election from the area outside the city proposed to be merged or consolidated [AS 29.06.100(a) and a AAC 110.410(log. STAGE TWO - PUBLIC REVIEW Public notice & servico of petition Is given Individuals may file responsive biters & 3 AAC 110.450 _ comments in favor or opposition 3 AAC 110.460 3 AAC 110,480 I'll 11 11111 ArIII —Optional——Oplional— Petibonermay be BC St IF ma LBC Staff distributes Petitioner may directed by LBC Stan to conduct dreg file reply brief hold public public meeb'ng to repon for public review 3 AAC 110,490 Inromrafional address proposal 3AAC 1 f0 530 sessions AAC 110.52 3 AAC 110 510 I -a- ,Depanmrnt of Commerce, Community, and Economic Development serves as staff to the LBC AS JJ J9 o5a(o)(2) LBC Stag distributes Comments musibesubmitted final Opponuniryforrevlewof an LBC Staff draf report report fin al repan pnait.LBC 3 AAC 110.530 3 AAC 110.530 Heedng Page 82 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 83 of 107 Submission Of An Advisory Question Regarding Consolidation PROCEDURES FOR CONSOLIDATION AND MERGER PAGE TWO STAGE THREE -HEARING AND DECISION BY LBC Hearing Procedures LBC conducts public hear le) 1. Presentation of LBC Staff Report foltovnng 30 day notice 3. Opening Statement by Petitioner 3AAC 110.550 3, Public Comments (limited to 3 minutes 3 AAC 110.560 per person) A, Teslimom by Petitioner's Witnesses 5. Testimony by Witnesses of Respondents 6. Responsive Testimony by Petitioner 7. Closing Statement by Petitioner 8. Closing Statement by Respondents 9. Reply by Petitioner I QClosing Statement by LBC Staff LBC decisional meeting (verbal deusion reached) In 11O" t n PetidoAmended 8 j� Petition Approved ApDmveJ Pelilien Oenietl Written deusion Issued 3 AAC 110.570 If petirinn is JenieJ. Opportunityforpmnvs rnJ+ inconsiderat 3 AAC 110.580 •pccisinm of the IAC rr rvniem mjuJidxl apnrat If petition Is approved or amended and approved the process continues to next stage Page 83 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. PROCEDURES FOR CONSOLIDATION AND MERGER PAGE THREE STAGE FOUR - ELECTION Division of Elections orders election to be held AS 29.06.140 LBC notifies State Division of Elections ' AS 29.06.140 r LBC Staff submits Federal Voting Rights Act preclearance request covering the date of election and the proposed merger or consolidation 42 U.S.C. 1973(c) (No bngo. mc,u � AW7If a majority of votes at first election favor Division of merger or consolidation, Election for new Is nd Elections Division of Elections governing body orders election for certifies electionheld AS 29 .140 LPrecleamnca results officials of new AS 29.06.140 municipality AS 29.06.140 Dlvlsion of Elecdons certlfles elecdon results— consolidadontakes e6ect STAGE FIVE - TRANSITION ........:. . The successor government succeeds to all rights, poe'ers, duties, assets, and liabilities of the former governments. The ordinances, resolutions, regulations, procedures, and orders of the former governments remain in force in their respective territories until supercetled AS 19.06.130 and AS -19.06160 Page 84 of 107 Submission Of An Advisory Question Regarding Consolidation Page 85 of 107 Submission Of An Advisory Question Regarding Consolidation Alaska Statutes Governing Consolidation and Procedures for Consolidation Sec. 29.06.090. Merger and consolidation. (a) Two or more municipalities may merge or consolidate to form a single general law or home rule municipality, except a third class borough may not be formed through merger or consolidation. (b) Two methods may be used to initiate merger or consolidation of municipalities: (1) petition to the Local Boundary Commission under regulations adopted by the commission; or (2) the local option method specified in AS 29.06.100 - 29.06.160. Sec. 29.06.100. Petition. (a) Residents of two or more municipalities may file a merger or consolidation petition with the department. The petition must be signed by a number of voters of each existing municipality equal to at least 25 percent of the number of votes cast in each municipality's last regular election. (b) The petition includes (1) the name and class of each existing municipality; (2) the name and class of the proposed municipality; (3) the proposed composition and apportionment of the governing body; (4) maps, documents, and other information that shows that the proposed municipality meets the standards for municipal incorporation; (5) for a home rule municipality, a proposed home rule charter. Sec. 29.06.110. Review. (a) The department shall review a merger or consolidation petition for content and signatures and shall return a deficient petition for correction or completion. (b) If the petition contains the required information and signatures, the department shall investigate the proposal. (c) The department shall report its findings to the Local Boundary Commission with its recommendations regarding the merger or consolidation. Page 85 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 86 of 107 Submission Of An Advisory Question Regarding Consolidation Sec. 29.06.120. Hearing. After receipt of the report by the department on a merger or consolidation petition, the Local Boundary Commission shall hold at least one public hearing in each of the existing municipalities included in the petition, unless officials of the municipalities agree to a single hearing. Sec. 29.06.130. Decision. (a) The Local Boundary Commission may amend the petition and may impose conditions for the merger or consolidation. If the commission determines that the merger or consolidation, as amended or conditioned if appropriate, meets applicable standards under the state constitution and commission regulations, the municipality after the merger or consolidation would meet the standards for incorporation under AS 29.05.011 or 29.05.031, and the merger or consolidation is in the best interests of the state, it may accept the petition. Otherwise, it shall reject the petition. (b) A Local Boundary Commission decision under this section may be appealed under AS 44.62 (Administrative Procedure Act). Sec. 29.06.140. Election. (a) The Local Boundary Commission shall immediately notify the director of elections of its acceptance of a merger or consolidation petition. Within 30 days after notification, the director of elections shall order an election in the area to be included in the new municipality to determine whether the voters desire merger or consolidation. The election shall be held not less than 30 or more than 90 days after the election order. A voter who is a resident of the area to be included in the proposed municipality may vote. (b) A home rule charter in a merger or consolidation petition submitted under AS 29.06.100 (b)(5) is part of the merger or consolidation question. The charter is adapted if the voters approve the merger or consolidation. The director of elections shall supervise the election in the general manner prescribed by AS 15 (Election Code). The state shall pay all election costs. (c) The director of elections shall certify the election results. If merger or consolidation is approved, the director of elections shall, within 10 days, set a date for election of officials of the new municipality. The election date shall be not less than 60 or more than 90 days after the election order and it is the effective date for the merger or consolidation. Sec. 29.06.150. Succession to rights and liabilities. (a) When two or more municipalities merge, one succeeds to the rights, powers, duties, assets, and liabilities of the others. (b) When two or more municipalities consolidate, the newly incorporated municipality succeeds to the rights, powers, duties, assets, and liabilities of the consolidated municipalities. Sec. 29.06.160. Transition. After merger or consolidation, the ordinances, resolutions, regulations, procedures, and orders of the former Page 86 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 87 of 107 Submission Of An Advisory Question Regarding Consolidation municipalities remain in force in their respective territories until superseded by the action of the new municipality. Sec. 29.06.170. Application. AS 29.06.090 - 29.06.170 apply to home rule and general law municipalities. Sec. 29.06.190. Unification of municipalities authorized. (a) A borough and all cities in the borough may unite to form a single unit of home rule government by complying with AS 29.06.190 - 29.06.410. (b) An area that is not incorporated as a borough, including any cities in the area, may incorporate as a unified municipality under AS 29.05.031. Standards for Incorporating a Borough Sec. 29.05.031. Incorporation of a borough or unified municipality (a) An area that meets the following standards may incorporate as a home rule, first class, or second class borough, or as a unified municipality: (1) the population of the area is interrelated and integrated as to its social, cultural, and economic activities, and is large and stable enough to support borough government; (2) the boundaries of the proposed borough or unified municipality conform generally to natural geography and include all areas necessary for full development of municipal services; (3) the economy of the area includes the human and financial resources capable of providing municipal services; evaluation of an area's economy includes land use, property values, total economic base, total personal income, resource and commercial development, anticipated functions, expenses, and income of the proposed borough or unified municipality; (4) land, water, and air transportation facilities allow the communication and exchange necessary for the development of integrated borough government. (b) An area may not incorporate as a third class borough. (§ 4 ch 74 SLA 1985; am § 7 ch 58 SLA 1994) Page 87 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 88 of 107 Submission Of An Advisory Question Regarding Consolidation REGULATIONS GOVERNING CONSOLIDATION 3 AAC 110.240 STANDARDS. (a) Two or more municipalities may consolidate to form a new municipality if the new municipality meets the standards for Incorporation of cities specified in 3 AAC 110.010 - 3 AAC 110.040, or boroughs specified in 3 AAC 110.045 - 3 AAC 110.060. (b) Separate proceedings are not required for dissolution of the consolidating municipalities. The dissolutions occur automatically at the time of the consolidation. 3 AAC 110.250 LOCAL OPTION. Municipalities that meet the consolidation standards required under 3 AAC 110.240, and are approved by the commission for local option consolidation, may consolidate if the petition for consolidation was submitted by the number of voters required under AS 29.06.100 (a), and if a majority of the voters in the remaining proposed new municipality vote in favor of the consolidation in a subsequent election. The election must be held in accordance with AS 29.06.140. STANDARDS FOR INCORPORATION OF BOROUGHS 3 AAC 110.045 COMMUNITY OF INTERESTS. (a) The social, cultural, and economic characteristics and activities of the people in a proposed borough must be interrelated and integrated. In this regard, the commission will, in its discretion, consider relevant factors, including: (1) the compatibility of urban and rural areas within the proposed borough; (2) the compatibility of economic lifestyles, and industrial or commercial activities; (3) the existence throughout the proposed borough of customary and simple transportation and communication patterns; and (4) the extent and accommodation of spoken language differences throughout the proposed borough. (b) Absent a specific and persuasive showing to the contrary, the commission will presume that a sufficient level of interrelationship cannot exist unless there are at least two communities in the proposed borough. Page 88 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 89 of 107 Submission Of An Advisory Question Regarding Consolidation (c) The communications media and the land, water, and air transportation facilities throughout the proposed borough must allow for the level of communications and exchange necessary to develop an integrated borough government In this regard, the commission will, in its discretion, consider relevant factors, including (1) transportation schedules and costs; (2) geographical and climatic impediments; (3) telephonic and teleconferencing facilities; and (4) public electronic media. (d) Absent a specific and persuasive showing to the contrary, the commission will presume that communications and exchange patterns are Insufficient unless all communities within a proposed borough are either connected to the seat of the proposed borough by a public roadway, regular scheduled airline flights on at least a weekly basis, a charter flight service based in the proposed borough, or sufficient electronic media communications. 3 AAC 110.050 POPULATION. (a) The population of a proposed borough must be sufficiently large and stable to support the proposed borough government. In this regard, the commission will, in its discretion, consider relevant factors, including (1) total census enumerations; (2) durations of residency; (3) historical population patterns; (4) seasonal population changes; and (5) age distributions. (b) Absent a specific and persuasive showing to the contrary, the commission will presume that the population is not large enough and stable enough to support the proposed borough government unless at least 1,000 permanent residents live in the proposed borough. 3 AAC 110.055 RESOURCES. The economy of a proposed borough must include the human and financial resources necessary to provide essential borough services on an efficient, cost-effective level. In this regard, the commission will, in its discretion, consider relevant factors, including Page 89 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 90 of 107 Submission Of An Advisory Question Regarding Consolidation (1) the reasonably anticipated functions of the proposed borough; (2) the reasonably anticipated expenses of the proposed borough; (3) the reasonably anticipated income of the proposed borough, and its ability to collect revenue; (4) the feasibility and plausibility of the anticipated operating budget through the third full fiscal year of operation; (5) the economic base of the proposed borough; (6) property valuations; (7) land use; (8) existing and reasonably anticipated industrial, commercial, and resource development; (9) personal income of residents; (10) the need for and availability of employable skilled and unskilled people; and (11) the reasonably predictable level of commitment and interest of the population in sustaining a municipal corporation. 3 AAC 110.060 BOUNDARIES. (a) The boundaries of a proposed borough must conform generally to natural geography, and must include all land and water necessary to provide the full development of essential borough services on an efficient, cost-effective level. In this regard, the commission will, in its discretion, consider relevant factors, including (1) land use and ownership patterns; (2) ethnicity and cultures; (3) population density patterns; (4) existing and reasonably anticipated transportation patterns and facilities; (5) natural geographical features and environmental factors; and (6) extraterritorial powers of boroughs. Page 90 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 91 of 107 Submission Of An Advisory Question Regarding Consolidation (b) Absent a specific and persuasive showing to the contrary, the commission will not approve a proposed borough with boundaries extending beyond the model borough boundaries adopted by the commission. (c) The proposed borough boundaries must conform to existing regional educational attendance area boundaries unless the commission determines, after consultation with the commissioner of the Department of Education and Early Development, that a territory of different size is better suited to the public interest in a full balance of the standards for incorporation of a borough. (d) If a petition for incorporation of a proposed borough describes boundaries overlapping the boundaries of an existing organized borough or unified municipality, the petition for incorporation must also address and comply with all standards and procedures for detachment of the overlapping region from the existing organized borough or unified municipality. The commission will consider and treat such an incorporation petition as also being a detachment petition. PROCEDURES FOR PETITIONING 3 AAC 110.400 APPLICABILITY. Except as provided in 3 AAC 110.590, 3 AAC 110.410 - 3 AAC 110.660 apply to all petitions for incorporation under AS 29.05 and all alterations to municipalities under AS 29.06. However, a petition filed under a local action or local option method, provided for In AS 29.06, may only need to comply with certain sections of 3 AAC 110.410 - 3 AAC 110.660 as identified in 19 AAC 10.590. 3 AAC 110.410 PETITIONERS. (a) A petitioner for a proposed action by the commission under this chapter may be initiated by (1) the Alaska Legislature, (2) the commissioner, (3) the staff of the commission or a person designated by the commission, (4) a political subdivision of the state, (5) at least 10 percent of the persons registered to vote in a political subdivision; those registered voters must be permanent residents of that subdivision; Page 91 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 92 of 107 Submission Of An Advisory Question Regarding Consolidation (6) at least 10 percent of the persons registered to vote in a territory proposed for annexation or detachment; those registered voters must be permanent residents of that territory, or (7) the number of qualified voters required under AS 29.06 for a local option or local action petition. (b) If a statute requires that the petition be signed by a percentage of voters from one or more cities within a borough, and also by a percentage of voters in that borough, all voters who sign the petition as borough voters must reside outside any city or cities joining that petition. (c) The signature requirements of (a)(5) - (7) of this section shall not be construed to apply to a petition submitted by a petitioner under the discretionary petition process of the commission. (d) The staff of the commission or a person designated by the commission may initiate a petition after the commission has determined that the action proposed will promote the standards established under AS 29.05, AS 29.06, and this chapter, and the commission has directed the staff or designated person to prepare a petition by a motion approved by a majority of the appointed membership of the commission. (e) The person or entity initiating a petition is designated as the petitioner, except that a petition initiated by qualified voters must include a designation of one person as representative of all petitioners. 3 AAC 110.420 PETITION. (a) A proposal for one or more actions by the commission under this chapter is initiated by filing a petition and a supporting brief with the department. (b) A petition must be filed on a form approved by the commission and provided by the department. The petition must be accompanied by all exhibits required by the department. (c) A supporting brief must address relevant constitutional, statutory and regulatory standards applicable to the proposed action, and include a detailed explanation of how the standards apply to the proposed action. 3 AAC 110.430 CONSOLIDATION OF PETITIONS. If two or more petitions pending action by the commission affect contiguous territory or any portion of the same territory, the chairperson of the commission will, in the chairperson's discretion, consolidate the informational session, department, report, commission, meeting, hearing, briefing schedule, decisional meeting, or other procedure under this chapter for one or more of Page 92 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 93 of 107 Submission Of An Advisory Question Regarding Consolidation those petitions. The commission will, in its discretion, consider relevant information from concurrent or conflicting petitions during the process of rendering its decision on any one petition. 3 AAC 110.440 TECHNICAL REVIEW OF PETITION. (a) The department will review the petition, exhibits, and brief to determine whether the required information has been submitted and, when applicable, whether the petition contains the legally required number of valid signatures. (b) The petitioner is primarily responsible for supplying all supplemental information and documents reasonably necessary for the technical review process, including information identifying who is registered to vote, who resides in a territory, and the number of persons who voted in the territory during the last election. (c) If the department determines that the petition or brief is deficient in form or content, the defective petition or brief will be returned to the petitioner for correction or completion. If the department determines that the petition and brief are in substantial compliance with AS 29.05, AS 29.06, and this chapter, the petitioner will be notified that the petition and brief have been accepted for filing and the department will file the petition. 3 AAC 110.450 NOTICE OF PETITION. (a) No later than 45 days after receipt of the departments written notice of acceptance of the petition for filing, the petitioner shall (1) publish a public notice of the filing of the petition at least once each week for three consecutive weeks in newspapers of general circulation designated by the department that are printed in a display ad format of no less than six inches long by two columns wide; (2) post a notice of the filing of the petition in at least three public and prominent locations within the territory proposed for change and other locations designated by the department that remain posted for at least 14 consecutive days; and (3) hand -deliver or mail, postage prepaid, a copy of the notice posted in accordance with (2) of this subsection, correctly addressed to the municipalities having jurisdictional boundaries within an area extending up to 20 miles beyond the boundaries of the territory proposed for change, and to other persons and entities designated by the department. (b) The department will specify the wording of the public notices required in (a) of this section. Page 93 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 94 of 107 Submission Of An Advisory Question Regarding Consolidation 3 AAC 110.460 SERVICE OF PETITION. (a) No later than 25 days after receipt of the department's notice of acceptance of the petition for filing, the petitioner shall hand -deliver or mail, postage prepaid, one complete set of petition documents to every municipality within an area extending 20 miles beyond the boundaries of the territory proposed for change, and to other persons and entities designated by the department. (b) From the first date of publication of notice of the filing of the petition under 3 AAC 110.450 (a)(1), through the last date available for reconsideration of the final decision under 3 AAC 110.580, the petitioner shall make a full set of petition documents, including responsive and reply briefs and department reports, available for review by the public at a central and convenient location such as a city hall or public library. The petition documents must be available for review during normal working hours, and the petitioner shall accommodate specific requests for public review of the petition documents at reasonable times in the evening and on weekend days. All published and posted notices of filing of a petition must identify the specific location of the petition documents, and the hours when the documents can be reviewed. 3 AAC 110.470 PROOF OF NOTICE AND SERVICE. No later than 50 days after receipt of the department's written notice of acceptance of the petition for filing, the petitioner shall deliver to the department six complete sets of petition documents, a sworn affidavit that the notice, posting, service, deposit, and publishing requirements of 3 AAC 110.450 - 3 AAC 110.460 have been satisfied. Maps and other exhibits submitted with copies of the petition shall conform to the original in color and other distinguishing characteristics. 3 AAC 110.480 RESPONSIVE BRIEFS. (a) Any interested person or entity may file with the department a responsive brief containing facts and analyses favorable or adverse to the original petition. (b) The responsive brief, and any companion exhibits, must be filed with a sworn affidavit by the respondent that, to the best of the respondent's knowledge, information, and belief, formed after reasonable inquiry, the responsive brief and exhibits are founded in fact and are not submitted to harass or to cause unnecessary delay or needless expense in the cast of processing the petition. (c) A responsive brief must be received by the department in a timely manner in accordance with 3 AAC 110.640 . A responsive brief must be accompanied by a sworn affidavit of service of the brief on the petitioner by regular mail, postage prepaid, or by hand -delivery. Page 94 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 95 of 107 Submission Of An Advisory Question Regarding Consolidation 3 AAC 110.490 REPLY BRIEF. The petitioner may file one reply brief in response to all responsive briefs filed timely under 3 AAC 110.480. The reply brief must be received by the department in a timely manner in compliance with 3 AAC 110.640. The reply brief must be accompanied by a sworn affidavit of service of the brief on all respondents by regular mail, postage prepaid, or by hand -delivery. 3 AAC 110.600 LIMITATIONS ON ADVOCACY. (a) Unless otherwise ordered by the chairperson of the commission, for good cause shown, no document, letter or brief will be accepted for filing and consideration by the department or the commission except in accordance with the procedures, timeframes, hearings and meetings specified in 3 AAC 110.400 - 3 AAC 110.660. (b) A member of the commission is prohibited from ex parte contact and communication with any person except the staff of the commission, concerning a matter pending before the commission that has been filed as a petition, from the date the petition was first submitted to the department through the last date available for the commission's reconsideration. 3 AAC 110.510 INFORMATIONAL SESSIONS. (a) If the department determines that persons affected by a proposed change have not had an adequate opportunity to be informed about the scope, benefits and detriments of the proposed change, the department will, in its discretion, require the petitioner to conduct informational sessions, and to submit a recording, transcription, or summary of those sessions to the department. (b) The department will not proceed with the processing of the petition until the petitioner has certified, by sworn affidavit, that the informational session requirements of this section have been met 3 AAC 110.520 DEPARTMENTAL PUBLIC MEETINGS. (a) During its investigation and analysis of a petition for incorporation, the department will convene at least one public meeting in the territory proposed for incorporation. During its investigation and analysis of a petition for a change other than incorporation, the department will, in its discretion, convene at least one public meeting in or near the territory proposed for change. (b) Notice of the date, time and place of the public meeting under (a) of this section must be mailed, postage prepaid, to the petitioner and to all respondents at least 15 days before the public meetings. The notice will be published by the department at least once each week, for two consecutive weeks, immediately preceding the date of the meeting, in a newspaper of general Page 95 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 96 of 107 Submission Of An Advisory Question Regarding Consolidation circulation selected by the department to reach the people in the affected territory. The petitioner shall post the same notice in at least three public and prominent locations in or near the territory proposed for change, and at the same location the petition documents are available for review, for at least 14 days immediately preceding the date of the meeting. On or before the date of the public meeting, the petitioner shall submit to the department a sworn affidavit certifying that the posting requirements of this subsection have been met. (c) Staff assigned to the commission will preside at the public meeting. Written materials submitted at the public meeting will, in the discretion of the presiding staff person, be accepted with due regard to prior public notice and opportunity to submit written briefs. Except in extraordinary circumstances, the petitioner and the respondents will not be permitted to submit further written materials at the meeting. The public meeting will be recorded, and summarized in the report and recommendations of the department, prepared under 3 AAC 110.530. (d) The department will, in its discretion, postpone the time or relocate the place of the public meeting by conspicuously posting notice of the postponement or relocation at the original time and location of the public meeting, if the meeting is relocated within the same community or territory, and is rescheduled no more than 72 hours after the originally scheduled time. 3 AAC 110.530 DEPARTMENTAL REPORT. (a) The department will investigate and analyze a petition filed with the department under this chapter, and will submit to the commission a written report of its findings and recommendations regarding the petition. (b) The department will mail to the petitioner and respondents a proposed draft of its report and recommendations before submitting final report and recommendations to the commission. Within 24 hours of receipt of the draft report and recommendations, the petitioner shall place a copy of the report with the petition documents available for review. (c) The petitioner, respondents, and other interested persons may submit, to the department, written comments pertaining directly to the draft report and recommendations. The written comments must be received by the department in a timely manner in accordance with 3 AAC 110.640. (d) The final written report and recommendations of the department will include due consideration of written comments addressing the draft report and recommendations. Page 96 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 97 of 107 Submission Of An Advisory Question Regarding Consolidation 3 AAC 110.540 AMENDMENTS AND WITHDRAWAL. (a) A petitioner may amend or withdraw the original petition at any time before the first mailing, publishing, or posting of notice of the commission's hearing on the petition under 3 AAC 110.550. If the signatures of voters were required by AS 29.05 or AS 29.06 in the original petition, (1) the amending petition must contain the dated signatures of the same number of voters in the manner required for the original petition, and must include the dated signatures of at least a majority of the same voters who signed the original petition; and (2) a statement withdrawing a petition must contain the dated signatures of at least 30 percent of the voters residing in the area of the proposed change, and must include at least a majority of the same voters who signed the original petition. (b) A petitioner shall serve the amending petition on each person and entity designated by the department, and by 3 AAC 110.400 - 3 AAC 110.660 to receive the original petition, and on the respondents to the original petition. A petitioner shall place a copy of the amending petition with the original petition documents, post the public notice of the amending petition, and submit a sworn affidavit of service and notice in the same manner required for the original petition. (c) The chairperson of the commission will, in the chairperson's discretion, determine whether the amendment is significant enough to warrant an informational session, opportunity for further responsive briefing, an additional public meeting by the department, or a repeat of any other step or process specified in 3 AAC 110.400 - 3 AAC 110.660. Additional informational sessions, meetings, briefings, or other step or process will be conducted in accordance with the procedures specified in 3 AAC 110.400 - 3 AAC 110.660 for the processing of the original petition, except that the timing may be shortened in the chairperson's discretion. (d) A petitioner may not amend or withdraw the original petition after the first mailing, publishing, or posting of notice of the commission's hearing on the petition, except upon a clear showing to the commission that the public interest of the state and of the population affected by the proposed change is best served by allowing the proposed amendment or withdrawal. A petition for amendment or withdrawal allowed under this subsection, must include the same signature requirements specified in (a) of this section. Unless modified by an order of the chairperson of the commission, the procedures of 3 AAC 110.400 - 3 AAC 110.660 for the processing of an original petition apply to an amending petition or statement of withdrawal. Page 97 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 98 of 107 Submission Of An Advisory Question Regarding Consolidation 3 AAC 110.550 COMMISSION PUBLIC HEARING. (a) The commission will convene one or more public hearings at convenient locations In or near the territory of the proposed change as required under AS 29.05, AS 29.05, AS 44.33.810 - 44.33.828, and this chapter. (b) Notice of the date, time, place and subject of the hearing will be (1) mailed, postage prepaid, by the department to the petitioner and to all respondents; (2) published by the department at least three times, with the first date of publishing occurring at least 30 days before the date of the hearing, in a display ad format no less than six inches long by two columns wide, in one or more newspapers of general circulation selected by the department to reach the people in the territory; and (3) posted by the petitioner in at least three public and prominent locations in the area in which the hearing is to be held, and where the petition documents are available for review, for at least 21 days preceding the date of the hearing. (c) The department will submit a request for a public service announcement of the hearing notice required under this section to at least one radio or television station serving the area of the proposed change and request that it be announced as frequently as possible during the 21 days preceding the date of the hearing. (d) The commission will, in its discretion, postpone the time or relocate the place of the hearing by conspicuously posting notice of the postponement or relocation at the original time and location of the public hearing, if the hearing is relocated within the same community or territory and is rescheduled no more than 72 hours after the originally scheduled time. 3 AAC 110.560 COMMISSION HEARING PROCEDURES. (a) The chairperson of the commission will preside at the hearing, and will regulate the time and the content of testimony to exclude irrelevant or repetitious testimony. The hearing must be recorded and the tapes preserved by the department. Two members of the commission constitute a quorum for purposes of a hearing under this section. (b) A hearing will, in the commission's discretion, include (1) a report with recommendations from the department; (2) an opening statement by the petitioner, not to exceed 10 minutes in length; Page 98 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 99 of 107 Submission Of An Advisory Question Regarding Consolidation (3) a period of public comment by interested persons, not to exceed five minutes for each person; (4) sworn testimony of witnesses called by the petitioner; (5) sworn testimony of witnesses called by respondents who have filed briefs under 3 AAC 110.480; (6) swam responsive testimony of witnesses called by the petitioner; (7) a closing statement by the petitioner, not to exceed 10 minutes in length; (8) a closing statement by the respondents who testified under (5) of this subsection, not to exceed 10 minutes in length for each respondent; and (9) a reply by the petitioner, not to exceed five minutes in length. (c) A member of the commission may question a person appearing for public comment or as a sworn witness. The commission will, In its discretion, call additional witnesses. (d) A brief or document may not be filed at the time of the public hearing unless the commission determines that good cause exists for that evidence not being presented in a timely manner for written response by the petitioner or respondents, and for consideration in the report and recommendations of the department. (e) The commission will, in its discretion, amend the order of proceedings and change allotted times for presentations if amendment of the agenda will promote efficiency without detracting from the commission's ability to make an informed decision. 3 AAC 110.570 DECISIONAL MEETING. (a) Within 90 days after the last commission hearing on a proposed change, the commission will convene a decisional meeting to examine the written briefs, exhibits, comments, and testimony, and to reach a decision regarding the proposed change. No new evidence, testimony or briefing will be received during the decisional meeting, however, the chairperson may ask the department or by some other person for a point of information or clarification. (b) Three members of the commission constitute a quorum for the conduct of business at a decisional meeting. (c) If the commission determines that a proposed change should be altered to meet the standards established contained in the Alaska Constitution, AS 29.05, AS 29.06, or this chapter, the commission will, in its discretion, alter Page 99 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 100 of 107 Submission Of An Advisory Question Regarding Consolidation the proposed change and accept the petition as altered. If the commission determines that a petitioner must satisfy a certain requirement before the proposed change can take effect, the commission will include that precondition in its decision. (d) If the commission determines that a proposed change fails to meet the standards established contained in the Alaska Constitution, AS 29.05, AS 29.06, or this chapter, the commission must reject the proposed change by a majority vote of the presently appointed membership. If the commission determines that a proposed change meets the standards established contained in the Alaska Constitution, AS 29.05, AS 29.06, or this chapter, or can be altered to meet those standards, the commission must accept the proposed or altered change by a majority vote of the presently appointed membership. (e) The commission must keep written minutes of all decisional meetings. All votes taken by the commission must be entered in the minutes. The approved minutes are a public record. (f) Within 30 days after the date of its decision, the commission will file as a public record a written statement explaining all major considerations leading to the decision. A copy of the statement will be mailed to the petitioner, to all respondents, and to other interested persons requesting a copy. (g) A decision by the commission is final on the day that the written statement of decision is mailed, postage prepaid, to the petitioner and the respondents. The department will execute and file a sworn affidavit of mailing as a part of the public record of the proceedings. 3 AAC 110.580 RECONSIDERATION. (a) Within 20 days after a decision of the commission is final under 3 AAC 110.570(g), (1) a person may file a request for reconsideration of that decision, describing in detail the facts and analyses that support the request for reconsideration; or (2) the commission will, in its discretion, order reconsideration of all or part of its decision on its own motion. (b) If the commission has taken no action on a request for reconsideration within 30 days after the decision became final under 3 AAC 110.570(g), the request is automatically denied. If the commission grants a request for reconsideration within 30 days after the final decision under 3 AAC 110.570 (g), a petitioner or respondent opposing the reconsideration is allotted 10 days from the date the request for reconsideration is granted to file a responsive brief Page 100 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 101 of 107 Submission Of An Advisory Question Regarding Consolidation describing in detail the facts and analyses that support or oppose the request for reconsideration. 3 AAC 110.590 LOCAL ACTION BOUNDARY CHANGES. (a) Except as otherwise provided in this section, if a petition is filed with the department under a local action or local option method provided for in AS 29.06, for dissolution, annexation, detachment, merger, or consolidation, only the following procedures specified in 3 AAC 110.400 - 3 AAC 110.660 are required: (1) filing a petition under 3 AAC 110.420; (2) technical review of the petition under 3 AAC 110.440 ; (3) notice and service of the petition under 3 AAC 110.450 - 3 AAC 110.470; (4) departmental report under 3 AAC 110.530 ; (5) commission's public hearing under 3 AAC 110.550; (6) decisional meeting under 3 AAC 110.570. (b) The commission will, in its discretion, expand local action or local option procedures to include other requirements of 3 AAC 110.400 - 3 AAC 110.660, such as additional notice and service, briefing, informational sessions, and public meetings and hearings, if the commission determines that the best interests of the state are enhanced by expanded public participation. (c) The commission will, in its discretion, relax, reduce, or eliminate the notice and service requirements of 3 AAC 110.450 - 3 AAC 110.470 if the commission determines that a shortened or less expensive method of public notice is reasonably designed to reach all interested persons. (d) The commission, in its discretion, will not require the commission public hearing under 3 AAC 110.550, and will modify the departmental report requirement under 3 AAC 110.530 , for a petition proposing annexation of adjacent municipally owned property, or for a petition proposing annexation of adjacent property by unanimous consent of voters and property owners. (e) If the commission determines that the balanced best interests of the locality and the state are enhanced by statewide participation, the commission will, in its discretion convert a local action or local option petition to a legislative review petition. Page 101 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 102 of 107 Submission Of An Advisory Question Regarding Consolidation 3 AAC 110.600 LOCAL ACTION/LOCAL OPTION ELECTIONS. (a) In accordance with AS 29.05 and AS 29.06, the commission will notify the director of elections of its acceptance of a local action or local option petition proposing incorporation, dissolution, merger, or consolidation. The director of elections will conduct and certify the elections in accordance with AS 15 and AS 29.05 - AS 29.06. (b) If AS 29.06 requires a local election for a proposed annexation or detachment, the commission will notify the clerk of the affected municipality of the commission's acceptance of a local option petition. The election must be administered by the affected municipality at its own cost, and in the manner prescribed by its municipal election code, except that the commission will, in its discretion, specify the wording of the ballot measure and broaden the election notice requirements. 3 AAC 110.610 LEGISLATIVE REVIEW. (a) The commission may determine during the course of proceedings that a legislative review petition should be amended and considered as a local action or local option petition, if the commission determines that the balanced best interests of the locality and the state are enhanced by local participation. (b) If the commission determines that a decision of the commission as requires legislative review, the commission will present the petition to the legislature during the first 10 days of the next regular session. 3 AAC 110.620 JUDICIAL REVIEW. A final decision of the commission made under AS 29.05, AS 29.06, or this chapter may be appealed to the superior court in accordance with the Administrative Procedure Act (AS 44.62). 3 AAC 110.630 EFFECTIVE DATE AND CERTIFICATION. (a) Except as provided in (b) of this section, a final decision of the commission is effective when (1) notification of compliance with 42 U.S.C. 1973c (Voting Rights Act of 1965) is received from the United States Department of Justice; (2) certification of the legally required voter approval of the commission's final decision is received from the director of the division of elections or the appropriate municipal official; and (3) 45 days have passed since presentation of the commission's final decision on a legislative review petition was made to the legislature and the legislature has not disapproved the decision. Page 102 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 103 of 107 Submission Of An Advisory Question Regarding Consolidation (b) The effective date of a merger or consolidation is the date set by the director of the division of elections for the election of officials of the remaining or new municipality, if the provisions of (a) of this section have also been satisfied. (c) When the requirements in (a) of this section have been met, the department will issue a certificate describing the effective change. The department will hand -deliver or mail, postage prepaid, a copy of the certificate to all municipalities affected by the change, and will file a copy of the certificate in each recording district of all territory affected by the change. 3 AAC 110.640 SCHEDULING. (a) The chairperson of the commission will issue an order setting or amending a formal schedule for action on a petition. (b) A schedule under (a) of this section will allow at least (1) 49 days from the date of initial publication or posting of notice of the filing of a petition, whichever occurs first, for receipt by the department of a responsive brief; (2) 14 days from the date of service of a responsive brief on the petitioner for the receipt by the department of a reply brief from the petitioner, (3) 28 days from the date of mailing of a departmental draft report and recommendation to the petitioner for receipt of written summary comments to the department; (4) 21 days between the date of mailing of a final report and recommendation by the department to the petitioner and the commission hearing on the petition. (c) The commission will, in its discretion, postpone proceedings on a petition for the purpose of allowing concurrent consideration and action on another existing or anticipated petition that will pertain to some or all of the same territory. A competing petition must be received by the department no later than 90 days after the date of the first posting of notice of the earlier petition under 3 AAC 110.410. 3 AAC 110.650 RESUBMITTALS AND REVERSALS. Except upon a special showing to the commission of significantly changed conditions, a petition will not be accepted for filing that (1) is substantially similar to a petition denied by the commission, rejected by the legislature, or rejected by the voters during the immediately preceding 24 months; or Page 103 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 104 of 107 Submission Of An Advisory Question Regarding Consolidation (2) requests a substantial reversal of a decision of the commission that first became effective during the immediately preceding 24 months. 3 AAC 110.660 PURPOSE OF PROCEDURAL REGULATIONS: RELAXATION OR SUSPENSION OF PROCEDURAL REGULATION. 3 AAC 110.400 - 3 AAC 110.660 are procedural regulations designed to facilitate the business of the commission, and shall be construed to secure the reasonable, speedy and inexpensive determination of every action and proceeding. Unless a requirement is strictly provided for in the Alaska Constitution, AS 29, or AS 44.33.810 - 44.33.849, the commission will, in its discretion, relax or suspend a procedural regulation if the commission determines that a strict adherence to the regulation would work injustice or result in a substantially uninformed decision. GENERAL PROVISIONS 3 AAC 110.900 TRANSITION. (a) A petition for incorporation, annexation, merger or consolidation must include a practical plan in which the municipal government demonstrates its intent and capability to extend essential city or essential borough services into the territory proposed for change in the shortest practicable time after the effective date of the proposed change. A petition for detachment or dissolution must include a practical plan demonstrating the transition or termination of municipal services in the shortest practicable time after detachment. (b) A petition for a proposed action by the commission must include a practical plan for the assumption of all relevant and appropriate powers, duties, rights, and functions presently exercised by an existing borough, city, service area, or other entity located in the territory proposed for change. The plan must be prepared in consultation with the officials of each existing borough, city or service area, and must be designed to effect an orderly, efficient, and economical transfer within the shortest practicable time, not to exceed two years after the effective date of the proposed change. (c) A petition for a proposed action by the commission must include a practical plan for the transfer and integration of all relevant and appropriate assets and liabilities of an existing borough, city, service area or other entity located in the territory proposed for change. The plan must be prepared in consultation with the officials of each existing borough, city, or service area affected by the change, and must be designed to effect an orderly, efficient, and economical transfer within the shortest practicable time, not to exceed two years after the date of the proposed change. The plan must specifically address procedures that ensure that the transfer and integration occurs without loss of value in assets, loss of credit reputation, or a reduced bond rating for liabilities. Page 104 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 105 of 107 Submission Of An Advisory Question Regarding Consolidation (d) Before approving a proposed change, the commission will, in its discretion, require that all affected boroughs, cities, service areas, or other entities execute an agreement prescribed or approved by the commission for the assumption of powers, duties, rights, and functions, and for the transfer and integration of assets and liabilities. 3 AAC 110.910 STATEMENT OF NON-DISCRIMINATION. A petition will not be approved by the commission if the effect of the proposed change denies any person the enjoyment of any civil or political right, including voting rights, because of race, color, creed, sex, or national origin. 3 AAC 110.920 DETERMINATION OF COMMUNITY. (a) In determining whether a population comprises a community or social unit, the commission will, in its discretion, consider relevant factors, including whether the people (1) reside permanently in a close geographical proximity that allows frequent personal contacts and has a population density that is characteristic of neighborhood living; (2) residing permanently at a location are a discrete and identifiable unit, as indicated by such factors as school enrollment, number of sources of employment, voter registration, precinct boundaries, permanency of dwelling units, and the number of commercial establishments and other service centers. (b) Absent a specific and persuasive showing to the contrary, the commission will presume that a population does not constitute a community or social unit if (1) public access to or the right to reside at, the location of the population is restricted; (2) the population is contiguous or closely adjacent to a community or social unit and is dependent upon that community or social unit for its existence; or (3) the location of the population is provided by an employer and is occupied as a condition of employment primarily by persons who do not consider the place to be their permanent residence. 3 AAC 110.990 DEFINITIONS. Unless the context indicates otherwise, in this chapter (1) "borough" means a general law borough, a home rule borough, or a unified municipality; Page 105 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 106 of 107 Submission Of An Advisory Question Regarding Consolidation (2) "commission" means the Local Boundary Commission; (3) "commissioner' means the commissioner of the Department of Community and Economic Development; (4) a "community" is a social unit comprised of 25 or more permanent residents as determined under 3 AAC 110.920 ; (5) "contiguous" means territories and properties that are adjacent, adjoining, and touching each other; (6) "department' means the Department of Community and Economic Development; (7) "essential borough services" means those mandatory and discretionary activities and facilities that are determined by the commission to be reasonably necessary to the territory and that cannot be provided more efficiently and more effectively either through some other agency or political subdivision of the state, or by the creation or modification of some other political subdivision of the state; "essential borough services" may include (A) assessing and collecting taxes; (B) providing primary and secondary education; (C) planning, platting, and land use regulation; and (D) other services that the commission considers reasonably necessary to meet the borough governmental needs of the territory; (8) "essential city services" means those legal activities and facilities that are determined by the commission to be reasonably necessary to the community and that cannot be provided more efficiently and more effectively either through some other agency or political subdivision of the state, or by the creation or modification of some other political subdivision of the state; "essential city services" may include (A) assessing, levying, and collecting taxes; (B) providing primary and secondary education in first class and home rule cities in an unorganized borough; (C) public safety protection; (D) planning, platting and land use regulation; and (E) other services that the commission considers reasonably necessary to meet the local governmental needs of the community; Page 106 of 107 Submission Of An Advisory Question Regarding Consolidation AGENDA ITEM #2.c. Page 107 of 107 Submission Of An Advisory Question Regarding Consolidation (9) "mandatory power" means an authorized act, duty, or obligation required by law to be performed or fulfilled by a municipality in the course of its fiduciary obligations to citizens and taxpayers; "mandatory power" may include (A) assessing, levying, and collecting taxes; (B) providing education, public safety, public health, and sanitation services; (C) planning, platting and land use regulation; (D) conducting elections; and (E) other acts, duties, or obligations required by law to meet the local governmental needs of the community; (10) "permanent residence" means a person who has maintained a principal domicile in the territory proposed for change under this chapter for at least 30 days immediately preceding the date of acceptance of a petition by the department, and who shows no intent to remove that principal domicile from the territory at any time during the pendency of a petition before the commission; (11) "political subdivision" means a borough, unified municipality, city, regional educational attendance area, or coastal resource service area organized and operated under state law; (12) "property owner" means a legal person holding a vested fee simple interest in the surface or subsurface estate of any real property including submerged lands; lienholders, mortgagees, deed of trust beneficiaries, remaindermen, lessees, and holders of unvested interests in land are not "property owners" for purposes of this chapter. Page 107 of 107 Submission Of An Advisory Question Regarding Consolidation Nancy E. Jones PO Box 2915 Kodiak, Alaska 99615-2915 E -Mail J.Nancvngci.net (907)486-6223 July 14, 2016 Kodiak Island Borough Assembly Dear Borough Manager and Assembly Members: My sister Christine Marshall has some type of dementia. In October 2012 she moved back to Kodiak where she was born. She started Island Cove Day Program right after she got to Kodiak 3 days per week. As her condition deteriorated she went 5 days per week and currently goes to Island Cove 7 days per week. The programs provided by Senior Citizens of Kodiak allowed her to live with me at home until the end of April 2016 when she was confined to a wheel chair and moved to Bayview Terrace assisted living. These programs have allowed my sister to continue to live in Kodiak. The programs include KATS Bus whose drivers show exceptional care for the clients who ride the bus, Home Delivered Meals, Island Cove Day Program, and providing educational programs for care givers and helping to fill out forms for related services. Please continue to fund Senior Citizens of Kodiak at least at the level you contributed last fiscal year, and consider increasing their allocation. Sincerely, Nancy E Jones, PO for Christine Marshall June 13, 2016 Bayside Fire Department 4606 East Rezanof Dr. Kodiak, AK 99615 Attn: Chief Rue RE: Kodiak Fire Department Medical Support Office of the Fire Chief 219 Lower Mill Bay Road Kodiak, Alaska 99615 The Kodiak Fire Department (KFD) is committed to providing the highest quality medical support to our fire service partners. Therefore, in accordance with NFPA 1500 and upon request from the Incident Commander we will provide an ALS ambulance to stand by on scene at all working structure fires. In the event that both an Engine company and a stand by ambulance are requested by the incident commander, KFD will provide an Engine company first. As we back fill the station an ambulance will be dispatched to the scene. All KFD units have an EMT2 or EMT3 assigned, therefore; the responding Engine Company does constitute an ALS unit. If you have any question regarding this policy contact me at the numbers provided. James R. Mullican J . Fire Chief CC: File Telephone (907) 486-8040 / Fax (907) 486-8048 imullican@city.kodiak.ak.us Q s LU 4-j E (/') i Q. _ y - N U E cr W O O r� j H �-- F 9 E U I 0 N il 8 Oi M 4-j C: 4-J N 4-J Q Lr) f6 Q� W V O _ N Q,) O U N a ,CL cr r.4 W-0 r-4 N N N .� Ln Ca C: N m N Lr) NN F- O 2 a--+ O N O Q� O i N'- '- N rl O (1.0(1)u rH O u w W N CL N U U (a C6 _ O CL NO +-+ •C: O O O O N UJ 7 �_ a-' O O U wO m LO CLw aA . 0 Q) � O o .� N i, v +� v NN co uo 0 �wo a) 'a�tuo m =5c x c O W_0 W W W N 0 0 • • 0 � N � Q� a--+ (0 U +�-+ O 4-J � O � U re O (1) a -J N Q C C: w E c N Q Ln O O crW O O • - m C: C N O • 0 E w V C6 E .CL cr LTJ V) m co 2 O O (N N V) CID Q Me N 0- E i .C� G O O N Ln O A u 0 Squad 10 The Reasons to Explore the Possibility to Trade for a Fire Engine 1. The squad has responded to two calls since 1/1/16. The only reason it responded was that we were having an officers training session and hose testing. 2. The Squad carries no water, no hose and does not have a pump. It counts for no line equipment and does not count for ISO as a piece of rated equipment. 3. It cannot take the place of Engine 10, Engine 11 or Tender 10. 4. It has been stated that it is a personnel carrier. I feel it is more important to get our fire apparatus to a scene of an incident than Squad 10. 5. All equipment that is currently on Squad 10 can be carried on a fire engine. 6. A fire engine can carry as many firefighters as Squad 10 and be more prepared to do fire, rescue and property conservation than the Squad. 7. An engine can be used as back up to Engine 10 should it need maintenance or service as Eng. 11 is 30 years old 8. In the winter it could be left unchained and be first out on clear days and save wear and tear on Engine 10. The engine could have a set of chains and be ready be chained up if needed. 9. The department needs people who can operate a midship pump. Tender 10 is a front mount and Engine 11 is a walk-thru — little different operation. It is very hard to train people on only one engine. 10. Engine 11 and Tender 10 are 30 years old and we should consider a back-up should Engine 10 or Tender 10 go down for maintenance or repairs. 11. During training the Squad only ferries people and some equipment and really adds nothing to the training of our people. 12. The Squad could be sold or traded for a newer 1,000 gpm to 1,500 single stage pump on a two wheel drive chassis fire engine. 13. 1 have spoken to all the members of the department and it is felt that this is a viable option and cost effective solution to our apparatus needs. Fire Chief 1901-194 AUTOMOTNE FJRF. APPARATIM Annex C Weights and Dimensions for Common Equipment This annex is not a part of the nquinments of this NFPA document but is included for informational purposes only. C.1 The Fire Apparatus Manufacturers Association (FAMA) provides a worksheet for use by purchasers to calculate the portable equipment load anticipated to be carried on an appa. rams. To ensure that the apparatus chassis is capable of carry- ing the installed equipment (pump, tank, aerial device, etc.) plus the specified portable equipment load with an appropriate margin of safety, the purchaser should use this worksheet to provide apparatus vendors with the weight of the equipment they anticipate carrying when the apparatus is placed in serv- ice. C.1.1 The approximate measurements and weights of equip- ment that are commonly available and used during fire depart- ment operations are listed on the worksheet The purchaser should fill in the number of units of each piece of anticipated equipment in the column titled "Quantity" and multiply that by the weight per unit to get the total weight The dimensions of each piece of equipment are given to assist in planning compartment size or the location on the fire apparatus. Where the purchaser wants to carry specific equipment in a specific compartment, that compartment designation should be shown in the column tided "Compartment Location." C.1.2 The worksheet can be downloaded as an Excel spread- sheet from the FAMA website, wun fama.o% and customized to show only the equipment a deparunent expects to carry. There are additional columns on the spreadsheet to assist the fire department in maintaining records of the equipment it carries on the apparatus. Annex D Guidelines for Fust -Line and Reserve Fire Apparatus This annex is not a part of the requirements of this NFPA document but is included for informational purposes only. D.1 General. To maximize fire fighter capabilities and mini- mize risk of injuries, it is important that fire apparatus be equipped with the latest safety features and operating capabili- ties. In the last 10 to 15 years, much progress has been made in upgrading functional capabilities and improving the safety features of fire apparatus. Apparatus more than 15 years old might include only a few of the safety upgrades required by the recent editions of the NFPA fire department apparatus stand- ards or the equivalent Underwriters Laboratories of Canada (ULC) standards. Because the changes, upgrades, and fine tuning to NFPA 1901 have been truly significant, especially in the area of safety, fire departments should seriously consider the value (or risk) to fire fighters of keeping fire apparatus more than 15 years old in first-line service. It is recommended that apparatus more than 15 years old that have been properly maintained and that are still in service- able condition be placed in reserve status;be upgraded in accordance with NFPA 1912; and incorporate as many features as possible of the current fire apparatus standard (see Section D.3). This will ensure that, while the apparatus might not totally comply with the current editions of the automotive fire apparatus standards, many of the improvements and upgrades required by the current editions of the standards are available to the fire fighters who use the apparatus. 2016 t:d0on Apparatus that were not manufactured to the applicable NFPA fire apparatus standards or that are over 25 years old should be replaced. D.2 Evaluating Fire Apparatus. It is a generally accepted fact that fire apparatus, like all types of mechanical devices, have a finite life. The length of that life depends on many factors, including vehicle mileage and engine hours, quality of the preventative maintenance program, quality of the driver train- ing program, whether the fire apparatus was used within the design parameters, whether the apparatus was manufactured on a custom or commercial chassis, quality of workmanship by the original manufacturer, quality of the components used, and availability of replacement parts, to name a few. In the fire service, there are fire apparatus with 8 to 10 years of service that are simply worn out There are also fire appara- tus that were manufactured with quality components, that have had excellent maintenance, and that have responded to a mini- mum number of incidents that are still in serviceable condition after 20 years. Most would agree that the care of fire apparatus while being used and the quality and timeliness of mainte- nance are perhaps the most significant factors in determining how well a fire apparatus ages. Critical enhancements in design, safety, and technology should also play a key role in the evaluation of an apparatus' life cycle. Previous editions of the fire department apparatus standards featured many requirements advancing the level of automotive fire apparatus safety and user friendliness. Contained within the 2009 edition were requirements for roll- over stability; fire pressure indicators; seat belt warning systems requiring all occupants be properly seated and belted; exten- dedseat belt length requirements resulting from an in-depth anthropometric study evaluating the average size of today's fully dressed firefighter; roadability, including minimum accel- erations and top speed limitations; enhanced step and work surface lighting; cab integrity testing; increased use of retrore- flective striping in the rear of apparatus, providing a consistent identifiable set of markings for all automotive fire apparatus; and enhanced aerial control technologies, enabling short jack- ing and envelope controls. D.3 Upgrading Fire Apparatus Any apparatus, whether in first-line or reserve service, should be upgraded in accordance with NFPA 1912, as necessary, to ensure that the following features are included as a minimum: (1) Seat belts with seat belt warning systems are available for every seat and are new or in serviceable condition. (2) Warning lights meet or exceed the current standard. (3) Reflective striping meets or exceeds the current stand. ard. (4) Slip resistance of walking surfaces and handrails meets the current standard. (5) A low -voltage electrical system load manager is installed if the total connected load exceeds the alternator output (6) The alternator output is capable of meeting the total continuous load on the low voltage electrical system. (7) Where the gross vehicle weight rating (GVWR) is 36,000 lb (16,000 kg) or more, an auxiliary braking system is installed and operating correctly. (8) Ground and step lighting meets or exceeds the current standard. ANNEXE (9) Noise levels in the driving and crew compartment(s) meet the current standard, or appropriate hearing protection is provided. (10) All horns and sirens are relocated to a position as low and as far forward as possible. (11) Signs are present stating that no riding is allowed on open areas. (12) A pump shift indicator system is present and working properly for vehicles equipped with an automatic chassis transmission. (13) For vehicles equipped with electronic or electric engine throttle controls, an interlock system is present and working properly to prevent engine speed advancement at the operator's panel, unless either the chassis trans- mission is in neutral with the parking brake engaged, or the parking brake is engaged, the fire pump is engaged, and the chassis transmission is in pumping gear. (14) All loose equipment in the driving and crew areas is securely mounted in accordance with the current stand- ard. DA Proper Maintenance of Fire Apparatus. In addition to needed upgrades to older fire apparatus, it is imperative that all fire apparatus be checked and maintained regularly to ensure that they will be reliable and safe to use. The manufac- turer's instructions should always be followed when maintain- ing the fire apparatus. Special attention should be paid to ensure that the following conditions, which are particularly critical to maintaining a reliable unit, exist: (1) Engine belts, fuel lines, and filters have been replaced in accordance with the manufacturers' maintenance sched- ule(s). (2) Brakes, brake lines, and wheel seals have been replaced or serviced in accordance with the manufacturers' main- tenance schedule. (S) Tires and suspension are in serviceable condition, and tires are not more than 7 years old. (4) The radiator has been serviced in accordance with the manufacturer's maintenance schedule, and all cooling system hoses are new or in serviceable condition. (5) The alternator output meets its rating. (6)• A complete weight analysis shows the fire apparatus is not over individual axle rating or total GVWR. (7) The fire pump meets or exceeds its original pump rating. (8) The water tank and baffles are not corroded or distor- ted. (9) If the apparatus is equipped with an aerial device, a complete test to original specifications has been conduc- ted and certified by a certified testing laboratory. (10) If so equipped, the generator and line voltage accesso- ries have been tested and meet the current standard. D.5 Refurbishing or Replacing Fire Apparatus. Fire depart- ment administrators and fire chiefs should exercise special care when evaluating the cost of refurbishing or updating an appa- ratus versus the cost of a new fire apparatus. Apparatus that are refurbished should comply with the requirements of NFPA 1912. A thorough cost—benefit analysis of the value of upgrading or refurbishing a fire apparatus should be conduc- ted. In many instances, it will be found that refurbishing costs will greatly exceed the current value of similar apparatus. 1901-195 Some factors to consider and evaluate when determining whether to refurbish or replace a fire apparatus include the following: (1) What is the true condition of the existing apparatus? Has it been in a major accident, or has something else happened to it that would make spending significant money on it ill advised? (2) What advancements in design, safety, and technology have improved the efficiency and safety of personnel? (8) Does the current apparatus meet the program needs of the area it is serving? Is it designed for the way the fire department operates today and is expected to operate in the foreseeable future, or is the apparatus functionally obsolete? Can it carry everything that is needed to do the job without being overloaded? (4) If the apparatus is refurbished, will it provide the level of safety and operational capability of a new fire apparatus? It should be kept in mind that in many cases, refurbishing does not mean increasing the GV WR, so it is not possible to add a larger water tank or additional foam agent tanks or to carry massive amounts of additional equipment. Enclosing personnel riding areas might add enough weight to the chassis that existing equipment loads need to be reduced to avoid overloading the chassis. (5) What is the anticipated cost per year to operate the appa- ratus if it were refurbished? What would the cost per year be for a new apparatus? Insurance costs, downtime costs, maintenance costs, depreciation, reliability, and the safety of the users and the public all have to be considered. At what rate are those costs rising each year? Are parts still readily available for all the components on the apparatus? A refurbished 15 -year-old apparatus still has 15 -year-old parts in it. How long could the fire department operate without the apparatus if it suddenly needed major repairs? (6) Is there a current trade-in value that will be gone tomor- row? Most apparatus over 12 years old have little trade-in value. Are there creative financing plans or leasing options that can provide a new fire apparatus for little more than the cost of refurbishing or maintaining an older apparatus? D.6 Conclusion. A fire apparatus is an emergency vehicle that most be relied on to transport fire fighters safely to and from an incident and to operate reliably and properly to support the mission of the fire department. A piece of fire apparatus that breaks down at any time during an emergency operation not only compromises the success of the operation but might jeop- ardize the safety of the fire fighters relying on that apparatus to support their role in the operation. An old, worn-out, or poorly maintained fire apparatus has no role in providing emergency services to a community. Annex E History of NFPA 1901 This annex is not a part of the requirements of this ATFA document but is included for informational purposer only. E.1 History of Specification. A report of the NFPA Committee on Fre Engines adopted at the 1906 NFFA Annual Meeting included many of the provisions and test procedures since followed in standards for fire department pumping apparatus. In 1911, at the convention of the International Association of Fire Engineers, the Committee of Exhibits conducted 2016 Edition 2002 Pierce Dash 3000 Gallon Pumper Tanker I Used Truck Details WEE a © Search Trucksl Toll Free:866.285,9305 MAIN MENU I A 14 Image 7 of 8 2002 Pierce Dash 3000 Gallon Pumper Tanker Page] of 4 u fittne•//unxnxr l•irAtrnnL...nII..--IA....: I..L I..T...._ I. Inn 4n A In nnl n' . . I I �..n- -. 11 - ,.,... ,,, ,,. Senior Citizens of I<odialc, Inc. FY 2017 <odialc Island : orou : h pJoHc=pF(5vuR Fulmdoonog .Informational Packet J OYD R4 MRCS F.R1:: 0i Nancy E. Jones PO Box 2915 Kodiak, Alaska 99615-2915 E -Mail J.Nancvraigci.net (907) 486-6223 July 14, 2016 Kodiak Island Borough Assembly Dear Borough Manager and Assembly Members: My sister Christine Marshall has some type of dementia. In October 2012 she moved back to Kodiak where she was bom. She started Island Cove Day Program right after she got to Kodiak 3 days per week. As her condition deteriorated she went 5 days per week and currently goes to Island Cove 7 days per week. The programs provided by Senior Citizens of Kodiak allowed her to live with me at home until the end of April 2016 when she was confined to a wheel chair and moved to Bayview Terrace assisted living. These programs have allowed my sister to continue to live in Kodiak. The programs include KATS Bus whose drivers show exceptional care for the clients who ride the bus, Home Delivered Meals, Island Cove Day Program, and providing educational programs for care givers and helping to fill out forms for related services. Please continue to fund Senior Citizens of Kodiak at least at the level you contributed last fiscal year, and consider increasing their allocation. Sincerely, Nancy E Jones, PO for Christine Marshall Kodiak Area Transit System FY17 Kodiak Island Borough Non -Profit Funding Request for additional Information July 13, 2016 Budget Information * Almost all funds for KATS are from the federal government and passed through the State Department of Transportation through competitive grants. * KATS receives federal grant funding for operations, administration, and purchase of services from the Alaska Mental Health Trust Authority (AMHTA) for their beneficiaries. Most KATS funds are used for AMHTA beneficiaries as that is who the system mainly serves. * Grant funds are $220,268 for operations; $208,441 for administration; $35,875 for AMHTA. * These federal grants have different match requirements of which KIB funds are used. Match requirements are: AMHTA- 20%; operations -43.14%; administration -9.03%. Total KATS funding is $444,584 with match requirements of $136,760. * KIB funds of $15,000 are used toward these required matches. * SCOK pays First Student for operations, administration, dispatch, fuel and with the annual contract with them all maintenance and insurance is covered. * Outcomes from KATS annual survey indicate that many Kodiak residents could not live in our community without KATS as there is no other ADA transportation in Kodiak. * From these surveys 73% of respondents' state that KATS allows them to access other important services and resources in Kodiak; 55% state that KATS allows them to continue to living independently; 73% state KATS allows them to remain in Kodiak. Most KATS users (22%) use the system for shopping and 22% for medical appointments and 18% use the system for getting to work. * Without KIB and City funds, KATS would have to find other matching funds to meet the grant requirements. Operation matches for federal pass through grants are very difficult to achieve. * Just imagine if you had a hip or knee replacement or have a stroke, or break a leg or cannot drive, how would you access medical and other community services? We can rely on family and friends for such transportation, but only for so long and shouldn't every Kodiak resident and constituent have the ability to be part of our community? Thank you for your continued support for KATS matching funds FY16 KATS Survey Results May 11, 2016 KATS Survey Results 1. 1 use KATS to get to (please check all that apply): 22% Shopping 18% Work 22% Medical Appointments 5% Social Events 10% Church School or Training 10% Personal Appointments 14% Other 2. KATS service allows me to remain in Kodiak: 73% Absolutely Agree 27% Mostly Agree Not Sure Mostly Disagree Absolutely Disagree 3. KATS service allows me to continue living independently: 55% Absolutely Agree 45% Mostly Agree Not Sure Mostly Disagree Absolutely Disagree 4. KATS hours of operation are convenient: 55% Absolutely Agree 45% Mostly Agree Not Sure Mostly Disagree Absolutely Disagree 5. KATS allows me to access other important services and resources in Kodiak: 73% Absolutely Agree 9% Mostly Agree 9% Not Sure 9% Mostly Disagree Absolutely Disagree 6. KATS drivers are helpful and friendly: 1009/8 Absolutely Agree Mostly Agree Not Sure FY16 KATS Survey Results Mostly Disagree Absolutely Disagree KATS dispatchers are helpful and friendly: 73% Absolutely Agree Not Sure Mostly Disagree Comments 27% Mostly Agree Absolutely Disagree Something that could be changed or introduced: I think the shopping hours of picking up people is a long time between pickups. May 11, 2016 Extend Saturday hours (as early as lam for work purposes). Have more frequent scheduled stops at Safeway/Walmart (possibly 6 or 7 times on weekdays and more stops on Saturday and Sunday). More frequent scheduled stops at the Kodiak Airport (e.g. maybe one more stop mid-day) We appreciate any additional comments you may have: Hey, thanks keep up the good work. Rex is a great driver, very careful and helpful. Will the bicycle racks be once again placed in front of the bus? To be promoted on local commercials for all interested in bus use as well as special promotions for visitors, tourists, etc, in late Spring and Summer. Also, if needed are there additional seats that can be added to the bus? Very pleased with the bus drivers attitude and helpfulness. 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D 3 3 (D O Q O 3 0 Q Q O a Q f m m o° m 3 CT a CD .< a m o o 5' 'o m C 0 0 0 0 CL — 7 Q N n U O• S �. ,a S (D ry< c o o c 3 �. o ° c a Q (D c N (D O j C < o (D (D ❑. c J S 3 O m<= n o s D (D o (D N Q n ,< < m c 3 m 7 Op _ O y 0 3 O ° as :5. o °< o a s c 0 o s �4 o N Ci O O O :3o (p a D Q_ =r is v c Q (D ° o N Q 3 < (D n, N Q3 0- (D w ° 0 - CD O w.. m Fly a: CD Re C CD a n Transit Facilities Existing Conditions Kodiak Area Transit System (KATS) was originally setup as a pilot project through the Kodiak Island Borough (KIB) in 1997. In 1999, the KIB Assembly decided not to continue funding the transit system after the pilot funds expired. With grant funding from the Alaska Department of Transportation. Senior Citizens of Kodiak, Inc. (SCOK) led an effort to establish a coordinated transit system for seniors, low income, developmentally disabled and other Alaska Mental Health Trust Authority beneficiaries. SCOK has contracted with Laidlaw for operations and administration of the coordinated system since 2000. KATS has two buses, including a new bus that was purchased in 2002. KATS presently runs from 6:30-8 a.m. as a public service; from 8 to 5 p.m. as coordinated system and from 5-6:30 p.m. as a public system on Monday through Fridays. KATS runs from Monashka Bay to the Coast Guard Base and Womens Bay in the public runs and has certain designated stops along the way. KATS runs as a door-to-door ADA accessible service to nonprofit clients for the rest of the day and requires a 24 hour notice for pick-ups. KATS has regularly scheduled runs to Safeway, downtown, WalMort, Food Bank, senior center, Island Cove Adult Day Program and work related trips. KATS currently averages about 1,350 rides per month. Taking unmet needs Into consideration, projected rides per month would increase to more than 2,000. Medical, dental, clinic, physical therapy, and lab appointments receive first priority. Work-related trips and travel to the college are of secondary importance in comparison. Scheduled shopping hips are given third priority and personal appointments are of lowest importance. These priorities have been agreed upon and reviewed by the local nonprofit agencies. Issues + Service needs. At the present time, there is a need for evenings and weekend service for the social service agencies as well as hours for a regular public transportation system in Kodiak. + Vehicle needs. There is a need to replace two aging, backup buses and order an additional, smaller vehicle. + Personnel needs. More drivers are needed to meet transit needs and expand service to evenings and weekends. More information on transit needs is available in the Kodiak Area Coordinated Transportation Plan. Kodiaklsland BOROUGH Comprch.n.N. Plan Updato iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii iii Senior Citizens of Kodiak, Inc. =1 7N SENIOR CITIZENS Of KODIAK� `\ INC. Fiscal Year 2015 Alaska's First Nationally Accredited Senior Center A Unit of The National C'oimcil on the /\giilg c: ACCREDITED-�/-ra' s BY NATIONAL 1NSTITLJTE OF SENIOR CENTERS 2003 2008 2013 ;00ur MA Islan A ( .NAA IJl�. 6, SENIOR CITIZENS r, of KODIAK, ,/ INC. Senior Citizens of Kodiak, Inc. Mission Statement To enhance the lives of older adults 0 O 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Senior Citizens of Kodiak, Inc Board of Directors From left to right David Blacketer Florence Pestrikoff Laurence Anderson Roberta Austring Susan Brockman Pat Heitman Mona Johnson Gretchen Saupe Joyce Gregory Senior Citizens of Kodiak, Inc. Providing a variety of support to those 60 years & older • Activities & Special Events: Cards, games, computer classes, entertainment, picnics, social hour, exercise classes and special events. • CHOICE Care Coordination: Kodiak Senior Center is a certified Care Coordination agency 0 providing services for those seniors over 65 who meet Medicaid and medical criteria and who choose to 0 stay at home rather than live in a nursing care facility. 0 • Health Equipment Loan Program: Wheelchairs, hospital beds, crutches, walkers, canes and other 0 accessories to assist people in being more mobile. Available to the entire community. 0 • Information & Referral: Assistance with housing, insurance, Medicare, Medicaid, and other bene- 0 fits. Referrals to other social services. 0 • Meals: Congregate meals are served at the senior center from 12 p.m. to 1 p.m. Monday through 0 Friday. Salad and soup bar are included. Home Delivered Meals are served seven days a week in a reus- 0 able containers that can go from freezer to the microwave. Nutrition screening is required for home de- livered meals. The suggested donation per meal is $7. 0 • Monthly Newsletter: Filled with information about what's happening at the senior center each 0 month: menus, birthdays lists, special events and health tips. • Outreach: Daily telephone assurance, shopping for seniors, assistance with paying bills. 0 • Preventative Health: Weekly blood pressure clinics and exercise class. Facts & tips on nutrition 0 and other health issues. 0 • Transportation: Provided by Kodiak Area Transit System (KATS): medical and dental appoint- 0 ments, rides, escort and passenger assists, shopping and visiting friends. Senior Citizens of Kodiak is the lead agency for this program for 15 local non -profits. 0 • Family Caregiver Support Program: The Family Caregiver Support Program (FCSP) provides support to those individuals over 18 caring for their loved ones over 60, wherever they may live. 0 • Information & Referral: Provides information and assistance for Kodiak, Alaska and beyond. 0 • Training: As a caregiver, there is much information to learn in order to help an aging loved one. 0 • Respite: The Respite Program is designed to offer caregivers a break from their daily caregiving 0 duties. 0 • Lifeline 0 • Senior In -Home Services: The Senior In -Home Service Program provides Care Coordination and 0 Chore Services to seniors who are not on the Medicaid waiver program. 0 • Care Coordination: Care Coordination assists persons to gain access to needed medical, social 0 and informational services. 0 • Chore Services: Chore Services provide seniors with housekeeping and assistance to maintain 0 their home in a clean, sanitary and safe environment. 0 • Island Cove Adult Day Program: Island Cove Adult Day Program offers a safe, caring and active 0 environment for seniors with special needs while enhancing their lives and maintaining the highest quali- 0 ty of life. 0 Located on the lower level of the Kodiak Senior Center, Island Cove serves individuals who: • Are isolated or lonely and need socialization * Have memory impairments Have Alzheimer's disease and other related dementia or have Parkinson's disease m Are seeking an alternative to nursing home care x Are recovering from a stroke • Might need more monitoring during the day * Need medication management meal, we're ready to face the day. Ippy ilentine's iy have great food and great friends rthdays e always iecial at and Cove Senior Citizens of Kodiak, Inc. Statement of Activities — Consolidated Activities Year Ended June 30, 2015 Unrestricted net assets: Operating activities: Support: Individuals $ 25,500 Government State of Alaska 381,685 Federal 565,825 Local sources 136,558 In-kind 47,125 Subtotal Support S 1,156,693 Revenue: Project income 477,424 Other 50.562 Subtotal Revenue 527.986 Total support and revenue $ 1.684,679 Expenses: Program Services Kodiak Area Transit System 362,796 Caregiver Support 147,370 Senior Services 592,443 Adult Day Care 445.094 Total program services expenses $ 1,547,703 Seniors serving Seniors is always fun for both high school seniors and senior cf[hens Mai& t W - picnic Volunteer Dinner was such fun. Poodle Christmas at the skins rule. Center is always special ■ r� i -JWh.tRt You just never knowwho `'� you'll meet betterwaytocelebraeabirthday IQJAr than with your hiends at the Center / lth,�ng,'s Or what kind of fun activity '''you might do. People seem to smileOne for sure, you'll never a lot when they are J know what kind of fun you'll have here s Guaranteed, it will be , The staff will keep '- And will keep you singingatune thumbs up you hopping and prancing And we throw a pretty o matter hat the ccasion 's appening t your enior enter 4th of July picnic, too Oh, the stories we can tell. Good friends come to meet and enjoy a great lunch Cowboys, oh my A hardy meal and hardy hello Mvi_ Special times, special people I bet you domino wh I am for Halloween much fun great food and great friends of the love song Annual Plan To enhance the lives of older adults New Mission Statement 1) Find one Baby Boomer board member o President appoint nominating committee o Nominating committee to review members and younger seniors to serve on board o Board candidates will be interviewed and selected o Annual meeting board elections 2) Hold special events to target Baby Boomers o Hold wine tasting event to target Baby Boomers o Invite younger seniors through email newsletter o Give information and tours to younger seniors o Have surveys for people to complete 3) Meet with and cultivate new U.S. Senator o Invite federal delegation to center when they are in town o Meet with delegation when traveling to DC for other agenda o Board members to attend Kodiak Island Borough & City funding meetings and discussion o Board members continue to report quarterly to KIB & City on funding and services Senior Citizens of Kodiak, Inc. Strategic Directions Who we are: We help older adults live full independent lives Where are we going: By 2025 our center will be providing services to Baby Boomers and the elder Gen X 1) Focus on Board Development o Queue for board seats o Two Baby Boomers to serve on board o Orientation for new members o Secure right president (s) 2) Adapt services for future generations, especially Baby Boomers o Communication strategy for Baby Boomers 3) Engage in public policy o Local — secure funding o State — local representatives and AK Council on Aging o Federal — Monitor Older American Act Reauthorization 0 0 0 0 O O 0 0 O O 0 r G0 Cil Planned Services Fiscal Year 2015 Services Projected to Serve t Congregate Meals 500 488 t Home Delivered Meals 125 167 regate Meals 9000 9443 Delivered Meals 9000 13452 Meals 18000 22895 nassisted Rides 3550 4609 nassisted Ride Clients 105 91 ssisted Rides 2500 2627 ssisted Ride Clients 35 28 Outreach Units 65 128 Outreach Clients 65 106 Information & Assistance 200 1255 I&A Clients 125 218 Adult Day Program ADC Clients 30 22 ADC Hours 23688 20358 Family Caregiver Access Assistance Clients 75 25 Access Assistance Units 200 205 Caregiver Support 25 38 Caregiver Support Units 12 477 Respite 8 6 Respite Units of Service 1926 967 Supplemental Services 12 15 Supplemental Units 144 155 Access I&A 100 144 Access Units 100 283 Senior In Home Services Care Coordination 35 77 Care Coordination Units 500 417 Chore Clients 25 64 Chore Units of Service 1200 428 2015 Senior Survey Outcomes => 80% of surveys collected stated that the senior center was especially important to them ==:, 98% of surveys collected stated that the services at the center were excellent => Of surveys collected this is order in which the services are used 57% congregate meals 52% information and assistance 36% help with forms 36% exercise 18% social security information => 16% home -delivered meals => I% transportation => I% Lunch & Learn => 100% of surveys collected would recommend the services provided by the Senior Center => Recommend for getting out and getting together => It is a positive and helpful atmosphere, has great programs, easy parking, excellent group meals and is a delightful place to socialize => 90% of surveys collected state that the programs and activities at the center has assisted in helping them to live independently. => How can the senior center assist you to live more independently? =:� Continue with good programs ==> Knowing that services are available if needed gives me peace of mind. I know I can get help if I need it 88% of surveys collected stated that the programs, exercise, special events and other activities have improved my mood, health and quality of life. 85% of surveys collected stated the senior center helped increase their quality of life. 85% of surveys collected stated that the programs at center provided them with a sense of well-being. 67% of surveys collected stated that coming to senior center made the feel much better. 99% of surveys collected stated that in the last year their health and activity levels have improved. 30% of surveys collected stated that the senior center helped them become involved socially. 84% of surveys collected stated that services referred to them were helpful. 85% of surveys collected stated that the facilities at the senior center are excellent. => 72% of surveys collected state that the meals they receive are excellent. => 72% of surveys collected stated that the senior center staff is excellent. = 65% of surveys collected stated the come to the center at least 2-3 times per week. 0 0 O O O Island Cove Adult Day Program (ICAD) Survey Outcomes 100% of caregivers surveyed stated that adult day services help their seniors to maintain their strengthens and mental alertness. 100% of caregivers surveyed stated that they are satisfied with the services and feel less stressed and have more time for themselves. => 100% of caregivers said that they believe adult day services help their senior to stay out of the ER and that appro- priate referrals are made. => 100% of clients stated that adult day services help them stay alert and strong, they also are more socially active and feel better when attending Island Cove. 100% of clients sleep better when attending adult day services. => 100% of clients stated that they would have to consider a nursing home if they could not attend Island Cove dur- ing the day. Family Caregiver Support Program (FCSP) Survey Outcomes => 25% of surveys collected stated that the Family Caregiver program allows loved ones to stay in their home in- stead of being place in long term care. => 37% of surveys collected stated that FCSP referred them to the appropriate professional services when needed. => 28% of surveys collected stated that attending Caregiver Support meetings help them cope with being a caregiver. 44% of surveys collected stated that FCSP helps extend the time that care can continue to be provided in the home. => 57% of surveys collected stated that FCSP services have decreased their stress level while caring for their loved one. a 77% of surveys collected stated that they are satisfied with the services FCSP provides. => 42% of surveys collected stated that they are able to maintain optimal health for themselves due to the FCSP pro- gram. => 45% of surveys collected stated that the services were easy to access. Senior In -Home Services Program (SIH) Outcomes => 61 % of surveys collected stated that the services have allowed them to safely stay in their homes longer. => 81 % of surveys collected stated that Senior In-home services have allowed my home to be safe, orderly and com- fortable. a 75% of surveys collected stated that their at home injuries have decreased due to the SIH program. => 100% of surveys collected stated that SIH services have made it easier for them to be independent and productive. a 81% of surveys collected stated that their privacy and dignity is respected by the Chore worker and Care Coordi- nator. => 55% of surveys collected stated that they are receiving enough chore hours. => 63% of surveys collected stated that they are aware of all appropriate services available to them. => 72% of surveys collected are satisfied with their chore workers skill level and knowledge. ,d Did you say this was w' made i' with Another Christmas memory spinach? Card making at its finest 7 _ I z, .nF •c'.' Merry Christmas from father Christmas AmmmmGuys lunch out What would we be without our kz wonderful volunteers Y 4 The 50's was the —� Wine tasting was our theme. It's the Friends are where it's at newest event fashion of the day _ ' �f I Thank you Endowment Fund r� i _ Salute. Donors: Marcy & Harold Jones Always good to have good people enter our doors Senior Citizens of Kodiak, Inc Staff Fiscal Year 2015 Patricia Branson Executive Director Marita Kaplan Adult Day Director Laurie Murdock Executive Assistant Beverly Cole ActivitiesNolunteer Coordinator Toungpom (Tu) Larpkietseri Cook Judith Rivera Assistant Cook Heather Bacus Kitchen Assistant Mark Wardell Kitchen Assistant/Relief Cook Andrea Bates Family Caregiver Support Program & Senior In -Home Services Coordinator Mae Garchitorena Adult Day Certified Nursing Assistant Sylvia Fernandez Adult Day Certified Nursing Assistant Barbara Shepard Adult Day Program Coordinator Jonathan Strong Care Coordinator/Project Specialist Tatianna (Joy) Parker Choreworker Lowella Santiago Choreworker Senior center website: www.Kodiakseniorcenter.org Senior Citizens of Kodiak, Inc Staff Fiscal Year 2015 �I f HI, � �Jy�Fy+�, � X11 1 � ��,. ..y � � ... _ � i E_' +, �•.— = l �` r �c, � -; .w , 5 Yrs � ` ¢� �j [r � ®� y �; ,� r, *, � �� r .. t' ac. -Y `„ ' Y 1 i i _^ � �. �� ; ,.. SENIOR CITIZENS of KODIAK, \\ INC. // w� SENIOR CITIZENS of KODIAK, INC. Senior Citizens of Kodiak, Inc. 302 Erskine Avenue Kodiak, Alaska 99615 1-907-486-6181 1-800-486-6181 = www.kodiakseniorcenter.org And Like us on Facebook Senior Citizens of Kodiak, Inc., community { ! , ! - d giR a Rtl4 4!##lGttgl,a £;Rtgl2 y,aVR §�...-.,,,.#;,,;,.-2;=.,§fir !4tt#tl4tt#,!■Ell ,i# ,,.|..)•\k§�}..! �.... .... . ..,/,a, §|§)@a;t;,!!!„ ;!!!;!!,! l;..i..)\�/)...)......](.. -e;�,»§,¥ „#!l,k,�§„ !!G!Qlgtrle,e�,lQl,G§!!g 2 R;Et8 Wlak Arts UtkKcil Mission: The Kodiak Arts Council creates opportunities for the people of Kodiak to experience and participate in the arts. 14vtorm-irkA Arts sc,ric,s Goal. Bring high quality performance art to Kodiak for public engagements and master classes. Highlights: v In FYI 6, more than 3,700 people attended performing arts events in Kodiak through this progrbm. •b At any given performance, - 8% of the audience will have received a complimentary ticket because of financial need. An additional 23% of the audience will have purchased o discounted ticket (Senior Citizens, Students). :• We work with teachers, coaches & youth service providers to bring young people to performances through the Tix4Teens program. In FYI 6, 67 donors provided tickets for 80 teenagers through Tix4Teens donations stkrwArts for kids Goal. Provide quality and affordable summer arts instruction for young people in a variety of arts disciplines Goal. Provide an income source for local teaching artists F an opportunity to pilot new arts offerings in a flexible environment. COVWV .tinit The tIrt Goal. Produce wars of theatre, musical theatre, and dance to develop and showcase the artistic talents of community members of all ages. Photos courtesy Pam Foreman Arts in Ntkcgtion Goal.• Support in -classroom arts Integration opportunities for Kodiak students. Goal• Provide professional development for, and support co -teaching partnerships between, teaching artists F educators. i Vismil Arts Pro�rgwWwVin(j Goal.• Facilitate First Friday Art Walks where artists can exhibit work and the public can experience new art. Goal.• Offer classes and workshops for adults In a variety of visual art forms over the winter months. Goal. Host community -contributed art exhibits (Altered Books, Trading Cards) to encourage residents to experiment with different artistic mediums. Rf-Vivii3tr OryKizgtions Goal• provide technical and administrative support to eight community arts groups. These partners support the artistic development of their members, and enrich the cultural fabric of Kodiak through their creative work including performances, classes and seminars, festivals, bazaars and markets, forums, and exhibitions. FY16 Revenue Sources SOURCE AMOUNT Government Grants $31,860 Private Foundation Grants $34,825 Support from Business $14,000 Support from Individuals $33,484 Fundraising $38,000 Fee for Services $74,270 • Government Grants • Private Foundation Grants • Support from Business • Support from Individuals 0 Fundraising • Fee for Services Budget Notes: •:• We do a lot for a little - Kodiak Arts Council's personnel budget is $96,000 and supports one full-time employee and two half-time employees. An additional two staff positions are filled by volunteers. •: We support artists - In FY16, KAC distributed more than $20,000 to local artists to teach their art forms to community members of all ages through our programs. An additional 520,000 went to off -island artists providing professional services in Kodiak through our programs. s Many people give their time - In FY16 KAC benefitted from the time and energy of 91 volunteers 4• Many people give their money- in FYI 6, 270 individuals made outright finoncial contributions to the Arts Council equaling more than $33,400. d• Municipal support matters and not all dollars are equally weighted. Support from the local municipality is a critical indicator Outside funders look For when making funding decisions k041ak Arts CovkCH I I KODIAK ISLAND BOROUGH WORK SESSION Work Session of: Off/ IN%aoI tp Please PRINT your name Please PRINT your name i I I Sch reirl eY- r -v t1�I\e f �A\aM\ FCDf kiTv For �Zoe. Lle.cLIA pa -r lend, Tu r �Gr 1 ya iYl No f Nbs� a Cup%cis-�ve�— �oNr�Y W ' KEii KODIAK ISLAND BOROUGH WORK SESSION Work Session of: 0'q IN (U Please PRINT your name Please PRINT your name